HomeMy WebLinkAbout11.12.18
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, November 12, 2018
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7 p.m.
City Council meeting will convene at conclusion of P&D.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Braithwaite
(II) Mayor Public Announcements and Proclamations
National Hunger & Homelessness Awareness Week, November 11-17
(III) City Manager Public Announcements
Retirement of Bob Dorneker, Assistant Director of Parks, Recreation &
Community Services
Recognition of Cindy Plante, Economic Development Coordinator
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
City Council Agenda November 12, 2018 Page 2 of 12
(VI) Special Orders of Business
SPECIAL ORDERS OF BUSINESS
(SP1)Fiscal Year 2019 Budget / Revised 2019 Budget Balancing Worksheet
No formal action will be taken regarding the FY 2019 Budget. Staff presents
City Council with a revised Budget Balancing Worksheet, incorporating
changes discussed by City Council. All other Budget documents are available
here: www.cityofevanston.org/city-budget/.
For Discussion
(VII) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Rue Simmons
Planning & Development - Alderman Wilson
Human Services - Alderman Fleming
Economic Development - Alderman Braithwaite
Rules Committee - Alderman Fiske
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of October 22, 2018 and
October 27, 2018.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – October 01, 2018 through October 14, 2018 $ 2,783,484.16
Payroll – October 15, 2018 through October 28, 2018 $ 2,909,989.58
Bills List – November 13, 2018 $ 4,529,828.66
For Action
(A2) Three-Year Agreement with School District 202 for Salt Purchase
Staff recommends City Council authorize the City manager to execute a three-
year agreement to sell road salt to Evanston School District 202. The agreement
period is from November 15, 2018 to April 15, 2021. The price of salt for the
period of November 15, 2018 to April 15, 2019 is $70.63 per ton.
For Action
City Council Agenda November 12, 2018 Page 3 of 12
(A3) Three-Year Agreement with School District 65 for Salt Purchase
Staff recommends City Council authorize the City manager to execute a three-
year agreement to sell road salt to Evanston School District 65. The agreement
period is from November 15, 2018 to April 15, 2021. The price of salt for the
period of November 15, 2018 to April 15, 2019 is $70.63 per ton.
For Action
(A4) Approval of Contracts for Water Treatment Chemicals for Use in Fiscal
Year 2019
Staff recommends that City Council authorize the City Manager to execute
contracts with the following four vendors to supply water treatment chemicals in
response to Bid 18-44: 1) Alexander Chemical Corporation (315 Fifth Street,
Peru, IL 61354) in the amount of $167,040.00 to supply liquid aluminum sulfate
(alum) and $57,459.60 to supply chlorine; 2) Pencco, Inc. (P.O. Box 600, San
Felipe, Tx 77473) in the amount of $119,880.00 to supply HFS acid (fluoride); 3)
Polydyne Inc. (One Chemical Plant Road, Riceboro, GA 31323) in the amount of
$59,400.00 to supply polymer; and 4) Carus Group Inc., (315 Fifth Street, Peru,
IL 61354) in the amount of $134,400.00 to supply blended polyphosphate. The
total of these proposed purchases is $538,179.60. Funding for the purchase of
alum, chlorine, fluoride and polymer is from the Water Fund account
510.40.4220.65015, which has a proposed budget allocation of $525,500.00 for
FY2019. Blended polyphosphate is purchased from the Water Fund account
510.40.4220.65030, which has a proposed FY2019 budget allocation of
$114,100.00.
For Action
(A5) Purchase of Directional Drilling Machine from Vermeer Midwest Inc.
Staff recommends City Council authorize the City Manager to execute a contract
with Vermeer Midwest Inc. (2801 Beverly Drive, Aurora IL 60502) for the
purchase of a directional drilling machine in the amount of $99,939.00. Funding
for the purchase of the directional drilling machine is from the Water Fund
account 510.40.4230.65702, which has a budget allocation of $540,000.00 and a
YTD balance of $501,868.18.
For Action
City Council Agenda November 12, 2018 Page 4 of 12
(A6) Contract with Thieneman Construction, Inc. for the Clearwell 9
Replacement Project (Treated Water Storage)
Staff recommends that City Council authorize the City Manager to execute a
contract for the Clearwell 9 Replacement Project (Bid No. 18-30) with Thieneman
Construction, Inc. (17219 Foundation Parkway, Westfield, IN 46074) in the
amount of $19,213,700.00, contingent upon receiving the appropriate loan
funding from the Illinois Environmental Protection Agency (IEPA). It is anticipated
that the IEPA will provide loan funding from the State Revolving Fund in an
amount up to $22,800,000.00 for engineering and construction of this project.
