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Home My WebLink AboutSeptember 26, 2023Page 1 MINUTES September 26,2023 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON,ILLINOIS LORRAINE H.MORTON CIVIC CENTER JAMES C.LYTLE COUNCIL CHAMBERS Monday,September 26,2023 Present:Councilmember Kelly Councilmember Suffredin Councilmember Harris Councilmember Burns Councilmember Wynne Councilmember Revelle Councilmember Nieuwsma Councilmember Reid Councilmember Geracaris (9) Absent:None Presiding:Mayor Daniel Biss Staff Present:Luke Stowe Schenita Stewart David Stoneback Alison Leisiger Brian George Joyy Norris Other Present:Melissa Molitor,Chair of Evanston Arts Council Alisa Kaplan,Executive Director Reform for Illinois David Melton,President of the Board Reform for Illinois Stephanie Mendoza City Clerk Page 2 MINUTES September 26,2023 (II)MAYOR PUBLIC ANNOUNCEMENTS &PROCLAMATIONS Mayor Daniel Biss Warren "Billy"Cherry Scholarship Fund Family of Scholars Day -September 30,2023 D &D Finer Foods Day -October 5,2023 The Ladies Auxiliary of Second Baptist Church Day -October 8,2023 (III)CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe Evanston Arts Council EPD Update EPD New Blue Cohort -CAIR Card (IV)COMMUNICATIONS:CITY CLERK City Clerk Stephanie Mendoza (V)PUBLIC COMMENT Name Agenda Item /Topic Name Agenda Item /Topic Karen Davis A18 Rebecca Luzadder A18 Michael Vasilko A5,A7,A9 Osh Nissan A18 Denise Young A18 Unknown Speaker A18 Written Received Public Comment CONSENT AGENDA Items A1,A2,A12,A13,A14,A15,A16,A18 and R1 were removed from the Consent Agenda Motion:Councilmember Reid Second:Councilmember Harris For Action Items Approved 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:None Page 3 MINUTES September 26,2023 (VII)CONSENT AGENDA -CITY COUNCIL MINUTES M1.The Minutes of the Regular City Council Meeting of September 11,2023 were approved Staff recommended the approval of the Minutes of the Regular City Council meeting of September 11,2023 For Action Approval of the Minutes of the Regular City Council Meeting of September 11,2023 For Action Approved on Consent Agenda (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A1.City of Evanston Payroll,Bills List,and Credit Card Activity were approved Staff recommended City Council approval of the City of Evanston Payroll for the period August 28,2023,through September 10,2023,in the amount of $3,223,645.10.Bills List for September 27,2023,in the amount of $5,137,289.69 and credit card activity for the period ending July 26,2023,in the amount of $237,377.31. Motion:Councilmember Reid Second:Councilmember Harris For Action Approved 8 -0 -1 Ayes:Kelly,Harris,Wynne,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Abstain:Nieuwsma Absent:None A2.BMO Harris Amazon Credit Card Activity was approved Staff recommended approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending July 26,2023,in the amount of $16,473.80. For Action Motion:Councilmember Reid Second:Councilmember Harris For Action Approved 8 -0 -1 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris Nayes:None Abstain:Suffredin, Absent:None Page 4 MINUTES September 26,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A3.A Single-Source Annual Renewal of the Motorola Advanced Plus Maintenance and Upgrade Package was approved Staff recommended that City Council authorize the City Manager to renew the sole-source service agreement with Motorola Solutions,Inc.(500 West Monroe, Chicago,IL 60661)for the Police Department’s MCC7500 radio consoles,Gateways,IP Logger,and AIS Server.The Agreement is effective from October 1,2023,through September 30,2024,at a total cost of $75,876.A sole-source purchase requires a 2/3 vote of the Councilmembers. Funding will be provided by the Emergency Telephone System Account 205.22.5150.62509 (Service Agreements &Contracts)with an FY22 budget of $335,000 and a YTD balance of $113,048.82. For Action Approved on Consent Agenda A4.A Contract Award with Pipe View America for 2023 Light Sewer Cleaning,24-inch Diameter and Smaller (Bid No.23-46)was approved Staff recommended that the City Council authorize the City Manager to execute an agreement with Pipe View America (13190 Farm to Market Rd 730 S,Azle,TX 76020) for 2023 Light Sewer Cleaning,24-inch Diameter and Smaller (Bid No.23-46)in the amount of $94,513.20.A full waiver of the City’s M/W/D/EBE program goal is being requested by the contractor. Funding is provided from the Sewer Fund (Account No.515.40.4530.62461),which has an approved FY 2023 budget of $550,000.00,of which $433,186.00 is remaining. For Action Approved on Consent Agenda A5.A Contract with Christopher B.Burke Engineering,Ltd.for 2024 Alley Survey Services was approved Staff recommended that the City Council authorize the City Manager to execute an agreement with Christopher B.Burke Engineering,Ltd.