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HomeMy WebLinkAbout11.13.17 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, November 13, 2017 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Rue Simmons (II) Mayor Public Announcements and Proclamations Special Olympics 50th Anniversary, 2018 National Hunger and Homelessness Awareness Week, November 11-19 (III) City Manager Public Announcements MWRD Sustainability Summit Award for the Sustainable Landscape Design on the Civic Center Parking Lot 2017 Design Evanston Award for Urban Design for the Sheridan Road/Chicago Avenue Project (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. City Council Agenda November 13, 2017 Page 2 of 8 (VI) Special Orders of Business SPECIAL ORDERS OF BUSINESS (SP1) Response to Request for Proposal 17-48 to Lease the Harley Clarke Mansion Staff recommends that City Council review the response to Request for Proposal 17-48 to lease the Harley Clarke Mansion, 2603 Sheridan Road, to a non-profit organization and provide direction to staff. For Action (SP2) 2018 Proposed Budget Adjustments Staff recommends that the City Council discuss and consider the following items as they relate to the 2018 Proposed Budget. These items are modifications to the original Budget Balancing Worksheet provided at City Council budget meetings and provided in the City Manager’s Transmittal Memorandum. For Discussion (VII) Consent Agenda and Report of Standing Committees: Administration & Public Works - Alderman Rainey Planning & Development - Alderman Wynne Human Services - Alderman Braithwaite Economic Development - Alderman Rainey Rules - Alderman Rainey CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of October 16, 2017 (corrected), October 23, 2017, October 28, 2017 and October 30, 2017. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – October 2, 2017 through October 15, 2017 $ 2,827,561.55 Payroll – October 16, 2017 through October 29, 2017 $ 2,777,035.56 (A2.1) Bills List – November 14, 2017 $ 3,500,176.11 Credit Card Activity (not including Amazon purchases) - Period Ending September 30, 2017 $ 145,097.60 (A2.2) Amazon Credit Card Activity –Ending September 30, 2017 $ 11,807.84 For Action City Council Agenda November 13, 2017 Page 3 of 8 (A3.1) Construction Bid Award for Chandler-Newberger Community Center Electrical & HVAC Improvements (Bid No 17-56) Staff recommends City Council authorize the City Manager to execute a contract for the Chandler-Newberger Electrical & HVAC Improvements Project with Amber Mechanical Contractors, Inc., (11950 S. Central Ave., Alsip, IL) in the amount of $488,880.00. Funding is available from the Capital Improvement Fund in the amount of $301,978 in 2014 General Obligation Bonds, $65,000 in 2017 General Obligation Bonds, and $121,902 in 2018 General Obligation Bonds (which the city council will need to approve in the 2018 adopted budget). A further breakdown can be found on the corresponding transmittal memorandum. For Action (A3.2) Contracts for Snow Towing Operations for 2017-2018 Season Staff recommends that City Council authorize the City Manager to execute contract(s) for Snow Towing Services in an amount not to exceed $60,000. A list of the towing companies is attached to the corresponding transmittal memorandum. Funding for snow towing contractors is provided by the Snow and Ice Control General Fund Account 100.40.4550.62451, which has a budget of $60,000 for FY2017 (YTD balance is $54,750) and $60,000 for FY 2018. For Action (A3.3) Downtown Evanston FY 2018 Request for Budget Contribution Share Economic Development Committee and staff support a recommendation to City Council for approval of the Downtown Evanston 2018 Budget. The three sources of funds requested are: 1) Special Service Area #4 2017 Tax Levy request of $370,000 for downtown operations and maintenance for Account 210.21.5160.62517; 2) Approval of $98,670 equally split equally between the Washington National TIF and Economic Development Division for additional maintenance contract reimbursements for Account 300.99.5470.62605; and 3) $83,000 from the Economic Development Division for supplemental marketing and economic development activities for Account 100.15.5300.62659. For Action (A3.4) Special Service Area #6 (Main-Dempster Mile) 2018 Budget Economic Development Committee and staff support a recommendation to City Council for approval of the Special Service Area (SSA) #6 Budget. A complete 2018 budget approved by the SSA #6 board is attached to the corresponding transmittal memorandum. For Action City Council Agenda November 13, 2017 Page 4 of 8 (A3.5) Sole Source Purchase of Cisco Systems, Inc. Enterprise License Agreement 2.0 Cybersecurity Software from Heartland Business Systems Staff recommends City Council authorize the City Manager to purchase Cisco Systems Enterprise License Agreement 2.0 Cybersecurity Software from Heartland Business Systems (5400 Patton Drive Unit B, Lisle, IL 60532). The cost of the software platform, licenses and professional services in year 1 will be $93,425, $93,425 in year 2 and $93,425 in year 3 for a total amount of $280,276. Actual new spend will only be approximately $55,425 (or $166,276 total) each year since two Cisco products (OpenDNS & FirePower) are already in use and will be rolled