HomeMy WebLinkAboutNovember 27, 2023Page 1 ACTIONS November 27,2023
CITY COUNCIL ACTIONS
City Council
Monday,November 27,2023
Lorraine H.Morton Civic Center,James C.Lytle City Council Chambers,Room 2800
5:30 PM
Absent:NONE
Motions resulting from City Council -Nov 27 2023
Item Item Description Motion Disposition
SP1.Discussion of Councilmember Reid's
Revenue Generating Recommendations
Councilmember Reid requested discussion of
implementing five revenue generating ideas
Discussed
SP2.Discussion of a Fire Service/Utility Fee to
Non-Property Tax-Paying Owners in
Evanston
Councilmember Reid requested a discussion of
implementing a Fire Service/Utility Fee for
non-property tax-paying owners in the City of
Evanston.
Discussed
SP3.Ordinance 82-O-23 2024 Budget Ordinance Staff recommended the adoption of Ordinance
82-O-23,approving the 2024 Fiscal Year Budget of
the City of Evanston in the amount of
$433,466,120.
Tabled until
December 11,2023
9 -0
Page 2 ACTIONS November 27,2023
Item Item Description Motion Disposition
SP4.Ordinance 83-O-23:City of Evanston 2023
Tax Levy
Staff requested the adoption of Tax Levy Ordinance
83-O-23,which levies the annual property tax for
General Operations,the Human Services Fund,
Illinois Municipal Retirement Fund (IMRF),Police and
Fire Pension Funds,and the Solid Waste Fund
totaling $36,734,736 as extended (including 3%loss
factor).This represents an increase of 6.4%over the
2022 levy of $34,525,671 as extended.
Tabled until
December 11,2023
9 -0
SP5.Ordinance 84-O-23:General Assistance
2023 Tax Levy
Staff requested the adoption of Tax Levy Ordinance
84-O-23,which levies the annual property tax for
General Assistance in the amount of $1,082,474 as
extended (including a 3%loss factor).This
represents a decrease of 19.2%over the 2022 levy.
Tabled until
December 11,2023
9 -0
SP6.Ordinance 85-O-23:Evanston Library Fund
2023 Tax Levy
Staff request the adoption of Tax Levy Ordinance
85-O-23 for the Evanston Public Library.The Library
Board is expected to formally vote on November 15
to increase the levy to $8,467,695 as extended.Per
ordinance 85-O-23,the annual property tax for the
Evanston Public Library in the amount of $8,467,695
will be extended for the tax year 2023 (including a
3%loss factor).This represents a 9.00%increase
over the 2022 levy as extended.
Approved for
Adoption
8 -1
Ayes:Kelly,Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Geracaris
Nayes:Reid
SP7.Ordinance 86-O-23:Special Service Area
#6 Tax Levy
Staff requested the adoption of Tax Levy Ordinance
86-O-23,which levies the annual property tax for
Special Service Area #6 in the amount of $221,000
($227,835 as extended,including a loss factor of
3%).This represents no increase over the 2022 Levy
as extended.
Tabled until
December 11,2023
9 -0
Page 3 ACTIONS November 27,2023
Item Item Description Motion Disposition
SP8.Ordinance 87-O-23:Special Service Area
#7 Tax Levy
Staff requested the adoption of Tax Levy Ordinance
87-O-23,which levies the annual property tax for
Special Service Area #7 in the amount of $142,000
($146,392 as extended,including a loss factor of
3%).This represents no increase over the 2022 Levy
of $146,392 as extended.
Tabled until
December 11,2023
9 -0
SP9.Ordinance 88-O-23:Special Service #8
Levy
Staff requested the adoption of Tax Levy Ordinance
88-O-23,which levies the annual property tax for
Special Service Area #8 in the amount of $60,200
($62,062 as extended,including a loss factor of 3%).
This represents no increase over the 2022 Levy of
$60,200 ($62,062 as extended).
Tabled until
December 11,2023
9 -0
SP10.Ordinance 89-O-23:Special Service Area
#9 Levy
Staff requested the adoption of Tax Levy Ordinance
89-O-23,which levies the annual property tax for
Special Service Area #9 in the amount of $592,665
($610,995 as extended,including a loss factor of
3%).This represents no increase over the 2022 Levy
as extended.
Tabled until
December 11,2023
9 -0
SP11.Resolutions 55-R-23 through 70-R-23:Debt
Service Property Tax Abatements
Staff recommended review and adoption of
Resolutions 55-R-23 through 70-R-23 by the City
Council,abating in the amount of $4,973,404
property taxes levied for the year 2023 to pay
principal and interest on general obligation corporate
purpose bonds.
