HomeMy WebLinkAbout10.09.23
AGENDA
City Council
Monday, October 9, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:00 PM
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Page
(I) ROLL CALL - COUNCILMEMBER BURNS
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
Hispanic Heritage Month
Indigenous Peoples Day
Pro-Choice Month
Page 1 of 240
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign their
name and the agenda item or non-agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided
for Public Comment. If there are more than five speakers, a period of forty-five minutes
shall be provided for all comment, and no individual shall speak longer than three
minutes. The Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Councilmembers
do not respond during Public Comment. Public Comment is intended to foster dialogue
in a respectful and civil manner. Any person who makes such remarks, or who utters
loud, threatening, personal or abusive language, or engages in any other disorderly
conduct which disrupts, disturbs or otherwise impedes the orderly conduct of a meeting
shall, at the discretion of the mayor or presiding officer, be barred from further
participation during that meeting. Public comments are requested to be made with these
guidelines in mind.
(VI) CONSENT AGENDA - CITY COUNCIL MINUTES
M1.
Approval of the Minutes of the Special City Council meeting of
September 18, 2023 and the Regular City Council meeting of
September 26, 2023
Staff recommends the approval of the Minutes of the Special City Council
meeting of September 18, 2023 and the Regular City Council meeting of
September 26, 2023
For Action
Approval of the Minutes of the Special City Council meeting of
September 18, 2023 and the Regular City Council meeting of
September 26, 2023
9 - 25
Page 2 of 240
(VII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.
Approval of the City of Evanston Payroll and Bills List
Staff recommends City Council approval of the City of Evanston Payroll
for the period of September 11, 2023, through September 24, 2023, in
the amount of $3,585,844.60. Bills List for October 10, 2023, in the
amount of $4,586,874.96.
For Action
Approval of the City of Evanston Payroll, and Bills List
26 - 52
A2.
MC Squared Community Choice Aggregation Program Update and
Purchase of Renewable Energy Certificates (RECs) on Behalf of the
Eligible Accounts
Staff recommends the City Council accept and place on file the annual
Community Choice Aggregation Program update to purchase RECs on
behalf of eligible residents in accordance with the contract with MC
Squared and Resolution 22-R-21.
For Action: Accept and Place on File
MC Squared Community Choice Aggregation Program Update and
Purchase of Renewable Energy Certificates (RECs) on Behalf of the
Residents Enrolled
53 - 55
A3.
Approval of Motorola Fire Radio Infrastructure Lease Payment
Staff recommends that the City Council authorize the City Manager to
approve the 2023 lease payment to Motorola Solutions Credit Company,
LLC (500 W. Monroe St., 44th Floor, Chicago, IL 60661) for upgrades to
the Fire Radio System Infrastructure in the amount of $109,898.96.
Funding for the lease agreement will come from the FY 2023 E911 Fund
Budget - Other Improvements (Account 205.22.5150.65515), which has
a budget of $450,000 with a remaining balance of $336,086.35.
For Action
Approval of a Sole Source Motorola Fire Radio Infrastructure Lease
Payment
56 - 76
Page 3 of 240
A4.
Approval of a Sole Source Agreement for Electrical Engineering
Support for Protective Relay Upgrade Construction and Medium
Voltage Switchgear Services with Greeley and Hansen.
Staff recommends that the City Council authorize the City Manager to
execute a sole source agreement with Greeley and Hansen (100 S.
Wacker Drive, Suite 400, Chicago, IL 60606) for the period of October 23,
2023, to December 31, 2023, to provide electrical engineering services in
the not-to-exceed amount of $29,457.00. A sole-source purchase
requires a 2/3 vote of the Councilmembers.
Funding is provided by the Water Production Bureau Other Equipment
Maintenance Business Unit (Account 510.40.4210.62245), which has an
approved FY 2023 budget of $139,300 and a YTD balance of $48,499.21.
For Action
Approval of a Sole Source Agreement for Electrical Engineering Support
for Protective Relay Upgrade Construction and Medium Voltage
Switchgear Service
77 - 78
A5.
Approval of Contract with Wiss, Janney, Elstner, Associates, Inc. for
Consulting Services Related to the Service Center Building D
Concrete Repairs and Structural Monitoring
Staff recommends the City Council authorize the City Manager to execute
a single-source contract with Wiss, Janney, Elstner, Associates, Inc. (330
Pfingsten Road, Northbrook, IL 60062) for Consulting Services Related
to the Service Center Building D Concrete Repairs and Structural
Monitoring in the amount of $89,500. A single-source purchase requires
a 2/3 vote of the Councilmembers. This vendor is requesting a waiver of
the M/W/D/EBE goals.
Funding will be from the Capital Improvement Fund 2023 General
Obligation Bonds (415.40.4123.52145 - 623012). This project has an
FY2023 budget of $200,000, of which $161,700 remains.
For Action
Approval of Contract with Wiss, Janney, Elstner, Associates, Inc. for
Consulting Services Related to the Service Center Building D Concrete
Repairs
79 - 89
Page 4 of 240
A6.
Approval of Change Order No. 4 to the Agreement with SmithGroup,
Inc. for the Evanston Shoreline Repairs (RFQ 21-45)
Staff recommends that City Council authorize the City Manager to
execute Change Order No. 4 to the agreement with SmithGroup, Inc., for
the Evanston Shoreline Repairs (RFQ 21-45) in the amount of $18,800.
This will increase the overall contract amount from $441,800 to $460,600.
Funding is provided from the Capital Improvement Fund 2023 General
Obligation Bonds (Account 415.40.4123.62145 – 522006), line item for
ADA Improvements. This line item has an approved FY 2023 budget of
$300,000, with $284,793 remaining.
For Action
Approval of Change Order No. 4 to the Agreement with SmithGroup,
Inc. for the Evanston Shoreline Repairs (RFQ 21-45)
90 - 97
A7.
Resolution 71-R-23, Authorizing the Mayor to Execute an
Intergovernmental Agreement for the Resurfacing of Old Glenview
Road Between the Village of Wilmette and the City of Evanston
Staff recommends City Council adoption of Resolution 71-R-23,
Authorizing the Mayor to Execute an Intergovernmental Agreement for
the Resurfacing of Old Glenview Road Between the Village of Wilmette
and the City of Evanston. This will result in the Village of Wilmette
resurfacing a section of Old Glenview Road located in Evanston as part
of a larger project. The estimated cost to Evanston is currently $23,278,
but the final cost will be based on the actual cost of the project.
The City Council will need to approve funding in the 2024 adopted budget.
This will be funded by the Capital Improvement Fund 2024 General
Obligation Bonds (Account 415.40.4124.65515 - 424004) unless another
source of funding is identified.
For Action
Resolution 71-R-23, Authorizing the Mayor to Execute an
Intergovernmental Agreement for the Resurfacing of Old Glenview Road
Between the Village of Wi - Pdf
98 - 110
Page 5 of 240
A8.
Resolution 72-R-23, Authorizing the City Manager to Sign a License
Agreement – Roadway and an Easement Agreement – Water Main
with Evanston Builders Lumber Co. d/b/a Evanston Lumber
Company
Staff recommends City Council adoption of Resolution 72-R-23,
Authorizing the City Manager to Sign a License Agreement – Roadway
and an Easement Agreement – Water Main with Evanston Builders
Lumber Co. d/b/a Evanston Lumber Company.
For Action
Resolution 72-R-23, Authorizing the City Manager to Sign a License
Agreement – Roadwayand an Easement Agreement – Water Main with
Evanston Builders
111 - 134
A9.
Ordinance 95-O-23 Amending City Code Section 10-11-12 "Parking
Meter Zones"
Staff recommends the adoption of Ordinance 95-O-23, Amending City
Code Section 10-11-12, “Schedule XII; Parking Meter Zones,” to change
the parking rate and maximum time limit in City Parking Lot #3. City
Manager Stowe recommends suspending the City Council rules to allow
for introduction and action at the October 9, 2023, City Council meeting.
For Introduction and Action
Ordinance 95-O-23 Amending City Code Section 10-11-12 "Parking
Meter Zones"
135 - 138
A10.
Ordinance 96-O-23, Authorizing the Donation of a Van to Turning
Point Health Care Center
Staff recommends that the City Council adopt Ordinance 96-O-23,
Authorizing the Donation of a Van to Turning Point Health Care Center.
For Action
Ordinance 96-O-23, Authorizing the Donation of a Van to Turning Point
Health Care Center
139 - 147
A11.
Ordinance 97-O-23, Amending City Code 7-12-17 “Charges, Rates,
Fees and Penalties”
Staff recommends City Council adoption of Ordinance 97-O-23,
Amending City Code 7-12-17 “Charges, Rates, Fees and Penalties”. The
proposed ordinance would increase the water charges by 17.5%, with the
exception of the affordable rate.
For Introduction
Ordinance 142-O-19, Increasing Meter Charges and Water Rates
148 - 157
Page 6 of 240
A12.
Ordinance 100-O-23, Amending Title 7, “Public Ways” of the City
Code
Staff recommends that the City Council adopt Ordinance 100-O-23,
amending Title 7, “Public Ways” of the City Code, amending the dates of
winter moratorium for construction in the right-of-way, and the pavement
resurfacing fees.
For Introduction
Ordinance 100-O-23, Amending Title 7, “Public Ways” of the City Code
158 - 173
(VIII) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.
Ordinance 99-O-23 Approving a Map Amendment and Special Use
for a Planned Development at 504-514 South Boulevard
The Community Development Department and Land Use Commission
recommend approval of the proposed Planned Development and Map
Amendment at 504-514 South Boulevard, subject to the following
conditions:
1. The proposed development shall substantially comply with the
documents and testimony on record.
2. The applicant shall agree to a Construction Management Plan
(CMP) to include but not be limited to vibration and settlement
monitoring and a community communications plan prior to
issuance of the building permit.
3. The applicant agrees to comply with the City of Evanston Green
Building Ordinance and will obtain a LEED Gold Certification
Rating or equivalent (Net Zero Certification).
4. The applicant continues to work with City staff on design details for
the north and east building elevations as well as explore the
feasibility of reducing the proposed floor-to-floor heights.
5. The applicant agrees to comply with the General Conditions and
Standards for Planned Developments within Code Section 6-8-1-
10.
6. The applicant shall provide one off-street short-loading berth.
For Introduction
Ordinance 99-O-23 Approving a Map Amendment and Special Use for a
Planned Development at 504-514 South Boulevard
174 - 239
Page 7 of 240
(IX) APPOINTMENTS
AP1.
Approval of Appointments to Boards, Commissions, and
Committees
The Mayor recommends City Council approval of the appointment of
Kathryn Hazelett to the Library Board.
For Action
Approval of Appointments to Boards, Commissions, and Committees
240
(X) CALL OF THE WARDS
(Councilmembers shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which a Councilmember desires to bring before the
Council.) {Council Rule 2.1(10)}
(XI) EXECUTIVE SESSION
(XII) ADJOURNMENT
(XIII) UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
10.10.2023 5:00 PM Finance and Budget Committee
10.10.2023 7:00 PM Preservation Commission
10.11.2023 2:30 PM Board of Local Improvements
10.11.2023 7:00 PM Land Use Commission
10.12.2023 8:00 AM Commission on Aging and
Disabilities
10.12.2023 7:00 PM Social Services Committee
10.13.2023 7:15 AM Utilities Commission
10.13.2023 1:00 PM Liquor Control Review Board
10.16.2023 6:00 PM Special City Council
Page 8 of 240
Memorandum
To: Honorable Mayor and Members of the City Council
From: Omar Sheikh, Deputy City Clerk
Subject: of meeting Council City Special the of Minutes the of Approval
September 18, 2023 and the Regular City Council meeting of September
26, 2023
Date: October 9, 2023
Recommended Action:
Staff recommends the approval of the Minutes of the Special City Council meeting of
September 18, 2023 and the Regular City Council meeting of September 26, 2023
Council Action:
For Action
Summary:
The Minutes of the Special City Council meeting of September 18, 2023 and the Regular City
Council meeting of September 26, 2023 are attached for review and approval by the City
Council.
Attachments:
Special City Council Meeting Minutes - September 18, 2023
City Council Meeting Minutes - September 26, 2023
M1.Page 9 of 240
Page 1 MINUTES September 18,2023
SPECIAL CITY COUNCIL MEETING
CITY OF EVANSTON,ILLINOIS
LORRAINE H.MORTON CIVIC CENTER
JAMES C.LYTLE COUNCIL CHAMBERS
Monday,September 18,2023
Present:Councilmember Kelly Councilmember Burns
Councilmember Harris Councilmember Suffredin
Councilmember Wynne Councilmember Revelle
Councilmember Nieuwsma Councilmember Reid
Councilmember Geracaris
(9)
Absent:Mayor Daniel Biss
Presiding:Councilmember Clare Kelly (Mayor Pro Tem)
Staff Present:Luke Stowe Audrey Thompson
Dave Stoneback Lara Biggs
Alexandra Ruggie Edgar Cano
Hitesh Desai Darrell King
Others Present:Robert Bush,President of Parks and Recreation Board
Stephanie Mendoza
City Clerk
Page 2 of 17
M1.Page 10 of 240
Page 2 MINUTES September 18,2023
(II)MAYOR PUBLIC ANNOUNCEMENTS &PROCLAMATIONS
Mayor Pro Tem Councilmember Clare Kelly
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
City Manager Luke Stowe
Parks and Recreation Board CIP Presentation
(IV)COMMUNICATIONS:CITY CLERK
City Clerk Stephanie Mendoza
(V)PUBLIC COMMENT
Name Agenda Item /Topic Name Agenda Item /Topic
Junad Rizki SP2 Ray Friedman GO Bonds
Jack Mortell Budget Michael Vasilko CIP
Mary Rosinski Budget Meg Welch SP1,SP2
(VI)SPECIAL ORDERS OF BUSINESS
SP1.Capital Improvement Program Funding was discussed
Staff requested the City Council provide specific direction on funding ongoing capital
improvement projects and projects going into the future.
Motion:Councilmember Nieuwsma
Second:Councilmember Harris
For Discussion
Discussed
SP2.Water Fund Update was discussed
Staff requested that the City Council provide direction on the next steps related to
maintaining an appropriate fund balance in the Water Fund,increasing the water rate in
order to generate additional revenue for lead service line replacements,and doubling the
amount of annual water main replacements.
Motion:Councilmember Reid
Second:Councilmember Geracaris
For Discussion
Discussed
Page 3 of 17
M1.Page 11 of 240
Page 3 MINUTES September 18,2023
SP3.Update on the 2023 Capital Improvement Program was accepted and placed on file
Staff provided an update on the 2023 Capital Improvement Program to accept and place
on file.
Motion:Councilmember Reid
Second:Councilmember Nieuwsma
For Action:Accept and Place on File
Accepted and Placed on File
SP4.Proposed 2024 Capital Improvement Program was discussed
Staff provided an overview of the proposed 2024 Capital Improvement Program for
discussion.
Motion:Councilmember Nieuwsma
Second:Councilmember Wynne
For Discussion
Discussed
(VII)CALL OF THE WARDS
Ward 1:1st Ward Meeting September 21 7:00 PM ;
Safety Meeting September 19 4:00 PM Graduate Hotel
Ward 2:Reschedule Ward meeting due to illness
Ward 3:No Report
Ward 4:No Report
Ward 5:No Report
Ward 6:Absent
Ward 7:No Report
Ward 8:8th Ward Meeting September 28 6:00 PM Robert Crown
Ward 9:9th Ward Office hours September 29 9:00 AM -11:00 AM Reprise Coffee Roasters
(VIII)ADJOURNMENT
Mayor Pro Tem Clare Kelly called a voice vote to adjourn the City Council meeting,and by unanimous
vote,the meeting was adjourned at 9:29 p.m.
Page 4 of 17
M1.Page 12 of 240
Page 1 MINUTES September 26,2023
REGULAR CITY COUNCIL MEETING
CITY OF EVANSTON,ILLINOIS
LORRAINE H.MORTON CIVIC CENTER
JAMES C.LYTLE COUNCIL CHAMBERS
Monday,September 26,2023
Present:Councilmember Kelly Councilmember Suffredin
Councilmember Harris Councilmember Burns
Councilmember Wynne Councilmember Revelle
Councilmember Nieuwsma Councilmember Reid
Councilmember Geracaris
(9)
Absent:None
Presiding:Mayor Daniel Biss
Staff Present:Luke Stowe Schenita Stewart
David Stoneback Alison Leisiger
Brian George Joyy Norris
Other Present:Melissa Molitor,Chair of Evanston Arts Council
Alisa Kaplan,Executive Director Reform for Illinois
David Melton,President of the Board Reform for Illinois
Stephanie Mendoza
City Clerk
Page 5 of 17
M1.Page 13 of 240
Page 2 MINUTES September 26,2023
(II)MAYOR PUBLIC ANNOUNCEMENTS &PROCLAMATIONS
Mayor Daniel Biss
Warren "Billy"Cherry Scholarship Fund Family of Scholars Day -September 30,2023
D &D Finer Foods Day -October 5,2023
The Ladies Auxiliary of Second Baptist Church Day -October 8,2023
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
City Manager Luke Stowe
Evanston Arts Council
EPD Update
EPD New Blue Cohort -CAIR Card
(IV)COMMUNICATIONS:CITY CLERK
City Clerk Stephanie Mendoza
(V)PUBLIC COMMENT
Name Agenda Item /Topic Name Agenda Item /Topic
Karen Davis A18 Rebecca Luzadder A18
Michael Vasilko A5,A7,A9 Osh Nissan A18
Denise Young A18 Unknown Speaker A18
Written Received Public Comment
CONSENT AGENDA
Items A1,A2,A12,A13,A14,A15,A16,A18 and R1 were removed from the Consent Agenda
Motion:Councilmember Reid
Second:Councilmember Harris
For Action
Items Approved 9 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:None
Page 6 of 17
M1.Page 14 of 240
Page 3 MINUTES September 26,2023
(VII)CONSENT AGENDA -CITY COUNCIL MINUTES
M1.The Minutes of the Regular City Council Meeting of September 11,2023 were
approved
Staff recommended the approval of the Minutes of the Regular City Council meeting of
September 11,2023 For Action Approval of the Minutes of the Regular City Council
Meeting of September 11,2023
For Action
Approved on Consent Agenda
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A1.City of Evanston Payroll,Bills List,and Credit Card Activity were approved
Staff recommended City Council approval of the City of Evanston Payroll for the period
August 28,2023,through September 10,2023,in the amount of $3,223,645.10.Bills List
for September 27,2023,in the amount of $5,137,289.69 and credit card activity for the
period ending July 26,2023,in the amount of $237,377.31.
Motion:Councilmember Reid
Second:Councilmember Harris
For Action
Approved 8 -0 -1
Ayes:Kelly,Harris,Wynne,Burns,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Abstain:Nieuwsma
Absent:None
A2.BMO Harris Amazon Credit Card Activity was approved
Staff recommended approval of the City of Evanston’s BMO Harris Amazon Credit Card
Activity for the period ending July 26,2023,in the amount of $16,473.80.
For Action
Motion:Councilmember Reid
Second:Councilmember Harris
For Action
Approved 8 -0 -1
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Revelle,Reid,Geracaris
Nayes:None
Abstain:Suffredin,
Absent:None
Page 7 of 17
M1.Page 15 of 240
Page 4 MINUTES September 26,2023
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A3.A Single-Source Annual Renewal of the Motorola Advanced Plus Maintenance and
Upgrade Package was approved
Staff recommended that City Council authorize the City Manager to renew the
sole-source service agreement with Motorola Solutions,Inc.(500 West Monroe,
Chicago,IL 60661)for the Police Department’s MCC7500 radio consoles,Gateways,IP
Logger,and AIS Server.The Agreement is effective from October 1,2023,through
September 30,2024,at a total cost of $75,876.A sole-source purchase requires a 2/3
vote of the Councilmembers.
Funding will be provided by the Emergency Telephone System Account
205.22.5150.62509 (Service Agreements &Contracts)with an FY22 budget of $335,000
and a YTD balance of $113,048.82.
For Action
Approved on Consent Agenda
A4.A Contract Award with Pipe View America for 2023 Light Sewer Cleaning,24-inch
Diameter and Smaller (Bid No.23-46)was approved
Staff recommended that the City Council authorize the City Manager to execute an
agreement with Pipe View America (13190 Farm to Market Rd 730 S,Azle,TX 76020)
for 2023 Light Sewer Cleaning,24-inch Diameter and Smaller (Bid No.23-46)in the
amount of $94,513.20.A full waiver of the City’s M/W/D/EBE program goal is being
requested by the contractor.
Funding is provided from the Sewer Fund (Account No.515.40.4530.62461),which has
an approved FY 2023 budget of $550,000.00,of which $433,186.00 is remaining.
For Action
Approved on Consent Agenda
A5.A Contract with Christopher B.Burke Engineering,Ltd.for 2024 Alley Survey
Services was approved
Staff recommended that the City Council authorize the City Manager to execute an
agreement with Christopher B.Burke Engineering,Ltd.(820 Davis Street,Suite 520,
Evanston,IL 60201)for 2024 Alley Survey Services in the amount of $32,880.00.
Funding is provided from the 2023 General Obligation Bonds Fund (Account
415.40.4123.62145 –424001).
For Action
Approved on Consent Agenda
Page 8 of 17
M1.Page 16 of 240
Page 5 MINUTES September 26,2023
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A6.Reimbursement to Gre-Gogo Orrington Owner,LLC,for Electrical Conduit
Replacement in the Sidewalk on Orrington Avenue North of Davis Street was
approved
Staff recommended that the City Council authorize the City Manager to pay Gre-Gogo
Orrington Owner,LLC (1603 Orrington Avenue,Evanston,IL)$30,305.00 to reimburse
them for the replacement of an electrical conduit in the sidewalk being replaced on
Orrington Avenue North of Davis Street.
Funding will be provided from the General Fund reserves (415.40.4219.65515 -423018).
There is no other budget identified for this project.
For Action
Approved on Consent Agenda
A7.The Purchase of one (1)Peterbilt 548 Dump Body Truck and two (2)
Harley-Davidson Motorcycles for the Streets Division of the Public Works Agency
and the Traffic Division of the Evanston Police Department,respectively was
approved
Staff recommended the City Council authorize the City Manager to enter into a purchase
agreement with Peterbilt of Wisconsin,Inc.dba JX Truck Center (42400 Hwy 41,
Wadsworth,IL 60083)in the amount of $333,646.19 for the purchase of one (1)Peterbilt
548 Dump Body Truck as a replacement for existing vehicle #615 and a purchase
agreement with Lake Shore Harley-Davidson (14000 Rockland Road,Libertyville,IL
60048)in the amount of $76,149.12 for the purchase of two (2)2023 Harley-Davidson
Motorcycles as a replacement for existing motorcycles #M1 and #M2.The Peterbilt
Dump Truck purchase is for the Street Division operations of the Public Works Agency,
and the two (2)Harley-Davidson motorcycles purchases are for the Traffic Division
operations of the Evanston Police Department.
Funding for the purchase above will be from the FY2024 Automotive Equipment Fund
(Account 601.19.7780.65550)in the amount of $409,783.31 with an anticipated FY 2024
budget of at least $2,000,000.00.
For Action
Approved on Consent Agenda
Page 9 of 17
M1.Page 17 of 240
Page 6 MINUTES September 26,2023
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A8.The Repair of the Evanston Fire Department Reserve Ladder Truck #327R was
approved
Staff requested the City Council authorize the City Manager to approve automotive work
in the amount of $26,641.43 to MacQueen Emergency (1401 North Farnsworth Avenue,
Aurora,IL 60505)for the repair and maintenance of Ladder Truck #327R.
Funding for this repair will be from the Fleet Services Fund,Materials to Maintain Autos
Account (600.19.7710.655060)in the amount of $26,641.43,which has a FY 2023
budgeted amount of $1,155,2520.00 with an unencumbered balance of $202,278.81.
For Action
Approved on Consent Agenda
A9.A Proposed Wage Increase for Non-Union Employees was approved
Staff recommended the City Council authorize the City Manager to provide an 8%wage
increase for non-union employees effective October 9,2023,and additional funding of
$50,000 to address specific compression issues.
For Action
Approved on Consent Agenda
A10.A Change Order No.2 to the Agreement with Chicagoland Paving Contractors Inc.
for Tennis Court Resurfacing Project (Bid No.22-49)was approved
Staff recommended the City Council authorize the City Manager to execute Change
Order No.2 to the agreement with Chicagoland Paving Contractors Inc.(225 Telser
Road,Lake Zurich,IL 60047)for the Tennis Court Resurfacing Project (Bid No.22-49)in
the amount of $175,000.00.
Funding will be provided from the Capital Improvement Fund 2023 General Obligation
Bonds (Account 415.40.4123.65515 –523007)from the Line Item for James Park -
Pathway Reconstruction.This project has an FY 2023 budget of $300,000.
For Action
Approved on Consent Agenda
Page 10 of 17
M1.Page 18 of 240
Page 7 MINUTES September 26,2023
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A11.Resolution 54-R-23,Authorizing the Settlement and Release of all Claims in Trevor
Hempfling v.City of Evanston was approved
Staff recommended approval of Resolution 54-R-23,authorizing the City of Evanston to
issue a settlement payment pursuant to a settlement agreement and release in Trevor
Hempfling v.City of Evanston (Case no.2021 L 5034).
Funding will be provided from the Insurance Fund Settlement Costs -Liability (Account
605.99.7800.62260).
For Action
Approved on Consent Agenda
A12.Ordinance 81-O-23 Authorizing the Sale Of City-Owned Real Property at 1808
Hovland Court,Evanston,Illinois was approved for introduction and adoption
Staff recommended City Council adoption of Ordinance 81-O-23,Authorizing the Sale of
City-Owned Property at 1808 Hovland Court to Community Partners for Affordable
Housing.Councilmember Burns recommended suspending the City Council rules for
introduction and action at the September 26,2023,City Council meeting.
Councilmember Reid moved to suspend the City Council rules for introduction
and action
Motion:Councilmember Reid
Second:Councilmember Harris
Motion Approved 9 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:None
Motion:Councilmember Reid
Second:Councilmember Harris
For Introduction and Action
Approved for Introduction and Adoption 9 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:None
Page 11 of 17
M1.Page 19 of 240
Page 8 MINUTES September 26,2023
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A13.Ordinance 90-O-23,Amending the City Code Section 10-11-5(C),Schedule V(C)of
the Evanston City Code,"Three-Way Stops"(Three-Way Stops at Grant Street and
Cowper Avenue)was approved for introduction and adoption
Staff recommended the adoption of Ordinance 90-O-23,Amending the City Code
Section 10-11-5(C),Schedule V(C)of the Evanston City Code,"Three-Way Stops"
(Three-Way Stops at Grant Street and Cowper Avenue).Councilmember Suffredin
requested suspension of the rules for Introduction and Action at the September 26,2023,
City Council meeting.
Funding will be through the General Fund-Traffic Control Supplies (100.40.4520.65115),
with an FY 2023 budget of $58,000 and a remaining balance of $5,467.
