HomeMy WebLinkAboutOctober 09, 2023Page 1 ACTIONS October 9,2023
CITY COUNCIL ACTIONS
City Council
Monday,October 9,2023
Lorraine H.Morton Civic Center,James C.Lytle City Council Chambers,Room 2800
6:00 PM
Absent:None
Motions resulting from City Council -Oct 09 2023
Item Item Description Motion Disposition
M1.The Minutes of the Special City Council
meeting of September 18,2023 and the
Regular City Council meeting of
September 26,2023
Staff recommended the approval of the Minutes of the
Special City Council meeting of September 18,2023
and the Regular City Council meeting of September
26,2023
Approved on
Consent Agenda
for Action
9 -0
A1.City of Evanston Payroll and Bills List Staff recommended City Council approval of the City
of Evanston Payroll for the period of September 11,
2023,through September 24,2023,in the amount of
$3,585,844.60.Bills List for October 10,2023,in the
amount of $4,586,874.96
Approved on
Consent Agenda
for Action
9 -0
Page 2 ACTIONS October 9,2023
Item Item Description Motion Disposition
A2.MC Squared Community Choice
Aggregation Program Update and
Purchase of Renewable Energy
Certificates (RECs)on Behalf of the
Eligible Accounts
Staff recommended the City Council accept and place
on file the annual Community Choice Aggregation
Program update to purchase RECs on behalf of
eligible residents in accordance with the contract with
MC Squared and Resolution 22-R-21.
Approved
for Action
Accepted and
Placed on File
7-0
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Reid,Geracaris
Nayes:None
Absent:Kelly,
Suffredin
A3.Motorola Fire Radio Infrastructure Lease
Payment
Staff recommended that the City Council authorize the
City Manager to approve the 2023 lease payment to
Motorola Solutions Credit Company,LLC (500 W.
Monroe St.,44th Floor,Chicago,IL 60661)for
upgrades to the Fire Radio System Infrastructure in
the amount of $109,898.96.
Funding for the lease agreement will come from the
FY 2023 E911 Fund Budget -Other Improvements
(Account 205.22.5150.65515),which has a budget of
$450,000 with a remaining balance of $336,086.35.
Approved on
Consent Agenda
for Action
9 -0
Page 3 ACTIONS October 9,2023
Item Item Description Motion Disposition
A4.A Sole Source Agreement for Electrical
Engineering Support for Protective Relay
Upgrade Construction and Medium
Voltage Switchgear Services with Greeley
and Hansen
Staff recommended that the City Council authorize the
City Manager to execute a sole source agreement
with Greeley and Hansen (100 S.Wacker Drive,Suite
400,Chicago,IL 60606)for the period of October 23,
2023,to December 31,2023,to provide electrical
engineering services in the not-to-exceed amount of
$29,457.00.A sole-source purchase requires a 2/3
vote of the Councilmembers.
Funding is provided by the Water Production Bureau
Other Equipment Maintenance Business Unit
(Account 510.40.4210.62245),which has an
approved FY 2023 budget of $139,300 and a YTD
balance of $48,499.21.
Approved on
Consent Agenda
for Action
9 -0
A5.A Contract with Wiss,Janney,Elstner,
Associates,Inc.for Consulting Services
Related to the Service Center Building D
Concrete Repairs and Structural
Monitoring
Staff recommended the City Council authorize the
City Manager to execute a single-source contract with
Wiss,Janney,Elstner,Associates,Inc.(330 Pfingsten
Road,Northbrook,IL 60062)for Consulting Services
Related to the Service Center Building D Concrete
Repairs and Structural Monitoring in the amount of
$89,500.A single-source purchase requires a 2/3
vote of the Councilmembers.This vendor is
requesting a waiver of the M/W/D/EBE goals.
Funding will be from the Capital Improvement Fund
2023 General Obligation Bonds (415.40.4123.52145 -
623012).This project has an FY2023 budget of
$200,000,of which $161,700 remains.
Approved on
Consent Agenda
for Action
9 -0
Page 4 ACTIONS October 9,2023
Item Item Description Motion Disposition
A6.A Change Order No.4 to the Agreement
with SmithGroup,Inc.for the Evanston
Shoreline Repairs (RFQ 21-45)
Staff recommended that City Council authorize the
City Manager to execute Change Order No.4 to the
agreement with SmithGroup,Inc.,for the Evanston
Shoreline Repairs (RFQ 21-45)in the amount of
$18,800.This will increase the overall contract
amount from $441,800 to $460,600.
Funding is provided from the Capital Improvement
Fund 2023 General Obligation Bonds (Account
415.40.4123.62145 –522006),line item for ADA
Improvements.This line item has an approved FY
2023 budget of $300,000,with $284,793 remaining.
