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HomeMy WebLinkAbout07.23.18 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, July 23, 2018 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7 p.m. City Council meeting will convene at conclusion of P&D. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wynne (II) Mayor Public Announcements (III) City Manager Public Announcements Special Recreation Athletes and Coach Recognition (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. Speakers may not give their time to other speakers. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. City Council Agenda July 23, 2018 Page 2 of 11 (VI) Special Orders of Business SPECIAL ORDERS OF BUSINESS (SP1)Resolution 51-R-18, Authorizing the City Manager to Execute a Memorandum of Understanding with Evanston Lighthouse Dunes and to File an Application for a Certificate of Appropriateness with the Preservation Commission to Begin the Process to Demolish the Harley Clarke Mansion and Coach House and Restore Site to its Natural State Staff submits for City Council consideration Resolution 51-R-18 authorizing the City Manager to Execute a Memorandum of Understanding (MOU) with Evanston Lighthouse Dunes, to provide funding for the costs associated with the restoration of the dunes and gardens and demolition of the Harley Clarke Mansion and Coach House. Following the execution of the MOU, Resolution 51-R-18 also directs the City Manager or his designee to file an application for a certificate of appropriateness with the Preservation Commission and follow the process outlined in Title 2, Chapter 8 of the City Code of 2012, as amended, to apply for approval to demolish the mansion and coach house. For Action (SP2) Application for Appeal to City Council of Preservation Commission Decision Denying Certificate of Appropriateness for 917 Edgemere Court Staff submits to City Council the Application for Appeal from Adam Sabo and Sue Lee, Applicants, in regard to the Preservation Commission's decision denying a Certificate of Appropriateness for the construction of a new single family home within the Lakeshore Historic District at 917 Edgemere Court. Pursuant to City Code Subsection 2-8-8(G), "Appeals," the City Council may make a motion to accept the application for appeal. If a motion is made and adopted, the City Council shall affirm, modify or reverse the decision of the Preservation Commission within forty-five (45) days. If no motion to accept the application for appeal is made, the decision of the Commission shall be final. For Action (SP3)Lincoln Street Beach Ownership and Operations Staff recommends City Council accept and place this report on file. Staff also recommends City Council authorize the City Manager to negotiate a memorandum of understanding between the City of Evanston and Northwestern University specifying the operational details and maintenance responsibilities for the Lincoln St. Beach. For Action: Accept and Place on File City Council Agenda July 23, 2018 Page 3 of 11 (SP4) Real Estate Transfer Tax Increase Staff recommends City Council approval for an increased real estate transfer tax from $5.00 per $1,000 to $7.00 per $1,000, to be split evenly between the buyer and seller at a rate of $3.50 per $1,000, respectively. This practice is common in Illinois municipalities as it shares the burden evenly of the real estate transfer tax. Estimated additional revenues with the implementation of this increased real estate transfer tax equal $1.4 million annually. Due to statutory time restraints, the City Council must take action regarding any real estate transfer taxes during the July 23, 2018 City Council meeting. If this is approved, a resolution will be prepared for the August 13, 2018 City Council meeting and a public notice of a hearing will be prepared for publishing in the newspaper. For Action (VII) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Fleming Planning & Development - Alderman Fiske Human Services - Alderman Revelle Rules Committee - Alderman Wynne CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meetings of June 25, 2018 (revised) and July 9, 2018. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – June 25, 2018 through July 8, 2018 $3,377,379.11 For Action (A2) Bills List – July 24, 2018 $4,182,368.75 Credit Card Activity (not including Amazon purchases) - Period Ending May 26, 2018 $ 226,485.16 For Action City Council Agenda July 23, 2018 Page 4 of 11 (A3) Contract with Water Products Company for Purchase of 2018 Water Distribution System Materials Staff recommends that City Council authorize the City Manager to execute a one- year contract for the purchase of 2018 Water Distribution System Materials (Bid 18-22 - Group B: brass valves, fittings and gaskets) with Water Products Company (3255 East New York Street, Aurora IL 60504) in the amount of $55,353.55. Purchase of materials under this contract will be funded from the Water Fund (Account 510.40.4540.65055). The FY 2018 budget has an allocation of $150,000. This account has a YTD balance of $99,022.30. For Action (A4) Contract with S4 Water Sales and Service LLC for Purchase of Anthracite Staff recommends that City Council authorize the City Manager to execute a