HomeMy WebLinkAbout01.08.18
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, January 8, 2018
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7:15 p.m.
City Council meeting will convene at conclusion of the P&D Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Fiske
(II) Mayor Public Announcements and Proclamations
(III) City Manager Public Announcements
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
City Council Agenda January 8, 2018 Page 2 of 7
(VI) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne
Human Services - Alderman Braithwaite
Rules - Alderman Rainey
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of December 11, 2017.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – November 27, 2017 through December 10, 2017 $ 2,729,121.27
Payroll – December 11, 2017 through December 24, 2017 $ 2,737,951.63
(A2.1) Bills List – January 9, 2018 (FY 2017) $ 6,621,592.84
Credit Card Activity (not including Amazon/Sunshine transactions) -
Period Ending November 30, 2017 $ 157,991.71
For Action
(A2.2) Amazon Credit Card Activity –Ending November 30, 2017 $ 11,314.94
For Action
(A2.3) Sunshine Gospel Ministries Transactions –
Ending January 9, 2018 $ 40,000.00
For Action
(A3.1) Change Order #4 for Gibbs Morrison Site Improvement Project with
Copenhaver Construction, Inc.
Staff recommends that City Council authorize the City Manager to approve
Change Order #4 for the Gibbs Morrison Site Improvement Project (Bid No. 17-
43) with Copenhaver Construction, Inc. (75 Koppie Drive, Gilberts, IL) which
extends the contract deadline from December 28, 2017 to June 15, 2018. There
is no additional project funding required as a result of this change order.
For Action
City Council Agenda January 8, 2018 Page 3 of 7
(A3.2) Extension of Intergovernmental Agreement for FY 2018 Solid Waste
Agency of Northern Cook County Disposal Fees
Staff recommends that City Council authorize the City Manager to execute an
extension of the intergovernmental agreement for 2018 refuse disposal fees to
Solid Waste Agency of Northern Cook County (SWANCC) in the not to exceed
amount of $750,000 for operations and maintenance transfer fees. Funding will
be provided by the Solid Waste Fund (Account 520.40.4310.62405), which has a
budget of $750,000 for FY2018.
For Action
(A3.3) Contract with E-Town Tennis, Inc. for Tennis Program at the Chandler-
Newberger Community Center
Staff recommends that the City Manager be authorized to execute an agreement
with E-Town Tennis, Inc. (320 S. Butterfield Road, Libertyville, IL 60048) for the
City of Evanston Tennis Program run through Chandler-Newberger Community
Center. The contract is for three (3) years with a mutual option to renew for two
(2) additional one (1) year options. The contract period will run from January 1,
2018 through December 31, 2020. Revenue from program registrations are
deposited into General Fund – Chandler/Recreation Program Fees Account
100.30.3035.53565 and instruction expenses are paid from 100.30.3035.62505.
Compensation from the vendor is based on percentages of resident rate
revenues collected from program registrations.
For Action
(A3.4) Authorization to Renew Line of Credit for Howard Ridge and West
Evanston Tax Increment Finance Districts
Staff recommends that City Council authorize the City Manager to renew the
agreement with First Bank and Trust to have access to a Line of Credit up to an
amount of $2.2million for the West Evanston Tax Increment Finance District (TIF)
and establish a line of credit for $3.5million for the Howard/Ridge TIF.
For Action
(A4) Resolution 1-R-18, Adopting the City of Evanston Sexual Harassment
Policy
Staff recommends that City Council adopt Resolution 1-R-18, adopting a City of
Evanston Sexual Harassment Policy that conforms to Illinois Public Act 100-
0554, which mandates that all Illinois governmental units adopt by January 15,
2018 legislation that sets forth a policy prohibiting sexual harassment with
numerous requirements.
For Action
City Council Agenda January 8, 2018 Page 4 of 7
(A5) Resolution 38-R-17, Appointing a Director and Alternate Director to the
Solid Waste Agency of Northern Cook County
Staff recommends that City Council adopt Resolution 38-R-17 appointing Mayor
Hagerty as a Director on the Board of Directors of the Solid Waste Agency or
Northern Cook County and City Manager Bobkiewicz as the Alternate Director.
For Action
(A6) Ordinance 2-O-18, Authorizing the City Manager to Execute a Lease of
Property Located at 2525 Church Street for Recreational Uses
Staff recommends City Council adopt Ordinance 2-O-18 authorizing the City
Manager to execute a 50-year lease agreement with the Metropolitan Water
Reclamation District of Greater Chicago for the real property located at 2525
Church Street. The City will pay $10.00 rent per year. The City Council approved
funding of $400,000 for this project in the 2018 Capital Improvement Program.
Staff will seek grants, future CIP funding and other funding sources to assist with
the costs related to restoring the property to greenspace and adding recreational
amenities over the course of time. Sewer Funding may also be allocated in future
years for the rain garden installation with an approximate cost of $80-$100k. A
two-thirds majority of City Council is required to adopt Ordinance 2-O-18.
