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Home My WebLink About11.13.23AGENDA City Council Monday, November 13, 2023 Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800 5:00 PM Join Zoom Meeting: https://us06web.zoom.us/j/85462019921?pwd=zum41xiB9DtwuHIadNkJsXm30Ida9C.1 Meeting ID: 854 6201 9921 Passcode: 052392 Those wishing to make public comments at the Administrative & Public Works Committee, Planning & Development Committee or City Council meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at www.cityofevanston.org/government/city- clerk/public-comment-sign-up or by calling/texting 847-448-4311. Community members may watch the City Council meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16. The City of Evanston is committed to making all public meetings accessible to persons with disabilities. Any citizen needing mobility or communications access assistance should contact 847-866-2919 (Voice) or 847-866-5095 (TTY). Requests for access assistance must be made 48 hours (two working days) in advance. Requests received with less than 48 hours (two working days) advance notice will be attempted using best efforts, but cannot be guaranteed. Page (I)ROLL CALL - COUNCILMEMBER GERACARIS (II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS Restorative Justice Week - November 19-25, 2023 Page 1 of 567 (III)CITY MANAGER PUBLIC ANNOUNCEMENTS (IV)COMMUNICATIONS: CITY CLERK (V)PUBLIC COMMENT Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Councilmembers do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Any person who makes such remarks, or who utters loud, threatening, personal or abusive language, or engages in any other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of a meeting shall, at the discretion of the mayor or presiding officer, be barred from further participation during that meeting. Public comments are requested to be made with these guidelines in mind. (VI)PUBLIC HEARING PH1.Public Hearing for Howard Street Proposed Special Service Area #10 The City Council will hold a public hearing for the designation of the proposed Special Service Area for Howard Street (SSA) #10. For Action Public Hearing for Howard Street Proposed Special Service Area #10 12 - 97 Page 2 of 567 (VII)SPECIAL ORDERS OF BUSINESS SP1.Section Code City 3-2-17-1 110-O-23, Ordinance Amending Increasing the Tax Rate for Certain Amusement Events in the City Mayor Biss recommends the adoption of Ordinance 110-O-23, Amending City Code Section 3-2-17-1, and Increasing the Tax Rate for Certain Amusement Events in the City. For Action Ordinance 110-O-23, Amending City Code Section 3-2-17-1 Increasing the Tax Rate for Certain Amusement Events in the City 98 - 102 SP2.Section Code 3-2-14-3 Amending Ordinance 109-O-23, City Increasing the Liquor Tax for Certain Amusement and Athletic Events in the City Ordinance of 109-O-23, the recommends Biss Mayor introduction Amending City Code Section 3-2-14-3 to Increase the Liquor Tax Rate for Certain Amusement and Athletic Events in the City. For Action Ordinance 109-O-23, Amending City Code Section 3-2-14-3 Increasing the Liquor Tax for Certain Amusement and Athletic Events in the City 103 - 105 SP3.Ordinance 107-O-23, Amending Section 6-15-7-2 of the City Code “Permitted Uses” in the U2 University Athletic Facilities District 107-O-23 ordinance recommends denial Use Land of Commission Amending Section 6-15-7-2 of the City Code “Permitted Uses” in the U2 University Athletic Facilities District. For Action Ordinance 107-O-23, Amending Section 6-15-7-2 of the City Code “Permitted Uses” in the U2 University Athletic Facilities District 106 - 199 SP4.Planned a for Special a Granting 108-O-23, Ordinance Use Development for a Stadium on Property Located at 1501 Central Street in the U2 University Athletic Facilities District Commission conditions with approval recommends Use Land of ordinance 108-O-23 granting a Special Use for a Planned Development for a Stadium on Property Located at 1501 Central Street in the U2 University Athletic Facilities District. For Action Ordinance 108-O-23, Granting a Special Use for a Planned Development for a Stadium on Property Located at 1501 Central Street in the U2 University Athletic Facilities District 200 - 268 Page 3 of 567 SP5.Resolution 87-R-23, Authorizing the City Manager to Sign the Memorandum of Understanding with Northwestern University Staff recommends approval of Resolution 87-R-23 authorizing the City Manager to execute a memorandum of Understanding with Northwestern University. For Action Resolution 87-R-23, Authorizing the City Manager to Sign the Memorandum of Understanding with Northwestern University - Attachment - Pdf 269 - 284 SP6.Update on Proposed 2024 CIP Staff will present a final Proposed Capital Improvement Program (CIP) with revised priorities for discussion. For Discussion Update on Proposed 2024 CIP 285 - 293 SP7.Ordinance 82-O-23 2024 Budget Ordinance Staff recommends the adoption of Ordinance 82-O-23, approving the 2024 Fiscal Year Budget of the City of Evanston in the amount of $449,008,728. For Introduction Ordinance 82-O-23 2024 Budget Ordinance 294 - 297 SP8.Ordinance 83-O-23: City of Evanston 2023 Tax Levy Staff request the introduction of Tax Levy Ordinance 83-O-23, which levies the annual property tax for General Operations, the Human Services Fund, Illinois Municipal Retirement Fund (IMRF), Police and Fire Pension Funds, and the Solid Waste Fund totaling $38,644,641 as extended (including 3% loss factor). This represents an increase of 11.9% over the 2022 levy of $34,525,671 as extended. For Introduction Ordinance 83-O-23: City of Evanston 2023 Tax Levy 298 - 310 SP9.Ordinance 84-O-23: General Assistance 2023 Tax Levy Staff requests the introduction of Tax Levy Ordinance 84-O-23, which levies the annual property tax for General Assistance in the amount of $1,082,474 as extended (including a 3% loss factor). This represents a decrease of 19.2% over the 2022 levy. For Introduction Ordinance 84-O-23: General Assistance 2023 Tax Levy 311 - 315 Page 4 of 567 SP10.Ordinance 85-O-23: Evanston Library Fund 2023 Tax Levy Staff request the introduction of Tax Levy Ordinance 85-O-23 for the Evanston Public Library. The Library Board is expected to formally vote on November 15 to increase the levy to $8,467,695 as extended. Per ordinance 85-O-23, the annual property tax for the Evanston Public Library in the amount of $8,467,695 will be extended for the tax year 2023 (including a 3% loss factor). This represents a 9.00% increase over the 2022 levy as extended. For Introduction Ordinance 85-O-23: Evanston Library Fund 2023 Tax Levy 316 - 321 SP11.Ordinance 86-O-23: Special Service Area #6 Tax Levy Staff requests the adoption of Tax Levy Ordinance 86-O-23, which levies the annual property tax for Special Service Area #6 in the amount of $221,000 ($227,835 as extended, including a loss factor of 3%). This represents no increase over the 2022 Levy as extended. For Introduction Ordinance 86-O-23: Special Service Area #6 Tax Levy 322 - 325 SP12.Ordinance 87-O-23: Special Service Area #7 Tax Levy Staff requests the adoption of Tax Levy Ordinance 87-O-23, which levies the annual property tax for Special Service Area #7 in the amount of $142,000 ($146,392 as extended, including a loss factor of 3%). This represents no increase over the 2022 Levy of $146,392 as extended. For Introduction Ordinance 87-O-23: Special Service Area #7 Tax Levy 326 - 329 SP13.Ordinance 88-O-23:Special Service #8 Levy Staff requests the adoption of Tax Levy Ordinance 88-O-23, which levies the annual property tax for Special Service Area #8 in the amount of $60,200 ($62,062 as extended, including a loss factor of 3%). This represents no increase over the 2022 Levy of $60,200 ($62,062 as extended). For Introduction Ordinance 88-O-23:Special Service #8 Levy 330 - 333 Page 5 of 567 SP14.Ordinance 89-O-23: Special Service Area #9 Levy Staff requests the adoption of Tax Levy Ordinance 89-O-23, which levies the annual property tax for Special Service Area #9 in the amount of $592,665 ($610,995 as extended, including a loss factor of 3%). This represents no increase over the 2022 Levy as extended. For Introduction Ordinance 89-O-23: Special Service Area #9 Levy 334 - 337 (VIII)CONSENT AGENDA - CITY COUNCIL MINUTES M1.Approval of the Minutes of the Special City Council meeting of October 7, 2023, Regular City Council meeting of October 9, 2023, Special City Council meeting of October 16, 2023, and Regular City Council meeting of October 23, 2023 Staff recommends the approval of the Minutes of the Special City Council meeting of October 7, 2023, the Regular City Council meeting of October 9, 2023, the Special City Council meeting of October 16, 2023, and the Regular City Council meeting of October 23, 2023. For Action Approval of the Minutes of the Special City Council meeting of October 7, 2023, Regular City Council meeting of October 9, 2023, Special City Council meeting of October 16, 2023 and Regular City Council meeting of October 23, 2023 338 - 371 (IX)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE A1.Approval of the City of Evanston Payroll and Bills List. Staff recommends City Council approval of the City of Evanston Payroll for the period of October 9, 2023, through October 22, 2023, in the amount of $3,430,311.78. Bills List for November 14, 2023, in the amount of $5,522,383.96. For Action Approval of the City of Evanston Payroll, and Bills List 372 - 404 Page 6 of 567 A2.2023-2024 Snow Tow Program Independent Contractors Staff recommends that the City Council authorize the City Manager to execute contract(s) for Snow Towing Services in an amount not to exceed the 2024 proposed budget of $80,000. (Various towing companies – see attached list.) Funding for snow towing contractors is provided by the Snow and Ice Control General Fund Account #100.40.4550.62451. The estimated total for the 2023-2024 snow seasons is in an amount not to exceed the 2024 proposed budget of $80,000. For FY 2023, $73,520 is still available for any snow emergencies and events. For Action 2023-2024 Snow Tow Program Independent Contractors 405 - 422 A3.Resolution 81-R-23, Authorizing the City Manager to Enter into a Nine-Month Renewal Lease Agreement for Studio Space at the Noyes Cultural Arts Center with Evanston Children’s Choir Staff recommends approval of Resolution 81-R-23 authorizing the City Manager to enter into an agreement for a nine-month renewal lease term with Evanston Children’s Choir. Revenues are deposited into the Noyes Cultural Arts Business Unit 100.30.3710.53565 For Action Resolution 81-R-23, Authorizing the City Manager to Enter into a Nine- Month Renewal Lease Agreement for Studio Space at the Noyes Cultural Arts Center with Evanston Children's Choir 423 - 453 A4.Resolution 82-R-23, Authorizing the City Manager to Enter into Twelve Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center 82-R-23 Resolution approval Council City recommends Staff of authorizing the City Manager to enter into twenty-three (23) renewal agreements for twelve (12) month lease terms for studio space at the Noyes Cultural Arts Center. Revenues are deposited into the Noyes Cultural Arts Business Unit 100.30.3710.53565. For Action Resolution 82-R-23, Authorizing the City Manager to Enter into Twelve Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center 454 - 483 Page 7 of 567 A5.Resolution 83-R-23, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Skokie Park District for Shared Use of Certain Grounds Staff recommends the adoption of Resolution 83-R-23, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Skokie Park District for Shared Use of Certain Grounds. For Action Resolution 83-R-23, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Skokie Park District for Shared Use of Certain Grounds 484 - 485 A6.Resolution 84-R-23, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Skokie Park District for a Reciprocal Fee Agreement for Resident and Non-Resident Access to Certain Grounds and Facilities Staff recommends the adoption of Resolution 84-R-23, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Skokie Park District for a Reciprocal Fee Agreement for Resident and Non-Resident Access to Certain Grounds and Facilities. For Action Resolution 84-R-23, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Skokie Park District for a Reciprocal Fee Agreement 486 - 495 A7.Ordinance 104-O-23, Amending Title 9, Chapter 10 “Regulating the Installation and Use of Alarm Systems” Staff recommends that the City Council adopt Ordinance 104-O-23, amending Section 9-10 “Regulating the Installation and Use of Alarm Systems,” to change the renewal to occur annually on the date of registration. Councilmember Harris recommends suspending the City Council rules for introduction and action at the November 13, 2023, City Council meeting. For Introduction and Action Ordinance 104-O-23, Amending Title 9, Chapter 10 “Regulating the Installation and Use of Alarm Systems” 496 - 517 Page 8 of 567 A8.Ordinance 112-O-23, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Public Water Supply Loan Program Staff recommends that the City Council adopt Ordinance 112-O-23, authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Public Water Supply Loan Program (PWSLP). This loan will fund the Water Plant Electrical System Reliability Project. City Manager Stowe recommends suspending the City Council rules for introduction and action at the November 13, 2023, City Council meeting. This ordinance authorizes the City to borrow up to $18,900,000.00 from the Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF) Public Water Supply Loan Program (PWSLP). The debt service will be paid from the Water Fund. Our wholesale water customers will fund most, if not all, of the debt service once the project is completed. For Introduction and Action Ordinance 112-O-23, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Public Water Supply Loan Program 518 - 526 A9.Ordinance 94-O-23, Authorizing the Sale of Aging Surplus Fleet Vehicles and Equipment Owned by the City of Evanston Staff recommends the City Council adopt Ordinance 94-O-23, directing the City Manager to offer the sale of vehicles and equipment owned by the City through public auction through GovDeals, an online auction system subsequent other agencies, government by utilized or any America’s Online Auction. These vehicles may be considered surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. Equipment being auctioned are components that are past their useful life and that the City does not need or utilize anymore. For Action Ordinance 94-O-23, Authorizing the Sale of Aging Surplus Fleet Vehicles and Equipment Owned by the City of Evanston 527 - 532 A10.Ordinance 102-O-23, "Amending the City Code to Add Subsection 3- 4-6(Z-6) Providing for a Series of One-Day Liquor Licenses" The Liquor Control Review Board recommends the adoption of Ordinance 102-O-23, add subsection 3-4-6(Z-6), Code City the amending to providing for a series of one-day liquor licenses. For Action Ordinance 102-O-23, "Amending the City Code to Add Subsection 3-4- 6(Z-6) Providing for a Series of One-Day Liquor Licenses" 533 - 536 Page 9 of 567 A11.Ordinance 103-O-23, Amending Title 9, Chapter 2, Section 3 “Fees Changed” to Increase Ambulance Fees Staff recommends that the City Council adopt Ordinance 103-O-23, Amending Section 9-2-3 “Fees Changed.” The Ordinance would increase the ambulance fees from $1,500 to $2,000 for all types of transport and increase the mileage fee from $10 to $15. For Action Ordinance 103-O-23, Amending Title 9, Chapter 2, Section 3 “Fees Changed” to Increase Ambulance Fees 537 - 544 A12.Ordinance 105-O-23, Amending City Code Section 8-4-11 to Revise Sanitation Service Charges Staff recommends City Council adoption of Ordinance 105-O-23, Amending City Code Section 8-4-11 to Revise Sanitation Service Charges. For Introduction Ordinance 105-O-23, Amending City Code Section 8-4-11 to Revise Sanitation Service Charges 545 - 554 (X)CONSENT AGENDA - HUMAN SERVICES COMMITTEE HS1.Ordinance 77-O-23, Amending Title 3 of the Evanston City Code to Add Chapter 35, "Minimum Wage" Staff recommends the City Council hold Ordinance 77-O-23 until the December have City meeting. Council 2023, 11, Councilmembers indicated that they intend to recommend additional amendments so staff recommends holding this item to a meeting where the agenda will allow for the time needed to address the topic appropriately. For Introduction Ordinance 77-O-23, Amending Title 3 of the Evanston City Code to Add Chapter 35, "Minimum Wage" 555 - 566 Page 10 of 567 (XI)APPOINTMENTS AP1.Approval of Appointments to Boards, Commissions, and Committees The Mayor recommends City Council approval of the appointment of Parielle Davis to the Equity and Empowerment Commission. For Action Approval of Appointments to Boards, Commissions, and Committees 567 (XII)CALL OF THE WARDS (Councilmembers shall be called upon by the Mayor to announce or provide information about any Ward or City matter which a Councilmember desires to bring before the Council.) {Council Rule 2.1(10)} (XIII)EXECUTIVE SESSION (XIV)ADJOURNMENT (XV)UPCOMING COMMITTEE MEETINGS DATE TIME BOARD/COMMITTEE/COMMISSION 11/14/2023 5:00PM Finance & Budget Committee 11/14/2023 7:00PM Housing & Community Development Committee 11/14/2023 7:00PM Preservation Commission 11/15/2023 5:30PM Animal Welfare Board 11/15/2023 6:00PM Participatory Budgeting Leadership Committee 11/16/2023 6:00PM Parks & Recreation Board 11/16/2023 6:30PM Equity & Empowerment Commission 11/21/2023 6:30PM Evanston Arts Council 11/22/2023 7:00PM Land Use Commission Page 11 of 567 Memorandum To: Honorable Mayor and Members of the City Council From:Katheryn Boden, Economic Development Specialist CC:Paul Zalmezak, Economic Development Manager Subject:Public Hearing for Howard Street Proposed Special Service Area #10 Date: November 13, 2023 Recommended Action: The City Council will hold a public hearing for the designation of the proposed Special Service Area for Howard Street (SSA) #10. Council Action: For Action Summary: On behalf of the Howard Street Business Association, staff will provide a brief presentation on the proposed boundary, the potential levy, and the proposed budget at the November 13, 2023 Public Hearing. Teska Associates, the consultant, will be available for questions. The public hearing is a requirement of the State of Illinois Special Service Area law 35 ILCS200/27-30. In summary: 1. The City Council must host a Public Hearing. 2. A notice of a Public Hearing must be mailed to persons whose names are on the general taxes for the preceding year not less than 10 days before the time set for the hearing. 3. The Notice of Public Hearing must be published in a newspaper not less than 15 days before the hearing. As required by Article 27. Special Service Area Tax Law staff notified property owners in the proposed district by USPS mail on October 20, 2023. Staff published a Notice of Public Hearing in the Evanston Review on October 26, 2023. Copies are attached. Staff also notified businesses in regularly occurring merchant district meetings. Next Steps: PH1.Page 12 of 567 Under state law, property owners within the proposed district have 60 days following the close of the Public Hearing to formally object to the creation of the proposed SSA. No less than 51% of property owners must formally object to the SSA designation in order for it not to be adopted. The first opportunity for the Council to consider approval after this 60-day objection period is January 22, 2024. Background: Several years ago, the Howard Street Business Association (HSBA) expressed interest in creating a Special Service Area (SSA) to help establish a stable funding stream for business district activities, including street beautification, event management, communications, marketing support, and organizational management. The association is currently managed and coordinated by volunteer business owners, who depend on the City's annual $10,000 Great Merchant Grant. In order to expand the organization's impact, the SSA proposes to levy a 0.85% tax, which will generate approximately $95,629 annually to fund a marketing, communications, and events strategy. The first collection will occur with the fall tax payment in 2024. The timing for this request aligns with One Howard, a State of Illinois-funded planning collaboration with the Rogers Park Business Alliance. This $99,000 grant was the only one awarded in the Chicago region and is likely the result of this Chicago/Evanston partnership. Recommendations from One Howard and Evanston Thrives could then be funded/implemented by the new SSA. Legislative History: On August the 78-O-23, Ordinance approved Proposing City the 2023, 28, Council Establishment of a Special Service Area No. 10 in the City of Evanston, Illinois, and Providing for a Public Hearing and Other Related Procedures. Attachments: Public Hearing Agenda 11.13.2023 Legal notice of public hearing Evanston Howard SSA Feasibility Report - 20231016 Public hearing signed letter Signed SSA application letter Page 2 of 86 PH1.Page 13 of 567 Order & Agenda Items are subject to change. Information about the Special Service Areas of Evanston is available at www.cityofevanston.org/government/boards-commissions. Questions can be directed to Paul Zalmezak 847-448-8013 The City of Evanston is committed to making all public meetings accessible to persons with disabilities. Any citizen needing mobility or communications access assistance should contact the Facilities Management Office at 847-866-2916 (Voice) or 847-448-8064 (TYY). PUBLIC NOTICE OF A MEETING Public Hearing Howard Street SSA #10 Designation Monday, November 13, 2023 6:00 PM Lorraine H. Morton Civic Center, 2100 Ridge Avenue, City Council Chambers AGENDA I. Open Public Hearing II. Summary of Public Notices and Conformance to Illinois Statute III. Presentation of Proposed Special Service Area #10 Boundaries and Tax Levy IV. Introduction of Written Comments V. Public Comments and Discussion VI. Close of Public Hearing Page 3 of 86 PH1.Page 14 of 567 NOTICE OF HEARING - CITY OF EVANSTON SPECIAL SERVICE AREA NUMBER 10 NOTICE IS HEREBY GIVEN that on November 13, 2023, at 6:00 p.m. in City Council Chambers, 2100 Ridge Avenue, Evanston, Illinois 60201, a hearing will be held by the City Council of the City of Evanston to consider the establishment of a Special Service Area consisting of territory legally described as follows: Legal Description of Special Service Area #10 Howard Street, Evanston, Illinois ALL THAT PART OF THE EAST HALF OF THE NORTHEAST QUARTER OF SECTION 25 IN TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, AND THE NORTH HALF OF SECTION 30 IN TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF SAID NORTHEAST QUARTER OF SECTION 25, BEING ALSO THE CENTERLINE INTERSECTION BETWEEN HOWARD STREET AND ASBURY AVENUE; THENCE WEST ALONG THE SOUTH LINE OF SAID NORTHEAST QUARTER OF SECTION 25, BEING ALSO SAID CENTER LINE OF HOWARD STREET, 599 FEET TO THE SOUTH EXTENSION OF THE WEST LINE OF LOT 1 IN THE PLAT OF CONSOLICATION OF LOTS 1 AND 2 IN RESUBDIVISION OF LOTS 16 TO 32, INCLUSIVE, IN ARTHUR DUNAS’ HOWARD AVENUE SUBDIVISION OF THAT PART OF THE SOUTH HALF OF SAID NORTHEAST QUARTER OF SECTION 25, LYING SOUTH OF THE SOUTHLINE OF THE NORTH 45 ACRES THEREOF, AND EAST OF THE EAST LINE OF THE WEST 6.358 ACRES OF THE EAST 16.358 ACRES OF THE SOUTH 32.500 ACRES OF THE SAID NORTHEAST QUARTER OF SECTION 25, ACCORDING TO THE SAID PLAT OF CONSOLICATION RECORDED MARCH 15, 1984 AS DOCUMENT 27006274, IN COOK COUNTY, ILLINOIS; THENCE NORTH ALONG SAID SOUTH EXTENSION OF THE WEST LINE OF LOT 1 AND THE WEST LINE, AND THE NORTH EXTENSION THEREOF, 159 FEET TO SOUTH LINE OF LOT 45 IN SAID ARTHUR DUNAS’ HOWARD AVENUE SUBDIVISION, BEING ALSO THE NORTH LINE OF THE FIRST ALLEY NORTH OF SAID HOWARD STREET; THENCE EAST ALONG SAID NORTH LINE OF THE FIRST ALLEY NORTH OF SAID HOWARD STREET, 425 FEET TO THE SOUTHEAST CORNER OF LOT 57 IN SAID ARTHUR DUNAS’ HOWARD AVENUE SUBDIVISION, BEING A POINT ON THE WEST LINE OF THE FIRST ALLEY WEST OF ASBURY AVENUE; THENCE NORTH ALONG SAID WEST LINE OF THE FIRST ALLEY WEST OF ASBURY AVENUE, 191 FEET TO THE SOUTHEAST CORNER OF LOT 58 IN ARTHUR DUNAS’ HOWARD AVENUE SUBDIVISION, AFORESAID, BEING ALSO A POINT ON THE NORTH LINE OF DOBSON STREET; THENCE EAST ALONG SAID NORTH LINE OF DOBSON STREET, 133.87 FEET TO THE WEST LINE OF ASBURY AVENUE, AFORESAID; THENCE EAST ACROSS SAID ASBURY AVENUE, 80 FEET TO A POINT ON THE EAST LINE OF SAID ASBURY AVENUE, SAID POINT BEING A POINT OF INTERSECTION BETWEEN THE CENTERLINE OF DOBSON STREET PRODUCED AND A LINE 40 FEET EAST OFF AND PARALLEL WITH THE WEST LINE OF LOT 11 IN THE COUNTY CLERK’S DIVISION OF UNSUBDIVIDED LANDS IN THE NORTHWEST QUARTER OF SAID SECTION 30; THENCE EAST ALONG SAID CENTER LINE PRODUCED, 140 FEET; THENCE SOUTH PARALLEL WITH THE WEST LINE OF SAID LOT 11 AND LOT 10 IN SAID COUNTY CLERK’S DIVISION, 196.69 FEET TO THE SOUTH LINE OF SAID LOT 10; THENCE EAST ALONG SAID SOUTH LINE OF LOT 10, 62.20 FEET TO THE SOUTHEAST CORNER OF LOT 1 IN THELIN AND THELIN’S RESUBDIVISION OF PARTS OF LOTS 10 AND 11 IN SAID COUNTY CLERK’S DIVISION; THENCE NORTH ALONG THE EAST LINE OF SAID LOT 1, 9.56 FEET TO THE SOUTH LINE OF LOTS 1 AND 2 IN THE RESUBDIVISION OF PART OF LOT 10, 11 AND 13 IN SAID COUNTY CLERK’S DIVISION; THENCE EAST ALONG SAID SOUTH LINE OF LOTS 1 AND 2, 90 FEET TO THE EAST LINE OF SAID LOT 2, BEING ALSO THE WEST LINE OF LOT 22 IN S. ROGERS TOUHY’S BIRCHWOOD HIGHLANDS, BEING A SUBDIVISION OF LOTS 4 TO 38 IN BOULAND’S RIDGE BOULEVARD ADDITION TO EVANSTON IN THE NORTHWEST QUARTER OF SAID SECTION 30; THENCE EAST ALONG THE SOUTH LINE OF LOTS 22 TO 43, INCLUSIVE, IN S. ROGERS TOUHY’S BIRCHWOOD HIGHLANDS, AFORESAID, ACROSS Page 4 of 86 PH1.Page 15 of 567 ~2~ BARTON AVENUE, 922.98 FEET TO THE SOUTHEAST CORNER OF SAID LOT 43; THENCE SOUTHEAST ACROSS THE FIRST ALLEY WEST OF RIDGE AVENUE, 25.55 FEET TO THE SOUTHWEST CORNER OF LOT 39 IN BAULANDS RIDGE BOULEVARD ADDITION TO SOUTH EVANSTON IN SAID SECTION 30, BEING ALSO A POINT ON THE NORTH LINE OF THE FIRST ALLEY NORTH OF HOWARD STREET; THENCE EAST ALONG SAID NORTH LINE OF THE FIRST ALLEY, ACROSS RIDGE AVENUE AND ELMWOOD AVENUE, 1137.1 FEET TO THE WEST LINE OF CUSTER AVENUE; THENCE EAST ACROSS CUSTER AVENUE, 75.9 FEET TO THE SOUTHWEST CORNER OF LOT 25 IN BLOCK 1 IN NILES HOWARD TERMINAL ADDITION, BEING A SUBDIVISION OF THE SOUTH 6.25 CHAINS (412.5 FEET) OF THAT PART OF THE NO RTHEAST QUARTER OF SAID SECTION 30, SAID SOUTHWEST CORNER OF LOT 25 BEING A POINT ON THE NORTH LINE OF THE FIRST ALLEY NORTH OF HOWARD STREET; THENCE EAST ALONG SAID NORTH LINE OF THE FIRST ALLEY AND THE EAST EXTENSION THEREOF, ACROSS CALLAN AVENUE AND CLYDE AVENUE, 834 FEET TO SOUTHEAST CORNER OF LOT 8 IN BLOCK 3 IN SAID NILES HOWARD TERMINAL ADDITION; THENCE NORTH ALONG THE EAST LINE OF SAID LOT 8, 28.5 FEET TO THE NORTHEAST CORNOR OF SAID LOT 8, BEING ALSO A POINT ON THE WEST LINE OF THE ALLEY RUNNING PARALLEL WITH THE WEST LINE OF CHICAGO & NORTHWESTERN RAILROAD; THENCE NORTHWESTERLY ALONG SAID WEST LINE OF THE ALLEY, AND THE NORTHWESTERLY EXTENSION THEREOF, 487.2 FEET TO THE NORTH LINE OF BRUMMEL STREET; THENCE EAST ALONG SAID NORTH LINE OF SAID BRUMMEL STREET, 16 FEET TO SAID WEST LINE OF CHICAGO & NORTHWESTERN RAILROAD; THENCE NORTHWESTERLY ALONG SAID WEST LINE OF CHICAGO & NORTHWESTERN RAILROAD, 256 FEET TO THE SOUTH LINE OF CASE PLACE; THENCE WEST ALONG SAID SOUTH LINE OF CASE PLACE, 16 FEET TO THE SOUTHEAST EXTENSION OF THE EAST LINE OF LOT 8 IN HOWARD TERMINAL ADDITION IN THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 30; THENCE NORTHWEST ALONG SAID SOUTHEAST EXTENSION OF THE SAID EAST LINE OF LOT 8, SAID EAST LINE OF LOT 8 AND THE NORTHWEST EXTENSION THEREOF, 178 FEET TO A LINE 150 FEET SOUTH OF AND PARALLEL WITH THE SOUTH LINE OF MULFORD AVENUE; THENCE EAST ALONG SAID LINE 150 FEET SOUTH OF AND PARALLEL WITH THE SOUTH LINE OF MULFORD AVENUE, 16 FEET TO SAID WEST LINE OF CHICAGO & NO RTHWESTERN RAILROAD; THENCE NORTHWESTERLY ALONG SAID WEST LINE OF CHICAGO & NORTHWESTERN RAILROAD, 1559.1 FEET TO THE NORTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30; THENCE EAST ALONG SAID NORTH LINE, 144.44 FEET TO THE EASTERLY RIGHT OF WAY LINE OF THE CHICAGO TRANSIT AUTHORITY, BEING ALSO THE WESTERLY LINE OF CHICAGO AVENUE; THENCE SOUTH ALONG SAID WESTERLY LINE OF CHICAGO AVENUE, 1348.36 FEET TO THE EAST EXTENSION OF THE NORTH LINE OF MULFORD STREET; THENCE SOUTHEAST ALONG THE WEST LINE AS OCCUPIED CHICAGO AVENUE, 235.22 FEET; THENCE SOUTHWEST ALONG SAID WEST LINE AS OCCUPIED CHICAGO AVENUE, 27.96 FEET; THENCE SOUTHEAST ACROSS SAID CHICAGO AVENUE, 61 FEET TO THE EAST LINE AS OCCUPIED CHICAGO AVENUE, AFORESAID; THENCE NORTHEAST ALONG SAID EAST LINE, 72.87 FEET TO THE EASTERLY LINE OF A PARCEL OF LAND BEARING PIN 11-30-212-007, BEING ALSO THE LIMIT OF THE CITY OF EVANSTON; THENCE SOUTHEAST ALONG SAID LIMIT OF THE CITY OF EVANSTON, 223.05 FEET; THENCE SOUTHEAST ALONG SAID LIMIT OF THE CITY OF EVANSTON, 1255.49 FEET TO THE SOUTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30, BEING ALSO THE CENTER LINE OF HOWARD STREET; THENCE WEST ALONG THE SOUTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30; 1992.75 FEET TO THE SOUTHWEST CORNER OF THE NORTHEAST QUARTER OF SAID SECTION 30, BEING ALSO THE CENTERLINE INTERSECTION BETWEEN HOWARD STREET AND CUSTER AVENUE; THENCE WEST ALONG THE SOUTH LINE OF THE NORTHWEST QUARTER OF SAID SECTION 30, 2640 FEET TO THE POINT OF BEGINNING. EXCEPT THEREFROM THE FOLLOWING DESCRIBED LAND: BEGINNING AT A POINT OF INTERSECTION OF THE EAST EXTENSION OF THE SOUTH LINE OF MULFORD STREET AND THE EAST LINE OF CHICAGO & NORTHWESTERN RAILROAD, THENCE SOUTHEAST ALONG SAID EAST LINE, 671.08 FEET TO THE NORTHWESTER LINE OF A PRACEL OF LAND DESCRIBED IN A DEED EXECUATED ON MARCH 1, 2012 AS DOCUMENT NO 1206857163 Page 5 of 86 PH1.Page 16 of 567 ~3~ RECORDED ON MARCH 8, 2012 IN THE COOK COUNTY RECORDER OF DEEDS; THENCE NORTHEASTERLY ALONG SAID NORTHWEST LINE, BEING A LINE PERPENDICULAR TO THE SOUTHWESTERLY LINE OF CHICAGO AVENUE, 59.85 FEET TO A POINT ON SAID SOUTHWESTERLY LINE OF CHICAGO AVENUE, SAID POINT BEING 645 FEET NORTHWESTERLY MEASURED ALONG A LINE OF SAID SOUTHWESTERLY STREET LINE PRODUCED TO THE INTERSECTION OF THE SOUTH LINE OF THE NORTHEASE QUARTER OF SAID SECTION 30; THENCE SOUTHEASTERLY ALONG SAID SOUTHWESTERLY STREET LINE, 485.41 FEET TO A LINE 134 FEET NORTH OF THE SOUTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30; THENCE EAST ALONG SAID LINE 134 FEET NORTH OF THE SOUTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30, ACROSS SAID CHICAGO AVENUE, 690 FEET TO THE SOUTHWESTERLY LINE OF CHICAGO NORTH SHORE & MILWAUKEE RAILROAD; THENCE NORTHWESTERLY ALONG SAID SOUTHWESTERLY LINE OF CHICAGO NORTH SHORE & MILWAUKEE RAILROAD, 1157.43 FEET TO THE ORGINAL EAST LINE OF SAID CHICAGO AVENUE; THENCE NORTH ALONG SAID ORGINAL EAST LINE OF CHICAGO AVENUE, 22.71 FEET TO THE SOUTHEASTERLY LINE, AS OCCUPIED CHICAGO AVENUE; THENCE NORTHEAST ALONG SAID SOUTHEASTERLY LINE, 20.13 FEET; THENCE NORTHWEST 61.03 FEET TO THE NORTHWESTERLY LINE AS OCCUPIED CHICAGO AVENUE; THENCE SOUTHWEST, 60.48 FEET TO THE ORGINAL WEST LINE OF SAID CHICAGO AVENUE; THENCE NORTH ALONG SAID ORGINAL WEST LINE OF CHICGO AVENUE, 252.20 TO THE EAST EXTENSION OF MULFORD STREET; THENCE WEST ALONG SAID EXTENSION OF MULFORD STREET, 51.5 FEET TO THE POINT OF BEGINNING. PROPERTY INDEX NUMBERS: 10-25-226-044-0000 10-25-226-045-0000 10-25-226-046-0000 10-25-226-047-0000 10-25-226-048-0000 10-25-226-049-0000 10-25-226-050-0000 10-25-226-051-0000 10-25-226-054-0000 11-30-115-023-0000 11-30-115-024-0000 11-30-115-025-0000 11-30-115-026-0000 11-30-115-027-0000 11-30-115-028-0000 11-30-115-029-0000 11-30-115-030-0000 11-30-115-031-0000 11-30-115-032-0000 11-30-115-033-0000 11-30-115-034-0000 11-30-115-053-0000 11-30-115-054-0000 11-30-115-076-0000 11-30-122-024-0000 11-30-122-025-0000 11-30-122-026-0000 11-30-122-027-0000 11-30-122-028-0000 11-30-122-029-0000 11-30-122-030-0000 Page 6 of 86 PH1.Page 17 of 567 ~4~ 11-30-122-031-0000 11-30-122-032-0000 11-30-122-036-0000 11-30-122-037-0000 11-30-122-042-0000 11-30-122-043-0000 11-30-122-044-0000 11-30-122-045-0000 11-30-122-046-0000 11-30-122-047-0000 11-30-122-048-0000 11-30-122-049-0000 11-30-122-050-0000 11-30-122-051-0000 11-30-122-052-0000 11-30-122-053-0000 11-30-122-056-0000 11-30-122-057-0000 11-30-122-058-0000 11-30-122-059-0000 11-30-123-018-0000 11-30-123-019-0000 11-30-123-020-0000 11-30-123-021-0000 11-30-123-022-0000 11-30-123-023-0000 11-30-123-024-0000 11-30-123-025-0000 11-30-123-026-0000 11-30-123-027-0000 11-30-123-029-0000 11-30-124-016-0000 11-30-124-017-0000 11-30-124-018-0000 11-30-124-024-0000 11-30-124-025-0000 11-30-124-026-0000 11-30-124-027-0000 11-30-124-028-0000 11-30-124-029-0000 11-30-124-030-0000 11-30-124-031-0000 11-30-124-032-0000 11-30-124-039-0000 11-30-124-050-0000 11-30-124-051-0000 11-30-209-019-0000 11-30-209-020-0000 11-30-209-021-0000 11-30-209-022-0000 11-30-209-024-0000 11-30-209-025-0000 11-30-209-046-8001 11-30-209-046-8002 11-30-210-016-0000 11-30-210-017-0000 Page 7 of 86 PH1.Page 18 of 567 ~5~ 11-30-210-018-0000 11-30-210-019-0000 11-30-210-020-0000 11-30-210-023-0000 11-30-210-024-0000 11-30-210-025-0000 11-30-211-007-0000 11-30-211-008-0000 11-30-211-009-0000 11-30-211-010-0000 11-30-211-011-0000 11-30-211-012-0000 11-30-212-004-0000 11-30-212-005-0000 11-30-212-006-0000 11-30-212-007-0000 11-30-212-008-0000 11-30-212-010-0000 11-30-212-015-0000 11-30-213-012-0000 11-30-213-013-0000 11-30-213-014-0000 11-30-213-019-0000 11-30-213-020-0000 11-30-213-040-0000 11-30-213-056-0000 11-30-501-001-0000 The approximate location of the proposed Special Service Area Number 10 is located on the north side of the Howard Street commercial corridor, and generally bound by the east edge of CTA rail line (near Paulina Street) to the east, and Asbury Avenue on the west. The area comprised of commercial and mixed use properties is focused primarily on the inclusion of properties that include ground floor commercial uses. All interested persons affected by the proposed establishment of the Special Service Area will be provided with an opportunity to be heard regarding the formation of, the boundaries of, the special service area and may object to the formation of the area and the levy of taxes affecting the area. The purpose for establishing the Special Service Area is to provide a source of funds for business district activities that are proposed to include within the SSA boundaries, but are not limited to landscaping activities, installation of holiday decorations, public-way aesthetic improvements, wayfinding signage, and advertising and marketing of the business district. All the described services are unique and in addition to services generally provided by the City of Evanston. At the hearing, a tax levy for the Special Service will be considered. The proposed annual tax levy for the Special Service Area is an amount not to exceed an annual rate of .85% (percent) of the equalized assessed value of the property within the proposed Special Service Area and the tax will be levied for indefinite period of time from and after the date of the ordinance establishing the Special Service Area. These taxes shall be in addition to all other taxes permitted by law and shall be levied pursuant to the provisions of the Property Tax Code (35 ILCS 200/1-1 et seq). The tax levy for SSA# 10 is intended to produce approximately $95,629 annually for the cost of the services described above, and $242,959 annually after the TIF District expires in 2027. The City of Evanston, however, may annually levy up to the maximum rate specified in the ordinance establishing the Special Service Area for the cost of services described above as said services become necessary and are provided by the City of Evanston. The hearing may be adjourned by the City Council of the City of Evanston to another date without further notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. Page 8 of 86 PH1.Page 19 of 567 ~6~ If a petition objecting to the establishment of the proposed Special Service Area, the tax levy, or the imposition of a tax for the provision of special services to the proposed Special Service Area that has been signed by at least fifty-one percent (51%) of the electors residing within the proposed Special Service Area, and by at least fifty-one percent (51%) of the owners of record of the land included within the boundaries of the proposed Special Service Area, is filed with the City of Evanston City Clerk within sixty (60) days following the final adjournment of the public hearing regarding the establishment of the proposed Special Service Area, no such Special Service Area may be established nor any tax levied or imposed. Page 9 of 86 PH1.Page 20 of 567 Feasibility Study . November 2023 HOWARD STREET EVANSTON SPECIAL SERVICE AREA Page 10 of 86 PH1.Page 21 of 567 EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY ACKNOWLEDGMENTS HOWARD STREET BUSINESS ASSOCIATION Barbara Carlson, Howard Animal Hospital Debbie Evans, Peckish Pig Lenice Levy, Good to Go India Mussels-McKay, Palmhouse Christopher Pazdernik, Theo Ubique Cabaret Theatre Jeremy Denny, Ward Eight EX-OFICIO MEMBERS Alderman Devon Reid, 8th Ward Katie Boden, Economic Development Specialist, City of Evanston Paul Zalmezak, Economic Development Manager, City of Evanston Cindy Plante, Economic Development Manager, Rogers Park Business Alliance (RPBA) TESKA ASSOCIATES Scott Goldstein, Principal Carol Brobeck, Senior Associate Planner Benito Garcia, Associate Planner Page 11 of 86 PH1.Page 22 of 567 EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY TABLE OF CONTENTS 01 02 03 04 05 06 07 08 09 10 11 12 WHAT IS A SPECIAL SERVICE AREA (SSA)? WHAT ARE THE PROPOSED BOUNDARIES? WHY CONSIDER AN SSA? WHAT ARE THE KEY ISSUES? EVANSTON THRIVES - HIGHLIGHTS ONE HOWARD STREET - HIGHLIGHTS ENGAGEMENT WHAT ARE THE SERVICES TO BE PROVIDED? BUDGET WORK PLAN GOVERNANCE PLAN APPENDIX: LEGAL DESCRIPTION AND PIN LIST 4 5 6 7 9 12 13 15 17 20 22 26 Chapter Page 12 of 86 PH1.Page 23 of 567 4EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY A range of businesses with a diverse flavor make up the Howard Street corridor. Theo Ubique hosts a variety of shows and brings in many visitors outside the corridor. A Special Service Area (SSA) is a designated district in which property owners choose to provide financial support for additional services. SSAs are permitted to be designated by municipalities under 35 ILCS 200/Article 27 which details a process to establish a SSA. Howard Street businesses have discussed the need for a SSA for several years in order to: • Provide a consistent set of services through a dedicated funding source. • Hire professional staffing to ensure high quality services are made available • Launch marketing and special events to bring more customers to Howard Street The City of Evanston may establish an SSA in accordance with state legislation through holding a public hearing and having the City Council pass an ordinance establishing an SSA for a period of ten years. Once the SSA is created, a board will be elected by local property owners to oversee the SSA under contract to the City of Evanston. The board will recommend, and the Evanston City Council will approve, a local property tax levy that is applied to properties annually within the SSA. The funds collected must be spent within the district. The tax rate may not exceed a maximum rate that is established in the ordinance. There are four SSAs in Evanston: Main-Dempster Mile, East and West Central Street, and Downtown Evanston. In each SSA, resources are dedicated to provide services ranging from public art and marketing to maintenance, public safety and beautification. What is a special service area (SSA)? “Special Service Area” means a contiguous area within a municipality or county in which special governmental services are provided in addition to those services provided generally throughout the municipality or county, the cost of the special services to be paid from revenues collected from taxes levied or imposed upon property within that area. (35 ILCS 200/27-5) 11 Page 13 of 86 PH1.Page 24 of 567 5EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY The SSA boundary includes properties on the north side of Howard Street, generally between Paulina Street (Howard Street CTA Station) and Asbury Avenue. Howard Street Evanston SSA will be unique in that it will be located directly across from SSA #19 Howard Street in Chicago (shown in yellow on the map below). Having an SSA on both sides of Howard Street will allow for services to be consistent on each side of the corridor. SSA #19 is managed by Rogers Park Business Alliance (RPBA). Current SSA #19 services include social media marketing, a website, print materials, security cameras, landscaping, sidewalk snow removal, and supplemental trash collection. Engagement with local businesses found that marketing Howard Street as one destination will attract more customers to the area and overcome any barriers. Consistent messaging, communications, signage and banners will create “One Howard,” as discussed in the engagement section of this study, supported by Evanston Thrives Retail Study. The SSA is primarily focused on economic development and concentrates its efforts on commercial properties. The proposed SSA district includes a mix of single and multi - story properties, ranging from 2 - 3 units above ground level. Retail, office, restaurant, and institutional (such as daycare) services are located within the boundary. The proposed boundary also includes the parcels heading north along the Union Pacific Railroad to Oakton Street to allow for a placemaking opportunity near the pedestrian underpass at Mulford Street, and rail PINs which include the sidewalk/underpass on the north side of Howard Street. What ARE THE PROPOSED BOUNDARIES?22 PROPOSED BOUNDARY MAP Visit evanstonhowardssa.org for a larger map view. Page 14 of 86 PH1.Page 25 of 567 6EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 3 3 Howard Street businesses have come together under the Howard Street Business Association (HSBA) to market the area. Though volunteer efforts by businesses are valiant and demonstrate their commitment to improving Howard Street, these efforts alone are not enough to counter challenges. These include but not limited to shifts in retail, market trends, shopper behavior, and competing with other areas. Property owners and stakeholders therefore have come together to create a reliable, stable tool with resources to keep Howard Street vibrant. Property owners are dedicated to investing in Howard Street. The corridor is walkable and has excellent transportation including: CTA, Divvy, and PACE bus services. However, because Howard Street does not have access to major roads such as Lake Shore Drive or highways (e.g. I-94), the corridor competes with neighboring commercial districts in Evanston, adjacent suburbs and the north side of Chicago. This feasibility study examines whether an SSA can provide professional management and services to improve the district through marketing and maintenance. WHY CONSIDER An SSA? An SSA can assist businesses in designing attractive storefronts to draw in customers. An SSA is an economic development tool that serves as an extension of city services. Howard Street can benefit from an SSA to spotlight the eclectic mix of businesses that draw people in, such as bakeries, retail, restaurants, and the overall character. Howard Street serves as the spine of the neighborhood. More attention can be directed to a specific location to promote businesses, host events, and bring greater vitality to an area. The Howard Street Corridor is like an international bazaar offering different samples of culture. Page 15 of 86 PH1.Page 26 of 567 7EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY ISSUE ASSESSMENT • Vacancies are persistent. Stakeholders have expressed concerns with the vitality of Howard Street because of empty shops and its overall appearance in the community. Increased vacancies hurts local merchants by limiting foot traffic and property values by owners unable to fill the space with tenants. Boarded windows, for lease signage, and unmaintained facade exteriors discourage customers. • Business networking and marketing efforts are limited. Without a governing body to effectively facilitate networking, improvements and communication for the corridor, local businesses do their best to support one another with resources from the City of Evanston. • Landscaping features and right-of-way maintenance is limited. Keeping the sidewalk clear of litter, debris, and snow, when present, are priorities to lessen the negative appearance of Howard Street. The City of Evanston is dedicating funding for beautification and litter removal, but there is no funding source for sidewalk snow removal and other improvements. The Howard Street Business Association (HSBA) has worked to promote the Howard Street corridor for many years through volunteer efforts led by local businesses. HSBA believes Howard Street could be enhanced and progressively improve if everyone rallies together to work towards a common goal. Resources are limited, storefront vacancies hinder growth, and navigating through post pandemic aftermath is challenging. What ARE THE KEY ISSUES? Vacant storefronts take away from the vibrancy of Howard Street and limit foot traffic. The SSA can help implement branding recommendations from the Evanston Thrives Plan including updating banners along Howard Street. An SSA can help fund and maintain streetscape elements, such as benches, bike racks, landscape planters, etc. 44 Page 16 of 86 PH1.Page 27 of 567 8 3 | WHAT IS THE PROBLEM TO BE SOLVED? EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY • Public Safety. As businesses do what they can to facilitate safety by keeping the space clean, installing cameras, and trying to fill vacancies, more resources, such as funding, could increase the perception of public safety. Rebate programs for security cameras and reimbursement grants for property damage have been discussed as potential priorities. • Seasonal Events + Decorations. Stakeholders agree special events and activities are needed to help spruce up the corridor, bring in more people, attract new businesses, and discourage malicious activities. While the City of Evanston provides holiday lighting, additional holidays could be celebrated that reflect the diverse cultures in the corridor. This study assesses the need for an SSA, what an SSA could provide to strengthen the area, the impact of other SSAs in Evanston, a budget scenario and governance recommen- dations. Businesses along Howard Street provide an eclectic, distinct vibe with some adding creativity to the building facade that catches the attention of visitors, such as design, color, or signage. The primary purpose of an SSA: Channel additional funds and creative energy back into the area to help support the local business community and add benefits to the corridor for residents, visitors, and shop owners to enjoy. Page 17 of 86 PH1.Page 28 of 567 9EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY Evanston Thrives55 The Evanston Thrives Retail Action Plan is a market analysis and guidance document for commercial areas in the City of Evanston adopted in May, 2023. Evanston Retail Districts About the Project The Evanston Thrives Retail Action Plan is a market analysis and guidance document for commercial areas to improve the business composition and quality of retail, restaurants, and entertainment options in Evanston’s eight business districts, including Howard Street. In addition, the document aims to build business support, events and programming, tenant attraction, placemaking, and marketing. The Plan was adopted in May, 2023. Residents, business owners, district representatives, elected officials, and other stakeholders all took part in lending their voices to guide the plan, goals, and objectives. Workshops, surveys, and interviews were part of the engagement process to determine challenges, priority areas, and placemaking interventions. Evanston’s Economic Development Division (ED) identified eight business districts to not only attract more investment and business development but also coordinate improvements to streets, sidewalks, and public spaces. The Evanston Thrives Retail Action Plan will play a critical role in reinforcing the Howard Street corridor. The City has allocated $1.5 million to begin implementation of the plan. In addition, Downtown Evanston, Central Street, and Main-Dempster Mile, designated as SSAs, have a dedicated funding source to expand implementation efforts. The map displays the targeted business districts, including Howard Street. Page 18 of 86 PH1.Page 29 of 567 10EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 10 4 | EVANSTON THRIVES Project Themes Themes also emerged as goals were identified in the plan and focus on Evanston as a whole, with specific focus on the downtown area of each retail district. These are Business Support, Events & Programming, Tenanting & Attraction, Marketing, and Placemaking. Placemaking plans were developed for each retail district, ensuring they are tailored according to the unique conditions of each area. As Evanston prepares to implement initiatives from the plan, it will begin to address some issues that Howard Street is currently experiencing. The goals established in the plan overlap with those identified in the proposed SSA. They are: • Reimagine our neighborhood business districts, balancing market realities with bold and creative design. • Protect and Reinforce our city’s most precious assets at the neighborhood level. • Celebrate the unique identity of each district - past, present, and future stories - through branding and placemaking. • Identify the ideal use of ground floor space for each district and citywide. • Build a toolkit to ensure more equitable investment and support for local businesses. • Inform the City’s business recruitment and retention efforts in these areas. Marketing + Communication Key recommendations for the Howard Street Retail District include: • Begin acting as one district across jurisdictions. • Merge the Evanston Howard Street Facebook page with the Chicago Howard Street Facebook page. Coordinate content for social media between the districts. • Coordinate with RPBA to update the HowardStreetChicago.org website to incorporate language about Evanston businesses. Incorporate the Evanston light blue as well. • Update Enjoy Evanston web page to link to Howard website. • Invest in photography of businesses along the Evanston side of Howard to complement the existing photography that exists of Chicago businesses. • Replace existing banners on the Evanston side with light blue Enjoy Evanston banners and Howard Street logo. • Install Enjoy Evanston magnet board at a high-traffic business. Post flyers for upcoming events on Howard as well as other districts. Once a month remove outdated content and update. • Replace existing receptacles with Enjoy Evanston receptacles (13 bins). Page 19 of 86 PH1.Page 30 of 567 11EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 11 4 | EVANSTON THRIVES Placemaking + Public Space • Update existing gateway signs to reflect the new identity and colors of Howard Street. • Invest in public art that spreads messages of positivity and highlights the multi-cultural aesthetic of the corridor. • Improve crossing quality and safety infrastructure for pedestrians at Howard and Chicago intersection. • Enhance pedestrian pathway from CTA station to Ridge. Ensure there are wayfinding beacons, signage, and other activations visible from each block along the streetscape. Include bumpouts and landscaping improvements at various locations. • Streetscape cleanup and repair including more attractive rat abatement interventions in landscape planters and tree pits along the street. • Enhance the look of on-street parklets/jersey barriers and encourage additional retail activations in the streetscape. Pilot use of an alternative to jersey barriers for parklet applications in partnership with IDOT. • Continue the collaboration with RPBA to implement coordinated seasonal streetscape decoration on both sides of Howard Street. Market + Development • Howard could conceivably attract additional retailers specializing in urban streetwear and drawn to its existing cotenancy in that space. Meanwhile, its more vibrant stretches offer the most fertile ground for city-assisted entrepreneurs and other national chain- lets (e.g. Snipes, Slim & Husky’s, Thrive Juices, etc.) targeting the Black community. • Meanwhile, properties or assemblages capable of accommodating on-site parking might be capable of enticing chains and franchises valuing proximity to the corridor’s larger anchor stores. Page 20 of 86 PH1.Page 31 of 567 12EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY One Howard street66 The One Howard Street Corridor Recovery Plan is a collaborative effort between the City of Evanston, City of Chicago, and RPBA to revitalize the Howard Street corridor between Sheridan Road and Western Avenue/Asbury Avenue. This effort is community led and aims to promote a unified approach to economic development in the area. About the Project The engagement process for One Howard Street was launched in the Spring of 2023 to gather insights, discover commonalities, and identify goals and objectives. Local businesses, residents, non-profit organizations and other stakeholders will identify challenges, priority areas, and placemaking interventions. Collaboration on One Howard Street will: • Directly engage community members and stakeholders to understand the community’s priorities for the corridor One Howard is a collaborative & coordinated effort between the Chicago, Evanston, and RPBA. • Identify opportunities for the City of Evanston and RPBA to collaborate on community safety, public services, business attraction and support, and other corridor-related issues. • Culminate in a community-supported plan that includes clear and actionable steps towards equitable economic recovery on Howard Street. Page 21 of 86 PH1.Page 32 of 567 13EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY ENGAGEMENT Outreach Process One Howard Pop-Up The One Howard Pop-Up on April 22, Earth Day, was an opportunity to gather insights from the Howard Street community and inform them about the Howard Street Corridor Plan. This was also a great time to communicate information about the Evanston Howard SSA and to answer any questions from the public. The event took place in Chicago at Willye B. White Park. Evanston Howard Street SSA - Websitewww.evanstonhowardssa.org A website was created to inform local businesses and the public about the potential for a Howard Street SSA in Evanston. This was a way to have readily available information about the process, visuals, post progress, and have contact information in case any follow-ups were needed. HSBA Local Merchants Meeting February 15, 2023 | Good To GO Jamaican Cuisine The first meeting of the feasibility study process was at the monthly HSBA meeting. The meeting solicited input into why businesses wanted to explore the creation of the SSA on the Evanston side of Howard Street. Ideas that came up from businesses included the need for more marketing, beautification, and signage/wayfinding. Advisory Committee #1 April 19, 2023 via Zoom The first advisory committee meeting introduced what an SSA is, how the establishment process works, the costs and benefits, example budgets and levies from comparable SSAs, and talked about what priorities and concerns needed to be addressed. This led to having a solid start to what types of services the committee wanted based on the information introduced. Needs Assessment Survey Responses from a needs assessment survey that was posted on the website and at meetings throughout the process, showed that safety, business networking, and landscaping were a few services that were deemed ‘very important or important.’ Additionally, they provided feedback that spoke to creating spaces that would attract more visitors to the area. Others noted to examine other SSA commercial corridors and tailor those examples to Howard Street. 77 Summary of engagement activities: Outreach for the Evanston Howard SSA feasibility study consisted of preliminary meetings with HSBA to identify the need for an SSA and determine the boundary. A series of advisory committee and public meetings took place along with a needs assessment survey. A website was also created to post public meeting notes, future meeting dates, general information about the SSA. First-class mailings to property owners in the proposed district were sent to notify them an SSA is in process of being established and would affect their property tax bill. A planned public hearing and City Council meeting will be a part of the engagement process. Evanston Howard SSA Website Page 22 of 86 PH1.Page 33 of 567 14 6 | ENGAGEMENT EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY Advisory Committee Meeting #2 May 4, 2023 via Zoom At the second advisory committee meeting, local businesses discussed the services they would like to expand through the SSA including staff + support, marketing + communication, beautification + public spaces, programming + events, and economic development + safety. The committee also discussed possible levy rates and the need to keep the rate affordable to local businesses. Public Meeting #1 June 7, 2023 via Zoom 5:30pm The first public meeting reviewed what an SSA can do for Howard Street in Evanston, the establishment process, and the potential it has for realizing the goals communicated by local businesses. In addition, the meeting reviewed examples of what it would cost businesses, providing different scenarios and property types and discussing services that can be provided by the City of Evanston as well as those services that would be enhanced through the establishment of the SSA. Public Meeting #2 June 21, 2023 In-Person | Palmhouse | 10am The second public meeting focused on possible services for the SSA. In addition, attendees participated in an interactive exercise where the goal was to work with a budget of $90,000 and to allocate funds, “Howard Bucks,” to priority services they thought was most important. The service categories were those discussed in the second advisory committee meeting; staff + support, marketing + communication, beautification + public spaces, programming + events, and economic development + safety. “As business owners, it’s hard to get momentum and push the bigger ideas and goals. This is where the SSA comes in with a reliable, dedicated funding source.” - India Mussell - McKay Owner of Peckish Pig & Palmhouse Postcards were mailed to property owners in the SSA, providing brief information on the feasibility study + public meeting dates. Page 23 of 86 PH1.Page 34 of 567 15EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY What ARE THE services to be provided? The SSA can hire a marketing firm and work together to focus on promoting business services, bringing in new revenue to Howard Street, highlight exclusives, and be more current with the needs of the area and outside parties. Property owners will have less pressure in listing commercial storefronts with the help of a designated marketing team. In time, they will be able to showcase annual highlights that occur throughout the year and draw in more foot traffic to the corridor. Programming + Events The promotion of local activities and special events in Howard Street arose as one of the top priorities. Seasonal festivals and special events are a great way to magnify unique businesses along the corridor. They can help with marketing to attract prospective entrepreneurship, invite visitors, and residents don’t need to travel far to attend events. Comments from meetings and surveys communicated the need for an entity that helps coordinate these initiatives but also have them match the scale of the corridor. They should be done repeatedly to build a reputation like other neighborhood festivals and activities. An SSA will help with coordination, planning logistics, and bring more awareness to the area. Howard Street Evanston SSA Top Priorities The following top priorities are from the engagement process and SSA Advisory Committee guidance: Beautification + Public Spaces The business community has expressed that Howard Street is in major need of beautification features that would make the corridor more pedestrian friendly, animated and welcoming. Business owners and the City of Evanston do what they can to make the space around their property more inviting such as installing planters, and maintaining cleanliness throughout the corridor. With a dedicated funding source, an SSA will provide additional funding for beautification such as more planters, artistic practices (e.g. murals), general landscaping throughout, upkeep with the right-of-way and exterior building facades, and creating spaces for people to gather for events. Marketing + Communication Howard Street marketing + public relations management (PR), social media platforms are top priorities for services the Advisory Committee seeks to improve upon establishing an SSA. Current marketing and communication is done by individual businesses. Any programs or resources that existing and prospective retailers may be eligible for may also not be properly communicated. 88 “We need advertising and PR services to be coordinated by one entity.’’ “Reputation is critical in bringing foot traffic.’’ “Show the cohesion between Chicago and Evanston – One Howard is a strength.” Comments from the engagement process. Page 24 of 86 PH1.Page 35 of 567 16 8 | WHAT ARE THE SERVICE PRIORITIES? EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY Economic Development + Safety HSBA has worked together to foster economic development and fill vacancies along the corridor. There is a need for consistent messaging and working with SSA #19 across the street in a unified way to support economic development. There is also interest in working with SSA #19 on safety measures such as security cameras. In terms of safety, RPBA owns and maintains a rooftop surveillance camera network. Though quite different from one another, the services noted in this section are all interrelated and reinforce one another to make Howard Street more attractive. Business owners are willing to invest in the corridor to not only improve their financial status but also the experience of patrons and the reputation of Howard Street. Staffing + Support Staff personnel and ongoing assistance is vital to build up the reputation of Howard Street. SSA management is the foundation to keeping up with the day-to-day tasks. RPBA is the service provider and provides staff for Howard Street SSA #19 across the street in Chicago. RPBA could potentially provide staff support for Howard Street Evanston SSA as well in order to provide consistent services and have more leverage power in negotiating contracts and sharing costs. An Advisory Committee, composed of local business from Howard Street, was established to assist with shaping the feasibility study. This includes an agreement on a tax rate, a budget, and identifying priorities or services to be implemented. The aspirations and ideas from the Advisory Committee show their commitment to make impactful improvements and readiness to move forward with establishing an SSA. Based on this input, the top priorities for the SSA are as follows: Page 25 of 86 PH1.Page 36 of 567 17EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY Budget Table 1: EXPENSES Total Additional Resources from Howard Ridge TIF & Evanston Thrives Professional Staff Staff $25,000 Taxes $6,000 Subtotal $31,000 Marketing + Promotion Website $6,000 Promote Website Social Media $8,000 Subtotal $14,000 Events + Programming Seasonal Events $18,000 Holiday Lighting Subtotal $18,000 Beautification, Landscaping + Maintenance Landscaping $6,639 Install & Maintain Planters Sidewalk Snow Clearance $16,000 Sidewalk Litter Collection Subtotal $22,639 Arts + Culture Placemaking $5,500 Installation of Placemaking, Banners, & Wayfinding Subtotal $5,500 Public Safety Camera Reimbursement $4,500 Subtotal $4,500 SSA TOTAL EXPENSES $95,639 99 The total projected annual budget for Evanston Howard SSA is $89,916. Additional services will be provided by the City of Evanston through the Howard Ridge TIF and via dedicated ARPA funding tied to the Evanston Thrives plan. YEAR 1 EXPENSES Page 26 of 86 PH1.Page 37 of 567 18EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 9 | BUDGET 49%47% 1% Commercial Multi-family Residential YEAR 1 REVENUE Special Service Areas (SSAs) are funded through a levy on properties within a geographic area per 35 ILCS 200/Art. 27. The levy is calculated based on the property tax assessment within the area at a rate no higher than the maximum rate set through ordinance by the City of Evanston when the SSA was created. The total budget revenue for the year 2024 (which corresponds to property tax year 2023) is $95,639 based on a maximum tax rate of 0.85%. Once Howard Ridge TIF District #5 expires, total revenues will increase to $215,866. As shown in the table below, the highest portion of properties are in Class 5A: Commercial. Class 3: Multi- family primarily have commercial uses on the ground floor. The different class types shown in the chart below correspond to those only found in the proposed SSA district. TABLE 2: 2021 Estimated Assessments 2023 EAV Captured in TIF Increment $14,144,355 EAV Not Captured in TIF $11,251,624 Total EAV $25,395,979 SSA Total Revenue $95,639 2024 Revenue (Before TIF Expires): “Rebate programs help with retaining businesses and can help make the repair process faster. We need to reduce vacancies and occupy more diverse shops to bring in more people” - Comment at Howard Street Evanston Public Meeting % of SSA Levy by Land Use Page 27 of 86 PH1.Page 38 of 567 19EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 9 | BUDGET TABLE 2: FIVE YEAR BUDGET* 2024 2025 2026 2027 2028 Professional Staffing $31,000 $31,930 $32,888 $33,875 $78,752 Marketing + Promotion $14,000 $14,420 $14,853 $15,298 $35,565 Events + Programming $18,000 $18,540 $19,096 $19,669 $45,727 Beautification, Landscaping + Maintenance $22,639 $23,318 $24,018 $24,738 $57,512 Arts + Culture $5,500 $5,665 $5,835 $6,010 $13,972 Public Safety $4,500 $4,635 $4,774 $4,917 $11,432 SSA Expenses $95,639 $98,508 $101,463 $104,507 $242,959 Revenue 2024 2025 2026 2027 2028 EAV Captured in TIF (increment)$14,144,355 $14,568,686 $15,005,746 $15,455,919 $0 EAV Not Captured in TIF $11,251,624 $11,589,173 $11,936,848 $12,294,953 $28,583,398 Total EAV $25,395,979 $26,157,858 $26,942,594 $27,750,872 $28,583,398 SSA Revenue $95,639 $98,508 $101,463 $104,507 $242,959 The table below shows the 5-year projection for services, based on an estimated 3% inflation and annual tax rate of 0.85%. The budget of the first four years (2024-2027) would be supplemented by expenditures of the Howard Ridge TIF District. Revenues from the expiring Howard Ridge TIF district will become available to the SSA in 2028. The 5-Year estimated revenue and expenses are based on 3% inflation increase. Estimates are based on an annual tax rate (SSA levy) of 0.85%, which does not exceed the proposed 0.85% maxi- mum tax rate. *Assessment estimates are based on 2021 Equalized. Page 28 of 86 PH1.Page 39 of 567 20EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 9 | BUDGET In Year 1, the SSA budget focuses on SSA startup activities, stang, and strategic actions to begin providing services, programs and events in alignment with top priorities identied during the feasibily study. These include marketing/PR, security cameras, lling vacant spaces, and investigating sidewalk snow removal. SSA Budget Priorities Services funded by other means During Year 1, SSA services will be supplemented by services funded and coordinated by the City of Evanston, through the Howard Ridge TIF and Evanston Thrives. These include website promotion, planters, holiday lighting. 1 In Year 3, the SSA will need to coordinate with the City of Evanston to transition management of TIF-funded services and accurately forecast additional expenses for the 2027 budget. It is likely that the SSA will NOT see any increase in the levy until 2028. During Year 3, City coordinated supplemental services will continue but end after 2026. The SSA will prepare to fund and manage these or like services in 2027 and beyond. 3 In Year 4, the SSA will be responsible for landscaping and sidewalk maintenance. The SSA will need to coordinate with the City of Evanston to forecast increases to the available levy for the 2028 budget due to the expiration of the TIF. During Year 4, supplemental services funded through the Howard Ridge TIF will need to be funded by the SSA. In Year 5, without the TIF in place, the SSA can increase revenue. The SSA will be the primary source of funding for services, events, programs and marketing along Howard St. During Year 5, the SSA may look to expand services, events or programming due to an increase in funding. At this stage, the SSA may choose to focus increased resources on signcant maintenance or improvements. 4 In Year 2, the SSA budget will continue to focus on event planning, marketing/PR, and streetscape, including banners, signage and waynding. During Year 2, City coordinated supplemental services will continue. The SSA will need to coordinate on implementation of Evanston Thrives and One Howard recommendations, including banners and placemaking eorts. 2 2024 2026 2027 2025 52028 Page 29 of 86 PH1.Page 40 of 567 21EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY Work Plan YEAR ONE FEB MARJAN Property owners elect a Board of Directors Board of Directors elect ocers Board of Directors reviews draft By-laws Board determines SSA management structure: whether it serves as Service Provider or retains a Service Provider organization Interview and hire Manager; Board of Directors begins to meet monthly Pass By-Laws Coordinate with One Howard and Evanston Thrives implementation Board les for non-prot incorporation Develop marketing and communications plan Develop calendar of events for Year 1 Design Website Begin social media posts Begin planning for Summer and Fall events Plan Fall events, holiday decorations, etc. Discuss Year 2 budget Determine feasibility of sidewalk snow clearance Explore sidewalk snow removal – seek bids from contractors Develop preliminary budget for Year 2 operations Execute marketing and communications plan such as expand- ing social media eorts Plan camera rebate program Coordinate with City of Evanston on Spring plantings (e.g. planters or landscap- ing in public way Plan Summer events Inventory vacant and available spaces Begin Fall events Pass Year 2 budget as recommendation to Evanston City Council Begin marketing vacant spaces Plan holiday communi- cations and special events Continue social media marketing leading to holiday season Host Halloween event Coordinate with City of Evanston and RPBA to replace banners, signage and waynding Host Holiday Open House Coordinate with City of Evanston to install holiday lighting and decorations Holiday lighting and related event(s) Market Evanston gift card APR JULY JUNEAUG MAY OCT NOVSEPT DEC 1010 Page 30 of 86 PH1.Page 41 of 567 22EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 1 | ORGANIZATION BOUNDARIES The SSA boundary includes properties on the north side of Howard Street, generally between Paulina Street (Howard Street Station) and Asbury Avenue. The SSA also includes parcels that extends north to Oakton Street via the Union Pacific Railroad. NON-PROFIT CORPORATION The organization intends to incorporate as a 501 (c) (3) non- profit corporation, or a 501 (c) (6) tax-exempt organizations, to provide services to the district. SERVICE PROVIDER AGENCY The Organization shall either seek designation as the Service Provider Agency for the Evanston Howard Street Special Service Area by the City of Evanston, Illinois as defined in (35 ILCS 200/Art. 27 Special Service Area Tax Law); or retain an existing nonprofit organization to be the Service Provider Agency. SPECIAL SERVICE AREA COMMISSION The Board of Directors will be organized with the intent to meet all requirements of 35 ILCS 200/Art. 27 in order to serve as the Special Service Area Commission for the Evanston Howard Street SSA as designated by the City of Evanston, Illinois. MEMBERS The Organization will have as its Members certain property owners and business representatives representing properties and businesses within the Evanston Howard Street SSA. The Organization’s Members will be represented by A) one single property owner representing each and all tax PINs owned by each property owner located within the District, B) one owner, officer, authorized agent, or designee (each, a “Representative”) of each and all businesses owned, managed, or otherwise represented by such Representative which are located in the District and in which the business is the primary purpose of the property (e.g. a PIN, street address, leased or owned real estate). Home-based businesses established in residential homes, condominiums or apartments shall not constitute Business members or one owner or resident of each residential property. Governance plan VISION: A vibrant, eclectic and international neighborhood business district. MISSION: Howard Street Business Association (HSBA) promotes the visibility and growth of new and existing businesses along Howard Street in Evanston. Establishing an SSA has the potential to expand services needed by local businesses –from cleanliness and beautification to marketing and events. VALUES: • To promote the common interests of Howard Street businesses, residents and organizations. • To foster a sense of neighborly well-being along Howard Street. • To respect the contributions of all businesses, residents and organizations on Howard Street. • To reach out to and foster relationships with the broader neighborhood and environs. • To build relationships and pursue joint activities when appropriate with other business districts and Special Service Areas. 1111 Page 31 of 86 PH1.Page 42 of 567 23EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 11 | GOVERNANCE PLAN 2 | BOARD OF DIRECTORS NUMBER The number of voting Directors of the Organization will not be fewer than five (5) or greater than seven (7). One (1) member may be a resident residing within the boundaries of theDistrict. In addition to voting Directors, the Board will include one (1) non-voting, ex-officio Director liaison designee from the City of Evanston. ELECTION Members shall elect the first Board of Directors of the Corporation at a general meeting. Each Member shall have one vote. Subsequently, Directors will be elected by the Board at the Annual Meeting. TERM Directors will hold office for two-year terms, starting with the date of the Annual Meeting at which they are elected and continuing until their successors have been elected and qualified, or until their death, disqualification, resignation or removal. Each Director may serve as a Director for up to two consecutive terms at a time. At the conclusion of a Director’s second full two-year term, said Director will not be eligible to serve on the Board for at least 11 months. QUALIFICATIONS Directors must be Members of the Corporation, except that one (1) Director may be a non-Member resident who lives within the District. All Board Members will work to promote the Vision, Mission and Values of the organization. RESIGNATION Any Director may resign at any time by giving written notice to the Board of Directors, the President, Vice President, the Secretary or the Executive Director of the Organization. REMOVAL One or more Directors may be removed, with or without cause, by the affirmative vote of two-thirds (2/3) of all voting Directors in office, present and voting at a meeting at which two-thirds (2/3) of all voting Directors are present. NOTICE OF VOTE REGARDING REMOVAL A vote to remove a Director shall not take place unless written notice of the proposed removal is delivered to all Directors no less than twenty (20) days prior to such vote. Such notice must include the purpose of the meeting (i.e. the removal of Directors) and must list the Director(s) whose removal is subject to such vote. VACANCIES Any vacancy in the Board of Directors may be filled by the Board of Directors at the Annual Meeting, any regular meeting, or a special meeting of the Board called for that purpose. TERM OF OFFICE FOR DIRECTORS APPOINTED TO FILL A VACANCY Each Director elected to fill a vacancy will hold office for the duration of the unexpired term of their predecessor in office. ANNUAL MEETING An Annual Meeting of the Board will be held at the place and time determined by the Board, be advertised on the Organization’s Web Site, posted at the City of Evanston Civic Center for at least seven days prior to the Annual Meeting. REGULAR MEETINGS The Board will hold such regular meetings at such times and places designated by the Board. NOTICE OF MEETINGS The Board may determine, by establishing policies governing meeting notice or otherwise, to require specific notice of regular or special meetings. Page 32 of 86 PH1.Page 43 of 567 24EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 11 | GOVERNANCE PLAN QUORUM AND VOTING To establish a quorum for the transaction of business at any meeting of the Board, a majority of serving Directors must be present. Voting: If a quorum is present, the act of the majority of Directors that are present is equivalent to the act of the entire Board, unless the act includes the approval of a contract, budget or staffing in which case a majority of all serving Directors shall be required to approve the Act. Proxies: No Director may vote by proxy on any matter put to vote by the Board. ELECTRONIC PARTICIPATION AT MEETINGS The Board may establish policies to allow participation in and act at any meeting of the Board through the use of a telephone or other communications equipment. COMPENSATION Directors shall not receive any compensation for their services as Directors. CONFLICT OF INTEREST The Board of Directors shall adopt a Conflict of Interest policy. OFFICERS President shall chair all meetings of the Board and will serve as a liaison between the Board and with the SSA Manager. The President will execute any contracts, deeds, mortgages, bonds or other documents or instruments on behalf of the Organization. The President will report to the Board on all matters within her or his knowledge which the interests of the Organization may require to be brought to their notice. Vice President: In the absence or incapacity of the President, the Vice President will have all the powers and perform all the duties of the President. The Secretary will act as secretary to the Board. The Secretary will give, or cause to be given, all notices in accordance with the provisions of the Organization or as required by law, unless the Board assigns such responsibility to the SSA Manager or another Officer or agent of the Organization. The Secretary will be responsible for the keeping and reporting of adequate records of all meetings of the Board, unless the Board assigns such responsibility to the Executive Director or to another Officer or agent of the Organization. The Treasurer will keep full and correct account of receipts and disbursements in the books belonging to the Organization and will deposit all monies and other valuable effects in the name and to the credit of the Organization in such depositories designated by the Board. SSA MANAGER The Board has the power to, and may, employ, and in accordance with applicable law, terminate the employment of an SSA Manager or not-for-profit organization that employs a SSA Manager. The SSA Manager will manage day-to-day operations of the Organization including managing staff, expenditures and contracts. The Executive Director is a non-voting member of staff. The SSA Manager may only sign contracts with prior Board of Directors authority. OPEN MEETINGS ACT If, in the case the Organization is selected as the SSA Service Provider for all Board of Directors Meetings (Annual, Regular and Special) are subject to the State of Illinois Open Meetings Act. Page 33 of 86 PH1.Page 44 of 567 25EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 11 | GOVERNANCE PLAN 3 | ANNUAL BUDGET AND SSA TAX RATE BUDGET The Board of Directors shall vote on a budget on an annual basis. Any planned expenditures of Special Service Area (SSA) funds shall be submitted to the City of Evanston for approval based on timelines and procedures established by the City of Evanston. Staff and adminsistration expenses may not exceed 30% of the annual budget. SSA TAX LEVY & RATE The Board of Directors shall vote on a recommended SSA tax levy for the Evanston Howard SSA, if applicable, on an annual basis. The recommended rate shall be submitted to the City of Evanston for City Council approval based on timelines and procedures established by the City of Evanston and may not exceed a levy that would require a tax rate higer than the maximum tax rate established in the SSA ordinance. 4 | ANNUAL REPORT SUBMIT ANNUAL REPORT The Organization shall submit an Annual Report by 1 March of each year to the City of Evanston and make it public electronically and for viewing at the City of Evanston Civic Center and Evanston Public Library. Page 34 of 86 PH1.Page 45 of 567 26EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 12 APPENDIX: legal description and pin list LEGAL DESCRIPTION – SSA HOWARD (EVANSTON, IL) ALL THAT PART OF THE EAST HALF OF THE NORTHEAST QUARTER OF SECTION 25 IN TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, AND THE NORTH HALF OF SECTION 30 IN TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF SAID NORTHEAST QUARTER OF SECTION 25, BEING ALSO THE CEN- TERLINE INTERSECTION BETWEEN HOWARD STREET AND ASBURY AVENUE; THENCE WEST ALONG THE SOUTH LINE OF SAID NORTHEAST QUARTER OF SECTION 25, BEING ALSO SAID CENTER LINE OF HOWARD STREET, 599 FEET TO THE SOUTH EXTENSION OF THE WEST LINE OF LOT 1 IN THE PLAT OF CONSOLICATION OF LOTS 1 AND 2 IN RESUBDIVISION OF LOTS 16 TO 32, INCLUSIVE, IN ARTHUR DUNAS’ HOWARD AVENUE SUBDIVISION OF THAT PART OF THE SOUTH HALF OF SAID NORTHEAST QUARTER OF SECTION 25, LYING SOUTH OF THE SOUTH- LINE OF THE NORTH 45 ACRES THEREOF, AND EAST OF THE EAST LINE OF THE WEST 6.358 ACRES OF THE EAST 16.358 ACRES OF THE SOUTH 32.500 ACRES OF THE SAID NORTHEAST QUARTER OF SECTION 25, ACCORDING TO THE SAID PLAT OF CONSOLICATION RECORDED MARCH 15, 1984 AS DOCUMENT 27006274, IN COOK COUNTY, ILLINOIS; THENCE NORTH ALONG SAID SOUTH EXTENSION OF THE WEST LINE OF LOT 1 AND THE WEST LINE, AND THE NORTH EXTENSION THEREOF, 159 FEET TO SOUTH LINE OF LOT 45 IN SAID ARTHUR DUNAS’ HOWARD AVENUE SUBDIVISION, BEING ALSO THE NORTH LINE OF THE FIRST ALLEY NORTH OF SAID HOWARD STREET; THENCE EAST ALONG SAID NORTH LINE OF THE FIRST ALLEY NORTH OF SAID HOWARD STREET, 425 FEET TO THE SOUTHEAST CORNER OF LOT 57 IN SAID ARTHUR DUNAS’ HOWARD AVENUE SUBDIVISION, BEING A POINT ON THE WEST LINE OF THE FIRST ALLEY WEST OF ASBURY AVENUE; THENCE NORTH ALONG SAID WEST LINE OF THE FIRST ALLEY WEST OF ASBURY AVENUE, 191 FEET TO THE SOUTHEAST CORNER OF LOT 58 IN ARTHUR DUNAS’ HOWARD AVENUE SUBDIVISION, AFORESAID, BEING ALSO A POINT ON THE NORTH LINE OF DOBSON STREET; THENCE EAST ALONG SAID NORTH LINE OF DOBSON STREET, 133.87 FEET TO THE WEST LINE OF AS- BURY AVENUE, AFORESAID; THENCE EAST ACROSS SAID ASBURY AVENUE, 80 FEET TO A POINT ON THE EAST LINE OF SAID ASBURY AVENUE, SAID POINT BEING A POINT OF INTERSECTION BETWEEN THE CENTERLINE OF DOBSON STREET PRODUCED AND A LINE 40 FEET EAST OFF AND PARALLEL WITH THE WEST LINE OF LOT 11 IN THE COUNTY CLERK’S DIVISION OF UNSUBDIVIDED LANDS IN THE NORTHWEST QUARTER OF SAID SECTION 30; THENCE EAST ALONG SAID CENTER LINE PRODUCED, 140 FEET; THENCE SOUTH PARALLEL WITH THE WEST LINE OF SAID LOT 11 AND LOT 10 IN SAID COUNTY CLERK’S DIVISION, 196.69 FEET TO THE SOUTH LINE OF SAID LOT 10; THENCE EAST ALONG SAID SOUTH LINE OF LOT 10, 62.20 FEET TO THE SOUTHEAST CORNER OF LOT 1 IN THELIN AND THELIN’S RESUBDIVISION OF PARTS OF LOTS 10 AND 11 IN SAID COUNTY CLERK’S DIVISION; THENCE NORTH ALONG THE EAST LINE OF SAID LOT 1, 9.56 FEET TO THE SOUTH LINE OF LOTS 1 AND 2 IN THE RESUBDIVISION OF PART OF LOT 10, 11 AND 13 IN SAID COUNTY CLERK’S DIVISION; THENCE EAST ALONG SAID SOUTH LINE OF LOTS 1 AND 2, 90 FEET TO THE EAST LINE OF SAID LOT 2, BEING ALSO THE WEST LINE OF LOT 22 IN S. ROGERS TOUHY’S BIRCHWOOD HIGHLANDS, BEING A SUBDIVISION OF LOTS 4 TO 38 IN BOULAND’S RIDGE BOULEVARD ADDITION TO EVANSTON IN THE NORTHWEST QUARTER OF SAID SECTION 30; THENCE EAST ALONG THE SOUTH LINE OF LOTS 22 TO 43, INCLUSIVE, IN S. ROGERS TOUHY’S BIRCHWOOD HIGHLANDS, AFORESAID, ACROSS BARTON AVENUE, 922.98 FEET TO THE SOUTHEAST CORNER OF SAID LOT 43; THENCE SOUTHEAST ACROSS THE FIRST ALLEY WEST OF RIDGE AVENUE, 25.55 FEET TO THE SOUTHWEST CORNER OF LOT 39 IN BAULANDS RIDGE BOULEVARD ADDITION TO SOUTH EVANSTON IN SAID SECTION 30, BEING ALSO A POINT ON THE NORTH LINE OF THE FIRST ALLEY NORTH OF HOWARD STREET; THENCE EAST ALONG SAID NORTH LINE OF THE FIRST ALLEY, ACROSS RIDGE AVENUE AND ELMWOOD AVENUE, 1137.1 FEET TO THE WEST LINE OF CUSTER AVENUE; THENCE EAST ACROSS CUSTER AVENUE, 75.9 FEET TO THE SOUTHWEST CORNER OF LOT 25 IN BLOCK 1 IN NILES HOWARD TERMINAL ADDITION, BEING A SUBDIVISION OF THE SOUTH 6.25 CHAINS (412.5 FEET) OF THAT PART OF THE NORTHEAST QUARTER OF SAID SECTION 30, SAID SOUTHWEST CORNER OF LOT 25 BEING A POINT ON THE NORTH LINE OF THE FIRST ALLEY NORTH OF HOWARD STREET; THENCE EAST ALONG SAID NORTH LINE OF THE FIRST ALLEY AND THE EAST EXTENSION THEREOF, ACROSS CALLAN AVENUE AND CLYDE AVENUE, 834 FEET TO SOUTHEAST CORNER OF LOT 8 IN BLOCK 3 IN SAID NILES HOWARD TERMINAL ADDITION; THENCE NORTH ALONG THE EAST LINE OF SAID LOT 8, 28.5 FEET TO THE NORTHEAST CORNOR OF SAID LOT 8, BEING ALSO A POINT ON THE WEST LINE OF THE ALLEY RUNNING PARALLEL WITH THE WEST LINE OF CHICAGO & NORTH- Page 35 of 86 PH1.Page 46 of 567 27EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 12 | LEGAL DESCRIPTION & PIN LIST WESTERN RAILROAD; THENCE NORTHWESTERLY ALONG SAID WEST LINE OF THE ALLEY, AND THE NORTH- WESTERLY EXTENSION THEREOF, 487.2 FEET TO THE NORTH LINE OF BRUMMEL STREET; THENCE EAST ALONG SAID NORTH LINE OF SAID BRUMMEL STREET, 16 FEET TO SAID WEST LINE OF CHICAGO & NORTHWESTERN RAILROAD; THENCE NORTHWESTERLY ALONG SAID WEST LINE OF CHICAGO & NORTHWESTERN RAILROAD, 256 FEET TO THE SOUTH LINE OF CASE PLACE; THENCE WEST ALONG SAID SOUTH LINE OF CASE PLACE, 16 FEET TO THE SOUTHEAST EXTENSION OF THE EAST LINE OF LOT 8 IN HOWARD TERMINAL ADDITION IN THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 30; THENCE NORTHWEST ALONG SAID SOUTHEAST EXTENSION OF THE SAID EAST LINE OF LOT 8, SAID EAST LINE OF LOT 8 AND THE NORTHWEST EXTENSION THEREOF, 178 FEET TO A LINE 150 FEET SOUTH OF AND PARALLEL WITH THE SOUTH LINE OF MULFORD AVE- NUE; THENCE EAST ALONG SAID LINE 150 FEET SOUTH OF AND PARALLEL WITH THE SOUTH LINE OF MULFORD AVENUE, 16 FEET TO SAID WEST LINE OF CHICAGO & NORTHWESTERN RAILROAD; THENCE NORTHWESTERLY ALONG SAID WEST LINE OF CHICAGO & NORTHWESTERN RAILROAD, 1559.1 FEET TO THE NORTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30; THENCE EAST ALONG SAID NORTH LINE, 144.44 FEET TO THE EASTERLY RIGHT OF WAY LINE OF THE CHICAGO TRANSIT AUTHORITY, BEING ALSO THE WESTERLY LINE OF CHICAGO AVENUE; THENCE SOUTH ALONG SAID WESTERLY LINE OF CHICAGO AVENUE, 1348.36 FEET TO THE EAST EXTENSION OF THE NORTH LINE OF MUL- FORD STREET; THENCE SOUTHEAST ALONG THE WEST LINE AS OCCUPIED CHICAGO AVENUE, 235.22 FEET; THENCE SOUTHWEST ALONG SAID WEST LINE AS OCCUPIED CHICAGO AVENUE, 27.96 FEET; THENCE SOUTH- EAST ACROSS SAID CHICAGO AVENUE, 61 FEET TO THE EAST LINE AS OCCUPIED CHICAGO AVENUE, AFORESAID; THENCE NORTHEAST ALONG SAID EAST LINE, 72.87 FEET TO THE EASTERLY LINE OF A PARCEL OF LAND BEAR- ING PIN 11-30-212-007, BEING ALSO THE LIMIT OF THE CITY OF EVANSTON; THENCE SOUTHEAST ALONG SAID LIMIT OF THE CITY OF EVANSTON, 223.05 FEET; THENCE SOUTHEAST ALONG SAID LIMIT OF THE CITY OF EVAN- STON, 1255.49 FEET TO THE SOUTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30, BEING ALSO THE CENTER LINE OF HOWARD STREET; THENCE WEST ALONG THE SOUTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30; 1992.75 FEET TO THE SOUTHWEST CORNER OF THE NORTHEAST QUARTER OF SAID SECTION 30, BEING ALSO THE CENTERLINE INTERSECTION BETWEEN HOWARD STREET AND CUSTER AVENUE; THENCE WEST ALONG THE SOUTH LINE OF THE NORTHWEST QUARTER OF SAID SECTION 30, 2640 FEET TO THE POINT OF BEGINNING. EXCEPT THEREFROM THE FOLLOWING DESCRIBED LAND: BEGINNING AT A POINT OF INTERSECTION OF THE EAST EXTENSION OF THE SOUTH LINE OF MULFORD STREET AND THE EAST LINE OF CHICAGO & NORTHWESTERN RAILROAD, THENCE SOUTHEAST ALONG SAID EAST LINE, 671.08 FEET TO THE NORTHWESTER LINE OF A PRACEL OF LAND DESCRIBED IN A DEED EXECUATED ON MARCH 1, 2012 AS DOCUMENT NO 1206857163 RECORDED ON MARCH 8, 2012 IN THE COOK COUNTY RECORDER OF DEEDS; THENCE NORTHEASTERLY ALONG SAID NORTHWEST LINE, BEING A LINE PERPENDICULAR TO THE SOUTHWESTERLY LINE OF CHICAGO AVENUE, 59.85 FEET TO A POINT ON SAID SOUTHWESTERLY LINE OF CHI- CAGO AVENUE, SAID POINT BEING 645 FEET NORTHWESTERLY MEASURED ALONG A LINE OF SAID SOUTHWEST- ERLY STREET LINE PRODUCED TO THE INTERSECTION OF THE SOUTH LINE OF THE NORTHEASE QUARTER OF SAID SECTION 30; THENCE SOUTHEASTERLY ALONG SAID SOUTHWESTERLY STREET LINE, 485.41 FEET TO A LINE 134 FEET NORTH OF THE SOUTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30; THENCE EAST ALONG SAID LINE 134 FEET NORTH OF THE SOUTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30, ACROSS SAID CHICAGO AVENUE, 690 FEET TO THE SOUTHWESTERLY LINE OF CHICAGO NORTH SHORE & MILWAUKEE RAILROAD; THENCE NORTHWESTERLY ALONG SAID SOUTHWESTERLY LINE OF CHICAGO NORTH SHORE & MILWAUKEE RAILROAD, 1157.43 FEET TO THE ORGINAL EAST LINE OF SAID CHICAGO AVENUE; THENCE NORTH ALONG SAID ORGINAL EAST LINE OF CHICAGO AVENUE, 22.71 FEET TO THE SOUTHEASTERLY LINE, AS OCCUPIED CHICAGO AVENUE; THENCE NORTHEAST ALONG SAID SOUTHEASTERLY LINE, 20.13 FEET; THENCE NORTHWEST 61.03 FEET TO THE NORTHWESTERLY LINE AS OCCUPIED CHICAGO AVENUE; THENCE SOUTHWEST, 60.48 FEET TO THE ORGINAL WEST LINE OF SAID CHICAGO AVENUE; THENCE NORTH ALONG SAID ORGINAL WEST LINE OF CHICGO AVENUE, 252.20 TO THE EAST EXTENSION OF MULFORD STREET; THENCE WEST ALONG SAID EXTENSION OF MULFORD STREET, 51.5 FEET TO THE POINT OF BEGINNING. Page 36 of 86 PH1.Page 47 of 567 28EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 12 | LEGAL DESCRIPTION & PIN LIST 1. 10-25-226-044-0000 2. 10-25-226-045-0000 3. 10-25-226-046-0000 4. 10-25-226-047-0000 5. 10-25-226-048-0000 6. 10-25-226-049-0000 7. 10-25-226-050-0000 8. 10-25-226-051-0000 9. 10-25-226-054-0000 10. 11-30-115-023-0000 11. 11-30-115-024-0000 12. 11-30-115-025-0000 13. 11-30-115-026-0000 14. 11-30-115-027-0000 15. 11-30-115-028-0000 16. 11-30-115-029-0000 17. 11-30-115-030-0000 18. 11-30-115-031-0000 19. 11-30-115-032-0000 20. 11-30-115-033-0000 21. 11-30-115-034-0000 22. 11-30-115-053-0000 23. 11-30-115-054-0000 24. 11-30-115-076-0000 25. 11-30-122-024-0000 26. 11-30-122-025-0000 27. 11-30-122-026-0000 28. 11-30-122-027-0000 29. 11-30-122-028-0000 30. 11-30-122-029-0000 31. 11-30-122-030-0000 32. 11-30-122-031-0000 33. 11-30-122-032-0000 34. 11-30-122-036-0000 35. 11-30-122-037-0000 36. 11-30-122-042-0000 37. 11-30-122-043-0000 38. 11-30-122-044-0000 39. 11-30-122-045-0000 40. 11-30-122-046-0000 41. 11-30-122-047-0000 42. 11-30-122-048-0000 43. 11-30-122-049-0000 44. 11-30-122-050-0000 45. 11-30-122-051-0000 46. 11-30-122-052-0000 47. 11-30-122-053-0000 48. 11-30-122-056-0000 49. 11-30-122-057-0000 50. 11-30-122-058-0000 51. 11-30-122-059-0000 52. 11-30-123-018-0000 53. 11-30-123-019-0000 54. 11-30-123-020-0000 55. 11-30-123-021-0000 56. 11-30-123-022-0000 57. 11-30-123-023-0000 58. 11-30-123-024-0000 59. 11-30-123-025-0000 60. 11-30-123-026-0000 61. 11-30-123-027-0000 62. 11-30-123-029-0000 63. 11-30-124-016-0000 64. 11-30-124-017-0000 65. 11-30-124-018-0000 66. 11-30-124-024-0000 67. 11-30-124-025-0000 68. 11-30-124-026-0000 69. 11-30-124-027-0000 70. 11-30-124-028-0000 71. 11-30-124-029-0000 72. 11-30-124-030-0000 73. 11-30-124-031-0000 74. 11-30-124-032-0000 75. 11-30-124-039-0000 76. 11-30-124-050-0000 77. 11-30-124-051-0000 78. 11-30-209-019-0000 79. 11-30-209-020-0000 80. 11-30-209-021-0000 81. 11-30-209-022-0000 82. 11-30-209-024-0000 83. 11-30-209-025-0000 84. 11-30-209-046-8001 85. 11-30-209-046-8002 86. 11-30-210-016-0000 87. 11-30-210-017-0000 88. 11-30-210-018-0000 89. 11-30-210-019-0000 90. 11-30-210-020-0000 91. 11-30-210-023-0000 92. 11-30-210-024-0000 93. 11-30-210-025-0000 94. 11-30-211-007-0000 95. 11-30-211-008-0000 96. 11-30-211-009-0000 97. 11-30-211-010-0000 98. 11-30-211-011-0000 99. 11-30-211-012-0000 100. 11-30-212-004-0000 101. 11-30-212-005-0000 102. 11-30-212-006-0000 103. 11-30-212-007-0000 104. 11-30-212-008-0000 105. 11-30-212-010-0000 106. 11-30-212-015-0000 107. 11-30-213-012-0000 108. 11-30-213-013-0000 109. 11-30-213-014-0000 110. 11-30-213-019-0000 111. 11-30-213-020-0000 112. 11-30-213-040-0000 113. 11-30-213-056-0000 114. 11-30-501-001-0000 Howard Street Evanston SSA - PIN LIST Page 37 of 86 PH1.Page 48 of 567 Economic Development City of Evanston 2100 Ridge Avenue (847) 448-4311 www.EvanstonHowardSSA.org Feasibility Study prepared by Teska Associates, Inc. Page 38 of 86 PH1.Page 49 of 567 H HOWARD STREET You are invited, Howard Street in Evanston is a central destination for food, goods and cultural destinations. The eclectic mix of stores and businesses brings an international feel as well as local mainstays. The Howard Street Business Association (HSBA) approached the City of Evanston to determine if a Special Service Area (SSA) should be created to assist local businesses, provide vital services and ensure a safe and clean environment. Over the past year, the HSBA has conducted outreach to local businesses to get their input into whether a SSA should be created to provide additional services such as marketing, events, and beautification efforts along Howard Street between Paulina Street (Howard CTA Station/ Gateway Center Plaza) and Asbury Avenue. Across Howard Street in Chicago, Howard Street SSA #19 already provides similar services. We hope you will join us for a Public Hearing on November 13, 2023 at 6:00 pm in City Council Chambers, 2100 Ridge Avenue, Evanston to consider the establishment of the SSA. What is a Special Service Area (SSA)? An SSA is a designated area in which property owners choose to fund additional services for the benefit of property owners, merchants, residents and visitors. A small property tax levy is applied to properties within the SSA and the funds collected must be spent within that district. Funds raised by property owners go directly back into the corridor based on local priorities. What can a SSA provide? SSA's work to improve a local district each and every day. They can plan and host events, market the area so that local businesses can be successful, make physical improvements such as landscaping and sign age and serve as a central focus to bring the community together. There are three other SSAs in Evanston: Downtown, Main Dempster Mile and Central Street. Find out more Visit www.evanstonhowardssa.org to learn more about SSAs and share your ideas. Page 39 of 86 PH1.Page 50 of 567 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From: Katheryn Boden, Economic Development Specialist CC: Paul Zalmezak, Economic Development Manager Subject: Ordinance 78-O-23, Proposing the Establishment of a Special Service Area No. 10 in the City of Evanston, Illinois, and Providing for a Public Hearing and Other Related Procedures Date: August 28, 2023 Recommended Action: Staff recommends the City Council adoption of Ordinance 78-O-23 proposing the establishment of a Special Service Area (SSA #10) for commercial properties located in the merchant district along Howard Street. Councilmember Reid recommends suspending the City Council rules for introduction and action at the August 28, 2023 City Council meeting. Council Action: For Introduction and Action Summary: The Howard Street merchants are seeking to establish a Special Service Area (SSA) for commercial properties located in the merchant district along Howard Street. The district would be located along Howard from the CTA tracks to just west of Asbury Ave. The feasibility study, prepared by the consultant, Teska Associates, is attached and includes the proposed boundaries, the potential levy, and the proposed budget. Councilmember Reid supports the introduction and action of Ordinance 78-O-23, which proposes establishing the Howard Street SSA. As required by 35 ILCS 200/27 -30, a public hearing will be scheduled to take place at least 60 days after adoption. Staff proposes the public hearing on November 13, 2023, during the regularly scheduled City Council meeting. A notice of the public hearing will be mailed to persons whose names are on the general taxes for the preceding year not less than 10 days before the hearing. Additionally, the Notice of Public Hearing must be published in a newspaper not less than 15 days before the hearing. Background Page 40 of 86 PH1.Page 51 of 567 The Howard Street Business Association (HSBA) expressed interest in creating a Special Service Area (SSA) to help establish a stable funding stream for business district activities, including street beautification, event management, communications, marketing support, and organizational management. The association is currently managed and coordinated by volunteer business owners, who depend on the City's annual $10,000 Great Merchant Grant. Establishing an SSA woul d provide not only a stable revenue stream but also formalize a business district marketing strategy by hiring an employee to help with the organization of events and communications. The timing for this request aligns with One Howard, a planning initiative for Howard Street underway in collaboration with the Rogers Park Business Alliance, funded by a State of Illinois RISE grant totaling $99,000. This grant was the only one awarded in the Chicago region and likely the result of the regional approach (i.e., Chicago and Evanston sharing the Howard Street border). Recommendations from One Howard could then be funded/implemented by the new SSA. Next Steps Under state law, property owners within the proposed district have 60 days after the Public Hearing to formally object to the creation of the proposed SSA. No less than 51% of property owners in the proposed district must formally object to the SSA in order for it to not be adopted. Once the 60 days have elapsed, the SSA levy and boundaries will be considered for approval. The first opportunity for introduction would be January 22, 2024, with adoption on February 12, 2024. Attachments: Ordinance 78-O-23 Establishment and Public Hearing for SSA #10 Evanston Howard SSA #10 Feasibility Report Howard Street SSA #10 Public Hearing Agenda 11.13.2023 Evanston Howard Street SSA 10 Application to the City of Evanston Page 2 of 47Page 41 of 86 PH1.Page 52 of 567 8/28/2023 78-O-23 AN ORDINANCE Proposing the Establishment of a Special Service Area No. 10 in the City of Evanston, Illinois and Providing for a Public Hearing and Other Related Procedures WHEREAS, the City of Evanston is home rule unit under Article II, Section 6(a) of the 1970 Constitution of the State of Illinois, and as such may exercise any power and perform any function pertaining to its government and affairs for the protection of the public health, safety, morals and welfare; and WHEREAS, special service areas are established pursuant to Article VII, Sections 6(I) and 7(6) of the Constitution of the State of Illinois, and pursuant to the provisions of the Special Service Area Tax Law, (35 ILCS 200/27 -5 et seq.) and pursuant to the Property Tax Code (35 ILCS 200/1-1 et seq.); and WHEREAS, this ordinance is to propose the establishment of Special Service Area Number 10 providing a tax to be levied associated with the provision of special services to the area; and WHEREAS, it is in the best interests of the City of Evanston that Special Service Area Number 10 be established, NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, ILLINOIS: Page 3 of 47Page 42 of 86 PH1.Page 53 of 567 78-O-23 ~2~ SECTION 1: The preambles of this ordinance are hereby incorporated into this text as if set out herein in full. SECTION 2: Authority to Establish Special Service Area: The City of Evanston is authorized to establish Special Service Area Number 10 pursuant to Article VII, Section 6 of the Illinois Constitution, 1970, and further pursuant to the p rovisions of the Illinois Special Service Areas Act (Illinois Compiled Statutes, Chapter 35, Paragraph 200/27-5 et seq.). SECTION 3: Findings: The City of Evanston finds as follows: A. It is in the public interest that the creation of Special Service Area Number 10 as described in this Ordinance for the purposes set forth in this Ordinance be established. B. Special Service Area Number 10 is located on the north side of the Howard Street commercial corridor, and generally bound by the east edge of CTA rail line (near Paulina Street) to the east, and Asbury Avenue on the west. The area is comprised of commercial and mixed use. The permanent tax index numbers of all parcels located within the area of the proposed SSA Number 10 and legal descriptions are attached as Exhibit 1. An accurate map depicting the location of the proposed Special Service Area is attached to and incorporated by referen ce as Exhibit 2. SECTION 4: Public Hearing: That a public hearing shall be held on November 13, 2023 at 5:30 p.m. in the City Council chambers of the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201 to consider the establishment of a Special Service Area Number 10 consisting of territory legally described in Exhibit 1 and as depicted on the map labeled Exhibit 2, and incorporated by reference into this Page 4 of 47Page 43 of 86 PH1.Page 54 of 567 78-O-23 ~3~ ordinance. At the hearing, a tax levy for the Special Service will be considered. The proposed annual tax levy for the Special Service Area is in an amount not to exceed the annual rate of 0.85% (percent) of the equalized assessed value of the property within the proposed Special Service Area and the tax will be levied for a twelve year period from and after the date the ordinance establishing the Special Service Area. These taxes shall be in addition to all other taxes permitted by law and shall be levied pursuant to provisions of the Property Tax Code (35 ILCs 200/1 -1 et seq). SECTION 5: Notice of Hearing: Notice of the public hearing shall be published at least once not less than fifteen (15) days prior to the public hearing in the Pioneer Press a newspaper of general circulation in the City of Evanston. Additionally, notice of the public hearing by mail shall be provided with the public hearing notice deposited in the U.S. Mail not less than ten (10) days prior to the time set for the public hearing. The notice of public hearing shall be addressed to the person or persons in whose name the general taxes for the last preceding year were paid on each lot, block, tract or parcel of land lying within the Special Service Area, and in the event taxes for the last preceding year were not paid, the notice of the Hearing was sent to the person or persons last listed on the tax rolls prior to that year as the owner or owners of said property. The notice of public hearing shall be in substantial conformance to notice attached as Exhibit 3 to this Ordinance. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 7: All ordinances or parts of ordinances in conflict herewith are Page 5 of 47Page 44 of 86 PH1.Page 55 of 567 78-O-23 ~4~ hereby repealed. SECTION 8: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutio nal or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _______________, 2023 Adopted: _________________, 2023 Approved: ___________________________, 2023 ________________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Approved as to form: ________________________________ Alex Ruggie, Interim Corporation Counsel Page 6 of 47Page 45 of 86 PH1.Page 56 of 567 78-O-23 ~5~ EXHIBIT 1 LEGAL DESCRIPTION OF PROPOSED SPECIAL SERVICE AREA & LIST OF PINS Legal Description of Special Service Area #10 Howard Street SSA, Evanston, IL ALL THAT PART OF THE EAST HALF OF THE NORTHEAST QUARTER OF SECTION 25 IN TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, AND THE NORTH HALF OF SECTION 30 IN TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF SAID NORTHEAST QUARTER OF SECTION 2 5, BEING ALSO THE CENTERLINE INTERSECTION BETWEEN HOWARD STREET AND ASBURY AVENU E; THENCE WEST ALONG THE SOUTH LINE OF SAID NORTHEAST QUARTER OF SECTION 25, BEING ALSO SAID CENTER LINE OF HOWARD STREET, 599 FEET TO THE SOUTH EXTENSION OF THE WEST LINE OF LOT 1 IN THE PLAT OF CONSOLICATION OF LOTS 1 AND 2 IN RESUBDIVISION OF LOTS 16 TO 32 , INCLUSIVE, IN ARTHUR DUNAS’ HOWARD AVENUE SUBDIVISION OF THAT PART OF THE SOUTH HALF OF SAID NORTHEAST QUARTER OF SECTION 25, LYING SOUTH OF THE SOUTHLINE OF THE NORTH 45 ACRES THEREOF, AND EAST OF THE EAST LINE OF THE WEST 6.358 ACRES OF THE EAST 16.358 ACRES OF THE SOUTH 32.500 ACRES OF THE SAID NORTHEAST QUARTER OF SECTION 25, ACCORDING TO THE SAID PLAT OF CONSOLICATION RECORDED MARCH 15, 1984 AS DOCUMENT 27006274, IN COOK COUNTY, ILLINOIS; THENCE NORTH ALONG SAID SOUTH EXTENSION OF THE WEST LINE OF LOT 1 AND THE WEST LINE, AND THE NORTH EXTENSION THEREOF, 159 FEET TO SOUTH LINE OF LOT 45 IN SAID ARTHUR DUNAS’ HOWARD AVENUE SUBDIVISION, BEING ALSO THE NORTH LINE OF THE FIRST ALLEY NORTH OF SAID HOWARD STREET; THENCE EAST ALONG SAID NORTH LINE OF THE FIRST ALLEY NORTH OF SAID HOWARD STREET, 425 FEET TO THE SOUTHEAST CORNER OF LOT 57 IN SAID ARTHUR DUNAS’ HOWARD AVENUE SUBDIVISION, BEING A POINT ON THE WEST LINE OF THE FIRST ALLEY WEST OF ASBURY AVENUE; THENCE NORTH ALONG SAID WEST LINE OF THE FIRST ALLEY WEST OF ASBURY AVENUE, 191 FEET TO THE SOUTHEAST CORNER OF LOT 58 IN ARTHUR DUNAS’ HOWARD AVENUE SUBDIVISION, AFORESAID, BEING ALSO A POINT ON THE NORTH LINE OF DOBSON STREET; THENCE EAST ALONG SAID NORTH LINE OF DOBSON STREET, 133.87 FEET TO THE WEST LINE OF ASBURY AVENUE, AFORESAID; THENCE EAST ACROSS SAID ASBURY AVENUE, 80 FEET TO A POINT ON THE EAST LINE OF SAID ASBURY AVENUE, SAID POINT BEING A POINT OF INTERSECTION BETWEEN THE CENTERLINE OF DOBSON STREET PRODUCED AND A LINE 40 FEET EAST OFF AND PARALLEL WITH THE WEST LINE OF LOT 11 IN THE COUNTY CLERK’S DIVISION OF UNSUBDIVIDED LANDS IN THE NORTHWEST QUARTER OF SAID SECTION 30; THENCE EAST ALONG SAID CENTER LINE PRODUCED, 140 FEET; THENCE SOUTH PARALLEL WITH THE WEST LINE OF SAID LOT 11 AND LOT 10 IN SAID COUNTY CLERK’S DIVISION, 196.69 FEET TO THE SOUTH LINE OF SAID LOT 10; THENCE EAST ALONG SAID SOUTH LINE OF LOT 10, 62.20 FEET TO THE SOUTHEAST CORNER OF LOT 1 IN THELIN AND THELIN’S RESUBDIVISION OF PARTS OF LOTS 10 AND 11 IN SAID COUNTY CLERK’S DIVIS ION; THENCE NORTH ALONG THE EAST LINE OF SAID LOT 1, 9.56 FEET TO THE SOUTH LINE OF LO TS 1 AND 2 IN THE RESUBDIVISION OF PART OF LOT 10, 11 AND 13 IN SAID COUNTY CLERK’S DIVISION; THENCE EAST ALONG SAID SOUTH LINE OF LOTS 1 AND 2, 90 FEET TO THE EAST LINE OF SAID LOT 2, BEING ALSO THE WEST LINE OF LOT 22 IN S. ROGERS TOUHY’S BIRCHWOOD HIGHLANDS, BEING A SUBDIVISION OF LOTS 4 TO 38 IN BOULAND’S RIDGE BOULEVARD ADDITION TO EVANSTON IN THE NORTHWEST QUARTER OF SAID SECTION 30; THENCE EAST ALONG THE SOUTH LINE OF LOTS 22 TO 43, INCLUSIVE, IN S. ROGERS Page 7 of 47Page 46 of 86 PH1.Page 57 of 567 78-O-23 ~6~ TOUHY’S BIRCHWOOD HIGHLANDS, AFORESAID, ACROSS BARTON AVENUE, 922.98 FEET TO THE SOUTHEAST CORNER OF SAID LOT 43; THENCE SOUTHEA ST ACROSS THE FIRST ALLEY WEST OF RIDGE AVENUE, 25.55 FEET TO THE SOUTHWEST CORNER OF LOT 39 IN BAULANDS RIDGE BOULEVARD ADDITION TO SOUTH EVANSTON IN SAID SECTION 30, BEING ALSO A POINT ON THE NORTH LINE OF THE FIRST ALLEY NORTH OF HOWARD STREET; THENCE EAST ALONG SAID NORTH LINE OF THE FIRST ALLEY, ACROSS RIDGE AVENUE AND ELMWOOD AVENUE, 1137.1 FEET TO THE WEST LINE OF CUSTER AVENUE; THENCE EAST ACROSS CUSTER AVENUE, 75.9 FEET TO THE SOUTHWEST CORNER OF LOT 25 IN BLOCK 1 IN NILES HOWARD TERMINAL ADDITION, BEING A SUBDIVISION OF THE SOUTH 6.25 CHAINS (412.5 FEET) OF THAT PART OF THE NORTHEAST QUARTER OF SAID SECTION 30, SAID SOUTHWEST CORNER OF LOT 25 BEING A POINT ON THE NORTH LINE OF THE FIRST ALLEY NORTH OF HOWARD STREET; THENCE EAST ALONG SAID NORTH LINE OF THE FIRST ALLEY AND THE EAST EXTENSION THEREOF, ACROSS CALLAN AVENUE AND CLYDE AVENUE, 834 FEET TO SOUTHEAST CORNER OF LOT 8 IN BLOCK 3 IN SAID NILES HOWARD TERMINAL ADDITION; THENCE NORTH ALONG THE EAST LINE OF SAID LOT 8, 28.5 FEET TO THE NORTHEAST CORNOR OF SAID LOT 8, BEING ALSO A POINT ON THE WEST LINE OF THE ALLEY RUNNING PARALLEL WITH THE WEST LINE OF CHICAGO & NORTHWESTERN RAILROAD; THENCE NORTHWESTERLY ALONG SAID WEST LINE OF THE ALLEY, AND THE NORTHWESTERLY EXTENSION THEREOF, 487.2 FEET TO THE NORTH LINE OF BRUMMEL STREET; THENCE EAST ALONG SAID NORTH LINE OF SAID BRUMMEL STREET, 16 FEET TO SAID WEST LINE OF CHICAGO & NORTHWESTERN RAILROAD; THENCE NORTHWESTERLY ALONG SAID WEST LINE OF CHICAGO & NORTHWESTERN RAILROAD, 256 FEET TO THE SOUTH LINE OF CASE PLACE; THENCE WEST ALONG SAID SOUTH LINE OF CASE PLACE, 16 FEET TO THE SOUTHEAST EXTENSION OF THE EAST LINE OF LOT 8 IN HOWARD TERMINAL ADDITION IN THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 30; THENCE NORTHWEST ALONG SAID SOUTHEAST EXTENSION OF THE SAID EAST LINE OF LO T 8, SAID EAST LINE OF LOT 8 AND THE NORTHWEST EXTENSION THEREOF, 178 FEET TO A LINE 150 FEET SOUTH OF AND PARALLEL WITH THE SOUTH LINE OF MULFORD AVENUE; THENCE EAST ALONG SAID LINE 150 FEET SOUTH OF AND PARALLEL WITH THE SOUTH LINE OF MULFORD AVENUE, 16 FEET TO SAID WEST LINE OF CHICAGO & NORTHWESTERN RAILROAD; THENCE NORTHWESTERLY ALONG SAID WEST LINE OF CHICAGO & NORTHWESTERN RAILROAD, 1559.1 FEET TO THE NORTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30; THENCE EAST ALONG SAID NORTH LINE, 100.6 FEET TO THE EAST LINE OF CHICAGO & NORTHWESTERN RAILROAD; THENCE SOUTHEASTERLY ALONG SAID EAST LINE OF CHICAGO & NORTHWESTERN RAILROAD; 2291.1 FEET TO THE NORTH LINE OF THE SOUTH 6.25 CHAINS (412.5 FEET) OF THAT PART OF THE NORTHEAST QUARTER OF SAID SECTION 30; THENCE EAST ALONG SAID NORTH LINE OF THE SOUTH 6.25 CHAINS, 64.09 FEET TO THE WEST LINE OF CHICAGO AVENUE; THENCE SOUTH ALONG SAID WEST LINE OF CHICAGO AVENU E, 260.7 FEET TO A LINE 134 FEET NORTH OF THE SOUTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30; THENCE EAST ALONG SAID LINE 134 FEET NORTH OF THE SOUTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30, ACROSS SAID CHICAGO AVENUE, 689 FEET TO THE SOUTHWESTERLY LINE OF CHICAGO NORTH SHORE & MILWAUKEE RAILROAD; THENCE SOUTHEASTERLY ALONG SAID SOUTHWESTERLY LINE OF CHICAGO NORTH SHORE & MILWAUKEE RAILROAD, 180 FEET TO THE SOUTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30, BEING ALSO THE CENTER LINE OF HOWARD STREET; THENCE WEST ALONG THE SOUTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30; 1877 FEET TO THE SOUTHWEST CORNER OF THE NORTHEAST QUARTER OF SAID SECTION 30, BEING ALSO THE CENTERLINE INTERSECTION BETWEEN HOWARD STREET AND CUSTER AVENUE; THENCE WEST ALONG THE SOUTH LINE OF THE NORTHWEST QUARTER OF SAID SECTION 30, 2640 FEET TO THE POINT OF BEGINNING. List of PINs: 10-25-226-044-0000 Page 8 of 47Page 47 of 86 PH1.Page 58 of 567 78-O-23 ~7~ 10-25-226-045-0000 10-25-226-046-0000 10-25-226-047-0000 10-25-226-048-0000 10-25-226-049-0000 10-25-226-050-0000 10-25-226-051-0000 10-25-226-054-0000 11-30-115-023-0000 11-30-115-024-0000 11-30-115-025-0000 11-30-115-026-0000 11-30-115-027-0000 11-30-115-028-0000 11-30-115-029-0000 11-30-115-030-0000 11-30-115-031-0000 11-30-115-032-0000 11-30-115-033-0000 11-30-115-034-0000 11-30-115-053-0000 11-30-115-054-0000 11-30-115-076-0000 11-30-122-024-0000 11-30-122-025-0000 11-30-122-026-0000 11-30-122-027-0000 11-30-122-028-0000 11-30-122-029-0000 11-30-122-030-0000 11-30-122-031-0000 11-30-122-032-0000 11-30-122-036-0000 11-30-122-037-0000 11-30-122-042-0000 11-30-122-043-0000 11-30-122-044-0000 11-30-122-045-0000 11-30-122-046-0000 11-30-122-047-0000 11-30-122-048-0000 11-30-122-049-0000 11-30-122-050-0000 11-30-122-051-0000 11-30-122-052-0000 11-30-122-053-0000 11-30-122-056-0000 11-30-122-057-0000 Page 9 of 47Page 48 of 86 PH1.Page 59 of 567 78-O-23 ~8~ 11-30-122-058-0000 11-30-122-059-0000 11-30-123-018-0000 11-30-123-019-0000 11-30-123-020-0000 11-30-123-021-0000 11-30-123-022-0000 11-30-123-023-0000 11-30-123-024-0000 11-30-123-025-0000 11-30-123-026-0000 11-30-123-027-0000 11-30-123-029-0000 11-30-124-016-0000 11-30-124-017-0000 11-30-124-018-0000 11-30-124-024-0000 11-30-124-025-0000 11-30-124-026-0000 11-30-124-027-0000 11-30-124-028-0000 11-30-124-029-0000 11-30-124-030-0000 11-30-124-031-0000 11-30-124-032-0000 11-30-124-039-0000 11-30-124-050-0000 11-30-124-051-0000 11-30-209-019-0000 11-30-209-020-0000 11-30-209-021-0000 11-30-209-022-0000 11-30-209-024-0000 11-30-209-025-0000 11-30-209-046-8001 11-30-209-046-8002 11-30-210-016-0000 11-30-210-017-0000 11-30-210-018-0000 11-30-210-019-0000 11-30-210-020-0000 11-30-210-023-0000 11-30-210-024-0000 11-30-210-025-0000 11-30-211-007-0000 11-30-211-008-0000 11-30-211-009-0000 11-30-211-010-0000 Page 10 of 47Page 49 of 86 PH1.Page 60 of 567 78-O-23 ~9~ 11-30-211-011-0000 11-30-211-012-0000 11-30-212-004-0000 11-30-212-005-0000 11-30-212-006-0000 11-30-212-007-0000 11-30-212-008-0000 11-30-213-012-0000 11-30-213-013-0000 11-30-213-014-0000 11-30-213-019-0000 11-30-213-020-0000 11-30-213-040-0000 11-30-213-056-0000 11-30-501-001-0000 Page 11 of 47Page 50 of 86 PH1.Page 61 of 567 78-O-23 ~10~ EXHIBIT 2 SPECIAL SERVICE AREA PROPOSED MAP Page 12 of 47Page 51 of 86 PH1.Page 62 of 567 78-O-23 ~11~ EXHIBIT 3 NOTICE OF HEARING - CITY OF EVANSTON SPECIAL SERVICE AREA NUMBER #10 NOTICE IS HEREBY GIVEN that on November 13, 2023, at 5pm in City Council Chambers, 2100 Ridge Avenue, Evanston, Illinois 60201, a hearing will be held by the City Council of the City of Evanston to consider the establishment of a Special Service Area consisting of territory legally described as follows: Legal Description of Special Service Area #10 Howard Street, Evanston, Illinois BEING THOSE PARTS OF SECTION 34 IN TOWNSHIP 42 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, AND ALSO THOSE PARTS OF SECTION 12, TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, ALL IN COOK COUNTY ILLINOIS, MORE PARTICULARLY DESCRIBED BELOW. BEGINNING AT THE INTERSECTION OF THE SOUTH RIGHT OF WAY OF CENTRAL STREET AND THE WEST RIGHT OF WAY OF HARTREY AVENUE; THENCE EASTERLY TO THE INTERSECTION OF THE SOUTH LINE OF CENTRAL STREET AND THE EAST LINE OF HARTREY AVENUE; THENCE NORTHERLY TO THE SOUTHWEST CORNER OF LOT 11 IN BLOCK 22 OF STEWART’S RESUBDIVISION OF BLOCK’S 22, 24 AND 26 OF NORTH EVANSTON (RECORDED APRIL 23, 1880 DOCUMENT NUMBER 268048) SAID CORNER BEING 238 FEET WEST OF THE INTERSECTION OF THE NORTH LINE OF CENTRAL STREET AND THE WESTERLY LINE OF STEWART AVENUE; THENCE NORTH ALONG THE WEST LINE OF SAID LOT 11 TO THE SOUTH LINE OF ALLEY NORTH OF CENTRAL STREET; THENCE EAST ALONG THE SOUTH LINE OF SAID ALLEY TO THE WESTERLY LINE OF STEWART AVENUE; THENCE EASTERLY TO THE INTERSECTION OF THE EASTERLY LINE OF STEWART AVENUE AND THE SOUTHERLY LINE OF LIVINGSTON STREET; THENCE NORTHEASTERLY ALONG THE SOUTHERLY LINE OF LIVINGSTON STREET TO THE WESTERLY LINE OF ALLEY EAST OF STEWART AVENUE; THENCE SOUTHEASTERLY ALONG SAID WESTERLY LINE OF ALLEY TO IT INTERSECTION WITH THE WESTERLY EXTENSION OF THE SOUTHERLY LINE OF THE ALLEY NORTH OF CENTRAL STREET; THENCE NORTHEASTERLY AND EASTERLY ALONG SAID SOUTHERLY LINE OF ALLEY TO THE WESTERLY LINE OF PRAIRIE AVENUE; THENCE CONTINUING EASTERLY ALONG THE EXTENSION OF SAID SOUTHERLY LINE OF ALLEY TO THE EASTERLY LINE OF PRAIRIE AVENUE; THENCE NORTHWESTERLY ALONG SAID EASTERLY LINE OF PRAIRIE AVENUE TO THE NORTHERLY LINE OF LOT 14 IN THE RESUBDIVISION OF LOTS 10 TO 14 IN BLOCK 20 OF NORTH EVANSTON SUBDIVISION (RECORDED APRIL 17, 1874 DOCUMENT NUMBER 150939); THENCE NORTHEASTERLY ALONG THE NORTHERLY LINE OF SAID LOT 14 TO THE NORTH WESTERLY CORNER OF SAID LOT 14; THENCE NORTHWESTERLY ALONG THE WESTERLY LINE OF LOTS 1 TO 9 IN BLOCK 20 OF NORTH EVANSTON SUBDIVISION (DOCUMENT NUMBER 150939 RECORDED APRIL 17, 1874), TO THE SOUTHERLY LINE OF LIVINGSTON STREET; THENCE NORTHWESTERLY TO THE INTERSECTION OF THE NORTHERLY LINE OF LIVINGSTON STREET AND THE EASTERLY LINE OF ALLEY WEST OF GREEN BAY ROAD; THENCE NORTHWESTERLY ALONG SAID EASTERLY LINE OF ALLEY TO THE SOUTHERLY LINE OF JENKS STREET; THENCE NORTHWESTERLY TO THE INTERSECTION OF THE NORTHERLY LINE OF JENKS STREET AND THE EASTERLY LINE OF Page 13 of 47Page 52 of 86 PH1.Page 63 of 567 78-O-23 ~12~ ALLEY WEST OF GREEN BAY ROAD; THENCE NORTHWESTERLY ALONG SAID EASTERLY LINE OF ALLEY TO THE SOUTH LINE OF ISABELLA STREET; THENCE EAST ALONG THE SOUTH LINE OF ISABELLA STREET TO THE EASTERLY RIGHT OF WAY LINE OF THE C & NW RR; THENCE SOUTHEASTERLY ALONG THE EASTERLY RIGHT OF WAY LINE OF THE C & NW RR TO THE ITS INTERSECTION WITH THE SOUTHWESTERLY EXTENSION OF THE NORTHWESTERLY LINE OF LOT 11 IN BLOCK 33 IN C. L. JENK’S RESUBDIVISION OF BLO CKS 27, 28, 32, 33 AND 37 OF NORTH EVANSTON ( RECORDED MARCH 8, 1875 DOCUMENT NUMBER 16886); THENCE NORTHEASTERLY TO THE NORTHWESTERLY CORNER OF SAID LOT 11, SAID CORNER BEING 193. 