contract for the purchase of Anthracite (Bid No. 17-54) with S4 Water Sales and Service LLC (160 Vanderbilt Court, Bowling Green, KY 42103) in the amount of $23,727.00. Funding for the purchase of Anthracite is from the Water Fund Account 510.40.4220.65085, which has a budget allocation of $45,000.00 for FY2018 and an YTD balance of $39,362.96. For Action (A5) Northwestern Football Parking and Tailgating on the Evanston Wilmette Golf Course During 2018 Season Home Football Games Staff recommends approval of the Evanston Wilmette Golf Course Association’s (EWGCA) new agreement which allows Northwestern to continue to park cars and tailgate on holes 1, 2, 11 and now includes hole 12. On July 24, 2017 City Council approved EWGCA’s request to allow Northwestern to tailgate on hole 12 as a pilot program during the 2017 football season and evaluate the program at the end of the season. There were no problems or major issues within the one year pilot program. For Action (A6) Contract with Axon Enterprise, Inc. for Expansion of the Integrated Body- Worn Camera and Conductive Electric Weapons Staff recommends City Council authorize the City Manager to execute a five (5) - year purchase contract for the expansion of integrated police body-worn cameras and conductive electric weapons with Axon Enterprise, Inc. (17800 N 85th St., Scottsdale, AZ 85255). The City received a federal grant from the Department of Justice’s - Bureau of Justice Assistance (BJA) that will cover half of the cost for the program expansion. Year 1 purchases total $52,173.00 ($26,086.50 actual cost to the City), and Year 2 purchases total $68,816.00 yearly ($34,408.00 actual cost to the City). Years 3 through 5 will total $68,816.00 with full cost to the City. This timeline synchronizes the expansion contract with the original body-worn camera agreement, which was approved by the Evanston City Council on September 25, 2017. A breakdown of funding can be found on the corresponding transmittal memorandum. For Action City Council Agenda July 23, 2018 Page 5 of 11 (A7) Payment to Renew 2018 Membership Fees with Northeastern Illinois Public Safety Training Academy Staff recommends approval of payment of the 2018 Northeastern Illinois Public Safety Training Academy (NIPSTA) membership fees in the amount of $21,512.00 for the Fire Department and Public Works Agency. Funding for both the Fire and Public Works Departments’ memberships will be from Fire Department Account 100.23.2305.62360, with an approved budget of $44,800, and $43,487 remaining. For Action (A8) One Year Agreement Renewal with Dell/EMC, Inc. for VMware Annual Support & Licensing Staff recommends City Council authorize the City Manager for the purchase of a one year renewal of the annual support and licensing for VMware systems from Dell/EMC, Inc. (One Dell Way, Mail Stop 8129, Round Rock, TX 78682) in the amount of $35,789.47. Funding will be from Account 100.19.1932.62340 (Computer License & Support) which has a FY2018 budget of $500,000.00 and has a current balance of $176,547.21. For Action (A9) Amazon Credit Card Activity – Ending May 26, 2018 $ 16,706.86 For Action (A10) Resolution 52-R-18, Authorize City to File a Grant Application with the Metropolitan Water Reclamation District of Greater Chicago’s Green Infrastructure Project Partnership for Funding on Alley Improvements Staff recommends City Council adoption of Resolution 52-R-18 authorizing the City Manager to file a grant application with the Metropolitan Water Reclamation District of Greater Chicago (MWRD) Green Infrastructure Project Partnership for the paving of two unimproved alleys utilizing permeable paver blocks. The application establishes the maximum grant funding at 60% of the construction cost and commits Evanston to fund 40% of the construction cost, or $200,000. The total estimated cost of construction will be $500,000 with MWRD paying for 60% and the City of Evanston paying for 40%. The City’s share of $200,000 will be paid out of the Sewer Fund (Account 515.40.4535.62461), which has $200,000 budgeted in FY 2018 for stormwater management. For Action City Council Agenda July 23, 2018 Page 6 of 11 (A11) Ordinance 78-O-18, Amending Title 7, Chapter 16 of the Evanston City Code, “Small Wireless Facilities,” Providing for the Regulation and Application for Small Wireless Facilities Staff recommends City Council adopt Ordinance 78-O-18, regulating small wireless facilities and providing for the small wireless facility application process. Staff recommends suspension of the rules for Introduction and Action at the July 23, 2018 City Council meeting to comply with the ordinance adoption deadline requirement imposed on municipalities by the Small Wireless Facilities Deployment Act, Public Act 100-0585. For Introduction and Action (A12) Ordinance 82-O-18, Vacating a Portion of Public Land South of the Church Street Public Right of Way, East of Florence Avenue, to an Abutting Owner Staff recommends City Council adopt Ordinance 82-O-18 vacating a portion of public land south of the Church Street public right of way, east of Florence Avenue, to an abutting owner. Payment will be made to the City in the amount of $16,000.00 as determined by a third party appraisal report by Property