HomeMy WebLinkAboutOctober 23, 2023Page 1 ACTIONS October 23,2023
CITY COUNCIL ACTIONS
City Council
Monday,October 23,2023
Lorraine H.Morton Civic Center,James C.Lytle City Council Chambers,Room 2800
6:00 PM
Absent:None
Motions resulting from City Council -Oct 23 2023
Item Item Description Motion Disposition
PH1.Public Hearing for 2024 Proposed Budget Staff recommended that the City Council conduct a
public hearing to receive public comment regarding
the FY 2024 Proposed Budget for the City of
Evanston.
Discussed
SP1.Participatory Budgeting Results Staff recommended that City Council authorize the
City Manager to execute projects that were approved
by the Participatory Budgeting Process Vote.
Funding is $3,000,000.00 provided from the American
Rescue Plan Act Funds (Account 170.99.1700.55251)
Approved
for Action
9 -0
Page 2 ACTIONS October 23,2023
Item Item Description Motion Disposition
A1.City of Evanston Payroll,Bills List,and
Credit Card Activity
Staff recommended City Council approval of the City
of Evanston Payroll for the period of September 25,
2023,through October 8,2023,in the amount of
$3,290,327.90.Bills List for October 24,2023,in the
amount of $5,220,425.91,and credit card activity for
the period ending August 26,2023,in the amount of
$305,046.89.
Approved on
Consent Agenda
for Action
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
A2.BMO Harris Amazon Credit Card Activity Staff recommended approval of the City of Evanston’s
BMO Harris Amazon Credit Card Activity for the
period ending August 26,2023,in the amount of
$17,122.51.
Approved
for Action
7 -0 -1
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Reid,Geracaris
Nayes:None
Abstain:Suffredin
Absent:Kelly
Page 3 ACTIONS October 23,2023
Item Item Description Motion Disposition
A3.A Change Order No.1 to Arts Council
Contract with Chicago Public Art Group
for the Remaining Funds from 2021-661 &
Amendment #3 for the Noyes Center
Sculpture
Staff recommended the City Council approve contract
amendment #3 with the Chicago Public Art Group for
the Noyes Center Sculpture for the remaining funding
from Purchase Order 2021-661 in the amount of
$19,760.00 and amendment #3 in the amount of
$10,371.00 for a total of $30,131.00.
Capital Improvement Project Fund
415.40.4122.65515 Project Number 122003.
In 2022,$30,000 was budgeted for Public Art.The
remaining amount will come from the
100.15.1580.66040 -GENERAL ADMINISTRATION &
SUPPORT G/L Account.
Approved on
Consent Agenda
for Action
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
A4.A Change Order No.3 to the Agreement
with Bolder Contractors,Inc.for the 2023
Water Main Improvements and Street
Resurfacing Project (Bid No.23-26)
Staff recommended the City Council authorize the
City Manager to execute Change Order No.3 to the
agreement with Bolder Contractors,Inc.(316 Cary
Point Drive,Cary,IL 60013)for the 2023 Water Main
Improvements and Street Resurfacing Project (Bid
No.23-26)in the amount of $261,019.00 with a
contract extension of 126 calendar days.
Funding is provided from the Chicago Main TIF
(Account No.345.99.340.65515 –423003)in the
amount of $261,019.00.This item has an approved
FY 2023 budget of $190,000.00.This project exceeds
the approved budget,but funding is available in the
TIF to cover the remaining cost.
Approved on
Consent Agenda
for Action
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
Page 4 ACTIONS October 23,2023
Item Item Description Motion Disposition
A5.Contract Award with Air Comfort LLC (Bid
#23-36)for the Desiccant
Dehumidification System Installation
Services
Staff recommended that the City Council authorize the
City Manager to execute an agreement with Air
Comfort LLC (2550 Braga Drive,Broadview,IL
60155)to provide desiccant dehumidification system
installation services in the not-to-exceed amount of
$284,786.00 for the period of November 1,2023 to
December 31,2024.
Funding is provided by the Water Depreciation,
Improvement &Extension Business Unit (account
513.71.7330.65515 -723007),which has an
approved FY 2023 budget of $57,780,500 and a YTD
balance of $48,273,430.62.
Approved on
Consent Agenda
for Action
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
A6.A Purchase Order Increase for We Got
Game,LLC (RFP 19-25)
Staff recommended City Council approval to increase
the Purchase Order for P.O.for We Got Game,LLC
by $12,556,for a new total of $36,556.
Expenses will be charged to Instructor Services,
100.30.3030.62505,which has a YTD balance of
$85,952.73.Revenues are split 70%to the vendor
and 30%to the City.For 2023,the updated projection
is $47,524.00 in revenues and $36,556.00 in
expenses.
