HomeMy WebLinkAbout11.27.17
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, November 27, 2017
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee (P&D) meets at 7:15 p.m.
City Council meeting will convene at conclusion of the P&D Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Revelle
(II) Mayor Public Announcements and Proclamations
(III) City Manager Public Announcements
Tobacco and Smoking Cessation Awareness
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Public comments will be noted in the City Council Minutes and become part of
the official record. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
City Council Agenda November 27, 2017 Page 2 of 10
(VI) Special Orders of Business
SPECIAL ORDERS OF BUSINESS
(SP1) Ordinance 128-O-17: City of Evanston 2017 Tax Levy
Staff requests adoption of Tax Levy Ordinance 128-O-17, which levies the
annual property tax for General Fund Operations, Illinois Municipal
Retirement Fund (IMRF), Police and Fire Pension Funds, and the General
Assistance Fund totaling $30,101,219. The corresponding total for 2016 Levy
was $29,670,870. This change results in a net increase of $430,349 or 1.45%
from last year’s levy.
For Action
(SP2) Ordinance 129-O-17: Special Service Area #4 2017 Tax Levy
Staff requests adoption of Tax Levy Ordinance 129-O-17, which levies the
annual property tax for Special Service Area #4 in the amount of $377,551.
This represents an increase of 14.6% over the 2016 Levy of 329,592 as
extended
For Action
(SP3) Ordinance 130-O-17: Special Service Area #6 2017 Tax Levy
Staff requests adoption of Tax Levy Ordinance 130-O-17, which levies the
annual property tax for Special Service Area #6 in the amount of $225,510.
This represents a 5.2% increase over the 2016 Levy as extended.
For Action
(SP4) Ordinance 131-O-17: Evanston Library Fund 2017 Tax Levy
The Library Board requests adoption of Tax Levy Ordinance 131-O-17, which
levies the annual property tax for the Evanston Public Library in the amount of
$6,965,750 as extended. This represents an increase of 8.6% over the 2016
Levy of $6,412,610 as extended.
For Action
(SP5) Ordinance 132-O-17: Solid Waste Fund 2017 Tax Levy
Staff requests introduction of Tax Levy Ordinance 132-O-17, which levies the
annual property tax for the Solid Waste Fund in the amount of $418,367.
For Action
City Council Agenda November 27, 2017 Page 3 of 10
(SP6) Ordinance 122-O-17, Amending City Code Title 2, Chapter 3,
Standardizing Home Rule Taxes for Due Dates, Deductions Provided,
and Late Fees Assessed
Staff recommends City Council adopt Ordinance 122-O-17, amending
portions of the City Code to standardize home rule taxes for due dates,
deductions provided, and late fees assessed all contained within Title 2,
Chapter 3 of the City Code.
For Action
(SP7) Ordinance 116-O-17, Amending City Code 7-12-17, Increasing the Meter
Charges and Water Rates
Staff recommends that City Council adopt Ordinance 116-O-17, amending
City Code Section 7-12-17 increasing the water meter charges and water
rates by seven percent (7%).
For Action
(SP8) Ordinance 117-O-17, Amending City Code 7-13-3, Decreasing the Sewer
User Rates
Staff recommends that City Council adopt Ordinance 117-O-17, amending
City Code Section 7-13-3 decreasing the sewer user rate by 4%, from $3.82
to $3.66 per billing unit (100 cubic feet of water consumed).
For Action
(SP9) Ordinance 119-O-17, Amending City Code 3-2, Adding Section 3-2-19
Creating a Transportation Network Provider Tax
Staff recommends that the City Council adopt Ordinance 119-O-17, amending
City Code Section 3-2 by adding Section 3-2-19 “Transportation Network
Company Tax”, which would implement a .20 cent per ride tax on rides
provided by transportation network providers.
For Action
(SP10)Ordinance 123-O-17, Amending City Code 10-11-17, Schedule XVII:
Parking Violation Penalties
Staff recommends that the City Council adopt Ordinance 123-O-17, amending
City Code Section 10-11-17, Schedule XVII, Parking Violation Penalties to
increase the fine for an expired parking meter by ten dollars ($10) to twenty
dollars ($20).
For Action
City Council Agenda November 27, 2017 Page 4 of 10
(SP11)Ordinance 124-O-17, Amending City Code Section 10-11-12, “Parking
Meter Zones”
Staff recommends City Council adopt Ordinance 124-O-17, amending various
sections of Title 10, Chapter 11, Section 12 “Parking Meter Zones” to change
all meters operating from nine o’clock (9:00) a.m. to six o’clock (6:00) p.m. to
the operating hours of eight o’clock (8:00) a.m. to nine o’clock (9:00) p.m. and
increase the rate from seventy-five cents ($0.75) per hour to one dollar
($1.00) per hour.
