Loading...
HomeMy WebLinkAbout02.23.17 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, January 23, 2017 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D Committee meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Tendam (II) Mayor Public Announcements and Proclamations Presentation by Evanston Own It (III) City Manager Public Announcements (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey (VII) Report of the Standing Committees Administration & Public Works - Alderman Braithwaite Planning & Development - Alderman Revelle Human Services - Alderman Tendam City Council Agenda January 23, 2017 Page 2 of 7 (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting December 12, 2016. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll –December 26, 2016 through January 8, 2017 $ 2,699,942.49 (A2) Bills List – January 24, 2017 Fiscal Year 2016 $ 2,897,320.70 Fiscal Year 2017 $ 177,193.38 For Action (A3.1) Change Order No. 1 for the Treated Water Storage Replacement Project with CDM Smith Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 for the Treated Water Replacement Project (RFP15-55) with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the amount of $95,113.00. This will increase the total contract amount from the original contract price of $1,174,685.00 to $1,269,798.00. Funding will be from the Water Fund, Capital Improvement Account 513.71.7330.62145 -733107, which has a FY2017 budget allocation of $3,920,000 for this project. For Action City Council Agenda January 23, 2017 Page 3 of 7 (A3.2) Single Source Purchase of One Recycling Vehicle from R.N.O.W Incorporated Staff recommends that the City Council approves the purchase of one (1) recycling vehicle from R.N.O.W. Incorporated (8636R W. National Avenue, West Allis, WI 53227) in the amount of $254,836 for 2017. Staff is recommending the purchase of a recycle vehicle as a replacement for a like vehicle involved in a crash in October of 2016 and has been subsequently determined to be a total loss. Funding for the vehicle will be from the Insurance Fund (Account 605.99.7800.62260). For Action (A3.3) Approval of Payment to Duncan Solutions, Inc. for City’s Parking Meter and Pay By Cell Operations Staff recommends the City Council authorize expenditure to Duncan Solutions, Inc. (633 W. Wisconsin Ave., Milwaukee, WI) and its third party vendor, Passport Parking, to cover the fees associated with parking meter and pay by cell operations in the amount of $214,000. The new parking meters have a monthly fee for back office support of $7.25 that is estimated to be a monthly charge of $12,586 based on a current inventory of 1736 parking meters. Passport Parking is the third party vendor for Duncan Solutions, Inc. for pay-by-cell activity, and charges a $.35 per transactions fee for processing. The current 5-year agreement with Duncan Solutions, Inc. was approved by City Council on July 15, 2013. Funding will be from Account 505.19.7015.65070 with a budget of $230,000. For Action (A3.4) Change Order No. 2 to Parking Access and Revenue Control System Contract with Automated Parking Technologies Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the Parking Access and Revenue Control System (PARCS) contract with Automated Parking Technologies, L.L.C. (APT) (500 W. 18th Street, Suite 301, Chicago, IL) to provide transponders to Sherman Plaza residents for access to the Sherman Plaza Parking Garage. This change order includes installation of garage access readers and equipment plus transponders for residents in the total amount of $140,292.47. Funding for the project will be provided by the FY2017 Parking Fund Capital Improvement (Account 505.19.7005.65515) with a budget $3,020,000. For Action City Council Agenda January 23, 2017 Page 4 of 7 (A3.5) Change Order to the Sikich LLC 2015 Audit Contract Staff recommends approval of a Change Order to the Sikich LLC Audit contract for $41,000, increasing the original contract from $83,250 to $124, 250. This change order stems from two main contract changes, the completion of the actual Comprehensive Annual Financial Report by Sikich ($12,000) and support services above the contract limits in the absence of the City’s Accounting Manager/Controller. Funding is provided as follows: $100,000 from Account #100.15.1570.62110, Auditing, with a budget of $100,000, and $25,000 from Account #100.15.1570.61010, Regular Pay, with a budget of $473,693.00. For Action (A3.6) Northeastern Illinois Public Safety Training Academy 2017 Membership Dues Staff recommends approval of payment of the 2017 Northeastern Illinois Public Safety Training Academy (NIPSTA) membership fees in the amount of $23,545.00 for the Fire Department and Public Works Agency. The City of Evanston became a member in 2006 and has used many of the training opportunities and services they offer. The City’s 2017 membership costs will be $1497 less than 2011 because the City has been a member for over five consecutive years. Funding for both the Fire and Public Works Departments’ memberships will be from Fire Department Account 100.23.2305.62360, with a budget of $44,800. For Action (A3.7) Agreement with Smithereen Pest Management