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HomeMy WebLinkAbout05.22.17 CITY COUNCIL REGULAR MEETING CITY OF EVANSTON, ILLINOIS LORRAINE H. MORTON CIVIC CENTER JAMES C. LYTLE COUNCIL CHAMBERS Monday, May 22, 2017 Administration & Public Works (A&PW) Committee meets at 6 p.m. Planning & Development Committee (P&D) meets at 7:15 p.m. City Council meeting will convene at conclusion of the P&D meeting. ORDER OF BUSINESS (I) Roll Call – Begin with Alderman Fleming (II) Mayor Public Announcements and Proclamations National Public Works Week, May 21-27 (III) City Manager Public Announcements Public Service Employee Award Presentations (IV) Communications: City Clerk (V) Public Comment Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Those wishing to speak should sign their name and the agenda item or non- agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind. (VI) Consent Agenda: Alderman Rainey (VII) Report of the Standing Committees Administration & Public Works - Alderman Braithwaite Planning & Development - Alderman Rainey Human Services - Alderman Fiske City Council Agenda May 22, 2017 Page 2 of 7 (VIII) Call of the Wards (Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)} (IX) Executive Session (X) Adjournment CONSENT AGENDA (M1) Approval of Minutes of the Regular City Council Meeting of April 17, 2017 and Minutes from the 79th City Council Meeting of May 8, 2017. For Action ADMINISTRATION & PUBLIC WORKS COMMITTEE (A1) Payroll – April 17, 2017 through April 30, 2017 $ 2,787,932.84 (A2) City of Evanston Bills – May 23, 2017 $ 3,779,388.33 Credit Card Activity – Period Ending March 31, 2017 $ 210,457.95 For Action (A3.1) Contract for Construction Services for the Main Library Underground Parking Garage Phase 2 with Reliable & Associates Construction Company Staff recommends City Council authorize the City Manager to execute a contract for construction services related to the Main Library Underground Garage Upgrade Phase 2 2017 (Bid 17-28) with Reliable & Associates Construction Company (4106 S. Emerald Avenue, Chicago, IL 60609), in the amount of $198,000. Funding is from the Parking Services Fund (Account 505.19.7005.65515), with a FY 2017 budget of $3,020,000 and $1,719,715.77 remaining. For Action (A3.2) Agreement with Continental Electrical Construction Company for Solar Panel Installation at Levy Senior Center Staff recommends City Council authorize the City Manager to execute a contract for the Levy Senior Center Solar Panel Installation (RFP 17-13) with Continental Electrical Construction Company (815 Commerce Drive, Suite 100, Oak Brook, IL) in the amount of $62,700. Funding will be provided from Capital Improvements Fund 2017 GO Bonds (Account 415.40.4117.65515 – 617007). This project was budgeted at $100,000 in FY 2017. For Action City Council Agenda May 22, 2017 Page 3 of 7 (A3.3) Change Order No. 2 to Engineering Services Agreement with Clark Dietz, Inc. for Fleetwood-Jourdain Center HVAC and Electrical Improvements Staff recommends City Council authorize the City Manager to approve Change Order No. 2 for engineering services related to the Fleetwood-Jourdain Center HVAC and Electrical Improvements Project (RFP No. 16-01) with Clark Dietz, Inc. (118 S. Clinton Street, Suite 700, Chicago, IL 60661), in the amount of $18,700. This will increase the contract amount from $93,997.00 to $112,697.00 and extend the contract completion deadline from March 31, 2017 to March 31, 2019. Funding will be provided from the Capital Improvement Program (CIP) General Obligation Bonds (Accounts 415.40.4116.62145 – 616007 and 415.40.4117.62145 - 616007). This project was budgeted at $1,729,000 in FY 2017. For Action (A3.4) Single Source Purchase of Five Cale WebTerminal Pay Stations from Total Parking Solutions Staff recommends that City Council authorize the City Manager to execute a contract for single source purchase from Total Parking Solutions (TPS) 2721 Curtiss St., Downers Grove, IL 60515 for five (5) Cale WebTerminal Pay Stations in the amount of $46,050. These pay stations will be installed on Sherman Ave in downtown Evanston. This amount includes all equipment, installation and one (1) year warranty. Funding is provided by the Parking Fund Business Unit – Other Improvements (Account 505.19.7005.65515) with a 2017 budget of $3,020,000 and a remaining balance of $1,300,284.23. For Action (A3.5) Authorization to Renew Line of Credit of $7.2 Million with First Bank & Trust Staff recommends that