With this funding, all eligible engineering and construction costs would be funded
by a loan repaid over 20 years at 1.84% interest. IEPA loan funding for this work
will be routed through the Water Fund, Capital Improvement (Account
513.71.7330.65515-733107), which has an FY 2019 budget allocation of
$13,400,000 for this project.
For Action
(A7) Change Order Number 4 to Agreement for Treated Water Storage
Replacement Project Engineering Services with CDM Smith
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 4 to the agreement for the Treated Water Storage
Replacement Project Engineering Services with CDM Smith (125 South Wacker
Drive, Suite 600, Chicago, IL) to extend the contract time to March 31, 2021
which is the end of the planned construction period and close-out activities.
There is no change in contract price.
For Action
(A8) Change Order Number 1 to Contract with Monson Nicholas Inc. for the
Service Center Parking Deck Restoration
Staff recommends approval of Change Order #1 to the contract with Monson
Nicholas Inc. (714 North Yale Avenue, Villa Park, Illinois 60181) reducing the
contract for the Service Center Parking Deck Restoration by $67,576.77. The
change is due to the reconciliation between the contractual quantities and the
actual quantities provided for the Service Center Emergency Repairs. This will
reduce the existing agreement amount from $526,074.00 to $458,497.23.
Funding will be provided from the Capital Improvement Program (CIP) General
Obligation Bonds (Account 415.40.4118.65515-617023).
For Action
City Council Agenda November 12, 2018 Page 5 of 12
(A9) Change Order Number 1 to Consulting Contract with Wiss, Janney, Elstner
Associates, Inc. for Service Center Emergency Repairs
Staff recommends approval of Change Order #1 to a contract with Wiss, Janney,
Elstner Associates, Inc. (330 Pingsten Road, Northbrook, IL, 60062) that will
increase the agreement amount by $19,500, from $44,300 to $63,800. The
change is for additional services provided for the Service Center Emergency
Repairs. Funding will be provided from the Capital Improvement Program (CIP)
2018 General Obligation Bonds (Account 415.40.4118.65515-617023).
For Action
(A10) Contracts for 2018-2019 Snow Tow Program
Staff recommends that City Council authorize the City Manager to execute
sixteen (16) contracts for snow towing services in an amount not to exceed
$60,000. A complete list of vendors can be found on the corresponding
transmittal memorandum and attachments. Funding for snow towing contractors
is provided by the Snow and Ice Control General Fund (Account
100.40.4550.62451).
For Action
(A11) Professional Services Agreement with We Got Game, LLC for City of
Evanston Athletics Programs
Staff recommends City Council authorize the City Manager to execute a
professional services agreement with We Got Game, LLC (3553 W. Peterson
Ave #106, Chicago, IL 60659) for the City of Evanston Athletics Programs run at
Robert Crown and Chandler-Newberger Centers. The agreement is for three (3)
years with a mutual option to renew for two (2) additional one (1) year options.
The agreement period will run from January 1, 2019 through December 31, 2021.
Instruction expenses will be paid from Accounts 100.30.3035.62505 and
100.30.3030.62505. Compensation for the vendor varies based on the type of
program and number of weeks the camps/programs operate, and will work within
the fee structure (70% of revenue to vendor/ 30% of revenue to City).
For Action
(A12) Ordinance 131-O-18, Increasing the Number of Class U Liquor Licenses for
Theo Ubique Cabaret Theatre at 721 Howard Street
Local Liquor Commissioner recommends City Council adoption of Ordinance
131-O-18, amending Evanston City Code Subsection 3-4-6 (U) to increase the
number of Class U Liquor Licenses from one (1) to two (2) and permit issuance
of a Class U license to Theo Ubique Theatre, d/b/a Theo Ubique Cabaret
Theatre, located at 721 Howard Street.
For Introduction
City Council Agenda November 12, 2018 Page 6 of 12
(A13) Ordinance 132-O-18, Increasing the Number of Class D Liquor Licenses for
Tuko Cantina at 817 University Place
Local Liquor Commissioner recommends City Council adoption of Ordinance
131-O-18, amending Evanston City Code Subsection 3-4-6 (D) to increase the
number of Class D Liquor Licenses from fifty-one (51) to fifty-two (52) and permit
issuance of a Class D license to 817 University LLC, d/b/a Tuko Cantina located
at 817 University Place.
