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HomeMy WebLinkAbout05.14.18 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, May 14, 2018 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Wilson (II) Mayor Public Announcements and Proclamations Mental Health Month, May 2018 National Police Week, May 13-19, 2018 (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. Speakers may not give their time to other speakers. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. City Council Agenda May 14, 2018 Page 2 of 9 (VI) Special Orders of Business SPECIAL ORDERS OF BUSINESS (SP1) Ordinance 15-O-18, Creating Title 9, Chapter 18 of the Evanston City Code, “Juvenile Law Enforcement Records” The Alternatives to Arrest Committee recommends City Council adoption of Ordinance 15-O-18, Creating Title 9, Chapter 18 of the Evanston City Code, “Juvenile Law Enforcement Records.” For Introduction (SP2) Ordinance 65-O-18, Amending Portions of Title 11, Chapter 1 of the Evanston City Code for the Expungement of Juvenile Administrative Hearing Records The Alternatives to Arrest Committee recommends City Council adoption of Ordinance 65-O-18, Amending Portions of Title 11, Chapter 1 of the Evanston City Code for the Expungement of Juvenile Administrative Hearing Records. For Introduction (VII) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Fleming Planning & Development - Alderman Fiske Human Services - Alderman Revelle Economic Development - Alderman Wilson Rules Committee - Alderman Wynne CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meetings of April 23, 2018 and April 30, 2018. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – April 2, 2018 through April 15, 2018 $ 2,771,899.38 Payroll – April 16, 2018 through April 29, 2018 $ 3,193,928.62 For Action (A2) Bills List – May 15, 2018 $ 4,156,673.45 Bank of America February 2018 Credit Card Activity (items held at April 23 City Council meeting) $ 1,716.90 For Action City Council Agenda May 14, 2018 Page 3 of 9 (A3.1) Purchase of Three Vehicles for the Public Works Agency Staff recommends City Council approval for the purchase of three (3) vehicles for operations in the Public Works Agency (Water Production Bureau and Public Services Bureau). The following vehicles will be purchased: Ford F-350 XP from Currie Motors Inc. (9423 W. Lincoln Highway, Frankfort, IL 60423) in the amount of $36,995.00; a Crane Carrier Model LET2-44 from National Fleet Auto Group (490 Auto Center Drive, Watsonville, CA 95076) in the amount of $267,825.00; and a Kenworth T440 Cab/Chassis from Standard Equipment Company (2033 W. Walnut Street, Chicago, IL 60612) in the amount of $369,116.58. Funding will be as follows: $36,995 from the Water Fund (Account 510.40.4230.65550), with a budget of $62,200; $369,116.58 from the Sewer Fund (Account 515.40.4530.65550), with a budget of $460,300; and $267,825 from four Accounts within the Solid Waste Fund. For Action (A3.2) Revised Purchase of One Vehicle for the Public Works Agency Staff recommends City Council approval for the purchase of one (1) vehicle, a 2019 Peterbilt Model 348, for operations in the Public Works Agency - Public Services Bureau. The vehicle will be purchased from JX Peterbilt (42400 Hwy 41, Wadsworth, IL 60083) in the amount of $206,258.00 through the National Joint Powers Alliance contract. Funding for the vehicle will be from the Equipment Replacement Fund (Account 601.19.7780.65550), which has a budget of $1,522,977. This recommended vehicle purchase was originally approved for an incorrect amount at the Administration and Public Works Meeting on April 9, 2018. For Action (A3.3) Contract Renewal with Krave Concession LLC for 2018 Lakefront Concession Staff recommends that City Council authorize the City Manager to execute a one year contract renewal between the City of Evanston and Krave Concession LLC for the Church and Clark Street food & drink stands and the lakefront mobile concessions (Lighthouse, Clark St., Greenwood St., South Blvd. and Lee St.) for the 2018 season. Krave Concession LLC is now owned by Brian Fogle, 5313 West 123rd Place, Alsip, Illinois 60803. Krave Concession LLC will pay the City $10,000 for the privilege of the 2018 permit. For Action City Council Agenda May 14, 2018 Page 4 of 9 (A3.4) Contract with First Student for Parks, Recreation & Community Services Department 2018 Summer Bus Transportation Staff recommends