HomeMy WebLinkAbout07.24.17
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, July 24, 2017
Administration & Public Works (A&PW) Committee meets at 6 p.m.
City Council meeting will convene at conclusion of the A&PW Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Suffredin
(II) Mayor Public Announcements
(III) City Manager Public Announcements and Presentations
Preservation Awards Presentation
Online Public Art Map Presentation
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
City Council Agenda July 24, 2017 Page 2 of 8
(VI) Special Orders of Business
SPECIAL ORDERS OF BUSINESS
(SP1) Request for Proposal to Lease the Harley Clarke Mansion, 2603 Sheridan
Staff recommends that City Council review and approve the Request for
Proposal (RFP) to lease the Harley Clarke Mansion, 2603 Sheridan Road, to a
non-profit organization. The RFP has been revised per direction given by City
Council at the July 10, 2017 meeting.
For Action
(SP2) 2017 Budget Expense & Revenue Recommendations
Staff recommends the City Council: review the 2017 year-end estimates and
budget adjustment strategies; consider recommend revenue action provided to
City Council separately; and direct the City Manager to implement measures to
balance the budget.
For Action
(VII) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Braithwaite
Planning & Development - Alderman Rainey
Human Services - Alderman Fiske
Economic Development - Alderman Wynne
Rules - Alderman Wilson
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of June 26, 2017.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – June 26, 2017 through July 9, 2017 $ 3,252,087.41
(A2) Bills List – July 25, 2017 $ 2,608,589.35
Credit Card Activity – Period Ending May 31, 2017 $ 215,521.46
For Action
City Council Agenda July 24, 2017 Page 3 of 8
(A3.1) Sole Source Renewal of Annual Cisco SmartNet Software Support
Contracts and Licenses from CDW
Staff recommends City Council authorize the sole source purchase of Cisco
SmartNet networking licenses and software from CDW (120 S.Riverside,
Chicago, IL 60606) in the amount of $54,445.68. This contract provides support
for the City’s essential computer networking system and covers the period
September 15, 2017 through September 15, 2018. CDW is the current State Bid
Contract provider for these services as of July 2017. Funding is provided by the
IT Division, Computer Licensing and Support Fund (Account
100.19.1932.62340), which has a total budget of $500,000 and a YTD balance of
$324,915.46 before this transaction. This quote is a reduction from last year’s
annual cost of $73,063.37.
For Action
(A3.2) Agreement Amendment for Northwestern Football Parking on the Evanston
Wilmette Golf Course During Home Football Games
Staff recommends approval of the Evanston Wilmette Golf Course Association’s
(EWGCA) request for amendment of the existing three year agreement (2016,
2017 and 2018 seasons) to continue to park cars on holes 1, 2, 11 and 12 of the
golf course during Northwestern University home football games. This
amendment is requesting approval to pilot tailgating on hole #12. Currently, only
parking is allowed on hole #12. This pilot program would be evaluated at the end
of the 2017 football season.
For Action
(A3.3) Change Order #1 to Water Treatment Plant Reliability Improvements Project
with Thieneman Construction, Inc.
Staff recommends that City Council authorize the City Manager to execute
Change Order No. 1 for the Water Treatment Plant Reliability Improvements
Project with Thieneman Construction, Inc. (TCI) (17219 Foundation Parkway,
Westfield, Indiana 46074) in the amount of $35,611.00. This will increase the
total contract amount from the current contract price of $1,247,000.00 to
$1,282,611.00. There is no time extension associated with this change order.
The Illinois Environment Protection Agency (IEPA) has agreed to provide a loan
from the State Revolving Fund in an amount up to $1,634,816.00 for engineering
and construction of this project. This amount includes a contingency of 3%
($37,410.00) of the bid price of the project. With this funding, all eligible
engineering and construction costs will be funded by a loan repaid over 20 years
at 1.64% interest. IEPA loan funding for this work is being routed through the
Water Fund, Capital Improvement (Account 513.71.7330.65515 – 733094). This
project has an overall project allocation of $2,500,000 for both 2016 and 2017.
