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HomeMy WebLinkAbout02.26.18 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, February 26, 2018 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Suffredin (II) Mayor Public Announcements (III) City Manager Public Announcements Mayor’s Summer Youth Employment Program Job Fair, March 3, 2018 (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. City Council Agenda February 26, 2018 Page 2 of 8 (VI) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Rainey Planning & Development - Alderman Wynne Human Services - Alderman Braithwaite Economic Development - Alderman Rainey Rules - Alderman Rainey CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of January 22, 2018, January 29, 2018, February 12, 208 and February 19, 2018. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – January 22, 2018 through February 4, 2018 $ 3,079,462.01 (A2) Bills List – February 27, 2018 $ 1,520,935.04 For Action (A3.1) Pilot Landlord Rehabilitation Assistance Program Staff recommends City Council approval of a Pilot Landlord Rehabilitation Assistance Program to support improvements and repairs for rental units that are committed to be rented to households earning 60% of AMI. The proposed program budget is $200,000 for the 2018 fiscal year and will be provided from the Affordable Housing Fund. Funding will be from the Affordable Housing Fund (Account 250.21.5465.65535). The Affordable Housing Fund has a current uncommitted cash balance of approximately $800,000. For Action (A3.2) Purchase of Police, Fire & Administrative Service Vehicles from Currie Motors Staff recommends City Council approval of the purchase of seven (7) Ford SUVs and (1) Chevrolet SUV outfitted with lights, sirens and other necessary equipment for operations. Four (4) Fords and one (1) Chevrolet will be allocated to the Evanston Police Department Field Operations Division, two (2) Ford will be allocated to the Fire Department Administration Division and one (1) Ford will be allocated to the Administrative Services Department Facilities Division. The replacement vehicles will be purchased from Currie Motors (9423 W. Lincoln Highway, Frankfort, IL 60423) in the amount of $238,418.89. Funding for the vehicles will be from the Equipment Replacement Fund (Account 601.19.7780.65550) in the amount of $238,418.89, which has a budgeted amount of $1,522,977. For Action City Council Agenda February 26, 2018 Page 3 of 8 (A3.3) One Year Contract Renewal for Purchase of Emergency Lighting & Sirens from Havey Communications Inc. Staff recommends City Council approval of a one (1) year contract renewal for the purchase of emergency lighting, sirens and after-market products and services in the amount of $80,960.00 to Havey Communications Inc. (28835 Herky Drive # 117, Lake Bluff, IL 60044). Funding will be as follows: $40,480 from Account 600.19.7710.65060, with a FY18 budget of $1,050,000, and $40,480 from Account 601.19.7780.65550, with a FY18 budget of $1,522,977. For Action (A3.4) Criminal History Applicant Eligibility Policy Staff submits for City Council the City of Evanston Criminal History Applicant Eligibility Policy to accept and place on file. Pursuant to Alderman Fleming’s request, City staff met with Alderman Fleming and interested community members to review current hiring policies related to prospective applicants with criminal records and to update the policy in conformance with best practices. For Action: Accept and Place on File (A3.5) Utility Bill Reimbursement Policy Staff recommends City Council accept and place on file the proposed Reimbursement and Payment Policy. Staff modeled the proposed policy based on Illinois Administrative Code which establishes that all complaints for the recovery of damages shall be filed within a maximum two (2) year time limit from the time that the produce, commodity or services as to which the complaint is made was furnished or performed. For Action: Accept and Place on File (A3.6) One Year Contract Extension with G & L Contractors for 2018 Debris Hauling Staff recommends that City Council authorize the City Manager to execute a one year contract extension for debris hauling with G & L Contractors (7401 N St. Louis Ave Skokie, IL) in the amount of $81,000.00. This contract award is part of a bid let by the Municipal Partnering Initiative (MPI). Funding will be as follows: $38,000 budgeted from the Water Fund (Account 510.40.4540.62415), $38,000 budgeted from the Sewer Fund (Account 515.40.4530.62415), and $5,000 budgeted from the General Fund (Account 100.40.4510.62415). For