into this security suite. The funding for this project will derive from the 2018 IT Division Computer License and Support Fund (Account 100.19.1932.62340) which is tentatively budgeted at $500,000. For Action (A3.6) Renewal of Sole Source Dell PowerEdge and EqualLogic SAN Support Agreement from Dell Technologies Staff recommends City Council authorize the City Manager to renew the Dell PowerEdge and EqualLogic SAN Support service agreement from Dell Technologies (1 Dell Way, Round Rock, TX, 78682). The cost is $42,851 for 12 months of support. The funding for this project will derive from the 2017 IT Division Personal Computer Equipment Fund (Account 100.19.1932.65555), with a FY2017 budget amount of $184,000 and a current balance of $82,935 before this purchase. For Action (A3.7) 2017 Free Holiday Parking The Transportation/Parking Committee recommends that the City Council consider approving free holiday Parking in the City’s three Downtown Self-Park Garages, Lot 60 located at 1234 Chicago Avenue, Lot 4 located at the corner of Central/Stewart, Lot 15 located at 720 Main Street, and Lot 24 located at 727 Main Street on weekdays between 5 p.m. and 12 midnight and all day on Saturday beginning Thursday, November 23, 2017. For Action (A3.8) 2018 Mental Health Board Funding Allocations The Mental Health Board (MHB) and staff recommend City Council approval of the proposed allocation of $736,373 in 2018 to 17 non-profit agencies to provide needed social services to Evanston residents. Allocations range from $10,000 to $70,250 for 21 individual programs. Funding of $736,373 is from the proposed FY 2018 Human Services Fund Account 176.24.4651.XXXXX. Each agency has a separate account number to identify and disburse funds. The 2018 MHB allocation amount was reduced by 4%, in keeping with overall City budget reductions. For Action City Council Agenda November 13, 2017 Page 5 of 8 (A4) Resolution 89-R-17, Authorizing City Manager to Execute an Agreement with Rose Pest Solutions for Rodent Control Services Staff recommends City Council adopt Resolution 89-R-17, authorizing the City Manager to sign a 2 year agreement with Rose Pest Solutions for the provision of rodent control services for residential properties and public places in the City of Evanston. The amounts for these services are $74,880 for a period of January 1, 2018 to December 31, 2018 and $74,880 for the period of January 1, 2019 to December 31, 2019. Funding is provided by Account 100.24.2435.62605, Licensed Pest Control Services. For Action (A5) Resolution 87-R-17, Approving Settlement in Robinson v. City of Evanston, et al. Staff submits for City Council consideration Resolution 87-R-17 authorizing the City of Evanston (“City”) issue a settlement payment pursuant to a Release and Settlement Agreement (“Settlement Agreement”) in Suzette Robinson v. City of Evanston, et al. (Case No. 16-cv-05677). Funding will be from the Insurance Fund (Settlement Costs – Liability). For Action (A6) Resolution 88-R-17, Requesting Illinois Transportation Enhancement Program Grant Funds from Illinois Department of Transportation for the Main Street Corridor Improvement Project Staff recommends City Council adoption of Resolution 88-R-17 authorizing the City Manager to apply for Illinois Transportation Enhancement Program Grant Funds for the Main Street Corridor Improvement Project. The proposed project is on Main Street from Maple Avenue to Hinman Avenue. For Action (A7) Ordinance 120-O-17, Amending the City Code to Establish a 4-Way Stop Control at the Intersection of Harrison Street and Marcy Avenue Staff recommends adoption of Ordinance 120-O-17 by which the City Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersection of Harrison Street and Marcy Avenue. The estimated cost to install two additional stop signs is $150. Funding will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY 2017 budget of $50,000, and a YTD balance of $3,044. Alderman Suffredin recommends suspension of the rules for Introduction and Action at the November 13, 2017 City Council meeting. For Introduction and Action City Council Agenda November 13, 2017 Page 6 of 8 (A8) Ordinance 138-O-17, Amending City Code Section 10-11-3, Schedule III (C) Allowing Right Turn Only from Greenwood Street onto Ridge Avenue Transportation & Parking Committee and staff recommend that City Council adopt Ordinance 138-O-17 amending Section 10-11-3, Schedule III (C) of the City Code to establish right turn only from Greenwood Street onto Ridge Avenue between the hours of 7 AM to 7 PM. The estimated cost to install two additional right turn only signs is $150.00. Funding for additional signage will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY 2017 budget of $50,000, and a YTD balance of $3,044. For Introduction (A9) Ordinance 139-O-17, Amending City Code Section 10-11-16(A) “Designation of Truck Routes” Transportation & Parking Committee and Staff recommend that City Council adopt Ordinance 139-O-17, amending Section 10-11-16, Schedule XVI (A) of the City Code to establish truck routes on Lincoln Street from North Campus Drive to Sheridan Road, on Sheridan Road from Lincoln Street to South Campus Drive, on Hinman Avenue from Sheridan Road to Clark Street (south direction only), on Clark Street from Hinman Avenue