5 FEET NORTHWESTERLY ALONG THE EASTERLY LINE OF RAILROAD AVENUE AND ITS INTERSECTION WITH THE WEST LINE OF BROADWAY AVENUE; THENCE NORTHEASTERLY ALONG THE NORTHERLY LINE OF SAID LOT 11 TO THE WEST LINE OF BROADWAY AVENUE; THENCE SOUTH ALONG SAID WEST LINE OF BROADWAY AVENUE TO ITS INTERSECTION WITH THE EASTERLY LINE OF EAST RAILROAD AVENUE; THENCE EAST TO THE EAST LINE OF BROADWAY AVENUE; THENCE NORTH ALONG SAID EAST LINE TO THE SOUTH LINE OF ALLEY NORTH OF CENTRAL STREET; THENCE EAST ALONG SAID SOUTH LINE OF ALLEY TO THE WEST LINE OF EASTWOOD AVENUE; THENCE EAST TO THE INTERSECTION OF THE EAST LINE OF EASTWOOD AVENUE AND THE SOUTH LINE OF ALLEY NORTH OF CENTRAL STREET; THENCE EAST ALONG SAID SOUTH LINE OF ALLEY TO THE NORTH EAST CORNER OF LOT 5 (EXCEPT THE WEST 16 FEET THEREOF) IN BLOCK 36 IN NORTH EVANSTON (RECORDED APRIL 17, 1874 DOCUMENT 150939), SAID CORNER BEING 200 FEET EAST OF EASTWOOD AVENUE; THENCE SOUTH ALONG THE EAST LINE OF SAID LOT 5 TO THE NORTH LINE OF CENTRAL STREET; THENCE SOUTH TO THE SOUTH LINE OF CENTRAL STREET; THENCE WEST ALONG THE SOUTH LINE OF CENTRAL STREET TO THE NORTH EAST CORNER OF LOT 1 IN BLOCK 8 OF NORTH EVANSTON (RECORDED FEBRUARY 17, 1874 DOCUMENT NUMBER 150939), SAID CORNER BEING 60 FEET EAST OF THE EAST LINE OF EASTWOOD AVENUE; THENCE SOUTH ALONG EAST LINE OF SAID LOT 1 TO THE NORTH LINE OF AL LEY SOUTH OF CENTRAL STREET; THENCE WEST ALONG THE NORTH LINE OF SAID ALLEY TO THE EAST LINE OF EASTWOOD AVENUE; THENCE NORTH ALONG THE EAST LINE OF EASTWOOD AVENUE TO ITS INTERSECTION WITH THE EASTERLY EXTENSION OF THE NORTH LINE OF THE ALLEY SOUTH OF CENTRAL STREET; THENCE WEST TO THE INTERSECTION OF THE WEST LINE OF EASTWOOD AVENUE AND ALLEY SOUTH OF CENTRAL STREET; THENCE WEST ALONG NORTH LINE OF SAID ALLEY TO THE EAST LINE OF RAILROAD AVENUE; THENCE WEST TO THE EASTERLY RIGHT OF WAY LINE OF C & N.W. RR; THENCE SOUTHEASTERLY ALONG SAID EASTERLY LINE OF C & N.W. RR TO THE NORTH LINE OF SIMPSON STREET; THENCE WEST ALONG THE NORTH LINE OF SIMPSON STREET TO THE WESTERLY RIGHT OF WAY LINE OF C & N.W. RR; THENCE NORTHWESTERLY ALONG SAID WESTERLY RIGHT OF WAY LINE OF C & N.W. RR TO ITS INTERSECTION WITH THE NORTHEASTERLY EXTENSION OF THE SOUTHERLY LINE OF LOT 9 ( EXCEPT THE NORTHERLY 38 FEET OF THE WESTERLY 70 FEET OF SAID LOT 9) IN BLOCK 16 NORTH EVANSTON (RECORDED FEBRUARY 17,1874); THENCE SOUTHWESTERLY TO THE SOUTH EAST CORNER OF SAID LOT 9, SAID CORNER BEING 450 FEET SOUTHEASTERLY OF THE INTERSECTION OF THE WEST LINE OF GREEN BAY ROAD AND THE SOUTHERLY LINE OF HARRISON STREET; THENCE SOUTHWESTERLY ALONG THE SOUTHERLY LINE OF SAID LOT 9 TO THE EASTERLY LINE OF ALLEY WEST OF GREEN BAY ROAD; THENCE NORTHWESTERLY ALONG EASTERLY LINE OF SAID ALLEY TO THE SOUTH EAST CORNER OF LOT 2 (EXCEPT THE NORTH 30 FEET THEREOF OF THE WEST 40 FEET THEREOF) IN BLOCK 16 IN NORTH EVANSTON (RECORDED FEBRUARY 17, 1874) BEING A 100 FEET SOUTHEASTERLY OF THE INTERSECTION OF THE EAST LINE OF ALLEY WEST OF GREEN BAY ROAD AND THE SOUTH LINE OF HARRISON STREET; THENCE SOUTHWESTERLY TO THE SOUTHEAST CORNER OF LOT 18 IN BLOCK 16 IN NORTH EVANSTON (RECORDED FEBRUARY 17,1874), BEING A 100 FEET SOUTHEASTERLY OF THE INTERSECTION OF THE WEST LINE OF ALLEY WEST OF GREEN BAY ROAD AND THE SOUTH LINE OF HARRISON STREET; THENCE SOUTHWESTERLY ALONG THE SOUTHERLY LINE OF SAID LOT 18 A DISTANCE OF 120 FEET; THENCE NORTHWESTERLY AND PARALLEL WITH THE EAST LINE OF PRAIRIE AVENUE TO THE SOUTH LINE OF HARRISON STREET; THENCE NORTHEASTERLY ALONG THE SOUTHERLY LINE OF HARRISON STREET TO THE WESTERLY LINE OF ALLEY WEST OF GREEN BAY RD; THENCE NORTHWESTERLY TO THE INTERSECTION OF THE NORTHERLY LINE OF HARRISON STREET AND THE WEST LINE OF ALLEY WEST OF Page 14 of 47Page 53 of 86 PH1.Page 64 of 567 78-O-23 ~13~ GREEN BAY ROAD; THENCE NORTHWESTERLY ALONG SAID WEST LINE OF ALLEY TO THE SOUTH EASTERLY CORNER OF LOT 1 IN RANDLEV’S SUBDIVISION OF LOTS 8 AND 9 OF BLOCK 19 OF NORTH EVANSTON (RECORDED JANUARY 24, 1907 DOCUMENT NUM BER 398029); THENCE SOUTHWESTERLY ALONG THE SOUTHERLY LINE OF LOTS 1, 2, 3, 4 AND 13 IN RANDLEV’S SUBDIVISION OF LOTS 8 AND 9 OF BLOCK 19 OF NORTH EVANSTON (RECORDED JANUARY 24, 1907 DOCUMENT NUMBER 398029) TO THE EASTERLY LINE OF PRAIRIE AVENUE; THENCE WESTERLY TO THE INTERSECTION OF THE WEST LINE OF PRAIRIE AVENUE AND THE NORTH LINE OF ALLEY SOUTH OF CENTRAL STREET; THENCE WEST ALONG THE NORTH LINE OF SAID ALLEY TO THE SOUTHWEST CORNER OF LOT 2 IN BLOCK 18 IN NORTH EVANSTON (RECORDED FEBRUARY 17, 1874 DOCUMENT NUMBER 150939) BEING 70 FEET EAST OF THE EAST LINE OF HARTREY AVENUE; THENCE NORTH ALONG THE WEST LINE OF SAID LOT 2 A DISTANCE OF 80 FEET TO A POINT 70 FEET SOUTH OF THE SOUTH LINE OF CENTRAL STREET; THENCE WEST AND PARALLEL WITH THE SOUTH LINE OF CENTRAL STREET TO THE EAST LINE OF HARTREY AVENUE; THENCE WEST TO THE INTERSECTION OF THE WESTERLY LINE OF PIONEER ROAD AND THE NORTH LINE OF ALLEY SOUTH OF CENTRAL STREET; THENCE WEST ALONG THE NORTH LINE OF SAID ALLEY A DISTANCE OF 50 FEET TO THE SOUTH W EST CORNER OF LOT 1 IN BLOCK 1 IN HARTREY’S ADDITION TO THE NORTH EVANSTON (RECORDED MAY 6, 1872); THENCE NORTH ALONG THE WEST LINE OF SAID LOT 1 TO THE SOUTH LINE OF CENTRAL STREET; THENCE EAST ALONG THE SOUTH LINE OF CENTRAL STREET TO THE POINT OF BEGINNING, ALL IN COOK COUNTY, ILLINOIS. PROPERTY INDEX NUMBERS: 05343120370000, 05343250190000, 05343250200000, 05344170210000, 05344170220000, 05344170230000, 05344170280000, 05344170290000, 05344220010000, 05344220020000, 05344220130000, 05344220140000, 05344220150000, 05344220160000, 05344220170000, 05344220180000, 05344230150000, 05344230160000, 05344230170000, 05344230180000, 05344230190000, 05344230200000, 05344230210000, 05344230220000, 05344230240000, 05344230280000, 05344230290000, 05344230300000, 05344230310000, 05344240120000, 05344240130000, 05344240140000, 05344270140000, 05344270150000, 05344270160000, 05344270170000, 05344270230000, 05344270260000, 05344270270000, 05344270300000, 05344280070000, 05344280080000, 05344280100000, 10121010140000, 10121030010000, 10121030030000, 10121030050000, 10121030060000, 10121030070000, 10121030090000, 10121030100000, 10121030120000, 10121030270000, 10121030300000, 10121030310000, 10121030320000, 10121030338001, 10121030338002, 10121030460000, 10121040030000, 10121040040000, 10121040050000, 10121040060000, 10121040070000, 10121040080000, 10121040090000, 10121040150000, 10121040180000, 10122000040000, 10122000110000, 10122000120000, 10122000130000, 10122000140000, 10122000160000, 10122000230000, 10122000240000, 10122000250000, 10122000260000, 10122000270000, 10122000280000, 10122010010000, 10122010020000, 10122010030000, 10122010040000, 10122010050000, 10122010060000, 10122010180000, 10122030010000, 10125000010000 The approximate location of the proposed Special Service Area Number 10 is located on the north side of the Howard Street commercial corridor generally bound by the east edge of CTA tracks near Paulina and Howard on the east and Asbury on the west. The area comprises commercial and mixed use properties and is focused primarily on the inclusion of properties that include ground floor commercial uses. All interested persons affected by the proposed establishment of the Special Service Area will be provided with an opportunity to be heard regarding the f ormation of, the boundaries of, the special service area and may object to the formation of the area and the levy of taxes affecting the area. The purpose for establishing the Special Service Area is to provide a source of funds for business district activ ities that are proposed to include within the SSA boundaries, but are not limited to landscaping activities, installation of holiday decorations, public-way aesthetic improvements, wayfinding signage, and advertising and marketing of the business district. All the described services are unique and in addition to services generally provided by the City of Evanston. Page 15 of 47Page 54 of 86 PH1.Page 65 of 567 78-O-23 ~14~ At the hearing, a tax levy for the Special Service will be considered. The proposed annual tax levy for the Special Service Area is an amount not to exceed an annual rate of .85% (percent) of the equalized assessed value of the property within the proposed Special Service Area and the tax will be levied for indefinite period of time from and after the date of the ordinance establishing the Speci al Service Area. These taxes shall be in addition to all other taxes permitted by law and shall be levied pursuant to the provisions of the Property Tax Code (35 ILCS 200/1-1 et seq). The tax levy for SSA# 10 is intended to produce approximately $92,624 annually for the cost of the services described above, and $243,625 annually when the TIF District expires in 2027. The City of Evanston, however, may annually levy up to the maximum rate specified in the ordinance establishing the Special Service Area for the cost of services described above as said services become necessary and are provided by the City of Evanston. The hearing may be adjourned by the City Council of the City of Evanston to another date without further notice other than a motion to be entered upon the minutes of its meeting fixing the time and place of its adjournment. If a petition objecting to the establishment of the proposed Special Service Area, the tax levy, or the imposition of a tax for the provision of special services to the proposed Special Service Area that has been signed by at least fifty-one percent (51%) of the electors residing within the proposed Special Service Area, and by at least fifty-one percent (51%) of the owners of record of the land included within the boundaries of the proposed Special Service Area, is filed with the City of Evanston City Clerk within sixty (60) days following the final adjournment of the public hearing regarding the establishment of the proposed Special Service Area, no such Special Service Area may be established nor any tax levied or imposed. Page 16 of 47Page 55 of 86 PH1.Page 66 of 567 Feasibility Study . August 2023 HOWARD STREET EVANSTON SPECIAL SERVICE AREA Page 17 of 47Page 56 of 86 PH1.Page 67 of 567 EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY ACKNOWLEDGMENTS HOWARD STREET BUSINESS ASSOCIATION Barbara Carlson, Howard Animal Hospital Debbie Evans, Peckish Pig Lenice Levy, Good to Go India Mussels-McKay, Palmhouse Christopher Pazdernik, Theo Ubique Cabaret Theatre Jeremy Denny, Ward Eight EX-OFICIO MEMBERS Alderman Devon Reid, 8th Ward Katie Boden, Economic Development Specialist, City of Evanston Paul Zalmezak, Economic Development Manager, City of Evanston Cindy Plante, Economic Development Manager, Rogers Park Business Alliance (RPBA) TESKA ASSOCIATES Scott Goldstein, Principal Carol Brobeck, Senior Associate Planner Benito Garcia, Associate Planner Page 18 of 47Page 57 of 86 PH1.Page 68 of 567 EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY TABLE OF CONTENTS 01 02 03 04 05 06 07 08 09 10 11 12 WHAT IS A SPECIAL SERVICE AREA (SSA)? WHAT ARE THE PROPOSED BOUNDARIES? WHY CONSIDER AN SSA? WHAT ARE THE KEY ISSUES? EVANSTON THRIVES - HIGHLIGHTS ONE HOWARD STREET - HIGHLIGHTS ENGAGEMENT WHAT ARE THE SERVICES TO BE PROVIDED? BUDGET WORK PLAN GOVERNANCE PLAN APPENDIX: LEGAL DESCRIPTION AND PIN LIST 4 5 6 7 9 12 13 15 17 20 22 26 Chapter Page 19 of 47Page 58 of 86 PH1.Page 69 of 567 4EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY A range of businesses with a diverse flavor make up the Howard Street corridor. Theo Ubique hosts a variety of shows and brings in many visitors outside the corridor. A Special Service Area (SSA) is a designated district in which property owners choose to provide financial support for additional services. SSAs are permitted to be designated by municipalities under 35 ILCS 200/Article 27 which details a process to establish a SSA. Howard Street businesses have discussed the need for a SSA for several years in order to: • Provide a consistent set of services through a dedicated funding source. • Hire professional staffing to ensure high quality services are made available • Launch marketing and special events to bring more customers to Howard Street The City of Evanston may establish an SSA in accordance with state legislation through holding a public hearing and having the City Council pass an ordinance establishing an SSA for a period of ten years. Once the SSA is created, a board will be elected by local property owners to oversee the SSA under contract to the City of Evanston. The board will recommend, and the Evanston City Council will approve, a local property tax levy that is applied to properties annually within the SSA. The funds collected must be spent within the district. The tax rate may not exceed a maximum rate that is established in the ordinance. There are four SSAs in Evanston: Main-Dempster Mile, East and West Central Street, and Downtown Evanston. In each SSA, resources are dedicated to provide services ranging from public art and marketing to maintenance, public safety and beautification. What is a special service area (SSA)? “Special Service Area” means a contiguous area within a municipality or county in which special governmental services are provided in addition to those services provided generally throughout the municipality or county, the cost of the special services to be paid from revenues collected from taxes levied or imposed upon property within that area. (35 ILCS 200/27-5) 11 Page 20 of 47Page 59 of 86 PH1.Page 70 of 567 5EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY The SSA boundary includes properties on the north side of Howard Street, generally between Paulina Street (Howard Street CTA Station) and Asbury Avenue. Howard Street Evanston SSA will be unique in that it will be located directly across from SSA #19 Howard Street in Chicago (shown in yellow on the map below). Having an SSA on both sides of Howard Street will allow for services to be consistent on each side of the corridor. SSA #19 is managed by Rogers Park Business Alliance (RPBA). Current SSA #19 services include social media marketing, a website, print materials, security cameras, landscaping, sidewalk snow removal, and supplemental trash collection. Engagement with local businesses found that marketing Howard Street as one destination will attract more customers to the area and overcome any barriers. Consistent messaging, communications, signage and banners will create “One Howard,” as discussed in the engagement section of this study, supported by Evanston Thrives Retail Study. The SSA is primarily focused on economic development and concentrates its efforts on commercial properties. The proposed SSA district includes a mix of single and multi - story properties, ranging from 2 - 3 units above ground level. Retail, office, restaurant, and institutional (such as daycare) services are located within the boundary. The proposed boundary also includes the parcel heading north along the Union Pacific Railroad to Oakton Street to allow for a placemaking opportunity near the pedestrian underpass at Mulford Street. What ARE THE PROPOSED BOUNDARIES?22 PROPOSED BOUNDARY MAP Visit evanstonhowardssa.org for a larger map view. Page 21 of 47Page 60 of 86 PH1.Page 71 of 567 6EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 3 3 Howard Street businesses have come together under the Howard Street Business Association (HSBA) to market the area. Though volunteer efforts by businesses are valiant and demonstrate their commitment to improving Howard Street, these efforts alone are not enough to counter challenges. These include but not limited to shifts in retail, market trends, shopper behavior, and competing with other areas. Property owners and stakeholders therefore have come together to create a reliable, stable tool with resources to keep Howard Street vibrant. Property owners are dedicated to investing in Howard Street. The corridor is walkable and has excellent transportation including: CTA, Divvy, and PACE bus services. However, because Howard Street does not have access to major roads such as Lake Shore Drive or highways (e.g. I-94), the corridor competes with neighboring commercial districts in Evanston, adjacent suburbs and the north side of Chicago. This feasibility study examines whether an SSA can provide professional management and services to improve the district through marketing and maintenance. WHY CONSIDER An SSA? An SSA can assist businesses in designing attractive storefronts to draw in customers. An SSA is an economic development tool that serves as an extension of city services. Howard Street can benefit from an SSA to spotlight the eclectic mix of businesses that draw people in, such as bakeries, retail, restaurants, and the overall character. Howard Street serves as the spine of the neighborhood. More attention can be directed to a specific location to promote businesses, host events, and bring greater vitality to an area. The Howard Street Corridor is like an international bazaar offering different samples of culture. Page 22 of 47Page 61 of 86 PH1.Page 72 of 567 7EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY ISSUE ASSESSMENT • Vacancies are persistent. Stakeholders have expressed concerns with the vitality of Howard Street because of empty shops and its overall appearance in the community. Increased vacancies hurts local merchants by limiting foot traffic and property values by owners unable to fill the space with tenants. Boarded windows, for lease signage, and unmaintained facade exteriors discourage customers. • Business networking and marketing efforts are limited. Without a governing body to effectively facilitate networking, improvements and communication for the corridor, local businesses do their best to support one another with resources from the City of Evanston. • Landscaping features and right-of-way maintenance is limited. Keeping the sidewalk clear of litter, debris, and snow, when present, are priorities to lessen the negative appearance of Howard Street. The City of Evanston is dedicating funding for beautification and litter removal, but there is no funding source for sidewalk snow removal and other improvements. The Howard Street Business Association (HSBA) has worked to promote the Howard Street corridor for many years through volunteer efforts led by local businesses. HSBA believes Howard Street could be enhanced and progressively improve if everyone rallies together to work towards a common goal. Resources are limited, storefront vacancies hinder growth, and navigating through post pandemic aftermath is challenging. What ARE THE KEY ISSUES? Vacant storefronts take away from the vibrancy of Howard Street and limit foot traffic. The SSA can help implement branding recommendations from the Evanston Thrives Plan including updating banners along Howard Street. An SSA can help fund and maintain streetscape elements, such as benches, bike racks, landscape planters, etc. 44 Page 23 of 47Page 62 of 86 PH1.Page 73 of 567 8 3 | WHAT IS THE PROBLEM TO BE SOLVED? EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY • Public Safety. As businesses do what they can to facilitate safety by keeping the space clean, installing cameras, and trying to fill vacancies, more resources, such as funding, could increase the perception of public safety. Rebate programs for security cameras and reimbursement grants for property damage have been discussed as potential priorities. • Seasonal Events + Decorations. Stakeholders agree special events and activities are needed to help spruce up the corridor, bring in more people, attract new businesses, and discourage malicious activities. While the City of Evanston provides holiday lighting, additional holidays could be celebrated that reflect the diverse cultures in the corridor. This study assesses the need for an SSA, what an SSA could provide to strengthen the area, the impact of other SSAs in Evanston, a budget scenario and governance recommen- dations. Businesses along Howard Street provide an eclectic, distinct vibe with some adding creativity to the building facade that catches the attention of visitors, such as design, color, or signage. The primary purpose of an SSA: Channel additional funds and creative energy back into the area to help support the local business community and add benefits to the corridor for residents, visitors, and shop owners to enjoy. Page 24 of 47Page 63 of 86 PH1.Page 74 of 567 9EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY Evanston Thrives55 The Evanston Thrives Retail Action Plan is a market analysis and guidance document for commercial areas in the City of Evanston adopted in May, 2023. Evanston Retail Districts About the Project The Evanston Thrives Retail Action Plan is a market analysis and guidance document for commercial areas to improve the business composition and quality of retail, restaurants, and entertainment options in Evanston’s eight business districts, including Howard Street. In addition, the document aims to build business support, events and programming, tenant attraction, placemaking, and marketing. The Plan was adopted in May, 2023. Residents, business owners, district representatives, elected officials, and other stakeholders all took part in lending their voices to guide the plan, goals, and objectives. Workshops, surveys, and interviews were part of the engagement process to determine challenges, priority areas, and placemaking interventions. Evanston’s Economic Development Division (ED) identified eight business districts to not only attract more investment and business development but also coordinate improvements to streets, sidewalks, and public spaces. The Evanston Thrives Retail Action Plan will play a critical role in reinforcing the Howard Street corridor. The City has allocated $1.5 million to begin implementation of the plan. In addition, Downtown Evanston, Central Street, and Main-Dempster Mile, designated as SSAs, have a dedicated funding source to expand implementation efforts. The map displays the targeted business districts, including Howard Street. Page 25 of 47Page 64 of 86 PH1.Page 75 of 567 10EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 10 4 | EVANSTON THRIVES Project Themes Themes also emerged as goals were identified in the plan and focus on Evanston as a whole, with specific focus on the downtown area of each retail district. These are Business Support, Events & Programming, Tenanting & Attraction, Marketing, and Placemaking. Placemaking plans were developed for each retail district, ensuring they are tailored according to the unique conditions of each area. As Evanston prepares to implement initiatives from the plan, it will begin to address some issues that Howard Street is currently experiencing. The goals established in the plan overlap with those identified in the proposed SSA. They are: • Reimagine our neighborhood business districts, balancing market realities with bold and creative design. • Protect and Reinforce our city’s most precious assets at the neighborhood level. • Celebrate the unique identity of each district - past, present, and future stories - through branding and placemaking. • Identify the ideal use of ground floor space for each district and citywide. • Build a toolkit to ensure more equitable investment and support for local businesses. • Inform the City’s business recruitment and retention efforts in these areas. Marketing + Communication Key recommendations for the Howard Street Retail District include: • Begin acting as one district across jurisdictions. • Merge the Evanston Howard Street Facebook page with the Chicago Howard Street Facebook page. Coordinate content for social media between the districts. • Coordinate with RPBA to update the HowardStreetChicago.org website to incorporate language about Evanston businesses. Incorporate the Evanston light blue as well. • Update Enjoy Evanston web page to link to Howard website. • Invest in photography of businesses along the Evanston side of Howard to complement the existing photography that exists of Chicago businesses. • Replace existing banners on the Evanston side with light blue Enjoy Evanston banners and Howard Street logo. • Install Enjoy Evanston magnet board at a high-traffic business. Post flyers for upcoming events on Howard as well as other districts. Once a month remove outdated content and update. • Replace existing receptacles with Enjoy Evanston receptacles (13 bins). Page 26 of 47Page 65 of 86 PH1.Page 76 of 567 11EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 11 4 | EVANSTON THRIVES Placemaking + Public Space • Update existing gateway signs to reflect the new identity and colors of Howard Street. • Invest in public art that spreads messages of positivity and highlights the multi-cultural aesthetic of the corridor. • Improve crossing quality and safety infrastructure for pedestrians at Howard and Chicago intersection. • Enhance pedestrian pathway from CTA station to Ridge. Ensure there are wayfinding beacons, signage, and other activations visible from each block along the streetscape. Include bumpouts and landscaping improvements at various locations. • Streetscape cleanup and repair including more attractive rat abatement interventions in landscape planters and tree pits along the street. • Enhance the look of on-street parklets/jersey barriers and encourage additional retail activations in the streetscape. Pilot use of an alternative to jersey barriers for parklet applications in partnership with IDOT. • Continue the collaboration with RPBA to implement coordinated seasonal streetscape decoration on both sides of Howard Street. Market + Development • Howard could conceivably attract additional retailers specializing in urban streetwear and drawn to its existing cotenancy in that space. Meanwhile, its more vibrant stretches offer the most fertile ground for city-assisted entrepreneurs and other national chain- lets (e.g. Snipes, Slim & Husky’s, Thrive Juices, etc.) targeting the Black community. • Meanwhile, properties or assemblages capable of accommodating on-site parking might be capable of enticing chains and franchises valuing proximity to the corridor’s larger anchor stores. Page 27 of 47Page 66 of 86 PH1.Page 77 of 567 12EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY One Howard street66 The One Howard Street Corridor Recovery Plan is a collaborative effort between the City of Evanston, City of Chicago, and RPBA to revitalize the Howard Street corridor between Sheridan Road and Western Avenue/Asbury Avenue. This effort is community led and aims to promote a unified approach to economic development in the area. About the Project The engagement process for One Howard Street was launched in the Spring of 2023 to gather insights, discover commonalities, and identify goals and objectives. Local businesses, residents, non-profit organizations and other stakeholders will identify challenges, priority areas, and placemaking interventions. Collaboration on One Howard Street will: • Directly engage community members and stakeholders to understand the community’s priorities for the corridor One Howard is a collaborative & coordinated effort between the Chicago, Evanston, and RPBA. • Identify opportunities for the City of Evanston and RPBA to collaborate on community safety, public services, business attraction and support, and other corridor-related issues. • Culminate in a community-supported plan that includes clear and actionable steps towards equitable economic recovery on Howard Street. Page 28 of 47Page 67 of 86 PH1.Page 78 of 567 13EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY ENGAGEMENT Outreach Process One Howard Pop-Up The One Howard Pop-Up on April 22, Earth Day, was an opportunity to gather insights from the Howard Street community and inform them about the Howard Street Corridor Plan. This was also a great time to communicate information about the Evanston Howard SSA and to answer any questions from the public. The event took place in Chicago at Willye B. White Park. Evanston Howard Street SSA - Websitewww.evanstonhowardssa.org A website was created to inform local businesses and the public about the potential for a Howard Street SSA in Evanston. This was a way to have readily available information about the process, visuals, post progress, and have contact information in case any follow-ups were needed. HSBA Local Merchants Meeting February 15, 2023 | Good To GO Jamaican Cuisine The first meeting of the feasibility study process was at the monthly HSBA meeting. The meeting solicited input into why businesses wanted to explore the creation of the SSA on the Evanston side of Howard Street. Ideas that came up from businesses included the need for more marketing, beautification, and signage/wayfinding. Advisory Committee #1 April 19, 2023 via Zoom The first advisory committee meeting introduced what an SSA is, how the establishment process works, the costs and benefits, example budgets and levies from comparable SSAs, and talked about what priorities and concerns needed to be addressed. This led to having a solid start to what types of services the committee wanted based on the information introduced. Needs Assessment Survey Responses from a needs assessment survey that was posted on the website and at meetings throughout the process, showed that safety, business networking, and landscaping were a few services that were deemed ‘very important or important.’ Additionally, they provided feedback that spoke to creating spaces that would attract more visitors to the area. Others noted to examine other SSA commercial corridors and tailor those examples to Howard Street. 77 Summary of engagement activities: Outreach for the Evanston Howard SSA feasibility study consisted of preliminary meetings with HSBA to identify the need for an SSA and determine the boundary. A series of advisory committee and public meetings took place along with a needs assessment survey. A website was also created to post public meeting notes, future meeting dates, general information about the SSA. First-class mailings to property owners in the proposed district were sent to notify them an SSA is in process of being established and would affect their property tax bill. A planned public hearing and City Council meeting will be a part of the engagement process. Evanston Howard SSA Website Page 29 of 47Page 68 of 86 PH1.Page 79 of 567 14 6 | ENGAGEMENT EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY Advisory Committee Meeting #2 May 4, 2023 via Zoom At the second advisory committee meeting, local businesses discussed the services they would like to expand through the SSA including staff + support, marketing + communication, beautification + public spaces, programming + events, and economic development + safety. The committee also discussed possible levy rates and the need to keep the rate affordable to local businesses. Public Meeting #1 June 7, 2023 via Zoom 5:30pm The first public meeting reviewed what an SSA can do for Howard Street in Evanston, the establishment process, and the potential it has for realizing the goals communicated by local businesses. In addition, the meeting reviewed examples of what it would cost businesses, providing different scenarios and property types and discussing services that can be provided by the City of Evanston as well as those services that would be enhanced through the establishment of the SSA. Public Meeting #2 June 21, 2023 In-Person | Palmhouse | 10am The second public meeting focused on possible services for the SSA. In addition, attendees participated in an interactive exercise where the goal was to work with a budget of $90,000 and to allocate funds, “Howard Bucks,” to priority services they thought was most important. The service categories were those discussed in the second advisory committee meeting; staff + support, marketing + communication, beautification + public spaces, programming + events, and economic development + safety. “As business owners, it’s hard to get momentum and push the bigger ideas and goals. This is where the SSA comes in with a reliable, dedicated funding source.” - India Mussell - McKay Owner of Peckish Pig & Palmhouse Postcards were mailed to property owners in the SSA, providing brief information on the feasibility study + public meeting dates. Page 30 of 47Page 69 of 86 PH1.Page 80 of 567 15EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY What ARE THE services to be provided? The SSA can hire a marketing firm and work together to focus on promoting business services, bringing in new revenue to Howard Street, highlight exclusives, and be more current with the needs of the area and outside parties. Property owners will have less pressure in listing commercial storefronts with the help of a designated marketing team. In time, they will be able to showcase annual highlights that occur throughout the year and draw in more foot traffic to the corridor. Programming + Events The promotion of local activities and special events in Howard Street arose as one of the top priorities. Seasonal festivals and special events are a great way to magnify unique businesses along the corridor. They can help with marketing to attract prospective entrepreneurship, invite visitors, and residents don’t need to travel far to attend events. Comments from meetings and surveys communicated the need for an entity that helps coordinate these initiatives but also have them match the scale of the corridor. They should be done repeatedly to build a reputation like other neighborhood festivals and activities. An SSA will help with coordination, planning logistics, and bring more awareness to the area. Howard Street Evanston SSA Top Priorities The following top priorities are from the engagement process and SSA Advisory Committee guidance: Beautification + Public Spaces The business community has expressed that Howard Street is in major need of beautification features that would make the corridor more pedestrian friendly, animated and welcoming. Business owners and the City of Evanston do what they can to make the space around their property more inviting such as installing planters, and maintaining cleanliness throughout the corridor. With a dedicated funding source, an SSA will provide additional funding for beautification such as more planters, artistic practices (e.g. murals), general landscaping throughout, upkeep with the right-of-way and exterior building facades, and creating spaces for people to gather for events. Marketing + Communication Howard Street marketing + public relations management (PR), social media platforms are top priorities for services the Advisory Committee seeks to improve upon establishing an SSA. Current marketing and communication is done by individual businesses. Any programs or resources that existing and prospective retailers may be eligible for may also not be properly communicated. 88 “We need advertising and PR services to be coordinated by one entity.’’ “Reputation is critical in bringing foot traffic.’’ “Show the cohesion between Chicago and Evanston – One Howard is a strength.” Comments from the engagement process. Page 31 of 47Page 70 of 86 PH1.Page 81 of 567 16 8 | WHAT ARE THE SERVICE PRIORITIES? EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY Economic Development + Safety HSBA has worked together to foster economic development and fill vacancies along the corridor. There is a need for consistent messaging and working with SSA #19 across the street in a unified way to support economic development. There is also interest in working with SSA #19 on safety measures such as security cameras. In terms of safety, RPBA owns and maintains a rooftop surveillance camera network. Though quite different from one another, the services noted in this section are all interrelated and reinforce one another to make Howard Street more attractive. Business owners are willing to invest in the corridor to not only improve their financial status but also the experience of patrons and the reputation of Howard Street. Staffing + Support Staff personnel and ongoing assistance is vital to build up the reputation of Howard Street. SSA management is the foundation to keeping up with the day-to-day tasks. RPBA is the service provider and provides staff for Howard Street SSA #19 across the street in Chicago. RPBA could potentially provide staff support for Howard Street Evanston SSA as well in order to provide consistent services and have more leverage power in negotiating contracts and sharing costs. An Advisory Committee, composed of local business from Howard Street, was established to assist with shaping the feasibility study. This includes an agreement on a tax rate, a budget, and identifying priorities or services to be implemented. The aspirations and ideas from the Advisory Committee show their commitment to make impactful improvements and readiness to move forward with establishing an SSA. Based on this input, the top priorities for the SSA are as follows: Page 32 of 47Page 71 of 86 PH1.Page 82 of 567 17EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY Budget Table 1: EXPENSES Total Additional Resources from Howard Ridge TIF & Evanston Thrives Professional Staff Staff $24,000 Taxes $6,000 Subtotal $30,000 Marketing + Promotion Website $6,000 Promote Website Social Media $7,500 Subtotal $13,500 Events + Programming Seasonal Events $16,000 Holiday Lighting Subtotal $16,000 Beautification, Landscaping + Maintenance Landscaping $5,926 Install & Maintain Planters Sidewalk Snow Clearance $16,000 Sidewalk Litter Collection Subtotal $21,926 Arts + Culture Placemaking $4,000 Installation of Placemaking, Banners, & Wayfinding Subtotal $4,000 Public Safety Camera Reimbursement $4,500 Subtotal $4,500 SSA TOTAL EXPENSES $89,926 99 The total projected annual budget for Evanston Howard SSA is $89,916. Additional services will be provided by the City of Evanston through the Howard Ridge TIF and via dedicated ARPA funding tied to the Evanston Thrives plan. YEAR 1 EXPENSES Page 33 of 47Page 72 of 86 PH1.Page 83 of 567 18EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 9 | BUDGET YEAR 1 REVENUE Special Service Areas (SSAs) are funded through a levy on properties within a geographic area per 35 ILCS 200/Art. 27. The levy is calculated based on the property tax assessment within the area at a rate no higher than the maximum rate set through ordinance by the City of Evanston when the SSA was created. The total budget revenue for the year 2024 (which corresponds to property tax year 2023) is $89,926 based on a maximum tax rate of 0.85%. Once Howard Ridge TIF District #5 expires, total revenues will increase to $210,153. As shown in the table below, the highest portion of properties are in Class 5A: Commercial. Class 3: Multi- family primarily have commercial uses on the ground floor. The different class types shown in the chart below correspond to those only found in the proposed SSA district. TABLE 2: 2021 Estimated Assessments 2023 EAV Captured in TIF Increment $14,144,355 EAV Not Captured in TIF $10,579,542 Total EAV $24,723,897 SSA Total Revenue $89,926 2024 Revenue (Before TIF Expires): “Rebate programs help with retaining businesses and can help make the repair process faster. We need to reduce vacancies and occupy more diverse shops to bring in more people” - Comment at Howard Street Evanston Public Meeting % of SSA Levy by Land Use 50%48% 1% Commercial Multi-family Residential Page 34 of 47Page 73 of 86 PH1.Page 84 of 567 19EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 9 | BUDGET TABLE 2: 2021 Estimated Assessments* 2024 2025 2026 2027 2028 Professional Staffing $30,900 $31,827 $32,782 $33,765 $81,275 Marketing + Promotion $13,905 $14,322 $14,752 $15,194 $36,574 Events + Programming $16,480 $16,974 $17,484 $18,008 $43,347 Beautification, Landscaping + Maintenance $22,584 $23,261 $23,959 $24,678 $59,401 Arts + Culture $4,120 $4,244 $4,371 $4,502 $10,837 Public Safety $4,635 $4,774 $4,917 $5,065 $12,191 SSA Expenses $92,624 $95,402 $98,265 $101,213 $243,625 Revenue 2024 2025 2026 2027 2028 EAV Captured in TIF (increment)$14,568,686 $15,005,746 $15,455,919 $15,919,596 $0 EAV Not Captured in TIF $10,896,928 $11,223,836 $11,560,551 $11,907,368 $28,661,773 Total EAV $25,465,614 $26,229,582 $27,016,470 $27,826,964 $28,661,773 SSA Revenue $92,624 $95,403 $98,265 $101,213 $243,625 The table below shows the 5-year projection for services, based on an estimated 3% inflation and annual tax rate of 0.85%. The budget of the first four years (2024-2027) would be supplemented by expenditures of the Howard Ridge TIF District. Revenues from the expiring Howard Ridge TIF district will become available to the SSA in 2028. The 5-Year estimated revenue and expenses are based on 3% inflation increase. Estimates are based on an annual tax rate (SSA levy) of 0.85%, which does not exceed the proposed 0.85% maxi- mum tax rate. *Assessment estimates are based on 2021 Equalized. Page 35 of 47Page 74 of 86 PH1.Page 85 of 567 20EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 9 | BUDGET In Year 1, the SSA budget focuses on SSA startup activities, stang, and strategic actions to begin providing services, programs and events in alignment with top priorities identied during the feasibily study. These include marketing/PR, security cameras, lling vacant spaces, and investigating sidewalk snow removal. SSA Budget Priorities Services funded by other means During Year 1, SSA services will be supplemented by services funded and coordinated by the City of Evanston, through the Howard Ridge TIF and Evanston Thrives. These include website promotion, planters, holiday lighting. 1 In Year 3, the SSA will need to coordinate with the City of Evanston to transition management of TIF-funded services and accurately forecast additional expenses for the 2027 budget. It is likely that the SSA will NOT see any increase in the levy until 2028. During Year 3, City coordinated supplemental services will continue but end after 2026. The SSA will prepare to fund and manage these or like services in 2027 and beyond. 3 In Year 4, the SSA will be responsible for landscaping and sidewalk maintenance. The SSA will need to coordinate with the City of Evanston to forecast increases to the available levy for the 2028 budget due to the expiration of the TIF. During Year 4, supplemental services funded through the Howard Ridge TIF will need to be funded by the SSA. In Year 5, without the TIF in place, the SSA can increase revenue. The SSA will be the primary source of funding for services, events, programs and marketing along Howard St. During Year 5, the SSA may look to expand services, events or programming due to an increase in funding. At this stage, the SSA may choose to focus increased resources on signcant maintenance or improvements. 4 In Year 2, the SSA budget will continue to focus on event planning, marketing/PR, and streetscape, including banners, signage and waynding. During Year 2, City coordinated supplemental services will continue. The SSA will need to coordinate on implementation of Evanston Thrives and One Howard recommendations, including banners and placemaking eorts. 2 2024 2026 2027 2025 52028 Page 36 of 47Page 75 of 86 PH1.Page 86 of 567 21EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY Work Plan YEAR ONE FEB MARJAN Property owners elect a Board of Directors Board of Directors elect ocers Board of Directors reviews draft By-laws Board determines SSA management structure: whether it serves as Service Provider or retains a Service Provider organization Interview and hire Manager; Board of Directors begins to meet monthly Pass By-Laws Coordinate with One Howard and Evanston Thrives implementation Board les for non-prot incorporation Develop marketing and communications plan Develop calendar of events for Year 1 Design Website Begin social media posts Begin planning for Summer and Fall events Plan Fall events, holiday decorations, etc. Discuss Year 2 budget Determine feasibility of sidewalk snow clearance Explore sidewalk snow removal – seek bids from contractors Develop preliminary budget for Year 2 operations Execute marketing and communications plan such as expand- ing social media eorts Plan camera rebate program Coordinate with City of Evanston on Spring plantings (e.g. planters or landscap- ing in public way Plan Summer events Inventory vacant and available spaces Begin Fall events Pass Year 2 budget as recommendation to Evanston City Council Begin marketing vacant spaces Plan holiday communi- cations and special events Continue social media marketing leading to holiday season Host Halloween event Coordinate with City of Evanston and RPBA to replace banners, signage and waynding Host Holiday Open House Coordinate with City of Evanston to install holiday lighting and decorations Holiday lighting and related event(s) Market Evanston gift card APR JULY JUNEAUG MAY OCT NOVSEPT DEC 1010 Page 37 of 47Page 76 of 86 PH1.Page 87 of 567 22EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 1 | ORGANIZATION BOUNDARIES The SSA boundary includes properties on the north side of Howard Street, generally between Paulina Street (Howard Street Station) and Asbury Avenue. The SSA also includes parcels that extends north to Oakton Street via the Union Pacific Railroad. NON-PROFIT CORPORATION The organization intends to incorporate as a 501 (c) (3) non- profit corporation, or a 501 (c) (6) tax-exempt organizations, to provide services to the district. SERVICE PROVIDER AGENCY The Organization shall either seek designation as the Service Provider Agency for the Evanston Howard Street Special Service Area by the City of Evanston, Illinois as defined in (35 ILCS 200/Art. 27 Special Service Area Tax Law); or retain an existing nonprofit organization to be the Service Provider Agency. SPECIAL SERVICE AREA COMMISSION The Board of Directors will be organized with the intent to meet all requirements of 35 ILCS 200/Art. 27 in order to serve as the Special Service Area Commission for the Evanston Howard Street SSA as designated by the City of Evanston, Illinois. MEMBERS The Organization will have as its Members certain property owners and business representatives representing properties and businesses within the Evanston Howard Street SSA. The Organization’s Members will be represented by A) one single property owner representing each and all tax PINs owned by each property owner located within the District, B) one owner, officer, authorized agent, or designee (each, a “Representative”) of each and all businesses owned, managed, or otherwise represented by such Representative which are located in the District and in which the business is the primary purpose of the property (e.g. a PIN, street address, leased or owned real estate). Home-based businesses established in residential homes, condominiums or apartments shall not constitute Business members or one owner or resident of each residential property. Governance plan VISION: A vibrant, eclectic and international neighborhood business district. MISSION: Howard Street Business Association (HSBA) promotes the visibility and growth of new and existing businesses along Howard Street in Evanston. Establishing an SSA has the potential to expand services needed by local businesses –from cleanliness and beautification to marketing and events. VALUES: • To promote the common interests of Howard Street businesses, residents and organizations. • To foster a sense of neighborly well-being along Howard Street. • To respect the contributions of all businesses, residents and organizations on Howard Street. • To reach out to and foster relationships with the broader neighborhood and environs. • To build relationships and pursue joint activities when appropriate with other business districts and Special Service Areas. 1111 Page 38 of 47Page 77 of 86 PH1.Page 88 of 567 23EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 11 | GOVERNANCE PLAN 2 | BOARD OF DIRECTORS NUMBER The number of voting Directors of the Organization will not be fewer than five (5) or greater than seven (7). One (1) member may be a resident residing within the boundaries of theDistrict. In addition to voting Directors, the Board will include one (1) non-voting, ex-officio Director liaison designee from the City of Evanston. ELECTION Members shall elect the first Board of Directors of the Corporation at a general meeting. Each Member shall have one vote. Subsequently, Directors will be elected by the Board at the Annual Meeting. TERM Directors will hold office for two-year terms, starting with the date of the Annual Meeting at which they are elected and continuing until their successors have been elected and qualified, or until their death, disqualification, resignation or removal. Each Director may serve as a Director for up to two consecutive terms at a time. At the conclusion of a Director’s second full two-year term, said Director will not be eligible to serve on the Board for at least 11 months. QUALIFICATIONS Directors must be Members of the Corporation, except that one (1) Director may be a non-Member resident who lives within the District. All Board Members will work to promote the Vision, Mission and Values of the organization. RESIGNATION Any Director may resign at any time by giving written notice to the Board of Directors, the President, Vice President, the Secretary or the Executive Director of the Organization. REMOVAL One or more Directors may be removed, with or without cause, by the affirmative vote of two-thirds (2/3) of all voting Directors in office, present and voting at a meeting at which two-thirds (2/3) of all voting Directors are present. NOTICE OF VOTE REGARDING REMOVAL A vote to remove a Director shall not take place unless written notice of the proposed removal is delivered to all Directors no less than twenty (20) days prior to such vote. Such notice must include the purpose of the meeting (i.e. the removal of Directors) and must list the Director(s) whose removal is subject to such vote. VACANCIES Any vacancy in the Board of Directors may be filled by the Board of Directors at the Annual Meeting, any regular meeting, or a special meeting of the Board called for that purpose. TERM OF OFFICE FOR DIRECTORS APPOINTED TO FILL A VACANCY Each Director elected to fill a vacancy will hold office for the duration of the unexpired term of their predecessor in office. ANNUAL MEETING An Annual Meeting of the Board will be held at the place and time determined by the Board, be advertised on the Organization’s Web Site, posted at the City of Evanston Civic Center for at least seven days prior to the Annual Meeting. REGULAR MEETINGS The Board will hold such regular meetings at such times and places designated by the Board. NOTICE OF MEETINGS The Board may determine, by establishing policies governing meeting notice or otherwise, to require specific notice of regular or special meetings. Page 39 of 47Page 78 of 86 PH1.Page 89 of 567 24EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 11 | GOVERNANCE PLAN QUORUM AND VOTING To establish a quorum for the transaction of business at any meeting of the Board, a majority of serving Directors must be present. Voting: If a quorum is present, the act of the majority of Directors that are present is equivalent to the act of the entire Board, unless the act includes the approval of a contract, budget or staffing in which case a majority of all serving Directors shall be required to approve the Act. Proxies: No Director may vote by proxy on any matter put to vote by the Board. ELECTRONIC PARTICIPATION AT MEETINGS The Board may establish policies to allow participation in and act at any meeting of the Board through the use of a telephone or other communications equipment. COMPENSATION Directors shall not receive any compensation for their services as Directors. CONFLICT OF INTEREST The Board of Directors shall adopt a Conflict of Interest policy. OFFICERS President shall chair all meetings of the Board and will serve as a liaison between the Board and with the SSA Manager. The President will execute any contracts, deeds, mortgages, bonds or other documents or instruments on behalf of the Organization. The President will report to the Board on all matters within her or his knowledge which the interests of the Organization may require to be brought to their notice. Vice President: In the absence or incapacity of the President, the Vice President will have all the powers and perform all the duties of the President. The Secretary will act as secretary to the Board. The Secretary will give, or cause to be given, all notices in accordance with the provisions of the Organization or as required by law, unless the Board assigns such responsibility to the SSA Manager or another Officer or agent of the Organization. The Secretary will be responsible for the keeping and reporting of adequate records of all meetings of the Board, unless the Board assigns such responsibility to the Executive Director or to another Officer or agent of the Organization. The Treasurer will keep full and correct account of receipts and disbursements in the books belonging to the Organization and will deposit all monies and other valuable effects in the name and to the credit of the Organization in such depositories designated by the Board. SSA MANAGER The Board has the power to, and may, employ, and in accordance with applicable law, terminate the employment of an SSA Manager or not-for-profit organization that employs a SSA Manager. The SSA Manager will manage day-to-day operations of the Organization including managing staff, expenditures and contracts. The Executive Director is a non-voting member of staff. The SSA Manager may only sign contracts with prior Board of Directors authority. OPEN MEETINGS ACT If, in the case the Organization is selected as the SSA Service Provider for all Board of Directors Meetings (Annual, Regular and Special) are subject to the State of Illinois Open Meetings Act. Page 40 of 47Page 79 of 86 PH1.Page 90 of 567 25EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 11 | GOVERNANCE PLAN 3 | ANNUAL BUDGET AND SSA TAX RATE BUDGET The Board of Directors shall vote on a budget on an annual basis. Any planned expenditures of Special Service Area (SSA) funds shall be submitted to the City of Evanston for approval based on timelines and procedures established by the City of Evanston. Staff and adminsistration expenses may not exceed 30% of the annual budget. SSA TAX LEVY & RATE The Board of Directors shall vote on a recommended SSA tax levy for the Evanston Howard SSA, if applicable, on an annual basis. The recommended rate shall be submitted to the City of Evanston for City Council approval based on timelines and procedures established by the City of Evanston and may not exceed a levy that would require a tax rate higer than the maximum tax rate established in the SSA ordinance. 4 | ANNUAL REPORT SUBMIT ANNUAL REPORT The Organization shall submit an Annual Report by 1 March of each year to the City of Evanston and make it public electronically and for viewing at the City of Evanston Civic Center and Evanston Public Library. Page 41 of 47Page 80 of 86 PH1.Page 91 of 567 26EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 12 APPENDIX: legal description and pin list LEGAL DESCRIPTION – SSA HOWARD (EVANSTON, IL) ALL THAT PART OF THE EAST HALF OF THE NORTHEAST QUARTER OF SECTION 25 IN TOWNSHIP 41 NORTH, RANGE 13 EAST OF THE THIRD PRINCIPAL MERIDIAN, AND THE NORTH HALF OF SECTION 30 IN TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHEAST CORNER OF SAID NORTHEAST QUARTER OF SECTION 25, BEING ALSO THE CEN- TERLINE INTERSECTION BETWEEN HOWARD STREET AND ASBURY AVENUE; THENCE WEST ALONG THE SOUTH LINE OF SAID NORTHEAST QUARTER OF SECTION 25, BEING ALSO SAID CENTER LINE OF HOWARD STREET, 599 FEET TO THE SOUTH EXTENSION OF THE WEST LINE OF LOT 1 IN THE PLAT OF CONSOLICATION OF LOTS 1 AND 2 IN RESUBDIVISION OF LOTS 16 TO 32, INCLUSIVE, IN ARTHUR DUNAS’ HOWARD AVENUE SUBDIVISION OF THAT PART OF THE SOUTH HALF OF SAID NORTHEAST QUARTER OF SECTION 25, LYING SOUTH OF THE SOUTH- LINE OF THE NORTH 45 ACRES THEREOF, AND EAST OF THE EAST LINE OF THE WEST 6.358 ACRES OF THE EAST 16.358 ACRES OF THE SOUTH 32.500 ACRES OF THE SAID NORTHEAST QUARTER OF SECTION 25, ACCORDING TO THE SAID PLAT OF CONSOLICATION RECORDED MARCH 15, 1984 AS DOCUMENT 27006274, IN COOK COUNTY, ILLINOIS; THENCE NORTH ALONG SAID SOUTH EXTENSION OF THE WEST LINE OF LOT 1 AND THE WEST LINE, AND THE NORTH EXTENSION THEREOF, 159 FEET TO SOUTH LINE OF LOT 45 IN SAID ARTHUR DUNAS’ HOWARD AVENUE SUBDIVISION, BEING ALSO THE NORTH LINE OF THE FIRST ALLEY NORTH OF SAID HOWARD STREET; THENCE EAST ALONG SAID NORTH LINE OF THE FIRST ALLEY NORTH OF SAID HOWARD STREET, 425 FEET TO THE SOUTHEAST CORNER OF LOT 57 IN SAID ARTHUR DUNAS’ HOWARD AVENUE SUBDIVISION, BEING A POINT ON THE WEST LINE OF THE FIRST ALLEY WEST OF ASBURY AVENUE; THENCE NORTH ALONG SAID WEST LINE OF THE FIRST ALLEY WEST OF ASBURY AVENUE, 191 FEET TO THE SOUTHEAST CORNER OF LOT 58 IN ARTHUR DUNAS’ HOWARD AVENUE SUBDIVISION, AFORESAID, BEING ALSO A POINT ON THE NORTH LINE OF DOBSON STREET; THENCE EAST ALONG SAID NORTH LINE OF DOBSON STREET, 133.87 FEET TO THE WEST LINE OF AS- BURY AVENUE, AFORESAID; THENCE EAST ACROSS SAID ASBURY AVENUE, 80 FEET TO A POINT ON THE EAST LINE OF SAID ASBURY AVENUE, SAID POINT BEING A POINT OF INTERSECTION BETWEEN THE CENTERLINE OF DOBSON STREET PRODUCED AND A LINE 40 FEET EAST OFF AND PARALLEL WITH THE WEST LINE OF LOT 11 IN THE COUNTY CLERK’S DIVISION OF UNSUBDIVIDED LANDS IN THE NORTHWEST QUARTER OF SAID SECTION 30; THENCE EAST ALONG SAID CENTER LINE PRODUCED, 140 FEET; THENCE SOUTH PARALLEL WITH THE WEST LINE OF SAID LOT 11 AND LOT 10 IN SAID COUNTY CLERK’S DIVISION, 196.69 FEET TO THE SOUTH LINE OF SAID LOT 10; THENCE EAST ALONG SAID SOUTH LINE OF LOT 10, 62.20 FEET TO THE SOUTHEAST CORNER OF LOT 1 IN THELIN AND THELIN’S RESUBDIVISION OF PARTS OF LOTS 10 AND 11 IN SAID COUNTY CLERK’S DIVISION; THENCE NORTH ALONG THE EAST LINE OF SAID LOT 1, 9.56 FEET TO THE SOUTH LINE OF LOTS 1 AND 2 IN THE RESUBDIVISION OF PART OF LOT 10, 11 AND 13 IN SAID COUNTY CLERK’S DIVISION; THENCE EAST ALONG SAID SOUTH LINE OF LOTS 1 AND 2, 90 FEET TO THE EAST LINE OF SAID LOT 2, BEING ALSO THE WEST LINE OF LOT 22 IN S. ROGERS TOUHY’S BIRCHWOOD HIGHLANDS, BEING A SUBDIVISION OF LOTS 4 TO 38 IN BOULAND’S RIDGE BOULEVARD ADDITION TO EVANSTON IN THE NORTHWEST QUARTER OF SAID SECTION 30; THENCE EAST ALONG THE SOUTH LINE OF LOTS 22 TO 43, INCLUSIVE, IN S. ROGERS TOUHY’S BIRCHWOOD HIGHLANDS, AFORESAID, ACROSS BARTON AVENUE, 922.98 FEET TO THE SOUTHEAST CORNER OF SAID LOT 43; THENCE SOUTHEAST ACROSS THE FIRST ALLEY WEST OF RIDGE AVENUE, 25.55 FEET TO THE SOUTHWEST CORNER OF LOT 39 IN BAULANDS RIDGE BOULEVARD ADDITION TO SOUTH EVANSTON IN SAID SECTION 30, BEING ALSO A POINT ON THE NORTH LINE OF THE FIRST ALLEY NORTH OF HOWARD STREET; THENCE EAST ALONG SAID NORTH LINE OF THE FIRST ALLEY, ACROSS RIDGE AVENUE AND ELMWOOD AVENUE, 1137.1 FEET TO THE WEST LINE OF CUSTER AVENUE; THENCE EAST ACROSS CUSTER AVENUE, 75.9 FEET TO THE SOUTHWEST CORNER OF LOT 25 IN BLOCK 1 IN NILES HOWARD TERMINAL ADDITION, BEING A SUBDIVISION OF THE SOUTH 6.25 CHAINS (412.5 FEET) OF THAT PART OF THE NORTHEAST QUARTER OF SAID SECTION 30, SAID SOUTHWEST CORNER OF LOT 25 BEING A POINT ON THE NORTH LINE OF THE FIRST ALLEY NORTH OF HOWARD STREET; THENCE EAST ALONG SAID NORTH LINE OF THE FIRST ALLEY AND THE EAST EXTENSION THEREOF, ACROSS CALLAN AVENUE AND CLYDE AVENUE, 834 FEET TO SOUTHEAST CORNER OF LOT 8 IN BLOCK 3 IN SAID NILES HOWARD TERMINAL ADDITION; THENCE NORTH ALONG THE EAST LINE OF SAID LOT 8, 28.5 FEET TO THE NORTHEAST CORNOR OF SAID LOT 8, BEING ALSO A POINT ON THE WEST LINE OF THE ALLEY RUNNING PARALLEL WITH THE WEST LINE OF CHICAGO & NORTHWESTERN RAIL- Page 42 of 47Page 81 of 86 PH1.Page 92 of 567 27EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 12 | LEGAL DESCRIPTION & PIN LIST ROAD; THENCE NORTHWESTERLY ALONG SAID WEST LINE OF THE ALLEY, AND THE NORTHWESTERLY EXTEN- SION THEREOF, 487.2 FEET TO THE NORTH LINE OF BRUMMEL STREET; THENCE EAST ALONG SAID NORTH LINE OF SAID BRUMMEL STREET, 16 FEET TO SAID WEST LINE OF CHICAGO & NORTHWESTERN RAILROAD; THENCE NORTHWESTERLY ALONG SAID WEST LINE OF CHICAGO & NORTHWESTERN RAILROAD, 256 FEET TO THE SOUTH LINE OF CASE PLACE; THENCE WEST ALONG SAID SOUTH LINE OF CASE PLACE, 16 FEET TO THE SOUTHEAST EXTENSION OF THE EAST LINE OF LOT 8 IN HOWARD TERMINAL ADDITION IN THE SOUTHWEST QUARTER OF THE NORTHEAST QUARTER OF SAID SECTION 30; THENCE NORTHWEST ALONG SAID SOUTHEAST EXTENSION OF THE SAID EAST LINE OF LOT 8, SAID EAST LINE OF LOT 8 AND THE NORTHWEST EXTENSION THEREOF, 178 FEET TO A LINE 150 FEET SOUTH OF AND PARALLEL WITH THE SOUTH LINE OF MULFORD AVENUE; THENCE EAST ALONG SAID LINE 150 FEET SOUTH OF AND PARALLEL WITH THE SOUTH LINE OF MULFORD AVENUE, 16 FEET TO SAID WEST LINE OF CHICAGO & NORTHWESTERN RAILROAD; THENCE NORTHWESTERLY ALONG SAID WEST LINE OF CHICAGO & NORTHWESTERN RAILROAD, 1559.1 FEET TO THE NORTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30; THENCE EAST ALONG SAID NORTH LINE, 100.6 FEET TO THE EAST LINE OF CHICAGO & NORTHWEST- ERN RAILROAD; THENCE SOUTHEASTERLY ALONG SAID EAST LINE OF CHICAGO & NORTHWESTERN RAILROAD; 2291.1 FEET TO THE NORTH LINE OF THE SOUTH 6.25 CHAINS (412.5 FEET) OF THAT PART OF THE NORTHEAST QUARTER OF SAID SECTION 30; THENCE EAST ALONG SAID NORTH LINE OF THE SOUTH 6.25 CHAINS, 64.09 FEET TO THE WEST LINE OF CHICAGO AVENUE; THENCE SOUTH ALONG SAID WEST LINE OF CHICAGO AVENUE, 260.7 FEET TO A LINE 134 FEET NORTH OF THE SOUTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30; THENCE EAST ALONG SAID LINE 134 FEET NORTH OF THE SOUTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30, ACROSS SAID CHICAGO AVENUE, 689 FEET TO THE SOUTHWESTERLY LINE OF CHICAGO NORTH SHORE & MILWAUKEE RAILROAD; THENCE SOUTHEASTERLY ALONG SAID SOUTHWESTERLY LINE OF CHICAGO NORTH SHORE & MILWAUKEE RAILROAD, 180 FEET TO THE SOUTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30, BEING ALSO THE CENTER LINE OF HOWARD STREET; THENCE WEST ALONG THE SOUTH LINE OF THE NORTHEAST QUARTER OF SAID SECTION 30; 1877 FEET TO THE SOUTHWEST CORNER OF THE NORTHEAST QUARTER OF SAID SECTION 30, BEING ALSO THE CENTERLINE INTERSECTION BETWEEN HOWARD STREET AND CUSTER AVENUE; THENCE WEST ALONG THE SOUTH LINE OF THE NORTHWEST QUARTER OF SAID SECTION 30, 2640 FEET TO THE POINT OF BEGINNING. Page 43 of 47Page 82 of 86 PH1.Page 93 of 567 28EVANSTON HOWARD STREET SSA | FEASIBILITY STUDY 12 | LEGAL DESCRIPTION & PIN LIST 10-25-226-044-0000 10-25-226-045-0000 10-25-226-046-0000 10-25-226-047-0000 10-25-226-048-0000 10-25-226-049-0000 10-25-226-050-0000 10-25-226-051-0000 10-25-226-054-0000 11-30-115-023-0000 11-30-115-024-0000 11-30-115-025-0000 11-30-115-026-0000 11-30-115-027-0000 11-30-115-028-0000 11-30-115-029-0000 11-30-115-030-0000 11-30-115-031-0000 11-30-115-032-0000 11-30-115-033-0000 11-30-115-034-0000 11-30-115-053-0000 11-30-115-054-0000 11-30-115-076-0000 11-30-122-024-0000 11-30-122-025-0000 11-30-122-026-0000 11-30-122-027-0000 11-30-122-028-0000 11-30-122-029-0000 11-30-122-030-0000 11-30-122-031-0000 11-30-122-032-0000 11-30-122-036-0000 11-30-122-037-0000 11-30-122-042-0000 11-30-122-043-0000 11-30-122-044-0000 11-30-122-045-0000 11-30-122-046-0000 11-30-122-047-0000 11-30-122-048-0000 11-30-122-049-0000 11-30-122-050-0000 11-30-122-051-0000 11-30-122-052-0000 11-30-122-053-0000 11-30-122-056-0000 11-30-122-057-0000 11-30-122-058-0000 11-30-122-059-0000 11-30-123-018-0000 11-30-123-019-0000 11-30-123-020-0000 11-30-123-021-0000 11-30-123-022-0000 11-30-123-023-0000 11-30-123-024-0000 11-30-123-025-0000 11-30-123-026-0000 11-30-123-027-0000 11-30-123-029-0000 11-30-124-016-0000 11-30-124-017-0000 11-30-124-018-0000 11-30-124-024-0000 11-30-124-025-0000 11-30-124-026-0000 11-30-124-027-0000 11-30-124-028-0000 11-30-124-029-0000 11-30-124-030-0000 11-30-124-031-0000 11-30-124-032-0000 11-30-124-039-0000 11-30-124-050-0000 11-30-124-051-0000 11-30-209-019-0000 11-30-209-020-0000 11-30-209-021-0000 11-30-209-022-0000 11-30-209-024-0000 11-30-209-025-0000 11-30-209-046-8001 11-30-209-046-8002 11-30-210-016-0000 11-30-210-017-0000 11-30-210-018-0000 11-30-210-019-0000 11-30-210-020-0000 11-30-210-023-0000 11-30-210-024-0000 11-30-210-025-0000 11-30-211-007-0000 11-30-211-008-0000 11-30-211-009-0000 11-30-211-010-0000 11-30-211-011-0000 11-30-211-012-0000 11-30-212-004-0000 11-30-212-005-0000 11-30-212-006-0000 11-30-212-007-0000 11-30-212-008-0000 11-30-213-012-0000 11-30-213-013-0000 11-30-213-014-0000 11-30-213-019-0000 11-30-213-020-0000 11-30-213-040-0000 11-30-213-056-0000 11-30-501-001-0000 Howard Street Evanston SSA - PIN LIST Page 44 of 47Page 83 of 86 PH1.Page 94 of 567 Economic Development City of Evanston 2100 Ridge Avenue (847) 448-4311 www.EvanstonHowardSSA.org Feasibility Study prepared by Teska Associates, Inc. Page 45 of 47Page 84 of 86 PH1.Page 95 of 567 Order & Agenda Items are subject to change. Information about the Special Service Areas of Evanston is available at www.cityofevanston.org/government/boards-commissions. Questions can be directed to Paul Zalmezak 847-448-8013 The City of Evanston is committed to making all public meetings accessible to persons with disabilities. Any citizen needing mobility or communications access assistance should contact the Facilities Management Office at 847-866-2916 (Voice) or 847-448-8064 (TYY). PUBLIC NOTICE OF A MEETING Public Hearing Howard Street SSA #10 Designation Monday, November 13, 2023 5:30 PM Lorraine H. Morton Civic Center, 2100 Ridge Avenue, City Council Chambers AGENDA I. Open Public Hearing II. Summary of Public Notices and Conformance to Illinois Statute III. Presentation of Proposed Special Service Area #10 Boundaries and Tax Levy IV. Introduction of Written Comments V. Public Comments and Discussion VI. Close of Public Hearing Page 46 of 47Page 85 of 86 PH1.Page 96 of 567 Evanston Howard Street SSA 10 Applica�on to the City of Evanston Name and Legal Status of the Applicant: ____________________________________________________________________________________ Special Services To Be Provided: Marke�ng, events and beau�fica�on for the Howard Street corridor in the City of Evanston. Boundaries of the Proposed Special Service Area: Special Service Area Number 10 will be located on the north side of the Howard Street commercial corridor, and generally bound by the east edge of CTA rail line (near Paulina Street) to the east, and Asbury Avenue on the west. Es�mated Amount of Funding: The proposed annual tax levy for the Special Service Area is in an amount not to exceed the annual rate of 0.85% (percent) of the equalized assessed value of the property within the proposed Special Service Area. Total funding in year one is projected to be approximately $89,900. Stated Need and Local Support for The Proposed Service Area: The Howard Street Business Associa�on has requested the need for a Special Service Area to support local businesses, reduce vacancies, market the district and beau�fy the area as described in the Howard Street Evanston Special Service Area Feasibility Study. Signed by: Property Owner Deborah Evans Page 47 of 47Page 86 of 86 PH1.Page 97 of 567 Memorandum To: Honorable Mayor and Members of the City Council From:Alexandra Ruggie, Interim Corporation Counsel CC:Daniel Biss, Mayor Subject:Ordinance 110-O-23, Amending City Code Section 3-2-17-1 Increasing the Tax Rate for Certain Amusement Events in the City Date: November 13, 2023 Recommended Action: Mayor Biss recommends the adoption of Ordinance 110-O-23, Amending City Code Section 3-2-17-1, and Increasing the Tax Rate for Certain Amusement Events in the City. CARP: N/A Council Action: For Action Summary: Ordinance 110-O-23 amends City Code Section 3-2-17-1 to create a third tier of tax onamusements within the City of Evanston for amusement events with an attendance of 5,001 or more patrons. Currently, the City has an amusement tax of five percent (5%) on the admission fee for events with 101 to 1,500 patrons and a seven percent (7%) tax for events with 1,501 or more patrons. Due to the community impact of large-scale events, Ordinance 110-O-23 imposes a 9% amusement tax for events with 5,001 or more patrons to help offset the costs to the City associated with these larger events, including but not limited to traffic congestion, parking, and the need for elevated police and security presence. The 9% tax is also in line with a similar amusement tax in the City of Chicago. As a home-rule municipality, the City can increase the tax on amusement events. Legislative History: Ordinance 110-O-23 passed for introduction at the October 23, 2023, City Council meeting on a 6-2 vote. Attachments: SP1.Page 98 of 567 Ordinance 110-O-23 Amending Section 3-2-17-1 Amusement Tax Page 2 of 5 SP1.Page 99 of 567 110-O-23 AN ORDINANCE Amending City Code Section 3-2-17-1 Increasing the Tax Rate for Certain Amusement Events in the City WHEREAS, the City of Evanston Code currently contains a provision for amusement tax in a tiered fashion which imposes a 7% tax on the admission fee or charge for patrons of amusements events with a capacity over one thousand five hundred one (1,501) audience members; and WHEREAS, highly attended amusement events are hosted in the City throughout the year that create a significant community impact, including but not limited to, traffic congestion, parking, and the need for an elevated police and security presence due to these events; and WHEREAS, an increase in the amusement tax for these highly attended amusement events would help offset the cost and community impact of these events; and WHEREAS, the Evanston City Council believes it is in the best interests of the City to amend the Code to increase the amusement tax for events with a capacity of five thousand and one (5,001) members to 9% per admission fee. NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 3-2-17-1 “Tax Imposed” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 3-2-17-1. – TAX IMPOSED. Page 3 of 5 SP1.Page 100 of 567 110-O-23 ~2~ (A) A tax of five percent (5%) on the admission fee or charge is imposed upon every amusement patron for the privilege of admission to any amusement in the City, however, that the amusement tax shall not apply to the following. 1. Governmental agencies; 2. Religious societies or organizations; 3. Live performances conducted or sponsored by not-for-profit institutions, organizations, groups or societies where no part of the net earnings inure to the benefit of any private shareholder or person; 4. Venues with a capacity under one hundred (100) audience members. (B) A tax of seven percent (7%) on the admission fee or charge is imposed upon every amusement patron for the privilege of admission to any amusement in the City with a capacity over one thousand five hundred one (1,501) audience members. (C) A tax of nine percent (9%) on the admission fee or charge is imposed upon every amusement patron for the privilege of admission to any amusement in the City with a capacity over five thousand one (5,001) audience members. (CD) In the case of amusements that are delivered electronically to mobile devices, as in the case of video streaming, audio streaming and online games, the rules set forth in the Illinois Mobile Telecommunications Sourcing Conformity Act, 35 ILCS 638, as amended, may be utilized for the purpose of determining which customers and charges are subject to the tax imposed by this Chapter. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Page 4 of 5 SP1.Page 101 of 567 110-O-23 ~3~ SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2023 Adopted: ___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Alexandra B. Ruggie, Interim Corporation Counsel Page 5 of 5 SP1.Page 102 of 567 Memorandum To: Honorable Mayor and Members of the City Council From:Alexandra Ruggie, Interim Corporation Counsel CC:Daniel Biss, Mayor Subject:Ordinance 109-O-23, Amending City Code Section 3-2-14-3 Increasing the Liquor Tax for Certain Amusement and Athletic Events in the City Date: November 13, 2023 Recommended Action: Mayor Biss recommends the introduction of Ordinance 109-O-23, Amending City Code Section 3-2-14-3 to Increase the Liquor Tax Rate for Certain Amusement and Athletic Events in the City. CARP: N/A Council Action: For Action Summary: Ordinance 109-O-23 amends City Code Section 3-2-14-3 to increase the liquor tax rate for amusement and athletic events with over 5,000 people in attendance from the standard six percent (6%) rate for all alcoholic beverages sold to a twelve percent (12%) tax on all alcoholic beverages sold. The revenue from this tax increase would help offset costs to the City associated with these large events, including but not limited to traffic congestion, parking, and the need for an elevated police and security presence. As a home-rule municipality, the City has the authority to set its tax rate on alcoholic beverages. Attachments: 109-O-23 Amending Section 3-2-14-3 to Impose a 12% Liquor Tax on Amusement and Athletic Events of 5,000 or more SP2.Page 103 of 567 10/30/2023 109-O-23 AN ORDINANCE Amending City Code Section 3-2-14-3 Increasing the Liquor Tax Rate for Certain Amusement and Athletic Events in the City WHEREAS, the City of Evanston Code currently contains a provision for payment of liquor taxes at a rate of six percent (6%) on the purchase price of alcoholic liquor; and WHEREAS, highly attended amusement events are hosted in the City throughout the year that create a significant community impact, including but not limited to, traffic congestion, parking, and the need for an elevated police and security presence due to these events; and WHEREAS, an increase in the liquor tax for these amusement events would help offset the cost and community impact of these events; and WHEREAS, the Evanston City Council believes it is in the b est interests of the City to amend the Code to increase the liquor tax to twelve percent (12%) for amusement events with a capacity of five thousand (5,000) or more audience members . NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 3-2-14-3 “Tax Imposed” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 3-2-14-3. – TAX IMPOSED. A tax is hereby levied and imposed upon the privilege of purchasing beverages containing alcoholic liquor at a lawfully licensed liquor dealer in the City for consumption on or off the premises at the rate of six percent (6%) of the purchase price, exclusive of any other tax charged for such alcoholic liquor. Page 2 of 3 SP2.Page 104 of 567 109-O-23 ~2~ For any amusement or athletic event in the City with a capacity of five thousand (5,000) or more audience members, a tax is hereby levied and imposed upon the privilege of purchasing beverages containing alcoholic liquor at a total rate of twelve percent (12%) of the purchase price, ex clusive of any other tax charged for such alcoholic liquor. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2023 Adopted: ___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Alexandra Ruggie, Interim Corporation Counsel Page 3 of 3 SP2.Page 105 of 567 Memorandum To: Honorable Mayor and Members of the City Council From:Meagan Jones, Neighborhood and Land Use Planner CC:Sarah Flax, Community Development Director; Elizabeth Williams, Planning Manager Subject:Ordinance 107-O-23, Amending Section 6-15-7-2 of the City Code “Permitted Uses” in the U2 University Athletic Facilities District Date: November 13, 2023 Recommended Action: Land Use Commission recommends denial of ordinance 107-O-23 Amending Section 6-15-7- 2 of the City Code “Permitted Uses” in the U2 University Athletic Facilities District. CARP: N/A Council Action: For Action Summary: Northwestern University requests a Text Amendment to the Zoning Ordinance, Section 6-15- 7-2 Permitted Uses, to modify the list of permitted uses in the U2 University Athletic Facilities District and conditions required for public-facing concerts. No changes are proposed to the U2 district boundaries. Per the City's Zoning Ordinance, the U2 University Athletic Facilities District "is intended to permit the utilization of university facilities within the district in a manner that is compatible with the surrounding development, which is predominantly residential." The U2 District is currently applied north of Central Street to the City limits, between Ashland Avenue to the west and University property west of Asbury Avenue to the east. This zoning district encompasses Ryan Field, Drysdale Field, Miller Park, Welsh-Ryan Arena, Trienens (Athletic) Performance Center, and Anderson Hall. The applicant is requesting the text amendment to clarify the types of community events permitted and to allow for up to 6 public-facing, full-capacity concerts. Specifically, the applicant is requesting the following changes: SP3.Page 106 of 567 Current Language Proposed Language Explanation The following uses shall be considered permitted uses conducted in when association with the above- permitted uses: Eliminate language Remove ambiguity about what uses are "conducted in above-with association an permitted use" and allow for the use of facilities in the U2 district by the community. Intramural and intercollegiate sports and athletic events and practice therefor. Intramural, intercollegiate, or amateur sports and athletic events and practice therefor. amateur Clarify that other sports events are allowed in addition school or to high college athletics, such as Olympic trials or competitions, 7 on 7 football games, college pro days/combines, and Special Olympics events. Band playing and practice in connection the above with events. Band playing and practice in connection another with permitted use. Clarify that band playing and practice allowed are in any other with connection permitted use, not simply the ones listed above. New Section Outdoor lectures, speakers, non-musical festivals, social events and other community or cultural events, and musical performances in conjunction the with or associated foregoing (which shall require loudspeaker permits from the City noise any for amplification), hosted by the University and City or designed for the University or local community, provided that the capacity for such events is no greater than 7,500, and no more of days 60 than programming occurs annually. Such events shall not include any outdoor plaza rentals to organizations not affiliated with the University or City. Add a new section allowing for smaller community events in the that District U2 are sponsored by the University or City, to primarily intended allow for the use of the new Ryan the by plazas Field community. Luncheons, dinners, and dining room facilities in a stadium provided that attendance is limited to the seating capacity of the facilities. Banquet halls, including breakfasts, luncheons, dinners, meetings, and dining room facilities, provided that attendance is limited to the capacity of the specific facilities. Allow for other dining/private event uses, including philanthropic events, weddings, birthdays, etc. Off-street parking for hospital employees and for university students and employees. Off-street parking for hospital employees and for university students, employees, guests, Add "guests and invitees" as allowed the off-street in parking. Page 2 of 94 SP3.Page 107 of 567 and invitees. (provided Temporary event they are of a community or cultural nature and further provided they meet the conditions listed below): Community and cultural events of a nonprofit nature intended primarily for the City and of residents amateur athletic events shall be permitted provided that the following conditions are met: Sponsors of temporary the event shall obtain a certificate of compliance zoning pursuant to Section 6-4-8-2 of this Title. Public-facing concerts (provided they meet the conditions listed below): Clarify and simplify the type of capacity events are that the eliminate and allowed requirement of a certificate of zoning as compliance, operationally, required in order to book acts in advance. Note: The requirement of meetings coordinating with City staff will be included in an MOU between Evanston and Northwestern. Attendance at such events is limited thousand to ten (10,000) persons or less. Attendance at such events is limited to the capacity of the facility. Allow for events up to the capacity of the respective facility. Adequate university parking is available and is provided to all persons attending the event. A coordinated Transportation Management Plan be shall submitted to the City Manager or its designee. Provides for required parking to be the by governed approved Planned Development and a Traffic will that Plan Management cover the utilization of off-site parking, alternate modes of transportation, the provision for closure of streets, and other topics. Private security is provided for those parking areas utilized. Private security is provided for University-owned parking areas utilized. Clarify that private security is only required for University- owned parking areas (or as established Traffic by the Management Plan). Adequate provision of traffic- control devices at no City expense, including personnel, shall ensure to provided be the free flow of traffic and the security and said of safety traffic flow Reasonable provision of multi- modal traffic-control devices at no City expense, including personnel, shall be provided to of flow free the ensure pedestrian, bike, and vehicular traffic and the security and safety of said traffic flow. Enhance requirement to include "multi-modal" traffic control, including pedestrian and bicycle traffic. No more than seven (7) such events shall be held in any calendar in any year one facility, and each such event shall not (5) five exceed consecutive days in duration. There shall be no more than six (6) total days of such events in any calendar year within the U2 setup excluding district, Such events and takedown. shall not occur on the same Establish the number of (6) six permitted as events total across the entire district. Prohibit full-capacity two events occurring simultaneously at Ryan Field and Welsh-Ryan Arena. Page 3 of 94 SP3.Page 108 of 567 date as other full-capacity events at the stadium or fieldhouse. not may trailers Tractor remain running while parked on the public street or in off- street parking areas. in idle only may Vehicles approved designated areas on private property. Expand "tractor-trailers" to all vehicles and allow for idling on private property but only in designated areas. Note: Idling on public streets is restricted by Evanston idling code. New Section be music may Concert amplified during the hours of 10:00 am through 10:00 pm on Sundays through Thursdays (subject to the following) and during the hours of 10:00 am through 10:15 pm on Fridays, Saturdays, and days preceding national holidays and school legal holidays enumerated in 105 ILCS 5/24- 2, as permitted special for events pursuant to Section 9- 5-20 associated and any required permits shall be issued. Add event hours more restrictive than proposed noise ordinances and practice be to common restricted after 10:00 pm on school nights and 10:15 pm other nights. New Section Any uses not outlined herein shall require approval by the City's Special Events Committee. Clarify involvement of the City's Special Events Committee. The applicant provided a traffic study that analyzed the proposed uses and potential impacts on the surrounding area (specific to concerts). It emphasized the reduction in the maximum number of spectators in the stadium from 47,000 to 35,000 (likely less for events other than football games), access to public transit options, use of ride-share options, and continued use of shuttle services to other parking areas within the City as is currently done for football games. The full study is included as an attachment to this memorandum. The staff has raised concerns regarding parking and traffic circulation surrounding the stadium based on the applicant's proposal. The projected reduction in the level of service of adjacent streets will require the implementation of the proposed mitigation measures outlined in the traffic study. In addition, the proposed traffic management plan should account for the specific impacts associated with the various events proposed to be held in the U2 zoning district. Furthermore, based on public testimony during the Land Use Commission, staff has outlined additional provisions the City Council could consider incorporating into the text amendment to further mitigate potential parking and traffic impacts. An environmental assessment review (sound study) was also submitted, which concentrated on the sound that would be generated by concerts. It was noted that the new stadium design Page 4 of 94 SP3.Page 109 of 567 elements are intended to reduce sound compared to the open nature of the current stadium. The sound study expects that, combined with lower stadium capacity, there will ultimately be less sound exposure to the residential properties surrounding the stadium compared to what is currently experienced during football games. The Department of Community Development contracted with Interwest to conduct a review of the sound study, and additional sound mitigation measures were proposed and are included as conditions of approval within the applicant's separate planned development application. Similar to the above, based on public testimony during the Land Use Commission, the Department has outlined additional provisions the City Council could consider incorporating into the text amendment to further mitigate potential sound impacts. The applicant has provided a Letter of Intent (LOI) for a Memorandum of Understanding (MOU), which would outline the use of City services, tailgating standards, coordination meetings, elements to be included in a security plan, sustainability plan, traffic management plan, concert operations plan, standards for alcohol controls, requirements for advanced notice of events, community input, and a description of public benefits. Since submitting the LOI, the applicant has also provided a draft of the referenced MOU for the City Council's consideration. Staff anticipates the MOU provided by the applicant will require additional negotiation between the City of Evanston and Northwestern University as it currently represents the applicant's suggested terms. The Land Use Commission held a public hearing regarding the proposed text amendment on September 6, 2023, September 27, 2023, and October 11, 2023, the minutes for which are included as attachments. Public testimony and evidence were provided, including a commissioned acoustic review from ARUP of the applicant's environmental assessment review and a land valuation analysis from CohnReznick (available on pages 42 and 322 of the September 6, 2023, public comment addendum). The Commission found the standards of approval for the text amendment to not be met and recommended denial (2-7). The Commission expressed that there was a lack of proof that concerts were needed to cover the cost of maintaining the proposed stadium and voiced concerns regarding traffic circulation and parking availability for the increased events. Chair Rodgers proposed additional changes to the proposed text amendment and requested they be included as an attachment for City Council consideration. On October 25, 2023, the applicant provided a letter proposing changes to the Land Use Commission's recommended conditions outlined in the attached Ordinance. The applicant's proposed changes include: Clarify the timing of the traffic management plan from prior to completion of demolition to prior to the first event. Due to the coordination and details involved, the applicant indicates the change in timing would provide more up-to-date information, though an alternative could also be to require the plan prior to completion of construction. The Department does note that traffic management associated with the proposed demolition and construction of the stadium would be handled and discussed within the Construction Management Plan, which is required prior to permit issuance. Adjustments to the noise mitigation measures to align with the suggested by the Environmental Assessment Review: Page 5 of 94 SP3.Page 110 of 567 o Specifying that proposed mitigation measures will be explored with the exception of a roof/dome for the stadium, which has not been reviewed as part of the submitted planned development plans. o Clarifying that concert events would likely use sound systems other than the PA system mentioned within the staff report conditions. o Recommending that sound mitigation measures and details be included in the concert operations plan and limit average noise levels at property lines to 40- 80dbA for any event. Stating that all of the applicant's proposed traffic and pedestrian mitigation measures were included in the submitted traffic study. A commitment to providing 10% on-site EV charging stations and further discussion on additional stations or other alternatives to having 40% EV-ready parking spaces. Remove the added condition to continue community engagement as it relates to additional above-grade and below-grade parking, specifically the possible construction of a parking structure. The applicant indicates that previous discussions with neighbors suggested that a parking structure on-site was not desired on the parking lots, and discussion by the Land Use Commission included a point that a parking structure on the site could increase vehicle traffic and circulation in the area. The full letter is included as an attachment below. Should the City Council agree to the applicant's requested changes to the proposed conditions, an amendment will need to be made to the Ordinance. Additional Document Links: Application Application Information 8.18.23 Current Proposed Language Economic Impact Study Traffic Impact Study Environmental Assessment Review Legislative History: City Council - October 30, 2023: The City Council held a special meeting where it received input from the public, reviewed and considered the findings and recommendations of the Land Use Commission, and heard testimony from the applicant and staff regarding the proposed text amendment. City Council voted 5-4 to approve this item for introduction with amendments as clarified within the alternatives section below and incorporated into the attached updated ordinance. Land Use Commission – October 11, 2023: The applicant provided a rebuttal to statements provided at the previous meeting and responded to questions previously asked by members of the public and additional questions from the Commission. The Commission voted 2-7 on the motion to recommend approval of the proposed text amendment. Link to Meeting Packet Page 6 of 94 SP3.Page 111 of 567 Land Use Commission – September 27, 2023: The Commission heard public comment and testimony in addition to presentations from groups and individuals who had requested continuances at the previous meeting. Link to Meeting Packet Land Use Commission – September 6, 2023: The applicant provided a presentation on their proposal, followed by questions from the Land Use Commission. Continuances were requested by various members of the public and were granted to the September 27, 2023 meeting. Link to Meeting Packet Alternatives: Based on public testimony during the Land Use Commission meetings and subsequent amendments to the alternatives suggested by staff and Council relating to the mitigation of potential land use impacts associated with sound, parking, traffic circulation, and public safety, the following additional provisions within the proposed text amendment to the U2 District are proposed to be included in Ordinance 107-O-23: 1. An administrative process that includes mandatory logistics meetings between the City of Evanston and Northwestern before each concert event shall be required. This meeting should also include relevant agencies & concert staff that will support the implementation of the transportation management and concert operations plans. 2. Additional standards, enforcement, and penalty provisions should be added to the U2 Zone as outlined below. 3. Add a provision to the U2 DIstrict that clarifies if a concert is delayed or canceled due to weather or force majeure (including illness or pandemic), the concert may be rescheduled in the same calendar year without counting as an additional concert towards the 6 concert maximum. 4. Add a provision to the U2 District that establishes authority for the Mayor to grant a waiver in the case of a delay due to weather or force Majeure (including illness or pandemic) to the additional standards, enforcement, and penalty provisions below. Sound Standard 1. Sound levels during concert events shall not exceed an average of 80 dba at specified locations. 2. Curfew: All sound systems shall be off by 10:00 p.m. Sunday through Thursdays & 10:15 p.m. Fridays, Saturdays, and days preceding national holidays and legal school holidays enumerated in 105 ILCS 5/24-2. No evening concerts shall be permitted Sunday through Thursday from Labor Day to Memorial Day without specific approval from the City as specified within the Memorandum of Understanding. Enforcement: A noise monitoring system shall be installed by Northwestern at the property line surrounding the stadium and within 1,000 feet throughout the adjacent residential neighborhoods. The Evanston Police Department shall receive the output and monitor for compliance. The location of the noise monitoring system and ongoing maintenance and calibration shall be determined within the Memorandum of Understanding negotiated between the City of Evanston and Northwestern. Penalty: Violation of the sound limitation and curfew standards shall result in the penalties outlined below. Page 7 of 94 SP3.Page 112 of 567 Standard Penalty Sound Level $50,000 per event Curfew $0 (0-15 minutes over) $30,000 (15:01-16:00 minutes over) $30,000 + $2,000/minute or fractional minute beyond 16 minutes *For example, an event ending at 10:32:13 on a Friday would receive a $34,000 penalty ($30,000 + (2 X $2,000) = $34,000) Parking Standard 1. Northwestern shall provide two parking officials to monitor parking before, during, and after events. Enforcement: Two parking enforcement staff shall be provided by the City for events at Northwestern's expense. The City of Evanston shall document the number of parking tickets within 1,000 feet of the U2 zone before, during, and after each event and provide a report to Northwestern. If parking tickets associated with concerts exceed the baseline average by more than 50%, additional parking officials may be required as part of the concert operations plan at Northwestern's expense. The baseline parking tickets shall be determined within the Memorandum of Understanding negotiated between the City of Evanston and Northwestern. Penalty: Violation of the parking standard for not providing minimum staffing, as detailed above, shall result in a $25,000 penalty per event. Traffic Standard: A coordinated Transportation Management Plan shall be submitted to the City or its Designee. 1. Intersections within 1,000 feet shall return to baseline traffic counts within 1 hour of the end of a concert event. at supplied be shall personnel Enforcement: & counters Traffic Northwestern's police expense and deployed by the City of Evanston before, during, and after events to evaluate traffic counts. The location of traffic counters, timing of deployment, and baseline traffic counts shall be determined within the Memorandum of Understanding negotiated between the City of Evanston and Northwestern. Penalty: Violation of the traffic standard shall result in a $25,000 penalty per event. Public Safety & Nuisance Standard 1. Northwestern shall provide three police officers or private security personnel, approved by the City, to address potential public safety impacts before, during, and after concert events. Enforcement: Three police officers or private security personnel approved by the City shall be provided at Northwestern's expense. The City of Evanston shall document the number of substantiated 911 calls within 1,000 feet of the U2 zone before, during, and after each event Page 8 of 94 SP3.Page 113 of 567 and provide a report to Northwestern. If substantiated 911 calls associated with concerts exceed the baseline average by more than 50%, additional police officers or private security personnel, approved by the City, may be required as part of the concert operations plan at Northwestern's expense. The baseline calls for service shall be determined within the Memorandum of Understanding negotiated between the City of Evanston and Northwestern. Penalty: Violation of the public safety and nuisance standard for not providing minimum staffing, as detailed above, shall result in a $25,000 penalty per event. Attachments: Ordinance 107-O-23 Text Amendment Amending 6-15-7-2 Permitted Uses in the U2 District Current Language in Section 6-15-7-2 Chair Rodgers Proposed Text Amendment Language 10.11.23 Northwestern Letter with draft MOU and TMP 9-6-2023 LUC Meeting Minutes 9-27-2023 LUC Meeting Minutes 10-11-2023 LUC Meeting Minutes Public Comment Received by Planning Staff Since 10.11.23 Revised MOU with Public Benefits Page 9 of 94 SP3.Page 114 of 567 10/30/2023 107-O-23 AN ORDINANCE Amending Section 6-15-7-2 of the City Code “Permitted Uses” in the U2 University Athletic Facilities District WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt legislation and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section 6(a) of the Illinois Constitution of 1970, states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule unit be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164, 174-75 (1992)); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and, WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11 -13-1, et seq.) grants each municipality the power to establish zoning regulations; and, WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended (“the Zoning Ordinance”); and WHEREAS, Northwestern University (“Applicant”), has petitioned the City Council of the City of Evanston, for approval of an amendment to Section 6-15-7-2 Page 10 of 94 SP3.Page 115 of 567 107-O-23 ~2~ “Permitted Use” of the Zoning Ordinance per Section 6-3-4-6 of the City Code to modify the list of permitted uses in the U2 University Athletic Facilities District and conditions required for public-facing concerts; and WHEREAS, following due and proper publication of notice in Evanston Review, a suburban publication of the Chicago Tribune, not less than fifteen (15) nor more than thirty (30) days prior thereto, on August 3, 2023 and August 10, 2023 and in the Chicago Sun-Times on August 3, 2023 and August 21, 2023, the Evanston Land Use Commission (“LUC”) held public hearings, regarding case no. 23PLND-0010 on September 6, 2023, September 27, 2023, and October 11, 2023 to consider an amendment to the text of Title 6 of the Evanston City Code of 2012, as amended (the “Zoning Ordinance”), to consider the proposed Code Amendment at which evidence, testimony, and exhibits were presented, and at which interested parties were provided the opportunity to provide public comment; and WHEREAS, after having considered the evidence presented, the LUC made the following findings pursuant to Section 6-3-4-5 of the Zoning Ordinance: 1. Whether the proposed amendment is consistent with the goals, objectives and policies of the Comprehensive General Plan as adopted and amended from time to time by the City Council: The Comprehensive General Plan and the Zoning Ordinance support the growth and evolution of the University while recognizing its place in a residential environment meeting the standard. Large-capacity public-facing concerts have little to do with the educational mission of the University and do not meet the intent and goals of the Comprehensive Plan. There was some disagreement, with the explanation that construction of a new stadium for only 7 football games is not the highest and best use of the property. 2. Whether the proposed amendment is compatible with the overall character of existing development in the immediate vicinity of the subject property: Given the lack of nearby parking and the challenges of transporting large numbers of people for concerts, the standard cannot be met. However, with appropriate conditions and a MOU, the amendment can be adapted to better suit the immediate neighborhood and then the standard could be met. Page 11 of 94 SP3.Page 116 of 567 107-O-23 ~3~ 3. Whether the proposed amendment will have an adverse effect on the value of adjacent properties: Studies provided by the applicant mainly focus on sports facilities and not concert venues. Neighbors presented evidence to support their assertion that property values will be adversely affected through a comparable concert venue. These issues do not meet the standard. Some disagreement was expressed that the evidence and testimony submitted shows there would be impacts from the proposed uses on adjacent properties, however, an MOU which would regulate how these uses are managed as part of the Planned Development Ordinance could ensure necessary mitigations to address any concerns and thus meet the standard. 4. The adequacy of public facilities and services: The standard is not met concerning public transportation infrastructure and a reduction in traffic flow at certain intersections for the contemplated concerts and events. However, there was testimony provided that indicated that the infrastructure was sufficient for football games and implementing a Traffic Management Plan and negotiating improvements with the university can lead to the adequacy of public facilities and services being met for the contemplated concerts and events WHEREAS, the LUC made written findings pursuant to Section 6-3-4-5 of the Zoning Ordinance that the proposed amendments did not meet the Standards for Amendments, and by a vote of two (2) “yays” and seven (7) “nays” recommended City Council denial thereof; and WHEREAS, at its meetings held on October 30, 2023 and November 13, 2023, the City Council considered the application, the materials within the record and the applicable standards required by weighing the benefits to the City as a whole with the impact to the neighborhood, made the following findings pursuant to Section 6-3-4-5 of the Zoning Ordinance: 1. Whether the proposed amendment is consistent with the goals, objectives and policies of the Comprehensive General Plan as adopted and amended from time to time by the City Council: The Comprehensive General Plan and the Zoning Ordinance support the growth and evolution of the University while recognizing its place in a residential environment. Council determined that with the proper conditions set forth in this ordinance to manage the large-capacity public-facing concerts, this standard is met. Page 12 of 94 SP3.Page 117 of 567 107-O-23 ~4~ 2. Whether the proposed amendment is compatible with the overall character of existing development in the immediate vicinity of the subject property: Considering the lack of nearby parking and the challenges of transporting large numbers of people for concerts, Council determined that with the appropriate management conditions set forth in this ordinance and an executed MOU between the City and NU outlining the operations management of these events, the amendment suits the neighborhood and the standard is met. 3. Whether the proposed amendment will have an adverse effect on the value of adjacent properties: Studies provided by the applicant mainly focus on sports facilities and not concert venues. Neighbors presented evidence to support their conclusion that property values will be adversely affected through a comparable concert venue. Council determined that with the appropriate management conditions set forth in this ordinance and an executed MO U between NU and the City, this standard is met. 4. The adequacy of public facilities and services: Council determined that by implementing a Traffic Management Plan and negotiating improvements with the university, the adequacy of public facilities and se rvices is met for the contemplated concerts and events. WHEREAS, at its meetings of October 30, 2023 and November 13, 2023, the City Council considered and adopted the respective records and findings, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Section 6-15-7-2 of the Zoning Ordinance, “Permitted Uses” of the Evanston City Code of 2012, as amended, is hereby amended as follows: 6-15-7-2. - PERMITTED USES. The following uses shall be permitted in the U2 district: Business or vocational school. Fieldhouse. Indoor recreational facility (college and university). Page 13 of 94 SP3.Page 118 of 567 107-O-23 ~5~ Outdoor recreational facility (college and university). Parking lot (college and university). Playground. Stadium. The following uses shall be considered permitted uses when conducte d in association with the above permitted uses: - Intramural, and intercollegiate or amateur sports and athletic events and practice therefor. - Local, regional and State elementary and high school athletic events and practice therefor. - Band playing and practice in connection with another permitted use the above events. - Commencement, convocation and graduation exercises. - University-sponsored lecture, speakers, musical performances and other cultural events held within an enclosed building provided that attendance is limited to ten thousand (10,000) or less. Outdoor lectures, speakers, non-musical festivals, social events and other community or cultural events, and musical performances in conjunction or associated with the foregoing (which shall require loudspeaker permits from the City for any noise amplification), hosted by the University or City and designed for the University or local community, provided that the capacity for such events is no greater than 7,500, and no more than 60 days of programming occurs annually. Such events shall not include any outdoor plaza rentals to organizations not affiliated with the University or City. - Luncheons and dinners and dining room facilities in a stadium provided that attendance is limited to the seating capacity of the facilities. Banquet halls, including breakfasts, luncheons, dinners, meeting and dining room facilities, provided that attendance is limited to the capacity of the specific facilities. - Accessory uses to the above permitted uses, including administrative and faculty offices, classroom, auditoriums, athletic facilities and parking spaces. - Off-street parking for hospital employees and for university students , and employees, guests and invitees. Page 14 of 94 SP3.Page 119 of 567 107-O-23 ~6~ Temporary event (provided they are of a community or cultural nature and further provided they meet the conditions listed below): This Subsection provides standards to ensure that temporary uses shall not impose an undue adverse effect on neighboring streets or property. Community and cultural events intended primarily for residents of the City and athletic events shall be permitted provided that the following conditions are met: Public facing concerts (provided they meet the conditions below): This Subsection provides standards to ensure that temporary uses shall not impose an undue adverse effect on neighboring streets or property. 1) Sponsors of the temporary event shall obtain City Council approval, provide proof of event logistics approval by the City's Special Events Committee, and obtain a certificate of zoning compliance pursuant to Section 6-4-8-2 of this Title. 1 2) Attendance at such events is limited to the capacity of the facility ten thousand (10,000) persons or less. 2) A coordinated Transportation Management Plan shall be submitted to the City Manager or its designee. a. Intersections within 1,000 feet shall return to baseline traffic counts within 1 hour of the end of a concert event. Enforcement: Traffic counters & police personnel shall be supplied at Northwestern’s expense and deployed by the City of Evanston before, during and after events to evaluate traffic counts. The location of traffic counters, timing of deployment, and baseline traffic counts shall be determined within the Memorandum of Understanding negotiated between the City of Evanston and Northwestern. Penalty: Violation of the traffic standard shall result in a $25,000 penalty per event. 3) Adequate university parking is available and is provided to all persons attending the event. 3 4) Private security is provided for those parking areas University-owned parking areas utilized. Northwestern shall provide three police officers or private security personnel, approved by the City, to address potential public safety impacts before, during, and after concert events. Enforcement: Three police officers or private security personnel approved by the City shall be provided at Northwestern's expense. The City of Evanston shall document the number of substantiated 911 calls within 1,000 feet of the U2 zone before, during, and after each event and provide a report to Northwestern. If substantiated 911 calls Page 15 of 94 SP3.Page 120 of 567 107-O-23 ~7~ associated with concerts exceed the baseline average by more than 50% additional police officers or private security personnel, approved by the City, may be required as part of the concert operations plan at Northwestern’s expense. The baseline calls for service shall be determined within the Memorandum of Understanding negotiated between the City of Evanston and Northwestern. Penalty: Violation of the public safety & nuisance standard for not providing minimum staffing as detailed above, shall result in a $25,000 penalty per event. 5) Adequate provision of traffic-control devices at no City expense, including personnel, shall be provided to ensure the free flow of traffic and the security and safety of said traffic flow. 4) Northwestern shall provide two parking officials to monitor parking before, during, and after events. Enforcement: Two parking enforcement staff shall be provided by the City for events at Northwestern’s expense. The City of Evanston shall document the number of parking tickets within 1,000 feet of the U2 zone before, during, and after each event and provide a report to Northwestern. If parking tickets associated with concerts exceed the baseline average by more than 50% additional parking officials may be required as part of the concert operations plan at Northwestern’s expense. The baseline parking tickets shall be determined within the Memorandum of Understanding negotiated between the City of Evanston and Northwestern. Penalty: Violation of the parking standard for not providing minimum staffing as detailed above, shall result in a $25,000 penalty per event. 5) Reasonable provision of multi- modal traffic-control devices at no City expense including personnel, shall be provided to ensure the free flow of pedestrian, bike and vehicular traffic and the security and safety of said traffic flow. 6) Live animals used in conjunction with any event may only be stored within a completely enclosed building. 7) No more than seven (7) such events shall be held in any calendar year in any one facility, and each event shall not exceed five (5) consecutive days in duration. 7) There shall be no more than six (6) total days of such events in any calendar year within the U2 district, excluding setup and takedown. Such events shall not occur on the same date as other full-capacity events at the stadium or fieldhouse. If a concert is de- layed or canceled due to weather or force majeure (including illness or pandemic), the concert may be rescheduled in the same calendar year without counting as an additio n- al concert towards the 6 concert maximum. The Mayor may grant a waiver in the case of a delay due to weather or force majeure (including illness or pandemic) to the add i- tional standards, enforcement, and penalty provisions below. Page 16 of 94 SP3.Page 121 of 567 107-O-23 ~8~ 8) Lighting associated with such events shall be directed away from adjacent residences. 9) Tractor trailers may not remain running while parked on the public street or in off - street parking areas. 9) Vehicles may only idle in approved designated areas on private property. 10) Any uses not outlined herein shall require approval by the City’s Special Events Committee. 11) Sound Limitation: Sound levels during concert events shall not exceed an average of 80 dba at specified locations. Curfew: All sound systems shall be off by 10:00 p.m. Sunday through Thursdays & 10:15 p.m. Fridays, Saturdays, and days preceding n a- tional holidays and legal school holidays enumerated in 105 ILCS 5/24-2. No evening concerts shall be permitted Sunday through Thursday from Labor Day to Memorial Day without specific approval from the City as specified within the Memorandum of Unde r- standing. Enforcement: A noise monitoring system shall be installed by Northwestern at the property line surrounding the stadium and within 1,000 feet throughout the adjace nt residential neighborhoods. The Evanston Police Department shall receive the output and monitor for compliance. The location of the noise monitoring system and ongoing maintenance and calibration shall be determined within the Memorandum of Understanding negotiated between the City of Evanston and Northwestern. Penalty: Violation of the sound limitation and curfew standards shall result in the penalties outlined below. Standard Penalty Sound Level $50,000 per event Curfew $0 (0-15 minutes over) $30,000 (15:01-16:00 minutes over) $30,000 + $2,000/minute or fractional minute beyond 16 minutes *For example, an event ending at 10:32:13 on a Friday would receive a $34,000 penalty ($30,000 + (2 x $2,000) = $34,000) 12) Northwestern shall hold logistics meetings between the City of Evanston and Northwestern before each concert event. This meeting should also include relevant agencies & concert staff that will support the implementation of the transportation ma n- agement and concert operations plans. Page 17 of 94 SP3.Page 122 of 567 107-O-23 ~9~ SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval and publication in the manner provided by law. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evid ence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2023 Adopted: ___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Alexandra Ruggie, Interim Corporation Counsel Page 18 of 94 SP3.Page 123 of 567 9/1/23, 11:24 AM Evanston, IL Code of Ordinances about:blank 1/2 - - - - - - - - 6-15-7-2. - PERMITTED USES. The following uses shall be permitted in the U2 district: Business or vocational school. Fieldhouse. Indoor recreational facility (college and university). Outdoor recreational facility (college and university). Parking lot (college and university). Playground. Stadium. The following uses shall be considered permitted uses when conducted in association with the above permitted uses: Intramural and intercollegiate sports and athletic events and practice therefor. Local, regional and State elementary and high school athletic events and practice therefor. Band playing and practice in connection with the above events. Commencement, convocation and graduation exercises. University-sponsored lecture, speakers, musical performances and other cultural events held within an enclosed building provided that attendance is limited to ten thousand (10,000) or less. Luncheons and dinners and dining room facilities in a stadium provided that attendance is limited to the seating capacity of the facilities. Accessory uses to the above permitted uses, including administrative and faculty offices, classroom, auditoriums, athletic facilities and parking spaces. Off-street parking for hospital employees and for university students and employees. Temporary event (provided they are of a community or cultural nature and further provided they meet the conditions listed below): This Subsection provides standards to ensure that temporary uses shall not impose an undue adverse effect on neighboring streets or property. Community and cultural events of a nonprofit nature intended primarily for residents of the City and amateur athletic events shall be permitted provided that the following conditions are met: Page 19 of 94 SP3.Page 124 of 567 9/1/23, 11:24 AM Evanston, IL Code of Ordinances about:blank 2/2 1) 2) 3) 4) 5) 6) 7) 8) 9) Sponsors of the temporary event obtain a certificate of zoning compliance pursuant to Section 6-4-8-2 of this Title. Attendance at such events is limited to ten thousand (10,000) persons or less. Adequate university parking is available and is provided to all persons attending the event. Private security is provided for those parking areas utilized. Adequate provision of traffic-control devices at no City expense, including personnel, shall be provided to ensure the free flow of traffic and the security and safety of said traffic flow. Live animals used in conjunction with any event may only be stored within a completely enclosed building. No more than seven (7) such events shall be held in any calendar year in any one facility, and each such event shall not exceed five (5) consecutive days in duration. Lighting associated with such events shall be directed away from adjacent residences. Tractor trailers may not remain running while parked on the public street or in off-street parking areas. (Ord. 108-0-98; Ord. No. 3-O-14, § 26, 2-10-2014) Page 20 of 94 SP3.Page 125 of 567 10/17/23, 10:11 AM CITY OF EVANSTON Mail - Text Amendment https://mail.google.com/mail/u/0/?ik=4ec545897d&view=pt&search=all&permthid=thread-f:1779528515316794727&simpl=msg-f:17795285153167947…1/1 Meagan Jones <mmjones@cityofevanston.org> Text Amendment 2 messages Matt Rodgers <mattrodgers67@comcast.net>Thu, Oct 12, 2023 at 1:03 AM To: Liz Williams <ewilliams@cityofevanston.org>, Sarah Flax <sflax@cityofevanston.org>, Meagan Jones <mmjones@cityofevanston.org> Here is the language I proposed for the Text Amendment in the U2 District: Intramural, intercollegiate, or amateur sports and athletic events and practice therefor. Band playing and practice in connection with another permitted use. Outdoor lectures, speakers, non-musical festivals, social events and other community or cultural events, and musical performances in conjunction or associated with the foregoing (which shall require loudspeaker permits from the City for any noise amplification), hosted by the University or City and designed for the University or local community with conditions in a Memorandum of Understanding. Such events shall not include any outdoor plaza rentals to organizations not affiliated with the University or City. Banquet halls, including breakfasts, luncheons, dinners, meeting, and dining room facilities, provided that attendance is limited to the capacity of the specific facilities. Off-street parking for hospital employees and for university students, employees, guests, and invitees. Public-facing concerts, provided the conditions for use be listed in a Memorandum of Understanding. Any uses not outlined herein shall require approval by the City’s Special Events Committee. Meagan Jones <mmjones@cityofevanston.org>Thu, Oct 12, 2023 at 10:10 AM To: Matt Rodgers <mattrodgers67@comcast.net> Cc: Liz Williams <ewilliams@cityofevanston.org>, Sarah Flax <sflax@cityofevanston.org> Thanks! [Quoted text hidden] Page 21 of 94 SP3.Page 126 of 567 ACTIVE\1604893379.1 DLA Piper LLP (US) 444 West Lake Street, Suite 900 Chicago, Illinois 60606 www.dlapiper.com Katherine C. Jahnke Dale katie.dale@dlapiper.com T 312.368.2153 F 312.251.2856 October 25, 2023 The Honorable Daniel Biss and Members of the City Council City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Re: New Ryan Field Dear Mayor Biss: We represent Northwestern University (“Northwestern”) in connection with the redevelopment of Ryan Field. In anticipation of the October 30 City Council meeting, we would like to submit the enclosed additional information and materials for the Council’s consideration. As you are aware, the proposed redevelopment presents a once in a generation opportunity for the City of Evanston. It will involve approximately $800 million in economic impact, including $208 million dedicated to minority and women-owned businesses, almost 3,000 construction jobs and $12 million in direct permit fee revenue to the City. Northwestern plans to commit to public benefits, which will be memorialized in a forthcoming Memorandum of Understanding (MOU). Land Use Commission Conditions While the collaborative process with staff was beneficial to the project, Northwestern has specific concerns relating to several of the conditions included in the Land Use Commission’s (LUC) resolution and suggested by staff as follows: -Timing of the Traffic Management Plan (TMP). The LUC condition requires a TMP to for all events with expected capacity of more than 5,000 attendees to be finalized prior to the completion of demolition. Given the level of detail and coordination that is involved in preparing the TMP, it would be more appropriate to be completed prior to the first event, not completion of demolition, so that it can be current. An outline of a TMP is attached to the enclosed MOU, which shows the level of specificity that will be provided. -Environmental Assessment Review and Subsequent Peer Review. The LUC condition included implementation of mitigation measures at the University’s expense, including a noise limit at the property line. Northwestern plans to explore the various mitigation measures, with the exception of the roof/dome above the seating areas, which is not part of the plans and inconsistent with the architectural plans included in the PD. Page 22 of 94 SP3.Page 127 of 567 October 25, 2023 Page 2 ACTIVE\1604893379.1 Additionally, Northwestern would recommend that these details and the final sound mitigation strategies intended to limit noise levels emanating from the venue sound system at the University’s property line to an average range of 40-80 dba for any event be included in the Concert Operations Plan. Finally, consistent with testimony provided at the LUC and as discussed throughout the public process, it should be clarified that the concert events will likely use sound systems other than the PA, contrary to the suggestion in the staff report conditions. -Additional Traffic & Pedestrian Mitigation Measures. The LUC condition suggests additional traffic and pedestrian mitigation measures prior to City Council consideration. All proposed mitigation measures are referred to in the traffic study. -Electric Vehicle Parking Requirements. The LUC included a condition that the proposal comply with the City’s electric vehicle parking requirements per §4-2-2, Table 406.2.7.2 of the City Code. The proposal currently complies with Table 406.2.7.2 in that 10% of the parking spaces will have EV charging installed but does not have 40% of the parking spaces EV ready. NU would agree to explore that as an alternate, if it is feasible, or can add additional EV ready parking stalls in the future, if there is demand. -Additional Above-Grade or Below-Grade Parking. The LUC recommended that Northwestern meet with residents to discuss the option of constructing an above-grade or below-grade garage on the east or west parking lot if desired in lieu of parking in the neighborhood. There is no plan to additional provide above-grade or below-grade parking based on previous feedback, including from the 7th Ward community. Northwestern will continue to engage with and address concerns from the community with respect to the adequacy of on- and off-site parking, pursuant to the MOU. The proposed on-site parking will be consistent with the plans included in the PD. In sum, Northwestern is generally accepting of the conditions set forth in the Land Use Commission resolution except as relates to the items detailed above and would request that any approval ordinance be amended to reflect these requested changes. In addition to the forthcoming public benefits commitments, the development will benefit the community by providing significant improvements, utilizing environmentally friendly and sustainable building practices and creating hundreds of permanent jobs and thousands of temporary constructions jobs. Thank you for taking these matters under advisement. We look forward to appearing before you on October 30 to answer any questions. Page 23 of 94 SP3.Page 128 of 567 October 25, 2023 Page 3 ACTIVE\1604893379.1 Very truly yours, DLA Piper LLP (US) Katherine C. Jahnke Dale cc (via email): Luke Figora Dave Davis Matthew Kopp Page 24 of 94 SP3.Page 129 of 567 Northwestern Proposed Draft 10/25/23 MEMORANDUM OF UNDERSTANDING This MEMORANDUM OF UNDERSTANDING (this “Memorandum”) is effective as of [______________]1, 2023 (the “Effective Date”), by and between NORTHWESTERN UNIVERSITY, an Illinois corporation (“Northwestern”), and THE CITY OF EVANSTON, a municipal corporation (the “City”). Northwestern and the City are sometimes referred to herein individually as a “Party” and collectively as the “Parties”. As used herein, the term “Northwestern” shall include its contractors, operators and/or affiliates, as applicable. RECITALS WHEREAS, Northwestern and the City have a long history of working together to enhance a nd support the Evanston community through various collaborative efforts. WHEREAS, in furtherance of the Parties’ continued cooperation with respect to the entire Evanston community as a whole, the Parties desire to set forth (i) certain operational and logistical considerations with respect to Ryan Field following its redevelopment (the “Ryan Field”) for events ticketed for a minimum of ten thousand (10,000) individuals and (ii) certain public benefits. Such public benefits are intended to foster a broader relationship and strengthen a deeper connection between Northwestern and the entire Evanston community, rebuild a new Ryan Field which will further vitalize the community, and help provide more opportunities for additional future collaboration and partnership between the Northwestern and the Evanston community as a whole. WHEREAS, the successful operation of Ryan Field will in certain respects require separate considerations and requirements to apply during football games (“Football Games”), amplified musical performances inside the stadium intended as publicly facing capacity concerts (“Concerts”), and all other times. NOW, THEREFORE, in consideration of: the mutual covenants set forth herein, the passage of the Approval Ordinances (as defined below), Northwestern’s original rights therein, a newly rebuilt Ryan Field, the legal and regulatory environment as of the Effective Date, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed; the Parties hereto, intending to be legally bound hereby, agree as follows: 1. Recitals. The foregoing recitals are acknowledged to be accurate and are incorporated herein by reference. 2. City Services. a. City Personnel. The City shall provide personnel in such quantities, at such locations, and during such hours as Northwestern may designate, upon oral or written notice delivered at least three (3) days prior to the date on which such personnel are requested to perform services (the “Event Date(s)”); provided, however, that the City, may, but shall not be obligated to provide any personnel unless Northwestern delivers written notice at least one (1) month prior to any Event Date and such notice describes: (i) the Event Date, 1 Note to Draft: The Effective Date will be on or after the passage of the Approval Ordinances that are mutually agreeable to the City and Northwestern Page 25 of 94 SP3.Page 130 of 567 2 (ii) an estimated number of personnel that the Northwestern might designate on the Event Date, and (iii) an estimated number of hours personnel may be requested to work. b. Reimbursement. Northwestern shall reimburse the City for the City’s out-of-pocket costs on Event Dates incurred in connection with providing personnel pursuant to Section 2.a. above necessary for the operation of Ryan Field according to the reimbursement schedule attached as Schedule 1 hereto, which may be modified from time to time by agreement between the Parties. 3. Tailgating Activities. Except to the extent tailgating or related activities occur inside Ryan Field or within its plazas, Northwestern will not permit or facilitate tailgating activities on Event Dates for Concerts. 4. Security Plan. Northwestern shall deliver a reasonable security plan to the City prior to the first Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Security Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Security Plan shall describe Northwestern’s intentions with respect to providing, supervising or otherwise coordinating security services in connection with the operation of Ryan Field, such as, by way of example only, the following: a. police and/or security staffing levels; b. use of magnetometers; c. bomb sweeps; and d. coordination with City Police, State of Illinois Police, and the Federal Bureau of Investigation. 5. Sustainability Plan. Northwestern shall deliver a reasonable sustainability plan to the City prior to the first Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Sustainability Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Sustainability Plan shall describe Northwestern’s intentions with respect to activities related to environmental sustainability in connection with the operation of Ryan Field, such as, by way of example only, the following topics: a. trash clean-up; b. recycling; c. composting; d. water management; and e. greenspace. 6. Traffic Management Plan. Northwestern shall deliver a reasonable traffic management plan in substantially the form of Schedule 2 attached hereto to the City prior to the first Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Traffic Management Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Traffic Management Plan shall describe Northwestern’s intentions with respect to activities related to regulating, managing, controlling, or otherwise affecting traffic flows on Event Dates in connection with the operation of Ryan Field, such as, by way of example only, the following activities: Page 26 of 94 SP3.Page 131 of 567 3 a. providing or facilitating non-vehicular modes of transportation, including pedestrians and bicycles; b. providing or facilitating shuttles; c. facilitating off-site vehicular parking; d. enabling efficient access to or for transportation network providers and ride share; e. restricting street access; and f. supervising, limiting or otherwise regulating permit parking. 7. Concert Operations Plan. Northwestern shall deliver a reasonable concert operations plan to the City prior to the first Concert Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Concert Operations Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Concert Operations Plan shall describe Northwestern’s intentions with respect to activities in connection with the operation of Concerts at Ryan Field, such as, by way of example only, the following topics: a. management of noise levels consistent with the Approval Ordinances and the approved Concert Operations Plan; b. sound check protocols; c. traffic and parking management; d. coordination with City personnel prior to and during Concerts; e. staging and underground or off-site storage for trucks and buses; f. fines for noncompliance; and g. set up and take down of Concert equipment. 8. Advance Notice of Events. Northwestern shall use its best efforts to provide significant advance notice to the City and Evanston communit y of any capacity events to occur at Ryan Field or the associated plazas. 9. Public Benefits. Northwestern is committed, both through its own efforts and through the efforts of its contractors and vendors, to (i) furthering opportunities for a broad and diverse membership of the Evanston community to participate in and benefit from the design, construction, maintenance and operation of a newly rebuilt Ryan Field, (ii) fostering a broader relationship and strengthening a deeper connection between Northwestern and the entire Evanston community, (iii) rebuilding a new Ryan Field, and (iv) helping provide more opportunities for additional future collaboration and partnership between the Northwestern and the Evanston community as a whole. To all those ends, and pursuant to Section 6-3-6-3 of the Evanston Zoning Ordinance (Public Benefits), Northwestern agrees to the public benefits (and duration of such) as outlined on Schedule 3 attached hereto assuming the passage of the Approval Ordinances (as defined below), Northwestern’s original rights therein, a newly rebuilt Ryan Field, and a legal and regulatory environment that is substantially similar as existed as of the Effective Date. In connection with such public benefits, Northwestern will make certain voluntary payments to the City and other City stakeholder organizations, all as described on Schedule 3. The parties acknowledge that Northwestern is tax-exempt and any such voluntary payments shall not impact Northwestern’s tax-exempt status or be considered a tax, tariff or duty or a payment in lieu thereof. In light of the broader relationship between Northwestern and the entire Evanston community, and in the spirit of a renewed greater partnership between Northwestern and the City going forward, the Parties agree that they are committed to collaborating in good faith and reasonably working with one another with respect to all Northwestern/City matters beyond the new Ryan Field for years to come. Page 27 of 94 SP3.Page 132 of 567 4 10. Community Advisory Council. Northwestern shall meet at least twice annually with the Community Advisory Council (as hereinafter defined), unless such meetings are reduced and/or such Community Advisory Council is terminated in writing by the City. The purpose of the Community Advisory Council shall be to review the Traffic Management Plan and Security Plan and their updates, as provided for above, receive updates on Northwestern’s M/WBE hiring during construction and to gather and disseminate information regarding the operation of Ryan Field from neighborhood residents to Northwestern and the City, and vice versa. As used herein, the “Community Advisory Council” means a council composed of three (3) members appointed by Northwestern staff and three (3) members appointed by City staff. Such members shall be appointed in accordance with such rules as Northwestern and the City may from time to time agree. 11. Alcohol Sales. The Parties shall cooperate such that Northwestern will (i) obtain all permits, licenses and approvals required for the sale of alcohol at Ryan Field and its Events prior to opening of the new stadium, and (ii) maintain all such permits, licenses and approvals for so long as Northwestern causes vendors to make alcohol available at Ryan Field and its Events. In connection therewith, Northwestern shall use commercially reasonable efforts to cause professional servers to utilize industry-standard practices for the service of alcohol, such as, by way of example only: a. reviewing customers’ identification for compliance with applicable age limits; b. limiting the number of alcoholic drinks that any individual may purchase; and c. stopping general admission alcohol service in accordance with best practices for Football Games and Concerts. 12. Term. The term of this Memorandum shall be perpetual for so long as Northwestern is hosting Football Games and Concerts at Ryan Field pursuant to that certain Ordinance XX-O-23 Granting the Ryan Field Planned Development and that certain Ordinance XX-O-23 Amending the Zoning Ordinance Regulations for the U2 University Athletic Facilities District (in forms mutually agreeable to the City and Northwestern, collectively, the “Approval Ordinances”), Northwestern retains its original rights therein, a new Ryan Field is rebuilt, and a legal and regulatory environment that is substantially similar as existed as of the Effective Date. The City shall not revoke, rescind, modify or otherwise alter the Approval Ordinances without Northwestern’s prior written and signed consent. For the avoidance of doubt, to the extent any term, condition or provision is explicitly time limited herein, this Section 12 shall not override such explicit time limitation. 13. Notices. Any and all notices, elections or demands permitted or required to be made under this Memorandum shall be in writing, signed by the party giving such notice, election or demand, and shall be delivered personally, by receipted commercial courier service, or sent by registered or certified United States mail, postage prepaid, return receipt requested to the other party at the address set forth below, or at such other address as may have heretofore been designated in writing. The date of personal delivery or three (3) days after postmark of date of mailing, as the case may be, shall be the date such notice, election or demand is deemed delivered. If to the City: City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 Attn: City Manager; Corporation Counsel; ________________; and ________________ Page 28 of 94 SP3.Page 133 of 567 5 If to Northwestern: Northwestern University 633 Clark Street Evanston, Illinois 60208 Attn: Vice President and Chief Operating Officer; Vice President and Chief Financial Officer; and Senior Executive Director of Neighborhood and Community Relations with copy to: Northwestern University Office of General Counsel 633 Clark Street Evanston, Illinois 60208 Attn: General Counsel 14. Not an Easement or Public Dedication; Authorizations. a. Notwithstanding anything herein to the contrary, and for the avoidance of doubt, nothing herein shall be deemed to: be an easement, lease or license to any individual, entity, municipality or the general public; confer any rights, title, interests or benefits upon or in favor of any individual, entity, municipality or the general public; be a gift or dedication of any portion of Ryan Field or its surrounding areas to any individual, entity, municipality or the general public; or a specific right to any individual, entity, municipality or the general public to use Ryan Field or its surrounding areas, other than the general rights of use in common with all other individuals and members of the general public as expressly contemplated by this Memorandum; it being the intention of the Parties that this Memorandum shall be strictly limited to and for the purposes herein expressed, and for no other use or purpose. The City shall not record this Memorandum or any summary thereof. b. To the extent the consent, authorization or approval of or license from, or notice to, the City is required with respect to this Memorandum or its subject matter, then the City hereby acknowledges and agrees that its execution of this Memorandum shall be deemed to have satisfied any such consent, authorization, approval, license or notice requirement. To the extent the consent, authorization or approval of or license from, or notice to, any third party or other governmental authority (including Cook County or the State of Illinois) is required with respect to this Memorandum or its subject matter, then the Parties agree to cooperate with each other to obtain such consent, authorization, approval or license or give such notice. 15. Miscellaneous. a. This Memorandum is a legally binding agreement between the Parties, and is legally enforceable upon each Party by the other Party. b. This Memorandum may only be amended, modified or supplemented in writing signed by each Party; provided, however, that Northwestern may unilaterally amend this Memorandum in order to comply with any applicable law, rule, order, settlement, regulation or licensing requirement, or change thereof, and shall give the City written notice thereof. The Parties shall enter into such amendments to this Memorandum as may be necessary to effectuate the continued operation of Ryan Field. Page 29 of 94 SP3.Page 134 of 567 6 c. If any provision of this Memorandum or any word or part thereof or any application thereof is determined to be invalid, illegal or unenforceable, then such invalidity, illegality or unenforceability shall not affect any other provision of this Memorandum, this Memorandum shall be construed as if such invalid, illegal or unenforceable part were never included herein, the remainder of this Memorandum shall be and remain valid and enforceable to the fullest extent permitted by law, and the Parties shall negotiate in good faith to modify this Memorandum so as to effect the original intent of the Parties as closely as possible. d. This Memorandum shall be exclusively governed by and construed in accordance with the laws of Illinois, excluding its choice or conflict of law principles. All disputes and claims relating to this Memorandum not resolved between the Parties shall be resolved exclusively by binding confidential arbitration applying Illinois law and administered by an arbitrator mutually agreed upon by the Parties. The place of any such arbitration shall exclusively be Evanston, Illinois. e. Each Party hereby forever waives and releases any and all claims, demands, or causes of action it may have, known or unknown, against the other in any way related to this Memorandum. f. The Parties are and shall be independent contractors and this Memorandum shall not be construed to create any relationship of partnership, joint venture or other similar relationship. g. Neither Party shall be liable for any failure of or delay in the performance of this Memorandum for the period that such failure or delay is due to force majeure, including, but not limited to: war, terrorism, riots, fire, flood, tornado, earthquake, lightning, pandemic, other acts of God, explosion, strikes, labor disputes, acts of state or governmental action prohibiting or impeding any party from performing its respective obligations hereunder, or any other reason beyond the reasonable control of such Party. h. [Note to Draft: Reasonable insurance and indemnity provisions to be reasonably negotiated between Northwestern and City Staff.] i. This Memorandum constitutes the entire understanding of the Parties with respect to its subject matter and supersedes all prior agreements, written or oral, with respect thereto. j. This Memorandum shall equally apply to any successor or assign of any Party. No Party may assign or delegate its rights or obligations hereunder without the prior written consent of the other Party, except that Northwestern may assign or delegate any or all of this Memorandum or the rights or obligations hereunder to a wholly-owned subsidiary of Northwestern. k. This Memorandum does not confer any right, benefit or remedy upon any individual, entity or municipality that is not a Party hereto. l. No failure or delay in exercising any right or remedy shall be a waiver thereof. No waiver shall be effective unless in writing and signed by the party so waiving. m. This Memorandum may be executed in counterparts and delivered by electronic means (e.g., fax, email, docusign). [Signature pages follow] Page 30 of 94 SP3.Page 135 of 567 [SIGNATURE PAGE TO RYAN FIELD MEMORANDUM OF UNDERSTANDING] IN WITNESS WHEREOF, the undersigned have executed this Memorandum of Understanding as of the Effective Date. NORTHWESTERN UNIVERSITY By: ____________________________ Name: ____________________________ Its: ____________________________ THE CITY OF EVANSTON By: ____________________________ Name: ____________________________ Its: ____________________________ Page 31 of 94 SP3.Page 136 of 567 SCHEDULE 1 SCHEDULE 1 REIMBURSEMENTS [Note to Draft: To be determined between the City Staff and Northwestern] Page 32 of 94 SP3.Page 137 of 567 SCHEDULE 2 SCHEDULE 2 FORM OF TMP Attached. Page 33 of 94 SP3.Page 138 of 567 SCHEDULE 3 SCHEDULE 3 PUBLIC BENEFITS PACKAGE In accordance with Section 6-3-6-3 of the Evanston Zoning Ordinance, in order to provide benefits to the surrounding neighborhood and the City as a whole from the Approval Ordinances, to foster a broader relationship and strengthen a deeper connection between Northwestern and the entire Evanston community, and to help provide more opportunities for additional future collaboration and partnership between the Northwestern and the Evanston community as a whole, and assuming the passage of the Approval Ordinances, Northwestern retains its original rights therein, a new Ryan Field is rebuilt, and a legal and regulatory environment that is substantially similar as existed as of the Effective Date, Northwestern agrees to the following public benefits: [Note to Draft: To come.] Page 34 of 94 SP3.Page 139 of 567 Northwestern University // Ryan Field TRANSPORTATION MANAGEMENT PLAN | DRAFT V.1 DISCLAIMER: This document represents an initial draft framework of a Transportation Management Plan (TMP) associated with concert events proposed at Ryan Field. The TMP process requires engagement with and input from numerous stakeholder groups over several weeks to inform the plan’s details. This initial version is not fully developed, but includes preliminary narratives and exhibits along with placeholders. Additional measures will likely be incorporated as a result of on-going and future engagement and further plan development. Once a draft is completed, the TMP will be provided to the City of Evanston for review and approval prior to events being hosted at Ryan Field. Additionally, best practices for developing a TMP require fact-specific, real-time information. As such, this TMP will be reviewed and updated on a regular basis. Page 35 of 94 SP3.Page 140 of 567 NORTHWESTERN UNIVERSITY i Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan TABLE OF CONTENTS Introduction Purpose and Objectives ............................................................................................................................................. 