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Home My WebLink AboutOctober 09, 2023Page 1 MINUTES October 9,2023 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON,ILLINOIS LORRAINE H.MORTON CIVIC CENTER JAMES C.LYTLE COUNCIL CHAMBERS Monday,October 9,2023 Present:Councilmember Kelly Councilmember Suffredin Councilmember Harris Councilmember Revelle Councilmember Wynne Councilmember Reid Councilmember Nieuwsma Councilmember Geracaris Councilmember Burns (9) Absent:None Presiding:Mayor Daniel Biss Staff Present:Luke Stowe,City Manager Cara Pratt,Sustainability and Resilience Manager Stephanie Mendoza City Clerk Page 2 MINUTES October 9,2023 (II)MAYOR PUBLIC ANNOUNCEMENTS &PROCLAMATIONS Mayor Daniel Biss Hispanic Heritage Month Indigenous Peoples Day Pro-Choice Month (III)CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe (IV)COMMUNICATIONS:CITY CLERK Interim Clerk Alison Leipsiger (V)PUBLIC COMMENT Name Agenda Item /Topic Name Agenda Item /Topic Max Seeley P1 Carlis Sutton P1 Ray Friedman Council Goals &Finances Bill Hayes A2 Michael Kroll CTA Bus Stop Michael Vasilko A11 Tina Paden 1840 Oak Yvi Russell Northwestern Stadium CONSENT AGENDA Items A1,A2,A9,A11 and P1 were removed from the Consent Agenda Motion:Councilmember Reid Second:Councilmember Harris For Action Items Approved 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:None (VI)CONSENT AGENDA -CITY COUNCIL MINUTES M1.The Minutes of the Special City Council meeting of September 18,2023 and the Regular City Council meeting of September 26,2023 were approved Staff recommended the approval of the Minutes of the Special City Council meeting of September 18,2023 and the Regular City Council meeting of September 26,2023. For Action Approved on Consent Agenda Page 3 MINUTES October 9,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A1.City of Evanston Payroll,Bills List,and Credit Card Activity were approved Staff recommended City Council approval of the City of Evanston Payroll for the period of September 11,2023,through September 24,2023,in the amount of $.3,585,844.60. Bills List for October 10,2023,in the amount of $4,586,874.96. For Action Approved on Consent Agenda A2.MC Squared Community Choice Aggregation Program Update and Purchase of Renewable Energy Certificates (RECs)on Behalf of the Eligible Accounts was accepted and placed on file Staff recommended the City Council accept and place on file the annual Community Choice Aggregation Program update to purchase RECs on behalf of eligible residents in accordance with the contract with MC Squared and Resolution 22-R-21. Motion:Councilmember Reid Second:Councilmember Nieuwsma For Action Approved 7 -0 Ayes:Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Kelly,Suffredin A3.Motorola Fire Radio Infrastructure Lease Payment was approved Staff recommended that the City Council authorize the City Manager to approve the 2023 lease payment to Motorola Solutions Credit Company,LLC (500 W.Monroe St., 44th Floor,Chicago,IL 60661)for upgrades to the Fire Radio System Infrastructure in the amount of $109,898.96. Funding for the lease agreement will come from the FY 2023 E911 Fund Budget -Other Improvements (Account 205.22.5150.65515),which has a budget of $450,000 with a remaining balance of $336,086.35. For Action Approved on Consent Agenda Page 4 MINUTES October 9,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A4.A Sole Source Agreement for Electrical Engineering Support for Protective Relay Upgrade Construction and Medium Voltage Switchgear Services with Greeley and Hansen was approved Staff recommended that the City Council authorize the City Manager to execute a sole source agreement with Greeley and Hansen (100 S.Wacker Drive,Suite 400,Chicago, IL 60606)for the period of October 23,2023,to December 31,2023,to provide electrical engineering services in the not-to-exceed amount of $29,457.00.A sole-source purchase requires a 2/3 vote of the Councilmembers. Funding is provided by the Water Production Bureau Other Equipment Maintenance Business Unit (Account 510.40.4210.62245),which has an approved FY 2023 budget of $139,300 and a YTD balance of $48,499.21. For Action Approved on Consent Agenda A5.A Contract with Wiss,Janney,Elstner,Associates,Inc.for Consulting Services Related to the Service Center Building D Concrete Repairs and Structural Monitoring was approved Staff recommended the City Council authorize the City Manager to execute a single-source contract with Wiss,Janney,Elstner,Associates,Inc.(330 Pfingsten Road, Northbrook,IL 60062)for Consulting Services Related to the Service Center Building D Concrete Repairs and Structural Monitoring in the amount of $89,500.A single-source purchase requires a 2/3 vote of the Councilmembers.This vendor is requesting a waiver of the M/W/D/EBE goals. Funding will be from the Capital Improvement Fund 2023 General Obligation Bonds (415.40.4123.52145 -623012).This project has an FY2023 budget of $200,000,of which $161,700 remains. For Action Approved on Consent Agenda Page 5 MINUTES October 9,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A6.A Change Order No.4 to the Agreement with SmithGroup,Inc.for the Evanston Shoreline Repairs (RFQ 21-45)was approved Staff recommended that City Council authorize the City Manager to execute Change Order No.4 to the agreement with SmithGroup,Inc.,for the Evanston Shoreline Repairs (RFQ 21-45)in the amount of $18,800.This will increase the overall contract amount from $441,800 to $460,600. Funding is provided from the Capital Improvement Fund 2023 General Obligation Bonds (Account 415.40.4123.62145 –522006),line item for ADA Improvements.This line item has an approved FY 2023 budget of $300,000,with $284,793 remaining. For Action Approved on Consent Agenda A7.Resolution 71-R-23,Authorizing the Mayor to Execute an Intergovernmental Agreement for the Resurfacing of Old Glenview Road Between the Village of Wilmette and the City of Evanston was approved Staff recommended City Council adoption of Resolution 71-R-23,Authorizing the Mayor to Execute an Intergovernmental Agreement for the Resurfacing of Old Glenview Road