to Chicago Avenue (west direction only), on Chicago Avenue from Sheridan Road to Clark Street. Funding for signage will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY 2017 budget of $50,000, and a YTD balance of $3,044. For Introduction (A10) Ordinance 140-O-17, Amending City Code Section 10-11-14, Schedule XIV “Operations of Vehicles Carrying Merchandise Restricted” by Amending Restrictions on Sheridan Road Staff recommends that City Council adopt Ordinance 140-O-17 amending Section 10-11-14, Schedule XIV of the City Code to amend truck restriction on Sheridan Road from Church Street to South Campus Drive, and from Lincoln Street to North City Limits. Funding for additional signage will be through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY 2017 budget of $50,000, and a YTD balance of $3,044. For Introduction (A11) Ordinance 126-O-17, Amending City Code Section 10-11-7(B), “Loading Zones,” by Adding the West Side of Custer Avenue North of Madison Street The Transportation/Parking Committee recommends that the City Council adopt ordinance amending City Code Section 10-11-7(B), Loading Zones, changing the hours of the school loading zone on the west side of Custer Avenue 75 feet north of Madison Street from an all-day loading zone to morning and afternoon loading to coincide with the school’s hours of operation. Alderman Fleming recommends suspension of the rules for Introduction and Action at the November 13, 2017 City Council meeting. For Introduction and Action City Council Agenda November 13, 2017 Page 7 of 8 (A12) Ordinance 135-O-17, Sale of Surplus Property Fleet Vehicle Staff recommends that City Council adopt Ordinance 135-O-17, directing the City Manager to offer the sale of a vehicle owned by the City through public auction being sponsored by America’s Auto Auctions on Tuesday, December 12, 2017 or any other subsequent America’s Online Auction. For Introduction (A13) Ordinance 110-O-17, Decreasing the Number of Class D Liquor Licenses for Farmhouse located at 703 Church Street Local Liquor Commissioner recommends City Council adoption of Ordinance 110-O-17, decreasing the number of Class D liquor licenses for Farmhouse Evanston, LLC, d/b/a Farmhouse located at 703 Church Street. Farmhouse Evanston, LLC would like to change to a Class C liquor license. For Action (A14) Ordinance 111-O-17, Increasing the Number of Class C Liquor Licenses for Farmhouse located at 703 Church Street Local Liquor Commissioner recommends City Council adoption of Ordinance 111-O-17, increasing the number of Class C liquor licenses for Farmhouse Evanston, LLC, d/b/a Farmhouse located at 703 Church Street. For Action PLANNING & DEVELOPMENT COMMITTEE (P1) Granting Vacation Rental License for 1026 Garnett Place City staff recommends approval of a Vacation Rental License for the property located at 1026 Garnett Place. The Vacation Rental meets all of the Standards and Procedures for license approval. For Action (P2) Ordinance 88-O-17, Granting a Special Use for a Type 2 Restaurant, Nic’s Organic Fast Food, a Drive-Through, Active Ground-Floor Use, & Major Zoning Relief at 2628 Gross Point Rd. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 88-O-17 granting special use approval for a Type 2 Restaurant, Nic’s Organic Fast Food, a Drive-Through facility, a Type 2 Restaurant as an Active Ground- Floor Use, and major zoning relief for a 20’ rear yard setback, reduced pedestrian areas fronting Crawford Ave. and Gross Point Rd., and reduced fenestration/sill height on the Crawford Ave. façade, at 2628 Gross Point Rd. The applicant has complied with all other zoning requirements, and meets all of the standards for special use and major variation in the B1a Business District and the oCSC Central Street Overlay District. This item was continued from October 23, 2017 to November 13, 2017 for Introduction. For Introduction City Council Agenda November 13, 2017 Page 8 of 8 (P3) Ordinance 103-O-17, Special Use Permit for Planned Development Located at 1450-1508 Sherman Avenue in the D4 Downtown Transition District The Plan Commission and staff recommend adoption of Ordinance 103-O-17 for approval of the Planned Development to construct a 15-story, 273-unit residential building with 6,800 square feet of ground floor commercial space, and 200 parking spaces. The Plan Commission’s recommendation was based on a previous version of the development plan for a 16-story, 286-unit residential building with 9,321 square feet of ground floor commercial space, and 186 parking spaces located at 1450-1508 Sherman Avenue. The development includes four (4) site development allowances. For Action APPOINTMENTS (APP1)For Appointment: Inclusionary Housing Sub-Committee Jolene Saul Inclusionary Housing Sub-Committee Kent Swanson Inclusionary Housing Sub-Committee Lynn Robinson For Action (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment MEETINGS SCHEDULED THROUGH NOVEMBER 2017 Upcoming Aldermanic Committee Meetings 11/15/2017 6:30 PM M/W/EBE Development 11/20/2017 7:00 PM City Council 11/21/2017 7:00 PM Housing & Community Development Act Committee 11/27/2017 6:00 PM Administration & Public Works, Planning & Development, City Council 11/29/2017 6:00 PM Transportation/Parking Commission Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.