Valuation Services. For Introduction (A13) Ordinance 70-O-18, Amending City Code Section 10-11-7, Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops and Stands” to Add a Loading Zone at 1007 Church Street The Transportation/Parking Committee recommends City Council adoption of Ordinance 70-O-18, amending City Code Section 10-11-7, Schedule VII(A), “Passenger Loading Zones, Public Carrier Stops and Stands.” to add a loading zone at 1007 Church Street. For Action (A14) Ordinance 75-O-18, Amending City Code Section 10-11-7, Schedule VII(B), “Loading Zones” to Add a Loading Zone at 609 South Boulevard The Transportation/Parking Committee recommend City Council adoption of Ordinance 75-O-18, amending City Code Section 10-11-7(B), “Loading Zones,” to Add a Loading Zone at 609 South Boulevard. For Action City Council Agenda July 23, 2018 Page 7 of 11 PLANNING & DEVELOPMENT COMMITTEE (P1) Vacation Rental License for 2001 Orrington Avenue City staff recommends approval of a Vacation Rental License for the property located at 2001 Orrington Avenue. The Vacation Rental meets all of the Standards and Procedures for license approval. Following public comment at the Planning and Development Committee and in a neighborhood meeting, a Memorandum of Understanding (MOU) has been drafted to address concerns from neighboring property owners. Approval of the Vacation Rental License can be conditioned upon execution of the MOU. For Action (P2) Vacation Rental License for 615 Central Street City staff recommends approval of a Vacation Rental License for the property located at 615 Central Street. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action (P3) Ordinance 40-O-18, Amending Subsection 6-4-1-9(B)(1) of the City Code, “Permitted Obstructions in Required Yards: General Provisions” The Plan Commission and staff recommend approval of Ordinance 40-O-18 to amend the Zoning Ordinance to reduce the required front yard setback for open porches in order to allow front porches with a usable depth without the need for zoning relief. For Introduction (P4) Ordinance 81-O-18 Granting Major Zoning Relief to Establish a Third Dwelling Unit in an Existing Two-Family Residence at 1822 Lyons Street City staff and the Zoning Board of Appeals recommend adoption of Ordinance 81-O-18 granting major zoning relief to establish a third dwelling unit in an existing two-family residence in the R4 General Residential District. The applicant requests relief for lot size, lot width, and to add zero parking spaces where two additional parking spaces are required. The applicant has complied with all zoning requirements and meets all of the standards for a variation for this district. For Introduction City Council Agenda July 23, 2018 Page 8 of 11 (P5) Ordinance 77-O-18 Granting Major Zoning Relief to Eliminate Parking and Add Fencing for Firehouse Grill at 750 Chicago Avenue City staff and the Zoning Board of Appeals recommend adoption of Ordinance 77-O-18 granting major zoning relief to eliminate one ADA parking stall (with one remaining) and install a 3’ tall fence (planter box) fronting Chicago Ave., and denying major zoning relief to install an 8’ tall wood fence with a 0’ street side yard (Madison St.) setback, in the C1a Commercial Mixed-Use District. The applicant has complied with all zoning requirements and meets all of the standards for a variation (for parking and the 3’ fence) for this district. For Introduction (P6) Ordinance 76-O-18 Granting a Special Use for a Type 2 Restaurant, Reprise Coffee Roasters at 710 Main Street The Zoning Board of Appeals and City Staff recommend adoption of Ordinance 76-O-18 granting a special use approval for a Type 2 Restaurant, Reprise Coffee Roasters in the B2 District and oDM Dempster-Main Overlay District. The applicant has complied with all zoning requirements, and meets all of the standards of a special use for this district. Alderman Wilson requests suspension of the rules for Introduction and Action at the July 23, 2018 City Council meeting. For Introduction and Action (P7) Ordinance 79-O-18, Amending Various Portions of the City of Evanston Zoning Ordinance Revising Minor Preservation Commission Review Procedures Plan Commission and Staff recommend amending the Zoning Ordinance Sections 6-4-6-7, Special Regulations Applicable to Fences, 6-15-11, Historic Structures, Sites, and Landmarks Districts and 6-18-3, Definitions, to revise the language and procedures regarding the review of special uses and variations by the Preservation Commission. For Action APPOINTMENTS (APP1)For Appointment: Francis Fennell - Commission on Aging Francis Fennell is a 53-year resident of Evanston and retiree of Loyola University, where he served as Dean of Arts and Sciences and other administrative positions. With 47 years as facility member, he serviced on elected bodies which set policies for retirement, benefits and healthcare for staff. For 17 years, Francis and his wife have led large-scale projects feeding the homeless in downtown Chicago and volunteered at Hilda’s Place. He has a B.A., M.A. and PhD. City Council Agenda July 23, 2018 Page 9 of 11 Litrea Hunter - Commission on Aging Litrea Hunter is a retired education human resource administrator interested