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HomeMy WebLinkAboutOctober 30, 2023Page 1 MINUTES October 30,2023 SPECIAL CITY COUNCIL MEETING CITY OF EVANSTON,ILLINOIS LORRAINE H.MORTON CIVIC CENTER JAMES C.LYTLE COUNCIL CHAMBERS Monday,October 30,2023 Present:Councilmember Kelly Councilmember Burns (Virtual) Councilmember Harris Councilmember Suffredin Councilmember Wynne Councilmember Revelle Councilmember Nieuwsma Councilmember Reid (8) Absent:Councilmember Geracaris Presiding:Mayor Daniel Biss Staff Present: Luke Stowe,City Manager Hitesh Desai,Chief Financial Officer Alexandra Ruggie,Interim Corporation Counsel Clayton Black,Budget Manager Meagan Jones,Neighborhood and Land Use Planner Elizabeth Williams,Planning Manager Stephanie Mendoza City Clerk Page 2 MINUTES October 30,2023 (II)MAYOR PUBLIC COMMENT ANNOUNCEMENTS AND PROCLAMATIONS Mayor Daniel Biss Councilmember Nieuwsma moved to suspend the City Council Rules to allow 90 seconds for each speaker during Public Comment Motion:Councilmember Reid Second:Councilmember Revelle Motion Passed 6 -1 Ayes:Kelly,Wynne,Nieuwsma,Burns,Suffredin,Revelle Nayes:Reid Absent:Harris,Geracaris (III)CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe (IV)COMMUNICATIONS:CITY CLERK City Clerk Stephanie Mendoza (V)PUBLIC COMMENT Name Name Name Name Senta Plunkett Sally Mabadi (P1)Christine Froula Chuck Wasserburg Ken Proskie Sally Mabadi (P2)Mike Hanigan Adam Goldsmith Blair Miller Peter Kelly Paula Weinbaum Trisha Connolly Dana Hoffman Steve Davies Lara Hamann Brian Regan Jeff Dalebroux Len Lamkin Yvi Russell Laura Deremo Bob Sokol Tim Guimond Andrea Smeeton Jeff Smith Bob Thiersch Steve Morton Deborah Morrin Caroline Winkler Debbie Thiersch Joe Hill Amanda Bratten Elisa Spain Molly Shiple Mary Rosinski Sonia Cohen Robert Orenstein Mark Rosati Dan Allen Aaron Cohen David Cook Michael Vasilko Marc Abramson Susan Kelly Peggy Baxter Kelly Marcelle John Austin Raju Ghate David Keown Page 3 MINUTES October 30,2023 (V)PUBLIC COMMENT Name Name Name Name Andy Berman Mike Hauser James Hebson Lesley Williams Patrick Bowe Gracey Ninmer Neil Gambow Colby Davis Leticia Bange Anusha Kumar Katie Trippi Stefano Mereu Ray Friedman Simon Carr Jackson Paller Marie Schirmang Ann Trompeter Eric Herman Bruce Enenbach Jeff Boarini Dave Riggle Meridith DeCarlo Angela Valavanis Meg Welch Jim Froberg Scott Gingold Jeffrey Baer Haley McAllister Joe Flanagan Ben Kadish Linda Damashek James Adam Roth Jane Grover Earl Weingarden Sheila Sullivan Maia Robinson Mary Young Allyson Renee Fiona McCarthy David Raffensperger Gary Cole Jennifer Engel Max Overholt Isaac Slevin Charles Needham Karla Thomas Brian Benson Noreen Edwards Carl Hotman Darlene Cannon Aina Gutierrez Written Received Public Comment City Council took a five-minute recess at 8:50 p.m. (VI)SPECIAL ORDERS OF BUSINESS SP1.Ordinance 109-O-23,Amending City Code Section 3-2-14-3 Increasing the Liquor Tax for Certain Amusement Events in the City was approved for introduction as amended Mayor Biss recommended the introduction of Ordinance 109-O-23,Amending City Code Section 3-2-14-3 to Increase the Liquor Tax Rate for Certain Amusement Events in the City Motion:Councilmember Reid Second:Councilmember Nieuwsma Councilmember Reid moved that the liquor tax increase described in the ordinance apply to both athletic and amusement events Motion:Councilmember Reid Second:Councilmember Nieuwsma Page 4 MINUTES October 30,2023 (VI)SPECIAL ORDERS OF BUSINESS SP1. (cont.) Ordinance 109-O-23,Amending City Code Section 3-2-14-3 Increasing the Liquor Tax for Certain Amusement Events in the City was approved for introduction as amended Motion Passed 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid Nayes:None Absent:Geracaris For Introduction Approved for Introduction as Amended 7 -1 Ayes:Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid Nayes:Kelly Absent:Geracaris SP2.Ordinance 110-O-23,Amending City Code Section 3-2-17-1 Increasing the Tax Rate for Certain Amusement Events in the City was approved for introduction Mayor Biss recommended the introduction of Ordinance 110-O-23,Amending City Code Section 3-2-17-1,and Increasing the Tax Rate for Certain Amusement Events in the City Motion:Councilmember Reid Second:Councilmember Harris For Introduction Approved for Introduction 6 -2 Ayes:Harris,Wynne,Nieuwsma,Burns,Revelle,Reid Nayes:Kelly,Suffredin Absent:Geracaris PRESENTATIONS Presentations from Applicant and Opponents Motion:Councilmember Reid Second:Councilmember Harris Northwestern University Dave Davis Senior Executive