City Council authorize the City Manager to execute a contract with First Student (1717 Park Street, Naperville, IL 60563) in the amount not to exceed $30,175. First Student was the lowest responsive bidder for the Parks, Recreation and Community Services Department 2018 summer bus transportation. They submitted a base bid of $26,175 and a $50.00 per hour cost for any additional trips that may be necessary. Staff recommends adding a $4,000 contingency amount to the base bid for additional trips or when either a city owned bus is out of service or a driver is not available to work. Funding will be from various Accounts depending on the type of program/facility location, which are detailed on the corresponding transmittal memorandum. For Action (A3.5) First Quarter Financial Report for Fiscal Year 2018 Staff recommends City Council accept and place the First Quarter Financial Report for FY 2018 on file. For Action: Accept and Place on File (A3.6) Disposition of Waste Transfer Tipping Fees / Station Project Funding Staff recommends City Council: 1) receive update on waste transfer tipping fees; 2) authorize the City Manager to pursue cost proposals for an environmental monitoring study at the waste transfer station operated by Advanced Disposal at 1711 Church Street and to purchase the environmental monitoring equipment needed for the study. The study is estimated to cost $25,000 and the equipment costs are estimated to be $167,500, for a total estimated cost of $192,500. Staff recommends that $200,000 of 2018 GO Bond funds be provided for this work. For Action (A4) Resolution 33-R-18, Appointing Hitesh Desai as the City of Evanston’s Delegate for the Intergovernmental Personnel Benefit Cooperative Staff recommends City Council adopt Resolution 33-R-18, appointing Hitesh Desai as Delegate for the Intergovernmental Personnel Benefits Cooperative. For Action (A5) Resolution 28-R-18, Letter of Understanding with Evanston Foreign Fire Insurance Board to Fund the Purchase of Firefighter Gear Staff recommends that the City Council adopt Resolution 28-R-18 authorizing a letter of understanding with the Evanston Foreign Fire Tax Board for a joint purchase of ninety-three (93) sets of firefighter personal protective equipment. The vendor will be Air One Equipment, Inc., (360 Production Drive, South Elgin, IL 60177) and the total cost, spread over a 5-year period, will be $221,805. Funding will be from the General Fund (Account 100.23.2315.65625) in an amount not to exceed $17,892 per year, for a total of $89,438. Additional funding of $132,367/60% of the cost is from the Evanston Firefighters Foreign Tax Board. For Action City Council Agenda May 14, 2018 Page 5 of 9 (A6) Resolution 31-R-18, Request Volume Cap Allocation for Private Activity Bonds from the State of Illinois Governor’s Office Staff recommends City Council approval of Resolution 31-R-18 authorizing the City of Evanston to request volume cap allocation for Private Activity Bonds (PAB) from the State of Illinois Governor’s Office in the amount of $7,821,030 for 2018. This authorizes the City to request its allocation of PAB volume cap only; City Council would have to approve any project proposed for PABs separately following receipt of its volume cap reservation from the State of Illinois. The City has three years to allocate its PAB to a project or projects and any unallocated volume cap reverts to the State of Illinois for reallocation. For Action (A7) Resolution 27-R-18, Terminate Lease for City-Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Staff recommends City Council adopt Resolution 27-R-18, “Authorizing the City Manager to Execute a Mutual Termination of Lease Agreement for City-Owned Real Property Located at 2222 Oakton Street with Smylie Brothers Draft and Package LLC”. Staff also requests direction on next steps for the property. For Action (A8) Resolution 19-R-18, Extension of a License to Comcast, Allowing Maintenance of a Building and Fence in the Public Right-of-Way of Mulford Street and Park Land in James Park Staff recommends City Council adoption of Resolution 19-R-18, authorizing the City Manager to execute a four (4) year extension, until May 31, 2022, of the license to Comcast for facilities in James Park. Total revenue for the license extension agreement will be $95,616. For Action (A9) Ordinance 62-O-18, Amending Hours of Alcohol Service Local Liquor Commissioner