HomeMy WebLinkAbout02.27.17
CITY COUNCIL REGULAR MEETING
CITY OF EVANSTON, ILLINOIS
LORRAINE H. MORTON CIVIC CENTER
JAMES C. LYTLE COUNCIL CHAMBERS
Monday, February 27, 2017
Administration & Public Works (A&PW) Committee meets at 6 p.m.
Planning & Development Committee is cancelled.
City Council meeting will convene at 7:00 p.m. or immediately following the
conclusion of the A&PW Committee meeting.
ORDER OF BUSINESS
(I) Roll Call – Begin with Alderman Miller
(II) Mayor Public Announcements and Proclamations
Presentation of Key to the City to Bernice Weissbourd
Presentation of Key to the City to Morton Schapiro
Presentation of Key to the City to Bishop Carlis Moody
(III) City Manager Public Announcements
Introduction of Equity & Empowerment Coordinator, Dr. Patricia A. Efiom
Farewell to Community Development Director, Mark Muenzer
Street Sweeping Schedule
Evanston Fire Department 2016 Annual Report
(IV) Communications: City Clerk
(V) Public Comment
Members of the public are welcome to speak at City Council meetings. As part of the Council
agenda, a period for public comments shall be offered at the commencement of each regular
Council meeting. Those wishing to speak should sign their name and the agenda item or non-
agenda topic to be addressed on a designated participation sheet. If there are five or fewer
speakers, fifteen minutes shall be provided for Public Comment. If there are more than five
speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall
speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that
Public Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond
during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil
manner. Public comments are requested to be made with these guidelines in mind.
City Council Agenda February 27, 2017 Page 2 of 7
(VI) Consent Agenda: Alderman Rainey
(VII) Report of the Standing Committees
Administration & Public Works - Alderman Braithwaite
Planning & Development - Alderman Revelle
Human Services - Alderman Tendam
(VIII) Call of the Wards
(Aldermen shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which an Alderman desires to bring before the
Council.) {Council Rule 2.1(10)}
(IX) Executive Session
(X) Adjournment
CONSENT AGENDA
(M1) Approval of Minutes of the Regular City Council Meetings January 23, 2017 and
February 13, 2017.
For Action
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll – January 23, 2017 through February 05, 2017 $ 2,967,742.02
(A2) City of Evanston Bills – February 28, 2017 $ 2,336,512.56
Credit Card Activity – Period Ending December 31, 2016 $ 176,542.90
For Action
(A3.1) Contract Extension with G & L Contractors for Debris Hauling
Staff recommends that City Council authorize the City Manager to execute a one
year contract extension for debris hauling with G & L Contractors (7401 N St.
Louis Ave Skokie, Illinois) in the amount of $136,000.00. This contract award is
part of a bid let by the Municipal Partnering Initiative. Funding for this work will be
from the following: $38,000 from the Water Fund (Account 510.40.4540.62415)
with a FY2016 Budget of $38,000; $38,000 from the Sewer Fund (Account
515.40.4530.62415) with a FY2016 Budget of $38,000; and $55,000 from the
General Fund (Account 100.40.4510.62415) with a FY2016 Budget of $55,000.
For Action
City Council Agenda February 27, 2017 Page 3 of 7
(A3.2) Contract Extension with G & L Contractors for Granular Materials
Staff recommends that City Council authorize the City Manager to execute a one-
year contract extension for the purchase of Granular Materials with G & L
Contracting (7401 N. St. Louis Ave, Skokie, IL) in the amount of $36,000. This
contract award is part of a bid let by the Municipal Partnering Initiative. Funding
for this purchase will be from the following: $20,000 from the Water Fund
(Account 510.40.4540.65055) with a budget of $155,000, and $16,000 from the
Sewer Fund (Account 515.40.4530.65055) with a budget of $45,000.
For Action
(A3.3) Agreement with Interra, Inc. for Material Testing Services
Staff recommends City Council authorize the City Manager to execute an
agreement for Material Testing Services (RFP 17-02) for various capital
infrastructure improvement projects with Interra, Inc. (600 Territorial Drive, Suite
G, Bolingbrook, IL 60440) in the amount of $150,000. This agreement is for a
term of one year with two additional one year options to renew. This agreement
is a multiple task order agreement. Additional tasks will be authorized by staff on
an as-needed basis. Funding will be provided from the budgets for individual
capital projects but will not exceed $150,000 for the initial 12-month contract
term. The Request for Proposal included pricing for Task Order 1 which is the
first of a series of task orders as various capital projects demand material testing
services during the planning, design, and construction phases. Task Order 1
pricing will be paid for as found on the attached transmittal memorandum.