(820 Davis Street,Suite 520, Evanston,IL 60201)for 2024 Alley Survey Services in the amount of $32,880.00. Funding is provided from the 2023 General Obligation Bonds Fund (Account 415.40.4123.62145 –424001). For Action Approved on Consent Agenda Page 5 MINUTES September 26,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A6.Reimbursement to Gre-Gogo Orrington Owner,LLC,for Electrical Conduit Replacement in the Sidewalk on Orrington Avenue North of Davis Street was approved Staff recommended that the City Council authorize the City Manager to pay Gre-Gogo Orrington Owner,LLC (1603 Orrington Avenue,Evanston,IL)$30,305.00 to reimburse them for the replacement of an electrical conduit in the sidewalk being replaced on Orrington Avenue North of Davis Street. Funding will be provided from the General Fund reserves (415.40.4219.65515 -423018). There is no other budget identified for this project. For Action Approved on Consent Agenda A7.The Purchase of one (1)Peterbilt 548 Dump Body Truck and two (2) Harley-Davidson Motorcycles for the Streets Division of the Public Works Agency and the Traffic Division of the Evanston Police Department,respectively was approved Staff recommended the City Council authorize the City Manager to enter into a purchase agreement with Peterbilt of Wisconsin,Inc.dba JX Truck Center (42400 Hwy 41, Wadsworth,IL 60083)in the amount of $333,646.19 for the purchase of one (1)Peterbilt 548 Dump Body Truck as a replacement for existing vehicle #615 and a purchase agreement with Lake Shore Harley-Davidson (14000 Rockland Road,Libertyville,IL 60048)in the amount of $76,149.12 for the purchase of two (2)2023 Harley-Davidson Motorcycles as a replacement for existing motorcycles #M1 and #M2.The Peterbilt Dump Truck purchase is for the Street Division operations of the Public Works Agency, and the two (2)Harley-Davidson motorcycles purchases are for the Traffic Division operations of the Evanston Police Department. Funding for the purchase above will be from the FY2024 Automotive Equipment Fund (Account 601.19.7780.65550)in the amount of $409,783.31 with an anticipated FY 2024 budget of at least $2,000,000.00. For Action Approved on Consent Agenda Page 6 MINUTES September 26,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A8.The Repair of the Evanston Fire Department Reserve Ladder Truck #327R was approved Staff requested the City Council authorize the City Manager to approve automotive work in the amount of $26,641.43 to MacQueen Emergency (1401 North Farnsworth Avenue, Aurora,IL 60505)for the repair and maintenance of Ladder Truck #327R. Funding for this repair will be from the Fleet Services Fund,Materials to Maintain Autos Account (600.19.7710.655060)in the amount of $26,641.43,which has a FY 2023 budgeted amount of $1,155,2520.00 with an unencumbered balance of $202,278.81. For Action Approved on Consent Agenda A9.A Proposed Wage Increase for Non-Union Employees was approved Staff recommended the City Council authorize the City Manager to provide an 8%wage increase for non-union employees effective October 9,2023,and additional funding of $50,000 to address specific compression issues. For Action Approved on Consent Agenda A10.A Change Order No.2 to the Agreement with Chicagoland Paving Contractors Inc. for Tennis Court Resurfacing Project (Bid No.22-49)was approved Staff recommended the City Council authorize the City Manager to execute Change Order No.2 to the agreement with Chicagoland Paving Contractors Inc.