recommends City Council adoption of Ordinance 62- O-18, amending Evanston City Code Subsection 3-4-9 to allow for extended hours of alcohol service. The Ordinance permits the Local Liquor Commissioner discretion to extend hours of lawful service per written order. For Introduction (A10) Ordinance 25-O-18, Amending the City Code for the Public Works Agency Staff recommends City Council adopt Ordinance 25-O-18 amending Title 7, Chapter 1 of the Evanston City Code, “Public Works Agency”. The Ordinance also codifies the Block Party permit processes. For Action City Council Agenda May 14, 2018 Page 6 of 9 (A11) Ordinance 51-O-18, Increasing the Number of Class F Liquor Licenses for Target Store T0927 located at 2209 Howard St. Local Liquor Commissioner recommends City Council adoption of Ordinance 51- O-18, amending Evanston City Code Subsection 3-4-6-(F) to increase the number of authorized Class F liquor licenses from ten (10) to eleven (11), and permit issuance of a Class F license to Target Corporation d/b/a Target Store T0927 located at 2209 Howard Street. For Action (A12) Ordinance 53-O-18, Increasing the Number of Class F-2 Liquor Licenses for Binny’s Beverage Depot located at 1111 Chicago Ave. Local Liquor Commissioner recommends City Council adoption of Ordinance 53- O-18, amending Evanston City Code Subsection 3-4-6-(F-2) to increase the number of Class F-2 Liquor Licenses from zero (0) to one (1) and permit issuance of a Class F-2 license to Gold Standard Enterprises, Inc., d/b/a Binny’s Beverage Depot located at 1111 Chicago Avenue. For Action (A13) Ordinance 54-O-18, Amending City Code Section 3-4-6(F) Eliminating the 500 Foot Restriction From Other Class F Liquor Licenses Local Liquor Commissioner recommends City Council adoption of Ordinance 54- O-18, eliminating the restriction prohibiting Class F liquor licensees to be within five hundred (500) feet from another Class F liquor license establishment. For Action (A14) Ordinance 55-O-18, Amending City Code Section 3-4-6(F) Eliminating the 500 Foot Restriction From Other Class F-1 Liquor Licenses Local Liquor Commissioner recommends City Council adoption of Ordinance 55- O-18, eliminating the restriction prohibiting Class F-1 liquor licensees to be within five hundred (500) feet from another Class F-1 liquor license establishment. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Resolution 22-R-18, Approving a Plat of Resubdivision for 1727 Oak Avenue The Plan Commission and staff recommend adoption of Resolution 22-R-18, approving a Plat of Resubdivision for 1727 Oak Avenue. The applicant requests a subdivision to separate the development parcel from the 1007 Church parcel. The subdivision meets all requirements of the D3 Downtown District including lot size and lot width, and has been reviewed by the Public Works Agency for compliance with applicable regulations. For Action City Council Agenda May 14, 2018 Page 7 of 9 (P2) Ordinance 59-O-18, Granting a Special Use Permit for a Planned Development Located at 1727 Oak Avenue in the D3 Downtown Core Development District The Plan Commission and staff recommend adoption of Ordinance 59-O-18, granting a Special Use Permit for a Planned Development Located at 1727 Oak Avenue. The Planned Development is for a 17-story age-restricted multi-family rental development with 169 units and 136 parking spaces in the D3 Downtown Core Development District. Four site development allowances are requested for the number of dwelling units, building height, front yard setback and number of loading berths. For Introduction (P3) Ordinance 61-O-18, Map Amendment, Planned Development and Special Use for Open Sales Lot at 128-132 Chicago Avenue The Plan Commission and staff recommend adoption of Ordinance 61-O-18 for approval of a Map Amendment to rezone the northern portion of the property from the C1 Commercial District to the B3 Business District, a special use for an open sales yard in the B3 Business District and a Planned Development in the B3 Business District to construct a 5-story mixed-use building with approximately 4,999 square feet of indoor ground floor commercial space, approximately 7,000 square feet of outdoor garden/open sales lot, 26 dwelling units and 30 parking spaces. Three site development allowances are requested for the number of parking spaces, fence location, and parking setbacks. For Introduction (P4) Ordinance 29-O-18, Amending