For Action
City Council Agenda July 24, 2017 Page 4 of 8
(A3.4) Contract with Schroeder & Schroeder, Inc. for 2017 Alley and Street
Improvements
Staff recommends City Council authorize the City Manager to execute a contract
for the 2017 Alley and Street Improvements Project (Bid No. 17-38) with
Schroeder & Schroeder, Inc. (7306 Central Park, Skokie, IL 60076) in the amount
of $1,301,882.10. This project consists of improvements to five alleys throughout
the City, street resurfacing on Dewey Avenue from the cul-de-sac south of
Simpson Street to the north end north of Payne Street, and installation of traffic
calming speed humps on various streets and speed bumps in various alleys.
Funding will be provided from the CIP Fund (various accounts), the Parking Fund
(Account 505.19.7005.65515-416500), and the Sewer Fund (Account
515.40.4535.62461–417017). A detailed summary of the funding can be found
on the corresponding transmittal memorandum. This project was budgeted at
$1,576,000 for FY 2017. This project is $5,071.61 over budget for 2017 G.O.
Bonds. The additional funding is available from savings from other projects.
For Action
(A3.5) Contract with Bulley & Andrews Concrete Restoration for 2017 Parking
Garage Improvements
Staff recommends City Council authorize the City Manager to execute a contract
for the 2017 Parking Garage Improvements (Bid No. 17-42) with Bulley &
Andrews Concrete Restoration (1755 West Armitage Avenue, Chicago, Illinois
60622) in the amount of $237,354.00. Funding will be provided from the Parking
Fund (Accounts 505.19.7005.65515-617011; 505.19.7005.65515-617012; &
505.19.7005.65515-617013) with a total budget for this project of $620,000.
For Action
(A3.6) Sidewalk Café for Furious Spoon at 1700 Maple Avenue
Staff recommends City Council approval of first-time application for a sidewalk
café permit for Furious Spoon, a Type 1 restaurant located at 1700 Maple
Avenue. The sidewalk café will consist of nine tables with four seats each for a
seating capacity of 36, and will operate Sunday-Thursday 11:00 a.m.–1:00 a.m.
and Friday-Saturday 11:00 a.m.–2:00 p.m.
For Action
(A3.7) Contract with Warren Langley for Design, Manufacture and Installation of
Lighted Sculpture at the Green Bay, Emerson, Ridge Intersection
Staff recommends that Council authorizes the City Manager to enter into a
contract with Warren Langley, Australian artist, (13/63 Crown Rd. Queenscliff,
Sydney, NSW 2096) for RFP 17-01 to design, manufacture and install a lighted
sculpture in the underpass of the Green Bay, Emerson, Ridge intersection in the
amount of $88,897.50. This is funded from the CIP Neighborhood Public Art fund
(Account 415.40.4116.65515-117004). The total 2017 funding allocation of
$150,000 is allocated as follows: $75,000 from FY 2016 G.O. Bonds (carryover),
and $75,000 from FY 2017 G.O. Bonds.
For Action
City Council Agenda July 24, 2017 Page 5 of 8
(A4) Resolution 65-R-17, Creating a Separate Fund entitled the “Robert Crown
Community Center Maintenance Fund”
Staff and the Friends of Robert Crown 501(c)3 recommend the City Council
adopt Resolution 65-R-17 enabling the creation of the Robert Crown Community
Center (RCCC) Maintenance Fund in the FY 2019 Annual Budget. This fund will
be used for specific long-term infrastructure maintenance items at both the
RCCC and surrounding fields as identified below. Revenues to support the
anticipated long term maintenance costs of the RCCC shall come from operating
revenues of the new facility and from donations. These revenues will be
reviewed not less than once every five years to determine if the proper funding
has been set aside for the timely replacement of infrastructure.