City Council authorize the City Manager to renew the agreement with First Bank and Trust to have access to a Line of Credit up to an amount of $7.2 million for use in the Dempster/Dodge, Howard/Ridge & West Evanston, and Chicago/Main TIF Districts. For Action (A4) Resolution 33-R-17, Northwestern University Easement Agreement for Proposed Conduit Build for Fiber Optic Cables at Four Locations Staff recommends City Council adopt Resolution 33-R-17, authorizing the City Manager to execute an easement agreement with Northwestern University (NU) for utility easements at four locations. The easements would allow NU to install conduits for fiber optic communication cables to serve NU properties. The easement would be granted for a 20 year period. No City funding is required for these proposed utilities. NU will fund the project and will be assessed a one-time easement fee of $186,089.65. These funds will be deposited to the Capital Improvement Fund (Account 415.40.4105.52175). For Action City Council Agenda May 22, 2017 Page 4 of 7 (A5) Resolution 40-R-17, Accepting Funds from the Illinois Housing Development Authority’s Abandoned Residential Property Program Staff recommends City Council adoption of Resolution 40-R-17, accepting a Grant from the Illinois Housing Development Authority’s (IHDA) Abandoned Residential Property Municipal Relief Program. IHDA has provided $75,000.00 in funding to address property maintenance issues at vacant and abandoned properties. Funds will be provided through an account approved by IHDA. For Action (A6) Resolution 49-R-17, Authorizing the City Manager to Enter Into a Parking Lease Agreement with Target Corporation at the City Parking Garage Located at 821 Davis Street (Sherman Plaza) Staff recommends that the City Council adopt Resolution 49-R-17, authorizing the City Manager to enter into a lease agreement with the Target Corporation for the parking of 26 customer vehicles on the third floor of the Sherman Plaza parking garage at 821 Davis Street. For Action (A7) Ordinance 43-O-17, Decreasing the Number of Class D Liquor Licenses for Bistro Bordeaux Local Liquor Commissioner recommends City Council adoption of Ordinance 43- O-17, decreasing the number of authorized Class D liquor licenses for Vendome Management Inc., d/b/a Bistro Bordeaux, 618 Church Street. Staff recommends suspension of the rules for Introduction and Action at the May 22, 2017 City Council meeting. For Introduction and Action PLANNING & DEVELOPMENT COMMITTEE (P1) Community Partners for Affordable Housing Application for HOME & Affordable Housing Funding The Housing, Homelessness and Human Relations Commission and staff recommend approval of two forgivable loans in the not to exceed amounts of $252,662 in HOME funds and $326,502 in Affordable Housing Funds to Community Partners for Affordable Housing (CPAH) for the acquisition and rehabilitation of two three-bedroom affordable rental housing units. Funding is from the HOME Investment Partnerships Program and the City’s Affordable Housing Fund. The City has a total of $300,000 in HOME funds (Account 240.21.5430.65535) and $1,000,000 in Affordable Housing Funds (Account 250.21.5465.65535) budgeted for affordable housing projects. This does not include FY2017 HOME funds, which the City estimates will be about $260,000. For Action City Council Agenda May 22, 2017 Page 5 of 7 (P2) Tenant Based Rental Assistance Funding Renewal The Housing, Homelessness and Human Relations Commission and staff recommend approval of a funding renewal of up to $250,000 in HOME funds to expand the current Tenant-Based Rental Assistance (TBRA) program, administered by Connections for the Homeless, to provide stable housing for two years to up to ten at-risk Evanston families with children under the age of 18. Funding is from the HOME Investment Partnerships Program (Account 240.21.5430.65535). Currently, the City has a total of $262,968 in HOME funds, not including the CHDO set aside funds. This does not include FY2017 HOME funds, which the City estimates will be about $260,000, including the CHDO reserve. For Action (P3) Ordinance 47-O-17, Granting Landmark Status to Building and Lot of Record at 1726 Hinman Avenue The Preservation Commission and City staff recommend adoption of Ordinance 47-O-17 designating 1726 Hinman Avenue as an Evanston Landmark. For Introduction (P4) Ordinance 42-O-17, Major Adjustment to a Planned Development at 1881 Oak Avenue Staff recommends adoption of Ordinance 