Councilmember Reid moved to suspend the City Council rules for introduction
and action
Motion:Councilmember Reid
Second:Councilmember Harris
Motion Approved 9 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:None
Motion:Councilmember Reid
Second:Councilmember Harris
For Introduction and Action
Approved for Introduction and Adoption 9 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:None
Page 12 of 17
M1.Page 20 of 240
Page 9 MINUTES September 26,2023
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A14.Ordinance 91-O-23,Amending City Code Section 3-4-6(C)to Increase the Number
of Class C Liquor Licenses from 22 to 23 for Egg Harbor Cafe,1701 Maple Avenue
was approved for introduction and adoption
The Liquor Control Review Board recommended City Council approval of Ordinance
91-O-23,amending City Code Section 3-4-6(C)to increase the number of Class C liquor
licenses from 22 to 23 for Egg Harbor Cafe.Councilmember Harris requested
suspension of the rules for Introduction and Action at the September 26,2023,City
Council meeting.
Councilmember Reid moved to suspend the City Council rules for introduction
and action
Motion:Councilmember Reid
Second:Councilmember Harris
Motion Approved 9 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:None
Motion:Councilmember Reid
Second:Councilmember Harris
For Introduction and Action
Approved for Introduction and Adoption 9 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:None
Page 13 of 17
M1.Page 21 of 240
Page 10 MINUTES September 26,2023
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A15.Ordinance 92-O-23,Amending City Code Section 3-4-6(D)to Increase the Number
of Class D Liquor Licenses from 71 to 72 for The Fat Shallot,2902 Central Street
was approved for introduction and adoption
The Liquor Control Review Board recommended City Council approval of Ordinance
92-O-23,amending City Code Section 3-4-6(D)to increase the number of Class D liquor
licenses from 71 to 72 for The Fat Shallot,located at 2902 Central Street.
Councilmember Suffredin requested suspension of the rules for Introduction and Action
at the September 26,2023,City Council meeting.
Councilmember Reid moved to suspend the City Council rules for introduction
and action
Motion:Councilmember Reid
Second:Councilmember Harris
Motion Approved 9 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:None
Motion:Councilmember Reid
Second:Councilmember Harris
For Introduction and Action
Approved for Introduction and Adoption 9 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:None
Page 14 of 17
M1.Page 22 of 240
Page 11 MINUTES September 26,2023
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A16.Ordinance 93-O-23,Amending City Code Section 3-4-6(D)to Increase the Number
of Class D Liquor Licenses from 72 to 73 for Reza's Restaurant,1557-59 Sherman
Avenue was approved for introduction and adoption
The Liquor Control Review Board recommended City Council approval of Ordinance
93-O-23,amending City Code Section 3-4-6(D)to increase the number of Class D liquor
licenses in the City from 72 to 73 for Reza's Restaurant,located at 1557-59 Sherman
Avenue.Councilmember Nieuwsma requested suspension of the rules for Introduction
and Action at the September 26,2023,City Council meeting.
Councilmember Reid moved to suspend the City Council rules for introduction
and action
Motion:Councilmember Reid
Second:Councilmember Harris
Motion Approved 9 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:None
Motion:Councilmember Reid
Second:Councilmember Harris
For Introduction and Action
Approved for Introduction and Adoption 9 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:None
A17.Ordinance 80-O-23,Amending Section 10-11-5(C),Schedule V(C)of the Evanston
City Code,“Three-Way Stops”(Three-Way Stops at Wesley Avenue and Cleveland
Street)was adopted
Staff recommended the adoption of Ordinance 80-O-23,Amending Section 10-11-5(C),
Schedule V(C)of the Evanston City Code,“ThreeWay Stops”(Three-Way Stops at
Wesley Avenue and Cleveland Street).This ordinance will establish a 3-way stop control
at the intersections of Wesley Avenue and Cleveland Street.
Funding will be through the General Fund-Traffic Control Supplies (100.40.4520.65115),
with an FY 2023 budget of $58,000 and a remaining balance of $9,295.
For Action
Adopted the on Consent Agenda
Page 15 of 17
M1.Page 23 of 240
Page 12 MINUTES September 26,2023
(VIII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE
A18.Ordinance 108-O-22,Amending City Code Section 10-11-13 -Schedule XIII was
approved for introduction
Councilmember Reid requested the adoption of Ordinance 108-O-22,Amending City
Code Section 10-11-13 -Schedule XIII.This ordinance would prohibit trucks on certain
streets in the 8th ward.
Motion:Councilmember Reid
Second:Councilmember Harris
For Introduction
Approved for Introduction 9 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Burns,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:None
(VIII)CONSENT AGENDA -RULES COMMITTEE
R1.Ordinance 56-O-23,Adding Title 1,Chapter 13,Section 5,"Small Donor Matching
System for Fair Elections"was adopted
Councilmember Geracaris and the Rules Committee recommended the adoption of
Ordinance 56-O-23,creating a Small Donor Matching Fund for Fair Elections.
Motion:Councilmember Geracaris
Second:Councilmember Reid
For Action
Adopted 6 -2
Ayes:Kelly,Harris,Wynne,Nieuwsma,Revelle,Geracaris
Nayes:Suffredin,Reid
Absent:Burns
(IX)APPOINTMENTS
AP1.Appointments to Boards,Commissions,and Committees were approved
The Mayor recommended City Council approval of the reappointments of John Hewko,
Max Puchtel,and Myrna Arevalo to the Land Use Commission.
For Action
Approved on Consent Agenda
Page 16 of 17
M1.Page 24 of 240
Page 13 MINUTES September 26,2023
(X)CALL OF THE WARDS
Ward 1:Public Safety Meeting October 3 4:00 PM Graduate
Ward 2:2nd Ward Meeting make-up September 28 7:30 PM
Ward 3:3rd Ward Office Hours October 5 7:30 -9:30 PM Brother’s K
Ward 4:4th Ward Meeting October 3 7:00 PM;
Office Hours October 14 10:00 AM -12:00 PM Berry Pike Cafe
Ward 5:Absent
Ward 6:No Report
Ward 7:No Report
Ward 8:8th Ward Meeting September 28 6:00 PM
Protesting
Ward 9:9th Ward Office Hours September 29 9:00 -11:00 AM
(XI)EXECUTIVE SESSION
Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS
120/2(a)to discuss agenda items regarding personnel and minutes review.These agenda
items are permitted subjects to be considered in Executive Session and are enumerated
exceptions under the Open Meetings Act,with the exceptions being 5 ILCS 120/2(a)(c)1 and
(c)21.
Motion:Councilmember Nieuwsma
Second:Councilmember Harris
Convene into Executive Session 7:43 p.m.
Motion Passed 8 -0
Ayes:Kelly,Harris,Wynne,Nieuwsma,Suffredin,Revelle,Reid,Geracaris
Nayes:None
Absent:Burns
(XII)ADJOURNMENT
Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the
meeting was adjourned at 10:11 p.m.
Page 17 of 17
M1.Page 25 of 240
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Tera Davis, Accounts Payable Coordinator
CC: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Approval of the City of Evanston Payroll and Bills List
Date: October 9, 2023
Recommended Action:
Staff recommends City Council approval of the City of Evanston Payroll for the period of
September 11, 2023, through September 24, 2023, in the amount of $3,585,844.60. Bills List
for October 10, 2023, in the amount of $4,586,874.96.
Council Action:
For Action
Summary:
Payroll – September 11, 2023, through September 24, 2023, $3,585,844.60
(Payroll includes employer portion of IMRF, FICA, and Medicare)
Bills List – October 10, 2023, FY23, $4,586,874.96
General Fund Amount – Bills list $ 873,570.74
General Fund Amount-Adv.Checks $ 5,643.00
$ 879,213.74
TOTAL AMOUNT OF BILLS LIST & PAYROLL $8,172,719.56
*Advanced checks are issued prior to submission of the Bills List to the City Council for
emergency purposes, to avoid a penalty, or to take advantage of early payment discounts.
Attachments:
10.10.2023 FY23 BILLS LIST
A1.Page 26 of 240
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
103617 - NATIONAL AWARDS & FINE GIFTS 10/10/2023 10/10/2023 771.50
Invoice Transactions 1 $771.50
101192 - CONSERV FS 10/10/2023 10/10/2023 2,478.63
101192 - CONSERV FS 10/10/2023 10/10/2023 1,375.00
101192 - CONSERV FS 10/10/2023 10/10/2023 1,432.20
101192 - CONSERV FS 10/10/2023 10/10/2023 2,145.00
Invoice Transactions 4 $7,430.83
19633 - WORXBEE, INC.10/10/2023 10/10/2023 6,240.00
Invoice Transactions 1 $6,240.00
Invoice Transactions 1 $6,240.00
Invoice Transactions 1 $6,240.00
20002 - GRANDY, MATTHEW 10/10/2023 10/10/2023 39.00
20003 - LERMAN, ROMAN 10/10/2023 10/10/2023 35.00
20006 - SHAH, PARAS 10/10/2023 10/10/2023 43.00
Invoice Transactions 3 $117.00
Invoice Transactions 3 $117.00
Invoice Transactions 3 $117.00
285952 - KRISTIAN HARRIS 10/10/2023 10/10/2023 312.90
Invoice Transactions 1 $312.90
Invoice Transactions 1 $312.90
20018 - BIRMAN, ALAN 10/10/2023 10/10/2023 45.00
20020 - GIBBONS, MICHAEL 10/10/2023 10/10/2023 45.00
20021 - HUFNAGEL, HENRYB 10/10/2023 10/10/2023 45.00
20019 - LICKERMAN, CAROLYN 10/10/2023 10/10/2023 45.00
20023 - MURPHY, RITA A 10/10/2023 10/10/2023 45.00
20022 - ROSENBERG, RICHARD 10/10/2023 10/10/2023 45.00
Invoice Transactions 6 $270.00
14374 - ACCOUNTING PRINCIPALS 10/10/2023 10/10/2023 2,853.06
14374 - ACCOUNTING PRINCIPALS 10/10/2023 10/10/2023 2,293.26
14374 - ACCOUNTING PRINCIPALS 10/10/2023 10/10/2023 2,866.76
14374 - ACCOUNTING PRINCIPALS 10/10/2023 10/10/2023 2,889.09
Invoice Transactions 4 $10,902.17
20030 - CITYBASE, INC.10/10/2023 10/10/2023 24,999.00
Invoice Transactions 1 $24,999.00
14828 - ZENDESK, INC.10/10/2023 10/10/2023 7,507.20
Invoice Transactions 1 $7,507.20
Invoice Transactions 12 $43,678.37
121566 - CHMARA, ROM C 10/10/2023 10/10/2023 5,329.50
Invoice Transactions 1 $5,329.50
Invoice Transactions 1 $5,329.50
104183 - PRF GRAPHICS 10/10/2023 10/10/2023 1,508.47
104183 - PRF GRAPHICS 10/10/2023 10/10/2023 665.12
Invoice Transactions 2 $2,173.59
268935 - JEFFREY D. GREENSPAN 10/10/2023 10/10/2023 3,515.00
19066 - JOHNSON, JOHNSON & ASSOCIATES, LLC C/O ELI JOHNSON 10/10/2023 10/10/2023 3,468.75
Invoice Transactions 2 $6,983.75
Invoice Transactions 4 $9,157.34
19988 - HARTIGAN'S ICE CREAM SHOPPE 10/10/2023 10/10/2023 6,337.60
Invoice Transactions 1 $6,337.60
19988 - HARTIGAN'S ICE CREAM SHOPPE 10/10/2023 10/10/2023 10,000.00
Invoice Transactions 1 $10,000.00
19999 - BRIDGE DIRECT CARE 10/10/2023 10/10/2023 2,500.00
19988 - HARTIGAN'S ICE CREAM SHOPPE 10/10/2023 10/10/2023 5,000.00
Invoice Transactions 2 $7,500.00
Invoice Transactions 4 $23,837.60
Invoice Transactions 22 $82,315.71
15930 - ICE MILLER LEGAL COUNSEL 10/10/2023 10/10/2023 6,194.10
Invoice Transactions 1 $6,194.10
122375 - LAW BULLETIN PUBLISHING COMPANY 10/10/2023 10/10/2023 155.00
Invoice Transactions 1 $155.00
103883 - ODP BUSINESS SOLUTIONS, LLC 10/10/2023 10/10/2023 38.44
Invoice Transactions 1 $38.44
Invoice Transactions 3 $6,387.54
Invoice Transactions 3 $6,387.54
20026 - LASALLE NETWORK 10/10/2023 10/10/2023 2,997.00
20026 - LASALLE NETWORK 10/10/2023 10/10/2023 2,997.00
Invoice Transactions 2 $5,994.00
101665 - NORTH SHORE ENH OMEGA 10/10/2023 10/10/2023 2,671.00
13247 - STANARD & ASSOCIATES 09/10/2023 10/10/2023 1,350.00
326463 - THEODORE POLYGRAPH SERVICE, INC.10/10/2023 10/10/2023 200.00
326463 - THEODORE POLYGRAPH SERVICE, INC.10/10/2023 10/10/2023 200.00
326463 - THEODORE POLYGRAPH SERVICE, INC.10/10/2023 10/10/2023 200.00
Invoice Transactions 5 $4,621.00
101665 - NORTH SHORE ENH OMEGA 10/10/2023 10/10/2023 1,461.00
Invoice Transactions 1 $1,461.00
106674 - EXPERIAN 10/10/2023 10/10/2023 46.71
Invoice Transactions 1 $46.71
122375 - LAW BULLETIN PUBLISHING COMPANY 10/10/2023 10/10/2023 300.00
Invoice Transactions 1 $300.00
Invoice Transactions 10 $12,422.71
19297 - ELM ASSOCIATES, INC.10/10/2023 10/10/2023 1,500.00
Invoice Transactions 1 $1,500.00
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI.
Account 61060 - SEASONAL EMPLOYEES
IT CONSULTING SERVICES
Account 61060 - SEASONAL EMPLOYEES Totals
RECRUITMENT ADVERTISEMENT-LAW BULLETIN
Account 62512 - RECRUITMENT Totals
Business Unit 1929 - HUMAN RESOURCE DIVISION Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
EMPLOYEE IDENTITY PROTECTION-EXPERIAN
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62512 - RECRUITMENT
Account 62160 - EMPLOYMENT TESTING SERVICES Totals
Account 62270 - MEDICAL/HOSPITAL SERVICES
EMPLOYEE TESTING-NORTHSHORE OMEGA
Account 62270 - MEDICAL/HOSPITAL SERVICES Totals
EMPLOYMENT TESTING-NORTHSHORE ENH OMEGA
EMPLOYMENT TESTING - STANARD
EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICE
EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICE
EMPLOYMENT TESTING-THEODORE POLYGRAPH SERVICE
TEMPORARY EMPLOYMENT SERVICES-HR GENERALIST
TEMPORARY EMPLOYMENT SERVICES-HR GENERALIST
Account 61055 - TEMPORARY EMPLOYEES Totals
Account 62160 - EMPLOYMENT TESTING SERVICES
Department 17 - LAW Totals
Department 19 - ADMINISTRATIVE SERVICES
Business Unit 1929 - HUMAN RESOURCE DIVISION
Account 61055 - TEMPORARY EMPLOYEES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 1705 - LEGAL ADMINISTRATION Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
LEGAL RESEARCH PACKAGE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65095 - OFFICE SUPPLIES
Business Unit 1705 - LEGAL ADMINISTRATION
Account 62130 - LEGAL SERVICES-GENERAL
LEGAL SERVICES - COPENHAVER CONSTRUCTION
Account 62130 - LEGAL SERVICES-GENERAL Totals
Business Unit 5300 - ECON. DEVELOPMENT Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Department 17 - LAW
Account 62664 - ENTREPRENEURSHIP SUPPORT
ENTREPRENEURSHIP SUPPORT GRANT
ENTREPRENEURSHIP SUPPORT GRANT
Account 62664 - ENTREPRENEURSHIP SUPPORT Totals
Account 62648 - SUSTAIN EVANSTON PROGRAM Totals
Account 62657 - STOREFRONT MODERNIZATION PROGRAM
STOREFRONT MODERNIZATION PROGRAM
Account 62657 - STOREFRONT MODERNIZATION PROGRAM Totals
Business Unit 1585 - ADMINISTRATIVE HEARINGS Totals
Business Unit 5300 - ECON. DEVELOPMENT
Account 62648 - SUSTAIN EVANSTON PROGRAM
SUSTAIN EVANSTON GRANT
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
HEARING OFFICER
HEARING OFFICER
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 1585 - ADMINISTRATIVE HEARINGS
Account 62210 - PRINTING
COMPLIANCE BOOKS POLICE
COMPLIANCE BOOKS JUVENILE
Account 62210 - PRINTING Totals
Account 62185 - CONSULTING SERVICES
ACCOUNTING SERVICES SEPT 2023
Account 62185 - CONSULTING SERVICES Totals
Business Unit 1570 - ACCOUNTING Totals
Account 65045 - LICENSING/REGULATORY SUPP Totals
Business Unit 1560 - REVENUE & COLLECTIONS Totals
Business Unit 1570 - ACCOUNTING
KIOSK LEASE
Account 62235 - OFFICE EQUIPMENT MAINT Totals
Account 65045 - LICENSING/REGULATORY SUPP
COMPUTER SOFTWARE
OFFICE ASSISTANT
OFFICE ASSISTANT
Account 61060 - SEASONAL EMPLOYEES Totals
Account 62235 - OFFICE EQUIPMENT MAINT
Account 52010 - WHEEL TAX Totals
Account 61060 - SEASONAL EMPLOYEES
OFFICE ASSISTANT
OFFICE ASSISTANT
OVERPAID WHEEL TAX
OVERPAID WHEEL TAX
OVERPAID WHEEL TAX
OVERPAID WHEEL TAX
OVERPAID WHEEL TAX
Business Unit 1505 - CITY MANAGER Totals
Business Unit 1560 - REVENUE & COLLECTIONS
Account 52010 - WHEEL TAX
OVERPAID WHEEL TAX
Department 15 - CITY MANAGER'S OFFICE
Business Unit 1505 - CITY MANAGER
Account 62490 - OTHER PROGRAM COSTS
REIMBURSEMENT: 8/25/23 REPARATIONS DINNER
Account 62490 - OTHER PROGRAM COSTS Totals
Account 53215 - BIRTH CERTIFICATE Totals
Business Unit 1400 - CITY CLERK Totals
Department 14 - CITY CLERK Totals
Business Unit 1400 - CITY CLERK
Account 53215 - BIRTH CERTIFICATE
BIRTH CERTIFICATE UNAVAILABLE
DUPLICATE PAYMENT
DUPLICATE PAYMENT
Business Unit 1300 - CITY COUNCIL Totals
Department 13 - CITY COUNCIL Totals
Department 14 - CITY CLERK
Department 13 - CITY COUNCIL
Business Unit 1300 - CITY COUNCIL
Account 62175 - EXTERNAL SERVICES
ADMINISTRATIVE SUPPORT - COUNCIL
Account 62175 - EXTERNAL SERVICES Totals
ATHLETIC FIELD MAINTENANCE SUPPLIES
ATHLETIC FIELD MAINTENANCE SUPPLIES
ATHLETIC FIELD MAINTENANCE SUPPLIES
Account 41223 - RSRV - FIELD USE FEES REC Totals
MAINTENANCE OF PUBLIC ARTWORK
Account 41140 - RESERVE-BUTTERFIELD SCULP Totals
Account 41223 - RSRV - FIELD USE FEES REC
ATHLETIC FIELD MAINTENANCE SUPPLIES
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01.10.2023 FY22
Invoice Description
Fund 100 - GENERAL FUND
Account 41140 - RESERVE-BUTTERFIELD SCULP
Run by Tera Davis on 10/03/2023 03:22:55 PM
Page 2 of 27
A1.Page 27 of 240
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01.10.2023 FY22
Invoice Description
18838 - NANO TECH COMPUTER SERVICES LLC 10/10/2023 10/10/2023 1,232.00
18838 - NANO TECH COMPUTER SERVICES LLC 10/10/2023 10/10/2023 1,261.44
Invoice Transactions 2 $2,493.44
100924 - CDW GOVERNMENT INC.10/10/2023 10/10/2023 68,962.37
101141 - INSIGHT PUBLIC SECTOR, INC.10/10/2023 10/10/2023 2,173.70
Invoice Transactions 2 $71,136.07
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 10/10/2023 10/10/2023 2,955.79
149274 - CHICAGO OFFICE TECHNOLOGY GROUP 10/10/2023 10/10/2023 1,356.41
Invoice Transactions 2 $4,312.20
154298 - PEERLESS NETWORK, INC.10/10/2023 10/10/2023 18,706.57
101155 - TECHNOLOGY MANAGEMENT REV FUND 10/10/2023 10/10/2023 2,250.00
Invoice Transactions 2 $20,956.57
100924 - CDW GOVERNMENT INC.10/10/2023 10/10/2023 6,970.41
101401 - DELL COMPUTER CORP.10/10/2023 10/10/2023 1,179.00
101401 - DELL COMPUTER CORP.10/10/2023 10/10/2023 1,650.00
Invoice Transactions 3 $9,799.41
Invoice Transactions 12 $110,197.69
20038 - KIMBERLY MAHONEY 10/10/2023 10/10/2023 345.00
20039 - OPPENHEIMER, HOWARD 10/10/2023 10/10/2023 290.00
Invoice Transactions 2 $635.00
15492 - MINUTEMAN SECURITY TECHNOLOGIES 10/10/2023 10/10/2023 2,265.00
Invoice Transactions 1 $2,265.00
Invoice Transactions 3 $2,900.00
278136 - LRS, LLC 10/10/2023 10/10/2023 1,876.79
104672 - SERVICE SANITATION INC 10/10/2023 10/10/2023 377.40
104729 - SIEMENS INDUSTRY, INC.10/10/2023 10/10/2023 3,163.00
Invoice Transactions 3 $5,417.19
15832 - STENSTROM PETROLEUM SERVICES GROUP 10/10/2023 10/10/2023 530.86
Invoice Transactions 1 $530.86
100162 - ALARM DETECTION SYSTEMS, INC.10/10/2023 10/10/2023 237.33
322695 - ECO-CLEAN MAINTENANCE 10/10/2023 10/10/2023 6,754.00
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 10/10/2023 10/10/2023 4,628.88
101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 10/10/2023 10/10/2023 3,348.00
Invoice Transactions 4 $14,968.21
101143 - COMED 10/10/2023 10/10/2023 127.00
Invoice Transactions 1 $127.00
103744 - NICOR 10/10/2023 10/10/2023 316.00
103744 - NICOR 10/10/2023 10/10/2023 198.47
103744 - NICOR 10/10/2023 10/10/2023 454.74
103744 - NICOR 10/10/2023 10/10/2023 300.83
103744 - NICOR 10/10/2023 10/10/2023 461.65
103744 - NICOR 10/10/2023 10/10/2023 699.92
103744 - NICOR 10/10/2023 10/10/2023 194.74
103744 - NICOR 10/10/2023 10/10/2023 285.26
103744 - NICOR 10/10/2023 10/10/2023 230.98
Invoice Transactions 9 $3,142.59
100401 - COMCAST CABLE 10/10/2023 10/10/2023 380.40
Invoice Transactions 1 $380.40
292557 - SILK SCREEN EXPRESS, INC.10/10/2023 10/10/2023 391.00
Invoice Transactions 1 $391.00
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 10/10/2023 10/10/2023 85.87
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 10/10/2023 10/10/2023 1,318.16
Invoice Transactions 2 $1,404.03
106599 - CHEMSEARCH 10/10/2023 10/10/2023 147.50
19601 - CHICAGO FILTER SUPPLY 10/10/2023 10/10/2023 995.12
19601 - CHICAGO FILTER SUPPLY 10/10/2023 10/10/2023 1,942.92
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 10/10/2023 10/10/2023 49.86
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 10/10/2023 10/10/2023 184.63
17268 - HOME DEPOT U.S.A., INC. DBA THE HOME DEPOT PRO 10/10/2023 10/10/2023 22.64
101788 - SCHNEIDER ELECTRIC BUILDINGS AMERICA 10/10/2023 10/10/2023 5,551.00
105124 - THERMOSYSTEMS, INC.10/10/2023 10/10/2023 610.00
Invoice Transactions 8 $9,503.67
102137 - GRAINGER, INC., W.W.10/10/2023 10/10/2023 37.55
102137 - GRAINGER, INC., W.W.10/10/2023 10/10/2023 34.10
Invoice Transactions 2 $71.65
Invoice Transactions 32 $35,936.60
Invoice Transactions 57 $161,457.00
103883 - ODP BUSINESS SOLUTIONS, LLC 10/10/2023 10/10/2023 95.21
103883 - ODP BUSINESS SOLUTIONS, LLC 10/10/2023 10/10/2023 122.79
101401 - DELL COMPUTER CORP.10/10/2023 10/10/2023 1,179.00
Invoice Transactions 3 $1,397.00
Invoice Transactions 3 $1,397.00
20004 - MALEK, MIKE 10/10/2023 10/10/2023 100.00
Invoice Transactions 1 $100.00
101631 - ELEVATOR INSPECTION SERVICE 10/10/2023 10/10/2023 50.00
101631 - ELEVATOR INSPECTION SERVICE 10/10/2023 10/10/2023 50.00
101631 - ELEVATOR INSPECTION SERVICE 10/10/2023 10/10/2023 150.00
Invoice Transactions 3 $250.00
Invoice Transactions 4 $350.00
Invoice Transactions 7 $1,747.00
103460 - MINUTEMAN PRESS 10/10/2023 10/10/2023 191.77
291625 - THE PRINTED WORD, INC.10/10/2023 10/10/2023 35.00
Invoice Transactions 2 $226.77
19438 - CLARK HILL PLC 10/10/2023 10/10/2023 106.50
Invoice Transactions 1 $106.50
101769 - PETTY CASH 10/10/2023 10/10/2023 44.20
Invoice Transactions 1 $44.20
103824 - NORTHWEST POLICE ACADEMY 10/10/2023 10/10/2023 75.00
Invoice Transactions 1 $75.00Account 62360 - MEMBERSHIP DUES Totals
PETTY CASH - OFFICE OF ADMIN
Account 62280 - OVERNIGHT MAIL CHARGES Totals
Account 62360 - MEMBERSHIP DUES
MEMBERSHIP DUES 2023-2024
Account 62272 - OTHER PROFESSIONAL SERVICES
PROFESSIONAL SERVICES
Account 62272 - OTHER PROFESSIONAL SERVICES Totals
Account 62280 - OVERNIGHT MAIL CHARGES
Business Unit 2205 - POLICE ADMINISTRATION
Account 62210 - PRINTING
PRINTING SERVICES - BIKE REGISTRATIONS
PRINTING SERVICES - BUSINESS CARDS
Account 62210 - PRINTING Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Department 22 - POLICE
ELEVATOR INSPECTION
ELEVATOR INSPECTION
ELEVATOR INSPECTION
Account 62425 - ELEVATOR CONTRACT COSTS Totals
Account 52080 - BUILDING PERMITS
INCORRECT PAYMENT
Account 52080 - BUILDING PERMITS Totals
Account 62425 - ELEVATOR CONTRACT COSTS
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES
Business Unit 2101 - COMMUNITY DEVELOPMENT ADMIN
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
COMPUTER HARDWARE - DESKTOP
Business Unit 1950 - FACILITIES Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT
Account 65085 - MINOR EQUIPMENT & TOOLS
SHOP SUPPLIES
SHOP SUPPLIES
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
SHOP SUPPLIES
I2866-V CONTROLLERS
SERVICE CHARGE
Account 65050 - BLDG MAINTENANCE MATERIAL Totals
FREE FLOW 25 AGREEMENT 2020 ASBURY
FILTERS
STOCK FILTERS
SHOP SUPPLIES
SHOP SUPPLIES
JANITORIAL SUPPLIES
JANITORIAL SUPPLIES
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65050 - BLDG MAINTENANCE MATERIAL
Account 65020 - CLOTHING
UNIFORM ORDER
Account 65020 - CLOTHING Totals
Account 65040 - JANITORIAL SUPPLIES
Account 64015 - NATURAL GAS Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS
UTILITIES COMCAST PD OCT 23
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
UTILITIES-NICOR AUG23
UTILITIES-NICOR AUG23
UTILITIES-NICOR AUG23
UTILITIES-NICOR AUG23
UTILITIES-NICOR AUG23
Account 64015 - NATURAL GAS
UTILITIES-NICOR AUG23
UTILITIES-NICOR AUG23
UTILITIES-NICOR AUG23
UTILITIES-NICOR AUG23
Account 64005 - ELECTRICITY
MUNICIPAL AGGREGATION REFRESH FEE