For Introduction
(A14) Ordinance 117-O-18, Amending Section 7-12-17 Increasing the Meter
Charges and Water Rates
Staff recommends that City Council adopt Ordinance 117-O-18, which would
increase the water meter charges and water rates by eleven percent (11%).
For Introduction
(A15) Ordinance 118-O-18, Amending Section 7-13-3 Decreasing the Sewer User
Rates
Staff recommends that City Council adopt Ordinance 118-O-18, which would
decrease the sewer user rate by 7.5%, from $3.66 to $3.39 per billing unit (100
cubic feet of water consumed).
For Introduction
(A16) Ordinance 128-O-18, Amending Title 8, Chapter 4, Municipal Solid Waste
and Increasing the Sanitation Service Charges
Staff recommends City Council adoption of Ordinance 128-O-18, modifying Title
8, Chapter 4 of the City Code for Municipal Solid Waste increasing the service
charges for refuse collected in 95 and 65 gallon roll out carts by 15%, the
collection of refuse from condominiums by 2.3% and the charges for special pick-
ups beginning January 1, 2019.
For Introduction
(A17) Ordinance 130-O-18, Amending Section 7-2-6 (G), Moving Vehicle Parking
and Storage Containers on Public Ways
Staff recommends that City Council adopt Ordinance 130-O-18, which would
increase the fee to allow public parking spaces and/or other public right-of-way to
be reserved for loading and unloading of moving vehicles and storage containers
without obstructing traffic flow from $100.00 to $120.00 beginning January 1,
2019.
For Introduction
City Council Agenda November 12, 2018 Page 7 of 12
(A18) Ordinance 134-O-18, Amending Subsections 10-4-5-2(B)(7) and (11)
“Parking in Predominately Residential Areas”
Staff recommends City Council adopt Ordinance 134-O-18, amending City Code
subsections 10-4-5-2(B)(7) and (11) “Parking in Predominately Residential
Areas” to amend the permit renewal date and increase the residential parking
permit from $15.00 to $30.00.
For Introduction
(A19) Ordinance 142-O-18, Amending Title 10, Motor Vehicles and Traffic,
Chapter 11, Traffic Schedules, Section 17, Schedule XVII: Parking Violation
Penalties
The Transportation & Parking Committee and staff recommend City Council
adoption of Ordinance 142-O-18, amending City Code Section 10-11-17,
Schedule XVII, Parking Violation Penalties increasing the fine for a street
sweeping violation by thirty five dollars ($35) to seventy five dollars ($75) with a
fifty dollar ($50.00) additional penalty if paid after the expiration of twenty-one
(21) days following issuance of a final determination of liability. A policy change
regarding towing procedures will accompany this change to reduce the financial
hardship and inconvenience that vehicle owners currently endure as part of
sweeping operations. Staff also recommends increasing the fine for an expired
parking meter by five dollars ($5) to twenty-five dollars ($25) effective January 1,
2019 as part of the FY2019 budget proposal.
For Introduction
(A20) Ordinance 145-O-18, Amending Various Sections of Title 10, Chapter 11,
Section 12 “Parking Meter Zones”
Staff recommends City Council adopt Ordinance 145-O-18, amending various
sections of Title 10, Chapter 11, Section 12 “Parking Meter Zones” adding
Sunday enforcement from twelve o’clock (12:00) p.m. to nine o’clock (9:00) p.m.,
increasing the rate of all two (2) hour meters from one dollar ($1.00) per hour to
one dollar fifty cents ($1.50) per hour, all long term meters from twenty-five cents
($.25) per hour to fifty cents ($.50) per hour and all twenty (20) minute meters
from twenty-five cents ($.25) to fifty cents ($.50) beginning March 1, 2019 with an
automatic increase to two dollars ($2.00) per hour and fifty cents ($.50) per
fifteen (15) minutes in FY 2020. The cost of replacement stickers and
reprogramming the parking meters will be paid for through the Parking Fund.
For Introduction
(A21) Ordinance 143-O-18, Amending “Schedule of License Fees” of City Code
Section 10-8-3(A) – “Wheel Tax”
City staff requests City Council adoption of Ordinance 143-O-18 amending
Section 10-8-3(A), “Schedule of License Fees”, increasing the annual license
fees by $10.00.