1 Venue and Events Overview ...................................................................................................................................... # Transportation Management Planning Process .......................................................................................................... # Guiding Principles....................................................................................................................................................... # Transportation Management Plan and Strategies Parking ....................................................................................................................................................................... # Vehicular Traffic / Access Routes ............................................................................................................................... # Public Transportation .................................................................................................................................................. # Shuttles and Buses..................................................................................................................................................... # Pedestrian Accommodations ...................................................................................................................................... # Bicycle Accommodations ............................................................................................................................................ # Transportation Network Companies (TNC) / Rideshare ............................................................................................. # Active Transportation .................................................................................................................................................. # Traffic Control Personnel ............................................................................................................................................ # Event Truck Loading Logistics .................................................................................................................................... # Public Safety .............................................................................................................................................................. # Programs and Policies ................................................................................................................................................ # Communications and Engagement ............................................................................................................................ # Communication + Coordination Website, E-mail, and Social Media ............................................................................................................................. # Student Handbook and Plan Acknowledgement ........................................................................................................ # Village and Community Coordination ......................................................................................................................... # Contact Information .................................................................................................................................................... # Page 36 of 94 SP3.Page 141 of 567 NORTHWESTERN UNIVERSITY ii Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan LIST OF EXHIBITS Exhibit 1 Athletic Campus Site Plan Exhibit 2 Event Parking Locations Exhibit 3 Pre-Event Traffic Control and Lane Configurations Exhibit 4 Post-Event Traffic Control and Lane Configurations Exhibit 5 Access Routes, Directional Wayfinding, and Controls Exhibit 6 Shuttle Routes, Stops, and Staging Zones Exhibit 7 Shuttle Loading Exhibit 8 TNC Loading and Staging (East) Exhibit 9 TNC Loading and Staging (West) Exhibit 10 Bike Parking and Accommodations Exhibit 11 Event Truck Access Routes Page 37 of 94 SP3.Page 142 of 567 NORTHWESTERN UNIVERSITY 1 Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan INTRODUCTION Purpose and Objectives The Transportation Management Plan (TMP) is a summary of Northwestern University’s proposed operations plan and strategies to manage the multimodal transportation and parking conditions for events at Ryan Field. The TMP is a dynamic document that is intended to not be considered static or complete, but rather reviewed and updated annually to consider changed conditions, integrate emerging technologies, and explore opportunities to improve, supplement, or modify current measures. Venue and Events Overview PLACEHOLDER: Detail Ryan Field and Hosted Events (event types, attendance capacities, # of events, schedules, broader context of the athletic campus and other associated venues, parking, etc.) The overall athletic campus site plan illustrated in Exhibit 1. Transportation Management Planning Process PLACEHOLDER: Detail TMP Process (building on past experience of hosting football games and events at Ryan Field/athletic campus, agency and stakeholder group engagement [Police and Security – Evanston Police, NU Police, Venue Security; Athletics and Parking/Shuttle Services – Athletic Department, Transportation and Parking Services; City of Evanston – Transportation Engineering, Planning, Parking Services; Transit Agencies – CTA, Metra, Pace, Village of Wilmette, neighborhood engagement, local businesses], City review/approval, annual reviews and updates, etc.) Guiding Principles Efficient and effective management of multimodal transportation and parking operations is key to any successful event of various scales. Building on its experience hosting a range of events at the Athletic Campus and best practices applied at other venues, Northwestern University has established the following planning principles to guide development transportation management strategies, programs, policies, and planning efforts related to events hosted at Ryan Field. • Provide a safe environment for all event attendees and the surrounding community, including pedestrians, cyclists, transit riders, and vehicle drivers/passengers. • Promote orderly and efficient flow of traffic on the Athletic Campus and along nearby streets. • Limit impacts of traffic congestion before, during, and after planned events at Ryan Field. • Promote awareness and understanding of the plan’s key elements to the university, city officials and staff, event attendees, and the surrounding community through multiple channels of communication. • Be flexible, monitor conditions over time, and adjust the plan to address changed conditions over time while exploring opportunities to leverage emerging technologies that can improve the plan. Page 38 of 94 SP3.Page 143 of 567 NORTHWESTERN UNIVERSITY 2 Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan TRANSPORTATION MANAGEMENT PLAN The Transportation Management Plan is organized by categories related to how event attendees access Ryan Field, operational components of facilitating transportation access, and other elements associated with managing event day conditions. Within each category, strategies are detailed with supporting narrative and exhibits. Parking PLACEHOLDER: Detail On-Site Parking (# of spaces in East and West Lot, reserved/pre-sold parking only, option for premium-rate cash parking if spaces are underutilized, access locations and ingress/egress lanes, staffing needs at each lot, etc.) PLACEHOLDER: Detail Off-Site Parking (# of spaces by location, mix of reserved/pre-sold and cash parking depending on location, access locations, etc.) PLACEHOLDER: Detail Signage and Traffic Control Equipment (locations, sign types/sizes, sign messages, layout of cones/barricades, deployment schedule, etc.) PLACEHOLDER: Detail Communications (online resource, text messages, apps, future (to be developed AI resources), advance event communications re: parking location(s) and directions based on address of ticket purchase, etc.) PLACEHOLDER: Detail Employee Parking (off-site location, shuttle accessible, etc.) Exhibit X, illustrates the locations of stadium event parking on site and both designated and publicly-accessible off- site parking in the site vicinity (walkable), on the University’s campus (shuttle access), and in Downtown Evanston (shuttle access). Additional parking locations will likely be established by entrepreneurial property owners within walking distance of Ryan Field. These locations can be added to the plan based on observed conditions. Strategy: Use of Underutilized Off-Street Parking [Details to be confirmed in coordination with the City of Evanston] Strategy: Neighborhood Event Parking Restrictions [Details to be further developed in coordination with the City of Evanston] Strategy: Advance Parking and Access Route Communications to Ticketholders [Details to be further developed in coordination with the City of Evanston] Vehicular Traffic / Access Routes PLACEHOLDER: Detail Wayfinding Signs (identify key access routes, variable message sign locations and messages, static sign locations, technology-enabled options/solutions, etc.) PLACEHOLDER: Detail Curbside Restrictions (locations and limits, times in effect, benefits and uses, etc.) Page 39 of 94 SP3.Page 144 of 567 NORTHWESTERN UNIVERSITY 3 Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan PLACEHOLDER: Detail Temporary Directional Traffic Flows and Lane Configurations (identify locations, police manual intersection controls, etc.) Refer to Exhibits X-West and X-East and Exhibits Y-West and Y-East for pre- and post-event lane configurations, respectively. PLACEHOLDER: Detail Wayfinding Signs (identify key access routes, variable message sign locations and messages, static sign locations, etc.) Exhibit X depicts the key vehicular access routes to/from Ryan Field with elements indicating directional wayfinding signs leading to reserved/pre-paid parking and off-site parking locations, access and parking controls at side streets supporting the event parking restriction in place within the surrounding neighborhoods, on-street parking restrictions along Central Street (Poplar Avenue to Girard Avenue), posted intersections for police/traffic control personnel, and others. [Details of sign locations, messages, traffic controls, and other elements to be further developed in coordination with the City of Evanston, Evanston Police and Fire Departments, the Village of Wilmette, and other stakeholders] Strategy: Central Street Parking and Loading Zone Restrictions [Details to be further developed in coordination with the City of Evanston] Similar to past practice for football games, on-street parking will be prohibited along Central Street between Poplar Avenue and Girard Avenue before, during, and after events at Ryan Field. This restriction allows traffic to flow more efficiently along Central Street as it provides room for quick drop offs, occasional delivery/service vehicles serving adjacent properties, and for vehicles to bypass turning vehicles that are yielding to oncoming traffic and/or crossing pedestrians. Additionally, keeping the curb lane open also helps to facilitate emergency response vehicles traveling through the corridor during events as traffic can pull over and provide an open lane for ambulances, fire trucks, and other emergency vehicles to efficiently pass. [Details regarding time start/end to be confirmed]. Vehicles parked in this zone after the start of the restriction period will be towed. Strategy: Neighborhood Event Parking and Circulation Restrictions [Details to be further developed in coordination with the City of Evanston] Strategy: One-Way Northbound Traffic Flow on Ashland Avenue (Lincoln Street to Isabella Street) [Details to be confirmed in coordination with the City of Evanston] Strategy: Advance Directional Wayfinding Signs [Details to be further developed in coordination with the City of Evanston] Page 40 of 94 SP3.Page 145 of 567 NORTHWESTERN UNIVERSITY 4 Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan Public Transportation Ryan Field is well-positioned to take advantage of excellent transit access with both Metra UP-North Line and CTA Purple Line stations located within approximately 1,600 feet of the stadium. In order to serve the concentration of event attendees arriving and departing concert events at Ryan Field, both Metra and CTA have indicated interest in working with the University to increase their respective operational capacities relative to their normal conditions and to promote these options as an attractive mode of transportation to/from events, helping to limit traffic demands and parking needs. Strategy: Metra – Increased Operational Capacity [Details to be further developed in coordination with Metra] Metra would coordinate with the University to increase service capacity, relative to normal operations, to support transit ridership as an attractive mode to access events at Ryan Field, as is done at other venues. Such adjustments could include adding a half-cycle train between regularly scheduled trains as an additional train in the schedule aligning with event times and/or having a train waiting at a nearby staging location along the Union Pacific – North Line. These adjustments would allow Metra to provide up to three trains in the hour before and the hour after the event in each direction. At the Central Street station, the southbound platform accommodates 6-car trains for boarding and alighting (although longer trains may be possible with some cars not able to directly board/alight at every platform as passengers use a different car). The northbound platform accommodates 8-car trains. With 140-150 seats/car (and approximately 30 standees in aisles and on steps), each southbound train can serve at least 840 passengers (2,520 passengers across three trains in an hour) and each northbound train can serve at least 1,120 passengers (3,360 passengers across three trains in an hour). Strategy: CTA – Increased Operational Capacity [Details to be further developed in coordination with CTA] The CTA would coordinate with the University to increase service capacity, relative to normal operations, to support transit ridership as an attractive mode for events at Ryan Field, as is done at other venues including Wrigley Field and Guaranteed Rate Field. Operational adjustments to be further developed include leveraging the rail yard at the Linden Street station and staging trains for events to increase train frequency. Target headways at 5-6 minutes would result in 10 trains per hour. The platform at the Central Street station accommodates 6-car trains. Initial planning assumes 75-80 passengers per car, yielding 4,800 passengers per hour. However, practical experience with peak demand surges has yielded over 90-95 passengers per car, yielding up to 5,700 passengers per hour. Strategy: Metra Fare Integration with Event Ticket [Details to be further developed in coordination with Metra] As currently applied for concerts at Ravinia, Metra encourages use of train and removing barriers for event goers, in part, by providing rides to an event without purchasing a Metra ticket. The cost of ridership is integrated into the cost of all event tickets and passengers just show their event ticket to the conductor on the train. Metra would be reimbursed by the University based on the actual Metra ridership for each event. Page 41 of 94 SP3.Page 146 of 567 NORTHWESTERN UNIVERSITY 5 Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan Strategy: CTA Event Ridership Promotion [Details to be further developed in coordination with CTA] The CTA is currently exploring opportunities to develop special event passes and digital/QR code passes that can be used to access trains and to promote ridership for specific events. These applications will be further developed to encourage use of CTA as a mode choice to/from events at Ryan Field while particularly focusing on ticket purchasers where CTA is proximate to where they live/work and supporting communication of tailored travel directions. Shuttles and Buses In response to community feedback, the parking plan for concert events at Ryan Field includes prohibiting use of surrounding neighborhoods in Evanston and Wilmette for event parking. This restriction results in an estimated parking reduction of over 1,000 spaces in response to this neighbor accommodation. To offset the reduced parking in the stadium vicinity compared to football games, additional off-site parking will be used at locations on the University’s campus and within publicly accessible parking garages in Downtown Evanston. Similar to past practice for football games, off-site parking in these areas will be served by shuttle buses. Exhibit X illustrates the planned shuttles routes and stops for the campus and downtown parking locations. PLACEHOLDER: Detail Operations (# of buses, routes and stops, service hours, staff, rider queuing areas, etc.) PLACEHOLDER: Private bus services (designated loading area, off-site parking on campus, communications with drivers and passengers, etc.) Strategy: Shuttle Passenger Loading on Ashland Avenue Similar to past practice for football games, off-site parking shuttle staging and loading is planned along the east side of Ashland Avenue, using a staggered configuration in two lanes with space between buses that allows access between the curb and doors of buses in lane furthest from the curb. Two shuttle routes will serve 1) campus parking garages and 2) Downtown Evanston garages. Also similar to practice for football games, staging and loading for the two shuttle routes will be separate with one route north of Walker Way (up to 26 buses staged/loading) and one route south of Walker Way (up to 24 buses staged/loading). Based on football game experience at Ryan Field, shuttles, it takes approximately 3.5 minutes to load a shuttle bus with 40 passengers. The loading area for each route will be clearly identified with signs indicating the designated route, loading area entry, and bus loading points. Preliminary shuttle loading areas and configurations are illustrated on Exhibit X. Strategy: Off-Site Shuttle Staging The east side of Ashland Avenue, using a two-lane staggered configuration for staging prior to the end of an event provides capacity for up to 50 buses. Between 75 and 115 buses may be needed for a capacity event that fully utilizes the designated shuttle-accessible off-site parking, depending on the number of round-trip cycles. During events, shuttle buses should be located along the east side of Ashland Avenue, on the University’s campus east of Sheridan Road, the bus provider’s facility, or at another location that is removed from residential homes and open commercial businesses. Leading up to the event ending, buses will access staging positions along Ashland Avenue at Ryan Field or near the designated routes so that they are ready to backfill the loading area after the first wave of shuttles leave with passengers. Similar to practice for football games, the first off-site staging area is along the north side of Lincoln Street between Page 42 of 94 SP3.Page 147 of 567 NORTHWESTERN UNIVERSITY 6 Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan Leahy Park and the Chandler-Newberger Center. Additional shuttle staging should occur on the University’s campus east of Sheridan Road. These locations are depicted on Exhibit X. While staging, buses should not idle to limit noise and emissions. Transportation Network Companies (TNC) / Rideshare PLACEHOLDER: Detail TNC/Rideshare Loading and Staging Areas (preliminary east [Chandler-Newberger Lot – see Exhibit X] and west [Haven Middle School Lot – see Exhibit X] off-street locations; detail and illustrate layout for ingress/egress, circulation, staging, and passenger loading areas; describe and define geofence and coordination with providers; signing; pedestrian wayfinding; operational parameters; staffing needs; etc.) Strategy: Define Expanded Geofence Boundary [Details to be further developed in coordination with Uber, Lyft, City of Evanston, Village of Wilmette, and Evanston Police Department] Strategy: Establish Eastern Taxi / Rideshare Off-Street Staging and Loading Area [Details to be further developed in coordination with City of Evanston and Village of Wilmette] Strategy: Establish Western Taxi / Rideshare Off-Street Staging and Loading Area [Details to be further developed in coordination with District 65, City of Evanston, and Village of Wilmette] Active Transportation PLACEHOLDER: Detail Pedestrian and Bicycle Accommodations (locations, measures in place, staffing needs at each location, traffic control and barriers, hours/availability, communication and coordination, etc.) Refer to Exhibit X for summary of locations and measures. Strategy: Establish Bike Valet Zone [Details to be further developed in coordination with City of Evanston and Stadium Operations] Traffic Control Personnel PLACEHOLDER: Detail Police and Traffic Control ([12] intersection locations, staffing needs at each location, key roles and priorities for each post, hours at post relative to event schedule, communication and coordination, etc.) Refer to Exhibits X-East and X-West illustrating existing, pre-event, and post- event lane configurations. Strategy: Post Police/Traffic Control Officers at [12] Intersections [Details to be further developed in coordination with Evanston Police Department, University Police Department, City of Evanston, and Village of Wilmette] Page 43 of 94 SP3.Page 148 of 567 NORTHWESTERN UNIVERSITY 7 Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan Event Truck Loading Logistics PLACEHOLDER: Detail Load-In and Load-Out Logistics (range for # of trucks, truck types, typical times of day, truck sequencing, operational parameters (e.g., bus idling, vertical clearance requirements, etc.), off-site truck marshalling options, access routes, etc.). Strategy: Pre-Event Truck Loading Procedures and Sequencing [Details to be further developed in coordination with City of Evanston and Stadium Operations] Strategy: Off-Site Event Truck Marshalling [Details to be further developed in coordination with City of Evanston, Potential Property Owners for Off- Site Truck Marshalling, and Stadium Operations]. Strategy: Post-Event Truck Loading Procedures and Sequencing [Details to be further developed in coordination with City of Evanston and Stadium Operations] Public Safety PLACEHOLDER: Detail Unified On-Site Command Post (staffing, involved entities, roles and priorities, information on experience during past home football games, etc.) PLACEHOLDER: Detail Event Communications and Coordination with Nearby Emergency Responders, (protocols, past experience, etc.) Strategy: Maintain Unified Command Post at Ryan Field [Details to be further developed in coordination with NU Athletic Department, City of Evanston, Evanston Police Department, Evanston Fire Department, Evanston Hospital, and Stadium Operations] Programs and Policies PLACEHOLDER: Detail Range of Policies (list events - neighborhood event parking restrictions, Metra and CTA Ridership programs, etc.) [Details to be further developed in coordination with City of Evanston and multiple stakeholder groups] Communications and Engagement PLACEHOLDER: Detail Methods for Communications, Coordination, and Community Engagement (list communication methods, applied media platforms, schedule, key contacts, etc.) Strategy: Annual Review and Update of TMP Transportation management plans should be dynamic documents that are regularly reviewed, updated, and evolve to address and respond to changing conditions over time. In partnership with a task force comprised of City officials and staff, neighborhood representatives, and other appropriate stakeholder groups, the University will facilitate annual sessions to review event-related transportation and parking conditions, the measures in place, anticipated changes in event programming, and identify if adjustments Page 44 of 94 SP3.Page 149 of 567 NORTHWESTERN UNIVERSITY 8 Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan to the plan are needed. As needed, the transportation management plan will be updated. Annual review sessions are anticipated to be held in the Winter (reviewing the year’s event schedule) with updates developed and incorporated the following Spring for implementation. [Details to be further developed in coordination with NU Athletic Department, City of Evanston, Evanston Police Department, Evanston Fire Department, Village of Wilmette, and Stadium Operations] Page 45 of 94 SP3.Page 150 of 567 NORTHWESTERN UNIVERSITY 9 Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan COMMUNICATION + COORDINATION A guiding planning principle for the TMP includes promoting awareness and understanding of the plan’s key elements across various platforms and channels of communication to event goers and staff, the university, city and public safety officials, and the surrounding community. The TMP is not intended to be a static document; rather, it is planned to serve as an operations plan that is reviewed on a regular cadence and updated, as needed, in response to monitoring of observed transportation conditions, reviewing stakeholder input, and addressing evolving trends and emerging technologies. As such, Northwestern University has committed to ongoing annual review of the TMP with city officials and community stakeholders and will be active and open in communicating the plan with event goers, city and public safety officials, and the surrounding community. Website, E-mail, and Media The TMP and sharing of event transportation and parking information will be published on and shared via multiple platforms including the University’s Ryan Field Event Day transportation website, social media channels, traditional media options, and direct e-mail and text alerts to ticket holders. These resources will be tapped to communicate plan elements, share reminders, provide directions and preferred modes/routes, and post alerts or notices regarding plan adjustments or special conditions. Current resources are outlined below: • Website https://nusports.com/sports/2018/6/28/football-gameday-transportation • X / Twitter @NU_sports • Facebook @NU_football [Details to be further developed in coordination with City of Evanston and the university.] City and Community Coordination As a continuation of the Campus Master Plan process, Northwestern University will continue to host periodic meeting forums to provide plan updates, solicit input and feedback, and interface with City Staff and neighbors. This coordination and communication with City departments and neighbors is necessary to successfully carry out the plan components of the Campus Master Plan, to monitor and manage the transportation and parking conditions on site, and review transportation management activities and effectiveness. The university recognizes the importance of maintaining healthy dialogue with the City and surrounding community regarding upcoming events, planning, and operational changes that affect both the stadium and surrounding neighborhood. Continued working relationships with these groups are a desired and useful method to successfully communicate and coordinate on transportation and parking issues going forward. Contact Information For questions and coordination with the university regarding this plan, please contact: Northwestern University City of Evanston Elected Official Community Task Force Liaison Insert Name – Insert Title Tel: (XXX) XXX-XXXX E-mail: name@nu.edu Insert Name – Insert Title Tel: (XXX) XXX-XXXX E-mail: Insert Name – Insert Title Tel: (XXX) XXX-XXXX E-mail: Insert Name – Insert Title Tel: (XXX) XXX-XXXX E-mail: Page 46 of 94 SP3.Page 151 of 567 Page 47 of 94SP3.Page 152 of 567 NORTH Ryan Field | Transportation Management Plan STADIUM PARKING OFF-SITE CAMPUS PARKING OFF-SITE DOWNTOWN PARKING OTHER OFF-SITE PARKING NO PARKING LEGEND Parking Locations Exhibit X NORTHSHORE HEALTH GARAGE Available Spaces: 700 EAST STADIUM PARKING LOT Available Spaces: 457 WEST STADIUM PARKING LOT Available Spaces: 900 525 CHURCH STREET GARAGE Available Spaces: 420 500 DAVIS STREET Available Spaces: 50 CENTRAL STREET METRA STATION PARKING Available Spaces: 200 LINDEN CTA STATION PARKING LOT Available Spaces: 323 COOK HALL EAST PARKING LOT Available Spaces: 181 NOYES/HAVEN/SHERIDAN PARKING Available Spaces: 170 NU LAKESIDE PARKING Available Spaces: 700 WALTER ATHLETICS CENTER GARAGE Available Spaces: 700 E2 SELF PARK Available Spaces: 100 NU PARKING LOT Available Spaces: 159 1800 MAPLE SELF PARK Available Spaces: 840 SHERMAN PLAZA GARAGE Available Spaces: 840 ONE ROTARY CENTER GARAGE Available Spaces: 315 1629 ORRINGTON AVENUE Available Spaces: 250 Page 48 of 94 SP3.Page 153 of 567 METR A - U P N O R T H ISABELLA STLIVINGSTON STCENTRAL STPOPL A R A V E GREE N B A Y R DEASTWOOD AVEASHLAND AVEASBURY AVERYAN FIELDLane Configuration Traffic ControlExhibit X - WestLEGENDNORTHRyan Field | Transportation Management PlanPage 49 of 94 SP3.Page 154 of 567 BRYANT AVEGIRARD AVERIDGE AVESHERIDAN RDRYAN FIELDCTA P U R P L E L I N E CENTRAL STASBURY AVEISABELLA STLane Configuration and Traffic ControlExhibit X - EastLEGENDNORTHRyan Field | Transportation Management PlanPage 50 of 94 SP3.Page 155 of 567 Page 51 of 94SP3.Page 156 of 567 NORTH Ryan Field | Transportation Management Plan LINCOLN STREET NOYES STREET GARETT PLACE FOSTER STREET EMERSON STREET EMERSON STREET CHURCH STREET DAVIS STREET Shuttle Routes Exhibit X CAMPUS SHUTTLE SHUTTLE RETURN ROUTE SHUTTLE STAGING DOWNTOWN SHUTTLE LEGEND Page 52 of 94 SP3.Page 157 of 567 NORTH Ryan Field | Transportation Management Plan TO SOUTHBOUND SHERIDAN RD (CAMPUS SHUTTLES) TO SOUTHBOUND RIDGE AVE (DOWNTOWN SHUTTLES) FROM WESTBOUND LINCOLN ST 40ft 10ft Passenger Access Shuttle Loading Map Exhibit X DOWNTOWN SHUTTLE Shuttle Stacking Capacity: 24 CAMPUS SHUTTLE Shuttle Stacking Capacity: 26 SHUTTLE STACKING CONFIGURATION Page 53 of 94 SP3.Page 158 of 567 Page 54 of 94 SP3.Page 159 of 567 Page 55 of 94 SP3.Page 160 of 567 APPROVED Page 1 of 5 September 6, 2023 Special Land Use Commission Meeting SPECIAL MEETING MINUTES LAND USE COMMISSION Wednesday, September 6, 2023 7:00 PM Lorraine H. Morton Civic Center, 2100 Ridge Avenue, James C. Lytle City Council Chambers Members Present: George Halik, Kiril Mirintchev, Kristine Westerberg, Max Puchtel, Jeanne Lindwall, Brian Johnson, Myrna Arevalo, and Matt Rodgers Members Absent: John Hewko Staff Present: Acting City Attorney Alex Ruggie, Community Development Director Sarah Flax, Neighborhood and Land Use Planner Meagan Jones, Zoning Administrator Melissa Klotz, and Planning Manager Liz Williams Presiding Member: Matt Rodgers _____________________________________________________________________ Call to Order Chair Rodgers opened the meeting at 7:01 PM. A roll call was then done and a quorum was determined to be present. Approval of July 12, 2023 Meeting Minutes Commissioner Halik recommended two minor edits. Lindwall made a motion to approve the Land Use Commission meeting minutes from July 12, 2023 as corrected. Seconded by Commissioner Puchtel. A voice vote was taken, and the motion passed 8 -0. New Business A. Public Hearing: Special Use for a Planned Development | 1501 Central Street | 23PLND-0035. Northwestern University requests a Special Use for a Planned Development to demolish the existing Ryan Field stadium and ancillary maintenance building to construct a new 116 ft. tall stadium with a 35,000 spectator capacity in the U2 University Athletics Facilities District. The applicant is requesting the following site development allowances: 1) 1,408 total parking spaces (515 on-site, 893 in parking lot within 1,000 ft.) where 4,364 are required for the principal uses on the zoning lot, 2) A landscape strip of less than 35 ft. (specifically, 16 ft. 3 in. at closest point at the north -south and east- west property lines at the northeast corner of the lot) where 35 ft . is required when abutting a residential district, and 3) Open parking area with a 6 ft. 10 in. interior side yard setback where 15 ft. is required. The Land Use Commission is the recommending body for this case and the City Council is Page 56 of 94 SP3.Page 161 of 567 APPROVED Page 2 of 5 September 6, 2023 Special Land Use Commission Meeting the determining body in accordance with Section 6-3-5-8 of the Evanston Zoning Code and Ordinance 92-O-21. PINs: 05-35-310-015-0000, 5-35-310- 020-0000, 5-35-318-015-0000, 5-35-310-007-0000, 5-35-310-019-0000, 5-35- 310-022-0000 and 5-35-310-008-0000. B. Public Hearing: Zoning Text Amendment | U2 University Athletic Facilities District | 23PLND-0010. Northwestern University requests a Text Amendment to the Zoning Ordinance, Section 6-15-7-2 Permitted Uses, to modify the list of permitted uses in the U2 University Athletics Facilities District and conditions required for public facing concerts. No changes are proposed to the U2 district boundaries. The Land Use Commission is the recommending body for this case and the City Council is the determining body in accordance with Section 6-3-4-6 of the Evanston Zoning Code and Ordinance 92-O-21. Dave Davis, Northwestern University’s Senior Executive Director for Neighborhood and Community Relations, presented an overview and noted that due to community input received to date, they have reduced the request for additional events to fund a new Ryan Field from twelve to six. He stated that it will have 12,000 fewer seats than the current stadium and that police reports confirm that historic events have been well managed. He noted that the proposed six additional concerts represent a 3.5% increase in utilization. Financial highlights include that the new stadium is privately funded and of the $800M investment, 35% is dedicated to local minority and women owned businesses. Luke Figora, Chief Operating Officer, Northwestern University, summarized the proposed text amendment language, components that would be in a Memorandum of Understanding (MOU) and additional public benefits. Darren Nielsen, HNTB Vice President, presented a site plan and archi tectural overview which targets a LEED Gold designation and uses universal design principles. Michael Godoy, CAA ICON, provided a general overview of concert venue operations. Peter Lemmon, Professional Traffic Operations Engineer, Kimley-Horn, reviewed event transportation characteristics of games and concerts, key aspects of the dynamic transportation management plan and emergency response. Greg Hughes, Lead Acoustician, Wrightson, Johnson, Haddon and Willliams, reviewed the concert sound survey and sound model study and proposed mitigations. George Kisiel, President, Okrent Kisiel Associates, presented the applicant's approach to meet the special use standards for approval and belief that minor impacts are offset by the public benefits. Commissioner Questions Commissioners asked clarifying questions of the applicant on site development allowances, status of the capital campaign, final engineering design and construction timelines, stormwater management, parking and traffic. The applicant’s owner’s representative from CAA ICON summarized that demolition is intended to commence in December of 2023 with construction starting late Q1 or Q2 2024 continuing through Q3 2026 and that most of the funding is in place. A construction waste management plan Page 57 of 94 SP3.Page 162 of 567 APPROVED Page 3 of 5 September 6, 2023 Special Land Use Commission Meeting will be developed by the general contractor. Private and public parking utilization statistics, availability and operations for concerts and football games were reviewed. Orientation of the stadium as it relates to pedestrian entrances, internal programming and sound control was discussed. Design, amenities, and possible uses of the open space at the corner of Ashland Avenue and Central Street were described. Permeable pavement is proposed in various locations including portions of the plazas and parking lots. Northwestern University staff explained various text amendment intentions regarding outdoor lecture limits, venue capacity, temporary events and traffic control in the U2 District and agreed that clarifying language could be drafted. The applicant has discussed with city staff that a draft of the Memorandum of Understanding components such as a traffic management plan would be part of the City Council project approval and a final MOU would be considered during the permit process or prior to the first event. Further discussion on coordination with CTA, pedestrian sidewalk and street capacity, and other traffic management issues for events were discussed. The applicant’s representative explained that the economic estimate for local jobs for their MWBE commitment includes partnerships and targets: 1) construction firms within the 3-county area; 2) ongoing operations; and 3) local businesses. Construction traffic impact on Central Street will be detailed once construction contracts are finalized; additionally, there will be a stormwater management plan, dust control mitigations and street repairs as necessary. Public Comment Chair Rodgers called for public comment from organizations and specific requests for continuance. Stephen Harper, 640 Gregory Avenue, Wilmette, requested a continuance in writing regarding noise pollution and the Arup Report. Senta Plunkett, President, Village of Wilmette, and Jerry Smith, Trustee, Village of Wilmette, 1325 Gregory Avenue, Wilmette objected to the proposed text amendment specific to outdoor concerts at Ryan Field and support construction of the stadium for university program and school athletics. Dan Shapiro, Most Livable City Association (MLCA), Evanston, requested continuance for reasons provided in writing regarding text amendment clarifications. At the meeting he also requested: 1) additional time to review any potential new information (traffic management, rebuttal to Arup Report, peer review of the groundwater report, concert operations plan, CTA operational increase discussions, truck traffic and waste removal routing); and 2) the opportunity to ask cross-examination questions of the applicant. Jane Grover, Field of Opportunities, 2677 Prairie Avenue, Evanston, supports the project and suggested equity be considered during the process. Page 58 of 94 SP3.Page 163 of 567 APPROVED Page 4 of 5 September 6, 2023 Special Land Use Commission Meeting Michael O’Connor, 1315 Jenks Street, Evanston, and Field of Opportunities supports the project as a resident adjacent to Ryan Field. Leslie Williams, Community Alliance for Better Government , 2516 Prairie Avenue, Evanston, questioned the proposed economic public benefits including MWBE and considered the additional sustainability, accessibility and educational benefits not dependent on a commercial zoning change. Peggy Baxter, 1320 Jenks Street, and 40 neighbors within 1,000 feet of Ryan Field support the proposed text amendment and special use proposal. She believes the improvements will increase adjacent home values. Raj Ghate, 2505 Jackson Avenue, Evanston, supports the stadium proposal and the potential opportunities it could provide. James Hebson, 1321 Rosalie Street, Evanston, supports the proposal and the potential economic benefits for Central Street. Jeff Smith, 2724 Harrison Street, Evanston, representing Central Street Neighbors Association (CSNA), and believes that the proposal does not meet the standards for approval regarding neighborhood compatibility and parking. Garrett Karp, Evanston Chamber of Commerce, 1007 Church Street, hosted informational sessions and received feedback that businesses are positive about short and long-term opportunities of a stadium, its private funding, and there is overall support for both aspects of the proposal. Scott Gingold, 1326 Isabella Street, requested a continuance due to potential addit ional documents to review. He also asked to see details on related future city revenue and to cross-examine witnesses. Fiona McCarthy, requested a continuance to ask questions on land use qualifications and noise and its subsequent health impacts. Dana Hoffman, 1219 Central Street, submitted paperwork requesting continuance to ask questions regarding concert operations. Deborah Thiersch, 624 Isabella Street, Wilmette, submitted paperwork requesting continuance to address new information. Yvi Russell, 1724 Livingston Street, Evanston, submitted paperwork requesting continuance regarding the text amendment and materials not yet distributed. Mary Rosinski, submitted paperwork requesting continuance regarding the Tripp Umbach Economic Impact Study. Page 59 of 94 SP3.Page 164 of 567 APPROVED Page 5 of 5 September 6, 2023 Special Land Use Commission Meeting Chair Rodgers provided direction on the presentation length including cross- examination for organizations (30 minutes) and individuals (10 minutes). Commissioner Lindwall made a Motion to continue hearing Items A and B to the September 27, 2023 meeting. Seconded by Commissioner Westerberg. A roll call vote was taken, and the motion passed, 8-0. Communications There was none. Adjournment Commissioner Westerberg motioned to adjourn, Commissioner Lindwall seconded, and the motion carried, 8-0. Adjourned 12:14 PM. The next meeting of the Evanston Land Use Commission is a Special Meeting to be held on Wednesday, September 13, 2023, at 7:00 PM, in the James C. Lytle Council Chambers in the Lorraine H. Morton Civic Center. Respectfully submitted, Amy Ahner, AICP, Planning Consultant Reviewed by, Meagan Jones, AICP, Neighborhood and Land Use Planner Page 60 of 94 SP3.Page 165 of 567 APPROVED SPECIAL MEETING MINUTES LAND USE COMMISSION Wednesday,September 27,2023 7:00 PM Lorraine H.Morton Civic Center,2100 Ridge Avenue,James C.Lytle City Council Chambers Members Present:George Halik,Kiril Mirintchev,Kristine Westerberg,Jeanne Lindwall,Brian Johnson,Myrna Arevalo,and Matt Rodgers Members Absent:Max Puchtel and John Hewko Staff Present:Interim Corporation Counsel Alex Ruggie,Community Development Director Sarah Flax,Neighborhood and Land Use Planner Meagan Jones,and Planning Manager Liz Williams Presiding Member:Matt Rodgers _____________________________________________________________________ Call to Order Chair Rodgers opened the meeting at 7:10 PM.A roll call was then done and a quorum was determined to be present. Old Business A.Public Hearing:Special Use for a Planned Development |1501 Central Street |23PLND-0035 Northwestern University requests a Special Use for a Planned Development to demolish the existing Ryan Field stadium and ancillary maintenance building to construct a new 116 ft.tall stadium with a 35,000 spectator capacity in the U2 University Athletics Facilities District.The applicant is requesting the following site development allowances:1)1,408 total parking spaces (515 on-site,893 in parking lot within 1,000 ft.)where 4,364 are required for the principal uses on the zoning lot,2)A landscape strip of less than 35 ft.(specifically,16 ft.3 in.at closest point at the north-south and east-west property lines at the northeast corner of the lot)where 35 ft.is required when abutting a residential district,and 3)Open parking area with a 6 ft.10 in.interior side yard setback where 15 ft.is required.The Land Use Commission is the recommending body for this case and the City Council is the determining body in accordance with Section 6-3-5-8 of the Evanston Zoning Code and Ordinance 92-O-21.PINs:05-35-310-015-0000, 5-35-310-020-0000,5-35-318-015-0000,5-35-310-007-0000, 5-35-310-019-0000,5-35-310-022-0000 and 5-35-310-008-0000. Page 1 of 8 September 27,2023 Special Land Use Commission Meeting Page 61 of 94 SP3.Page 166 of 567 APPROVED B.Public Hearing:Zoning Text Amendment |U2 University Athletic Facilities District |23PLND-0010. Northwestern University requests a Text Amendment to the Zoning Ordinance,Section 6-15-7-2 Permitted Uses,to modify the list of permitted uses in the U2 University Athletics Facilities District and conditions required for public facing concerts.No changes are proposed to the U2 district boundaries.The Land Use Commission is the recommending body for this case and the City Council is the determining body in accordance with Section 6-3-4-6 of the Evanston Zoning Code and Ordinance 92-O-21. Public Comment Chair Rodgers noted the order for public comment would be individuals,then specific requests for continuance with organizations presenting first and then individuals. Speakers were then sworn in. Neil Gambow,927 Michigan Avenue,spoke in support of the stadium and concerts.He mentioned the Ryan Foundation's promise of a $10 million Workforce Development Fund and its potential to provide opportunities for Evanston residents. Susan Barrett-Kelly,1640 Maple Avenue,spoke in favor of Ryan Field and its resulting support of downtown businesses. Mike Vasilko,2728 Reese Avenue,discussed the text amendment and highlighted various passages in the Northwestern University's charter. Robert Orenstein,2600 Eastwood Avenue,discussed his perspective on living close to the stadium and considered the presence of such events as an enhancement to his quality of life and the neighborhood's unique atmosphere. Andrew De Freitas,115 Third Street,raised concerns about public transportation and shuttle services related to the proposed stadium. Lara Hamann,2727 Eastwood Avenue,expressed support for the project and believes that the new stadium will enhance the area and beautify Central Street. Peter Kelly,1640 Maple Street,stated his concerns regarding the appraisal report and questioned comments made about the health effects and harm from stadium events. James Froberg,1531 Lincoln Street,voiced his opposition to the stadium as a year-round,for-profit venue and objected to the site development allowance which would provide fewer parking spaces than required for the principal uses on the site. David Cook,2683 Prairie Avenue,opposed the project and text amendment due to noise,traffic congestion,and pollution. Page 2 of 8 September 27,2023 Special Land Use Commission Meeting Page 62 of 94 SP3.Page 167 of 567 APPROVED Timothy Guimond,2750 Broadway Avenue,expressed skepticism about Northwestern University's economic impact study regarding the proposed stadium and events. Marianne Hopman,311 Driftwood Lane,Wilmette,opposed the project due to concerns that it does not meet the Land Use Commission (LUC)standards related to the impact on public services and facilities and she is concerned about the potential traffic congestion and noise levels resulting from the proposed concerts and for-profit events. Carl Hopman,311 Driftwood Lane,Wilmette,emphasized the need to obtain an accurate sound study. Meredith DeCarlo,1400 block of Lincoln Street,urged the commission to recommend against the zoning change due to its potential disruption to the neighborhood. Sonia Cohen,2707 Prairie Avenue,opposed the rezoning of Ryan Field due to concerns about access to Evanston Hospital and the possibility of disruptive noise levels that could affect standards of medical care. Andrea Smeeton,128 5th Street,Wilmette,read a statement from Deanna Rottenberg who believes that the proposed zoning amendment would negatively impact the residential character of the neighborhood and diminish property values. David Keown,2647 Eastwood Avenue,expressed his agreement with the need for a better stadium but disagrees with the proposed rezoning due to funding the stadium through hosting concerts. Aaron Cohen,2707 Prairie Avenue,called for a spirit of cooperation and dialogue to find a fair and mutually beneficial solution for all parties involved. Anusha Kumar,a Northwestern student,urged Northwestern to listen to the Northwestern Accountability Alliance Coalition and negotiate a Community Benefits Agreement (CBA)in good faith to support Evanston and address historical inequities. Philip Adams,206 5th Street,Wilmette,opposed Northwestern University's rezoning application not for games but for ongoing concert noise. Darlene Cannon,2nd Ward and chair of Evanston's Equity Empowerment Commission, said that the stadium project will not create generational wealth but will instead offer low-level service jobs.She states that NU should establish a skills trade program and support the community in more meaningful ways. Trisha Connolly,2nd Ward and a board member of the Community Alliance for Better Government and member of the Northwestern Accountability Alliance,expressed concerns regarding traffic and transportation related to the proposed project.She also raised questions about access to North Shore Hospital in emergency situations. Page 3 of 8 September 27,2023 Special Land Use Commission Meeting Page 63 of 94 SP3.Page 168 of 567 APPROVED Deborah Morrin,1041 Ridge Avenue,Wilmette,shared her concerns regarding the proposed stadium project and its potential impact on noise and traffic. Bruce Enenbach,723 Emerson Street,spoke in opposition to the proposed text amendment for the project asserting that Northwestern University would be in violation of its state charter if it were to proceed with for-profit or non-educational uses of its campus properties.He asked if the commission would vote on the two issues separately or in combination.Chair Rodgers responded that the procedure is to vote on the items separately although they are heard combined. Noreen Edwards,1224 Oak Avenue,expressed opposition to Northwestern's plan for concerts at the stadium due to concerns about traffic congestion,noise,pollution,and access to the hospital and fire station. Dylan Mader expressed support for the redesign of the stadium itself but is opposed to the addition of extra venues around the stadium due to noise concerns. Sebastian Nalls,9th Ward,expressed concern about Northwestern University engaging in for-profit activities that may disrupt the residential balance of the neighborhood. Shayna Atkins Davis,small business owner in Evanston,expressed support for the Ryan Field project because of its economic opportunity and sustainability goals. Jill Greer,1321 Jenks Street,challenged the necessity of concert revenue for financial viability of the project and suggested exploring alternative funding strategies. Jeff Dalebroux,109 Woodbine Avenue,Wilmette,urged the commission to reject the requested zoning change,emphasizing the potential harm to public health and safety in the community. Michael Nabors,President of the Evanston North Shore NAACP and Senior Pastor of Second Baptist Church,showed support for the Ryan Field project highlighting its potential to create economic opportunities and improve the community's overall well-being. Ray Friedman,2nd Ward,spoke against changing zoning to introduce for-profit concert venues at Ryan Field and expressed concerns about the potential negative community impact. Janiece Fleming,incoming president for Northwestern University's Black Alumni Association,stated her support for the Ryan Field project highlighting its potential benefits for both the Evanston community and Northwestern University. Eric Harper,1620 Jenks Street,conveyed his concern about the potential noise impact on their family posed by the proposed concerts. Page 4 of 8 September 27,2023 Special Land Use Commission Meeting Page 64 of 94 SP3.Page 169 of 567 APPROVED Yvi Russell,1724 Livingston Street,raised questions on the impact on the neighborhood and on the university's history of event management. Chair Rodges called for a break.The meeting resumed at 9:03 PM with the continuance requests. Steven Harper,640 Gregory Avenue,Wilmette,reviewed maps demonstrating that concerts inside the stadium would generate noise pollution beyond Northwestern's property line and argued that the design mitigation elements would not effectively mitigate concert noise as the canopy only covers limited areas.He noted that the distributed sound system is primarily used for football games and not for concerts which typically bring their own sound systems.He said that the sound study assumption of 101 decibels might be too low and low-frequency sounds could disperse further into neighborhoods and should be considered.He mentioned the potential health problems associated with noise pollution.He raised concerns about sensitive sound receivers, such as hospitals,and questioned whether sufficient measures had been taken to minimize noise impact on these areas.He summarized that the Arup Report highlighted gaps in WJHW's information and that WJHW hasn't addressed these gaps adequately. He stated that all materials presented will be provided to the commissioners. Dan Shapiro,Most Livable City Association (MLCA),Evanston,stated that the text amendment application falls short of demonstrating the need for changing the zoning ordinance to accommodate Northwestern's purposes.He highlighted criticisms of the economic impact study and introduced his team to comment on sound,traffic,and property values.Bill James,Camiros,discussed the impact of the proposal on the surrounding neighborhood and residents.He stated that the proposal would result in a significant change in the neighborhood's function and operation,transforming it from a collegiate athletic facility to a regional destination for commercial entertainment events which is not aligned with the existing planning policies and documents vision for Evanston.He argued that the physical improvements to the facility do not mitigate the parking,traffic and height impacts created by the activities and land use.Andrew Lines, CohnReznick,explained that single-family homes are sensitive to changes in land use. He described Forest Hills Stadium in Queens as a comparable case and presented median sale prices for detached single-family homes located within a couple of blocks of the concert venue compared with similar homes located over half a mile away in the same neighborhood.His study found that proximity to the Forest Hills stadium concerts correlated to measurably lower home values and more time on the market.He also referred to other academic studies on the impact of traffic and noise on property values. Mr.Shapiro then addressed several standards pertaining to the text amendment proposal stating that it is not compatible with the comprehensive plan's goals and objectives.Mr.Shapiro concluded with questions for Northwestern representatives on commercialization efforts in the U2 District,facility leasing,economic impact as it relates to the commission standards,a draft memorandum of understanding,and traffic. Page 5 of 8 September 27,2023 Special Land Use Commission Meeting Page 65 of 94 SP3.Page 170 of 567 APPROVED Scott Gingold,1326 Isabella Street,stated he was previously on the City’s Zoning Board of Appeals focused on the change in zoning and the standard related to the City's Comprehensive Plan.He argued that the commercial use of the U2 District is inconsistent with the Plan and would harm the surrounding residential neighborhood.He reviewed historical rejections of Northwestern's attempts to commercialize the U2 District and emphasized the negative impacts,including insufficient parking,traffic congestion,noise violations,and litter.For these reasons,he urged the commission to deny Northwestern's request. Jeff Cohen,1514 Judson Avenue,mentioned he is an Economist and criticized both the Tripp-Umbach and Johnson Consulting studies prepared for Northwestern and the City respectively,stating that they cannot be relied upon for an accurate assessment of the economic impact.He stated that the studies fail to measure important factors,including property values,congestion costs,and wear and tear on infrastructure.He further expressed concerns about the studies'reliance on regional effects rather than Evanston-specific economic benefits.He argued that the assumptions and multipliers used in the studies lacked rigor and that they overestimated the project's fiscal impact. Mr.Cohen concluded that a more comprehensive analysis was needed before proceeding with the project. Fiona McCarthy,1712 Livingston Street,expressed concerns about the potential impacts of the proposed Ryan Field project on her neighborhood and children.She mentioned that living near the stadium already presented challenges related to traffic and parking,particularly during game days,and highlighted issues such as noise pollution and traffic congestion.She argued that the proposed changes to the stadium's use,including hosting concerts,could fundamentally change the character of the neighborhood and negatively affect the health and well-being of its residents and urged the commission to keep the current zoning. Dana Hoffman,1219 Central Street,discussed the impacts of traffic congestion and parking issues during events in the U2 District,specifically focusing on the challenges presented by smaller events that exceed the capacity of the available parking lots.Ken Proskie argued that the applicant's report relied on unrealistic assumptions,resulting in underestimations of parking and shuttle demands.He expressed concerns about the severe shortage of on-site parking and the potential for significant traffic congestion and noise,particularly during event setup and teardown.Ms.Hoffman concluded by urging the committee to consider these negative impacts and vote against the proposal. Deborah Thiersch,624 Isabella Street,Wilmette,illustrated ongoing traffic and parking challenges during smaller events in the U2 District with videos and expressed concern about Northwestern's request to host an unlimited number of 10,000-person events, including 7,500-person outdoor events,which could exacerbate existing traffic and parking problems.She questioned the traffic study.She concluded by urging the denial of Northwestern University's request because of the negative impacts affecting both Evanston and Wilmette. Page 6 of 8 September 27,2023 Special Land Use Commission Meeting Page 66 of 94 SP3.Page 171 of 567 APPROVED Yvi Russell,1724 Livingston Street,raised several environmental and construction-related concerns regarding Northwestern University's proposed stadium development.She emphasized the importance of addressing pollution and other environmental impacts.She pointed out potential pollution sources,such as vehicular traffic and stadium demolition and construction,and questioned the lack of specific measures to mitigate these impacts.Ms.Russell called for more comprehensive studies and mitigation measures to address these issues. Mary Rosinski,7th Ward,discussed the impact of the proposed stadium development on property values and the surrounding neighborhoods.She stated that the stadium's activities would be considered a negative externality,impacting property values due to increased traffic,noise,and congestion.She summarized single-family home sale statistics from the North Shore Multiple Listing Service to address property value claims. Ms.Rosinski concluded by emphasizing the importance of upholding existing zoning and comprehensive plans,highlighting the need to carefully consider the impact of proposed developments on established neighborhoods and the values of the community. Chair Rodgers briefed that at the upcoming meeting on October 11th,Northwestern University will be allotted 25 minutes to provide their final summation and response to public comments/questions provided then address any questions posed to them by the commissioners.He advised that traffic and noise are the primary issues.There will be no further public testimony.It is anticipated that the commissioners will then deliberate and make their recommendation to the city council that evening. Commissioner Westerberg made a Motion to continue hearing Items A and B to the October 11,2023 meeting.Seconded by Commissioner Lindwall.A roll call vote was taken,and the motion passed,7-0. Approval of September 6,2023 and September 13,2023 Meeting Minutes Commissioner Lindwall made a motion to approve the Land Use Commission meeting minutes from September 6,2023.Seconded by Commissioner Westerberg.A voice vote was taken,and the motion passed 7-0. Commissioner Lindwall made a motion to approve the Land Use Commission meeting minutes from September 13,2023.Seconded by Commissioner Westerberg.A voice vote was taken,and the motion passed 5-0 with 2 abstentions. Communications There was none. Adjournment Page 7 of 8 September 27,2023 Special Land Use Commission Meeting Page 67 of 94 SP3.Page 172 of 567 APPROVED Commissioner Lindwall motioned to adjourn,Commissioner Westerberg seconded,and the motion carried,7-0. Adjourned 11:36 PM. The next meeting of the Evanston Land Use Commission is a Special Meeting to be held on Wednesday,October 11,2023,at 7:00 PM,in the James C.Lytle Council Chambers in the Lorraine H.Morton Civic Center. Respectfully submitted, Amy Ahner,AICP,Planning Consultant Reviewed by, Meagan Jones,AICP,Neighborhood and Land Use Planner Page 8 of 8 September 27,2023 Special Land Use Commission Meeting Page 68 of 94 SP3.Page 173 of 567 APPROVED Page 1 of 14 October 11, 2023 Special Land Use Commission Meeting SPECIAL MEETING MINUTES LAND USE COMMISSION Wednesday, October 11, 2023 7:00 PM Lorraine H. Morton Civic Center, 2100 Ridge Avenue, James C. Lytle City Council Chambers Members Present: George Halik, Kiril Mirintchev, Kristine Westerberg, Jeanne Lindwall, Brian Johnson, Myrna Arevalo, Max Puchtel, John Hewko and Matt Rodgers Members Absent: Staff Present: Interim Corporation Counsel Alex Ruggie, Community Development Director Sarah Flax, Neighborhood and Land Use Planner Meagan Jones, and Planning Manager Liz Williams Presiding Member: Matt Rodgers _____________________________________________________________________ Call to Order Chair Rodgers opened the meeting at 7:03 PM. A roll call was then done and a quorum was determined to be present. Approval of September 27, 2023 Meeting Minutes Commissioner Lindwall made a motion to approve the Land Use Commission meeting minutes from September 27, 2023 with staff corrections. Seconded by Commissioner Arevalo. A voice vote was taken, and the motion passed 8—0 with 1 abstention. Old Business A. Public Hearing: Special Use for a Planned Development | 1501 Central Street | 23PLND-0035 Northwestern University requests a Special Use for a Planned Development to demolish the existing Ryan Field stadium and ancillary maintenance building to construct a new 116 ft. tall stadium with a 35,000 spectator capacity in the U2 University Athletics Facilities District. The applicant is requesting the following site development allowances: 1) 1,408 total parking spaces (515 on-site, 893 in parking lot within 1,000 ft.) where 4,364 are required for the principal uses on the zoning lot, 2) A landscape strip of less than 35 ft. (specifically, 16 ft. 3 in. at closest point at the north -south and east- west property lines at the northeast corner of the lot) where 35 ft. is required when abutting a residential district, and 3) Open parking area with a 6 ft. 10 in. interior side yard setback where 15 ft. is required. The Land Use Page 69 of 94 SP3.Page 174 of 567 APPROVED Page 2 of 14 October 11, 2023 Special Land Use Commission Meeting Commission is the recommending body for this case and the City Council is the determining body in accordance with Section 6-3-5-8 of the Evanston Zoning Code and Ordinance 92-O-21. PINs: 05-35-310-015-0000, 5-35-310- 020-0000, 5-35-318-015-0000, 5-35-310-007-0000, 5-35-310-019-0000, 5-35- 310-022-0000 and 5-35-310-008-0000. B. Public Hearing: Zoning Te xt Amendment | U2 University Athletic Facilities District | 23PLND -0010. Northwestern University requests a Text Amendment to the Zoning Ordinance, Section 6-15-7-2 Permitted Uses, to modify the list of permitted uses in the U2 University Athletics Facilities District and conditions required for public facing concerts. No changes are proposed to the U2 district boundaries. The Land Use Commission is the recommending body for this case and the City Council is the determining body in accordance with Section 6-3-4-6 of the Evanston Zoning Code and Ordinance 92-O-21. Katie Jahnke Dale from the law firm of DLA Piper, Zoning Counsel for Northwestern University, addressed concerns expressed at previous meetings. She stated that the proposed concert sounds would not cause negative health impacts on the surrounding community. She reviewed that Northwestern has initiated discussions with various stakeholders, including city departments, CTA, Metra, and others, to develop detailed logistics and traffic management plans to hold large events and committed to regularly reviewing and updating these plans in collaboration with the community. Regarding the proposed text amendment, she stated that Northwestern is asking for six more indoor public facing events and the addition of outdoor events. George Kisiel, President, Okrent Kisiel Associates, addressed the standards for special uses, text amendments, and planned developments. He discussed how these standards can be met and mentioned that mitigating measures are part of the plan. He believes that the addition of six concert events with similar impacts to football games is not incompatible with the character of the existing development and that the proposed text amendment would not cause negative impacts on property values based on the neighborhood history, use of the site and expert reports. Dave Davis, Northwestern University’s Senior Executive Director for Neighborhood and Community Relations, explained that the proposed redevelopment and text amendment would unlock the potential of Ryan Field by strengthening the community and enriching Evanston. He mentioned Northwestern’s efforts to listen to the community's concerns and adjust the proposal and noted the project support received from Evanston residents and organizations. He stated that the project cannot move forward as presented without the approval of the text amendment allowing a limited number of concerts and concluded by looking forward to a collaborative dialogue with city staff and the Evanston community on the project. Commissioner Questions Page 70 of 94 SP3.Page 175 of 567 APPROVED Page 3 of 14 October 11, 2023 Special Land Use Commission Meeting Financial Components Commissioners asked about the financial viability of the project and alternative funds for stadium operating expenses other than concerts. Luke Figora, Chief Operating Officer, Northwestern University, stated that Northwestern’s goal is to build something significantly better and improve upon what currently exists. The proposed plan for constructing and managing the stadium relies on the ability to hold additional events such as concerts. He stated that the maintenance cost would be slightly over $3 million a year in today's dollars and would need to be sustained in perpetuity. Ms. Jahnke Dale added that the request for additional concerts is about finding a balance between the project’s financial aspects and the desire to provide a broader range of events. Commissioners asked about the economic study and the financial benefits of the project. Mr. Davis stated that Northwestern University has proposed a $10 million investment in workforce development, which is an annual payment intended to endow the initiative in perpetuity. They have established a formal partnership with a nonprofit organization, Rebuild and Exchange, for workforce development. Also included is a $2 million annual tax guarantee to the City of Evanston and a concert ticket surcharge which would generate half a million dollars annually for School Districts 65 and 202. He said that these are initial benefits proposed by the University pending further discussions with City Council. Northwestern representatives stated that economic studies which vary in the number of concerts resulted in similar levels of economic benefits and that activity generated by games and concerts are additive to all Evanston businesses. Traffic and Transportation Commissioners asked about the difference between concert and football traffic patterns and managing events during construction. Peter Lemmon, Professional Traffic Operations Engineer, Kimley-Horn, stated that concerts typically require more transit use than football games. Concerns about parking in neighborhoods have been addressed by removing parking in neighborhoods from the plan, which then necessitates more parking in other locations and additional shuttle buses. Scott Arey, Northwestern Athletics, said that during construction parking for basketball games and similar events at Welsh-Ryan will be handled with a shuttle system. Commissioners inquired about discussions with the CTA, Metra, and overall transit use. Mr. Lemmon said the transit agencies committed to looking into the addition of trains based on event size as well as other public transportation options. The predicted breakdown for patrons arriving by transit for concerts is approximately 30% CTA and 10% via Metra, whereas for football games, the percentage of fans arriving by transit is much smaller. Northwestern currently reimburses the City for additional expenses on game days, and this practice will continue. Architecture Page 71 of 94 SP3.Page 176 of 567 APPROVED Page 4 of 14 October 11, 2023 Special Land Use Commission Meeting Commissioners questioned the stadium's open design, the effectiveness of noise control measures, and the possibility of changing the design. Dan Loosbrock, CAA ICON Senior Vice President, responded that the plan aims for a 20-decibel noise reduction and the aesthetic value of the stadium design is important. Darren Nielsen, HNTB Vice President, stated that enclosing the entire stadium would significantly increase the cost of the mechanical system needed for air quality, the stage location was positioned to point away from the nearest residents, and the stadium height has been reduced from earlier iterations. Ms. Jahnke Dale added that sound mitigation options would be finalized once construction drawings are complete. Meagan Jones noted the regulating ordinances for noise violations, and language addressing both noise and traffic will be included in the Memorandum of Understanding (MOU). Community Events Commissioners inquired about community activities including why they have not been activated within the current stadium and what effor ts have been made to engage community members regarding future programs. Mr. Davis answered that the current stadium with grass and concrete infrastructure makes it challenging to host community events. Mr. Davis said that supporters have reached out to express their desire for additional cultural activities and the university is open to more suggestions on how to benefit the community. Site Plan and Engineering Commissioners asked about utilities, storm sewer systems, mechanical equipment, and the loading dock. Mr. Neilsen noted that the current stadium is on a combined sewer system which will be separated as part of the new construction. Sam Hernandez, civil engineer, Smith Group, stated that the new storm sewer alignment has been recommended by both the City and MWRD. The golf course, which needs to be crossed to access the channel, is also part of these discussions. Chris Hale, Perkins and Will, said that a new, taller wall with acoustic mitigation will be constructed to replace the existing screen wall addressing any noise generated by the new mechanical equipment. Other external facilities include a permanent pavilion and temporary ancillary structures for food service. Mr. Neilsen then summarized the loading dock design which includes three permanent elevated parking bays, a ramp for unloading purposes, and a specific section of seating within the stadium that is removable, primarily for concert or non-football events. Northwestern University Charter In response to Commissioner questions, Alex Ruggie confirmed that the City of Evanston does not have jurisdiction over the University’s charter and has not been notified of any issues by the state of Illinois. Ms. Jahnke Dale added that the law firms representing the University have reviewed the documents and are of the opinion that there is no violation of the charter and communication with the State of Illinois does not indicate any issues. Page 72 of 94 SP3.Page 177 of 567 APPROVED Page 5 of 14 October 11, 2023 Special Land Use Commission Meeting Commissioners thanked the residents for their participation, written comments and their research efforts. Chair Rodgers then closed the public comment period and called for a recess. The meeting reconvened the meeting at 9:39 PM. Deliberations A. Special Use for a Planned Development | 1501 Central Street | 23PLND -0035 Commissioner Lindwall said that she believes the stadium proposal generally meets the planned development standards. Commissioner Westerberg recommended a condition that the City have a peer review of the geotechnical plan and any aspects related to stormwater management. Commissioner Hewko noted that the stadium will be a benefit for the entire community. Both Commissioners Johnson and Puchtel supported the stadium particularly because of the small number of site development allowances which improve the site. Commissioner Mirintchev supported the stadium and recommended a condition to add more parking spaces and Commissioner Halik agreed. Chair Rodgers concurred with Commission m embers and spoke about the need to replace the stadium. The Chair reviewed the Standards for a Special Use (Section 6-3-5-10). 1. Is one of the listed special uses for the zoning district in which the property lies: The stadium is a permitted use in the U2 District, so the standard is met. 2. Complies with the purposes and the policies of the Comprehensive General Plan and the Zoning ordinance as amended from time to time: The Comprehensive General Plan and the Zoning Ordinance support the growth and evolution of the University while recognizing its place in a residential environment. The proposed stadium aligns with these plans and regulations and aims to minimize adverse effects such as traffic congestion, so the standard is met. 3. Will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the City as a whole: The rebuilding of the s tadium offers an opportunity to address existing issues related to traffic management, sound mitigation, and accessibility. The reduced capacity of the stadium will likely have a positive impact on the neighborhood and so the standard is met. 4. Does not interfere with or diminish the value of property in the neighborhood: The construction of a smaller, more efficient stadium for football is expected to enhance the overall neighborhood and potentially increase property values therefore the standard is met. 5. Is adequately served by public facilities and services: The development of a state-of-the-art stadium will increase the demand on public facilities and services, necessitating coordination between the University, the City, and MWRD for water detention and management. The expectation is that the University is willing to invest in necessary improvements to enhance their facility's functionality, thereby meeting this standard. Page 73 of 94 SP3.Page 178 of 567 APPROVED Page 6 of 14 October 11, 2023 Special Land Use Commission Meeting 6. Does not cause undue traffic congestion: The construction of the stadium will impact traffic in the area, but there is an opportunity to create a more effective traffic management plan and so the standard is met. 7. Preserves significant historical and architectural resources: The present stadium, although designed by a prominent architect, is not historically significant. The University is in discussions with the Potawatomi Tribe to address their concerns regarding the protection of artifacts which will be noted as a condition in the decision, so the standard is met. 8. Preserves significant natural and environmental resources: The proposal includes a better use of the environment by utilizing outdoor spaces for various events in the future. The plan addresses stormwater management and aligns with sustainability standards, including LEED Gold certification, the Green Building Ordinance, as well as Bird Friendly Evanston meeting the standard. 9. Complies with all other applicable regulations of the district in whic h it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation: Replacing a 100-year-old stadium with a more efficient, accessible, and code - com pliant facility meets the standard. Chair Rodgers asked for Commissioner comments on the standards. There were none. The Chair reviewed the Standards for Special Use for Planned Developments (Section 6-3-6-9). 1. The requested Site Development Allowance(s) will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties that is beyond a reasonable expectation given the scope of the applicable Site Development Allowance(s) of the Planned Development location: The request for the stadium site allowances aligns with the existing conditions on the site, including setbacks and parking so the standard is met. 2. The proposed development is compatible with the overall character of e xisting development in the immediate vicinity of the subject property: The proposed stadium design aligns with modern standards and improvements that are necessary for a 21st-century collegiate stadium thus meeting the standard. 3. The development site circulation is designed to in a safe and logical manner to mitigate potential hazards for pedestrians and vehicles at the site and in the immediate surrounding area: The development site circulation is well-planned to ensure the safety of pedestrians and vehic les in the area and builds upon a century of experience operating football games on the site, so the standard is met. 4. The proposed development aligns with the current and future climate and sustainability goals of the City: The proposed stadium design inc orporates various codes, ordinances, and guidelines, incorporating bird -friendly building design, and using eco-friendly materials so the standard is met. 5. Public benefits that are appropriate to the surrounding neighborhood and the City as a whole will be derived from the approval of the requested Site Development Page 74 of 94 SP3.Page 179 of 567 APPROVED Page 7 of 14 October 11, 2023 Special Land Use Commission Meeting Allowance(s): Several public benefits have been discussed, including local hiring initiatives for minority and women-owned businesses, marketing and advertising support for Central Street, an all-electric Net Zero Ryan Field, additional Divvy bike stations, environmental considerations such as storm sewer replacement and others so the standard is met. Chair Rodgers asked for Commissioner comments on the standards. Commissioner Lindwall mentioned that staff noted there may be a need to replace the water main on Ashland Avenue. Commissioner Puchtel made a Motion to recommend approval for a Special Use for a Planned Development to the City Council for the property located at 1501 Central Street, z oning case number 23PLND -0035, with the following conditions: 1. A Traffic Management Plan for all events with an expected capacity of more than 5,000 attendees shall be finalized prior to the completion of demolition and shall be reviewed administratively on an annual basis and when changes to events are proposed. 2. A Memorandum of Understanding (MOU) between the City of Evanston and Northwestern University shall be approved that includes but is not limited to the following: ● Use and reimbursement of City services for events ● Coordination meetings for events ● Security Plan ● Sustainability Plan ● Traffic Management Plan ● Alcohol Controls ● Public Benefits ● Community Input 3. Implementation of mitigation measures at the University’s expense suggested within the Environmental Assessment Review and subsequent Peer Review, including but not limited to: ● Maintain use of best practice design elements proposed for the stadium including, utilization of a distributed house sound system within the seating bowl that limits noise levels to 70 DBH at the property line, providing additional canopy or roof/dome above the seating areas that incorporates adequate sound reduction characteristic s, and use of enclosures and walls that help reduce sound emissions to the surrounding community. ● Add vertical barriers around the concourse areas or other openings in the stadium. Barriers can be permanent or retractable. Utilization of sound-absorbing materials on the exterior of stadium structures where appropriate and effective shall also be incorporated into the building design. ● Implement the Best Management Practices (BMP) listed in the Transportation Management Plan (TMP) to reduce traffic gene rated noise. Page 75 of 94 SP3.Page 180 of 567 APPROVED Page 8 of 14 October 11, 2023 Special Land Use Commission Meeting ● Incorporate sound dampening materials into the design of the mechanical equipment enclosure. 4. The applicant shall propose additional traffic & pedestrian mitigation measures that increase pre and post event LOS prior to City Council consideration. 5. Implementation of mitigation measures at the applicant’s cost suggested within the Traffic Impact Study and subsequent Peer Review, including but not limited to: ● Implement specific roadway improvements where necessary, feasible and practical, including: ● Identify and design mitigation measures to enhance pedestrian safety. ● Enhance connections and linkages to transit. ● Include on-site transit information kiosks. ● Provide off-site parking for employees. ● Ensure ongoing compliance with the City of Evanston Multi- Modal Transportation Plan. 6. Use of the plaza shall comply with all City Codes relating to noise. 7. Truck traffic and deliveries used for events to load and unload equipment shall be limited to the below grade area. 8. That the development complies with Chapter 4-13, Floodplain Regulations, of the Evanston City Code and the Watershed Management Ordinance of the Metropolitan Water Reclamation District, prior to the issuance of any building permits. 9. That the development complies with the City’s bird-friendly design requirements per Ordinance 83-O-22 and Green Building Ordinance 82-O-22 prior to the issuance of any building permits. 10. That the development complies with the City’s electric vehicle parking requirements per §4-2-2, Table 406.2.7.2 of the City Code prior to the issuance of any building permits. 11. That the applicant repairs any damage done to public rights -of-way as a result of construction on site. 12. That the applicant signs and agrees to a Const ruction Management Plan (CMP) with the City of Evanston prior to the issuance of any building or demolition permits. The CMP must include but is not limited to the following: water and sewer utility connections, construction staging plan, on -site and off- site construction parking restrictions, construction truck routes, hours of operation, a plan including cross -sections showing pedestrian access around the site with the use of curb ramps, signage and/or striping, if necessary, foundation survey of surrounding structures including weekly reporting of seismographs for the duration of demolition and construction, submittal of environmental testing report prior to construction, visibility diagram for all construction site access points, a proposed schedule for street opening for utility connections with cross -section details, traffic management plan that addresses events being held in the U2 District during construction, and an Page 76 of 94 SP3.Page 181 of 567 APPROVED Page 9 of 14 October 11, 2023 Special Land Use Commission Meeting ongoing communications plan including but not limited to project updates via monthly newsletter and project website. 13. That the applicant must record the approving ordinance with the Cook County Clerk’s Office. 14. A Ryan Field Sustainability Plan that includes both “Construction” and “Operations” with either an all-electric net zero building or a pathway to net zero greenhouse gas emissions by 2040. a. “Construction” i. Provide plan for deconstruction (not demolition) of the existing structure ii. Provide plan for onsite materials reuse iii. Use low-carbon steel and low -carbon concrete iv. Calculate embodied carbon v. Conduct feasibility study of greywater digester for food prep waste in concession areas vi. Collaborate with ComEd on full building electrification, EV charging, and available incentives vii. Conduct new feasibility study of solar PV or solar parking canopies b. “Operations” i. Plan a path towards net zero greenhouse gas emissions that primarily addresses emissions from the building’s energy usage by 2040 ii. Include food waste diversion services within the Stadium Complex. iii. Include reusable food and beverage wares and the needed infrastructure. iv. Provide litter management plans for parking lot and neighboring areas v. Install hand dryers in restrooms 15. The Applicant consults with Tribal representatives and the State Historic Preservation Office relating to archaeological oversight before and during excavation and construction to ensure that Native American ancestral burials and archaeologically sensitive sites are treated in an appropriate manner. 16. Provide an updated timeline for construction prior to City Council review. 17. The Applicant meets with residents to discuss the option of constructing an above-grade or below-grade garage on the east or west parking lot if desired in lieu of parking in the neighborhood. 18. The Applicant provides funding for the City to initiate an independent peer review of the stormwater management system and the geotechnical aspects of the project. 19. The Applicant shall develop and operate the Planned Development authorized by the terms of this ordinance in substantial compliance with the Page 77 of 94 SP3.Page 182 of 567 APPROVED Page 10 of 14 October 11, 2023 Special Land Use Commission Meeting following: the terms of this ordinance; the Development Plan in Exhibit D, attached hereto and incorporated herein by reference; all applicable City Code requirements; the Applicant's testimony and represent ations and documents to the Land Use Commission, the P&D Committee, and the City Council. 20. The Applicant shall follow the general conditions, site controls and standards as enumerated in Section 6-18-1-9 of the Evanston City Code. Seconded by Commissioner Westerberg. A roll call vote was taken, and the motion passed, 9-0. Deliberations (continued) B. Zoning Text Amendment | U2 University Athletic Facilities District | 23PLND-0010. Commissioner Halik objects to the text amendment allowing concerts because the parking management plan strains road and facility resources and the ineffective financial arguments for concerts. Commissioner Westerberg concurred and added that the many outstanding issues result in a plan that does not meet the standards to manage and mitigate potential negative community impacts. Commissioner Lindwall said the text amendment does not meet the standards as it raises concerns about its compatibility with the surrounding community, the impact on transportation and parking, and noise issues. She pointed out that the current zoning language allows for temporary events which could be an opportunity to evaluate the real -world impact of concerts. Commissioner Puchtel expressed discomfort with some of the financial arguments made by the university and due to the lack of clear information, he suggested considering concerts in the future. Commissioner Arevalo spoke in support of concerts expressing that music has a unifying power and that should be considered as well. Commissioner Mirintchev said he is concerned about unforeseen negative consequences for the city and the surrounding neighborhood and finds the wording of the amendment unclear. Commissioner Johnson does not see a clear positive benefit for concerts when considering the neighborhood's character, impact, city revenues, expenses, and other factors. Commissioner Hewko also expressed concerns about the university's financial arguments for the text amendment but believes that concerts could be a positive addition to Evanston with strict conditions to address noise and traffic. Chair Rodgers questioned the intensity of the use. Chair Rodgers proposed alternative language for the text amendment to clarify the types of community events permitted as follows: ● Intramural, intercollegiate, or amateur sports and athletic events and practice thereof. ● Band playing and practice in connection with another permitted use. Page 78 of 94 SP3.Page 183 of 567 APPROVED Page 11 of 14 October 11, 2023 Special Land Use Commission Meeting ● Outdoor lectures, speakers, non-musical festivals, social events and other community or cultural events, and musical performances in conjunction or associated with the foregoing (which shall require loudspeaker permits from the City for any noise amplification), hosted by the University or City and designed for the University or local community with conditions in a Memorandum of Understanding. Such events shall not include any outdoor plaza rentals to organizations not affiliated with the University or City. ● Banquet halls, including breakfasts, luncheons, dinners, meeting, and dining room facilities, provided that attendance is limited to the capacity of the specific facilities. ● Off-street parking for hospital employees and for university students, employees , guests, and invitees. ● Public-facing concerts, provided the conditions for use be listed in a Memorandum of Understanding. ● Any uses not outlined herein shall require approval by the City’s Special Events Committee. Chair Rodgers additionally recommended moving some of the text amendment detail to the MOU including: 1. Use and reimbursement of city services for events. 2. Prohibition of tailgating for concert events. 3. Coordination meetings for events. 4. Security Plan. 5. Sustainability Plan. 6. Traffic Management Plan. 7. Concert Operations Plan. 8. Advanced notice of concerts. 9. Alcohol controls. 10. Public benefits 11. Community input. 11. The frequency and use of concerts. 12. Concert events should not include outdoor plaza rentals to organizations not affiliated with the University or the city. 13. Spectator capacity at concerts within Ryan Field is limited to 28,500 unless a revised traffic impact study is submitted for review prior to scheduling an event. 14. Sound may be amplified, subject to legal requirements and permits, as follows: ● From 10:00 a.m. to 10:00 p.m. on Sundays through Thursdays. ● From 10:00 a.m. to 10:15 p.m. on Fridays, Saturdays, and days preceding national holidays. 15. The public address (PA) system should be designed so that it does not exceed a Lmax of 70 dBA at the neighboring noise sensitive land uses, i.e., residences. This would require the installation of a distributing sound system with highly Page 79 of 94 SP3.Page 184 of 567 APPROVED Page 12 of 14 October 11, 2023 Special Land Use Commission Meeting directional and carefully aimed loudspeakers around the bleachers and field. The distance between the loudspeakers and the coverage area should be minimized to reduce spill to the community. In addition, the PA system output volume should be regulated by an audio processor with the ability to limit the audio output levels (e.g. compressor/limiter). 16. Concert events are required to use the Stadium's public address system. 17. Install sound monitoring devices in and around the stadium, in the stadium seating bowl (typically at the mix position), on the stadium property, and/or within the surrounding residential areas. 18. Sound absorbing materials are used on the exterior stadium structures where appropriate and effective to reduce noise levels at adjacent off -site sensitive receptors. 19. Private security is provided for University owned parking areas. 20. Vehicles may idle only in approved designated areas on the private property. 21. Parking structures located within 200 feet of any residential use shall be constructed with a solid wall fronti ng the residences and utilize textured surface on garage floors and ramps to minimize noise. 22. The University implements best management practices for transportation demand management to reduce the traffic generated noise. 23. The loading dock and trash recycling areas for the stadium are in the below grade level which will preclude noise from this source at exterior locations. 24. Truck traffic and deliveries used for events load and unload in the below grade area. 25. The Traffic Management Plan is reviewed and updated administratively between the City and the University on an annual basis and when changes to events are proposed. 26. Set-up and take-down for said concerts shall be conducted in such a manner that trucks are utilized in the below -grade area and active take-down after concerts shall be limited to 2 hours after evening concert completion. All set -up and take- down activities shall follow regulations enumerated in City Code Section 9 -5-20 and Section 10-4-18. Commissioner Lindwall led Commission discussion and review of the Standards for Amendments (Section 6-3-4-5). 1. Whether the proposed amendment is consistent with the goals, objectives and policies of the Comprehensive General Plan as adopted and amended from time to time by the City Council: The Comprehensive General Plan and the Zoning Ordinance support the growth and evolution of the University while recognizing its place in a residential environment meeting the standard. Large-capacity public -facing concerts have little to do with the educational mission of the University and do not meet the intent and goals of the Comprehensive Plan. There was some disagreement, with the explanation that construction of a new stadium for only 7 football games is not the highest and best use of the property. 2. Whether the proposed amendment is compatible with the overall character of existing development in the immediate vicinity of the subject property: Given the Page 80 of 94 SP3.Page 185 of 567 APPROVED Page 13 of 14 October 11, 2023 Special Land Use Commission Meeting lack of nearby parking and the challenges of transporting large numbers of people for concerts, the standard cannot be met. However, with appropriate conditions and a MO U, the amendment can be adapted to better suit the immediate neighborhood and then the standard c ould be met. 3. Whether the proposed amendment will have an adverse effect on the value of adjacent properties: Studies provided by the applicant mainly focus on sports facilities and not concert venues. Neighbors presented evidence to support their assertion that property values will be adversely affected by a comparable concert venue. That leads to the standard not being met. Some disagreement was expressed that the evidence and testimony submitted shows there would be impacts from the proposed uses on adjacent properties, however, an MOU which would regulate how these uses are managed as part of the Planned Development Ordinance c ould ensure necessary mitigations to address any concerns and thus meet the standard. 4. The adequacy of public facilities and services: There was discussion that the standard is not met with regards to existing public transportation infrastructure and the projected reduction in the level of service at certain intersections for the contemplated concerts and events. However, there was testimony provided that indicated that the infrastructure was sufficient for football games and implementing a Traffic Management Plan and negotiating improvements with the university can lead to the adequacy of public facilities and services being met for the contemplated concerts and events. Commissioner Lindwall made a Motion to recommend approval for a Zoning Text Amendment to the City Council for the U2 University Athletic Facilities District, zoning case number 23PLND -0010. Seconded by Commissioner Hewko. Chair Rodgers proposed an amendment as follows: ● Intramural, intercollegiate, or amateur sports and athletic events and practice thereof. ● Band playing and practice in connection with another permitted use. ● Outdoor lectures, speakers, non-musical festivals, social events and other community or cultural events, and musical performances in conjunction or associated with the foregoing (which shall r equire loudspeaker permits from the City for any noise amplification), hosted by the University or City and designed for the University or local community with conditions in a Memorandum of Understanding. Such events shall not include any outdoor plaza ren tals to organizations not affiliated with the University or City. ● Banquet halls, including breakfasts, luncheons, dinners, meeting, and dining room facilities, provided that attendance is limited to the capacity of the specific facilities. ● Off-street parking for hospital employees and for university students, employees, guests, and invitees. ● Public-facing concerts, provided the conditions for use be listed in a Memorandum of Understanding. Page 81 of 94 SP3.Page 186 of 567 APPROVED Page 14 of 14 October 11, 2023 Special Land Use Commission Meeting ● Any uses not outlined herein shall require approval by the City’s Special Events Committee. Seconded by Commissioner Hewko. A roll call vote was taken, and the motion failed, 3-6. Reverting to the original motion to recommend approval of the text amendme nt as written. A roll call vote was taken, and the motion failed, 2-7. Communications There was none. Adjournment Commissioner Lindwall motioned to adjourn, Commissioner Hewko seconded, and the motion carried, 9-0. Adjourned 11:48 PM. The next meeting of the Evanston Land Use Commission will be held on Wednesday, October 25, 2023, at 7:00 PM, in the James C. Lytle Council Chambers in the Lorraine H. Morton Civic Center. Respectfully submitted, Amy Ahner, AICP, Planning Consultant Reviewed by, Meagan Jones, AICP, Neighborhood and Land Use Planner Page 82 of 94 SP3.Page 187 of 567 Name (first and last)Address of residence or property ownedPosition on Agenda Item (as applicable)If you are providing a written comment, please leave here: Mike Vasilko 2728 Reese Avenue Opposed It is unfair and probably unlawful for the LUC Chair and committee members to refuse to include the State Law NU Charter LAND USE evidence in their deliberations. Evidence was submitted in accordance with LUC rules. It is on the record that LUC violated their rules, procedures, and morals regarding this issue. Page 83 of 94SP3.Page 188 of 567 Northwestern Proposed Draft MEMORANDUM OF UNDERSTANDING This MEMORANDUM OF UNDERSTANDING (this “Memorandum”) is effective as of [______________]1, 2023 (the “Effective Date”), by and between NORTHWESTERN UNIVERSITY, an Illinois corporation (“Northwestern”), and THE CITY OF EVANSTON, a municipal corporation (the “City”). Northwestern and the City are sometimes referred to herein individually as a “Party” and collectively as the “Parties”. As used herein, the term “Northwestern” shall include its contractors, operators and/or affiliates, as applicable. RECITALS WHEREAS, Northwestern and the City have a long history of working together to enhance a nd support the Evanston community through various collaborative efforts. WHEREAS, in furtherance of the Parties’ continued cooperation with respect to the entire Evanston community as a whole, the Parties desire to set forth (i) certain operational and logistical considerations with respect to Ryan Field following its redevelopment (the “Ryan Field”) for events ticketed for a minimum of ten thousand (10,000) individuals and (ii) certain public benefits. Such public benefits are intended to foster a broader relationship and strengthen a deeper connection between Northwestern and the entire Evanston community, rebuild a new Ryan Field which will further vitalize the community, and help provide more opportunities for additional future collaboration and partnership between the Northwestern and the Evanston community as a whole. WHEREAS, the successful operation of Ryan Field will in certain respects require separate considerations and requirements to apply during football games (“Football Games”), amplified musical performances inside the stadium intended as publicly facing capacity concerts (“Concerts”), and all other times. NOW, THEREFORE, in consideration of: the mutual covenants set forth herein, the passage of the Approval Ordinances (as defined below), Northwestern’s original rights therein, a newly rebuilt Ryan Field, the legal and regulatory environment as of the Effective Date, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed; the Parties hereto, intending to be legally bound hereby, agree as follows: 1. Recitals. The foregoing recitals are acknowledged to be accurate and are incorporated herein by reference. 2. City Services. a. City Personnel. The City shall provide personnel in such quantities, at such locations, and during such hours as Northwestern may designate, upon oral or written notice delivered at least three (3) days prior to the date on which such personnel are requested to perform services (the “Event Date(s)”); provided, however, that the City, may, but shall not be obligated to provide any personnel unless Northwestern delivers written notice at least one (1) month prior to any Event Date and such notice describes: (i) the Event Date, (ii) an estimated number of personnel that the Northwestern might designate on the Event Date, and (iii) an estimated number of hours personnel may be requested to work. 1 Note to Draft: The Effective Date will be on or after the passage of the Approval Ordinances that are mutually agreeable to the City and Northwestern Page 84 of 94 SP3.Page 189 of 567 2 b. Reimbursement. Northwestern shall reimburse the City for the City’s out-of-pocket costs on Event Dates incurred in connection with providing personnel pursuant to Section 2.a. above necessary for the operation of Ryan Field according to the reimbursement schedule attached as Schedule 1 hereto, which may be modified from time to time by agreement between the Parties. 3. Tailgating Activities. Except to the extent tailgating or related activities occur inside Ryan Field or within its plazas, Northwestern will not permit or facilitate tailgating activities on Event Dates for Concerts. 4. Security Plan. Northwestern shall deliver a reasonable security plan to the City prior to the first Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Security Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Security Plan shall describe Northwestern’s intentions with respect to providing, supervising or otherwise coordinating security services in connection with the operation of Ryan Field, such as, by way of example only, the following: a. police and/or security staffing levels; b. use of magnetometers; c. bomb sweeps; and d. coordination with City Police, State of Illinois Police, and the Federal Bureau of Investigation. 5. Sustainability Plan. Northwestern shall deliver a reasonable sustainability plan to the City prior to the first Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Sustainability Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Sustainability Plan shall describe Northwestern’s intentions with respect to activities related to environmental sustainability in connection with the operation of Ryan Field, such as, by way of example only, the following topics: a. trash clean-up; b. recycling; c. composting; d. water management; and e. greenspace. 6. Traffic Management Plan. Northwestern shall deliver a reasonable traffic management plan in substantially the form of Schedule 2 attached hereto to the City prior to the first Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Traffic Management Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Traffic Management Plan shall describe Northwestern’s intentions with respect to activities related to regulating, managing, controlling, or otherwise affecting traffic flows on Event Dates in connection with the operation of Ryan Field, such as, by way of example only, the following activities: a. providing or facilitating non-vehicular modes of transportation, including pedestrians and bicycles; b. providing or facilitating shuttles; c. facilitating off-site vehicular parking; Page 85 of 94 SP3.Page 190 of 567 3 d. enabling efficient access to or for transportation network providers and ride share; e. restricting street access; and f. supervising, limiting or otherwise regulating permit parking. 7. Concert Operations Plan. Northwestern shall deliver a reasonable concert operations plan to the City prior to the first Concert Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Concert Operations Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Concert Operations Plan shall describe Northwestern’s intentions with respect to activities in connection with the operation of Concerts at Ryan Field, such as, by way of example only, the following topics: a. management of noise levels consistent with the Approval Ordinances and the approved Concert Operations Plan; b. sound check protocols; c. traffic and parking management; d. coordination with City personnel prior to and during Concerts; e. staging and underground or off-site storage for trucks and buses; f. fines for noncompliance; and g. set up and take down of Concert equipment. From Labor Day to Memorial Day, Northwestern agrees that evening concerts on Sunday through Thursday (assuming the next day is not a holiday) will not be permitted without prior approval from the City. 8. Advance Notice of Events. Northwestern shall use its best efforts to provide significant advance notice to the City and Evanston communit y of any capacity events to occur at Ryan Field or the associated plazas. 9. Public Benefits. Northwestern is committed, both through its own efforts and through the efforts of its contractors and vendors, to (i) furthering opportunities for a broad and diverse membership of the Evanston community to participate in and benefit from the design, construction, maintenance and operation of a newly rebuilt Ryan Field, (ii) fostering a broader relationship and strengthening a deeper connection between Northwestern and the entire Evanston community, (iii) rebuilding a new Ryan Field, and (iv) helping provide more opportunities for additional future collaboration and partnership between the Northwestern and the Evanston community as a whole . To all those ends, and pursuant to Section 6-3-6-3 of the Evanston Zoning Ordinance (Public Benefits), Northwestern agrees to the public benefits (and duration of such) as outlined on Schedule 3 attached hereto assuming the passage of the Approval Ordinances (as defined below), Northwestern’s original rights therein, a newly rebuilt Ryan Field, and a legal and regulatory environment that is substantially similar as existed as of the Effective Date. In connection with such public benefits, Northwestern will make certain voluntary payments to the City and other City stakeholder organizations, all as described on Schedule 3. The parties acknowledge that Northwestern is tax-exempt and any such voluntary payments shall not impact Northwestern’s tax-exempt status or be considered a tax, tariff or duty or a payment in lieu thereof. In light of the broader relationship between Northwestern and the entire Evanston community, and in the spirit of a renewed greater partnership between Northwestern and the City going forward, the Parties agree that they are committed to collaborating in good faith and reasonably working with one another with respect to all Northwestern/City matters beyond the new Ryan Field for years to come. Page 86 of 94 SP3.Page 191 of 567 4 10. Community Advisory Council. Northwestern shall meet at least twice annually with the Community Advisory Council (as hereinafter defined), unless such meetings are reduced and/or such Community Advisory Council is terminated in writing by the City. The purpose of the Community Advisory Council shall be to review the Traffic Management Plan and Security Plan and their updates, as provided for above, receive updates on Northwestern’s M/WBE hiring during construction and to gather and disseminate information regarding the operation of Ryan Field from neighborhood residents to Northwestern and the City, and vice versa. As used herein, the “Community Advisory Council” means a council composed of three (3) members appointed by Northwestern staff and three (3) members appointed by City staff. Such members shall be appointed in accordance with such rules as Northwestern and the City may from time to time agree. 11. Alcohol Sales. The Parties shall cooperate such that Northwestern will (i) obtain all permits, licenses and approvals required for the sale of alcohol at Ryan Field and its Events prior to opening of the new stadium, and (ii) maintain all such permits, licenses and approvals for so long as Northwestern causes vendors to make alcohol available at Ryan Field and its Events. In connection therewith, Northwestern shall use commercially reasonable efforts to cause professional servers to utilize industry-standard practices for the service of alcohol, such as, by way of example only: a. reviewing customers’ identification for compliance with applicable age limits; b. limiting the number of alcoholic drinks that any individual may purchase; and c. stopping general admission alcohol service in accordance with best practices for Football Games and Concerts. 12. Term. The term of this Memorandum shall be perpetual for so long as Northwestern is hosting Football Games and Concerts at Ryan Field pursuant to that certain Ordinance XX-O-23 Granting the Ryan Field Planned Development and that certain Ordinance XX-O-23 Amending the Zoning Ordinance Regulations for the U2 University Athletic Facilities District (in forms mutually agreeable to the City and Northwestern, collectively, the “Approval Ordinances”), Northwestern retains its original rights therein, a new Ryan Field is rebuilt, and a legal and regulatory environment that is substantially similar as existed as of the Effective Date. The City shall not revoke, rescind, modify or otherwise alter the Approval Ordinances without Northwestern’s prior written and signed consent. For the avoidance of doubt, to the extent any term, condition or provision is explicitly time limited herein, this Section 12 shall not override such explicit time limitation. 13. Notices. Any and all notices, elections or demands permitted or required to be made under this Memorandum shall be in writing, signed by the party giving such notice, election or demand, and shall be delivered personally, by receipted commercial courier service, or sent by registered or certified United States mail, postage prepaid, return receipt requested to the other party at the address set forth below, or at such other address as may have heretofore been designated in writing. The date of personal delivery or three (3) days after postmark of date of mailing, as the case may be, shall be the date such notice, election or demand is deemed delivered. If to the City: City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 Attn: City Manager; Corporation Counsel; ________________; and ________________ Page 87 of 94 SP3.Page 192 of 567 5 If to Northwestern: Northwestern University 633 Clark Street Evanston, Illinois 60208 Attn: Vice President and Chief Operating Officer; Vice President and Chief Financial Officer; and Senior Executive Director of Neighborhood and Community Relations with copy to: Northwestern University Office of General Counsel 633 Clark Street Evanston, Illinois 60208 Attn: General Counsel 14. Not an Easement or Public Dedication; Authorizations. a. Notwithstanding anything herein to the contrary, and for the avoidance of doubt, nothing herein shall be deemed to: be an easement, lease or license to any individual, entity, municipality or the general public; confer any rights, title, interests or benefits upon or in favor of any individual, entity, municipality or the general public; be a gift or dedication of any portion of Ryan Field or its surrounding areas to any individual, entity, municipality or the general public; or a specific right to any individual, entity, municipality or the general public to use Ryan Field or its surrounding areas, other than the general rights of use in common with all other individuals and members of the general public as expressly contemplated by this Memorandum; it being the intention of the Parties that this Memorandum shall be strictly limited to and for the purposes herein expressed, and for no other use or purpose. The City shall not record this Memorandum or any summary thereof. b. To the extent the consent, authorization or approval of or license from, or notice to, the City is required with respect to this Memorandum or its subject matter, then the City hereby acknowledges and agrees that its execution of this Memorandum shall be deemed to have satisfied any such consent, authorization, approval, license or notice requirement. To the extent the consent, authorization or approval of or license from, or notice to, any third party or other governmental authority (including Cook County or the State of Illinois) is required with respect to this Memorandum or its subject matter, then the Parties agree to cooperate with each other to obtain such consent, authorization, approval or license or give such notice. 15. Miscellaneous. a. This Memorandum is a legally binding agreement between the Parties, and is legally enforceable upon each Party by the other Party. b. This Memorandum may only be amended, modified or supplemented in writing signed by each Party; provided, however, that Northwestern may unilaterally amend this Memorandum in order to comply with any applicable law, rule, order, settlement, regulation or licensing requirement, or change thereof, and shall give the City written notice thereof. The Parties shall enter into such amendments to this Memorandum as may be necessary to effectuate the continued operation of Ryan Field. Page 88 of 94 SP3.Page 193 of 567 6 c. If any provision of this Memorandum or any word or part thereof or any application thereof is determined to be invalid, illegal or unenforceable, then such invalidity, illegality or unenforceability shall not affect any other provision of this Memorandum, this Memorandum shall be construed as if such invalid, illegal or unenforceable part were never included herein, the remainder of this Memorandum shall be and remain valid and enforceable to the fullest extent permitted by law, and the Parties shall negotiate in good faith to modify this Memorandum so as to effect the original intent of the Parties as closely as possible. d. This Memorandum shall be exclusively governed by and construed in accordance with the laws of Illinois, excluding its choice or conflict of law principles. All disputes and claims relating to this Memorandum not resolved between the Parties shall be resolved exclusively by binding confidential arbitration applying Illinois law and administered by an arbitrator mutually agreed upon by the Parties. The place of any such arbitration shall exclusively be Evanston, Illinois. e. Each Party hereby forever waives and releases any and all claims, demands, or causes of action it may have, known or unknown, against the other in any way related to this Memorandum. f. The Parties are and shall be independent contractors and this Memorandum shall not be construed to create any relationship of partnership, joint venture or other similar relationship. g. Neither Party shall be liable for any failure of or delay in the performance of this Memorandum for the period that such failure or delay is due to force majeure, including, but not limited to: war, terrorism, riots, fire, flood, tornado, earthquake, lightning, pandemic, other acts of God, explosion, strikes, labor disputes, acts of state or governmental action prohibiting or impeding any party from performing its respective obligations hereunder, or any other reason beyond the reasonable control of such Party. h. [Note to Draft: Reasonable insurance and indemnity provisions to be reasonably negotiated between Northwestern and City Staff.] i. This Memorandum constitutes the entire understanding of the Parties with respect to its subject matter and supersedes all prior agreements, written or oral, with respect thereto. j. This Memorandum shall equally apply to any successor or assign of any Party. No Party may assign or delegate its rights or obligations hereunder without the prior written consent of the other Party, except that Northwestern may assign or delegate any or all of this Memorandum or the rights or obligations hereunder to a wholly-owned subsidiary of Northwestern. k. This Memorandum does not confer any right, benefit or remedy upon any individual, entity or municipality that is not a Party hereto. l. No failure or delay in exercising any right or remedy shall be a waiver thereof. No waiver shall be effective unless in writing and signed by the party so waiving. m. This Memorandum may be executed in counterparts and delivered by electronic means (e.g., fax, email, docusign). [Signature pages follow] Page 89 of 94 SP3.Page 194 of 567 [SIGNATURE PAGE TO RYAN FIELD MEMORANDUM OF UNDERSTANDING] ACTIVE\201374735.7 IN WITNESS WHEREOF, the undersigned have executed this Memorandum of Understanding as of the Effective Date. NORTHWESTERN UNIVERSITY By: ____________________________ Name: ____________________________ Its: ____________________________ THE CITY OF EVANSTON By: ____________________________ Name: ____________________________ Its: ____________________________ Page 90 of 94 SP3.Page 195 of 567 SCHEDULE 1 SCHEDULE 1 REIMBURSEMENTS [Note to Draft: To be determined between the City Staff and Northwestern] Page 91 of 94 SP3.Page 196 of 567 SCHEDULE 2 SCHEDULE 2 FORM OF TMP Attached. Page 92 of 94 SP3.Page 197 of 567 SCHEDULE 3 SCHEDULE 3 PUBLIC BENEFITS PACKAGE In accordance with Section 6-3-6-3 of the Evanston Zoning Ordinance, in order to provide benefits to the surrounding neighborhood and the City as a whole from the Approval Ordinances, to foster a broader relationship and strengthen a deeper connection between Northwestern and the entire Evanston community, and to help provide more opportunities for additional future collaboration and partnership between the Northwestern and the Evanston community as a whole, and assuming the passage of the Approval Ordinances, Northwestern retains its original rights therein, a new Ryan Field is rebuilt, and a legal and regulatory environment that is substantially similar as existed as of the Effective Date, Northwestern agrees to the following public benefits: For a period of ten (10) years commencing in 2024: 1. Pay the City $3,000,000 annually as a Good Neighbor Fund, to further projects of interest as mutually agreed to by the City and Northwestern. 2. An annual investment of $500,000 (as supported by a $10 million gift from the Ryan family to Northwestern) in local workforce development programming and upskilling initiatives, which may include contributions to other organizations, City programs or Northwestern programs that are committed to workforce development in Evanston. 3. An annual investment of $500,000 in racial equity programming, which may include contributions to other organizations or City programs committed to racial equity. 4. Contribute at least $1,000,000 per year in aggregate to Evanston nonprofit organizations, community groups, faith-based institutions and/or schools, which contributions shall be documented and provided to the City. 5. Enhance efforts to increase applications and admittance of Evanston high school students to Northwestern, including by establishing a fund of at least $2,000,000 per year to award financial aid to such students. 6. Contribute at least $250,000 annually towards the revitalization of downtown Evanston, including programs such as the “clean team,” with the goal of continuing to make the downtown business district attractive for Northwestern students and Evanston community members alike. 7. Develop a local hiring and contracting program for design and construction jobs that encourages the hiring of minority and women-owned business enterprises (“M/WBE”), with priority given to Evanston-based businesses, which program shall reasonably target at least thirty-five percent 35% M/WBE participation in the design and construction of Ryan Field. In connection with its commitment to achieve 35% M/WBE participation, Northwestern shall implement or cause to be implemented initiatives for maximizing participation in the design and construction of Ryan Field, including: developing and maintaining a project website where contractors and vendors can access all project documents and sign up to receive notifications; collaborating with local, small and minority business organizations to identify firms that may be interested in participating in the project, including, by way of example only, Rebuilding Exchange, Hire360, HACIA and the Evanston Chamber of Commerce; hosting pre-construction job fairs; encouraging partnerships between M/WBEs and other vendors; and participating in workforce development initiatives. Northwestern shall publicize its progress towards the commitments above by providing transparent outline of efforts and reports at each major stage of the project. 8. In partnership with the Kellogg School of Management, provide marketing and advertising support during the period of construction to help local businesses (including through the Central Street Business Association) maximize the positive impact of the new stadium. Engage with the City and Page 93 of 94 SP3.Page 198 of 567 SCHEDULE 3 other business districts during the construction period to endeavor to develop a cohesive plan to leverage the additional visitors to Evanston driven by Concerts to benefit businesses across the City. Such plan may include elements such as ticket packages, meal discounts, marketing, and parking/transportation coordination. 9. Partner with the City to assist with fundraising efforts for the Guaranteed Basic Income Program. 10. Coordinate with the City to establish an internship program at the City for Northwestern students. For a period of ten (10) years commencing in 2027: 1. Implement a Concert ticket surcharge in the targeted amount of $3 per ticket and remit the proceeds between the two Evanston public school districts, and Northwestern will guarantee such proceeds of at least $500,000 in the aggregate annually. 2. Guarantee at least $2,000,000 in tax revenue from all events held at Ryan Field. Annually, provide the City with the difference between (a) $2,000,000 and (b) the amount of taxes collected annually by the City from all events held at Ryan Field. In connection with the foregoing, the City shall provide Northwestern with the amount of collected taxes the previous year by January 31 and Northwestern shall pay the difference, if any, due within 60 days. Such $2,000,000 tax guarantee would be subject to reduction to the extent Concerts or other events are negatively impacted (including reducing the number of Concerts or other events, making Concerts or other events more expensive or less bookable, attractive or attended, etc.) by conditions imposed by the Approval Ordinances or by action or omission of the City or third parties (including litigation, settlement, changes in ordinances, laws, rules, regulations, imposed taxes, etc.). 3. Host and co-sponsor with the City an annual signature event in Evanston, contributing at least $250,000 per year to such programming. 4. Provide reasonable access for the public to the new open spaces from 7:00am to 9:00pm free of charge, subject to reasonable rules and regulations and closures for other purposes. 5. Use efforts to communicate with any Concert promoters to determine whether advance ticket pre- sale windows or other ticket arrangements might be made available exclusively for members of the Evanston community. 6. Coordinate community movie nights and seasonal festivals at dates and times informed by public input, free of entry charge. Page 94 of 94 SP3.Page 199 of 567 Memorandum To: Honorable Mayor and Members of the City Council From:Meagan Jones, Neighborhood and Land Use Planner CC:Sarah Flax, Community Development Director; Elizabeth Williams, Planning Manager Subject:Ordinance 108-O-23, Granting a Special Use for a Planned Development for a Stadium on Property Located at 1501 Central Street in the U2 University Athletic Facilities District Date: November 13, 2023 Recommended Action: Land Use Commission recommends approval with conditions of ordinance 108-O-23 granting a Special Use for a Planned Development for a Stadium on Property Located at 1501 Central Street in the U2 University Athletic Facilities District. Council Action: For Action Summary: Northwestern University requests a Special Use for a Planned Development to demolish the existing Ryan Field stadium and ancillary maintenance building to construct a new 116 ft. tall stadium with a 35,000 spectator capacity in the U2 District. The applicant is requesting the following site development allowances: 1. 1,408 total parking spaces (515 on-site, 893 in the parking lot within 1,000 ft.), where 4,364 are required for the principal uses on the zoning lot. 2. A landscape strip of less than 35 ft. (specifically, 16 ft. 3 in. at the closest point at the north-south and east-west property lines at the northeast corner of the lot) where 35 ft. is required when abutting a residential district. 