Note:Council may approve Resolutions 55-R-23
through 70-R-23 in one motion.
Tabled until
December 11,2023
9 -0
Page 4 ACTIONS November 27,2023
Item Item Description Motion Disposition
M1.The Minutes of the Special City Council
meeting of October 30,2023,the Special
City Council meeting of November 6,2023,
and the Regular City Council meeting of
November 13,2023
Staff recommended the approval of the Minutes of
the Special City Council meeting of October 30,
2023,the Special City Council meeting of November
6,2023,and the Regular City Council meeting of
November 13,2023.
Approved on
Consent Agenda
for Action
9 -0
A1.The City of Evanston Payroll,Bills List,
and Credit Card Activity
Staff recommended City Council approval of the City
of Evanston Payroll for the period of October 23,
2023,through November 5,2023,in the amount of
$5,149,257.26.Bills List for November 28,2023,in
the amount of $6,419,110.92,and credit card activity
for the period ending September 26,2023,in the
amount of $241,418.24.
Approved on
Consent Agenda
for Action
9 -0
A2.BMO Harris Amazon Credit Card Activity Staff recommended approval of the City of
Evanston’s BMO Harris Amazon Credit Card Activity
for the period ending September 26,2023,in the
amount of $12,854.05.
Approved
for Action
8 -0 -1
Ayes:Kelly,Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Reid,Geracaris
Nayes:None
Abstain:Suffredin
Page 5 ACTIONS November 27,2023
Item Item Description Motion Disposition
A3.Purchase of twelve (12)pieces of Fleet
Equipment for use in Various City
operations
Staff recommended the City Council authorize the
City Manager to enter into a purchase agreement for
the following pieces of equipment:
1.New Vehicle #721 -a Refuse Truck with
R.N.O.W.,Inc.(8636R West National Avenue,
West Allis,WI 53227)in the amount of
$361,734.00;
2.New Vehicle #909 -a Crane Truck with Sutton
Ford (21315 Central Ave,Matteson,IL 60443)
in the amount of $53,583.00 for the chassis
and with Monroe (1051 W 7th St,Monroe,WI
53566)in the amount of $107,552.00 for the
body;
3.New Vehicle #957 -a Vactor Sewer Cleaning
Truck with Standard Equipment (625 S.Illinois
Rt.83,Elmhurst,IL 60126)in the amount of
$464,053.92;
4.New Vehicle #922 -a Dual Rear Wheel Dump
Truck with Peterbilt of Wisconsin,Inc.dba JX
Truck Center (42400 Hwy 41,Wadsworth,IL
60083)in the amount of $294,445.66;
5.New Vehicle #946 -a Nissan Ariya SUV with
The Autobarn Nissan of Evanston (2201
Autobarn Place,Evanston,IL 60202)in the
amount of $49,463.26;
6.New Vehicle #403 -a Nissan Ariya SUV with
the Autobarn Nissan of Evanston (2201
Autobarn Place,Evanston,IL 60202)in the
amount of $49,463.26;
Approved on
Consent Agenda
for Action
9 -0
Page 6 ACTIONS November 27,2023
Item Item Description Motion Disposition
A3.
cont.
Purchase of twelve (12)pieces of Fleet
Equipment for use in Various City
operations
7.New Vehicle #619 -a Ford F350 Regular Cab
Pickup Truck with Lindco Equipment Sales
(2168 East 88th Drive,Merrillville,IN 46410)
in the amount of $87,657;
8.New Vehicle #707 -a Ford F350 Regular Cab
Pickup Truck with Lindco Equipment Sales
(2168 East 88th Drive,Merrillville,IN 46410)
in the amount of $87,657;
9.New Vehicle #813 -a Forestry Bucket Truck
with Runnion Equipment Company (6201 East
Ave,Hodgkins,IL 60625)in the amount of
$215,520.00;
10.New Vehicle #260 -a Ford Explorer
Interceptor SUV with Sutton Ford,Inc.(21315
Central Avenue,Matteson,IL 60443)in the
amount of $44,133;
11.New Vehicle #276 -a Ford Explorer
Interceptor SUV with Sutton Ford,Inc.(21315
Central Avenue,Matteson,IL 60443)in the
amount of $44,289.00 and;
12.New Vehicle #661 -a Ford Explorer
Interceptor SUV with Sutton Ford,Inc.(21315
Central Avenue,Matteson,IL 60443)in the
amount of $44,289.00.
Funding for the purchase of new vehicle #721 will be
from the FY2024 Solid Waste Fund,automotive
equipment account (520.40.4310.65550)in the
amount of $361,734.00 with an anticipated FY 2024
budget of at least $725,000.00.