Approved on
Consent Agenda
for Action
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
Page 5 ACTIONS October 23,2023
Item Item Description Motion Disposition
A7.A Purchase of one (1)108,000 lb.
Capacity Equipment Lift System for
Facilities &Fleet Management
Staff recommended the City Council authorize the
City Manager to enter into a purchase agreement with
ARI Phoenix,Inc.(4119 Binion Way,Lebron,OH
45036)in the amount of $75,553.78 for the purchase
of one (1)108,000 lbs.capacity mobile 6 column lift
system as a replacement for the existing lift system.
Funding will be from the Capital Improvement Fund
2023 General Obligation Bonds,line-item Facilities
Contingency (Account 415.40.4123.65515-623016).
This line item has an FY 2023 budget of $600,000,of
which $160,319 remains.
Approved on
Consent Agenda
for Action
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
A8.A Emergency Replacement of Civic
Center Boiler Building Staircases
Staff recommended the City Council authorize the
City Manager to enter into an emergency agreement
with Joseph of the North Shore Construction Co.
(2122 Ashland Ave,Evanston,IL 60201)in the
amount of $54,880.00 for the construction and
replacement of two existing staircases located at
1223 Simpson Street (“Civic Center Boiler Building”).
Funding for the purchase above will be from the
Capital Improvement Fund 2023 General Obligation
Bonds,line item Facilities Contingency (Account
415.40.4123.65515-623016).This line item has an FY
2023 budget of $600,000,of which $160,319 remains.
Approved on
Consent Agenda
for Action
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
Page 6 ACTIONS October 23,2023
Item Item Description Motion Disposition
A9.A Purchase of one (1)Electric Forklift,
one (1)Diesel powered Peterbilt Model
382 Truck,one (1)Gasoline Ford Transit
150 Cargo,and three (3)Gasoline Ford
Expedition Max
Staff recommended the City Council authorize the
City Manager to enter into a purchase agreement with
Equipment Depot of Illinois,Inc.(751 Express Dr.,
Itasca,IL 60143)in the amount of $93,627.71 for the
purchase of one (1)CAT 8,000 lb capacity 80 volt
electric 4-wheel pneumatic tire forklift with 360-degree
articulating forks and battery charging system as a
replacement for existing forklift #746,and with
Monroe Truck Equipment,Inc.(1051 W.7th St.,
Monroe,WI 53566)in the amount of $153,865.00 for
the purchase of one (1)diesel powered Peterbilt
model 382 dual rear wheel drive truck as a
replacement for existing vehicle #923,and with Currie
Commercials Center (10125 west Laraway,Frankfort,
IL 60423)in the amount of $229,675.60 the purchase
of one (1)2024 Ford Transit 150 Cargo Van and three
(3)2024 Ford Expedition Max as a replacement for
existing vehicles #25,#23,#56,and #307
respectively.
Funding for the purchase above will be from the
FY2024 Automotive Equipment Fund (Account
601.19.7780.65550)in the amount of $477,168.31
with an anticipated FY 2024 budget of at least
$2,000,000.00
Approved on
Consent Agenda
for Action
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
Page 7 ACTIONS October 23,2023
Item Item Description Motion Disposition
A10.A Contract with Suburban Tree
Consortium for the Purchase of Trees and
Planting Services for Fall 2023
Staff recommended that the City Council authorize the
City Manager to execute a contract with the Suburban
Tree Consortium (STC)for the purchase and planting
of 210 trees in the amount of $76,646.25.
Funding for this purchase is provided from the
General Fund.The purchase of the 210 trees is
$38,274.75 (Account (100.40.4320.62385),which has
an approved FY 2023 budget of $125,000.00 with
$103,067.50 remaining.The cost of planting is
$38,371.50 (Account 100.40.4320.65005),which has
an approved FY 2023 budget of $115,000 with
$40,825.07 remaining.
Approved on
Consent Agenda
for Action
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
A11.Resolution 73-R-23,Authorizing the City
Manager to Sign Notifications of Grant
Awards To Fund and Operate a
Congregate Senior Meal Program at the
Levy Senior Center and
Fleetwood-Jourdain Community Center
Staff recommended that the City Council adopt
Resolution 73-R-23 authorizing the City Manager to
sign a notification of grant awards to fund and operate
a congregate senior meal program at the Levy Senior
Center and Fleetwood-Jourdain Community Center.
Funding for this program is budgeted in various line
items in the Fleetwood-Jourdain Business Unit
100.30.3040 and Levy Center Business Unit
100.30.3055.Overall budgeted expenses for the
2023-2024 program,including staff salaries,Social
Security,Medicare,advertising,program supplies,
and food costs,are projected at $73,599.