For Action
(A5) Resolution 66-R-17, Professional Services Agreement with James B. Moran
Center for “2017 Certificate of Rehabilitation Program”
Staff recommends that City Council adopt Resolution 66-R-17, authorizing the
City manager to execute an agreement between the City of Evanston and the
James B. Moran Center for Youth Advocacy (1123 Emerson, Suite 203
Evanston, IL 60201) to provide legal services for not less than 15 Evanston
residents to secure Certificates of Rehabilitation, expungement and criminal
records sealing, in an amount not to exceed $30,000. Funding for this agreement
is budgeted in Parks, Recreation and Community Services, Youth and Young
Adult Engagement Division (Account 100.30.3215.62490) which has a FY 2017
budget of $281,965.00 and a YTD balance of $237,412 before this project. Costs
amount to approximately $2,000 per participant. The City of Evanston shall be
financially responsible for the furtherance of the program. The James B. Moran
Center would be responsible for handling the payment of direct and indirect costs
for not less than 15.
For Action
(A6) Resolution 64-R-17, Authorizing City Manager to Execute TIF Forgivable
Construction Loan and Development Agreement with Harrington Brown
LLC for Proposed Development at 100 and 128 Chicago Avenue
Staff recommends City Council adoption of Resolution 64-R-17, considering
Harrington Brown, LLC’s request for financial assistance totaling $1,959,946 from
the Howard Ridge TIF and an additional $1 million from the Affordable Housing
Fund for the development of a mixed use commercial/residential project at 130
Chicago Avenue. The Howard Ridge TIF will provide funding through the
issuance of G.O. Bonds which will be abated by the tax increment produced by
the development and by future Howard Ridge TIF revenues. The Affordable
Housing Fund has a cash balance of $1,055,000, but only $590,000 after
accounting for previous commitments. However, staff anticipates revenues of
$375,000 in 2018 for an estimated balance of $965,248. Fees in lieu of payments
from 831 Emerson and 1815 Ridge would occur at first temporary certificate of
occupancy (TCO). This is not estimated to occur until 2019 at the earliest.
For Action
City Council Agenda July 24, 2017 Page 6 of 8
(A7) Ordinance 67-O-17, Authorizing City Manager to Negotiate with Harrington
Brown LLC for the Sale of City-Owned Real Property Located at 100
Chicago Avenue
Staff recommends approval of Ordinance 67-O-17, “Authorizing the City Manager
to Negotiate with Harrington Brown, LLC for the Sale of City-Owned Real
Property Located at 100 Chicago Avenue, Evanston, Illinois.” The sale of City-
owned real property is a two-step process; an ordinance must be adopted to
authorize the City Manager to negotiate the sale of property followed by an
ordinance at a later date that authorizes the City Manager to execute a sales
contract that memorializes said negotiations. A two-thirds majority of City
Council is required to adopt Ordinance 67-O-17. Suspension of the Rules is
requested for introduction and adoption by City Council on July 24, 2017.
For Introduction and Action
(A8) Ordinance 73-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 17, Schedule XVII: Parking Violation
Penalties
Staff recommends that the City Council adopt Ordinance 73-O-17, amending City
Code Section 10-11-17, Schedule XVII, Parking Violation Penalties to increase
the fine for an expired parking meter by ten dollars ($10) to twenty dollars ($20)
effective September 1, 2017. The last time this fine was increased was January
22, 1976.
For Introduction
(A9) Ordinance 76-O-17, Amending Evanston City Code 10-11-17, “Parking
Violation Penalties” to Increase the Fine for Street Cleaning Parking
Violations by Fifteen Dollars to Fifty Dollars
Staff recommends that the City Council adopt Ordinance 76-O-17, amending
portions of City Code Section 10-11-17, Schedule XVII, Parking Violation
Penalties to increase the fine for street sweeping violations by fifteen ($15) to fifty
dollars ($50) effective September 1, 2017.
For Introduction
(A10) Ordinance 69-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 18: Residents Parking Only Districts
The Transportation/Parking Committee and staff recommends that the City
Council adopt Ordinance 69-O-17, amending of City Code Section 10-11-18(H)
adding: eligibility for residents on Lake Shore Boulevard, west side, from
Greenleaf Street north to Hamilton Street and 1145 Sheridan Road.