For Introduction
City Council Agenda November 12, 2018 Page 8 of 12
(A22) Ordinance 148-O-18, Amending Section 3-25-2 “Imposition of Tax” to
Increase the Real Estate Transfer Tax for Transactions with a Sale Price
over $1,500,000
Staff recommends City Council adoption of Ordinance 148-O-18, amending City
Code Section 3-25-2, “Imposition of Tax” to increase the Real Estate Transfer
Tax for sales with a price over $1,500,000.01. For sale prices: up to $1.5 million
the tax is $5.00 for every $1,000 of value; from $1,500,000.01 to $5 million the
tax is $7.00 for every $1,000 of value; and prices at $5,000,000.01 or more the
tax is $9.00 for every $1,000 of value.
For Introduction
(A23) Ordinance 136-O-18, Expediting Planning & Zoning Review and Building
Permits
Staff recommends adoption of Ordinance 136-O-18, amending Ordinance 125-O-
17 regarding the City of Evanston Permit Fee Schedule. The proposal will create
an application and fee schedules for expediting permit and plan review services.
For Introduction
(A24) Ordinance 135-O-18, Amending Section 3-2-4 “Hotel-Motel and Vacation
Rental Tax” to Add Bed and Breakfast Establishments
Staff recommends adoption of Ordinance 135-O-18, amending Section 3-2-4
“Hotel-Motel and Vacation Rental Tax” to add Bed and Breakfast Establishments.
For Introduction
(A25) Ordinance 137-O-18, Amending Title 5, Chapter 9, Licensing of Vacation
Rentals
Staff recommends adoption of Ordinance 137-O-18, amending Ordinance 50-O-
13 to improve compliance with vacation rental licensing requirements. Staff
proposes to increase vacation rental licensing fees to align with cost of
administering the program.
For Introduction
(A26) Ordinance 141-O-18, Amending Rental Registration of Rental Residential
Buildings to Include Inspection Requirements and Add Accessory Dwelling
Units
Staff recommends approval of ordinance 141-O-18 Amending Rental
Registration of Rental Residential Buildings to include inspection requirements
and the addition of accessory dwelling units. This amends the rental registration
process to include a fee of $200 for the initial inspection and registration of
existing dwelling units, including accessory dwelling units (ADUs)/coach houses,
and a fine from $75 to $375 for renting an unregistered unit following the
“amnesty period.” These changes, including the fee structure, were approved
unanimously by City Council on October 29, 2018.
For Introduction
City Council Agenda November 12, 2018 Page 9 of 12
(A27) Ordinance 133-O-18, Amending Section 3-2-19, “Transportation Network
Company Tax”
City staff requests City Council adoption of Ordinance 133-O-18, Amending
Section 3-2-19 of the Evanston City Code, “Transportation Network Company
Tax.” The Ordinance adds the definition of shared rides and solo rides, and adds
a fee of forty-five cents ($.45) per solo ride in a transportation network vehicle.
For Introduction
(A28) Ordinance 150-O-18 Amending Section 9-2-3 (B), Increasing Fire
Department Transport Fees
City staff requests City Council adoption of Ordinance 150-O-18 amending
Section 9-2-3 of the City Code, increasing the ambulance transport fees to
$1,500 irrespective of the type of call.
For Introduction
(A29) 2018 Holiday Parking
The Transportation & Parking Committee and staff recommend City Council
approval of a free holiday validation program for parking meters and the City’s
three Downtown Self-Park Garages for evenings and weekends beginning
November 24, 2018 through January 5, 2018. Funding is provided by the Parking
Fund. The anticipated expense for this program is estimated at $30,000.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Vacation Rental License for 1918 Jackson Avenue
City staff recommends approval of a Vacation Rental License for the property
located at 1918 Jackson Avenue. The Vacation Rental meets all of the Standards
and Procedures for license approval. This item was held at the October 8
meeting until the next Planning & Development meeting.
For Action
(P2) Vacation Rental License for 1005 Dewey Avenue
City staff recommends approval of a Vacation Rental License for the property
located at 1005 Dewey Ave. The Vacation Rental meets all of the Standards and
Procedures for license approval.
For Action
City Council Agenda November 12, 2018 Page 10 of 12
(P3) Resolution 99-R-18, Authorizing the City Manager to Purchase Two Vacant
Lots Located at 2122 Darrow Avenue and 2113 Dewey Avenue
Staff recommends approval of Resolution 99-R-18 authorizing the City Manager
to purchase two vacant lots located at 2122 Darrow Avenue and 2113 Dewey
Avenue in Evanston, Illinois for the sum of two dollars ($2.00). 2122 Darrow
Avenue and 2113 Dewey Avenue are vacant land acquired as foreclosed
housing with Neighborhood Stabilization Program 2 (NSP2) funds. The
properties are being transferred to the City so the City may close out its NSP2
grant with Housing and Urban Development by December 31, 2018.