Services for City Wide Rodent Control Staff recommends City Council authorize the City Manager to sign an agreement with Smithereen Pest Management Services (7400 N. Melvina, Niles, IL 60714) for the provision of rodent control services for residential properties and public places in the City of Evanston. The amount indicated for these services is $30,000 for a period of Febru-ary 1, 2017 to February 1, 2018. Staff also recommends a 2 year extension at the expiration of the agreement and an additional one year option to renew. Funding is provided by Account 100.24.2435.62605, Licensed Pest Control Services, with a budget of $22,800 for FY2017. For Action City Council Agenda January 23, 2017 Page 5 of 7 (A3.8) Contract with Woodhouse Tinucci Architects, LLC to Provide Architectural/Engineering Services for the Robert Crown Community Center, Ice Complex and Library Staff recommends that City Council authorize the City Manager to execute a contract to provide architectural/engineering services for the Robert Crown Community Center, Ice Complex and Library with Woodhouse Tinucci Architects, LLC (230 W. Superior St., 6th Floor, Chicago, IL) in the amount of $497,500. This fee is to provide the programming/investigation and schematic concept design services only. Funding for this project will be provided from Capital Improvement Program (CIP) 2016 General Obligation Bonds (Account 415.40.4116.62145 – 616017) in the amount of $600,000. Additional project funding is also available from the 2017 General Obligation Bonds in the amount of $900,000 to be utilized for future project costs. For Action (A4) Resolution 7-R-17, Authorizing Payments Relating to the FY 2017 Capital Improvement Plan Projects be Reimbursed by the Subsequent 2017 General Obligation Bond Issuance Staff recommends City Council adoption of Resolution 7-R-17 authorizing that payments relating to FY 2017 Capital Improvement Plan project expenditures up to $14,195,000 be reimbursed by the subsequent 2017 General Obligation bond issuance. For Action (A5) Ordinance 5-O-17, Water Sales Agreement with Morton Grove and Niles Staff recommends that the City Council adopt Ordinance 5-O-17, authorizing the City Manager to execute a Water Supply Agreement with the Villages of Morton Grove and Niles. The initial term of the agreement is for 40 years with two 10 year extension provisions at the discretion of Morton Grove and Niles. For Introduction PLANNING & DEVELOPMENT COMMITTEE (P1) Ordinance 3-O-17, Granting a Special Use for Commercial Indoor Recreation, Staley Martial Arts, at 1806 Church St. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 3- O-16 granting special use approval for Commercial Indoor Recreation, Staley Martial Arts, at 1806 – 1806 ½ Church St. in the B2 Business District and the oWE West Evanston Overlay District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. Alderman Braithwaite requests suspension of the Rules for Introduction and Action by City Council on January 23, 2017. For Introduction and Action City Council Agenda January 23, 2017 Page 6 of 7 (P2) Ordinance 4-O-17, Granting a Special Use for a Type 2 Restaurant, Insomnia Cookies, at 1725 Sherman Ave. The Zoning Board of Appeals and City staff recommend adoption of Ordinance 4- O-17 granting special use approval for a Type 2 Restaurant, Insomnia Cookies, at 1725 Sherman Ave. in the D2 Downtown Retail Core and D3 Downtown Core Development District. The Zoning Board recommends City Council should determine appropriate hours of operation for the business. Staff has subsequently received information about existing Type 2 Restaurants with later hours than recommended by DAPR and recommends allowing the 3am closing time proposed by the applicant based on the company’s operations in a large number of other municipalities. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. For Introduction (P3) Ordinance 165-O-16, Granting a Special Use for a Type 2 Restaurant, Sushi Burrito, at 1565 Sherman Avenue The Zoning Board of Appeals and City staff recommend adoption of Ordinance 165-O-16 granting special use approval for a Type 2 Restaurant, Sushi Burrito, at 1565 Sherman Ave. in the D2 Downtown Retail Core District. The applicant has complied with all zoning requirements and meets all of the standards for a special use for this district. For Action (P4) Ordinance 2-O-17, Granting Landmark Status to Building and Lot of Record at 2771 Crawford Avenue The Preservation Commission and City staff recommend adoption of Ordinance 2-O-17 designating 2771 Crawford Avenue as an Evanston Landmark. For Action City Council Agenda January 23, 2017 Page 7 of 7 MEETINGS SCHEDULED THROUGH FEBRUARY 15 2017 Upcoming Aldermanic Committee Meetings 1/25/2017 6:00 PM Transportation/Parking Committee 1/25/2017 7:00 PM Economic Development Committee 2/2/2017 7:00 PM Housing, Homelessness and Human Relations Commission 2/6/2017 6:00 PM Human Services Committee 2/13/2017 6:00 PM Administration & Public Works, Planning & Development, City Council 2/15/2017 5:30 PM City-School Liaison Committee 2/15/2017 6:30 PM M/W/EBE Development Committee Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.