3. Open parking area with a 6 ft. 10 in. interior side yard setback where 15 ft. is required. The proposed stadium would be at the south end of the site with a northwest/southeast orientation. The field is located approximately 21 ft. 4 in. below grade, with an overall height of the building from grade to the top of the canopy of 116 ft. The below-grade Event Level includes three loading berths and 20 parking spaces accessible from a ramp off of Central Street. This level provides direct field access and consists of team locker rooms, mechanical and telecom spaces, training rooms, a kitchen, and some suite/club spaces, among other items. The plaza space is located on the southwest corner of the site near the corner of SP4.Page 200 of 567 Central Street and Ashland Avenue. Additional plaza space consisting of ancillary structures proposed for food sales is located west and north of the stadium. A new mechanical enclosure will replace the existing one at approximately the same location northeast of the stadium. On-site passenger vehicle parking will be accessed at two points, one off of Central Street near the southeast corner of the site and the other off of Isabella Street near the northeast corner of the site. The applicant provided a traffic study that analyzed the proposed development's impacts on the surrounding area (specific to concerts). It emphasized the reduction in spectators in the stadium from 47,000 to 35,000 (likely less for events other than football games), access to public transit options, use of ride-share options, and continued use of shuttle services to other parking areas as is currently done for football games. The full study is included as an attachment to this memorandum, linked below. The staff has raised concerns regarding parking and traffic circulation surrounding the stadium based on the applicant's proposal. The projected reduction in the level of service of adjacent streets will require the implementation of the proposed mitigation measures outlined in the traffic study. In addition, the proposed traffic management plan should account for the specific impacts associated with the various events proposed to be held in the U2 District. Additionally, other mitigation measures are included in the Ordinance as conditions of approval. An environmental assessment review (sound study) was also submitted, which concentrated on the sound that would be generated by concerts. It was noted that the new stadium design elements are intended to reduce sound compared to the open nature of the current stadium. The sound study expects that, combined with lower stadium capacity, there will ultimately be less sound exposure to the residential properties surrounding the stadium compared to what is currently experienced during football games. The Department of Community Development contracted with Interwest to conduct a review of the sound study, and additional sound mitigation The approval. of as included conditions and proposed were measures are applicant provided an additional response to comments regarding the sound study as well as an acoustic report provided by Arup; this is included in the October 11, 2023, Land Use Commission meeting packet linked below. The applicant has provided a Letter of Intent (LOI) for a Memorandum of Understanding (MOU), which would outline the use of City services, tailgating standards, coordination meetings, elements to be included in a security plan, sustainability plan, traffic management plan, concert operations plan, standards for alcohol controls, requirements for advanced notice of events, community input, and a description of public benefits. Since submitting the LOI, the applicant has also provided a draft of the referenced MOU for the City Council's consideration. Staff anticipates the MOU provided by the applicant will require additional negotiation University currently it as Northwestern and Evanston of City the between represents the applicant's suggested terms. The Land Use Commission held a public hearing for this proposal on September 6, 2023, September are which for minutes the and 11, October included 2023, 27, 2023, as attachments. Public testimony and evidence were provided, including a commissioned acoustic review from ARUP of the applicant's environmental assessment review and a land Page 2 of 69 SP4.Page 201 of 567 valuation analysis from CohnReznick (available on pages 42 and 322 of the September 6, 2023, public comment addendum).The Commission found the standards of approval for the planned development to be met and recommended approval (9-0). The Commission was generally supportive of the stadium but did express concerns regarding traffic circulation and parking as well as stormwater considerations. Their recommended conditions are intended to mitigate the potential land use impacts associated with the application. On October 25, 2023, the applicant provided a letter proposing changes to the Land Use Commission's recommended conditions outlined in the attached Ordinance. The applicant's proposed changes include: Clarify the timing of the traffic management plan from prior to completion of demolition to prior to the first event. Due to the coordination and details involved, the applicant indicates the change in timing would provide more up-to-date information, though an alternative could also be to require the plan prior to completion of construction. The Department proposed the with associated traffic that note does management demolition and construction of the stadium would be handled and discussed within the Construction Management Plan, which is required prior to permit issuance. Adjustments to the noise mitigation measures to align with the suggested by the Environmental Assessment Review: o be the with explored will measures mitigation proposed that Specifying exception of a roof/dome for the stadium, which has not been reviewed as part of the submitted planned development plans. o Clarifying that concert events would likely use sound systems other than the PA system mentioned within the staff report conditions. o Recommending that sound mitigation measures and details be included in the concert operations plan and limit average noise levels at property lines to 40- 80dbA for any event. Stating that all of the applicant's proposed traffic and pedestrian mitigation measures were included in the submitted traffic study. A Commitment to providing 10% on-site EV charging stations and further discussion on additional stations or other alternatives to having 40% EV-ready parking spaces. Remove the added condition to continue community engagement as it relates to additional above-grade and below-grade parking, specifically the possible construction of a parking structure. The applicant indicates that previous discussions with neighbors suggested that a parking structure on-site was not desired on the parking lots, and discussion by the Land Use Commission included a point that a parking structure on the site could increase vehicle traffic and circulation in the area. The full letter is included as an attachment below. During the October 30, 2023, City Council meeting, amendments were made to the conditions within the draft ordinance that are described below and fully reflected within the attached updated Ordinance. Additional Document Links: Traffic Impact Study Environmental Assessment Review Economic Impact Study Development Plans (to be included in Ordinance 108-O-23) Page 3 of 69 SP4.Page 202 of 567 ● P1 - Site Plan-Elevations-Materials-Bird Friendly Measures ● P2 - Renderings-Photos of Existing ● P3 - Signage Plan ● P4 - Site Structures ● P5 - Area Plan-Loading-Access-Circulation Diagram ● P6 - Utilities-Drainage-Topography-Soil Conditions ● P7 - Landscape Plan ● P8 - Fences-Walls-Lighting ● P9 - Shadow Diagrams ● P10 - Pedestrian Path Legislative History: City Council - October 30, 2023: The City Council held a special meeting where it received input from the public, reviewed and considered the findings and recommendations of the Land Use Commission, and heard testimony from the Applicant and staff regarding the proposed text amendment. City Council voted 5-3 to approve this item for introduction with the following amendments to the Land Use Commission's conditions, also listed within the updated attached ordinance: #1 - A Traffic Management Plan for all events with an expected capacity of more than 5,000 attendees shall be finalized prior to the completion of construction and shall be reviewed administratively on an annual basis and when changes to events are proposed. #3 - Implementation of mitigation measures at the University's expense suggested within the Environmental Assessment Review and subsequent Peer Review, including but not limited to: - Maintain use of best practice design elements proposed for the stadium, including utilization of a distributed house sound system within the seating bowl that limits noise levels to 70 DBA at the property line for all athletic events and provides the use of temporary enclosures and walls that help reduce sound emissions to the surrounding community. Noise levels associated with all non-athletic activities will be addressed within Ordinance 107-O-23 and the Memorandum of Understanding between the City and Northwestern. - Add vertical barriers around the concourse areas or other openings in the stadium. Barriers can be permanent or retractable. Utilization of sound-absorbing materials on the exterior of stadium structures, where appropriate and effective, shall also be incorporated into the building design. - Incorporate sound-dampening materials into the design of the mechanical equipment enclosure. - Implement the Best Management Practices (BMP) listed in the Transportation Management Plan (TMP) to reduce traffic-generated noise. #4 - Remove (references timing for something prior to City Council) #13 - Add a condition for the use of all-electric shuttle buses for the transportation management plans for events. #16 - Remove (references timing for something prior to City Council) Page 4 of 69 SP4.Page 203 of 567 #17 - The Applicant continues to engage with and address concerns from the community with respect to the adequacy of on-site and off-site parking pursuant to the Memorandum of Understanding. Incorporate the Applicant's proposed public benefits as enumerated in their draft Memorandum of Understanding submitted October 30, 2023. Land Use Commission – October 11, 2023: The Applicant provided a rebuttal to statements provided at the previous meeting and responded to questions previously asked by members of the public and additional questions from the Commission. The Commission voted, 9-0, to recommend approval of the proposed planned development subject to the following conditions Link to Meeting Packet (LUC Meeting Minutes 10.11.23): 1.A Traffic Management Plan for all events with an expected capacity of more than 5,000 attendees shall be finalized prior to the completion of demolition and shall be reviewed administratively on an annual basis and when changes to events are proposed. 2.and Evanston City the of (MOU) Understanding of Memorandum between A Northwestern University shall be approved that includes but is not limited to the following: ● Use and reimbursement of City services for events. ● Coordination meetings for events. ● Security Plan ● Sustainability Plan ● Traffic Management Plan ● Alcohol Controls ● Public Benefits ● Community Input 3.Implementation of mitigation measures at the University's expense suggested within the Environmental Assessment Review and subsequent Peer Review, including but not limited to: ● Maintain use of best practice design elements proposed for the stadium, including utilization of a distributed house sound system within the seating bowl that limits noise levels to 70 DBH at the property line, providing additional canopy or roof/dome above the seating areas that incorporates adequate sound reduction characteristics, and use of enclosures and walls that help reduce sound emissions to the surrounding community. ● Add vertical barriers around the concourse areas or other openings in the stadium. Barriers can be permanent or retractable. Utilization of sound- absorbing materials on the exterior of stadium structures, where appropriate and effective, shall also be incorporated into the building design. ● the design of into sound-dampening Incorporate the materials mechanical equipment enclosure. ● Implement the Best Management Practices (BMP) listed in the Transportation Management Plan (TMP) to reduce traffic-generated noise. 4.The Applicant shall propose additional traffic & pedestrian mitigation measures that increase pre and post-event LOS prior to City Council consideration. Page 5 of 69 SP4.Page 204 of 567 5.Implementation of mitigation measures at the Applicant's cost suggested within the Traffic Impact Study and subsequent Peer Review, including but not limited to: ● Implement specific roadway improvements where necessary, feasible, and practical, including: ● Identify and design mitigation measures to enhance pedestrian safety. ● Enhance connections and linkages to transit. ● Include on-site transit information kiosks. ● Provide off-site parking for employees. ●Ensure Evanston of City Multi-Modal with compliance ongoing the Transportation Plan. 6.Use of the plaza shall comply with all City Codes relating to noise. 7.Truck traffic and deliveries used for events to load and unload equipment shall be limited to the below-grade area. 8.That the development complies with Chapter 4-13, Floodplain Regulations, of the Evanston City Code and the Watershed Management Ordinance of the Metropolitan Water Reclamation District, prior to the issuance of any building permits; 9.That the development complies with the City's bird-friendly design requirements per Ordinance 83-O-22 and Green Building Ordinance 82-O-22 prior to the issuance of any building permits; 10.That the development complies with the City's electric vehicle parking requirements per §4-2-2, Table 406.2.7.2 of the City Code prior to the issuance of any building permits; 11.That the Applicant repair any damage done to public right-of-ways as a result of construction on site. 12.That the applicant signs and agrees to a Construction Management Plan (CMP) with the City of Evanston prior to the issuance of any building or demolition permits. The CMP following: utility sewer and water the include limited not is but must to on-site parking construction and plan, staging construction connections, off-site restrictions, construction truck routes, hours of operation, a plan including cross- sections showing pedestrian access around the site with the use of curb ramps, signage and/or striping, if necessary, foundation survey of surrounding structures including and demolition of duration the for seismographs of reporting weekly construction, submittal of environmental testing report prior to construction, visibility diagram for all construction site access points, a proposed schedule for street opening for that plan management traffic utility cross-section with connections details, addresses events being held in the U2 District during construction, and a communications plan including but not limited to project updates via monthly newsletter and project website. 13.That the Applicant must record the approving ordinance with the Cook County Clerk's Office. 14.A Ryan Field Sustainability Plan that includes both "Construction" and "Operations" with either an all-electric net zero building or a pathway to net zero greenhouse gas emissions by 2040 where feasible: a."Construction" i.Provide a plan for deconstruction (not demolition) of the existing structure ii.Provide a plan for on-site materials reuse iii.Use low-carbon steel and low-carbon concrete Page 6 of 69 SP4.Page 205 of 567 iv.Calculate embodied carbon v.Conduct a feasibility study of a greywater digester for food prep waste in concession areas vi.Collaborate with ComEd on full building electrification, EV charging, and available incentives vii.Conduct new feasibility study of solar PV or solar parking canopies b."Operations" i.Plan a path towards net zero greenhouse gas emissions that primarily addresses emissions from the building's energy usage by 2040 ii.Include food waste diversion services within the Stadium Complex. iii.Include reusable food and beverage wares and the needed infrastructure. iv.Provide litter management plans for parking lot and neighboring areas v.Install hand dryers in restrooms 15.The Applicant consults with Native American Tribal representatives and the State Historic Preservation Office relating to archaeological oversight before and during excavation and construction to ensure that Native American ancestral burials and archaeologically sensitive sites are treated in an appropriate manner. 16.Provide an updated timeline for construction prior to City Council review. 17.The Applicant meets with residents to discuss the option of constructing an above- grade or below-grade garage on the east or west parking lot if desired in lieu of parking in the neighborhood. 18.The Applicant provides funding for the City to initiate an independent peer review of the stormwater management system and the geotechnical aspects of the project. 19.The Applicant shall develop and operate the Planned Development authorized by the terms of this ordinance in substantial compliance with the following: the terms of this ordinance; the Development Plan in Exhibit B, attached hereto and incorporated herein by reference; all applicable City Code requirements; the Applicant's testimony and P&D the Commission, Use Land to documents and representations the Committee, and the City Council. 20.The Applicant shall follow the general conditions, site controls, and standards as enumerated in Section 6-18-1-9 of the Evanston City Code. Land Use Commission – September 27, 2023: The Commission heard public comment and testimony in addition to presentations from groups and individuals who had requested continuances at the previous meeting. Link to Meeting Packet (LUC Meeting Minutes 9.27.23) Land Use Commission – September 6, 2023: The Applicant provided a presentation on their proposal, Continuances were Commission. followed Land the from questions by Use requested by various members of the public and were granted to the September 27, 2023 meeting. Link to Meeting Packet (including full list of development plan sections) (LUC Meeting Minutes 9.6.23) Attachments: Northwestern Letter with draft MOU and TMP Revised MOU with Public Benefits - Submitted 10.30.23 Public Comment Received by Planning Staff Since 10.11.23 108-O-23 Approving a SUP for A New Northwestern Stadium in the U2 District Page 7 of 69 SP4.Page 206 of 567 ACTIVE\1604893379.1 DLA Piper LLP (US) 444 West Lake Street, Suite 900 Chicago, Illinois 60606 www.dlapiper.com Katherine C. Jahnke Dale katie.dale@dlapiper.com T 312.368.2153 F 312.251.2856 October 25, 2023 The Honorable Daniel Biss and Members of the City Council City of Evanston 2100 Ridge Avenue Evanston, IL 60201 Re: New Ryan Field Dear Mayor Biss: We represent Northwestern University (“Northwestern”) in connection with the redevelopment of Ryan Field. In anticipation of the October 30 City Council meeting, we would like to submit the enclosed additional information and materials for the Council’s consideration. As you are aware, the proposed redevelopment presents a once in a generation opportunity for the City of Evanston. It will involve approximately $800 million in economic impact, including $208 million dedicated to minority and women-owned businesses, almost 3,000 construction jobs and $12 million in direct permit fee revenue to the City. Northwestern plans to commit to public benefits, which will be memorialized in a forthcoming Memorandum of Understanding (MOU). Land Use Commission Conditions While the collaborative process with staff was beneficial to the project, Northwestern has specific concerns relating to several of the conditions included in the Land Use Commission’s (LUC) resolution and suggested by staff as follows: -Timing of the Traffic Management Plan (TMP). The LUC condition requires a TMP to for all events with expected capacity of more than 5,000 attendees to be finalized prior to the completion of demolition. Given the level of detail and coordination that is involved in preparing the TMP, it would be more appropriate to be completed prior to the first event, not completion of demolition, so that it can be current. An outline of a TMP is attached to the enclosed MOU, which shows the level of specificity that will be provided. -Environmental Assessment Review and Subsequent Peer Review. The LUC condition included implementation of mitigation measures at the University’s expense, including a noise limit at the property line. Northwestern plans to explore the various mitigation measures, with the exception of the roof/dome above the seating areas, which is not part of the plans and inconsistent with the architectural plans included in the PD. Page 8 of 69 SP4.Page 207 of 567 October 25, 2023 Page 2 ACTIVE\1604893379.1 Additionally, Northwestern would recommend that these details and the final sound mitigation strategies intended to limit noise levels emanating from the venue sound system at the University’s property line to an average range of 40-80 dba for any event be included in the Concert Operations Plan. Finally, consistent with testimony provided at the LUC and as discussed throughout the public process, it should be clarified that the concert events will likely use sound systems other than the PA, contrary to the suggestion in the staff report conditions. -Additional Traffic & Pedestrian Mitigation Measures. The LUC condition suggests additional traffic and pedestrian mitigation measures prior to City Council consideration. All proposed mitigation measures are referred to in the traffic study. -Electric Vehicle Parking Requirements. The LUC included a condition that the proposal comply with the City’s electric vehicle parking requirements per §4-2-2, Table 406.2.7.2 of the City Code. The proposal currently complies with Table 406.2.7.2 in that 10% of the parking spaces will have EV charging installed but does not have 40% of the parking spaces EV ready. NU would agree to explore that as an alternate, if it is feasible, or can add additional EV ready parking stalls in the future, if there is demand. -Additional Above-Grade or Below-Grade Parking. The LUC recommended that Northwestern meet with residents to discuss the option of constructing an above-grade or below-grade garage on the east or west parking lot if desired in lieu of parking in the neighborhood. There is no plan to additional provide above-grade or below-grade parking based on previous feedback, including from the 7th Ward community. Northwestern will continue to engage with and address concerns from the community with respect to the adequacy of on- and off-site parking, pursuant to the MOU. The proposed on-site parking will be consistent with the plans included in the PD. In sum, Northwestern is generally accepting of the conditions set forth in the Land Use Commission resolution except as relates to the items detailed above and would request that any approval ordinance be amended to reflect these requested changes. In addition to the forthcoming public benefits commitments, the development will benefit the community by providing significant improvements, utilizing environmentally friendly and sustainable building practices and creating hundreds of permanent jobs and thousands of temporary constructions jobs. Thank you for taking these matters under advisement. We look forward to appearing before you on October 30 to answer any questions. Page 9 of 69 SP4.Page 208 of 567 October 25, 2023 Page 3 ACTIVE\1604893379.1 Very truly yours, DLA Piper LLP (US) Katherine C. Jahnke Dale cc (via email): Luke Figora Dave Davis Matthew Kopp Page 10 of 69 SP4.Page 209 of 567 Northwestern Proposed Draft 10/25/23 MEMORANDUM OF UNDERSTANDING This MEMORANDUM OF UNDERSTANDING (this “Memorandum”) is effective as of [______________]1, 2023 (the “Effective Date”), by and between NORTHWESTERN UNIVERSITY, an Illinois corporation (“Northwestern”), and THE CITY OF EVANSTON, a municipal corporation (the “City”). Northwestern and the City are sometimes referred to herein individually as a “Party” and collectively as the “Parties”. As used herein, the term “Northwestern” shall include its contractors, operators and/or affiliates, as applicable. RECITALS WHEREAS, Northwestern and the City have a long history of working together to enhance a nd support the Evanston community through various collaborative efforts. WHEREAS, in furtherance of the Parties’ continued cooperation with respect to the entire Evanston community as a whole, the Parties desire to set forth (i) certain operational and logistical considerations with respect to Ryan Field following its redevelopment (the “Ryan Field”) for events ticketed for a minimum of ten thousand (10,000) individuals and (ii) certain public benefits. Such public benefits are intended to foster a broader relationship and strengthen a deeper connection between Northwestern and the entire Evanston community, rebuild a new Ryan Field which will further vitalize the community, and help provide more opportunities for additional future collaboration and partnership between the Northwestern and the Evanston community as a whole. WHEREAS, the successful operation of Ryan Field will in certain respects require separate considerations and requirements to apply during football games (“Football Games”), amplified musical performances inside the stadium intended as publicly facing capacity concerts (“Concerts”), and all other times. NOW, THEREFORE, in consideration of: the mutual covenants set forth herein, the passage of the Approval Ordinances (as defined below), Northwestern’s original rights therein, a newly rebuilt Ryan Field, the legal and regulatory environment as of the Effective Date, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed; the Parties hereto, intending to be legally bound hereby, agree as follows: 1. Recitals. The foregoing recitals are acknowledged to be accurate and are incorporated herein by reference. 2. City Services. a. City Personnel. The City shall provide personnel in such quantities, at such locations, and during such hours as Northwestern may designate, upon oral or written notice delivered at least three (3) days prior to the date on which such personnel are requested to perform services (the “Event Date(s)”); provided, however, that the City, may, but shall not be obligated to provide any personnel unless Northwestern delivers written notice at least one (1) month prior to any Event Date and such notice describes: (i) the Event Date, 1 Note to Draft: The Effective Date will be on or after the passage of the Approval Ordinances that are mutually agreeable to the City and Northwestern Page 11 of 69 SP4.Page 210 of 567 2 (ii) an estimated number of personnel that the Northwestern might designate on the Event Date, and (iii) an estimated number of hours personnel may be requested to work. b. Reimbursement. Northwestern shall reimburse the City for the City’s out-of-pocket costs on Event Dates incurred in connection with providing personnel pursuant to Section 2.a. above necessary for the operation of Ryan Field according to the reimbursement schedule attached as Schedule 1 hereto, which may be modified from time to time by agreement between the Parties. 3. Tailgating Activities. Except to the extent tailgating or related activities occur inside Ryan Field or within its plazas, Northwestern will not permit or facilitate tailgating activities on Event Dates for Concerts. 4. Security Plan. Northwestern shall deliver a reasonable security plan to the City prior to the first Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Security Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Security Plan shall describe Northwestern’s intentions with respect to providing, supervising or otherwise coordinating security services in connection with the operation of Ryan Field, such as, by way of example only, the following: a. police and/or security staffing levels; b. use of magnetometers; c. bomb sweeps; and d. coordination with City Police, State of Illinois Police, and the Federal Bureau of Investigation. 5. Sustainability Plan. Northwestern shall deliver a reasonable sustainability plan to the City prior to the first Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Sustainability Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Sustainability Plan shall describe Northwestern’s intentions with respect to activities related to environmental sustainability in connection with the operation of Ryan Field, such as, by way of example only, the following topics: a. trash clean-up; b. recycling; c. composting; d. water management; and e. greenspace. 6. Traffic Management Plan. Northwestern shall deliver a reasonable traffic management plan in substantially the form of Schedule 2 attached hereto to the City prior to the first Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Traffic Management Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Traffic Management Plan shall describe Northwestern’s intentions with respect to activities related to regulating, managing, controlling, or otherwise affecting traffic flows on Event Dates in connection with the operation of Ryan Field, such as, by way of example only, the following activities: Page 12 of 69 SP4.Page 211 of 567 3 a. providing or facilitating non-vehicular modes of transportation, including pedestrians and bicycles; b. providing or facilitating shuttles; c. facilitating off-site vehicular parking; d. enabling efficient access to or for transportation network providers and ride share; e. restricting street access; and f. supervising, limiting or otherwise regulating permit parking. 7. Concert Operations Plan. Northwestern shall deliver a reasonable concert operations plan to the City prior to the first Concert Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Concert Operations Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Concert Operations Plan shall describe Northwestern’s intentions with respect to activities in connection with the operation of Concerts at Ryan Field, such as, by way of example only, the following topics: a. management of noise levels consistent with the Approval Ordinances and the approved Concert Operations Plan; b. sound check protocols; c. traffic and parking management; d. coordination with City personnel prior to and during Concerts; e. staging and underground or off-site storage for trucks and buses; f. fines for noncompliance; and g. set up and take down of Concert equipment. 8. Advance Notice of Events. Northwestern shall use its best efforts to provide significant advance notice to the City and Evanston communit y of any capacity events to occur at Ryan Field or the associated plazas. 9. Public Benefits. Northwestern is committed, both through its own efforts and through the efforts of its contractors and vendors, to (i) furthering opportunities for a broad and diverse membership of the Evanston community to participate in and benefit from the design, construction, maintenance and operation of a newly rebuilt Ryan Field, (ii) fostering a broader relationship and strengthening a deeper connection between Northwestern and the entire Evanston community, (iii) rebuilding a new Ryan Field, and (iv) helping provide more opportunities for additional future collaboration and partnership between the Northwestern and the Evanston community as a whole. To all those ends, and pursuant to Section 6-3-6-3 of the Evanston Zoning Ordinance (Public Benefits), Northwestern agrees to the public benefits (and duration of such) as outlined on Schedule 3 attached hereto assuming the passage of the Approval Ordinances (as defined below), Northwestern’s original rights therein, a newly rebuilt Ryan Field, and a legal and regulatory environment that is substantially similar as existed as of the Effective Date. In connection with such public benefits, Northwestern will make certain voluntary payments to the City and other City stakeholder organizations, all as described on Schedule 3. The parties acknowledge that Northwestern is tax-exempt and any such voluntary payments shall not impact Northwestern’s tax-exempt status or be considered a tax, tariff or duty or a payment in lieu thereof. In light of the broader relationship between Northwestern and the entire Evanston community, and in the spirit of a renewed greater partnership between Northwestern and the City going forward, the Parties agree that they are committed to collaborating in good faith and reasonably working with one another with respect to all Northwestern/City matters beyond the new Ryan Field for years to come. Page 13 of 69 SP4.Page 212 of 567 4 10. Community Advisory Council. Northwestern shall meet at least twice annually with the Community Advisory Council (as hereinafter defined), unless such meetings are reduced and/or such Community Advisory Council is terminated in writing by the City. The purpose of the Community Advisory Council shall be to review the Traffic Management Plan and Security Plan and their updates, as provided for above, receive updates on Northwestern’s M/WBE hiring during construction and to gather and disseminate information regarding the operation of Ryan Field from neighborhood residents to Northwestern and the City, and vice versa. As used herein, the “Community Advisory Council” means a council composed of three (3) members appointed by Northwestern staff and three (3) members appointed by City staff. Such members shall be appointed in accordance with such rules as Northwestern and the City may from time to time agree. 11. Alcohol Sales. The Parties shall cooperate such that Northwestern will (i) obtain all permits, licenses and approvals required for the sale of alcohol at Ryan Field and its Events prior to opening of the new stadium, and (ii) maintain all such permits, licenses and approvals for so long as Northwestern causes vendors to make alcohol available at Ryan Field and its Events. In connection therewith, Northwestern shall use commercially reasonable efforts to cause professional servers to utilize industry-standard practices for the service of alcohol, such as, by way of example only: a. reviewing customers’ identification for compliance with applicable age limits; b. limiting the number of alcoholic drinks that any individual may purchase; and c. stopping general admission alcohol service in accordance with best practices for Football Games and Concerts. 12. Term. The term of this Memorandum shall be perpetual for so long as Northwestern is hosting Football Games and Concerts at Ryan Field pursuant to that certain Ordinance XX-O-23 Granting the Ryan Field Planned Development and that certain Ordinance XX-O-23 Amending the Zoning Ordinance Regulations for the U2 University Athletic Facilities District (in forms mutually agreeable to the City and Northwestern, collectively, the “Approval Ordinances”), Northwestern retains its original rights therein, a new Ryan Field is rebuilt, and a legal and regulatory environment that is substantially similar as existed as of the Effective Date. The City shall not revoke, rescind, modify or otherwise alter the Approval Ordinances without Northwestern’s prior written and signed consent. For the avoidance of doubt, to the extent any term, condition or provision is explicitly time limited herein, this Section 12 shall not override such explicit time limitation. 13. Notices. Any and all notices, elections or demands permitted or required to be made under this Memorandum shall be in writing, signed by the party giving such notice, election or demand, and shall be delivered personally, by receipted commercial courier service, or sent by registered or certified United States mail, postage prepaid, return receipt requested to the other party at the address set forth below, or at such other address as may have heretofore been designated in writing. The date of personal delivery or three (3) days after postmark of date of mailing, as the case may be, shall be the date such notice, election or demand is deemed delivered. If to the City: City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 Attn: City Manager; Corporation Counsel; ________________; and ________________ Page 14 of 69 SP4.Page 213 of 567 5 If to Northwestern: Northwestern University 633 Clark Street Evanston, Illinois 60208 Attn: Vice President and Chief Operating Officer; Vice President and Chief Financial Officer; and Senior Executive Director of Neighborhood and Community Relations with copy to: Northwestern University Office of General Counsel 633 Clark Street Evanston, Illinois 60208 Attn: General Counsel 14. Not an Easement or Public Dedication; Authorizations. a. Notwithstanding anything herein to the contrary, and for the avoidance of doubt, nothing herein shall be deemed to: be an easement, lease or license to any individual, entity, municipality or the general public; confer any rights, title, interests or benefits upon or in favor of any individual, entity, municipality or the general public; be a gift or dedication of any portion of Ryan Field or its surrounding areas to any individual, entity, municipality or the general public; or a specific right to any individual, entity, municipality or the general public to use Ryan Field or its surrounding areas, other than the general rights of use in common with all other individuals and members of the general public as expressly contemplated by this Memorandum; it being the intention of the Parties that this Memorandum shall be strictly limited to and for the purposes herein expressed, and for no other use or purpose. The City shall not record this Memorandum or any summary thereof. b. To the extent the consent, authorization or approval of or license from, or notice to, the City is required with respect to this Memorandum or its subject matter, then the City hereby acknowledges and agrees that its execution of this Memorandum shall be deemed to have satisfied any such consent, authorization, approval, license or notice requirement. To the extent the consent, authorization or approval of or license from, or notice to, any third party or other governmental authority (including Cook County or the State of Illinois) is required with respect to this Memorandum or its subject matter, then the Parties agree to cooperate with each other to obtain such consent, authorization, approval or license or give such notice. 15. Miscellaneous. a. This Memorandum is a legally binding agreement between the Parties, and is legally enforceable upon each Party by the other Party. b. This Memorandum may only be amended, modified or supplemented in writing signed by each Party; provided, however, that Northwestern may unilaterally amend this Memorandum in order to comply with any applicable law, rule, order, settlement, regulation or licensing requirement, or change thereof, and shall give the City written notice thereof. The Parties shall enter into such amendments to this Memorandum as may be necessary to effectuate the continued operation of Ryan Field. Page 15 of 69 SP4.Page 214 of 567 6 c. If any provision of this Memorandum or any word or part thereof or any application thereof is determined to be invalid, illegal or unenforceable, then such invalidity, illegality or unenforceability shall not affect any other provision of this Memorandum, this Memorandum shall be construed as if such invalid, illegal or unenforceable part were never included herein, the remainder of this Memorandum shall be and remain valid and enforceable to the fullest extent permitted by law, and the Parties shall negotiate in good faith to modify this Memorandum so as to effect the original intent of the Parties as closely as possible. d. This Memorandum shall be exclusively governed by and construed in accordance with the laws of Illinois, excluding its choice or conflict of law principles. All disputes and claims relating to this Memorandum not resolved between the Parties shall be resolved exclusively by binding confidential arbitration applying Illinois law and administered by an arbitrator mutually agreed upon by the Parties. The place of any such arbitration shall exclusively be Evanston, Illinois. e. Each Party hereby forever waives and releases any and all claims, demands, or causes of action it may have, known or unknown, against the other in any way related to this Memorandum. f. The Parties are and shall be independent contractors and this Memorandum shall not be construed to create any relationship of partnership, joint venture or other similar relationship. g. Neither Party shall be liable for any failure of or delay in the performance of this Memorandum for the period that such failure or delay is due to force majeure, including, but not limited to: war, terrorism, riots, fire, flood, tornado, earthquake, lightning, pandemic, other acts of God, explosion, strikes, labor disputes, acts of state or governmental action prohibiting or impeding any party from performing its respective obligations hereunder, or any other reason beyond the reasonable control of such Party. h. [Note to Draft: Reasonable insurance and indemnity provisions to be reasonably negotiated between Northwestern and City Staff.] i. This Memorandum constitutes the entire understanding of the Parties with respect to its subject matter and supersedes all prior agreements, written or oral, with respect thereto. j. This Memorandum shall equally apply to any successor or assign of any Party. No Party may assign or delegate its rights or obligations hereunder without the prior written consent of the other Party, except that Northwestern may assign or delegate any or all of this Memorandum or the rights or obligations hereunder to a wholly-owned subsidiary of Northwestern. k. This Memorandum does not confer any right, benefit or remedy upon any individual, entity or municipality that is not a Party hereto. l. No failure or delay in exercising any right or remedy shall be a waiver thereof. No waiver shall be effective unless in writing and signed by the party so waiving. m. This Memorandum may be executed in counterparts and delivered by electronic means (e.g., fax, email, docusign). [Signature pages follow] Page 16 of 69 SP4.Page 215 of 567 [SIGNATURE PAGE TO RYAN FIELD MEMORANDUM OF UNDERSTANDING] IN WITNESS WHEREOF, the undersigned have executed this Memorandum of Understanding as of the Effective Date. NORTHWESTERN UNIVERSITY By: ____________________________ Name: ____________________________ Its: ____________________________ THE CITY OF EVANSTON By: ____________________________ Name: ____________________________ Its: ____________________________ Page 17 of 69 SP4.Page 216 of 567 SCHEDULE 1 SCHEDULE 1 REIMBURSEMENTS [Note to Draft: To be determined between the City Staff and Northwestern] Page 18 of 69 SP4.Page 217 of 567 SCHEDULE 2 SCHEDULE 2 FORM OF TMP Attached. Page 19 of 69 SP4.Page 218 of 567 SCHEDULE 3 SCHEDULE 3 PUBLIC BENEFITS PACKAGE In accordance with Section 6-3-6-3 of the Evanston Zoning Ordinance, in order to provide benefits to the surrounding neighborhood and the City as a whole from the Approval Ordinances, to foster a broader relationship and strengthen a deeper connection between Northwestern and the entire Evanston community, and to help provide more opportunities for additional future collaboration and partnership between the Northwestern and the Evanston community as a whole, and assuming the passage of the Approval Ordinances, Northwestern retains its original rights therein, a new Ryan Field is rebuilt, and a legal and regulatory environment that is substantially similar as existed as of the Effective Date, Northwestern agrees to the following public benefits: [Note to Draft: To come.] Page 20 of 69 SP4.Page 219 of 567 Northwestern University // Ryan Field TRANSPORTATION MANAGEMENT PLAN | DRAFT V.1 DISCLAIMER: This document represents an initial draft framework of a Transportation Management Plan (TMP) associated with concert events proposed at Ryan Field. The TMP process requires engagement with and input from numerous stakeholder groups over several weeks to inform the plan’s details. This initial version is not fully developed, but includes preliminary narratives and exhibits along with placeholders. Additional measures will likely be incorporated as a result of on-going and future engagement and further plan development. Once a draft is completed, the TMP will be provided to the City of Evanston for review and approval prior to events being hosted at Ryan Field. Additionally, best practices for developing a TMP require fact-specific, real-time information. As such, this TMP will be reviewed and updated on a regular basis. Page 21 of 69 SP4.Page 220 of 567 NORTHWESTERN UNIVERSITY i Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan TABLE OF CONTENTS Introduction Purpose and Objectives ............................................................................................................................................. 1 Venue and Events Overview ...................................................................................................................................... # Transportation Management Planning Process .......................................................................................................... # Guiding Principles....................................................................................................................................................... # Transportation Management Plan and Strategies Parking ....................................................................................................................................................................... # Vehicular Traffic / Access Routes ............................................................................................................................... # Public Transportation .................................................................................................................................................. # Shuttles and Buses..................................................................................................................................................... # Pedestrian Accommodations ...................................................................................................................................... # Bicycle Accommodations ............................................................................................................................................ # Transportation Network Companies (TNC) / Rideshare ............................................................................................. # Active Transportation .................................................................................................................................................. # Traffic Control Personnel ............................................................................................................................................ # Event Truck Loading Logistics .................................................................................................................................... # Public Safety .............................................................................................................................................................. # Programs and Policies ................................................................................................................................................ # Communications and Engagement ............................................................................................................................ # Communication + Coordination Website, E-mail, and Social Media ............................................................................................................................. # Student Handbook and Plan Acknowledgement ........................................................................................................ # Village and Community Coordination ......................................................................................................................... # Contact Information .................................................................................................................................................... # Page 22 of 69 SP4.Page 221 of 567 NORTHWESTERN UNIVERSITY ii Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan LIST OF EXHIBITS Exhibit 1 Athletic Campus Site Plan Exhibit 2 Event Parking Locations Exhibit 3 Pre-Event Traffic Control and Lane Configurations Exhibit 4 Post-Event Traffic Control and Lane Configurations Exhibit 5 Access Routes, Directional Wayfinding, and Controls Exhibit 6 Shuttle Routes, Stops, and Staging Zones Exhibit 7 Shuttle Loading Exhibit 8 TNC Loading and Staging (East) Exhibit 9 TNC Loading and Staging (West) Exhibit 10 Bike Parking and Accommodations Exhibit 11 Event Truck Access Routes Page 23 of 69 SP4.Page 222 of 567 NORTHWESTERN UNIVERSITY 1 Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan INTRODUCTION Purpose and Objectives The Transportation Management Plan (TMP) is a summary of Northwestern University’s proposed operations plan and strategies to manage the multimodal transportation and parking conditions for events at Ryan Field. The TMP is a dynamic document that is intended to not be considered static or complete, but rather reviewed and updated annually to consider changed conditions, integrate emerging technologies, and explore opportunities to improve, supplement, or modify current measures. Venue and Events Overview PLACEHOLDER: Detail Ryan Field and Hosted Events (event types, attendance capacities, # of events, schedules, broader context of the athletic campus and other associated venues, parking, etc.) The overall athletic campus site plan illustrated in Exhibit 1. Transportation Management Planning Process PLACEHOLDER: Detail TMP Process (building on past experience of hosting football games and events at Ryan Field/athletic campus, agency and stakeholder group engagement [Police and Security – Evanston Police, NU Police, Venue Security; Athletics and Parking/Shuttle Services – Athletic Department, Transportation and Parking Services; City of Evanston – Transportation Engineering, Planning, Parking Services; Transit Agencies – CTA, Metra, Pace, Village of Wilmette, neighborhood engagement, local businesses], City review/approval, annual reviews and updates, etc.) Guiding Principles Efficient and effective management of multimodal transportation and parking operations is key to any successful event of various scales. Building on its experience hosting a range of events at the Athletic Campus and best practices applied at other venues, Northwestern University has established the following planning principles to guide development transportation management strategies, programs, policies, and planning efforts related to events hosted at Ryan Field. • Provide a safe environment for all event attendees and the surrounding community, including pedestrians, cyclists, transit riders, and vehicle drivers/passengers. • Promote orderly and efficient flow of traffic on the Athletic Campus and along nearby streets. • Limit impacts of traffic congestion before, during, and after planned events at Ryan Field. • Promote awareness and understanding of the plan’s key elements to the university, city officials and staff, event attendees, and the surrounding community through multiple channels of communication. • Be flexible, monitor conditions over time, and adjust the plan to address changed conditions over time while exploring opportunities to leverage emerging technologies that can improve the plan. Page 24 of 69 SP4.Page 223 of 567 NORTHWESTERN UNIVERSITY 2 Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan TRANSPORTATION MANAGEMENT PLAN The Transportation Management Plan is organized by categories related to how event attendees access Ryan Field, operational components of facilitating transportation access, and other elements associated with managing event day conditions. Within each category, strategies are detailed with supporting narrative and exhibits. Parking PLACEHOLDER: Detail On-Site Parking (# of spaces in East and West Lot, reserved/pre-sold parking only, option for premium-rate cash parking if spaces are underutilized, access locations and ingress/egress lanes, staffing needs at each lot, etc.) PLACEHOLDER: Detail Off-Site Parking (# of spaces by location, mix of reserved/pre-sold and cash parking depending on location, access locations, etc.) PLACEHOLDER: Detail Signage and Traffic Control Equipment (locations, sign types/sizes, sign messages, layout of cones/barricades, deployment schedule, etc.) PLACEHOLDER: Detail Communications (online resource, text messages, apps, future (to be developed AI resources), advance event communications re: parking location(s) and directions based on address of ticket purchase, etc.) PLACEHOLDER: Detail Employee Parking (off-site location, shuttle accessible, etc.) Exhibit X, illustrates the locations of stadium event parking on site and both designated and publicly-accessible off- site parking in the site vicinity (walkable), on the University’s campus (shuttle access), and in Downtown Evanston (shuttle access). Additional parking locations will likely be established by entrepreneurial property owners within walking distance of Ryan Field. These locations can be added to the plan based on observed conditions. Strategy: Use of Underutilized Off-Street Parking [Details to be confirmed in coordination with the City of Evanston] Strategy: Neighborhood Event Parking Restrictions [Details to be further developed in coordination with the City of Evanston] Strategy: Advance Parking and Access Route Communications to Ticketholders [Details to be further developed in coordination with the City of Evanston] Vehicular Traffic / Access Routes PLACEHOLDER: Detail Wayfinding Signs (identify key access routes, variable message sign locations and messages, static sign locations, technology-enabled options/solutions, etc.) PLACEHOLDER: Detail Curbside Restrictions (locations and limits, times in effect, benefits and uses, etc.) Page 25 of 69 SP4.Page 224 of 567 NORTHWESTERN UNIVERSITY 3 Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan PLACEHOLDER: Detail Temporary Directional Traffic Flows and Lane Configurations (identify locations, police manual intersection controls, etc.) Refer to Exhibits X-West and X-East and Exhibits Y-West and Y-East for pre- and post-event lane configurations, respectively. PLACEHOLDER: Detail Wayfinding Signs (identify key access routes, variable message sign locations and messages, static sign locations, etc.) Exhibit X depicts the key vehicular access routes to/from Ryan Field with elements indicating directional wayfinding signs leading to reserved/pre-paid parking and off-site parking locations, access and parking controls at side streets supporting the event parking restriction in place within the surrounding neighborhoods, on-street parking restrictions along Central Street (Poplar Avenue to Girard Avenue), posted intersections for police/traffic control personnel, and others. [Details of sign locations, messages, traffic controls, and other elements to be further developed in coordination with the City of Evanston, Evanston Police and Fire Departments, the Village of Wilmette, and other stakeholders] Strategy: Central Street Parking and Loading Zone Restrictions [Details to be further developed in coordination with the City of Evanston] Similar to past practice for football games, on-street parking will be prohibited along Central Street between Poplar Avenue and Girard Avenue before, during, and after events at Ryan Field. This restriction allows traffic to flow more efficiently along Central Street as it provides room for quick drop offs, occasional delivery/service vehicles serving adjacent properties, and for vehicles to bypass turning vehicles that are yielding to oncoming traffic and/or crossing pedestrians. Additionally, keeping the curb lane open also helps to facilitate emergency response vehicles traveling through the corridor during events as traffic can pull over and provide an open lane for ambulances, fire trucks, and other emergency vehicles to efficiently pass. [Details regarding time start/end to be confirmed]. Vehicles parked in this zone after the start of the restriction period will be towed. Strategy: Neighborhood Event Parking and Circulation Restrictions [Details to be further developed in coordination with the City of Evanston] Strategy: One-Way Northbound Traffic Flow on Ashland Avenue (Lincoln Street to Isabella Street) [Details to be confirmed in coordination with the City of Evanston] Strategy: Advance Directional Wayfinding Signs [Details to be further developed in coordination with the City of Evanston] Page 26 of 69 SP4.Page 225 of 567 NORTHWESTERN UNIVERSITY 4 Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan Public Transportation Ryan Field is well-positioned to take advantage of excellent transit access with both Metra UP-North Line and CTA Purple Line stations located within approximately 1,600 feet of the stadium. In order to serve the concentration of event attendees arriving and departing concert events at Ryan Field, both Metra and CTA have indicated interest in working with the University to increase their respective operational capacities relative to their normal conditions and to promote these options as an attractive mode of transportation to/from events, helping to limit traffic demands and parking needs. Strategy: Metra – Increased Operational Capacity [Details to be further developed in coordination with Metra] Metra would coordinate with the University to increase service capacity, relative to normal operations, to support transit ridership as an attractive mode to access events at Ryan Field, as is done at other venues. Such adjustments could include adding a half-cycle train between regularly scheduled trains as an additional train in the schedule aligning with event times and/or having a train waiting at a nearby staging location along the Union Pacific – North Line. These adjustments would allow Metra to provide up to three trains in the hour before and the hour after the event in each direction. At the Central Street station, the southbound platform accommodates 6-car trains for boarding and alighting (although longer trains may be possible with some cars not able to directly board/alight at every platform as passengers use a different car). The northbound platform accommodates 8-car trains. With 140-150 seats/car (and approximately 30 standees in aisles and on steps), each southbound train can serve at least 840 passengers (2,520 passengers across three trains in an hour) and each northbound train can serve at least 1,120 passengers (3,360 passengers across three trains in an hour). Strategy: CTA – Increased Operational Capacity [Details to be further developed in coordination with CTA] The CTA would coordinate with the University to increase service capacity, relative to normal operations, to support transit ridership as an attractive mode for events at Ryan Field, as is done at other venues including Wrigley Field and Guaranteed Rate Field. Operational adjustments to be further developed include leveraging the rail yard at the Linden Street station and staging trains for events to increase train frequency. Target headways at 5-6 minutes would result in 10 trains per hour. The platform at the Central Street station accommodates 6-car trains. Initial planning assumes 75-80 passengers per car, yielding 4,800 passengers per hour. However, practical experience with peak demand surges has yielded over 90-95 passengers per car, yielding up to 5,700 passengers per hour. Strategy: Metra Fare Integration with Event Ticket [Details to be further developed in coordination with Metra] As currently applied for concerts at Ravinia, Metra encourages use of train and removing barriers for event goers, in part, by providing rides to an event without purchasing a Metra ticket. The cost of ridership is integrated into the cost of all event tickets and passengers just show their event ticket to the conductor on the train. Metra would be reimbursed by the University based on the actual Metra ridership for each event. Page 27 of 69 SP4.Page 226 of 567 NORTHWESTERN UNIVERSITY 5 Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan Strategy: CTA Event Ridership Promotion [Details to be further developed in coordination with CTA] The CTA is currently exploring opportunities to develop special event passes and digital/QR code passes that can be used to access trains and to promote ridership for specific events. These applications will be further developed to encourage use of CTA as a mode choice to/from events at Ryan Field while particularly focusing on ticket purchasers where CTA is proximate to where they live/work and supporting communication of tailored travel directions. Shuttles and Buses In response to community feedback, the parking plan for concert events at Ryan Field includes prohibiting use of surrounding neighborhoods in Evanston and Wilmette for event parking. This restriction results in an estimated parking reduction of over 1,000 spaces in response to this neighbor accommodation. To offset the reduced parking in the stadium vicinity compared to football games, additional off-site parking will be used at locations on the University’s campus and within publicly accessible parking garages in Downtown Evanston. Similar to past practice for football games, off-site parking in these areas will be served by shuttle buses. Exhibit X illustrates the planned shuttles routes and stops for the campus and downtown parking locations. PLACEHOLDER: Detail Operations (# of buses, routes and stops, service hours, staff, rider queuing areas, etc.) PLACEHOLDER: Private bus services (designated loading area, off-site parking on campus, communications with drivers and passengers, etc.) Strategy: Shuttle Passenger Loading on Ashland Avenue Similar to past practice for football games, off-site parking shuttle staging and loading is planned along the east side of Ashland Avenue, using a staggered configuration in two lanes with space between buses that allows access between the curb and doors of buses in lane furthest from the curb. Two shuttle routes will serve 1) campus parking garages and 2) Downtown Evanston garages. Also similar to practice for football games, staging and loading for the two shuttle routes will be separate with one route north of Walker Way (up to 26 buses staged/loading) and one route south of Walker Way (up to 24 buses staged/loading). Based on football game experience at Ryan Field, shuttles, it takes approximately 3.5 minutes to load a shuttle bus with 40 passengers. The loading area for each route will be clearly identified with signs indicating the designated route, loading area entry, and bus loading points. Preliminary shuttle loading areas and configurations are illustrated on Exhibit X. Strategy: Off-Site Shuttle Staging The east side of Ashland Avenue, using a two-lane staggered configuration for staging prior to the end of an event provides capacity for up to 50 buses. Between 75 and 115 buses may be needed for a capacity event that fully utilizes the designated shuttle-accessible off-site parking, depending on the number of round-trip cycles. During events, shuttle buses should be located along the east side of Ashland Avenue, on the University’s campus east of Sheridan Road, the bus provider’s facility, or at another location that is removed from residential homes and open commercial businesses. Leading up to the event ending, buses will access staging positions along Ashland Avenue at Ryan Field or near the designated routes so that they are ready to backfill the loading area after the first wave of shuttles leave with passengers. Similar to practice for football games, the first off-site staging area is along the north side of Lincoln Street between Page 28 of 69 SP4.Page 227 of 567 NORTHWESTERN UNIVERSITY 6 Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan Leahy Park and the Chandler-Newberger Center. Additional shuttle staging should occur on the University’s campus east of Sheridan Road. These locations are depicted on Exhibit X. While staging, buses should not idle to limit noise and emissions. Transportation Network Companies (TNC) / Rideshare PLACEHOLDER: Detail TNC/Rideshare Loading and Staging Areas (preliminary east [Chandler-Newberger Lot – see Exhibit X] and west [Haven Middle School Lot – see Exhibit X] off-street locations; detail and illustrate layout for ingress/egress, circulation, staging, and passenger loading areas; describe and define geofence and coordination with providers; signing; pedestrian wayfinding; operational parameters; staffing needs; etc.) Strategy: Define Expanded Geofence Boundary [Details to be further developed in coordination with Uber, Lyft, City of Evanston, Village of Wilmette, and Evanston Police Department] Strategy: Establish Eastern Taxi / Rideshare Off-Street Staging and Loading Area [Details to be further developed in coordination with City of Evanston and Village of Wilmette] Strategy: Establish Western Taxi / Rideshare Off-Street Staging and Loading Area [Details to be further developed in coordination with District 65, City of Evanston, and Village of Wilmette] Active Transportation PLACEHOLDER: Detail Pedestrian and Bicycle Accommodations (locations, measures in place, staffing needs at each location, traffic control and barriers, hours/availability, communication and coordination, etc.) Refer to Exhibit X for summary of locations and measures. Strategy: Establish Bike Valet Zone [Details to be further developed in coordination with City of Evanston and Stadium Operations] Traffic Control Personnel PLACEHOLDER: Detail Police and Traffic Control ([12] intersection locations, staffing needs at each location, key roles and priorities for each post, hours at post relative to event schedule, communication and coordination, etc.) Refer to Exhibits X-East and X-West illustrating existing, pre-event, and post- event lane configurations. Strategy: Post Police/Traffic Control Officers at [12] Intersections [Details to be further developed in coordination with Evanston Police Department, University Police Department, City of Evanston, and Village of Wilmette] Page 29 of 69 SP4.Page 228 of 567 NORTHWESTERN UNIVERSITY 7 Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan Event Truck Loading Logistics PLACEHOLDER: Detail Load-In and Load-Out Logistics (range for # of trucks, truck types, typical times of day, truck sequencing, operational parameters (e.g., bus idling, vertical clearance requirements, etc.), off-site truck marshalling options, access routes, etc.). Strategy: Pre-Event Truck Loading Procedures and Sequencing [Details to be further developed in coordination with City of Evanston and Stadium Operations] Strategy: Off-Site Event Truck Marshalling [Details to be further developed in coordination with City of Evanston, Potential Property Owners for Off- Site Truck Marshalling, and Stadium Operations]. Strategy: Post-Event Truck Loading Procedures and Sequencing [Details to be further developed in coordination with City of Evanston and Stadium Operations] Public Safety PLACEHOLDER: Detail Unified On-Site Command Post (staffing, involved entities, roles and priorities, information on experience during past home football games, etc.) PLACEHOLDER: Detail Event Communications and Coordination with Nearby Emergency Responders, (protocols, past experience, etc.) Strategy: Maintain Unified Command Post at Ryan Field [Details to be further developed in coordination with NU Athletic Department, City of Evanston, Evanston Police Department, Evanston Fire Department, Evanston Hospital, and Stadium Operations] Programs and Policies PLACEHOLDER: Detail Range of Policies (list events - neighborhood event parking restrictions, Metra and CTA Ridership programs, etc.) [Details to be further developed in coordination with City of Evanston and multiple stakeholder groups] Communications and Engagement PLACEHOLDER: Detail Methods for Communications, Coordination, and Community Engagement (list communication methods, applied media platforms, schedule, key contacts, etc.) Strategy: Annual Review and Update of TMP Transportation management plans should be dynamic documents that are regularly reviewed, updated, and evolve to address and respond to changing conditions over time. In partnership with a task force comprised of City officials and staff, neighborhood representatives, and other appropriate stakeholder groups, the University will facilitate annual sessions to review event-related transportation and parking conditions, the measures in place, anticipated changes in event programming, and identify if adjustments Page 30 of 69 SP4.Page 229 of 567 NORTHWESTERN UNIVERSITY 8 Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan to the plan are needed. As needed, the transportation management plan will be updated. Annual review sessions are anticipated to be held in the Winter (reviewing the year’s event schedule) with updates developed and incorporated the following Spring for implementation. [Details to be further developed in coordination with NU Athletic Department, City of Evanston, Evanston Police Department, Evanston Fire Department, Village of Wilmette, and Stadium Operations] Page 31 of 69 SP4.Page 230 of 567 NORTHWESTERN UNIVERSITY 9 Ryan Field // Concert Event Transportation Management Plan October 2023 RYAN FIELD Transportation Management Plan COMMUNICATION + COORDINATION A guiding planning principle for the TMP includes promoting awareness and understanding of the plan’s key elements across various platforms and channels of communication to event goers and staff, the university, city and public safety officials, and the surrounding community. The TMP is not intended to be a static document; rather, it is planned to serve as an operations plan that is reviewed on a regular cadence and updated, as needed, in response to monitoring of observed transportation conditions, reviewing stakeholder input, and addressing evolving trends and emerging technologies. As such, Northwestern University has committed to ongoing annual review of the TMP with city officials and community stakeholders and will be active and open in communicating the plan with event goers, city and public safety officials, and the surrounding community. Website, E-mail, and Media The TMP and sharing of event transportation and parking information will be published on and shared via multiple platforms including the University’s Ryan Field Event Day transportation website, social media channels, traditional media options, and direct e-mail and text alerts to ticket holders. These resources will be tapped to communicate plan elements, share reminders, provide directions and preferred modes/routes, and post alerts or notices regarding plan adjustments or special conditions. Current resources are outlined below: • Website https://nusports.com/sports/2018/6/28/football-gameday-transportation • X / Twitter @NU_sports • Facebook @NU_football [Details to be further developed in coordination with City of Evanston and the university.] City and Community Coordination As a continuation of the Campus Master Plan process, Northwestern University will continue to host periodic meeting forums to provide plan updates, solicit input and feedback, and interface with City Staff and neighbors. This coordination and communication with City departments and neighbors is necessary to successfully carry out the plan components of the Campus Master Plan, to monitor and manage the transportation and parking conditions on site, and review transportation management activities and effectiveness. The university recognizes the importance of maintaining healthy dialogue with the City and surrounding community regarding upcoming events, planning, and operational changes that affect both the stadium and surrounding neighborhood. Continued working relationships with these groups are a desired and useful method to successfully communicate and coordinate on transportation and parking issues going forward. Contact Information For questions and coordination with the university regarding this plan, please contact: Northwestern University City of Evanston Elected Official Community Task Force Liaison Insert Name – Insert Title Tel: (XXX) XXX-XXXX E-mail: name@nu.edu Insert Name – Insert Title Tel: (XXX) XXX-XXXX E-mail: Insert Name – Insert Title Tel: (XXX) XXX-XXXX E-mail: Insert Name – Insert Title Tel: (XXX) XXX-XXXX E-mail: Page 32 of 69 SP4.Page 231 of 567 Page 33 of 69SP4.Page 232 of 567 NORTH Ryan Field | Transportation Management Plan STADIUM PARKING OFF-SITE CAMPUS PARKING OFF-SITE DOWNTOWN PARKING OTHER OFF-SITE PARKING NO PARKING LEGEND Parking Locations Exhibit X NORTHSHORE HEALTH GARAGE Available Spaces: 700 EAST STADIUM PARKING LOT Available Spaces: 457 WEST STADIUM PARKING LOT Available Spaces: 900 525 CHURCH STREET GARAGE Available Spaces: 420 500 DAVIS STREET Available Spaces: 50 CENTRAL STREET METRA STATION PARKING Available Spaces: 200 LINDEN CTA STATION PARKING LOT Available Spaces: 323 COOK HALL EAST PARKING LOT Available Spaces: 181 NOYES/HAVEN/SHERIDAN PARKING Available Spaces: 170 NU LAKESIDE PARKING Available Spaces: 700 WALTER ATHLETICS CENTER GARAGE Available Spaces: 700 E2 SELF PARK Available Spaces: 100 NU PARKING LOT Available Spaces: 159 1800 MAPLE SELF PARK Available Spaces: 840 SHERMAN PLAZA GARAGE Available Spaces: 840 ONE ROTARY CENTER GARAGE Available Spaces: 315 1629 ORRINGTON AVENUE Available Spaces: 250 Page 34 of 69 SP4.Page 233 of 567 METR A - U P N O R T H ISABELLA STLIVINGSTON STCENTRAL STPOPL A R A V E GREE N B A Y R DEASTWOOD AVEASHLAND AVEASBURY AVERYAN FIELDLane Configuration Traffic ControlExhibit X - WestLEGENDNORTHRyan Field | Transportation Management PlanPage 35 of 69 SP4.Page 234 of 567 BRYANT AVEGIRARD AVERIDGE AVESHERIDAN RDRYAN FIELDCTA P U R P L E L I N E CENTRAL STASBURY AVEISABELLA STLane Configuration and Traffic ControlExhibit X - EastLEGENDNORTHRyan Field | Transportation Management PlanPage 36 of 69 SP4.Page 235 of 567 Page 37 of 69SP4.Page 236 of 567 NORTH Ryan Field | Transportation Management Plan LINCOLN STREET NOYES STREET GARETT PLACE FOSTER STREET EMERSON STREET EMERSON STREET CHURCH STREET DAVIS STREET Shuttle Routes Exhibit X CAMPUS SHUTTLE SHUTTLE RETURN ROUTE SHUTTLE STAGING DOWNTOWN SHUTTLE LEGEND Page 38 of 69 SP4.Page 237 of 567 NORTH Ryan Field | Transportation Management Plan TO SOUTHBOUND SHERIDAN RD (CAMPUS SHUTTLES) TO SOUTHBOUND RIDGE AVE (DOWNTOWN SHUTTLES) FROM WESTBOUND LINCOLN ST 40ft 10ft Passenger Access Shuttle Loading Map Exhibit X DOWNTOWN SHUTTLE Shuttle Stacking Capacity: 24 CAMPUS SHUTTLE Shuttle Stacking Capacity: 26 SHUTTLE STACKING CONFIGURATION Page 39 of 69 SP4.Page 238 of 567 Page 40 of 69 SP4.Page 239 of 567 Page 41 of 69 SP4.Page 240 of 567 Northwestern Proposed Draft MEMORANDUM OF UNDERSTANDING This MEMORANDUM OF UNDERSTANDING (this “Memorandum”) is effective as of [______________]1, 2023 (the “Effective Date”), by and between NORTHWESTERN UNIVERSITY, an Illinois corporation (“Northwestern”), and THE CITY OF EVANSTON, a municipal corporation (the “City”). Northwestern and the City are sometimes referred to herein individually as a “Party” and collectively as the “Parties”. As used herein, the term “Northwestern” shall include its contractors, operators and/or affiliates, as applicable. RECITALS WHEREAS, Northwestern and the City have a long history of working together to enhance a nd support the Evanston community through various collaborative efforts. WHEREAS, in furtherance of the Parties’ continued cooperation with respect to the entire Evanston community as a whole, the Parties desire to set forth (i) certain operational and logistical considerations with respect to Ryan Field following its redevelopment (the “Ryan Field”) for events ticketed for a minimum of ten thousand (10,000) individuals and (ii) certain public benefits. Such public benefits are intended to foster a broader relationship and strengthen a deeper connection between Northwestern and the entire Evanston community, rebuild a new Ryan Field which will further vitalize the community, and help provide more opportunities for additional future collaboration and partnership between the Northwestern and the Evanston community as a whole. WHEREAS, the successful operation of Ryan Field will in certain respects require separate considerations and requirements to apply during football games (“Football Games”), amplified musical performances inside the stadium intended as publicly facing capacity concerts (“Concerts”), and all other times. NOW, THEREFORE, in consideration of: the mutual covenants set forth herein, the passage of the Approval Ordinances (as defined below), Northwestern’s original rights therein, a newly rebuilt Ryan Field, the legal and regulatory environment as of the Effective Date, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed; the Parties hereto, intending to be legally bound hereby, agree as follows: 1. Recitals. The foregoing recitals are acknowledged to be accurate and are incorporated herein by reference. 2. City Services. a. City Personnel. The City shall provide personnel in such quantities, at such locations, and during such hours as Northwestern may designate, upon oral or written notice delivered at least three (3) days prior to the date on which such personnel are requested to perform services (the “Event Date(s)”); provided, however, that the City, may, but shall not be obligated to provide any personnel unless Northwestern delivers written notice at least one (1) month prior to any Event Date and such notice describes: (i) the Event Date, (ii) an estimated number of personnel that the Northwestern might designate on the Event Date, and (iii) an estimated number of hours personnel may be requested to work. 1 Note to Draft: The Effective Date will be on or after the passage of the Approval Ordinances that are mutually agreeable to the City and Northwestern Page 42 of 69 SP4.Page 241 of 567 2 b. Reimbursement. Northwestern shall reimburse the City for the City’s out-of-pocket costs on Event Dates incurred in connection with providing personnel pursuant to Section 2.a. above necessary for the operation of Ryan Field according to the reimbursement schedule attached as Schedule 1 hereto, which may be modified from time to time by agreement between the Parties. 3. Tailgating Activities. Except to the extent tailgating or related activities occur inside Ryan Field or within its plazas, Northwestern will not permit or facilitate tailgating activities on Event Dates for Concerts. 4. Security Plan. Northwestern shall deliver a reasonable security plan to the City prior to the first Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Security Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Security Plan shall describe Northwestern’s intentions with respect to providing, supervising or otherwise coordinating security services in connection with the operation of Ryan Field, such as, by way of example only, the following: a. police and/or security staffing levels; b. use of magnetometers; c. bomb sweeps; and d. coordination with City Police, State of Illinois Police, and the Federal Bureau of Investigation. 5. Sustainability Plan. Northwestern shall deliver a reasonable sustainability plan to the City prior to the first Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Sustainability Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Sustainability Plan shall describe Northwestern’s intentions with respect to activities related to environmental sustainability in connection with the operation of Ryan Field, such as, by way of example only, the following topics: a. trash clean-up; b. recycling; c. composting; d. water management; and e. greenspace. 6. Traffic Management Plan. Northwestern shall deliver a reasonable traffic management plan in substantially the form of Schedule 2 attached hereto to the City prior to the first Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Traffic Management Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Traffic Management Plan shall describe Northwestern’s intentions with respect to activities related to regulating, managing, controlling, or otherwise affecting traffic flows on Event Dates in connection with the operation of Ryan Field, such as, by way of example only, the following activities: a. providing or facilitating non-vehicular modes of transportation, including pedestrians and bicycles; b. providing or facilitating shuttles; c. facilitating off-site vehicular parking; Page 43 of 69 SP4.Page 242 of 567 3 d. enabling efficient access to or for transportation network providers and ride share; e. restricting street access; and f. supervising, limiting or otherwise regulating permit parking. 7. Concert Operations Plan. Northwestern shall deliver a reasonable concert operations plan to the City prior to the first Concert Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Concert Operations Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Concert Operations Plan shall describe Northwestern’s intentions with respect to activities in connection with the operation of Concerts at Ryan Field, such as, by way of example only, the following topics: a. management of noise levels consistent with the Approval Ordinances and the approved Concert Operations Plan; b. sound check protocols; c. traffic and parking management; d. coordination with City personnel prior to and during Concerts; e. staging and underground or off-site storage for trucks and buses; f. fines for noncompliance; and g. set up and take down of Concert equipment. From Labor Day to Memorial Day, Northwestern agrees that evening concerts on Sunday through Thursday (assuming the next day is not a holiday) will not be permitted without prior approval from the City. 8. Advance Notice of Events. Northwestern shall use its best efforts to provide significant advance notice to the City and Evanston communit y of any capacity events to occur at Ryan Field or the associated plazas. 9. Public Benefits. Northwestern is committed, both through its own efforts and through the efforts of its contractors and vendors, to (i) furthering opportunities for a broad and diverse membership of the Evanston community to participate in and benefit from the design, construction, maintenance and operation of a newly rebuilt Ryan Field, (ii) fostering a broader relationship and strengthening a deeper connection between Northwestern and the entire Evanston community, (iii) rebuilding a new Ryan Field, and (iv) helping provide more opportunities for additional future collaboration and partnership between the Northwestern and the Evanston community as a whole . To all those ends, and pursuant to Section 6-3-6-3 of the Evanston Zoning Ordinance (Public Benefits), Northwestern agrees to the public benefits (and duration of such) as outlined on Schedule 3 attached hereto assuming the passage of the Approval Ordinances (as defined below), Northwestern’s original rights therein, a newly rebuilt Ryan Field, and a legal and regulatory environment that is substantially similar as existed as of the Effective Date. In connection with such public benefits, Northwestern will make certain voluntary payments to the City and other City stakeholder organizations, all as described on Schedule 3. The parties acknowledge that Northwestern is tax-exempt and any such voluntary payments shall not impact Northwestern’s tax-exempt status or be considered a tax, tariff or duty or a payment in lieu thereof. In light of the broader relationship between Northwestern and the entire Evanston community, and in the spirit of a renewed greater partnership between Northwestern and the City going forward, the Parties agree that they are committed to collaborating in good faith and reasonably working with one another with respect to all Northwestern/City matters beyond the new Ryan Field for years to come. Page 44 of 69 SP4.Page 243 of 567 4 10. Community Advisory Council. Northwestern shall meet at least twice annually with the Community Advisory Council (as hereinafter defined), unless such meetings are reduced and/or such Community Advisory Council is terminated in writing by the City. The purpose of the Community Advisory Council shall be to review the Traffic Management Plan and Security Plan and their updates, as provided for above, receive updates on Northwestern’s M/WBE hiring during construction and to gather and disseminate information regarding the operation of Ryan Field from neighborhood residents to Northwestern and the City, and vice versa. As used herein, the “Community Advisory Council” means a council composed of three (3) members appointed by Northwestern staff and three (3) members appointed by City staff. Such members shall be appointed in accordance with such rules as Northwestern and the City may from time to time agree. 11. Alcohol Sales. The Parties shall cooperate such that Northwestern will (i) obtain all permits, licenses and approvals required for the sale of alcohol at Ryan Field and its Events prior to opening of the new stadium, and (ii) maintain all such permits, licenses and approvals for so long as Northwestern causes vendors to make alcohol available at Ryan Field and its Events. In connection therewith, Northwestern shall use commercially reasonable efforts to cause professional servers to utilize industry-standard practices for the service of alcohol, such as, by way of example only: a. reviewing customers’ identification for compliance with applicable age limits; b. limiting the number of alcoholic drinks that any individual may purchase; and c. stopping general admission alcohol service in accordance with best practices for Football Games and Concerts. 12. Term. The term of this Memorandum shall be perpetual for so long as Northwestern is hosting Football Games and Concerts at Ryan Field pursuant to that certain Ordinance XX-O-23 Granting the Ryan Field Planned Development and that certain Ordinance XX-O-23 Amending the Zoning Ordinance Regulations for the U2 University Athletic Facilities District (in forms mutually agreeable to the City and Northwestern, collectively, the “Approval Ordinances”), Northwestern retains its original rights therein, a new Ryan Field is rebuilt, and a legal and regulatory environment that is substantially similar as existed as of the Effective Date. The City shall not revoke, rescind, modify or otherwise alter the Approval Ordinances without Northwestern’s prior written and signed consent. For the avoidance of doubt, to the extent any term, condition or provision is explicitly time limited herein, this Section 12 shall not override such explicit time limitation. 13. Notices. Any and all notices, elections or demands permitted or required to be made under this Memorandum shall be in writing, signed by the party giving such notice, election or demand, and shall be delivered personally, by receipted commercial courier service, or sent by registered or certified United States mail, postage prepaid, return receipt requested to the other party at the address set forth below, or at such other address as may have heretofore been designated in writing. The date of personal delivery or three (3) days after postmark of date of mailing, as the case may be, shall be the date such notice, election or demand is deemed delivered. If to the City: City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 Attn: City Manager; Corporation Counsel; ________________; and ________________ Page 45 of 69 SP4.Page 244 of 567 5 If to Northwestern: Northwestern University 633 Clark Street Evanston, Illinois 60208 Attn: Vice President and Chief Operating Officer; Vice President and Chief Financial Officer; and Senior Executive Director of Neighborhood and Community Relations with copy to: Northwestern University Office of General Counsel 633 Clark Street Evanston, Illinois 60208 Attn: General Counsel 14. Not an Easement or Public Dedication; Authorizations. a. Notwithstanding anything herein to the contrary, and for the avoidance of doubt, nothing herein shall be deemed to: be an easement, lease or license to any individual, entity, municipality or the general public; confer any rights, title, interests or benefits upon or in favor of any individual, entity, municipality or the general public; be a gift or dedication of any portion of Ryan Field or its surrounding areas to any individual, entity, municipality or the general public; or a specific right to any individual, entity, municipality or the general public to use Ryan Field or its surrounding areas, other than the general rights of use in common with all other individuals and members of the general public as expressly contemplated by this Memorandum; it being the intention of the Parties that this Memorandum shall be strictly limited to and for the purposes herein expressed, and for no other use or purpose. The City shall not record this Memorandum or any summary thereof. b. To the extent the consent, authorization or approval of or license from, or notice to, the City is required with respect to this Memorandum or its subject matter, then the City hereby acknowledges and agrees that its execution of this Memorandum shall be deemed to have satisfied any such consent, authorization, approval, license or notice requirement. To the extent the consent, authorization or approval of or license from, or notice to, any third party or other governmental authority (including Cook County or the State of Illinois) is required with respect to this Memorandum or its subject matter, then the Parties agree to cooperate with each other to obtain such consent, authorization, approval or license or give such notice. 15. Miscellaneous. a. This Memorandum is a legally binding agreement between the Parties, and is legally enforceable upon each Party by the other Party. b. This Memorandum may only be amended, modified or supplemented in writing signed by each Party; provided, however, that Northwestern may unilaterally amend this Memorandum in order to comply with any applicable law, rule, order, settlement, regulation or licensing requirement, or change thereof, and shall give the City written notice thereof. The Parties shall enter into such amendments to this Memorandum as may be necessary to effectuate the continued operation of Ryan Field. Page 46 of 69 SP4.Page 245 of 567 6 c. If any provision of this Memorandum or any word or part thereof or any application thereof is determined to be invalid, illegal or unenforceable, then such invalidity, illegality or unenforceability shall not affect any other provision of this Memorandum, this Memorandum shall be construed as if such invalid, illegal or unenforceable part were never included herein, the remainder of this Memorandum shall be and remain valid and enforceable to the fullest extent permitted by law, and the Parties shall negotiate in good faith to modify this Memorandum so as to effect the original intent of the Parties as closely as possible. d. This Memorandum shall be exclusively governed by and construed in accordance with the laws of Illinois, excluding its choice or conflict of law principles. All disputes and claims relating to this Memorandum not resolved between the Parties shall be resolved exclusively by binding confidential arbitration applying Illinois law and administered by an arbitrator mutually agreed upon by the Parties. The place of any such arbitration shall exclusively be Evanston, Illinois. e. Each Party hereby forever waives and releases any and all claims, demands, or causes of action it may have, known or unknown, against the other in any way related to this Memorandum. f. The Parties are and shall be independent contractors and this Memorandum shall not be construed to create any relationship of partnership, joint venture or other similar relationship. g. Neither Party shall be liable for any failure of or delay in the performance of this Memorandum for the period that such failure or delay is due to force majeure, including, but not limited to: war, terrorism, riots, fire, flood, tornado, earthquake, lightning, pandemic, other acts of God, explosion, strikes, labor disputes, acts of state or governmental action prohibiting or impeding any party from performing its respective obligations hereunder, or any other reason beyond the reasonable control of such Party. h. [Note to Draft: Reasonable insurance and indemnity provisions to be reasonably negotiated between Northwestern and City Staff.] i. This Memorandum constitutes the entire understanding of the Parties with respect to its subject matter and supersedes all prior agreements, written or oral, with respect thereto. j. This Memorandum shall equally apply to any successor or assign of any Party. No Party may assign or delegate its rights or obligations hereunder without the prior written consent of the other Party, except that Northwestern may assign or delegate any or all of this Memorandum or the rights or obligations hereunder to a wholly-owned subsidiary of Northwestern. k. This Memorandum does not confer any right, benefit or remedy upon any individual, entity or municipality that is not a Party hereto. l. No failure or delay in exercising any right or remedy shall be a waiver thereof. No waiver shall be effective unless in writing and signed by the party so waiving. m. This Memorandum may be executed in counterparts and delivered by electronic means (e.g., fax, email, docusign). [Signature pages follow] Page 47 of 69 SP4.Page 246 of 567 [SIGNATURE PAGE TO RYAN FIELD MEMORANDUM OF UNDERSTANDING] ACTIVE\201374735.7 IN WITNESS WHEREOF, the undersigned have executed this Memorandum of Understanding as of the Effective Date. NORTHWESTERN UNIVERSITY By: ____________________________ Name: ____________________________ Its: ____________________________ THE CITY OF EVANSTON By: ____________________________ Name: ____________________________ Its: ____________________________ Page 48 of 69 SP4.Page 247 of 567 SCHEDULE 1 SCHEDULE 1 REIMBURSEMENTS [Note to Draft: To be determined between the City Staff and Northwestern] Page 49 of 69 SP4.Page 248 of 567 SCHEDULE 2 SCHEDULE 2 FORM OF TMP Attached. Page 50 of 69 SP4.Page 249 of 567 SCHEDULE 3 SCHEDULE 3 PUBLIC BENEFITS PACKAGE In accordance with Section 6-3-6-3 of the Evanston Zoning Ordinance, in order to provide benefits to the surrounding neighborhood and the City as a whole from the Approval Ordinances, to foster a broader relationship and strengthen a deeper connection between Northwestern and the entire Evanston community, and to help provide more opportunities for additional future collaboration and partnership between the Northwestern and the Evanston community as a whole, and assuming the passage of the Approval Ordinances, Northwestern retains its original rights therein, a new Ryan Field is rebuilt, and a legal and regulatory environment that is substantially similar as existed as of the Effective Date, Northwestern agrees to the following public benefits: For a period of ten (10) years commencing in 2024: 1. Pay the City $3,000,000 annually as a Good Neighbor Fund, to further projects of interest as mutually agreed to by the City and Northwestern. 2. An annual investment of $500,000 (as supported by a $10 million gift from the Ryan family to Northwestern) in local workforce development programming and upskilling initiatives, which may include contributions to other organizations, City programs or Northwestern programs that are committed to workforce development in Evanston. 3. An annual investment of $500,000 in racial equity programming, which may include contributions to other organizations or City programs committed to racial equity. 4. Contribute at least $1,000,000 per year in aggregate to Evanston nonprofit organizations, community groups, faith-based institutions and/or schools, which contributions shall be documented and provided to the City. 5. Enhance efforts to increase applications and admittance of Evanston high school students to Northwestern, including by establishing a fund of at least $2,000,000 per year to award financial aid to such students. 6. Contribute at least $250,000 annually towards the revitalization of downtown Evanston, including programs such as the “clean team,” with the goal of continuing to make the downtown business district attractive for Northwestern students and Evanston community members alike. 7. Develop a local hiring and contracting program for design and construction jobs that encourages the hiring of minority and women-owned business enterprises (“M/WBE”), with priority given to Evanston-based businesses, which program shall reasonably target at least thirty-five percent 35% M/WBE participation in the design and construction of Ryan Field. In connection with its commitment to achieve 35% M/WBE participation, Northwestern shall implement or cause to be implemented initiatives for maximizing participation in the design and construction of Ryan Field, including: developing and maintaining a project website where contractors and vendors can access all project documents and sign up to receive notifications; collaborating with local, small and minority business organizations to identify firms that may be interested in participating in the project, including, by way of example only, Rebuilding Exchange, Hire360, HACIA and the Evanston Chamber of Commerce; hosting pre-construction job fairs; encouraging partnerships between M/WBEs and other vendors; and participating in workforce development initiatives. Northwestern shall publicize its progress towards the commitments above by providing transparent outline of efforts and reports at each major stage of the project. 8. In partnership with the Kellogg School of Management, provide marketing and advertising support during the period of construction to help local businesses (including through the Central Street Business Association) maximize the positive impact of the new stadium. Engage with the City and Page 51 of 69 SP4.Page 250 of 567 SCHEDULE 3 other business districts during the construction period to endeavor to develop a cohesive plan to leverage the additional visitors to Evanston driven by Concerts to benefit businesses across the City. Such plan may include elements such as ticket packages, meal discounts, marketing, and parking/transportation coordination. 9. Partner with the City to assist with fundraising efforts for the Guaranteed Basic Income Program. 10. Coordinate with the City to establish an internship program at the City for Northwestern students. For a period of ten (10) years commencing in 2027: 1. Implement a Concert ticket surcharge in the targeted amount of $3 per ticket and remit the proceeds between the two Evanston public school districts, and Northwestern will guarantee such proceeds of at least $500,000 in the aggregate annually. 2. Guarantee at least $2,000,000 in tax revenue from all events held at Ryan Field. Annually, provide the City with the difference between (a) $2,000,000 and (b) the amount of taxes collected annually by the City from all events held at Ryan Field. In connection with the foregoing, the City shall provide Northwestern with the amount of collected taxes the previous year by January 31 and Northwestern shall pay the difference, if any, due within 60 days. Such $2,000,000 tax guarantee would be subject to reduction to the extent Concerts or other events are negatively impacted (including reducing the number of Concerts or other events, making Concerts or other events more expensive or less bookable, attractive or attended, etc.) by conditions imposed by the Approval Ordinances or by action or omission of the City or third parties (including litigation, settlement, changes in ordinances, laws, rules, regulations, imposed taxes, etc.). 3. Host and co-sponsor with the City an annual signature event in Evanston, contributing at least $250,000 per year to such programming. 4. Provide reasonable access for the public to the new open spaces from 7:00am to 9:00pm free of charge, subject to reasonable rules and regulations and closures for other purposes. 5. Use efforts to communicate with any Concert promoters to determine whether advance ticket pre- sale windows or other ticket arrangements might be made available exclusively for members of the Evanston community. 6. Coordinate community movie nights and seasonal festivals at dates and times informed by public input, free of entry charge. Page 52 of 69 SP4.Page 251 of 567 Name (first and last)Address of residence or property ownedPosition on Agenda Item (as applicable)If you are providing a written comment, please leave here: Mike Vasilko 2728 Reese Avenue Opposed It is unfair and probably unlawful for the LUC Chair and committee members to refuse to include the State Law NU Charter LAND USE evidence in their deliberations. Evidence was submitted in accordance with LUC rules. It is on the record that LUC violated their rules, procedures, and morals regarding this issue. Page 53 of 69SP4.Page 252 of 567 10/30/2023 108-O-23 AN ORDINANCE Granting a Special Use for a Planned Development to Demolish the Existing Ryan Field and Ancillary Maintenance Building and Construct A New Stadium in the U2 University Athletics Facilities District WHEREAS, the City of Evanston is a home-rule municipality pursuant to Article VII of the Illinois Constitution of 1970; and WHEREAS, as a home rule unit of government, the City has the authority to adopt legislation and to promulgate rules and regulations that protect the public health, safety, and welfare of its residents; and WHEREAS, Article VII, Section 6(a) of the Illinois Constitution of 1970, states that the “powers and functions of home rule units shall be construed liberally,” was written “with the intention that home rule unit be given the broadest powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164, 174-75 (1992)); and WHEREAS, it is a well-established proposition under all applicable case law that the power to regulate land use through zoning regulations is a legitimate means of promoting the public health, safety, and welfare; and, WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1, et seq.) grants each municipality the power to establish zoning regulations; and, WHEREAS, pursuant to its home rule authority and the Illinois Municipal Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the Evanston City Code of 2012, as amended (“the Zoning Ordinance”); and Page 54 of 69 SP4.Page 253 of 567 108-O-23 ~2~ WHEREAS, Northwestern University, (“Applicant”) has petitioned the City Council of the City of Evanston for approval of a Planned Development to demolish the existing Ryan Field and ancillary maintenance building and construct a new one hundred sixteen foot (116’) tall stadium with a 35,000 spectator capacity in the U2 University Athletics Facilities District, located at 1501 Central Street, legally described herein (“Subject Property”), attached hereto and incorporated herein by reference as Exhibit “A”; and WHEREAS, Applicant has petitioned the City Council of the City of Evanston, for approval of the following (collectively, the “Zoning Approval”): A. A Special Use Permit for a Planned Development on the Subject Property per Section 6-3-6 of the Zoning Ordinance. B. The following Site Development Allowances as permitted by Section 6-3-6 of the Zoning Ordinance: 1. 1,408 total parking spaces (515 on-site, 893 in parking lot within 1,000 feet) where 4,364 are required for the principal uses on the zoning lot 2. A landscape strip of less than 35 feet (specifically, 16 feet, 3 inches at closest point at the north-south and east-west property lines at the northeast corner of the lot) where 35 feet is required when abutting a residential district, and 3.Open parking area with a 6 feet, 10 inch interior side yard setback where 15 feet is required all to allow the construction and operation of a 116-foot tall stadium with a 35,000 spectator capacity on the Subject Property in the U2 University Athletics Facilities District; and WHEREAS, following due and proper publication of notice in the Pioneer Page 55 of 69 SP4.Page 254 of 567 108-O-23 ~3~ North not less than fifteen (15) nor more than thirty (30) days prior thereto, and following proper written notice to property owners, and following the placement of signs on the Subject Property not less than ten (10) days prior thereto, the Evanston Land Use Commission (“LUC”) conducted public hearings on September 6, 2023, September 27, 2023, and October 11, 2023 regarding case no. 23PLND-0035 to consider the requested Zoning Approval at which the Applicant presented evidence, testimony, and exhibits in support of the Zoning Approval, and at which interested parties were provided the opportunity to provide public comment; and WHEREAS, after having considered the evidence presented, the LUC made the following findings regarding standards for a special use pursuant to Section 6- 3-5-10: 1. Is one of the listed special uses for the zoning district in which the property lies: The stadium is a permitted use in the U2 District, so the standard is met. 2. Complies with the purposes and the policies of the Comprehensive General Plan and the Zoning ordinance as amended from time to time: The Comprehensive General Plan and the Zoning Ordinance support the growth and evolution of the University while recognizing its place in a residential environment. The proposed stadium aligns with these plans and regulations and aims to minimize adverse effects such as traffic congestion, so the standard is met. 3. Will not cause a negative cumulative effect, when its effect is considered in conjunction with the cumulative effect of various special uses of all types on the immediate neighborhood and the effect of the proposed type of special use upon the City as a whole: The rebuilding of the stadium offers an opportunity to address existing issues related to traffic management, sound mitigation, and accessibility. The reduced capacity of the stadium will likely have a positive impact on the neighborhood and so the standard is met. 4. Does not interfere with or diminish the value of property in the neighborhood: The construction of a smaller, more efficient stadium for football is expected to Page 56 of 69 SP4.Page 255 of 567 108-O-23 ~4~ enhance the overall neighborhood and potentially increase property values therefore the standard is met. 5. Is adequately served by public facilities and services: The development of a state-of-the-art stadium will increase the demand on public facilities and services, necessitating coordination between the University, the City, and MWRD for water detention and management. The expectation is that the University is willing to invest in necessary improvements to enhance their facility's functionality, thereby meeting this standard. 6. Does not cause undue traffic congestion: The construction of the stadium will impact traffic in the area, but there is an opportunity to create a more effective traffic management plan and so the standard is met. 7. Preserves significant historical and architectural resources: The present stadium, although designed by a prominent architect, is not historically significant. The University is in discussions with the Potawatomi Tribe to address their concerns regarding the protection of artifacts which will be noted as a condition in the decision, so the standard is met. 8. Preserves significant natural and environmental resources: The proposal includes a better use of the environment by utilizing outdoor spaces for various events in the future. The plan addresses stormwater management and aligns with sustainability standards, including LEED Gold certification, the Green Building Ordinance, as well as Bird Friendly Evanston meeting the standard. 9. Complies with all other applicable regulations of the district in which it is located and other applicable ordinances, except to the extent such regulations have been modified through the planned development process or the grant of a variation: Replacing a 100-year-old stadium with a more efficient, accessible, and code- compliant facility meets the standard. WHEREAS, after having considered the evidence presented, the LUC made the following findings regarding standards for Special Use for Planned Developments pursuant to Section 6-3-6-9: 1. The requested Site Development Allowance(s) will not have a substantial adverse impact on the use, enjoyment or property values of adjoining properties that is beyond a reasonable expectation given the scope of the applicable Site Development Allowance(s) of the Planned Development location: The request Page 57 of 69 SP4.Page 256 of 567 108-O-23 ~5~ for the stadium site allowances aligns with the existing conditions on the site, including setbacks and parking so the standard is met. 2. The proposed development is compatible with the overall character of existing development in the immediate vicinity of the subject property: The proposed stadium design aligns with modern standards and improvements that are necessary for a 21st-century collegiate stadium thus meeting the standard. 3. The development site circulation is designed to in a safe and logical manner to mitigate potential hazards for pedestrians and vehicles at the site and in the immediate surrounding area: The development site circulation is well-planned to ensure the safety of pedestrians and vehicles in the area and builds upon a century of experience operating football games on the site, so the standard is met. 4. The proposed development aligns with the current and future climate and sustainability goals of the City: The proposed stadium design incorporates various codes, ordinances, and guidelines, incorporating bird-friendly building design, and using eco-friendly materials so the standard is met. 5. Public benefits that are appropriate to the surrounding neighborhood and the City as a whole will be derived from the approval of the requested Site Development Allowance(s): Several public benefits have been discussed, including local hiring initiatives for minority and women-owned businesses, marketing and advertising support for Central Street, an all-electric Net Zero Ryan Field, additional Divvy bike stations, environmental considerations such as storm sewer replacement and others so the standard is met. WHEREAS, at its meetings on October 30, 2023 and November 13, 2023, held in compliance with the Illinois Open Meetings Act, the City Council considered the aforementioned findings of fact, as amended and outlined herein, and finds it appropriate to grant the Zoning Approval as recommended by the Land Use Commission; and WHEREAS, it is well-settled law that the legislative judgment of the City Council must be considered presumptively valid (see Glenview State Bank v. Village of Deerfield, 213 Ill. App.3d 747) and is not subject to courtroom fact-finding (see National Page 58 of 69 SP4.Page 257 of 567 108-O-23 ~6~ Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124). NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The City Council has considered the findings and recommendations of the LUC and the foregoing recitals are hereby found and adopted as fact with regard to the requested Zoning Approval. SECTION 2: Pursuant to the terms and conditions of this ordinance, the City Council hereby grants the Zoning Approval as applied for in zoning case no. 23PLND-0035, being as follows: A. A Special Use Permit for a Planned Development on the Subject Property per Section 6-3-6 of the Zoning Ordinance. B. The following Site Development Allowances as permitted by Section 6-3-6 of the Zoning Ordinance: 1. 1,408 total parking spaces (515 on-site, 893 in parking lot within 1,000 feet) where 4,364 spaces are required for the principal uses on the zoning lot 2. A landscape strip of less than 35 feet (specifically, 16 feet, 3 inches at closest point at the north-south and east-west property lines at the northeast corner of the lot) where 35 feet is required when abutting a residential district, and 3.Open parking area with a 6 feet, 10 inch interior side yard setback where 15 feet is required all to allow the demolition of the current Ryan Field and ancillary maintenance building and construction and operation of a new one hundred sixteen (116) foot tall stadium with seating capacity of approximately 35,000 spectators. Page 59 of 69 SP4.Page 258 of 567 108-O-23 ~7~ SECTION 3: Pursuant to Subsection 6-3-5-12 of the Zoning Ordinance, the City Council imposes the following conditions on the aforementioned Zoning Approval granted hereby, being a Special Use Permit for a Planned Development with Site Development Allowances as requested under zoning case no. 23PLND-0035, which may be amended by future ordinance(s), and violation of any of which shall constitute grounds for penalties or revocation of said Special Use Permit pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Ordinance: 1. A Traffic Management Plan for all events with expected capacity of more than 5,000 attendees at the stadium shall be finalized prior to the completion of construction and shall be reviewed administratively on an annual basis and when changes to events are proposed. 2. A Memorandum of Understanding (MOU) between the City of Evanston and Northwestern University shall be approved that includes but is not limited to the following: ● Use and reimbursement of City services for events. ● Coordination meetings for events. ● Security Plan ● Sustainability Plan ● Traffic Management Plan ● Alcohol Controls ● Public Benefits ● Community Input 3. Implementation of mitigation measures at the University’s expense suggested within the Environmental Assessment Review and subsequent Peer Review, including but not limited to: ● Maintain use of best practice design elements proposed for the stadium including, utilization of a distributed house sound system within the seating bowl that limits noise levels to 70 DBH at the property line for all athletic events, use of enclosures and walls that help reduce sound emissions to the surrounding community. Page 60 of 69 SP4.Page 259 of 567 108-O-23 ~8~ ● Add vertical barriers around the concourse areas or other openings in the stadium. Barriers can be permanent or retractable. Utilization of sound-absorbing materials on the exterior of stadium structures where appropriate and effective shall also be incorporated into the building design. ● Implement the Best Management Practices (BMP) listed in the Transportation Management Plan (TMP) to reduce traffic generated noise. • Incorporate sound dampening materials into design of mechanical equipment enclosure. 4. Implementation of mitigation measures at the Applicant’s cost suggested within the Traffic Impact Study and subsequent Peer Review, including but not limited to: ● Implement specific roadway improvements where necessary, feasible and practical, including: ● Identify and design mitigation measures to enhance pedestrian safety. ● Enhance connections and linkages to transit. ● Include on-site transit information kiosks. ● Provide off-site parking for employees. ● Ensure ongoing compliance with the City of Evanston Multi-Modal Transportation Plan. 5. Use of the plaza shall comply with all City Codes relating to noise. 6. Truck traffic and deliveries used for events to load and unload equipment shall be limited to the below grade area. 7. That the development complies with Chapter 4-13, Floodplain Regulations, of the Evanston City Code and the Watershed Management Ordinance of the Metropolitan Water Reclamation District, prior to the issuance of any building permits; 8. That the development complies with the City’s bird-friendly design requirements per Ordinance 83-O-22 and Green Building Ordinance 82-O-22 prior to the issuance of any building permits; Page 61 of 69 SP4.Page 260 of 567 108-O-23 ~9~ 9. That the development complies with the City’s electric vehicle parking requirements per §4-2-2, Table 406.2.7.2 of the City Code prior to the issuance of any building permits. 10. That the Applicant repair any damage done to public right-of-ways as a result of construction on site. 11. That the Applicant sign and agrees to a Construction Management Plan (CMP) with the City of Evanston prior to the issuance of any building or demolition permits. The CMP must include but is not limited to the following: water and sewer utility connections, construction staging plan, off-site and on-site construction parking restrictions, construction truck routes, hours of operation, a plan including cross- sections showing pedestrian access around the site with the use of curb ramps, signage and/or striping, if necessary, foundation survey of surrounding structures including weekly reporting of seismographs for the duration of demolition and construction, submittal of environmental testing report prior to construction, visibility diagram for all construction site access points, a proposed schedule for street opening for utility connections with cross-section details, traffic management plan that addresses events being held in the U2 District during construction, and a communications plan including but not limited to project updates via monthly newsletter and project website. 12. That the Applicant must record the approving ordinance with the Cook County Clerk’s Office. 13. A Ryan Field Sustainability Plan that includes both “Construction” and “Operations” with either an all-electric net zero building or a pathway to net zero greenhouse gas emissions by 2040 where feasible: a.“Construction” 1.Provide plan for deconstruction (not demolition) of the existing structure. 2.Provide plan for onsite materials reuse 3.Use low-carbon steel and low-carbon concrete 4.Calculate embodied carbon 5.Conduct feasibility study of greywater digester for food prep waste in concession areas 6.Collaborate with ComEd on full building electrification, EV charging, and available incentives. 7. Conduct new feasibility study of solar PV or solar parking canopies b. “Operations” 1.Plan a path towards net zero greenhouse gas emissions that primarily addresses emissions from the building’s energy usage by 2040 2. Include food waste diversion services within the Stadium Complex. 3. Include reusable food and beverage wares and the needed infrastructure. Page 62 of 69 SP4.Page 261 of 567 108-O-23 ~10~ 4. Provide litter management plans for parking lot and neighboring areas 5. Install hand dryers in restrooms 6. Utilize all electric shuttle buses for the transportation management plans for events. 14. The Applicant consults with Native American Tribal representatives and the State Historic Preservation Office relating to archaeological oversight before and during excavation and construction to ensure that Native American ancestral burials and archaeologically sensitive sites are treated in an appropriate manner. 15. The Applicant continues to engage with and address concerns from the community with respect to the adequacy of on-site and off-site parking, pursuant to the Memorandum of Understanding. 16. The Applicant provides funding for the City to initiate an independent peer review of the stormwater management system and the geotechnical aspects of the project. 17. The Applicant shall develop and operate the Planned Development authorized by the terms of this ordinance in substantial compliance with the following: the terms of this ordinance; the Development Plan in Exhibit B, attached hereto and incorporated herein by reference; all applicable City Code requirements; the Applicant's testimony and representations and documents to the Land Use Commission and the City Council. 18. The Applicant will provide the following public benefits: For a period of ten (10) years commencing in 2024: a) Pay the City $3,000,000 annually as a Good Neighbor Fund, to further projects of interest as mutually agreed to by the City and Northwestern. b) An annual investment of $500,000 (as supported by a $10 million gift from the Ryan family to Northwestern) in Evanston local workforce development programming and upskilling initiatives, which may include contributions to other organizations, City programs or Northwestern programs that are committed to workforce development in Evanston. The City and Northwestern shall work together to develop the local workforce development program. c) An annual investment of $500,000 in racial equity programming, which may include contributions to other organizations or City programs committed to racial equity. d) Contribute at least $1,000,000 per year in aggregate to Evanston nonprofit organizations, community groups, faith-based institutions and/or schools, which contributions shall be documented and provided to the City. Page 63 of 69 SP4.Page 262 of 567 108-O-23 ~11~ e) Enhance efforts to increase applications and admittance of Evanston high school students to Northwestern, including by establishing a fund of at least $2,000,000 per year to award financial aid to such students. f) Contribute at least $250,000 annually towards the revitalization of downtown Evanston, including programs such as the “clean team,” with the goal of continuing to make the downtown business district attractive for Northwestern students and Evanston community members alike. g) Develop a local hiring and contracting program for design and construction jobs that encourages the hiring of minority and women-owned business enterprises (“M/WBE”), with priority given to Evanston-based businesses, which program shall reasonably target at least thirty-five percent 35% M/WBE participation in the design and construction of Ryan Field. In connection with its commitment to achieve 35% M/WBE participation, Northwestern shall implement or cause to be implemented initiatives for maximizing participation in the design and construction of Ryan Field, including: developing and maintaining a project website where contractors and vendors can access all project documents and sign up to receive notifications; collaborating with local, small and minority business organizations to identify firms that may be interested in participating in the project, including, by way of example only, Rebuilding Exchange, Hire360, HACIA and the Evanston Chamber of Commerce; hosting pre-construction job fairs; encouraging partnerships between M/WBEs and other vendors; and participating in workforce development initiatives. Northwestern shall publicize its progress towards the commitments above by providing transparent outline of efforts and reports at each major stage of the project. h) In partnership with the Kellogg School of Management, provide marketing and advertising support during the period of construction to help local businesses (including through the Central Street Business Association) maximize the positive impact of the new stadium. Engage with the City and other business districts during the construction period to endeavor to develop a cohesive plan to leverage the additional visitors to Evanston driven by Concerts to benefit businesses across the City. Such plan may include elements such as ticket packages, meal discounts, marketing, and parking/transportation coordination. i) Partner with the City to assist with fundraising efforts for the Guaranteed Basic Income Program. j) Coordinate with the City to establish an internship program at the City for Northwestern students. For a period of ten (10) years commencing in 2027: a) Implement a Concert ticket surcharge in the targeted amount of $3 per ticket and remit the proceeds between the two Evanston public school districts, and Northwestern will guarantee such proceeds of at least $500,000 in the aggregate annually. Page 64 of 69 SP4.Page 263 of 567 108-O-23 ~12~ b) Guarantee at least $2,000,000 in tax revenue, from taxes collected directly from all events held at Ryan Field. Annually, provide the City with the difference between (a) $2,000,000 and (b) the amount of taxes collected annually by the City from all events held at Ryan Field. In connection with the foregoing, the City shall provide Northwestern with the amount of collected taxes the previous year by January 31 and Northwestern shall pay the difference, if any, due within 60 days. c) Host and co-sponsor with the City an annual signature event in Evanston, contributing at least $250,000 per year to such programming. The City shall determine the details for the signature event. d) Provide reasonable access for the public to the new open spaces from 7:00am to 9:00pm free of charge, subject to reasonable rules and regulations and closures for other purposes. e) Use efforts to communicate with any Concert promoters to determine whether advance ticket pre-sale windows or other ticket arrangements might be made available exclusively for members of the Evanston community. f) Coordinate community movie nights and seasonal festivals at dates and times informed by public input, free of entry charge. 19. The Applicant shall follow the general conditions, site controls and standards as enumerated in Section 6-18-1-9 of the Evanston City Code. SECTION 4: When necessary to effectuate the terms, conditions, and purposes of this ordinance, “Applicant” shall be read as “Applicant’s tenants, agents, assigned, and successors in interest.” SECTION 5: The City Council may, for good cause shown, waive or modify any conditions set forth in this Ordinance without requiring that the matter return for public hearing. SECTION 6: The Building Official is hereby authorized and directed to issue building permits for the Subject Property, consistent with the approvals granted herein, provided that all conditions set forth hereinabove have been met and that the requested construction complies with all other applicable laws and ordinances. This grant of the approvals shall expire and become null and void twenty-four (24) months Page 65 of 69 SP4.Page 264 of 567 108-O-23 ~13~ from the date of passage of this Ordinance per Section 6-3-6-4(D) unless a building permit to begin construction per this Ordinance is applied for within said twenty-four (24) month time period and construction is continuously and vigorously pursued provided, however, the City Council, by motion, may extend the period during which permit application, construction, and completion shall take place. SECTION 7: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 8: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 9: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 10: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Introduced: _________________, 2022 Adopted: ___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Approved as to form: ______________________________ Page 66 of 69 SP4.Page 265 of 567 108-O-23 ~14~ Stephanie Mendoza, City Clerk Alexandra B. Ruggie, Interim Corporation Counsel Page 67 of 69 SP4.Page 266 of 567 108-O-23 ~15~ EXHIBIT A LEGAL DESCRIPTION Page 68 of 69 SP4.Page 267 of 567 108-O-23 ~16~ EXHIBIT B Page 69 of 69 SP4.Page 268 of 567 Memorandum To: Honorable Mayor and Members of the City Council From:Alexandra Ruggie, Interim Corporation Counsel Subject:Resolution 87-R-23, Authorizing the City Manager to Sign the Memorandum of Understanding with Northwestern University Date: November 13, 2023 Recommended Action: Staff recommends approval of Resolution 87-R-23 authorizing the City Manager to execute a memorandum of Understanding with Northwestern University. CARP: Implementation, Accountability, & Partnerships Council Action: For Action Summary: The Memorandum of Understanding ("MOU") with Northwestern University is intended to give specifics as it pertains to the implementation of public-facing concerts and large events in the U2 district. The MOU offers additional details on the traffic management plan, security requirements, and event coordination between Northwestern and the City. Northwestern sent the City a proposed MOU on October 30, 2023. Since October 30, 2023, the City and Northwestern have discussed different provisions to be included within the MOU and discussions are continuing beyond the publishing of this memo. The MOU draft from Northwestern as of Thursday, November 9, 2023, is attached after receiving feedback from the City. Additionally, the City is awaiting input from outside counsel. Attachments: Resolution 87-R-23 Authorizing MOU with NU NU City of Evanston - MOU-201374735-v12 SP5.Page 269 of 567 11/13/2023 87-R-23 A RESOLUTION Authorizing the City Manager to Execute a Memorandum of Understanding with Northwestern University WHEREAS, the City of Evanston’s Ordinance 107-O-23 authorizes six (6) public facing concerts and other events in the U2 Zoning District; and WHEREAS, Northwestern and the City have a long history of working together to enhance and support the Evanston community through various collaborative efforts; and WHEREAS, in furtherance of the Parties’ continued cooperation with respect to the entire Evanston community as a whole, the Parties desire to set forth (i) certain operational and logistical considerations with respect to Ryan Field following its redevelopment (the “Ryan Field”) for events ticketed for a minimum of ten thousand (10,000) individuals and (ii) certain public benefits; and WHEREAS, the successful operation of Ryan Field will in certain respects require separate considerations and requirements to apply during football games (“Football Games”), amplified musical performances inside the stadium intended as publicly facing capacity concerts (“Concerts”), and all other times; and WHEREAS, the City of Evanston finds it in the best interest of the City to execute a Memorandum of Understanding with Northwestern pertaining to the details of these events including traffic management, security requirements and event Page 2 of 16 SP5.Page 270 of 567 87-R-23 ~2~ coordination between the City and Northwestern; and WHEREAS, the City seeks to enter into a Memorandum of Understanding (“MOU”) with Northwestern in the form attached hereto as Exhibit A in order to facilitate the public facing events in the U2 Zoning District, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized to execute and negotiate additional terms to a Memorandum of Understanding with NU in the form attached hereto as Exhibit A. SECTION 3: That this Resolution 87-R-23 shall be in full force and effect from and after its passage and approval in the manner provided by law. _______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2023 Approved as to form: _______________________________ Alexandra B. Ruggie, Interim Corporation Counsel Page 3 of 16 SP5.Page 271 of 567 87-R-23 ~3~ EXHIBIT A Memorandum of Understanding Page 4 of 16 SP5.Page 272 of 567 Northwestern Proposed Draft MEMORANDUM OF UNDERSTANDING This MEMORANDUM OF UNDERSTANDING (this “Memorandum”) is effective as of [______________]1, 2023 (the “Effective Date”), by and between NORTHWESTERN UNIVERSITY, an Illinois corporation (“Northwestern”), and THE CITY OF EVANSTON, a municipal corporation (the “City”). Northwestern and the City are sometimes referred to herein individually as a “Party” and collectively as the “Parties”. As used herein, the term “Northwestern” shall include its contractors, operators and/or affiliates, as applicable. RECITALS WHEREAS, Northwestern and the City have a long history of working together to enhance and support the Evanston community through various collaborative efforts. WHEREAS, in furtherance of the Parties’ continued cooperation with respect to the entire Evanston community as a whole, the Parties desire to set forth (i) certain operational and logistical considerations with respect to Ryan Field following its redevelopment (the “Ryan Field”) for events ticketed for a minimum of ten thousand (10,000) individuals and (ii) certain public benefits which rely on and are tied to such redevelopment and operations. Such public benefits are intended to foster a broader relationship and strengthen a deeper connection between Northwestern and the entire Evanston community, rebuild a new Ryan Field which will further vitalize the community, and help provide more opportunities for additional future collaboration and partnership between the Northwestern and the Evanston community as a whole. WHEREAS, the City acknowledges that Northwestern is relying on the passage of the Approval Ordinances (as defined below) and its original rights therein in order to expend a very substantial amount of time, money and effort to irreversibly demolish its existing stadium and then build the new stadium. WHEREAS, the successful operation of Ryan Field will in certain respects require separate considerations and requirements to apply during football games (“Football Games”), amplified musical performances inside the stadium intended as publicly facing capacity concerts (“Concerts”), and all other times. NOW, THEREFORE, in consideration of: the mutual covenants set forth herein, the passage of the Approval Ordinances (as defined below), Northwestern’s original rights therein, a newly rebuilt Ryan Field, the legal and regulatory environment as of the Effective Date, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed; the Parties hereto, intending to be legally bound hereby, agree as follows: 1. Recitals. The foregoing recitals are acknowledged to be accurate and are incorporated herein by reference. 2. City Services. 1 Note to Draft: The Effective Date will be on or after the passage of the Approval Ordinances that are mutually agreeable to the City and Northwestern Page 5 of 16 SP5.Page 273 of 567 2 a. City Personnel. The City shall provide personnel, where practicable, in such quantities, at such locations, and during such hours as Northwestern may designate, upon oral or written notice delivered at least three (3) days prior to the date on which such personnel are requested to perform services (the “Event Date(s)”); provided, however, that the City, may, but shall not be obligated to provide any personnel unless Northwestern delivers written notice at least one (1) month prior to any Event Date and such notice describes: (i) the Event Date, (ii) an estimated number of personnel that the Northwestern might designate on the Event Date, and (iii) an estimated number of hours personnel may be requested to work. If the City is unable to provide the required minimum staffing, Northwestern will hire private security or private traffic management as reasonably approved by the City to ensure minimum staffing levels are maintained. b. Reimbursement. Northwestern shall reimburse the City for the City’s out-of-pocket costs and all special detail rates to Evanston Police Officers on Event Dates incurred in connection with providing personnel pursuant to Section 2.a. above necessary for the operation of Ryan Field according to the reimbursement schedule attached as Schedule 1 hereto, which may be modified from time to time by agreement between the Parties. 3. Tailgating Activities. Northwestern will not permit or facilitate tailgating activities on Event Dates for Concerts. 4. Security Plan. Northwestern shall deliver a reasonable security plan to the City six (6) months prior to the first Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Security Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Security Plan must be reasonably approved by the Evanston City Manager or their designee. The Security Plan shall describe Northwestern’s intentions with respect to providing, supervising or otherwise coordinating security services in connection with the operation of Ryan Field, such as, by way of example only, the following: a. police and/or security staffing levels; b. use of magnetometers; c. bomb sweeps; and d. coordination with City Police, State of Illinois Police, and the Federal Bureau of Investigation. 