Director,Neighborhood and Community Relations Derrick Gragg,Athletic Director Luke Figora,Vice President &Chief Operating Officer Dave Davis Senior Executive Director,Neighborhood and Community Relations Page 5 MINUTES October 30,2023 PRESENTATIONS Presentations from Applicant and Opponents Most Livable City Association David DeCarlo Laurie McFarlane Parielle Davis David DeCarlo Councilmember Reid moved to create a special order of business on the November 13,2023 regular City Council meeting agenda for an event parking surcharge Motion:Councilmember Reid Second:None Motion failed for a lack of a second (VI)SPECIAL ORDERS OF BUSINESS SP3.Ordinance 108-O-23,Granting a Special Use for a Planned Development for a Stadium on Property Located at 1501 Central Street in the U2 University Athletic Facilities District was approved for introduction as amended Land Use Commission recommended approval with conditions of ordinance 108-O-23 granting a Special Use for a Planned Development for a Stadium on Property Located at 1501 Central Street in the U2 University Athletic Facilities District. Ordinance 108-O-23,Granting a Special Use for a Planned Development for a Stadium on Property Located at 1501 Central Street in the U2 University Athletic Facilities District Motion:Councilmember Reid Second:Councilmember Revelle Councilmember Reid withdrew his motion to move this ordinance Motion:Councilmember Reid Second:Councilmember Wynne Councilmember Revelle moved to amend this ordinance by adding a section to the Operations section,Transportation Management Plan Motion:Councilmember Revelle Second:Councilmember Wynne Councilmember Revelle withdrew the motion to amend this ordinance Page 6 MINUTES October 30,2023 (VI)SPECIAL ORDERS OF BUSINESS SP3. (cont.) Ordinance 108-O-23,Granting a Special Use for a Planned Development for a Stadium on Property Located at 1501 Central Street in the U2 University Athletic Facilities District was approved for introduction as amended Councilmember Nieuwsma moved to amend this ordinance with the following: 1.A Traffic Management Plan for all events with expected capacity of more than 5,000 attendees shall be finalized prior to the completion of demolition construction and shall be reviewed administratively on an annual basis and when changes to events are proposed. ●Maintain use of best practice design elements proposed for the stadium including, utilization of a distributed house sound system within the seating bowl that limits noise levels to an average of 70 DBH DBA at the property line,providing additional canopy or roof/dome above the seating areas that incorporates adequate sound reduction characteristics,and for all athletic events,provide the use of temporary enclosures and walls that help reduce sound emissions to the surrounding community.Noise levels associated with all non-athletic activities will be addressed within Ordinance 107-O-23 and the Memorandum of Understanding between the City and Northwestern. 4.The applicant shall propose additional traffic and pedestrian mitigation measures that increase pre and post event LOS prior to City Council consideration. 4.Implementation of mitigation measures at the Applicant’s cost suggested within the Traffic Impact Study and subsequent Peer Review,including but not limited to: 11.That the Applicant sign signs and agrees to a Construction Management Plan (CMP)with the City of Evanston prior to the issuance of any building or demolition permits.The CMP must include but is not limited to the following:water and sewer utility connections,construction staging plan,off-site and on-site construction parking restrictions,construction truck routes,hours of operation,a plan including cross-sections showing pedestrian access around the site with the use of curb ramps,signage and/or striping,if necessary,foundation survey of surrounding structures including weekly reporting of seismographs for the duration of demolition and construction,submittal of environmental testing report prior to construction, visibility diagram for all construction site access points,a proposed schedule for street opening for utility connections with cross-section details,traffic management plan that addresses events being held in the U2 District during construction,and a communications plan including but not limited to project updates via monthly newsletter and project website. Page 7 MINUTES October 30,2023 (VI)SPECIAL ORDERS OF BUSINESS SP3. (cont.) Ordinance 108-O-23,Granting a Special Use for a Planned Development for a Stadium on Property Located