Approved on
Consent Agenda
for Action
9 -0
A7.Resolution 71-R-23,Authorizing the
Mayor to Execute an Intergovernmental
Agreement for the Resurfacing of Old
Glenview Road Between the Village of
Wilmette and the City of Evanston
Staff recommended City Council adoption of
Resolution 71-R-23,Authorizing the Mayor to Execute
an Intergovernmental Agreement for the Resurfacing
of Old Glenview Road Between the Village of
Wilmette and the City of Evanston.This will result in
the Village of Wilmette resurfacing a section of Old
Glenview Road located in Evanston as part of a larger
project.The estimated cost to Evanston is currently
$23,278,but the final cost will be based on the actual
cost of the project.
The City Council will need to approve funding in the
2024 adopted budget.This will be funded by the
Capital Improvement Fund 2024 General Obligation
Bonds (Account 415.40.4124.65515 -424004)unless
another source of funding is identified.
Approved on
Consent Agenda
for Action
9 -0
Page 5 ACTIONS October 9,2023
Item Item Description Motion Disposition
A8.Resolution 72-R-23,Authorizing the City
Manager to Sign a License Agreement –
Roadway and an Easement Agreement –
Water Main with Evanston Builders
Lumber Co.d/b/a Evanston Lumber
Company
Staff recommended City Council adoption of
Resolution 72-R-23,Authorizing the City Manager to
Sign a License Agreement –Roadway and an
Easement Agreement –Water Main with Evanston
Builders Lumber Co.d/b/a Evanston Lumber
Company
Approved on
Consent Agenda
for Action
9 -0
A9.Ordinance 95-O-23 Amending City Code
Section 10-11-12 "Parking Meter Zones"
Staff recommended the adoption of Ordinance
95-O-23,Amending City Code Section 10-11-12,
“Schedule XII;Parking Meter Zones,”to change the
parking rate and maximum time limit in City Parking
Lot #3.City Manager Stowe recommended
suspending the City Council rules for introduction and
action at the October 9,2023,City Council meeting.
Approved
for Introduction
and Adoption
8 -0
Ayes:Kelly,Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Reid,Geracaris
Nayes:None
Absent:Suffredin
A10.Ordinance 96-O-23,Authorizing the
Donation of a Van to Turning Point Health
Care Center
Staff recommended that the City Council adopt
Ordinance 96-O-23,Authorizing the Donation of a Van
to Turning Point Health Care Center.
Approved on
Consent Agenda
for Action
9 -0
Page 6 ACTIONS October 9,2023
Item Item Description Motion Disposition
A11.Ordinance 97-O-23,Amending City Code
7-12-17 “Charges,Rates,Fees and
Penalties”
Staff recommended City Council adoption of
Ordinance 97-O-23,Amending City Code 7-12-17
“Charges,Rates,Fees and Penalties”.The proposed
ordinance would increase the water charges by
17.5%,with the exception of the affordable rate.
Approved
for Introduction
7 -1
Ayes:Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Reid,Geracaris
Nayes:Kelly
Absent:Suffredin
A12.Ordinance 100-O-23,Amending Title 7,
“Public Ways”of the City Code
Staff recommended that the City Council adopt
Ordinance 100-O-23,amending Title 7,“Public Ways”
of the City Code,amending the dates of winter
moratorium for construction in the right-of-way,and
the pavement resurfacing fees.
Approved on
Consent Agenda
for Introduction
9 -0
Page 7 ACTIONS October 9,2023
Item Item Description Motion Disposition
P1.Ordinance 99-O-23 Approving a Map
Amendment and Special Use for a
Planned Development at 504-514 South
Boulevard
The Community Development Department and Land
Use Commission recommend approval of the
proposed Planned Development and Map
Amendment at 504-514 South Boulevard,subject to
the following conditions:
1.The proposed development shall substantially
comply with the documents and testimony on
record.
2.The applicant shall agree to a Construction
Management Plan (CMP)to include but not be
limited to vibration and settlement monitoring
and a community communications plan prior to
issuance of the building permit.
3.The applicant agrees to comply with the City of
Evanston Green Building Ordinance and will
obtain a LEED Gold Certification Rating or
equivalent (Net Zero Certification).
4.The applicant continues to work with City staff
on design details for the north and east
building elevations as well as explore the
feasibility of reducing the proposed
floor-to-floor heights.
5.The applicant agrees to comply with the
General Conditions and Standards for Planned
Developments within Code Section 6-8-1-10.
6.The applicant shall provide one off-street
short-loading berth.
Approved
for Introduction
as Amended
8 -0
Ayes:Kelly,Harris,
Wynne,Nieuwsma,
Burns,Revelle,
Reid,Geracaris
Nayes:None
Absent:Suffredin
AP1.Appointments to Boards,Commissions,
and Committees
The Mayor recommended City Council approval of the
appointment of Kathryn Hazelett to the Library Board.
Approved on
Consent Agenda
for Action
9 -0