5. Sustainability Plan. Northwestern shall deliver a reasonable sustainability plan to the City six (6) months prior to the first Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Sustainability Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Sustainability Plan must be reasonably approved by the Evanston City Manager or their designee. The Sustainability Plan shall describe Northwestern’s intentions with respect to activities related to environmental sustainability in connection with the operation of Ryan Field, such as, by way of example only, the following topics: a. trash clean-up; b. recycling; c. composting; d. water management; and e. greenspace. Page 6 of 16 SP5.Page 274 of 567 3 6. Traffic Management Plan. Northwestern shall deliver a reasonable traffic management plan in substantially the form of Schedule 2 attached hereto to the City six (6) months prior to the first Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Traffic Management Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Traffic Management Plan must be reasonably approved by the Evanston City manager or their designee. The Traffic Management Plan shall describe Northwestern’s intentions with respect to activities related to regulating, managing, controlling, or otherwise affecting traffic flows on Event Dates in connection with the operation of Ryan Field, such as, by way of example only, the following activities: a. providing or facilitating non-vehicular modes of transportation, including pedestrians and bicycles; b. providing or facilitating shuttles; c. facilitating off-site vehicular parking; d. enabling efficient access to or for transportation network providers and ride share; e. restricting street access; f. coordinating with the Chicago Transit Authority and Metra to enhance ridership; and g. supervising, limiting or otherwise regulating permit parking. 7. Concert Operations Plan. Northwestern shall deliver a reasonable concert operations plan to the City six (6) months prior to the first Concert Event Date following the date on which a certificate of occupancy is issued for Ryan Field (the “Concert Operations Plan”), which Northwestern shall update and deliver to the City annually thereafter. The Concert Operations Plan must be reasonably approved by the Evanston City Manager or their designee. The Concert Operations Plan shall describe Northwestern’s intentions with respect to activities in connection with the operation of Concerts at Ryan Field, such as, by way of example only, the following topics: a. management of noise levels consistent with the Approval Ordinances and the approved Concert Operations Plan; b. sound check protocols; c. traffic and parking management; d. coordination with City personnel prior to and during Concerts; e. staging and underground or off-site storage for trucks and buses; f. fines for noncompliance; g. coordination with other largescale events occurring in Evanston; and h. set up and take down of Concert equipment. From Labor Day to Memorial Day, Northwestern agrees that evening concerts on Sunday through Thursday (assuming the next day is not a holiday) will not be permitted without prior approval from the City. 8. Advance Notice of Events. Northwestern shall use its best efforts to provide notice to the City and Evanston community of any full-capacity events to occur at Ryan Field or the associated plazas as soon as practical but in no event less than one month in advance of such events. 9. Public Benefits. Northwestern is committed, both through its own efforts and through the efforts of its contractors and vendors, to (i) furthering opportunities for a broad and diverse membership of the Evanston community to participate in and benefit from the design, construction, Page 7 of 16 SP5.Page 275 of 567 4 maintenance and operation of a newly rebuilt Ryan Field, (ii) fostering a broader relationship and strengthening a deeper connection between Northwestern and the entire Evanston community, (iii) rebuilding a new Ryan Field, and (iv) helping provide more opportunities for additional future collaboration and partnership between the Northwestern and the Evanston community as a whole. All public benefits are outlined in Ordinance 108-O-23 provided; however, those public benefits are reliant on the ability of Northwestern to host Concerts at Ryan Field as provided for in the Approval Ordinances without unreasonable restraints imposed by the City beyond those contained in the Approval Ordinances. In light of the broader relationship between Northwestern and the entire Evanston community, and in the spirit of a renewed greater partnership between Northwestern and the City going forward, the Parties agree that they are committed to collaborating in good faith and reasonably working with one another with respect to all Northwestern/City matters beyond the new Ryan Field for years to come. 10. Community Advisory Council. Northwestern shall meet at least twice annually with the Community Advisory Council (as hereinafter defined), unless such meetings are reduced and/or such Community Advisory Council is terminated in writing by the City. The purpose of the Community Advisory Council shall be to review the Traffic Management Plan and Security Plan and their updates, as provided for above, receive updates on Northwestern’s M/WBE hiring during construction and to gather and disseminate information regarding the operation of Ryan Field from neighborhood residents to Northwestern and the City, and vice versa. As used herein, the “Community Advisory Council” means a council composed of three (3) members appointed by Northwestern staff and three (3) members appointed by City staff. Such members shall be appointed in accordance with such rules as Northwestern and the City may from time to time agree. 11. Alcohol Sales. Northwestern will (i) obtain all permits, licenses and approvals required for the sale of alcohol at Ryan Field and its Events prior to opening of the new stadium, and (ii) maintain all such permits, licenses and approvals for so long as Northwestern causes vendors to make alcohol available at Ryan Field and its Events. In connection therewith, Northwestern shall use commercially reasonable efforts to cause professional servers to utilize industry-standard practices for the service of alcohol, such as, by way of example only: a. reviewing customers’ identification for compliance with applicable age limits; b. limiting the number of alcoholic drinks that any individual may purchase; and c. stopping general admission alcohol service in accordance with best practices for Football Games and Concerts. The City acknowledges that Northwestern is relying on the approval of reasonable liquor license for events at Ryan Field in order to expend a very substantial amount of time, money and effort to irreversibly demolish its existing stadium and then build the new stadium, and as a condition to provide the public benefits referenced in Section 9. 12. Term. The term of this Memorandum shall be perpetual for so long as Northwestern is hosting Football Games and Concerts at Ryan Field pursuant to that certain Ordinance 108-O-23 Granting the Ryan Field Planned Development and that certain Ordinance 107-O-23 Amending the Zoning Ordinance Regulations for the U2 University Athletic Facilities District (in forms mutually agreeable to the City and Northwestern, collectively, the “Approval Ordinances”), Northwestern retains its original rights therein, a new Ryan Field is rebuilt, and a legal and regulatory environment that is substantially similar as existed as of the Effective Date. For the avoidance of doubt, to the extent any Page 8 of 16 SP5.Page 276 of 567 5 term, condition or provision is explicitly time limited herein, this Section 12 shall not override such explicit time limitation. 13. Notices. Any and all notices, elections or demands permitted or required to be made under this Memorandum shall be in writing, signed by the party giving such notice, election or demand, and shall be delivered personally, by receipted commercial courier service, or sent by registered or certified United States mail, postage prepaid, return receipt requested to the other party at the address set forth below, or at such other address as may have heretofore been designated in writing. The date of personal delivery or three (3) days after postmark of date of mailing, as the case may be, shall be the date such notice, election or demand is deemed delivered. If to the City: City of Evanston 2100 Ridge Avenue Evanston, Illinois 60201 Attn: City Manager; Corporation Counsel; ________________; and ________________ If to Northwestern: Northwestern University 633 Clark Street Evanston, Illinois 60208 Attn: Vice President and Chief Operating Officer; Vice President and Chief Financial Officer; and Senior Executive Director of Neighborhood and Community Relations with copy to: Northwestern University Office of General Counsel 633 Clark Street Evanston, Illinois 60208 Attn: General Counsel 14. Not an Easement or Public Dedication; Authorizations. a. Notwithstanding anything herein to the contrary, and for the avoidance of doubt, nothing herein shall be deemed to: be an easement, lease or license to any individual, entity, municipality or the general public; confer any rights, title, interests or benefits upon or in favor of any individual, entity, municipality or the general public; be a gift or dedication of any portion of Ryan Field or its surrounding areas to any individual, entity, municipality or the general public; or a specific right to any individual, entity, municipality or the general public to use Ryan Field or its surrounding areas, other than the general rights of use in common with all other individuals and members of the general public as expressly contemplated by this Memorandum; it being the intention of the Parties that this Memorandum shall be strictly limited to and for the purposes herein expressed, and for no other use or purpose. The City shall not record this Memorandum or any summary thereof. 15. Miscellaneous. Page 9 of 16 SP5.Page 277 of 567 6 a. This Memorandum is a legally binding agreement between the Parties, and is legally enforceable upon each Party by the other Party. b. This Memorandum may only be amended, modified or supplemented in writing signed by each Party; The Parties shall enter into such amendments to this Memorandum as may be necessary to effectuate the continued operation of Ryan Field. c. If any provision of this Memorandum or any word or part thereof or any application thereof is determined to be invalid, illegal or unenforceable, then such invalidity, illegality or unenforceability shall not affect any other provision of this Memorandum, this Memorandum shall be construed as if such invalid, illegal or unenforceable part were never included herein, the remainder of this Memorandum shall be and remain valid and enforceable to the fullest extent permitted by law, and the Parties shall negotiate in good faith to modify this Memorandum so as to effect the original intent of the Parties as closely as possible. d. This Memorandum shall be exclusively governed by and construed in accordance with the laws of Illinois, excluding its choice or conflict of law principles. All disputes and claims relating to this Memorandum not resolved between the Parties shall be resolved exclusively by binding arbitration applying Illinois law and administered by an arbitrator mutually agreed upon by the Parties. The place of any such arbitration shall exclusively be Evanston, Illinois. e. Each Party hereby forever waives and releases any and all claims, demands, or causes of action it may have, known or unknown, against the other in any way related to this Memorandum. f. The Parties are and shall be independent contractors and this Memorandum shall not be construed to create any relationship of partnership, joint venture or other similar relationship. g. Neither Party shall be liable for any failure of or delay in the performance of this Memorandum for the period that such failure or delay is due to force majeure, including, but not limited to: war, terrorism, riots, fire, flood, tornado, earthquake, lightnin g, pandemic, other acts of God, explosion, strikes, labor disputes, acts of state or governmental action prohibiting or impeding any party from performing its respective obligations hereunder, or any other reason beyond the reasonable control of such Party. h. [Note to Draft: Reasonable insurance and indemnity provisions to be reasonably negotiated between Northwestern and City Staff.] i. This Memorandum constitutes the entire understanding of the Parties with respect to its subject matter and supersedes all prior agreements, written or oral, with respect thereto. j. This Memorandum shall equally apply to any successor or assign of any Party. No Party may assign or delegate its rights or obligations hereunder without the prior written consent of the other Party, except that Northwestern may assign or delegate any or all of this Memorandum or the rights or obligations hereunder to a wholly-owned subsidiary of Northwestern. k. This Memorandum does not confer any right, benefit or remedy upon any individual, entity or municipality that is not a Party hereto. l. No failure or delay in exercising any right or remedy shall be a waiver thereof. No waiver shall be effective unless in writing and signed by the party so waiving. Page 10 of 16 SP5.Page 278 of 567 7 m. This Memorandum may be executed in counterparts and delivered by electronic means (e.g., fax, email, docusign). [Signature pages follow] Page 11 of 16 SP5.Page 279 of 567 [SIGNATURE PAGE TO RYAN FIELD MEMORANDUM OF UNDERSTANDING] ACTIVE\201374735.7 IN WITNESS WHEREOF, the undersigned have executed this Memorandum of Understanding as of the Effective Date. NORTHWESTERN UNIVERSITY By: ____________________________ Name: ____________________________ Its: ____________________________ THE CITY OF EVANSTON By: ____________________________ Name: ____________________________ Its: ____________________________ Page 12 of 16 SP5.Page 280 of 567 SCHEDULE 1 SCHEDULE 1 REIMBURSEMENTS [Note to Draft: To be determined between the City Staff and Northwestern] Page 13 of 16 SP5.Page 281 of 567 SCHEDULE 2 SCHEDULE 2 FORM OF TMP Attached. Page 14 of 16 SP5.Page 282 of 567 SCHEDULE 3 SCHEDULE 3 PUBLIC BENEFITS PACKAGE In accordance with Section 6-3-6-3 of the Evanston Zoning Ordinance, in order to provide benefits to the surrounding neighborhood and the City as a whole from the Approval Ordinances, to foster a broader relationship and strengthen a deeper connection between Northwestern and the entire Evanston community, and to help provide more opportunities for additional future collaboration and partnership between the Northwestern and the Evanston community as a whole, and assuming the passage of the Approval Ordinances, Northwestern retains its original rights therein, a new Ryan Field is rebuilt, and a legal and regulatory environment that is substantially similar as existed as of the Effective Date, Northwestern agrees to the following public benefits: For a period of ten (10) years commencing in 2024: 1. Pay the City $3,000,000 annually as a Good Neighbor Fund, to further projects of interest as mutually agreed to by the City and Northwestern. 2. An annual investment of $500,000 (as supported by a $10 million gift from the Ryan family to Northwestern) in Evanston local workforce development programming and upskilling initiatives, which may include contributions to other organizations, City programs or Northwestern programs that are committed to workforce development in Evanston. The City and Northwestern shall work together to develop the local workforce development program. 3. An annual investment of $500,000 in racial equity programming, which may include contributions to other organizations or City programs committed to racial equity. 4. Contribute at least $1,000,000 per year in aggregate to Evanston nonprofit organizations, community groups, faith-based institutions and/or schools, which contributions shall be documented and provided to the City. 5. Enhance efforts to increase applications and admittance of Evanston high school students to Northwestern, including by establishing a fund of at least $2,000,000 per year to award financial aid to such students. 6. Contribute at least $250,000 annually towards the revitalization of downtown Evanston, including programs such as the “clean team,” with the goal of continuing to make the downtown business district attractive for Northwestern students and Evanston community members alike. 7. Develop a local hiring and contracting program for design and construction jobs that encourages the hiring of minority and women-owned business enterprises (“M/WBE”), with priority given to Evanston-based businesses, which program shall reasonably target at least thirty-five percent 35% M/WBE participation in the design and construction of Ryan Field. In connection with its commitment to achieve 35% M/WBE participation, Northwestern shall implement or cause to be implemented initiatives for maximizing participation in the design and construction of Ryan Field, including: developing and maintaining a project website where contractors and vendors can access all project documents and sign up to receive notifications; collaborating with local, small and minority business organizations to identify firms that may be interested in participating in the project, including, by way of example only, Rebuilding Exchange, Hire360, HACIA and the Evanston Chamber of Commerce; hosting pre-construction job fairs; encouraging partnerships between M/WBEs and other vendors; and participating in workforce development initiatives. Northwestern shall publicize its progress towards the commitments above by providing transparent outline of efforts and reports at each major stage of the project. 8. In partnership with the Kellogg School of Management, provide marketing and advertising support during the period of construction to help local businesses (including through the Central Street Page 15 of 16 SP5.Page 283 of 567 SCHEDULE 3 Business Association) maximize the positive impact of the new stadium. Engage with the City and other business districts during the construction period to endeavor to develop a cohesive plan to leverage the additional visitors to Evanston driven by Concerts to benefit businesses across the City. Such plan may include elements such as ticket packages, meal discounts, marketing, and parking/transportation coordination. 9. Partner with the City to assist with fundraising efforts for the Guaranteed Basic Income Program. 10. Coordinate with the City to establish an internship program at the City for Northwestern students. For a period of ten (10) years commencing in 2027: 1. Implement a Concert ticket surcharge in the targeted amount of $3 per ticket and remit the proceeds between the two Evanston public school districts, and Northwestern will guarantee such proceeds of at least $500,000 in the aggregate annually. 2. Guarantee at least $2,000,000 in tax revenue, from taxes collected directly from all events held at Ryan Field. Annually, provide the City with the difference between (a) $2,000,000 and (b) the amount of taxes collected annually by the City from all events held at Ryan Field. In connection with the foregoing, the City shall provide Northwestern with the amount of collected taxes the previous year by January 31 and Northwestern shall pay the difference, if any, due within 60 days. Such $2,000,000 tax guarantee is reliant on the ability of Northwestern to host Concerts at Ryan Field as provided for in the Approval Ordinances without unreasonable restraints imposed by the City beyond those contained in the Approval Ordinances. 3. Host and co-sponsor with the City an annual signature event in Evanston, contributing at least $250,000 per year to such programming. The City shall determine the details for the signature event, which shall be coordinated with Northwestern. 4. Provide reasonable access for the public to the new open spaces from 7:00am to 9:00pm free of charge, subject to reasonable rules and regulations and closures for other purposes. 5. Use efforts to communicate with any Concert promoters to determine whether advance ticket pre- sale windows or other ticket arrangements might be made available exclusively for members of the Evanston community. 6. Coordinate community movie nights and seasonal festivals at dates and times informed by public input, free of entry charge. Page 16 of 16 SP5.Page 284 of 567 Memorandum To: Honorable Mayor and Members of the City Council From:Lara Biggs, Acting Public Works Director Subject:Update on Proposed 2024 CIP Date: November 13, 2023 Recommended Action: Staff will present a final Proposed Capital Improvement Program (CIP) with revised priorities for discussion. CARP: Municipal Operations, Building Efficiency, Renewable Energy, Urban Canopy & Green Space, Green Infrastructure, Emergency Preparedness & Management, Vulnerable Populations Council Action: For Discussion Summary: On September 18, 2023, staff presented information on the draft 2024 Capital Improvement Program (CIP) to receive feedback on City Council priorities. On October 16, 2023, staff presented a revised 2024 CIP that included projects that complied with the following characteristics: Immediate Life Safety Issue Regulatory Requirements Annual Projects Ongoing Projects Use of funding other than General Obligation (GO) Bond Funding Using these criteria substantially decreased the proposed 2024 CIP (particularly the proposed 2024 GO Bond Funding) but still presented the following challenges: 1. A few individual projects had been developed to meet a specific community priority. Utilizing the characteristics above did not always identify those priorities accurately. 2. The CIP presented on October 16, 2023, still included too many projects requiring more funding and staff resources than are available. SP6.Page 285 of 567 At that meeting, staff committed to completing a project-by-project analysis to better align the final CIP with specific community priorities and available resources. Note that the impacts are only being shown for the 2024 CIP, but as some projects are delayed, the 5-year CIP will also be impacted. A list of the projects that were not initially prioritized but are recommended by staff is shown in the following table. A list of projects that staff recommends delaying until 2025 (in most cases, because of staffing limitations) is shown in the table below. Page 2 of 9 SP6.Page 286 of 567 The summary of the impact of these recommended changes on the proposed 2024 GO Bond is as follows: Following acceptance of these recommendations, staff will adjust the 5-year CIP. There may also be small adjustments to the 2024 CIP based on projects that were anticipated to be awarded in late 2023 that will be slightly delayed and awarded in early 2024. Attachments: Attachment A - Prioritized Projects Attachment B - Projects Not Prioritized Page 3 of 9 SP6.Page 287 of 567 1 City of Evanston 2024 Capital Improvement Program Priorized Projects - 11/13/23 Update Ward 2023 GO Bonds 2024 GO Bonds Other Funding TOTAL FUNDING Initial Priority Reason for Change Major Projects Street Resurfacing Water Main Sewer Rehabilitation Major Projects Annual Projects Street Resurfacing, Water Main, and Sewer 450,000 784,000 25,031,000 24,870,000 Other Transportation -2,422,500 3,237,500 5,660,000 #REF! Chicago Ave, Howard to Davis, Phase II 3, 4, 1 450,000 50,000 -500,000 Ongoing Project delay to 2025. Church St Corridor Improvements, Phase II 2,5 -550,000 -550,000 Ongoing Green Bay Road, McCormick to Isabella, Construction 7 --7,400,000 7,400,000 Ongoing Green Bay Road, McCormick to Isabella, Phase III 7 -0 560,000 560,000 Ongoing Project spending delayed to 2025 due to expected material delays Oakton Corridor Traffic Calming Improvements, Construction 8,9 -100,000 -100,000 Ongoing Oakton Corridor Traffic Calming Improvements, Phase III 8,9 -60,000 -60,000 Ongoing Old Glenview Rd Capital Investment, Construction 6 -24,000 -24,000 Ongoing Street Resurfacing, Construction 1,395,000 Annual Investment Emergency Water Main Repair, Construction TBD 100,000 100,000 Life-safety Lead Service Line Replacement Annual Program, Construction TBD 3,805,000 3,805,000 Regulatory Lead Service Line Replacement Annual Program, Consulting TBD 300,000 300,000 Regulatory LSLR (Outreach and Comms), Consulting TBD 200,000 200,000 Regulatory LSLR (Program Development and Management), Consulting TBD 200,000 200,000 Regulatory LSLR Pilot, Construction 5, 8 1,700,000 1,700,000 Regulatory LSLR Pilot, Consulting TBD 550,000 550,000 Regulatory Water Main, Construction 6,751,000 6,751,000 Annual Investment CIPP Rehabilitation, Construction All --775,000 775,000 Annual Investment CSO Outlet Rehab, Consulting 5, 2 --200,000 200,000 Non-GO bond funding Davis St Alley Repair (Ongoing), Construction 4 --150,000 150,000 Non-GO bond funding Drainage Structure Lining, Construction All --175,000 175,000 Annual Investment Emergency Sewer Repairs, Construction TBD --100,000 100,000 Life-safety Repairs for Water Main Improvements, Construction 4,6,7,8 --210,000 210,000 Annual Investment Sewer Extension for Alley Improvements, Construction 2,5,7 --160,000 160,000 Annual Investment Stormwater Master Plan Improvements, Construction TBD -300,000 300,000 Non-GO bond funding Bus Stop ADA Improvements, Construction TBD -50,000 -50,000 Regulatory Bus Stop ADA Improvements, Phase III TBD -50,000 -50,000 Regulatory Church/Dodge Lighting Modernization, Construction 2,5 --365,000 365,000 Ongoing Davis/Lake Street Viaduct, Construction 4 -125,000 -125,000 Ongoing Street Evaluation and Rating, Phase I All --150,000 150,000 Non-GO bond funding Traffic Signal, Central and Central Park, Construction 6 -350,000 -350,000 Ongoing Traffic Signal, Central and Central Park, Phase III 6 -50,000 -50,000 OngoingPage 4 of 9SP6.Page 288 of 567 2 City of Evanston 2024 Capital Improvement Program Priorized Projects - 11/13/23 Update Ward 2023 GO Bonds 2024 GO Bonds Other Funding TOTAL FUNDING Initial Priority Reason for Change Bridge Inspection, Consulting All -10,000 -10,000 Regulatory Crosswalk Improvements, Construction TBD --210,000 210,000 Non-GO bond funding General Phase I Engineering, Phase I TBD -30,000 60,000 90,000 Annual Investment Streetlight LED Conversion, Construction TBD --150,000 150,000 Annual Investment Streetlight Pole and Fixture Replacement, Construction TBD -300,000 -300,000 Annual Investment Traffic Calming, Bicycle & Ped Improvements, Construction TBD -250,000 -250,000 Annual Investment Alley Paving, Construction, SUBTOTAL 452,500 952,500 1,405,000 Annual Investment Sidewalk - Safe Routes to School, Construction 2,3,4,6 ,7,8,9 -65,000 250,000 315,000 Non-GO bond funding Sidewalk - Safe Routes to School, Phase III 2,3,4,6 ,7,8,9 -90,000 -90,000 Non-GO bond funding Sidewalk Gap Infill, Construction TBD -300,000 -300,000 Annual Investment Sidewalk Improvement Program, Construction TBD -300,000 100,000 400,000 Annual Investment Sidewalk/Streetlight Impr - Hartrey and Greenleaf, Construction 2 --1,000,000 1,000,000 Ongoing Beck Park Expansion/Shore School, Consulting 5 -90,000 -90,000 Ongoing Dog Beach ADA Accessibility, Construction 1 -500,000 -500,000 Regulatory James Park - Pickleball Courts 8 350,000 -350,000 Not Prioritized Project recommended to meet specific community priority. Pooch Park Capital Investment, Construction N/A -120,000 -120,000 Ongoing Cartwright Park - Improvements, Consulting 6 150,000 -150,000 Not Prioritized Project recommended to meet specific community priority. Fitzsimmons Park Renovations, Consulting 4 100,000 -100,000 Not Prioritized Project recommended to meet specific community priority. Independence Park, Construction 7 -1,700,000 500,000 2,200,000 Ongoing Larimer Park, Construction 4 -1,500,000 -1,500,000 Ongoing Grey Park - Dog Park Installation, Construction 4 280,000 -280,000 Not Prioritized Project recommended to meet specific community priority. ADA Improvements in Parks, Construction All -100,000 -100,000 Regulatory Parks Contingency, Construction All -100,000 -100,000 Annual Investment Playground Equipment Replacement, Construction TBD 600,000 450,000 1,050,000 Annual Investment Ecology Center - Renovation, Construction 7 -2,100,000 -2,100,000 Life-safety - Sidewalk Projects Community Parks Neighborhood Parks - Legacy Neighborhood Parks Investment and Modernization Facilities - Legacy Parks -5,590,000 950,000 6,540,000 Facilities -8,490,000 90,000 8,580,000Page 5 of 9SP6.Page 289 of 567 3 City of Evanston 2024 Capital Improvement Program Priorized Projects - 11/13/23 Update Ward 2023 GO Bonds 2024 GO Bonds Other Funding TOTAL FUNDING Initial Priority Reason for Change Police/Fire HQ Improvements, Consulting 4 -500,000 -500,000 Not Prioritized Project is recommended because of the current condition of the facility. The scope of work will be determined early next year with City Council input. Following that, an Request for Qualifications will be issued to begin development of the improvements Service Center - North Island Fuel System Repl, Construction 5 -1,700,000 -1,700,000 Ongoing Service Center - Renovations, Consulting 5 -400,000 -400,000 Not Prioritized Project is to design electrical and HVAC improvements, a critical step in rolling out electric vehicle purchases. Service Center - Structural Repairs, Construction 5 -180,000 -180,000 Life-safety Bent Park Fieldhouse Improvements, Construction 6 510,000 90,000 600,000 Not Prioritized Project recommended to meet specific community priority. Bent Park Fieldhouse Improvements, Consulting 6 100,000 -100,000 Not Prioritized Project recommended to meet specific community priority. Citywide Building Automation System Upgrade, Construction TBD 250,000 -250,000 Not Prioritized Project recommended to meet specific operation need. -600,000 -600,000 Building Envelope Fleetwood - Envelope Repairs, Construction 350,000 -350,000 Building Envelope ADA Improvements, Construction TBD -300,000 -300,000 Regulatory Citywide Roof Repairs (locations to be determined), Construction TBD -600,000 -600,000 Annual Investment Facilities Contingency, Construction All -600,000 -600,000 Annual Investment Lighting Modernization, Construction TBD -300,000 -300,000 Annual Investment City Fleet Charging Infrastructure, Construction -450,000 -450,000 Annual Investment Public Art, Construction -30,000 -30,000 Annual Investment Public Vehicle Charging Stations, Construction -100,000 -100,000 Annual Investment City Solar Infrastructure, Construction TBD -100,000 -100,000 Not Prioritized Project recommended to meet specific community priority. Environmental Justice Initiative Study, Study All -150,000 -100,000 Not Prioritized Project recommended to meet specific community priority. 36"/42" Intake Replacement, Construction --39,079,000 39,079,000 Ongoing 36"/42" Intake Replacement, Consulting All --600,000 600,000 Ongoing Boiler Rehabilitation, Construction All --120,000 120,000 Non-GO bond funding CMMS System, Construction All --200,000 200,000 Non-GO bond funding Corrosion Control Improvements, Consulting All --200,000 200,000 Non-GO bond funding East Filter Plant Reliability, Consulting All --1,000,000 1,000,000 Non-GO bond funding East Filter Safety Rails, Construction All --250,000 250,000 Non-GO bond funding Fire Sprinkler System Upgrade 1, Construction All --75,000 75,000 Life-safety Generator and Switchgear Rehab , Consulting All --300,000 300,000 Ongoing Generator and Switchgear Rehab, Construction All --2,000,000 2,000,000 Ongoing HL 7 Engine Replacement, Construction All --1,000,000 1,000,000 Non-GO bond funding Facilities - Non-Legacy Investment and Modernization Fire Station 5 - Building Envelope Repairs, Construction 6 5 Miscellaneous -830,000 -780,000 Water Treatment, Billing and Storage --49,294,000 49,294,000.00Page 6 of 9SP6.Page 290 of 567 4 City of Evanston 2024 Capital Improvement Program Priorized Projects - 11/13/23 Update Ward 2023 GO Bonds 2024 GO Bonds Other Funding TOTAL FUNDING Initial Priority Reason for Change Retail Water Meter Repl Program Phase 2 & MIU, Construction --2,420,000 2,420,000 Non-GO bond funding Shoreline Improvements, Consulting 7 --200,000 200,000 Non-GO bond funding Shorewell Safety Rails, Consulting All --50,000 50,000 Non-GO bond funding Standpipe Water Quality, Construction 6, 9 --1,200,000 1,200,000 Non-GO bond funding Standpipe Water Quality, Consulting 6, 9 --300,000 300,000 Non-GO bond funding West Plant Dehumidificatinon, Construction All -300,000 300,000 Non-GO bond funding Street Resurfacing 450,000 784,000 25,031,000 24,870,000 Other Transportation -2,422,500 3,237,500 5,660,000 Parks -5,590,000 950,000 6,540,000 Facilities Projects -8,490,000 90,000 8,580,000 Miscellaneous -830,000 -780,000 Water Treatment, Billing and Storage --49,294,000 49,294,000 SUB -TOTAL 450,000 18,116,500 78,602,500 95,724,000 100,000 100,000 200,000 200,000 200,000 200,000 50,000 50,000 SUB -TOTAL -550,000 -550,000 TOTAL (Including Library Projects)450,000 18,666,500 78,602,500 96,274,000 SUMMARY LIBRARY (not evaluated)550,000 Main Library Exterior Stonework Restoration, Construction 3 Main Library Fire System Upgrade, Construction 3 Main Library Interior Painting, Construction 3 Robert Crown Branch Library Interior Reorganization, Construction 4Page 7 of 9SP6.Page 291 of 567 1 City of Evanston 2024 Capital Improvement Program Projects Not Yet Priorized 11/13/23 Update Ward 2023 GO Bonds 2024 GO Bonds Other Funding TOTAL FUNDING Reason for Inclusion Major Projects Annual Projects Community Parks Neighborhood Parks - Legacy Investment and Modernization Facilities - Legacy Facilities - Non-Legacy Street Resurfacing, Water Main, and Sewer -460,000 -460,000 Other Transportation -500,000 -500,000 Parks -4,125,000 -4,125,000 Facilities -6,350,000 -6,350,000 #REF! Lincoln Street, Sheridan to Green Bay Rd, Ped and Bike Impr, Phase I 7 -300,000 -300,000 Not Prioritized - Delay 1 year Main Street, Hartrey to Asbury, Phase II 4, 9, 3 -160,000 -160,000 Not Prioritized Fiber Optic System Upgrades, Construction Various -500,000 -500,000 Project delay because of staffing limitations. Canal Park Environmental Assessment, Consulting 2, 5, 7 -50,000 -50,000 Not Prioritized Clark Square Dog Park, Construction 3 -400,000 -400,000 Not Prioritized Fountain Square Improvements, Construction 1,4 2,800,000 2,800,000 Project delay because of uncertainty around litiagation as well as limited funding and staff. James Park - Fencing, Construction 8 -120,000 -120,000 Not Prioritized Lovelace Park Parking Lot Expansion, Consulting 6 -40,000 -40,000 Not Prioritized Philbrick Park Renovation, Consulting 5 -115,000 -115,000 Not Prioritized Court Rehabilitation, Construction TBD 200,000 200,000 Project delay because of staffing limitations. Fence Replacement (Various Parks), Construction TBD 100,000 100,000 Project delay because of staffing limitations. Pathway Improvements, Construction TBD -300,000 -300,000 Project delay because of limited funding and staff. Civic Center Improvements, Consulting 5 -1,500,000 -1,500,000 Not Prioritized Police Fire HQ - Chiller Replacement, Construction 4 -500,000 -500,000 Not Prioritized Service Center - Various Roofs, Construction 5 1,600,000 -1,600,000 Project delay to avoid conflict with Service Center Fuel Island project in same timeframe. Service Center - Structural Repairs, Consulting 5 -50,000 -50,000 Project awarded using 2023 GO Bonds Chandler - Building Envelope Rehabilitation, Construction 7 -400,000 400,000 Project is delayed to allow time to gather additional information on needed scope and extent of water leakage. Chandler - Gym Upgrades, Construction 7 -400,000 -400,000 Not Prioritized Fire Station 3 - Interior Renovations (Kitchen, Finishes), Construction 7 -400,000 -400,000 Not Prioritized Fire Stations 1 & 3 Locker Room Improvements, Construction 5, 7 -350,000 -350,000 Not Prioritized Fleetwood - East/North Site Improvements, Construction 5 400,000 400,000 Not Prioritized Fleetwood Jourdain Study, Consulting 5 -250,000 -250,000 Not Prioritized Levy Center - Kitchen Renovation, Construction 8 -400,000 -400,000 Not Prioritized Municipal Storage Center - Renovation, Consulting 8 -100,000 -100,000 Not PrioritizedPage 8 of 9SP6.Page 292 of 567 2 City of Evanston 2024 Capital Improvement Program Projects Not Yet Priorized 11/13/23 Update Ward 2023 GO Bonds 2024 GO Bonds Other Funding TOTAL FUNDING Reason for Inclusion SUMMARY Street Resurfacing -460,000 -460,000 Other Transportation ---- Parks -4,125,000 -4,125,000 Facilities -6,350,000 -6,350,000 Miscellaneous ---- Water Treatment, Billing and Storage ---- TOTAL -10,935,000 -10,935,000Page 9 of 9SP6.Page 293 of 567 Memorandum To: Honorable Mayor and Members of the City Council From:Hitesh Desai, Chief Financial Officer/Treasurer CC:Clayton Black, Budget Manager Subject:Ordinance 82-O-23 2024 Budget Ordinance Date: November 13, 2023 Recommended Action: Staff recommends the adoption of Ordinance 82-O-23, approving the 2024 Fiscal Year Budget of the City of Evanston in the amount of $449,008,728. Council Action: For Introduction Summary: The 2024 Proposed Budget was published on the City's website on October 10, 2023. City Council held a first meeting on the Proposed Budget on October 16, 2023. The public hearing on the budget was held on October 23, 2023. Budget memos have been provided in response to questions from Councilmembers on October 20th, October 27th, and November 3rd. meetings ward through budget the four feedback received has staff Additionally, on (representing all nine wards), as well as two budget town hall meetings held in Spanish and English. through received questions to has also staff The the responded budgetinquiries@cityofevanston.org email address. The 2024 Proposed budget released on October 10th included $449,008,728. Attachments: Ordinance 82-O-23 2024 Budget Ordinance SP7.Page 294 of 567 ~2~ 11/27/2023 82-O-23 AN ORDINANCE Approving the 2024 Fiscal Year Budget of the City of Evanston WHEREAS, 65 ILCS 5/8-2-9.1 et seq. and Title 1, Chapter 8 of the City Code, 2012, as amended, requires the City Manager to submit to the City Council a proposed budget for the ensuing fiscal year that presents a complete budget for revenues and expenditures plan for each fund; and WHEREAS, in accordance with legal requirements, the City Manager submitted the proposed budget for the 2024 fiscal year to the City Council for its review and the required hearings on said budget were conducted and properly noticed under the Illinois Open Meetings Act, 5 ILCS 120/1 et seq.; and WHEREAS, the City Council has reviewed the proposed budget, with a total expenditure amount of four hundred and forty-nine million, eight thousand, seven hundred and twenty-eight dollars ($449,008,728); NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The foregoing recitals hereby found as fact and incorporated herein by reference. SECTION 2: That the City Council hereby adopts the City of Evanston’s 2024 fiscal year budget, with a total expenditure amount of four hundred and forty-nine million, eight thousand, seven hundred and twenty-eight dollars ($449,008,728), summarized in the document attached hereto as Exhibit A and incorporated Page 2 of 4 SP7.Page 295 of 567 ~2~ herein by reference, and hereby directs the City Manager to implement said budget. SECTION 3: That this Ordinance 82-O-23 shall be in full force and effect from and after its passage and approval in the manner provided by law. Introduced: , 2023 Approved: Adopted: , 2023 , 2023 _ Daniel Biss, Mayor Attest: Approved as to form: Stephanie Mendoza, City Clerk Alexandra Ruggie, Interim Corporation Counsel Page 3 of 4 SP7.Page 296 of 567 EXHIBIT A City of Evanston – Fiscal Year 2024 Proposed Budget Summary Fund 2024 Proposed Budget 100 GENERAL FUND 145,500,151 170 AMERICAN RESCUE PLAN 25,108,091 175 GENERAL ASSISTANCE FUND 1,420,890 176 HUMAN SERVICES FUND 5,258,432 177 REPARATIONS FUND 3,501,000 178 SUSTAINABILITY FUND 1,500,488 180 GOOD NEIGHBOR FUND 314,000 185 LIBRARY FUND 9,941,147 186 LIBRARY DEBT SERVICE FUND 574,677 187 LIBRARY CAPITAL IMPROVEMENT FD 550,000 200 MOTOR FUEL TAX FUND 7,620,000 205 EMERGENCY TELEPHONE (E911) FUND 1,777,823 210 SPECIAL SERVICE AREA (SSA) #9 575,000 215 CDBG FUND 3,115,538 220 CDBG LOAN FUND 440,000 240 HOME FUND 2,021,202 250 AFFORDABLE HOUSING FUND 1,927,538 320 DEBT SERVICE FUND 15,466,634 330 HOWARD-RIDGE TIF FUND 478,513 335 WEST EVANSTON TIF FUND 4,157,000 340 DEMPSTER-DODGE TIF FUND 178,857 345 CHICAGO-MAIN TIF 797,490 350 SPECIAL SERVICE AREA (SSA) #6 220,000 355 SPECIAL SERVICE AREA (SSA) #7 140,000 360 SPECIAL SERVICE AREA (SSA) #8 60,200 365 FIVE FIFTH TIF FUND 100,000 415 CAPITAL IMPROVEMENTS FUND 37,651,000 416 CROWN CONSTRUCTION FUND 819,178 417 CROWN COMMUNITY CTR MAINTENANCE 175,000 420 SPECIAL ASSESSMENT FUND 1,330,702 505 PARKING SYSTEM FUND 9,431,364 510 WATER FUND 83,267,403 513 WATER DEPR IMPRV &EXTENSION FUND 4,290,000 515 SEWER FUND 11,406,267 520 SOLID WASTE FUND 7,273,783 600 FLEET SERVICES FUND 4,213,122 601 EQUIPMENT REPLACEMENT FUND 3,365,167 605 INSURANCE FUND 22,879,770 700 FIRE PENSION FUND 12,209,300 705 POLICE PENSION FUND 17,952,000 Grand Total 449,008,728 Page 4 of 4 SP7.Page 297 of 567 Memorandum To: Honorable Mayor and Members of the City Council From:Hitesh Desai, Chief Financial Officer/Treasurer CC:Clayton Black, Budget Manager Subject:Ordinance 83-O-23: City of Evanston 2023 Tax Levy Date: November 13, 2023 Recommended Action: Staff request the introduction of Tax Levy Ordinance 83-O-23, which levies the annual property tax for General Operations, the Human Services Fund, Illinois Municipal Retirement Fund (IMRF), Police and Fire Pension Funds, and the Solid Waste Fund totaling $38,644,641 as extended (including 3% loss factor). This represents an increase of 11.9% over the 2022 levy of $34,525,671 as extended. Council Action: For Introduction Summary: Each year, the City of Evanston must levy a specific dollar amount of property taxes with Cook County. These property tax levies are used to pay for general operations of the City, IMRF, Police and Fire Pension obligations, General Assistance Fund, Library operations, and the Solid Waste Fund. Levies for the Library, General Assistance, and Special Service Areas are provided under separate ordinances. The County automatically levies the amounts related to debt service, which is explained in greater detail below. The table below is a summary of the 2023 Levies as extended, including an allowable loss factor of 3% by Cook County as listed in the attached Tax Levy Ordinance: SP8.Page 298 of 567 Details of all levies and loss factors are shown in the attachment. The City’s budget is based on the net levy, which is the amount the City expects to collect. The 2023 proposed City net levy is $37,485,303. This is an increase of $3,995,401 or 11.9% over the 2022 City net levy of $33,489,902. Adding the Debt Service, General Assistance, and Library Fund levies, the total proposed net levy for 2023 is $60,089,737. This represents a 7.9% increase compared to the 2022 total net levy. With the addition of the loss factor, the 2023 total gross levy is $62,202,619. This is an increase of $4,512,734 or 7.8% over the 2022 total gross levy of $57,689,885. The levy for general obligation debt service is handled differently than a municipal levy for general operating or pension contribution expenses. When a municipality in Cook County issues general obligation debt, the debt amortization schedule is filed with the County after issuance of the bonds, and the County will automatically levy an amount including an allowable 5% loss factor on behalf of the municipality to make the necessary debt payments for both principal and interest. Therefore, the City of Evanston does not levy an annual amount for debt service. Rather, the City must approve and file the necessary abatement resolutions for any amounts the City does not want the County to automatically levy. These tax levy abatements are expected to be introduced to the City Council on November 6, 2023. Questions regarding the Tax Levy may be directed to the City Treasurer at: Hitesh Desai Treasurer 847.448.8082 hdesai@cityofevanston.org Attachments: Ordinance 83-O-23 2023 City Levy 2023 Property Tax Levy 2024 Exhibits- City Levy Page 2 of 13 SP8.Page 299 of 567 11/06/2023 83-O-23 AN ORDINANCE Levying Taxes in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2024 and Ending December 31, 2024 WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual budget for the fiscal year beginning January 1, 2024, and ending December 31, 2024, which said Budget document was reviewed at a public hearing and copies of which said Budget document have been posted on the city website at www.cityofevanston.org/budget WHEREAS, said Budget document contains the expenditures to be made with the monies collected through taxation and other sources during said fiscal year; and WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the City of Evanston as a Home Rule unit of local government the power to tax; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities of the City of Evanston, Illinois, for the current fiscal year beginning January 1, 2024, there is hereby levied on all real property subject to taxation within the corporate limits of said City of Evanston as assessed and equalized for the year 2023 the sum of Thirty-Eight million, Six hundred Forty-Four thousand, Six Hundred Forty-One dollars ($38,644,641), being the total of the budget legally made plus allowances for allowable collection losses Page 3 of 13 SP8.Page 300 of 567 83-O-23 ~2~ (3%), which are to be collected from the tax levy of the City of Evanston for the year 2023 and all corporate purposes appropriated and specifically referred to in the FY 2024 Proposed Budget to the City Council. Budgeted Funds are to be collected from the tax levy of the current fiscal year of the City of Evanston, Illinois, for: *Cook County will levy debt service including 5% loss factor based on the debt amortization schedules and 2023 abatements filed with Cook County. The specific amounts hereby levied for the various purposes and funds are designated by being placed in separate columns under the heading “To Be Raised By Taxation,” and are identified in that manner on the following pages of this Ordinance. SECTION 2: That there be budgeted for the City of Evanston: A) Twelve million, Two hundred and seventy-Five thousand, Nine hundred and Forty-One dollars ($12,275,941) for the General Corporate Purposes; B) Nine hundred and Twenty-Two thousand, Seven hundred Sixteen dollars ($922,716) for the Illinois Municipal Retirement Fund Pension (IMRF); C) Three million Four hundred Sixty-Three thousand, Nine hundred and Eighteen dollars ($3,463,918) for the Human Services Fund; D) One Million, Three hundred Seventy- Three Thousand, Seven hundred Eleven dollars ($1,373,711) for the Solid Waste Fund; E) Nine million, Eight hundred Ninety-Five thousand, Four hundred Seventy-Four dollars ($9,895,474) for the Fire Pension Fund; Page 4 of 13 SP8.Page 301 of 567 83-O-23 ~3~ and F) Ten million, Seven hundred Twelve thousand, Eight hundred Eighty-One dollars ($10,712,881) for the Police Pension Fund, as outlined in the City of Evanston Tax Levy Filing with Cook County FY 2024 Budget – Tax Levy Year 2023 to be Received in FY 2024, attached hereto. SECTION 3: That the foregoing recitals are found as fact and made a part hereof. SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: That this Ordinance 83-O-23 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2023 Adopted:___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Alexandra Ruggie, Interim Corporation Counsel Page 5 of 13 SP8.Page 302 of 567 2022 ADOPTED 2023 ADOPTED 2024 PROPOSED CHANGE ($) CHANGE (%) GENERAL FUND - CORPORATE Gross Levy 7,629,834 8,414,703 12,275,941 Loss Factor*228,895 252,441 368,278 Net Levy $ 7,400,939 $ 8,162,262 $ 11,907,663 $3,745,401 45.9% GENERAL FUND - IMRF PENSION Gross Levy 1,293,982 922,716 922,716 Loss Factor*38,819 27,681 27,681 Net Levy $ 1,255,163 $ 895,035 $ 895,035 $0 0.0% HUMAN SERVICES FUND Gross Levy 3,206,186 3,206,186 3,463,918 Loss Factor*96,186 96,186 103,918 Net Levy $ 3,110,000 $ 3,110,000 $ 3,360,000 $250,000 8.0% SOLID WASTE FUND Gross Levy 1,373,711 1,373,711 1,373,711 Loss Factor*41,211 41,211 41,211 Net Levy $ 1,332,500 $ 1,332,500 $ 1,332,500 $ 0 0.0% FIRE PENSION FUND Gross Levy 9,534,561 9,895,474 9,895,474 Loss Factor*286,037 296,864 296,864 Net Levy $ 9,248,524 $ 9,598,610 $ 9,598,610 $0 0.0% POLICE PENSION FUND Gross Levy 11,205,709 10,712,881 10,712,881 Loss Factor*336,171 321,386 321,386 Net Levy $ 10,869,538 $ 10,391,495 $ 10,391,495 $0 0.0% CITY LEVY SUBTOTAL Gross Levy 34,243,984 34,525,672 38,644,641 Loss Factor*1,027,320 1,035,770 1,159,339 TOTAL CITY NET LEVY $ 33,216,664 $ 33,489,902 $ 37,485,303 $ 3,995,401 11.9% GENERAL ASSISTANCE FUND Gross Levy 1,340,206 1,340,206 1,082,474 Loss Factor*40,206 40,206 32,474 TOTAL GENERAL ASSISTANCE NET LEVY $ 1,300,000 $ 1,300,000 $ 1,050,000 $ (250,000)-19.2% LIBRARY FUND Gross Levy 7,476,289 7,768,528 8,467,695 Loss Factor*224,289 224,289 254,031 TOTAL LIBRARY NET LEVY $ 7,252,000 $ 7,535,472 $ 8,213,664 $ 678,198 9.0% DEBT SERVICE FUND Gross Levy 14,143,427 13,522,171 13,404,398 Loss Factor*707,171 643,913 638,305 Net Levy $ 13,436,256 $ 12,878,258 $ 12,766,093 $ (112,165)-0.9% LIBRARY DEBT SERVICE Gross Levy 533,289 533,309 603,411 Loss Factor*26,664 25,396 28,734 Net Levy - Library Debt $ 506,625 $ 507,913 $ 574,677 $66,764 13.1% DEBT SERVICE LEVY SUBTOTAL Gross Levy 14,676,717 14,055,480 14,007,809 Loss Factor*733,836 699,309 667,039 DEBT SERVICE NET LEVY SUBTOTAL $ 13,942,881 $ 13,386,171 $ 13,340,770 $ (45,401)-0.3% TOTAL NET LEVY $ 55,711,545 $ 55,711,545 $60,089,737 $4,378,192 7.9% Total Loss Factor*$2,025,650 $1,978,341 $2,112,883 $134,542 6.8% TOTAL GROSS LEVY $57,737,195 $57,689,886 $62,202,619 $4,512,734 7.8% *A loss factor applies to all levies by Cook County Page 6 of 13 SP8.Page 303 of 567 Account Number Account Description 2024 Proposed Budget Sources Outside Levy 2023 Tax Levy 452,131 452,131 - 208,142 208,142 - 1,250 1,250 - 661,523 661,523 - 299,636 299,636 - 229,500 229,500 - 529,136 529,136 - 5,250,027 5,250,027 - 2,449,332 2,449,332 - 22,500 22,500 - 750,000 750,000 - 866,000 866,000 - 175,000 175,000 - 203,000 203,000 - 9,715,859 9,715,859 - 1,220,886 1,220,886 - 105,900 105,900 - 1,326,786 1,326,786 - 8,818,337 8,818,337 - 5,917,135 5,917,135 - 200,000 200,000 - 10,000 10,000 - 14,945,472 14,945,472 - 3,961,156 3,961,156 - 629,490 629,490 - 500 500 - 4,591,146 4,591,146 - 31,629,879 25,045,022 6,584,857 1,714,445 1,357,524 356,921 378,500 299,702 78,798 120,000 95,018 24,982 166,033 131,467 34,566 1,085,000 859,120 225,880 35,093,857 27,787,852 7,306,004 18,356,611 14,535,045 3,821,566 1,444,518 1,143,791 300,727 53,000 41,966 11,034 919,500 728,074 191,426 353,000 279,511 73,489 977,100 773,683 203,417 22,103,729 17,502,071 4,601,659 1,415,275 1,415,275 - 221,500 221,500 - Services & Supplies Capital Outlay Insurance and Other Chargebacks Miscellaneous Interfund Transfers Department Total: 23 - FIRE MGMT & SUPPORT Department: 24 - HEALTH Salary & Benefits Services & Supplies Salary & Benefits Department Total: 21 - COMMUNITY DEVELOPMENT Department: 22 - POLICE Salary & Benefits Services & Supplies Insurance and Other Chargebacks Capital Outlay Miscellaneous Interfund Transfers Department Total: 22 - POLICE Department: 23 - FIRE MGMT & SUPPORT Miscellaneous Department Total: 17 - LAW Department: 19 - ADMINISTRATIVE SERVICES Salary & Benefits Services & Supplies Interfund Transfers Capital Outlay Department Total: 19 - ADMINISTRATIVE SERVICES Department: 21 - COMMUNITY DEVELOPMENT Salary & Benefits Services & Supplies Services & Supplies Department: 15 - CITY MANAGER'S OFFICE Salary & Benefits Services & Supplies Capital Outlay Interfund Transfers Insurance and Other Chargebacks Contingencies Miscellaneous Department Total: 15 - CITY MANAGER'S OFFICE Department: 17 - LAW Salary & Benefits Department Total: 14 - CITY CLERK General Fund Tax Levy Fund: 100 - GENERAL FUND EXPENSES Department: 13 - CITY COUNCIL Salary & Benefits Services & Supplies Miscellaneous Department Total: 13 - CITY COUNCIL Department: 14 - CITY CLERK Salary & Benefits Services & Supplies Doc ID: 9d5be904663e69bcbde23c3190f3b63fecfd92f5 Page 7 of 13 SP8.Page 304 of 567 147,915 147,915 - 1,784,690 1,784,690 - 8,365,573 8,365,573 - 4,859,183 4,859,183 - 82,000 82,000 - 486,500 486,500 - 248,515 248,515 - 335,000 335,000 - 14,376,771 14,376,771 - 10,968,762 10,968,762 - 1,722,010 1,722,010 - 104,500 104,500 - 1,298,000 1,298,000 - 1,000 1,000 - 1,540,000 1,540,000 - 15,634,272 15,634,272 - (1,852,608) (1,852,608) - 25,570,184 25,570,184 - 23,717,576 23,717,576 - 144,480,817 132,573,154 11,907,663 Total to be Levied 12,275,941 Loss Factor 368,278 Amount to be raised by taxes 11,907,663 Grand Total Contingencies Interfund Transfers Department Total: 40 - PUBLIC WORKS AGENCY Department: 99 - NON-DEPARTMENTAL Insurance and Other Chargebacks Department Total: 99 - NON-DEPARTMENTAL Salary & Benefits Insurance and Other Chargebacks Salary & Benefits Services & Supplies Capital Outlay Insurance and Other Chargebacks Miscellaneous Interfund Transfers Department Total: 30 - PARKS AND RECREATION Department: 40 - PUBLIC WORKS AGENCY Salary & Benefits Services & Supplies Capital Outlay Department: 30 - PARKS AND RECREATION Miscellaneous Department Total: 24 - HEALTH Doc ID: 9d5be904663e69bcbde23c3190f3b63fecfd92f5 Page 8 of 13 SP8.Page 305 of 567 Account Number Account Description 2024 Proposed Budget Sources Outside Levy 2023 Tax Levy 61710 IMRF 2,609 318 2,291 2,609 318 2,291 61710 IMRF 6,219 758 5,461 6,219 758 5,461 61710 IMRF 111,673 13,617 98,055 111,673 13,617 98,055 61710 IMRF 28,004 3,415 24,589 28,004 3,415 24,589 - 61710 IMRF 202,531 24,697 177,834 202,531 24,697 177,834 - 61710 IMRF 95,927 11,697 84,229 95,927 11,697 84,229 - 61710 IMRF 127,654 15,566 112,088 127,654 15,566 112,088 - 61710 IMRF 6,934 845 6,088 6,934 845 6,088 - 61710 IMRF 32,583 3,973 28,609 32,583 3,973 28,609 - 61710 IMRF 170,580 20,801 149,780 170,580 20,801 149,780 - 61710 IMRF 234,621 28,610 206,011 234,621 28,610 206,011 1,019,333 124,298 895,035 1,019,333 124,298 895,035 Total to be Levied 922,716 Loss Factor*27,681 Amount to be raised by taxes 895,035$ Fund EXPENSE Total: 100 - GENERAL FUND Department: 40 - PUBLIC WORKS AGENCY Department Total: 40 - PUBLIC WORKS AGENCY EXPENSES Total Department: 30 - PARKS AND RECREATION Department Total: 30 - PARKS AND RECREATION Department: 24 - HEALTH Department Total: 24 - HEALTH Department: 23 - FIRE MGMT & SUPPORT Department Total: 23 - FIRE MGMT & SUPPORT Department: 22 - POLICE Department Total: 22 - POLICE Department: 21 - COMMUNITY DEVELOPMENT Department Total: 21 - COMMUNITY DEVELOPMENT Department: 19 - ADMINISTRATIVE SERVICES Department Total: 19 - ADMINISTRATIVE SERVICES Department: 17 - LAW Department Total: 17 - LAW IMRF Tax Levy Department: 15 - CITY MANAGER'S OFFICE Department Total: 15 - CITY MANAGER'S OFFICE Department: 14 - CITY CLERK Department Total: 14 - CITY CLERK Fund: 100 - GENERAL FUND EXPENSES Department: 13 - CITY COUNCIL Department Total: 13 - CITY COUNCIL Doc ID: 9d5be904663e69bcbde23c3190f3b63fecfd92f5 Page 9 of 13 SP8.Page 306 of 567 Account Number Account Description 2024 Proposed Budget Sources Outside Levy 2023 Tax Levy 61010 REGULAR PAY 1,984,306 716,386 1,267,919 61060 SEASONAL EMPLOYEES 800,000 288,821 511,179 61110 OVERTIME PAY 110,000 39,713 70,287 61510 HEALTH INSURANCE 342,481 123,645 218,836 61513 VISION INSURANCE 603 218 385 61615 LIFE INSURANCE 861 311 550 61625 AUTO ALLOWANCE 4,793 1,730 3,063 61626 CELL PHONE ALLOWANCE 4,320 1,560 2,760 61710 IMRF 55,458 20,022 35,436 61725 SOCIAL SECURITY 122,642 44,277 78,365 61730 MEDICARE 28,906 10,436 18,470 62210 PRINTING 2,600 939 1,661 62295 TRAINING & TRAVEL 13,500 4,874 8,626 62360 MEMBERSHIP DUES 1,400 505 895 62490 OTHER PROGRAM COSTS 210,000 75,816 134,184 62491 COMMUNITY INTERVENTION PROGRAM COSTS 60,000 21,662 38,338 62502 COMMUNITY MEMBER RELIEF/REFUGEE FUND 100,000 36,103 63,897 62509 SERVICE AGREEMENTS/ CONTRACTS 30,000 10,831 19,169 62513 COMMUNITY PICNIC-SPECIAL EVENTS 8,000 2,888 5,112 65020 CLOTHING 2,500 903 1,597 65025 FOOD 6,500 2,347 4,153 65085 MINOR EQUIPMENT & TOOLS 1,000 361 639 65090 SAFETY EQUIPMENT 3,000 1,083 1,917 65095 OFFICE SUPPLIES 150 54 96 65110 RECREATION SUPPLIES 30,000 10,831 19,169 65546 COMMUNITY GRANT PROGRAMS 1,335,413 482,119 853,294 5,258,432 1,898,432 3,360,000 Total to be Levied 3,463,918 Loss Factor 103,918 Amount to be raised by taxes 3,360,000 Human Services Tax Levy EXPENSES Total Fund: 176 - HUMAN SERVICES FUND EXPENSES Doc ID: 9d5be904663e69bcbde23c3190f3b63fecfd92f5 Page 10 of 13 SP8.Page 307 of 567 Account Number Account Description 2024 Proposed Budget Sources Outside Levy 2023 Tax Levy 61010 REGULAR PAY 1,438,707 1,438,707 - 61110 OVERTIME PAY 100,000 100,000 - 61510 HEALTH INSURANCE 198,478 198,478 - 61513 VISION INSURANCE 685 685 - 61615 LIFE INSURANCE 493 493 - 61630 SHOE ALLOWANCE 3,976 3,976 - 61710 IMRF 41,866 41,866 - 61725 SOCIAL SECURITY 88,593 88,593 - 61730 MEDICARE 20,919 20,919 - 62295 TRAINING & TRAVEL 6,000 6,000 - 62305 RENTAL OF AUTO-FLEET MAINTENANCE 418,600 418,600 - 62380 COPY MACHINE CHARGES 1,326 1,326 - 62390 CONDOMINIUM REFUSE COLL 493,138 493,138 - 62405 SWANCC DISPOSAL FEES 985,725 985,725 - 62415 RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS 1,791,947 459,447 1,332,500 62417 YARD WASTE REMOVAL CONTRACTUAL COSTS 743,130 743,130 - 62509 SERVICE AGREEMENTS/ CONTRACTS 44,000 44,000 - 62705 BANK SERVICE CHARGES 200 200 - 64540 TELECOMMUNICATIONS - WIRELESS 5,000 5,000 - 65055 MATER. TO MAINT. IMP. 2,200 2,200 - 65085 MINOR EQUIPMENT & TOOLS 5,500 5,500 - 65090 SAFETY EQUIPMENT 3,300 3,300 - 65550 AUTOMOTIVE EQUIPMENT 725,000 725,000 - 65625 FURNITURE & FIXTURES 125,000 125,000 - 67107 OUTREACH 30,000 30,000 - 7,273,783 5,941,283 1,332,500 7,273,783 5,941,283 1,332,500 7,273,783 5,941,283 1,332,500 Total to be Levied 1,373,711 Loss Factor 41,211 Amount to be raised by taxes 1,332,500 Solid Waste Tax Levy Business Unit Total: 4310 - RECYCLING AND ENVIRONMENTAL MAIN Department Total: 40 - PUBLIC WORKS AGENCY EXPENSES Total Fund: 520 - SOLID WASTE FUND EXPENSES Department: 40 - PUBLIC WORKS AGENCY Business Unit: 4310 - RECYCLING AND ENVIRONMENTAL MAIN Doc ID: 9d5be904663e69bcbde23c3190f3b63fecfd92f5 Page 11 of 13 SP8.Page 308 of 567 Account Number Account Description 2024 Proposed Budget Sources Outside Levy 2023 Tax Levy 61715 Pension Management Fees 180,000 38,489 141,511 61755 PENSION-ADMIN. EXPENSE 95,000 20,314 74,686 61770 RETIRED EMPLOYEES PENSION 7,764,000 1,660,160 6,103,840 61775 WIDOWS' PENSIONS 1,967,000 420,600 1,546,400 61785 DISABILITY PENSIONS 1,915,000 409,481 1,505,519 61790 SEPARATION REFUNDS 75,000 16,037 58,963 61795 QILDRO'S 213,300 45,610 167,690 12,209,300 2,610,690 9,598,610 12,209,300 2,610,690 9,598,610 12,209,300 2,610,690 9,598,610 Total to be Levied 9,895,474 Loss Factor 296,864 Amount to be raised by taxes 9,598,610 Fire Pension Tax Levy Business Unit Total: 8000 - FIREFIGHTERS' PENSION Department Total: 23 - FIRE MGMT & SUPPORT EXPENSES Total Fund: 700 - FIRE PENSION FUND EXPENSES Department: 23 - FIRE MGMT & SUPPORT Business Unit: 8000 - FIREFIGHTERS' PENSION Doc ID: 9d5be904663e69bcbde23c3190f3b63fecfd92f5 Page 12 of 13 SP8.Page 309 of 567 Account Number Account Description 2024 Proposed Budget Sources Outside Levy 2023 Tax Levy 61715 Pension Management Fees 360,000 151,614 208,386 61755 PENSION-ADMIN. EXPENSE 50,000 21,058 28,942 61770 RETIRED EMPLOYEES PENSION 13,900,000 5,854,001 8,045,999 61775 WIDOWS' PENSIONS 1,765,000 743,332 1,021,668 61785 DISABILITY PENSIONS 993,000 418,203 574,797 61790 SEPARATION REFUNDS 800,000 336,921 463,079 61795 QILDRO'S 84,000 35,377 48,623 17,952,000 7,560,505 10,391,495 17,952,000 7,560,505 10,391,495 17,952,000 7,560,505 10,391,495 Total to be Levied 10,712,881 Loss Factor 321,386 Amount to be raised by taxes 10,391,495 Police Pension Tax Levy Business Unit Total: 8100 - POLICEMEN'S PENSION Department Total: 22 - POLICE EXPENSES Total Fund: 705 - POLICE PENSION FUND EXPENSES Department: 22 - POLICE Business Unit: 8100 - POLICEMEN'S PENSION Doc ID: 9d5be904663e69bcbde23c3190f3b63fecfd92f5 Page 13 of 13 SP8.Page 310 of 567 Memorandum To: Honorable Mayor and Members of the City Council From:Hitesh Desai, Chief Financial Officer/Treasurer CC:Clayton Black, Budget Manager Subject:Ordinance 84-O-23: General Assistance 2023 Tax Levy Date: November 13, 2023 Recommended Action: Staff requests the introduction of Tax Levy Ordinance 84-O-23, which levies the annual property tax for General Assistance in the amount of $1,082,474 as extended (including a 3% loss factor). This represents a decrease of 19.2% over the 2022 levy. Council Action: For Introduction Summary: Ordinance 84-O-23 is the annual tax levy for the General Assistance Fund. The proposed 2023 levy, as extended for General Assistance, is $1,082,474. This represents a decrease of 19.2% over the 2022 levy. Questions regarding this ordinance may be forwarded to: Hitesh Desai Treasurer 847.448.8082 hdesai@cityofevanston.org Attachments: Ordinance 84-O-23 2023 General Assistance Tax Levy 2024 Exhibit - General Assistance SP9.Page 311 of 567 11/06/2023 84-O-23 AN ORDINANCE Levying Taxes for the General Assistance Fund in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2024, and Ending December 31, 2024 WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual budget for the fiscal year beginning January 1, 2024, and ending December 31, 2024, which said Budget document was reviewed at a public hearing and copies of which said Budget document have been continuously available for public inspection at the office of the City Clerk of the City of Evanston at the Civic Center, 2100 Ridge Avenue, Evanston, Illinois, between the hours of 8:30 a.m. and 5:00 p.m., Monday through Friday, except holidays; and WHEREAS, said Budget document contains the expenditures to be made with the monies collected through taxation and other sources during said fiscal year; and WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the City of Evanston as a Home Rule unit of local government the power to tax; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities for the General Assistance Fund of the City of Evanston, Illinois, for the current fiscal year beginning January 1, 2024, there is hereby levied on all real property subject to taxation Page 2 of 5 SP9.Page 312 of 567 84-O-23 ~2~ within the corporate limits of said City of Evanston as assessed and equalized for the year 2023 the sum of One Million, Eighty-Two Thousand, Four Hundred and Seventy- Four dollars ($1,082,474), being the total of the budget legally made plus allowances for allowable collection losses (3%), which are to be collected from the tax levy of the City of Evanston for the year 2023 for General Assistance Fund Purposes appropriated and specifically referred to in the FY 2024 proposed Budget. The specific amounts hereby levied for the General Assistance Fund purposes is designated by being placed in separate column under the heading “To Be Raised By Taxation,” and is identified in that manner on the following pages of this Ordinance. SECTION 2: That there be appropriated for the City of Evanston: The sum of One Million, Eighty-Two Thousand, Four Hundred and Seventy-Four dollars ($1,082,474), for the General Assistance Fund Purposes, as outlined in the City of Evanston Tax Levy Filing with Cook County FY24 Budget – Tax Levy Year 2023 to be Received in FY24, attached hereto as “Exhibit A” and incorporated herein by reference. SECTION 3: That the foregoing recitals are found as fact and made a part hereof. SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: That this Ordinance 84-O-23 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Page 3 of 5 SP9.Page 313 of 567 84-O-23 ~3~ Introduced:_________________, 2023 Adopted:___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Alexandra Ruggie, Interim Corporation Counsel Page 4 of 5 SP9.Page 314 of 567 Account Number Account Description 2024 Proposed Budget Sources Outside Levy 2023 Tax Levy 61010 REGULAR PAY 423,390 110,516 312,874 61110 OVERTIME PAY 1,500 392 1,108 61510 HEALTH INSURANCE 68,082 17,771 50,311 61513 VISION INSURANCE 256 67 189 61615 LIFE INSURANCE 154 40 114 61625 AUTO ALLOWANCE 934 244 690 61626 CELL PHONE ALLOWANCE 729 190 539 61710 IMRF 12,321 3,216 9,105 61725 SOCIAL SECURITY 25,877 6,755 19,122 61730 MEDICARE 6,164 1,609 4,555 62275 POSTAGE CHARGEBACKS 800 209 591 62295 TRAINING & TRAVEL 2,500 653 1,847 62360 MEMBERSHIP DUES 300 78 222 62380 COPY MACHINE CHARGES 500 131 369 62490 OTHER PROGRAM COSTS 7,000 1,827 5,173 62705 BANK SERVICE CHARGES 2,050 535 1,515 64566 RENTAL EXPENSE- GA CLIENT 466,000 121,638 344,362 64567 PERSONAL EXPENSE- GA CLIENT 285,000 74,393 210,607 64568 TRANSPORTATION EXPENSE- GA CLIENT 5,000 1,305 3,695 64569 CHILDCARE EXPENSES - GA CLIENT 15,000 3,915 11,085 64570 CLIENT OTHER NEEDS- GA CLIENT 11,000 2,871 8,129 64573 ALL OTHER PHYSICIANS- GA CLIENT 500 131 369 64574 MEDICAL EXPENSES - GA CLIENT 300 78 222 64578 PSYCH OUTPATIENT/MENTAL- GA CLIENT 800 209 591 64582 MORTGAGE/RENTAL EXPENSE-EAS CLIENT 50,000 13,051 36,949 64584 FOOD VOUCHERS - EMERGENCY-EAS CLIENT 1,000 261 739 64585 UTILITIES - COMED-EAS CLIENT 15,000 3,915 11,085 64586 UTILITIES - NICOR-EAS CLIENT 8,000 2,088 5,912 64587 UTILITIES - COE WATER -EAS CLIENT 5,000 1,305 3,695 64588 CLIENT OTHER NEEDS - EAS CLIENT 1,500 392 1,108 65025 FOOD 1,000 261 739 65095 OFFICE SUPPLIES 3,232 844 2,388 1,420,890 370,890 1,050,000 Total to be Levied 1,082,474 Loss Factor 32,474 Amount to be raised by taxes 1,050,000 General Assistance Tax Levy Fund: 175 - GENERAL ASSISTANCE FUND EXPENSES EXPENSES Total Page 5 of 5 SP9.Page 315 of 567 Memorandum To: Honorable Mayor and Members of the City Council From:Hitesh Desai, Chief Financial Officer/Treasurer CC:Clayton Black, Budget Manager Subject:Ordinance 85-O-23: Evanston Library Fund 2023 Tax Levy Date: November 13, 2023 Recommended Action: Staff request the introduction of Tax Levy Ordinance 85-O-23 for the Evanston Public Library. The Library Board is expected to formally vote on November 15 to increase the levy to $8,467,695 as extended. Per ordinance 85-O-23, the annual property tax for the Evanston Public Library in the amount of $8,467,695 will be extended for the tax year 2023 (including a 3% loss factor). This represents a 9.00% increase over the 2022 levy as extended. Council Action: For Introduction Summary: Ordinance 85-O-23 is the annual tax levy for the Library Fund. The proposed 2023 levy for the Library Fund, as extended, is $8,467,695. This represents a 9.00% increase over the 2022 levy. Questions regarding this ordinance may be forwarded to: Hitesh Desai Treasurer 847.448.8082 hdesai@cityofevanston.org Heather Norborg Interim Library Director 847.448.8655 hnorborg@cityofevanston.org Attachments: Ordinance 85-O-23 2023 Library Tax Levy SP10.Page 316 of 567 2024 Exhibits- Library Page 2 of 6 SP10.Page 317 of 567 11/06/2023 85-O-23 AN ORDINANCE Levying Taxes for the Library Fund in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2024 and Ending December 31, 2024 WHEREAS, the City of Evanston, Illinois, has heretofore adopted an annual budget for the fiscal year beginning January 1, 2024, and ending December 31, 2024, which said Budget document was reviewed at a public hearing and posted on the city website (https://www.cityofevanston.org/government/budget) for public access and review. WHEREAS, said Budget document contains the expenditures to be made with the monies collected through taxation and other sources during said fiscal year; and WHEREAS, the City of Evanston, Illinois, is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois, which said Constitution, in Section 6(a) thereof, grants unto the City of Evanston as a Home Rule unit of local government the power to tax; NOW THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities for the Library Fund of the City of Evanston, Illinois, for the current fiscal year beginning January 1, 2024, there is hereby levied on all real property subject to taxation within the corporate limits of said City of Evanston as assessed and equalized for the year 2023 the sum of Eight Million, Four Hundred Sixty-Seven Thousand, Six Hundred Ninety-Five Dollars Page 3 of 6 SP10.Page 318 of 567 85-O-23 ~2~ ($8,467,695), being the total of the budget legally made plus allowances for allowable collection losses(3%), which are to be collected from the tax levy of the City of Evanston for the year 2023 for Library Fund Purposes appropriated and specifically referred to in the FY 2024 proposed budget. The specific amounts hereby levied for the Library Fund purposes is designated by being placed in separate column under the heading “To Be Raised By Taxation,” and is identified in that manner on the following pages of this Ordinance. SECTION 2: That there be appropriated for the City of Evanston: The sum of Eight Million, Four Hundred Sixty-Seven Thousand, Six Hundred Ninety-Five Dollars ($8,467,695), for the Library Fund Purposes, as outlined in the City of Evanston Tax Levy Filing with Cook County FY2024 Budget – Tax Levy Year 2023 to be Received in FY2024 attached hereto as “Exhibit A” and incorporated herein by reference. SECTION 3: That the foregoing recitals are found as fact and made a part hereof. SECTION 4: That all ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 5: That this Ordinance 85-O-23 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2023 Approved: Page 4 of 6 SP10.Page 319 of 567 85-O-23 ~3~ Adopted:___________________, 2023 __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Alexandra Ruggie, Interim Corporation Counsel Page 5 of 6 SP10.Page 320 of 567 Account Number Account Description 2024 Proposed Budget Sources Outside Levy 2023 Tax Levy 61010 REGULAR PAY 4,409,139 766,180 3,642,958 61050 PERMANENT PART-TIME 1,427,513 248,060 1,179,453 61060 SEASONAL EMPLOYEES 35,000 6,082 28,918 61110 OVERTIME PAY 10,000 1,738 8,262 61510 HEALTH INSURANCE 803,519 139,628 663,891 61513 VISION INSURANCE 451 78 373 61615 LIFE INSURANCE 1,238 215 1,023 61626 CELL PHONE ALLOWANCE 1,008 175 833 61630 SHOE ALLOWANCE 540 94 446 61710 IMRF 165,382 28,739 136,644 61725 SOCIAL SECURITY 360,680 62,676 298,004 61730 MEDICARE 84,658 14,711 69,947 62185 CONSULTING SERVICES 153,000 26,587 126,413 62205 ADVERTISING 2,000 348 1,652 62210 PRINTING 48,000 8,341 39,659 62225 BLDG MAINTENANCE SERVICES 305,060 53,011 252,049 62235 OFFICE EQUIPMENT MAINT 1,000 174 826 62245 OTHER EQMT MAINTENANCE 2,277 396 1,881 62290 TUITION 15,000 2,607 12,393 62295 TRAINING & TRAVEL 30,000 5,213 24,787 62305 RENTAL OF AUTO-FLEET MAINTENANCE 5,440 945 4,495 62309 RENTAL OF AUTO REPLACEMENT 4,885 849 4,036 62315 POSTAGE 3,000 521 2,479 62340 IT COMPUTER SOFTWARE 265,500 46,136 219,364 62360 MEMBERSHIP DUES 2,000 348 1,652 62506 WORK- STUDY 7,500 1,303 6,197 62705 BANK SERVICE CHARGES 5,000 869 4,131 64005 ELECTRICITY 100,000 17,377 82,623 64009 UTILITIES - COE WATER 10,000 1,738 8,262 64015 NATURAL GAS 32,400 5,630 26,770 65001 FEDERAL GRANT EXPENSE 74,142 12,884 61,258 65002 STATE GRANT EXPENSE 37,000 6,430 30,570 65025 FOOD 2,500 434 2,066 65040 JANITORIAL SUPPLIES 19,265 3,348 15,917 65050 BLDG MAINTENANCE MATERIAL 36,750 6,386 30,364 65095 OFFICE SUPPLIES 54,000 9,384 44,616 65100 LIBRARY SUPPLIES 109,000 18,941 90,059 65503 FURNITURE / FIXTURES / EQUIPMENT 3,500 608 2,892 65555 IT COMPUTER HARDWARE 52,300 9,088 43,212 65628 Library Electronic Resources 320,000 55,607 264,393 65630 LIBRARY BOOKS 540,000 93,836 446,164 65635 PERIODICALS 6,500 1,130 5,370 65641 AUDIO VISUAL COLLECTIONS 45,000 7,820 37,180 66131 TRANSFER TO GENERAL FUND 350,000 60,820 289,180 9,941,147 1,727,483 8,213,664 Total to be Levied 8,467,695 Loss Factor 254,031 Amount to be raised by taxes 8,213,664 Library Tax Levy Fund: 185 - LIBRARY FUND EXPENSES EXPENSES Total Page 6 of 6 SP10.Page 321 of 567 Memorandum To: Honorable Mayor and Members of the City Council From:Hitesh Desai, Chief Financial Officer/Treasurer CC:Clayton Black, Budget Manager Subject:Ordinance 86-O-23: Special Service Area #6 Tax Levy Date: November 13, 2023 Recommended Action: Staff requests the adoption of Tax Levy Ordinance 86-O-23, which levies the annual property tax for Special Service Area #6 in the amount of $221,000 ($227,835 as extended, including a loss factor of 3%). This represents no increase over the 2022 Levy as extended. Council Action: For Introduction Summary: Ordinance 86-O-23 is the tax levy for Special Service Area #6, which funds a portion of the activities of the Dempster Street, Chicago Avenue, and Main Street Special Service Area. The 2023 Levy is based on the City’s agreement with the Main-Dempster Special Service Area and the FY 2024 Proposed Budget for the City of Evanston. The total tax levy, as extended for 2023, is $227,835. This represents no increase over the 2022 Levy as extended. Questions regarding this ordinance may be forwarded to: Hitesh Desai Treasurer 847.448.8082 hdesai@cityofevanston.org Attachments: Ordinance 86-O-23 2023 Tax Levy SSA6 SP11.Page 322 of 567 11/06/2023 86-O-23 AN ORDINANCE Levying Taxes for the Special Service Area No. 6 of the City of Evanston, County of Cook, and State of Illinois, for the Fiscal year Beginning January 1, 2024, and Ending December 31, 2024 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities of the Special Service Area No. 6 of the City of Evanston, Illinois, for the fiscal year beginning January 1, 2024, there is hereby levied on all real property subject to taxation within the limits of said Special Service Area No. 6 of the City of Evanston as assessed and equalized for the tax year 2023, the sum of Two hundred Twenty-Seven thousand, Eight hundred Thirty-Five dollars ($227,835), being the total 2024 Budget plus allowances for allowable collection losses (3%), which are to be collected from the tax levy of Special Service Area No. 6 of the City of Evanston for the tax year 2023. The specific amounts levied for the various purposes and funds are designated by being placed in separate columns under headings "To Be Raised By Taxation," and are identified in that manner on the following pages of this Ordinance. SECTION 2: That there be appropriated the sum of Two Hundred Twenty Seven Thousand Eight Hundred Thirty Five dollars ($227,835), for the Evanston Page 2 of 4 SP11.Page 323 of 567 86-O-23 Special Service Area 6, as outlined in the City of Evanston FY24 Proposed Budget – Tax Levy Year 2023 to be Received in FY2024. Special Service Area No. 6 Fund Budget Source Other Than Taxation Levy Taxes Administration $131,376 $69,396 $61,980 Marketing $79,770 $46,350 $33,420 Placemaking $157,850 $32,250 $125,600 SUBTOTAL $368,996 $147,996 $221,000 Collection Losses (3%)$6,835 TOTAL TAXATION $227,835 SECTION 3: Per City ordinance 69-O-15 adopted July 13, 2015, under no circumstances shall the total annual amount levied exceed 0.45% of the Special Service Area No. 6 equalized assessed valuation. SECTION 4: That the foregoing recitals are found as fact and made a part hereof. SECTION 5: That all ordinances or parts of ordinances in conflict herewith are repealed. SECTION 6: That this ordinance 86-O-23 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2023 Approved: Page 3 of 4 SP11.Page 324 of 567 86-O-23 Adopted:___________________, 2023 __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Alexandra Ruggie, Interim Corporation Counsel Page 4 of 4 SP11.Page 325 of 567 Memorandum To: Honorable Mayor and Members of the City Council From:Hitesh Desai, Chief Financial Officer/Treasurer CC:Clayton Black, Budget Manager Subject:Ordinance 87-O-23: Special Service Area #7 Tax Levy Date: November 13, 2023 Recommended Action: Staff requests the adoption of Tax Levy Ordinance 87-O-23, which levies the annual property tax for Special Service Area #7 in the amount of $142,000 ($146,392 as extended, including a loss factor of 3%). This represents no increase over the 2022 Levy of $146,392 as extended. Council Action: For Introduction Summary: Ordinance 87-O-23 is the annual tax levy for Special Service Area #7, which funds services and activities of East Central Street. The 2023 Levy is based on the agreement with the Central Street businesses and the FY 2024 Proposed Budget for the City of Evanston. The total tax levy as extended for 2023 is $146,392, including a 3% loss factor as allowed by Cook County. Questions regarding this ordinance may be forwarded to: Hitesh Desai Treasurer 847.448.8082 hdesai@cityofevanston.org Attachments: Ordinance 87-O-23 Tax Levy SSA 7 SP12.Page 326 of 567 11/06/2023 87-O-23 AN ORDINANCE LEVYING TAXES FOR THE SPECIAL SERVICE AREA NO. 7 OF THE CITY OF EVANSTON, COUNTY OF COOK AND STATE OF ILLINOIS, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2024 AND ENDING DECEMBER 31, 2024 WHEREAS, the City of Evanston, Illinois is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois which said Constitution in Section 6(a) thereof grants unto the City of Evanston as Home Rule unit of government the power to tax; and WHEREAS, the City Council of the City of Evanston adopted Ordinance 159-O-19 establishing Special Service Area Number 7 (“SSA No. 7”) in the City of Evanston, Illinois and this Ordinance establishes the tax levy for SSA No. 7 for the 2023 year, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That in order to meet expenses and liabilities of the Special Service Area Number 7 (“SSA No. 7”) of the City of Evanston, Illinois, for the fiscal year beginning January 1, 2024; there is hereby levied on all real property subject to taxation within the limits of said SSA No. 7 of the City of Evanston as assessed and equalized for the year 2023, the sum of One Hundred and Forty Six Thousand Three Hundred Ninety-Two dollars ($146,392) being the total of the appropriation heretofore legally made plus allowances for collection losses, which are to be collected from the tax levy of SSA No. 7 of the City of Evanston for the year 2023. Page 2 of 4 SP12.Page 327 of 567 87-O-23 ~2~ SECTION 2: That there be appropriated the sum of the sum of One Hundred and Forty-Six Thousand Three Hundred Ninety-Two dollars ($146,392)), for the Evanston Special Service Area 7, as outlined in the City of Evanston FY24 Proposed Budget – Tax Levy Year 2023 to be Received in FY2024. Special Service Area No. 7 Fund Budget Source Other Than Taxation Levy Taxes Administration $83,283 $69,083 $14,200 Marketing $40,807 $8,007 $32,800 Public way Expenses $96,250 $1,250 $95,000 SUBTOTAL $220,340 $78,340 $142,000 Collection Losses (3%)$4,392 TOTAL TAXATION $146,392 SECTION 3: That all ordinances or parts of ordinances in conflict herewith are repealed. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid Page 3 of 4 SP12.Page 328 of 567 87-O-23 ~3~ application of this ordinance is severable. Introduced: _______________, 2023 Adopted: _________________, 2023 Approved: ___________________________, 2023 ________________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Approved as to form: ________________________________ Alexandra Ruggie, Interim Corporation Counsel Page 4 of 4 SP12.Page 329 of 567 Memorandum To: Honorable Mayor and Members of the City Council From:Hitesh Desai, Chief Financial Officer/Treasurer CC:Clayton Black, Budget Manager Subject:Ordinance 88-O-23:Special Service #8 Levy Date: November 13, 2023 Recommended Action: Staff requests the adoption of Tax Levy Ordinance 88-O-23, which levies the annual property tax for Special Service Area #8 in the amount of $60,200 ($62,062 as extended, including a loss factor of 3%). This represents no increase over the 2022 Levy of $60,200 ($62,062 as extended). Council Action: For Introduction Summary: Ordinance 88-O-23 is the annual tax levy for Special Service Area #8, which funds services and activities of West Central Street. The 2023 Levy is based on the agreement with the Central Street businesses and the FY 2024 Proposed Budget for the City of Evanston. The total tax levy as extended for 2023 is $62,062, including a 3% loss factor as allowed by Cook County. Questions regarding this ordinance may be forwarded to: Hitesh Desai Treasurer 847.448.8082 hdesai@cityofevanston.org Attachments: Ordinance 88-O-23 2023 Tax Levy SSA8 SP13.Page 330 of 567 11/06/2023 88-O-23 AN ORDINANCE LEVYING TAXES FOR THE SPECIAL SERVICE AREA NO. 8 OF THE CITY OF EVANSTON, COUNTY OF COOK AND STATE OF ILLINOIS, FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2024 AND ENDING DECEMBER 31, 2024 WHEREAS, the City of Evanston, Illinois is a Home Rule unit of local government pursuant to the terms and provisions of Article VII of the 1970 Constitution of the State of Illinois which said Constitution in Section 6(a) thereof grants unto the City of Evanston as Home Rule unit of government the power to tax; and WHEREAS, the City Council of the City of Evanston adopted Ordinance 160-O-19 establishing Special Service Area Number 8 (“SSA No. 8”) in the City of Evanston, Illinois and this Ordinance establishes the tax levy for SSA No. 8 for the 2023 year, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That in order to meet expenses and liabilities of the Special Service Area Number 8 (“SSA No. 8”) of the City of Evanston, Illinois, for the fiscal year beginning January 1, 2024; there is hereby levied on all real property subject to taxation within the limits of said SSA No. 8 of the City of Evanston as assessed and equalized for the year 2023, the sum of Sixty Two thousand Sixty-Two dollars ($62,062) being the total of the appropriation heretofore legally made plus allowances for collection losses, which are to be collected from the tax levy of SSA No. 8 of the City of Evanston for the year 2023. Page 2 of 4 SP13.Page 331 of 567 88-O-23 ~2~ SECTION 2: That there be appropriated the sum of Sixty-Two thousand Sixty-Two dollars ($62,062), for the Evanston Special Service Area 8, as outlined in the City of Evanston FY24 Proposed Budget – Tax Levy Year 2023 to be Received in FY2024 Special Service Area No. 8 Fund Budget Source Other Than Taxation Levy Taxes Administration $36,593 $27,643 $8,950 Marketing $16,589 $4,089 $12,500 Public way Expenses $41,250 $2,500 $38,750 SUBTOTAL $94,432 $34,232 $60,200 Collection Losses (3%)$1,862 TOTAL TAXATION $62,062 SECTION 3: That all ordinances or parts of ordinances in conflict herewith are repealed. SECTION 4: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. SECTION 5: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Complied Statues and the courts of the State of Illinois. SECTION 6: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid Page 3 of 4 SP13.Page 332 of 567 88-O-23 ~3~ application of this ordinance is severable. Introduced: _______________, 2023 Adopted: _________________, 2023 Approved: ___________________________, 2023 ________________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Approved as to form: ________________________________ Alexandra Ruggie, Interim Corporation Counsel Page 4 of 4 SP13.Page 333 of 567 Memorandum To: Honorable Mayor and Members of the City Council From:Hitesh Desai, Chief Financial Officer/Treasurer CC:Clayton Black, Budget Manager Subject:Ordinance 89-O-23: Special Service Area #9 Levy Date: November 13, 2023 Recommended Action: Staff requests the adoption of Tax Levy Ordinance 89-O-23, which levies the annual property tax for Special Service Area #9 in the amount of $592,665 ($610,995 as extended, including a loss factor of 3%). This represents no increase over the 2022 Levy as extended. Council Action: For Introduction Summary: Ordinance 89-O-23 is the annual tax levy for Special Service Area #9, which funds a portion of the activities of Downtown Evanston. The 2023 Levy is based on the City’s agreement with Downtown Evanston and the FY 2024 Proposed Budget for the City of Evanston. The total tax levy as extended for 2023 is $610,995, including a 3% loss factor as allowed by Cook County. This represents no increase over the 2022 Levy as extended. Questions regarding this ordinance may be forwarded to: Hitesh Desai Treasurer 847.448.8082 hdesai@cityofevanston.org Attachments: Ordinance 89-O-23 2023 Tax Levy SSA9 SP14.Page 334 of 567 11/06/2023 89-O-23 AN ORDINANCE Levying Taxes for the Special Service Area No. 9 (successor to SSA #4) of the City of Evanston, County of Cook, and State of Illinois, for the Fiscal year Beginning January 1, 2024, and Ending December 31, 2024 BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: That, in order to meet expenses and liabilities of the Special Service Area No. 9 of the City of Evanston, Illinois, for the fiscal year beginning January 1, 2024, there is hereby levied on all real property subject to taxation within the limits of said Special Service Area No. 9 of the City of Evanston as assessed and equalized for the year 2023, the sum of Six hundred Ten thousand Nine hundred Ninety-Five dollars ($610,995.00), being the total 2024 budget plus allowances for allowable collection losses (3%), which are to be collected from the tax levy of Special Service Area No. 9 of the City of Evanston for the year 2023. SECTION 2: That there be appropriated the sum of the sum of Six hundred Ten thousand Nine hundred Ninety-Five dollars ($610,995.00), for the Evanston Special Service Area 9, as outlined in the City of Evanston FY24 Proposed Budget – Tax Levy Year 2023 to be Received in FY2024. Page 2 of 4 SP14.Page 335 of 567 89-O-23 Special Service Area No. 9 Fund Budget Source Other Than Taxation Levy Taxes Administration $307,015 $25,250 $281,765 Marketing $93,000 $12,500 $80,500 Public way Expenses $232,700 $2,300 $230,400 SUBTOTAL $632,715 $40,050 $592,665 Collection Losses (3%)$18,330 TOTAL TAXATION $610,995 SECTION 3: Per City ordinance 161-O-19, under no circumstances shall the total annual amount levied exceed 0.2460% of the Special Service Area No. 9 equalized assessed valuation for the duration of the ten (10) year SSA period. SECTION 4: That the foregoing recitals are found as fact and made a part hereof. SECTION 5: That all ordinances or parts of ordinances in conflict herewith are repealed. SECTION 6: That this ordinance 89-O-23 shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced:_________________, 2023 Adopted:___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Page 3 of 4 SP14.Page 336 of 567 89-O-23 Attest: _____________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Alexandra Ruggie, Interim Corporation Counsel Page 4 of 4 SP14.Page 337 of 567 Memorandum To: Honorable Mayor and Members of the City Council From:Omar Sheikh, Deputy City Clerk Subject:Approval of the Minutes of the Special City Council meeting of October 7, 2023, Regular City Council meeting of October 9, 2023, Special City Council Council City Regular 2023, and October of meeting 16, meeting of October 23, 2023 Date: November 13, 2023 Recommended Action: Staff recommends the approval of the Minutes of the Special City Council meeting of October 7, 2023, the Regular City Council meeting of October 9, 2023, the Special City Council meeting of October 16, 2023, and the Regular City Council meeting of October 23, 2023. Council Action: For Action Summary: The Minutes of the Special City Council meeting of October 7, 2023, the Regular City Council meeting of October 9, 2023, the Special City Council meeting of October 16, 2023, and the Regular City Council meeting of October 23, 2023, are attached for review and approval by the City Council. Attachments: Special City Council Minutes - October 7, 2023 City Council Minutes - October 9, 2023 Special City Council Minutes - October 16, 2023 City Council Minutes - October 23, 2023 M1.Page 338 of 567 Page 1 MINUTES October 7,2023 SPECIAL CITY COUNCIL MEETING CITY OF EVANSTON,ILLINOIS LORRAINE H.MORTON CIVIC CENTER JAMES C.LYTLE COUNCIL CHAMBERS Saturday,October 7,2023 Present:Councilmember Kelly Councilmember Burns Councilmember Harris Councilmember Revelle Councilmember Wynne Councilmember Reid Councilmember Nieuwsma Councilmember Geracaris (8) Absent:Councilmember Suffredin Presiding:Mayor Daniel Biss Staff Present:Luke Stowe,City Manager Alison Leipsiger,Policy Coordinator Paul Zalmezak,Economic Development Manager Cara Pratt,Sustainability and Resilience Manager Schenita Stewart,Chief of Police Ikenga Ogbo,Health &Human Services Director Stephanie Mendoza City Clerk Page 2 of 34 M1.Page 339 of 567 Page 2 MINUTES October 7,2023 (II)PUBLIC COMMENT Name Agenda Item /Topic Michael Mallory Connections for the Homeless (III)CALL OF THE WARDS Ward 1:No Report Ward 2:No Report Ward 3:No Report Ward 4:No Report Ward 5:Absent Ward 6:Absent Ward 7:No Report Ward 8:No Report Ward 9:No Report (IV)ITEMS FOR DISCUSSION City Council Goal Planning Session Councilmember Harris moved for adoption of the six City Goals including Economic Development,CARP,Public Safety,Finance,Affordable Housing,and Public Health Motion:Councilmember Harris Second:Councilmember Nieuwsma Motion Approved 6 -1 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle Nayes:Reid Absent:Suffredin,Geracaris Page 3 of 34 M1.Page 340 of 567 Page 3 MINUTES October 7,2023 (IV)ITEMS FOR DISCUSSION Councilmember Nieuwsma moved to refer the Economic Development goal to the Economic Development Committee,Finance goal to the Finance and Budget Committee,Affordable Housing goal to the Housing and Community Development Committee Motion:Councilmember Nieuwsma Second:Councilmember Wynne Motion Approved 7 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid Nayes:None Absent:Suffredin,Geracaris Councilmember Nieuwsma moved to approve the CARP language,which is the continuing development on an annual basis of CARP implementation action plans,the execution on an annual basis of the action plan,and including funding for execution Motion:Councilmember Nieuwsma Second:Councilmember Harris Motion Approved 7 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid Nayes:None Absent:Suffredin,Geracaris Councilmember Reid moved to refer the Public Health sub-goals for discussion to Human Services Commitee for the November 6,2023 meeting Motion:Councilmember Reid Second:Councilmember Burns Motion Approved 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin Page 4 of 34 M1.Page 341 of 567 Page 4 MINUTES October 7,2023 (IV)ITEMS FOR DISCUSSION Councilmember Reid moved to refer the Public Saftey sub-goals for discussion to Human Services Commitee for the November 6,2023 meeting Motion:Councilmember Reid Second:None Motion failed for a lack of a second (V)ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 11:38 a.m. Page 5 of 34 M1.Page 342 of 567 Page 1 MINUTES October 9,2023 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON,ILLINOIS LORRAINE H.MORTON CIVIC CENTER JAMES C.LYTLE COUNCIL CHAMBERS Monday,October 9,2023 Present:Councilmember Kelly Councilmember Suffredin Councilmember Harris Councilmember Revelle Councilmember Wynne Councilmember Reid Councilmember Nieuwsma Councilmember Geracaris Councilmember Burns (9) Absent:None Presiding:Mayor Daniel Biss Staff Present:Luke Stowe,City Manager Cara Pratt,Sustainability and Resilience Manager Stephanie Mendoza City Clerk Page 6 of 34 M1.Page 343 of 567 Page 2 MINUTES October 9,2023 (II)MAYOR PUBLIC ANNOUNCEMENTS &PROCLAMATIONS Mayor Daniel Biss Hispanic Heritage Month Indigenous Peoples Day Pro-Choice Month (III)CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe (IV)COMMUNICATIONS:CITY CLERK Interim Clerk Alison Leipsiger (V)PUBLIC COMMENT Name Agenda Item /Topic Name Agenda Item /Topic Max Seeley P1 Carlis Sutton P1 Ray Friedman Council Goals &Finances Bill Hayes A2 Michael Kroll CTA Bus Stop Michael Vasilko A11 Tina Paden 1840 Oak Yvi Russell Northwestern Stadium CONSENT AGENDA Items A1,A2,A9,A11 and P1 were removed from the Consent Agenda Motion:Councilmember Reid Second:Councilmember Harris For Action Items Approved 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:None (VI)CONSENT AGENDA -CITY COUNCIL MINUTES M1.The Minutes of the Special City Council meeting of September 18,2023 and the Regular City Council meeting of September 26,2023 were approved Staff recommended the approval of the Minutes of the Special City Council meeting of September 18,2023 and the Regular City Council meeting of September 26,2023. For Action Approved on Consent Agenda Page 7 of 34 M1.Page 344 of 567 Page 3 MINUTES October 9,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A1.City of Evanston Payroll,Bills List,and Credit Card Activity were approved Staff recommended City Council approval of the City of Evanston Payroll for the period of September 11,2023,through September 24,2023,in the amount of $.3,585,844.60. Bills List for October 10,2023,in the amount of $4,586,874.96. For Action Approved on Consent Agenda A2.MC Squared Community Choice Aggregation Program Update and Purchase of Renewable Energy Certificates (RECs)on Behalf of the Eligible Accounts was accepted and placed on file Staff recommended the City Council accept and place on file the annual Community Choice Aggregation Program update to purchase RECs on behalf of eligible residents in accordance with the contract with MC Squared and Resolution 22-R-21. Motion:Councilmember Reid Second:Councilmember Nieuwsma For Action Approved 7 -0 Ayes:Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Kelly,Suffredin A3.Motorola Fire Radio Infrastructure Lease Payment was approved Staff recommended that the City Council authorize the City Manager to approve the 2023 lease payment to Motorola Solutions Credit Company,LLC (500 W.Monroe St., 44th Floor,Chicago,IL 60661)for upgrades to the Fire Radio System Infrastructure in the amount of $109,898.96. Funding for the lease agreement will come from the FY 2023 E911 Fund Budget -Other Improvements (Account 205.22.5150.65515),which has a budget of $450,000 with a remaining balance of $336,086.35. For Action Approved on Consent Agenda Page 8 of 34 M1.Page 345 of 567 Page 4 MINUTES October 9,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A4.A Sole Source Agreement for Electrical Engineering Support for Protective Relay Upgrade Construction and Medium Voltage Switchgear Services with Greeley and Hansen was approved Staff recommended that the City Council authorize the City Manager to execute a sole source agreement with Greeley and Hansen (100 S.Wacker Drive,Suite 400,Chicago, IL 60606)for the period of October 23,2023,to December 31,2023,to provide electrical engineering services in the not-to-exceed amount of $29,457.00.A sole-source purchase requires a 2/3 vote of the Councilmembers. Funding is provided by the Water Production Bureau Other Equipment Maintenance Business Unit (Account 510.40.4210.62245),which has an approved FY 2023 budget of $139,300 and a YTD balance of $48,499.21. For Action Approved on Consent Agenda A5.A Contract with Wiss,Janney,Elstner,Associates,Inc.for Consulting Services Related to the Service Center Building D Concrete Repairs and Structural Monitoring was approved Staff recommended the City Council authorize the City Manager to execute a single-source contract with Wiss,Janney,Elstner,Associates,Inc.(330 Pfingsten Road, Northbrook,IL 60062)for Consulting Services Related to the Service Center Building D Concrete Repairs and Structural Monitoring in the amount of $89,500.A single-source purchase requires a 2/3 vote of the Councilmembers.This vendor is requesting a waiver of the M/W/D/EBE goals. Funding will be from the Capital Improvement Fund 2023 General Obligation Bonds (415.40.4123.52145 -623012).This project has an FY2023 budget of $200,000,of which $161,700 remains. For Action Approved on Consent Agenda Page 9 of 34 M1.Page 346 of 567 Page 5 MINUTES October 9,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A6.A Change Order No.4 to the Agreement with SmithGroup,Inc.for the Evanston Shoreline Repairs (RFQ 21-45)was approved Staff recommended that City Council authorize the City Manager to execute Change Order No.4 to the agreement with SmithGroup,Inc.,for the Evanston Shoreline Repairs (RFQ 21-45)in the amount of $18,800.This will increase the overall contract amount from $441,800 to $460,600. Funding is provided from the Capital Improvement Fund 2023 General Obligation Bonds (Account 415.40.4123.62145 –522006),line item for ADA Improvements.This line item has an approved FY 2023 budget of $300,000,with $284,793 remaining. For Action Approved on Consent Agenda A7.Resolution 71-R-23,Authorizing the Mayor to Execute an Intergovernmental Agreement for the Resurfacing of Old Glenview Road Between the Village of Wilmette and the City of Evanston was approved Staff recommended City Council adoption of Resolution 71-R-23,Authorizing the Mayor to Execute an Intergovernmental Agreement for the Resurfacing of Old Glenview Road Between the Village of Wilmette and the City of Evanston.This will result in the Village of Wilmette resurfacing a section of Old Glenview Road located in Evanston as part of a larger project.The estimated cost to Evanston is currently $23,278,but the final cost will be based on the actual cost of the project. The City Council will need to approve funding in the 2024 adopted budget.This will be funded by the Capital Improvement Fund 2024 General Obligation Bonds (Account 415.40.4124.65515 -424004)unless another source of funding is identified. For Action Approved on Consent Agenda A8.Resolution 72-R-23,Authorizing the City Manager to Sign a License Agreement – Roadway and an Easement Agreement –Water Main with Evanston Builders Lumber Co.d/b/a Evanston Lumber Company was approved Staff recommended City Council adoption of Resolution 72-R-23,Authorizing the City Manager to Sign a License Agreement –Roadway and an Easement Agreement –Water Main with Evanston Builders Lumber Co.d/b/a Evanston Lumber Company. For Action Approved on Consent Agenda Page 10 of 34 M1.Page 347 of 567 Page 6 MINUTES October 9,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A9.Ordinance 95-O-23 Amending City Code Section 10-11-12 "Parking Meter Zones" was approved for introduction and adoption Staff recommended the adoption of Ordinance 95-O-23,Amending City Code Section 10-11-12,“Schedule XII;Parking Meter Zones,”to change the parking rate and maximum time limit in City Parking Lot #3.City Manager Stowe recommended suspending the City Council rules for introduction and action at the October 9,2023,City Council meeting. Councilmember Reid moved to suspend the City Council rules for introduction and action Motion:Councilmember Reid Second:Councilmember Harris Motion Approved 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin Motion:Councilmember Reid Second:Councilmember Nieuwsma For Action Approved for Introduction and Adoption 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin A10.Ordinance 96-O-23,Authorizing the Donation of a Van to Turning Point Health Care Center was adopted Staff recommended that the City Council adopt Ordinance 96-O-23,Authorizing the Donation of a Van to Turning Point Health Care Center. For Action Adopted on Consent Agenda Page 11 of 34 M1.Page 348 of 567 Page 7 MINUTES October 9,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A11.Ordinance 97-O-23,Amending City Code 7-12-17 “Charges,Rates,Fees and Penalties was approved for introduction Staff recommended City Council adoption of Ordinance 97-O-23,Amending City Code 7-12-17 “Charges,Rates,Fees and Penalties”.The proposed ordinance would increase the water charges by 17.5%,with the exception of the affordable rate. Motion:Councilmember Reid Second:Councilmember Harris For Introduction Approved for Introduction 7-1 Ayes:Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:Kelly Absent:Suffredin A12.Ordinance 100-O-23,Amending Title 7,“Public Ways”of the City Code was approved for introduction Staff recommended that the City Council adopt Ordinance 100-O-23,amending Title 7, “Public Ways”of the City Code,amending the dates of winter moratorium for construction in the right-of-way,and the pavement resurfacing fees. For Introduction Approved on Consent Agenda for Introduction Page 12 of 34 M1.Page 349 of 567 Page 8 MINUTES October 9,2023 (VIII)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE P1.Ordinance 99-O-23 Approving a Map Amendment and Special Use for a Planned Development at 504-514 South Boulevard was approved for introduction as amended The Community Development Department and Land Use Commission recommend approval of the proposed Planned Development and Map Amendment at 504-514 South Boulevard,subject to the following conditions: 1.The proposed development shall substantially comply with the documents and testimony on record. 2.The applicant shall agree to a Construction Management Plan (CMP)to include but not be limited to vibration and settlement monitoring and a community communications plan prior to issuance of the building permit. 3.The applicant agrees to comply with the City of Evanston Green Building Ordinance and will obtain a LEED Gold Certification Rating or equivalent (Net Zero Certification). 4.The applicant continues to work with City staff on design details for the north and east building elevations as well as explore the feasibility of reducing the proposed floor-to-floor heights. 5.The applicant agrees to comply with the General Conditions and Standards for Planned Developments within Code Section 6-8-1-10. 6.The applicant shall provide one off-street short-loading berth Motion:Councilmember Wynne Second:Councilmember Reid Councilmember Wynne moved to amend the ordinance by removing condition 6, ‘The applicant shall provide one off-street short-landing berth’ Motion:Councilmember Wynne Second:Councilmember Geracaris Motion Approved 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin For Introduction Approved for Introduction as Amended 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin Page 13 of 34 M1.Page 350 of 567 Page 9 MINUTES October 9,2023 (IX)APPOINTMENTS AP1.Appointments to Boards,Commissions,and Committees were approved The Mayor recommended City Council approval of the appointment of Kathryn Hazelett to the Library Board. For Action Approved on Consent Agenda (X)CALL OF THE WARDS Ward 1:No Report Ward 2:2nd Ward meeting October 24 Robert Crown Center 6:30 PM Ward 3:No Report Ward 4:4th Ward meeting November 7,office hours Novmeber 11 10:00 AM Ward 5:No Report Ward 6:Absent Ward 7:No Report Ward 8:8th Ward meeting October 26 Robert Crown Center,virtual office hours Ward 9:Pro-housing Grant Open Houses (XI)EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding personnel,litigation,and establishment of reserves of settlement of claims.These agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act,with the exceptions being 5 ILCS 120/2(a)(c)1,(c)11,and (c)12. Motion:Councilmember Nieuwsma Second:Councilmember Harris Convene into Executive Session 7:38 p.m. Motion Passed 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin (XII)ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 9:08 p.m. Page 14 of 34 M1.Page 351 of 567 Page 1 MINUTES October 16,2023 SPECIAL CITY COUNCIL MEETING CITY OF EVANSTON,ILLINOIS LORRAINE H.MORTON CIVIC CENTER JAMES C.LYTLE COUNCIL CHAMBERS Monday,October 16,2023 Present:Councilmember Kelly Councilmember Suffredin Councilmember Harris Councilmember Revelle Councilmember Wynne Councilmember Reid Councilmember Nieuwsma Councilmember Geracaris Councilmember Burns (9) Absent:None Presiding:Mayor Daniel Biss Staff Present: Luke Stowe,City Manager Hitesh Desai,Chief Financial Officer Alexandra Ruggie,Interim Corporation Counsel Clayton Black,Budget Manager Audrey Thompson,Director Parks &Rec.Paul Polep,Fire Chief Michael Rivera,Parking Division Manager Melissa Sacluti,Deputy Police Chief Ikenga Ogbo,Director Health &Human Services Lara Biggs,City Engineer Edgar Cano,Director of Public Works Sara Flax,Community Development Director Heather Norborg,Library Interim Executive Director Stephanie Mendoza City Clerk Page 15 of 34 M1.Page 352 of 567 Page 2 MINUTES October 16,2023 (II)PUBLIC COMMENT Name Agenda Item /Topic Name Agenda Item /Topic Joel Freeman CARP Jorin Graham Participatory Budgeting Jessy Bradish CARP Kemone Hendricks Participatory Budgeting Matt Cotter CARP Shelley Lopez-McFarlane Participatory Budgeting Jerri Garl CARP Leslie McMillan Budget Mary Griswold CARP Mike Vasilko Budget Ray Friedman Budget Trisha Connolly Budget Melissa Raman Molitor Budget Mary Beth Schaye Sustainability Fund Jeff Boarini Budget (III)SPECIAL ORDERS OF BUSINESS SP1.FY 2024 Proposed Budget Overview and FY 2024 Library Proposed Budget Overview Staff sought Direction on the FY 2024 Proposed Budget Motion:Councilmember Harris Second:Councilmember Nieuwsma For Discussion Discussed SP2.2024 Proposed Capital Improvement Program -Criteria for Prioritization Staff presented information on the use of criteria to set priorities for the 2024 Capital Improvement Program for discussion with the City Council. Motion:Councilmember Reid Second:Councilmember Harris For Discussion Discussed Page 16 of 34 M1.Page 353 of 567 Page 3 MINUTES October 16,2023 (V)CALL OF THE WARDS Ward 1:No Report Ward 2:2nd Ward meeting October 24 6:30 PM Robert Crown Ward 3:3rd,4th,&9th Ward Joint Budget Meeting November 7 Robert Crown Ward 4:No Report Ward 5:No Report Ward 6:No Report Ward 7:6th &7th Ward Joint Budget meeting November 1 6:00 PM Ward 8:Virtual office hours October 17 12:00 PM -12:30 PM 8th Ward meeting October 26 Office hours October 21 6:00 PM -6:30 PM Ward 9:Spanish language Budget Town Hall October 26 6:00 PM Civic Center (VI)EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss agenda items regarding property.These agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act,with the exceptions being 5 ILCS 120/2(a)(c)5. Motion:Councilmember Nieuwsma Second:Councilmember Wynne Convene into Executive Session 9:51 p.m. Motion Passed 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None (VII)ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 10:34 p.m. Page 17 of 34 M1.Page 354 of 567 Page 1 MINUTES October 23,2023 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON,ILLINOIS LORRAINE H.MORTON CIVIC CENTER JAMES C.LYTLE COUNCIL CHAMBERS Monday,October 23,2023 Present:Councilmember Kelly Councilmember Suffredin (virtual) Councilmember Harris Councilmember Revelle Councilmember Wynne Councilmember Reid Councilmember Nieuwsma Councilmember Geracaris Councilmember Burns (virtual)(9) Absent:None Presiding:Mayor Daniel Biss Staff Present: Ikenga Ogbo,Director Health and Human Services Lara Biggs,City Engineer Cara Pratt,Sustainability and Resilience Manager Hitesh Desai,CFO Edgar Cano,Director Public Works Clayton Black,Budget Manager Sat Nagar,Senior Project Manager Schenita Stewart,Police Chief Noel Rodriguez,Public Services Bureau Chief Darrell King,Water Production Bureau Chief Kristin Meyer,Community Health Specialist Stephanie Mendoza City Clerk Page 18 of 34 M1.Page 355 of 567 Page 2 MINUTES October 23,2023 (II)PUBLIC HEARING:FY 2024 PROPOSED BUDGET FOR THE CITY OF EVANSTON PH1.Public Hearing for 2024 Proposed Budget Staff recommended that the City Council conduct a public hearing to receive public comment regarding the FY 2024 Proposed Budget for the City of Evanston. For Discussion Discussed PUBLIC COMMENT Name Agenda Item /Topic Name Agenda Item /Topic Len Lamkin Participatory Budgeting Julema Albelmos Escalona Participatory Budgeting Eric Passet Property taxes,rates Renne Marriott Stone Participatory Budgeting Ray Friedman Budget Rey Cattuy Participatory Budgeting John Kennedy Budget (debt limit)Alec Lloyd Participatory Budgeting Kayleigh Kavanagh Participatory Budgeting Darius Dubose Participatory Budgeting Mary Rosinski Budget Kim Holmes-Ross Participatory Budgeting Mike Vasilko Budget Rocio Mancera Participatory Budgeting Ray Juneja Participatory Budgeting Trisha Connolly Budget (III)MAYOR PUBLIC ANNOUNCEMENTS &PROCLAMATIONS Mayor Daniel Biss (IV)CITY MANAGER PUBLIC ANNOUNCEMENTS Ikenga Ogbo Director Health and Human Services (V)COMMUNICATIONS:CITY CLERK Clerk Stephanie Mendoza Page 19 of 34 M1.Page 356 of 567 Page 3 MINUTES October 23,2023 (VI)PUBLIC COMMENT Name Agenda Item /Topic Name Agenda Item /Topic Len Lamkin Ryan Field Mike Vasilko Budget Don Zeigler HS1 David Lipschutz HS2 Lauren Peters HS1 David Spross HS1 Bruce Toblin HS1 Josh Sharp HS1 Deborah Geismar HS1 Rebecca Luzadder Young P1 Emma Daisy HS1 Yvi Russell Ryan Field Bonnie Wilson P1 Denise Luzadder Young P1 Karen Davis A22 Thad Parton HS2 (VII)SPECIAL ORDERS OF BUSINESS SP1.Participatory Budgeting Results were approved Staff recommends that City Council authorize the City Manager to execute projects that were approved by the Participatory Budgeting Process Vote. Funding is $3,000,000.00 provided from the American Rescue Plan Act Funds (Account 170.99.1700.55251) Motion:Councilmember Reid Second:Councilmember Harris For Action Approved 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None CONSENT AGENDA Items A2,A11,A17,A18,A20,A22,HS1,HS2,and HS3 were removed from the Consent Agenda Motion:Councilmember Reid Second:Councilmember Harris For Action Items Approved 8 -0 Ayes:Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:Kelly Page 20 of 34 M1.Page 357 of 567 Page 4 MINUTES October 23,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A1.City of Evanston Payroll,Bills List,and Credit Card Activity was approved Staff recommended City Council approval of the City of Evanston Payroll for the period of September 25,2023,through October 8,2023,in the amount of $3,290,327.90.Bills List for October 24,2023,in the amount of $5,220,425.91,and credit card activity for the period ending August 26,2023,in the amount of $305,046.89. For Action Approved on Consent Agenda A2.BMO Harris Amazon Credit Card Activity was approved Staff recommended approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending August 26,2023,in the amount of $17,122.51. Motion:Councilmember Nieuwsma Second:Councilmember Harris For Action Approved 7 -0 -1 Ayes:Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Abstain:Suffredin Absent:Kelly A3.Change Order No.1 to Arts Council Contract with Chicago Public Art Group for the Remaining Funds from 2021-661 &Amendment #3 for the Noyes Center Sculpture was approved Staff recommended the City Council approve contract amendment #3 with the Chicago Public Art Group for the Noyes Center Sculpture for the remaining funding from Purchase Order 2021-661 in the amount of $19,760.00 and amendment #3 in the amount of $10,371.00 for a total of $30,131.00. Capital Improvement Project Fund 415.40.4122.65515 Project Number 122003. In 2022,$30,000 was budgeted for Public Art.The remaining amount will come from the 100.15.1580.66040 -GENERAL ADMINISTRATION &SUPPORT G/L Account. For Action Approved on Consent Agenda Page 21 of 34 M1.Page 358 of 567 Page 5 MINUTES October 23,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A4.Change Order No.3 to the Agreement with Bolder Contractors,Inc.for the 2023 Water Main Improvements and Street Resurfacing Project (Bid No.23-26)was approved Staff recommended the City Council authorize the City Manager to execute Change Order No.3 to the agreement with Bolder Contractors,Inc.(316 Cary Point Drive,Cary, IL 60013)for the 2023 Water Main Improvements and Street Resurfacing Project (Bid No.23-26)in the amount of $261,019.00 with a contract extension of 126 calendar days. Funding is provided from the Chicago Main TIF (Account No.345.99.340.65515 – 423003)in the amount of $261,019.00.This item has an approved FY 2023 budget of $190,000.00.This project exceeds the approved budget,but funding is available in the TIF to cover the remaining cost. For Action Approved on Consent Agenda A5.Contract Award with Air Comfort LLC (Bid #23-36)for the Desiccant Dehumidification System Installation Services was approved Staff recommended that the City Council authorize the City Manager to execute an agreement with Air Comfort LLC (2550 Braga Drive,Broadview,IL 60155)to provide desiccant dehumidification system installation services in the not-to-exceed amount of $284,786.00 for the period of November 1,2023 to December 31,2024. Funding is provided by the Water Depreciation,Improvement &Extension Business Unit (account 513.71.7330.65515 -723007),which has an approved FY 2023 budget of $57,780,500 and a YTD balance of $48,273,430.62. For Action Approved on Consent Agenda A6.Purchase Order Increase for We Got Game,LLC (RFP 19-25)was approved Staff recommended City Council approval to increase the Purchase Order for P.O.for We Got Game,LLC by $12,556,for a new total of $36,556. Expenses will be charged to Instructor Services,100.30.3030.62505,which has a YTD balance of $85,952.73.Revenues are split 70%to the vendor and 30%to the City.For 2023,the updated projection is $47,524.00 in revenues and $36,556.00 in expenses. For Action Approved on Consent Agenda Page 22 of 34 M1.Page 359 of 567 Page 6 MINUTES October 23,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A7.Purchase of one (1)108,000 lb.Capacity Equipment Lift System for Facilities & Fleet Management was approved Staff recommended the City Council authorize the City Manager to enter into a purchase agreement with ARI Phoenix,Inc.(4119 Binion Way,Lebron,OH 45036)in the amount of $75,553.78 for the purchase of one (1)108,000 lbs.capacity mobile 6 column lift system as a replacement for the existing lift system. Funding will be from the Capital Improvement Fund 2023 General Obligation Bonds, line-item Facilities Contingency (Account 415.40.4123.65515-623016).This line item has an FY 2023 budget of $600,000,of which $160,319 remains. For Action Approved on Consent Agenda A8.Emergency Replacement of Civic Center Boiler Building Staircases was approved Staff recommended the City Council authorize the City Manager to enter into an emergency agreement with Joseph of the North Shore Construction Co.(2122 Ashland Ave,Evanston,IL 60201)in the amount of $54,880.00 for the construction and replacement of two existing staircases located at 1223 Simpson Street (“Civic Center Boiler Building”). Funding for the purchase above will be from the Capital Improvement Fund 2023 General Obligation Bonds,line item Facilities Contingency (Account 415.40.4123.65515-623016).This line item has an FY 2023 budget of $600,000,of which $160,319 remains. For Action Approved on Consent Agenda Page 23 of 34 M1.Page 360 of 567 Page 7 MINUTES October 23,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A9.Purchase of one (1)Electric Forklift,one (1)Diesel powered Peterbilt Model 382 Truck,one (1)Gasoline Ford Transit 150 Cargo,and three (3)Gasoline Ford Expedition Max was approved Staff recommended the City Council authorize the City Manager to enter into a purchase agreement with Equipment Depot of Illinois,Inc.(751 Express Dr.,Itasca,IL 60143)in the amount of $93,627.71 for the purchase of one (1)CAT 8,000 lb capacity 80 volt electric 4-wheel pneumatic tire forklift with 360-degree articulating forks and battery charging system as a replacement for existing forklift #746,and with Monroe Truck Equipment,Inc.(1051 W.7th St.,Monroe,WI 53566)in the amount of $153,865.00 for the purchase of one (1)diesel powered Peterbilt model 382 dual rear wheel drive truck as a replacement for existing vehicle #923,and with Currie Commercials Center (10125 west Laraway,Frankfort,IL 60423)in the amount of $229,675.60 the purchase of one (1) 2024 Ford Transit 150 Cargo Van and three (3)2024 Ford Expedition Max as a replacement for existing vehicles #25,#23,#56,and #307 respectively. Funding for the purchase above will be from the FY2024 Automotive Equipment Fund (Account 601.19.7780.65550)in the amount of $477,168.31 with an anticipated FY 2024 budget of at least $2,000,000.00. For Action Approved on Consent Agenda A10.Contract with Suburban Tree Consortium for the Purchase of Trees and Planting Services for Fall 2023 was approved Staff recommended that the City Council authorize the City Manager to execute a contract with the Suburban Tree Consortium (STC)for the purchase and planting of 210 trees in the amount of $76,646.25. Funding for this purchase is provided from the General Fund.The purchase of the 210 trees is $38,274.75 (Account (100.40.4320.62385),which has an approved FY 2023 budget of $125,000.00 with $103,067.50 remaining.The cost of planting is $38,371.50 (Account 100.40.4320.65005),which has an approved FY 2023 budget of $115,000 with $40,825.07 remaining. For Action Approved on Consent Agenda Page 24 of 34 M1.Page 361 of 567 Page 8 MINUTES October 23,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A11.Resolution 73-R-23,Authorizing the City Manager to Sign Notifications of Grant Awards To Fund and Operate a Congregate Senior Meal Program at the Levy Senior Center and Fleetwood-Jourdain Community Center was approved Staff recommended that the City Council adopt Resolution 73-R-23 authorizing the City Manager to sign a notification of grant awards to fund and operate a congregate senior meal program at the Levy Senior Center and Fleetwood-Jourdain Community Center. Funding for this program is budgeted in various line items in the Fleetwood-Jourdain Business Unit 100.30.3040 and Levy Center Business Unit 100.30.3055.Overall budgeted expenses for the 2023-2024 program,including staff salaries,Social Security, Medicare,advertising,program supplies,and food costs,are projected at $73,599. Motion:Councilmember Nieuwsma Second:Councilmember Harris For Action Approved 9 -0 Ayes:Harris,Wynne,Nieuwsma,Suffredin,Burns,Revelle,Reid,Geracaris Nayes:None A12.Resolution 76-R-23,Authorizing the City Manager to Sign a Preliminary Engineering Services Agreement with Stanley Consultants,Inc.for the Lincoln Street Bridge Phase I Engineering Study was approved Staff recommended approval of Resolution 76-R-23 Authorizing the City Manager to Sign a Preliminary Engineering Services Agreement with Stanley Consultants,Inc.for the Lincoln Street Bridge Phase I Engineering Study. Funding will be from the federal STP-BR program in the amount of $548,972.The City will provide matching funds from the Capital Improvement Fund 2023 General Obligation Bonds in the amount of $70,000 and from the General Fund reserves in the amount of $67,243. For Action Approved on Consent Agenda Page 25 of 34 M1.Page 362 of 567 Page 9 MINUTES October 23,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A13.Resolution 77-R-23,Authorizing the Mayor to Sign a Local Agency Joint Funding Agreement with the Illinois Department of Transportation for the Lincoln Street Bridge Phase I Engineering was approved Staff recommended approval of Resolution 77-R-23,Authorizing the Mayor to Sign a Local Agency Joint Funding Agreement with the Illinois Department of Transportation for the Lincoln Street Bridge Phase I Engineering. Funding for Phase I of this project will be from the federal Surface Transportation Program -Bridge Program in the amount of $548,972,with the City of Evanston providing the matching funds from Capital Improvement Fund 2023 General Obligation Bonds in the amount of $70,000 and from the General Fund cash reserve in the amount of $67,243. For Action Approved on Consent Agenda A14.Resolution 79-R-23,Authorizing the Settlement and Release of all Claims in Martinez v.City of Evanston,et al.,2019-L-008001 was approved Staff recommended approval of Resolution 79-R-23,authorizing the City of Evanston to issue a settlement payment pursuant to a settlement agreement and release in Martinez v.City of Evanston (Case no.2019-L-008001). Funding will be provided from the Insurance Fund Settlement Costs -Liability (Account 605.99.7800.62260). For Action Approved on Consent Agenda A15.Ordinance 94-O-23,Authorizing the Sale of Aging Surplus Fleet Vehicles and Equipment Owned by the City of Evanston was approved for introduction Staff recommended the City Council adopt Ordinance 94-O-23,directing the City Manager to offer the sale of vehicles and equipment owned by the City through public auction through GovDeals,an online auction system utilized by government agencies,or any other subsequent America’s Online Auction.These vehicles may be considered surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement.Equipment being auctioned are components that are past their useful life and that the City does not need or utilize anymore. For Introduction Approved on Consent Agenda for Introduction Page 26 of 34 M1.Page 363 of 567 Page 10 MINUTES October 23,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A16.Ordinance 102-O-23,"Amending the City Code to Add Subsection 3-4-6(Z-6) Providing For A Series of One-Day Liquor Licenses"was approved for introduction The Liquor Control Review Board recommended City Council approval of Ordinance 102-O-23,amending the City Code to Add Section 3-4-6(Z-6)Providing For A Series of One-Day Liquor Licenses. For Introduction Approved on Consent Agenda for Introduction A17.Ordinance 103-O-23,Amending Title 9,Chapter 2,Section 3 “Fees Changed”to Increase Ambulance Fees was approved for introduction Staff recommended that the City Council adopt Ordinance 103-O-23,Amending Section 9-2-3 “Fees Changed.”The Ordinance would increase the ambulance fees from $1,500 to $2,000 for all types of transport and increase the mileage fee from $10 to $15. Motion:Councilmember Nieuwsma Second:Councilmember Harris Councilmember Reid moved to suspend the rules for introduction and action Motion:Councilmember Reid Second:Councilmember Burns Councilmember Reid withdrew his motion For Introduction Approved for Introduction 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Page 27 of 34 M1.Page 364 of 567 Page 11 MINUTES October 23,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A18.Ordinance 105-O-23,Amending City Code Section 8-4-11 to Revise Sanitation Service Charges was held until the November 13,2023 Council Meeting Staff recommended City Council adoption of Ordinance 105-O-23,Amending City Code Section 8-4-11 to Revise Sanitation Service Charges. Councilmember Reid moved to suspend the rules for introduction and action Motion:Councilmember Reid Second:Councilmember Burns Councilmember Reid withdrew his motion Motion:Councilmember Nieuwsma Second:Councilmember Wynne Councilmember Reid moved to hold this ordinance until the November 13,2023 Council Meeting Motion:Councilmember Reid Second:Councilmember Kelly For Introduction Held until November 13,2023 A19.Ordinance 96-O-23,Authorizing the Donation of a Van to Turning Point Health Care Center was adopted Staff recommended that the City Council adopt Ordinance 96-O-23,Authorizing the Donation of a Van to Turning Point Health Care Center. For Action Adopted on Consent Agenda Page 28 of 34 M1.Page 365 of 567 Page 12 MINUTES October 23,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A20.Ordinance 97-O-23,Amending City Code 7-12-17 “Charges,Rates,Fees and Penalties”was held until the November 13,2023 Council Meeting Staff recommended City Council adoption of Ordinance 97-O-23,Amending City Code 7-12-17 “Charges,Rates,Fees and Penalties.”The proposed ordinance would increase the water charges by 17.5%,with the exception of the affordable rate. Motion:Councilmember Nieuwsma Second:Councilmember Wynne Councilmember Reid moved to hold this ordinance until the November 13,2023 Council Meeting Motion:Councilmember Reid Second:Councilmember Suffredin For Action Held until November 13,2023 A21.Ordinance 100-O-23,Amending Title 7,“Public Ways”of the City Code was adopted Staff recommended that the City Council adopt Ordinance 100-O-23,amending Title 7, “Public Ways”of the City Code,amending the dates of winter moratorium for construction in the right-of-way,and the pavement resurfacing fees. For Action Adopted on Consent Agenda Page 29 of 34 M1.Page 366 of 567 Page 13 MINUTES October 23,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A22.Ordinance 108-O-22,Amending City Code Section 10-11-13 -Schedule XIII was tabled until June 10,2024 Council Meeting Councilmember Reid requested the adoption of Ordinance 108-O-22,Amending City Code Section 10-11-13 -Schedule XIII.This ordinance would prohibit trucks on certain streets in the 8th ward. Motion:Councilmember Nieuwsma Second:Councilmember Reid Councilmember Reid moved to table this Ordinance until the June 10,2024 Council Meeting Motion:Councilmember Reid Second:Councilmember Kelly Motion Passed 8 -1 Ayes:Kelly,Harris,Wynne,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:Nieuwsma For Action Tabled until June 10,2024 (IX)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE P1.Ordinance 99-O-23 Approving a Map Amendment and Special Use for a Planned Development at 504-514 South Boulevard was adopted The Community Development Department and Land Use Commission recommend approval of the proposed Planned Development and Map Amendment at 504-514 South Boulevard,subject to the following conditions: 1.The proposed development shall substantially comply with the documents and testimony on record. 2.The applicant shall agree to a Construction Management Plan (CMP)to include but not be limited to vibration and settlement monitoring and a community communications plan prior to issuance of the building permit. 3.The applicant agrees to comply with the City of Evanston Green Building Ordinance and will obtain a LEED Gold Certification Rating or equivalent (Net Zero Certification). 4.The applicant continues to work with City staff on design details for the north and east building elevations as well as explore the feasibility of reducing the proposed floor-to-floor heights. 