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HomeMy WebLinkAbout10.23.17 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, October 23, 2017 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman W ilson (II) Mayor Public Announcements and Proclamations World Polio Day, October 24, 2017 Presentation by Evanston Own It (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. City Council Agenda October 23, 2017 Page 2 of 9 (VI) Special Orders of Business SPECIAL ORDERS OF BUSINESS (SP1) Resolution 84-R-17, Designating the Evanston City Clerk as the City’s Freedom of Information Act Officer Staff recommends approval of Resolution 84-R-17 designating the City’s Freedom of Information Act Officer. For Action (SP2) FY2018 Proposed Capital Budget and Debt Review Staff will provide a presentation regarding the FY2018 Proposed Capital Budget and Debt Review. No formal action will be taken regarding the FY2018 Budget. Budget documents are available here: www.cityofevanston.org/city- budget/. For Discussion (VII) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Rainey Planning & Development - Alderman Wynne Human Services - Alderman Fiske Rules - Alderman Wilson CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of October 16, 2017. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – September 18, 2017 through October 1, 2017 $ 2,689,086.27 (A2 .1) Bills List – October 24, 2017 $ 3,194,482.03 Credit Card Activity (not including Amazon purchases) - Period Ending August 31, 2017 $ 185,912.08 (A2.2) Amazon Credit Card Activity – Period ending August 31, 2017 $ 11,558.41 For Action City Council Agenda October 23, 2017 Page 3 of 9 (A3.1) Agreement with Pure Technologies U.S. Inc. for City of Evanston’s Inspection of Large Diameter Water Mains Staff recommends City Council authorize the City Manager to execute an agreement for the City of Evanston’s Inspection of Large Diameter Water Mains (RFP 17-51) with Pure Technologies U.S. Inc. (3636 South Geyer Road, Suite 100, St. Louis, MO 63127) in the not-to-exceed amount of $578,940. Funding for the inspection of large diameter mains will be from the Capital Improvement Program Water Fund (Account 513.71.7330.62145 - 417009), which has an FY 2017 budget of $650,000 for this project. For Action (A3.2) Purchase of Anthracite from Carbonite Filter Corporation Staff recommends that City Council authorize the City Manager to execute a contract for the purchase of Anthracite (Bid No. 17-54) with Carbonite Filter Corporation (96 Hazle Street, Delano, PA, 18220) in the amount of $23,116.96. Funding for the purchase of Anthracite is from the Water Fund Account 510.40.4220.65085, which has a budget allocation of $85,000.00 for FY2017 and an YTD balance of $47,135.56. For Action (A3.3) Sale of Rock Salt to Evanston School District 202 Staff recommends City Council authorize the City manager to execute an agreement with Evanston School District 202 for the sale of rock salt in the amount of $52.08 per ton for the period November 15, 2017 to April 15, 2018. This price includes a 10% administration and handling fee. This price reflects a $4.25 decrease in price as the overall price of salt has decreased. For Action (A3.4) Sale of Rock Salt to Evanston School District 65 Staff recommends City Council authorize the City manager to execute an agreement with Evanston School District 65 for the sale of rock salt in the amount of $52.08 per ton for the period November 15, 2017 to April 15, 2018. This price includes a 10% administration and handling fee. This price reflects a $4.25 decrease in price as the overall price of salt has decreased. For Action City Council Agenda October 23, 2017 Page 4 of 9 (A3.5) Purchase of Rental Registration/Inspection Software from GovSense and NetSuite-Oracle Staff recommends City Council authorize the City Manager to execute an agreement with GovSense (2500 Northwinds Pkwy Suite 280, Alpharetta, GA 30009) and NetSuite-Oracle (500 Oracle Parkway, Redwood Shore, CA 94065) to provide a Rental Inspection and Registration Software for the City of Evanston. The total cost of software platform, licenses and support in year 1 will be $21,960.58 and $21,356.18 in year 2. There is a one-time implementation, customization and training cost (based on time and materials) capped at $18,500. The initial term will be set at two years with an option to renew for an additional two years. The funding for this project will derive from the Local Health Protection Grant (Account 100.24.2435.62474) and Community Development Block Grant (Account 215.21.5220.66131). For Action (A4) Resolution 83-R-17, Collective Bargaining Agreement with AFSCME Staff recommends City Council adoption of Resolution 83-R-17 authorizing the City Manager to execute a collective bargaining agreement with the American Federation of State, County and Municipal Employees (AFSCME) bargaining unit effective January 1, 2017 through December 31, 2018. City Council approval will ratify the tentative agreements executed throughout the negotiation process. For Action (A5) Resolution 71-R-17, Approving an Open Data Policy for the City of Evanston Staff recommends City Council adoption of Resolution 71-R-17, approving the Open Data Policy for the City of Evanston. The policy will demonstrate the City’s ongoing commitment to