at 1501 Central Street in the U2 University Athletic Facilities District was approved for introduction as amended 15.The Applicant meets with residents to discuss the option of constructing an above-grade or below-grade garage on the east or west parking lot if desired in lieu of parking in the neighborhood. continues to engage with and address concerns from the community with respect to the adequacy of on-site and off-site parking,pursuant to the Memorandum of Understanding. Motion:Councilmember Nieuwsma Second:Councilmember Revelle Motion Passed 7 -1 Ayes:Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid Nayes:Kelly Absent:Geracaris Councilmember Revelle moved to amend this ordinance to include direction of the transportation management plan addressed the use of shuttle buses and how the use of budget buses relates to CARP goals including carbon neutrality Motion:Councilmember Revelle Second:Councilmember Wynne Motion Passed 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid Nayes:None Absent:Geracaris Councilmember Nieuwsma moved to add as an additional condition a requirement that Northwestern University develop and adhere to a Community Benefits Agreement Motion:Councilmember Nieuwsma Second:Councilmember Reid Page 8 MINUTES October 30,2023 (VI)SPECIAL ORDERS OF BUSINESS SP3. (cont.) Ordinance 108-O-23,Granting a Special Use for a Planned Development for a Stadium on Property Located at 1501 Central Street in the U2 University Athletic Facilities District was approved for introduction as amended Motion Passed 5 -3 Ayes:Harris,Wynne,Nieuwsma,Burns,Reid Nayes:Kelly,Suffredin,Revelle Absent:Geracaris For Introduction Approved for Introduction as Amended 5 -3 Ayes:Harris,Wynne,Nieuwsma,Burns,Reid Nayes:Kelly,Suffredin,Revelle Absent:Geracaris (VI)SPECIAL ORDERS OF BUSINESS SP4.Ordinance 107-O-23,Amending Section 6-15-7-2 of the City Code “Permitted Uses” in the U2 University Athletic Facilities District was approved for introduction as amended Land Use Commission recommended denial of ordinance 107-O-23 Amending Section 6-15-7-2 of the City Code “Permitted Uses”in the U2 University Athletic Facilities District. Motion:Councilmember Reid Second:Councilmember Nieuwsma Councilmember Nieuwsma moved to amend this ordinance with the following: 1.Add an administrative process to the U2 District that includes mandatory logistics meetings between the City of Evanston and Northwestern before each concert event shall be required.This meeting should also include relevant agencies & concert staff that will support the implementation of the transportation management and concert operations plans. 2.Add additional standards,enforcement,and penalty provisions to the U2 District to mitigate potential land use impacts as outlined below. 3.Add a provision to the U2 District that clarifies if a concert is delayed or canceled due to weather or force majeure (including illness or pandemic),the concert may be rescheduled in the same calendar year without counting as an additional concert towards the 6 concert maximum. 4.Add a provision to the U2 District that establishes the authority for the Mayor to grant a waiver in the case of a delay due to weather or force majeure (including illness or pandemic)to the additional standards,enforcement,and penalty provisions below. Page 9 MINUTES October 30,2023 (VI)SPECIAL ORDERS OF BUSINESS SP4. (cont.) Ordinance 107-O-23,Amending Section 6-15-7-2 of the City Code “Permitted Uses” in the U2 University Athletic Facilities District was approved for introduction as amended Sound Standard 1.Sound Limitation:Sound levels during concert events shall not exceed an average of 80 dba at specified locations. 2.Curfew:All sound systems shall be off by 10:00 p.m.Sunday through Thursdays & 10:15 p.m.Fridays,Saturdays,and days preceding national holidays and legal school holidays enumerated in 105 ILCS 5/24-2.No evening concerts shall be permitted Sunday through Thursday from Labor Day to Memorial Day without specific approval from the City as specified within the Memorandum of Understanding. Enforcement:A noise monitoring system shall be installed by Northwestern at the property line surrounding the stadium and within 1,000 feet throughout the adjacent residential neighborhoods.The Evanston Police Department shall receive the output and monitor for compliance.The location of the noise monitoring system and ongoing maintenance and calibration shall be determined within the Memorandum of Understanding negotiated between the City of Evanston and Northwestern. Penalty:Violation of