For Action
(SP12)Ordinance 151-O-17, Amending City Code Section 3-2-15, Municipal
Parking Tax Parking, Schedule 2 (a); Tax Imposed
Staff recommends that the City Council City adopt Ordinance 151-O-17
Amending City Code Section 3-2-15-2, increasing the Municipal Parking Tax
Imposed from thirty-five ($35) to fifty ($50) dollars per month for monthly
parking permits in City-owned parking garages.
For Action
(SP13)Ordinance 121-O-17, Amending City Code Section 3-2-4 “Hotel-Motel
Tax” to Include “Vacation Rental Units” within the Purview of the Tax
Staff recommends City Council adopt Ordinance 121-O-17, amending Section
3-2-4 “Hotel-Motel Tax” to include “Vacation Rental Units” within the purview
of the tax. In addition, staff proposes levying a 7.5% tax on the gross rental
receipts from the leasing or letting of vacation rental units.
For Action
(SP14)Ordinance 125-O-17, Amending Ordinance 138-O-14 Regarding the City
of Evanston Permit Fee Schedule
Staff recommends adoption of Ordinance 125-O-17, amending Ordinance
138-O-14 regarding the City of Evanston Permit Fee Schedule. The proposed
fee increases would increase planning and zoning fees, and building
demolition fees.
For Action
(SP15)Ordinance 149-O-17, Amending City Code Section 2-8-16, “Fees,”
Increasing Historic Preservation Fees
Staff recommends City Council adopt Ordinance 149-O-17, amending City
Code Section 2-8-16, “Fees,” increasing historic preservation fees. These
fees were last updated in 2008 and would bring fees in line with similar
Zoning review fees.
For Action
City Council Agenda November 27, 2017 Page 5 of 10
(SP16)Ordinance 150-O-17, Amending City Code Section 4-2-3, “Building
Contractor”
Staff recommends City Council adopt Ordinance 150-O-17, amending City
Code 4-2-3, “Building Contractor.” The proposal is to require any person
engaged in the business of a building contractor within the City to annually
register for a fee.
For Action
(SP17)Ordinance 137-O-17, Amending City Code Section 5-2-5 “License Fees”
Staff recommends City Council adopt Ordinance 137-O-17, amending City
Code Section 5-2-5 “License Fees” to decrease the Flat Fee to one hundred
and fifty dollars and increase the Roomer Fee to twenty eight dollars.
For Action
(SP18)Ordinance 127-O-17, Amending Evanston City Code 10-11-17, “Parking
Violation Penalties”
Staff recommends that the City Council adopt Ordinance 127-O-17, amending
portions of City Code Section 10-11-17, Schedule XVII, Parking Violation
Penalties to increase the fine for street sweeping violations by five ($5) to
forty dollars ($40) effective January 1, 2018.
For Action
(SP19)Resolution 94-R-17, Fiscal Year 2018 Budget of the City of Evanston
Staff recommends approval of Resolution 94-R-17 adopting the FY 2018
Budget of the City of Evanston, in the amount of $335,942,876.
For Action
(VII) Consent Agenda and Report of Standing Committees:
Administration & Public Works - Alderman Rainey
Planning & Development - Alderman Wynne
Human Services - Alderman Braithwaite
Economic Development - Alderman Rainey
Rules - Alderman Rainey
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meeting of November 13, 2017.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – October 30, 2017 through November 12, 2017 $ 2,983,059.09
(A2 ) Bills List – November 28, 2017 $ 5,406,960.22
For Action
City Council Agenda November 27, 2017 Page 6 of 10
(A3.1) Purchase of Insurance/Renewals– Property, Excess Liability & Excess
Worker’s Compensation for Fiscal Year 2018
Recommend approval to purchase the outlined policies at a total cost of
$547,932. The policies will renew all insurance coverage for the City for Fiscal
Year 2018. All coverage exclusive of Worker’s Compensation is budgeted at
$490,000, and Worker’s Compensation is budgeted at $130,000, for a FY2018
total of $620,000. Both insurance brokers are in the second year of a 3-year
contract award to place insurance coverages. Premium quotations received
reflected the tightening of insurance markets across all sectors. There was a
slight increase in cumulative total pricing for all coverages. Funding will be from
the Insurance Fund (Account Numbers 7800.62615 & 66044).