in issues related to the senior citizen population. She worked with teachers and principals in the development of administrative and school leadership skills. She is a Bessie Rhodes volunteer Fluency tutor, 2016 graduate of the Citizen Police Academy and volunteer for the food pantry. Litrea has a Bachelor in Education and Masters in Administration. Dianne Munevar - Commission on Aging Diane Munevar is employed with Avalere Health. She has experience working with hospitals and post-acute care organization (like nursing homes) to improve their financial sustainability. She also has experience from the patient side, working with patient-advocacy groups to help represent their interest in federal policy –making. Diane is looking for the opportunity to more fully utilize the experience and skills she has attained in her career to work directly with health systems to improve patient care and outcomes. She has a Master’s degree in Public Policy with a concentration in Social Welfare Policy and Quantitative Analytics. Mark Payares - Commission on Aging Mark Payares is a physical therapist with NorthShore University HealthSystem. He works with seniors everyday and has an inside perspective to their mobility and well being. Much of his career has been spent working with seniors both in the clinic and in their homes and communities. He has a Doctorate in Physical Therapy and is currently licensed as a physical therapist in the State of Illinois. Jeanie Ramsey – Commission on Aging Jeanie Ramsey is a 35-year resident of Evanston and is employed with Services for Adults Staying in Their Homes (SASI). Her personal and professional interest is in the well-being of Evanston’s older adults. She has spent 8 years working with nonprofit home care agency and 5 of those years as executive director. Former member of Ladd Arboretum Committee, Evanston Age Friendly Task Force’s Committee on Transportation; Dementia Friendly Evanston Committee member. Jeanie has a Bachelor of Arts from Emory University. City Council Agenda July 23, 2018 Page 10 of 11 Ruth Hays – Library Board Ruth Hays is a 33-year resident of Evanston and currently tutors high school students part time at Evanston Township High School along with being a Oakton School parent volunteer and PTA member. She has a strong academic background in liberal arts, history and research. In the past, she has taught classes and worked as both a teaching and research assistant. As an undergraduate, she has interned with Queers for Economic Justice, an experience that taught her how important public spaces like libraries can be to vulnerable communities. Ruth has a Bachelor of Arts in Individualized Study from New York University’s Gallatin School, and currently a Ph.D candidate at Northwestern University in African American Studies with a concentration in birth work. Jennifer Draper – Plan Commission Jennifer Draper is a project manager and has had the opportunity to work on several projects within Evanston such as the Lakefront Masterplan with AECOM, Mason Park and, recently Kresge Hall at Northwestern University. In addition, she has a keen interest in native planting, leading the new native landscape design work at the Field Museum of Natural History. Jennifer is a volunteer with Illinois Chapter of American Society of Landscape Architects and Chicago Architecture Foundation “Girls Build” Workshops and as a local resident a participant in the Robert Crown design meetings. Jennifer has a Master of International Planning and Sustainable Development, Bachelor of Landscape Architecture, LEED AP Mimi Roder - Northwestern University/City of Evanston Committee Ms. Roder is an Evanston native with a strong community connection as a longtime homeowner and neighbor of Northwestern University, as well as a lifetime community volunteer. Some of her civic experience includes: President of the Women’s Club of Evanston (2007-2008), Board Member of Family Matters (1988-1996), and Board Member of Connections for the Homeless (1986-1989), and founding and continuing Board Member of The Ted Fund (1996 – present). Currently, she is Chair of the Finance Committee of the Lake Street Church of Evanston, President Elect of the North End Mother’s Club, and Member of the League of Women Voters, Evanston. In addition, Mimi has been active in the District 65 PTA and District 202 PTA/Booster and Foundations for the past 25 years. For Action City Council Agenda July 23, 2018 Page 11 of 11 (APP2)For Re-Appointment: Joan Hickman - Public Safety Civil Service Commission Vicky Pasenko - Animal Welfare Board For Action (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment MEETINGS SCHEDULED THROUGH AUGUST 15, 2018 Upcoming Aldermanic Committee Meetings 7/25/2018 6:00 PM Transportation & Parking Committee 7/25/2018 7:30 PM Economic Development Committee 7/26/2018 6:30 PM Equity & Empowerment Commission 7/30/2018 6:00 PM Special City Council - Affordable Housing, Budget 8/2/2018 7:00 PM Housing and Homelessness Commission 8/6/2018 6:00 PM Rules Committee 8/6/2018 7:00 PM Human Services Committee 8/13/2018 6:00 PM Administration & Public Works, Planning & Development, City Council 8/15/2018 6:30 PM M/W/EBE Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.