Page 7 ACTIONS November 27,2023
Item Item Description Motion Disposition
A3.
cont.
Purchase of twelve (12)pieces of Fleet
Equipment for use in Various City
operations
Funding for the purchase of new vehicles #909 and
#957 will be from the FY2024 Sewer Fund,
automotive equipment account (515.40.4530.65550)
in the amount of $679,573.92 with an anticipated FY
2024 budget of at least $830,000.00.
Funding for the purchase of new vehicles #922 and
#946 will be from the 2024 Water Fund,water capital
outlay,automotive equipment account
(510.40.4230.65550)in the amount of $343,908.92
with an anticipated FY 2024 budget of at least
$850,500.00.
Funding for the purchase of new vehicles #403,
#619,#707,and #813 will be from the FY2024
Automotive Equipment Fund,automotive equipment
account (601.19.7780.65550)in the amount of
$336,963.52 with an anticipated FY 2024 budget of
at least $2,000,000.00.
Funding for the purchase of new vehicles #260,
#276,and #661 will be from the FY2023 Automotive
Equipment Fund,automotive equipment account
(601.19.7780.65550)in the amount of $132,711.00
with a FY 2023 budget of $2,700,000.00 of which
$231,900.33 remains.
Page 8 ACTIONS November 27,2023
Item Item Description Motion Disposition
A4.Contracts with Alexander Chemical
Corporation,Polydyne Incorporated,
Pencco Incorporated,and Carus
Corporation for FY 2024 Water Treatment
Chemicals (Bid 23-50)
Staff recommended City Council authorize the City
Manager to execute agreements with Alexander
Chemical Corporation (7593 S.First Road,LaPorte,
IN 46350)in the amount of $493,126.75,Polydyne
Incorporated (One Chemical Plant Road,Riceboro,
GA 31323)in the amount of $42,000.00,Pencco
Incorporated (831 Bartlett Road,Sealy,Texas 77474)
in the amount of $129,750.00,and Carus
Corporation (315 Fifth Street,Peru IL 61354)in the
amount of $296,800.00,for the period of January 1,
2024,to December 31,2024,for the purchase of
water treatment chemicals (Bid 23-50),for a total
amount of $961,676.75.
Funding will be provided by the Water Production
Bureau Filtration Business Unit (Accounts
510.40.4220.65015 &510.40.4220.65030),which
has a total FY 2024 budget request of $962,000.00.
Approved on
Consent Agenda
for Action
9 -0
Page 9 ACTIONS November 27,2023
Item Item Description Motion Disposition
A5.Annual Lease Payment to Motorola
Solutions,Inc.for Starcom21 Radio
System
Staff recommended that the City Council authorize
the City Manager to remit payment of $238,609.00
for the sole source lease with Motorola Solutions,
Inc.(500 West Monroe Chicago IL 60661)of the
Police Department’s Starcom21 800MHz radio
system.The lease payment is the 4th of 7 scheduled
payments as agreed upon in the attached action
report for the November 25,2019,regular meeting of
the City Council.A sole-source purchase requires a
2/3 vote of the Councilmembers.
Funding will be provided by the Emergency
Telephone System Account 205.22.5150.65515
(Other Improvements)with a FY23 budget of
$450,000 and a YTD balance of $204,415.79.The
remaining $34,191.21 will be provided by the E-911
current fund balance,which has a YTD balance of
$1,626,420.
Approved on
Consent Agenda
for Action
9 -0
A6.Purchasing Insurance/Renewals –
Property,Excess Liability &Excess
Worker ’s Compensation for Fiscal Year
2024
City Staff recommended approval to purchase the
outlined insurance policies for Fiscal Year 2024 at a
total cost of $1,593,283.This includes a quote of
$1,347,640 towards the General Liability Insurance
package and $245,643 towards Crime and Excess
Worker ’s Compensation Insurance as outlined in the
Gallagher proposal on page 43.The policies will
renew all insurance coverage for a period of
December 31,2023,to December 31,2024.
Insurance Fund:605.99.7800.62615 -$1,347,640
and Workers Comp 605.99.7800.66044 -$245,643
Approved
for Action
8 -0 -1
Ayes:Kelly,Harris,
Wynne,Burns,
Suffredin,Revelle,
Reid,Geracaris
Nayes:None
Abstain:Nieuwsma
Page 10 ACTIONS November 27,2023
Item Item Description Motion Disposition
A7.Change Order No.3 to the Agreement with
CDM Smith Inc.for Lead Service Line
Replacement Plan and Pilot
Implementation (RFP 21-29)
Staff recommended the City Council authorize the
City Manager to execute Change Order No.3 to the
agreement with CDM Smith Inc.(125 South Wacker,
Suite 700,Chicago,IL 60606)for Lead Service Line
Replacement Plan and Pilot Implementation (RFP
21-29)in the amount of $158,088.00.This will
increase the overall contract amount from
$1,409,587.00 to $1,567,675.00.This change order
also includes a time extension of 452 days,
extending the completion date from December 4,
2023,to February 28,2025.