Account 64005 - ELECTRICITY Totals
QUARTERLY CHARGES OCT - DEC 2023
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES
CONSOLIDATED INVOICE MULTIPLE BUILDINGS
BUILDING AUTOMATION SYSTEMS - HVAC VARIOUS CITY FACILITIES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62245 - OTHER EQMT MAINTENANCE
REPAIR PUMP 7 BREAKAWAY
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
Account 62225 - BLDG MAINTENANCE SERVICES
PORTABLE TOILET RENTAL
PORTABLE TOILET RENTAL
FIRE PANEL TROUBLE AT ROBERT CROWN
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS Totals
Business Unit 1950 - FACILITIES
TOW REFUND
Account 62451 - TOWING AND BOOTING CONTRACTS Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
ANNUAL LPR LICENSE RENEWAL
Business Unit 1932 - INFORMATION TECHNOLOGY DIVI. Totals
Business Unit 1941 - PARKING ENFORCEMENT & TICKETS
Account 62451 - TOWING AND BOOTING CONTRACTS
TOW REFUND
Account 65555 - IT COMPUTER HARDWARE
PURCHASE NETALLY LINKRUNNER 10G NETWORK TESTER
COMPUTER HARDWARE - DESKTOP
COMPUTER HARDWARE - DESKTOP
Account 65555 - IT COMPUTER HARDWARE Totals
Account 64505 - TELECOMMUNICATIONS
COMMUNICATION CHARGES OCT 2023
COMMUNICATIONS SERVICES - IT
Account 64505 - TELECOMMUNICATIONS Totals
Account 62380 - COPY MACHINE CHARGES
COPIER/PRINTER MONTHLY CHARGES
COPIER/PRINTER MONTHLY CHARGES
Account 62380 - COPY MACHINE CHARGES Totals
Account 62340 - IT COMPUTER SOFTWARE
SOLE SOURCE RENEWAL CISCO SMARTNET SUPPORT 2023
FOXIT PDF EDITOR - COMPUTER SOFTWARE IT
Account 62340 - IT COMPUTER SOFTWARE Totals
Account 62185 - CONSULTING SERVICES
IT CONSULTING SERVICES
IT CONSULTING SERVICES
Account 62185 - CONSULTING SERVICES Totals
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Page 3 of 27
A1.Page 28 of 240
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01.10.2023 FY22
Invoice Description
103617 - NATIONAL AWARDS & FINE GIFTS 10/10/2023 10/10/2023 67.00
Invoice Transactions 1 $67.00
Invoice Transactions 6 $519.47
148565 - BEST TECHNOLOGY SYSTEMS, INC.10/10/2023 10/10/2023 1,112.50
Invoice Transactions 1 $1,112.50
213295 - Daniel G. Keeler 10/10/2023 10/10/2023 84.13
102667 - J. G. UNIFORMS, INC 10/10/2023 10/10/2023 71.45
102667 - J. G. UNIFORMS, INC 10/10/2023 10/10/2023 476.15
102667 - J. G. UNIFORMS, INC 10/10/2023 10/10/2023 11,734.12
102667 - J. G. UNIFORMS, INC 10/10/2023 10/10/2023 30.00
102667 - J. G. UNIFORMS, INC 10/10/2023 10/10/2023 577.15
102667 - J. G. UNIFORMS, INC 10/10/2023 10/10/2023 418.65
102667 - J. G. UNIFORMS, INC 10/10/2023 10/10/2023 1,423.85
102667 - J. G. UNIFORMS, INC 10/10/2023 10/10/2023 1,183.65
102667 - J. G. UNIFORMS, INC 10/10/2023 10/10/2023 70.50
102667 - J. G. UNIFORMS, INC 10/10/2023 10/10/2023 58.50
102667 - J. G. UNIFORMS, INC 10/10/2023 10/10/2023 4,301.05
11435 - TODAY'S UNIFORMS INC. 10/10/2023 10/10/2023 433.60
11435 - TODAY'S UNIFORMS INC. 10/10/2023 10/10/2023 779.80
Invoice Transactions 14 $21,642.60
101401 - DELL COMPUTER CORP.10/10/2023 10/10/2023 4,574.43
Invoice Transactions 1 $4,574.43
10357 - AXON 10/10/2023 10/10/2023 54.30
101769 - PETTY CASH 10/10/2023 10/10/2023 29.99
Invoice Transactions 2 $84.29
Invoice Transactions 18 $27,413.82
167307 - NET TRANSCRIPTS, INC.10/10/2023 10/10/2023 43.80
Invoice Transactions 1 $43.80
Invoice Transactions 1 $43.80
202649 - Adam Pack 10/10/2023 10/10/2023 75.00
18281 - CESAR GALINDO 10/10/2023 10/10/2023 60.00
263306 - Ivan Reza 10/10/2023 10/10/2023 60.00
14989 - JACLYN RODEN 10/10/2023 10/10/2023 75.00
102995 - LEADERSHIP EVANSTON 10/10/2023 10/10/2023 1,500.00
103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 10/10/2023 10/10/2023 75.00
103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 10/10/2023 10/10/2023 200.00
103774 - NORTH EAST MULTI-REGIONAL TRAINING INC 10/10/2023 10/10/2023 100.00
101769 - PETTY CASH 10/10/2023 10/10/2023 460.00
121551 - PONTARELLI, SUSAN 10/10/2023 10/10/2023 45.00
20031 - PROELIATOR ACTUAL LLC 10/10/2023 10/10/2023 1,500.00
Invoice Transactions 11 $4,150.00
100924 - CDW GOVERNMENT INC.10/10/2023 10/10/2023 470.97
103883 - ODP BUSINESS SOLUTIONS, LLC 10/10/2023 10/10/2023 132.77
Invoice Transactions 2 $603.74
Invoice Transactions 13 $4,753.74
228402 - PROMOS 911, INC.10/10/2023 10/10/2023 1,096.64
Invoice Transactions 1 $1,096.64
Invoice Transactions 1 $1,096.64
322695 - ECO-CLEAN MAINTENANCE 10/10/2023 10/10/2023 3,313.00
322695 - ECO-CLEAN MAINTENANCE 10/10/2023 10/10/2023 4,132.00
Invoice Transactions 2 $7,445.00
101062 - CINTAS 10/10/2023 10/10/2023 121.50
102137 - GRAINGER, INC., W.W.10/10/2023 10/10/2023 98.28
Invoice Transactions 2 $219.78
Invoice Transactions 4 $7,664.78
Invoice Transactions 43 $41,492.25
101832 - FEDERAL EXPRESS CORP.10/10/2023 10/10/2023 5.96
101832 - FEDERAL EXPRESS CORP.10/10/2023 10/10/2023 49.39
Invoice Transactions 2 $55.35
101401 - DELL COMPUTER CORP.10/10/2023 10/10/2023 1,179.00
103883 - ODP BUSINESS SOLUTIONS, LLC 10/10/2023 10/10/2023 45.71
Invoice Transactions 2 $1,224.71
Invoice Transactions 4 $1,280.06
19303 - FRONT LINE BEHAVIORAL HEALTH, LLC 09/29/2023 10/10/2023 3,920.00
120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 10/10/2023 10/10/2023 4,795.00
120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 10/10/2023 10/10/2023 1,300.00
120288 - NORTHEASTERN ILLINOIS PUBLIC SAFETY 10/10/2023 10/10/2023 1,300.00
Invoice Transactions 4 $11,315.00
12286 - STEPHEN BARLOCK 10/10/2023 10/10/2023 41.00
Invoice Transactions 1 $41.00
322695 - ECO-CLEAN MAINTENANCE 10/10/2023 10/10/2023 641.00
Invoice Transactions 1 $641.00
18327 - US GAS 10/10/2023 10/10/2023 117.40
18327 - US GAS 10/10/2023 10/10/2023 338.56
18327 - US GAS 10/10/2023 10/10/2023 70.44
18327 - US GAS 10/10/2023 10/10/2023 23.48
Invoice Transactions 4 $549.88
11435 - TODAY'S UNIFORMS INC. 09/27/2023 10/10/2023 92.90
11435 - TODAY'S UNIFORMS INC. 09/27/2023 10/10/2023 47.95
11435 - TODAY'S UNIFORMS INC. 09/27/2023 10/10/2023 62.90
11435 - TODAY'S UNIFORMS INC. 09/27/2023 10/10/2023 61.95
11435 - TODAY'S UNIFORMS INC. 09/27/2023 10/10/2023 25.95
11435 - TODAY'S UNIFORMS INC. 09/27/2023 10/10/2023 25.95
11435 - TODAY'S UNIFORMS INC. 09/27/2023 10/10/2023 59.95
11435 - TODAY'S UNIFORMS INC. 09/27/2023 10/10/2023 15.95
11435 - TODAY'S UNIFORMS INC. 09/27/2023 10/10/2023 45.95
11435 - TODAY'S UNIFORMS INC. 09/27/2023 10/10/2023 53.95
11435 - TODAY'S UNIFORMS INC. 09/27/2023 10/10/2023 18.95
11435 - TODAY'S UNIFORMS INC. 09/27/2023 10/10/2023 83.85
11435 - TODAY'S UNIFORMS INC. 09/27/2023 10/10/2023 61.95
11435 - TODAY'S UNIFORMS INC. 09/27/2023 10/10/2023 33.90
11435 - TODAY'S UNIFORMS INC. 09/27/2023 10/10/2023 67.80
11435 - TODAY'S UNIFORMS INC. 09/27/2023 10/10/2023 34.37
Invoice Transactions 16 $794.22
10546 - SUPERIOR INDUSTRIAL SUPPLY 10/10/2023 10/10/2023 479.15JANITORIAL SUPPLIES, GENERAL
UNIFORMS, BLENDED FABRIC
UNIFORMS, BLENDED FABRIC
Account 65020 - CLOTHING Totals
Account 65040 - JANITORIAL SUPPLIES
UNIFORMS, BLENDED FABRIC
UNIFORMS, BLENDED FABRIC
UNIFORMS, BLENDED FABRIC
UNIFORMS, BLENDED FABRIC
UNIFORMS, BLENDED FABRIC
UNIFORMS, BLENDED FABRIC
UNIFORMS, BLENDED FABRIC
UNIFORMS, BLENDED FABRIC
UNIFORMS, BLENDED FABRIC
UNIFORMS, BLENDED FABRIC
Account 65020 - CLOTHING
UNIFORMS, BLENDED FABRIC
UNIFORMS, BLENDED FABRIC
UNIFORMS, BLENDED FABRIC
UNIFORMS, BLENDED FABRIC
2023 AMBULANCE OXYGEN
2023 AMBULANCE OXYGEN
2023 AMBULANCE OXYGEN
Account 65015 - CHEMICALS/ SALT Totals
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 65015 - CHEMICALS/ SALT
2023 AMBULANCE OXYGEN
Account 62360 - MEMBERSHIP DUES
PARAMEDIC LICENSE PAYMENT
Account 62360 - MEMBERSHIP DUES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
NIPSTA FIRE TRAINING
NIPSTA FIRE TRAINING
NIPSTA FIRE TRAINING
Account 62295 - TRAINING & TRAVEL Totals
Business Unit 2305 - FIRE MGT & SUPPORT Totals
Business Unit 2315 - FIRE SUPPRESSION
Account 62295 - TRAINING & TRAVEL
SAFETY TRAINING AND AWARENESS
Account 65095 - OFFICE SUPPLIES
COMPUTER HARDWARE - DESKTOP
FIRE OFFICE DEPOT 2023
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2305 - FIRE MGT & SUPPORT
Account 62315 - POSTAGE
SHIPPING AND POSTAL MANAGEMENT
SHIPPING AND POSTAL MANAGEMENT
Account 62315 - POSTAGE Totals
Business Unit 2295 - BUILDING MANAGEMENT Totals
Department 22 - POLICE Totals
Department 23 - FIRE MGMT & SUPPORT
Account 65125 - OTHER COMMODITIES
FLOOR MATS
LIGHT BULBS
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2295 - BUILDING MANAGEMENT
Account 62225 - BLDG MAINTENANCE SERVICES
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES
CLEANING SERVICE - SEPTEMBER 2023
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 62490 - OTHER PROGRAM COSTS
COMMUNITY PROGRAM SUPPLIES
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 2285 - COMMUNITY POLICING Totals
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION Totals
Business Unit 2285 - COMMUNITY POLICING
Account 62295 - TRAINING & TRAVEL Totals
Account 65095 - OFFICE SUPPLIES
EPD LOCKUP & FRONT DESK PRINTER SUPPLIES
OFFICE SUPPLIES - POLICE ADMIN
TRAINING - ADAPTIVE LEADER
TRAINING - VEHICULAR UNDERCOVER RESCUE
PETTY CASH - OFFICE OF ADMIN
MEAL ALLOWANCE - PLANNING, DESIGNING & CONSTRUCTING POLICE DEPT
TRAINING
MEAL ALLOWANCE - GFCT INSTRUCTOR APPRENTICESHIP
MEAL ALLOWANCE - GFCT INSTRUCTOR APPRENTICESHIP
MEAL ALLOWANCE - FIREARMS INSTRUCTOR
LEADERSHIP EVANSTON TUITION
TRAINING - FIREARMS WAIVER
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS Totals
Business Unit 2260 - OFFICE OF ADMINISTRATION
Account 62295 - TRAINING & TRAVEL
MEAL ALLOWANCE - LHI CERTIFICATION
Business Unit 2255 - OFFICE-PROFESSIONAL STANDARDS
Account 62770 - MISCELLANEOUS
TRANSCRIPTS
Account 62770 - MISCELLANEOUS Totals
PETTY CASH - OFFICE OF ADMIN
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2210 - PATROL OPERATIONS Totals
COMPUTER HARDWARE - DESKTOP
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 65125 - OTHER COMMODITIES
TACTICAL BAGS
UNIFORM - DETENTION DESK
UNIFORM
Account 65020 - CLOTHING Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
UNIFORM / EQUIPMENT - RECRUIT
UNIFORM / EQUIPMENT - RECRUIT
UNIFORM - RECRUIT
UNIFORM - RECRUIT
UNIFORM
UNIFORM
UNIFORM - WARRANT SERVICE TEAM
UNIFORM
UNIFORM - RECRUIT
UNIFORM - RECRUIT
Account 62490 - OTHER PROGRAM COSTS Totals
Account 65020 - CLOTHING
REIMBURSEMENT - HONOR GUARD HAT
UNIFORM
Business Unit 2205 - POLICE ADMINISTRATION Totals
Business Unit 2210 - PATROL OPERATIONS
Account 62490 - OTHER PROGRAM COSTS
RANGE MAINTENANCE
Account 62490 - OTHER PROGRAM COSTS
RETIREMENT PLAQUE/ NAMEPLATE
Account 62490 - OTHER PROGRAM COSTS Totals
Run by Tera Davis on 10/03/2023 03:22:55 PM
Page 4 of 27
A1.Page 29 of 240
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01.10.2023 FY22
Invoice Description
10546 - SUPERIOR INDUSTRIAL SUPPLY 09/29/2023 10/10/2023 114.00
Invoice Transactions 2 $593.15
137906 - STRYKER SALES CORPORATION 10/10/2023 10/10/2023 728.40
Invoice Transactions 1 $728.40
103561 - MUNICIPAL EMERGENCY SERVICES 10/10/2023 10/10/2023 100.71
101350 - W S DARLEY & CO 10/10/2023 10/10/2023 580.71
Invoice Transactions 2 $681.42
15028 - E & B FIRE AND SAFETY INC. DBA DINGES FIRE COMPANY 10/10/2023 10/10/2023 3,226.20
103561 - MUNICIPAL EMERGENCY SERVICES 10/10/2023 10/10/2023 363,396.00
103561 - MUNICIPAL EMERGENCY SERVICES 10/10/2023 10/10/2023 28,832.00
Invoice Transactions 3 $395,454.20
181326 - SEILER INSTRUMENT 10/10/2023 10/10/2023 530.00
105576 - WILMETTE HARBOR ASSOC.10/10/2023 10/10/2023 1,096.76
Invoice Transactions 2 $1,626.76
Invoice Transactions 36 $412,425.03
101758 - EVANSTON TOWNSHIP HIGH SCHOOL 10/10/2023 10/10/2023 3,525.00
Invoice Transactions 1 $3,525.00
Invoice Transactions 1 $3,525.00
Invoice Transactions 41 $417,230.09
109288 - Nicola Y. Whyte 10/10/2023 10/10/2023 132.28
Invoice Transactions 1 $132.28
Invoice Transactions 1 $132.28
101036 - CHILDCARE NETWORK OF EVANSTON 10/10/2023 10/10/2023 5,000.00
108473 - EVANSTON COMMUNITY FOUNDATION 10/10/2023 10/10/2023 1,500.00
Invoice Transactions 2 $6,500.00
121344 - IDEXX DISTRIBUTION, INC.10/10/2023 10/10/2023 899.60
Invoice Transactions 1 $899.60
314306 - CINTAS CORPORATION #2 10/10/2023 10/10/2023 39.54
Invoice Transactions 1 $39.54
Invoice Transactions 4 $7,439.14
Invoice Transactions 5 $7,571.42
102755 - JORSON & CARLSON 10/10/2023 10/10/2023 61.35
Invoice Transactions 1 $61.35
101036 - CHILDCARE NETWORK OF EVANSTON 10/10/2023 10/10/2023 100.00
Invoice Transactions 1 $100.00
100310 - ANDERSON PEST SOLUTIONS 10/10/2023 10/10/2023 81.37
Invoice Transactions 1 $81.37
103929 - OPEN STUDIO PROJECT 10/10/2023 10/10/2023 7,297.50
Invoice Transactions 1 $7,297.50
17795 - HOCKEY BOARD DOCTOR 10/10/2023 10/10/2023 1,245.00
Invoice Transactions 1 $1,245.00
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 10/10/2023 10/10/2023 .10
10798 - JOHNSON CONTROLS SECURITY SOLUTIONS 10/10/2023 10/10/2023 461.09
Invoice Transactions 2 $461.19
10546 - SUPERIOR INDUSTRIAL SUPPLY 10/10/2023 10/10/2023 224.00
10546 - SUPERIOR INDUSTRIAL SUPPLY 10/10/2023 10/10/2023 23.94
10546 - SUPERIOR INDUSTRIAL SUPPLY 10/10/2023 10/10/2023 1,543.23
12792 - UNIFIRST CORPORATION 10/10/2023 10/10/2023 80.77
Invoice Transactions 4 $1,871.94
103883 - ODP BUSINESS SOLUTIONS, LLC 10/10/2023 10/10/2023 129.88
Invoice Transactions 1 $129.88
20024 - BROWN, DESTINI 10/10/2023 10/10/2023 38.99
20025 - WILSON, CAMILLE 10/10/2023 10/10/2023 16.99
Invoice Transactions 2 $55.98
Invoice Transactions 14 $11,304.21
17743 - CHESS SCHOLARS/AFTERSCHOOL ENRICHMENT 10/10/2023 10/10/2023 18,509.40
10273 - EVP ACADEMIES, LLC 10/10/2023 10/10/2023 1,365.88
20013 - IL-NAWGJ 10/10/2023 10/10/2023 15.00
Invoice Transactions 3 $19,890.28
103744 - NICOR 10/10/2023 10/10/2023 216.09
Invoice Transactions 1 $216.09
10546 - SUPERIOR INDUSTRIAL SUPPLY 10/10/2023 10/10/2023 63.18
Invoice Transactions 1 $63.18
Invoice Transactions 5 $20,169.55
104914 - STA-KLEEN INC.10/10/2023 10/10/2023 65.00
Invoice Transactions 1 $65.00
103744 - NICOR 10/10/2023 10/10/2023 398.63
Invoice Transactions 1 $398.63
Invoice Transactions 2 $463.63
12136 - ALEXIS HARRIS DYER 10/10/2023 10/10/2023 119.00
18594 - JOHN OLSON COMMUNICATIONS 10/10/2023 10/10/2023 200.00
19846 - ROGERS, SHANE 10/10/2023 10/10/2023 237.00
173137 - SHADANA PATTERSON 10/10/2023 10/10/2023 550.00
11628 - ELDRIDGE SHANNON 10/10/2023 10/10/2023 25.00
Invoice Transactions 5 $1,131.00
Invoice Transactions 5 $1,131.00
17919 - BARBARA MEYER 10/10/2023 10/10/2023 2,465.60
17694 - BETSY MURPHY 10/10/2023 10/10/2023 2,038.20
19529 - BRAMAN, WILLIAM CHARLES 10/10/2023 10/10/2023 1,267.00
16733 - CARL ROSENTHAL 10/10/2023 10/10/2023 4,742.50
17049 - CHARLOTTA KOPPANYI 10/10/2023 10/10/2023 249.00
17688 - EVELYN THOMPSON 10/10/2023 10/10/2023 945.60
17699 - FRANCESCA SEGAL 10/10/2023 10/10/2023 355.20
15553 - JUDITH GRUBNER 10/10/2023 10/10/2023 1,820.00
18949 - LIFEWAVE INSTITUTE, LLC 10/10/2023 10/10/2023 792.00
18790 - LORRAINE M WILLIAMS 10/10/2023 10/10/2023 516.00
17793 - MARGARET EMILY GUTHRIE 10/10/2023 10/10/2023 630.00
TAI CHI INST
UKULELE CLASS
YOGA INST
PICKLEBALL WORKSHOPS
ART INSTRUCTOR
CHI GONG
QI GONG
LINE DANCE INSTRUCTION
Business Unit 3055 - LEVY CENTER SENIOR SERVICES
Account 62505 - INSTRUCTOR SERVICES
CARDIO/YOGA
YOGA INST
BASKETBALL
VIDEOGRAPHY, CAMERAS, EDITOR
AUDITION READER
Account 62505 - INSTRUCTOR SERVICES Totals
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR Totals
Business Unit 3045 - FLEETWOOD/JOURDAIN THEATR
Account 62505 - INSTRUCTOR SERVICES
BOX OFFICE / HOUSE MANAGER
PUBLIC RELATIONS/MARKETING
CLEANING EQUIPMENT AND STORAGE AREAS
UTILITIES-NICOR AUG23
Account 64015 - NATURAL GAS Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT Totals
Account 62225 - BLDG MAINTENANCE SERVICES
HOOD DUCT AND CLEANING EQUIPMENT
Account 62225 - BLDG MAINTENANCE SERVICES Totals
Account 64015 - NATURAL GAS
Account 65040 - JANITORIAL SUPPLIES Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER Totals
Business Unit 3040 - FLEETWOOD JOURDAIN COM CT
UTILITIES-NICOR AUG23
Account 64015 - NATURAL GAS Totals
Account 65040 - JANITORIAL SUPPLIES
CUSTODIAL SUPPLIES
VOLLEYBALL CONTRACTOR
IN HOUSE MEET JUDGE
Account 62505 - INSTRUCTOR SERVICES Totals
Account 64015 - NATURAL GAS
Business Unit 3030 - CROWN COMMUNITY CENTER Totals
Business Unit 3035 - CHANDLER COMMUNITY CENTER
Account 62505 - INSTRUCTOR SERVICES
CHESS CONTRACTOR
Account 65110 - RECREATION SUPPLIES
PETTY CASH
PETTY CASH
Account 65110 - RECREATION SUPPLIES Totals
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Account 65040 - JANITORIAL SUPPLIES
JANITORIAL SUPPLY
JANITORIAL SUPPLY
JANITORIAL SUPPLY
JANITORIAL SUPPLY
Account 62518 - SECURITY ALARM CONTRACTS
QUARTERLY ALARM CHARGE
QUARTERLY ALARM CHARGE
Account 62518 - SECURITY ALARM CONTRACTS Totals
Account 62505 - INSTRUCTOR SERVICES Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
DASHERBOARD CLEANING & MAINTENANCE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
PEST CONTROL MAINTENANCE
Account 62495 - LICENSED PEST CONTROL SERVICES Totals
Account 62505 - INSTRUCTOR SERVICES
INSTRUCTOR SERVICES FOR ART CLASSES
Account 62360 - MEMBERSHIP DUES
CHILDCARE MEMBERSHIP DUES
Account 62360 - MEMBERSHIP DUES Totals
Account 62495 - LICENSED PEST CONTROL SERVICES
Business Unit 3030 - CROWN COMMUNITY CENTER
Account 62245 - OTHER EQMT MAINTENANCE
ICE SCRAPER KNIVES CLEANED SHARPENED AND HONED
Account 62245 - OTHER EQMT MAINTENANCE Totals
Business Unit 2435 - PUBLIC HEALTH DIVISION Totals
Department 24 - HEALTH Totals
Department 30 - PARKS AND RECREATION
Account 62471 - VECTOR SURVEILLANCE EXP Totals
Account 62477 - PHEP GRANT-EXPENSE
FIRST AID CABINET SUPPLY
Account 62477 - PHEP GRANT-EXPENSE Totals
LEADERSHIP EVANSTON CLASS OF 2024
Account 62467 - ASPIRE GRANT- EXPENSE Totals
Account 62471 - VECTOR SURVEILLANCE EXP
WEST NILE VIRUS SUPPLIES
Business Unit 2407 - HEALTH SERVICES ADMIN Totals
Business Unit 2435 - PUBLIC HEALTH DIVISION
Account 62467 - ASPIRE GRANT- EXPENSE
EECC EDUCATION PIPELINE STIPEND
Business Unit 2407 - HEALTH SERVICES ADMIN
Account 62490 - OTHER PROGRAM COSTS
OFFICE SUPPLY REIMBURSEMENT
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 2320 - EMERGENCY PREPAREDNESS Totals
Department 23 - FIRE MGMT & SUPPORT Totals
Department 24 - HEALTH
Business Unit 2320 - EMERGENCY PREPAREDNESS
Account 65125 - OTHER COMMODITIES
LAND, RENTAL OR LEASE
Account 65125 - OTHER COMMODITIES Totals
CALIBRATORS: RESISTANCE, POWER
AUGUST 11, 2023-SEPTEMBER 23, 2023
Account 65125 - OTHER COMMODITIES Totals
Business Unit 2315 - FIRE SUPPRESSION Totals
MES SCBA EQUIPMENT
MES SCBA EQUIPMENT
Account 65090 - SAFETY EQUIPMENT Totals
Account 65125 - OTHER COMMODITIES
ABRASIVE EQUIPMENT AND TOOLS
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Account 65090 - SAFETY EQUIPMENT
ABRASIVE EQUIPMENT AND TOOLS
ABRASIVE EQUIPMENT AND TOOLS
Account 65075 - MEDICAL & LAB SUPPLIES Totals
Account 65085 - MINOR EQUIPMENT & TOOLS
ABRASIVE EQUIPMENT AND TOOLS
JANITORIAL SUPPLIES, GENERAL
Account 65040 - JANITORIAL SUPPLIES Totals
Account 65075 - MEDICAL & LAB SUPPLIES
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A1.Page 30 of 240
100 GENERAL FUND
Vendor G/L Date Payment Date Invoice Amount
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 01.10.2023 FY22
Invoice Description
17692 - MARLA LAMPERT 10/10/2023 10/10/2023 6,782.40
18767 - MAUREEN FOGERTY 10/10/2023 10/10/2023 4,069.60
17770 - HEIDI MOKRZYCKI 10/10/2023 10/10/2023 1,130.40
16400 - NICHOLA GOSS 10/10/2023 10/10/2023 713.40
17792 - ROBIN STERLING 10/10/2023 10/10/2023 408.00
19877 - ROSARIO, CYNTHIA 10/10/2023 10/10/2023 189.00
16654 - SANDY NOWARITA 10/10/2023 10/10/2023 1,062.60
17689 - SHAUNA BABCOCK 10/10/2023 10/10/2023 2,012.60
18619 - SUSAN MENDELSOHN 10/10/2023 10/10/2023 748.80
17691 - SUZANNE HOCK 10/10/2023 10/10/2023 1,791.00
10511 - VIVIAN VISSER 10/10/2023 10/10/2023 1,601.10
Invoice Transactions 22 $36,330.00
218833 - POSITIVE CONNECTIONS, INC.10/10/2023 10/10/2023 1,038.96
Invoice Transactions 1 $1,038.96
103883 - ODP BUSINESS SOLUTIONS, LLC 10/10/2023 10/10/2023 59.99
103883 - ODP BUSINESS SOLUTIONS, LLC 10/10/2023 10/10/2023 284.85
103883 - ODP BUSINESS SOLUTIONS, LLC 10/10/2023 10/10/2023 9.25
Invoice Transactions 3 $354.09
18692 - PENTEGRA SYSTEMS LLC 10/10/2023 10/10/2023 300.00
Invoice Transactions 1 $300.00
Invoice Transactions 27 $38,023.05
13549 - EVANSTON IMPRINTABLES, INC.10/10/2023 10/10/2023 1,003.26
Invoice Transactions 1 $1,003.26
Invoice Transactions 1 $1,003.26
103744 - NICOR 10/10/2023 10/10/2023 261.37
Invoice Transactions 1 $261.37
Invoice Transactions 1 $261.37
19869 - BALLMER, BENJAMIN 10/10/2023 10/10/2023 1,400.00
Invoice Transactions 1 $1,400.00
Invoice Transactions 1 $1,400.00
Invoice Transactions 56 $73,756.07
20005 - CALLAHAN, THOMAS 10/10/2023 10/10/2023 1,142.00
20001 - GRAY, AMANDA 10/10/2023 10/10/2023 650.00
20016 - NOVELLO, ALEX 10/10/2023 10/10/2023 120.00
Invoice Transactions 3 $1,912.00
19077 - TESSA BEDIZ 10/10/2023 10/10/2023 180.00
Invoice Transactions 1 $180.00
101063 - CINTAS FIRST AID & SUPPLY 10/10/2023 10/10/2023 206.22
Invoice Transactions 1 $206.22
Invoice Transactions 5 $2,298.22
14884 - ROBERT KINNUCAN TREE EXPERTS & LANDSCAPING CO. INC 10/10/2023 10/10/2023 55,796.04
Invoice Transactions 1 $55,796.04
Invoice Transactions 1 $55,796.04
16037 - JB ENTERRISES II INC. DBA SEALMASTER CHICAGO 10/10/2023 10/10/2023 1,317.53
103617 - NATIONAL AWARDS & FINE GIFTS 10/10/2023 10/10/2023 56.00
Invoice Transactions 2 $1,373.53
101106 - CLESEN WHOLESALE 10/10/2023 10/10/2023 549.10
101106 - CLESEN WHOLESALE 10/10/2023 10/10/2023 732.80
103120 - LURVEY LANDSCAPE SUPPLY 10/10/2023 10/10/2023 107.25
103120 - LURVEY LANDSCAPE SUPPLY 10/10/2023 10/10/2023 1,520.00
103120 - LURVEY LANDSCAPE SUPPLY 10/10/2023 10/10/2023 16.55
106804 - MIDWEST GROUNDCOVERS 10/10/2023 10/10/2023 226.50
106804 - MIDWEST GROUNDCOVERS 10/10/2023 10/10/2023 59.35
Invoice Transactions 7 $3,211.55
297163 - KOMPAN, INC.10/10/2023 10/10/2023 720.88
Invoice Transactions 1 $720.88
Invoice Transactions 10 $5,305.96
13666 - BUILDERS ASPHALT, LLC 10/10/2023 10/10/2023 67.62
13666 - BUILDERS ASPHALT, LLC 10/10/2023 10/10/2023 69.00
13666 - BUILDERS ASPHALT, LLC 10/10/2023 10/10/2023 517.50
13666 - BUILDERS ASPHALT, LLC 10/10/2023 10/10/2023 367.08
13666 - BUILDERS ASPHALT, LLC 10/10/2023 10/10/2023 69.69
13666 - BUILDERS ASPHALT, LLC 10/10/2023 10/10/2023 276.00
Invoice Transactions 6 $1,366.89
Invoice Transactions 6 $1,366.89
165829 - JT INDUSTRIES 10/10/2023 10/10/2023 120.65
165829 - JT INDUSTRIES 10/10/2023 10/10/2023 1,176.00
106903 - SHERWIN INDUSTRIES 10/10/2023 10/10/2023 990.57
Invoice Transactions 3 $2,287.22
Invoice Transactions 3 $2,287.22
Invoice Transactions 25 $67,054.33
Invoice Transactions 268 $873,570.74Fund 100 - GENERAL FUND Totals
Account 65115 - TRAFFIC CONTROL SUPPLI Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Business Unit 4520 - TRAF. SIG.& ST LIGHT MAINT
Account 65115 - TRAFFIC CONTROL SUPPLI
NYLON WASHERS
NUTS BOLTS AND WASHERS
PEDESTRIAN CROSSING FLAGS
FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547
FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547
Account 65055 - MATER. TO MAINT. IMP. Totals
Business Unit 4510 - STREET MAINTENANCE Totals
Account 65055 - MATER. TO MAINT. IMP.
FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547
FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547
FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547
FY 2023 CONTRACT FOR HOT MIX ASPHALT QUOTE #1547
Account 65625 - FURNITURE & FIXTURES Totals
Business Unit 4330 - GREENWAYS Totals
Business Unit 4510 - STREET MAINTENANCE
PLANTS AND FLOWERS
Account 65005 - AGRI/BOTANICAL SUPPLIES Totals
Account 65625 - FURNITURE & FIXTURES
ADAM PERRY PARK PLAYGROUND EQUIP
PLANTS AND FLOWERS
PLANTS
TREES
ROSE GARDEN SUPPLIES
FLOWERS - ARRINGTON
PLATES & PLAQUES
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN Totals
Account 65005 - AGRI/BOTANICAL SUPPLIES
PLANTS AND FLOWERS
Business Unit 4320 - FORESTRY Totals
Business Unit 4330 - GREENWAYS
Account 62199 - PARK MNTNCE & FURNITURE RPLCMN
JAMES PARK BASKETBALL PAINT & SUPPLIES
Business Unit 4320 - FORESTRY
Account 62497 - INOCULATION FUNDING- ANNUAL AMORTIZATION
DUTCH ELM INJECTION PROGRAM
Account 62497 - INOCULATION FUNDING- ANNUAL AMORTIZATION Totals
FIRST AID SUPPLY CABINET REFILL
Account 65090 - SAFETY EQUIPMENT Totals
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN Totals
Account 56134 - PRIVATE ELM TREE INSURANCE MONEY
DUPLICATE PAYMENT
Account 56134 - PRIVATE ELM TREE INSURANCE MONEY Totals
Account 65090 - SAFETY EQUIPMENT
SIDEWALK CAFE FEE WAIVED
FILM PERMIT CANCELLED
UPDATED CONTAINER NEEDED
Account 52126 - RIGHT-OF-WAY PERMIT Totals
Department 30 - PARKS AND RECREATION Totals
Department 40 - PUBLIC WORKS AGENCY
Business Unit 4105 - PUBLIC WORKS AGENCY ADMIN
Account 52126 - RIGHT-OF-WAY PERMIT
Account 62505 - INSTRUCTOR SERVICES
DIRECT SHOW
Account 62505 - INSTRUCTOR SERVICES Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS Totals
Account 64015 - NATURAL GAS Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER Totals
Business Unit 3720 - CULTURAL ARTS PROGRAMS
Business Unit 3130 - SPECIAL RECREATION Totals
Business Unit 3710 - NOYES CULTURAL ARTS CENTER
Account 64015 - NATURAL GAS
UTILITIES-NICOR AUG23
Business Unit 3130 - SPECIAL RECREATION
Account 65020 - CLOTHING
SPECIAL REC SHIRTS
Account 65020 - CLOTHING Totals
Account 65110 - RECREATION SUPPLIES
SERVICE WIRELESS MICROPHONES
Account 65110 - RECREATION SUPPLIES Totals
Business Unit 3055 - LEVY CENTER SENIOR SERVICES Totals
Account 65095 - OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Account 62507 - FIELD TRIPS
BUS TRIP TO HIDDEN CREEK
Account 62507 - FIELD TRIPS Totals
YOGA INST
FITNESS INSTRUCTOR
ZUMBA INST
CLAY CLASSES
Account 62505 - INSTRUCTOR SERVICES Totals
BEMOVED DANCE CLASS
BALLET
FELDENKRAIS
ECCENTRICS
YOGA INST
CARDIO/PILATES
YOGA INST
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A1.Page 31 of 240
170 AMERICAN RESCUE PLAN
Vendor G/L Date Payment Date Invoice Amount
100631 - BILL'S PLUMBING & SEWER, INC.10/10/2023 10/10/2023 4,180.00
Invoice Transactions 1 $4,180.00
Invoice Transactions 1 $4,180.00
19373 - CENTER FOR NEIGHBORHOOD TECHNOLOGY 10/10/2023 10/10/2023 55,000.00
Invoice Transactions 1 $55,000.00
Invoice Transactions 1 $55,000.00
20040 - MASON, VANESSA 10/10/2023 10/10/2023 7,270.00
Invoice Transactions 1 $7,270.00
Invoice Transactions 1 $7,270.00
18397 - USIO INC.10/10/2023 10/10/2023 50,000.00
Invoice Transactions 1 $50,000.00
18397 - USIO INC.10/10/2023 10/10/2023 54.40
18397 - USIO INC.10/10/2023 10/10/2023 206.43
Invoice Transactions 2 $260.83
Invoice Transactions 3 $50,260.83
19024 - BYRNE SOFTWARE TECHNOLOGIES 10/10/2023 10/10/2023 3,770.00
19024 - BYRNE SOFTWARE TECHNOLOGIES 10/10/2023 10/10/2023 5,800.00
Invoice Transactions 2 $9,570.00
Invoice Transactions 2 $9,570.00
19696 - LAW ENFORCEMENT ACTION PARTNERSHIP 10/10/2023 10/10/2023 2,892.00
Invoice Transactions 1 $2,892.00
Invoice Transactions 1 $2,892.00
19392 - CARLINO, CELIA 10/10/2023 10/10/2023 2,376.00
19757 - ERIKA TEJEDA 10/10/2023 10/10/2023 3,397.00
19188 - MATTHEW OUREN 10/10/2023 10/10/2023 7,032.00
19188 - MATTHEW OUREN 10/10/2023 10/10/2023 362.21
19391 - MUBOYAYI, NDONA 10/10/2023 10/10/2023 6,460.00
Invoice Transactions 5 $19,627.21
Invoice Transactions 5 $19,627.21
103929 - OPEN STUDIO PROJECT 10/10/2023 10/10/2023 700.00
Invoice Transactions 1 $700.00
Invoice Transactions 1 $700.00
Invoice Transactions 15 $149,500.04
Invoice Transactions 15 $149,500.04
Department 99 - NON-DEPARTMENTAL Totals
Fund 170 - AMERICAN RESCUE PLAN Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
CHILD CARE
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 9973 - PARTICIPATORY BUDGETING Totals
Business Unit 9971 - ARPA ADMIN Totals
Business Unit 9973 - PARTICIPATORY BUDGETING
Account 62490 - OTHER PROGRAM COSTS
FEDERAL GRANTS MANAGER-ARPA
PARTICIPATORY BUDGETING MANAGER
REIMBURSEMENT
PARTICIPATORY BUDGETING FIELD MANAGER 2023
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 9964 - GENERAL FUND OPERATIONS Totals
Business Unit 9971 - ARPA ADMIN
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
PARTICIPATORY BUDGETING COORDINATOR 2023
Business Unit 9964 - GENERAL FUND OPERATIONS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CONSULTING SERVICE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
CIVIC PLATFORM CONFIGURATION
Account 62236 - SOFTWARE MAINTENANCE Totals
Business Unit 9950 - PERMIT SOFTWARE Totals
Business Unit 9937 - GUARANTEED INCOME PROGRAM Totals
Business Unit 9950 - PERMIT SOFTWARE
Account 62236 - SOFTWARE MAINTENANCE
CIVIC PLATFORM CONFIGURATION
Account 65515 - OTHER IMPROVEMENTS
GUARANTEED INCOME PROGRAM PREPAID CARD FEE
GUARANTEED INCOME PROGRAM PREPAID CARD FEE
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 9937 - GUARANTEED INCOME PROGRAM
Account 62490 - OTHER PROGRAM COSTS
GUARANTEED INCOME PAYMENTS- OCT 2023
Account 62490 - OTHER PROGRAM COSTS Totals
Account 62490 - OTHER PROGRAM COSTS
SMALL/MEDIUM LANDLORD ASSISTANCE
Account 62490 - OTHER PROGRAM COSTS Totals
Business Unit 9933 - SMALL/MEDIUM LANDLORD ASSISTANCE Totals
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 9932 - ONE STOP SHOP Totals
Business Unit 9933 - SMALL/MEDIUM LANDLORD ASSISTANCE
Business Unit 9902 - LEAD SERVICE LINE REPLACEMENT Totals
Business Unit 9932 - ONE STOP SHOP
Account 65515 - OTHER IMPROVEMENTS
ONE STOP SHOP CONTRACT PAYMENT
Business Unit 9902 - LEAD SERVICE LINE REPLACEMENT
Account 65515 - OTHER IMPROVEMENTS
INSTALL 1" COPPER WATER SERVICE AT 2541 EWING
Account 65515 - OTHER IMPROVEMENTS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Fund 170 - AMERICAN RESCUE PLAN
Department 99 - NON-DEPARTMENTAL
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A1.Page 32 of 240
176 HUMAN SERVICE FUND
Vendor G/L Date Payment Date Invoice Amount
102565 - INFANT WELFARE SOCIETY 10/10/2023 10/10/2023 23,750.00
Invoice Transactions 1 $23,750.00
101725 - INTERFAITH ACTION OF EVANSTON 10/10/2023 10/10/2023 2,500.00
Invoice Transactions 1 $2,500.00
103793 - NORTH SHORE SENIOR CENTER 10/10/2023 10/10/2023 5,937.00
Invoice Transactions 1 $5,937.00
101036 - CHILDCARE NETWORK OF EVANSTON 10/10/2023 10/10/2023 25,850.00
Invoice Transactions 1 $25,850.00
104033 - PEER SERVICES, INC.10/10/2023 10/10/2023 24,875.00
Invoice Transactions 1 $24,875.00
302371 - YOUTH & OPPORTUNITY UNITED 10/10/2023 10/10/2023 24,000.00
Invoice Transactions 1 $24,000.00
Invoice Transactions 6 $106,912.00
Invoice Transactions 6 $106,912.00
103883 - ODP BUSINESS SOLUTIONS, LLC 10/10/2023 10/10/2023 119.96
103883 - ODP BUSINESS SOLUTIONS, LLC 10/10/2023 10/10/2023 53.94
103883 - ODP BUSINESS SOLUTIONS, LLC 10/10/2023 10/10/2023 93.70
103883 - ODP BUSINESS SOLUTIONS, LLC 10/10/2023 10/10/2023 284.52
Invoice Transactions 4 $552.12
Invoice Transactions 4 $552.12
19943 - SKYLIGHT COUNSELING CENTER 10/10/2023 10/10/2023 2,092.00
Invoice Transactions 1 $2,092.00
Invoice Transactions 1 $2,092.00
Invoice Transactions 5 $2,644.12
Invoice Transactions 11 $109,556.12
Department 24 - HEALTH Totals
Fund 176 - HUMAN SERVICES FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
MENTAL HEALTH PROVIDER SUPPORT SERVICES PROGRAM
Account 67126 - SKYLIGHT COUNSELING CENTER Totals
Business Unit 4651 - MENTAL HEALTH BOARD ALLOCATIONS Totals
Business Unit 2445 - HUMAN SERVICES Totals
Business Unit 4651 - MENTAL HEALTH BOARD ALLOCATIONS
Account 67126 - SKYLIGHT COUNSELING CENTER
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Department 24 - HEALTH
Business Unit 2445 - HUMAN SERVICES
Account 65095 - OFFICE SUPPLIES
Account 67045 - YOU
3RD DISBURSEMENT PUBLIC SERVICE GRANT AWARD
Account 67045 - YOU Totals
Business Unit 4651 - MENTAL HEALTH BOARD ALLOCATIONS Totals
Account 63067 - CHILDCARE NETWORK EVANSTON Totals
Account 63070 - PEER SERVICES
3RD DISBURSEMENT PUBLIC SERVICE GRANT AWARD
Account 63070 - PEER SERVICES Totals
3RD DISBURSEMENT PUBLIC SERVICE GRANT AWARD
Account 62980 - NORTH SHORE SENIOR CENTER Totals
Account 63067 - CHILDCARE NETWORK EVANSTON
3RD DISBURSEMENT PUBLIC SERVICE GRANT AWARD
Account 62960 - INTERFAITH ACTION COUNCIL
3RD DISBURSEMENT PUBLIC SERVICE GRANT AWARD
Account 62960 - INTERFAITH ACTION COUNCIL Totals
Account 62980 - NORTH SHORE SENIOR CENTER
Business Unit 4651 - MENTAL HEALTH BOARD ALLOCATIONS
Account 62890 - INFANT WELFARE SOCIETY
3RD DISBURSEMENT PUBLIC SERVICE GRANT AWARD
Account 62890 - INFANT WELFARE SOCIETY Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Fund 176 - HUMAN SERVICES FUND
Department 21 - COMMUNITY DEVELOPMENT
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A1.Page 33 of 240
177 REPARATIONS FUND
Vendor G/L Date Payment Date Invoice Amount
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 10/10/2023 10/10/2023 1,516.00
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 10/10/2023 10/10/2023 1,000.00
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 10/10/2023 10/10/2023 12,404.19
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 10/10/2023 10/10/2023 4,899.50
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 10/10/2023 10/10/2023 6,230.00
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 10/10/2023 10/10/2023 13,575.24
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 10/10/2023 10/10/2023 700.00
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 10/10/2023 10/10/2023 350.00
Invoice Transactions 8 $40,674.93
Invoice Transactions 8 $40,674.93
Invoice Transactions 8 $40,674.93
Invoice Transactions 8 $40,674.93
Business Unit 1595 - REPARATIONS FUND Totals
Department 15 - CITY MANAGER'S OFFICE Totals
Fund 177 - REPARATIONS FUND Totals
Account 62490 - OTHER PROGRAM COSTS Totals
REPARATIONS - MORTGAGE ASSISTANCE
REPARATIONS - HOME IMPROVEMENT
REPARATIONS - HOME IMPROVEMENT
REPARATIONS - HOME IMPROVEMENT
REPARATIONS - MORTGAGE ASSISTANCE
REPARATIONS - MORTGAGE ASSISTANCE
REPARATIONS - MORTGAGE ASSISTANCE
REPARATIONS - HOME IMPROVEMENT
Business Unit 1595 - REPARATIONS FUND
Account 62490 - OTHER PROGRAM COSTS
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Fund 177 - REPARATIONS FUND
Department 15 - CITY MANAGER'S OFFICE
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
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A1.Page 34 of 240
178 SUSTAINABILITY fund
Vendor G/L Date Payment Date Invoice Amount
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 11,929.69
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 1,088.83
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 1,883.98
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 297.14
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 1,742.45
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 1,707.64
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 22.59
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 6,590.33
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 8,877.81
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 2,238.63
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 169.53
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 38.26
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 111.61
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 336.33
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 863.37
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 154.16
Invoice Transactions 16 $38,052.35
Invoice Transactions 16 $38,052.35
Invoice Transactions 16 $38,052.35
Invoice Transactions 16 $38,052.35
Business Unit 9910 - SUSTAINABILITY ADMIN Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 178 - SUSTAINABILITY FUND Totals
UTILITIES MC SQUARED AUGUST 2023 FACILITIES
UTILITIES MC SQUARED AUGUST 2023 FACILITIES
UTILITIES MC SQUARED AUGUST 2023 FACILITIES
Account 64005 - ELECTRICITY Totals
UTILITIES MC SQUARED AUGUST 2023 FACILITIES
UTILITIES MC SQUARED AUGUST 2023 FACILITIES
UTILITIES MC SQUARED AUGUST 2023 FACILITIES
UTILITIES MC SQUARED AUGUST 2023 FACILITIES
UTILITIES MC SQUARED AUGUST 2023 FACILITIES
UTILITIES MC SQUARED AUGUST 2023 FIRE
UTILITIES MC SQUARED AUGUST 2023 FIRE
UTILITIES MC SQUARED AUGUST 2023 FIRE
UTILITIES MC SQUARED AUGUST 2023 FIRE
UTILITIES MC SQUARED AUGUST 2023 FACILITIES
Business Unit 9910 - SUSTAINABILITY ADMIN
Account 64005 - ELECTRICITY
UTILITIES MC SQUARED AUGUST 2023 FIRE
UTILITIES MC SQUARED AUGUST 2023 FIRE
UTILITIES MC SQUARED AUGUST 2023 FIRE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Fund 178 - SUSTAINABILITY FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
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A1.Page 35 of 240
200 MOTOR FUEL TAX FUND
Vendor G/L Date Payment Date Invoice Amount
171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.10/10/2023 10/10/2023 8,594.12
171019 - CHRISTOPHER B. BURKE ENGINEERING, LTD.10/10/2023 10/10/2023 9,899.65
Invoice Transactions 2 $18,493.77
Invoice Transactions 2 $18,493.77
Invoice Transactions 2 $18,493.77
Invoice Transactions 2 $18,493.77
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 200 - MOTOR FUEL TAX FUND Totals
Business Unit 5100 - MOTOR FUEL TAX - ADMINISTRATION
Account 65515 - OTHER IMPROVEMENTS
ENGINEERING SERVICES-LEON PL RECONSTRUCTION PROJECT
ENGINEERING SERVICES-LEON PL RECONSTRUCTION PROJECT
Account 65515 - OTHER IMPROVEMENTS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Fund 200 - MOTOR FUEL TAX FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
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A1.Page 36 of 240
205 EMERGENCY TELE(E911) FUND
Vendor G/L Date Payment Date Invoice Amount
18823 - SANSIO, INC 10/10/2023 10/10/2023 116.34
18823 - SANSIO, INC 10/10/2023 10/10/2023 1,035.80
Invoice Transactions 2 $1,152.14
Invoice Transactions 2 $1,152.14
Invoice Transactions 2 $1,152.14
Invoice Transactions 2 $1,152.14
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM Totals
Department 22 - POLICE Totals
Fund 205 - EMERGENCY TELEPHONE (E911) FUND Totals
Business Unit 5150 - EMERGENCY TELEPHONE SYSTM
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
HEALTH EMS MAINTENANCE FEE
HEALTH EMS SUBSCRIPTION - AUGUST
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Fund 205 - EMERGENCY TELEPHONE (E911) FUND
Department 22 - POLICE
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
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A1.Page 37 of 240
215 CDBG FUND
Vendor G/L Date Payment Date Invoice Amount
101187 - CONNECTIONS FOR THE HOMELESS 10/10/2023 10/10/2023 100,000.00
Invoice Transactions 1 $100,000.00
Invoice Transactions 1 $100,000.00
Invoice Transactions 1 $100,000.00
Invoice Transactions 1 $100,000.00
Business Unit 5240 - PUBLIC SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 215 - CDBG FUND Totals
Business Unit 5240 - PUBLIC SERVICES
Account 62970 - CONNECTION FOR HOMELESS
3RD DISBURSEMENT PUBLIC SERVICE GRANT AWARD
Account 62970 - CONNECTION FOR HOMELESS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Fund 215 - CDBG FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
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A1.Page 38 of 240
200 CDBG LOAN FUND
Vendor G/L Date Payment Date Invoice Amount
10638 - COMMUNITY PARTNERS FOR AFFORDABLE HOUSING 10/10/2023 10/10/2023 600.00
Invoice Transactions 1 $600.00
Invoice Transactions 1 $600.00
Invoice Transactions 1 $600.00
Invoice Transactions 1 $600.00
Business Unit 5280 - CD LOAN Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 220 - CDBG LOAN FUND Totals
Business Unit 5280 - CD LOAN
Account 65535 - REHAB LOANS
LEAD BASE PAINT
Account 65535 - REHAB LOANS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Fund 220 - CDBG LOAN FUND
Department 21 - COMMUNITY DEVELOPMENT
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
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A1.Page 39 of 240
335 WEST EVANSTON TIF FUND
Vendor G/L Date Payment Date Invoice Amount
188404 - SINGH & ASSOCIATES, INC.*10/10/2023 10/10/2023 1,610.97
Invoice Transactions 1 $1,610.97
Invoice Transactions 1 $1,610.97
Invoice Transactions 1 $1,610.97
Invoice Transactions 1 $1,610.97
Business Unit 5870 - WEST EVANSTON TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 335 - WEST EVANSTON TIF FUND Totals
Business Unit 5870 - WEST EVANSTON TIF
Account 65515 - OTHER IMPROVEMENTS
ENGINEERING SERVICES FOR STREETLIGHT & SIDEWALK IMPROVEMENTS
Account 65515 - OTHER IMPROVEMENTS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Fund 335 - WEST EVANSTON TIF FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
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A1.Page 40 of 240
365 FIVE FIFTH TIF FUND
Vendor G/L Date Payment Date Invoice Amount
17507 - WRECKON SPECS, LLC.10/10/2023 10/10/2023 17,500.00
Invoice Transactions 1 $17,500.00
Invoice Transactions 1 $17,500.00
Invoice Transactions 1 $17,500.00
Invoice Transactions 1 $17,500.00
Business Unit 5900 - TIF Totals
Department 99 - NON-DEPARTMENTAL Totals
Fund 365 - FIVE FIFTH TIF FUND Totals
Business Unit 5900 - TIF
Account 62490 - OTHER PROGRAM COSTS
EMERSON AND JACKSON- FINAL GRADE
Account 62490 - OTHER PROGRAM COSTS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Fund 365 - FIVE FIFTH TIF FUND
Department 99 - NON-DEPARTMENTAL
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
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A1.Page 41 of 240
415 CAPITAL IMPROVEMENTS FUND
Vendor G/L Date Payment Date Invoice Amount
176428 - CIVILTECH ENGINEERING *10/10/2023 10/10/2023 22,948.21
Invoice Transactions 1 $22,948.21
Invoice Transactions 1 $22,948.21
176213 - TESKA ASSOCIATES, INC.*10/10/2023 10/10/2023 1,292.50
Invoice Transactions 1 $1,292.50
Invoice Transactions 1 $1,292.50
STREET CLEANING STICKERS
19204 - AGENCY LANDSCAPE + PLANNING *10/10/2023 10/10/2023 46,405.62
102162 - GREELEY AND HANSEN 10/10/2023 10/10/2023 9,963.20
Invoice Transactions 2 $56,368.82
Invoice Transactions 2 $56,368.82
102162 - GREELEY AND HANSEN *10/10/2023 10/10/2023 2,013.40
Invoice Transactions 1 $2,013.40
107067 - BLINDERMAN CONSTRUCTION 10/10/2023 10/10/2023 72,550.80
107067 - BLINDERMAN CONSTRUCTION 10/10/2023 10/10/2023 12,330.10
120248 - ELCAST LIGHTING 10/10/2023 10/10/2023 6,096.00
Invoice Transactions 3 $90,976.90
Invoice Transactions 4 $92,990.30
16583 - HACIENDA LANDSCAPING INC 10/10/2023 10/10/2023 161,745.00
Invoice Transactions 1 $161,745.00
Invoice Transactions 1 $161,745.00
Invoice Transactions 9 $335,344.83
Invoice Transactions 9 $335,344.83
Business Unit 4219 - NON-BOND CAPITAL Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 415 - CAPITAL IMPROVEMENTS FUND Totals
Business Unit 4219 - NON-BOND CAPITAL
Account 65515 - OTHER IMPROVEMENTS
TWIGGS PARK SKATE PARK
Account 65515 - OTHER IMPROVEMENTS Totals
SOLE SOURCE STREET LIGHT UNIT REPAIRS
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 4123 - 2023 GO BOND CAPITAL Totals
Account 62145 - ENGINEERING SERVICES Totals
Account 65515 - OTHER IMPROVEMENTS
ARRINGTON LAKEFRONT LAGOON REPAIRS
ARRINGTON LAKEFRONT LAGOON REPAIRS
Business Unit 4122 - 2022 GO BOND CAPITAL Totals
Business Unit 4123 - 2023 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
EVANSTON SERVICE CENTER FACILITY EVALUATION & MASTER PLAN
PARK AND GREEN SPACE STRATEGIC PLAN
SERVICE CENTER NORTH FUEL REPLACEMENT
Account 62145 - ENGINEERING SERVICES Totals
Account 62145 - ENGINEERING SERVICES Totals