For Introduction
City Council Agenda July 24, 2017 Page 7 of 8
(A11) Ordinance 70-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 18: Residents Parking Only Districts
The Transportation/Parking Committee and staff recommends that the City
Council adopt Ordinance 70-O-17, amending of City Code Section 10-11-18(G)
adding Residents Parking Only on: Harrison Street, both sides, Hartrey Avenue
to the alley east of Prairie Avenue; and Prairie Avenue, both sides; alley south of
Central Street to Lincoln Street, to read 7:00 a.m. to 10:00 a.m., Monday through
Saturday.
For Introduction
(A12) Ordinance 71-O-17, Amending Title 10, Motor Vehicles and Traffic, Chapter
11, Traffic Schedules, Section 18: Residents Parking Only Districts
The Transportation/Parking Committee and staff recommends that the City
Council adopt Ordinance 71-O-17, amending of City Code Sections 10-11-18(G)
by including eligibility for the district for: Residents addresses of 2542 – 2566
Prairie Avenue, 2002-B Central Street and 2002-C Central Street.
For Introduction
(A13) Ordinance 72-O-17, to Amend Title 11, Administrative Adjudication, Chapter
2, Parking & Compliance Violations, Section 11(B): Immobilization Program
The Transportation/Parking Committee and staff recommends that the City
Council adopt Ordinance 72-O-17, amending Title 11, Administrative
Adjudication, Chapter 2, Parking & Compliance Violations, Section 11(B):
Immobilization Program to read: “When the registered owner of a vehicle has
accumulated three (3) or more final determinations of parking and/or compliance
violation liability.”
For Introduction
(A14) Ordinance 58-O-17, Amending City Code 7-2-5-3 “Permit Fees,” to include
Block Party Regulations
Staff recommends City Council adoption of Ordinance 58-O-17 by which City
Council would amend City Code 7-2-5-3 “Permit Fees,” to include Block Party
Regulations.
For Action
(A15) Ordinance 61-O-17, Increasing the Number of Class D Liquor Licenses for
Furious Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon
Local Liquor Commissioner recommends City Council adoption of Ordinance 61-
O-17, increasing the number of authorized Class D liquor licenses for Furious
Spoon Evanston Maple Ave., LLC, d/b/a Furious Spoon located at 1700 Maple
Street.
For Action
City Council Agenda July 24, 2017 Page 8 of 8
(A16) Ordinance 62-O-17, Increasing the Number of Class K Liquor Licenses for
Beer on Central, LLC dba Beer on Central
Local Liquor Commissioner recommends City Council adoption of Ordinance 62-
O-17, increasing the number of authorized Class K liquor licenses for Beer on
Central, LLC dba Beer on Central located at 1930 Central Street.
For Action
(A17) Ordinance 46-O-17, Amending City Code Section 9-5-15, Regulating Small
Unmanned Aircraft in the City of Evanston
City staff recommends City Council adoption of Ordinance 46-O-17, amending
City Code Section 9-5-15, regulating small unmanned aircraft in the City of
Evanston. Ordinance 46-O-17 addresses ongoing community concerns and
provide an enforcement tool related to the operation of small unmanned aircraft,
including drones. This Ordinance was introduced at the June 12, 2017 City
Council meeting, and held for action at the July 24, 2017 City Council meeting
following an amendment proposed by Alderman Wynne and subsequently
approved.
For Action
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
MEETINGS SCHEDULED THROUGH AUGUST 15, 2017
Upcoming Aldermanic Committee Meetings
7/26/2017 6:00 PM Transportation & Parking
7/26/2017 7:00 PM Economic Development
8/3/2017 7:00 PM Housing, Homelessness and Human Relations Commission
8/7/2017 6:00 PM Human Services
8/14/2017 6:00 PM Administration & Public Works, Planning & Development, City Council
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.