Action City Council Agenda February 26, 2018 Page 4 of 8 (A3.7) One Year Contract Extension for the Purchase of Granular Materials from G & L Contractors Staff recommends that City Council authorize the City Manager to execute a one- year contract extension for the purchase of Granular Materials with G & L Contractors (7401 N. St. Louis Ave, Skokie, IL) in the amount of $37,000. This contract award is part of a bid let by the Municipal Partnering Initiative (MPI). Purchase of materials under this contract will be funded as follows: $21,000 from the Water Fund, Account 510.40.4540.65055, with a budget of $150,000; and $16,000 from the Sewer Fund, Account 515.40.4530.65055, with a budget of $43,000. For Action (A3.8) Contract with Monson Nicholas Inc. for Service Center Parking Deck Restoration Staff recommends City Council authorize the City Manager to execute a contract for Service Center Parking Deck Restoration (Bid 18-02) with Monson Nicholas Inc. (714 North Yale Avenue, Villa Park, IL) in the amount of $526,074.00. Funding will be provided from the Capital Improvement Program (CIP) 2018 General Obligation Bonds: $500,000 from Account 415.40.4118.65515-617023 with FY18 budget of $500,000, and $26,074 from Account 415.40.4118.65515- 617023 with FY18 budget of $30,000. For Action (A3.9) Contract with Sumit Construction Company, Inc. for Lovelace Park Pond Rehabilitation Staff recommends the City Council authorize the City Manager to execute a contract for the Lovelace Park Pond Rehabilitation (Bid 18-06) with Sumit Construction Company, Inc. (4150 West Wrightwood Avenue, Chicago, IL) in the amount of $107,000.00. Funding will be provided from the Capital Improvement Program 2016 General Obligation Bonds in the amount of $100,000 (Account 415.40.4116.65515-518004) with a budget of $100,000, and from the 2018 General Obligation Bonds in the amount of $7,000 (Account 415.40.4118.65515- 518004) with a budget of $15,000. For Action (A3.10)Lovelace Tennis Court Rehabilitation Staff recommends the City Council authorize the City Manager to proceed with the Lovelace Tennis Court Rehabilitation for construction in 2018. While not budgeted in 2018, funding for this proposed project will be provided from the Capital Improvement Program (CIP) 2018 General Obligation (G.O.) Bonds - Facilities Contingency with a 2018 budgeted amount of $450,000. For Action City Council Agenda February 26, 2018 Page 5 of 8 (A3.11)Sole Source Contract with Designs 4 Dignity for Interior Design Services for the Fleetwood-Jourdain Community Center Staff recommends that City Council authorize the City Manager to execute a sole source contract to provide interior design services for the Fleetwood-Jourdain Community Center with Designs 4 Dignity (445 N. Wells, Suite 402, Chicago, IL 60654) in the amount of $35,000.00. Funding for this project will be provided from the Good Neighbor Fund (Account 415.40.4218.62145 – 618008), which has an FY 2018 budget allocation of $325,000.00 for this project. For Action (A3.12)Contract with Bulley & Andrews for Construction Management Services for the Robert Crown Community Center, Ice Complex and Library Staff recommends that City Council authorize the City Manager to execute a contract to provide construction management services for the Robert Crown Community Center, Ice Complex and Library (RFP 17-57) with Bulley & Andrews (1755 W. Armitage Avenue, Chicago, IL 60622). The initial contract recommendation is for pre-construction services only in the amount of $41,510.00. A recommendation for construction services will occur upon successful completion of the pre-construction phase, completion of the project’s design documentation and negotiation of the construction price. Funding for this project will be provided from Capital Improvement Program (CIP) 2018 General Obligation Bonds (Account 415.40.4118.65515 – 616017). For Action (A4) Ordinance 34-O-18, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Public Water Supply Loan Program Staff recommends City Council adopt Ordinance 34-O-18 authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Public Water Supply Loan Program for the construction of the Clearwell 9 Replacement Project. This ordinance authorizes the City to borrow up to $25,000,000. The debt service will be paid from the Water Fund. For Introduction (A5) Ordinance 11-O-18, Amending City Code Title 1, Chapter 11 to Update Operational Functions with the Finance Division City staff recommends City Council adoption of Ordinance 11-O-18 which amends Title 1, Chapter 8 of the City Code to reflect current