5.The applicant agrees to comply with the General Conditions and Standards for Planned Developments within Code Section 6-8-1-10. For Action Adopted on Consent Agenda Page 30 of 34 M1.Page 367 of 567 Page 14 MINUTES October 23,2023 (X)CONSENT AGENDA -HUMAN SERVICES COMMITTEE HS1.Ordinance 74-O-23,Amending Title 3,Chapter 14 to specifically ban the sale of only flavored e-cigarettes or products,including menthol but excluding all other flavored tobacco products was approved for introduction as amended The Human Services Committee recommended a ban on the sale of menthol products and a partial ban on flavored tobacco products within the City of Evanston,to include flavored e-cigarettes/vapes and conventional menthol cigarettes,and to allow for the sale of all other flavored tobacco products. In contrast with this partial ban,staff are recommending a comprehensive ban on the sale of all flavored tobacco products of any kind within the City of Evanston. Motion:Councilmember Revelle Second:Councilmember Reid Councilmember Revelle moved to amend the ordinance to the original proposed ordinance Motion:Councilmember Revelle Second:Councilmember Wynne Councilmember Revelle moved to amend section 13-14-1 of the ordinance by adding,“any tobacco product that contains a cooling or numbing sensation distinguishable by an ordinary consumer during the consumption of such tobacco products that imparts a cooling or numbing sensation this includes but is not limited to public statements that a product has a minty or cooling effect such as describing the product as chill,ice fresh,arctic,or frost” Motion:Councilmember Revelle Second:Councilmember Nieuwsma Motion Passed 5 -4 Ayes:Kelly,Wynne,Nieuwsma,Revelle,Geracaris Nayes:Harris,Burns,Suffredin,Reid For Introduction Approved for Introduction as Amended 6 -3 Ayes:Kelly,Wynne,Nieuwsma,Revelle,Reid,Geracaris Nayes:Harris,Burns,Suffredin Page 31 of 34 M1.Page 368 of 567 Page 15 MINUTES October 23,2023 (X)CONSENT AGENDA -HUMAN SERVICES COMMITTEE HS2.Ordinance 77-O-23,Amending Title 3 of the Evanston City Code to Add Chapter 35,"Minimum Wage"was held until the November 13,2023 City Council Meeting Councilmember Reid and the Human Services Committee recommend the adoption of an amended Ordinance 77-O-23,Amending Title 3 of the Evanston City Code to Add Chapter 35,"Minimum Wage,"to the City Council. Motion:Councilmember Revelle Second:Councilmember Reid Councilmember Reid moved to amend this ordinance to change tiers to 4 -99 employees and 100 or more employees Motion:Councilmember Reid Second:Councilmember Wynne Motion Passed 8 -1 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:Suffredin Councilmember Nieuwsma moved to strike section 3-35-4 'Minimum Hourly Wage for Youth Employees’ Motion:Councilmember Nieuwsma Second:Councilmember Revelle Motion withdrawn Councilmember Nieuwsma moved to amend the motion to replace section 3-35-4 paragraph a and replace it with the County’s language Motion withdrawn Councilmember Suffredin move to hold this ordinance until November 6,2023 Council Meeting Motion:Councilmember Suffredin Second:Councilmember Kelly Page 32 of 34 M1.Page 369 of 567 Page 16 MINUTES October 23,2023 (X)CONSENT AGENDA -HUMAN SERVICES COMMITTEE HS2. (cont.) Ordinance 77-O-23,Amending Title 3 of the Evanston City Code to Add Chapter 35,"Minimum Wage"was held until the November 13,2023 City Council Meeting Councilmember Reid moved to overturn the hold Motion:Councilmember Reid Second:None Motion failed for a lack of a second For Introduction Held until the November 13,2023 (X)CONSENT AGENDA -HUMAN SERVICES COMMITTEE HS3.Ordinance 98-O-23,Amending City Code Section 9-5-8,“Gambling”to Provide Exceptions to the Gambling Prohibition approved for introduction Councilmember Reid and the Human Services Committee recommend to the City Council the passage of Ordinance 98-O-23,Amending City Code Section 9-5-8, “Gambling”to Provide Exceptions to the Gambling Prohibition. Motion:Councilmember Revelle Second:Councilmember Reid For Introduction Approved for Introduction 8 -1 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:Suffredin (XI)CONSENT AGENDA -FINANCE &BUDGET COMMITTEE FB1.Review of the FY 2022 Single Audit was accepted and placed on file Staff recommended that the City Council review the Single Audit Report for FY 2022 and approve and place it on file. For Action:Accept and Place on File Approved on Consent Agenda Accepted and Placed on File Page 33 of 34 M1.Page 370 of 567 Page 17 MINUTES October 23,2023 (XII)CALL OF THE WARDS Ward 1:Tax Exempt Property Discussion October 25 7:00 PM Civic Center 1st Ward meeting October 26 7:00 PM Ward 2:Wished Councilmember Reid a happy birthday 2nd Ward meeting October 24 6:30 PM Robert Crown Ward 3:Joint Budget meeting with Wards 3,4,and 9th November 7 7:00 PM Robert Crown 60 units of affordable housing approved Ward 4: 60 units of affordable housing approved CARP compliant Joint Budget meeting with Wards 3,4,and 9th November 7 7:00 PM Robert Crown Office Hours November 11 10:00 AM -12:00 PM Reprise Roasters Neighborhood discussion focused on Albany Care Ward 5:Joint Ward meeting with Ward 5 October 26 6:00 PM Robert Crown 60 units of affordable housing approved Participatory Budgeting Ward 6:Joint Budget meeting with Ward 7 November 1 6:00 PM Chandler-Newberger Ward 7:Joint Budget meeting with Ward 7 November 1 6:00 PM Chandler-Newberger Ward 8:Virtual Open Office October 24 1:00 PM; Joint Ward meeting with Ward 5 October 26 6:00 PM Robert Crown Ward 9:Spanish Language Town Hall October 26 Civic Center; Joint Budget meeting with Wards 3,4,and 9th November 7 7:00 PM Robert Crown Office Hours November 10 9:00 AM -11:00 AM Reprise Roasters (XIII)EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding workers compensation and minutes review. These agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act,with the exceptions being 5 ILCS 120/2(a)(c)12,and (c)21. Motion:Councilmember Nieuwsma Second:Councilmember Harris Convene into Executive Session 10:07 p.m. Motion Passed 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Suffredin,Burns,Revelle,Reid,Geracaris Nayes:None (XIV)ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 10:15 p.m. Page 34 of 34 M1.Page 371 of 567 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From:Tera Davis, Accounts Payable Coordinator CC:Hitesh Desai, Chief Financial Officer/Treasurer Subject:Approval of the City of Evanston Payroll and Bills List. Date: November 13, 2023 Recommended Action: Staff recommends City Council approval of the City of Evanston Payroll for the period of October 9, 2023, through October 22, 2023, in the amount of $3,430,311.78. Bills List for November 14, 2023, in the amount of $5,522,383.96. Council Action: For Action Summary: Payroll – October 9, 2023, through October 22, 2023, $3,430,311.78 (Payroll includes employer portion of IMRF, FICA, and Medicare) Bills List – November 14, 2023, FY23, $5,522,383.96 General Fund Amount – Bills list $ 760,428.88 General Fund Amount-Adv.Checks $ 27,872.16 $ 788,301.04 TOTAL AMOUNT OF BILLS LIST & PAYROLL $8,952,695.74 *Advanced checks are issued prior to submission of the Bills List to the City Council for emergency purposes, to avoid a penalty, or to take advantage of early payment discounts. Attachments: 11.24.2023 FY23 BILLS LIST A1.Page 372 of 567 100 GERNAL FUND Vendor G/L Date Payment Date Invoice Amount 259711 - EYE MED VISION CARE 11/14/2023 11/14/2023 4,135.68 Invoice Transactions 1 $4,135.68 123581 - GUARDIAN 11/14/2023 11/14/2023 19,778.47 106088 - METLIFE SMALL BUSINESS CENTER 11/14/2023 11/14/2023 18,533.77 Invoice Transactions 2 $38,312.24 11626 - HOERR CONSTRUCTION, INC.11/14/2023 11/14/2023 (1,427.49) Invoice Transactions 1 ($1,427.49) 20112 - ANDREW TALLE 11/14/2023 11/14/2023 39.00 20123 - ANTHONY RAMOS 11/14/2023 11/14/2023 35.00 20111 - CATHERINE CASSARA 11/14/2023 11/14/2023 39.00 20119 - DANIEL LEE 11/14/2023 11/14/2023 35.00 20124 - FRANCISCO CORONEL 11/14/2023 11/14/2023 39.00 20110 - GREGORY ARNOLD 11/14/2023 11/14/2023 35.00 20120 - JACLYN CASKEY 11/14/2023 11/14/2023 39.00 20117 - JESSICA GONZALEZ 11/14/2023 11/14/2023 39.00 20121 - JOLANTA HOLLAND 11/14/2023 11/14/2023 43.00 20118 - MARY HOLMAN 11/14/2023 11/14/2023 55.00 20122 - SONIA ALEXANDER 11/14/2023 11/14/2023 39.00 Invoice Transactions 11 $437.00 15084 - AJILON 11/14/2023 11/14/2023 1,484.00 15084 - AJILON 11/14/2023 11/14/2023 1,484.00 15084 - AJILON 11/14/2023 11/14/2023 1,187.20 15084 - AJILON 11/14/2023 11/14/2023 106.00 15084 - AJILON 11/14/2023 11/14/2023 1,123.60 Invoice Transactions 5 $5,384.80 103382 - MICROSYSTEMS INC.11/14/2023 11/14/2023 15,556.02 104519 - RYDIN SIGN & DECAL 11/14/2023 11/14/2023 1,182.00 Invoice Transactions 2 $16,738.02 103382 - MICROSYSTEMS INC.11/14/2023 11/14/2023 7,382.02 Invoice Transactions 1 $7,382.02 Invoice Transactions 19 $29,941.84 Invoice Transactions 19 $29,941.84 17098 - PHOENIX SECURITY LTD 11/14/2023 11/14/2023 14,772.69 17098 - PHOENIX SECURITY LTD 11/14/2023 11/14/2023 9,974.24 Invoice Transactions 2 $24,746.93 19491 - YANG-CLAYTON AND ASSOCIATES 11/14/2023 11/14/2023 9,000.00 Invoice Transactions 1 $9,000.00 Invoice Transactions 3 $33,746.93 101716 - EVANSTON BLUE PRINT CO., INC.11/14/2023 11/14/2023 996.03 101716 - EVANSTON BLUE PRINT CO., INC.11/14/2023 11/14/2023 1,148.55 103460 - MINUTEMAN PRESS 11/14/2023 11/14/2023 109.74 103460 - MINUTEMAN PRESS 11/14/2023 11/14/2023 280.16 Invoice Transactions 4 $2,534.48 12151 - MULTILINGUAL CONNECTIONS LLC 11/14/2023 11/14/2023 175.00 12151 - MULTILINGUAL CONNECTIONS LLC 11/14/2023 11/14/2023 175.00 12151 - MULTILINGUAL CONNECTIONS LLC 11/14/2023 11/14/2023 175.00 Invoice Transactions 3 $525.00 Invoice Transactions 7 $3,059.48 19697 - C.H. JOHNSON CONSULTING, INC.11/14/2023 11/14/2023 82,000.00 Invoice Transactions 1 $82,000.00 Invoice Transactions 1 $82,000.00 181472 - DUPAGE FEDERATION 11/14/2023 11/14/2023 170.00 103460 - MINUTEMAN PRESS 11/14/2023 11/14/2023 215.78 Invoice Transactions 2 $385.78 Invoice Transactions 2 $385.78 20129 - JUDITH FOGGI 11/14/2023 11/14/2023 135.00 20126 - RITESH RAGHAVAPUDI 11/14/2023 11/14/2023 90.00 Invoice Transactions 2 $225.00 20125 - DEEPA VIJAY 11/14/2023 11/14/2023 10.00 Invoice Transactions 1 $10.00 14374 - ACCOUNTING PRINCIPALS 11/14/2023 11/14/2023 2,954.81 14374 - ACCOUNTING PRINCIPALS 11/14/2023 11/14/2023 2,892.15 14374 - ACCOUNTING PRINCIPALS 11/14/2023 11/14/2023 2,560.32 14374 - ACCOUNTING PRINCIPALS 11/14/2023 11/14/2023 2,786.81 14374 - ACCOUNTING PRINCIPALS 11/14/2023 11/14/2023 2,519.66 Invoice Transactions 5 $13,713.75 105126 - THIRD MILLENNIUM ASSOCIATES, INC.11/14/2023 11/14/2023 1,414.71 105126 - THIRD MILLENNIUM ASSOCIATES, INC.11/14/2023 11/14/2023 772.74 105126 - THIRD MILLENNIUM ASSOCIATES, INC.11/14/2023 11/14/2023 588.47 Invoice Transactions 3 $2,775.92 103883 - ODP BUSINESS SOLUTIONS, LLC 11/14/2023 11/14/2023 326.38 Invoice Transactions 1 $326.38 Invoice Transactions 12 $17,051.05 104738 - SIKICH LLP 11/14/2023 11/14/2023 60,790.00 Invoice Transactions 1 $60,790.00 121566 - CHMARA, ROM C 11/14/2023 11/14/2023 5,465.35 Invoice Transactions 1 $5,465.35 Invoice Transactions 2 $66,255.35 Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 Business Unit 1580 - COMMUNITY ARTS Account 66040 - GENERAL ADMINISTRATION & SUPPORT ACCOUNTING SERVICES OCT 2023 Account 62185 - CONSULTING SERVICES Totals Business Unit 1570 - ACCOUNTING Totals Account 62110 - AUDITING SINGLE AUDIT YE 2022 Account 62110 - AUDITING Totals Account 62185 - CONSULTING SERVICES Account 65095 - OFFICE SUPPLIES Totals Business Unit 1560 - REVENUE & COLLECTIONS Totals Business Unit 1570 - ACCOUNTING PET LICENSE ANNUAL MAINTENANCE Account 65045 - LICENSING/REGULATORY SUPP Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 61060 - SEASONAL EMPLOYEES Totals Account 65045 - LICENSING/REGULATORY SUPP PET LICENSE SOFTWARE PET LICENSE LOCKBOX SETUP OFFICE ASSISTANT OFFICE ASSISTANT OFFICE ASSISTANT OFFICE ASSISTANT OFFICE ASSISTANT Account 52020 - PET LICENSES PURCHASE CANCELLED Account 52020 - PET LICENSES Totals Account 61060 - SEASONAL EMPLOYEES Business Unit 1560 - REVENUE & COLLECTIONS Account 52010 - WHEEL TAX DUPLICATE PAYMENT - WHEEL TAX DUPLICATE PAYMENT - WHEEL TAX Account 52010 - WHEEL TAX Totals PRINTING AND RELATED SERVICES Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 1535 - OFFICE OF SUSTAINABILITY Totals Business Unit 1525 - MISC. BUSINESS OPERATIONS Totals Business Unit 1535 - OFFICE OF SUSTAINABILITY Account 62490 - OTHER PROGRAM COSTS INTERPRETATION Business Unit 1525 - MISC. BUSINESS OPERATIONS Account 68205 - CONTINGENCIES RYAN FIELD REBUILD ECONOMIC IMPACT STUDY Account 68205 - CONTINGENCIES Totals CITY E-NEWS 10/5/23 CITY E-NEWS 9/28/23 Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 1510 - PUBLIC INFORMATION Totals LEAF BLOWING POSTERS Account 62210 - PRINTING Totals Account 62490 - OTHER PROGRAM COSTS CITY-E-NEWS 10/12/23 Business Unit 1510 - PUBLIC INFORMATION Account 62210 - PRINTING BIKE THE RIDGE POST CARD MAILING PLASTIC BAN BAG POSTCARD MAILING BIKE THE RIDGE POSTERS REMAINING PROCESS FOR MANAGER, ORG PERFORMANCE EQUITY Account 68205 - CONTINGENCIES Totals Business Unit 1505 - CITY MANAGER Totals SECURITY GUARDS - ROBERT CROWN OCT 23 SECURITY GUARDS - MORTON CIVIC CENTER OCT 23 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 68205 - CONTINGENCIES Department 14 - CITY CLERK Totals Department 15 - CITY MANAGER'S OFFICE Business Unit 1505 - CITY MANAGER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Account 62645 - DIGITAL ARCHIVING ARCHIVAL STORAGE MATERIALS Account 62645 - DIGITAL ARCHIVING Totals Business Unit 1400 - CITY CLERK Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS ARCHIVAL STORAGE MATERIALS SIGNS, SIGN MATERIALS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals TEMPORARY PERSONNEL SERVICES TEMPORARY PERSONNEL SERVICES TEMPORARY PERSONNEL SERVICES TEMPORARY PERSONNEL SERVICES Account 61060 - SEASONAL EMPLOYEES Totals BIRTH CERTIFICATE UNAVAILABLE Account 53215 - BIRTH CERTIFICATE Totals Account 61060 - SEASONAL EMPLOYEES TEMPORARY PERSONNEL SERVICES BIRTH CERTIFICATE UNAVAILABLE BIRTH CERTIFICATE UNAVAILABLE BIRTH CERTIFICATE UNAVAILABLE BIRTH CERTIFICATE UNAVAILABLE BIRTH CERTIFICATE UNAVAILABLE BIRTH CERTIFICATE UNAVAILABLE BIRTH CERTIFICATE UNAVAILABLE BIRTH CERTIFICATE UNAVAILABLE BIRTH CERTIFICATE UNAVAILABLE BIRTH CERTIFICATE UNAVAILABLE Account 41307 - RESERVE - L.E.P. VIOLATION FINES Totals Department 14 - CITY CLERK Business Unit 1400 - CITY CLERK Account 53215 - BIRTH CERTIFICATE METLIFE DENTAL Account 21640 - DENTAL INSURANCE Totals Account 41307 - RESERVE - L.E.P. VIOLATION FINES 2023 CIPP SEWER REHAB - CONTRACT A BID #23-05 EYEMED MONTHLY INVOICE FOR NOV Account 21639 - VISION INSURANCE DEDUCTI Totals Account 21640 - DENTAL INSURANCE GUARDIAN DENTAL CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 100 - GENERAL FUND Account 21639 - VISION INSURANCE DEDUCTI Run by Tera Davis on 11/08/2023 09:01:55 AM Page 2 of 33 A1.Page 373 of 567 100 GERNAL FUND Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description 20067 - ALFRED, GERALD 11/14/2023 11/14/2023 300.00 19823 - RICH OLIVER 11/14/2023 11/14/2023 150.00 15758 - CHRISTOPHER PAZDERNIK THEO UBIQUE 11/14/2023 11/14/2023 500.00 Invoice Transactions 3 $950.00 Invoice Transactions 3 $950.00 268935 - JEFFREY D. GREENSPAN 11/14/2023 11/14/2023 4,070.00 19066 - JOHNSON, JOHNSON & ASSOCIATES, LLC C/O ELI JOHNSON 11/14/2023 11/14/2023 3,746.25 Invoice Transactions 2 $7,816.25 Invoice Transactions 2 $7,816.25 Invoice Transactions 32 $211,264.84 15930 - ICE MILLER LEGAL COUNSEL 11/14/2023 11/14/2023 4,744.94 Invoice Transactions 1 $4,744.94 15421 - ROYAL REPORTING SERVICES, INC.11/14/2023 11/14/2023 529.50 15421 - ROYAL REPORTING SERVICES, INC.11/14/2023 11/14/2023 497.90 Invoice Transactions 2 $1,027.40 122375 - LAW BULLETIN PUBLISHING COMPANY 11/14/2023 11/14/2023 155.00 Invoice Transactions 1 $155.00 Invoice Transactions 4 $5,927.34 Invoice Transactions 4 $5,927.34 20026 - LASALLE NETWORK 11/14/2023 11/14/2023 2,997.00 20026 - LASALLE NETWORK 11/14/2023 11/14/2023 2,997.00 Invoice Transactions 2 $5,994.00 15876 - ACCURATE BIOMETRICS 11/14/2023 11/14/2023 1,160.25 321981 - CENTER OF POLICE PSYCHOLOGICAL SERVICES 11/14/2023 11/14/2023 3,087.50 13247 - STANARD & ASSOCIATES 11/14/2023 11/14/2023 1,890.00 326463 - THEODORE POLYGRAPH SERVICE, INC.11/14/2023 11/14/2023 200.00 326463 - THEODORE POLYGRAPH SERVICE, INC.11/14/2023 11/14/2023 200.00 Invoice Transactions 5 $6,537.75 101665 - NORTH SHORE ENH OMEGA 11/14/2023 11/14/2023 20,476.00 Invoice Transactions 1 $20,476.00 255280 - ESPYR 11/14/2023 11/14/2023 765.00 19164 - FRANCZEK P.C.11/14/2023 11/14/2023 1,314.17 Invoice Transactions 2 $2,079.17 102478 - ILLINOIS CITY/COUNTY MANAGEMENT ASSOC.11/14/2023 11/14/2023 50.00 Invoice Transactions 1 $50.00 Invoice Transactions 11 $35,136.92 19297 - ELM ASSOCIATES, INC.11/14/2023 11/14/2023 2,062.50 19297 - ELM ASSOCIATES, INC.11/14/2023 11/14/2023 1,875.00 Invoice Transactions 2 $3,937.50 18838 - NANO TECH COMPUTER SERVICES LLC 11/14/2023 11/14/2023 1,240.00 Invoice Transactions 1 $1,240.00 17430 - DACRA AJUDICATION SYSTEMS LLC DBA DACRA TECH LLC 11/14/2023 11/14/2023 2,000.00 16975 - DASTON CORPORATION 11/14/2023 11/14/2023 3,000.00 295994 - GOVDELIVERY,LLC / GRANICUS, INC.11/14/2023 11/14/2023 14,475.59 321333 - HEARTLAND BUSINESS SYSTEMS 11/14/2023 11/14/2023 588.00 20071 - SINGLEWIRE SOFTWARE 11/14/2023 11/14/2023 12,328.00 Invoice Transactions 5 $32,391.59 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 11/14/2023 11/14/2023 1,356.41 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 11/14/2023 11/14/2023 3,055.91 149274 - CHICAGO OFFICE TECHNOLOGY GROUP 11/14/2023 11/14/2023 2,955.79 Invoice Transactions 3 $7,368.11 100401 - COMCAST CABLE 11/14/2023 11/14/2023 1,979.00 100401 - COMCAST CABLE 11/14/2023 11/14/2023 1,979.00 154298 - PEERLESS NETWORK, INC.11/14/2023 11/14/2023 19,040.33 101155 - TECHNOLOGY MANAGEMENT REV FUND 11/14/2023 11/14/2023 2,250.00 Invoice Transactions 4 $25,248.33 101401 - DELL COMPUTER CORP.11/14/2023 11/14/2023 1,650.00 111042 - MNJ TECHNOLOGIES DIRECT INC 11/14/2023 11/14/2023 15,276.82 111042 - MNJ TECHNOLOGIES DIRECT INC 11/14/2023 11/14/2023 3,450.59 Invoice Transactions 3 $20,377.41 Invoice Transactions 18 $90,562.94 103795 - NORTH SHORE TOWING 11/14/2023 11/14/2023 75.00 103795 - NORTH SHORE TOWING 11/14/2023 11/14/2023 75.00 103795 - NORTH SHORE TOWING 11/14/2023 11/14/2023 75.00 103795 - NORTH SHORE TOWING 11/14/2023 11/14/2023 75.00 Invoice Transactions 4 $300.00 Invoice Transactions 4 $300.00 101834 - FEDERAL SIGNAL CORP. - SSG 11/14/2023 11/14/2023 3,675.00 16693 - H.M. WITT & CO.11/14/2023 11/14/2023 945.00 103063 - LIFTOMATIC ELEVATOR, INC 11/14/2023 11/14/2023 145.00 278136 - LRS, LLC 11/14/2023 11/14/2023 1,498.74 104672 - SERVICE SANITATION INC 11/14/2023 11/14/2023 435.20 104672 - SERVICE SANITATION INC 11/14/2023 11/14/2023 375.95 104672 - SERVICE SANITATION INC 11/14/2023 11/14/2023 416.90 104672 - SERVICE SANITATION INC 11/14/2023 11/14/2023 377.40 105150 - TK ELEVATOR 11/14/2023 11/14/2023 694.07 105150 - TK ELEVATOR 11/14/2023 11/14/2023 942.64 12792 - UNIFIRST CORPORATION 11/14/2023 11/14/2023 139.15 292329 - UNITED STATES ALLIANCE FIRE PROTECTION 11/14/2023 11/14/2023 365.00 292329 - UNITED STATES ALLIANCE FIRE PROTECTION 11/14/2023 11/14/2023 1,134.69 292329 - UNITED STATES ALLIANCE FIRE PROTECTION 11/14/2023 11/14/2023 4,925.00 Invoice Transactions 14 $16,069.74 104107 - PITNEY BOWES 11/14/2023 11/14/2023 6,441.68 100401 - COMCAST CABLE 11/14/2023 11/14/2023 146.78 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS SHIPPING AND POSTAGE OCT 23 UTILITIES COMCAST 2100 RIDGE NOV 2023 ANNUAL INSPECTION FIRE ALARM INSPECTION 525 CHURCH FIRE ALARM PULL STATION RELOCATION 525 CHURCH Account 62225 - BLDG MAINTENANCE SERVICES Totals PORTABLE TOILET RENTAL PORTABLE TOILET RENTAL ELEVATOR MAINTENANCE AT FIRE 5 ELEVATOR MAINTENANCE AT ROBERT CROWN MAT SERVICE AT SERVICE CENTER PARTIAL PAYMENT FOR ELEC SIGN ELEVATOR SERVICES AT NOYES PORTABLE TOILET RENTAL PORTABLE TOILET RENTAL PORTABLE TOILET RENTAL Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals Business Unit 1950 - FACILITIES Account 62225 - BLDG MAINTENANCE SERVICES RENEWAL FOR COMMANDER 1 BOOT 10/24 BOOT 10/16 BOOT 10/16 Account 62451 - TOWING AND BOOTING CONTRACTS Totals Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Account 62451 - TOWING AND BOOTING CONTRACTS BOOT 10/30 Account 65555 - IT COMPUTER HARDWARE COMPUTER HARDWARE - DESKTOP PURCHASE OF CISCO NETWORK SWITCHES PURCHASE OF CISCO NETWORK SWITCHES Account 65555 - IT COMPUTER HARDWARE Totals COMMUNICATION CHARGES NOV 2023 COMMUNICATIONS SERVICES - IT COMMUNICATIONS SERVICES - IT Account 64505 - TELECOMMUNICATIONS Totals COPIER/PRINTER MONTHLY CHARGES Account 62380 - COPY MACHINE CHARGES Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES OCT 2023 Account 62340 - IT COMPUTER SOFTWARE Totals Account 62380 - COPY MACHINE CHARGES COPIER/PRINTER MONTHLY CHARGES COPIER/PRINTER MONTHLY CHARGES SOFTWARE SERVICE 100 ADDITIONAL GOOGLE WORKSPACE ARCHIVED USER LICENSES RENEWAL GRANICUS, GOVACCESS+ EDITION/CITY WEBSITE MICROSOFT PROFESSIONAL PLUS LICENSE & SOFTWARE SOLE SOURCE SINGLEWIRE INFORMACAST FUSION LICENSES Account 62185 - CONSULTING SERVICES IT CONSULTING SERVICES Account 62185 - CONSULTING SERVICES Totals Account 62340 - IT COMPUTER SOFTWARE Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Account 61060 - SEASONAL EMPLOYEES IT CONSULTING SERVICES IT CONSULTING SERVICES Account 61060 - SEASONAL EMPLOYEES Totals Account 62512 - RECRUITMENT RECRUITMENT ADVERTISEMENT-ILLINOIS CITY/MANAGEMENT ASSOC. Account 62512 - RECRUITMENT Totals Business Unit 1929 - HUMAN RESOURCE DIVISION Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS EMPLOYEE CONSULTING SERVICES-EAP LEGAL SERVICES- FRANCZEK Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62160 - EMPLOYMENT TESTING SERVICES Totals Account 62270 - MEDICAL/HOSPITAL SERVICES EMPLOYEE TESTING-NORTHSHORE OMEGA Account 62270 - MEDICAL/HOSPITAL SERVICES Totals EMPLOYMENT TESTING- ACCURATE BIOMETRICS CANDIDATE TESTING EMPLOYMENT TESTING - STANARD EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICE EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICE TEMPORARY EMPLOYMENT SERVICES-LASALLE NETWORK TEMPORARY EMPLOYMENT SERVICES-LASALLE NETWORK Account 61055 - TEMPORARY EMPLOYEES Totals Account 62160 - EMPLOYMENT TESTING SERVICES Department 17 - LAW Totals Department 19 - ADMINISTRATIVE SERVICES Business Unit 1929 - HUMAN RESOURCE DIVISION Account 61055 - TEMPORARY EMPLOYEES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS LEGAL RESEARCH PACKAGE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 1705 - LEGAL ADMINISTRATION Totals Account 62345 - COURT COST/LITIGATION TRANSCRIPTION SERVICES - DWYER TRANSCRIPTION SERVICES - JAKUS Account 62345 - COURT COST/LITIGATION Totals Business Unit 1705 - LEGAL ADMINISTRATION Account 62130 - LEGAL SERVICES-GENERAL LEGAL SERVICES - COPENHAVER CONSTRUCTION Account 62130 - LEGAL SERVICES-GENERAL Totals Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals Department 15 - CITY MANAGER'S OFFICE Totals Department 17 - LAW Account 62509 - SERVICE AGREEMENTS/ CONTRACTS HEARING OFFICER HEARING OFFICER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 66040 - GENERAL ADMINISTRATION & SUPPORT Totals Business Unit 1580 - COMMUNITY ARTS Totals Business Unit 1585 - ADMINISTRATIVE HEARINGS DUSABLE UNVEILING CEREMONY PERFORMANCE BRIGHT NIGHT PERFORMANCE BRIGHT NIGHT SPACE RENTAL Run by Tera Davis on 11/08/2023 09:01:55 AM Page 3 of 33 A1.Page 374 of 567 100 GERNAL FUND Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description 322695 - ECO-CLEAN MAINTENANCE 11/14/2023 11/14/2023 6,754.00 101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 11/14/2023 11/14/2023 3,348.00 292329 - UNITED STATES ALLIANCE FIRE PROTECTION 11/14/2023 11/14/2023 100.00 18489 - VERIZON CONNECT 11/14/2023 11/14/2023 1,250.00 Invoice Transactions 6 $18,040.46 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 140.96 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 118.18 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 103.99 Invoice Transactions 3 $363.13 292557 - SILK SCREEN EXPRESS, INC.11/14/2023 11/14/2023 64.00 Invoice Transactions 1 $64.00 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 11/14/2023 11/14/2023 61.30 Invoice Transactions 1 $61.30 106599 - CHEMSEARCH 11/14/2023 11/14/2023 135.00 106599 - CHEMSEARCH 11/14/2023 11/14/2023 147.50 102137 - GRAINGER, INC., W.W.11/14/2023 11/14/2023 527.20 292329 - UNITED STATES ALLIANCE FIRE PROTECTION 11/14/2023 11/14/2023 241.80 292329 - UNITED STATES ALLIANCE FIRE PROTECTION 11/14/2023 11/14/2023 1,006.35 Invoice Transactions 5 $2,057.85 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 11/14/2023 11/14/2023 35.52 Invoice Transactions 1 $35.52 Invoice Transactions 31 $36,692.00 Invoice Transactions 64 $162,691.86 20115 - YOEL CAPLIN 11/14/2023 11/14/2023 110.00 Invoice Transactions 1 $110.00 Invoice Transactions 1 $110.00 20108 - MILAN BABOVIC 11/14/2023 11/14/2023 150.00 20114 - NICOLE ROHDE 11/14/2023 11/14/2023 234.31 20109 - THOMAS CARROLL 11/14/2023 11/14/2023 125.00 Invoice Transactions 3 $509.31 10280 - CHRISTOPHER BOOKER 11/14/2023 11/14/2023 350.00 Invoice Transactions 1 $350.00 20141 - ROMAN, ANDREW S 11/14/2023 11/14/2023 321.42 Invoice Transactions 1 $321.42 Invoice Transactions 5 $1,180.73 Invoice Transactions 6 $1,290.73 103460 - MINUTEMAN PRESS 11/14/2023 11/14/2023 593.49 Invoice Transactions 1 $593.49 18181 - GUARDIAN ALLICANCE TECHNOLOGIES 11/14/2023 11/14/2023 306.00 Invoice Transactions 1 $306.00 11212 - ILLINOIS TOLLWAY 11/14/2023 11/14/2023 136.05 Invoice Transactions 1 $136.05 257654 - GOVHR USA 11/14/2023 11/14/2023 2,812.50 Invoice Transactions 1 $2,812.50 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 100.80 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 104.37 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 26.21 Invoice Transactions 3 $231.38 Invoice Transactions 7 $4,079.42 102984 - LAUNDRY WORLD 11/14/2023 11/14/2023 147.00 Invoice Transactions 1 $147.00 294626 - ARTISTIC ENGRAVING 11/14/2023 11/14/2023 183.25 102667 - J. G. UNIFORMS, INC 11/14/2023 11/14/2023 1,050.00 102667 - J. G. UNIFORMS, INC 11/14/2023 11/14/2023 1,050.00 102667 - J. G. UNIFORMS, INC 11/14/2023 11/14/2023 1,050.00 102667 - J. G. UNIFORMS, INC 11/14/2023 11/14/2023 520.00 102667 - J. G. UNIFORMS, INC 11/14/2023 11/14/2023 137.00 Invoice Transactions 6 $3,990.25 240341 - KIESLER POLICE SUPPLY, INC.11/14/2023 11/14/2023 22.87 240341 - KIESLER POLICE SUPPLY, INC.11/14/2023 11/14/2023 1,561.05 Invoice Transactions 2 $1,583.92 Invoice Transactions 9 $5,721.17 202649 - ADAM PACK 11/14/2023 11/14/2023 159.01 15480 - CARL GUSTAFSON 11/14/2023 11/14/2023 75.00 146159 - CHELSEA BROWN 11/14/2023 11/14/2023 170.00 101132 - COLLEGE OF DUPAGE 11/14/2023 11/14/2023 9,617.00 101711 - EVANSTON ATHLETIC CLUB 11/14/2023 11/14/2023 147.25 18356 - JACOB JETTON-GONZALES 11/14/2023 11/14/2023 56.00 13039 - KEN CARTER 11/14/2023 11/14/2023 25.00 103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 11/14/2023 11/14/2023 150.00 103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 11/14/2023 11/14/2023 50.00 103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 11/14/2023 11/14/2023 250.00 10150 - JAMES PILLARS 11/14/2023 11/14/2023 52.00 10057 - RICHARD L. SHANAS 11/14/2023 11/14/2023 42.00 108286 - STEWART, SCHENITA 11/14/2023 11/14/2023 250.00 Invoice Transactions 13 $11,043.26 100401 - COMCAST CABLE 11/14/2023 11/14/2023 115.72 Invoice Transactions 1 $115.72 103883 - ODP BUSINESS SOLUTIONS, LLC 11/14/2023 11/14/2023 69.90 Invoice Transactions 1 $69.90 Invoice Transactions 15 $11,228.88 Business Unit 2270 - TRAFFIC BUREAU Account 62451 - TOWING AND BOOTING CONTRACTS Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES - POLICE ADMIN Account 65095 - OFFICE SUPPLIES Totals Business Unit 2260 - OFFICE OF ADMINISTRATION Totals Account 62295 - TRAINING & TRAVEL Totals Account 64565 - CABLE - VIDEO CABLE SERVICE (10/8 - 11/7) Account 64565 - CABLE - VIDEO Totals CANCELLATION FEE TRAINING - GANG COMBAT DYNAMICS TRAVEL/TRAINING - WARRANT TEAM TRAVEL/TRAINING - WARRANT TEAM IACP CONFERENCE BASIC POLICE ACADEMY TRAINING HEALTH CLUB USAGE - SEP 23 TRAVEL/TRAINING - WARRANT TEAM TRAVEL/TRAINING - WARRANT TEAM TRAINING - CANCELLATION FEE Business Unit 2260 - OFFICE OF ADMINISTRATION Account 62295 - TRAINING & TRAVEL TRAVEL/TRAINING - WARRANT TEAM MEAL ALLOWANCE-40 HR LEAD HOMICIDE INVESTIGATOR REIMBURSEMENT: NEW BLUE 2023 CONF GLOCK ACCESSORIES GLOCK PISTOL Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 2210 - PATROL OPERATIONS Totals UNIFORM UNIFORM Account 65020 - CLOTHING Totals Account 65085 - MINOR EQUIPMENT & TOOLS Account 65020 - CLOTHING BADGE/HAT SHIELD (SHADOW BOX) UNIFORM - VEST (RECRUIT) UNIFORM - VEST (RECRUIT) UNIFORM - VEST Business Unit 2210 - PATROL OPERATIONS Account 62490 - OTHER PROGRAM COSTS LAUNDRY SERVICE - PRISONER BLANKETS Account 62490 - OTHER PROGRAM COSTS Totals ELECTRICITY - CAMERAS (8/29 - 9/28) Account 64005 - ELECTRICITY Totals Business Unit 2205 - POLICE ADMINISTRATION Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64005 - ELECTRICITY ELECTRICITY - CAMERAS (8/28 - 9/27) ELEVATOR INSPECTION (8/25 - 9/26) TOLLWAY CHARGES Account 62490 - OTHER PROGRAM COSTS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS PROFESSIONAL SERVICES (PROMOTIONAL PROCESS) Account 62272 - OTHER PROFESSIONAL SERVICES PROFESSIONAL SERVICES Account 62272 - OTHER PROFESSIONAL SERVICES Totals Account 62490 - OTHER PROGRAM COSTS Department 22 - POLICE Business Unit 2205 - POLICE ADMINISTRATION Account 62210 - PRINTING PRINTING SERVICES - EPD COMPLAINT Account 62210 - PRINTING Totals Account 62295 - TRAINING & TRAVEL Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Totals Department 21 - COMMUNITY DEVELOPMENT Totals PLUMBING INSPECTOR Account 61010 - REGULAR PAY Totals Account 62295 - TRAINING & TRAVEL REIMBURSEMENT: ICC CONFERENCE OVERPAYMENT DUPLICATE PAYMENT Account 52080 - BUILDING PERMITS Totals Account 61010 - REGULAR PAY Business Unit 2105 - PLANNING & ZONING Totals Business Unit 2126 - BUILDING INSPECTION SERVICES Account 52080 - BUILDING PERMITS PERMIT CANCELLED Business Unit 2105 - PLANNING & ZONING Account 53695 - ZONING FEES ZONING ANALYSIS NOT REQUIRED Account 53695 - ZONING FEES Totals Business Unit 1950 - FACILITIES Totals Department 19 - ADMINISTRATIVE SERVICES Totals Department 21 - COMMUNITY DEVELOPMENT Account 65085 - MINOR EQUIPMENT & TOOLS TOOLS FOR STOCK Account 65085 - MINOR EQUIPMENT & TOOLS Totals FREE FLOW 25 AGREEMENT MATERIAL FOR ROBERT CROWN SEMI ANNUAL KITCHEN HOOD INSPECTION INVESTIGATE PULL STATIONS Account 65050 - BLDG MAINTENANCE MATERIAL Totals SHOP SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 65050 - BLDG MAINTENANCE MATERIAL FREE FLOW 25 AGREEMENT LEVY Account 65020 - CLOTHING CLOTHING FOR STAFF Account 65020 - CLOTHING Totals Account 65040 - JANITORIAL SUPPLIES UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED Account 64005 - ELECTRICITY Totals ANNUAL INSPECTION AVL TRACKERS FOR CITY VEHICLES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64005 - ELECTRICITY JANITORIAL SERVICES AT VARIOUS CITY FACILITIES BUILDING AUTOMATION SYSTEMS - HVAC VARIOUS CITY FACILITIES Run by Tera Davis on 11/08/2023 09:01:55 AM Page 4 of 33 A1.Page 375 of 567 100 GERNAL FUND Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description 103795 - NORTH SHORE TOWING 11/14/2023 11/14/2023 85.00 103795 - NORTH SHORE TOWING 11/14/2023 11/14/2023 94.00 103795 - NORTH SHORE TOWING 11/14/2023 11/14/2023 10.00 103795 - NORTH SHORE TOWING 11/14/2023 11/14/2023 11,660.00 Invoice Transactions 4 $11,849.00 Invoice Transactions 4 $11,849.00 19649 - SAINT FRANCIS PET CREMATORY & KENNELS, INC 11/14/2023 11/14/2023 8,568.00 Invoice Transactions 1 $8,568.00 Invoice Transactions 1 $8,568.00 104029 - LYNN PEAVEY COMPANY 11/14/2023 11/14/2023 508.12 Invoice Transactions 1 $508.12 Invoice Transactions 1 $508.12 322695 - ECO-CLEAN MAINTENANCE 11/14/2023 11/14/2023 3,313.00 100310 - ANDERSON PEST SOLUTIONS 11/14/2023 11/14/2023 80.00 322695 - ECO-CLEAN MAINTENANCE 11/14/2023 11/14/2023 4,132.00 19842 - HUUSO, PLLC 11/14/2023 11/14/2023 275.00 Invoice Transactions 4 $7,800.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 11/14/2023 11/14/2023 1,139.86 Invoice Transactions 1 $1,139.86 101062 - CINTAS 11/14/2023 11/14/2023 131.16 102137 - GRAINGER, INC., W.W.11/14/2023 11/14/2023 98.28 103195 - MARK VEND COMPANY 11/14/2023 11/14/2023 296.79 Invoice Transactions 3 $526.23 Invoice Transactions 8 $9,466.09 Invoice Transactions 45 $51,420.68 163373 - HEALTH ENDEAVORS, S.C.11/14/2023 11/14/2023 13,576.00 163373 - HEALTH ENDEAVORS, S.C.11/14/2023 11/14/2023 3,180.00 163373 - HEALTH ENDEAVORS, S.C.11/14/2023 11/14/2023 10,437.00 163373 - HEALTH ENDEAVORS, S.C.11/14/2023 11/14/2023 10,905.00 Invoice Transactions 4 $38,098.00 20095 - INTERSTATE ALL BATTERY CENTER 11/14/2023 11/14/2023 77.45 20095 - INTERSTATE ALL BATTERY CENTER 11/14/2023 11/14/2023 182.11 103883 - ODP BUSINESS SOLUTIONS, LLC 11/14/2023 11/14/2023 43.96 103883 - ODP BUSINESS SOLUTIONS, LLC 11/14/2023 11/14/2023 63.02 Invoice Transactions 4 $366.54 Invoice Transactions 8 $38,464.54 101874 - FIRE INVESTIGATORS STRIKE FORCE 11/14/2023 11/14/2023 20.00 Invoice Transactions 1 $20.00 120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 11/14/2023 11/14/2023 1,900.00 120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 11/14/2023 11/14/2023 1,300.00 120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 11/14/2023 11/14/2023 1,200.00 Invoice Transactions 3 $4,400.00 101350 - W S DARLEY & CO 11/14/2023 11/14/2023 159.98 Invoice Transactions 1 $159.98 17771 - ILLINOIS DEPARTMENT OF PUBLIC HEALTH 11/14/2023 11/14/2023 40.00 Invoice Transactions 1 $40.00 322695 - ECO-CLEAN MAINTENANCE 11/14/2023 11/14/2023 641.00 Invoice Transactions 1 $641.00 16991 - AHA ECC DISTRIBUTION 11/14/2023 11/14/2023 328.04 Invoice Transactions 1 $328.04 18327 - US GAS 11/14/2023 11/14/2023 117.40 18327 - US GAS 11/14/2023 11/14/2023 70.44 Invoice Transactions 2 $187.84 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 25.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 91.90 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 79.90 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 268.30 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 99.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 15.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 138.90 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 78.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 37.90 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 127.60 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 49.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 34.90 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 29.90 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 18.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 67.80 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 37.90 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 193.85 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 155.00 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 25.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 16.00 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 71.80 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 71.80 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 56.85 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 15.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 15.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 74.99 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 39.90 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 15.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 16.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 31.90 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 18.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 139.90 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 79.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 74.99 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 123.90 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 185.85 UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC 2023 AMBULANCE OXYGEN Account 65015 - CHEMICALS/ SALT Totals Account 65020 - CLOTHING UNIFORMS, BLENDED FABRIC MEDICAL BOOKS AND PUBLICATIONS Account 65010 - BOOKS, PUBLICATIONS, MAPS Totals Account 65015 - CHEMICALS/ SALT 2023 AMBULANCE OXYGEN Account 62509 - SERVICE AGREEMENTS/ CONTRACTS JANITORIAL SERVICES AT VARIOUS CITY FACILITIES Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 65010 - BOOKS, PUBLICATIONS, MAPS Account 62315 - POSTAGE Totals Account 62360 - MEMBERSHIP DUES PARAMEDIC LECENSE PAYMENT Account 62360 - MEMBERSHIP DUES Totals NIPSTA FIRE TRAINING Account 62295 - TRAINING & TRAVEL Totals Account 62315 - POSTAGE MAILING, PACKAGING, AND SHIPPING Account 61072 - JOB TRAINING PROGRAM Totals Account 62295 - TRAINING & TRAVEL NIPSTA FIRE TRAINING NIPSTA FIRE TRAINING Business Unit 2305 - FIRE MGT & SUPPORT Totals Business Unit 2315 - FIRE SUPPRESSION Account 61072 - JOB TRAINING PROGRAM SEMINAR FOR TWO MEMBERS BATTERIES, ALL TYPES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals PHYSICAL AND STRESS TESTING Account 62270 - MEDICAL/HOSPITAL SERVICES Totals Account 65095 - OFFICE SUPPLIES BATTERIES, ALL TYPES Business Unit 2305 - FIRE MGT & SUPPORT Account 62270 - MEDICAL/HOSPITAL SERVICES COMPREHENSIVE PHYSICAL/STRESS TEST FITNESS AND CONTINUE TESTING PHYSICAL AND STRESS TESTING Business Unit 2295 - BUILDING MANAGEMENT Totals Department 22 - POLICE Totals Department 23 - FIRE MGMT & SUPPORT Account 65125 - OTHER COMMODITIES FLOOR MATS LIGHT BULBS COFFEE CUPS Account 65125 - OTHER COMMODITIES Totals Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 62225 - BLDG MAINTENANCE SERVICES JANITORIAL SERVICES AT VARIOUS CITY FACILITIES PEST CONTROL CLEANING SERVICE - OCTOBER 2023 LOCKUP CLEANING SERVICE Account 65125 - OTHER COMMODITIES Totals Business Unit 2291 - PROPERTY BUREAU Totals Business Unit 2295 - BUILDING MANAGEMENT Business Unit 2280 - ANIMAL CONTROL Totals Business Unit 2291 - PROPERTY BUREAU Account 65125 - OTHER COMMODITIES ET SUPPLIES Business Unit 2280 - ANIMAL CONTROL Account 62509 - SERVICE AGREEMENTS/ CONTRACTS DECEASED ANIMAL REMOVAL SERVICE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals STORAGE COSTS - OCT 2023 Account 62451 - TOWING AND BOOTING CONTRACTS Totals Business Unit 2270 - TRAFFIC BUREAU Totals TOW & HOOK TOW & HOOK TOW & HOOK / CLEANUP Run by Tera Davis on 11/08/2023 09:01:55 AM Page 5 of 33 A1.Page 376 of 567 100 GERNAL FUND Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 14.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 67.80 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 37.90 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 29.90 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 99.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 49.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 49.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 61.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 16.00 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 74.99 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 14.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 50.85 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 123.90 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 25.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 41.90 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 25.95 11435 - TODAY'S UNIFORMS INC. 11/14/2023 11/14/2023 61.95 Invoice Transactions 53 $3,479.87 10546 - SUPERIOR INDUSTRIAL SUPPLY 11/14/2023 11/14/2023 292.68 10546 - SUPERIOR INDUSTRIAL SUPPLY 11/14/2023 11/14/2023 321.64 Invoice Transactions 2 $614.32 137906 - STRYKER SALES CORPORATION 11/14/2023 11/14/2023 89.38 137906 - STRYKER SALES CORPORATION 11/14/2023 11/14/2023 111.38 Invoice Transactions 2 $200.76 140718 - FOSTER COACH SALES, INC.11/14/2023 11/14/2023 2,613.66 100158 - AIR ONE EQUIPMENT 11/14/2023 11/14/2023 105.00 100158 - AIR ONE EQUIPMENT 11/14/2023 11/14/2023 409.00 315588 - DJS SCUBA LOCKER, INC.11/14/2023 11/14/2023 160.00 Invoice Transactions 4 $3,287.66 294626 - ARTISTIC ENGRAVING 11/14/2023 11/14/2023 1,001.41 294626 - ARTISTIC ENGRAVING 11/14/2023 11/14/2023 725.50 294626 - ARTISTIC ENGRAVING 11/14/2023 11/14/2023 684.82 294626 - ARTISTIC ENGRAVING 11/14/2023 11/14/2023 991.52 Invoice Transactions 4 $3,403.25 102277 - HASTINGS AIR-ENERGY CONTROL 11/14/2023 11/14/2023 420.00 Invoice Transactions 1 $420.00 Invoice Transactions 76 $17,182.72 Invoice Transactions 84 $55,647.26 20116 - LM HOTEL OPERATIONS 11/14/2023 11/14/2023 239.50 Invoice Transactions 1 $239.50 Invoice Transactions 1 $239.50 Invoice Transactions 1 $239.50 103883 - ODP BUSINESS SOLUTIONS, LLC 11/14/2023 11/14/2023 41.48 103883 - ODP BUSINESS SOLUTIONS, LLC 11/14/2023 11/14/2023 22.00 103883 - ODP BUSINESS SOLUTIONS, LLC 11/14/2023 11/14/2023 227.84 Invoice Transactions 3 $291.32 Invoice Transactions 3 $291.32 18524 - DILLY DALLY PROVISIONS 11/14/2023 11/14/2023 55.00 10327 - DULCE CARAMEL CO.11/14/2023 11/14/2023 161.00 266331 - ED GAST 11/14/2023 11/14/2023 1,360.00 19271 - EL MOLCAJETE SAUCES LLC 11/14/2023 11/14/2023 183.00 18659 - FRED'S BREAD LLC 11/14/2023 11/14/2023 727.00 10765 - FROSTY PRODUCTION 11/14/2023 11/14/2023 751.00 270718 - GENEVA LAKES PRODUCE 11/14/2023 11/14/2023 1,203.00 289422 - GREAT HARVEST BREAD CO.11/14/2023 11/14/2023 425.00 266322 - HENRY'S FARM 11/14/2023 11/14/2023 2,590.00 268159 - J.W. MORLOCK AND GIRLS 11/14/2023 11/14/2023 1,400.00 19273 - JACOBSON FAMILY FARMS, LLC 11/14/2023 11/14/2023 1,689.00 266324 - K & K FARM'S 11/14/2023 11/14/2023 1,299.00 275512 - K.V. STOVER AND SON 11/14/2023 11/14/2023 1,358.00 11913 - KATIC BREADS WHOLESALE, LLC 11/14/2023 11/14/2023 2,751.00 16855 - KOMBUCHA BRAVA LLC 11/14/2023 11/14/2023 186.00 266320 - LAKE BREEZE ORGANICS 11/14/2023 11/14/2023 1,854.00 16613 - MARGARET FUMO - GARLIC UNDERGROUND 11/14/2023 11/14/2023 338.00 19276 - MINDFUL BAKING 11/14/2023 11/14/2023 233.00 10317 - MINT CREEK FARM 11/14/2023 11/14/2023 332.00 18522 - MISERICORDIA 11/14/2023 11/14/2023 430.00 19287 - MISS MICROGREENS, LLC 11/14/2023 11/14/2023 359.00 18526 - NENA'S CUPCAKES 11/14/2023 11/14/2023 120.00 270733 - NICHOLS FARM & ORCHARD 11/14/2023 11/14/2023 4,086.00 270722 - OLD TOWN OIL 11/14/2023 11/14/2023 110.00 270732 - P AND M FARM 11/14/2023 11/14/2023 738.00 13241 - PHOENIX BEAN LLC 11/14/2023 11/14/2023 468.00 300978 - RIVER VALLEY RANCH 11/14/2023 11/14/2023 1,453.00 19274 - SIMPLY MI FARM LLC 11/14/2023 11/14/2023 923.00 288801 - SMITS FARMS 11/14/2023 11/14/2023 831.00 266317 - TERESA'S FRUIT AND HERBS 11/14/2023 11/14/2023 200.00 11785 - THE CHEESE PEOPLE 11/14/2023 11/14/2023 1,390.00 19272 - THE NAKED TRUFFLE 11/14/2023 11/14/2023 87.00 17483 - THE TALKING FARM 11/14/2023 11/14/2023 76.00 18523 - YOBERRI INC 11/14/2023 11/14/2023 96.00 Invoice Transactions 34 $30,262.00 Invoice Transactions 34 $30,262.00 101143 - COMED 11/14/2023 11/14/2023 451.75 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 31.69 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 67.60 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 22.59 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 235.40 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 160.11 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 40.68 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 1,109.53 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 11.65 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 886.78 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 27.91 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 315.14 UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED Account 64005 - ELECTRICITY UTILITY:COMED OCT23 UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 3015 - FARMER'S MARKET Totals Business Unit 3025 - PARK UTILITIES REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK Account 62490 - OTHER PROGRAM COSTS REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK REIMBURSEMENT FOR LINK Account 65095 - OFFICE SUPPLIES Totals Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Totals Business Unit 3015 - FARMER'S MARKET Business Unit 3005 - REC. MGMT. & GENERAL SUPPORT Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Business Unit 2435 - PUBLIC HEALTH DIVISION Totals Department 24 - HEALTH Totals Department 30 - PARKS AND RECREATION Department 24 - HEALTH Business Unit 2435 - PUBLIC HEALTH DIVISION Account 53105 - HEALTH FOOD ESTABLISHMENT LICENSE FEE WITHDREW APPLICATION Account 53105 - HEALTH FOOD ESTABLISHMENT LICENSE FEE Totals Account 65625 - FURNITURE & FIXTURES Totals Business Unit 2315 - FIRE SUPPRESSION Totals Department 23 - FIRE MGMT & SUPPORT Totals AWARDS, TROPHIES, PLAQUES, CER Account 65125 - OTHER COMMODITIES Totals Account 65625 - FURNITURE & FIXTURES FURNITURE AND FIXTURES REPAIR Account 65125 - OTHER COMMODITIES AWARDS, TROPHIES, PLAQUES, CER AWARDS, TROPHIES, PLAQUES, CER AWARDS, TROPHIES, PLAQUES, CER PARTS NEEDED TO REPAIR EFD A-21 INV. 26093 CALIBRATORS: RESISTANCE, POWER SHOES AND BOOTS SERVICE SAFETY DIVING EQUIPMENT Account 65090 - SAFETY EQUIPMENT Totals MEDICAL EXAMINATION EQUIPMENT MEDICAL EXAMINATION EQUIPMENT Account 65075 - MEDICAL & LAB SUPPLIES Totals Account 65090 - SAFETY EQUIPMENT JANITORIAL SUPPLIES, GENERAL JANITORIAL SUPPLIES, GENERAL Account 65040 - JANITORIAL SUPPLIES Totals Account 65075 - MEDICAL & LAB SUPPLIES UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC Account 65020 - CLOTHING Totals Account 65040 - JANITORIAL SUPPLIES UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC UNIFORMS, BLENDED FABRIC Run by Tera Davis on 11/08/2023 09:01:55 AM Page 6 of 33 A1.Page 377 of 567 100 GERNAL FUND Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 185.18 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 51.96 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 109.51 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 25.72 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 41.06 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 25.41 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 173.58 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 21.44 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 178.09 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 39.22 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 32.20 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 19.71 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 25.90 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 32.74 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 367.86 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 47.24 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 31.15 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 57.45 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 120.02 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 27.31 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 4.75 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 84.56 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 93.86 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 28.55 Invoice Transactions 36 $5,185.30 103744 - NICOR 11/14/2023 11/14/2023 51.40 103744 - NICOR 11/14/2023 11/14/2023 48.95 103744 - NICOR 11/14/2023 11/14/2023 48.83 103744 - NICOR 11/14/2023 11/14/2023 48.88 103744 - NICOR 11/14/2023 11/14/2023 48.92 Invoice Transactions 5 $246.98 Invoice Transactions 41 $5,432.28 18307 - ANCHOR MECHANICAL INC.11/14/2023 11/14/2023 5,670.00 15844 - DUAL TEMP COMPANIES OF IL 11/14/2023 11/14/2023 1,545.00 15844 - DUAL TEMP COMPANIES OF IL 11/14/2023 11/14/2023 1,158.75 15844 - DUAL TEMP COMPANIES OF IL 11/14/2023 11/14/2023 399.97 Invoice Transactions 4 $8,773.72 18810 - BRENDAN BEHAN 11/14/2023 11/14/2023 1,957.00 11642 - LILY CIGAN 11/14/2023 11/14/2023 150.00 131436 - GARY KANTOR 11/14/2023 11/14/2023 231.00 18364 - JOSEPH M. HEATON JR.11/14/2023 11/14/2023 1,050.00 18773 - KYLE JOHNSON 11/14/2023 11/14/2023 1,944.03 Invoice Transactions 5 $5,332.03 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 34,643.69 Invoice Transactions 1 $34,643.69 149940 - ETHS CAMPUS CATERING 11/14/2023 11/14/2023 2,175.00 Invoice Transactions 1 $2,175.00 10546 - SUPERIOR INDUSTRIAL SUPPLY 11/14/2023 11/14/2023 1,475.09 10546 - SUPERIOR INDUSTRIAL SUPPLY 11/14/2023 11/14/2023 61.20 10546 - SUPERIOR INDUSTRIAL SUPPLY 11/14/2023 11/14/2023 122.89 10546 - SUPERIOR INDUSTRIAL SUPPLY 11/14/2023 11/14/2023 299.55 10546 - SUPERIOR INDUSTRIAL SUPPLY 11/14/2023 11/14/2023 54.21 12792 - UNIFIRST CORPORATION 11/14/2023 11/14/2023 80.77 12792 - UNIFIRST CORPORATION 11/14/2023 11/14/2023 80.77 Invoice Transactions 7 $2,174.48 106871 - R & R SPECIALTIES OF WISCONSIN, INC.11/14/2023 11/14/2023 7,170.00 Invoice Transactions 1 $7,170.00 103883 - ODP BUSINESS SOLUTIONS, LLC 11/14/2023 11/14/2023 37.73 103883 - ODP BUSINESS SOLUTIONS, LLC 11/14/2023 11/14/2023 44.20 103883 - ODP BUSINESS SOLUTIONS, LLC 11/14/2023 11/14/2023 284.63 103883 - ODP BUSINESS SOLUTIONS, LLC 11/14/2023 11/14/2023 29.99 103883 - ODP BUSINESS SOLUTIONS, LLC 11/14/2023 11/14/2023 47.98 Invoice Transactions 5 $444.53 Invoice Transactions 24 $60,713.45 105283 - DIANA UNGER 11/14/2023 11/14/2023 1,449.00 10273 - EVP ACADEMIES, LLC 11/14/2023 11/14/2023 2,033.50 20036 - FRETS AWAY: SING + PLAY MUSIC 11/14/2023 11/14/2023 583.20 18202 - RISE FIELD HOCKEY 11/14/2023 11/14/2023 5,573.40 17685 - SNAPOLOGY OF CHICAGO 11/14/2023 11/14/2023 680.40 17229 - SPORTS FOR LIFE, LLC 11/14/2023 11/14/2023 8,831.90 16722 - WE GOT GAME, LLC 11/14/2023 11/14/2023 1,904.70 Invoice Transactions 7 $21,056.10 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 1,043.75 Invoice Transactions 1 $1,043.75 Invoice Transactions 8 $22,099.85 104914 - STA-KLEEN INC.11/14/2023 11/14/2023 65.00 Invoice Transactions 1 $65.00 17869 - STUART MATTISON 11/14/2023 11/14/2023 547.40 Invoice Transactions 1 $547.40 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 3,910.48 Invoice Transactions 1 $3,910.48 103883 - ODP BUSINESS SOLUTIONS, LLC 11/14/2023 11/14/2023 121.70 Invoice Transactions 1 $121.70 Invoice Transactions 4 $4,644.58 15083 - BRIA WALKER 11/14/2023 11/14/2023 500.00 11252 - SARAH KAISER 11/14/2023 11/14/2023 500.00 19846 - ROGERS, SHANE 11/14/2023 11/14/2023 750.00 20094 - SCHWARTZ, REBECCA 11/14/2023 11/14/2023 300.00 11628 - ELDRIDGE SHANNON 11/14/2023 11/14/2023 400.00 20075 - WALKER, ANNA 11/14/2023 11/14/2023 750.00 Invoice Transactions 6 $3,200.00Account 62505 - INSTRUCTOR SERVICES Totals THEATRE DESIGNER/ PAINTER TECH DIRECTOR /SET BUILDER COACH / FIGHT CHOREOGRAPHER ASST. STAGE MANAGER PRODUCTION STAGE MANAGER Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Account 62505 - INSTRUCTOR SERVICES COSTUME DESIGNER Account 64005 - ELECTRICITY Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals TOT SOCCER SCHOOL Account 62505 - INSTRUCTOR SERVICES Totals Account 64005 - ELECTRICITY UTILITY:MCSQUARED Account 62225 - BLDG MAINTENANCE SERVICES HOOD DUCT & EQUIPMENT CLEANING Account 62225 - BLDG MAINTENANCE SERVICES Totals Account 62505 - INSTRUCTOR SERVICES Account 64005 - ELECTRICITY Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals Business Unit 3040 - FLEETWOOD JOURDAIN COM CT BASKETBALL VENDOR Account 62505 - INSTRUCTOR SERVICES Totals Account 64005 - ELECTRICITY UTILITY:MCSQUARED VOLLEYBALL CONTRACTOR MUSIC CONTRACTOR FIELD HOCKEY VENDOR LEGO CONTRACTOR TENNIS VENDOR Business Unit 3030 - CROWN COMMUNITY CENTER Totals Business Unit 3035 - CHANDLER COMMUNITY CENTER Account 62505 - INSTRUCTOR SERVICES FENCING CONTRACTOR OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 65050 - BLDG MAINTENANCE MATERIAL Totals Account 65095 - OFFICE SUPPLIES OFFICE SUPPLIES OFFICE SUPPLIES JANITORIAL SUPPLY Account 65040 - JANITORIAL SUPPLIES Totals Account 65050 - BLDG MAINTENANCE MATERIAL ELECTRIC EDGER FOR ICE RINK JANITORIAL SUPPLY JANITORIAL SUPPLY JANITORIAL SUPPLY JANITORIAL SUPPLY JANITORIAL SUPPLY RCCC PRESCHOOL MEALS Account 65025 - FOOD Totals Account 65040 - JANITORIAL SUPPLIES JANITORIAL SUPPLY Account 64005 - ELECTRICITY UTILITY:MCSQUARED Account 64005 - ELECTRICITY Totals Account 65025 - FOOD MAGIC CLASS INSTRUCTOR RC EDGE HOCKEY COACH PICKLEBALL INSTRUCTOR Account 62505 - INSTRUCTOR SERVICES Totals Account 62251 - CROWN CENTER SYSTEMS REPAIR Totals Account 62505 - INSTRUCTOR SERVICES DANCE INSTRUCTOR YOGA INSTRUCTOR Account 62251 - CROWN CENTER SYSTEMS REPAIR RCCC HVAC PREVENTATIVE MAINTENANCE MACHINE MAINTENANCE MACHINE MAINTENANCE MACHINE MAINTENANCE Account 64015 - NATURAL GAS Totals Business Unit 3025 - PARK UTILITIES Totals Business Unit 3030 - CROWN COMMUNITY CENTER UTILITY;NICORGASOCT23 UTILITY;NICORGASOCT23 UTILITY;NICORGASOCT23 UTILITY;NICORGASOCT23 UTILITY;NICORGASOCT23 UTILITY:MCSQUARED UTILITY:MCSQUARED Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED UTILITY:MCSQUARED Run by Tera Davis on 11/08/2023 09:01:55 AM Page 7 of 33 A1.Page 378 of 567 100 GERNAL FUND Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Invoice Transactions 6 $3,200.00 12428 - SMIGO MANAGEMENT GROUP DBA HOFFMAN HOUSE CATERING 11/14/2023 11/14/2023 642.00 Invoice Transactions 1 $642.00 Invoice Transactions 1 $642.00 17098 - PHOENIX SECURITY LTD 11/14/2023 11/14/2023 588.00 17098 - PHOENIX SECURITY LTD 11/14/2023 11/14/2023 735.00 Invoice Transactions 2 $1,323.00 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 5,217.76 Invoice Transactions 1 $5,217.76 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 11/14/2023 11/14/2023 293.03 17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 11/14/2023 11/14/2023 174.97 Invoice Transactions 2 $468.00 102984 - LAUNDRY WORLD 11/14/2023 11/14/2023 166.50 Invoice Transactions 1 $166.50 Invoice Transactions 6 $7,175.26 19738 - CARTER, TIM 11/14/2023 11/14/2023 124.32 Invoice Transactions 1 $124.32 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 153.10 Invoice Transactions 1 $153.10 103744 - NICOR 11/14/2023 11/14/2023 59.14 Invoice Transactions 1 $59.14 Invoice Transactions 3 $336.56 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 329.71 Invoice Transactions 1 $329.71 103744 - NICOR 11/14/2023 11/14/2023 112.62 Invoice Transactions 1 $112.62 Invoice Transactions 2 $442.33 14556 - INCREDIBLE BATS, INC.11/14/2023 11/14/2023 400.00 Invoice Transactions 1 $400.00 100162 - ALARM DETECTION SYSTEMS, INC.11/14/2023 11/14/2023 501.36 Invoice Transactions 1 $501.36 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 534.92 Invoice Transactions 1 $534.92 103744 - NICOR 11/14/2023 11/14/2023 115.29 Invoice Transactions 1 $115.29 104672 - SERVICE SANITATION INC 11/14/2023 11/14/2023 2,020.00 Invoice Transactions 1 $2,020.00 Invoice Transactions 5 $3,571.57 100310 - ANDERSON PEST SOLUTIONS 11/14/2023 11/14/2023 53.21 Invoice Transactions 1 $53.21 100162 - ALARM DETECTION SYSTEMS, INC.11/14/2023 11/14/2023 318.21 Invoice Transactions 1 $318.21 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 1,685.82 Invoice Transactions 1 $1,685.82 Invoice Transactions 3 $2,057.24 15869 - KARIN MCKIE 11/14/2023 11/14/2023 300.00 317729 - MAX DINERSTEIN 11/14/2023 11/14/2023 1,000.00 Invoice Transactions 2 $1,300.00 150638 - JOAN MAZZONELLI 11/14/2023 11/14/2023 250.00 Invoice Transactions 1 $250.00 20012 - HAJJAR, ANELGA 11/14/2023 11/14/2023 200.00 Invoice Transactions 1 $200.00 Invoice Transactions 4 $1,750.00 Invoice Transactions 144 $142,618.44 20130 - SOTONYE HART 11/14/2023 11/14/2023 95.00 Invoice Transactions 1 $95.00 20113 - SUSAN MCGLEW 11/14/2023 11/14/2023 75.00 Invoice Transactions 1 $75.00 18489 - VERIZON CONNECT 11/14/2023 11/14/2023 3,000.00 Invoice Transactions 1 $3,000.00 292557 - SILK SCREEN EXPRESS, INC.11/14/2023 11/14/2023 6,265.00 292557 - SILK SCREEN EXPRESS, INC.11/14/2023 11/14/2023 63.00 Invoice Transactions 2 $6,328.00 101063 - CINTAS FIRST AID & SUPPLY 11/14/2023 11/14/2023 110.06 101063 - CINTAS FIRST AID & SUPPLY 11/14/2023 11/14/2023 128.50 Invoice Transactions 2 $238.56 Invoice Transactions 7 $9,736.56 292557 - SILK SCREEN EXPRESS, INC.11/14/2023 11/14/2023 84.00 Invoice Transactions 1 $84.00 Invoice Transactions 1 $84.00 120107 - SUNRISE TREE SERVICE INC 11/14/2023 11/14/2023 2,480.00 Account 62385 - TREE SERVICES TREE STUMP REMOVAL Account 65020 - CLOTHING Totals Business Unit 4300 - ENVIRONMENTAL SERVICES Totals Business Unit 4320 - FORESTRY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Business Unit 4300 - ENVIRONMENTAL SERVICES Account 65020 - CLOTHING UNIFORM CLOTHING PURCHASE Account 65090 - SAFETY EQUIPMENT FIRST AID SUPPLY CABINET REFILL FIRST AID SUPPLY CABINET REFILL Account 65090 - SAFETY EQUIPMENT Totals Account 65020 - CLOTHING FY2023 AFSCME UNIFORM PURCHASE FY2023 AFSCME UNIFORM PURCHASE Account 65020 - CLOTHING Totals Account 56134 - PRIVATE ELM TREE INSURANCE MONEY Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS FOR CITY VEHICLES Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals PERMIT CANCELLED Account 52126 - RIGHT-OF-WAY PERMIT Totals Account 56134 - PRIVATE ELM TREE INSURANCE MONEY PERMIT CANCELLED Department 30 - PARKS AND RECREATION Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 52126 - RIGHT-OF-WAY PERMIT CLASS SUPPLIES Account 65110 - RECREATION SUPPLIES Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals Account 62505 - INSTRUCTOR SERVICES PLAY READINGS Account 62505 - INSTRUCTOR SERVICES Totals Account 65110 - RECREATION SUPPLIES Business Unit 3720 - CULTURAL ARTS PROGRAMS Account 62490 - OTHER PROGRAM COSTS OLD LADY PROJECT READING CREATE COSTUMES FOR ACTORS Account 62490 - OTHER PROGRAM COSTS Totals Account 64005 - ELECTRICITY UTILITY:MCSQUARED Account 64005 - ELECTRICITY Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals Account 62495 - LICENSED PEST CONTROL SERVICES Totals Account 62518 - SECURITY ALARM CONTRACTS ALARM SERVICE Account 62518 - SECURITY ALARM CONTRACTS Totals Business Unit 3605 - ECOLOGY CENTER Totals Business Unit 3710 - NOYES CULTURAL ARTS CENTER Account 62495 - LICENSED PEST CONTROL SERVICES MONTHLY PEST CONTROL Account 64015 - NATURAL GAS Totals Account 65110 - RECREATION SUPPLIES PORTABLE TOILETS FOR ZOMBIE SCRAMBLE Account 65110 - RECREATION SUPPLIES Totals UTILITY:MCSQUARED Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS UTILITY;NICORGASOCT23 Account 62518 - SECURITY ALARM CONTRACTS ALARM SERVICE Account 62518 - SECURITY ALARM CONTRACTS Totals Account 64005 - ELECTRICITY Business Unit 3605 - ECOLOGY CENTER Account 62511 - ENTERTAIN/PERFORMER SERV ANIMAL WILDLIFE PRESENTATION Account 62511 - ENTERTAIN/PERFORMER SERV Totals Account 64015 - NATURAL GAS UTILITY;NICORGASOCT23 Account 64015 - NATURAL GAS Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Totals Business Unit 3225 - GIBBS-MORRISON CULTURAL CENTER Account 64005 - ELECTRICITY UTILITY:MCSQUARED Account 64005 - ELECTRICITY Totals UTILITY;NICORGASOCT23 Account 64015 - NATURAL GAS Totals Business Unit 3080 - BEACHES Totals Account 64005 - ELECTRICITY UTILITY:MCSQUARED Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS Business Unit 3080 - BEACHES Account 62295 - TRAINING & TRAVEL TRAVEL REIMBURSEMENT NPRA Account 62295 - TRAINING & TRAVEL Totals LAUNDRY CLEANING RAGS Account 65110 - RECREATION SUPPLIES Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals JANITORIAL SUPPLIES JANITORIAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Account 65110 - RECREATION SUPPLIES Account 64005 - ELECTRICITY UTILITY:MCSQUARED Account 64005 - ELECTRICITY Totals Account 65040 - JANITORIAL SUPPLIES Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 62515 - RENTAL SERVICES SECURITY FOR RENTALS SECURITY FOR RENTALS Account 62515 - RENTAL SERVICES Totals Account 65025 - FOOD SENIOR FOOD Account 65025 - FOOD Totals Business Unit 3050 - RECREATION OUTREACH PROGRAM Totals Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals Business Unit 3050 - RECREATION OUTREACH PROGRAM Run by Tera Davis on 11/08/2023 09:01:55 AM Page 8 of 33 A1.Page 379 of 567 100 GERNAL FUND Vendor G/L Date Payment Date Invoice Amount Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Invoice Transactions 1 $2,480.00 104904 - EA DE ST. AUBIN NURSERY 11/14/2023 11/14/2023 275.00 Invoice Transactions 1 $275.00 Invoice Transactions 2 $2,755.00 301861 - CHRISTY WEBBER & COMPANY 11/14/2023 11/14/2023 11,996.43 301861 - CHRISTY WEBBER & COMPANY 11/14/2023 11/14/2023 6,901.87 15623 - HERRERA LANDSCAPE SNOW REMOVAL, INC 11/14/2023 11/14/2023 4,628.57 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 22.59 Invoice Transactions 4 $23,549.46 103855 - NUTOYS LEISURE PRODUCTS 11/14/2023 11/14/2023 819.00 Invoice Transactions 1 $819.00 101106 - CLESEN WHOLESALE 11/14/2023 11/14/2023 168.20 103120 - LURVEY LANDSCAPE SUPPLY 11/14/2023 11/14/2023 213.50 103120 - LURVEY LANDSCAPE SUPPLY 11/14/2023 11/14/2023 20.70 103120 - LURVEY LANDSCAPE SUPPLY 11/14/2023 11/14/2023 46.50 103120 - LURVEY LANDSCAPE SUPPLY 11/14/2023 11/14/2023 59.00 106804 - MIDWEST GROUNDCOVERS 11/14/2023 11/14/2023 404.65 Invoice Transactions 6 $912.55 265542 - FINNPRO, INC.11/14/2023 11/14/2023 1,100.00 215687 - REINDERS, INC.11/14/2023 11/14/2023 3,538.27 Invoice Transactions 2 $4,638.27 Invoice Transactions 13 $29,919.28 13666 - BUILDERS ASPHALT, LLC 11/14/2023 11/14/2023 353.28 13666 - BUILDERS ASPHALT, LLC 11/14/2023 11/14/2023 89.70 13666 - BUILDERS ASPHALT, LLC 11/14/2023 11/14/2023 244.26 13666 - BUILDERS ASPHALT, LLC 11/14/2023 11/14/2023 258.86 13666 - BUILDERS ASPHALT, LLC 11/14/2023 11/14/2023 35.19 13666 - BUILDERS ASPHALT, LLC 11/14/2023 11/14/2023 44.85 13666 - BUILDERS ASPHALT, LLC 11/14/2023 11/14/2023 138.00 13666 - BUILDERS ASPHALT, LLC 11/14/2023 11/14/2023 213.90 13666 - BUILDERS ASPHALT, LLC 11/14/2023 11/14/2023 273.93 13666 - BUILDERS ASPHALT, LLC 11/14/2023 11/14/2023 620.31 13666 - BUILDERS ASPHALT, LLC 11/14/2023 11/14/2023 551.31 13666 - BUILDERS ASPHALT, LLC 11/14/2023 11/14/2023 553.38 13666 - BUILDERS ASPHALT, LLC 11/14/2023 11/14/2023 568.56 13666 - BUILDERS ASPHALT, LLC 11/14/2023 11/14/2023 1,691.88 Invoice Transactions 14 $5,637.41 Invoice Transactions 14 $5,637.41 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 50.28 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 31.90 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 30.13 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 24.93 Invoice Transactions 4 $137.24 120248 - ELCAST LIGHTING 11/14/2023 11/14/2023 1,253.97 120248 - ELCAST LIGHTING 11/14/2023 11/14/2023 1,300.00 Invoice Transactions 2 $2,553.97 Invoice Transactions 6 $2,691.21 19311 - FROST SOLUTIONS LLC 11/14/2023 11/14/2023 6,250.00 301222 - ZIMMERMAN, RYAN 11/14/2023 11/14/2023 1,292.50 Invoice Transactions 2 $7,542.50 Invoice Transactions 2 $7,542.50 Invoice Transactions 45 $58,365.96 Invoice Transactions 448 $760,428.88 Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals WEATHER FORECASTING SERVICE 10/30/23 - 4/30/24 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 4550 - MAINT-SNOW & ICE Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals Business Unit 4550 - MAINT-SNOW & ICE Account 62509 - SERVICE AGREEMENTS/ CONTRACTS RWIS ANNUAL SUBSCRIPTION 11/15/23-11/14/24 Account 65070 - OFFICE/OTHER EQT MTN MATL STREET LIGHT FIXTURE REPAIR STREET LIGHT FIXTURE REPAIR Account 65070 - OFFICE/OTHER EQT MTN MATL Totals FESTIVAL LIGHTING FESTIVAL LIGHTING FESTIVAL LIGHTING Account 64008 - FESTIVAL LIGHTING Totals Business Unit 4510 - STREET MAINTENANCE Totals Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Account 64008 - FESTIVAL LIGHTING FESTIVAL LIGHTING FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 Account 65055 - MATER. TO MAINT. IMP. Totals FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 Business Unit 4330 - GREENWAYS Totals Business Unit 4510 - STREET MAINTENANCE Account 65055 - MATER. TO MAINT. IMP. FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547 Account 65055 - MATER. TO MAINT. IMP. EXTERIOR PAINTING SOLE SOURCE REPAIR FOR LOVELACE POND AERATOR Account 65055 - MATER. TO MAINT. IMP. Totals BLUEGRASS SOD FLOWERS FLOWERS PLANTS AND FLOWERS Account 65005 - AGRI/BOTANICAL SUPPLIES Totals Account 62199 - PARK MNTNCE & FURNITURE RPLCMN Totals Account 65005 - AGRI/BOTANICAL SUPPLIES ANNUAL FLOWERS BUSHES AND SHRUBS IRRIGATION PUMP Account 62195 - LANDSCAPE MAINTENANCE SERVICES Totals Account 62199 - PARK MNTNCE & FURNITURE RPLCMN PLAYGROUND EQUIPMENT Business Unit 4330 - GREENWAYS Account 62195 - LANDSCAPE MAINTENANCE SERVICES FY2023 CITYWIDE LANDSCAPE MAINTENANCE CONTRACT FY2023 ROBERT CROWN LANDSCAPE MAINTENANCE FY2023 PARKS MOWING CONTRACT WEEPING WILLOW Account 65005 - AGRI/BOTANICAL SUPPLIES Totals Business Unit 4320 - FORESTRY Totals Account 62385 - TREE SERVICES Totals Account 65005 - AGRI/BOTANICAL SUPPLIES Run by Tera Davis on 11/08/2023 09:01:55 AM Page 9 of 33 A1.Page 380 of 567 170 AMERICAN RESUCE PLAN Vendor G/L Date Payment Date Invoice Amount 100631 - BILL'S PLUMBING & SEWER, INC.11/14/2023 11/14/2023 5,100.00 100631 - BILL'S PLUMBING & SEWER, INC.11/14/2023 11/14/2023 5,000.00 100631 - BILL'S PLUMBING & SEWER, INC.11/14/2023 11/14/2023 4,900.00 Invoice Transactions 3 $15,000.00 Invoice Transactions 3 $15,000.00 19161 - INTERFACE STUDIO LLC 11/14/2023 11/14/2023 20,728.07 Invoice Transactions 1 $20,728.07 Invoice Transactions 1 $20,728.07 20089 - MILLER, SHAYLE 11/14/2023 11/14/2023 1,288.50 Invoice Transactions 1 $1,288.50 Invoice Transactions 1 $1,288.50 18397 - USIO INC.11/14/2023 11/14/2023 1,000.00 Invoice Transactions 1 $1,000.00 Invoice Transactions 1 $1,000.00 19024 - BYRNE SOFTWARE TECHNOLOGIES 11/14/2023 11/14/2023 5,655.00 19024 - BYRNE SOFTWARE TECHNOLOGIES 11/14/2023 11/14/2023 5,872.50 19024 - BYRNE SOFTWARE TECHNOLOGIES 11/14/2023 11/14/2023 8,845.00 Invoice Transactions 3 $20,372.50 Invoice Transactions 3 $20,372.50 19576 - RACHEL WILLIAMS 11/14/2023 11/14/2023 1,040.00 Invoice Transactions 1 $1,040.00 Invoice Transactions 1 $1,040.00 19392 - CARLINO, CELIA 11/14/2023 11/14/2023 2,214.00 19757 - ERIKA TEJEDA 11/14/2023 11/14/2023 5,160.00 19188 - MATTHEW OUREN 11/14/2023 11/14/2023 6,720.00 19391 - MUBOYAYI, NDONA 11/14/2023 11/14/2023 4,540.00 Invoice Transactions 4 $18,634.00 Invoice Transactions 4 $18,634.00 18494 - ANCHORFISH PRINTING & EMBROIDERY 11/14/2023 11/14/2023 1,947.00 Invoice Transactions 1 $1,947.00 Invoice Transactions 1 $1,947.00 Invoice Transactions 15 $80,010.07 Invoice Transactions 15 $80,010.07 Department 99 - NON-DEPARTMENTAL Totals Fund 170 - AMERICAN RESCUE PLAN Totals Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 Account 62490 - OTHER PROGRAM COSTS TUMBLERS Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 9973 - PARTICIPATORY BUDGETING Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 9971 - ARPA ADMIN Totals Business Unit 9973 - PARTICIPATORY BUDGETING Account 62509 - SERVICE AGREEMENTS/ CONTRACTS PARTICIPATORY BUDGETING COORDINATOR FEDERAL GRANTS MANAGER-ARPA PARTICIPATORY BUDGETING MANAGER PARTICIPATORY BUDGETING FIELD MANAGER Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 9964 - GENERAL FUND OPERATIONS Totals Business Unit 9971 - ARPA ADMIN Business Unit 9950 - PERMIT SOFTWARE Totals Business Unit 9964 - GENERAL FUND OPERATIONS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS REIMAGINING PUBLIC SAFETY ADMINISTRATOR Account 62236 - SOFTWARE MAINTENANCE CIVIC PLATFORM CONFIGURATION CIVIC PLATFORM CONFIGURATION CIVIC PLATFORM CONFIGURATION Account 62236 - SOFTWARE MAINTENANCE Totals Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 9937 - GUARANTEED INCOME PROGRAM Totals Business Unit 9950 - PERMIT SOFTWARE Business Unit 9933 - SMALL/MEDIUM LANDLORD ASSISTANCE Totals Business Unit 9937 - GUARANTEED INCOME PROGRAM Account 62490 - OTHER PROGRAM COSTS GUARANTEED INCOME PAYMENTS- NOV 2023 Business Unit 9933 - SMALL/MEDIUM LANDLORD ASSISTANCE Account 62490 - OTHER PROGRAM COSTS SMALL/MEDIUM LANDLORD ASSISTANCE Account 62490 - OTHER PROGRAM COSTS Totals Account 65515 - OTHER IMPROVEMENTS WEST VILLAGE ADD'L WORK JULY-SEPT 2023 Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 9922 - BUSINESS DISTRICT STRATEGIES Totals Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 9902 - LEAD SERVICE LINE REPLACEMENT Totals Business Unit 9922 - BUSINESS DISTRICT STRATEGIES Business Unit 9902 - LEAD SERVICE LINE REPLACEMENT Account 65515 - OTHER IMPROVEMENTS INSTALL 1" COPPER WATER SERVICE AT 322 CALLAN INSTALL 1" COPPER WATER SERVICE AT 1110 LAKE INSTALL 1" COPPER WATER SERVICE AT 2029 CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 170 - AMERICAN RESCUE PLAN Department 99 - NON-DEPARTMENTAL Run by Tera Davis on 11/08/2023 09:01:55 AM Page 10 of 33 A1.Page 381 of 567 176 HUMAN SERVICES FUND Vendor G/L Date Payment Date Invoice Amount 20087 - KANDI CORBBINS - IKANDI 11/14/2023 11/14/2023 3,200.00 Invoice Transactions 1 $3,200.00 Invoice Transactions 1 $3,200.00 19943 - SKYLIGHT COUNSELING CENTER 11/14/2023 11/14/2023 4,284.00 Invoice Transactions 1 $4,284.00 18367 - THE JOSSELYN CENTER NFP 11/14/2023 11/14/2023 2,240.00 Invoice Transactions 1 $2,240.00 Invoice Transactions 2 $6,524.00 Invoice Transactions 3 $9,724.00 Invoice Transactions 3 $9,724.00 Business Unit 4651 - MENTAL HEALTH BOARD ALLOCATIONS Totals Department 24 - HEALTH Totals Fund 176 - HUMAN SERVICES FUND Totals Account 67126 - SKYLIGHT COUNSELING CENTER Totals Account 67127 - JOSSELYN CENTER MENTAL HEALTH PROVIDER SUPPORT SERVICES Account 67127 - JOSSELYN CENTER Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Business Unit 4651 - MENTAL HEALTH BOARD ALLOCATIONS Account 67126 - SKYLIGHT COUNSELING CENTER MENTAL HEALTH PROVIDER SUPPORT SERVICES Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 62490 - OTHER PROGRAM COSTS YOUTH TRAINING AND JOB DEVELOPMENT Account 62490 - OTHER PROGRAM COSTS Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 176 - HUMAN SERVICES FUND Department 24 - HEALTH Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 Run by Tera Davis on 11/08/2023 09:01:55 AM Page 11 of 33 A1.Page 382 of 567 177 REPARATIONS FUND Vendor G/L Date Payment Date Invoice Amount 20127 - ROBERTA SUE ROBERT C/O ANN ROBERT WINGET 11/14/2023 11/14/2023 515.00 Invoice Transactions 1 $515.00 10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 11/14/2023 11/14/2023 2,842.78 10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 11/14/2023 11/14/2023 475.00 10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 11/14/2023 11/14/2023 500.00 Invoice Transactions 13 $213,115.54 20047 - DYKES, MICHAEL 11/14/2023 11/14/2023 8,333.33 Invoice Transactions 1 $8,333.33 Invoice Transactions 15 $221,963.87 Invoice Transactions 15 $221,963.87 Invoice Transactions 15 $221,963.87 Business Unit 1595 - REPARATIONS FUND Totals Department 15 - CITY MANAGER'S OFFICE Totals Fund 177 - REPARATIONS FUND Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS REPARATIONS CONSTRUCTION ADMIN Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62490 - OTHER PROGRAM COSTS Totals Account 62490 - OTHER PROGRAM COSTS REPARATIONS - HOME IMPROVEMENT REPARATIONS - HOME IMPROVEMENT REPARATIONS - HOME IMPROVEMENT Business Unit 1595 - REPARATIONS FUND Account 51620 - REAL ESTATE TRANSFER TAX OVERPAYMENT TRANSFER STAMP Account 51620 - REAL ESTATE TRANSFER TAX Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 177 - REPARATIONS FUND Department 15 - CITY MANAGER'S OFFICE Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 Run by Tera Davis on 11/08/2023 09:01:55 AM Page 12 of 33 A1.Page 383 of 567 178 SUSTAINABILITY FUND Vendor G/L Date Payment Date Invoice Amount 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 9,468.70 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 879.26 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 1,530.46 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 269.50 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 1,538.10 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 1,573.44 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 22.59 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 6,458.67 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 9,203.68 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 1,593.45 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 103.90 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 38.15 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 93.59 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 361.55 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 572.08 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 178.97 Invoice Transactions 16 $33,886.09 Invoice Transactions 16 $33,886.09 Invoice Transactions 16 $33,886.09 Invoice Transactions 16 $33,886.09 Business Unit 9910 - SUSTAINABILITY ADMIN Totals Department 99 - NON-DEPARTMENTAL Totals Fund 178 - SUSTAINABILITY FUND Totals UTILITIES MC SQUARED SEPTEMBER 23 FACILITIES UTILITIES MC SQUARED SEPTEMBER 23 FACILITIES UTILITIES MC SQUARED SEPTEMBER 23 FACILITIES Account 64005 - ELECTRICITY Totals UTILITIES MC SQUARED SEPTEMBER 23 FACILITIES UTILITIES MC SQUARED SEPTEMBER 23 FACILITIES UTILITIES MC SQUARED SEPTEMBER 23 FACILITIES UTILITIES MC SQUARED SEPTEMBER 23 FACILITIES UTILITIES MC SQUARED SEPTEMBER 23 FACILITIES UTILITIES MC SQUARED SEPT 23 FIRE UTILITIES MC SQUARED SEPT 23 FIRE UTILITIES MC SQUARED SEPT 23 FIRE UTILITIES MC SQUARED SEPT 23 FIRE UTILITIES MC SQUARED SEPTEMBER 23 FACILITIES Business Unit 9910 - SUSTAINABILITY ADMIN Account 64005 - ELECTRICITY UTILITIES MC SQUARED SEPT 23 FIRE UTILITIES MC SQUARED SEPT 23 FIRE UTILITIES MC SQUARED SEPT 23 FIRE CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 178 - SUSTAINABILITY FUND Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 Run by Tera Davis on 11/08/2023 09:01:55 AM Page 13 of 33 A1.Page 384 of 567 200 MOTOR FUEL TAX FUND Vendor G/L Date Payment Date Invoice Amount 101143 - COMED 11/14/2023 11/14/2023 560.23 101143 - COMED 11/14/2023 11/14/2023 280.33 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 21,541.63 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 15,876.85 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 117.93 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 118.26 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 21.11 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 24.47 Invoice Transactions 8 $38,540.81 101143 - COMED 11/14/2023 11/14/2023 5,811.92 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 2,637.71 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 2,910.58 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 360.30 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 360.30 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 25.24 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 25.36 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 163.94 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 172.70 Invoice Transactions 9 $12,468.05 171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.11/14/2023 11/14/2023 22,330.60 120125 - J.A. JOHNSON PAVING CO 11/14/2023 11/14/2023 210,286.99 Invoice Transactions 2 $232,617.59 Invoice Transactions 19 $283,626.45 Invoice Transactions 19 $283,626.45 Invoice Transactions 19 $283,626.45 Department 40 - PUBLIC WORKS AGENCY Totals Fund 200 - MOTOR FUEL TAX FUND Totals Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 ENGINEERING SERVICES-LEON PL RECONSTRUCTION PROJECT 2023 MFT STREET RESURFACING Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals TRAFFIC SIGNALS TRAFFIC SIGNALS Account 64007 - TRAFFIC LIGHT ELECTRICITY Totals Account 65515 - OTHER IMPROVEMENTS TRAFFIC SIGNALS TRAFFIC SIGNALS TRAFFIC SIGNALS TRAFFIC SIGNALS TRAFFIC SIGNALS Account 64006 - LIGHTING Totals Account 64007 - TRAFFIC LIGHT ELECTRICITY TRAFFIC SIGNALS TRAFFIC SIGNALS STREET LIGHTING STREET LIGHTING STREET LIGHTING STREET LIGHTING STREET LIGHTING Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Account 64006 - LIGHTING STREET LIGHTING STREET LIGHTING STREET LIGHTING CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 200 - MOTOR FUEL TAX FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 11/08/2023 09:01:55 AM Page 14 of 33 A1.Page 385 of 567 205 EMERGENCY TELE (E911) FUND Vendor G/L Date Payment Date Invoice Amount 128956 - CHRISTOPHER VOSS 11/14/2023 11/14/2023 105.00 Invoice Transactions 1 $105.00 18668 - LILLY COUNSELING AND CONSULTATION 11/14/2023 11/14/2023 320.00 18823 - SANSIO, INC 11/14/2023 11/14/2023 966.74 18823 - SANSIO, INC 11/14/2023 11/14/2023 1,026.92 Invoice Transactions 3 $2,313.66 149416 - AT & T 11/14/2023 11/14/2023 113.14 149416 - AT & T 11/14/2023 11/14/2023 116.99 Invoice Transactions 2 $230.13 17941 - MOTOROLA SOLUTIONS CREDIT COMPANY LLC 11/14/2023 11/14/2023 109,898.96 Invoice Transactions 1 $109,898.96 Invoice Transactions 7 $112,547.75 Invoice Transactions 7 $112,547.75 Invoice Transactions 7 $112,547.75 Department 22 - POLICE Totals Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 Account 65515 - OTHER IMPROVEMENTS ANNUAL LEASE PAYMENT Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES - SEP 2023 COMMUNICATION CHARGES - OCT 2023 Account 64505 - TELECOMMUNICATIONS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS PROFESSIONAL SERVICES - OCTOBER HEALTH EMS SUBSCRIPTION (2022) HEALTH EMS SUBSCRIPTION - SEP 23 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Account 62295 - TRAINING & TRAVEL TRAINING / TRAVEL - IPSTA CONFERENCE Account 62295 - TRAINING & TRAVEL Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 205 - EMERGENCY TELEPHONE (E911) FUND Department 22 - POLICE Run by Tera Davis on 11/08/2023 09:01:55 AM Page 15 of 33 A1.Page 386 of 567 215 CDBG FUND Vendor G/L Date Payment Date Invoice Amount 10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 11/14/2023 11/14/2023 7,746.91 Invoice Transactions 1 $7,746.91 Invoice Transactions 1 $7,746.91 20142 - PACHTER, URI 11/14/2023 11/14/2023 113.89 Invoice Transactions 1 $113.89 Invoice Transactions 1 $113.89 Invoice Transactions 2 $7,860.80 Invoice Transactions 2 $7,860.80Fund 215 - CDBG FUND Totals Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 Account 62295 - TRAINING & TRAVEL Totals Business Unit 5220 - CDBG ADMINISTRATION Totals Department 21 - COMMUNITY DEVELOPMENT Totals Business Unit 5187 - REHAB CONSTRUCTION ADMIN Totals Business Unit 5220 - CDBG ADMINISTRATION Account 62295 - TRAINING & TRAVEL REIMBURSEMENT: PROFESSIONAL DEVELOPMENT Business Unit 5187 - REHAB CONSTRUCTION ADMIN Account 62665 - CONTRIB TO OTHER AGENCIES EVANSTON HOME REHAB PROGRAM ADMIN JAN 1 - JUNE 30, 2023 Account 62665 - CONTRIB TO OTHER AGENCIES Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 215 - CDBG FUND Department 21 - COMMUNITY DEVELOPMENT Run by Tera Davis on 11/08/2023 09:01:55 AM Page 16 of 33 A1.Page 387 of 567 220 CDBG LOAN FUND Vendor G/L Date Payment Date Invoice Amount 10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 11/14/2023 11/14/2023 9,810.00 Invoice Transactions 1 $9,810.00 Invoice Transactions 1 $9,810.00 Invoice Transactions 1 $9,810.00 Invoice Transactions 1 $9,810.00 Business Unit 5280 - CD LOAN Totals Department 21 - COMMUNITY DEVELOPMENT Totals Fund 220 - CDBG LOAN FUND Totals Business Unit 5280 - CD LOAN Account 65535 - REHAB LOANS EVANSTON OOR PROJECT - 1214 CENTRAL #G Account 65535 - REHAB LOANS Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 220 - CDBG LOAN FUND Department 21 - COMMUNITY DEVELOPMENT Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 Run by Tera Davis on 11/08/2023 09:01:55 AM Page 17 of 33 A1.Page 388 of 567 250 AFFORDABLE HOUSING FUND Vendor G/L Date Payment Date Invoice Amount 101187 - CONNECTIONS FOR THE HOMELESS 11/14/2023 11/14/2023 29,329.06 Invoice Transactions 1 $29,329.06 Invoice Transactions 1 $29,329.06 10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 11/14/2023 11/14/2023 12,500.00 Invoice Transactions 1 $12,500.00 Invoice Transactions 1 $12,500.00 Invoice Transactions 2 $41,829.06 Invoice Transactions 2 $41,829.06Fund 250 - AFFORDABLE HOUSING FUND Totals Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 Account 65496 - WAITLIST MANAGEMENT Totals Business Unit 5465 - AFFORDABLE HOUSING Totals Department 21 - COMMUNITY DEVELOPMENT Totals Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Totals Business Unit 5465 - AFFORDABLE HOUSING Account 65496 - WAITLIST MANAGEMENT EVANSTON CENTRALIZED WAITLIST MANAGEMENT APRIL - JUNE 2023 Business Unit 2128 - EMERGENCY SOLUTIONS GRANT Account 67110 - CONNECTIONS FOR THE HOMELESS 4TH DISBURSEMENT OF 2022 ESG GRANT Account 67110 - CONNECTIONS FOR THE HOMELESS Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 250 - AFFORDABLE HOUSING FUND Department 21 - COMMUNITY DEVELOPMENT Run by Tera Davis on 11/08/2023 09:01:55 AM Page 18 of 33 A1.Page 389 of 567 330 HOWARD-RIDGE TIF FUND Vendor G/L Date Payment Date Invoice Amount 176213 - TESKA ASSOCIATES, INC.11/14/2023 11/14/2023 1,352.50 Invoice Transactions 1 $1,352.50 103744 - NICOR 11/14/2023 11/14/2023 98.54 Invoice Transactions 1 $98.54 Invoice Transactions 2 $1,451.04 Invoice Transactions 2 $1,451.04 Invoice Transactions 2 $1,451.04 Department 99 - NON-DEPARTMENTAL Totals Fund 330 - HOWARD-RIDGE TIF FUND Totals Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 Account 64015 - NATURAL GAS UTILITIES NICOR 727 HOWARD SEPT 23 Account 64015 - NATURAL GAS Totals Business Unit 5860 - HOWARD RIDGE TIF Totals Business Unit 5860 - HOWARD RIDGE TIF Account 62185 - CONSULTING SERVICES HOWARD STREET SSA STUDY & DESIGNATION Account 62185 - CONSULTING SERVICES Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 330 - HOWARD-RIDGE TIF FUND Department 99 - NON-DEPARTMENTAL Run by Tera Davis on 11/08/2023 09:01:55 AM Page 19 of 33 A1.Page 390 of 567 335 WEST EVANSTON TIF FUND Vendor G/L Date Payment Date Invoice Amount 104995 - B.H. SUHR & COMPANY, INC.11/14/2023 11/14/2023 1,247.50 Invoice Transactions 1 $1,247.50 104608 - SCHROEDER & SCHROEDER INC *11/14/2023 11/14/2023 49,900.00 Invoice Transactions 1 $49,900.00 Invoice Transactions 2 $51,147.50 Invoice Transactions 2 $51,147.50 Invoice Transactions 2 $51,147.50 Department 99 - NON-DEPARTMENTAL Totals Fund 335 - WEST EVANSTON TIF FUND Totals Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 Account 65515 - OTHER IMPROVEMENTS SIDEWALK IMPROVEMENTS PROGRAM Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 5870 - WEST EVANSTON TIF Totals Business Unit 5870 - WEST EVANSTON TIF Account 65507 - PROPERTY ACQUISITIONS PROPERTY SURVEY FOR 1821 LAKE STREET Account 65507 - PROPERTY ACQUISITIONS Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 335 - WEST EVANSTON TIF FUND Department 99 - NON-DEPARTMENTAL Run by Tera Davis on 11/08/2023 09:01:55 AM Page 20 of 33 A1.Page 391 of 567 345 CHICAGO-MAIN TIF Vendor G/L Date Payment Date Invoice Amount 14947 - MAIN--DEMPSTER MILE 11/14/2023 11/14/2023 7,500.00 Invoice Transactions 1 $7,500.00 Invoice Transactions 1 $7,500.00 Invoice Transactions 1 $7,500.00 Invoice Transactions 1 $7,500.00 Business Unit 3400 - CHICAGO-MAIN TIF Totals Department 99 - NON-DEPARTMENTAL Totals Fund 345 - CHICAGO-MAIN TIF Totals Business Unit 3400 - CHICAGO-MAIN TIF Account 65515 - OTHER IMPROVEMENTS MAIN DEMPSTER MILE LIGHTING Account 65515 - OTHER IMPROVEMENTS Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 345 - CHICAGO-MAIN TIF Department 99 - NON-DEPARTMENTAL Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 Run by Tera Davis on 11/08/2023 09:01:55 AM Page 21 of 33 A1.Page 392 of 567 415 CAPITAL IMPROVEMENTS FUND Vendor G/L Date Payment Date Invoice Amount 176428 - CIVILTECH ENGINEERING *11/14/2023 11/14/2023 23,329.30 101683 - EPSTEIN & SONS INTL, INC.*11/14/2023 11/14/2023 2,482.76 Invoice Transactions 2 $25,812.06 Invoice Transactions 2 $25,812.06 20131 - ALEXANDRA TOULOUPAS 11/14/2023 11/14/2023 500.00 176213 - TESKA ASSOCIATES, INC.*11/14/2023 11/14/2023 5,398.00 Invoice Transactions 2 $5,898.00 278136 - LRS, LLC 11/14/2023 11/14/2023 39.46 278136 - LRS, LLC 11/14/2023 11/14/2023 39.46 Invoice Transactions 2 $78.92 Invoice Transactions 4 $5,976.92 16583 - HACIENDA LANDSCAPING INC 11/14/2023 11/14/2023 464.72 104608 - SCHROEDER & SCHROEDER INC *11/14/2023 11/14/2023 8,351.50 Invoice Transactions 2 $8,816.22 Invoice Transactions 2 $8,816.22 13463 - GARLAND /DBS, INC.11/14/2023 11/14/2023 18,236.35 104608 - SCHROEDER & SCHROEDER INC *11/14/2023 11/14/2023 256,704.26 Invoice Transactions 2 $274,940.61 Invoice Transactions 2 $274,940.61 153783 - INTERRA, INC.11/14/2023 11/14/2023 8,166.75 244419 - KIMLEY-HORN AND ASSOCIATES, INC.*11/14/2023 11/14/2023 10,248.03 244419 - KIMLEY-HORN AND ASSOCIATES, INC.*11/14/2023 11/14/2023 13,212.41 Invoice Transactions 3 $31,627.19 16583 - HACIENDA LANDSCAPING INC 11/14/2023 11/14/2023 99,065.99 253307 - LANDMARK CONTRACTORS, INC.11/14/2023 11/14/2023 620,760.10 Invoice Transactions 2 $719,826.09 Invoice Transactions 5 $751,453.28 Invoice Transactions 15 $1,066,999.09 Invoice Transactions 15 $1,066,999.09Fund 415 - CAPITAL IMPROVEMENTS FUND Totals Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4219 - NON-BOND CAPITAL Totals Department 40 - PUBLIC WORKS AGENCY Totals Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS TWIGGS PARK SKATE PARK OAKTON STREET CORRIDOR IMPROVEMENT PROJECT Business Unit 4219 - NON-BOND CAPITAL Account 62145 - ENGINEERING SERVICES TASK ORDER 4 - ANIMAL SHELTER SOIL TESTING RESOLUTION 115-R-21 GREENBAY RD CORRIDOR PHASE II RESOLUTION 115-R-21 GREENBAY RD CORRIDOR PHASE II SIDEWALK IMPROVEMENTS PROGRAM Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4123 - 2023 GO BOND CAPITAL Totals Business Unit 4122 - 2022 GO BOND CAPITAL Totals Business Unit 4123 - 2023 GO BOND CAPITAL Account 65515 - OTHER IMPROVEMENTS 2023 FACILITY ENVELOPE REPAIRS CONTRACT 1 Business Unit 4122 - 2022 GO BOND CAPITAL Account 65515 - OTHER IMPROVEMENTS TWIGGS PARK SKATE PARK SIDEWALK IMPROVEMENTS PROGRAM Account 65515 - OTHER IMPROVEMENTS Totals TRASH SERVICE AT 611 SOUTH BLVD-TEMP CAT SHELTER Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4121 - 2021 GO BOND CAPITAL Totals EVANSTON SKATE PARK - CONSULTING SERVICES Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS TRASH SERVICE AT 611 SOUTH BLVD-TEMP CAT SHELTER Business Unit 4120 - 2020 GO BOND CAPITAL Totals Business Unit 4121 - 2021 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES EVANSTON DOG BEACH-SENSITIVE PLANT MATERIAL CONSULTATION Business Unit 4120 - 2020 GO BOND CAPITAL Account 62145 - ENGINEERING SERVICES CHURCH ST PEDESTRIAN & BICYCLE IMPROVEMENTS CHICAGO AVE CORRIDOR IMPROVEMENTS PHASE I ENGINEERING SERVICES Account 62145 - ENGINEERING SERVICES Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 11/08/2023 09:01:55 AM Page 22 of 33 A1.Page 393 of 567 505 PARKING SYSTEM FUND Vendor G/L Date Payment Date Invoice Amount 20086 - THOMAS WINKE 11/14/2023 11/14/2023 12.00 Invoice Transactions 1 $12.00 17306 - DAVIS BANCORP, INC.11/14/2023 11/14/2023 7,920.00 Invoice Transactions 1 $7,920.00 17333 - WGI, INC.11/14/2023 11/14/2023 1,989.90 Invoice Transactions 1 $1,989.90 Invoice Transactions 3 $9,921.90 203703 - FASTSIGNS LINCOLNWOOD 11/14/2023 11/14/2023 258.96 Invoice Transactions 1 $258.96 10192 - CTA/AB 11/14/2023 11/14/2023 990.00 10192 - CTA/AB 11/14/2023 11/14/2023 990.00 Invoice Transactions 2 $1,980.00 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 3.40 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 16.37 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 121.45 225904 - TOTAL PARKING SOLUTIONS, INC.11/14/2023 11/14/2023 2,628.00 225904 - TOTAL PARKING SOLUTIONS, INC.11/14/2023 11/14/2023 235.00 Invoice Transactions 5 $3,004.22 Invoice Transactions 8 $5,243.18 322695 - ECO-CLEAN MAINTENANCE 11/14/2023 11/14/2023 949.00 Invoice Transactions 1 $949.00 10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 11/14/2023 11/14/2023 270.08 18749 - SKIDATA, INC.11/14/2023 11/14/2023 660.00 Invoice Transactions 2 $930.08 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 2,003.17 Invoice Transactions 1 $2,003.17 100401 - COMCAST CABLE 11/14/2023 11/14/2023 960.00 100401 - COMCAST CABLE 11/14/2023 11/14/2023 960.00 Invoice Transactions 2 $1,920.00 Invoice Transactions 6 $5,802.25 17098 - PHOENIX SECURITY LTD 11/14/2023 11/14/2023 21,070.08 322695 - ECO-CLEAN MAINTENANCE 11/14/2023 11/14/2023 2,120.00 215899 - MB EVANSTON SHERMAN, L.L.C.11/14/2023 11/14/2023 1,310.00 Invoice Transactions 3 $24,500.08 105150 - TK ELEVATOR 11/14/2023 11/14/2023 9,748.92 Invoice Transactions 1 $9,748.92 313070 - LIONHEART CRITICAL POWER SPECIALISTS, INC 11/14/2023 11/14/2023 1,197.00 18749 - SKIDATA, INC.11/14/2023 11/14/2023 720.00 18749 - SKIDATA, INC.11/14/2023 11/14/2023 272.00 18749 - SKIDATA, INC.11/14/2023 11/14/2023 360.00 18749 - SKIDATA, INC.11/14/2023 11/14/2023 1,080.00 Invoice Transactions 5 $3,629.00 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 6,584.68 Invoice Transactions 1 $6,584.68 100401 - COMCAST CABLE 11/14/2023 11/14/2023 2,266.00 100401 - COMCAST CABLE 11/14/2023 11/14/2023 2,266.00 Invoice Transactions 2 $4,532.00 Invoice Transactions 12 $48,994.68 17098 - PHOENIX SECURITY LTD 11/14/2023 11/14/2023 7,023.36 322695 - ECO-CLEAN MAINTENANCE 11/14/2023 11/14/2023 1,656.00 Invoice Transactions 2 $8,679.36 313070 - LIONHEART CRITICAL POWER SPECIALISTS, INC 11/14/2023 11/14/2023 4,089.00 18749 - SKIDATA, INC.11/14/2023 11/14/2023 480.00 18749 - SKIDATA, INC.11/14/2023 11/14/2023 1,200.00 Invoice Transactions 3 $5,769.00 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 4,434.76 Invoice Transactions 1 $4,434.76 100401 - COMCAST CABLE 11/14/2023 11/14/2023 999.00 100401 - COMCAST CABLE 11/14/2023 11/14/2023 999.00 Invoice Transactions 2 $1,998.00 Invoice Transactions 8 $20,881.12 Invoice Transactions 37 $90,843.13 Invoice Transactions 37 $90,843.13 Department 19 - ADMINISTRATIVE SERVICES Totals Fund 505 - PARKING SYSTEM FUND Totals Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 COMMUNICATION CHARGES OCT 2023 COMMUNICATION CHARGES NOV 2023 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7037 - MAPLE GARAGE Totals Account 64005 - ELECTRICITY UTILITIES: MC SQUARED Account 64005 - ELECTRICITY Totals Account 64505 - TELECOMMUNICATIONS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS MAPLE GARAGE GENERATOR TESTING AND REPLACEMENT PARTS SHERMAN GARAGE SERVICE CALL 10/24 MAPLE GARAGE SERVICE CALL 10/11 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 62400 - CONTRACT SVC-PARKING GARAGE SECURITY GUARDS - MAPLE OCT 23 JANITORIAL SERVICES AT VARIOUS CITY FACILITIES Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7036 - SHERMAN GARAGE Totals Business Unit 7037 - MAPLE GARAGE Account 64005 - ELECTRICITY Totals Account 64505 - TELECOMMUNICATIONS COMMUNICATION CHARGES OCT 2023 COMMUNICATION CHARGES NOV 2023 PARKING GARAGE SERVICE CALL 9/5 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Account 64005 - ELECTRICITY UTILITIES: MC SQUARED Account 62509 - SERVICE AGREEMENTS/ CONTRACTS SHERMAN GARAGE GENERATOR REPLACEMENT BATTERY PARKING GARAGE SERVICE CALL 10/27 PARKING GARAGE SERVICE CALL 10/27 SHERMAN GARAGE SERVICE CALL 10/25 Account 62400 - CONTRACT SVC-PARKING GARAGE Totals Account 62425 - ELEVATOR CONTRACT COSTS SHERMAN GARAGE ELEVATOR SERVICE AGREEMENT 10/1/23-12/31/23 Account 62425 - ELEVATOR CONTRACT COSTS Totals Business Unit 7036 - SHERMAN GARAGE Account 62400 - CONTRACT SVC-PARKING GARAGE SECURITY GUARDS - 821 DAVIS OCT 23 JANITORIAL SERVICES AT VARIOUS CITY FACILITIES SHERMAN GARAGE JANITORIAL SERVICES SEPTEMBER 2023 COMMUNICATION CHARGES OCT 2023 COMMUNICATION CHARGES NOV 2023 Account 64505 - TELECOMMUNICATIONS Totals Business Unit 7025 - CHURCH STREET GARAGE Totals Account 64005 - ELECTRICITY UTILITIES: MC SQUARED Account 64005 - ELECTRICITY Totals Account 64505 - TELECOMMUNICATIONS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS CHURCH GARAGE RECURRING SERVICE 11/1/23-1/31/24 CHURCH GARAGE SERVICE CALL 9/11 Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 7025 - CHURCH STREET GARAGE Account 62400 - CONTRACT SVC-PARKING GARAGE JANITORIAL SERVICES AT VARIOUS CITY FACILITIES Account 62400 - CONTRACT SVC-PARKING GARAGE Totals PAYBOX REPAIRS AND REPLACEMENT PARTS Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals Business Unit 7015 - PARKING LOTS & METERS Totals Account 62509 - SERVICE AGREEMENTS/ CONTRACTS UTILITIES: MC SQUARED UTILITIES: MC SQUARED UTILITIES: MC SQUARED LEASE PAYMENT 20/36-10 PAYBOXES Account 62375 - RENTALS BENSON AVE RENT DECEMBER 2023 BENSON AVE RENT NOVEMBER 2023 Account 62375 - RENTALS Totals Business Unit 7015 - PARKING LOTS & METERS Account 62230 - IMPROVEMENT MAINT SERVICE 8 PARKING SIGNS Account 62230 - IMPROVEMENT MAINT SERVICE Totals 5TH WARD PARKING STUDY PROPOSAL Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7005 - PARKING SYSTEM MGT Totals Account 62431 - ARMORED CAR SERVICES ANNUAL ARMORED CAR SERVICES FOR THE CITY-OCTOBER Account 62431 - ARMORED CAR SERVICES Totals Account 65515 - OTHER IMPROVEMENTS Business Unit 7005 - PARKING SYSTEM MGT Account 53251 - PARKING METER REVENUE (PASSPORT ONLY) PARK EVANSTON WALLET REFUND Account 53251 - PARKING METER REVENUE (PASSPORT ONLY) Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 505 - PARKING SYSTEM FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 11/08/2023 09:01:55 AM Page 23 of 33 A1.Page 394 of 567 510 WATER FUND Vendor G/L Date Payment Date Invoice Amount 102499 - ILLINOIS DEPT OF REVENUE 11/14/2023 11/14/2023 57.00 Invoice Transactions 1 $57.00 206940 - ULINE 11/14/2023 11/14/2023 13,512.35 Invoice Transactions 1 $13,512.35 103883 - ODP BUSINESS SOLUTIONS, LLC 11/14/2023 11/14/2023 24.58 103883 - ODP BUSINESS SOLUTIONS, LLC 11/14/2023 11/14/2023 169.57 103883 - ODP BUSINESS SOLUTIONS, LLC 11/14/2023 11/14/2023 26.01 Invoice Transactions 3 $220.16 Invoice Transactions 5 $13,789.51 105394 - VERIZON WIRELESS 11/14/2023 11/14/2023 114.03 Invoice Transactions 1 $114.03 Invoice Transactions 1 $114.03 100212 - ALTORFER INC.11/14/2023 11/14/2023 10,452.00 103534 - MOTION INDUSTRIES INC.11/14/2023 11/14/2023 13,499.28 Invoice Transactions 2 $23,951.28 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 114,476.83 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 827.18 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 1,478.93 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 19.32 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 78.77 10730 - MC SQUARED ENERGY 11/14/2023 11/14/2023 47.71 Invoice Transactions 6 $116,928.74 103744 - NICOR 11/14/2023 11/14/2023 48.82 Invoice Transactions 1 $48.82 16616 - AMERICAN VINTAGE HOME 11/14/2023 11/14/2023 2,471.00 Invoice Transactions 1 $2,471.00 18270 - REPUBLIC LAGUN MACHINE TOOL CO.11/14/2023 11/14/2023 6,275.00 Invoice Transactions 1 $6,275.00 Invoice Transactions 11 $149,674.84 106964 - EUROFINS EATON ANALYTICAL 11/14/2023 11/14/2023 62.00 Invoice Transactions 1 $62.00 217862 - ALEXANDER CHEMICAL CORPORATION 11/14/2023 11/14/2023 16,752.00 Invoice Transactions 1 $16,752.00 107631 - PETERSON & MATZ INC.11/14/2023 11/14/2023 869.27 104465 - ROSEMOUNT INC 11/14/2023 11/14/2023 3,307.12 Invoice Transactions 2 $4,176.39 20076 - SEAL BOSS CORP 11/14/2023 11/14/2023 4,988.19 Invoice Transactions 1 $4,988.19 Invoice Transactions 5 $25,978.58 15851 - RAFTELIS FINANCIAL CONSULTANTS, INC.11/14/2023 11/14/2023 5,535.00 Invoice Transactions 1 $5,535.00 17616 - TRUEPOINT SOLUTIONS, LLC 11/14/2023 11/14/2023 1,295.00 Invoice Transactions 1 $1,295.00 105696 - ZIEBELL WATER SERVICE PRODUCTS INC 11/14/2023 11/14/2023 4,512.25 Invoice Transactions 1 $4,512.25 Invoice Transactions 3 $11,342.25 105970 - HACH COMPANY 11/14/2023 11/14/2023 31,768.00 19840 - NORTH SHORE GARAGE DOORS 11/14/2023 11/14/2023 12,857.40 Invoice Transactions 2 $44,625.40 Invoice Transactions 2 $44,625.40 100780 - OZINGA READY MIX CONCRETE INC.11/14/2023 11/14/2023 1,228.00 100780 - OZINGA READY MIX CONCRETE INC.11/14/2023 11/14/2023 781.60 Invoice Transactions 2 $2,009.60 103387 - MID AMERICAN WATER OF WAUCONDA INC.11/14/2023 11/14/2023 5,404.00 103387 - MID AMERICAN WATER OF WAUCONDA INC.11/14/2023 11/14/2023 11,733.00 105479 - WATER PRODUCTS CO.11/14/2023 11/14/2023 2,504.00 105696 - ZIEBELL WATER SERVICE PRODUCTS INC 11/14/2023 11/14/2023 5,875.00 105696 - ZIEBELL WATER SERVICE PRODUCTS INC 11/14/2023 11/14/2023 894.50 105696 - ZIEBELL WATER SERVICE PRODUCTS INC 11/14/2023 11/14/2023 6,148.00 105696 - ZIEBELL WATER SERVICE PRODUCTS INC 11/14/2023 11/14/2023 139.00 Invoice Transactions 7 $32,697.50 Invoice Transactions 9 $34,707.10 Invoice Transactions 36 $280,231.71 Invoice Transactions 36 $280,231.71 Department 40 - PUBLIC WORKS AGENCY Totals Fund 510 - WATER FUND Totals Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 TAPPING SADDLES Account 65055 - MATER. TO MAINT. IMP. Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals BELL ENCAPSULATION SLEEVES 2023 WATER DISTRIBUTION SYSTEM MATERIALS VALVE BOXES TAPPING SADDLES TAPPING SADDLES FY2023 CONCRETE Account 65051 - MATERIALS - STREETS DIVISION Totals Account 65055 - MATER. TO MAINT. IMP. 1" TYPE K COPPER TUBING Business Unit 4230 - WATER CAPITAL OUTLAY Totals Business Unit 4540 - DISTRIBUTION MAINTENANCE Account 65051 - MATERIALS - STREETS DIVISION FY2023 CONCRETE Business Unit 4230 - WATER CAPITAL OUTLAY Account 65702 - WATER GENERAL PLANT LOW RANGE LASER TURBIDIMETER & CONTROLLER GARAGE #2 DOOR REPLACEMENT Account 65702 - WATER GENERAL PLANT Totals B-BOXES Account 65080 - MERCHANDISE FOR RESALE Totals Business Unit 4225 - WATER OTHER OPERATIONS Totals Account 62185 - CONSULTING SERVICES TRUE POINT SERVICES - MODIFY NOTICES Account 62185 - CONSULTING SERVICES Totals Account 65080 - MERCHANDISE FOR RESALE Business Unit 4225 - WATER OTHER OPERATIONS Account 62180 - STUDIES WATER FUND MODEL UPDATE Account 62180 - STUDIES Totals Account 65085 - MINOR EQUIPMENT & TOOLS SEALBOSS CONCRETE CRACK INJECTION SYSTEM Account 65085 - MINOR EQUIPMENT & TOOLS Totals Business Unit 4220 - FILTRATION Totals Account 65070 - OFFICE/OTHER EQT MTN MATL PARTS FOR HYDRO INSTRUMENTS CHLORINE EQUIPMENT SCALABLE PRESSURE TRANSMITTER Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Account 62465 - OUTSIDE LABARATORY COSTS Totals Account 65015 - CHEMICALS/ SALT LIQUID CHLORINE (PER SPEC) Account 65015 - CHEMICALS/ SALT Totals Business Unit 4210 - PUMPING Totals Business Unit 4220 - FILTRATION Account 62465 - OUTSIDE LABARATORY COSTS FY 2023 LABORATORY TESTING - ROUTINE COMPLIANCE Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Account 65085 - MINOR EQUIPMENT & TOOLS LATHE MACHINE GEARBOX REPAIR Account 65085 - MINOR EQUIPMENT & TOOLS Totals UTILITIES: NICOR GAS SEP23 Account 64015 - NATURAL GAS Totals Account 65070 - OFFICE/OTHER EQT MTN MATL SERVER CLOSET AIR CONDITIONING UNIT UTILITIES-MC SQUARED SEP23 UTILITIES-MC SQUARED SEP23 Account 64005 - ELECTRICITY Totals Account 64015 - NATURAL GAS Account 64005 - ELECTRICITY UTILITIES-MC SQUARED SEP23 UTILITIES-MC SQUARED SEP23 UTILITIES-MC SQUARED SEP23 UTILITIES-MC SQUARED SEP23 Account 62245 - OTHER EQMT MAINTENANCE 500 KW GENERATOR RENTAL FEEDER PROTECTIVE RELAYS - PUMPING BLDG. Account 62245 - OTHER EQMT MAINTENANCE Totals Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Business Unit 4208 - WATER BILLING Totals Business Unit 4210 - PUMPING Business Unit 4200 - WATER PRODUCTION Totals Business Unit 4208 - WATER BILLING Account 64540 - TELECOMMUNICATIONS - WIRELESS VERIZON-COMMUNICATION CHARGE SEP23 OFFICE SUPPLIES FY2023 OFFICE SUPPLIES FY2023 OFFICE SUPPLIES Account 65095 - OFFICE SUPPLIES Totals Account 65070 - OFFICE/OTHER EQT MTN MATL FLOCCULATION PROCESS SAFETY GUARDS Account 65070 - OFFICE/OTHER EQT MTN MATL Totals Account 65095 - OFFICE SUPPLIES Business Unit 4200 - WATER PRODUCTION Account 56140 - FEES AND MERCHANDISE SALE *SALES TAX SEPT 2023 Account 56140 - FEES AND MERCHANDISE SALE Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 510 - WATER FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 11/08/2023 09:01:55 AM Page 24 of 33 A1.Page 395 of 567 513 WATER DEPR IMPR&EXT FUND Vendor G/L Date Payment Date Invoice Amount 106588 - CDM SMITH, INC.*11/14/2023 11/14/2023 57,276.35 106964 - EUROFINS EATON ANALYTICAL 11/14/2023 11/14/2023 1,705.00 106964 - EUROFINS EATON ANALYTICAL 11/14/2023 11/14/2023 1,150.00 102162 - GREELEY AND HANSEN *11/14/2023 11/14/2023 91,054.83 16600 - STANTEC CONSULTING SERVICES, INC.*11/14/2023 11/14/2023 115,392.15 Invoice Transactions 5 $266,578.33 13463 - GARLAND /DBS, INC.11/14/2023 11/14/2023 48,180.30 Invoice Transactions 1 $48,180.30 Invoice Transactions 6 $314,758.63 Invoice Transactions 6 $314,758.63 Invoice Transactions 6 $314,758.63 Department 71 - UTILITIES Totals Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 2023 WATER PLANT ROOF IMPROVEMENTS Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals 4160V ELECTRICAL SYSTEM RELIABILITY ENGINEERING 1909 RAW WATER INTAKE REPLACEMENT Account 62145 - ENGINEERING SERVICES Totals Account 65515 - OTHER IMPROVEMENTS Business Unit 7330 - WATER FUND DEP, IMP, EXT Account 62145 - ENGINEERING SERVICES LEAD SERVICE LINE REPLACEMENT PLAN & PILOT IMPLEMENTATION WATER MAIN REHAB LABORATORY TESTING WATER MAIN REHAB LABORATORY TESTING CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Department 71 - UTILITIES Run by Tera Davis on 11/08/2023 09:01:55 AM Page 25 of 33 A1.Page 396 of 567 515 SEWER FUND Vendor G/L Date Payment Date Invoice Amount 19345 - STANDARD PRINTING COMPANY, INC.11/14/2023 11/14/2023 353.38 19345 - STANDARD PRINTING COMPANY, INC.11/14/2023 11/14/2023 81.93 Invoice Transactions 2 $435.31 100780 - OZINGA READY MIX CONCRETE INC.11/14/2023 11/14/2023 2,767.40 Invoice Transactions 1 $2,767.40 Invoice Transactions 3 $3,202.71 301861 - CHRISTY WEBBER & COMPANY 11/14/2023 11/14/2023 3,070.00 Invoice Transactions 1 $3,070.00 Invoice Transactions 1 $3,070.00 11626 - HOERR CONSTRUCTION, INC.11/14/2023 11/14/2023 53,398.55 Invoice Transactions 1 $53,398.55 20102 - JOEL SILVERIO 11/14/2023 11/14/2023 2,260.00 20103 - NIKOLA AND NADA DIMITRIJEVIC 11/14/2023 11/14/2023 4,311.88 Invoice Transactions 2 $6,571.88 Invoice Transactions 3 $59,970.43 Invoice Transactions 7 $66,243.14 Invoice Transactions 7 $66,243.14Fund 515 - SEWER FUND Totals Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 Account 65515 - OTHER IMPROVEMENTS Totals Business Unit 4535 - SEWER IMPROVEMENTS Totals Department 40 - PUBLIC WORKS AGENCY Totals Account 62461 - SEWER MAINTENANCE CONTRACTS Totals Account 65515 - OTHER IMPROVEMENTS PRIVATE SEWER REPAIR FINANCIAL ASSISTANCE PRIVATE SEWER REPAIR FINANCIAL ASSISTANCE Business Unit 4531 - SEWER OTHER OPERATIONS Totals Business Unit 4535 - SEWER IMPROVEMENTS Account 62461 - SEWER MAINTENANCE CONTRACTS 2023 CIPP SEWER REHAB Business Unit 4531 - SEWER OTHER OPERATIONS Account 62461 - SEWER MAINTENANCE CONTRACTS FY 2023 1 YR CONTRACT RAIN GARDEN MAINTENANCE Account 62461 - SEWER MAINTENANCE CONTRACTS Totals Account 65051 - MATERIALS - STREETS DIVISION FY2023 CONCRETE Account 65051 - MATERIALS - STREETS DIVISION Totals Business Unit 4530 - SEWER MAINTENANCE Totals Business Unit 4530 - SEWER MAINTENANCE Account 62455 - WTR/SWR BILL PRINT AND MAIL CO FY2023 UTILITY BILL PRINT & MAIL FY2023 UTILITY BILL PRINT & MAIL Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 515 - SEWER FUND Department 40 - PUBLIC WORKS AGENCY Run by Tera Davis on 11/08/2023 09:01:55 AM Page 26 of 33 A1.Page 397 of 567 520 SOLID WASTE FUND Vendor G/L Date Payment Date Invoice Amount 102499 - ILLINOIS DEPT OF REVENUE 11/14/2023 11/14/2023 62.00 Invoice Transactions 1 $62.00 100496 - SOLID WASTE AGENCY NORTHERN COOK 11/14/2023 11/14/2023 64,981.00 Invoice Transactions 1 $64,981.00 102184 - GROOT RECYCLING & WASTE SERVICES 11/14/2023 11/14/2023 143,448.00 Invoice Transactions 1 $143,448.00 102184 - GROOT RECYCLING & WASTE SERVICES 11/14/2023 11/14/2023 83,900.11 Invoice Transactions 1 $83,900.11 102339 - HIGH PSI LTD.11/14/2023 11/14/2023 677.00 Invoice Transactions 1 $677.00 243021 - R.N.O.W., INC.11/14/2023 11/14/2023 7,069.00 243021 - R.N.O.W., INC.11/14/2023 11/14/2023 3,267.84 Invoice Transactions 2 $10,336.84 Invoice Transactions 7 $303,404.95 Invoice Transactions 7 $303,404.95 Invoice Transactions 7 $303,404.95 Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals Department 40 - PUBLIC WORKS AGENCY Totals Fund 520 - SOLID WASTE FUND Totals Account 65550 - AUTOMOTIVE EQUIPMENT BRIGADE 360 VEHICLE CAMERAS 360 CAMERA SYSTEMS AND ACCESSORIES Account 65550 - AUTOMOTIVE EQUIPMENT Totals Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS Totals Account 65085 - MINOR EQUIPMENT & TOOLS SLUDGE HAMMER CLEANER Account 65085 - MINOR EQUIPMENT & TOOLS Totals FY2023 RESIDENTIAL REFUSE COLLECTION Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Totals Account 62417 - YARD WASTE REMOVAL CONTRACTUAL COSTS FY2023 RESIDENTIAL YARD WASTE & FOOD SCRAPS Account 62405 - SWANCC DISPOSAL FEES FY2023 REFUSE DISPOSAL FEES - SWANCC Account 62405 - SWANCC DISPOSAL FEES Totals Account 62415 - RESIDENTIAL DEBRIS/REMOVAL CONTRACTUAL COSTS Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Account 56155 - TRASH CART SALES *SALES TAX SEPT 2023 Account 56155 - TRASH CART SALES Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 520 - SOLID WASTE FUND Department 40 - PUBLIC WORKS AGENCY Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 Run by Tera Davis on 11/08/2023 09:01:55 AM Page 27 of 33 A1.Page 398 of 567 600 FLEET SERVICE FUND Vendor G/L Date Payment Date Invoice Amount 17260 - EDUARDO SANCHEZ 11/14/2023 11/14/2023 61.35 Invoice Transactions 1 $61.35 101064 - CINTAS #22 11/14/2023 11/14/2023 148.30 101064 - CINTAS #22 11/14/2023 11/14/2023 93.31 Invoice Transactions 2 $241.61 18489 - VERIZON CONNECT 11/14/2023 11/14/2023 1,520.32 Invoice Transactions 1 $1,520.32 17511 - AL WARREN OIL COMPANY, INC.11/14/2023 11/14/2023 26,830.50 17511 - AL WARREN OIL COMPANY, INC.11/14/2023 11/14/2023 23,528.00 Invoice Transactions 2 $50,358.50 100003 - 1ST AYD CORPORATION 11/14/2023 11/14/2023 1,244.49 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/14/2023 11/14/2023 5.49 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/14/2023 11/14/2023 7.29 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/14/2023 11/14/2023 7.29 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/14/2023 11/14/2023 13.99 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/14/2023 11/14/2023 167.85 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/14/2023 11/14/2023 2,207.70 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/14/2023 11/14/2023 44.99 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/14/2023 11/14/2023 31.89 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/14/2023 11/14/2023 39.96 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/14/2023 11/14/2023 2,421.65 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/14/2023 11/14/2023 210.70 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/14/2023 11/14/2023 319.18 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/14/2023 11/14/2023 11.39 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/14/2023 11/14/2023 21.56 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/14/2023 11/14/2023 11.98 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/14/2023 11/14/2023 132.40 322967 - APC STORES, INC., DBA BUMPER TO BUMPER 11/14/2023 11/14/2023 41.97 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 37.44 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 69.00 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 21.47 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 145.43 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 1,285.89 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 (137.54) 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 (69.04) 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 40.02 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 32.78 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 59.39 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 45.31 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 276.00 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 1.75 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 94.88 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 10.21 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 20.15 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 48.32 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 12.65 18598 - ARLINGTON HEIGHTS FORD 11/14/2023 11/14/2023 41.06 106584 - BURRIS EQUIPMENT CO.11/14/2023 11/14/2023 779.72 106584 - BURRIS EQUIPMENT CO.11/14/2023 11/14/2023 382.49 106584 - BURRIS EQUIPMENT CO.11/14/2023 11/14/2023 77.23 106584 - BURRIS EQUIPMENT CO.11/14/2023 11/14/2023 111.63 285052 - CHICAGO PARTS & SOUND, LLC 11/14/2023 11/14/2023 200.61 285052 - CHICAGO PARTS & SOUND, LLC 11/14/2023 11/14/2023 265.76 120216 - COMMERCIAL TIRE SERVICE 11/14/2023 11/14/2023 1,619.52 120216 - COMMERCIAL TIRE SERVICE 11/14/2023 11/14/2023 1,619.52 120216 - COMMERCIAL TIRE SERVICE 11/14/2023 11/14/2023 1,619.52 120216 - COMMERCIAL TIRE SERVICE 11/14/2023 11/14/2023 1,619.52 120216 - COMMERCIAL TIRE SERVICE 11/14/2023 11/14/2023 1,619.52 120216 - COMMERCIAL TIRE SERVICE 11/14/2023 11/14/2023 1,619.52 101511 - DOUGLAS TRUCK PARTS 11/14/2023 11/14/2023 131.70 107216 - DRIVE TRAIN SERVICE & COMPONENTS INC.11/14/2023 11/14/2023 1,037.99 107216 - DRIVE TRAIN SERVICE & COMPONENTS INC.11/14/2023 11/14/2023 397.70 227800 - GOLF MILL FORD 11/14/2023 11/14/2023 12.60 227800 - GOLF MILL FORD 11/14/2023 11/14/2023 54.00 227800 - GOLF MILL FORD 11/14/2023 11/14/2023 142.50 227800 - GOLF MILL FORD 11/14/2023 11/14/2023 54.00 227800 - GOLF MILL FORD 11/14/2023 11/14/2023 34.11 227800 - GOLF MILL FORD 11/14/2023 11/14/2023 (54.00) 102137 - GRAINGER, INC., W.W.11/14/2023 11/14/2023 77.06 102137 - GRAINGER, INC., W.W.11/14/2023 11/14/2023 40.94 102137 - GRAINGER, INC., W.W.11/14/2023 11/14/2023 48.40 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 11/14/2023 11/14/2023 100.78 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 11/14/2023 11/14/2023 128.67 102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 11/14/2023 11/14/2023 491.07 120232 - INTERSTATE POWER SYSTEMS, INC.11/14/2023 11/14/2023 1,222.50 14988 - JX PETERBILT / JX ENTERPRISES, INC.11/14/2023 11/14/2023 299.94 14988 - JX PETERBILT / JX ENTERPRISES, INC.11/14/2023 11/14/2023 51.98 14988 - JX PETERBILT / JX ENTERPRISES, INC.11/14/2023 11/14/2023 39.99 15512 - LAKESIDE INTERNATIONAL, LLC 11/14/2023 11/14/2023 67.67 15512 - LAKESIDE INTERNATIONAL, LLC 11/14/2023 11/14/2023 160.55 15512 - LAKESIDE INTERNATIONAL, LLC 11/14/2023 11/14/2023 295.49 15512 - LAKESIDE INTERNATIONAL, LLC 11/14/2023 11/14/2023 98.30 102994 - LEACH ENTERPRISES, INC.11/14/2023 11/14/2023 534.33 102994 - LEACH ENTERPRISES, INC.11/14/2023 11/14/2023 312.00 105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 11/14/2023 11/14/2023 391.88 322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:11/14/2023 11/14/2023 415.08 327734 - MILLER HYDRAULIC SERVICE, INC.11/14/2023 11/14/2023 516.00 103490 - MONROE TRUCK EQUIPMENT 11/14/2023 11/14/2023 800.80 103490 - MONROE TRUCK EQUIPMENT 11/14/2023 11/14/2023 249.78 256564 - SIGLER'S AUTOMOTIVE & BODY SHOP, INC.11/14/2023 11/14/2023 2,346.50 104895 - SPRING ALIGN 11/14/2023 11/14/2023 189.95 104895 - SPRING ALIGN 11/14/2023 11/14/2023 189.95 104895 - SPRING ALIGN 11/14/2023 11/14/2023 2,584.30 104918 - STANDARD EQUIPMENT COMPANY 11/14/2023 11/14/2023 102.02 104918 - STANDARD EQUIPMENT COMPANY 11/14/2023 11/14/2023 (39.88) 104918 - STANDARD EQUIPMENT COMPANY 11/14/2023 11/14/2023 257.61 104918 - STANDARD EQUIPMENT COMPANY 11/14/2023 11/14/2023 (201.12) 104918 - STANDARD EQUIPMENT COMPANY 11/14/2023 11/14/2023 2,615.92 104918 - STANDARD EQUIPMENT COMPANY 11/14/2023 11/14/2023 15,482.72 19965 - TRUCE TRUCK SALES 11/14/2023 11/14/2023 252.15 19965 - TRUCE TRUCK SALES 11/14/2023 11/14/2023 197.91 245860 - WENTWORTH TIRE SERVICE 11/14/2023 11/14/2023 1,162.56 245860 - WENTWORTH TIRE SERVICE 11/14/2023 11/14/2023 559.44 245860 - WENTWORTH TIRE SERVICE 11/14/2023 11/14/2023 482.00 105553 - WHOLESALE DIRECT INC 11/14/2023 11/14/2023 591.34 105688 - ZARNOTH BRUSH WORKS, INC.11/14/2023 11/14/2023 1,218.15 105688 - ZARNOTH BRUSH WORKS, INC.11/14/2023 11/14/2023 2,436.05 Invoice Transactions 97 $59,092.88 101556 - HEART CERTIFIED AUTO CARE 11/14/2023 11/14/2023 64.05 103795 - NORTH SHORE TOWING 11/14/2023 11/14/2023 50.00 245860 - WENTWORTH TIRE SERVICE 11/14/2023 11/14/2023 306.50 245860 - WENTWORTH TIRE SERVICE 11/14/2023 11/14/2023 998.08 Invoice Transactions 4 $1,418.63 Invoice Transactions 107 $112,693.29 Invoice Transactions 107 $112,693.29 Invoice Transactions 107 $112,693.29Fund 600 - FLEET SERVICES FUND Totals Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 Business Unit 7710 - FLEET MAINTENANCE Totals Department 19 - ADMINISTRATIVE SERVICES Totals WHEEL BALANCE #55 TIRE CHANGE FOR #8 TIRES FOR #954 TIRES FOR A-21 Account 65065 - TIRES & TUBES Totals SNOW BLADE FOR STREETS #681 CB PARTS FOR STOCK AND #608A Account 65060 - MATER. TO MAINT. AUTOS Totals Account 65065 - TIRES & TUBES PARTS FOR #716 STOCK FOR FLEET TIRES FOR #55 TIRES FOR #954 STOCK FOR FLEET PARTS FOR #744 CREDIT PARTS AND LABOR TO REPAIR EFD #327R REPAIRS TO WATER DEPARTMENT VACTOR #954 PARTS FOR #723 ALIGNMENT FOR #634 ALIGNMENT FOR A-21 PARTS AND LABOR NEEDED TO REPAIR STREETS VEHICLE 628 STOCK FOR FLEET CREDIT STOCK FOR FLEET SNOW PREP FOR #681 PARTS FOR #820 PARTS FOR #612 BODY REPAIRS TO A-23 PARTS FOR #625 PARTS FOR #628 PARTS FOR STOCK AND #956 SHOP SUPPLIES PARTS FOR E-25 STOCK FOR FLEET PARTS FOR #543 PARTS FOR #717 PARTS FOR #315R PARTS FOR #628 STOCK FOR FLEET BATTERY FOR #513 STOCK FOR FLEET STOCK FOR FLEET ANNUAL INSPECTION #162 PARTS FOR #782 PARTS FOR #301 CREDIT SHOP SUPPLIES STOCK FOR FLEET PARTS FOR #704 PARTS FOR #704 PARTS FOR #22 PARTS FOR #777 REPAIRS TO #782 TIRES FOR #954 TIRES FOR #956 TIRES FOR #956 TIRES FOR #954 STOCK FOR FLEET PARTS FOR #530 STOCK FOR FLEET STOCK FOR FLEET TIRES FOR #956 TIRES FOR #956 PARTS FOR #57 PARTS FOR A-21 PARTS FOR #530 PARTS FOR #530 PARTS FOR #513 PART FOR #546 PARTS FOR A-21 PARTS FOR #272 STOCK FOR FLEET STOCK FOR FLEET REPAIRS TO #272 PARTS FOR #272 PARTS FOR #546 PARTS FOR #301 PARTS FOR #301 PARTS FOR #272 PARTS FOR #779 PARTS FOR #546 CREDIT CREDIT PARTS FOR #625 STOCK FOR FLEET LIGHTING SYSTEM FOR #556 PARTS FOR #69 PARTS FOR #634 STOCK FOR FLEET STOCK FOR FLEET PARTS FOR #777 PARTS FOR #410 PARTS FOR #410 STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET STOCK FOR FLEET SHOP SUPPLIES SHOP SUPPLIES PARTS FOR #504 STOCK FOR FLEET PARTS FOR #345 PARTS FOR #513 FUEL PURCHASE FOR CITY FLEET (7500) UNDYED WINTER BLEND FUEL PURCHASE FOR CITY FLEET (8500) 10% REG UNLEADED 87 OCT Account 65035 - PETROLEUM PRODUCTS Totals Account 65060 - MATER. TO MAINT. AUTOS Account 64540 - TELECOMMUNICATIONS - WIRELESS AVL TRACKERS FOR CITY VEHICLES Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals Account 65035 - PETROLEUM PRODUCTS Account 62355 - LAUNDRY/OTHER CLEANING UNIFORM CLEANING UNIFORM CLEANING Account 62355 - LAUNDRY/OTHER CLEANING Totals Business Unit 7710 - FLEET MAINTENANCE Account 62295 - TRAINING & TRAVEL EDUARDO SANCHEZ CDL RENEWAL 2023 Account 62295 - TRAINING & TRAVEL Totals CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 600 - FLEET SERVICES FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 11/08/2023 09:01:55 AM Page 28 of 33 A1.Page 399 of 567 601 EQUIPMENT REPLACEMENT FUND Vendor G/L Date Payment Date Invoice Amount 20065 - L & R RACING INC., DBA DRR USA 11/14/2023 11/14/2023 10,199.00 107460 - LAKE SHORE HARLEY DAVIDSON 11/14/2023 11/14/2023 38,074.56 107460 - LAKE SHORE HARLEY DAVIDSON 11/14/2023 11/14/2023 38,074.56 Invoice Transactions 3 $86,348.12 Invoice Transactions 3 $86,348.12 Invoice Transactions 3 $86,348.12 Invoice Transactions 3 $86,348.12Fund 601 - EQUIPMENT REPLACEMENT FUND Totals Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 Account 65550 - AUTOMOTIVE EQUIPMENT Totals Business Unit 7780 - VEHICLE REPLACEMENTS Totals Department 19 - ADMINISTRATIVE SERVICES Totals Business Unit 7780 - VEHICLE REPLACEMENTS Account 65550 - AUTOMOTIVE EQUIPMENT ELECTRIC ATV FOR EPD QUOTE 9642 HD MOTORCYCLE PURCHASE-EPD #M2 213325 HD MOTORCYCLE PURCHASE-EPD #M2 213325 CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 601 - EQUIPMENT REPLACEMENT FUND Department 19 - ADMINISTRATIVE SERVICES Run by Tera Davis on 11/08/2023 09:01:55 AM Page 29 of 33 A1.Page 400 of 567 605 INSURANCE FUND Vendor G/L Date Payment Date Invoice Amount 19283 - FILIPPINI LAW FIRM LLP 11/14/2023 11/14/2023 2,145.50 17225 - JOHNSON & BELL, LTD 11/14/2023 11/14/2023 427.50 17225 - JOHNSON & BELL, LTD 11/14/2023 11/14/2023 2,425.00 18727 - LITTLER MENDELSON, P.C.11/14/2023 11/14/2023 65,476.76 Invoice Transactions 4 $70,474.76 Invoice Transactions 4 $70,474.76 17978 - BENISTAR ADMIN SERVICE INC.11/14/2023 11/14/2023 70,864.30 Invoice Transactions 1 $70,864.30 Invoice Transactions 1 $70,864.30 Invoice Transactions 5 $141,339.06 Invoice Transactions 5 $141,339.06 * = Prior Fiscal Year Activity Invoice Transactions 756 $3,875,348.87 Accounts Payable by G/L Distribution Report G/L Date Range 11/14/23 - 11/14/23 Business Unit 7801 - EMPLOYEE BENEFITS Totals Department 99 - NON-DEPARTMENTAL Totals Fund 605 - INSURANCE FUND Totals Business Unit 7801 - EMPLOYEE BENEFITS Account 66054 - SENIOR RETIREE HEALTH INSURANCE BENISTAR MONTHLY INVOICE Account 66054 - SENIOR RETIREE HEALTH INSURANCE Totals LEGAL SERVICES- BROWN Account 62130 - LEGAL SERVICES-GENERAL Totals Business Unit 7800 - RISK MANAGEMENT Totals Business Unit 7800 - RISK MANAGEMENT Account 62130 - LEGAL SERVICES-GENERAL LEGAL SERVICES- PAL LEGAL SERVICES - HEMPFLING LEGAL SERVICES - EYTAN CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Invoice Description Fund 605 - INSURANCE FUND Department 99 - NON-DEPARTMENTAL Run by Tera Davis on 11/08/2023 09:01:55 AM Page 30 of 33 A1.Page 401 of 567 Vendor G/L Date Payment Date Invoice Amount 103297 - MEALS AT HOME DBA MEALS ON WHEELS NORTHEASTERN IL 11/02/2023 11/02/2023 500.00 Invoice Transactions 1 $500.00 Invoice Transactions 1 $500.00 Invoice Transactions 1 $500.00 17853 - HECKY'S BARBECUE 10/26/2023 10/26/2023 620.70 Invoice Transactions 1 $620.70 Invoice Transactions 1 $620.70 19392 - CARLINO, CELIA 11/02/2023 11/02/2023 210.00 Invoice Transactions 1 $210.00 Invoice Transactions 1 $210.00 104738 - SIKICH LLP 11/02/2023 11/02/2023 24,000.00 Invoice Transactions 1 $24,000.00 Invoice Transactions 1 $24,000.00 Invoice Transactions 3 $24,830.70 104554 - SAM'S CLUB DIRECT 11/02/2023 11/02/2023 31.96 104554 - SAM'S CLUB DIRECT 11/02/2023 11/02/2023 167.74 104554 - SAM'S CLUB DIRECT 11/02/2023 11/02/2023 103.65 104554 - SAM'S CLUB DIRECT 11/02/2023 11/02/2023 74.51 Invoice Transactions 4 $377.86 Invoice Transactions 4 $377.86 Invoice Transactions 4 $377.86 104554 - SAM'S CLUB DIRECT 11/02/2023 11/02/2023 51.46 Invoice Transactions 1 $51.46 Invoice Transactions 1 $51.46 Invoice Transactions 1 $51.46 104554 - SAM'S CLUB DIRECT 11/02/2023 11/02/2023 77.54 Invoice Transactions 1 $77.54 Invoice Transactions 1 $77.54 Invoice Transactions 1 $77.54 104554 - SAM'S CLUB DIRECT 11/02/2023 11/02/2023 76.06 Invoice Transactions 1 $76.06 Invoice Transactions 1 $76.06 104554 - SAM'S CLUB DIRECT 11/02/2023 11/02/2023 397.84 104554 - SAM'S CLUB DIRECT 11/02/2023 11/02/2023 47.52 Invoice Transactions 2 $445.36 Invoice Transactions 2 $445.36 104554 - SAM'S CLUB DIRECT 11/02/2023 11/02/2023 47.94 Invoice Transactions 1 $47.94 Invoice Transactions 1 $47.94 17791 - MARIACHI SIRENA 11/02/2023 11/02/2023 1,700.00 Invoice Transactions 1 $1,700.00 104554 - SAM'S CLUB DIRECT 11/02/2023 11/02/2023 110.93 Invoice Transactions 1 $110.93 Invoice Transactions 2 $1,810.93 Invoice Transactions 6 $2,380.29 104554 - SAM'S CLUB DIRECT 11/02/2023 11/02/2023 154.31 Invoice Transactions 1 $154.31 Invoice Transactions 1 $154.31 Invoice Transactions 1 $154.31 Invoice Transactions 17 $27,872.16 104554 - SAM'S CLUB DIRECT 11/02/2023 11/02/2023 416.98 104554 - SAM'S CLUB DIRECT 11/02/2023 11/02/2023 352.72 104554 - SAM'S CLUB DIRECT 11/02/2023 11/02/2023 503.14 104554 - SAM'S CLUB DIRECT 11/02/2023 11/02/2023 207.88 104554 - SAM'S CLUB DIRECT 11/02/2023 11/02/2023 101.76 104554 - SAM'S CLUB DIRECT 11/02/2023 11/02/2023 63.92 Invoice Transactions 6 $1,646.40 Invoice Transactions 6 $1,646.40 Invoice Transactions 6 $1,646.40 Invoice Transactions 6 $1,646.40 20100 - WIDEMAN, SHELIA 10/26/2023 10/26/2023 25,000.00 Invoice Transactions 1 $25,000.00 Invoice Transactions 1 $25,000.00 Invoice Transactions 1 $25,000.00 Invoice Transactions 1 $25,000.00 Business Unit 1505 - CITY MANAGER Totals Fund 177 - REPARATIONS FUND Department 15 - CITY MANAGER'S OFFICE Business Unit 1595 - REPARATIONS FUND Business Unit 1505 - CITY MANAGER Account 62490 - OTHER PROGRAM COSTS *REFUND: LOST CAMBO HOTBOX Account 62490 - OTHER PROGRAM COSTS Totals Fund 176 - HUMAN SERVICES FUND Totals Fund 415 - CAPITAL IMPROVEMENTS FUND Department 40 - PUBLIC WORKS AGENCY Account 62490 - OTHER PROGRAM COSTS *REPARATIONS CASH BENEFIT Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 1595 - REPARATIONS FUND Totals Department 15 - CITY MANAGER'S OFFICE Totals Fund 177 - REPARATIONS FUND Totals Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Totals Department 24 - HEALTH Totals *FOOD SUPPLY: DROP IN CENTER *FOOD SUPPLY: COMMUNITY EVENT *FOOD SUPPLY: ZOMBIE SCRAMBLE *FOOD SUPPLY: ZOMBIE SCRAMBLE Account 62490 - OTHER PROGRAM COSTS Totals Department 24 - HEALTH Business Unit 3215 - YOUTH ENGAGEMENT DIVISION Account 62490 - OTHER PROGRAM COSTS *FOOD SUPPLY: COMMUNITY EVENT *FOOD SUPPLY: FIRST FRIDAY Department 40 - PUBLIC WORKS AGENCY Totals Fund 100 - GENERAL FUND Totals Fund 176 - HUMAN SERVICES FUND *FOOD SUPPLY: FORESTRY SVR RETIREMENT Account 65025 - FOOD Totals Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals Department 30 - PARKS AND RECREATION Totals Department 40 - PUBLIC WORKS AGENCY Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Account 65025 - FOOD *ARTIST RECEPTION NOYES Account 65110 - RECREATION SUPPLIES Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals Account 62511 - ENTERTAIN/PERFORMER SERV *DAY OF THE CELEBRATION PROFORMER Account 62511 - ENTERTAIN/PERFORMER SERV Totals Account 65110 - RECREATION SUPPLIES Account 65025 - FOOD Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals Business Unit 3720 - CULTURAL ARTS PROGRAMS Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals Business Unit 3055 - LEVY CENTER SENIOR SERVICES Account 65025 - FOOD *FOOD SUPPLY: SENIOR EVENT Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Account 65025 - FOOD *FOOD SUPPLY: RCC SNACKS *FOOD SUPPLY: FJCC CONCESSIONS Account 65025 - FOOD Totals *FARMERS MARKET Account 65110 - RECREATION SUPPLIES Totals Business Unit 3015 - FARMER'S MARKET Totals Department 23 - FIRE MGMT & SUPPORT Totals Department 30 - PARKS AND RECREATION Business Unit 3015 - FARMER'S MARKET Account 65110 - RECREATION SUPPLIES *JANITORAL SUPPLIES Account 65040 - JANITORIAL SUPPLIES Totals Business Unit 2315 - FIRE SUPPRESSION Totals Department 22 - POLICE Totals Department 23 - FIRE MGMT & SUPPORT Business Unit 2315 - FIRE SUPPRESSION Account 65040 - JANITORIAL SUPPLIES *FOOD SUPPLY: RETIREMENT CAKE Account 62490 - OTHER PROGRAM COSTS Totals Business Unit 2205 - POLICE ADMINISTRATION Totals Department 19 - ADMINISTRATIVE SERVICES Totals Department 22 - POLICE Business Unit 2205 - POLICE ADMINISTRATION Account 62490 - OTHER PROGRAM COSTS *FOOD SUPPLY: HR WELLNESS EVENT *FOOD SUPPLY: HR WELLNESS EVENT Account 65125 - OTHER COMMODITIES Totals Business Unit 1929 - HUMAN RESOURCE DIVISION Totals Department 19 - ADMINISTRATIVE SERVICES Business Unit 1929 - HUMAN RESOURCE DIVISION Account 65125 - OTHER COMMODITIES *SERVICE AWARD CEREMONY *FOOD SUPPLY: HR WELLNESS EVENT Account 62110 - AUDITING Totals Business Unit 1570 - ACCOUNTING Totals Department 15 - CITY MANAGER'S OFFICE Totals Business Unit 1525 - MISC. BUSINESS OPERATIONS Totals Business Unit 1570 - ACCOUNTING Account 62110 - AUDITING *PROFESSIONAL SERVICE YE DEC 22 Business Unit 1525 - MISC. BUSINESS OPERATIONS Account 68205 - CONTINGENCIES *SPANISH INTERPRETER Account 68205 - CONTINGENCIES Totals Business Unit 1300 - CITY COUNCIL Totals Department 13 - CITY COUNCIL Totals Department 15 - CITY MANAGER'S OFFICE Business Unit 1300 - CITY COUNCIL Account 62490 - OTHER PROGRAM COSTS *HOME DELIVERED MEALS- HTA Account 62490 - OTHER PROGRAM COSTS Totals Invoice Description Fund 100 - GENERAL FUND Department 13 - CITY COUNCIL Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR PAY PERIOD ENDING 11.14.2023 FY23CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 Run by Tera Davis on 11/08/2023 12:21:18 PM Page 31 of 33 A1.Page 402 of 567 Vendor G/L Date Payment Date Invoice AmountInvoice Description Accounts Payable by G/L Distribution Report *ADVANCED CHECKS FOR PAY PERIOD ENDING 11.14.2023 FY23CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 FY23 20101 - JASON LAUREN 11/02/2023 11/02/2023 4,584.30 Invoice Transactions 1 $4,584.30 Invoice Transactions 1 $4,584.30 Invoice Transactions 1 $4,584.30 Invoice Transactions 1 $4,584.30 * = Prior Fiscal Year Activity Invoice Transactions 23 $59,102.86 Department 40 - PUBLIC WORKS AGENCY Totals Fund 415 - CAPITAL IMPROVEMENTS FUND Totals Account 53735 - CURB/SIDEWALK REPLACEMENT FEE *REFUND: SIDEWALK REPLACEMENT Account 53735 - CURB/SIDEWALK REPLACEMENT FEE Totals Business Unit 4219 - NON-BOND CAPITAL Totals Business Unit 4219 - NON-BOND CAPITAL Run by Tera Davis on 11/08/2023 12:21:18 PM Page 32 of 33 A1.Page 403 of 567 ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT GENERAL ASSISTANCE VARIOUS VARIOUS GENERAL ASSISTANCE PAYMENTS 44,776.14 44,776.14 INSURANCE VARIOUS IPBC MONTHLY HEALTH INSURANCE PREMIUM 1,205,742.90 VARIOUS VARIOUS CASUALTY LOSS 430.65 VARIOUS VARIOUS WORKERS COMP 49,415.59 VARIOUS WORKERS COMP 11,866.78 1,267,455.92 REPARATIONS VARIOUS VARIOUS REPARATIONS BENEFITS 209,297.76 209,297.76 VARIOUS VARIOUS TANGO GI 32,650.00 32,650.00 WATER 7133.68305 IEPA LOAN DISBURSEMENT WATER FUND 33,752.41 33,752.41 1,587,932.23 Grand Total 5,522,383.96 PREPARED BY DATE REVIEWED BY DATE APPROVED BY DATE CITY OF EVANSTON BILLS LIST PERIOD ENDING 11.14.2023 SUPPLEMENTAL LIST ACH AND WIRE TRANSFERS Page 33 of 33 A1.Page 404 of 567 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From:Hitesh Desai, Chief Financial Officer/Treasurer CC:Tammi Nunez, Purchasing Manager Subject:2023-2024 Snow Tow Program Independent Contractors Date: November 13, 2023 Recommended Action: Staff recommends that the City Council authorize the City Manager to execute contract(s) for Snow Towing Services in an amount not to exceed the 2024 proposed budget of $80,000. (Various towing companies – see attached list.) Funding Source: Funding for snow towing contractors is provided by the Snow and Ice Control General Fund Account #100.40.4550.62451. The estimated total for the 2023-2024 snow seasons is in an amount not to exceed the 2024 proposed budget of $80,000. For FY 2023, $73,520 is still available for any snow emergencies and events. CARP: Municipal Operations Council Action: For Action Summary: The City of Evanston operates under two potential snow emergency situations during the months of December through March. Depending on the amount of snow received, either a snow route parking ban or a snow emergency can be declared. During these times, the City will plow snow routes during the night and residential streets during the day. As a part of this snow removal plan, cars that do not follow the parking regulations that govern the two types of snow removal emergencies are towed in an effort to remove snow from the City's streets. In most instances, cars are towed to cleared streets in order to expedite snow removal operations. Once the streets are cleared, the cars are returned to the original location and are assessed a towing fee. A2.Page 405 of 567 The City utilizes independent towing contractors to assist with towing operations during declared snow emergencies to relocate or impound vehicles at the direction of the Evanston Police Department and to provide towing assistance to City-owned and operated equipment, as well as contractors and equipment engaged in various aspects of the snow removal operations. The City of Evanston tickets as well as tows during snow events. Rates are based on Ordinance 110-O-15 amended Sub-section 10-11-17(C) (D) of the City Code, which was approved on October 5, 2015: 2023-2024 Snow Season Ticket Rates: $60 Snow Route Parking ban ticket fines $155 Snow Emergencies fines (Vehicle towed and returned) $60 Snow Emergencies fines (Vehicle not moved) The Snow Tow contractors proposed via this memorandum only operate during snow emergencies. These contractors move and relocate vehicles as necessary throughout the snow season as 2-day snow emergencies are declared. The City did not declare any snow emergencies during the 2022–2023 snow season. Due to the mild snow season, no citation or revenue data is available for this period. The City paid out $8,100 for the contractor's retainer fees. Previous Snow Season Data: During the 2021-2022 Snow Season, the City declared three (3) snow emergencies (January 24, 2022-January 25, 2022, January 29, 2022-January 30, 2022, and February 3, 2022- February 4, 2022). Snow Routes: North Shore Towing is the vendor currently used by the City for overnight tow operations. They receive their contracted tow fee and storage charges for each vehicle towed. The City does not receive a percentage of the tow. The City receives ticket revenue based on $60.00 per ticket. During the last snow season, December 1, 2021- April 30, 2022, staff issued 331 citations, which resulted in potential revenues of $19,860. Snow Emergencies (Vehicle Towed and Returned): The City uses contracted vendors for the operation and does not charge an additional tow fee. The revenue source is based on the number of citations issued at $155.00 each. During the snow season of December 1, 2021- April 30, 2022, staff issued 915 citations, which resulted in potential revenue of $141,825. Snow Emergency (Vehicle not moved): These are citations issued by City staff for vehicles not towed during a snow event. The revenue source is based on the number of citations issued at $60.00 each. During the snow season of December 1, 2021 - April 30, 2023, staff issued 2733 citations, which resulted in potential revenue of $163,980. Towing Contractors Solicitation: Page 2 of 18 A2.Page 406 of 567 The City's Purchasing Department solicits signed contracts for snow removal services. This year, we received twelve (12) contract applications, which will result in nineteen (19) vehicles on retainer (sixteen (16) trucks and three (3) additional vehicles listed as stand-by) for the 2023-2024 snow season. In comparison to the 2022-2023 snow season, the City had nineteen (19) trucks on retainer (no vehicles were on stand-by). Historically, the City caps the number of vehicles at the first twenty-five (25) trucks. Contractors agree to an hourly fixed rate of $80.00 for the equipment and driver and a $450 per truck (3 truck limit per contractor) retainer to be paid by the City in three (3) monthly installments. The retainer is paid to contractors regardless of whether snow emergencies are declared. Contractors must provide all labor and equipment necessary to perform the required services. In an effort to increase the participation of Evanston Contractors in the City's snow towing program, the specifications give Evanston companies priority as long as they respond before the deadline. This year, only one (1) Evanston towing company was placed on retainer (additional follow-up data included below); this is consistent with last year's (2022 – 2023) snow tow season local Evanston participation. 2023–2024 Details Packet Information: Packets were emailed Tuesday, October 10, 2023, with a due date to return documents no later than Monday, October 23, 2023 (original date) at 4:00 p.m. Due to a lack of local participation, staff wanted to take extra steps to contact local companies and extended the date to Friday, October 27, 2023. The Snow Tow 2023–2024 season media announcement was uploaded to the City webpage "News Section." Staff followed up with telephone calls to Evanston tow contractors: • One (1) Evanston firm on the retainer list for the 2023–2024 Snow Tow Program • North Shore Towing Towing companies stated they are no longer interested in participating in the program. No responses were received to the mailed packets, telephone calls, or emailed packets. Follow- ups were made with local Evanston towing and non-local towing companies who participated previously in the program. Follow-up with known Local Evanston Snow Tow Companies *Reminder emails sent out on October 18, and October 19, 2023 *Phone calls and messages left on October 18, and October 23, 2023 Page 3 of 18 A2.Page 407 of 567 Follow-up with known towing companies who participated in the 2022 – 2023 Snow Tow Season program, but didn't submit this year: We will continue to reach out and encourage Evanston firms to participate in the Snow Tow program. Final notification will be sent to companies notifying them we are removing them from the ongoing Snow Tow mailing list unless they contact us to request we continue to include them. All trucks on retainer are required to respond within two (2) hours of the first call by the City and are to remain available until released. Vendors are guaranteed a minimum of six (6) hours of work per vehicle at the initial call (day or night) for each snow route parking ban or snow emergency period. Subsequent days of a snow emergency will warrant a four (4) hour guarantee unless otherwise agreed to by the City and the vendor. All trucks placed on retainer by the City of Evanston must be available until April 30, 2024. A Certificate of Insurance, naming the City of Evanston as an additional insured and demonstrating liability protection in the amount of $100,000/$300,000 and property damage coverage of a minimum of $50,000, is required to be provided by all contractors wishing to participate in the program. Attachments: 2023-2024 Snow Tow Season Coucil Packet Page 4 of 18 A2.Page 408 of 567 Page 1 of 2 October 10, 2023 RE: 2023 -2024 Snow Towing Removal Program Dear Sir or Madam: It is that time of the year again to make plans for emergency snow removal services for the coming winter. A number of independent towing contractors have provided a very valuable service in the past years as part of the City of Evanston’s snow removal plan. Please note the following highlights of the attached Agreement and Specifications. 1. The hourly rate per truck is $80.00; 2. A $450.00 per truck *(3 truck limit per contractor) retainer will be paid by the City in three monthly installments. The retainer will be paid to contractors even if no snow emergency occurs; 3. Contractors must be available for snow towing within two (2) hours when contacted. If a contractor does not fulfill the requirements, payment reductions will be made. Contractors are given up to 24-hour notice for a snow emergency. Contractors are expected to arrive at the designated time given by the City Police Department. Failure to report at the designated time may jeopardize contractor future participation in the program. 