the sound limitation and curfew standards shall result in the penalties outlined below. Standard Penalty Sound Level $50,000 per event Curfew $0 (0-15 minutes over) $30,000 (15:01-16:00 minutes over) $30,000 +$2,000/minute or fractional minute beyond 16 minutes *For example,an event ending at 10:32:13 on a Friday would receive a $34,000 penalty ($30,000 +(2 x $2,000)=$34,000) Parking Standard 1.Northwestern shall provide two parking officials to monitor parking before,during, and after events Enforcement:Two parking enforcement staff shall be provided by the City for events at Northwestern's expense.The City of Evanston shall document the number of parking tickets within 1,000 feet of the U2 zone before,during,and after each event and provide a report to Northwestern.If parking tickets associated with concerts exceed the baseline average by more than 50%additional parking officials may be required as part of the concert operations plan at Northwestern’s expense.The baseline parking tickets shall be determined within the Memorandum of Understanding negotiated between the City of Evanston and Northwestern. Page 10 MINUTES October 30,2023 (VI)SPECIAL ORDERS OF BUSINESS SP4. (cont.) Ordinance 107-O-23,Amending Section 6-15-7-2 of the City Code “Permitted Uses” in the U2 University Athletic Facilities District was approved for introduction as amended Penalty:Violation of the parking standard for not providing minimum staffing as detailed above,shall result in a $25,000 penalty per event. Traffic Standard 1.Intersections within 1,000 feet shall return to baseline traffic counts within 1 hour of the end of a concert event. Enforcement:Traffic counters &police personnel shall be supplied at Northwestern’s expense and deployed by the City of Evanston before,during and after events to evaluate traffic counts.The location of traffic counters,timing of deployment,and baseline traffic counts shall be determined within the Memorandum of Understanding negotiated between the City of Evanston and Northwestern. Penalty:Violation of the traffic standard shall result in a $25,000 penalty per event.Public Safety &Nuisance Standard 1.Northwestern shall provide three police officers or private security personnel, approved by the City,to address potential public safety impacts before,during,and after concert events. Enforcement:Three police officers or private security personnel approved by the City shall be provided at Northwestern's expense.The City of Evanston shall document the number of substantiated 911 calls within 1,000 feet of the U2 zone before,during,and after each event and provide a report to Northwestern.If substantiated 911 calls associated with concerts exceed the baseline average by more than 50%additional police officers or private security personnel,approved by the City,may be required as part of the concert operations plan at Northwestern’s expense.The baseline calls for service shall be determined within the Memorandum of Understanding negotiated between the City of Evanston and Northwestern. Penalty:Violation of the public safety &nuisance standard for not providing minimum staffing as detailed above,shall result in a $25,000 penalty per event. Motion:Councilmember Nieuwsma Second:Councilmember Revelle Motion Passed 7 -1 Ayes:Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid Nayes:Kelly Absent:Geracaris Page 11 MINUTES October 30,2023 (VI)SPECIAL ORDERS OF BUSINESS SP4. (cont.) Ordinance 107-O-23,Amending Section 6-15-7-2 of the City Code “Permitted Uses” in the U2 University Athletic Facilities District was approved for introduction as amended Councilmember Kelly moved to table this ordinance to the first City Council meeting in January 2027 Motion:Councilmember Kelly Second:Councilmember Suffreidin Motion Failed 1 -7 Ayes:Kelly Nayes:Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid Absent:Geracaris For Introduction Approved for Introduction as Amended 5 -4 Ayes:Harris,Wynne,Nieuwsma,Reid Nayes:Kelly,Revelle,Burns,Suffredin Tie Breaker:Biss Absent:Geracaris (V)CALL OF THE WARDS Ward 1:No Report Ward 2:Wished cousin Happy Birthday;thanked resident for being at the meeting Ward 3:Joint Budget meeting with Wards 3,4,and 9th November 7 7:00 PM Robert Crown Ward 4:No Report Ward 5:No Report Ward 6:No Report Ward 7:Joint Budget meeting with Ward 7 November 1 6:00 PM Chandler-Newberger Ward 8:Council process changes -dialog 8th Ward meeting November 30 6:00 PM virtual Virtual Open Office Ward 9:Absent (VII)ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 1:37 a.m.October 31,2023.