Business Unit 4121 - 2021 GO BOND CAPITAL Totals
Business Unit 4122 - 2022 GO BOND CAPITAL
Business Unit 4120 - 2020 GO BOND CAPITAL Totals
Business Unit 4121 - 2021 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
EVANSTON SKATE PARK - CONSULTING SERVICES
Business Unit 4120 - 2020 GO BOND CAPITAL
Account 62145 - ENGINEERING SERVICES
REFUSE DISPOSAL FEES - SWANCC
Account 62145 - ENGINEERING SERVICES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Fund 415 - CAPITAL IMPROVEMENTS FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
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A1.Page 42 of 240
416 CROWN CONSTRUCTION FUND
Vendor G/L Date Payment Date Invoice Amount
15649 - FUTURITY 19, INC.10/10/2023 10/10/2023 40,500.00
Invoice Transactions 1 $40,500.00
Invoice Transactions 1 $40,500.00
Invoice Transactions 1 $40,500.00
Invoice Transactions 1 $40,500.00
Business Unit 4160 - CROWN CONSTRUCTION PROJECT Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 416 - CROWN CONSTRUCTION FUND Totals
Business Unit 4160 - CROWN CONSTRUCTION PROJECT
Account 65515 - OTHER IMPROVEMENTS
REFUSE DISPOSAL FEES - SWANCC
Account 65515 - OTHER IMPROVEMENTS Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Fund 416 - CROWN CONSTRUCTION FUND
Department 40 - PUBLIC WORKS AGENCY
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
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A1.Page 43 of 240
505 PARKING SYSTEM FUND
Vendor G/L Date Payment Date Invoice Amount
19976 - MEYER, PAUL 10/10/2023 10/10/2023 20.30
Invoice Transactions 1 $20.30
103883 - ODP BUSINESS SOLUTIONS, LLC 10/10/2023 10/10/2023 108.21
Invoice Transactions 1 $108.21
Invoice Transactions 2 $128.51
322695 - ECO-CLEAN MAINTENANCE 10/10/2023 10/10/2023 949.00
Invoice Transactions 1 $949.00
313070 - LIONHEART CRITICAL POWER SPECIALISTS, INC 10/10/2023 10/10/2023 1,396.00
18749 - SKIDATA, INC.10/10/2023 10/10/2023 480.00
18749 - SKIDATA, INC.10/10/2023 10/10/2023 540.00
18749 - SKIDATA, INC.10/10/2023 10/10/2023 769.50
Invoice Transactions 4 $3,185.50
Invoice Transactions 5 $4,134.50
322695 - ECO-CLEAN MAINTENANCE 10/10/2023 10/10/2023 2,120.00
215899 - MB EVANSTON SHERMAN, L.L.C.10/10/2023 10/10/2023 1,310.00
Invoice Transactions 2 $3,430.00
18749 - SKIDATA, INC.10/10/2023 10/10/2023 769.50
Invoice Transactions 1 $769.50
Invoice Transactions 3 $4,199.50
322695 - ECO-CLEAN MAINTENANCE 10/10/2023 10/10/2023 1,656.00
Invoice Transactions 1 $1,656.00
18749 - SKIDATA, INC.10/10/2023 10/10/2023 769.50
Invoice Transactions 1 $769.50
Invoice Transactions 2 $2,425.50
Invoice Transactions 12 $10,888.01
Invoice Transactions 12 $10,888.01
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 505 - PARKING SYSTEM FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
PARKING GARAGE KEYCARDS & LABELS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7037 - MAPLE GARAGE Totals
Business Unit 7037 - MAPLE GARAGE
Account 62400 - CONTRACT SVC-PARKING GARAGE
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
PARKING GARAGE KEYCARDS & LABELS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7036 - SHERMAN GARAGE Totals
Account 62400 - CONTRACT SVC-PARKING GARAGE
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES
SHERMAN GARAGE JANITORIAL SERVICES
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 7025 - CHURCH STREET GARAGE Totals
Business Unit 7036 - SHERMAN GARAGE
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
CHURCH GARAGE GENERATOR REPAIRS
CHURCH GARAGE SERVICE CALL 9/21
CHURCH GARAGE SERVICE CALL 9/20
PARKING GARAGE KEYCARDS & LABELS
Business Unit 7025 - CHURCH STREET GARAGE
Account 62400 - CONTRACT SVC-PARKING GARAGE
JANITORIAL SERVICES AT VARIOUS CITY FACILITIES
Account 62400 - CONTRACT SVC-PARKING GARAGE Totals
Account 65095 - OFFICE SUPPLIES
GREEN BAY RD WATER MAIN DESIGN & CONSTRUCTION
Account 65095 - OFFICE SUPPLIES Totals
Business Unit 7005 - PARKING SYSTEM MGT Totals
Business Unit 7005 - PARKING SYSTEM MGT
Account 53382 - PARKING REV PM Z114
REFUSE DISPOSAL FEES - SWANCC
Account 53382 - PARKING REV PM Z114 Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Fund 505 - PARKING SYSTEM FUND
Department 19 - ADMINISTRATIVE SERVICES
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A1.Page 44 of 240
510 WATER FUND
Vendor G/L Date Payment Date Invoice Amount
20000 - AL KAREEM, AHMAD 10/10/2023 10/10/2023 146.52
20010 - JIMENEZ, GUILLERMINA 10/10/2023 10/10/2023 195.42
20009 - KEMP, DONALD 10/10/2023 10/10/2023 83.87
20011 - MORGAN, JENNIFER 10/10/2023 10/10/2023 108.99
20007 - REIGER, GEORGE & ELLEN 10/10/2023 10/10/2023 456.54
20008 - SOTO, XAVIER 10/10/2023 10/10/2023 56.16
Invoice Transactions 6 $1,047.50
17507 - WRECKON SPECS, LLC.10/10/2023 10/10/2023 1,200.00
Invoice Transactions 1 $1,200.00
106588 - CDM SMITH, INC.*10/10/2023 10/10/2023 12,351.87
Invoice Transactions 1 $12,351.87
16618 - MUNICIPALH2O 10/10/2023 10/10/2023 4,200.00
Invoice Transactions 1 $4,200.00
103883 - ODP BUSINESS SOLUTIONS, LLC 10/10/2023 10/10/2023 201.15
Invoice Transactions 1 $201.15
Invoice Transactions 10 $19,000.52
105394 - VERIZON WIRELESS 10/10/2023 10/10/2023 114.03
Invoice Transactions 1 $114.03
105481 - WATER RESOURCES 10/10/2023 10/10/2023 17,952.00
105481 - WATER RESOURCES 10/10/2023 10/10/2023 10,155.00
105481 - WATER RESOURCES 10/10/2023 10/10/2023 10,117.00
Invoice Transactions 3 $38,224.00
Invoice Transactions 4 $38,338.03
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 109,423.57
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 798.10
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 1,511.91
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 19.33
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 78.08
10730 - MC SQUARED ENERGY 10/10/2023 10/10/2023 49.01
Invoice Transactions 6 $111,880.00
103744 - NICOR 10/10/2023 10/10/2023 1,156.91
103744 - NICOR 10/10/2023 10/10/2023 49.78
Invoice Transactions 2 $1,206.69
19967 - ACOEM USA INC.10/10/2023 10/10/2023 1,015.84
Invoice Transactions 1 $1,015.84
Invoice Transactions 9 $114,102.53
106964 - EUROFINS EATON ANALYTICAL 10/10/2023 10/10/2023 120.00
106964 - EUROFINS EATON ANALYTICAL 10/10/2023 10/10/2023 14.00
106964 - EUROFINS EATON ANALYTICAL 10/10/2023 10/10/2023 70.00
Invoice Transactions 3 $204.00
217862 - ALEXANDER CHEMICAL CORPORATION 10/10/2023 10/10/2023 10,849.82
217862 - ALEXANDER CHEMICAL CORPORATION 10/10/2023 10/10/2023 4,206.93
217862 - ALEXANDER CHEMICAL CORPORATION 10/10/2023 10/10/2023 4,233.99
217862 - ALEXANDER CHEMICAL CORPORATION 10/10/2023 10/10/2023 4,241.20
217862 - ALEXANDER CHEMICAL CORPORATION 10/10/2023 10/10/2023 16,752.00
217862 - ALEXANDER CHEMICAL CORPORATION 10/10/2023 10/10/2023 411.75
217862 - ALEXANDER CHEMICAL CORPORATION 10/10/2023 10/10/2023 16,752.00
Invoice Transactions 7 $57,447.69
Invoice Transactions 10 $57,651.69
105481 - WATER RESOURCES 10/10/2023 10/10/2023 30,307.68
Invoice Transactions 1 $30,307.68
19345 - STANDARD PRINTING COMPANY, INC.10/10/2023 10/10/2023 1,848.06
Invoice Transactions 1 $1,848.06
Invoice Transactions 2 $32,155.74
105970 - HACH COMPANY 10/10/2023 10/10/2023 55,008.00
105970 - HACH COMPANY 10/10/2023 10/10/2023 11,552.00
105970 - HACH COMPANY 10/10/2023 10/10/2023 9,733.92
Invoice Transactions 3 $76,293.92
Invoice Transactions 3 $76,293.92
100780 - OZINGA READY MIX CONCRETE INC.10/10/2023 10/10/2023 1,774.50
Invoice Transactions 1 $1,774.50
105479 - WATER PRODUCTS CO.10/10/2023 10/10/2023 1,887.00
Invoice Transactions 1 $1,887.00
Invoice Transactions 2 $3,661.50
Invoice Transactions 40 $341,203.93
Invoice Transactions 40 $341,203.93
Department 40 - PUBLIC WORKS AGENCY Totals
Fund 510 - WATER FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
2023 WATER DISTRIBUTION SYSTEM MATERIALS
Account 65055 - MATER. TO MAINT. IMP. Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE Totals
Account 65051 - MATERIALS - STREETS DIVISION
FY2023 CONCRETE
Account 65051 - MATERIALS - STREETS DIVISION Totals
Account 65055 - MATER. TO MAINT. IMP.
Account 65702 - WATER GENERAL PLANT Totals
Business Unit 4230 - WATER CAPITAL OUTLAY Totals
Business Unit 4540 - DISTRIBUTION MAINTENANCE
Business Unit 4230 - WATER CAPITAL OUTLAY
Account 65702 - WATER GENERAL PLANT
LOW RANGE LASER TURBIDIMETER & CONTROLLER
LOW RANGE LASER TURBIDIMETER & CONTROLLER
LOW RANGE LASER TURBIDIMETER & CONTROLLER
Account 62455 - WTR/SWR BILL PRINT AND MAIL CO Totals
Business Unit 4225 - WATER OTHER OPERATIONS Totals
Account 62340 - IT COMPUTER SOFTWARE
NEPTUNE 360 ADVANCED MODULE AMI SUBSCRIPTION FEE
Account 62340 - IT COMPUTER SOFTWARE Totals
Account 62455 - WTR/SWR BILL PRINT AND MAIL CO
Account 65015 - CHEMICALS/ SALT Totals
Business Unit 4220 - FILTRATION Totals
Business Unit 4225 - WATER OTHER OPERATIONS
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
LIQUID CHLORINE (PER SPEC) BID 22-54
LIQUID CHLORINE (PER SPEC) BID 22-54
LIQUID CHLORINE (PER SPEC) BID 22-54
Account 62465 - OUTSIDE LABARATORY COSTS Totals
Account 65015 - CHEMICALS/ SALT
HYDROFLUOROSILICIC ACID (PER SPEC)
LIQUID ALUMINUM SULFATE (PER SPEC)
Business Unit 4220 - FILTRATION
Account 62465 - OUTSIDE LABARATORY COSTS
FY 2023 LABORATORY TESTING - ROUTINE COMPLIANCE
FY 2023 LABORATORY TESTING - ROUTINE COMPLIANCE
FY 2023 LABORATORY TESTING - ROUTINE COMPLIANCE
Account 65085 - MINOR EQUIPMENT & TOOLS
CLEAN, CHECK AND CALIBRATE FIXTUR LASER ALIGNMENT TOOL
Account 65085 - MINOR EQUIPMENT & TOOLS Totals
Business Unit 4210 - PUMPING Totals
Account 64015 - NATURAL GAS
UTILITIES-NICOR AUG23
UTILITIES-NICOR AUG23
Account 64015 - NATURAL GAS Totals
UTILITIES-MC SQUARED AUG23
UTILITIES-MC SQUARED AUG23
UTILITIES-MC SQUARED AUG23
Account 64005 - ELECTRICITY Totals
Business Unit 4210 - PUMPING
Account 64005 - ELECTRICITY
UTILITIES-MC SQUARED AUG23
UTILITIES-MC SQUARED AUG23
UTILITIES-MC SQUARED AUG23
2023 WATER METERS & MIU PURCHASE
Account 65070 - OFFICE/OTHER EQT MTN MATL Totals
Business Unit 4208 - WATER BILLING Totals
Account 64540 - TELECOMMUNICATIONS - WIRELESS Totals
Account 65070 - OFFICE/OTHER EQT MTN MATL
2023 WATER METERS & MIU PURCHASE
2023 WATER METERS & MIU PURCHASE
Business Unit 4200 - WATER PRODUCTION Totals
Business Unit 4208 - WATER BILLING
Account 64540 - TELECOMMUNICATIONS - WIRELESS
WIRELESS COMMUNICATION
Account 62185 - CONSULTING SERVICES Totals
Account 65095 - OFFICE SUPPLIES
FY2023 OFFICE SUPPLIES
Account 65095 - OFFICE SUPPLIES Totals
CORROSION CONTROL STUDY
Account 62180 - STUDIES Totals
Account 62185 - CONSULTING SERVICES
ANNUAL EPA RMP COMPLIANCE SERVICE FEE 9/19/23-9/18/24
Account 56145 - FEES AND OUTSIDE WORK
FIRE HYDRANT DEPOSIT REFUND
Account 56145 - FEES AND OUTSIDE WORK Totals
Account 62180 - STUDIES
GREEN BAY RD WATER MAIN DESIGN & CONSTRUCTION
OVERPAID WATER BILL
OVERPAID WATER BILL
Account 53575 - WATER SALES-EVANSTON Totals
Business Unit 4200 - WATER PRODUCTION
Account 53575 - WATER SALES-EVANSTON
REFUSE DISPOSAL FEES - SWANCC
OVERPAID WATER BILL
OVERPAID WATER BILL
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Fund 510 - WATER FUND
Department 40 - PUBLIC WORKS AGENCY
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Page 20 of 27
A1.Page 45 of 240
513 WATER DEPR IMPRV&EXT FUND
Vendor G/L Date Payment Date Invoice Amount
18294 - UNITED STATES EPA-WIFIA PROGRAM 10/10/2023 10/10/2023 12,200.00
Invoice Transactions 1 $12,200.00
244419 - KIMLEY-HORN AND ASSOCIATES, INC.*10/10/2023 10/10/2023 44,692.00
Invoice Transactions 1 $44,692.00
Invoice Transactions 2 $56,892.00
Invoice Transactions 2 $56,892.00
Invoice Transactions 2 $56,892.00
STREET CLEANING STICKERS
Department 71 - UTILITIES Totals
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
Account 65515 - OTHER IMPROVEMENTS
GREEN BAY RD WATER MAIN DESIGN & CONSTRUCTION
Account 65515 - OTHER IMPROVEMENTS Totals
Business Unit 7330 - WATER FUND DEP, IMP, EXT Totals
Business Unit 7330 - WATER FUND DEP, IMP, EXT
Account 62145 - ENGINEERING SERVICES
REFUSE DISPOSAL FEES - SWANCC
Account 62145 - ENGINEERING SERVICES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Fund 513 - WATER DEPR IMPRV &EXTENSION FUND
Department 71 - UTILITIES
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Page 21 of 27
A1.Page 46 of 240
520 SOLID WASTE FUND
Vendor G/L Date Payment Date Invoice Amount
100496 - SOLID WASTE AGENCY NORTHERN COOK 10/10/2023 10/10/2023 64,981.00
Invoice Transactions 1 $64,981.00
104720 - SHRED ALL TRANSFER 10/10/2023 10/10/2023 386.20
Invoice Transactions 1 $386.20
101782 - DOWNTOWN EVANSTON 10/10/2023 10/10/2023 50,000.00
Invoice Transactions 1 $50,000.00
105191 - TRAFFIC CONTROL & PROTECTION, INC.STREET CLEANING STICKERS 10/10/2023 10/10/2023 13,455.00
Invoice Transactions 1 $13,455.00
100177 - ALLEGRA PRINT & IMAGING 10/10/2023 10/10/2023 378.00
100177 - ALLEGRA PRINT & IMAGING 10/10/2023 10/10/2023 378.00
Invoice Transactions 2 $756.00
Invoice Transactions 6 $129,578.20
Invoice Transactions 6 $129,578.20
Invoice Transactions 6 $129,578.20Fund 520 - SOLID WASTE FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
Account 67107 - OUTREACH Totals
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN Totals
Department 40 - PUBLIC WORKS AGENCY Totals
Account 65625 - FURNITURE & FIXTURES Totals
Account 67107 - OUTREACH
CANNISTER WRAP
LANDFILL CONTAINER WRAPS
Account 62659 - ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS Totals
Account 65625 - FURNITURE & FIXTURES
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
GREEN BAY RD WATER MAIN DESIGN & CONSTRUCTION
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Account 62659 - ECONOMIC DEVELOPMENT PARTNERSHIP CONTRIBUTIONS
Business Unit 4310 - RECYCLING AND ENVIRONMENTAL MAIN
Account 62405 - SWANCC DISPOSAL FEES
REFUSE DISPOSAL FEES - SWANCC
Account 62405 - SWANCC DISPOSAL FEES Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Fund 520 - SOLID WASTE FUND
Department 40 - PUBLIC WORKS AGENCY
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Page 22 of 27
A1.Page 47 of 240
600 FLEET SERVICES
Vendor G/L Date Payment Date Invoice Amount
101081 - CITY WELDING SALES & SERVICE INC.10/10/2023 10/10/2023 116.57
103795 - NORTH SHORE TOWING 10/10/2023 10/10/2023 175.00
103795 - NORTH SHORE TOWING 10/10/2023 10/10/2023 288.75
Invoice Transactions 3 $580.32
101064 - CINTAS #22 10/10/2023 10/10/2023 93.31
Invoice Transactions 1 $93.31
17511 - AL WARREN OIL COMPANY, INC.10/10/2023 10/10/2023 28,130.25
Invoice Transactions 1 $28,130.25
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 147.00
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 59.78
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 29.73
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 1,375.00
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 .36
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 36.57
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 12.29
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 8.19
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 160.54
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 13.56
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 184.33
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 14.49
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 245.15
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 28.88
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 53.94
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 22.68
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 (37.62)
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 74.14
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 15.28
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 96.93
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 137.13
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 63.38
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 39.16
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 24.99
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 19.22
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 71.00
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 23.96
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 24.99
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 20.58
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 96.72
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 23.97
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 55.00
322967 - APC STORES, INC., DBA BUMPER TO BUMPER 10/10/2023 10/10/2023 57.48
18598 - ARLINGTON HEIGHTS FORD 10/10/2023 10/10/2023 622.15
18598 - ARLINGTON HEIGHTS FORD 10/10/2023 10/10/2023 66.19
18598 - ARLINGTON HEIGHTS FORD 10/10/2023 10/10/2023 16.29
18598 - ARLINGTON HEIGHTS FORD 10/10/2023 10/10/2023 93.72
18598 - ARLINGTON HEIGHTS FORD 10/10/2023 10/10/2023 355.35
18598 - ARLINGTON HEIGHTS FORD 10/10/2023 10/10/2023 381.74
18598 - ARLINGTON HEIGHTS FORD 10/10/2023 10/10/2023 138.62
18598 - ARLINGTON HEIGHTS FORD 10/10/2023 10/10/2023 207.34
18598 - ARLINGTON HEIGHTS FORD 10/10/2023 10/10/2023 (92.09)
18598 - ARLINGTON HEIGHTS FORD 10/10/2023 10/10/2023 20.70
18598 - ARLINGTON HEIGHTS FORD 10/10/2023 10/10/2023 88.17
18598 - ARLINGTON HEIGHTS FORD 10/10/2023 10/10/2023 169.81
18598 - ARLINGTON HEIGHTS FORD 10/10/2023 10/10/2023 2,531.64
100412 - ATLAS BOBCAT, INC.10/10/2023 10/10/2023 5,251.82
100412 - ATLAS BOBCAT, INC.10/10/2023 10/10/2023 1,927.13
100412 - ATLAS BOBCAT, INC.10/10/2023 10/10/2023 1,503.18
100431 - AUTOBARN MOTORS, LTD.10/10/2023 10/10/2023 197.03
106584 - BURRIS EQUIPMENT CO.10/10/2023 10/10/2023 129.01
106584 - BURRIS EQUIPMENT CO.10/10/2023 10/10/2023 954.32
106584 - BURRIS EQUIPMENT CO.10/10/2023 10/10/2023 425.14
285052 - CHICAGO PARTS & SOUND, LLC 10/10/2023 10/10/2023 126.08
285052 - CHICAGO PARTS & SOUND, LLC 10/10/2023 10/10/2023 832.22
285052 - CHICAGO PARTS & SOUND, LLC 10/10/2023 10/10/2023 36.76
285052 - CHICAGO PARTS & SOUND, LLC 10/10/2023 10/10/2023 290.36
285052 - CHICAGO PARTS & SOUND, LLC 10/10/2023 10/10/2023 336.54
101064 - CINTAS #22 10/10/2023 10/10/2023 93.31
101064 - CINTAS #22 10/10/2023 10/10/2023 93.31
101081 - CITY WELDING SALES & SERVICE INC.10/10/2023 10/10/2023 98.63
101511 - DOUGLAS TRUCK PARTS 10/10/2023 10/10/2023 514.80
107216 - DRIVE TRAIN SERVICE & COMPONENTS INC.10/10/2023 10/10/2023 330.46
107216 - DRIVE TRAIN SERVICE & COMPONENTS INC.10/10/2023 10/10/2023 2,025.50
106698 - GEIB INDUSTRIES, INC.10/10/2023 10/10/2023 213.00
227800 - GOLF MILL FORD 10/10/2023 10/10/2023 19.60
227800 - GOLF MILL FORD 10/10/2023 10/10/2023 91.58
227800 - GOLF MILL FORD 10/10/2023 10/10/2023 25.71
227800 - GOLF MILL FORD 10/10/2023 10/10/2023 100.29
102137 - GRAINGER, INC., W.W.10/10/2023 10/10/2023 96.89
102137 - GRAINGER, INC., W.W.10/10/2023 10/10/2023 6.46
102137 - GRAINGER, INC., W.W.10/10/2023 10/10/2023 32.40
102137 - GRAINGER, INC., W.W.10/10/2023 10/10/2023 92.86
102137 - GRAINGER, INC., W.W.10/10/2023 10/10/2023 355.10
102137 - GRAINGER, INC., W.W.10/10/2023 10/10/2023 83.24
102137 - GRAINGER, INC., W.W.10/10/2023 10/10/2023 10.56
102137 - GRAINGER, INC., W.W.10/10/2023 10/10/2023 266.00
102137 - GRAINGER, INC., W.W.10/10/2023 10/10/2023 129.00
121261 - H. BARBER & SONS, INC.10/10/2023 10/10/2023 1,014.50
121261 - H. BARBER & SONS, INC.10/10/2023 10/10/2023 2,047.42
102281 - HAVEY COMMUNICATIONS INC.10/10/2023 10/10/2023 4,758.80
101556 - HEART CERTIFIED AUTO CARE 10/10/2023 10/10/2023 60.00
101556 - HEART CERTIFIED AUTO CARE 10/10/2023 10/10/2023 32.03
101556 - HEART CERTIFIED AUTO CARE 10/10/2023 10/10/2023 32.03
101556 - HEART CERTIFIED AUTO CARE 10/10/2023 10/10/2023 64.05
16406 - IMPERIAL SUPPLIES, LLC 10/10/2023 10/10/2023 587.85
16406 - IMPERIAL SUPPLIES, LLC 10/10/2023 10/10/2023 44.32
16406 - IMPERIAL SUPPLIES, LLC 10/10/2023 10/10/2023 180.20
16406 - IMPERIAL SUPPLIES, LLC 10/10/2023 10/10/2023 207.20
16406 - IMPERIAL SUPPLIES, LLC 10/10/2023 10/10/2023 232.80
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 10/10/2023 10/10/2023 386.01
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 10/10/2023 10/10/2023 165.20
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 10/10/2023 10/10/2023 165.20