4. The City will tow and plow snow routes at night and side streets during the day; 5. The City plans to relocate cars to already cleared streets to expedite towing operations and not to tow cars to one location. Please read the Contract and Specifications documents carefully. If you desire to become a towing contractor for the City, return all eight (8) pages of the attached 2023-2024 Snow Towing Services contract complete and signed. Please print clearly and complete all required fields on each form. Incomplete forms may be grounds for your submission to be disqualified. Please return all eight (8) pages of the Contract and Specifications. CURRENT CERTIFICATE OF INSURANCE (COI) NAMING THE CITY OF EVANSTON AS AN ADDITIONAL INSURED, LIABILITY AND PROPERTY DAMAGE COVERAGE IN THE SPECIFIED AMOUNTS LISTED IN ITEM (6) S OF City Manager’s Office/Purchasing 2100 Ridge, Suite 4200 Evanston, Illinois 60201 T 847.866.2935 TTY 847.866.5095 www.cityofevanston.org Page 5 of 18 A2.Page 409 of 567 Page 2 of 2 THE INDEPENDENT CONTRACTOR AGREEMENT are required at the time of the application and contract documents submittal . Please make sure all vehicles listed on the COI match the vehicles listed on the contract document. Be sure to incl ude the vehicle(s) license tag number, year, make, VIN number and size on your contract as well as the COI. The City of Evanston Lorraine H. Morton Civic Center administrative floors remain closed to the general public. No walk-in submittals will be allowed. Submittal Requirements: The city will only receive electronic submittals or delivery via the US Postal Service prior to the deadline. You must return the documents electronically via email to: purchasing@cityofevanston.org, via fax to: 847-448-8128 or via USPS(*) addressed to: City of Evanston Lorraine H. Morton Civic Center Purchasing Division 2100 Ridge Avenue - Room 4200 Evanston, IL 60201 (*)Contact and notify the Purchasing Department prior to mailing your application through USPS at the above email address or by calling 847-866-2935. Electronic Submittals must be received before 4:00 P.M., Monday, October 23, 2023 We can only place the first twenty-five towing vehicles on retainer. Responsive Evanston towing companies that respond by the deadline will be given priority. Contracts will be counter-signed and returned to Contractors for the first twenty-five vehicles. All others, thereafter, cannot be considered for the retai ner program, but will be considered for participation, if needed in the program. If you have any questions about the program you may contact me directly at (847) 866-2935. Sincerely, Tammi Nunez Purchasing Manager TN/lt Enclosure *Note: In order to give each contractor an opportunity to participate in the program we are limiting the number of vehicles to three (3) per contractor. Page 6 of 18 A2.Page 410 of 567 Page 1 of 1 We’re not submitting for 2023-2024 Snow Tow Season Program: Keep our company on your Contractors List for the future mailings. ______________________________________ ______________________________ Name of Company/ Title Date ______________________________________ _______________________________ Signature Print Name OR We’re no longer interested in the city Snow Towing Removal Program: Remove our company from your Contractors List, no future mailings. ______________________________________ ______________________________ Name of Company/ Title Date ______________________________________ _______________________________ Signature Print Name Page 7 of 18 A2.Page 411 of 567 2023/2024 Snow Towing Services Contract Page 1 of 8 INDEPENDENT CONTRACTOR AGREEMENT BETWEEN THE CITY OF EVANSTON AND This Independent Contractor Agreement (“Contract”) is made and entered into by and between the CITY OF EVANSTON, an Illinois home rule municipal corporation (“City”), and (“Independent Contractor” or “Vendor”). The City and the Independent Contractor shall be referred to herein collectively as the “Parties.” WHEREAS, the City desires to employ the services of the Independent Contractor for the purpose of towing vehicles during snow emergencies (the “Project”); and WHEREAS, both the City and the Independent Contractor believe that a written contract is necessary to specifically describe their relationship, to serve as the basis of effective communication between them, and to describe the terms and conditions of contractor services, NOW, THEREFORE, the City and the Independent Contractor agree as follows: 1) Services. The City hereby contracts with the Independent Contractor to perform such functions and services described below in this paragraph. The City recognizes that the method(s) used to perform such services is/are in the discretion of the Independent Contractor. The Independent Contractor’s objectives for the Project are set forth in Appendix A of this Contract, attached hereto and incorporated herein by reference. 2) Term. The City retains the Independent Contractor for the term set forth in Appendix A. Following completion of the Project, this Contract shall terminate. 3) Payment for Services. The City agrees to pay the Independent Contractor for his/her services rendered at a rate set forth in Appendix A, to a total not to exceed any maximum amount set forth in Appendix A. Unless otherwise provided in Appendix A, payment shall be preceded by an invoice from the Independent Contractor and after completion of the Project, which the City shall then pay in accordance with the Local Government Prompt Payment Act, 50 ILCS 505/1 et seq., terms, and conditions. 4) Relationship. The Independent Contractor agrees to perform the Services hereunder solely as an Independent Contractor. The Parties to this Contract recognize that this Contract does not create any actual or apparent agency, partnership, or employment relationship between the Parties. The Independent Contractor is not authorized to enter into or commit the City to any agreement without the prior written consent of the City Manager or his/her designee. The City acknowledges and agrees that the Independent Contractor may have other clients to which he/she performs other services, and the Independent Contractor is not exclusively working for the City services and the Independent Contractor is not exclusively working for the City within the aforementioned Term. Page 8 of 18 A2.Page 412 of 567 2023/2024 Snow Towing Services Contract Page 2 of 8 5) Benefits. Further, the Independent Contractor shall not be entitled to participate in any of the City’s benefits, including without limitation any health or retirement plans. The Independent Contractor shall not be entitled to any remuneration, benefits, or expenses other than as specifically provided for in this Contract. The City shall not be liable for taxes, Worker's Compensation, unemployment insurance, employers' liability, employer's FICA, social security, withholding tax, or other taxes or withholding for or on behalf of the Independent Contractor in performing Services under this Contract. All such costs shall be Independent Contractor's responsibility. 6) Insurance. Vendors are required to provide Certificates of Insurance* naming the City of Evanston as an additional insured and demonstrating liability protection in the amount of $100,000/$300,000 and property damage coverage of a minimum of $50,000. *Applications will not be accepted without a current certificate. Vendor may be required to carry a City employee as a passenger in each vehicle to provide communication and report information. 7) Retention of Funds. Vendor hereby agrees and authorizes the City of Evanston to deduct from any amount payable to Vendor (whether or not arising out of this Agreement) (i) any amounts the payment of which may be in dispute hereunder or which are necessary to compensate the City of Evanston for any losses, costs, liabilities, or damages suffered by the City of Evanston, and (ii) all amounts for which the City of Evanston may be liable to third parties, by reason of the Vendor’s acts or omissions in performing or failing to perform Vendor’s obligation under this Agreement. In the event that any claim is made by a third party, the amount or validity of which is disputed by Vendor, or any indebtedness shall exist which shall appear to be the basis for a claim of lien, the City of Evanston may withhold from any payment due, without liability for interest because of such withholding, an amount sufficient to cover such claim. The failure of the City of Evanston to exercise such right to deduct or to withhold shall n ot, however, affect the obligations of the Vendor to insure, indemnify, and protect the City of Evanston as elsewhere provided in this Agreement. If Vendor fails to fulfill a service request by the City of Evanston within two hours of said request, Vendor agrees and authorizes the City of Evanston to deduct from the amount payable to the Vendor the value of the services which were unfulfilled. Contractors, who routinely arrive at the back end of the two (2) hour window, may be put on standby status only, for the 2023- 2024 and for future Snow Towing seasons. 8) Indemnification and Release by Vendor. The Independent Contractor hereby fully releases and discharges the City, its officers, elected officials, agents, attorneys, contractors, and employees from any and all claims from injuries, including death, damages or loss, which may arise or which may be alleged to have arisen out of, or in connection with this Contract. The Independent Contractor agrees to indemnify the City from all judgments, payments, damages and claims relating to the performance of this Contract, including all costs, expenses and attorneys’ fees incurred by these Parties in defending against such claims, unless it is the result of willful misconduct on part of the City. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Independent Contractor shall be liable for the reasonable costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-101 et seq. Page 9 of 18 A2.Page 413 of 567 2023/2024 Snow Towing Services Contract Page of 8 The City of Evanston will hold the Vendor harmless from claims arising from ordered towing, removals or winchouts, provided that proper connecting methods are used and intentional misconduct, willful and wanton conduct, recklessness, and negligence by Vendor in performance of this Agreement is not apparent. As an independent contractor for the City of Evanston, the Vendor recognizes and acknowledges that there are certain risks of physical injury and agrees to assume the full risk of any injuries, including death, damages, or loss which may be sustained as a result of work performed for the City of Evanston. 9) Proprietary Rights. In connection with the performance of Project hereunder, the Independent Contractor may be exposed to confidential and proprietary information of the City, whether or not so identified. The Independent Contractor acknowledges tha t he/she has no right to or interest in any and all of his/her work product produced, resulting from the services performed hereunder. Said work product shall remain the property of the City following the termination of this Contract. 10) Default. Unless otherwise specified in Appendix A, this Contract may be terminated: by either Party upon fifteen (15) days prior written notice if the other Party breaches or is in default of any obligation hereunder and such default has not been cured within such fifteen (15) day period. 11) Assignment. The Parties acknowledge and agree that this Contract cannot be assigned or transferred without the prior written consent of the other Party. 12) Notices. The City of Evanston Lorraine H. Morton Civic Center administrative floors and access remains closed to the general public. No in person drop off will be allowed. Electronic contract submittal via email to: purchasing@cityofevanston.org, via fax: 847-448- 8128 or via US Postal Service (prior to mailing, contact the Purchasing Department at above email address). Notices pursuant to this Contract shall be given by deposit in the custody of the United States Postal Service, postage prepaid, addressed to either Party as follows: City: City of Evanston ATTN: Purchasing Manager 2100 Ridge Avenue - Suite 4200 Evanston, Illinois 60201 Independent Contractor: Company or Individual’s Name Address (Street/ City/ State/ Zip) E-mail Address Telephone # Page 10 of 18 A2.Page 414 of 567 2023/2024 Snow Towing Services Contract Page 4 of 8 Alternatively, notices required pursuant to this Contract may be personally served in the same manner as is applicable to civil judicial practice. Notice shall be deemed given as of the date of personal service or as of the date of deposit of such written notice in the course of transmission in the United States Postal Service. 13) General Provisions. (a) The text herein and any attached appendices/exhibits shall constitute the entire agreement between the Parties. Any amendments or modifications to this Contract shall be in writing and bear the signatures of the duly authorized representatives of the Parties. (b) If any provision, or any portion thereof, contained in this Contract is held unconstitutional, invalid or unenforceable, the remainder of this Contract, or portion thereof, shall be deemed severable, shall not be affected and shall remain in f ull force and effect. (c) The laws of the State of Illinois shall govern the construction, validity, performance, and enforcement of this Contract. Venue as to any action shall be the Circuit Court of Cook County. IN WITNESS WHEREOF, the Parties have caused this Contract to be signed and executed on the latter of the dates below. CITY OF EVANSTON INDEPENDENT CONTRACTOR By: _______________________ By: _____________________________ (Company Name) Name: Name: __________________________ (Owner) Title: Purchasing Manager Signature: __________ (Owner) Date: Date: Page 11 of 18 A2.Page 415 of 567 2023/2024 Snow Towing Services Contract Page 5 of 8 APPENDIX A SNOW TOWING SPECIFICATIONS PURPOSE: To provide towing services during periods of declared snow emergencies; to relocate or impound vehicles at the direction of the Evanston Police Department; to provide towing assistance to City-owned and operated, as well as contractor, equipment engaged in various aspects of the snow removal operations. SNOW REMOVAL PROGRAM: After two inches (2”) of snow has fallen in the City of Evanston, the City may declare a snow route parking ban, and after four inches (4”) or more of snow has fallen, the City may declare a snow emergency and tow and relocate illegally parked cars to facilitate plowing. The City will tow and plow (1) SNOW ROUTES AT NIGHT from 11 PM to 6 AM and (2) Residential Streets during the day from 8 AM to 6 PM. During a snow emergency, towing operators will relocate illegally parked vehicles to an adjacent , already-cleared street as directed by the Evanston Police Department. Some cars may be taken to a secured lot, also as directed by the Evanston Police Department. EQUIPMENT REQUIREMENTS: Vendor must provide towing trucks not smaller than 1/2-ton chassis equipped with: at least one roof-mounted, amber, rotating warning light; full snow chains on the rear axle(s) or all-wheel drive; and non-abrasive lifting harness. Trucks must be equipped with "Wheel Lift" devices for the relocation of vehicles. The City reserves the right to examine each unit for safety and operating equipment prior to acceptance. RETAINER - GUARANTEED RESPONSE: A retainer of $450.00 will be paid for each tow truck the vendor guarantees for City use during snow emergencies (less than or equal to three (3) trucks per vendor). Trucks on retainer must respond within two (2) hours of the first call by the City and remain available until released. A truck on retainer that does not respond within two (2) hours may cause the City to seek redress for damages due to breach of contract unless the vendor provides an acceptable substitute truck. Contractors, who routinely arrive at the back end of the two (2) hour window, may be put on standby status only, for the 2023-2024 and for future Snow Towing seasons. Failure to provide any acceptable truck within two (2) hours is a material breach of this contract and the City will have the right to immediately and unilaterally terminate this contract and not pay any subsequent and/or outstanding retainer installments. Page 12 of 18 A2.Page 416 of 567 2023/2024 Snow Towing Services Contract Page 6 of 8 The retainer will be paid in three (3) installments of $90.00 on or about December 12, 2023, $150.00 on or about January 16, 2024, and $210.00 on or about March 12, 2024, (No installment will be paid until after the Vendor returns an executed agreement with a proper certificate of insurance). The retainer will be paid, even if a snow emergency is never declared, pursuant to an executed agreement with proper certificate of insur ance. The City intends to place no more than twenty-five (25) tow trucks on retainer. Vendors who meet all requirements and submit certificates of insurance and a signed agreement will be accepted on a first-come, first-serve basis. Responsive Evanston towing companies who respond by the submittal deadline will be given priority. Towing companies, who are not on retainer, may choose to provide trucks during a snow tow operation at the same hourly rate and minimum time guarantee, their information will be kept on a separate list for participation during a snow tow operation. HOURLY RATES AND GUARANTEED MINIMUM: The fixed rate for equipment and driver is $80.00 per hour. Vendors will be guaranteed a minimum of six (6) hours of work per vehicle upon the initial call (day or night) for each snow route parking ban or snow emergency period. Subsequent days of a snow emergency will warrant a four (4) hour guarantee unless otherwise agreed to by the City and the vendor. The hourly rate and minimum time guarantee is paid over and above the retainer. SUBCONTRACTORS: The Vendor may not subcontract equipment without first obtaining written permission from the City and only after providing proof of insurance as specified in this Agreement. LICENSED DRIVERS: ALL VEHICLES PROVIDED BY THE VENDOR ARE REQUIRED TO BE OPERATED BY PROPERLY LICENSED AND TRAINED DRIVERS BY THE VENDOR OR OTHER QUALIFIED PERSON BEFORE OPERATING TOW VEHICLES FOR THE CITY OF EVANSTON. CONTRACT TERM: The Trucks placed on retainer by the City of Evanston must be available until April 30, 2024, in accordance with the terms and conditions of this specification. Page 13 of 18 A2.Page 417 of 567 AGREEMENT: In accordance with the above specifications, I hereby guarantee that ________________ (number of truck(s)) will respond when called by the City, and I accept the retainer, hourly rate, and minimum work times as consideration for that guarantee. The tow trucks covered by retainer are listed below. I have also listed other trucks which may substitute for those on retainer or be used in addition to those on retainer. (Utilization will be at the discretion of the City of Evansto n) *Note: Maximum of three (3) trucks per contractor. Any Contractor/ Drivers exhibiting symptoms related to COVID or other illnesses must stay home. Contractors should disinfect the interior of the vehicles before and after using them. Upon arrival at the Evanston Police Headquarters, Contractors should enter the lobby, contact the Desk Officer using the lobby phone, identify themselves as a tow contractor and ask to check in at the Traffic Bureau window. VEHICLES GUARANTEED BY RETAINER: Year Make Size License Tag Vin Number Flatbed or Wheel Lift OTHER VEHICLES WHICH MAY BE UTILIZED: Year Make Size License Tag Vin Number Flatbed or Wheel Lift Page 14 of 18 A2.Page 418 of 567 2023/2024 Snow Towing Services Contract Page 8 of 8 IN THE EVENT OF AN EMERGENCY - CONTACT INFORMATAION Time Telephone Number Contact Person Name Day: __________________ __________________ Nights: __________________ __________________ Saturday: __________________ __________________ Sunday: __________________ __________________ COMPANY MAILING ADDRESS: Firm Name: __________________________________ Street Address: __________________________________ City, State, Zip: __________________________________ Attention: __________________________________ Email Address: __________________________________ ADDITIONAL INFORMATION ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ ____________________________________________________________________ Page 15 of 18 A2.Page 419 of 567 Purchasing & Contracts Manager 2100 Ridge Ave. Evanston, IL 60201-2716 (847) 866-2935 (847) 448-8128 (FAX) E-mail:purchasing@cityofevanston.org VENDOR REGISTRATION FORM  Initial  Name/Address Change  Add Commodities  Delete Commodities Name and Title (Please Print)_________________________________________________ Signature of owner or authorized designee:______________________________________ Company Name Mailing Address (Street, City, State, Zip Code) Mailing Address for payments if different from above Telephone Number (please include area code) Fax Number (please include area code) E-mail: Web Address: Type of Firm  Manufacturer  Distributor  Service: ____________  Other: __________ Organizational Information: Type of Ownership:  Sole Proprietor  Partnership  Corporation FEIN or Social Security Number: President/Owner/Partner Secretary Treasurer Bidding/Quote Contact (Name and Title) Telephone Number (please include area code) Person authorized to sign bids, offers and contracts (Name and title) Telephone Number (please include area code) Person to contact regarding invoice payment issues (Name and title) Telephone Number (please include area code) Commodity Code 13 FOR NEW VENDOR USE ONLY or CHANGE OF ADDRESS Page 16 of 18 A2.Page 420 of 567 Order Rec'd Vendor # New World Company Name No. of Trucks Guaranteed Address City St Zip Flatbeds 1 165964 Francisco DeJesus dba Ponch Towing 2 2024 N. Cicero Ave.Chicago IL 60639 Wheel Lift 2 102070 G & J Towing 1 7421 N. Clairemont Chicago IL 60651 Wheel Lift 3 103795 North Shore Towing 1 2527 Oakton St Evanston IL 60202 Wheel Lift 4 123032 T & C Towing Inc.1 14207 S. Wallace St.Riverdale IL 60827 Flatbed 5 275878 T-Bone Towing 1 3753 N. Olcott Chicago IL 60634 Flatbed 6 291994 Alpha Carrier Experts 3 11340 South West Highway Palos Hills IL 60465 Wheel Lift and Flatbeds 7 323188 Mobile Transport LLC 2 2019 W. Rascher Ave.Chicago IL 60625 Wheel Lift 8 100168 Alert Towing 1 841 N. Tripp Chicago IL 60651 Wheel Lift 9 17018 Jim Recovery 1 949 E. 75th Street Chicago IL 60619 Flatbed 10 14232 Auto Seekers 1 838 Shagbark Lane, Apt 303 North Aurora IL 60542 Wheel Lift 11 323677 Franksa Towing 1 1920 W. Estes Chicago IL 60626 Flatbed 12 11206 Xexpress Towing & Recovery, LLC 1 3520 S. Honore Chicago IL 60609 Wheel Lift Total Trucks Guaranteed and will be held on retainer:16 2023 - 2024 Snow Towing Contractor List Retainer - The following list of trucks are guaranteed and will be held on retainer Updated 11/17/2020Page 17 of 18A2.Page 421 of 567 Order Rec'd. Vendor # New World Company Name No. of Trucks which may be utilized Address City St Zip Flatbeds 1 165964 Francisco DeJesus dba Ponch Towing 1 2024 N. Cicero Ave.Chicago IL 60639 Wheel Lift 4 123032 T & C Towing Inc.1 14207 S. Wallace St.Riverdale IL 60827 Flatbed 6 291994 Alpha Carrier Experts 1 11340 South West Highway Palos Hills IL 60465 Wheel Lift and Flatbeds Total Trucks which may be utilized 3 Updated 11/17/2020Page 18 of 18A2.Page 422 of 567 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From:Audrey Thompson, Parks & Recreation Director CC:Matt Poole, Parks and Recreation Assistant Director Subject:Resolution 81-R-23, Authorizing the City Manager to Enter into a Nine- Month Renewal Lease Agreement for Studio Space at the Noyes Cultural Arts Center with Evanston Children’s Choir Date: November 13, 2023 Recommended Action: Staff recommends approval of Resolution 81-R-23, Authorizing the City Manager to enter into an agreement for a nine-month renewal lease term with Evanston Children’s Choir. Funding Source: Revenues are deposited into the Noyes Cultural Arts Business Unit 100.30.3710.53565 Council Action: For Action Summary: The and (01/01/2024-05/31/2024 term month (9) nine for is renewal lease studio a 09/01/2024- 12/31/2024). In 2023, the City reached an agreement with the Noyes tenants to increase rent by 5% for the Basement and 2nd Floor Studios and by 1% for the 1st Floor Studios. Attachments: A3.Page 423 of 567 Resolution 81-R-23 Page 2 of 31 A3.Page 424 of 567 11/13/2023 81-R-23 A RESOLUTION Authorizing the City Manager to Enter into a Nine Month Lease Agreement for Studio Space at the Noyes Cultural Arts Center with the Evanston Children’s Choir WHEREAS, the City of Evanston owns property commonly known as the Noyes Cultural Arts Center (the “Premises”); and WHEREAS, the Premises has various studio spaces available for use to cultivate the arts in the City; and WHEREAS, the Evanston Children’s Choir has leased space within the Premises and wishes to extend its lease; and WHEREAS, the parties agree that it would be beneficial to continue the leasing arrangement between the parties; and WHEREAS, the City Council has determined that the best interest of the City would be served by leasing Premises. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, a lease for nine cumulative months for studio space at the Noyes Cultural Arts Center by and between the City and the Evanston Children’s Choir. The lease shall be for the following periods: January 1, 2024 Page 3 of 31 A3.Page 425 of 567 81-R-23 ~2~ through May 31, 2024; and September 1, 2024 through December 31, 2024. The lease shall be in substantial conformity with the lease marked as Exhibit A, attached hereto and incorporated herein by reference and the fee schedule marked as Exhibit B, attached hereto and incorporated herein by reference. SECTION 3: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the lease as may be determined to be in the best interests of the City. SECTION 4: This resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2023 Approved as to form: ______________________________ Alexandra Ruggie, Interim Corporation Counsel Page 4 of 31 A3.Page 426 of 567 81-R-23 ~3~ EXHIBIT A LEASE AGREEMENT Page 5 of 31 A3.Page 427 of 567 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 927 NOYES STREET, EVANSTON, ILLINOIS, BY AND BETWEEN THE CITY OF EVANSTON, LANDLORD AND «TENANT», TENANT Page 6 of 31 A3.Page 428 of 567 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ......................................................................... 2 SECTION 2. TERM ................................................................................................................ 2 SECTION 3. RENT ................................................................................................................. 2 SECTION 4. COMMON FACILITIES ...................................................................................... 3 SECTION 5. USE OF PREMISES .......................................................................................... 5 SECTION 6. SIGNS ............................................................................................................... 8 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ......................................................................................................... 8 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................ 8 SECTION 9. REPAIRS AND MAINTENANCE ....................................................................... 9 SECTION 10. UTILITIES .........................................................................................................10 SECTION 11. TAXES ..............................................................................................................10 SECTION 12. INSURANCE ....................................................................................................10 SECTION 13. SUBLETTING; ASSIGNMENT .........................................................................11 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER .............................................11 SECTION 15. INDEMNIFICATION AND LIENS ......................................................................12 SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS .................................12 SECTION 17. DEFAULT AND REMEDIES .............................................................................13 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION ...................15 SECTION 19. REMOVAL OF OTHER LIENS .........................................................................15 SECTION 20. REMEDIES NOT EXCLUSIVE ..........................................................................16 SECTION 21. EXPENSES OF ENFORCEMENT ....................................................................16 SECTION 22. EMINENT DOMAIN ..........................................................................................16 SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION .............................17 SECTION 24. PEACEFUL ENJOYMENT ...............................................................................17 SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS ....................................17 SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................17 SECTION 27. PARTIES BOUND ............................................................................................17 SECTION 28. NOTICES ..........................................................................................................17 SECTION 29. MISCELLANEOUS ...........................................................................................18 SECTION 30. VENUE AND JURISDICTION ...........................................................................19 SECTION 31. FORCE MAJEURE ...........................................................................................19 Page 7 of 31 A3.Page 429 of 567 2 This Lease Agreement (the “Agreement” or “Lease”) shall take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and «Tenant», «Tenant_Description_» (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenants spaces «Leased_Spaces», located on the «Leased_Space_Location» floor of the property with a street address of 927 Noyes Street, Evanston, Illinois 60201 (the “Premises”), situated within the Landlord’s 3-story building located at the same common address and legally described on Exhibit A (the “Property”) and commonly known as the Noyes Cultural Arts Center (“NCAC”). The Property has various uses including artist workshops, resident young adult summer camp classes, art exhibits, and many other uses. The term “Common Facilities” as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenants in common with other authorized users, and includes, but is not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area), common area restrooms and open means of ingress and egress. Tenants will have the non- exclusive right to use the Common Facilities, including the washrooms referenced above. SECTION 2. TERM The term of this Agreement will be for one year, January 1, 2024 – December 31, 2024 (the “Term”). Tenants must provide Landlord with 90 days’ notice to request a renewal of the Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term is not necessary and in the best interests of the City. Renewal of the Agreement must be authorized by written consent of the Parties and must be authorized by the City Council. SECTION 3. RENT A. RATE: Tenants agree to pay Landlord an annual rental payment (the “Rent”) in accordance with the following schedule: 1. For the period of January 1st – December 31st (twelve months), the Rent rate is $«Rent_rate» per month, for total Rent of $«Total_Rent» for the twelve months. Rent must be paid by the 5th day of each month. B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in accordance with said Section. C. Any and all Rent PAYMENTS under this Lease shall be mailed to: City of Evanston Parks, Recreation, and Community Services Department – Noyes Cultural Arts Center 927 Noyes Street Evanston, IL 60201 Page 8 of 31 A3.Page 430 of 567 3 D. PROPERTY FEES SCHEDULE: Attached as Exhibit B is a schedule of fees for all tenants of the Property, if applicable, including Tenant (“NCAC Property Fees”). To the extent incurred by Tenant, the NCAC Property Fees specified on the fee schedule will be invoiced separately and shall be paid by the due date listed on the invoice. To the extent incurred by Tenants, the NCAC Property Fees are to be paid by Tenants regardless of the applicable rental rate specified in Section 3 [A]. Tenants acknowledges that they will reimburse the City for use of the Common Facilities (as specified on Exhibit B) after the standard business hours set by the City and the Association, which hours shall not be less than the following hours throughout the Term (including any Extended Term): 8:15 a.m. – 10:00 p.m. Monday – Friday; 8:30 a.m. – 7:00 p.m. on Saturday; and 10 a.m. – 5:00 p.m. on Sunday (the “Business Hours”). E. SURCHARGE: 1. Tenant acknowledges and agrees that all non-Evanston residents (individuals only) are assessed a 20% surcharge on rent. The 20% surcharge will not be applicable to non-Evanston resident Sub-lessees if the Lessee (individuals only) is an Evanston resident. The 20% surcharge is applicable to a non-Evanston resident Sub- lessee only if and when the Sub-lessee assumes the remainder of the entire lease or a co-lease, or upon termination by Lessee or the Lessor. In order for an Organization to be exempt from incurring a 20% surcharge, its principal place of business must be in Evanston. Organizations must attach Articles of Incorporation to this Lease. 2. Monthly rental charges assessed to Sub-lessees will not be in excess of one-half the rent charged to Lessee by the Lessor. A written sublease agreement between the Lessee and Sub-lessee must be given to the Lessor covering the lease terms prior to Sub-lessee’s use of space. The sublease agreement must include the payment schedule and the dollar amount paid by Sub-lessee to Lessee. Community service obligations assessed to Sub-lessee are in addition to the full obligation assessed to Lessee. Therefore, the Community Engagement obligations assessed to Lessee will not decrease as a result of a sublease. SECTION 4. COMMON FACILITIES A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased the Premises for many years and receive the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and maintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; Page 9 of 31 A3.Page 431 of 567 4 3. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively); 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively); 5. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Premises exclusively); 6. Hallways, stair rails, and related elements, and restrooms and other Common Facilities, including the parking lot serving the Property; 7. Snow and ice removal, including salting, from front walkway of Premises and parking spaces in front of the Property within 48 hours of any snow event with accumulation of an 1 inch or more; and 8. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light bulbs, ballasts and tubes which are considered specialty lighting and related to performance activities. 9. Maintain the HVAC units in the Premises, the HVAC units are the property of the Landlord and shall remain in the Premises at the end of the Term. B. MAINTENANCE BY TENANTS: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems and (b) any items Landlord is required to maintain pursuant to Section 4[A]; 2. All refuse from Premises to be placed in appropriate containers and Tenants cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials; 3. The Tenants will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenants will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenants shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours (as defined in Section 3[D]) at the Tenant’s request. 4. Tenants will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for damages sustained outside the Premises to other NCAC tenant’s personal property or leased area attributable to Tenant’s negligence or intentional misconduct, subject to Section 12[D]. All such damage must be reported in writing to the Director of Parks, Page 10 of 31 A3.Page 432 of 567 5 Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Repairs by Tenants must have prior written approval by the Director of Parks, Recreation and Community Services, or his or her designee, and must occur within thirty (30) days of such approval unless the Director of Parks, Recreation and Community Services, or his or her designee, gives a prior written request or grants approval for an extension beyond the thirty (30) days (or unless such repairs cannot reasonably be completed within thirty (30) days, in which case, Tenant shall have such additional time as is reasonably required). If Tenants fail to make the necessary repairs by the date determined by the Lessor, the Landlord has the option to make the necessary repairs and Tenants agree to promptly pay for those repairs upon presentation of an invoice by the Landlord to the Tenant. Tenants are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within one (1) business day after discovery by Tenants to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PREMISES A. PURPOSES: Tenants will use the Premises to operate a «Tenant_Specific_Use_of_Premises», and other related business and uses incidental thereto, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). If Tenants endeavors to apply for a liquor license for the Premises, the Landlord gives its written consent for said application to be submitted and reviewed by the City in conformance with the City Code procedures, as amended. The City agrees to cause such license to be granted if Tenants meets applicable requirements. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant’s use of the Premises shall only be for the permitted use. Tenants shall have the right to conduct their business in the Premises during the Business Hours (as defined in Section 3[D]) of the Property. 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenants shall not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. The Tenants shall permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under floor or in walls that don’t reduce the square footage of the Premises and don’t materially affect Tenants’ use of the Premises. The Landlord shall have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such repairs, alterations, improvements or additions to the Premises or the NCAC, as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if Page 11 of 31 A3.Page 433 of 567 6 a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants’ property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenants therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of the NCAC, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all times except during the Business Hours (as defined in Section 3[D]). Tenants shall not open the door to anyone in the late hours. The door may not be propped open for any reason. During normal Business Hours (as defined in Section 3[D]) for the Property, patrons and users of the Property shall have access to the Common Facilities. Tenants shall not have use of Common Facilities after the Business Hours (as defined in Section 3[D]) unless Tenant pays the Facilities Fee (as specified in Exhibit B) for keeping the Property and the Common Facilities open. D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises without the written consent of the Landlord, provided that Tenants can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or Page 12 of 31 A3.Page 434 of 567 7 permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. G. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenants or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. I. PARKING REGULATIONS: The NCAC has a total of fifty (50) parking spaces, consisting of thirty-five (35) permit spaces (including four [4] marked for compact cars) and twelve (12) metered spaces and three (3) handicapped spaces in the Property parking lot, which is Lot #51 and is immediately adjacent to the Premises (the “Property Parking Lot”). The Landlord acknowledges that it will not decrease the total number of parking spaces in the Property Parking Lot during the Lease Term, but Landlord reserves the right to reconfigure the parking lot and/or increase the parking spaces. For the permit parking spaces, annual parking permit fees shall be in accordance with the schedule previously referenced as Exhibit B and be billed separately. Parking permit fees are not prorated and will change over the Term of the Lease at the discretion of the Landlord. All annual parking permits issued will be billed on a monthly basis and are not returnable with the exception of permits which are transferred. There will be a $25.00 transfer fee assessed for all annual permits which are to be reissued unless: 1) the old permit or remnants of the old permit is returned displaying the lot number and the permit number minimally; or 2) proof that the vehicle was sold by producing a bill of sale. Monthly and annual parking permits for the Property Parking Lot are authorized only for Leaseholders, Sub-Tenants, staff and/or students attending classes at Noyes on a regular basis and Landlord will not permit businesses (or other invitees) outside of the NCAC to get permits for the Property Parking Lot. Use of permits is on a first-come, first serve basis for spaces available in the Property Parking Lot. Parking permits are not to be transferred to vehicles other than the vehicle for which the permit was issued unless prior written approval by the Director of Parks, Recreation and Community Services is obtained. Parking Permit privileges will be considered by the Director of Parks, Recreation and Community Services or designee for other regular NCAC users on a case-by-case basis. All Authorization Forms must be signed by Tenants or their authorized designee(s), and by an NCAC staff member before parking permits can be purchased. Temporary one-day parking permits are available for individuals attending special functions at the NCAC, and for visitors and others using the NCAC, who are pre- approved by the Director of Parks, Recreation and Community Services or designee. Temporary parking permits are not available to parents or caregivers waiting for students attending classes or to attendees of performances. Tenants understand, and will inform their staff, students and patrons to observe all posted parking regulations. Parking permits will not be Page 13 of 31 A3.Page 435 of 567 8 issued to individuals with an expired driver’s license. Landlord will maintain the current parking lot serving the Property as a parking lot throughout the term of this Lease. SECTION 6. SIGNS Tenants may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenants. Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenants agree to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenants shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenants must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the Premises. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to Tenants or Tenants’ property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAMAGED PREMISES: On damage or destruction by a casualty to the Premises, Tenants will continue to use them for the operation of its business to the extent practicable B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. Page 14 of 31 A3.Page 436 of 567 9 C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenants’ own expense, and shall yield the same back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenants, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenants, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenants shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. Tenants will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 10. UTILITIES Page 15 of 31 A3.Page 437 of 567 10 Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenants with respect to the Premises or the Property during the Term of this Agreement and Tenants’ occupancy of the Premises. SECTION 11. TAXES If applicable, Tenants will pay before delinquency all taxes levied on Tenants’ fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 12. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants’ carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant shall send the policy to the Law Department on or before January 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that shall constitute a default by Tenant. C. TENANTS TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenants agree to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and covering at least 80% of the full replacement cost of the Premises and Property (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the City. Page 16 of 31 A3.Page 438 of 567 11 F. TENANTS’ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenants agree to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANTS’ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay for insurance as required by this section, the Landlord may terminate this Lease immediately. SECTION 13. SUBLETTING; ASSIGNMENT The Tenants shall be allowed to sublet a portion of the Premises to another entity or individual(s) (“Sub-Tenant”) for a period of eighty nine (89) days or less in conformance with the original use stated in Section 5[A] and Tenants do not need the Lessor’s consent. If the Tenants seek to sublet a portion of the Premises to a Sub-Tenant for a period of time ninety (90) days or more, then the Tenants must have the written consent of the Landlord and such consent shall not be unreasonably withheld. For all subleases, the Tenants shall obtain a certificate of insurance from the Sub-Tenant prior to commencement of the sublease, naming the City of Evanston as an additional insured for the period of occupancy. If Tenant, or any one or more of the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved by this Agreement for the then unexpired portion of the term hereby created less the reasonable rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At Landlord’s option, should Landlord consent to any assignment or sublease of the demised Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement until the expiration of the Agreement term stated above. SECTION 14. SURRENDER OF PREMISES; HOLDING OVER Tenants will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenants that such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or Page 17 of 31 A3.Page 439 of 567 12 any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in default of this paragraph. However, in the event of any final judgment against Tenants regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenants either by a court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the Tenants on demand, together with interest at the rate of __10__% per year from the date of payment and shall be considered additional rent owed to Landlord by Tenants. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenants shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, or (ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors. D. INDEMNIFICATION OF TENANTS. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenants, or its agents, employees or contractors, or by the breach of this Lease by Tenants, Landlord shall protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Common Facilities, which is not the result of Tenants’ negligence, or willful misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenants shall allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours (as defined in Section 3[D]) for the purpose of examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or modifications to the Premises without Tenant’s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenants will Page 18 of 31 A3.Page 440 of 567 13 also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenants will not interfere with the same. SECTION 17. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenants subject to Tenants’ right to cure: 1. Tenants shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants shall fail to maintain the insurance coverage as set forth herein; 3. Tenants shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; or 4. Tenants shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy. B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants’ right to cure: 1. Terminate this Lease, in which event Tenants shall immediately surrender the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenants’ right of possession, as aforesaid, whether this Agreement be terminated or not, Tenants agree to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenants and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenants. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. 2. Landlord may recover from Tenants upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others Page 19 of 31 A3.Page 441 of 567 14 retained by Landlord which have been incurred by Landlord in enforcing Tenants’ obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenants, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’ COST: If in Landlord’s judgment any default by Tenants will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Premises by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term over the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenants’ obligations under this Agreement. SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION Page 20 of 31 A3.Page 442 of 567 15 A. NOYES CENTER TENANT’S ASSOCIATION: The Tenants acknowledge and agree that it has the right to be a member of the Noyes Center Tenant’s Association (the “Association”) formed by the tenants of the Property. The Association will provide advisory guidance and opinions to City staff on many issues, including, tenant responsibilities and duties with respect to the Property and its Common Area. The Association is structured to focus on certain tasks and advise the City on issues such as the following examples: (a) Provide answers to general questions about offerings by Noyes tenants and directions to studios; (b) Review requirements for community engagement of tenants as needed and make recommendations to the City for any additions or changes; (c) Review any subleases of tenants of ninety (90) days duration or more; (d) Review proposed annual operating budget for Center and proposed rental increases; (e) Review annual and five year capital improvement program for Center and make recommendations to City on spending priorities; and (f) Together with the Evanston Arts Council, review applications of new tenants at Noyes and make recommendations to City on spending priorities. B. COMMUNITY ENGAGEMENT: Tenants will develop reasonable set programs (e.g. donated tickets for certain events, community theater events [including use of theater or other portions of the Premises by other not-for-profit organizations, and scholarships) to be a steward for the arts in the community. By April 1, 2024, the Tenants will have an action plan developed to address its community engagement program and review its proposed program in consultation with the City Manager and the NCAC Association. If Tenants do not provide an action plan within the time period provided or provide the community engagement programs established between the parties, the Landlord shall send written notice of default, providing Tenants with fourteen (14) days to cure the default. The annual value of the Community Engagement provided by Tenants shall be not less than $«Minimum_Community_Engagement_Amount» for the period between January 1, 2024 through December 31, 2024 (“Minimum Community Engagement”). For purposes of calculating the Minimum Community Engagement annual value, each hour of service, inclusive of preparation time, is valued at forty dollars ($40.00) per hour. Additionally, the Minimum Community Engagement annual value may include the fair market value of goods and/or supplies provided in furtherance of the Tenant’s community engagement obligation. Any overage provided by Tenants above the Minimum Community Engagement level for either of the prior two (2) years can be applied as a credit to any deficiency for the current calendar year. If Tenants do not provide the Community Engagement by December 31, 2024 as required and does not cure the default within 15 days of written notice, then Tenants shall pay Landlord a fee equal to 15% of the twelve month’s rent outlined Section 3[A] ($«Insert_15_of_12_months_rent») less the value of the Community Engagement provided during the calendar year. SECTION 19. REMOVAL OF OTHER LIENS In event any lien upon Landlord’s title results from any act or neglect of Tenants and Tenants fail to remove said lien within thirty (30) days after Landlord’s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days after such advancement is made together with interest at 9% per annum and such amount shall Page 21 of 31 A3.Page 443 of 567 16 be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). SECTION 20. REMEDIES NOT EXCLUSIVE The obligation of Tenants to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, shall not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenants’ right to possession of the Premises. The Landlord may collect and receive any rent due from Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 21. EXPENSES OF ENFORCEMENT Tenants, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs, charges and expenses, including attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become involved through or on account of any action or omission of Tenants regarding this Agreement. Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants’ costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants’ fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 22. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. Page 22 of 31 A3.Page 444 of 567 17 D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, except that Tenants can make a claim for the unamortized portion of the cost incurred by Tenants for the Premises Improvements. SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION Except as expressly set forth in Section 25, Tenants will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenants will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 24. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 26. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. SECTION 27. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 28. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): Page 23 of 31 A3.Page 445 of 567 18 If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenants: «Tenant» «Tenant» 927 Noyes Street «Tenants_address» Evanston, IL 60201 «Tenants_address_City» Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. SECTION 29. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be unreasonably withheld. H. This Agreement may be executed in multiple copies, each of which shall constitute an original. Page 24 of 31 A3.Page 446 of 567 19 SECTION 30. VENUE AND JURISDICTION The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 31. FORCE MAJEURE Other than for Landlord’s and Tenants obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, (v) epidemic or pandemic that make use of the facility impossible or impractical, (vi) federal or state governmental action, or (vii) or any cause whatsoever beyond a party’s control. For purposes of this Section 31, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. Page 25 of 31 A3.Page 447 of 567 20 IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________________ Its: City Manager Tenant: «Tenant», «Tenant_Description_» By: _________________________________ Its: _________________________________ Page 26 of 31 A3.Page 448 of 567 21 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY PARCEL 1: BLOCK 1 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART EAST OF THE CENTER LINE OF RIDGE AVENUE OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTH WEST ¼, AND THAT PART BETWEEN THE WEST LINE OF BLOCK 92 OF THE VILLAGE OF EVANSTON AND THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD OF THE NORTH ½ OF THE NORTH ½ OF THE SOUTH ½ OF THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 2: LOTS 12 TO 21, BOTH INCLUSIVE, IN BLOCK 2 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID TAIT’S SUBDIVISION RECORDED MARCH 8, 1906, AS DOCUMENT NUMBER 3829417, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 12 IN BLOCK 2 IN TAIT’S SUBDIVISION, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 3: LOTS 1, 2, 3 AND 4 IN BLOCK 1 IN A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF LOT 1 AND NORTH OF THE LOTS 2, 3 AND 4 IN SAID BLOCK 1, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 4: LOTS 1, 2, 3, 4 AND THE EAST 19 FEET OF LOT 5 IN BLOCK 2 IN A BURROUGHS’ ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID SUBDIVISION RECORDED APRIL 15, 1893, AS DOCUMENT NUMBER 1850049; TOGETHER WITH THE VACATED 16 FOOT ALLEY LYING EAST OF THE EAST LINE OF LOT 5 AND WEST OF THE WEST LINE OF SAID LOTS 1, 2, 3 AND 4 IN SAID BLOCK 2, ALSO TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 4 IN BLOCK 2, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 5: THAT PART OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: Page 27 of 31 A3.Page 449 of 567 22 COMMENCING AT A POINT ON THE NORTH LINE OF NOYES STREET, WHICH IS 323.8 FEET EAST OF THE INTERSECTION OF SAID NORTH LINE OF NOYES STREET WITH THE CENTER LINE OF RIDGE AVENUE; THEN CONTINUING EAST ALONG THE NORTH LINE OF NOYES STREET, 125 FEET; THENCE NORTH 115.5 FEET TO THE SOUTH LINE OF LAND FORMERLY OWNED AND OCCUPIED BY ALONZO BURROUGHS, BEING NOW THE SOUTH LINE OF A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION, AFORESAID; THENCE WEST ALONG THE LAST DESCRIBED LINE, 125 FEET TO THE EAST LINE OF THE WEST ½ OF SAID LOT 16 (BEING ALSO THE EAST LINE OF FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF THE LOT 16 IN ASSESSOR’S DIVISION, AFORESAID): THENCE SOUTH ALONG THE LAST DESCRIBED LINE, 115.5 FEET TO THE PLACE OF BEGINNING, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 6: LOTS 3 AND 4 IN FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 7: ALL THAT PART OF VACATED ERVIN COURT LYING SOUTH OF THE SOUTH LINE OF COLFAX STREET AND NORTH OF THE NORTH LINE OF NOYES STREET, SAID ERVIN COURT HAVING BEEN VACATED BY CITY OF EVANSTON ORDINANCE DATED NOVEMBER 23, 1931, AND RECORDED MARCH 23, 1932, AS DOCUMENT NUMBER 11063489, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Real property address: 927 Noyes, Evanston, Illinois 60201 PIN:11-07-114-027-0000 Page 28 of 31 A3.Page 450 of 567 EXHIBIT B NOYES CULTURAL ARTS CENTER PROPERTY FEES SCHEDULE Page 29 of 31 A3.Page 451 of 567 81-R-23 ~4~ EXHIBIT B FEE SCHEDULE Page 30 of 31 A3.Page 452 of 567 Exhibit B January 1, 2024 FY 2024 FEE DESCRIPTION A/C & AIR HANDLING UNITS $93.73 Monthly fee for studios ranging between 1-500 sq. ft. $125.66 Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. $156.56 Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. $186.43 Monthly fee for studios over 2,000 sq. ft. KEYS $6.00 First two (2) keys to all Leased spaces with a Lessor installed lock included NOYES GALLERIES $80.00 Hourly rate for residents, 60201 & 60202 $115.00 Hourly rate for non-residents STAFF & UTILITY FEE $80.00 Additional Hourly rate for all users if Bldg. is occupied other than normal Bldg. hours. STUDIO #106*$25.00 Tenant rate/hourly for activities relative to lease $50.00 Evanston Resident Rates, 60201 & 60202 $65.00 Non-Resident Rates SQUARE FOOT $13.79 Basement RATE $17.21 1st Floor $16.22 2nd Floor OBSERVED HOLIDAYS 2024 • New Year's Eve, Sunday December 31, 2023 • New Year's Day, Monday January 1, 2024 • New Year's Day Observed Tuesday January 2, 2024 • Dr. Martin Luther King, Jr.'s Birthday, Monday January 15, 2024 • Memorial Day, Monday May 27, 2024 • Juneteenth, Wednesday, June 19, 2024 • Fourth of July, Thursday July 4, 2024 • Labor Day Observed, Saturday Aug 31 & Sunday Sept 1, 2024 • Labor Day, Monday, September 2, 2024 • Wednesday November 27, 2022, building closes at 2:00pm • Thanksgiving Day, Thursday November 28, 2024 • Friday After Thanksgiving, Friday, November 29, 2024 • Christmas Eve, Tuesday December 24, 2024 • Christmas Day, Wednesday December 25, 2024 • New Year's Eve, Tuesday December 31, 2024 • New Year's Day, Wednesday January 1, 2025 LESSEE: ______________ DATE:___________ Page 31 of 31A3.Page 453 of 567 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From:Audrey Thompson, Parks & Recreation Director CC:Matt Poole, Parks and Recreation Assistant Director Subject:Resolution 82-R-23, Authorizing the City Manager to Enter into Twelve Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center Date: November 13, 2023 Recommended Action: Staff recommends City Council approval of Resolution 82-R-23 authorizing the City Manager to enter into twenty-three (23) renewal agreements for twelve (12) month lease terms for studio space at the Noyes Cultural Arts Center. Funding Source: Revenues are deposited into the Noyes Cultural Arts Business Unit 100.30.3710.53565. Council Action: For Action Summary: The studio lease renewals are for a twelve (12) month term (01/01/2024-12/31/2024). In 2023, the City reached an agreement with the Noyes tenants to increase rent by 5% for the Basement and 2nd Floor Studios and by 1% for the 1st Floor Studios. In addition to their rent payment to the City, each tenant is also responsible for providing a level of community engagement as indicated in Exhibit A and in section 18 of the lease agreement. Attachments: Resolution 82-R-23. A4.Page 454 of 567 11/13/2023 82-R-23 A RESOLUTION Authorizing the City Manager to Enter into Twelve Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center WHEREAS, the City of Evanston owns property commonly known as the Noyes Cultural Arts Center (the “Premises”); and WHEREAS, the Premises has various studio spaces available for use to cultivate the arts in the City; and WHEREAS, the tenants in Exhibit A have leased space within the Premises and wishes to extend its lease; and WHEREAS, the parties agree that it would be beneficial to continue the leasing arrangement between the parties; and WHEREAS, the City Council has determined that the best interest of the City would be served by leasing Premises. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COUNTY OF COOK, STATE OF ILLINOIS: SECTION 1: That the foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: The City Manager is hereby authorized and directed to sign, and the City Clerk hereby authorized and directed to attest on behalf of the City of Evanston, twenty-three (23) renewals of studio leases by and between the City and resident artists of the Noyes Cultural Arts Center. The list of the twenty-three (23) tenants of the Noyes Cultural Arts Center and corresponding lease terms is attached hereto and incorporated herein by reference as Exhibit A. The leases shall be in Page 2 of 30 A4.Page 455 of 567 82-R-23 ~2~ substantial conformity with the leases marked as Exhibit B (Master Studio Lease) attached hereto and incorporated herein by reference. SECTION 3: The City Manager is hereby authorized and directed to negotiate any additional terms and conditions of the leases as may be determined to be in the best interests of the City. SECTION 4: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Daniel Biss, Mayor Attest: ______________________________ Stephanie Mendoza, City Clerk Adopted: __________________, 2023 Approved as to form: ______________________________ Alexandra Ruggie, Interim Corporation Counsel Page 3 of 30 A4.Page 456 of 567 82-R-23 ~3~ EXHIBIT A TENANT LIST Tenant Leased Spaces Monthly Rate Annual Total Rent Tenant Specific Use of Premises Community Engagement Actors Gymnasium Great Hall, 105, 108, 110, A (storage) $6,783.65 $81,403.80 circus offering performing arts classes $12,210.57 Tracy Burns & Anne Sills B-10.A $413.99 $4,967.88 Ceramic studio $745.18 Yancey Hughes 213 $1,280.95 $15,371.40 photography studio $2,305.71 Fay Kaiser 218 $393.08 $4,716.96 Singer and voice lesson studio $707.54 Jennifer Schuman 211 $1,254.79 $15,057.48 visual arts studio $2,258.62 Jennifer Presant 217 $1,139.22 $13,670.64 oil paint studio $2,050.59 Laura and Leslie Hirshfield B-6 $1,073.42 $12,881.04 visual arts studio providing classes $1,932.15 Maggie Weiss 221 $1,213.40 $14,560.80 textile and quilt making studio $2,184.12 Zafar Malik 214 $392.77 $4,713.24 painting studio $706.98 Adriana Poterash 214 $346.48 $4,157.76 painting and sculpting $623.66 Naomi Sondak 224 $200.40 $2,404.80 painting studio $360.72 Piven Theatre Workshop 104, 103, 102 $5,126.23 $61,514.76 theatre offering classes, workshops and performances $9,227.21 Sarah Kaiser 215 $1,122.04 $13,464.48 drawing, painting, printmaking and teaching $2,019.67 Page 4 of 30 A4.Page 457 of 567 82-R-23 ~4~ studio Sara Piepmeier 212 $404.44 $4,853.28 visual arts/writing studio $727.99 Bonnie Katz 219 $384.54 $4,614.48 mosiac, painting and sculpting studio $692.17 Art Encounter 222 $1,195.59 $14,347.08 visual arts studio providing classes and workshops $2,152.06 Monica Steinmetz Sageman 216 $322.79 $3,873.48 painting studio $581.02 Linda Boardman 109 $315.68 $3,788.16 jewelry studio $568.22 Noah Sheldon & Maggie Peng 220 $343.94 $4,127.28 printmaking studio $619.09 James Evansizer B-2.A $120.84 $1,450.08 visual arts studio $217.51 Rimma Mitchell B-11 $592.23 $7,106.76 photography studio $1,066.01 Virginia Roeder B-12 $391.35 $4,696.20 photography studio $704.43 Eric Beauchamp B-13 $1,162.62 $13,951.44 woodworking $2,092.71 Page 5 of 30 A4.Page 458 of 567 82-R-23 ~5~ EXHIBIT B MASTER STUDIO LEASE Page 6 of 30 A4.Page 459 of 567 LEASE AGREEMENT FOR THE PREMISES LOCATED AT 927 NOYES STREET, EVANSTON, ILLINOIS, BY AND BETWEEN THE CITY OF EVANSTON, LANDLORD AND «TENANT», TENANT Page 7 of 30 A4.Page 460 of 567 INDEX Section Title Page Number 1 SECTION 1. DESCRIPTION OF PREMISES ......................................................................... 2 SECTION 2. TERM ................................................................................................................ 2 SECTION 3. RENT ................................................................................................................. 2 SECTION 4. COMMON FACILITIES ...................................................................................... 3 SECTION 5. USE OF PREMISES .......................................................................................... 5 SECTION 6. SIGNS ............................................................................................................... 8 SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS ......................................................................................................... 8 SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT ............................ 8 SECTION 9. REPAIRS AND MAINTENANCE ....................................................................... 9 SECTION 10. UTILITIES .........................................................................................................10 SECTION 11. TAXES ..............................................................................................................10 SECTION 12. INSURANCE ....................................................................................................10 SECTION 13. SUBLETTING; ASSIGNMENT .........................................................................11 SECTION 14. SURRENDER OF PREMISES; HOLDING OVER .............................................11 SECTION 15. INDEMNIFICATION AND LIENS ......................................................................12 SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS .................................12 SECTION 17. DEFAULT AND REMEDIES .............................................................................13 SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION ...................15 SECTION 19. REMOVAL OF OTHER LIENS .........................................................................15 SECTION 20. REMEDIES NOT EXCLUSIVE ..........................................................................16 SECTION 21. EXPENSES OF ENFORCEMENT ....................................................................16 SECTION 22. EMINENT DOMAIN ..........................................................................................16 SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION .............................17 SECTION 24. PEACEFUL ENJOYMENT ...............................................................................17 SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS ....................................17 SECTION 26. AMENDMENTS TO BE IN WRITING ................................................................17 SECTION 27. PARTIES BOUND ............................................................................................17 SECTION 28. NOTICES ..........................................................................................................17 SECTION 29. MISCELLANEOUS ...........................................................................................18 SECTION 30. VENUE AND JURISDICTION ...........................................................................19 SECTION 31. FORCE MAJEURE ...........................................................................................19 Page 8 of 30 A4.Page 461 of 567 2 This Lease Agreement (the “Agreement” or “Lease”) shall take effect as of the date of execution of the Agreement by the City (the “Effective Date”). This Lease is by and between The City of Evanston, an Illinois home rule municipality and owner of subject Property (“Landlord”), whose main business office is located at 2100 Ridge Avenue, Evanston, Cook County, Illinois, “Landlord”, and «Tenant», «Tenant_Description_» (“Tenant”). Landlord and Tenant may be referred to collectively as the “Parties”. SECTION 1. DESCRIPTION OF PREMISES Landlord leases to Tenants spaces «Leased_Spaces», located on the «Leased_Space_Location» floor of the property with a street address of 927 Noyes Street, Evanston, Illinois 60201 (the “Premises”), situated within the Landlord’s 3-story building located at the same common address and legally described on Exhibit A (the “Property”) and commonly known as the Noyes Cultural Arts Center (“NCAC”). The Property has various uses including artist workshops, resident young adult summer camp classes, art exhibits, and many other uses. The term “Common Facilities” as used in this Agreement will include those areas and facilities within the Property (outside of the Premises) for the nonexclusive use of Tenants in common with other authorized users, and includes, but is not limited to, sidewalks, parking area, planted areas (excluding the adjoining park area), common area restrooms and open means of ingress and egress. Tenants will have the non- exclusive right to use the Common Facilities, including the washrooms referenced above. SECTION 2. TERM The term of this Agreement will be for one year, January 1, 2024 – December 31, 2024 (the “Term”). Tenants must provide Landlord with 90 days’ notice to request a renewal of the Agreement for the Premises. Landlord, in its sole discretion, may decide that a Renewal Term is not necessary and in the best interests of the City. Renewal of the Agreement must be authorized by written consent of the Parties and must be authorized by the City Council. SECTION 3. RENT A. RATE: Tenants agree to pay Landlord an annual rental payment (the “Rent”) in accordance with the following schedule: 1. For the period of January 1st – December 31st (twelve months), the Rent rate is $«Rent_rate» per month, for total Rent of $«Total_Rent» for the twelve months. Rent must be paid by the 5th day of each month. B. PAYMENTS. The Rent outlined in Section 3[A][1] above shall be paid in accordance with said Section. C. Any and all Rent PAYMENTS under this Lease shall be mailed to: City of Evanston Parks, Recreation, and Community Services Department – Noyes Cultural Arts Center 927 Noyes Street Evanston, IL 60201 Page 9 of 30 A4.Page 462 of 567 3 D. PROPERTY FEES SCHEDULE: Attached as Exhibit B is a schedule of fees for all tenants of the Property, if applicable, including Tenant (“NCAC Property Fees”). To the extent incurred by Tenant, the NCAC Property Fees specified on the fee schedule will be invoiced separately and shall be paid by the due date listed on the invoice. To the extent incurred by Tenants, the NCAC Property Fees are to be paid by Tenants regardless of the applicable rental rate specified in Section 3 [A]. Tenants acknowledges that they will reimburse the City for use of the Common Facilities (as specified on Exhibit B) after the standard business hours set by the City and the Association, which hours shall not be less than the following hours throughout the Term (including any Extended Term): 8:15 a.m. – 10:00 p.m. Monday – Friday; 8:30 a.m. – 7:00 p.m. on Saturday; and 10 a.m. – 5:00 p.m. on Sunday (the “Business Hours”). E. SURCHARGE: 1. Tenant acknowledges and agrees that all non-Evanston residents (individuals only) are assessed a 20% surcharge on rent. The 20% surcharge will not be applicable to non-Evanston resident Sub-lessees if the Lessee (individuals only) is an Evanston resident. The 20% surcharge is applicable to a non-Evanston resident Sub- lessee only if and when the Sub-lessee assumes the remainder of the entire lease or a co-lease, or upon termination by Lessee or the Lessor. In order for an Organization to be exempt from incurring a 20% surcharge, its principal place of business must be in Evanston. Organizations must attach Articles of Incorporation to this Lease. 2. Monthly rental charges assessed to Sub-lessees will not be in excess of one-half the rent charged to Lessee by the Lessor. A written sublease agreement between the Lessee and Sub-lessee must be given to the Lessor covering the lease terms prior to Sub-lessee’s use of space. The sublease agreement must include the payment schedule and the dollar amount paid by Sub-lessee to Lessee. Community service obligations assessed to Sub-lessee are in addition to the full obligation assessed to Lessee. Therefore, the Community Engagement obligations assessed to Lessee will not decrease as a result of a sublease. SECTION 4. COMMON FACILITIES A. MAINTENANCE BY LANDLORD: Tenants acknowledge that they have leased the Premises for many years and receive the Premises, Common Facilities and remainder of the Property in as-is condition, and acknowledge that the Landlord has made no representations to the condition or has made any repairs to same. The Landlord or Landlord’s staff or other representatives have made no representations or assurances that it will alter or remodel the Premises or Property. Landlord shall, when necessary, as determined by Landlord, in its reasonable discretion or when required by applicable laws, perform, repair and maintain all of the following: 1. Exterior maintenance, including the foundation, exterior walls, slab, common area doors and roof; 2. A refuse container to be shared by all tenants in the Property to be located at the Property in reasonable proximity to the Premises. Landlord will contract, to have trash hauled from such container with reasonable frequency; Page 10 of 30 A4.Page 463 of 567 4 3. Electric facilities and systems, gas facilities and systems and the HVAC unit(s) and systems (including the portions of such systems serving the Premises exclusively); 4. Plumbing and water facilities and systems (including the portions of such systems serving the Premises exclusively); 5. Fire and life safety systems and fire alarm systems, including inspections thereof (including the portions of such systems serving the Premises exclusively); 6. Hallways, stair rails, and related elements, and restrooms and other Common Facilities, including the parking lot serving the Property; 7. Snow and ice removal, including salting, from front walkway of Premises and parking spaces in front of the Property within 48 hours of any snow event with accumulation of an 1 inch or more; and 8. Change light bulbs, ballasts and tubes in any fluorescent or comparable light fixtures in the Premises. Notwithstanding the foregoing, Tenant will change light bulbs, ballasts and tubes which are considered specialty lighting and related to performance activities. 9. Maintain the HVAC units in the Premises, the HVAC units are the property of the Landlord and shall remain in the Premises at the end of the Term. B. MAINTENANCE BY TENANTS: 1. Interior non-structural Premises maintenance and all fixtures and property within the Premises other than (a) utility, HVAC or fire/life safety facilities and systems and (b) any items Landlord is required to maintain pursuant to Section 4[A]; 2. All refuse from Premises to be placed in appropriate containers and Tenants cannot dispose of construction building materials in the standard refuse containers and must arrange for special pick-ups and containers for said materials; 3. The Tenants will at all times maintain all of the Premises in a clean, neat and orderly condition. The Tenants will not use the Premises in a manner that will violate or make void or inoperative any policy of insurance held by the Landlord. The Tenants shall pay the Landlord for overtime wages for staff and for any other related expenses incurred in the event that repairs, alterations or other work in the Premises required or permitted hereunder are not made during ordinary Business Hours (as defined in Section 3[D]) at the Tenant’s request. 4. Tenants will keep the interior non-structural portions of the Premises, including all interior, non-structural walls, surfaces and appurtenances (other than systems and any other items that Landlord is required to maintain pursuant to Section 4[A]), in good repair. Tenants shall be responsible for repairs, damages and losses for damages sustained outside the Premises to other NCAC tenant’s personal property or leased area attributable to Tenant’s negligence or intentional misconduct, subject to Section 12[D]. All such damage must be reported in writing to the Director of Parks, Page 11 of 30 A4.Page 464 of 567 5 Recreation and Community Services, or his/her designee, by the next City of Evanston business day, after discovery of such damage by Tenants. 5. Repairs by Tenants must have prior written approval by the Director of Parks, Recreation and Community Services, or his or her designee, and must occur within thirty (30) days of such approval unless the Director of Parks, Recreation and Community Services, or his or her designee, gives a prior written request or grants approval for an extension beyond the thirty (30) days (or unless such repairs cannot reasonably be completed within thirty (30) days, in which case, Tenant shall have such additional time as is reasonably required). If Tenants fail to make the necessary repairs by the date determined by the Lessor, the Landlord has the option to make the necessary repairs and Tenants agree to promptly pay for those repairs upon presentation of an invoice by the Landlord to the Tenant. Tenants are required upon lease termination to leave space in good repair and condition. Maintenance and repair issues which constitute a life and safety hazard must be corrected within twenty-four (24) hours after discovery by Tenants, provided that the issue can be fixed within that time frame. If the issue cannot be fixed within twenty-four (24) hours after discovery by Tenants, the Tenants must provide a schedule for repair within one (1) business day after discovery by Tenants to the Director of Parks, Recreation and Community Services for approval, which cannot be unreasonably withheld. SECTION 5. USE OF PREMISES A. PURPOSES: Tenants will use the Premises to operate a «Tenant_Specific_Use_of_Premises», and other related business and uses incidental thereto, and no part of the Premises will be used for any other purpose without the prior written consent of Landlord (the “Permitted Use”). If Tenants endeavors to apply for a liquor license for the Premises, the Landlord gives its written consent for said application to be submitted and reviewed by the City in conformance with the City Code procedures, as amended. The City agrees to cause such license to be granted if Tenants meets applicable requirements. B. HOURS OF OPERATION AND LANDLORD ACCESS: 1. Tenant’s use of the Premises shall only be for the permitted use. Tenants shall have the right to conduct their business in the Premises during the Business Hours (as defined in Section 3[D]) of the Property. 2. The Landlord shall have the right to retain a set of keys to the Premises, and Tenants shall not change any locks for the Premises to any other lock, other than a lock consistent with the Landlord’s master lock for the Property. The Tenants shall permit the Landlord to erect, use and maintain pipes, ducts, wiring and conduits in and through the Premises concealed to the greatest extent possible, above ceiling, under floor or in walls that don’t reduce the square footage of the Premises and don’t materially affect Tenants’ use of the Premises. The Landlord shall have the right to enter upon the Premises with 24 hours prior written notice or without notice in case of an emergency, to control heat, electricity and air conditioning, to inspect the same, and to make such repairs, alterations, improvements or additions to the Premises or the NCAC, as the Landlord may deem necessary or desirable. Tenants will not cease any Rent payments while repairs, alterations, improvements, or additions are being made, by reason of loss or interruption of business of the Tenants, or otherwise, provided Landlord shall complete such work as quickly as reasonably possible. Notwithstanding the foregoing, if Page 12 of 30 A4.Page 465 of 567 6 a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days (including, without limitation, as a result of a casualty or a condemnation or the repairs required in connection therewith), the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. Notwithstanding anything to the contrary contained herein, Landlord shall not have the right to alter the Premises except as expressly required or permitted hereunder. Notwithstanding the foregoing, if the repairs, alterations, improvements, or additions are at a Tenant’s request or if the repairs are necessitated by a Tenant’s actions, then the Tenants may not cease any rent for any period, unless the Premises are unusable as a result of the negligence or intentional misconduct of Landlord or its agents, employees or contractors. If a Tenant shall not be personally present to open and permit an entry into Premises, at any time, when for any reason an entry therein shall be necessary or permissible, the Landlord or the Lessor's agents may enter the same by using the key, or may forcibly enter the same, without rendering the Landlord or such agents liable therefore (if during such entry the Landlord or the Lessor's agents shall accord reasonable care to Tenants’ property), and without in any manner affecting the obligations and covenants of this Lease. 3. Nothing herein contained, however, shall be deemed or construed to impose upon the Landlord any obligations, responsibility or liability whatsoever, for the care, supervision or repair of the Premises or any part thereof, other than as herein provided. The Landlord shall also have the right at any time without the same constituting an actual or constructive eviction and without incurring any liability to the Tenants therefore, to change the arrangement and/or location of Common Facilities, including entrances or passageways, doors and doorways, and corridors, stairs, toilets or public parts of the NCAC, and to close Common Facilities (as and when reasonably necessary for Landlord to perform its obligations hereunder or exercise its rights or as necessary due to Force Majeure), including entrances, doors, corridors or other facilities. The Landlord shall not be liable to the Tenants for any expense, injury, loss or damage resulting from work done by persons other than the Landlord in or upon, or the use of, any adjacent or nearby building, land, street, or alley. C. LOCKING OF PREMISES: All doors to the Premises must be kept locked at all times except during the Business Hours (as defined in Section 3[D]). Tenants shall not open the door to anyone in the late hours. The door may not be propped open for any reason. During normal Business Hours (as defined in Section 3[D]) for the Property, patrons and users of the Property shall have access to the Common Facilities. Tenants shall not have use of Common Facilities after the Business Hours (as defined in Section 3[D]) unless Tenant pays the Facilities Fee (as specified in Exhibit B) for keeping the Property and the Common Facilities open. D. STORAGE OF INFLAMMABLE MATERIALS: Tenants agree that they will not permit to be kept at the Premises any gasoline, distillate or other petroleum product, or other substance of an explosive or inflammable nature as may endanger any part of the premises without the written consent of the Landlord, provided that Tenants can maintain customary cleaning products in the Premises. E. USE IMPAIRING STRUCTURAL STRENGTH: The Tenants will not permit the Premises to be used in any manner that will impair the structural strength of the Premises, or Page 13 of 30 A4.Page 466 of 567 7 permit the installment of any machinery or apparatus the weight or vibration of which may tend to impair the building’s foundations or structural strength. F. GARBAGE DISPOSAL: The Tenants will not incinerate any garbage or debris in or about the Premises, and will cause all containers, rubbish, garbage and debris stored in the Premises to be placed in the refuse container supplied by Landlord for the Property before accumulation of any substantial quantity. G. PUBLIC REGULATIONS: In the conduct of its business on the Premises, Tenants will observe and comply with all laws, ordinances and regulations of public authorities. Tenants acknowledge that the Property is owned by the City of Evanston and therefore no smoking will be permitted at the Property. H. OTHER MISUSE: Tenants will not permit any unlawful or immoral practice with or without his knowledge or consent, to be committed or carried on in the Premises by Tenants or any other person. Tenant will not use or allow the use of the Premises for any purpose whatsoever that will injure the reputation of the Premises or of the building of which they are a part. I. PARKING REGULATIONS: The NCAC has a total of fifty (50) parking spaces, consisting of thirty-five (35) permit spaces (including four [4] marked for compact cars) and twelve (12) metered spaces and three (3) handicapped spaces in the Property parking lot, which is Lot #51 and is immediately adjacent to the Premises (the “Property Parking Lot”). The Landlord acknowledges that it will not decrease the total number of parking spaces in the Property Parking Lot during the Lease Term, but Landlord reserves the right to reconfigure the parking lot and/or increase the parking spaces. For the permit parking spaces, annual parking permit fees shall be in accordance with the schedule previously referenced as Exhibit B and be billed separately. Parking permit fees are not prorated and will change over the Term of the Lease at the discretion of the Landlord. All annual parking permits issued will be billed on a monthly basis and are not returnable with the exception of permits which are transferred. There will be a $25.00 transfer fee assessed for all annual permits which are to be reissued unless: 1) the old permit or remnants of the old permit is returned displaying the lot number and the permit number minimally; or 2) proof that the vehicle was sold by producing a bill of sale. Monthly and annual parking permits for the Property Parking Lot are authorized only for Leaseholders, Sub-Tenants, staff and/or students attending classes at Noyes on a regular basis and Landlord will not permit businesses (or other invitees) outside of the NCAC to get permits for the Property Parking Lot. Use of permits is on a first-come, first serve basis for spaces available in the Property Parking Lot. Parking permits are not to be transferred to vehicles other than the vehicle for which the permit was issued unless prior written approval by the Director of Parks, Recreation and Community Services is obtained. Parking Permit privileges will be considered by the Director of Parks, Recreation and Community Services or designee for other regular NCAC users on a case-by-case basis. All Authorization Forms must be signed by Tenants or their authorized designee(s), and by an NCAC staff member before parking permits can be purchased. Temporary one-day parking permits are available for individuals attending special functions at the NCAC, and for visitors and others using the NCAC, who are pre- approved by the Director of Parks, Recreation and Community Services or designee. Temporary parking permits are not available to parents or caregivers waiting for students attending classes or to attendees of performances. Tenants understand, and will inform their staff, students and patrons to observe all posted parking regulations. Parking permits will not be Page 14 of 30 A4.Page 467 of 567 8 issued to individuals with an expired driver’s license. Landlord will maintain the current parking lot serving the Property as a parking lot throughout the term of this Lease. SECTION 6. SIGNS Tenants may apply for signage (temporary and permanent signage) for the exterior and interior of the Premises, at its own expense, in order to conduct the business of Tenants. Tenants acknowledge that there are limitations from the City of Evanston Municipal Code of 2012, as amended, and the Code governs the application process and the details regarding size, type, and number of signs and Tenants agree to be bound by such ordinances. Landlord cannot make representations in a lease agreement that Tenants shall be entitled additional signage, a certain number of signs and/or dimensions of proposed signage, because the Tenants must make an application to the Sign Review Board, as provided by Code, but Landlord will not withhold its consent to a reasonably sized sign over the new entrance to the Premises. SECTION 7. DEFECTS; DEFECTIVE CONDITION; WIND; ACTS OF THIRD PERSONS Except as provided by Illinois law and except to the extent arising from the negligence or intentional misconduct of Landlord or its agents, employees or contractors, or from the breach of this Lease by Landlord, Landlord will not be liable to Tenants for any damage or injury to Tenants or Tenants’ property occasioned by the failure of Landlord to keep the Premises in repair, and shall not be liable for any injury done or occasioned by wind or by or from any defect of plumbing, electric wiring or of insulation thereof, gas pipes, water pipes or steam pipes, or from broken stairs, porches, railings or walks, or from the backing up of any sewer pipe or down-spout or from the bursting, leaking or running of any tank, tub, washstand, water closet or waste pipe, drain, or any other pipe or tank in, upon or about the Premises or the building of which they are a part nor from the escape of steam or hot water from any radiator, nor for any such damage or injury occasioned by water, snow or ice being upon or coming through the roof, skylight, trap door, stairs, walks or any other place upon or near the Premises, or otherwise, nor for any such damage or injury done or occasioned by the falling of any fixture, plaster, or stucco, nor for any damage or injury arising from any act, omission or negligence or co-tenants or of other persons, occupants of the same building or of adjoining or contiguous buildings or of owners of adjacent or contiguous property, or of Landlord’s agents or Landlord, all claims for any such damage or injury being hereby expressly waived by Tenants. Notwithstanding the foregoing, if any portion of the Premises unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage. SECTION 8. CASUALTY DAMAGE; REPAIRS; ABATEMENT OF RENT A. USE OF PARTIALLY DAMAGED PREMISES: On damage or destruction by a casualty to the Premises, Tenants will continue to use them for the operation of its business to the extent practicable B. RIGHT TO TERMINATE ON DESTRUCTION OF TWO-THIRDS OF PREMISES: Either Party will have the right to terminate this Agreement if, the Premises is damaged by a casualty to an extent exceeding two-thirds of the reconstruction cost of the Premises as a whole. If such damage occurs, this termination will be affected by written notice to the other Party, delivered within 90 days of the damage. Page 15 of 30 A4.Page 468 of 567 9 C. REPAIRS BY LANDLORD: If the Premises are damaged by a casualty before or after the start of the Agreement, then Landlord will immediately, on receipt of insurance proceeds paid in connection with casualty damage, but no later than sixty days after damage has occurred, proceed to repair the Property. Repairs will include any improvements made by Landlord or by Tenants with Landlord’s consent, on the same plan and design as existed immediately before the damage occurred, subject to those delays reasonably attributable to governmental restrictions or failure to obtain materials, labor or other causes, whether similar or dissimilar, beyond the control of Landlord. Materials used in repair will be as nearly like original materials as reasonably procured in regular channels of supply. Wherever cause beyond the power of the party affected causes delay, the period of delay will be added to the period in this lease for completion of the work, reconstruction or replacement. D. REDUCTION OF RENT DURING REPAIRS: If a portion of the Premises is unusable for the purpose contemplated hereunder for a period of greater than 5 days, the fixed minimum monthly rental will be equitably reduced in the proportion that the unusable part of the Premises bears to the whole. The determination of the unusable space shall be reasonably determined by the Landlord based on square footage No rent will be payable while the Premises is wholly unoccupied pending the repair of casualty damage. E. FIRE AND CASUALTY. If the Premises are entirely destroyed by fire or another act of God, and Landlord elects to not rebuild the Premises, then this Agreement shall be terminated effective as of the date of the casualty. SECTION 9. REPAIRS AND MAINTENANCE Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenants shall keep the interior, non-structural portions of the Premises in a clean condition, and in good repair, all according to the statutes and ordinances in such cases made and provided, and the directions of public officers thereunto duly authorized, all at Tenants’ own expense, and shall yield the same back to Landlord, upon the termination of this Agreement, whether such termination shall occur by expiration of the term, or in any other manner whatsoever, in the same condition of cleanliness and repair as at the date of the execution hereof, loss by fire and reasonable wear and tear excepted. Except to the extent any of the following is Landlord’s obligation pursuant to Section 4[A], Tenant shall make all necessary repairs and renewals upon Premises and replace broken fixtures with material of the same size and quality as that broken. If, however, the Premises shall not thus be kept in good repair and in a clean condition by Tenants, as aforesaid, Landlord may enter the same, or by Landlord’s agents, servants or employees, without such entering causing or constituting a termination of this Agreement or an interference with the possession of the Premises by Tenants, and Landlord may replace the same in the same condition of repair and cleanliness as existed at the date of execution hereof, and Tenants agree to pay Landlord, in addition to the rent hereby reserved, the expenses of Landlord in thus replacing the Premises in that condition. Tenants shall not cause or permit any waste, misuse or neglect of the water, or of the water, gas or electric fixtures. Tenants will also be in compliance with all laws and regulations during the entire term of this Agreement, except for repairs required of the Landlord to be made and damage occasioned by fire, hurricane or other causes as provided for in this Agreement. SECTION 10. UTILITIES Page 16 of 30 A4.Page 469 of 567 10 Landlord agrees to pay before delinquency all charges for gas, water, heat, electricity, power and other similar charges incurred by Landlord or Tenants with respect to the Premises or the Property during the Term of this Agreement and Tenants’ occupancy of the Premises. SECTION 11. TAXES If applicable, Tenants will pay before delinquency all taxes levied on Tenants’ fixtures, equipment and personal property on the demised Premises, whether or not affixed to the real property. Landlord will pay all real estate taxes for the Property. SECTION 12. INSURANCE A. INSURANCE COMPANIES: It is agreed that any policies of insurance to be maintained by the respective parties will be obtained from good and solvent insurance companies. Only companies with an “A” Policyholder’s Rating with the Alfred Best Company will be acceptable. B. TENANT TO OBTAIN LIABILITY INSURANCE: Tenants agree that they will, at their expense, maintain a policy of insurance, written by responsible insurance carriers, approved by Landlord that will insure Tenants against liability for injury to or death of persons or damage to property occurring about the Premises. Landlord will be named as an additional insured. The liability under insurance will be at least $1 million for any one person injured or killed or any one occurrence, $2 million general aggregate coverage for any one accident, and $ 100,000.00 property damage. Tenants will obtain an endorsement and Certificate of Insurance naming the Landlord as an additional insured from Tenants’ carrier (during the term of the Lease, including Premises Improvement construction) and all contractors during the construction of the Premises Improvements and any other renovation or construction at the Premises. Annually, Tenant shall provide copies of the insurance policy and all endorsements thereto to Landlord. Tenant shall send the policy to the Law Department on or before January 1st of every year this Lease is in effect. If the Tenant fails to comply with this requirement, that shall constitute a default by Tenant. C. TENANTS TO OBTAIN WORKER’S COMPENSATION INSURANCE: Tenants agree to maintain employees’ Worker’s Compensation insurance required under Illinois law. D. TENANTS TO OBTAIN INSURANCE ON FIXTURES AND EQUIPMENT: The Tenants agree to maintain on all trade fixtures and personal property in the Premises, a policy of insurance approved by the Landlord of at least 90% of the insurable replacement value of all trade fixtures and personal property. E. LANDLORD TO OBTAIN FIRE INSURANCE ON PREMISES: Landlord agrees to maintain during this Agreement, a policy of property insurance covering any peril generally included in the classification ISO Causes of Loss – Special Form (a “Special Form Policy”) and covering at least 80% of the full replacement cost of the Premises and Property (or Landlord may self-insure for such coverage). If permitted without additional charge, Landlord will cause to be endorsed on its property insurance, and any extended coverage policy or policies, the waiver of right of subrogation. Landlord hereby agrees to waive any claims against Tenant and its agents and employees to the extent the same could be covered by a Special Form Policy, regardless if the same is maintained by the City. Page 17 of 30 A4.Page 470 of 567 11 F. TENANTS’ WAIVER OF CASUALTY INSURANCE PROCEEDS: If the Premises are damaged by fire or other casualty insured against, Tenants agree to claim no interest in any insurance settlement arising out of any loss where premiums are paid by Landlord, or where Landlord is named as sole beneficiary, and that it will sign all documents required by Landlord or the insurance company necessary in connection with the settlement of any loss. G. CONTROL OF INSURANCE PROCEEDS TO AVOID TAXABLE GAIN: If the Premises, including any improvements, were to be damaged in any manner, and the receipt of any insurance proceeds or other reimbursement for such damage would result in the realization of taxable gain for federal or state purposes, then the party to whom the gain would be taxed will have the right to take all action respecting proceeds or reimbursements necessary to enable party to comply with any regulations of the appropriate taxing authorities, so that the gain will not be recognized for tax purposes. Nothing here will be construed to entitle Landlord to delay any repairs to any part of the improvements in the event of damage. H. TENANTS’ FAILURE TO INSURE: Should Tenants fail to keep in effect and pay for insurance as required by this section, the Landlord may terminate this Lease immediately. SECTION 13. SUBLETTING; ASSIGNMENT The Tenants shall be allowed to sublet a portion of the Premises to another entity or individual(s) (“Sub-Tenant”) for a period of eighty nine (89) days or less in conformance with the original use stated in Section 5[A] and Tenants do not need the Lessor’s consent. If the Tenants seek to sublet a portion of the Premises to a Sub-Tenant for a period of time ninety (90) days or more, then the Tenants must have the written consent of the Landlord and such consent shall not be unreasonably withheld. For all subleases, the Tenants shall obtain a certificate of insurance from the Sub-Tenant prior to commencement of the sublease, naming the City of Evanston as an additional insured for the period of occupancy. If Tenant, or any one or more of the Tenants, if there be more than one, shall make an assignment for the benefit of creditors, or shall file for bankruptcy protection, Landlord may terminate this Agreement, and in such event Tenant shall at once pay Landlord a sum of money equal to the entire amount of rent reserved by this Agreement for the then unexpired portion of the term hereby created less the reasonable rental value (as defined in Section 17[G] below) of the Premises as liquidated damages. At Landlord’s option, should Landlord consent to any assignment or sublease of the demised Premises, Tenant shall nevertheless remain liable for all terms and conditions of this Agreement until the expiration of the Agreement term stated above. SECTION 14. SURRENDER OF PREMISES; HOLDING OVER Tenants will, at the termination of this Lease, leave the Premises in as good condition as they are in at the time of entry by Tenants, except for reasonable use and wear, acts of God, or damage by casualty beyond the control of Tenants. On vacating, Tenants will leave the Premises clear of all rubbish and debris. If Tenants retain possession of the Premises or any part thereof after the termination of the term by lapse of time or otherwise, then Landlord may at its option within thirty days after termination of the term serve written notice upon Tenants that such holding over constitutes the creation of a month to month tenancy, upon the terms of this Agreement. Tenants shall also pay to Landlord all damages sustained by Landlord resulting from retention of possession by Tenants. The provisions of this paragraph shall not constitute a waiver by Landlord of any right of re-entry as hereinafter set forth; nor shall receipt of any rent or Page 18 of 30 A4.Page 471 of 567 12 any other act in apparent affirmation of tenancy operate as a waiver of the right to terminate this Agreement for a breach of any of the covenants herein. SECTION 15. INDEMNIFICATION AND LIENS A. LIENS AND ENCUMBRANCES: The Tenants will hold the Landlord harmless from all claims, liens, claims of lien, demands, charges, encumbrances or litigation arising out of any work or activity of Tenants on the Premises. Tenant wills, within sixty (60) days after filing of any lien, fully pay and satisfy the lien and reimburse Landlord for all resulting loss and expense, including a reasonable attorney’s fees. Provided, however, in the event that Tenants contest any lien so filed in good faith and pursues an active defense of said lien, Tenants shall not be in default of this paragraph. However, in the event of any final judgment against Tenants regarding such lien, Tenants agree to pay such judgment and satisfy such lien within 60 days of the entry of any such judgment. B. DISCHARGE OF LIEN: If Tenants fail to fully discharge any claim, lien, claim of lien, demand, charge, encumbrance, or litigation, or should proceedings be instituted for the foreclosure of any lien or encumbrance, and if judgment is rendered against Tenants either by a court of competent jurisdiction or by arbitration and Tenants still persists in non-payment of the same within the 60 days set forth above, Landlord will have the right at any time after expiration of the 60-day period, to pay the lien or encumbrance. All amounts so paid will be repaid by the Tenants on demand, together with interest at the rate of __10__% per year from the date of payment and shall be considered additional rent owed to Landlord by Tenants. C. INDEMNIFICATION OF LANDLORD: Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Landlord, or its agents, employees or contractors, or by the breach of this Lease by Landlord, Tenants shall protect, defend, indemnify and save Landlord and its officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Premises, which is not the result of Landlord’s negligence or willful misconduct, or (ii) any negligence or willful misconduct of Tenants, or their agents, employees or contractors. D. INDEMNIFICATION OF TENANTS. Except as otherwise provided in this Agreement, and except to the extent caused by the negligence or willful misconduct of Tenants, or its agents, employees or contractors, or by the breach of this Lease by Tenants, Landlord shall protect, defend, indemnify and save Tenants and their officers, directors, agents, attorneys, and employees harmless from and against any and all obligations, liabilities, costs, damages, claims and expenses of whatever nature arising from (i) any matter, condition or thing that occurs in the Common Facilities, which is not the result of Tenants’ negligence, or willful misconduct or (ii) any negligence or willful misconduct of Landlord, or its agents, employees or contractors. SECTION 16. LANDLORD’S RIGHT OF INSPECTION AND REPAIRS Tenants shall allow Landlord or any person authorized by Landlord reasonable access to the Premises during the Business Hours (as defined in Section 3[D]) for the purpose of examining or exhibiting the same, or to make any repairs or alterations thereof which Landlord may see fit to make (provided that Landlord cannot make voluntary alterations or modifications to the Premises without Tenant’s consent). If the Tenants do not exercise the Option to renew the Lease and/or will be vacating the Premises at or prior to the end of the Term, Tenants will Page 19 of 30 A4.Page 472 of 567 13 also allow Landlord to have placed upon the Premises at all times notices of “For Sale” and/or “For Rent” and Tenants will not interfere with the same. SECTION 17. DEFAULT AND REMEDIES A. EVENT OF DEFAULT: Any one of the following events shall be deemed to be an event of default hereunder by Tenants subject to Tenants’ right to cure: 1. Tenants shall fail to pay any item of Base Rent at the time and place when and where due and does not cure such failure within five (5) business days after Rent is due; 2. Tenants shall fail to maintain the insurance coverage as set forth herein; 3. Tenants shall fail to comply with any term, provision, condition or covenant of this Lease, other than the payment of rent, and shall not cure, any such failure, within fifteen (15) days after written notice to the Tenants of such failure; or 4. Tenants shall make a general assignment the benefit of creditors, or shall admit in writing its inability to pay its debts as they become due or shall file a petition in bankruptcy. B. OCCURRENCE OF AN EVENT: Upon the occurrence of any event of default, Landlord shall have the option to pursue any one or more of the following remedies subject to the laws of the State of Illinois and the Tenants’ right to cure: 1. Terminate this Lease, in which event Tenants shall immediately surrender the Premises to Landlord, but if Tenants fail to do so, Landlord may, without further notice and without prejudice to any other remedy Landlord may have for possession or arrearages in rent, or damages for breach of contract, enter upon the Premises and expel or remove and with or without notice of such election or any notice or demand whatsoever, this Agreement shall thereupon terminate and upon the termination of Tenants’ right of possession, as aforesaid, whether this Agreement be terminated or not, Tenants agree to surrender possession of the Premises immediately, without the receipt of any demand for rent, notice to quit or demand for possession of the Premises whatsoever and hereby grants to Landlord full and free license to enter into and upon the Premises or any part thereof, to take possession thereof with or (to the extent permitted by law) without process of law, and to expel and to remove Tenants or any other person who may be occupying the Premises or any part thereof, and Landlord may use such force in and about expelling and removing Tenants and other persons as may reasonably be necessary, and Landlord may re-possess itself of the Premises, but such entry of the Premises shall not constitute a trespass or forcible entry or detainer, nor shall it cause a forfeiture of rents due by virtue thereof, nor a waiver of any covenant, agreement or promise in this Agreement contained to be performed by Tenants. Tenants agree to indemnify Landlord for all loss and damage which Landlord may suffer by reason of such lease termination, whether through inability to re-let the Premises, or through decrease in Rent, or otherwise. 2. Landlord may recover from Tenants upon demand all of Landlord’s costs, charges and expenses, including the fees and costs of counsel, agents and others Page 20 of 30 A4.Page 473 of 567 14 retained by Landlord which have been incurred by Landlord in enforcing Tenants’ obligations hereunder, subject to Landlord prevailing on its claims. 3. Pursuit of any of the foregoing remedies shall not preclude pursuit of any other remedy herein provided or available to Landlord at law or in equity, or constitute a forfeiture or waiver of any Rent due hereunder or of any damages suffered by Landlord. C. REPOSSESSION OR RELETTING NOT A TERMINATION; LANDLORD’S RIGHT TO TERMINATE NOT FORFEITED: No repossession, operation or re-letting of the Premises or of fixtures and equipment will be construed as an election by Landlord to terminate this Agreement unless a written notice is given by the Landlord to the Tenants. The Landlord may terminate this Agreement if the Tenants remain in default (beyond any applicable notice and cure period). The acceptance of rent, whether in a single instance or repeatedly, after it falls due, or after knowledge of any breach hereof by Tenants, or the giving or making of any notice or demand, whether according to any statutory provision or not, or any act or series of acts except written waiver, shall not be construed as a waiver of Landlord’s rights to act without notice or demand or of any other right hereby given Landlord, or as an election not to proceed under the provisions of this Agreement. D. TENANTS’ OBLIGATION TO PAY DEFICIENCIES: If rentals received by the Landlord from re-letting the Premises under the provisions of this section are insufficient to pay all expenses and amounts due, Tenants will pay any deficiencies to the Landlord on demand and be declared in default for failure to pay. E. LANDLORD’S RIGHT TO PERFORM TENANTS’ DUTIES AT TENANTS’ COST: If in Landlord’s judgment any default by Tenants will jeopardize the Premises or the rights of Landlord, Landlord may, without notice, elect to cure Tenants’ default and Tenants will reimburse Landlord, with interest, on 10-days’ notice by Landlord to Tenants. F. LANDLORD’S RIGHT TO TERMINATE AGREEMENT: If there is an event of default by Tenants as stated in Paragraph A of this section, Landlord may, without further notice, terminate this Agreement and all interest of Tenants and may take possession of the Premises by legal proceedings. G. LANDLORD’S RIGHT ON TERMINATION TO RECOVER AMOUNT EQUAL TO RENT RESERVED: If this Agreement is terminated by Landlord due to any event of default by Tenants, Landlord will be entitled to recover from Tenants, at termination, the excess, if any, of the rent reserved in this Agreement for the balance of the term over the reasonable rental value of the Premises for the same period. The “reasonable rental value” will be the amount of rental Landlord can obtain as rent for the balance of the term. H. LANDLORD’S REMEDIES CUMULATIVE: All of the remedies given to Landlord in this Agreement or by law are cumulative, and the exercise of one remedy by the Landlord will not impair its right to exercise any other right or remedy. Landlord shall not look to the property or assets of any direct or indirect partner, member, manager, shareholder, director, officer, principal, employee or agent of Tenants in seeking either to enforce Tenants’ obligations under this Agreement or to satisfy a judgment for Tenants’ failure to perform such obligations; and none of such parties shall be personally liable for the performance of Tenants’ obligations under this Agreement. SECTION 18. TENANT OBLIGATIONS TO COMMUNITY AND ASSOCIATION Page 21 of 30 A4.Page 474 of 567 15 A. NOYES CENTER TENANT’S ASSOCIATION: The Tenants acknowledge and agree that it has the right to be a member of the Noyes Center Tenant’s Association (the “Association”) formed by the tenants of the Property. The Association will provide advisory guidance and opinions to City staff on many issues, including, tenant responsibilities and duties with respect to the Property and its Common Area. The Association is structured to focus on certain tasks and advise the City on issues such as the following examples: (a) Provide answers to general questions about offerings by Noyes tenants and directions to studios; (b) Review requirements for community engagement of tenants as needed and make recommendations to the City for any additions or changes; (c) Review any subleases of tenants of ninety (90) days duration or more; (d) Review proposed annual operating budget for Center and proposed rental increases; (e) Review annual and five year capital improvement program for Center and make recommendations to City on spending priorities; and (f) Together with the Evanston Arts Council, review applications of new tenants at Noyes and make recommendations to City on spending priorities. B. COMMUNITY ENGAGEMENT: Tenants will develop reasonable set programs (e.g. donated tickets for certain events, community theater events [including use of theater or other portions of the Premises by other not-for-profit organizations, and scholarships) to be a steward for the arts in the community. By April 1, 2024, the Tenants will have an action plan developed to address its community engagement program and review its proposed program in consultation with the City Manager and the NCAC Association. If Tenants do not provide an action plan within the time period provided or provide the community engagement programs established between the parties, the Landlord shall send written notice of default, providing Tenants with fourteen (14) days to cure the default. The annual value of the Community Engagement provided by Tenants shall be not less than $«Minimum_Community_Engagement_Amount» for the period between January 1, 2024 through December 31, 2024 (“Minimum Community Engagement”). For purposes of calculating the Minimum Community Engagement annual value, each hour of service, inclusive of preparation time, is valued at forty dollars ($40.00) per hour. Additionally, the Minimum Community Engagement annual value may include the fair market value of goods and/or supplies provided in furtherance of the Tenant’s community engagement obligation. Any overage provided by Tenants above the Minimum Community Engagement level for either of the prior two (2) years can be applied as a credit to any deficiency for the current calendar year. If Tenants do not provide the Community Engagement by December 31, 2024 as required and does not cure the default within 15 days of written notice, then Tenants shall pay Landlord a fee equal to 15% of the twelve month’s rent outlined Section 3[A] ($«Insert_15_of_12_months_rent») less the value of the Community Engagement provided during the calendar year. SECTION 19. REMOVAL OF OTHER LIENS In event any lien upon Landlord’s title results from any act or neglect of Tenants and Tenants fail to remove said lien within thirty (30) days after Landlord’s notice to do so, Landlord may remove the lien by paying the full amount thereof or otherwise and without any investigation or contest of the validity thereof and Tenants shall pay Landlord upon request the amount paid out by Landlord in such behalf, including Landlord’s costs, expenses and attorney’s fees. If Tenants demonstrate to Landlord that Tenants are contesting the validity of said lien in good faith, then Landlord shall allow Tenants to so contest such lien until either Tenant either abandons such contest or a final verdict is reached in a court of competent jurisdiction. Any amount advanced on behalf of Tenants shall be paid to Landlord by Tenants within 30 days after such advancement is made together with interest at 9% per annum and such amount shall Page 22 of 30 A4.Page 475 of 567 16 be considered additional rentals (including any overage provided in either of the two [2] immediately preceding years). SECTION 20. REMEDIES NOT EXCLUSIVE The obligation of Tenants to pay the rent reserved hereby during the balance of the term hereof, or during any extension hereof, shall not be deemed to be waived, released or terminated, by the service of any five-day notice, other notice to collect, demand for possession, or notice that the tenancy hereby created will be terminated on the date therein named, the institution of any action of forcible detainer or ejectment or any judgment for possession that may be rendered in such action, or any other act or acts resulting in the termination of Tenants’ right to possession of the Premises. The Landlord may collect and receive any rent due from Tenants and payment or receipt thereof shall not waive or affect any such notice, demand, suit or judgment, or in any manner whatsoever waive, affect, change, modify or alter any rights or remedies which Landlord may have by virtue hereof. SECTION 21. EXPENSES OF ENFORCEMENT Tenants, if Landlord is the prevailing party, shall pay upon demand all Landlord’s costs, charges and expenses, including attorney’s fees, agents fees and fees of others retained by Landlord, incurred in enforcing any of the obligations of Tenants under this Agreement, or in any litigation, negotiation or transaction in which Landlord shall, without Landlord’s fault become involved through or on account of any action or omission of Tenants regarding this Agreement. Landlord, if Tenants are the prevailing party, shall pay upon demand all Tenants’ costs, charges and expenses, incurred in enforcing any of the obligations of Landlord under this Agreement, or in any litigation, negotiation or transaction in which Tenant shall, without Tenants’ fault become involved through or on account of any action or omission of Landlord regarding this Agreement. SECTION 22. EMINENT DOMAIN A. MORE THAN 30 PERCENT TAKEN: If 30 percent or more of the Premises are taken for a public or quasi-public use, this Agreement will terminate as of the date of the physical taking, and the Parties will be released from all further liability. B. LESS THAN 30 PERCENT TAKEN: If the taking affects less than 30 percent of the Premises, the Landlord will, with reasonable diligence, proceed at Landlord’s expense to repair the Premises and place them in tenantable condition within 120 days after the date of the actual physical taking. However, if 25% percent or more of the Premises as a whole is taken, the Landlord may elect to terminate this Agreement, notwithstanding that less than 30 percent of the Premises were taken. On termination, the parties will be released from all further liability under this Agreement. C. ABATEMENT OF RENT: During any repair, Tenants will be required to pay only that part of the fixed minimum monthly rental as the area of the tenantable Premises remaining during repairs bears to the entire area leased. On completion of repairs, the fixed minimum monthly rental will be adjusted in proportion to the repaired area, and Tenants will be required to pay the adjusted fixed minimum monthly rental in accordance this Agreement (attributable to the portion of the Premises taken) and the remainder of the fixed minimum monthly rental shall be forever waived and forgiven by Landlord. Page 23 of 30 A4.Page 476 of 567 17 D. RIGHT TO CONDEMNATION AWARD: Any award made in any condemnation proceeding for the taking of any part of the Premises will be the sole property of Landlord, except that Tenants can make a claim for the unamortized portion of the cost incurred by Tenants for the Premises Improvements. SECTION 23. GOVERNMENTAL INTERFERENCE WITH POSSESSION Except as expressly set forth in Section 25, Tenants will not be released from its obligation should their possession of the Premises be interfered with by adoption of any law, ordinance, resolution, regulation or act of any legal or governmental authority. Further, Tenants will not be released by any order of abatement or judgment preventing use of the premises on the ground that the Premises or the business operated there constitutes a legally recognized nuisance. SECTION 24. PEACEFUL ENJOYMENT Landlord covenants and warrants that it is the owner of the Property and Premises, and that Tenants, on payment of rents and performance of the conditions, covenants, and agreements to be performed by it, may enjoy the Premises without interruption or disturbance. Landlord covenants, represents and warrants that there is no mortgage, deed of trust or similar encumbrance affecting the Property, as of the date hereof. SECTION 25. EFFECT OF WAIVER OF BREACH OF COVENANTS No waiver of any breach of any condition of this Agreement will be construed to be a waiver of any other breach of provision, covenant or condition. SECTION 26. AMENDMENTS TO BE IN WRITING This Agreement may be modified or amended only in writing signed by Landlord and Tenants. It may not be amended or modified by oral agreements between the Parties unless they are in writing duly executed by Landlord and Tenants. SECTION 27. PARTIES BOUND Every provision of this Agreement will bind the parties and their legal representatives. The term “legal representatives” is used in its broadest meaning and includes, in addition to assignees, every person, partnership, corporation or association succeeding to any interest in this Agreement. Every covenant, agreement and condition of this Agreement will be binding on Tenant’s successors and assignees. Any sublease, concession or license agreement will be subject and subordinate to this Lease. SECTION 28. NOTICES All notices or demands that either party may need to serve under this Agreement may be served on the other party by mailing a copy by registered or certified mail to the following addresses for the parties (or at such other address as the applicable party may designate in a written notice to the other party): Page 24 of 30 A4.Page 477 of 567 18 If to the City: with a copy to: City Manager Corporation Counsel 2100 Ridge Avenue 2100 Ridge Avenue Evanston, IL 60201 Evanston, IL 60201 Fax: 847-448-8083 Fax: 847-448-8093 If to Tenants: «Tenant» «Tenant» 927 Noyes Street «Tenants_address» Evanston, IL 60201 «Tenants_address_City» Service will be deemed complete at the time of the leaving of notice or within 2 days after mailing. In the event that it appears that Tenants are avoiding the service of any notice and is not present at the Premises for a period of more than 14 consecutive days, notices may be served by posting such notice upon the Premises. Notice shall than be deemed effective 5 days after such posting. SECTION 29. MISCELLANEOUS A. Provisions typed on this Agreement and all riders attached to this Agreement and signed by Landlord and Tenant are hereby made a part of this Agreement. B. Tenant shall keep and observe such reasonable rules and regulations now or hereafter required by Landlord, which may be necessary for the proper and orderly care of the building of which the Premises are a part. C. All covenants, promises, representations and agreements herein contained shall be binding upon, apply and inure to the benefit of Landlord and Tenants and their respective heirs, legal representatives, successors and assigns. D. The rights and remedies hereby created are cumulative and the use of one remedy shall not be taken to excuse or waive the right to the use of another. E. The words “Landlord” and “Tenant” wherever used in this Agreement shall be construed to mean Landlords or Tenants in all cases where there is more than one Landlord or Tenant herein; and the necessary grammatical changes shall be assumed in each case as though full expressed. F. This Agreement and any written and signed Amendments and/or Riders hereto shall constitute the entire agreement between the parties, and any oral representations made by one party to the other are considered merged herein. G. In all cases where Landlord’s consent is required, Landlord’s consent shall not be unreasonably withheld. H. This Agreement may be executed in multiple copies, each of which shall constitute an original. Page 25 of 30 A4.Page 478 of 567 19 SECTION 30. VENUE AND JURISDICTION The Parties agree the this Agreement shall be governed by and interpreted in accordance with the laws of the State of Illinois and that venue for any disputes shall be in the Circuit Court of Cook County, Illinois. SECTION 31. FORCE MAJEURE Other than for Landlord’s and Tenants obligations under this Lease that can be performed by the payment of money, whenever a period of time is herein prescribed for action to be taken by either party hereto, such time period will be extended by a period equal to the period of any delays in performance by the applicable party due to any of the following events (“Force Majeure”): (i) Acts of God, (ii) strike or other such labor difficulties not specific to any labor issue existing only at the Property, (iii) extraordinary weather conditions greatly exceeding norms for the greater metropolitan area where the Premises located, (iv) extraordinary scarcity of or industry-wide inability to obtain supplies, parts or employees to furnish such services, (v) epidemic or pandemic that make use of the facility impossible or impractical, (vi) federal or state governmental action, or (vii) or any cause whatsoever beyond a party’s control. For purposes of this Section 31, a cause or event shall not be deemed to be beyond a party's control, if it is within the control of such party's agents, employees or contractors. Page 26 of 30 A4.Page 479 of 567 20 IN WITNESS WHEREOF, both of said Landlord and Tenants caused this Agreement to be executed as of the date signed by the Landlord. Landlord: THE CITY OF EVANSTON, an Illinois home rule municipal corporation By: __________________________________ Date: ____________________ Its: City Manager Tenant: «Tenant», «Tenant_Description_» By: _________________________________ Its: _________________________________ Page 27 of 30 A4.Page 480 of 567 21 EXHIBIT A LEGAL DESCRIPTION OF PROPERTY PARCEL 1: BLOCK 1 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART EAST OF THE CENTER LINE OF RIDGE AVENUE OF THE SOUTH ½ OF THE NORTH ½ OF THE SOUTH WEST ¼, AND THAT PART BETWEEN THE WEST LINE OF BLOCK 92 OF THE VILLAGE OF EVANSTON AND THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD OF THE NORTH ½ OF THE NORTH ½ OF THE SOUTH ½ OF THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 2: LOTS 12 TO 21, BOTH INCLUSIVE, IN BLOCK 2 IN TAIT’S SUBDIVISION OF BLOCK 4 OF ORRINGTON ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID TAIT’S SUBDIVISION RECORDED MARCH 8, 1906, AS DOCUMENT NUMBER 3829417, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 12 IN BLOCK 2 IN TAIT’S SUBDIVISION, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 3: LOTS 1, 2, 3 AND 4 IN BLOCK 1 IN A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF LOT 1 AND NORTH OF THE LOTS 2, 3 AND 4 IN SAID BLOCK 1, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 4: LOTS 1, 2, 3, 4 AND THE EAST 19 FEET OF LOT 5 IN BLOCK 2 IN A BURROUGHS’ ADDITION TO EVANSTON, ACCORDING TO THE PLAT OF SAID SUBDIVISION RECORDED APRIL 15, 1893, AS DOCUMENT NUMBER 1850049; TOGETHER WITH THE VACATED 16 FOOT ALLEY LYING EAST OF THE EAST LINE OF LOT 5 AND WEST OF THE WEST LINE OF SAID LOTS 1, 2, 3 AND 4 IN SAID BLOCK 2, ALSO TOGETHER WITH THE VACATED ALLEY LYING SOUTH OF AND ADJOINING SAID LOT 4 IN BLOCK 2, AFORESAID, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 5: THAT PART OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, DESCRIBED AS FOLLOWS: Page 28 of 30 A4.Page 481 of 567 22 COMMENCING AT A POINT ON THE NORTH LINE OF NOYES STREET, WHICH IS 323.8 FEET EAST OF THE INTERSECTION OF SAID NORTH LINE OF NOYES STREET WITH THE CENTER LINE OF RIDGE AVENUE; THEN CONTINUING EAST ALONG THE NORTH LINE OF NOYES STREET, 125 FEET; THENCE NORTH 115.5 FEET TO THE SOUTH LINE OF LAND FORMERLY OWNED AND OCCUPIED BY ALONZO BURROUGHS, BEING NOW THE SOUTH LINE OF A. BURROUGHS’ ADDITION TO EVANSTON, A SUBDIVISION OF THAT PART OF LOT 15 AND THE EAST 145.5 FEET OF LOT 16 LYING WEST OF THE CHICAGO, EVANSTON AND LAKE SUPERIOR RAILROAD IN ASSESSOR’S DIVISION, AFORESAID; THENCE WEST ALONG THE LAST DESCRIBED LINE, 125 FEET TO THE EAST LINE OF THE WEST ½ OF SAID LOT 16 (BEING ALSO THE EAST LINE OF FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF THE LOT 16 IN ASSESSOR’S DIVISION, AFORESAID): THENCE SOUTH ALONG THE LAST DESCRIBED LINE, 115.5 FEET TO THE PLACE OF BEGINNING, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 6: LOTS 3 AND 4 IN FOSTER AND KLINE’S ADDITION TO EVANSTON, BEING A SUBDIVISION OF THE WEST ½ OF LOT 16 IN ASSESSOR’S DIVISION OF FRACTIONAL SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS; PARCEL 7: ALL THAT PART OF VACATED ERVIN COURT LYING SOUTH OF THE SOUTH LINE OF COLFAX STREET AND NORTH OF THE NORTH LINE OF NOYES STREET, SAID ERVIN COURT HAVING BEEN VACATED BY CITY OF EVANSTON ORDINANCE DATED NOVEMBER 23, 1931, AND RECORDED MARCH 23, 1932, AS DOCUMENT NUMBER 11063489, ALL IN THE SOUTH WEST ¼ OF SECTION 07, TOWNSHIP 41 NORTH, RANGE 14, EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS. Real property address: 927 Noyes, Evanston, Illinois 60201 PIN:11-07-114-027-0000 Page 29 of 30 A4.Page 482 of 567 January 1, 2024 FY 2024 FEE DESCRIPTION A/C & AIR HANDLING UNITS Monthly fee for studios ranging between 1-500 sq. ft.$93.73 $125.66 Monthly fee for studios ranging over 500 and up to 1,000 sq. ft. $156.56 Monthly fee for studios ranging over 1,000 and up to 2000 sq. ft. $186.43 Monthly fee for studios over 2,000 sq. ft. KEYS $6.00 First two (2) keys to all Leased spaces with a Lessor installed lock included NOYES GALLERIES Hourly rate for residents, 60201 & 60202$80.00 $115.00 Hourly rate for non-residents STAFF & UTILITY FEE Additional Hourly rate for all users if Bldg. is occupied other than normal Bldg. hours.