42-O-17 for approval of a Major Adjustment to a Planned Development at 1881 Oak Avenue, also known as E2. The applicant proposes to reduce the number of required parking spaces, currently 353, by 25% (88 spaces) in order to lease those spaces to the public. The applicant has agreed to a one-time $5,000 contribution to the City of Evanston Divvy Program as a public benefit. This item was introduced at the April 24, 2017 meeting. For Action HUMAN SERVICES COMMITTEE (H1) Resolution 39-R-17, Designating the Portion of Sherman Ave between Greenleaf St and Lee St with the Honorary Street Name Sign, “Donald Baker Way” The Parks, Recreation and Community Services Board recommends approval of the application submitted by Alderman Donald Wilson and Tonya Patterson to designate the portion of Sherman Ave, between Greenleaf St and Lee St, with the Honorary Street Name Sign, “Donald Baker Way”. Funding for the honorary street name sign program is budgeted in the Infrastructure and Maintenance Bureau - Traffic Operations' Materials Fund (Account 100.40.4520.65115). Three street signs are made for the honoree. One sign is installed at each end of the designated one block area and the third sign is given to the honoree. The approximate cost to create all three signs is $200. For Action City Council Agenda May 22, 2017 Page 6 of 7 (H2) Resolution 51-R-17, Creating a Citizen Complaint Working Group to Review the Policies and Procedures for Citizen Complaints Regarding the Evanston Police Department Staff recommends City Council adopt Resolution 51-R-17 to create a working group to review the policies and procedures for citizen complaints regarding the Evanston Police department. For Action ECONOMIC DEVELOPMENT COMMITTEE (O1) Service Provider Agreement with Main Dempster Mile – Special Service Area #6 The Economic Development Committee and staff recommend that the City Council authorize the City Manager to execute the Service Provider Agreement between the City and the Main Dempster Mile (MDM), the merchant group that represents the area serving Special Service Area (SSA) #6. For Action (O2) Storefront Modernization Program Application for Central Rug & Floors Staff and the Economic Development Committee recommend approval of financial assistance on a 50/50 cost sharing basis through the Storefront Modernization Program to Central Rug & Floors at 3006 Central Street in an amount not to exceed $12,500 to assist with the cost of comprehensive façade renovations, including tuckpointing, windows, doors, painting, awnings, signage, and lighting. Funding will be from the Economic Development Business District Improvement Fund (Account 100.15.5300.65522). The approved Fiscal Year 2017 Budget allocated a total of $350,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $350,000 available for expenditure. For Action (O3) Storefront Modernization Program Application for Evanston Games & Café Staff and the Economic Development Committee recommend approval of financial assistance on a 50/50 cost-sharing basis through the Storefront Modernization Program to Evanston Games & Cafe at 1610 Maple Avenue in an amount not to exceed $1,445.50 for improved signage. Funding will be from the Economic Development Business District Improvement Fund (Account 100.15.5300.65522). The approved Fiscal Year 2017 Budget allocated a total of $350,000 for this account to fund both the Storefront Modernization and Great Merchant Grant programs. To date, $0 has been spent from this account, leaving $350,000 available for expenditure. For Action City Council Agenda May 22, 2017 Page 7 of 7 APPOINTMENTS (APP1)For Reappointment to: Utilities Commission Eric Rosenberg For Action MEETINGS SCHEDULED THROUGH JUNE 15 2017 Upcoming Aldermanic Committee Meetings 5/24/2017 6:00 PM Transportation/Parking Commission 5/24/2017 7:00 PM Economic Development Committee 6/1/2017 7:00 PM Housing, Homelessness and Human Relations Commission 6/5/2017 6:00 PM Human Services Committee 6/12/2017 6:00 PM Administration & Public Works, Planning & Development, City Council Information is available about Evanston City Council meetings at: www.cityofevanston.org/citycouncil. Questions can be directed to the City Manager’s Office at 847-866-2936. The City is committed to ensuring accessibility for all citizens. If an accommodation is needed to participate in this meeting, please contact the City Manager’s Office 48 hours in advance so that arrangements can be made for the accommodation if possible.