102614 - INTERSTATE BATTERY OF NORTHERN CHICAGO 10/10/2023 10/10/2023 853.47
120232 - INTERSTATE POWER SYSTEMS, INC.10/10/2023 10/10/2023 72.79
120232 - INTERSTATE POWER SYSTEMS, INC.10/10/2023 10/10/2023 150.00
194934 - JENNINGS CHEVROLET 10/10/2023 10/10/2023 121.74
14988 - JX PETERBILT / JX ENTERPRISES, INC.10/10/2023 10/10/2023 (51.23)
14988 - JX PETERBILT / JX ENTERPRISES, INC.10/10/2023 10/10/2023 211.01
14988 - JX PETERBILT / JX ENTERPRISES, INC.10/10/2023 10/10/2023 51.73
14988 - JX PETERBILT / JX ENTERPRISES, INC.10/10/2023 10/10/2023 9.70
14988 - JX PETERBILT / JX ENTERPRISES, INC.10/10/2023 10/10/2023 (512.33)
14988 - JX PETERBILT / JX ENTERPRISES, INC.10/10/2023 10/10/2023 242.99
14988 - JX PETERBILT / JX ENTERPRISES, INC.10/10/2023 10/10/2023 1,333.07
297469 - KROMER COMPANY 10/10/2023 10/10/2023 260.56
15512 - LAKESIDE INTERNATIONAL, LLC 10/10/2023 10/10/2023 336.89
15512 - LAKESIDE INTERNATIONAL, LLC 10/10/2023 10/10/2023 360.32
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
Account 65035 - PETROLEUM PRODUCTS
ONE YEAR FUEL PURCHASE FLEET (7500) MOBIL EFF. ULSD UNDYED
Account 65035 - PETROLEUM PRODUCTS Totals
Account 65060 - MATER. TO MAINT. AUTOS
Account 62245 - OTHER EQMT MAINTENANCE Totals
Account 62355 - LAUNDRY/OTHER CLEANING
UNIFORM CLEANING
Account 62355 - LAUNDRY/OTHER CLEANING Totals
Business Unit 7710 - FLEET MAINTENANCE
Account 62245 - OTHER EQMT MAINTENANCE
SHOP SUPPLIES
TOW FOR #818
TOW FOR #926
STOCK FOR FLEET
STOCK FOR FLEET
PARTS FOR #819
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
SHOP SUPPLIES
CREDIT
PARTS FOR #807
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
PARTS FOR #818
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
SHOP SUPPLIES
SHOP SUPPLIES
STOCK FOR FLEET
STOCK FOR FLEET
LIGHTS FOR #600
STOCK FOR FLEET
SHOP SUPPLIES
PARTS FOR #173
STOCK FOR FLEET
PARTS FOR #53
PARTS FOR #97
PARTS FOR #773
PARTS FOR #110
STOCK FOR FLEET
SHOP SUPPLIES
STOCK FOR FLEET
STOCK FOR FLEET
PATS FOR #448
PARTS AND LABOR NEEDED TO REPAIR CD VEHICLE #408 INV. 163563
PARTS AND LABOR FOR GREENWAYS #510 INV. K24632
STOCK FOR FLEET
PM'S FOR #510
PARTS FOR #442
PARTS FOR A-22
CREDIT
STOCK FOR FLEET
PATS FOR #439
PARTS FOR #162
STOCK FOR FLEET
STOCK FOR FLEET
STOCK FOR FLEET
UNIFORM CLEANING
UNIFORM CLEANING
STOCK FOR FLEET
PARTS FOR #530
PARTS FOR #530
STOCK FOR FLEET
STOCK FOR FLEET
PARTS FOR #97
PARTS FOR #8
PARTS FOR #931
PARTS FOR #931
STOCK FOR FLEET
SHOP SUPPLIES
SHOP SUPPLIES
PARTS FOR #956
PARTS FOR #956
PARTS FOR #712
SHOP SUPPLIES
PARTS FOR #818
PARTS FOR #698 AND #699
PARTS FOR #561
PARTS FOR #561
STOCK FOR FLEET
STOCK FOR FLEET
SHOP SUPPLIES
PARTS FOR #954
PARTS FOR #511
SHOP SUPPLIES
SHOP SUPPLIES
SHOP SUPPLIES
STOCK FOR FLEET
SHOP SUPPLIES
UPFITTING OF EPD #54 EVIDENCE TECHNICIAN SUBURBAN
SECOND PAYMENT
WHEEL BALANCE FOR #116
WHEEL BALANCE #56
WHEEL BALANCE #426
PARTS FOR E-23
PARTS FOR #784
CORE CREDIT
PARTS FOR #713
PARTS FOR #717
STOCK FOR FLEET
BATTERIES FOR RECYCLING
BATTERY FOR RECYCLING
STOCK FOR FLEET
PARTS FOR T-22
PARTS FOR #926
PARTS FOR #818
PARTS FOR #717
CREDIT
PARTS FOR #717
PARTS FOR #717
PARTS FOR #501
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
Run by Tera Davis on 10/03/2023 03:22:55 PM
Page 23 of 27
A1.Page 48 of 240
600 FLEET SERVICES
Vendor G/L Date Payment Date Invoice Amount
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
15512 - LAKESIDE INTERNATIONAL, LLC 10/10/2023 10/10/2023 15.36
15512 - LAKESIDE INTERNATIONAL, LLC 10/10/2023 10/10/2023 1,960.56
15512 - LAKESIDE INTERNATIONAL, LLC 10/10/2023 10/10/2023 172.43
15512 - LAKESIDE INTERNATIONAL, LLC 10/10/2023 10/10/2023 772.42
15512 - LAKESIDE INTERNATIONAL, LLC 10/10/2023 10/10/2023 261.35
15512 - LAKESIDE INTERNATIONAL, LLC 10/10/2023 10/10/2023 181.59
102994 - LEACH ENTERPRISES, INC.10/10/2023 10/10/2023 24.70
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 10/10/2023 10/10/2023 1,846.85
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 10/10/2023 10/10/2023 593.02
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 10/10/2023 10/10/2023 12,427.89
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 10/10/2023 10/10/2023 189.49
105080 - MACQUEEN EQUIPMENT DBA MACQUEEN EMERGENCY GROUP 10/10/2023 10/10/2023 665.67
322710 - MID-TOWN PETROLEUM ACQUISITION LLC DBA:10/10/2023 10/10/2023 694.47
16444 - MIDWEST PAVING EQUIPMENT, INC.10/10/2023 10/10/2023 1,337.33
16444 - MIDWEST PAVING EQUIPMENT, INC.10/10/2023 10/10/2023 245.66
103490 - MONROE TRUCK EQUIPMENT 10/10/2023 10/10/2023 196.12
243021 - R.N.O.W., INC.10/10/2023 10/10/2023 1,310.26
243021 - R.N.O.W., INC.10/10/2023 10/10/2023 1,524.30
215687 - REINDERS, INC.10/10/2023 10/10/2023 321.30
215687 - REINDERS, INC.10/10/2023 10/10/2023 1,463.00
104918 - STANDARD EQUIPMENT COMPANY 10/10/2023 10/10/2023 1,068.11
104918 - STANDARD EQUIPMENT COMPANY 10/10/2023 10/10/2023 (955.18)
104918 - STANDARD EQUIPMENT COMPANY 10/10/2023 10/10/2023 973.95
104918 - STANDARD EQUIPMENT COMPANY 10/10/2023 10/10/2023 248.89
104918 - STANDARD EQUIPMENT COMPANY 10/10/2023 10/10/2023 554.73
104918 - STANDARD EQUIPMENT COMPANY 10/10/2023 10/10/2023 (587.35)
104918 - STANDARD EQUIPMENT COMPANY 10/10/2023 10/10/2023 829.47
104918 - STANDARD EQUIPMENT COMPANY 10/10/2023 10/10/2023 774.56
15832 - STENSTROM PETROLEUM SERVICES GROUP 10/10/2023 10/10/2023 635.86
245587 - SUBURBAN ACCENTS, INC.10/10/2023 10/10/2023 126.50
186754 - TRIANGLE RADIATOR 10/10/2023 10/10/2023 2,495.00
19965 - TRUCE TRUCK SALES 10/10/2023 10/10/2023 168.26
252904 - U-HAUL 10/10/2023 10/10/2023 117.81
105356 - UTILITY SALES & SERVICE INC DBA USSI RENTALS, INC.10/10/2023 10/10/2023 346.44
105356 - UTILITY SALES & SERVICE INC DBA USSI RENTALS, INC.10/10/2023 10/10/2023 (106.03)
105356 - UTILITY SALES & SERVICE INC DBA USSI RENTALS, INC.10/10/2023 10/10/2023 400.51
105356 - UTILITY SALES & SERVICE INC DBA USSI RENTALS, INC.10/10/2023 10/10/2023 234.51
105395 - VERMEER MIDWEST 10/10/2023 10/10/2023 41.52
245860 - WENTWORTH TIRE SERVICE 10/10/2023 10/10/2023 688.75
106333 - WEST SIDE TRACTOR SALES 10/10/2023 10/10/2023 140.16
106333 - WEST SIDE TRACTOR SALES 10/10/2023 10/10/2023 1,725.24
106333 - WEST SIDE TRACTOR SALES 10/10/2023 10/10/2023 89.14
106333 - WEST SIDE TRACTOR SALES 10/10/2023 10/10/2023 37.79
105553 - WHOLESALE DIRECT INC 10/10/2023 10/10/2023 141.75
105553 - WHOLESALE DIRECT INC 10/10/2023 10/10/2023 95.50
108472 - WILMETTE TRUCK & BUS SALES & SERVICE 10/10/2023 10/10/2023 599.00
108472 - WILMETTE TRUCK & BUS SALES & SERVICE 10/10/2023 10/10/2023 90.00
Invoice Transactions 154 $75,083.70
120216 - COMMERCIAL TIRE SERVICE 10/10/2023 10/10/2023 1,318.48
101556 - HEART CERTIFIED AUTO CARE 10/10/2023 10/10/2023 64.05
101556 - HEART CERTIFIED AUTO CARE 10/10/2023 10/10/2023 64.05
103795 - NORTH SHORE TOWING 10/10/2023 10/10/2023 50.00
215687 - REINDERS, INC.10/10/2023 10/10/2023 833.24
245860 - WENTWORTH TIRE SERVICE 10/10/2023 10/10/2023 571.48
245860 - WENTWORTH TIRE SERVICE 10/10/2023 10/10/2023 205.32
245860 - WENTWORTH TIRE SERVICE 10/10/2023 10/10/2023 897.50
245860 - WENTWORTH TIRE SERVICE 10/10/2023 10/10/2023 861.28
245860 - WENTWORTH TIRE SERVICE 10/10/2023 10/10/2023 292.50
245860 - WENTWORTH TIRE SERVICE 10/10/2023 10/10/2023 1,836.24
245860 - WENTWORTH TIRE SERVICE 10/10/2023 10/10/2023 657.50
245860 - WENTWORTH TIRE SERVICE 10/10/2023 10/10/2023 268.12
Invoice Transactions 13 $7,919.76
Invoice Transactions 172 $111,807.34
Invoice Transactions 172 $111,807.34
Invoice Transactions 172 $111,807.34
PARTS FOR #449
BODY WORK FOR A-23
PARTS FOR #636
STOCK FOR FLEET
REPAIRS MADE TO EFD RESERVE ENGINE #327R
AC REPAIRS FOR E-25
REPAIRS TO T-23
STOCK FOR FLEET
PARTS FOR #636
PARTS FOR #919
PARTS FOR #926
PARTS FOR A-23
PARTS FOR #345
PARTS FOR #532
STOCK FOR GREENWAYS
PARTS FOR #956
CREDIT
STOCK FOR FLEET
MOTOR FOR #687
PARTS FOR #686
PARTS FOR #614
STOCK FOR FLEET
PARTS FOR #704
REPLACED BREAKAWAY PUMP 7
STOCK FOR FLEET
PARTS FOR #719
PARTS FOR #716
FUEL FOR #453
PARTS FOR #742
STOCK FOR FLEET
CREDIT
PARTS FOR #925
STOCK FOR FLEET
STOCK AND MOTOR POOL TIRES
PARTS FOR #928
PARTS FOR #659CB
PARTS FOR #608A
PARTS FOR #680
STOCK FOR FLEET
FREIGHT CREDIT
PARTS FOR #875
PARTS FOR #826
FUEL CAP FOR #822
Fund 600 - FLEET SERVICES FUND Totals
Account 65065 - TIRES & TUBES Totals
Business Unit 7710 - FLEET MAINTENANCE Totals
Department 19 - ADMINISTRATIVE SERVICES Totals
TIRES FOR A-23
TIRES FOR #744
STOCK FOR FLEET
TIRES FOR #52
TIRES FOR #532
TIRE FOR #42
TIRES FOR #532
TIRES FOR #426
STOCK FOR FLEET
TIRES FOR GREENWAYS #550
Account 65065 - TIRES & TUBES
STOCK TIRES
TIRE BALANCE FOR #74
TIRE BALANCE FOR #61
SHOP SUPPLIES
SHOP SUPPLIES
SAFETY LANE INSPECTIONS
SAFETY LANE INSPECTIONS
Account 65060 - MATER. TO MAINT. AUTOS Totals
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Page 24 of 27
A1.Page 49 of 240
605 INSURANCE FUND
Vendor G/L Date Payment Date Invoice Amount
10460 - ANCEL,GLINK,DIAMOND,BUSH,DICIANNI & KRAFTHEFER, P.10/10/2023 10/10/2023 2,671.51
10460 - ANCEL,GLINK,DIAMOND,BUSH,DICIANNI & KRAFTHEFER, P.10/10/2023 10/10/2023 7,560.50
10460 - ANCEL,GLINK,DIAMOND,BUSH,DICIANNI & KRAFTHEFER, P.10/10/2023 10/10/2023 4,984.50
17225 - JOHNSON & BELL, LTD 10/10/2023 10/10/2023 1,480.25
17225 - JOHNSON & BELL, LTD 10/10/2023 10/10/2023 1,822.50
18727 - LITTLER MENDELSON, P.C.10/10/2023 10/10/2023 13,384.00
17424 - ROCK FUSCO & CONNELLY, LLC 10/10/2023 10/10/2023 280.00
279678 - TRIBLER ORPETT & MEYER, P. C.10/10/2023 10/10/2023 4,432.50
279678 - TRIBLER ORPETT & MEYER, P. C.10/10/2023 10/10/2023 2,401.50
279678 - TRIBLER ORPETT & MEYER, P. C.10/10/2023 10/10/2023 17,236.70
279678 - TRIBLER ORPETT & MEYER, P. C.10/10/2023 10/10/2023 2,334.00
279678 - TRIBLER ORPETT & MEYER, P. C.10/10/2023 10/10/2023 67,631.91
Invoice Transactions 12 $126,219.87
Invoice Transactions 12 $126,219.87
Invoice Transactions 12 $126,219.87
Invoice Transactions 12 $126,219.87
* = Prior Fiscal Year Activity Invoice Transactions 580 $2,503,637.46
Account 62130 - LEGAL SERVICES-GENERAL
2404 RIDGE EMINENT DOMAIN
BCH1555
LEGAL SERVICES -THEODORE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Invoice Description
Fund 605 - INSURANCE FUND
Department 99 - NON-DEPARTMENTAL
Fund 605 - INSURANCE FUND Totals
Accounts Payable by G/L Distribution Report
Payment Date Range 10/10/23 - 10/10/23
Business Unit 7800 - RISK MANAGEMENT Totals
Department 99 - NON-DEPARTMENTAL Totals
LEGAL SERVICES- ROCHMAN
LEGAL SERVICES - MOHAMOUD
LEGAL SERVICES - LIEBERMAN
LEGAL SERVICES - MARTINEZ
Account 62130 - LEGAL SERVICES-GENERAL Totals
LEGAL SERVICES -EYTAN
LEGAL SERVICES -HEMPFLING
LEGAL SERVICES - BROWN
LEGAL SERVICES - SANCHEZ
LEGAL SERVICES -OZURUIGBO
Business Unit 7800 - RISK MANAGEMENT
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Page 25 of 27
A1.Page 50 of 240
Vendor G/L Date Payment Date Invoice Amount
20017 - AMERESCO 09/21/2023 09/21/2023 5,643.00
Invoice Transactions 1 $5,643.00
Invoice Transactions 1 $5,643.00
Invoice Transactions 1 $5,643.00
Invoice Transactions 1 $5,643.00
19576 - RACHEL WILLIAMS 09/28/2023 09/28/2023 1,650.00
Invoice Transactions 1 $1,650.00
Invoice Transactions 1 $1,650.00
Invoice Transactions 1 $1,650.00
Invoice Transactions 1 $1,650.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 09/21/2023 09/21/2023 6.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 09/21/2023 09/21/2023 8.00
284935 - ILLINOIS SECRETARY OF STATE, VEHICLE 09/21/2023 09/21/2023 151.00
Invoice Transactions 3 $165.00
Invoice Transactions 3 $165.00
Invoice Transactions 3 $165.00
Invoice Transactions 3 $165.00
* = Prior Fiscal Year Activity Invoice Transactions 4 $7,458.00
Fund 170 - AMERICAN RESCUE PLAN Totals
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023 FY23
Accounts Payable by G/L Distribution Report
*ADVANCED CHECKS FOR PAY PERIOD ENDING 10.10.2023 FY23
Department 19 - ADMINISTRATIVE SERVICES Totals
Fund 600 - FLEET SERVICES FUND Totals
*RECLASSIFICATION: PLATES MP TO #8
*PLATE REPLACEMENT - VEHICLE #4
Account 65045 - LICENSING/REGULATORY SUPP Totals
Business Unit 7710 - FLEET MAINTENANCE Totals
Fund 600 - FLEET SERVICES FUND
Department 19 - ADMINISTRATIVE SERVICES
Business Unit 7710 - FLEET MAINTENANCE
Account 65045 - LICENSING/REGULATORY SUPP
*PLATE REPLACEMENT - VEHICLE #448
Business Unit 2126 - BUILDING INSPECTION SERVICES Totals
Department 21 - COMMUNITY DEVELOPMENT Totals
Fund 100 - GENERAL FUND Totals
Fund 170 - AMERICAN RESCUE PLAN
Department 99 - NON-DEPARTMENTAL
Business Unit 9964 - GENERAL FUND OPERATIONS
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS
*REIMAGINING PUBLIC SAFETY ADMINISTRATOR
Account 62509 - SERVICE AGREEMENTS/ CONTRACTS Totals
Business Unit 9964 - GENERAL FUND OPERATIONS Totals
Department 99 - NON-DEPARTMENTAL Totals
Business Unit 2126 - BUILDING INSPECTION SERVICES
Account 52080 - BUILDING PERMITS
*REFUND: PARTIAL PERMIT
Account 52080 - BUILDING PERMITS Totals
Invoice Description
Fund 100 - GENERAL FUND
Department 21 - COMMUNITY DEVELOPMENT
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Page 26 of 27
A1.Page 51 of 240
ACCOUNT NUMBER SUPPLIER NAME DESCRIPTION AMOUNT
GENERAL ASSISTANCE
VARIOUS VARIOUS GENERAL ASSISTANCE PAYMENTS 37,465.23
37,465.23
INSURANCE
VARIOUS IPBC MONTHLY HEALTH INSURANCE PREMIUM 1,200,757.80
VARIOUS VARIOUS CASUALTY LOSS 20.00
VARIOUS VARIOUS WORKERS COMP 90,654.14
VARIOUS VARIOUS WORKERS COMP 103,436.44
1,394,868.38
REPARATIONS
VARIOUS REPARATIONS BENEFITS 185,000.00
185,000.00
SEWER
7617.68305 IEPA LOAN DISBURSEMENT SEWER FUND 360,420.70
7598.68305 IEPA LOAN DISBURSEMENT SEWER FUND 91,190.11
7478.68305 IEPA LOAN DISBURSEMENT SEWER FUND 6,835.08
458,445.89
2,075,779.50
Grand Total 4,586,874.96
REVIEWED BY DATE
APPROVED BY DATE
CITY OF EVANSTON
BILLS LIST
PERIOD ENDING 10.10.2023
SUPPLEMENTAL LIST
ACH AND WIRE TRANSFERS
PREPARED BY DATE
Page 27 of 27
A1.Page 52 of 240
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Cara Pratt, Sustainabilty and Resilence Coordinator
CC: Dave Stoneback, Deputy City Manager
Subject: MC Squared Community Choice Aggregation Program Update and
Purchase of Renewable Energy Certificates (RECs) on Behalf of the
Eligible Accounts
Date: October 9, 2023
Recommended Action:
Staff recommends the City Council accept and place on file the annual Community Choice
Aggregation Program update to purchase RECs on behalf of eligible residents in accordance
with the contract with MC Squared and Resolution 22-R-21.
CARP:
Renewable Energy
Council Action:
For Action: Accept and Place on File
Summary:
In April 2021, the City of Evanston launched the second iteration of the Community Choice
Aggregation Program with a new vendor, MC Squared Energy Services (MC2). The program
follows a years-long history of aggregation, providing participating residents with 100%
renewable energy. The current agreement ensures residents are guaranteed the same price
for electricity that they would get from ComEd through the ComEd price match. This ensures
residents will no longer pay a premium for renewable energy. The agreement also awards the
City a $500,000 Civic Contribution Grant annually, resulting in $1.25 million in additional
funds to the City. When the contract with MC2 was awarded, staff recommended that a
portion of the Civic Contribution Grant go towards purchasing renewable energy certificates
(RECs) to reflect the City's ambitious energy and climate goals and to remain true to the spirit
of the aggregation program, which has always purchased RECs on behalf of the enrolled
accounts. The City received the first $500,000 Civic Contribution Grant in September 2022.
Staff discussed the Community Choice Aggregation program and the history of purchasing
RECs at the Utilities Commission meeting on September 8, 2023, and the Environment
A2.Page 53 of 240
Board meeting on September 21, 2023, to receive feedback and direction on the purchase of
RECs. The general consensus at those meetings was to purchase RECs on behalf of the
accounts eligible for the Community Choice Aggregation Program this year but to consider
other alternative uses of the civic contribution grant in the future that result in further
additionality of renewable energy locally.
On September 7, 2023, MC2 gave an estimate of the cost of RECs in the provided
attachment. There are approximately 35,000 residential and small commercial accounts in
the City of Evanston. About 26,000 of those accounts are eligible for the Community Choice
Aggregation program, which represents over 150,000,000 kWh of electricity consumed in one
year. If RECs from a Green-e verified Midwestern wind energy source are purchased at a
price of $0.00185 per kWh, the total cost would be just under $300,000, leaving just over
$200,000 in the Civic Contribution Grant to the City to be allocated to the Sustainability Fund
(Account 178.99.9910.62185). The attachment provides exact prices from the first week of
September; however, the market price is in constant fluctuation, so the exact dollar amount
will depend on the market price on the date the RECs are purchased by MC2. That is why,
for the purposes of this memo, staff have provided a price estimate instead of an exact dollar
amount.
According to Exhibit A of the Master Agreement to Provide Services to an Aggregated Group
Between the City of Evanston, Illinois, and MC Squared Energy Services, LLC (MC2) in
Resolution 22-R-21, the logistical process for the purchase of RECs is as follows: prior to the
Retail Electric Supplier purchasing any RECs on behalf of the City, the City will provide a
written request (via email) to the Retail Electric Supplier authorizing each REC purchase
transaction. Such authorization shall document the City's request to acquire the RECs. The
Retail Electric Supplier will provide written confirmation (via email) of each REC purchase
and will provide documentation of the actual invoices paid by the Retail Electric Supplier to
acquire the RECs from third-party REC providers. The funds to acquire any authorized REC
purchases on behalf of the City during the Delivery Term will be deducted from the Civic
Contribution Grant of $500,000.
In early 2024, the City will receive this contract term's final Civic Contribution Grant of
$250,000, and because the City Council approved a one-year contract term extension with
MC2, the City will receive a $100,000 Civic Contribution Grant in early 2025.
Legislative History:
Resolution 22-R-21 Authorizing the City Manager to Enter into a Master Agreement to
Provide Services to an Aggregated Group with MC Squared Energy Services, LLC
Attachments:
2022 Indicative REC Cost Analysis
Page 2 of 3
A2.Page 54 of 240
City of Evanston, IL
Renewable Energy Credit (REC) Cost Forecast [INDICATIVE]
Prepared by: Chuck Sutton - MC2
Dated: September 7, 2023
07/2022 - 07/2023 Net Difference
Historical Market to City of Evanston
Annual Based Total ***Based on
Electricity Number of REC Cost Market Based MC2 Annual (2022/2023)
Consumption Eligible per kWh Cost of RECs Civic Contribution
in (kWh's) *Accounts **(as of 08/2023)(as of 08/2023)of $500,000
Net Eligible Accounts **156,248,000 25,768 0.00185$ 289,058.80$ 210,941.20$
Footnotes:
* ComEd Provided Historical Usage Data (Q3 - 2023)
** Eligible accounts excludes accounts served by other suppliers and on ComEd special rates (Hourly, Net Metering, Opt-Outs etc.)
*** Market based cost of 2022 Midwest based Wind Generation RECs - Delivery of RECs "On or Before 10/31/2023"Page 3 of 3A2.Page 55 of 240
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Schenita Stewart, Police Chief
CC: Christopher Voss, Communications Coordinator
Subject: Approval of a Sole Source Motorola Fire Radio Infrastructure Lease
Payment
Date: October 9, 2023
Recommended Action:
Staff recommends that the City Council authorize the City Manager to approve the 2023 lease
payment to Motorola Solutions Credit Company, LLC (500 W. Monroe St., 44th Floor, Chicago,
IL 60661) for upgrades to the Fire Radio System Infrastructure in the amount of $109,898.96.