Funding is provided from the Fund
Water Fund (Account No.513.71.7330.62145 –
421031),which has a proposed FY2024 budget of
$300,000 assigned to this project.
Approved on
Consent Agenda
for Action
9 -0
A8.Resolution 75-R-23,Authorizing the City
Manager to Execute an Easement
Agreement with Northwestern University
Staff recommended that the City Council adopt
Resolution 75-R-23 authorizing the City Manager to
execute an easement agreement with Northwestern
University.The easement would allow Northwestern
University (NU)to install conduits for fiber optic
communication cables to serve NU properties.The
easement would be granted for a 20-year period.
No City funding is required for this proposed utility.
Northwestern University will fund the project and be
assessed a one-time easement fee of $372,013.48.
These funds will be deposited to the Capital
Improvement Fund (Account 415.40.4105.52175).
Approved
for Action as
Amended in
Administration and
Public Works
Committee
9 -0
Page 11 ACTIONS November 27,2023
Item Item Description Motion Disposition
A9.Resolution 85-R-23 Authorizing the City
Manager to Execute Memorandum of
Understanding Between the City of
Evanston and City of Evanston Patrol
Officers,Telecommunicators,and Service
and Detention Desk Officers
Staff recommended City Council adoption of
Resolution 85-R-23,authorizing the City Manager to
execute a memorandum of understanding between
the City of Evanston,the Illinois Fraternal Order of
Police (FOP)and City of Evanston Patrol Officers,
Telecommunicators,and Service and Detention Desk
Officers.
Approved on
Consent Agenda
for Action
9 -0
A10.Resolution 86-R-23 Authorizing the City
Manager to Execute Memorandum of
Understanding Between the City of
Evanston and the Evanston Police
Sergeants Association Affiliated with the
Illinois Fraternal Order of Police Labor
Council
Staff recommended City Council adoption of
Resolution 86-R-23,authorizing the City Manager to
execute a memorandum of understanding between
the City of Evanston and the Evanston Police
Sergeants Association affiliated with the Illinois
Fraternal Order of Police Labor Council.
Approved on
Consent Agenda
for Action
9 -0
A11.Resolution 88-R-23,Authorizing the
Settlement and Release of all Claims with
Sumit Construction
Staff recommended approval of Resolution 88-R-23,
authorizing the City of Evanston to issue a settlement
payment pursuant to a settlement agreement and
release in a dispute with Sumit Construction.
Funding will be provided from the Non-bond Capital -
Other Improvements (Account 415.40.4219.65515 -
421021)
Approved on
Consent Agenda
for Action
9 -0
Page 12 ACTIONS November 27,2023
Item Item Description Motion Disposition
A12.Resolution 89-R-23,Authorizing the City
Manager To Execute Construction
Easement Purchases for the Green Bay
Road Corridor Improvement Project
Staff recommended adoption of Resolution 89-R-23,
Authorizing the City Manager To Execute
Construction Easement Purchases for the Green Bay
Road Corridor Improvement Project.
The City intends to purchase temporary construction
easements from the adjacent property owners at the
intersection of Green Bay Road &Central Street as
follows:from Central-Green Bay,L.L.C.c/o Mr.
Michael V.Barry (P.O.Box 2664,Edwards,CO
81632-2664)in the amount of $15,500;from Union
Pacific Railroad Company (1400 Douglas Street,
Stop 1690,Omaha,NE 68179)in the amount of
$34,000;from Chicago Title Land Trust Company (10
South LaSalle Street,Suite 2750,Chicago,IL 60603)
in the amount of $11,500;and from
Central-Broadway,L.L.C.c/o Mr.Michael V.Barry
(500 Timber Springs Rd.,Edwards,CO 81632)in the
amount of $12,500.These easements will allow the
correction of sidewalk ADA issues at the intersection.
Funding for this easement purchase will be from the
Capital Improvement Fund 2023 General Obligation
Bonds (415.40.4123.62145-419025)line item for
ADA Improvements.This item has an FY 2023
budget of $300,000,of which $216,993 remains.The
total amount of funding is estimated to be $80,000,
including the easement recording fees.