For Action
(P4) Ordinance 112-O-18, Granting Major Zoning Relief for Building Lot
Coverage, Setbacks, and Open Parking at 2626 Reese Avenue
City staff recommends adoption and the Zoning Board of Appeals recommends
denial of Ordinance 112-O-18 for major zoning relief for 42.5% building lot
coverage where a maximum 30% is allowed, a 3’ south interior side yard setback
where 5’ is required for the principal structure, a 3.5’ street side yard setback
where 15’ is required for the principal structure, an 8.5’ street side yard setback
where 15’ is required for a deck, a 10’ street side yard setback where 15’ is
required for a detached garage, and a 1’ street side yard setback where 15’ is
required for open parking, in the R1 Single Family Residential District. The
Zoning Board of Appeals determined the proposal does not meet all Standards
for Major Variation, specifically that the proposal would result in a substantial
adverse impact on the use, enjoyment or property values of adjoining properties,
and that the requested variations are not the least deviation from the applicable
regulations among the feasible options identified.
For Introduction
(P5) Ordinance 144-O-18 Granting a Special Use for a Type 2 Restaurant and
Drive-Through Facility, McDonald’s Restaurant, at 1919 Dempster St.
The Zoning Board of Appeals and City Staff recommend adoption of Ordinance
144-O-18 granting special use approval for a Type 2 Restaurant and a dual lane
Drive-Through Facility for McDonald’s Restaurant in the C2 District. The
applicant has complied with all zoning requirements, and meets all of the
standards of a special use for this district.
For Introduction
City Council Agenda November 12, 2018 Page 11 of 12
(P6) Ordinance 147-O-18, Major Adjustment to a Planned Development at 1571
Maple Avenue
Plan Commission and Staff recommend adoption of Ordinance 147-O-18 for
approval of a Major Adjustment to a Planned Development at 1571 Maple
Avenue in order to modify the parking lease condition of approval (Z) from 101
parking spaces to 70 parking spaces available within either the Maple Avenue or
Sherman Avenue garages, as well as to modify the on-site affordable housing
condition of approval (Q) to provide one (1) one-bedroom on-site affordable
housing unit to households with incomes at or below fifty percent (50%) of Area
Median Income (AMI) instead of two (2) housing units affordable to households
at or below 100% AMI. The period of affordability of the unit would remain at 10
years from first rent up.
For Introduction
RULES COMMITTEE
(O1) Ordinance 140-O-18, Amending City Code Section 2-13-1, “Board
Establishment and Composition” of the Board of Animal Control
Rules Committee and staff requests City Council adoption of Ordinance 140-O-
18 amending Section 2-13-1 “Board Establishment and Composition” of the
Board of Animal Control, reducing the number of members from seven (7) to six
(6), and the number of City Council members from two (2) to one (1).
For Introduction
(O2) Dissolution of Taxicab Advisory Board
City staff reports the Taxicab Advisory Board was dissolved through Ordinance
66-O-16, "Amending and Revising Title 3, Chapter 17 of the Evanston City Code
Regarding Taxicabs and Motor Vehicles for Hire,” by deleting the entire Section
that referenced the Board.
For Action: Accept and Place on File
ECONOMIC DEVELOPMENT COMMITTEE
(O3) Contract for Consulting Services with Teska for Study and Creation of
Special Service Area for Central Street and Green Bay Road
Economic Development committee and staff seeks City Manager authorization to
execute a contract for consulting services for the study and creation of a special
service area (SSA) for the Central Street and Green Bay Road area with Teska
(627 Grove Street Evanston, Illinois 60201) for a total amount of $24,035.
Economic development staff recommends utilizing the Economic Development
Consulting Services Fund (Account 100.21.5300.62185). To date, no funds have
been used from this account, leaving the account with $25,000.
For Action
City Council Agenda November 12, 2018 Page 12 of 12
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
MEETINGS SCHEDULED THROUGH NOVEMBER 2018
Upcoming Aldermanic Committee Meetings
11/13/2018 7:00 PM Housing & Community Development Act Committee
11/19/2018 7:00 PM City Council
11/21/2018 6:30 PM M/W/EBE Committee - CANCELED
11/26/2018 6:00 PM Administration & Public Works, Planning & Development and City Council
11/28/2018 6:00 PM Transportation & Parking Committee
11/28/2018 7:30 PM Economic Development Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
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