For Action
(A3.2) Construction Bid Award for Chandler-Newberger Community Center
Electrical & HVAC Improvements (Bid No 17-56)
Staff recommends City Council authorize the City Manager to execute a contract
for the Chandler-Newberger Electrical & HVAC Improvements Project with
Amber Mechanical Contractors, Inc., (11950 S. Central Ave., Alsip, IL) in the
amount of $488,880.00. Funding is available from the Capital Improvement Fund
in the amount of $301,978 in 2014 General Obligation Bonds, $65,000 in 2017
General Obligation Bonds, and $121,902 in 2018 General Obligation Bonds
(which the city council will need to approve in the 2018 adopted budget). A
further breakdown can be found on the corresponding transmittal memorandum.
This item was held on November 13, 2017 and continued to November 27, 2017.
For Action
(A3.3) Contracts with Three Vendors for Water Treatment Chemicals for FY 2018
Staff recommends that City Council authorize the City Manager to execute
contracts with the following three vendors to supply water treatment chemicals in
response to Bid 17-53: 1) Alexander Chemical Corporation (315 Fifth Street,
Peru IL 61354) in the amount of $141,000.00 to supply liquid aluminum sulfate
(alum), $37,037.00 to supply chlorine and $90,600.00 to supply HFS Acid
(fluoride) 2) Polydyne Inc. (One Chemical Plant Road, Riceboro, GA 31323) in
the amount of $32,850.00 to supply polymer, and 3) Carus Corporation (315 Fifth
Street, Peru, IL 61354) in the amount of $100,800.00 to supply blended
phosphate. The total of these proposed purchases is $402,287.00. Funding for
the purchase of alum, chlorine, fluoride and polymer, totaling $201,487, is from
the Water Fund account 510.40.4220.65015, which has a budget allocation of
$465,000.00 for FY2018. Funding for the blended phosphate, in the amount of
$100,800, is from the Water Fund account 510.40.4220.65030, which has a
FY2018 budget allocation of $101,000.
For Action
City Council Agenda November 27, 2017 Page 7 of 10
(A3.4) Agreement with Hampton, Lenzini & Renwick for City of Evanston’s 2018
CIP Topographic Surveying Engineering Services
Staff recommends City Council authorize the City Manager to execute an
agreement for the City of Evanston’s 2018 CIP Topographic Surveying (RFP 17-
59) for water main and MFT street resurfacing projects with Hampton, Lenzini &
Renwick (380 Shepard Drive, Elgin, IL 60123) in the not-to-exceed amount of
$46,415.88. Funding is from the Capital Improvement Fund in the amount of
$27,874.73 from the Water Fund and $18,541.15 from the 2017 General
Obligation Bonds. A further breakdown of funding can be found on the
corresponding transmittal memorandum.
For Action
(A3.5) Ratify Past Practice for Eligibility of On-Street Residential Parking Permits
for the 2018 Calendar Year
Staff recommends that the City Council ratify past practice for eligibility of On-
Street Residential Parking Permits to include residents who were allowed to
purchase a residential parking permit in 2017 and still reside at the same
address, residents who live at an address where a sign is currently posted
designating the block as a residential permit parking area, and allow residents to
purchase the residential parking permit zone that is currently posted on their
block until the end of 2018.
For Action
(A4) Resolution 79-R-17, Amending the Plan of Operation and Governance for
the City of Evanston Electricity Aggregation Program
Staff recommends that City Council adopt Resolution 79-R-17, amending the
Plan of Operation and Governance for the City of Evanston Electricity
Aggregation Program to allow that new residents and small businesses will be
periodically enrolled into the program unless they opt out.
For Action
(A5) Resolution 91-R-17, Authorizing City Manager to Execute a Memorandum of
Understanding with Northwestern University Regarding Annual Payments
by the University
City staff recommends Council adopt Resolution 91-R-17 authorizing the City
Manager execute a memorandum of understanding with Northwestern University
regarding annual University payments to the City, and matters related to property
within the boundaries of the Research Park zoning district.
For Action
City Council Agenda November 27, 2017 Page 8 of 10
(A6) Ordinance 144-O-17, Amending Subsection 3-4-6(J) of the City Code to
Allow Class J Liquor Licenses the Sale of Alcoholic Liquor at 11:00 a.m. on
Sundays
Local Liquor Commissioner recommends City Council adoption of Ordinance
144-O-17, amending City Code Subsection 3-4-6(J) to permit the sale of alcohol
on any given Sunday beginning at 11:00 a.m.
For Introduction
(A7) Ordinance 145-O-17, Amending Subsection 3-4-6(A) of the City Code to
Remove Reference to “Bake at Home” Pizza
Local Liquor Commissioner recommends City Council adoption of Ordinance
145-O-17, amending City Code Subsection 3-4-6(A) removing reference to “bake
at home” pizzas.