Approved
for Action
9 -0
Page 8 ACTIONS October 23,2023
Item Item Description Motion Disposition
A12.Resolution 76-R-23,Authorizing the City
Manager to Sign a Preliminary
Engineering Services Agreement with
Stanley Consultants,Inc.for the Lincoln
Street Bridge Phase I Engineering Study
Staff recommended approval of Resolution 76-R-23
Authorizing the City Manager to Sign a Preliminary
Engineering Services Agreement with Stanley
Consultants,Inc.for the Lincoln Street Bridge Phase I
Engineering Study.
Funding will be from the federal STP-BR program in
the amount of $548,972.The City will provide
matching funds from the Capital Improvement Fund
2023 General Obligation Bonds in the amount of
$70,000 and from the General Fund reserves in the
amount of $67,243.
Approved on
Consent Agenda
for Action
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
A13.Resolution 77-R-23,Authorizing the
Mayor to Sign a Local Agency Joint
Funding Agreement with the Illinois
Department of Transportation for the
Lincoln Street Bridge Phase I Engineering
Staff recommended approval of Resolution 77-R-23,
Authorizing the Mayor to Sign a Local Agency Joint
Funding Agreement with the Illinois Department of
Transportation for the Lincoln Street Bridge Phase I
Engineering.
Funding for Phase I of this project will be from the
federal Surface Transportation Program -Bridge
Program in the amount of $548,972,with the City of
Evanston providing the matching funds from Capital
Improvement Fund 2023 General Obligation Bonds in
the amount of $70,000 and from the General Fund
cash reserve in the amount of $67,243.
Approved on
Consent Agenda
for Action
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
Page 9 ACTIONS October 23,2023
Item Item Description Motion Disposition
A14.Resolution 79-R-23,Authorizing the
Settlement and Release of all Claims in
Martinez v.City of Evanston,et al.,
2019-L-008001
Staff recommended approval of Resolution 79-R-23,
authorizing the City of Evanston to issue a settlement
payment pursuant to a settlement agreement and
release in Martinez v.City of Evanston (Case no.
2019-L-008001).
Funding will be provided from the Insurance Fund
Settlement Costs -Liability (Account
605.99.7800.62260).
Approved on
Consent Agenda
for Action
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
A15.Ordinance 94-O-23,Authorizing the Sale
of Aging Surplus Fleet Vehicles and
Equipment Owned by the City of
Evanston
Staff recommended the City Council adopt Ordinance
94-O-23,directing the City Manager to offer the sale
of vehicles and equipment owned by the City through
public auction through GovDeals,an online auction
system utilized by government agencies,or any other
subsequent America’s Online Auction.These vehicles
may be considered surplus as a result of new vehicle
replacements being placed into service or vehicles
that had to be taken out of service for safety reasons
with the intention of eventual replacement.Equipment
being auctioned are components that are past their
useful life and that the City does not need or utilize
anymore.
Approved on
Consent Agenda
for Introduction
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
Page 10 ACTIONS October 23,2023
Item Item Description Motion Disposition
A16.Ordinance 102-O-23,"Amending the City
Code to Add Subsection 3-4-6(Z-6)
Providing For A Series of One-Day Liquor
Licenses"
The Liquor Control Review Board recommended City
Council approval of Ordinance 102-O-23,amending
the City Code to Add Section 3-4-6(Z-6)Providing For
A Series of One-Day Liquor Licenses.
Approved on
Consent Agenda
for Introduction
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
A17.Ordinance 103-O-23,Amending Title 9,
Chapter 2,Section 3 “Fees Changed”to
Increase Ambulance Fees
Staff recommended that the City Council adopt
Ordinance 103-O-23,Amending Section 9-2-3 “Fees
Changed.”The Ordinance would increase the
ambulance fees from $1,500 to $2,000 for all types of
transport and increase the mileage fee from $10 to
$15.
Approved
for Adoption
9 -0
Page 11 ACTIONS October 23,2023
Item Item Description Motion Disposition
A18.Ordinance 105-O-23,Amending City Code
Section 8-4-11 to Revise Sanitation
Service Charges
Staff recommended City Council adoption of
Ordinance 105-O-23,Amending City Code Section
8-4-11 to Revise Sanitation Service Charges.
Held until the
November 13,2023
City Council
Meeting
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
A19.Ordinance 96-O-23,Authorizing the
Donation of a Van to Turning Point Health
Care Center
Staff recommended that the City Council adopt
Ordinance 96-O-23,Authorizing the Donation of a Van
to Turning Point Health Care Center.