A sole-source purchase requires a 2/3 vote of the Councilmembers.
Funding Source:
Funding for the lease agreement will come from the FY 2023 E911 Fund Budget - Other
Improvements (Account 205.22.5150.65515), which has a budget of $450,000 with a remaining
balance of $336,086.35.
Council Action:
For Action
Summary:
The goal of the City of Evanston Communications Center is to provide the community with a
singular point of access to Public Safety resources. Integral in the agency’s meeting this goal
is the timely replacement of end-of-life infrastructure. With this goal in mind, on October 25,
2021, the City Council approved a lease agreement with Motorola Solutions for the purchase
and installation of new infrastructure equipment for the Evanston Fire Department.
Lease payments in the amount of $109,898.96 are remitted to Motorola Solu tions Credit
Company, LLC (500 W. Monroe St., 44th Floor, Chicago, IL 60661) annually in November.
FY2023 will be the second of seven scheduled lease payments.
Legislative History:
A3.Page 56 of 240
Lease payments were approved on October 25, 2021, at the Administration and Public Works
Committee and City Council.
The FY 2023 Emergency Telephone System budget was approved at the September 22, 2022
meeting.
Attachments:
Municipal Lease Agreement
Approval of Contract Award with Motorola Solutions for Fire Radio Infrastructure Upgrade
Page 2 of 21
A3.Page 57 of 240
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16
10/5/2021
City of Evanston
909 Lake Street
Evanston IL 60208
RE: Municipal Lease # 25162
Enclosed for your review, please find the Municipal Lease documentation in connection with the [radio
equipment] to be leased from Motorola. The interest rate and payment streams outlined in Equipment
Lease-Purchase Agreement #25162 are valid for contracts that are executed and returned to Motorola on
or before October 27, 2021. After 10/27/21, the Lessor reserves the option to re-quote and re-price the
transaction based on current market interest rates.
Please have the documents executed where indicated and forward the documents to the following address:
Motorola Solutions Credit Company LLC
Attn: Bill Stancik / 44th Floor
500 W. Monroe
Chicago IL 60661
Should you have any questions, please contact me at 847-538-4531.
Thank You,
MOTOROLA SOLUTIONS CREDIT COMPANY LLC
Bill Stancik
Page 3 of 21
A3.Page 58 of 240
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16
LESSEE FACT SHEET
Please help Motorola provide excellent billing service by providing the following information:
1. Complete Billing Address City of Evanston
_________________________________________
E-mail Address: _________________________________________
Attention: _________________________________________
Phone: _________________________________________
2. Lessee County Location: _________________________________________
3. Federal Tax I.D. Number _________________________________________
4. Purchase Order Number to be referenced on invoice (if necessary) or other “descriptions” that may
assist in determining the applicable cost center or department: ________________________
5. Equipment description that you would like to appear on your
invoicing:_________________________________________
Appropriate Contact for Documentation / System Acceptance Follow -up:
6. Appropriate Contact & _______________________________________
Mailing Address
_______________________________________
_________________________________________
_________________________________________
Phone: _________________________________________
Fax: __________________________________________
7. Payment remit to address: Motorola Solutions Credit Company LLC
P.O. Box 71132
Chicago IL 60694-1132
Thank you
Page 4 of 21
A3.Page 59 of 240
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16
EQUIPMENT LEASE-PURCHASE AGREEMENT
Lease Number: 25162
LESSEE: LESSOR:
City of Evanston Motorola Solutions, Inc.
909 Lake Street 500 W. Monroe
Evanston IL 60208 Chicago IL 60661
Lessor agrees to lease to Lessee and Lessee agrees to lease from Lessor, the equipment and/or software described in
Schedule A attached hereto ("Equipment") in accordance with the following terms and conditions of this Equipment
Lease-Purchase Agreement ("Lease").
1. TERM. This Lease will become effective upon the execution hereof by Lessor. The Term of this
Lease will commence on date specified in Schedule A attached heretoand unless terminated according to terms
hereof or the purchase option, provided in Section 18, is exercised this Lease will continue until the Expiration Date
set forth in Schedule B attached hereto ("Lease Term").
2. RENT. Lessee agrees to pay to Lessor or its assignee the Lease Payments (h erein so called),
including the interest portion , in the amounts specified in Schedule B. The Lease Payments will be payable without
notice or demand at the office of the Lessor (or such other place as Lessor or its assignee may from time to time
designate in writing), and will commence on the first Lease Payment Date as set forth in Schedule B and thereafter
on each of the Lease Payment Dates set forth in Schedule B. Any payments received later than ten (10) days from
the due date will bear interest at the highest lawful rate from the due date. Except as specifically provided in Section
5 hereof, the Lease Payments will be absolute and unconditional in all events and will not be subject to any set -off,
defense, counterclaim, or recoupment for any reason whatsoever. Lessee reasonably believes that funds can be
obtained sufficient to make all Lease Payments during the Lease Term and hereby covenants that a request for
appropriation for funds from which the Lease Payments may be made will be requested each fiscal period, including
making provisions for such payment to the extent necessary in each budget submitted for the purpose of obtaining
funding. It is Lessee's intent to make Lease Payment for the full Lease Term if funds are legally available therefor
and in that regard Lessee represents that the Equipment will be used for one or more authorized governmental or
proprietary functions essential to its proper, efficient and economic operation.
3. DELIVERY AND ACCEPTANCE. Lessor will cause the Equipment to be delivered to Lessee at
the location specified in Schedule A ("Equipment Location"). Lessee will accept the Equipment as soon as it has
been delivered and is operational. Lessee will evidence its acceptance of the Equipment either (a) by executing a nd
delivering to Lessor a Delivery and Acceptance Certificate in the form provided by Lessor; or (b) by executing and
delivering the form of acceptance provided for in the Contract (defined below).
Even if Lessee has not executed and delivered to Lessor a Delivery and Acceptance Certificate or other form of
acceptance acceptable to Lessor, if Lessor believes the Equipment has been delivered and is operational, Lessor may
require Lessee to notify Lessor in writing (within five (5) days of Lessee’s receipt of Lessor’s request) whether or
not Lessee deems the Equipment (i) to have been delivered and (ii) to be operational, and hence be accepted by
Lessee. If Lessee fails to so respond in such five (5) day period, Lessee will be deemed to have accepted the
Equipment and be deemed to have acknowledged that the Equipment was delivered and is operational as if Lessee
had in fact executed and delivered to Lessor a Delivery and Acceptance Certificate or other form acceptable to
Lessor.
4. REPRESENTATIONS AND WARRANTIES. Lessor acknowledges that the Equipment leased
hereunder is being manufactured and installed by Lessor pursuant to contract (the "Contract") covering the
Equipment. Lessee acknowledges that on or prior to the date of acceptance of the Equipment, L essor intends to sell
and assign Lessor's right, title and interest in and to this Agreement and the Equipment to an assignee ("Assignee").
Page 5 of 21
A3.Page 60 of 240
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16
LESSEE FURTHER ACKNOWLEDGES THAT EXCEPT AS EXPRESSLY SET FORTH IN THE CONTRACT,
LESSOR MAKES NO EXPRESS OR IMPLIED WARRANTIES OF ANY NATURE OR KIND WHATSOEVER,
AND AS BETWEEN LESSEE AND THE ASSIGNEE, THE PROPERTY SHALL BE ACCEPTED BY LESSEE
"AS IS" AND "WITH ALL FAULTS". LESSEE AGREES TO SETTLE ALL CLAIMS DIRECTLY WITH
LESSOR AND WILL NOT ASSERT OR SEEK TO ENFORCE ANY SUCH CLAIMS AGAINST THE
ASSIGNEE. NEITHER LESSOR NOR THE ASSIGNEE SHALL BE LIABLE FOR ANY DIRECT, INDIRECT,
SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY CHARACTER AS A RESULT OF THE
LEASE OF THE EQUIPMENT, INCLUDING WITHOUT LIMITATION, LOSS OF PROFITS, PROPERTY
DAMAGE OR LOST PRODUCTION WHETHER SUFFERED BY LESSEE OR ANY THIRD PARTY.
Lessor is not responsible for, and shall not be liable to Lessee for damages relating to loss of value of the
Equipment for any cause or situation (including, without limitation, governmental actions or regulations or actions
of other third parties).
5. NON-APPROPRIATION OF FUNDS. Notwithstanding anything contained in this Lease to the
contrary, Lessee has the right to not appropriate funds to make Lease Payments required hereunder in any fiscal
period and in the event no funds are appropriated or in the event funds appropriated by Lessee's governing body or
otherwise available by any lawful means whatsoever in any fiscal period of Lessee for Lease Payments or ot her
amounts due under this Lease are insufficient therefor, this Lease shall terminate on the last day of the fiscal period
for which appropriations were received without penalty or expense to Lessee of any kind whatsoever, except as to
the portions of Lease Payments or other amounts herein agreed upon for which funds shall have been appropriated
and budgeted or are otherwise available. The Lessee will immediately notify the Lessor or its Assignee of such
occurrence. In the event of such termination, Lessee agrees to peaceably surrender possession of the Equipment to
Lessor or its Assignee on the date of such termination, packed for shipment in accordance with manufacturer
specifications and freight prepaid and insured to any location in the continental United States designated by Lessor.
Lessor will have all legal and equitable rights and remedies to take possession of the Equipment. Non -
appropriation of funds shall not constitute a default hereunder for purposes of Section 16.
6. LESSEE CERTIFICATION. Lessee represents, covenants and warrants that: (i) Lessee is a state or
a duly constituted political subdivision or agency of the state of the Equipment Location; (ii) the interest portion of
the Lease Payments shall be excludable from Lessor's gross income pursuant to Section 103 of the Internal Revenue
Code of 1986, as it may be amended from time to time ( the "Code"); (iii) the execution, delivery and performance
by the Lessee of this Lease have been duly authorized by all necessary action on th e part of the Lessee; (iv) this
Lease constitutes a legal, valid and binding obligation of the Lessee enforceable in accordance with its terms; (v)
Lessee will comply with the information reporting requirements of Section 149(e) of the Internal Revenue Cod e of
1986 (the "Code"), and such compliance shall include but not be limited to the execution of information statements
requested by Lessor; (vi) Lessee will not do or cause to be done any act which will cause, or by omission of any act
allow, the Lease to be an arbitrage bond within the meaning of Section 148(a) of the Code; (vii) Lessee will not do
or cause to be done any act which will cause, or by omission of any act allow, this Lease to be a private activity
bond within the meaning of Section 141(a) of the Code; (viii) Lessee will not do or cause to be done any act which
will cause, or by omission of any act allow, the interest portion of the Lease Payment to be or become includible in
gross income for Federal income taxation purposes under the Code; and (ix) Lessee will be the only entity to own,
use and operate the Equipment during the Lease Term.
Lessee represents, covenants and warrants that: (i) it will do or cause to be done all things necessary to
preserve and keep the Lease in full force and effect, (ii) it has complied with all laws relative to public bidding
where necessary, and (iii) it has sufficient appropriations or other funds available to pay all amounts due hereunder
for the current fiscal period.
If Lessee breaches the covenant contained in this Section, the interest component of Lease Payments may
become includible in gross income of the owner or owners thereof for federal income tax purposes. In such event,
notwithstanding anything to the contrary contained in Section 11 of this Agree ment, Lessee agrees to pay promptly
after any such determination of taxability and on each Lease Payment date thereafter to Lessor an additional amount
determined by Lessor to compensate such owner or owners for the loss of such excludibility (including, w ithout
limitation, compensation relating to interest expense, penalties or additions to tax), which determination shall be
conclusive (absent manifest error). Notwithstanding anything herein to the contrary, any additional amount payable
by Lessee pursuant to this Section 6 shall be payable solely from Legally Available Funds.
Page 6 of 21
A3.Page 61 of 240
CLEAN SHORT FORM SIMPLIFIED LEASE rev 7.28.16
It is Lessor’s and Lessee’s intention that this Agreement not constitute a “true” lease for federal income tax
purposes and, therefore, it is Lessor’s and Lessee’s intention that Les see be considered the owner of the Equipment
for federal income tax purposes.
7. TITLE TO EQUIPMENT; SECURITY INTEREST. Upon shipment of the Equipment to Lessee
hereunder, title to the Equipment will vest in Lessee subject to any applicable license; provided, however, that (i) in
the event of termination of this Lease by Lessee pursuant to Section 5 hereof; (ii) upon the occurrence of an Event of
Default hereunder, and as long as such Event of Default is continuing; or (iii) in the event that the purchas e option
has not been exercised prior to the Expiration Date, title will immediately vest in Lessor or its Assignee , and Lessee
shall immediately discontinue use of the Equipment, remove the Equipment from Lessee’s computers and other
electronic devices and deliver the Equipment to Lessor or its Assignee. In order to secure all of its obligations
hereunder, Lessee hereby (i) grants to Lessor a first and prior security interest in any and all right, title and interest
of Lessee in the Equipment and in all additions, attachments, accessions, and substitutions thereto, and on any
proceeds therefrom; (ii) agrees that this Lease may be filed as a financing statement evidencing such security
interest; and (iii) agrees to execute and deliver all financing statements, certificates of title and other instruments
necessary or appropriate to evidence such security interest.
8. USE; REPAIRS. Lessee will use the Equipment in a careful manner for the use contemplated by the
manufacturer of the Equipment and shall comply with all laws, ordinances, insurance policies, the Contract, any
licensing or other agreement, and regulations relating to, and will pay all costs, claims, damages, fees and charges
arising out of the possession, use or maintenance of the Equipment. Lessee, at its expense will keep the Equipment
in good repair and furnish and/or install all parts, mechanisms, updates, upgrades and devices required therefor.
9. ALTERATIONS. Lessee will not make any alterations, additions or improvements to the
Equipment without Lessor's prior written consent unless such alterations, additions or improvements may be readily
removed without damage to the Equipment.
10. LOCATION; INSPECTION. The Equipment will not be removed from, [or if the Equipment
consists of rolling stock, its permanent base will not be changed from] the Equipment Location without Lessor's
prior written consent which will not be unreasonably withheld. Lessor will be entitled to enter upon the Equipment
Location or elsewhere during reasonable business hours to inspect the Equipment or observe its use and operation.
11. LIENS AND TAXES. Lessee shall keep the Equipment free and clear of all levies, liens and
encumbrances except those created under this Lease. Lessee shall pay, when due, all charges and taxes (local, state
and federal) which may now or hereafter be imposed upon the ownership, licensing, leasing, rental, sale, purchase,
possession or use of the Equipment, excluding however, all taxes on or measured by Lessor's income. If Lessee fai ls
to pay said charges and taxes when due, Lessor shall have the right, but shall not be obligated, to pay said charges
and taxes. If Lessor pays any charges or taxes, Lessee shall reimburse Lessor therefor within ten days of written
demand.
12. RISK OF LOSS: DAMAGE; DESTRUCTION. Lessee assumes all risk of loss or damage to
the Equipment from any cause whatsoever, and no such loss of or damage to the Equipment nor defect therein nor
unfitness or obsolescence thereof shall relieve Lessee of the obligation to make Lease Payments or to perform any
other obligation under this Lease. In the event of damage to any item of Equipment, Lessee will immediately place
the same in good repair with the proceeds of any insurance recovery applied to the cost of suc h repair. If Lessor
determines that any item of Equipment is lost, stolen, destroyed or damaged beyond repair (an “Event of Loss”) ,
Lessee at the option of Lessor will: either (a) replace the same with like equipment in good repair; or (b) on the next
Lease Payment date, pay Lessor the sum of : (i) all amounts then owed by Lessee to Lessor under this Lease,
including the Lease payment due on such date; and (ii) an amount equal to all remaining Lease Payments to be paid
during the Lease Term as set forth in Schedule B.
In the event that Lessee is obligated to make such payment with respect to less than all of the Equipment,
Lessor will provide Lessee with the pro rata amount of the Lease Payment and the Balance Payment (as set forth in
Schedule B) to be made by Lessee with respect to that part of the Equipment which has suffered the Event of Loss.
13. INSURANCE. Lessee will, at its expense, maintain at all times during the Lease Term, fire and
extended coverage, public liability and property damage insurance with respect to the Equipment in such amounts,
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covering such risks, and with such insurers as shall be satisfactory to Lessor, or, with Lessor's prior written consent,
Lessee may self-insure against any or all such risks. All insurance covering loss of or damage to the Equipment
shall be carried in an amount no less than the amount of the then applicable Balance Payment with respect to such
Equipment. The initial amount of insurance required is set forth in Schedule B. Each insurance policy will n ame
Lessee as an insured and Lessor or it’s Assigns as an additional insured, and will contain a clause requiring the
insurer to give Lessor at least thirty (30) days prior written notice of any alteration in the terms of such policy or the
cancellation thereof. The proceeds of any such policies will be payable to Lessee and Lessor or it’s Assigns as their
interests may appear. Upon acceptance of the Equipment and upon each insurance renewal date, Lessee will deliver
to Lessor a certificate evidencing such insurance. In the event that Lessee has been permitted to self-insure, Lessee
will furnish Lessor with a letter or certificate to such effect. In the event of any loss, damage, injury or accident
involving the Equipment, Lessee will promptly provide Lessor with written notice thereof and make available to
Lessor all information and documentation relating thereto.
14. INDEMNIFICATION. Lessee shall, to the extent permitted by law, indemnify Lessor against,
and hold Lessor harmless from, any and all claims, actions, proceedings, expenses, damages or liabilities, including
attorneys' fees and court costs, arising in connection with the Equipment, including, but not limited to, its selection,
purchase, delivery, licensing, possession, use, operation, rejection, or return and the recovery of claims under
insurance policies thereon.
15. ASSIGNMENT. Without Lessor's prior written consent, Lessee will not either (i) assign,
transfer, pledge, hypothecate, grant any security interest in or otherwise dispose o f this Lease or the Equipment or
any interest in this Lease or the Equipment or; (ii) sublet or lend the Equipment or permit it to be used by anyone
other than Lessee or Lessee's employees. Lessor may assign its rights, title and interest in and to this L ease, the
Equipment and any documents executed with respect to this Lease and/or grant or assign a security interest in this
Lease and the Equipment, in whole or in part. Any such assignees shall have all of the rights of Lessor under this
Lease. Subject to the foregoing, this Lease inures to the benefit of and is binding upon the heirs, executors,
administrators, successors and assigns of the parties hereto.
Lessee covenants and agrees not to assert against the Assignee any claims or defenses by way of
abatement, setoff, counterclaim, recoupment or the like which Lessee may have against Lessor. No assignment or
reassignment of any Lessor's right, title or interest in this Lease or the Equipment shall be effective unless and until
Lessee shall have received a notice of assignment, disclosing the name and address of each such assignee; provided,
however, that if such assignment is made to a bank or trust company as paying or escrow agent for holders of
certificates of participation in the Lease, it shall thereafter be sufficient that a copy of the agency agreement shall
have been deposited with Lessee until Lessee shall have been advised that such agency agreement is no longer in
effect. During the Lease Term Lessee shall keep a complete and accurate recor d of all such assignments in form
necessary to comply with Section 149(a) of the Code, and the regulations, proposed or existing, from time to time
promulgated thereunder. No further action will be required by Lessor or by Lessee to evidence the assignmen t, but
Lessee will acknowledge such assignments in writing if so requested.
After notice of such assignment, Lessee shall name the Assignee as additional insured and loss payee in
any insurance policies obtained or in force. Any Assignee of Lessor may rea ssign this Lease and its interest in the
Equipment and the Lease Payments to any other person who, thereupon, shall be deemed to be Lessor's Assignee
hereunder.
16. EVENT OF DEFAULT. The term "Event of Default", as used herein, means the occurrence o f any
one or more of the following events: (i) Lessee fails to make any Lease Payment (or any other payment) as it
becomes due in accordance with the terms of the Lease when funds have been appropriated sufficient for such
purpose, and any such failure continues for ten (10) days after the due date thereof; (ii) Lessee fails to perform or
observe any other covenant, condition, or agreement to be performed or observed by it hereunder and such failure is
not cured within twenty (20) days after written notice thereof by Lessor; (iii) the discovery by Lessor that any
statement, representation, or warranty made by Lessee in this Lease or in writing delivered by Lessee pursuant
hereto or in connection herewith is false, misleading or erroneous in any material res pect; (iv) proceedings under
any bankruptcy, insolvency, reorganization or similar legislation shall be instituted against or by Lessee, or a
receiver or similar officer shall be appointed for Lessee or any of its property, and such proceedings or appointm ents
shall not be vacated, or fully stayed, within twenty (20) days after the institution or occurrence thereof; or (v) an
attachment, levy or execution is threatened or levied upon or against the Equipment.
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17. REMEDIES. Upon the occurrence of an Event of Default, and as long as such Event of Default is
continuing, Lessor may, at its option, exercise any one or more of the following remedies: (i) by written notice to
Lessee, declare all amounts then due under the Lease, and all remaining Lease Payme nts due during the fiscal period
in effect when the default occurs to be immediately due and payable, whereupon the same shall become immediately
due and payable; (ii) by written notice to Lessee, request Lessee to (and Lessee agrees that it will), at Less ee's
expense, promptly discontinue use of the Equipment, remove the Equipment from all of Lessee’s computers and
electronic devices, return the Equipment to Lessor in the manner set forth in Section 5 hereof, or Lessor, at its
option, may enter upon the premises where the Equipment is located and take immediate possession of and remove
the same; (iii) sell or lease the Equipment or sublease it for the account of Lessee, holding Lessee liable for all Lease
Payments and other amounts due prior to the effective date of such selling, leasing or subleasing and for the
difference between the purchase price, rental and other amounts paid by the purchaser, Lessee or sublessee pursuant
to such sale, lease or sublease and the amounts payable by Lessee hereunder; (iv ) promptly return the Equipment to
Lessor in the manner set forth in Section 5 hereof; and (v) exercise any other right, remedy or privilege which may
be available to it under applicable laws of the state of the Equipment Location or any other applicable la w or
proceed by appropriate court action to enforce the terms of the Lease or to recover damages for the breach of this
Lease or to rescind this Lease as to any or all of the Equipment. In addition, Lessee will remain liable for all
covenants and indemnities under this Lease and for all legal fees and other costs and expenses, including court costs,
incurred by Lessor with respect to the enforcement of any of the remedies listed above or any other remedy available
to Lessor.
18. PURCHASE OPTION. Upon thirty (30) days prior written notice from Lessee to Lessor, and
provided that no Event of Default has occurred and is continuing, or no event, which with notice or lapse of time, or
both could become an Event of Default, then exists, Lessee will have the right to purchase the Equipment on the
Lease Payment dates set forth in Schedule B by paying to Lessor, on such date, the Lease Payment then due together
with the Balance Payment amount set forth opposite such date. Upon satisfaction by Lessee of su ch purchase
conditions, Lessor will transfer any and all of its right, title and interest in the Equipment to Lessee as is, without
warranty, express or implied, except that the Equipment is free and clear of any liens created by Lessor.
19. NOTICES. All notices to be given under this Lease shall be made in writing and mailed by certified
mail, return receipt requested, to the other party at its address set forth herein or at such address as the party may
provide in writing from time to time. Any such notice shall be deemed to have been received five days subsequent
to such mailing.
20. SECTION HEADINGS. All section headings contained herein are for the convenience of
reference only and are not intended to define or limit the scope of any provision of this Lease.
21. GOVERNING LAW. This Lease shall be construed in accordance with, and governed by the
laws of, the state of the Equipment Location.
22. DELIVERY OF RELATED DOCUMENTS. Lessee will execute or provide, as requested by
Lessor, such other documents and information as are reasonably necessary with respect to the transaction
contemplated by this Lease.
23. ENTIRE AGREEMENT; WAIVER. This Lease, together with Schedule A Equipment Lease-
Purchase Agreement, Schedule B, Evidence of Insurance, Statement of Essential Use/Source of Funds, Certificate of
Incumbency, Certified Lessee Resolution (if any), Information Return for Tax-Exempt Governmental Obligations
and the Delivery and Acceptance Certificate and other attachments hereto, and other documents or instruments
executed by Lessee and Lessor in connection herewith, constitutes the entire agreement between the parties with
respect to the Lease of the Equipment, and this Lease shall not be modified, amended, altered, or changed except
with the written consent of Lessee and Lessor. Any provision of the Lease found to be prohibited by law shall be
ineffective to the extent of such prohibition without invalidating the remainder of the Lease.
The waiver by Lessor of any breach by Lessee of an y term, covenant or condition hereof shall not operate
as a waiver of any subsequent breach thereof.
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24. EXECUTION IN COUNTERPARTS. This Lease may be executed in several counterparts, either
electronically or manually, all of which shall constitute but one and the same instrument. Lessor reserves the right to
request receipt of a manually-executed counterpart from Lessee. Lessor and Lessee agree that the only original
counterpart for purposes of perfection by possession shall be the original counterpart manually executed by Lessor
and identified as “Original”, regardless of whether Lessee’s execution or delivery of said counterpart is done
manually or electronically.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the _____ day of October, 2021.
LESSEE: LESSOR:
City of Evanston MOTOROLA SOLUTIONS, INC.
By:___________________________ By:_____________________________
Title:__________________________ Title Treasurer
CERTIFICATE OF INCUMBENCY
I, ______________________________________ do hereby certify that I am the duly elected or
(Printed Name of Secretary/Clerk )
appointed and acting Secretary or Clerk of the City of Evanston, an entity duly organized and existing under the
laws of the State of Illinois that I have custody of the records of such entity, and that, as of the date hereof, the
individual(s) executing this agreement is/are the duly elected or appointed officer(s) of such entity holding the
office(s) below his/her/their respective name(s). I further certify that (i) the signature(s) set forth above his/her/their
respective name(s) and title(s) is/are his/her/their true and authentic signature(s) and (ii) such officer(s) have the
authority on behalf of such entity to enter into that certain Equipment Lease Purchase Agreement number25162,
between City of Evanston and Motorola Solutions, Inc. If the initial insurance requirement on Schedule B exceeds
$1,000,000,attached as part of the Equipment Lease Purchase Agreement is a Certified Lessee Reso lution adopted
by the governing body of the entity.
IN WITNESS WHEREOF, I have executed this certificate and affixed the seal of City of Evanston , hereto this
______ day of _____ 2021.
By: ______________________________________ SEAL
(Signature of Secretary/Clerk)
OPINION OF COUNSEL
With respect to that certain Equipment Lease-Purchase Agreement 25162 by and between Motorola
Solutions, Inc. and the Lessee, I am of the opinion that: (i) the Lessee is, within the meaning of Section 103 of the
Internal Revenue Code of 1986, a state or a fully constituted political subdivision or agency of the State of the
Equipment Location described in Schedule A hereto; (ii) the execution, delivery and performance by the Lessee of
the Lease have been duly authorized by all necessary action on the part of the Lessee, (III) the Lease constitutes a
legal, valid and binding obligation of the Lessee enforceable in accordance with its terms; and (iv) Lessee has
sufficient monies available to make all payments required to be paid under the Lease during the current fiscal year of
the Lease, and such monies have been properly budgeted and appropriated for this purpose in accordance with State
law. This opinion may be relied upon by the Lessor and any assignee of the Lessor’s rights under the Lease.