For Introduction
(A7) Ordinance 8-O-18, Amending City Code Section 10-11-16(B) “Designation
of Truck Routes and Bike Routes”
Staff recommends that City Council adopt Ordinance 8-O-18, which would
amend Section 10-11-16, Schedule XVI (B) 1 and (B) 2 of the City Code to
amend designated bike routes on Chicago Avenue, Sheridan Road, Sheridan
Place, Euclid Place, Ingleside Place, Central Street, Church Street and Davis
Street. The ordinance would amend the title of Schedule XVI (B) 1 and (B) 2 to
correct an error. Funding for additional signage and markings were included as
part of the related CIP projects.
For Introduction
(A8) Ordinance 1-O-18, Amending City Code Section 4-4-2, “Amendments,”
Requiring Fire Protection Systems Testing Records on an Annual Basis
Staff recommends City Council adoption of Ordinance 1-O-18, amending City
Code Section 4-4-2, “Amendments,” requiring fire protection systems testing
records on an annual basis.
For Introduction
City Council Agenda January 8, 2018 Page 5 of 7
(A9) Ordinance 160-O-17, Amending City Code 3-2-4 “Hotel-Motel and Vacation
Rental Tax”
Staff recommends City Council adopt Ordinance 160-O-17, amending Section 3-
2-4 “Hotel-Motel and Vacation Rental Tax”. Ordinance 121-O-17, amending the
Hotel-Motel Tax to include Vacation Rental Units was adopted on November 27,
2017. Since adoption of Ordinance 121-O-17, Staff has had conversations with
AirBnB and request some technical amendments to ease the tax collection
process and collection will commence February 1, 2018.
For Action
(A10) Ordinance 159-O-17, Amending City Code Section 10-11-22 “Resident Only
Parking Districts” to include Brummel Street
Staff recommends that the City Council adopt Ordinance 159-O-17, amending
Section 10-11-22, Schedule XXII (B) to include Brummel Street, west of Ridge
Avenue to Barton Avenue.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Vacation Rental License for 710 Madison Street
City staff recommends City Council approval of a Vacation Rental License for the
property located at 710 Madison Street. The Vacation Rental meets all of the
Standards and Procedures for license approval.
For Action
(P2) Ordinance 3-O-18, Extension of Time for Applicant to Obtain Building
Permit to Construct the Planned Development at 1815 Oak Avenue
Staff recommends adoption of Ordinance 3-O-18 to extend the time for
commencement of construction of the Planned Development at 1815 Oak
Avenue, originally approved on July 25, 2016. The Ordinance grants a one-year
extension for building permit issuance to January 8, 2019. Alderman Braithwaite
recommends suspension of the rules for Introduction and Action at the January
8, 2018 City Council meeting.
For Introduction and Action
(P3) Ordinance 4-O-18, Amending Portions of the City of Evanston Zoning
Ordinance to Amend the Requirements Within the C1a Zoning District
The Plan Commission recommends no change to the requirements within the
C1a Mixed Use Commercial Zoning District. Should the Council decide to adopt
amendments to the C1a Zoning District, recommendations provided by the
Zoning Committee of the Plan Commission are provided in Ordinance 4-O-18.
For Introduction
City Council Agenda January 8, 2018 Page 6 of 7
(P4) Ordinance 5-O-18, Granting Special use Permit for a Planned Development
Located at 601 Davis Street
The Plan Commission and staff recommend denial of Ordinance 5-O-18 for
approval of the Planned Development to construct a 33-story, 318-unit residential
building with 7,481 square feet of ground floor commercial space (including a
drive through for a financial institution, Chase Bank) and 176 on-site parking
spaces. The applicant is requesting 8 site development allowances. The
proposed development exceeds the maximum site development allowances for
building height and FAR, therefore, a super-majority (two-thirds) vote by the City
Council is required for approval.
For Introduction
HUMAN SERVICES COMMITTEE
(H1) Ordinance 141-O-17, Amending the Definition of “Food Establishment”,
Title 8, Chapter 6, Section 2
The Human Services Committee and City staff recommend the City Council’s
adoption of Ordinance 141-O-17, amending the Definition of “Food Establishment
in Section 8-6-2 of the Evanston City Code. This action will align the City Code to
the State Amendment of The Food Handling Regulation Enforcement Act. The
State’s amendment will be effective January 1, 2018; it disallows local health
departments from the regulation of food inspections and enforcement at what is
considered private residential homes.
For Action
APPOINTMENTS
(APP1)For Re-Appointment:
911-Emergency Telephone System Board Daniel Lipson
For Action
(VII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(VIII) Executive Session
(IX) Adjournment
City Council Agenda January 8, 2018 Page 7 of 7
MEETINGS SCHEDULED THROUGH JANUARY 2018
Upcoming Aldermanic Committee Meetings
1/11/2018 7:00 PM Housing and Homelessness Commission
1/16/2018 7:00 PM Housing & Community Development Act Committee - to be rescheduled
1/16/2018 7:00 PM City Council
1/22/2018 6:00 PM Administration & Public Works, Planning & Development, City Council
1/24/2018 7:00 PM Economic Development Committee
1/25/2018 5:30 PM City-School Committee Meeting
1/25/2018 5:30 PM Emergency Telephone System Board
1/29/2018 7:00 PM City Council - Affordable Housing
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.