For Introduction
(A8) Ordinance 146-O-17, Decreasing the Number of Class D Liquor Licenses for
Union Squared Evanston
Local Liquor Commissioner recommends City Council adoption of Ordinance
146-O-17, amending City Code Subsection 3-4-6-(D) to decrease the number of
authorized Class D liquor licenses from fifty-four (54) to fifty-three (53). E-
Country, LLC, d/b/a Union Squared Evanston is seeking to change to a Class A
liquor license.
For Introduction
(A9) Ordinance 147-O-17, Increasing the Number of Class A Liquor Licenses for
Union Squared Evanston
Local Liquor Commissioner recommends City Council adoption of Ordinance
147-O-17, amending City Code Subsection 3-4-6-(A) to increase the number of
authorized Class A liquor licenses from zero (0) to one (1), and permit issuance
of a Class A license to Union Squared Evanston, located at 1307 Chicago Ave.
For Introduction
(A10) Ordinance 138-O-17, Amending City Code Section 10-11-3, Schedule III (C)
Allowing Right Turn Only from Greenwood Street onto Ridge Avenue
Transportation & Parking Committee and staff recommend that City Council
adopt Ordinance 138-O-17 amending Section 10-11-3, Schedule III (C) of the
City Code to establish right turn only from Greenwood Street onto Ridge Avenue
between the hours of 7 AM to 7 PM. The estimated cost to install two additional
right turn only signs is $150.00. Funding for additional signage will be through the
General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY
2017 budget of $50,000, and a YTD balance of $3,044.
For Action
City Council Agenda November 27, 2017 Page 9 of 10
(A11) Ordinance 139-O-17, Amending City Code Section 10-11-16(A) “Designation
of Truck Routes”
Transportation & Parking Committee and Staff recommend that City Council
adopt Ordinance 139-O-17, amending Section 10-11-16, Schedule XVI (A) of the
City Code to establish truck routes on Lincoln Street from North Campus Drive to
Sheridan Road, on Sheridan Road from Lincoln Street to South Campus Drive,
on Hinman Avenue from Sheridan Road to Clark Street (south direction only), on
Clark Street from Hinman Avenue to Chicago Avenue (west direction only), on
Chicago Avenue from Sheridan Road to Clark Street. Funding for signage will be
through the General Fund-Traffic Control Supplies (Account 100.40.4520.65115),
with a FY 2017 budget of $50,000, and a YTD balance of $3,044.
For Action
(A12) Ordinance 140-O-17, Amending City Code Section 10-11-14, Schedule XIV
“Operations of Vehicles Carrying Merchandise Restricted” by Amending
Restrictions on Sheridan Road
Staff recommends that City Council adopt Ordinance 140-O-17 amending
Section 10-11-14, Schedule XIV of the City Code to amend truck restriction on
Sheridan Road from Church Street to South Campus Drive, and from Lincoln
Street to North City Limits. Funding for additional signage will be through the
General Fund-Traffic Control Supplies (Account 100.40.4520.65115), with a FY
2017 budget of $50,000, and a YTD balance of $3,044.
For Action
PLANNING & DEVELOPMENT COMMITTEE
(P1) Granting Vacation Rental License for 1914 Jackson Avenue
City staff recommends approval of a Vacation Rental License for the property
located at 1914 Jackson Avenue. The Vacation Rental meets all of the
Standards and Procedures for license approval.
For Action
(P2) Granting Vacation Rental License for 1026 Garnett Place
City staff recommends approval of a Vacation Rental License for the property
located at 1026 Garnett Place. The Vacation Rental meets all of the Standards
and Procedures for license approval. This item was held on November 13, 2017
and continued to November 27, 2017 City Council meeting.
For Action
City Council Agenda November 27, 2017 Page 10 of 10
(P3) Ordinance 148-O-17, Amending Sections of Title 6 to Add a Special
Educational Institution - Public as a Special Use within the I2 District
The Plan Commission recommends adoption of Ordinance 148-O-17, a Zoning
Ordinance Text Amendment to amend the special uses within the I2 General
Industrial Zoning District to include a new use, Special Educational Institution -
Public and to add a definition for the use.
For Introduction
APPOINTMENTS
(APP1)For Appointment:
Commission on Aging Thomas Giller
For Action
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
MEETINGS SCHEDULED THROUGH DECEMBER 2017
Upcoming Aldermanic Committee Meetings
12/4/2017 6:00 PM Human Services
12/7/2017 7:00 PM Housing, Homelessness and Human Relations Commission
12/11/2017 6:00 PM Administration & Public Works, Planning & Development, City Council
12/19/2017 7:00 PM Northwestern-City Committee
12/19/2017 7:00 PM Housing & Community Development Act Committee
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.