$80.00 STUDIO #106*Tenant rate/hourly for activities relative to lease$25.00 $50.00 Evanston Resident Rates, 60201 & 60202 Non-Resident Rates$65.00 SQUARE FOOT $13.79 Basement RATE $17.21 1st Floor $16.22 2nd Floor OBSERVED HOLIDAYS 2024 • New Year's Eve, Sunday December 31, 2023 • New Year's Day, Monday January 1, 2024 • New Year's Day Observed Tuesday January 2, 2024 • Dr. Martin Luther King, Jr.'s Birthday, Monday January 15, 2024 • Memorial Day, Monday May 27, 2024 • Juneteenth, Wednesday, June 19, 2024 • Fourth of July, Thursday July 4, 2024 • Labor Day Observed, Saturday Aug 31 & Sunday Sept 1, 2024 • Labor Day, Monday, September 2, 2024 • Wednesday November 27, 2022, building closes at 2:00pm • Thanksgiving Day, Thursday November 28, 2024 • Friday After Thanksgiving, Friday, November 29, 2024 • Christmas Eve, Tuesday December 24, 2024 • Christmas Day, Wednesday December 25, 2024 • New Year's Eve, Tuesday December 31, 2024 • New Year's Day, Wednesday January 1, 2025 DATE:___________LESSEE: ______________Page 30 of 30A4.Page 483 of 567 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From:David Stoneback, Deputy City Manager Subject:Resolution 83-R-23, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Skokie Park District for Shared Use of Certain Grounds Date: November 13, 2023 Recommended Action: Staff recommends the adoption of Resolution 83-R-23, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Skokie Park District for Shared Use of Certain Grounds. Council Action: For Action Summary: Resolution 83-R-23 authorizes the City Manager to execute an Intergovernmental Agreement (IGA) between the City of Evanston (COE) and the Skokie Park District (SPD). The IGA is an extension of the IGA executed in 2001 related to the shared-use parkland on MWRD property south of Main Street just east of the North Shore Channel. The IGA deals with three main topics: the athletic fields, the dog exercise and play area, and capital improvements. Athletic Fields: The IGA indicates that the SPD will be responsible for maintaining the athletic fields and that the cost of doing so will be shared equally between the COE & the SPD; that the COE will provide the water for the athletic field irrigation system; and that the use of the athletic fields will be shared equally between the parties. Dog Exercise & Play Area: The IGA indicates that SPD will be responsible for maintaining the dog exercise & play area, that the cost of doing so will be shared equally between the COE & the SPD, and that COE and SPD will split the cost of the water used at this location. A5.Page 484 of 567 Capital Improvements: The IGA indicates that the SPD & the COE will be shared equally by the parties, but only to the extent such improvements are approved in advance by the COE. Page 2 of 2 A5.Page 485 of 567 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From:David Stoneback, Deputy City Manager Subject:Resolution 84-R-23, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Skokie Park District for a Reciprocal Fee Agreement for Resident and Non-Resident Access to Certain Grounds and Facilities Date: November 13, 2023 Recommended Action: Staff recommends the adoption of Resolution 84-R-23, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Skokie Park District for a Reciprocal Fee Agreement for Resident and Non-Resident Access to Certain Grounds and Facilities. Council Action: For Action Summary: Resolution 84-R-23 authorizes the City Manager to execute an Intergovernmental Agreement (IGA) between the City of Evanston (COE) and the Skokie Park District (SPD). The IGA is a continuation of the IGA dating back to at least 1991 regarding reciprocal fee agreements for resident and non-resident use of the City's beach and the Skokie Park District's outdoor swimming pools. The rates are shown in Exhibit A of the agreement attached to the resolution. Attachments: Resolution 84-R-23 IGA with Skokie Park District with agreement A6.Page 486 of 567 11/13/2023 84-R-23 A RESOLUTION Authorizing the City Manager to Execute an Intergovernmental Agreement with the Skokie Park District for a Reciprocal Fee Agreement for Resident and Non-Resident Access to Certain Grounds and Facilities WHEREAS, the City and Park District are units of local government as that term is defined in Article VII, Section 1, of the Illinois Constitution of 1970, and public agencies as that term is defined in Section 2 of the Intergovernmental Cooperation Act, 5 ILCS 220/2; and WHEREAS, Article VII, Section 10 of the Illinois Constitution of 1970 provides that units of local government may contract or otherwise associate among themselves to obtain or share services and to exercise, combine or transfer any power or function in any manner not prohibited by law or by ordinance and may use their credit, revenues and other resources to pay costs related to intergovernmental activities; and WHEREAS, the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq. further provides that any power or powers, privileges, functions, or authority exercised or which may be exercised by a public agency of this State may be exercised, combined, transferred, and enjoyed jointly with any other public agency of this State; and WHEREAS, the Parties have a history of intergovernmental cooperating, including entry into a series of intergovernmental agreements dating back to at least Page 2 of 10 A6.Page 487 of 567 84-R-23 ~2~ 1991 regarding reciprocal fee agreements for resident and non-resident use of the City’s beach and the Park District’s outdoor swimming pools; and WHEREAS, the Parties have determined that it is in their respective best interests and the interests of their residents to continue with a reciprocal fee agreement for these facilities, but with to update the terms and conditions as set for in the Intergovernmental Agreement (“Agreement”), attached hereto as Exhibit A; and WHEREAS, the Parties have determined that it is in their respective best interests and the interests of their residents to continue the shared usage contemplated by the Original IGA, but wish to update the terms and conditions as set forth in this Agreement; and WHEREAS, the Parties have determined that the intergovernmental cooperating and reciprocal fee agreement contemplated by the Agreement will not interfere with either Party’s delivery of recreational activities for its residents and have further determined that said cooperation will expand and promote public recreational opportunities for the Parties’ mutual communities and the general public; and WHEREAS, the Evanston City Council has determined that it will serve and be in the best interest of the City to enter into the Agreement; NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: The City Council hereby adopts the foregoing recitals as its findings, as if fully set forth herein. Page 3 of 10 A6.Page 488 of 567 84-R-23 ~3~ SECTION 2: The City Council hereby approves, pursuant to the City of Evanston’s home rule power, the Agreement in the form attached to this Resolution as Exhibit A. SECTION 3: The City Manager is hereby authorized to sign the “Intergovernmental Agreement Between the City of Evanston and Skokie Park District for a Reciprocal Fee Agreement for Resident and Non-Resident Access to Certain Grounds and Facilities”, attached hereto as Exhibit A and incorporated herein by reference. SECTION 4: This Resolution shall be in full force and effect from and after its passage and approval in the manner provided by law. ______________________________ Daniel Biss, Mayor Attest: _____________________________ Stephanie Mendoza, City Clerk Adopted: ________________, 2023 Approved as to form: _______________________________ Alexandra B. Ruggie, Interim Corporation Counsel Page 4 of 10 A6.Page 489 of 567 84-R-23 ~4~ EXHIBIT A INTERGOVERNMENTAL AGREEMENT Page 5 of 10 A6.Page 490 of 567 Page 6 of 10A6.Page 491 of 567 Page 7 of 10A6.Page 492 of 567 Page 8 of 10A6.Page 493 of 567 Page 9 of 10A6.Page 494 of 567 Page 10 of 10A6.Page 495 of 567 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From:Paul Polep, Fire Chief Subject:Ordinance 104-O-23, Amending Title 9, Chapter 10 “Regulating the Installation and Use of Alarm Systems” Date: November 13, 2023 Recommended Action: Staff recommends that the City Council adopt Ordinance 104-O-23, amending Section 9-10 “Regulating the Installation and Use of Alarm Systems,” to change the renewal to occur annually on the date of registration. Councilmember Harris recommends suspending the City Council rules for introduction and action at the November 13, 2023, City Council meeting. Council Action: For Introduction and Action Summary: The City of Evanston currently has 4,500-5,000 alarm systems registered. Alarm renewals expire on December 31st and must be paid by January 31st. This creates a large volume of paperwork for Fire administrative staff to process during one period. Although payment can be made electronically, many registrants still prefer to make payments over the phone. Ordinance initial their on based annually to renewals alarm changes 104-O-23 occur registration date. This will spread out renewals throughout the year, allowing for better customer service while not creating any additional burden on the registrant. The initial alarm registration fee is $100 between January – June and $50 after June 30th. By changing the renewal date from December 31st to annually based on the initial registration, the reduced rate can be eliminated. The alarm registrant will then have a full year before they would have to pay for the renewal. While an increase in revenue was not the intent of the proposal, it is estimated that the change could bring in up to $125,000 additional revenue per year. Please note that staff also made additional, minor edits to City Code Section 9-10 for organizational and informational purposes. The following sections were reordered for better comprehension of the Fire Alarm system: Section 9-10-3-1 “State License Required”, and Section 9-10-3-2 “Standards of Operation” were moved to 9-10-5 Fire and Burglar Alarm Contractor A7.Page 496 of 567 Section 9-10-4 “Central Station Systems, Answering Services; Minimum Standards) was moved to 9-10-7. Section 9-10-5-1 “Permit Required” was moved and retitled to 9-10-3-1 “Fire and Burglar Alarm Registration Requirements” Section 9-10-5-2 “Standards” was retitled to “Standards of Operation” Section 9-10-6 “Permit Fees” was retitled “Fire and Burglar Alarm Registration Fees” and moved to Section 9-10-3-2. Section 9-10-7 “Alarm User; Annual Information Form; Penalties” was deleted and language was incorporated into Section 9-10-3-2 “Fire and Burglar Alarm Registration Fees”. Subsections in 9-10-8 “False Alarm Service Charges and Waivers” were moved to Section 9-10-3. Section 9-10-8-1 “False Alarm Service Charges” was retitled “Fire and Burglar False Alarm Fees” and moved to Section 9-10-3-3. Section 9-10-8-2 “Waiver of Service Charge; Nullification of Alarm Occurrence” was retitled “Waiver of Registration and False Alarm Fees” and moved to Section 9-10-3-4. Section 9-10-9 “Inspection of Alarm Systems” (subsections 9-10-9-1 “Purpose” and 9- 10-9-2 “Violations”) were moved to Section 9-10-6. Section 9-10-9-3 “Newly Installed Systems” was retitled “Newly Installed or Modified Fire Alarm Systems” and moved to Section 9-10-6-3. Section 9-10-10 “Testing of Equipment” was moved to Section 9-10-8. Section 9-10-12 “Nonliability of the City” was moved to Section 9-10-9. Section 9-10-13 “Severability” was moved to Section 9-10-10. Section 9-10-14 “Penalities” was moved to Section 9-10-11. The language edits made to the newly numbered Sections are: Section 9-10-1 - Definitions - Change the title of the Department from Fire & Life Safety Services to Fire Department and the Definition of “False Alarm” changed: “Any alarm signal (trouble or alarm signal).” Section 9-10-2 Administrator - No changes. Section 9-10-3 - Fire and Burglar Alarm Registration and False Alarm Fees - An opening sentence was added detailing who the section pertains to: “This Section is applicable to both residential and commercial properties in Evanston. This includes but is not limited to, single-family homes, multi-unit residential properties, individual units within multi-unit residential properties, commercial properties, and school buildings.” Section 9-10-3-1 - Fire and Burglar Alarm Registration Requirements - Language was amended to make it clear how to obtain the permit (Alarm Administrator will provide a registration basis”, “annual an to year changing from renewal form..), calendar clarifying language pertaining to automatic voice dialing equipment for clarity, adding language about an Alarm Contractor, and clarifying language pertaining to City owned alarms. Section 9-10-3-2 - Fire and Burglar Registration Fees - This section incorporated language from 9-10-6-1 and 9-10-7. This section eliminated the reduced fee rate after June 30, and changed the date for the yearly fee from December 31 to annually based on the date of registration. Section 9-10-3-3 - Fire and Burglar False Alarm Fees - The opening sentence was altered to add notification of a “...Fire or Police Incident at an address using an Alarm Page 2 of 22 A7.Page 497 of 567 System (registered or unregistered) …” will incur a False Alarm Fee. Subsection (E) was moved from 9-10-14 (B) so that all fees are in the same section. Section 9-10-3-4 - Waiver of Registration and False Alarm Fees - No changes other than renumbering of the Section. Section 9-10-4 - Information; Penalties for Divulging - No changes other than renumbering the Section. Section 9-10-5 - Fire and Burglar Alarm Contractor - An opening sentence was added to make it clear who the section pertains to: “This section applies to contractors who sell, lease, or install Fire Alarm Systems, Burglar Alarm Systems, and Fire-Burglar- Combo Alarm Systems.” Section 9-10-5-1 State License Required - No changes other than renumbering the Section. Section 9-10-5-2 - Standards of Operation - Removed Section (A) pertaining to the inspection of the alarm system, as inspections are discussed in the next Section. 9-10-6 - Inspection of Alarm Systems - An opening sentence was added to make it clear who inspections pertain to: “This section is only applicable to Fire Alarm Systems. Burglar Alarm Systems and Fire-Burglar-Combo Alarm Systems are exempt from this section.” 9-10-6-1 - Purpose - No changes other than renumbering the Section. 9-10-6-2 - Violations - No changes other than renumbering the Section. 9-10-6-3 - Newly Installed or Modified Fire Alarm Systems - No changes other than renumbering the Section. 9-10-7 - Central Station Systems, Answering Services; Minimum Standards - No changes other than renumbering the Section. 9-10-8 - Testing of Equipment - The language was changed that the person must appear in person to “contact the City’s Communication Center” to notify of the upcoming alarm deactivation. 9-10-9 - Nonliability of the City - No changes other than renumbering the Section. 9-10-10 - Severability - No changes other than renumbering the Section. 9-10-11 - Penalties - Subsection (B) was moved to 9-10-3-3 (E). Attachments: Ordinance 104-O-23 - Alarm Fees Page 3 of 22 A7.Page 498 of 567 10/12/2023 104-O-23 AN ORDINANCE Amending Title 9, Chapter 10 “Regulating the Installation and Use of Alarm Systems” WHEREAS, the City of Evanston currently has 4,500 to 5,000 alarm systems registered; and WHEREAS, alarms expire on December 31 and must be renewed by January 31 of the following year, which causes a burdensome amount of paperwork to process in one period; and WHEREAS, changing the alarm renewal to occur annually based on the initial registration will spread out the renewals and eliminate the need for a reduced, initial registration after June 30. NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 9-10 of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: CHAPTER 10 REGULATING THE INSTALLATION AND USE OF ALARM SYSTEMS 9-10-1. DEFINITIONS. For the purpose of this Chapter, the following terms, phrases, words, or their derivations shall have the following meanings given herein. When not inconsistent with the content, words used in the present tense include the future, words used in the plural number include the singular, and words in the singular number include the plural number. ACT OF NATURE: A tornado, earthquake, or other extreme or violent conditions of nature, excluding thunder, snow, ice or Page 4 of 22 A7.Page 499 of 567 104-O-23 ~2~ electrical storms. ALARM ADMINISTRATOR: The City Manager or his/her designee, Police Chief and the Fire Chief, or their designees, who shall be charged with the administration within the City of the appropriate provisions of this Chapter and shall have the authority to establish rules, regulations and procedures for the enforcement of any of the Chapter provisions as it applies to their respective departments. ALARM AGENT: Any person working for an alarm contractor. ALARM CONTRACTOR: Any business operated by a person, or persons, who engage in the activity of installing, altering, leasing, maintaining, moving, repairing, selling, servicing or responding to an emergency alarm system or which causes any of these activities to take place. ALARM OCCURRENCE: The activities of an alarm system for any reason whatsoever which notifies or causes the Police and/or Fire and Life Safety Services Department to respond to the premises at which the alarm system is maintained. ALARM SYSTEM: An assembly of equipment to signal the presence of a hazard requiring urgent attention and to which the Police Department and/or Fire and Life Safety Services Department is expected to respond. This includes "hardwired alarms" and "on-premises alarm" systems, but excludes vehicular alarm systems. ALARM USER: The person, family, household, firm, partnership, association, corporation, company, entity, organization or state or subdivision thereof of any kind in control of any building, structure, facility or property in the City wherein an alarm system is maintained. ANSWERING SERVICE: A service providing among its services the job of receiving on a continuous basis through trained employees, emergency signals from alarm systems and thereafter immediately relaying the messages by live voice to the City's communication center. AUTOMATIC DIALING An alarm system which has the capability of transmitting Page 5 of 22 A7.Page 500 of 567 104-O-23 ~3~ ALARM EQUIPMENT: system signals which are received at the City's communication center over dedicated telephone lines (also known as "digital communicators"). CENTRAL STATION SYSTEM: A system in which the operation of electrical protection circuits and devices are signaled automatically to, recorded in, maintained and supervised from a place of business having trained operators and/or guards in attendance at all times. Such system includes a modified central station system which is an office to which remote alarm and supervisory signaling devices are connected and where operators supervise the circuits. CITY'S COMMUNICATION CENTER: The department within the City responsible for the monitoring of all alarm systems hooked up directly or telephoned in by a third party, for the answering of all emergency calls, and for the dispatching of both police and fire equipment. FALSE ALARM: Any alarm signal (trouble or alarm signal) caused by anything other than an act of nature, or actual emergency. The term "false alarm" is a response by emergency personnel when a situation potentially requiring such a response does not in fact exist. Causes of false alarms include, but are not limited to: mechanical failure; malfunction; improper installation; or the negligence of a third party; the owner, lessee, employee or person hired by the owner of an alarm system, or agents of an alarm user. FIRE OFFICIAL: A member of the Evanston Fire and Life Safety Services Department who is responsible for the monitoring and/or testing of fire alarm and life-safety systems. HARD-WIRED ALARMS: An alarm system which has the capability of transmitting system signals which are received at the City's communication center over dedicated telephone lines. ON-PREMISES ALARM: An alarm system installed for the purpose of alerting people on the premises to an emergency condition. Police or Fire and Life Safety Services Department personnel do not respond to this type of alarm unless notified by the person on the affected premises or by a third party. If a response Page 6 of 22 A7.Page 501 of 567 104-O-23 ~4~ does occur, it is treated as an "alarm occurrence". ON-PREMISES ALARM WITH AN OUTSIDE RINGER: An alarm system that audibly announces an emergency condition to which the Police or Fire and Life Safety Services Department personnel are typically dispatched. The alarm user is responsible for shutting off the alarm within thirty (30) minutes. Response to this alarm is treated as an "alarm occurrence". POLICE OFFICIAL: A member of the Evanston Police Department responsible for monitoring of alarms as it relates to this Chapter. SERVICE CHARGE: A monetary amount determined by the City to be reasonable compensation for the services and liabilities assumed by the City in responding to false alarms. Failure to promptly satisfy such a charge shall be a violation of this Chapter and subject to the penalties as established herein. SYSTEM: An assembly of equipment arranged to signal the presence of a hazard requiring urgent attention and to which the Police Department or Fire and Life Safety Services Department is expected to respond. SYSTEM ALARM: Any signal received from an alarm system. VOICE DIALING ALARM EQUIPMENT: An alarm system, which automatically sends over a telephone line, by direct connection or otherwise, a prerecorded voice message indicating the existence of the emergency situation that the alarm system is designed to detect. Voice dialing alarm equipment, also known as automatic dialing alarm equipment, or digital communicators, with prerecorded messages, are prohibited from use within the City of Evanston. 9-10-2. ADMINISTRATOR. The City Manager, Police and Fire Chiefs, or their designees, shall be charged with the administration of the appropriate provisions of this Chapter. Pursuant to this charge, the City Manager or his/her designee, and the Police and Fire Chiefs shall have the authority to establish rules, regulations and procedures for the enforcement of any of the Chapter provisions as it relates to their particular Department. Page 7 of 22 A7.Page 502 of 567 9-10-10-3. ALARM CONTRACTOR. 9-10-3-1. STATE LICENSE REQUIRED. No emergency alarm system shall be installed or maintained within the City by other than an alarm contractor that is licensed pursuant to the Illinois Private Detective, Private Alarm, Private Security, Fingerprint Vendor and Locksmith Act of 2004, 225 ILCS 445/1 et seq. 9-10-3-2. STANDARDS OF OPERATION. (A) No alarm contractor shall perform any service on any alarm system in the City without first personally appearing at the Police Department and notifying the City's communication center of the impending service. A valid form of identification must be presented establishing employment with the alarm contractor, and the proper "alarm log" must be completed. Immediately upon completion of the alarm service, the alarm contractor must notify the City's communication center, either in person or by telephone, that the alarm system is functioning again. (B) Each alarm contractor who sells, leases, or installs an emergency alarm system in the City shall furnish the alarm user with written operating instructions and shall provide initial training in the operation of the alarm system. (C) Upon request, each alarm contractor must present to the appropriate alarm administrator a copy of such instructions for his/her review. If the alarm administrator finds the instructions are incomplete, misleading, unclear, or otherwise inadequate, he/she can require the alarm contractor to have them revised to meet the alarm administrator's approval or may notify the appropriate state regulatory agency. (D) At the time of installation, each alarm contractor will furnish to the alarm user written notification as to how alarm service can be obtained, including the telephone number to call for service. The alarm user shall be responsible for having the alarm system repaired as quickly as possible after any malfunction is detected. 9-10-4. CENTRAL STATION SYSTEMS, ANSWERING SERVICES; MINIMUM STANDARDS. Any central station system, answering service, or operation monitoring and acting upon alarms or emergency situations shall meet the following minimum requirements. (A) The premises shall meet any applicable fire and life safety codes. (B) The premises shall be secure in a manner approved by the appropriate alarm administrator. (C) A sufficient number of alarm call takers (operators) shall be on duty at all times to assure that all emergency messages (alarms) are received in a timely fashion and immediately relayed to the City's communication center. (D) As soon as possible after notifying the City's communication center, the call taker (operator) concerned shall notify the alarm user of the alarm's activation and the circumstance surrounding the alarm. Page 8 of 22 A7.Page 503 of 567 9-10-5. ALARM USERS. 9-10-5-1. PERMIT REQUIRED. (A) Alarm users are required to obtain an alarm permit from the alarm administrator on the form provided. (B) If an alarm contractor uses an alarm system to protect its own premises, it shall obtain a permit for such a system as required in this Section. (C) Each permit shall be valid for one calendar year, the year in which it was issued, and shall be renewed each calendar year thereafter. No alarm user permit will be renewed unless all fees and service charges pursuant to this Chapter have been paid to the City and the annual certificate of inspection is presented upon request. (D) No alarm permit will be issued to any individual, residence, business, or institution that has automatic voice dialing alarm equipment using a computerized or taped voice message. All central stations and all alarm systems operated and maintained by the City are exempt from the regulations in this Chapter. 9-10-5-2. - STANDARDS. All alarm systems installed in commercial or public buildings after the effective date hereof shall utilize equipment and methods of installation substantially equivalent to, or exceeding standards as set forth by Underwriters Laboratories or any other approved testing agency that is accepted by the alarm administrator. (A) The alarm user shall be responsible for maintaining the alarm system to assure reliability of operation. (B) New installations are subject to inspection by the appropriate alarm administrator to ascertain compliance with applicable City codes and American National Standards Institute (ANSI) standards. 9-10-6. - PERMIT FEES. The following fees shall apply to all alarm users, central stations, and answering services operating under the provisions of this Chapter and are assessed on a calendar year basis. 9-10-6-1. - ALARM USERS. Initial permit fee to be .....$100.00 After June 30 to be .....50.00 Annual renewal fee .....30.00 Page 9 of 22 A7.Page 504 of 567 9-10-7. - ALARM USER; ANNUAL INFORMATION FORM; PENALTIES. All alarm users, whether connected directly to the City's communication center, a private monitoring firm, a proprietary central station or any other structure where an installed alarm system is capable of sounding an alarm throughout the building via the activation of a single device, are required to submit an annual alarm user information form. The purpose of this form is to have current information on file with the City's communication center as to the authorized persons to contact in the event of an alarm. The fees for this form are as follows: Annual fee — if completed form is submitted by January 31 of the calendar year .....no charge After January 31 .....$25.00 9-10-8. - FALSE ALARM SERVICE CHARGES AND WAIVERS: 9-10-8-1. - FALSE ALARM SERVICE CHARGES. When the City's communication center is notified of a system alarm either by direct tie-in or other means that is determined to be a false alarm, the following service charges shall be assessed to the alarm user: False Fire-Related Alarms In A Calendar Year 0 to 3 .....$0.00/per alarm; 4 to 10 .....110.00/per alarm; 11 to 24 .....330.00/per alarm; 25 plus .....550.00/per alarm. False Police-Related Alarms In A Calendar Year 0 to 3 .....$0.00/per alarm; 4 to 10 .....110.00/per alarm; 11 to 24 .....330.00/per alarm; 25 plus .....550.00/per alarm After the alarm administrator has recorded three (3) fire-related or three (3) police- related alarm occurrences within a calendar year for a given alarm user, the alarm Page 10 of 22 A7.Page 505 of 567 administrator shall notify the alarm user, in writing, by first class mail or hand delivery, that additional alarm occurrences will result in the imposition of service charges in accordance with the above fee schedule. Failure to receive such notification does not waive or nullify any service charges. Any false alarm after the third occurrence each of a police-related or fire-related false alarm shall be charged at a rate of one hundred and ten dollars ($110.00) per occurrence up to the tenth occurrence. Any false alarm after the tenth occurrence each of a police-related or fire-related false alarm shall be charged at a rate of three hundred and thirty dollars ($330.00) per occurrence up to the twenty-fourth occurrence. Any false alarm after the twenty-fifth occurrence each of a police-related or fire-related false alarm shall be charged at a rate of five hundred and fifty dollars ($550.00) per occurrence. Such charges will be invoiced periodically as determined by the alarm administrator. The charges for excessive false alarms shall be paid to the City Collector within sixty (60) days from the date of invoice. In the event the false alarm service charges are not paid within a sixty- (60) day period from the date of invoice, the service charges shall increase by fifty percent (50%) per alarm occurrence invoiced. 9-10-8-2. - WAIVER OF SERVICE CHARGE; NULLIFICATION OF ALARM OCCURRENCE. (A) The appropriate alarm administrator may waive any service charge and/or nullify any alarm occurrence only after the finding, based on evidence and/or testimony presented by the alarm user, that one or more of the following circumstances exist: 1. Evidence of an actual robbery; attempted robbery, burglary; attempted burglary, a criminal or attempted criminal act, the belief that a criminal act did occur, or was about to occur; a fire; a medical or other emergency; or that the alarm user believed there to be a fire, or a medical or other emergency; 2. Evidence of a utility power outage condition beyond the control of the alarm user; 3. Act of nature; 4. Evidence, in a satisfactory form to the appropriate alarm administrator, that the alarm system in question has been satisfactorily serviced or repaired within forty eight (48) hours after the alarm occurrence in question. These circumstances shall not, however, constitute grounds for waiver of the service charge unless the appropriate alarm administrator is completely satisfied that the service or repair will reduced or eliminate alarm occurrences similar to the one in question. Page 11 of 22 A7.Page 506 of 567 5. Evidence that the alarm user in question has implemented a training program, satisfactory to the appropriate alarm administrator, to instruct involved persons in the proper use of the alarm system. These circumstances shall not, however, constitute grounds for waiver of the service charge unless the appropriate alarm administrator is completely satisfied that the training program will reduce or eliminate alarm occurrences similar to the one in question; or 6. Alarm occurrences within a thirty (30) day period following the installation of a burglar alarm or within a thirty (30) day period following the acceptance test of a fire alarm system as witnessed by a fire official. This Subsection (A)6 shall not apply to any alarm contractor who fails to have a fire alarm system inspected and approved by the fire official prior to the fire alarm being put into service. (B) Requests in writing for a waiver or nullification may be made by the alarm user to the City Manager or his/her designee or to the fire or police official. Any request for waiver or nullification of service fees must be received within thirty (30) days of the alarm occurrence. Requests made after thirty (30) days will not be honored. Within fourteen (14) days of receipt of such written request, the City Manager or his/her designee, or the fire or police official shall review the alarm user's request in accordance with this Subsection (B) and shall render a decision. (C) Within fourteen (14) days of receipt of such decision, the alarm user may appeal the decision to the City Manager, or the chief of the appropriate department. The City Manager's or the chief's determination shall be final. 9-10-9. - INSPECTION OF ALARM SYSTEMS. 9-10-9-1. - PURPOSE. For the purpose of enforcing the provisions of this Chapter, the appropriate alarm administrator shall have the authority, at reasonable times and upon reasonable oral notice, to enter any premises in or upon which alarm systems, subject to this Chapter are located, to inspect the installation and/or operation of such alarm system. Such entry may take place upon receipt of a complaint or evidence that the alarm system may be malfunctioning. The alarm administrator may apply to any court of competent jurisdiction for the purpose of securing entry to any premises if the owner refuses to grant entry. 9-10-9-2. - VIOLATIONS. If such inspection reveals any violations of the provisions of this Chapter, a written report detailing such violation shall be promptly sent to the alarm user responsible for the alarm system in violation of this Chapter. The alarm user shall be granted a reasonable extension of time to correct such violations upon proof of good cause. Page 12 of 22 A7.Page 507 of 567 9-10-9-3. - NEWLY INSTALLED SYSTEMS. Any fire alarm system, fire protection or life-safety system installed in the City is required to meet the specifications as set forth in the applicable City codes and enforced by the alarm administrator. (A) Specifications: 1. Any newly installed fire alarm or life-safety system must be tested, inspected and approved. The fire official must also witness the testing of all devices within a system. The system shall be pretested to ensure it functions accordingly, prior to notifying the fire official. Forty eight (48) hours' advance notice must be given to the fire official informing him/her of the event. The inspection of the system and the witnessing of the testing of the systems must be done by the fire official and the installer of the system at a time convenient to both parties. 2. If any system which has been inspected and/or witnessed by the fire official has not met the standards in the applicable codes, a reinspection or retesting shall be required. (B) Fees: The following fees shall be charged to the general contractor or the contractor installing the system, whichever is appropriate: Initial inspection/witnessing of system test ..... $0.00 First reinspection ..... 0.00 Second reinspection ..... 250.00 Third and subsequent reinspections ..... 500.00 If a test is scheduled and the system was not pretested a fee between two hundred fifty dollars ($250.00) and five hundred dollars ($500.00) shall apply regardless of the number of inspections required to approve the system. 9-10-10. - TESTING OF EQUIPMENT. (A) No alarm system designed to transmit emergency messages directly to the City's communication center shall be tested or demonstrated without permission of the appropriate alarm administrator. Permission is not required to test or demonstrate alarm devices not transmitting emergency messages directly to the City's communication center unless the messages are relayed to the City's communication center. (B) No alarm may be tested unless a representative of the alarm contractor, or the alarm user, appears, in person, at the City's communication center to take the alarm out of service. Valid identification will be required. 9-10-11. - INFORMATION; PENALTIES FOR DIVULGING. Page 13 of 22 A7.Page 508 of 567 (A) Confidentiality Assured: Subject to, and limited by, the exemptions in the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/ et seq., the information contained in an alarm user's permit application required by this Chapter, or any other information received by the alarm administrator, or the City's communication center, shall be securely maintained and not released to any unauthorized person. (B) Penalty For Divulgence: Any City employee who knowingly reveals said information to any other person or group, other than another City department, for a purpose not related to this Chapter, and without the expressed written consent of the alarm user is subject to discipline up to and including termination. It shall be a defense to this 9-10- 11(B) if the information sought was subject to disclosure under FOIA, and that the person requesting the information submitted a FOIA request properly identifying the information sought. 9-10-12. - NONLIABILITY OF THE CITY. The City shall not be liable for any defects in operation of the alarm systems or signal line systems, for any failure or neglect to respond appropriately upon receipt of an alarm from any source, or for the failure or neglect of any person with a permit issued pursuant to this Chapter. In the event the City disconnects an emergency alarm system pursuant to this Chapter, the City shall incur no liability by such action. 9-10-13. - SEVERABILITY. The sections, paragraphs, sentences, clauses and phrases of this Chapter are severable, and if any Section, paragraph, sentence, clause or phrase of this Chapter shall be declared unconstitutional by the valid judgment or decree of a court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining sections, paragraphs, sentences, clauses or phrases of this Chapter. 9-10-14. - PENALTIES. (A) In addition to other penalties provided in this Chapter, anyone violating the provisions of this Chapter shall be guilty of an offense and upon a finding of guilt shall be subject to a fine of not less than fifty dollars ($50.00) nor more than five hundred dollars ($500.00). Each day that such violation continues shall constitute a separate offense. (B) If the city's communication center is notified of a system alarm by any means, and it is determined that the alarm user has not previously obtained all required City permits, a fine of two hundred fifty dollars ($250.00) shall be imposed for the first such violation. Subsequent violations will be subject to a fine of five hundred dollars ($500.00). The provisions of Section 9-10-8-1 of this Chapter do not apply to this Section. (C) It shall be unlawful for any alarm contractor or alarm agent to install any alarm system at any premises, or to connect any alarm system to any answering service or Page 14 of 22 A7.Page 509 of 567 central station by any means without first verifying that the intended alarm user has obtained all required installation and alarm permits. Such verification shall consist of, at a minimum, inspection of the stamped receipt from the City Manager or his/her designee showing that the permit fees for the particular premises have been obtained. A fine of five hundred dollars ($500.00) shall be imposed against the alarm contractor for each day such a system exists and the necessary permits have not been obtained. 9-10-3. – FIRE AND BURGLAR ALARM REGISTRATION AND FALSE ALARM FEES This Section is applicable to both residential and commercial properties in Evanston. This includes but is not limited to, single-family homes, multi-unit residential properties, individual units within multi-unit residential properties, commercial properties, and school buildings. 9-10-3-1. - FIRE AND BURGLAR ALARM REGISTRATION REQUIREMENTS (A) Alarm Users are required to register their Alarm System with the Alarm Administrator. The Alarm Administrator will provide a registration form to Alarm Users. (B) Alarm Users are required to notify the Alarm Administrator about changes to their Alarm System information, including but not limited to changes to keyholders, changes to billing information, or the sale of the property using the Alarm System. On an annual basis, the Alarm Administrator will solicit Alarm Users to provide updated information when the Alarm Administrator invoices registered Alarm Users for their Annual Renewal Fee (9-10-3-2). (C) Alarm Systems that use automatic voice dialing equipment using a computerized or taped voice message are prohibited. (D) If an Alarm Contractor uses an Alarm System to protect its own premises, it shall be required to register that Alarm System as an Alarm User as required in this Chapter. (E) All Alarm Systems operated and maintained by the City of Evanston are exempt from the regulations in this Chapter. 9-10-3-2. - FIRE AND BURGLAR ALARM REGISTRATION FEES The following fees shall apply to all Alarm Users operating under the provisions of this Chapter and are assessed annually based on the initial date of registration. 1. Initial Registration Fee: $100.00 2. Annual Renewal Fee: $30.00 3. Each Alarm User will be charged for only one alarm per residence or building (fire, burglar, or fire-burglar combo). Alarm Users must pay the Initial Registration Fee or Annual Renewal Fee within sixty (60) days of the invoice date. If unpaid within 60 days of the invoice date, the Alarm Administrator may assess a $25.00 Late Fee in addition to the Initial Registration Fee or Annual Renewal Fee. Page 15 of 22 A7.Page 510 of 567 9-10-3-3. - FIRE AND BURGLAR FALSE ALARM FEES. (A) When the City's Emergency Communication Center is notified of a Fire or Police Incident at an address using an Alarm System (registered or unregistered) and that incident is determined to be a false alarm, the alarm user shall be charged a False Alarm Fee. (B) Fire and Burglar False Alarm Fees will use the following payment schedule: Fire Incident False Alarms:  0 to 3 - $0.00/per alarm;  4 to 10 - $10.00/per alarm;  11 to 24 - $330.00/per alarm;  25 plus - $550.00/per alarm. Police Incident False Alarms:  0 to 3 - $0.00/per alarm;  4 to 10 - $110.00/per alarm;  11 to 24 - $330.00/per alarm;  25 plus - $550.00/per alarm (C) Fire Incident False Alarms and Police Incident False Alarms are counted separately. The count of each type of False Alarm per Alarm User is reset each calendar year. (D) The Alarm Administrator shall notify the Alarm User in writing for each instance of a Fire or Police Incident False Alarm. 1 On the 3rd Fire or Police False Alarm, the Alarm Administrator will notify the Alarm User that the next applicable False Alarm will result in a charge of $110.00. 2 On the 10th Fire or Police False Alarm, the Alarm Administrator will notify the Alarm User that the next applicable False Alarm will result in a charge of $330.00. 3 On the 24th Fire or Police False Alarm, the Alarm Administrator will notify the Alarm User that the next applicable False Alarm will result in a charge of $550.00. Such charges will be invoiced periodically as determined by the alarm administrator. The charges for excessive false alarms shall be paid to the City Collector within sixty (60) days from the date of invoice. In the event the false alarm service charges are not paid within a sixty (60) day period from the date of invoice, the service charges shall increase by fifty percent (50%) per alarm occurrence invoiced. Page 16 of 22 A7.Page 511 of 567 (E) If an Alarm System is unregistered and used to create a Fire or Police Incident that is determined to be a False Alarm, the Alarm Administrator may assess a $250.00 penalty to the Alarm User for each False Alarm for failing to register their Alarm System with the City in accordance with this Chapter. 9-10-3-4. - WAIVER OF REGISTRATION AND FALSE ALARM FEES. (A) The appropriate alarm administrator may waive any service charge and/or nullify any alarm occurrence only after the finding, based on evidence and/or testimony presented by the alarm user, that one or more of the following circumstances exist: 1. Evidence of an actual robbery; attempted robbery, burglary; attempted burglary, a criminal or attempted criminal act, the belief that a criminal act did occur, or was about to occur; a fire; a medical or other emergency; or that the alarm user believed there to be a fire, or a medical or other emergency; 2. Evidence of a utility power outage condition beyond the control of the alarm user; 3. Act of nature; 4. Evidence, in a satisfactory form to the appropriate alarm administrator, that the alarm system in question has been satisfactorily serviced or repaired within forty-eight (48) hours after the alarm occurrence in question. These circumstances shall not, however, constitute grounds for waiver of the service charge unless the appropriate alarm administrator is completely satisfied that the service or repair will reduced or eliminate alarm occurrences similar to the one in question. 5. Evidence that the alarm user in question has implemented a training program, satisfactory to the appropriate alarm administrator, to instruct involved persons in the proper use of the alarm system. These circumstances shall not, however, constitute grounds for waiver of the service charge unless the appropriate alarm administrator is completely satisfied that the training program will reduce or eliminate alarm occurrences similar to the one in question; or 6. Alarm occurrences within a thirty (30) day period following the installation of a burglar alarm or within a thirty (30) day period following the acceptance test of a fire alarm system as witnessed by a fire official. This Subsection ((A)6) shall not apply to any alarm contractor who fails to have a fire alarm system inspected and approved by the fire official prior to the fire alarm being put into service. (B) Requests in writing for a waiver or nullification may be made by the alarm user to the City Manager or his/her designee or to the fire or police official. Any request for waiver or nullification of service fees must be received within thirty (30) days of the alarm occurrence. Requests made after thirty (30) days will not be honored. Within fourteen (14) days of receipt of such written request, the City Manager or his/her designee, or the fire or police official shall review the alarm user's request in accordance with this Subsection (B) and shall render a decision. Page 17 of 22 A7.Page 512 of 567 (C) Within fourteen (14) days of receipt of such decision, the alarm user may appeal the decision to the City Manager, or the chief of the appropriate department. The City Manager's or the chief's determination shall be final. 9-10-4. - INFORMATION; PENALTIES FOR DIVULGING. (A) Confidentiality Assured: Subject to, and limited by, the exemptions in the Illinois Freedom of Information Act (FOIA), 5 ILCS 140/ et seq., the information contained in an alarm user's permit application required by this Chapter, or any other information received by the alarm administrator, or the City's communication center, shall be securely maintained and not released to any unauthorized person. (B) Penalty For Divulgence: Any City employee who knowingly reveals said information to any other person or group, other than another City department, for a purpose not related to this Chapter, and without the expressed written consent of the alarm user is subject to discipline up to and including termination. It shall be a defense to this 9-10-4(B) if the information sought was subject to disclosure under FOIA, and that the person requesting the information submitted a FOIA request properly identifying the information sought. 9-10-5. - FIRE AND BURGLAR ALARM CONTRACTOR. This section applies to contractors who sell, lease, or install Fire Alarm Systems, Burglar Alarm Systems, and Fire-Burglar-Combo Alarm Systems. 9-10-5-1. - STATE LICENSE REQUIRED. No emergency alarm system shall be installed or maintained within the City by other than an alarm contractor that is licensed pursuant to the Illinois Private Detective, Private Alarm, Private Security, Fingerprint Vendor and Locksmith Act of 2004, 225 ILCS 445/1 et seq. 9-10-5-2. - STANDARDS OF OPERATION. (A) Each alarm contractor who sells, leases, or installs an emergency alarm system in the City shall furnish the alarm user with written operating instructions and shall provide initial training in the operation of the alarm system. (B) Upon request, each alarm contractor must present to the appropriate alarm administrator a copy of such instructions for his/her review. If the alarm administrator finds the instructions are incomplete, misleading, unclear, or otherwise inadequate, he/she can require the alarm contractor to have them revised to meet the alarm administrator's approval or may notify the appropriate state regulatory agency. (C) At the time of installation, each alarm contractor will furnish to the alarm user written notification as to how alarm service can be obtained, including the telephone number to call for service. The alarm user shall be responsible for having the alarm system repaired as quickly as possible after any malfunction is detected. Page 18 of 22 A7.Page 513 of 567 9-10-6. - INSPECTION OF ALARM SYSTEMS. This section is only applicable to Fire Alarm Systems. Burglar Alarm Systems and Fire- Burglar-Combo Alarm Systems are exempt from this section. This section is generally only applicable to commercial buildings. This includes but is not limited to commercial businesses, multi-residential buildings with more than three (3) family dwellings, and schools. This section does not typically apply to residential buildings, including single-family homes and individual units within a multi-residential building. If it is unclear if a building is covered by this section, consult the Fire Official to determine if this section is applicable to that particular building or residence. 9-10-6-1. - PURPOSE. For the purpose of enforcing the provisions of this Chapter, the appropriate alarm administrator shall have the authority, at reasonable times and upon reasonable oral notice, to enter any premises in or upon which alarm systems, subject to this Chapter are located, to inspect the installation and/or operation of such alarm system. Such entry may take place upon receipt of a complaint or evidence that the alarm system may be malfunctioning. The alarm administrator may apply to any court of competent jurisdiction for the purpose of securing entry to any premises if the owner refuses to grant entry. 9-10-6-2. - VIOLATIONS. If such inspection reveals any violations of the provisions of this Chapter, a written report detailing such violation shall be promptly sent to the alarm user responsible for the alarm system in violation of this Chapter. The alarm user shall be granted a reasonable extension of time to correct such violations upon proof of good cause. 9-10-6-3 NEWLY INSTALLED OR MODIFIED FIRE ALARM SYSTEMS Any fire alarm system, fire protection or life-safety system installed in the City is required to meet the specifications as set forth in the applicable City codes and enforced by the alarm administrator. (A) Specifications: 1. Any newly installed fire alarm or life-safety system must be tested, inspected and approved. The fire official must also witness the testing of all devices within a system. The system shall be pretested to ensure it functions accordingly, prior to notifying the fire official. Forty-eight (48) hours advance notice must be given to the fire official informing him/her of the event. The inspection of the system and the witnessing of the testing of the systems must be done by the fire official and the installer of the system at a time convenient to both parties. 2. If any system which has been inspected and/or witnessed by the fire official has not met the standards in the applicable codes, a reinspection or retesting shall be required. Page 19 of 22 A7.Page 514 of 567 (B) Fees: The following fees shall be charged to the general contractor or the contractor installing the system, whichever is appropriate: Initial inspection/witnessing of system test…. $0.00 First re-inspection…. $0.00 Second re-inspection… $250.00 Third and subsequent re-inspections… $500.00 (C) If a test is scheduled and the system was not pretested, a fee between two hundred fifty dollars ($250.00) and five hundred dollars ($500.00) shall apply regardless of the number of inspections required to approve the system. 9-10-7. - CENTRAL STATION SYSTEMS, ANSWERING SERVICES; MINIMUM STANDARDS. Any central station system, answering service, or operation monitoring and acting upon alarms or emergency situations shall meet the following minimum requirements. (A) The premises shall meet any applicable fire codes. (B) The premises shall be secure in a manner approved by the appropriate alarm administrator. (C) A sufficient number of alarm call takers (operators) shall be on duty at all times to ensure that all emergency messages (alarms) are received in a timely fashion and immediately relayed to the City's communication center. (D) As soon as possible after notifying the City's communication center, the call taker (operator) concerned shall notify the alarm user of the alarm's activation and the circumstances surrounding the alarm. 9-10-8. - TESTING OF EQUIPMENT. (A) No alarm system designed to transmit emergency messages directly to the City's communication center shall be tested or demonstrated without permission of the appropriate alarm administrator. Permission is not required to test or demonstrate alarm devices not transmitting emergency messages directly to the City's communication center unless the messages are relayed to the City's communication center. (B) No alarm may be tested unless a representative of the Alarm Contractor, or the Alarm User, contacts the City’s Communication Center to notify the City of the upcoming alarm deactivation for testing. 9-10-9. – NONLIABILITY OF THE CITY The City shall not be liable for any defects in the operation of the alarm systems or signal line systems, for any failure or neglect to respond appropriately upon receipt of an alarm from any source, or for the failure or neglect of any person with a permit issued pursuant to this Chapter. In the event the City disconnects an emergency alarm system pursuant to this Chapter, the City shall incur no liability by such action. Page 20 of 22 A7.Page 515 of 567 9-10-10. - SEVERABILITY. The sections, paragraphs, sentences, clauses and phrases of this Chapter are severable, and if any Section, paragraph, sentence, clause or phrase of this Chapter shall be declared unconstitutional by the valid judgment or decree of a court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining sections, paragraphs, sentences, clauses or phrases of this Chapter. 9-10-11. - PENALTIES. (A) In addition to other penalties provided in this Chapter, anyone violating the provisions of this Chapter shall be guilty of an offense and upon a finding of guilt shall be subject to a fine of not less than fifty dollars ($50.00) nor more than five hundred dollars ($500.00). Each day that such violation continues shall constitute a separate offense. (B) It shall be unlawful for any alarm contractor or alarm agent to install any alarm system at any premises, or to connect any alarm system to any answering service or central station by any means without first verifying that the intended alarm user has obtained all required installation and alarm permits. Such verification shall consist of, at a minimum, inspection of the stamped receipt from the City Manager or his/her designee showing that the permit fees for the particular premises have been obtained. A fine of five hundred dollars ($500.00) shall be imposed against the alarm contractor for each day such a system exists and the necessary permits have not been obtained. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Page 21 of 22 A7.Page 516 of 567 Introduced:_________________, 2023 Adopted:___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Alexandra B. Ruggie, Interim Corporation Counsel Page 22 of 22 A7.Page 517 of 567 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From:Paul Moyano, Senior Project Manager CC:Lara Biggs, Acting Public Works Agency Director Subject:Ordinance 112-O-23, Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Public Water Supply Loan Program Date: November 13, 2023 Recommended Action: Staff recommends that the City Council adopt Ordinance 112-O-23, authorizing the City to borrow funds from the Illinois Environmental Protection Agency (IEPA) Public Water Supply Loan Program (PWSLP). This loan will fund the Water Plant Electrical System Reliability Project. City Manager Stowe recommends suspending the City Council rules for introduction and action at the November 13, 2023, City Council meeting. Funding Source: This the from $18,900,000.00 to up City to Illinois the authorizes ordinance borrow Environmental Protection Agency (IEPA) State Revolving Fund (SRF) Public Water Supply Loan Program (PWSLP). The debt service will be paid from the Water Fund. Our wholesale water customers will fund most, if not all, of the debt service once the project is completed. CARP: Municipal Operations, Renewable Energy, Emergency Preparedness & Management Council Action: For Introduction and Action Summary: The Evanston Water Plant supports over 330 million gallons per day of pumping capacity that is primarily driven by a 4160 Volt electrical system. A portion of the switchgear that controls this system was installed in 1964. Two generators currently provide backup power to the water plant's electrical supply. These generators were installed in 1985/1999 and are undersized to meet current demands. This critical equipment is past its useful life and in need of replacement. A low-voltage system integrated with the medium voltage system is A8.Page 518 of 567 also outdated and needs an upgrade to meet current safety and reliability standards. An expansion of the water plant building is needed to house the new equipment. Design for this significant project began in September 2022 and is currently 90% complete. The design includes two new 500KW 4160 volt natural-gas generators, 4160-volt switchgear, 480-volt switchgear, miscellaneous reliability improvements throughout the water plant, and the capability to incorporate electric vehicle chargers and solar power in the future. Construction is anticipated to take 36 months over a 4-year period, and the schedule provides almost a year for procurement of the new electrical equipment. Analysis: The total debt ordinance authorization is $18,900,000 and includes construction, engineering, and financing costs, as shown in the table below. Construction costs are based on a Class 2 Opinion of Probable Construction Cost. The construction cost estimate was developed by the design engineer, a Class 2 Opinion of Probable Construction Cost, and is based on the 90% design. A relatively high contingency is included in the budget to account for a number of variables, including a volatile construction market, rising cost of electrical gear, supply chain challenges that persist with this type of equipment, and Build America Buy America requirements of the loan. Staff has been working to secure funding from the Illinois Environmental Protection Agency (IEPA) State Revolving Fund (SRF) Public Water Supply Loan Program (PWSLP) for more than a year. The SRF loan is a 20-year loan with a current interest rate of 1.81%. The staff has obtained approval of the Project Plan from the IEPA pending public notification. The next step in the loan process is the preparation of the full financial application, which requires the passage of this debt authorization ordinance. The application must be submitted by the end of November, so staff is requesting introduction and action at the November 13th Council Meeting. The project cost and debt service are included in the attached water fund financial analysis. While water rate increases prompted by increased lead service line and water main replacement are shown on the water fund analysis, the debt service related to this project will be covered by the City's wholesale water customers. Page 2 of 9 A8.Page 519 of 567 Because of the time sensitivity associated with applying for this funding, the staff is requesting that this ordinance be introduced and approved in one reading. Legislative History: On September 12, 2022, the City Council awarded the engineering services for the Water Plant 4160V Electrical System Reliability Project (RFP 22-30) to Greeley and Hansen, LLC. On April 24, 2023, the City Council approved Change Order No. 1 to the engineering services agreement with Greeley and Hansen, LLC. On April 24, 2023, the City Council awarded the engineering services for the Retaining Wall Structural Design related to the Water Plant 4160V Electrical System Reliability Project to Greeley and Hansen, LLC. Attachments: Ordinance 112-O-23 Financial Analysis Page 3 of 9 A8.Page 520 of 567 11/13/23 112-O-23 AN ORDINANCE Authorizing the City to Borrow Funds from the Illinois Environmental Protection Agency Public Water Supply Loan Program WHEREAS, the City of Evanston, in the County of Cook, Illinois (the “City”) operates its public water supply system (“the System”) and in accordance with the provisions of the provisions of Section 6(a) of Article VII of the 1970 Constitution of the State of Illinois and the Local Government Debt Reform Act, 30 ILCS 350/1 et seq. (collectively “the Act”); and WHEREAS, the Mayor and City Council of the City (the “Corporate Authorities”) have determined that it is advisable, necessary, and in the best interest of the public health, safety and welfare to improve the System including the following: Reliability improvements to the Evanston Water Plant electrical system, including electrical generators, medium voltage switchgear, low voltage switchgear, miscellaneous electrical improvements, building expansion, and related civil, structural, architectural, mechanical, and instrumentation and control work. together with any land or rights in land and all electrical, mechanical or other services necessary, useful or advisable to the construction and installation (the “Project”), all in accordance with the plans and specifications prepared by the consulting engineers of the City, which Project has a useful life of 35 years; and WHEREAS, the estimated cost of constructing and installing the Project, including engineering, legal, financial, and other related expenses is Eighteen Million Nine Hundred Thousand dollars ($18,900,000) and there are insufficient funds on hand and lawfully available to pay such costs; and Page 4 of 9 A8.Page 521 of 567 112-O-23 ~2~ WHEREAS, the loan shall bear an interest rate as defined by 35 Ill. Adm. Code 662, which does not exceed the maximum rate authorized by the Bond Authorization Act, as amended, 30 ILCS 305/0.01 et seq., at the time of the issuance of the loan; and WHEREAS, the principal and interest payment shall be payable semi- annually and the loan shall mature in twenty (20) years, which is within the period of useful life of the Project; and WHEREAS, the costs are expected to be paid for with a loan to the City from the Public Water Supply Loan Program through the Illinois Environmental Protection Agency, the loan to be repaid from revenues from the System and the loan is authorized to be accepted at this time pursuant to the Act; and WHEREAS, in accordance with the provisions of the Act, the City is authorized to borrow funds from the Public Waters Supply Loan Program in the aggregate principal amount of Eighteen Million Nine Hundred Thousand dollars ($18,900,000) to provide funds to pay the costs of the Project and; WHEREAS, the loan to the City shall be made pursuant to a Loan Agreement, including certain terms and conditions between the City and the Illinois Environmental Protection Agency; NOW THEREFORE, BE IT ORDAINED BY THE CORPORATE AUTHORITIES OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS AS FOLLOWS: Page 5 of 9 A8.Page 522 of 567 112-O-23 ~3~ SECTION 1: The Corporate Authorities hereby find that the recitals contained in the preambles are true and correct, and incorporate them into this Ordinance by this reference. SECTION 2: It is necessary and in the best interests of the City to construct the Project for the public health, safety and welfare, in accordance with the plans and specifications, as described; that the System continues to be operated in accordance with the provisions of the Illinois Environmental Protection Act, 415 ILCS 5/1 et seq.; and that for the purpose of constructing the Project, it is hereby authorized that funds be borrowed by the City in the aggregate principal amount (which can include construction period interest financed over the term of the loan) not to exceed Eighteen Million Nine Hundred Thousand dollars ($18,900,000). SECTION 3: The Corporate Authorities may adopt additional ordinances or proceedings supplementing or amending this Ordinance, providing for entering into the Loan Agreement with the Illinois Environmental Protection Agency, prescribing all the details of the Loan Agreement, and providing for the collection, segregation and distribution of the revenues of the System, so long as the maximum amount of the Loan Agreement as set forth in this Ordinance is not exceeded and there is no material change in the project or purposes described herein. Any additional ordinances or proceedings shall in all instances become effective in accordance with the Act or other applicable laws. This Ordinance, together with such additional ordinances or proceedings, shall constitute complete authority for entering into the Loan Agreement under applicable law. However, notwithstanding the above, the City may not adopt additional ordinances or amendments which provide for any substantive or material change in the Page 6 of 9 A8.Page 523 of 567 112-O-23 ~4~ scope and intent of this Ordinance, including but not limited to interest rate, preference or priority of any other ordinance with this Ordinance, parity of any other ordinance with this Ordinance, or otherwise alter or impair the obligation of the City to pay the principal and interest due to the Public Water Supply Loan Program without the written consent of the Illinois Environmental Protection Agency. SECTION 4: Repayment of the loan to the Illinois Environmental Protection Agency by the City pursuant to this Ordinance is to be solely from the revenue derived from revenues of the System, and the loan does not constitute an indebtedness of the City within the meaning of any constitutional or statutory limitation. SECTION 5: The City Manager is hereby authorized to make an application to the Illinois Environmental Protection Agency for a loan through the Public Water Supply Loan Program, in accordance with the loan requirements set out in 35 Ill. Adm. Code 662. SECTION 6: The Corporate Authorities hereby authorize acceptance of the offer of a loan through the Public Water Supply Loan Program, including all terms and conditions of the Loan Agreement as well as all special conditions contained therein and made a part thereof by reference. The Corporate Authorities further agree that the loan funds awarded shall be used solely for the purposes of the project as approved by the Illinois Environmental Protection Agency in accordance with the terms and conditions of the Loan Agreement. SECTION 7: The City has outstanding bonds, payable from revenues of the system, that are senior to the loan authorized by this Ordinance, and the City establishes an account, coverage, and reserves equivalent to the account(s), coverage(s) and Page 7 of 9 A8.Page 524 of 567 112-O-23 ~5~ reserve(s) as the senior lien holders in accordance with 35 Ill. Adm. Code 662.350(a)(9)(C)(PWS). SECTION 8: The City Manager is hereby authorized and directed to execute the Loan Agreement with the Illinois Environmental Protection Agency. The Corporate Authorities may authorize by resolution a person other than the City Manager for the sole purpose of authorizing or executing any documents associated with payment requests or reimbursements from the Illinois Environmental Protection Agency in connection with this loan. SECTION 9: If any section, paragraph, clause or provision of this Ordinance is held invalid, the invalidity of such section, paragraph, clause or provision shall not affect any of the other provisions of this Ordinance. SECTION 10: All ordinances, resolutions, orders, or parts thereof, which conflict with the provisions of this Ordinance, to the extent of such conflict, are hereby repealed. Introduced: _________________, 2023 Adopted: ___________________, 2023 Approved: ________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Alexandra B. Ruggie, Interim Corporation Counsel Page 8 of 9 A8.Page 525 of 567 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 Water Rate Increase 11.0%5.4%9.5%5.0%17.5%23.3%13.5%13.5%13.5%13.5% Operating Revenues User charge (system) revenue 8,529,573 8,771,787 9,638,911 9,722,616 11,424,073 14,088,167 15,990,070 18,148,729 20,598,808 23,379,647 Wholesale Revenue (Skokie, Northwest Water Commission, Morton Grove/Niles, Lincolnwood)13,471,496 11,415,711 12,969,677 13,268,951 13,500,551 13,735,326 16,550,497 16,982,210 18,029,601 19,345,491 Misc. Fees and Revenue 850,418 1,224,892 889,328 3,738,930 5,962,650 1,828,053 844,120 1,210,883 1,228,370 1,257,115 Interest Income 8,299 2,461 2,032 2,943 2,920 2,951 2,960 2,956 Total Operating Revenues 22,851,487 21,412,390 23,506,215 26,732,958 30,889,307 29,654,489 33,387,607 36,344,772 39,859,739 43,985,210 Operating Expenses Salaries & Wages 4,115,656 4,306,380 3,845,689 5,225,600 5,448,182 5,533,136 5,671,465 5,813,251 5,958,583 6,107,547 Benefits 1,351,957 1,407,224 1,154,531 1,326,132 1,575,879 1,647,516 1,722,571 1,801,213 1,883,617 1,969,965 Engineering fees (Studies)333,799 290,102 340,127 547,000 1,380,800 651,324 410,394 417,681 425,173 432,876 Utilities 1,097,323 1,109,871 909,510 1,082,700 1,055,633 1,087,302 1,119,921 1,153,519 1,188,124 1,223,768 Repairs and maintenance 258,586 287,409 206,410 471,900 539,600 555,788 572,462 589,635 607,325 625,544 Supplies 798,734 1,021,690 1,328,814 2,181,610 2,095,790 2,029,019 2,064,535 2,100,952 2,138,293 2,176,586 Miscellaneous 823,276 830,246 688,847 1,048,720 1,135,220 1,165,347 1,196,377 1,228,338 1,261,258 1,295,166 Total Operating Expenses 8,779,330 9,252,922 8,473,928 11,883,662 13,231,104 12,669,431 12,757,726 13,104,590 13,462,373 13,831,453 TOTAL OPERATING INCOME 14,072,156 12,159,468 15,032,287 14,849,295 17,658,203 16,985,058 20,629,881 23,240,182 26,397,366 30,153,757 Non Operating Revenues (Expenses) Debt Service (Princial and Interest) - Existing prior to this loan, GO Bonds and IEPA SRF Debt Service (2,290,933) (3,442,912) (3,818,594) (4,948,747) (5,118,567) (5,116,079) (5,118,664) (5,119,947) (5,118,846) (5,113,335) Transfers (Other Fund, General Fund, Insurance Fund)(5,313,514)(5,589,212)(5,600,005)(5,732,501) (5,868,861) (6,009,200) (6,153,635) (5,302,286) (5,461,354) (5,625,195) Minor Capital Outlay (2,129)(89,126)(64,917)(335,000) (1,141,500) (265,180) (291,474) (391,619) (301,917) (427,375) New GO Bonds 5,013,000 5,495,000 5,618,256 - 18,181,000 13,551,000 19,404,000 21,452,120 22,515,362 17,369,730 WIFIA Proceeds - 36"/42" Intake Replacement 20,386,000 IEPA SRF - Loan Proceeds 36"/42" Intake Replacement 777,149 15,210,000 19,292,790 Electrical Reliability Project 3,300,000 5,500,000 5,500,000 3,300,000 East Filter Plant Reliability 5,500,000 5,500,000 West Filter Plant Modifications 6,500,000 5,500,000 Annual LSLR - 4,105,000 5,636,000 5,648,000 5,660,240 5,672,725 3,889,999 Annual Water Main Replacement - - - - - - - Small Diameter Water Main Lining (L17-5393)1,300,000 Large Diameter Water Main Lining 2,000,000 Total Non-Operating Income (Loss)(2,593,576) (3,626,250) (3,088,111) 4,193,752 53,135,862 20,096,540 24,488,227 19,598,508 25,805,970 15,593,825 Net Change in Position Before Capital Items 11,478,581 8,533,219 11,944,176 19,043,047 70,794,065 37,081,598 45,118,109 42,838,691 52,203,336 45,747,582 Capital Items Capital Projects Funded with Cash (1,496,000)(1,615,000)(5,040,631)(9,302,457) (1,775,000) (2,015,000) (2,914,600) (3,671,400) (3,742,576) (4,834,559) Capital Projects Funded with GO Bonds (5,013,000)(5,495,000)(5,618,256)- (18,181,000) (13,551,000) (19,404,000) (21,452,120) (22,515,362) (17,369,730) Capital Projects Funded with WIFIA (Intake)- (20,386,000) Capital Projects Funded with SRF Loans 36"/42" Intake Replacement (777,149)(15,210,000) (19,292,790) Electrical Reliability Project (3,300,000) (5,500,000) (5,500,000) (3,300,000) East Filter Plant Reliability (5,500,000) (5,500,000) West Filter Plant Modifications (6,500,000) (5,500,000) LSLR Pilot (Construction)(4,105,000) (5,636,000) (5,648,000) (5,660,240) (5,672,725) (3,889,999) Annual Water Main Replacement - - - - - - Small Diameter Water Main Lining (L17-5393)(1,300,000) Large Diameter Water Main Lining (2,000,000) New Debt Service - GO Bonds - - (1,449,605) (2,530,051) (4,077,167) (5,787,585) (7,582,776) New Debt Service - WIFIA (Intake)(952,193) (952,193) (952,193) (952,193) New Debt Service - IEPA SRF 36"/42" Intake Replacement (2,006,036) (2,006,036) (2,006,036) (2,006,036) (2,006,036) Electrical Reliability Project (1,122,592) (1,122,592) East Filter Plant Reliability (645,508) (645,508) (645,508) West Filter Plant Modifications Annual LSLR (234,997) (565,732) (897,171) (1,245,929) (1,595,456) Annual Water Main Replacement - - - - Small Diameter Water Main Lining (L17-5393)(76,287) (76,287) (76,287) (76,287) Large Diameter Water Main Lining (123,231) Total Capital Items (6,509,000) (7,110,000) (11,436,036) (24,512,457) (67,039,790) (37,192,638) (45,096,900) (42,738,124) (52,266,794) (45,698,368) NET CHANGE IN POSITION 4,969,581 1,423,219 508,140 (5,469,410) 3,754,275 (111,040) 21,209 100,567 (63,458) 49,214 Beginning Water Fund Reserve 756,594$ 5,726,175$ 7,149,393$ 7,657,533$ 2,188,123$ 5,942,398$ 5,831,358$ 5,852,567$ 5,953,134$ 5,889,677$ Ending Water Fund Reserve 5,726,175$ 7,149,393$ 7,657,533$ 2,188,123$ 5,942,398$ 5,831,358$ 5,852,567$ 5,953,134$ 5,889,677$ 5,938,890$ Target Water Fund Reserve 3,500,000$ 3,500,000$ 3,500,000$ 3,500,000$ 5,800,000$ 5,800,000$ 5,800,000$ 5,800,000$ 5,800,000$ 5,800,000$ City of Evanston Water Plant Electrical System Reliability Project L17-6577 Six-Year Projection of Revenues, Operations, Maintenance, and Debt Service Actual - Previous 3 Years Estimated - Next 6 Years, Starting with Current Fiscal YearPage 9 of 9A8.Page 526 of 567 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From:Sean Ciolek, Facilities & Fleet Management Div. Manager CC:Michael Rivera, Interim Administrative Services Director, Kenneth Palmer, Facilities & Fleet Management Supervisor Subject:Ordinance 94-O-23, Authorizing the Sale of Aging Surplus Fleet Vehicles and Equipment Owned by the City of Evanston Date: November 13, 2023 Recommended Action: Staff recommends the City Council adopt Ordinance 94-O-23, directing the City Manager to offer the sale of vehicles and equipment owned by the City through public auction through GovDeals, other any or government by agencies, system auction online an utilized subsequent America’s Online Auction. These vehicles may be considered surplus as a result of new vehicle replacements being placed into service or vehicles that had to be taken out of service for safety reasons with the intention of eventual replacement. Equipment being auctioned are components that are past their useful life and that the City does not need or utilize anymore. CARP: Zero Waste Council Action: For Action Summary: Facilities & Fleet Management (FFM) Division typically participates in two (2) to three (3) vehicle and equipment auctions per year in the Northern Illinois area. The auctions are usually provided on behalf of America’s Auto Auction (14001 South Karlov, Crestwood, Illinois the Conference Municipal Northwest are 60554). Auction Auto America’s who for Suburban Purchasing Cooperative’s “bid winner” for auction services member municipalities. In an effort to potentially reach more bidders, the City has been utilizing an online auction platform through GovDeals. GovDeals manages the website and software while the transaction occurs directly between the buyer and the seller. Staff believes that A9.Page 527 of 567 items have been selling quicker and for a higher price through GovDeals and that the City should continue to utilize this company for auctions. This request authorizes the Facilities and Fleet Management Division of the Administrative Services Department to sell the vehicles and equipment listed in the exhibit to Ordinance 94- O-23 through GovDeals or, if necessary, through Northwest Municipal Vehicle Auction sponsored by America’s Auto Auction or any subsequent online auction to the highest bidder. All net proceeds from the auction will be credited to the Equipment Replacement Fund, account number 601.19.7780.56065, “Sale of Surplus Property.” Legislative History: Ordinance 94-O-23 was introduced at the October 23, 2023, City Council meeting. Attachments: 94-O-23 Authorizing Sale of Surplus Equipment on govdeals and Americas Auto Auctions Page 2 of 6 A9.Page 528 of 567 10/09/2023 94-O-23 AN ORDINANCE Authorizing the Sale of Aging Surplus Fleet Vehicles Owned by the City of Evanston (GovDeals.com and Americas Auto Auction) WHEREAS, the City Council of the City of Evanston (the “City”) has determined it is no longer necessary, practical, or economical, nor in the best interests of the City, to retain ownership of certain surplus fleet vehicles that have a value in excess of one thousand five hundred dollars ($1,500.00) which are described in Exhibit A, which are attached hereto and incorporated herein by reference; and WHEREAS, the City Council has determined that it is in the best interests of the City to sell said surplus fleet vehicles to the highest bidder through an online auction system utilized by government agencies called “GovDeals.com” and “Americas Auto Auction”, NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are found as fact and incorporated herein by reference. SECTION 2: Pursuant to Subsection 1-17-3(B) of the Evanston City Code of 2012, as amended, the City Council hereby authorizes and directs the City Manager to sell the aforementioned surplus fleet vehicles, upon terms and conditions deemed reasonable, necessary, and in the best interests of the City, to the highest bidder online at govdeals.com and Americas Auto Auction. Page 3 of 6 A9.Page 529 of 567 94-O-23 ~2~ SECTION 3: Upon payment of the sale price by the highest bidder to the City indicated by govdeals.com and Americas Auto Auction, the City Manager is hereby authorized to convey evidence of ownership of aforesaid surplus fleet vehicles to govdeals.com and Americas Auto Auction. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and will be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 6: This ordinance will be in full force and effect from and after its passage, approval and publication in the manner provided by law. Introduced: _________________, 2023 Adopted: ___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Alexandra B. Ruggie. Interim Corporation Counsel Page 4 of 6 A9.Page 530 of 567 94-O-23 ~3~ EXHIBIT A SURPLUS FLEET VEHICLES/EQUIPMENT Cost Center Vehicle # Dept Make/Model Model Year V.I.N. Miles/ Hours 1941 124 Parking Enf Ford Focus 2017 1FMCU9GD6HUE75912 51946 2635 158 Trafic Operations Ford F550 2012 1FDUF5GT1CEC32008 48850 2435 202 HHS Ford Focus 2011 1FAHP3FN8BW168512 24782 3807 260 FFM E150 Van 2014 1FTSS3EL1EDA14299 25093 3020 267 Parks & Recreation Tropos Able 2019 7JMAAAAA0KW000389 N/A 3215 424 HHS Mazda Ttribute 2006 4F2YZ02Z96KM12953 25189 4330 570T Greenways Readihaul FSL12E 1999 47SS122T9X1015368 N/A 4510 615 Streets International 7400 2013 1HTWDAAR5DH297696 32766 4510 618 Streets Ford F450 2012 1FDUF4HT1CEA59115 53582 4310 702 REM Ford F250 2011 1FTBF2BT6BEA81473 43146 4310 743 REM Elgin Pelican 2010 NP2073D 8885 (hours) 7710 746 FFM Nissan 1998 KCUGH02-P900423 N/A 7710 784 FFM Chevy Tahoe 2018 1GNSKDEC4JR340348 50974 7710 785 FFM Chevy Tahoe 2013 1GNSK2E06DR342830 46650 4320 807 Forestry CASE 721E 2007 N7F201005 5348 (hours) 4320 817 Forestry International 7400 2008 1HTWCAAR48J667585 40606 4320 818 Forestry International 7401 2008 1HTWCAAR28J667584 53468 4320 823 Forestry Ford F450 2012 1FDUF4HT8CEA59113 39538 4320 829 Forestry Vermeer BC1800XL 2010 1VRY131Z8A1002654 4110 (hours) 4530 914 Water Ford F550 2012 1FDUF5HT0CEC12332 43387 4530 923 Water International 7400 2008 1HTWHAZT09J138878 43446 Page 5 of 6 A9.Page 531 of 567 94-O-23 ~4~ 4530 925 Water International 4400 2014 1HTMKSTN3GH208564 10145 4530 956 Water Kenworth T440 2019 3BKBLJ0X5KF303420 11180 2270 M1 PD Harley Roadking 2016 1HD2FHM15GB684724 11662 2270 M2 PD Harley Roadking 2016 1HD1FHM1XGB684413 18387 2315 331 EFD Ford F450 2003 1FDXX47SO3ED59974 21752 EXHIBIT B OTHER SURPLUS EQUIPMENT/ASSETS Facility Equipment Model Serial# System Type Levy Center Heat Exchange HT-EXCH 065/079 MED CAB 98322514 HVAC Page 6 of 6 A9.Page 532 of 567 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From:Brian George, Assistant City Attorney Subject:Ordinance 102-O-23, "Amending the City Code to Add Subsection 3-4- 6(Z-6) Providing for a Series of One-Day Liquor Licenses" Date: November 13, 2023 Recommended Action: The 102-O-23, Ordinance of adoption the Board Review Control Liquor recommends amending the City Code to add subsection 3-4-6(Z-6), providing for a series of one-day liquor licenses. Council Action: For Action Summary: The City Code currently provides a limit of twelve (12) Z-1 or Z-2 one-day liquor licenses for non-City-owned property per applicant per year. The fee for a Z-1 or Z-2 liquor license is $150 per applicant. The cost and annual limit on these one-day liquor licenses have served as a deterrent to potential applicants who want to hold a series of events, or "pop-ups," in the City throughout the year. Ordinance 102-O-23 creates a new class of one-day liquor licenses for current City of Evanston annual liquor license holders. For an annual fee of $1,000, Z-6 liquor license holders can hold a series of events where alcohol will be served on non-City- owned property throughout the year. Z-6 license holders must still go through the application process for a Z-1 or Z-2 one-day liquor license; they just are not subject to the $150 application cost and twelve-event annual limit. Legislative History: The Liquor Control Review Board approved Ordinance 102-O-23 at its October 13, 2023, meeting and was introduced on the consent agenda at the October 23, 2023, City Council meeting. Attachments: Ordinance 102-O-23 Amending the City Code to Add Section 3-4-6(Z-6) One Day Liquor License Series A10.Page 533 of 567 10/23/2023 102-O-23 AN ORDINANCE Amending the City Code to Add Subsection 3-4-6(Z-6) Providing for a Series of One-Day Liquor Licenses WHEREAS, the City of Evanston Code currently contains a provision for one- day liquor licenses on City-owned and non City-owned property; and WHEREAS, there is currently a limit of twelve (12) Z-1 and Z-2 one-day liquor licenses per year per applicant on non City-owned property; and WHEREAS, the fee for a Z-1 and Z-2 one-day liquor license is one hundred fifty dollars ($150); and WHEREAS, the price and limitation on the number of Z-1 and Z-2 liquor licenses per year deters applicants who want to hold multiple events, or “pop-ups”, in the City where alcohol will be served; and WHEREAS, the Evanston City Council finds that it is in the best interests of the City to amend the City Code to create a new class of one-day liquor license that allow for a series of one-day licenses for current City of Evanston annual liquor license holders. NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 3-4-6 of the Evanston City Code of 2012, as amended, is hereby amended to add subsection 3-4-6(Z-6) as follows: 3-4-6. - CLASSIFICATION AND LICENSE FEES. (Z-6) CLASS Z-6 special one-day licenses series, which shall authorize the sale on the premises specified of alcoholic liquor only for events conducted by an educational, business, fraternal, political, civic, religious, or not-for-profit organization. Such Z-6 licenses shall be issued subject to the following conditions: Page 2 of 4 A10.Page 534 of 567 102-O-23 1. Z-6 liquor licenses are only available to current City of Evanston annual liquor licenses holders. 2. A Z-6 liquor license authorizes a holder to an unlimited amount of Z-1 or Z-2 one day liquor licenses throughout the year. 3. Only Evanston entities may receive the Z-6 license. "Evanston entities" are hereby defined to include individuals residing within the City, including businesses, educational, fraternal, political, civic, religious, and not-for-profit organizations with a permanent address located within the City. 4 The fee for a Class Z-6 liquor license shall be one thousand ($1000.00) and shall be deposited with the application. 5. Class Z-6 liquor license holders are still required to apply for a one-day liquor license for their proposed event pursuant to Subsections 3-4-6 (Z-1) through 3-4-6(Z-5). However, Class Z-6 liquor license holders will not be required to pay the license fee for a Class Z-1 or Class Z-2 one day liquor license. 6. The application shall contain the following information: a. The name of applicant, address and telephone number. b A statement that: If I (we) am (are) granted this special liquor license, I (we) specifically recognize and agree that the Mayor may revoke this license at any time at the absolute discretion of the Mayor; and upon acceptance of this special liquor license, the holder specifically acknowledges the special privilege of obtaining this type of license and consents to all requirements, including the requirement of immediate forfeiture without reason. c Signature of applicant. d A statement that: No person under twenty-one (21) years of age will be allowed to purchase or sell alcoholic liquor at licensed events 7. A copy of a certificate of liquor liability insurance, naming the City as certificate holder for the period during which liquor will be sold. 8. Applications for Z-6 licenses shall be submitted to the local liquor control commissioner in accordance with the provisions of this Subsection (Z-6). The local liquor control commissioner shall have the authority to grant or refuse to grant all Subsection (Z-6) license applications. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is ruled unconstitutional or otherwise invalid, such invalidity shall not Page 3 of 4 A10.Page 535 of 567 102-O-23 affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. SECTION 4: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. SECTION 5: This ordinance shall be in full force and effect from and after its passage, approval, and publication in the manner provided by law. Introduced: _________________, 2023 Adopted: ___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Alexandra Ruggie, Interim Corporation Counsel Page 4 of 4 A10.Page 536 of 567 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From:Paul Polep, Fire Chief Subject:Ordinance 103-O-23, Amending Title 9, Chapter 2, Section 3 “Fees Changed” to Increase Ambulance Fees Date: November 13, 2023 Recommended Action: Staff recommends that the City Council adopt Ordinance 103-O-23, Amending Section 9-2-3 “Fees Changed.” The Ordinance would increase the ambulance fees from $1,500 to $2,000 for all types of transport and increase the mileage fee from $10 to $15. Council Action: For Action Summary: The City of Evanston’s Fire Department charges for the following types of ambulance transport: BLS Transport (transportation that provides basic life support), ALS Transport (transportation Transport and Services), Support ALS2 Advanced provides that Life (transportation that provides more extensive/invasive Advanced Life Support Services). The City’s ambulance fee is currently $1,500 for all types of transport for residents and non- residents with a $10 mileage fee, as noted in City Code Section 9-2-3, Fees Charged. As the cost of equipment and vehicles used for emergency responses continue to rise and with the wage increase approved by the City Council, Evanston should consider an increase in ambulance for fees. Staff recommends increasing the rate from $1,500 to $2,000 residents/non-residents for all types of transport and a mileage increase from $10 to $15. This will continue to close the gap between the costs of providing the service and bring the City in line with other similar municipalities. It is anticipated that the increase will provide additional revenue. History Since 1993, ambulance fees have increased three times. The last increase to ambulance transport fees was in 2018, switching rates from varying types of transport and resident/non- resident to one flat rate of $1,500. The $10 mileage rate was introduced in 2015 and did not change. See the table below for the history of the rate changes: A11.Page 537 of 567 The City obtained data from Andres Medical Billing (the Fire Department’s third-party collection company) on the ambulance rates charged by approximately 200 of their clients/municipalities. The average rates were: BLS Resident - $1,665 BLS Non-Resident - $1,749 ALS Resident - $1,782 ALS Non-Resident - $1,885 ALS2 Resident - $1,856 Page 2 of 8 A11.Page 538 of 567 ALS2 Non-Resident - $1,961 Mileage - $17.68 Please also review the specific rates for municipalities that are similar in structure to Evanston below: Aurora - Residents: $1,300-$1,420; Non-residents: $1,890-$2,270; and $7.55 mileage. Downers Grove - Residents and Non-Residents:$2,015; and $25.00 mileage. Elgin FD - Residents and Non-Residents: $1,850 and $15 mileage. Glenview - Residents and Non-Residents: $2,421 and $15.13 mileage. Hoffman Estates - Residents and Non-Residents: $3,394 and $20 for mileage. Naperville - Residents/Non-Residents for BLS: $2,723 for BLS; Residents/Non-Residents for ALS/ALS2: $2,818 and $15 mileage. Oak Park - Residents/Non-Residents for BLS: $2,220.71 for BLS; Residents/Non-Residents for ALS/ALS2: $2,130.25 and $17.21 mileage. Revenue Information: In 2022, Evanston received $2,577,967 in Ambulance Service revenue. If the City were to increase the fee by $500 ($1,500 to $2,000), revenue would be increased by 33%. In 2022, the City received $2,577,967 at $1,500. If the City had charged $2,000, with the same rate of recovery, revenue would have been $3,428,696 (or an additional $850,729). The City needs to be aware that changing rates any higher may affect how much insurance companies are willing to reimburse for the expenses. Please note that Andres advised the City that there are certain insurance companies that won’t consider rates higher than $2,000. Conclusion The City of Evanston recommends increasing the ambulance transport fee for residents/non- residents and all types of calls (BLS, ALS, and ALS2) from $1,500 to $ 2,000, as well as an increase in mileage from $10 to $15. It is estimated that this increase will approximately bring in an additional $850,000 in yearly revenue. Please note that if the increase were to take Page 3 of 8 A11.Page 539 of 567 effect on January 1, 2024, the additional revenue would not be seen until March as there is a delay in billing/receipt of funds. Legislative History: Ordinance 103-O-23 was approved unanimously for Introduction at the October 23, 2023 City Council meeting. Attachments: Ordinance 103-O-23 Increase Ambulance Fee Page 4 of 8 A11.Page 540 of 567 10/12/2023 103-O-23 AN ORDINANCE Amending Title 9, Chapter 2, Section 3 “Fees Charged” to Increase Ambulance Fees WHEREAS, the current fee for ambulance transport service is $1500 dollars and $10 dollars per mile; and WHEREAS, the actual cost to the City of Evanston per ambulance transport service is in excess of $3000 dollars; and WHEREAS, due to the rising cost of equipment, vehicles and fuel used for emergency response, the City Council has determined it is the best interest of the City of Evanston to increase the ambulance fee to $2000 dollars and the mileage fee to $15 dollars; and WHEREAS, the increased ambulance transport fee is in line with similar municipalities fees. NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: Section 9-2-3 of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 9-2-3 FEES CHARGED (A) The Fire Chief may charge a reasonable fee for all salvage and overhaul work performed; and for standby use of fire equipment and personnel. Such fees shall not exceed actual costs plus ten percent (10%) and all fees collected shall be remitted to the City Collector. (B) Both nonresidents and residents of the City of Evanston who have been provided emergency ambulance transport service by the City shall be required to pay a fee Page 5 of 8 A11.Page 541 of 567 103-O-23 ~2~ to the City, for each incident. All persons requiring transport to a hospital by the Evanston Fire Department (or its designees) and related services hereafter defined, shall be charged, per person, as follows: BLS Transport $1,500.00 $2,000.00 ALS Transport $1,500.00 $2,000.00 ALS2 Transport $1,500.00 $2,000.00 Mileage $10.00 $15.00 Definitions: BLS TRANSPORT: Transportation that requires basic life support service. ALS TRANSPORT: Transportation that requires advanced life support service. ALS2 TRANSPORT: Transportation that requires more extensive/invasive advanced life support services. MILEAGE: Charge per mile of transport in ambulance. (C) Each property owner or vehicle owner that receives any of the following emergency services from the City shall be charged the corresponding recovery fee for such services: 1. Fire Department response to a motor vehicle accident shall be charged a fee of five hundred twenty dollars ($520.00); 2. Fire Department response to a vehicle fire shall be charged six hundred five dollars ($605.00); 3. Fire Department response to a structure fire shall be charged five hundred dollars ($500.00); 4. Fire Department response to an incident requiring a special rescue, including but not limited to: industrial or vehicle extrication, above and below grade, confined space, structural and/or trench collapse incidents, shall be charged a fee of four hundred dollars ($400.00). (D) The City Manager or designee shall cause a bill to be issued and sent to the appropriate entity or person responsible for payment for said person having been transported by ambulance, having received emergency medical services, or Fire Department Response specified in this Section. The City Manager shall, with the consultation of the Fire Chief and the Director of Finance, establish a schedule of the applicable fees for all services received by a person with regard to ambulance transportation and emergency medical services. The City Manager is authorized to modify or change the fees that may be charged from time to time after consideration of certain factors. Such factors that may be considered by the City Manager include, but are not limited to, applicable Medicare rates, reimbursement Page 6 of 8 A11.Page 542 of 567 103-O-23 ~3~ rates, cost standards in the insurance or health care industry, and actual cost of services and supplies. The City Manager shall cause such schedule of fees to be printed and made available to the public. The City Manager way waive or reduce the fees charged in Section 9-2-3 if the individual demonstrates financial hardship. Waiver or reduction in fees shall not create a precedent and shall be performed at his/her sole discretion. (E) The City Manager or designee is hereby authorized to accept payment from Medicare, Medicaid, any Federal health care program, insurers, or other third party payers for any fee charged under this Section. The fees that are to be charged to persons shall differentiate between nonresidents and residents. 1. In relation to residents, the City will charge and collect only those amounts that are covered by Federal health care programs, including but not limited to Medicare and Medicaid, insurers, or any other third party payers. Such bills will be sent directly to the third parties, with a statement to the resident indicating that the City will accept the payment by the third party as payment in full. Any and all payments made by the aforesaid third parties for residents, will be accepted by the City as paid in full and the resident will have no obligation to make any additional payment as a co-payment, deductible, or otherwise. 2. In relation to nonresidents, the nonresident shall be liable and responsible for full payment of the transportation and services provided. 3. All fees collected in conformance with this Section shall be deposited in the general fund of the City. (F) The City Manager is hereby authorized to promulgate rules, regulations, and procedures for the implementation of this Section. (G) Nonemergency use of Fire and Life Safety Services Department personnel, vehicles, equipment or building shall not be permitted without written approval by the Fire Chief or his/her duly authorized representative. SECTION 2: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 3: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Page 7 of 8 A11.Page 543 of 567 103-O-23 ~4~ Introduced:_________________, 2023 Adopted:___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: _______________________________ Alexandra B. Ruggie, Interim Corporation Counsel Page 8 of 8 A11.Page 544 of 567 Memorandum To: Honorable Mayor and Members of the City Council CC: Members of Administration and Public Works Committee From:Noel Rodriguez, Public Services Bureau Chief CC:Edgar Cano, Public Works Agency Director Subject:Ordinance 105-O-23, Amending City Code Section 8-4-11 to Revise Sanitation Service Charges Date: November 13, 2023 Recommended Action: Staff recommends City Council adoption of Ordinance 105-O-23, Amending City Code Section 8-4-11 to Revise Sanitation Service Charges. CARP: Municipal Operations Council Action: For Action Summary: As part of the budget process, staff is proposing to increase charges for residential refuse carts, condominium refuse collection, multifamily apartment recycling, and yard waste collection, effective January 1, 2024, in order to maintain a positive balance in the Solid Waste Fund (SWF). Wage increases associated with the 2023 AFSCME Union Collective Bargaining Agreement and needed repairs to the Solid Waste Agency of Northern Cook County (SWANCC) roof have added increased expenditures that will require additional rate increases in order for the Fund to stay sustainable and not run at a deficit. Analysis: On September 27, 2022, the Council adopted Resolution 87-R-22, which authorized the transfer of $1 million from the General Fund Reserve to the Solid Waste Fund. The resolution also references minor 1.8% service charge increases in 2023 and 2024 as the recommended A12.Page 545 of 567 option backed by the Finance and Budget Committee. At the November 21, 2022, meeting, the Council approved the first 1.8% increase, which became effective on January 1, 2023. As part of the 2024 budget discussion, staff reevaluated the SWF revenues and expenditures and found that the 1.8% service charge increase would leave an annual deficit of approximately $650,000. This deficit is mainly attributed to wage increases and unforeseen expenditures. According to the City's Financial Policies, the Solid Waste Fund should maintain a minimum of 16.6% of expenses as a reserve ($1.1 million). The Solid Waste Fund balance is projected to end 2024 more than $200,000 below its reserve target. In September of 2023, the AFSCME Union negotiated a 2023 base salary increase of 11%. This is much higher than the 2.5% salary increase projected in 2022 when staff last brought forth recommendations to the Finance and Budget Committee and City Council. Additionally, the Union staff will also receive an additional 3% increase effective January 1, 2024. In addition to paying higher costs for its own staff, the Fund will incur higher vehicle maintenance costs due to Fleet's higher personnel costs. Adding to the deficit is the capital cost for the 2024 roof replacement project to SWANCC's facility. Evanston's share of the project is anticipated to be $224,000, due in the fall of 2024. This reflects Evanston's 5.6% allocation percentage of the $4 million one-time, project- specific cost in accordance with the City's Use Agreement. To offset these increased expenses and maintain adequate reserves, staff has reviewed four options. These options were reviewed with the Finance and Budget Committee on October 10, 2023, with four proposed scenarios. Based on the scenarios staff provided, the Finance and Budget Committee recommended unanimously to go with the option of increasing rates in 2024 and 2025 by 7.5% in each of those years. The recommended scenario would look to increase all fee structures by 7.5% in 2024. The only exception to the 7.5% increase would be for Yard Waste stickers, which have historically been increased at increments of $0.25 at a time. By keeping with that trend, Yard Waste Stickers would see a 12.5% increase instead of 7.5%. The proposed percentage increases would impact service charges are as follows for 2024 and 2025: Page 2 of 10 A12.Page 546 of 567 This increase would increase service revenue in 2024 by $347,325. There would still be a net operating loss for the Solid Waste Fund of $384,958 in 2024 due to some of the one-time expenses. With the additional 7.5% increase in 2025, the Fund will have a net operating surplus of $295,002 in 2025. A summary of the revenues and expenses is as follows: Based on the information shown and the recommendation of the Finance and Budget Committee, the staff recommends the adoption of Ordinance 105-O-23. Legislative History: On November 14th, 2022, the City Council approved Ordinance 116-O-22 authorizing Revising the Sanitation Service Charges. Ordinance 105-O-23 was held for introduction at the October 23, 2023 City Council meeting. Attachments: Ordinance 105-O-23 Page 3 of 10 A12.Page 547 of 567 11/13/2023 AN ORDINANCE Amending City Code Section 8-4-11 to Revise Sanitation Service Charges WHEREAS, the Solid Waste Fund is an enterprise fund that accounts for all activity related to refuse, recycling, and yard waste collection and disposal. Activities necessary to provide such service include, but are not limited to: administration, operations and revenue collection; and WHEREAS, the Solid Waste Fund revenue derives from: charges for services (72.1%), property tax (20.7%) and other fees and miscellaneous revenue (7.2%); and WHEREAS, according to the City’s Financial Policies, the Solid Waste Fund should maintain a minimum of 16.6% of expenses as a reserve ($1.1 million). The Solid Waste Fund balance is projected to end 2024 more than $200,000 below its reserve target; and WHEREAS, the contractual services expenses, for collection and disposal of refuse and yard waste, comprise 47% of the fund expenses and the contracts for these services include automatic annual increases tied to the Consumer Price Index (CPI), with a minimum 1.5% increase and a maximum 3.5% increase; and WHEREAS, salary and benefits of City employees, for the collection of recyclable waste and administration, comprise 26.0% of the Solid Waste Fund expenses. In 2023 the Solid Waste Fund has paid an unbudgeted 11% retroactive pay increase mandated by the Collective Bargaining Agreement (CBA). The CBA mandates Page 4 of 10 A12.Page 548 of 567 105-O-23 further 3% annual increases in 2024 and 2025. WHEREAS, the Solid Waste Fund’s payments to the Fleet Fund are increasing by $92,000 per year in 2024 due to the Fleet Fund’s increased labor and fuel costs. WHEREAS, at the October 10, 2023 Finance and Budget Committee meeting, staff presented different scenarios and options to reach the target reserve balance; and WHEREAS, the Finance and Budget Committee discussed these different scenarios and recommended increasing service charges by 7.5% per year in 2024 and 2025. NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT: SECTION 1: The foregoing recitals are hereby found as fact and incorporated herein by reference. SECTION 2: Section 8-4-11 “Imposition of Sanitation Service Charges” of the Evanston City Code of 2012, as amended (“City Code”), is hereby amended as follows: 8-4-11. – IMPOSITION OF SANITATION SERVICE CHARGES. (A) Refuse. There is hereby established the following fee structure for the collection and disposal of refuse, as defined in Section 8-4-1 of this Chapter, by the City: 1. Ten dollars and thirty-three cents ($10.33) Eleven dollars and ten cents Page 5 of 10 A12.Page 549 of 567 105-O-23 ($11.10) per month per dwelling from January 1, 2024, through December 31, 2024, and eleven dollars and ninety-four cents ($11.94) per month per dwelling thereafter for one (1) City-issued sixty-five (65) gallon roll out cart, only. 2. Twenty-three dollars and thirty-two cents ($23.32) Twenty-five dollars and seven cents ($25.07) per month per dwelling from January 1, 2024, through December 31, 2024, and twenty-six dollars and ninety-five cents ($26.95) per dwelling thereafter for one (1) City- issued ninety-five (95) gallon roll out cart plus one (1) thirty (30) gallon or less trash bag. 3. Ten dollars and thirty-three cents ($10.33) Eleven dollars and ten cents ($11.10) per month per dwelling from January 1 through December 31, 2024, and eleven dollars and ninety-four cents ($11.94) per month per dwelling thereafter for any additional roll out cart regardless of size. The initial monthly fee shall be based on the largest roll out cart present at the location. 4. Ten dollars and zero cents ($10.00) Ten dollars and seventy-five cents ($10.75) per month per unit from January 1, 2024, through December 31, 2024, and eleven dollars and fifty-six cents ($11.56) per month per unit thereafter for each townhome, row house, or multiple dwellings which are at least seventy-five percent (75%) owner occupied Page 6 of 10 A12.Page 550 of 567 105-O-23 for the entire housing complex. (B) Food and Yard Waste. The fee structure for the collection and disposal of "compostable materials" as defined in Section 8-4-1 of this Chapter, by the City is: 1. Two dollars ($2.00) Two dollars and twenty-five cents ($2.25) per yard waste sticker. Purchasers shall affix one (1) sticker to each bag of yard waste and/or branch and trimming bundle, regulated by Subsection 8-4- 3(D) of this Chapter, left for collection by the City. 2. Thirty-five dollars ($35.00) Thirty-seven dollars and sixty-three cents ($37.63) per year per yard waste cart from January 1, 2024, through December 31, 2024, and Forty dollars and forty-five cents ($40.45) per yard waste cart thereafter. (C) Recyclable Materials. The fee for the collection and disposal of "recyclable material" as defined in Section 8-4-1 of this Chapter, by the City for only multi- family apartment buildings six (6) units and greater is: Two dollars and fifty-seven cents ($2.57) Two dollars and seventy-six cents ($2.76) per unit per month from January 1, 2024, through December 31, 2024, and two dollars and ninety-seven cents ($2.97) per unit per month thereafter in the multi-family apartment buildings with six (6) units or greater. Page 7 of 10 A12.Page 551 of 567 105-O-23 Disposition requirements for recyclable materials are outlined in Section 8- 4-4 and the proper receptacle for said materials is outlined in Section 8-4- 6 above. (D) Special Pick Up. The fee structure for the collection and disposal of "special pick up," as defined in Section 8-4-1 of this Chapter, by the City is set forth below: 1. One hundred dollars and no cents ($100.00) for the collection, transportation and disposal of up to three (3) cubic yards of municipal solid waste, compostable materials, or recyclable material. 2. Twenty-five dollars and no cents ($25.00) for the collection, transportation and disposal of each additional one (1) cubic yard of refuse, compostable materials, or recyclable material in excess of the initial three (3) cubic yards. (E) Purchase of a Food and Yard Waste Cart. The following fee is established for the purchase and delivery of each food and yard waste cart: 1. Eight-two dollars and fifty cents ($82.50) Eighty-eight dollars and sixty-nine cents ($88.69) for the purchase of a ninety-five (95) gallon roll out cart purchased through the office of the Public Works Director between January 1, 2024 and December 31, 2024, and ninety-five dollars Page 8 of 10 A12.Page 552 of 567 105-O-23 and thirty-four cents ($95.34) thereafter. (F) Purchase of an Additional Refuse Cart. The following fee is established for the purchase and delivery of each additional refuse cart in addition to the first ninety-five (95) gallon refuse cart. 1. Seventy-five dollars ($75.00) Eighty dollars and sixty-three cents ($80.63) for the purchase of either a sixty-five (65) gallon or ninety-five (95) gallon roll out cart purchased through the office of the Public Works Director between January 1, 2024 and December 31, 2024, and eighty-six dollars and sixty seven cents ($86.67) thereafter. Page 9 of 10 A12.Page 553 of 567 105-O-23 SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: This ordinance shall be in full force and effect beginning January 1, 2024. SECTION 5: If any provision of this ordinance or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this ordinance that can be given effect without the invalid application or provision, and each invalid provision or invalid application of this ordinance is severable. Introduced: _________________, 2023 Adopted: ___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Alexandra Ruggie, Interim Corporation Counsel Page 10 of 10 A12.Page 554 of 567 Memorandum To: Honorable Mayor and Members of the City Council From:Alison Leipsiger, Policy Coordinator Subject:Ordinance 77-O-23, Amending Title 3 of the Evanston City Code to Add Chapter 35, "Minimum Wage" Date: November 13, 2023 Recommended Action: Staff recommends the City Council hold Ordinance 77-O-23 until the December 11, 2023, City Council meeting. Councilmembers have indicated that they intend to recommend additional amendments so staff recommends holding this item to a meeting where the agenda will allow for the time needed to address the topic appropriately. CARP: Vulnerable Populations Council Action: For Action Summary: Ordinance 77-O-23 seeks to create Title 3 to add Chapter 35, "Minimum Wage," setting a minimum wage for business within the City of Evanston. The proposed Ordinance establishes a minimum wage of $15.50 for employers with 4-50 employees and $16.25 per hour for employers with 51 or more employees, beginning July 1, 2024, with annual increases starting in 2025. This proposed minimum wage is higher than the current minimum wage set by both Cook County and the state of Illinois. Legislative History: Ordinance 77-O-23 was tabled at the August 2023 Human Services Committee meeting and came from a referral by Councilmember Reid. A previous version eliminated the sub- minimum wage, as in for tipped workers. That provision was removed at the October 2, 2023, Human Services Committee meeting and passed as amended. Ordinance 77-O-23 was amended and held to the November 13, 2023, City Council meeting at the October 23, 2023, City Council meeting. Attachments: HS1.Page 555 of 567 Ordinance 77-O-23 Establishing Minimum Wage 10172023 Page 2 of 12 HS1.Page 556 of 567 10/23/2023 77-O-23 AN ORDINANCE Amending Title 3 of the City of Evanston City Code to Add Chapter 35, “Minimum Wage” WHEREAS, the city of Evanston is a home-rule unit of government under Article VII, Section 6(a) of the Constitution of the State of Illinois and, as such, may regulate for the protection of the public welfare; and WHEREAS, promoting the welfare of those who work within the city’s borders is an endeavor that plainly meets this criterion; and WHEREAS, the Evanston City Council believes that establishing a minimum wage for workers in the city of Evanston promotes the welfare of those who work within its borders; and WHEREAS, enacting a minimum wage for workers in the city of Evanston that exceeds the state and Cook County minimum wage is entirely consistent with the Illinois General Assembly’s finding that it is “against public policy for an employer to pay his employees an amount less than that fixed by” the Illinois Minimum Wage Law, 820 ILCS 105/2 and Cook County Minimum Wage Ordinance 16 -5768. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS: SECTION 1: Title 3, Chapter 35, “Minimum Wage” of the Evanston City Code of 2012, is hereby added as follows: CHAPTER 35 – MINIMUM WAGE 3-35-1. - DEFINITIONS Page 3 of 12 HS1.Page 557 of 567 77-O-23 ~2~ As used in this Chapter, the following terms mean: COOK COUNTY MINIMUM WAGE ORDINANCE: Section 42-13 of the Cook County Code. COVERED EMPLOYEE: Any Employee or Youth Employee who is not subject to any of the exclusions set out in Section 3-35-6 below, and who, in any particular two-week period, performs at least two hours of work for an Employer while physically present within the geographic boundaries of the city of Evanston, Illinois. For purposes of this definition, time spent traveling in Evanston that is compensated time, including, but not limited to, deliveries, sales calls, and travel related to other business activing taking place within Evanston, shall constitute work while physically present within the geographic boundaries of Evanston; however, time spent traveling in Evanston that is uncompensated commuting time shall not constitute work while physically present within the geographic boundaries of Evanston. CPI: The Consumer Price Index for All Urban Consumers most recently published by the Bureau of Labor Statistics of the United States Department of Labor. DOMESTIC WORKER: A person whose primary duties include housekeeping; house cleaning; home management; nanny services, including childcare and child monitoring; caregiving, personal care or home health services for elderly persons or persons with illnesses, injuries, or disabilities who require assistance in caring for themselves; laundering; cooking; companion services; chauffeuring; and other household services to members of households or their guests in or about a private home or residence, or any other location where the domestic work is performed. EMPLOYEE An individual that performs work for an Employer in the capacity of an employee, as distinguished from a contractor, Page 4 of 12 HS1.Page 558 of 567 77-O-23 ~3~ determined pursuant to Internal Revenue Service guidelines EMPLOYER: Any individual, partnership, association, corporation, limited liability company, business trust, or any person or group of persons that gainfully employs at least one Covered Employee. To qualify as an Employer, such individual, group, or entity must (1) maintain a business facility within the geographic boundaries of Evanston and/or (2) be subject to one or more of the license requirements in Title 3, Chapter 1 of this Code. FAIR LABOR STANDARDS ACT: The United States Fair Labor Standards Act of 1938, 29 USC § 201 et seq., in force on the effective date of this chapter and as thereafter amended. GRATUITIES and OCCUPATION: Have the meanings ascribed to those terms in the Minimum Wage Law MINIMUM WAGE LAW The Illinois Minimum Wage Law, 820 ILCS 105/2 SUBSIDIZED TEMPORARY YOUTH EMPLOYMENT PROGRAM: Any publicly subsidized summer or other temporary youth employment program through which persons aged 17 or younger are employed by, or engaged in employment coordinated by, a nonprofit organization or governmental entity. TIPPED EMPLOYEE: Has the meaning ascribed to that term in the Fair Labor Standards Act. TIPPED EMPLOYEE INCOME The total compensation received by a Tipped Employee, including both Wages and Gratuities. WAGE: Compensation due an Employee by reason of his employment. YOUTH EMPLOYEE: A Covered Employee who is aged 17 or younger, excluding any Covered Employee described in Section 3-35-3 3-35-2. – MINIMUM HOURLY WAGE Except as provided in Sections 3-35-3 and 3-35-4 of this Section, every Employer shall pay no less than the following Wages to each Covered Employee for each hour of work Page 5 of 12 HS1.Page 559 of 567 77-O-23 ~4~ performed for that Employer while physically present within the geographic boundaries of Evanston, Illinois: (A) Beginning on July 1, 2024, Employers with 4 -50 Employees shall pay the greater of: 1. the minimum hourly Wage set by the Cook County Minimum Wage Ordinance; 2. the minimum hourly Wage set by the Minimum Wage Law; 3. the minimum hourly Wage set by the Fair Labor Standards Act; or 4. $15.50 per hour; (B) Beginning on July 1, 2024, Employers with 51 or more Employees shall pay the greater of: 1. the minimum hourly Wage set by the Cook County Minimum Wage Ordinance; 2. the minimum hourly Wage set by the Minimum Wage Law; 3. the minimum hourly Wage set by the Fair Labor Standards Act; or 4. $16.25 per hour; (C) Beginning on July 1, 2025, and on every July 1 thereafter, Employers shall pay the greater of: 1. the minimum hourly Wage set by the Cook County Minimum Wage Ordinance; 2. the minimum hourly Wage set by the Minimum Wage Law; 3. the minimum hourly Wage set by the Fair Labor Standards Act; or 4. Evanston’s minimum hourly Wage from the previous year, increased in proportion to the increase, if any, in the CPI, provided, however, that if the CPI increases by more than 2.5 percent, the Evanston minimum Wage increase shall be capped at 2.5 percent. Any increase pursuant to this section 3-35-2(C) shall be rounded up to the nearest multiple of $0.05. Any increase pursuant to this section 3-35-2(C) shall remain in effect until any subsequent adjustment is made. On or before June 1, 2025, and on or before every June 1 thereafter, the City Manager or their designee shall make available to Employers a bulletin announcing the adjusted minimum hourly Wage for the upcoming year. 3-35-3. – MINIMUM HOURLY WAGE IN OCCUPATIONS RECEIVING GRATUITIES Every Employer of a Covered Employee engaged in an Occupation in which Gratuities have customarily and usually constituted part of the remuneration shall pay no less than the minimum hourly wage in occupations receiving gratuities as established in the Cook County Minimum Wage Ordinance to each Covered Employee for each hour of work Page 6 of 12 HS1.Page 560 of 567 77-O-23 ~5~ performed for that Employer while physically present within the geographic boundaries of Evanston, Illinois: 3-35-4. –MINIMUM HOURLY WAGE FOR YOUTH EMPLOYEES Every Employer shall pay no less than the following Wages to each Youth Employee for each hour of work performed for that Employer while physically present within the geographic boundaries of Evanston, Illinois: (A) Beginning on July 1, 2024, $15.00 per hour; (B) Beginning on July 1, 2025, and on every July 1 thereafter, Employers shall pay Evanston’s minimum hourly Wage from the previous year, increased in proportion to the increase, if any, in the CPI, provided, however, that if the CPI increases by more than 2.5 percent, the Evanston minimum Wage increase shall be capped at 2.5 percent. Any increase pursuant to this section 3-35-4(B) shall be rounded up to the nearest multiple of $0.05. Any increase pursuant to this section 3 -35-4(B) shall remain in effect until any subsequent adjustment is made. On or before June 1, 2025, and on or before every June 1 thereafter, the City Manager or their designee shall make available to Employers a bulletin announcing the adjusted minimum hourly Wage for the upcoming year. 3-35-5.--OVERTIME COMPENSATION The Wages set out in Sections 3-35-2, 3-35-3, and 3-35-4 are subject to the overtime compensation provisions in the Minimum Wage Law, with the exception that the definitions of “Employer” and “Employee” in this chapter shall apply. 3-35-6.--EXCLUSIONS This chapter shall not apply to hours worked: (A) as a camp counselor employed at a day camp if the camp counselor is paid a stipend on a one time or periodic basis and, if the camp counselor is a minor, the minor's parent, guardian or other custodian has consented in writing to the terms of payment before the commencement of such employment; (B) By any person subject to subsection 4(a)(2) of the Minimum Wage Law, with the exception that the categories of Employees described in subsections 4(a)(2)(A) and 4(a)(2)(B) of the Minimum Wage Law shall be entitled to the Wages described in Sections 3-35-2, 3-35-3, and 3-35-4, whichever applies, as well as the overtime compensation described in Section 3-35-5; (C) By any person subject to subsection 4(a)(3), subsection 4(d), subsection 4(e), Section 5, or Section 6 of the Minimum Wage Law; Page 7 of 12 HS1.Page 561 of 567 77-O-23 ~6~ (D) For any governmental entity other than the City of Evanston, Illinois, a category that, for purposes of this chapter, includes, but is not limited to, any unit of Cook County government, the Illinois state government, and the government of the United States, as well as any other federal, state, or county government agency or department; (E) For any Subsidized Temporary Youth Employment Program; 3-35-7.--APPLICATION TO COLLECTIVE BARGAINING AGREEMENTS Nothing in this chapter shall be deemed to interfere with, impede, or in any way diminish the right of employees to bargain collectively with their employers through representatives of their own choosing in order to establish wages or other conditions of work in excess of the applicable minimum standards of the provisions of this chapter. The requirements of this chapter may be waived in a bona fide collective bargaining agreement, but only if the waiver is set forth explicitly in such agreement in clear and unambiguous terms. 3-35-8.--APPLICATION TO THE COOK COUNTY LIVING WAGE ORDINANCE Nothing in this chapter shall be deemed to conflict with Article IV, Division 3 of the Cook County Code. All Contractors must comply with the Wage Requirements set forth in those sections of the Cook County Code, even if the wages required to be paid are higher than those set forth in this chapter. 3-35-9.--NOTICE AND POSTING (A) Every Employer shall post in a conspicuous place at each facility where any Covered Employee works that is located within the geographic boundaries of Evanston, Illinois a notice advising the Covered Employee of the current minimum Wages under this chapter, and of his rights under this chapter. The City Manager or their designee shall prepare and make available a form notice that satisfies the requirements of this subsection 3-35-9(A). Employers that do not maintain a business facility within the geographic boundaries of Evanston, Illinois and households that serve as the worksites for Domestic Workers are exempt from this subsection 3-35-9(A). (B) Every Employer shall provide with the first paycheck subject to this chapter issued to a Covered Employee a notice advising the Covered Employee of the current minimum Wages under this chapter, and of his rights under this chapter. The City Manager shall prepare and make available a form notice that satisfies the requirements of this subsection 3-35-9(B). 3-35-10.--RETALIATION PROHIBITED It shall be unlawful for any Employer to discriminate in any manner or take any adverse action against any Covered Employee in retaliation for exercising any right under this Page 8 of 12 HS1.Page 562 of 567 77-O-23 ~7~ chapter, including, but not limited to, disclosing, reporting, or testifying about any violation of this chapter or regulations promulgated thereunder. For purposes of this Section, prohibited adverse actions include, but are not limited to, unjustified termination, unjustified denial of promotion, unjustified negative evaluations, punitive schedule changes, punitive decreases in the desirability of work assignments, and other acts of harassment shown to be linked to such exercise of rights. 3-35-11.--ENFORCEMENT – REGULATIONS The City Manager or their designee shall enforce this chapter, and the City Manager is authorized to adopt regulations for the proper administration and enforcement of its provisions. 3-35-12.--VIOLATION – PENALTY (A) Any Employer who violates this chapter or any regulation promulgated thereunder shall be subject to a fine of not less than $500.00 nor more than $750.00 for each offense. Each day a violation continues shall constitute a separate and distinct offense to which a separate fine shall apply.. Each day that a violation occurs shall constitute a separate and distinct offense to which a separate increased fine amount shall apply. The fine shall increase by $50 for each subsequent offense. Any agreement between the Employee and Employer that would violate this chapter is no defense to an enforcement action. (B) Any Employer who has admitted guilt or liability or who has been adjudicated guilty or liable in any administrative or judicial proceeding of violating this chapter or any regulation promulgated thereunder shall be ineligible to enter into a contract with the City for a period of three years from the date of conviction, entry of a plea, administrative finding, or admission of guilt. (C) In cases where an Employer has admitted guilt or liability or has been adjudicated guilty or liable in any administrative or judicial proceeding of violating this chapter or any regulation promulgated thereunder, upon direction of the City Council: 1. The City Manager shall rescind any outstanding contract or purchase orders with the violator; 2. The City Manager shall refuse to deal with the violator for the period of time specified by the City Council. These remedies shall be available notwithstanding the penalties provided by this Chapter. 3-35-13.--PRIVATE CAUSE OF ACTION Page 9 of 12 HS1.Page 563 of 567 77-O-23 ~8~ If any Covered Employee is paid by his Employer less than the Wage to which he is entitled under this chapter, the Covered Employee may recover in a civil action three times the amount of any such underpayment, together with costs and such reasonable attorney’s fees as the court allows. An agreement by the Covered Employee to work for less than the Wage required under this chapter is no defense to such action. 3-35-14.--RETENTION OF RECORDS Each Employer shall maintain for at least five years, or for the duration of any claim, civil action, or investigation pending pursuant to this chapter, whichever is longer, a record of each Covered Employee's name and addresses, hours worked, pay rate, wage agreement, and records necessary to demonstrate compliance with this chapter. Failure to maintain these records shall create a presumption, rebuttable by clear and convincing evidence, that the Employer violated this Chapter 35 for the periods for which records were not retained for each Covered Employee. Each Employer shall provide each Covered Employee a copy of the records relating to such Covered Employee upon the Covered Employee's reasonable request. 3-35-15.--NON-EXCLUSIVE REMEDY. The remedies, fines, and procedures provided under this chapter are cumulative and are not intended to be exclusive of any other available remedies, penalties, and procedures established by law which may be pursued to address violations of this chapter. 3-35-16.--NO PREEMPTION OF HIGHER STANDARDS. The purpose of this Chapter is to ensure minimum labor standards. This Chapter does not preempt or prevent the establishment of superior employment standards (including higher wages) or the expansion of coverage by ordinance, resolution, contract, or any other action of the City. This Chapter shall not be construed to limit a discharged Employee’s right to bring a common law cause of action for wrongful termination. 3-34-17.-- SEVERABILITY. If any provision of application of this Chapter is declared illegal, invalid or inoperative, in whole or in part, by any court of competent jurisdiction, the remaining provisions and portions thereof and applications not declared illegal, invalid or inoperative shall remain in full force or effect. Nothing herein may be construed to impair any contractual obligations of the City. This Chapter shall not be applied to the extent it will cause the loss of any Federal or State funding of City activities. SECTION 2: Title 1, Chapter 12, Section 6, “Vendors” of the Evanston City Code of 2012, as amended, is hereby amended as follows: Page 10 of 12 HS1.Page 564 of 567 77-O-23 ~9~ 1-12-6.-- VENDORS. (A) Before consummating any sale to the City or any of its agencies, a vendor shall file, in the office of the City Manager, a certificate signed by an officer or managing agent of the vendor, stating that the vendor will not discriminate against any employee or applicant for employment and that he/she has read this Chapter and will comply in all respects with the provisions of this Chapter and the laws of the State of Illinois. The form of the certificate shall be determined by the City Manager or their designee, and amended from time to time as he/she deems advisable, and shall require such information as he/she deems necessary. (B) Before consummating any sale to the City or any of its agencies, a vendor shall file, in the office of the City Manager, a certificate signed by an officer or managing agent of the vendor, stating that the vendor pays a Wage as defined in Section 3-35-1 to its employees in accordance with Sections 3-35-2 through 3-35-8 of the Evanston City Code. SECTION 3: All ordinances or parts of ordinances in conflict herewith are hereby repealed. SECTION 4: If any provision of this Ordinance 77-O-23 or application thereof to any person or circumstance is held unconstitutional or otherwise invalid, such invalidity shall not affect other provisions or applications of this Ordinance that can be given effect without the invalid application or provision, and each invalid application of this Ordinance is severable. SECTION 5: Ordinance 77-O-23 shall be in full force and effect after its passage and approval. SECTION 6: The findings and recitals contained herein are declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by the Illinois Compiled Statutes and the courts of the State of Illinois. Page 11 of 12 HS1.Page 565 of 567 77-O-23 ~10~ Introduced: _________________, 2023 Adopted: ___________________, 2023 Approved: __________________________, 2023 _______________________________ Daniel Biss, Mayor Attest: _______________________________ Stephanie Mendoza, City Clerk Approved as to form: ______________________________ Alexandra Ruggie, Interim Corporation Counsel Page 12 of 12 HS1.Page 566 of 567 Memorandum To: Honorable Mayor and Members of the City Council From:Saúl Rodriguez, Deputy City Clerk Subject:Approval of Appointments to Boards, Commissions, and Committees Date: November 13, 2023 Recommended Action: The Mayor recommends City Council approval of the appointment of Parielle Davis to the Equity and Empowerment Commission. Council Action: For Action Summary: Equity and Empowerment Commission: 3-year term Parielle Davis A1.Page 567 of 567