Approved on
Consent Agenda
for Adoption
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
Page 12 ACTIONS October 23,2023
Item Item Description Motion Disposition
A20.Ordinance 97-O-23,Amending City Code
7-12-17 “Charges,Rates,Fees and
Penalties”
Staff recommended City Council adoption of
Ordinance 97-O-23,Amending City Code 7-12-17
“Charges,Rates,Fees and Penalties.”The proposed
ordinance would increase the water charges by
17.5%,with the exception of the affordable rate.
Held
Indefinitely
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
A21.Ordinance 100-O-23,Amending Title 7,
“Public Ways”of the City Code
Staff recommended that the City Council adopt
Ordinance 100-O-23,amending Title 7,“Public Ways”
of the City Code,amending the dates of winter
moratorium for construction in the right-of-way,and
the pavement resurfacing fees.
Approved on
Consent Agenda
for Adoption
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
Page 13 ACTIONS October 23,2023
Item Item Description Motion Disposition
A22.Ordinance 108-O-22,Amending City Code
Section 10-11-13 -Schedule XIII
Councilmember Reid requested the adoption of
Ordinance 108-O-22,Amending City Code Section
10-11-13 -Schedule XIII.This ordinance would
prohibit trucks on certain streets in the 8th ward.
Held until the
June 10,2024
City Council
Meeting
8 -1
Ayes:Kelly,Harris,
Wynne,Burns,
Suffredin,Revelle,
Reid,Geracaris
Nayes:Nieuwsma
Page 14 ACTIONS October 23,2023
Item Item Description Motion Disposition
P1.Ordinance 99-O-23 Approving a Map
Amendment and Special Use
for a Planned Development at 504-514
South Boulevard
The Community Development Department and Land
Use Commission recommend approval of the
proposed Planned Development and Map
Amendment at 504-514 South Boulevard,subject to
the following conditions:
1.The proposed development shall substantially
comply with the documents and testimony on
record.
2.The applicant shall agree to a Construction
Management Plan (CMP)to include but not be
limited to vibration and settlement monitoring
and a community communications plan prior to
issuance of the building permit.
3.The applicant agrees to comply with the City of
Evanston Green Building Ordinance and will
obtain a LEED Gold Certification Rating or
equivalent (Net Zero Certification).
4.The applicant continues to work with City staff
on design details for the north and east
building elevations as well as explore the
feasibility of reducing the proposed
floor-to-floor heights.
5.The applicant agrees to comply with the
General Conditions and Standards for Planned
Developments within Code Section 6-8-1-10.
Approved on
Consent Agenda
for Adoption
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly
Page 15 ACTIONS October 23,2023
Item Item Description Motion Disposition
HS1.Ordinance 74-O-23,Amending Title 3,
Chapter 14 to specifically ban the sale of
only flavored e-cigarettes or products,
including menthol but excluding all other
flavored tobacco products
The Human Services Committee recommended a ban
on the sale of menthol products and a partial ban on
flavored tobacco products within the City of Evanston,
to include flavored e-cigarettes/vapes and
conventional menthol cigarettes,and to allow for the
sale of all other flavored tobacco products.
In contrast with this partial ban,staff are
recommending a comprehensive ban on the sale of
all flavored tobacco products of any kind within the
City of Evanston.
Approved
for Introduction
as Amended
6 -3
Ayes:Kelly,Wynne,
Nieuwsma,
Revelle,Reid,
Geracaris
Nayes:Harris,
Burns,Suffredin,
HS2.Ordinance 77-O-23,Amending Title 3 of
the Evanston City Code to Add Chapter
35,"Minimum Wage"
Councilmember Reid and the Human Services
Committee recommend the adoption of an amended
Ordinance 77-O-23,Amending Title 3 of the Evanston
City Code to Add Chapter 35,"Minimum Wage,"to
the City Council.
Held until the
November 13,2023
City Council
Meeting
as Amended
9 -0
HS3.Ordinance 98-O-23,Amending City Code
Section 9-5-8,“Gambling”to Provide
Exceptions to the Gambling Prohibition
Councilmember Reid and the Human Services
Committee recommend to the City Council the
passage of Ordinance 98-O-23,Amending City Code
Section 9-5-8,“Gambling”to Provide Exceptions to
the Gambling Prohibition.
Approved
for Introduction
8 -1
Ayes:Kelly,Harris,
Wynne,Nieuwsma,
Burns,,Revelle,
Reid,Geracaris
Nayes:Suffredin
Page 16 ACTIONS October 23,2023
Item Item Description Motion Disposition
FB1.Review of the FY 2022 Single Audit Staff recommended that the City Council review the
Single Audit Report for FY 2022 and approve and
place it on file.
Approved on
Consent Agenda
for Action:
Accepted and
Placed on File
8 -0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Suffredin,
Revelle,Reid,
Geracaris
Nayes:None
Absent:Kelly