Approved on
Consent Agenda
for Action
9 -0
A13.Ordinance 113-O-23,Codifying the City's
Paid Leave Policies for City Employees
Staff recommended the introduction of Ordinance
113-O-23,Codifying the City's Paid Leave Policies
for City Employees.
Approved on
Consent Agenda
for Introduction
9 -0
Page 13 ACTIONS November 27,2023
Item Item Description Motion Disposition
A14.Ordinance 97-O-23,Amending City Code
7-12-17 “Charges,Rates,Fees and
Penalties”
Staff recommended City Council adoption of
Ordinance 97-O-23,Amending City Code 7-12-17
“Charges,Rates,Fees and Penalties”.The proposed
ordinance would increase the water charges by
17.5%,with the exception of the affordable rate.
Approved for
Adoption
7 -2
Ayes:Harris,
Nieuwsma,Wynne,
Burns,Suffredin,
Revelle,Geracaris
Nayes:Kelly,Reid
A15.Ordinance 105-O-23,Amending City Code
Section 8-4-11 to Revise Sanitation Service
Charges
Staff recommended City Council adoption of
Ordinance 105-O-23,Amending City Code Section
8-4-11 to Revise Sanitation Service Charges.
Approved for
Adoption
8 -1
Ayes:Harris,
Nieuwsma,Wynne,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:Kelly
HS1.Ordinance 74-O-23 Amending Title 3,
Chapter 14 to ban the sale of all flavored
tobacco products
Staff recommended the adoption of Ordinance
74-O-23 Amending Title 3,Chapter 14 to ban the
sale of all flavored tobacco products,including
menthol.
Approved for
Adoption
6 -3
Ayes:Kelly,
Nieuwsma,Wynne,
Burns,Revelle,
Geracaris
Nayes:Harris,
Suffredin,Reid,
Page 14 ACTIONS November 27,2023
Item Item Description Motion Disposition
HS2.Ordinance 98-O-23,Amending City Code
Section 9-5-8,“Gambling”to Provide
Exceptions to the Gambling Prohibition
Councilmember Reid and the Human Services
Committee recommend to the City Council the
adoption of Ordinance 98-O-23,Amending City Code
Section 9-5-8,“Gambling”to Provide Exceptions to
the Gambling Prohibition.
Approved on
Consent Agenda
for Adoption
9 -0
ED1.Contract with All Together Studio for
Evanston Thrives Implementation of
Placemaking Kits Coordination and
Procurement
The Economic Development Committee
recommended that the City Council approve a
sole-source contract with All Together Studio,located
at 2625 Park Place,Evanston,IL 60201,to
coordinate the logistics and 580 -583 management
of the Evanston Thrives Placemaking Kits (aka
Placemaking Infrastructure).All Together Studio is a
woman-owned Evanston-based enterprise.A
sole-source purchase requires a 2/3 vote of the
Councilmembers.
The fee,in an amount not to exceed $41,280,will be
paid from the ARPA-Economic Development
Account,GL #,to be determined.The City Council
allocated $3 million to this account,all of which
remains.
Approved on
Consent Agenda
for Action
9 -0
Page 15 ACTIONS November 27,2023
Item Item Description Motion Disposition
ED2.Contract with All Together Studio for
Evanston Thrives Implementation of
Communication and Marketing Plan
Consulting Services
The Economic Development Committee
recommended that the City Council approve a
sole-source contract with All Together Studio,located
at 2625 Park Place,Evanston,IL 60201,to complete
and help implement a digital marketing and public
realm marketing plan.All Together Studio is a
woman-owned Evanston-based enterprise.A
sole-source purchase requires a 2/3 vote of the
Councilmembers.
The fee,in an amount not to exceed $78,200,will be
paid from the ARPAEconomic Development Account,
GL #,to be determined.The City Council allocated
$3 million to this account,all of which remains.
Approved on
Consent Agenda
for Action
9 -0
FB1.Transfer to Insurance Fund and Fleet Fund The Finance and Budget Committee and Staff
recommend transfers of $1.9 million to the Fleet
Fund and $3 million to the Insurance Fund from
the General Fund.
Approved on
Consent Agenda
for Action
9 -0
AP1.Appointments to Boards,Commissions,
and Committees
The Mayor recommended City Council approval of
the appointments of Cheryl Judice to the Economic
Development Committee,Surinder Martignetti to the
Evanston Arts Council,Andrew Futerman,Elisa
Neal,Jexa Edinberg,and Kayleigh Kavanagh to the
Environment Board,and the reappointments of Derik
Ohanian to the Social Service Committee and
Melissa Molitor to the Evanston Arts Council.
Approved on
Consent Agenda
for Action
9 -0