For Action
(A3.4) Six Month Agreement with Gas Depot Oil Company for Fleet Fuel Purchase
Staff recommends approval of fuel purchases for the first six (6) months of Fiscal
Year 2017 in the amount of $450,000.00 from Gas Depot Oil Company (8930 N.
Waukegan Road, Suite 230, Morton Grove, Illinois 60053). The Gas Depot Oil
Company is the current Northwest Municipal Conference Bid winner through July
5, 2017 for all grades and types of fuels that are utilized by the city. Funding for
this purchase will be from the Major Maintenance, Materials to Maintain Autos
Fund (Account 600.19.7710.65035), with a FY2017 budget of $1,100,000.00.
Present fuel prices are $1.73/gallon for 87 octane gasoline and $2.00/gallon for
bio-diesel.
For Action
City Council Agenda February 27, 2017 Page 4 of 7
(A3.5) Purchase of Five Police Replacement Vehicles from Currie Motors
Staff recommends City Council approval of the purchase of five (5) Ford
Interceptor SUVs for the Evanston Police Department divisions, as follows: one
vehicle for Administration, one vehicle for School Resource, and three vehicles
for the Patrol Operations. The replacement vehicles will be purchased from
Currie Motors (9423 W. Lincoln Highway, Frankfort, IL 60423) in the amount of
$138,309. Funding for the vehicles will be from the Equipment Replacement
Fund (Account 601.19.7780.65550) which has a budgeted amount of
$1,455,422. This expenditure represents 9.5% of this budgeted amount.
For Action
(A3.6) Contract Extension with Community Counselling Services Co. LLC for
Consulting Services for the Robert Crown Project
Staff recommends that City Council authorize the City Manager to execute a
contract extension of four months for the period of March through June 2017 for
consulting services Community Counselling Services Co., LLC (CCS) located at
155 North Wacker, Suite 1790, Chicago, Illinois 60606 at a total cost of
$128,000. Funding will be from the FY 2017 Capital Improvements Fund –
Robert Crown Project (Account 415.40.4117.65515), with a budget of $1.5
million.
For Action
(A4) Resolution 14-R-17, Authorizing the City Manager to Enter into a Lease
Agreement with the United States Postal Service for Parking at 1800 Maple
Staff recommends that the City Council authorize the City Manager to enter into
an amended lease renewal with the United States Postal Service (USPS)
Facilities Real Estate Division (7029 Albert Pick Road, Greensboro, N.C., 27498-
1103) for the parking of Postal Service Vehicles in the Maple Avenue Self Park,
1800 Maple Avenue.
For Action
(A5) Resolution 18-R-17, Regarding Washington National Tax Increment
Financing District Surplus
Staff recommends the City Council approve Resolution 18-R-17 declaring a
surplus of $1.0M from the Washington National Tax Increment Financing District
at the end of Fiscal Year 2016.
For Action
City Council Agenda February 27, 2017 Page 5 of 7
(A6) Resolution 20-R-17, Requesting Grant Funds from Cook County
Department of Transportation and Highways for the Phase II Engineering
Services of the Main Street Corridor Improvement Project
Staff recommends City Council adopt Resolution 20-R-17 authorizing the City
Manager to apply for “Invest in Cook” Grant Funds for the Phase II Engineering
Services of the Main Street Corridor Improvement Project. The proposed project
is on Main Street from Maple Avenue to Hinman Avenue.
For Action
(A7) Resolution 21-R-17, Authorizing the City Manager to Execute Contract
Amendment No. 1 to an Agreement to Supply and Sell Water to the Village
of Skokie
Staff recommends adoption of Resolution 21-R-17, authorizing the City Manager
to execute Contract Amendment No. 1 to an Agreement to Supply and Sell Water
to the Village of Skokie Illinois. This amendment would extend the term of the
agreement by four months, until June 30, 2017, and increase the wholesale
water rate to $1.0797 per 1,000 gallons.
For Action
(A8) Ordinance 9-O-17, Increasing the Number of Class D Liquor Licenses for
Red Hot Chilli Pepper Restaurant
Local Liquor Commissioner recommends City Council adoption of Ordinance 9-
O-17, amending City Code Subsection 3-4-6-(D) to increase the number of
authorized Class D liquor licenses from fifty-eight (58) to fifty-nine (59) and permit
issuance of a Class D license to RHCP Group LLC d/b/a Red Hot Chilli Pepper
Restaurant (Company) located at 500 Davis Street, Unit 102. This license will
permit Company to retail sale of alcoholic liquor in restaurants only to persons of
at least twenty-one (21) years of age for consumption on the premises.