Between the Village of Wilmette and the City of Evanston.This will result in the Village of Wilmette resurfacing a section of Old Glenview Road located in Evanston as part of a larger project.The estimated cost to Evanston is currently $23,278,but the final cost will be based on the actual cost of the project. The City Council will need to approve funding in the 2024 adopted budget.This will be funded by the Capital Improvement Fund 2024 General Obligation Bonds (Account 415.40.4124.65515 -424004)unless another source of funding is identified. For Action Approved on Consent Agenda A8.Resolution 72-R-23,Authorizing the City Manager to Sign a License Agreement – Roadway and an Easement Agreement –Water Main with Evanston Builders Lumber Co.d/b/a Evanston Lumber Company was approved Staff recommended City Council adoption of Resolution 72-R-23,Authorizing the City Manager to Sign a License Agreement –Roadway and an Easement Agreement –Water Main with Evanston Builders Lumber Co.d/b/a Evanston Lumber Company. For Action Approved on Consent Agenda Page 6 MINUTES October 9,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A9.Ordinance 95-O-23 Amending City Code Section 10-11-12 "Parking Meter Zones" was approved for introduction and adoption Staff recommended the adoption of Ordinance 95-O-23,Amending City Code Section 10-11-12,“Schedule XII;Parking Meter Zones,”to change the parking rate and maximum time limit in City Parking Lot #3.City Manager Stowe recommended suspending the City Council rules for introduction and action at the October 9,2023,City Council meeting. Councilmember Reid moved to suspend the City Council rules for introduction and action Motion:Councilmember Reid Second:Councilmember Harris Motion Approved 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin Motion:Councilmember Reid Second:Councilmember Nieuwsma For Action Approved for Introduction and Adoption 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin A10.Ordinance 96-O-23,Authorizing the Donation of a Van to Turning Point Health Care Center was adopted Staff recommended that the City Council adopt Ordinance 96-O-23,Authorizing the Donation of a Van to Turning Point Health Care Center. For Action Adopted on Consent Agenda Page 7 MINUTES October 9,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A11.Ordinance 97-O-23,Amending City Code 7-12-17 “Charges,Rates,Fees and Penalties was approved for introduction Staff recommended City Council adoption of Ordinance 97-O-23,Amending City Code 7-12-17 “Charges,Rates,Fees and Penalties”.The proposed ordinance would increase the water charges by 17.5%,with the exception of the affordable rate. Motion:Councilmember Reid Second:Councilmember Harris For Introduction Approved for Introduction 7-1 Ayes:Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:Kelly Absent:Suffredin A12.Ordinance 100-O-23,Amending Title 7,“Public Ways”of the City Code was approved for introduction Staff recommended that the City Council adopt Ordinance 100-O-23,amending Title 7, “Public Ways”of the City Code,amending the dates of winter moratorium for construction in the right-of-way,and the pavement resurfacing fees. For Introduction Approved on Consent Agenda for Introduction Page 8 MINUTES October 9,2023 (VIII)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE P1.Ordinance 99-O-23 Approving a Map Amendment and Special Use for a Planned Development at 504-514 South Boulevard was approved for introduction as amended The Community Development Department and Land Use Commission recommend approval of the proposed Planned Development and Map Amendment at 504-514 South Boulevard,subject to the following conditions: 1.The proposed development shall substantially comply with the documents and testimony on record. 2.The applicant shall agree to a Construction Management Plan (CMP)to include but not be limited to vibration and settlement monitoring and a community communications plan prior to issuance of the building permit. 3.The applicant agrees to comply with the City of Evanston Green Building Ordinance and will obtain a LEED Gold Certification Rating or equivalent (Net Zero Certification). 4.The applicant continues to work with City staff on design details for the north and east building elevations as well as explore the feasibility of reducing the proposed floor-to-floor heights. 5.The applicant agrees to comply with the General Conditions and Standards for Planned Developments within Code Section 6-8-1-10. 6.The applicant shall provide one off-street short-loading berth Motion:Councilmember Wynne Second:Councilmember Reid Councilmember Wynne moved to amend the ordinance by removing condition 6, ‘The applicant shall provide one off-street short-landing berth’ Motion:Councilmember Wynne Second:Councilmember Geracaris Motion Approved 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin For Introduction Approved for Introduction as Amended 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin Page 9 MINUTES October 9,2023 (IX)APPOINTMENTS AP1.Appointments to Boards,Commissions,and Committees were approved The Mayor recommended City Council approval of the appointment of Kathryn Hazelett to the Library Board. For Action Approved on Consent Agenda (X)CALL OF THE WARDS Ward 1:No Report Ward 2:2nd Ward meeting October 24 Robert Crown Center 6:30 PM Ward 3:No Report Ward 4:4th Ward meeting November 7,office hours Novmeber 11 10:00 AM Ward 5:No Report Ward 6:Absent Ward 7:No Report Ward 8:8th Ward meeting October 26 Robert Crown Center,virtual office hours Ward 9:Pro-housing Grant Open Houses (XI)EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding personnel,litigation,and establishment of reserves of settlement of claims.These agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act,with the exceptions being 5 ILCS 120/2(a)(c)1,(c)11,and (c)12. Motion:Councilmember Nieuwsma Second:Councilmember Harris Convene into Executive Session 7:38 p.m. Motion Passed 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Absent:Suffredin (XII)ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 10:11 p.m. Page 10 MINUTES October 9,2023