open data, transparency and efficient city services. For Action (A6) Resolution 80-R-17, Accepting Grant Awards for Senior Meal Program at Levy Senior Center and Fleetwood-Jourdain Community Center. Staff recommends City Council adoption of Resolution 80-R-17 authorizing the City Manager to sign notification of grant awards to fund and operate a congregate senior meal program at the Levy Senior Center and Fleetwood- Jourdain Community Center. This is a reimbursement program in which the total amount of reimbursement the City will receive is solely dependent upon the number of lunches served. The City’s estimated reimbursement is calculated using the highest daily participation level stated in our application. Funding for this program is budgeted in various line items in the Fleetwood-Jourdain Business Unit 100.30.3040 and Levy Center Business Unit 100.30.3055. Overall budgeted expenses for the 2017/18 program are projected at $88,784. Staff projects meal donations of $7,800. The City will provide a local cash match of $22,464 of the $88,784 if the projection for donations is met, and less if it is exceeded. For Action City Council Agenda October 23, 2017 Page 5 of 9 (A7) Resolution 78-R-17, Franchise Agreement with Collective Resource, Inc. for Collection, Transportation and Disposal of Food Scrap Staff recommends that City Council adopt Resolution 78-R-17, authorizing the City Manager to negotiate and execute a Franchise Agreement with Collective Resource, Inc. (803 Elmwood Avenue, Evanston, IL) to provide a stand-alone food scrap program for all voluntarily participating commercial and residential properties within the City of Evanston. For Action (A8) Ordinance 107-O-17, Decreasing the Number of Class D Liquor Licenses for Jilly’s Cafe located at 2614 Green Bay Road Local Liquor Commissioner recommends City Council adoption of Ordinance 107-O-17, decreasing the number of authorized Class D liquor licenses for D.N. Marian, Inc. d/b/a Jilly’s Cafe located at 2614 Green Bay Road. D.N. Marian, Inc. d/b/a Jilly’s Cafe no longer is the owner of the premises as it was sold to a new corporate entity. For Introduction (A9) Ordinance 108-O-17, Increasing the Number of Class D Liquor Licenses for Jilly’s Cafe located at 2614 Green Bay Road Local Liquor Commissioner recommends City Council adoption of Ordinance 108-O-17, increasing the number of Class D liquor licenses for Suathan, LLC d/b/a Jilly’s Café located at 2614 Green Bay Road. The new corporate entity submitted an application for a Class D license under the new ownership. For Introduction (A10) Ordinance 109-O-17, Increasing the Number of Class C Liquor Licenses for Rock n’ Ravioli located at 1012 Church Street Local Liquor Commissioner recommends City Council adoption of Ordinance 109-O-17, increasing the number of Class C liquor licenses for RNR Evanston, LLC d/b/a Rock n’ Ravioli located at 1012 Church Street. Alderman Wilson has requested suspension of the rules for Introduction and Action at the October 23 2017 City Council meeting. For Introduction and Action (A11) Ordinance 118-O-17, Amending Subsection 3-4-6(C) of the City Code to Allow Class C Liquor Licenses the Sale of Alcoholic Liquor to Registered Hotel Guests Local Liquor Commissioner recommends City Council adoption of Ordinance 155-O-16, authorizing the sale of alcoholic liquor to registered guests of the hotel from which Class C license holders lease space. For Action City Council Agenda October 23, 2017 Page 6 of 9 (A12) Ordinance 110-O-17, Decreasing the Number of Class D Liquor Licenses for Farmhouse located at 703 Church Street Local Liquor Commissioner recommends City Council adoption of Ordinance 110-O-17, decreasing the number of Class D liquor licenses for Farmhouse Evanston, LLC, d/b/a Farmhouse located at 703 Church Street. Farmhouse Evanston, LLC would like to change to a Class C liquor license. For Introduction (A13) Ordinance 111-O-17, Increasing the Number of Class C Liquor Licenses for Farmhouse located at 703 Church Street Local Liquor Commissioner recommends City Council adoption of Ordinance 111-O-17, increasing the number of Class C liquor licenses for Farmhouse Evanston, LLC, d/b/a Farmhouse located at 703 Church Street. For Introduction (A14) Ordinance 114-O-17, Decreasing the Number of Class D Liquor Licenses for Sam’s Chicken & Ribs, Pizza located at 1639 Orrington Avenue Local Liquor Commissioner recommends City Council adoption of Ordinance 114-O-17, decreasing the number of authorized Class D liquor licenses for TMC Foods, Inc., doing business as Sam’s Chicken & Ribs, Pizza located at 1639 Orrington Ave., as the business has closed. Staff recommends suspension of the rules for Introduction and Action at the October 23, 2017 City Council meeting. For Introduction and Action (A15) Ordinance 105-O-17, Amending City Code Section 10-11-9, Schedule IX, “Prohibited Parking at Certain Times” on Kedzie Street The Transportation/Parking Commission and staff recommend that the City Council adopt Ordinance 105-O-17, amending of City Code Section 10-11-9(H), Prohibited Parking at Certain Times to read: Kedzie Street. North Side, Sheridan Road east to dead end; 9 p.m. to 6 a.m., May 1 to September 30 and 11 p.m. to 6 a.m. October 1 to April 30. For Introduction (A16) Ordinance 106-O-17, Amending City Code 10-11-18, Schedule XVIII, “Residents Parking Only Districts” by Adding (R) “District R: Twenty-four (24) hours daily, seven (7) days per week” for Sheridan Square The Transportation/Parking Commission and staff recommend that the City Council adopt Ordinance 106-O-17, amending of City Code Section 10-11-18(P), Resident Only Parking District ‘R’, 9 p.m. to 6 a.m. daily adding: 22 diagonal parking spaces on the east side of Sheridan Square as Residential Parking Only as a 24-hour restriction. For Introduction City Council Agenda October 23, 2017 Page 7 of 9 PLANNING & DEVELOPMENT COMMITTEE (P1) Granting Vacation Rental License for 2120 Madison Place Staff recommends approval of a Vacation Rental License for the property located at 2120 Madison Place. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action (P2) Granting Vacation Rental License for 1612 Main Street City staff recommends approval of a Vacation Rental License for the property located at 1612 Main Street. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action (P3) Resolution 82-R-17 to Accept Planning Staff Assistance Services Delivered by the Chicago Metropolitan Agency for Planning for the 2020-2024 Assessment of Fair Housing The Housing and Community Development Act Committee and staff recommend approval by City Council of Resolution 82-R-17 to Accept Planning Staff Assistance Services Delivered by the Chicago Metropolitan Agency for Planning (CMAP) for the 2020-2024 Assessment of Fair Housing (AFH). The City is required to perform an AFH prior to its 2020-2024 Consolidated Plan in order to continue to receive its federal entitlement grants. The City would contribute $13,000 of the total AFH budget of $287,000. Funding is from the City’s 2017 and 2018 Community Development Block Grant (CDBG) under CDBG Administration Account 215.21.5220.62490. For Action (P4) Ordinance 115-O-17, Granting a Special Use for a Commercial Indoor Recreation Facility, Spenga, at 1026 Davis Street The Zoning Board of Appeals and City staff recommend adoption of Ordinance 115-O-17 granting special use approval for a Commercial Indoor Recreation Facility, Spenga, at 1026 Davis Street in the D2 Downtown Retail Core District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Wilson requests suspension of the rules for introduction and adoption at the October 23, 2017 City Council meeting. For Introduction and Action City Council Agenda October 23, 2017 Page 8 of 9 (P5) Ordinance 88-O-17, Granting a Special Use for a Type 2 Restaurant, Nic’s Organic Fast Food, a Drive-Through, Active Ground-Floor Use, & Major Zoning Relief at 2628 Gross Point Rd. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 88-O-17 granting special use approval for a Type 2 Restaurant, Nic’s Organic Fast Food, a Drive-Through facility, a Type 2 Restaurant as an Active Ground- Floor Use, and major zoning relief for a 20’ rear yard setback, reduced pedestrian areas fronting Crawford Ave. and Gross Point Rd., and reduced fenestration/sill height on the Crawford Ave. façade, at 2628 Gross Point Rd. The applicant has complied with all other zoning requirements, and meets all of the standards for special use and major variation in the B1a Business District and the oCSC Central Street Overlay District. 88-O-17 was continued on October 9, 2017 to October 23, 2017. Applicant requests that the Ordinance be held until November 13, 2017, and staff has no objections. For Introduction (P6) Ordinance 103-O-17, Special Use Permit for Planned Development Located at 1450-1508 Sherman Avenue in the D4 Downtown Transition District The Plan Commission and staff recommend adoption of Ordinance 103-O-17 for approval of the Planned Development to construct a 15-story, 273-unit residential building with 6,800 square feet of ground floor commercial space, and 200 parking spaces. The Plan Commission’s recommendation was based on a previous version of the development plan for a 16-story, 286-unit residential building with 9,321 square feet of ground floor commercial space, and 186 parking spaces located at 1450-1508 Sherman Avenue. The development includes four (4) site development allowances. The Ordinance was held on October 9, 2017 until October 23, 2017, and the corresponding transmittal memorandum has been updated to reflect the revised proposal. For Introduction APPOINTMENTS (APP1)For Appointment: Animal Welfare Board - Kristi Bachmann Animal Welfare Board - Dawn Davis-Zeinemann Firefighter's Pension Board - Elisa Spain For Action (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} City Council Agenda October 23, 2017 Page 9 of 9 (IX) Executive Session (X) Adjournment MEETINGS SCHEDULED THROUGH NOVEMBER 15, 2017 Upcoming Aldermanic Committee Meetings 10/25/2017 6:00 PM Transportation/Parking 10/25/2017 7:30 PM Economic Development 10/26/2017 5:30 PM Emergency Telephone System 10/28/2017 9:00 AM Special City Council - Budget Hearing 10/30/2017 7:00 PM Special City Council - Affordable Housing 11/2/2017 7:00 PM Housing, Homelessness and Human Relations Commission 11/6/2017 6:00 PM Human Services 11/6/2017 7:00 PM Special City Council - Budget Discussion 11/13/2017 6:00 PM Administration & Public Works, Planning & Development, City Council 11/15/2017 6:30 PM M/W/EBE Development Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.