City operations with respect to the Finance Division. For Introduction City Council Agenda February 26, 2018 Page 6 of 8 (A6) Ordinance 32-O-18, Decreasing the Number of Class D Liquor Licenses for Kabul House located at 2424 Dempster Street Staff recommends City Council adoption of Ordinance 32-O-18, amending City Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor licenses from fifty-one (51) to fifty (50). Kabul House located at 2424 Dempster Street is not renewing its liquor license. Staff recommends suspension of the rules for Introduction and Action at the February 12, 2018 City Council meeting. For Introduction and Action (A7) Ordinance 31-O-18, Amending City Code Section 3-4-6 By Creating the New Class X Liquor License Local Liquor Commissioner recommends City Council to adopt Ordinance 31-O- 18, amending City Code Section 3-4-6 by creating the new Class X Liquor License. Ordinance 31-O-18 was prepared to allow arts and crafts studios the sale of beer and wine for on-site consumption. For Introduction (A8) Ordinance 33-O-18, Amending City Code Section 3-4-6 By Creating the New Class F-2 Liquor License Local Liquor Commissioner and staff recommend City Council adopt Ordinance 33-O-18, amending City Code Section 3-4-6 creating the new Class F-2 Liquor License for a retail liquor dealer/gourmet food and amenity store. For Introduction (A9) Ordinance 20-O-18, Amending City Code to Allow for One-Way Traffic Flow During Willard School Drop-Off and Pick-Up Hours on Hurd Street and Central Park Avenue Staff recommends City Council adoption of Ordinance 20-O-18, amending City Code Section 10-11-4, Schedule IV (A) to establish one-way south traffic on Hurd Street between Isabella Street and Park Place, and one-way north traffic on Central Park Avenue between Park Place and Isabella Street adjacent to Willard Elementary School during drop-off and pick-up hours. Funding for signage will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY 2018 budget of $58,000. For Action (A10) Ordinance 10-O-18, Amending City Code to Include Civil Restitution City staff recommends City Council adoption of Ordinance 10-O-18 to amend City Code Subsection 1-4-1, “General Penalties,” to include civil restitution by order of Court. This ordinance adds civil restitution to the penalties available for City Code violations, and allows a Court to order restitution beyond the maximum fine amount. Civil restitution may only be ordered by a Court after a finding of guilt or a guilty plea by a defendant. For Action City Council Agenda February 26, 2018 Page 7 of 8 (A11) Ordinance 26-O-18, Amending City Code Section 3-4-6(F) to Increase the Number of Class F Liquor Licenses for the Target Store located at 1616 Sherman Avenue Local Liquor Commissioner provides a recommendation to City Council regarding the adoption of Ordinance 26-O-18, amending City Code Subsection 3-4-6-(F) to increase the number of authorized Class F liquor licenses from nine (9) to ten (10), and permit issuance of a Class F license to Target Corporation dba Target Store T3283 located at 1616 Sherman Avenue. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Vacation Rental License for 1827 Dobson Street City staff recommends approval of a Vacation Rental License for the property located at 1827 Dobson Street. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action (P2) Vacation Rental License for 710 Madison Street City staff recommends approval of a Vacation Rental License for the property located at 710 Madison Street. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action (P3) Ordinance 21-O-18, Special Use Permit for a Special Educational Institution – Public in the I2 General Industrial Zoning District The Zoning Board of Appeals and City staff recommend adoption of Ordinance 21-O-18 granting special use approval for a Special Educational Institution- Public in the I2 General Industrial Zoning District in order to operate a high- school for students with behavioral and emotional needs. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. For Action (VII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (VIII) Executive Session (IX) Adjournment City Council Agenda February 26, 2018 Page 8 of 8 MEETINGS SCHEDULED THROUGH MARCH 15, 2018 Upcoming Aldermanic Committee Meetings 2/28/2018 7:00 PM Economic Development Committee 2/28/2018 7:00 PM Housing & Homelessness Commission (rescheduled from 3/1) 3/5/2018 6:00 PM Human Services 3/12/2018 6:00 PM Administration & Public Works, Planning & Development, City Council Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.