For Introduction
(A9) Ordinance 10-O-17, Increasing the Number of Class W Liquor Licenses for
Little Beans Cafe
Local Liquor Commissioner recommends City Council adoption of Ordinance 10-
O-17, amending City Code Subsection 3-4-6-(W) to increase the number of
authorized Class W liquor licenses from one (1) to two (2) and permits issuance
of a Class W license to Little Beans Café, LLC d/b/a Little Beans Cafe
(Company) located at 430 Asbury Avenue. This license will permit Company to
retail sale of beer and wine in commercial indoor recreational facilities only to
persons of at least twenty-one (21) years of age for consumption on the
premises.
For Introduction
City Council Agenda February 27, 2017 Page 6 of 7
(A10) Ordinance 15-O-17, Decreasing the Number of Class D Liquor Licenses for
Starbucks #2444
Staff recommends City Council adoption of Ordinance 15-O-17, amending City
Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor
licenses from forty-seven (47) to forty-six (46). Coffee House Holdings, Inc. d/b/a
Starbucks #2444 located at 519 Main Street is not renewing its liquor license.
Staff recommends suspension of the rules for Introduction and Action at the
February 27, 2017 City Council meeting.
For Introduction and Action
(A11) Ordinance 16-O-17, Decreasing the Number of Class C Liquor Licenses for
Starbucks #243
Staff recommends City Council adoption of Ordinance 16-O-17, amending City
Code Subsection 3-4-6-(C) to decrease the number of authorized Class C liquor
licenses from twenty-four (24) to twenty-three (23). Coffee House Holdings, Inc.
d/b/a Starbucks #243 located at 1734 Sherman Avenue is not renewing its liquor
license. Staff recommends suspension of the rules for Introduction and Action at
the February 27, 2017 City Council meeting.
For Introduction and Action
(A12) Ordinance 17-O-17, Decreasing the Number of Class D Liquor Licenses for
The Alcove
Staff recommends City Council adoption of Ordinance 17-O-17, amending City
Code Subsection 3-4-6-(D) to decrease the number of authorized Class D liquor
licenses from forty-six (46) to forty-five (45). NSB Ventures, LLC d/b/a The
Alcove located at 512 Main Street is not renewing its liquor license because it is
closing. Staff recommends suspension of the rules for Introduction and Action at
the February 27, 2017 City Council meeting.
For Introduction and Action
(A13) Ordinance 1-O-17, Authorizing the City to Borrow Funds from the Illinois
Environmental Protection Agency Water Pollution Control Loan Program
Staff recommends adoption of Ordinance 1-O-17 authorizing the City to borrow
funds from the Illinois Environmental Protection Agency (IEPA) Water Pollution
Control Loan Program for the construction of the Large Diameter Sewer
Rehabilitation - Mulford Street Part 2. This ordinance authorizes the City to
borrow up to $600,000. The debt service will be paid from the Sewer Fund. A
copy of the long-term sewer fund analysis is attached that includes this loan and
the debt service for repayment.
For Action
City Council Agenda February 27, 2017 Page 7 of 7
(A14) Ordinance 6-O-17, Amending Various Sections of the City Code Reducing
the Permissible Sound Levels for Mechanical Equipment and Application
From 65 dB to 55 dB
Staff recommends City Council adopt Ordinance 6-O-17, amending the 2012
International Mechanical Code (IMC), 2012 International Fuel Gas Code (IFGC)
and 2012 International Residential Code (IRC), the adopted codes of the City, to
reduce the allowed decibel (dBA) of mechanical equipment from 65dBA to
55dBA when measured at an adjacent property line.
For Action
APPOINTMENTS
(APP1)For Reappointment to:
Plan Commission Carol Goddard
Plan Commission Andrew Pigozzi
For Action
MEETINGS SCHEDULED THROUGH MARCH 2017
Upcoming Aldermanic Committee Meetings
3/3/2017 7:00 PM Housing, Homelessness and Human Relations Commission
3/6/2017 6:00 PM Human Services Committee
3/13/2017 6:00 PM Administration & Public Works, Planning & Development, City Council
3/15/2017 6:30 PM M/W/EBE Development Committee
3/16/2017 6:30 PM Harley Clarke Planning Committee
3/20/2017 7:00 PM City Council
3/21/2017 7:00 PM Housing & Community Development Act Committee
3/22/2017 6:00 PM Transportation/Parking Committee
3/22/2017 7:00 PM Economic Development Committee
3/27/2017 6:00 PM Administration & Public Works, Planning & Development, City Council
Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil.
Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to
ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please
contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the
accommodation if possible.