(225 Telser Road,Lake Zurich,IL 60047)for the Tennis Court Resurfacing Project (Bid No.22-49)in the amount of $175,000.00. Funding will be provided from the Capital Improvement Fund 2023 General Obligation Bonds (Account 415.40.4123.65515 –523007)from the Line Item for James Park - Pathway Reconstruction.This project has an FY 2023 budget of $300,000. For Action Approved on Consent Agenda Page 7 MINUTES September 26,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A11.Resolution 54-R-23,Authorizing the Settlement and Release of all Claims in Trevor Hempfling v.City of Evanston was approved Staff recommended approval of Resolution 54-R-23,authorizing the City of Evanston to issue a settlement payment pursuant to a settlement agreement and release in Trevor Hempfling v.City of Evanston (Case no.2021 L 5034). Funding will be provided from the Insurance Fund Settlement Costs -Liability (Account 605.99.7800.62260). For Action Approved on Consent Agenda A12.Ordinance 81-O-23 Authorizing the Sale Of City-Owned Real Property at 1808 Hovland Court,Evanston,Illinois was approved for introduction and adoption Staff recommended City Council adoption of Ordinance 81-O-23,Authorizing the Sale of City-Owned Property at 1808 Hovland Court to Community Partners for Affordable Housing.Councilmember Burns recommended suspending the City Council rules for introduction and action at the September 26,2023,City Council meeting. Councilmember Reid moved to suspend the City Council rules for introduction and action Motion:Councilmember Reid Second:Councilmember Harris Motion Approved 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:None Motion:Councilmember Reid Second:Councilmember Harris For Introduction and Action Approved for Introduction and Adoption 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:None Page 8 MINUTES September 26,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A13.Ordinance 90-O-23,Amending the City Code Section 10-11-5(C),Schedule V(C)of the Evanston City Code,"Three-Way Stops"(Three-Way Stops at Grant Street and Cowper Avenue)was approved for introduction and adoption Staff recommended the adoption of Ordinance 90-O-23,Amending the City Code Section 10-11-5(C),Schedule V(C)of the Evanston City Code,"Three-Way Stops" (Three-Way Stops at Grant Street and Cowper Avenue).Councilmember Suffredin requested suspension of the rules for Introduction and Action at the September 26,2023, City Council meeting. Funding will be through the General Fund-Traffic Control Supplies (100.40.4520.65115), with an FY 2023 budget of $58,000 and a remaining balance of $5,467. Councilmember Reid moved to suspend the City Council rules for introduction and action Motion:Councilmember Reid Second:Councilmember Harris Motion Approved 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:None Motion:Councilmember Reid Second:Councilmember Harris For Introduction and Action Approved for Introduction and Adoption 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:None Page 9 MINUTES September 26,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A14.Ordinance 91-O-23,Amending City Code Section 3-4-6(C)to Increase the Number of Class C Liquor Licenses from 22 to 23 for Egg Harbor Cafe,1701 Maple Avenue was approved for introduction and adoption The Liquor Control Review Board recommended City Council approval of Ordinance 91-O-23,amending City Code Section 3-4-6(C)to increase the number of Class C liquor licenses from 22 to 23 for Egg Harbor Cafe.Councilmember Harris requested suspension of the rules for Introduction and Action at the September 26,2023,City Council meeting. Councilmember Reid moved to suspend the City Council rules for introduction and action Motion:Councilmember Reid Second:Councilmember Harris Motion Approved 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:None Motion:Councilmember Reid Second:Councilmember Harris For Introduction and Action Approved for Introduction and Adoption 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:None Page 10 MINUTES September 26,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A15.Ordinance 92-O-23,Amending City Code Section 3-4-6(D)to Increase the Number of Class D Liquor Licenses from 71 to 72 for The Fat Shallot,2902 Central Street was approved for introduction and adoption The Liquor Control Review Board recommended City Council approval of Ordinance 92-O-23,amending City Code Section 3-4-6(D)to increase the number of Class D liquor licenses from 71 to 72 for The Fat Shallot,located at 2902 Central Street. Councilmember Suffredin requested suspension of the rules for Introduction and Action at the September 26,2023,City Council meeting. Councilmember Reid moved to suspend the City Council rules for introduction