the City Code Title 2, Chapter 8 “Historic Preservation” The Preservation Commission and staff recommend City Council approval of Ordinance 29-O-18, Amending Title 2, Chapter 8 of the Evanston City Code, “Historic Preservation.” The focus of the text amendment is to update, when appropriate, the language and definitions and also streamline procedures to make it more user friendly for the staff, the Commission, and the public. The original intent and principles of the current Preservation Ordinance have been maintained. For Action (P5) Ordinance 47-O-18, Amending the Definition of “Coach House” in the the City Code Section 6-18-3 Staff recommends adoption of Ordinance 47-O-18, amending the Zoning Ordinance to modify the definition of a Coach House. A previous version of the proposed text amendment did not receive a recommendation from the Plan Commission. Ordinance 47-O-18 was held on April 9, 2018 until April 23, 2018 for Introduction. For Action City Council Agenda May 14, 2018 Page 8 of 9 ECONOMIC DEVELOPMENT (O1) Small Business Workforce Development Funding Request from Evanston Rebuilding Warehouse Staff and Economic Development Committee recommend approval of financial assistance to Evanston Rebuilding Warehouse in an amount not to exceed $15,000 to help facilitate job training and placement opportunities for primarily low- and moderate-income trainees in environmentally sustainable deconstruction methods. Evanston Rebuilding Warehouse is seeking a modification to the program guidelines seeking to be funded at the completion of the training program instead of being reimbursed upon placing trainees in a job for 90 days. Funding will be from the Economic Development Division Workforce Development Fund (Account 100.21.5300.62663), which has a FY18 budget of $100,000 and a YTD balance of $25,000. For Action (O2) Storefront Modernization Program Application for Squeezebox Books Located at 743 Main Street Staff and Economic Development Committee recommend approval of financial assistance on a 50/50 cost-sharing basis through the Storefront Modernization Program to Squeezebox Books at 743 Main Street in an amount not to exceed $3,441.66 for new awnings. Funding will be from the Economic Development Business District Improvement Fund (Account 100.21.5300.65522), with a FY18 Budget total of $250,000 to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $250,000 available for expenditure. For Action (O3) Storefront Modernization Program Application for Stepping Out on Faith Located at 1632 Orrington Avenue Staff and Economic Development Committee recommend approval of financial assistance on a 50/50 cost-sharing basis through the Storefront Modernization Program to Stepping Out on Faith at 1632 Orrington Avenue in an amount not to exceed $823.66 for an awning sign. Funding will be from the Economic Development Business District Improvement Fund (Account 100.21.5300.65522), with a FY18 Budget total of $250,000 to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $250,000 available for expenditure. For Action City Council Agenda May 14, 2018 Page 9 of 9 (O4) Approval of Four Entrepreneurship Support Program Applications Staff and Economic Development Committee recommend approval of financial assistance through the Entrepreneurship Support Program totaling $9,860 for the following four Evanston businesses: Hubris Wealth; Eye Boutique Kloset; C&W Market; and Best 1 Built. Funding will be from the Economic Development Business Retention/Expansion Fund (Account 100.21.5300.62662), with a FY18 Budget of $150,000. A total of $28,720 has been spent or encumbered from this account, leaving $121,280 available for expenditure. For Action (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment MEETINGS SCHEDULED THROUGH MAY 2018 Upcoming Aldermanic Committee Meetings 5/15/2018 7:00 PM Housing & Community Development Act Committee 5/16/2018 6:30 PM M/W/EBE Development Committee 5/17/2018 5:30 PM Emergency Telephone System Board 5/21/2018 7:00 PM City Council 5/23/2018 6:00 PM Transportation and Parking Committee 5/23/2018 7:00 PM Economic Development Committee 5/24/2018 3:00 PM Priority-Based Budgeting Open House 5/24/2018 6:30 PM Equity & Empowerment Commission 5/25/2018 8:00 AM Alternatives to Arrest Committee 5/29/2018 6:00 PM Administration & Public Works, Planning & Development, City Council Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.