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HomeMy WebLinkAbout07.30.18 SPECIAL CITY COUNCIL MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, July 30, 2018 6:00 p.m. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wilson (II) Mayor Public Announcements (III) City Manager Public Announcements Housing Authority of Cook County Project Update (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Special Orders of Business SPECIAL ORDERS OF BUSINESS (SP1) 2019 Budget and Priority-Based Budgeting Process – Next Steps Staff recommends City Council accept and place on file the mid-year 2018 Financial Report and the update to the 2019 Priority Based Budgeting process. Staff requests direction on revenue sources to move forward in the 2019 Budget process. For Action City Council Agenda July 30, 2018 Page 2 of 4 (SP2) Resolution 54-R-18, Resolution Relating to Prevailing Wage for Public Works Projects Staff requests that the City Council adopt Resolution 54-R-18, in order to comply with the provisions of the Illinois Prevailing Wage Act, 820 ILCS 130/0.01, et seq. (the “Act”). The Act requires that contractors and subcontractors pay workers covered under the Act, who are employed on public works construction projects, a wage no less than the general prevailing rate of wages (consisting of hourly cash wages plus fringe benefits) in the county where the work is performed. For Action (SP3) Storefront Modernization Program Applications for 1901-1903 Church Street and 1623 Simpson Street Staff supports a recommendation from the Economic Development Committee to the City Council for approval of 100% financial assistance through the Storefront Modernization Program to the following Evanston commercial buildings, which would help a total of six small women and/or minority-owned businesses: 1) 1901 Church Street in an amount not to exceed $77,676.00 to install awnings, update windows and doors as needed, remove electric box signs, install lighting fixtures, and limited tuck-pointing; and 2) 1623 Simpson Street in an amount not to exceed $25,546.00 to install awnings, update windows and doors, remove electric box signs, and install lighting fixtures, and masonry work as needed. Funding for a total of $103,222 will be from the Economic Development Business District Improvement Fund (Account 100.21.5300.65522). The approved Fiscal Year 2018 Budget allocated a total of $250,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. If approved, the Business District Improvement Fund will be expended for 2018. For Action (SP4) Contract with Hillard Heintze for the Police Department Administrative/Community Services Review Staff recommends City Council authorize the City Manager to execute a contract for the Police Department Administrative/Community Services Review (RFP 18- 35) with Hillard Heintze (30 S. Wacker Dr., Suite 1400, Chicago, IL 60606) in the amount of $24,997. Funding will be provided from Police Administration – Service Agreements and Contracts Fund (Account 100.22.2205.62509). This account has a budget of $35,000 and a YTD balance of $29,119.47. For Action (SP5) Police Chief Recruitment Vendor and Process Staff recommends City Council receive regular updates on the Police Chief recruitment process. For Action City Council Agenda July 30, 2018 Page 3 of 4 (SP6) Affordable Housing Work Plan Progress to Date Staff submits a report to City Council with updates on the Inclusionary Housing Ordinance Subcommittee, other sources of revenue for the Affordable Housing Fund, the rental of accessory dwelling units, the three-unrelated occupancy rule, landlord-tenant services, the Landlord Rehabilitation Assistance Program and a housing plan scope of work. For Action: Accept and Place on File (SP7) Tenant-Based Rental Assistance Program Renewal Funding The Housing and Homelessness Commission and staff recommend approval of a funding renewal of $300,000 in HOME funds to continue the current Tenant- Based Rental Assistance (TBRA) program, administered by Connections for the Homeless. The funding will provide stable housing for two years to up to ten at- risk Evanston families with children under the age of 18 in Evanston that are underemployed, and break the cycle of poverty and instability by developing the capacity to earn a living wage to support their families and afford market rate rental housing. The increase in funding from $250,000 to $300,000 is due to the increasing costs to rent in Evanston. Funding is from the HOME Investment Partnerships Program, Account 240.21.5430.65535. Currently, the City has a total of $474,275.33 in available uncommitted HOME funds. For Action (SP8) 2018 Emergency Solutions Grant Recommendation The Housing and Homelessness Commission and staff recommend City Council approve the 2018 Emergency Solutions Grant allocations totaling $146,023: $135,072 to two social services agencies (Connections for the Homeless and the YWCA Evanston/North Shore) that provide housing and services for individuals and families who are homeless or at risk of homelessness, and $10,952 to the City of Evanston for grant administration. Funding source is the City’s 2018 Emergency Solutions Grant entitlement allocation in the amount of $146,023 from the U.S. Department of Housing & Urban Development; account 100.21.2128.XXXXX with individual account numbers for external agencies funded and City administrative costs. For Action (SP9) Lincoln Street Beach Ownership and Operations Staff recommends City Council accept and place this report on file. Staff also recommends City Council authorize the City Manager to negotiate a memorandum of understanding (“MOU”) between the City of Evanston and Northwestern University specifying the operational details and maintenance responsibilities for the Lincoln St. Beach. For Action: Accept and Place on File City Council Agenda July 30, 2018 Page 4 of 4 (SP10)Appointment Board of Ethics – Lydia J. Ellul Lydia J. Ellul is a Certified Fraud Examiner (CFE) and a Certified Anti-Money Laundering Specialist (CAMS) with professional expertise in compliance, due diligence, risk management, fraud investigations and fraud assessment. She is a 14-year resident of Evanston and holds an MBA with an emphasis in Management of Information Systems from DePaul University and a bachelor’s degree in Criminal Justice from the University of Florida. For Action (SP11)Appointment of Chair to Board of Ethics Jennifer Billingsley For Action (VII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (VIII) Executive Session (IX) Adjournment MEETINGS SCHEDULED THROUGH AUGUST 15 , 2018 Upcoming Aldermanic Committee Meetings 8/2/2018 7:00 PM Housing and Homelessness Commission 8/6/2018 6:00 PM Rules Committee 8/6/2018 7:30 PM Human Services Committee 8/13/2018 6:00 PM Administration & Public Works, Planning & Development, City Council 8/15/2018 6:30 PM M/W/EBE Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.