and action Motion:Councilmember Reid Second:Councilmember Harris Motion Approved 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:None Motion:Councilmember Reid Second:Councilmember Harris For Introduction and Action Approved for Introduction and Adoption 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:None Page 11 MINUTES September 26,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A16.Ordinance 93-O-23,Amending City Code Section 3-4-6(D)to Increase the Number of Class D Liquor Licenses from 72 to 73 for Reza's Restaurant,1557-59 Sherman Avenue was approved for introduction and adoption The Liquor Control Review Board recommended City Council approval of Ordinance 93-O-23,amending City Code Section 3-4-6(D)to increase the number of Class D liquor licenses in the City from 72 to 73 for Reza's Restaurant,located at 1557-59 Sherman Avenue.Councilmember Nieuwsma requested suspension of the rules for Introduction and Action at the September 26,2023,City Council meeting. Councilmember Reid moved to suspend the City Council rules for introduction and action Motion:Councilmember Reid Second:Councilmember Harris Motion Approved 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:None Motion:Councilmember Reid Second:Councilmember Harris For Introduction and Action Approved for Introduction and Adoption 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:None A17.Ordinance 80-O-23,Amending Section 10-11-5(C),Schedule V(C)of the Evanston City Code,“Three-Way Stops”(Three-Way Stops at Wesley Avenue and Cleveland Street)was adopted Staff recommended the adoption of Ordinance 80-O-23,Amending Section 10-11-5(C), Schedule V(C)of the Evanston City Code,“ThreeWay Stops”(Three-Way Stops at Wesley Avenue and Cleveland Street).This ordinance will establish a 3-way stop control at the intersections of Wesley Avenue and Cleveland Street. Funding will be through the General Fund-Traffic Control Supplies (100.40.4520.65115), with an FY 2023 budget of $58,000 and a remaining balance of $9,295. For Action Adopted the on Consent Agenda Page 12 MINUTES September 26,2023 (VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A18.Ordinance 108-O-22,Amending City Code Section 10-11-13 -Schedule XIII was approved for introduction Councilmember Reid requested the adoption of Ordinance 108-O-22,Amending City Code Section 10-11-13 -Schedule XIII.This ordinance would prohibit trucks on certain streets in the 8th ward. Motion:Councilmember Reid Second:Councilmember Harris For Introduction Approved for Introduction 9 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:None (VIII)CONSENT AGENDA -RULES COMMITTEE R1.Ordinance 56-O-23,Adding Title 1,Chapter 13,Section 5,"Small Donor Matching System for Fair Elections"was adopted Councilmember Geracaris and the Rules Committee recommended the adoption of Ordinance 56-O-23,creating a Small Donor Matching Fund for Fair Elections. Motion:Councilmember Geracaris Second:Councilmember Reid For Action Adopted 6 -2 Ayes:Kelly,Harris,Wynne,Nieuwsma,Revelle,Geracaris Nayes:Suffredin,Reid Absent:Burns (IX)APPOINTMENTS AP1.Appointments to Boards,Commissions,and Committees were approved The Mayor recommended City Council approval of the reappointments of John Hewko, Max Puchtel,and Myrna Arevalo to the Land Use Commission. For Action Approved on Consent Agenda Page 13 MINUTES September 26,2023 (X)CALL OF THE WARDS Ward 1:Public Safety Meeting October 3 4:00 PM Graduate Ward 2:2nd Ward Meeting make-up September 28 7:30 PM Ward 3:3rd Ward Office Hours October 5 7:30 -9:30 PM Brother ’s K Ward 4:4th Ward Meeting October 3 7:00 PM; Office Hours October 14 10:00 AM -12:00 PM Berry Pike Cafe Ward 5:Absent Ward 6:No Report Ward 7:No Report Ward 8:8th Ward Meeting September 28 6:00 PM Protesting Ward 9:9th Ward Office Hours September 29 9:00 -11:00 AM (XI)EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a)to discuss agenda items regarding personnel and minutes review.These agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act,with the exceptions being 5 ILCS 120/2(a)(c)1 and (c)21. Motion:Councilmember Nieuwsma Second:Councilmember Harris Convene into Executive Session 7:43 p.m. Motion Passed 8 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Suffredin,Revelle,Reid,Geracaris Nayes:None Absent:Burns (XII)ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 10:11 p.m.