______________________________________________________________________
Attorney for City of Evanston
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SCHEDULE A
EQUIPMENT LEASE-PURCHASE AGREEMENT
Schedule A
Lease Number:
25162
This Equipment Schedule is hereby attached to and made a part of that certain Equipment
Lease-Purchase Agreement Number 25162 ("Lease"), between Lessor and Lessee.
Lessor hereby leases to Lessee under and pursuant to the Lease, and Lessee hereby
accepts and leases from Lessor under and pursuant to the Lease, subject to and upon the terms
and conditions set forth in the Lease and upon the terms set forth below, the following items of
Equipment
QUANTITY DESCRIPTION (Manufacturer, Model, and Serial Nos.)
Refer to attached Equipment List.
Equipment Location:
Initial Term: 84 Months Commencement Date: 11/1/2021
First Payment Due Date: 11/1/2022
7 annual payments as outlined in the attached Schedule B, plus Sales/Use Tax of $0.00, payable
on the Lease Payment Dates set forth in Schedule B.
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City of Evanston (Schedule B)
Compound Period:Monthly
Nominal Annual Rate:3.190%
CASH FLOW DATA
Event Date Amount Number Period End Date
1 Lease 11/1/2021 678,627.44$ 1
2 Lease Payment 11/1/2022 109,898.96$ 7 Annual 11/1/2028
AMORTIZATION SCHEDULE - Normal Amortization, 360 Day Year
Date Lease Payment Interest Principal Balance
Lease 11/1/2021 678,627.44$
1 11/1/2022 109,898.96$ 21,967.10$ 87,931.86$ 590,695.58$
2 11/1/2023 109,898.96$ 19,120.76$ 90,778.20$ 499,917.38$
3 11/1/2024 109,898.96$ 16,182.28$ 93,716.68$ 406,200.70$
4 11/1/2025 109,898.96$ 13,148.68$ 96,750.28$ 309,450.42$
5 11/1/2026 109,898.96$ 10,016.88$ 99,882.08$ 209,568.34$
6 11/1/2027 109,898.96$ 6,783.71$ 103,115.25$ 106,453.09$
7 11/1/2028 109,898.96$ 3,445.87$ 106,453.09$ -$
Grand Totals 769,292.72$ 90,665.28$ 678,627.44$
INITIAL INSURANCE REQUIREMENT: $678,627.44_
Except as specifically provided in Section five of the Lease hereof, Lessee agrees to pay to Lessor or its
assignee the Lease Payments, including the interest portion, in the amounts and dates specified in the
above payment schedule.
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EVIDENCE OF INSURANCE
Fire, extended coverage, public liability and property damage insurance for all of the Equipment listed on
Schedule A number 25162 to that Equipment Lease Purchase Agreement number 25162 will be
maintained by the City of Evanston as stated in the Equipment Lease Purchase Agreement.
This insurance is provided by:
_____________________________________________________
Name of insurance provider
_____________________________________________________
Address of insurance provider
_____________________________________________________
City, State and Zip Code
_____________________________________________________
Phone number of local insurance provider
_____________________________________________________
E-mail address
In accordance with the Equipment Lease Purchase Agreement Number 25162 , City of Evanston
, hereby certifies that following coverage are or will be in full force and effect:
Type Amount Effective Expiration Policy
Date Date Number
Fire and Extended Coverage __________ __________ __________ _____________________
Property Damage __________ __________ __________ _____________________
Public Liability __________ __________ __________ _____________________
Certificate shall include the following:
Description: All Equipment listed on Schedule A number 25162 to that Equipment Lease Purchase
Agreement number 25162. Please include equipment cost equal to the Initial Insurance Requirement on
Schedule B to Equipment Lease Purchase Agreement number 25162 and list any deductibles.
Certificate Holder:
MOTOROLA SOLUTIONS, INC. and or its assignee as additional insured and loss payee
1303 E. Algonquin Road
Schaumburg, IL 60196
If self insured, contact Motorola representative for template of self insurance letter.
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STATEMENT OF ESSENTIAL USE/SOURCE OF FUNDS
To further understand the essential governmental use intended for the equipment together with
an understanding of the sources from which payments will be made, please address the following
questions by completing this form or by sending a separate letter:
1. What is the specific use of the equipment?
2. Why is the equipment essential to the operation of City of Evanston?
3. Does the equipment replace existing equipment?
If so, why is the replacement being made?
4. Is there a specific cost justification for the new equipment?
If yes, please attach outline of justification.
5. What is the expected source of funds for the payments due under the Lease for
the current fiscal year and future fiscal years?
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EQUIPMENT LEASE PURCHASE AGREEMENT DELIVERY
AND ACCEPTANCE CERTIFICATE
The undersigned Lessee hereby acknowledges receipt of the Equipment described b elow (“Equipment”) and Lessee
hereby accepts the Equipment after full inspection thereof as satisfactory for all purposes of lease Schedule A to the
Equipment Lease Purchase Agreement executed by Lessee and Lessor.
Equipment Lease Purchase Agreement No.: 25162 Lease Schedule A No. : 25162
EQUIPMENT INFORMATION
QUANTITY MODEL NUMBER EQUIPMENT DESCRIPTION
Equipment referenced in lease Schedule A#
25162. See Schedule A for a detailed Equipment
List.
LESSEE:
City of Evanston
By: ______________________________________
Date: ____________________________________
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CERTIFIED LESSEE RESOLUTION
At a duly called meeting of the Governing Body of the Lessee (as defined in the Lease) held on
October_________, 2021, the following resolution was introduced and adopted.
BE IT RESOLVED by the Governing Board of Lessee as follows:
1. Determination of Need. The Governing Body of Lessee has determined that a true and
very real need exists for the acquisition of the Equipment or other personal property
described in the Lease between City of Evanston (Lessee) and Motorola Solutions, Inc.
(Lessor).
2. Approval and Authorization. The Governing body of Lessee has determined that the
Lease, substantially in the form presented to this meeting, is in the best interests of the
Lessee for the acquisition of such Equipment or other personal property, and the
Governing Board hereby approves the entering into of the Lease by the Lessee and
hereby designates and authorizes the following person(s) referenced in the Lease to
execute and deliver the Lease on Lessee’s behalf with such changes thereto as such
person deems appropriate, and any related documents, including any escrow agreement,
necessary to the consummation of the transactions contemplated by the Lease.
3. Adoption of Resolution. The signatures in the Lease from the designated individuals for
the Governing Body of the Lessee evidence the adoption by the Governing Body of this
Resolution.
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Christopher Voss, Assistant Communications Coordinator
CC: Paul Polep, Fire Chief; Aretha Barnes, Interim Police Chief; Daniel
Russell, Acting Deputy Chief Support Services
Subject: Approval of Contract Award with Motorola Solutions for Fire Radio
Infrastructure Upgrade
Date: October 25, 2021
Recommended Action:
Staff recommends City Council authorize the City Manager to approve the sole source
purchase with Motorola Solutions (1309 East Algonquin Road, Schaumburg, IL 60196) for
upgrades to the Fire Radio System Infrastructure in the amount of $678,627.44.
Funding Source:
Funding for the lease agreement will come from the FY 2022 E911 Fund Budget - Other
Improvements (Account 205.22.5150.65515), which has a budget of $450,000. Maintenance
expenses will be funded from the FY 2022 E911 Fund Budget - Service Agreements/Contracts
(Account 205.22.5150.62509), which has a budget of $335,000.
Council Action:
For Action
Summary:
The radio system purchase proposal is to upgrade the existing VHF radio system infrastructure
which will replace current equipment that has reached end-of-life. Motorola is the vendor for
the current fire radio system which was last upgraded in 2006. Cur rent infrastructure
equipment is no longer eligible for maintenance or replacement parts.
Fire Department operations have experienced reduced reliability and functionality due to the
advanced age of the infrastructure currently in place. This obsolete equipment is no longer
manufactured, nor is it eligible for maintenance or replacement parts in the event of an
equipment failure. The Fire Department and Communications Center need reliable, functional
and up-to-date equipment in order to provide exceptional Fire and EMS services to the
residents, visitors, employees and businesses in the City of Evanston.
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The total upgrade cost of $678,627.44 includes the following resources to be upgraded:
• Fire Dispatch Simulcast VHF Analog Conventional Channel, including:
o 2 x GTR8000s (Evanston PD and Ryan Field)
o 3 x GPW8000s (Fire Station 2, Fire Station 5, South Water Tower)
o 1 x MLC Comparator
o 6 x MLC Link Converters
• Fire Ground Voted VHF Analog Conventional Channel, including:
o 5 x GPW8000s (Evanston PD, Ryan Field, Fire Station 2, Fire Station 5, South
Water Tower)
o 1 x MLC Comparator
o 5 x MCL Link Converters
• Fire Admin, Fire Admin Backup and MABAS resources (3 radios at Evanston PD)
• Fire Dispatch Tone Remote Control radios at Fire Stations 1, 3 and 4.
• New antenna and line provided. Existing filters will be reused.
Considerations:
• Site Infrastructure: All equipment will be installed at existing sites throughout the City
of Evanston. Equipment installed will be on a one-for-one basis, with no additional sites
or resources necessary to be built.
• Portable and Mobile radios: Existing portables and mobile radios will not need to be
replaced. This option reduces the cost of a system upgrade significantly.
• Digital option: The proposed infrastructure equipment would be capable of being
upgraded to digital VHF in the future without the need for replacement.
• Replacing aging equipment: The legacy system infrastructure is not able to be
maintained as parts and service agreements are unavailable. At fifteen years old, the
system is reaching the end of its usable lifespan. Unmaintained failures of any part of
the system could have catastrophic consequences to Fire Department field personnel
and the City of Evanston.
• Discount Pricing: Motorola is offering an approximately 13.5% discount ($106,215.85)
off the total cost of the system as an inducement to the City of Evanston. In addition,
the maintenance agreement includes an approximately 7.8% discount ($43,727.63) over
six years.
Cost Breakdown
Equipment, Systems Integration and First Year Warranty $784,843.29
Available Discount if Purchase by December 20, 2021 ($106,215.85)
TOTAL SOLUTION COST $678,627.44
Financing
Motorola 3.19% - 7 Years – First payment due one year after contract execution.
Annual cost: 2022 through 2028 - $109,898.96
Funding for the lease agreement will come from the E911 Fund Budget - Other Improvements
(Account 205.22.5150.65515), which has an annual budget of $450,000.
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Annual Maintenance fees:
Motorola Solutions’ Essential Plus Service plan provides all of the elements necessary, post
warranty, to support, service and replace system hardware over the life of the agreement. The
service includes the cost of site visits, labor and yearly preventative maintenance, in addition
to the advanced replacement of infrastructure in emergency circumstances.
The Essential Plus agreement covers years two (2) through seven (7) of the systems lifecycle.
The average annual cost, including available discounts, is $85,934.98. First payment would
be due one year after project completion.
Maintenance expenses will be funded from the E911 Fund Budget - Service
Agreements/Contracts (Account 205.22.5150.62509), which has an annual budget of
$335,000.
Sole Source Justification
The Communications Center was designed, engineered, constructed and equipped by
Motorola in 1993. At the time, when the Center was being designed, it was decided that
Motorola would be our vendor to avoid serviceability issues presented by deploying equipment
from multiple vendors.
In 2006, when building out and updating the City of Evanston radio infrastructure both on the
Police and Fire frequencies, the sole source vendor was Motorola, who again installed state -
of-the-art simulcast radio equipment. As part of the cost, Motorola had numerous propagation
studies done as part of the planning process. Once installed hundreds of man hours of testing
were completed to ensure we had more than adequate signal coverage throughout and beyond
Evanston’s geographical boundaries. This complicated and involved project spanned a two to
three year period. Motorola, as the project manager, stood by their contract and delivered an
excellent result.
As the sole source project management team and contractor, Motorola will ensure continuity
and efficiency in all phases of the project. They will act as the project management team,
responsible for overseeing the design, engineering, installation and testing of all components.
As the contractor, Motorola will be exclusively accountable and unable to defer to any other
vendor, since all new equipment must work and integrate with existing equipment in the
Communications Center.
It is recommended that this project move forward in a timely fashion. The current Fire
Department infrastructure’s age, lack of reparability and reduced functionality contribute to the
need to upgrade the system in order to continue to serve our citizens and First Responders to
the best of our abilities.
The goal of the City of Evanston Communications Center is to provide the community with a
singular point of access for Public Safety resources. Integral to the agency’s meeting this goal,
is the timely replacement of end-of-life infrastructure.
Page 3 of 119Page 20 of 21
A3.Page 75 of 240
Legislative History:
Purchase of system and FY 2022 Emergency Telephone System budget approved at the 911-
Emergency Telephone System meeting of September 24, 2021.
Attachments:
Evanston FD Proposal Final
Evanston Sample Oct 2021
Page 4 of 119Page 21 of 21
A3.Page 76 of 240
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Darrell King, Water Production Bureau Chief
CC: Edgar Cano, Public Works Agency Director
Subject: Approval of a Sole Source Agreement for Electrical Engineering
Support for Protective Relay Upgrade Construction and Medium
Voltage Switchgear Services with Greeley and Hansen.
Date: October 9, 2023
Recommended Action:
Staff recommends that the City Council authorize the City Manager to execute a sole source
agreement with Greeley and Hansen (100 S. Wacker Drive, Suite 400, Chicago, IL 60606) for
the period of October 23, 2023, to December 31, 2023, to provide electrical engineering
services in the not-to-exceed amount of $29,457.00. A sole-source purchase requires a 2/3
vote of the Councilmembers.
Funding Source:
Funding Maintenance Other Bureau Production Equipment the by provided is Water
Business Unit (Account 510.40.4210.62245), which has an approved FY 2023 budget of
$139,300 and a YTD balance of $48,499.21.
Council Action:
For Action
Summary:
The Evanston Water Treatment Plant pumps an average of 46 million gallons of water from
Lake Northwest the Skokie, Evanston, Michigan customers to Water in Commission
(Arlington Heights, Buffalo Grove, Palatine, and Wheeling), Des Plaines, the Morton Grove
Niles Water Commission, and Lincolnwood. The Pumping Division operates the low lift (raw
water) and high lift (finished drinking water) pumping units. The six low-lift pumps, with a
rated capacity of 135 million gallons per day (mgd), take water from the intake system and
pump it to the treatment plant. Eight high-lift pumps, with a rated capacity of 147 million
gallons per day, pump the finished drinking water to the distribution system. The pumps run
off a combination of natural gas engines and electric 460-volt motors. A key component of
each motor is a Feeder Protective Relay, which protects the motor faults and offers safety for
A4.Page 77 of 240
personnel with arc-flash detection capabilities. Our highly skilled staff maintains and operates
these relays to sustain reliable and safe operation.
The Evanston Water Treatment Plant is served by Commonwealth Edison (ComEd). Each
service is brought into a 4160V transformer. The transformers serve the main switchgear,
which distributes power to several medium-voltage switchgear and pump starter units. The
switchgears distribute power to the remainder of the plant through a network of motor control
centers, switchboards, and panelboards. The system is generally divided into four systems:
Low Lift Pumping Station, High Lift Pumping Station, Filter Plant, and Transformer Room,
which serves the water plant's low voltage system.
Protective Relay Support Services
The existing Feeder Protective Relays are approximately 30 years old. They are outdated,
unable to be serviced, and need to be replaced. Staff have procured replacement protective
relays for High Lift Pump #8 and Low Lift Pump #8 with the intent to learn to install them and
monitor the relay's performance prior to purchasing additional units. Greeley and Hanson will
provide on-site construction support services to staff for the installation and commissioning of
two medium voltage switchgear protective relays. Greeley and Hanson will coordinate two 2-
day site visits with staff for completion of the project. Greeley and Hansen have committed
104 total hours toward this effort. This project will provide reliable and safer 4160V electrical
power distribution to both pumps for improved operations and maintenance.
Medium Voltage Switchgear Troubleshooting
Greeley and Hanson will provide engineering services to diagnose and provide engineering
support to repair the tie breaker and interlock wiring on the main 4160V switchgear in order to
regain the full functionality of the tie breaker. Greeley and Hansen have committed 44 total
hours toward this effort.
Financial Analysis
Greeley and Hansen are very knowledgeable of the water treatment plant's electrical systems
and are currently providing excellent professional engineering services for the planning,
design, and construction of the Water Plant 4160V Electrical System Reliability Project (RFP
#22-30).
Page 2 of 2
A4.Page 78 of 240
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Shane Cary, Architect/Project Manager
CC: Edgar Cano - Public Works Agency Director; Lara Biggs - City
Engineer
Subject: Approval of Contract with Wiss, Janney, Elstner, Associates, Inc. for
Consulting Services Related to the Service Center Building D Concrete
Repairs and Structural Monitoring
Date: October 9, 2023
Recommended Action:
Staff recommends the City Council authorize the City Manager to execute a single-source
contract with Wiss, Janney, Elstner, Associates, Inc. (330 Pfingsten Road, Northbrook, IL
60062) for Consulting Services Related to the Service Center Building D Concrete Repairs
and Structural Monitoring in the amount of $89,500. A single-source purchase requires a 2/3
vote of the Councilmembers. This vendor is requesting a waiver of the M/W/D/EBE goals.
Funding Source:
Funding Bonds Obligation General 2023 Fund the Capital from be will Improvement
(415.40.4123.52145 - 623012). This project has an FY2023 budget of $200,000, of which
$161,700 remains.
CARP:
Municipal Operations
Council Action:
For Action
Summary:
The Service Center Building D is a precast concrete structure that provides shelter for large
equipment used for the City's operations. Additionally, it provides personnel parking on the
upper deck. This type of concrete structure requires periodic structural assessment by
structural engineers due to the unique exposure and use that these types of buildings
receive. Open-air parking structures are exposed to water, rain, freeze-thaw cycles, dynamic
loads from vehicles, vehicle wear, salt, and exhaust chemicals. Each of these elements
A5.Page 79 of 240
presents specific difficulties to the integrity of the concrete structure. Therefore, routine
structural evaluation and repair maintenance is essential to mitigate the damage to the
structure and minimize the costs to the City throughout the life of the facility.
At 43 years old, Building D is already several years beyond the expected 40-year useful life
of a precast concrete parking structure. While working on a master plan evaluation of the
Service Center with a separate consultant, Greeley and Hansen, staff became concerned
that it was unclear if repairs, even if they were extensive, would sufficiently extend the
building's life to make the investments worthwhile. For this reason, staff recommended an
evaluation be performed of the molecular, chemical, and structural integrity of the concrete of
the Service Center to better understand the expected remaining life of the building.
Wiss, Janney, Elstner, Associates Inc. (WJE) has been contracted multiple times to evaluate
the structure of Building D, including most recently in April of 2023. This latest evaluation
included core testing, visual evaluation, and a sounding survey. The core testing in the 2023
evaluation included tests to examine the depth of penetration of calcium carbonate and
chloride, which can lead to corrosion in the embedded steel and subsequently greatly
accelerate concrete deterioration. Additionally, WJE performed a visual inspection and
sounding survey of the entire precast concrete structure to update their recommendations for
repairs. The results of this evaluation indicate that the interventions and capital investments
that the City has made since 2012 have been largely successful in stabilizing the structure's
deterioration, allowing it to have a longer life.
However, the evaluation also provided a list of repairs that need to be implemented. These
repairs include concrete repairs, brick replacement, timber bumper replacement, targeted
repointing of brick, targeted repair of the traffic-bearing membrane, bearing pad replacement,
and bearing length modification.
The bearing length modification refers to the need to provide additional support where the
beams that span across the equipment bays sit on a support ledge; the amount of the beams
overlapping the support ledge is not sufficient in all locations and needs additional
reinforcement. In some locations, it is barely sufficient but needs to be monitored over time to
make sure that overlap remains adequate. It has been highlighted because this is an issue
that has occurred in the past in other locations. Although this can be repaired and has been
addressed in other locations, this is not a typical maintenance item. WJE recommends that
the City monitor the bearing lengths throughout the building over the course of a year in order
to confirm that there is not a recurring problem that requires correction.
Analysis:
Because WJE has been so involved in the monitoring, repair, and upkeep of the Service
Center Building D, and because they have previously worked with the City to evaluate
complex structural conditions, finding reasonable repair recommendations when needed, the
staff reached out to WJE to prepare a scope of work to complete the repairs and monitoring.
Staff recommends completing this work as a single-source contract with WJE.
With this contract, WJE will prepare construction and bid documents, which will be used to
implement the repairs and begin monitoring the bearing lengths. The expected schedule
allows WJE to prepare drawings and specifications for bidding in the fall. The City will bid on
the repair project over the winter months and will bring a construction contract award
Page 2 of 11
A5.Page 80 of 240
recommendation to the City Council at the end of the winter with the intent of performing
construction in late spring/early summer 2024.
WJE has requested a waiver for the City's M/W/E/DBE goals. WJE indicates that the work is
to be self-performed, and there is no opportunity to sub-contract the work. A memo reviewing
their request is attached.
Attachments:
WJE Proposal, Dated 9/20/23
Consulting Services Related MWDEBE Waiver Memo final
Page 3 of 11
A5.Page 81 of 240
Wiss, Janney, Elstner Associates, Inc.
330 Pfingsten Road
Northbrook, Illinois 60062
847.272.7400 tel
www.wje.com
Atlanta | Austin | Boston | Chicago | Cleveland | Dallas | Denver | Detroit | Doylestown | Honolulu | Houston | Indianapolis
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Portland | Princeton | Raleigh | San Antonio | San Diego | San Francisco | Seattle | South Florida | Washington, DC
September 20, 2023
Mr. Shane Cary
Architect/Project Manager
City of Evanston
Public Works Agency
2100 Ridge Avenue
Evanston, Illinois 60201
Service Center Building D – Engineering Services Proposal
2020 Asbury Avenue
Evanston, Illinois
WJE No. 2020.1793.3 (Monitoring) and 2020.1793.4 (Engineering Services related to Repair)
Dear Mr. Cary:
At your request, Wiss, Janney, Elstner Associates, Inc. (WJE) is submitting this proposal for engineering
services related to the repair and monitoring of the City of Evanston’s Service Center D parking structure
located at 2020 Asbury Avenue in Evanston, Illinois. WJE recently completed a structural condition
assessment of the garage that included a visual survey, a sounding survey of the roof deck topping,
concrete core sampling, and laboratory analysis of the concrete. Findings from our assessment were
described in a report dated June 23, 2023.
This letter is our proposal to design repairs based on our recommendations, prepare bidding/construction
documents for the work, and provide engineering services during the construction phase. We are also
including a proposed work scope for monitoring movements in the garage structure, specifically related
to movements of the double tee beams at their supports.
BACKGROUND
The Evanston Service Center Building D is a single-story precast concrete parking structure, built
approximately forty-three years ago. The garage houses maintenance vehicles and equipment on the
ground floor level and provide parking for cars on the open roof deck. In plan, the structure is
approximately 340 feet by 153 feet and is composed of three east-west bays that extend the length of the
structure: the 60-foot-wide east and west bays, and the 30-foot-wide middle bay where the ramp to the
roof deck is located at the north end of the structure. Three storage rooms with hollow core plank roof
structures and load-bearing concrete masonry unit (CMU) walls are located at the south end of the
garage. East-west CMU walls are located throughout the garage structure.
The structural framing for the roof deck consists of prestressed double-tee beams with a cast-in-place
topping slab. The double-tee beams span east-to-west across the bays and are supported by prestressed
concrete ledger beams, spandrel beams, and columns along the north-south column lines. Past issues at
the garage have included deficient bearing lengths for the double tee beams, which were addressed with
steel bracket extensions, and misplacement of steel reinforcement in the ledges of the inverted tee beams
Page 4 of 11
A5.Page 82 of 240
Mr. Shane Cary
City of Evanston
September 20, 2023
Page 2
supporting the double tee beams along the two inner north-south column lines, which were addressed
with exterior steel plate reinforcements. Past work has also included concrete replacements to address
unsound concrete and application of a waterproofing membrane on the roof top deck.
In the summer of 2020, WJE performed a visual survey and sounding of select areas of Service Center D, in
conjunction with surveys of four other City of Evanston parking structures, to assess maintenance needs
for the building. Our findings were described in a report dated July 16, 2021. At that time, we had
recommended repairs that included replacement of unsound concrete, repair of deteriorated
waterproofing membrane, and masonry repairs with an estimated cost of approximately $30,000.
For our more recent assessment, which took place in spring 2023, we were asked to assess the anticipated
long-term durability of the structure since significant investments are being considered, including the
installation of electrical equipment related to electric vehicles. Therefore, in addition to a visual and
sounding survey, we also included a close-up inspection of the bearing locations of the double tee beams
and concrete testing, primarily to assess chloride contamination and carbonation depths as they relate to
corrosion activity. Based on our findings, we made recommendations for repair as shown in Table 1 below.
The total cost of these items was estimated to be $158,400. The large increase from the estimate based on
the 2020 survey was due to several factors: ongoing concrete and membrane deterioration over the three-
year period, additional topping and membrane repairs related to recent leakage through the deck, and
identification of several double tee bearing conditions.
Table 1. Repair recommendations for Service Center Building D, from June 23, 2023, report
Priority Repair Item Estimated Quantity
Medium Replacement of topping slab on roof deck (including affected membrane) 300 SF
Medium Repair of traffic-bearing waterproofing membrane 500 SF
Medium Concrete repairs to double tee beams, girders, and upper column areas 50 SF
Medium Modification related to bearing length 8 Each
Low Bearing pad replacement, including jacking beam up from a shoring tower 12 Each
Low Full depth concrete repairs to hollow core planks, including associated roofing
work
60 SF
Low Brick replacement 30 Each
Low Pointing cracked joints in brick veneer or CMU walls; wall sealant replacement 200 LF
Low Interior and exterior slab on grade and curb repairs 80 SF
Low Removal of timber bumpers and installation of new concrete wheel stops 125 Each
Low Partial depth concrete repairs at top of facade panels 75 SF
Low Partial depth vertical concrete repairs to column bases and to base of wall
panels
60 SF
Page 5 of 11
A5.Page 83 of 240
Mr. Shane Cary
City of Evanston
September 20, 2023
Page 3
Note that cost estimates were provided for individual work items to allow flexibility in selecting a work
scope for a repair project. The total estimate of $158,400 does not include contractor general conditions
(typically 15 to 20 percent) or a project contingency (typically 10 to 15 percent).
During a recent meeting with representatives of the City and personnel from Greeley and Hanson, who
are assisting the City with planning, the possible benefit of additional retrofit items were discussed. This
included the application of a new waterproofing membrane over the entire roof deck, construction of a
roof over the vehicle ramp, and construction of an interior roof over electrical equipment. Our proposed
design services are based on the Table 1 recommendations and do not include these supplemental items.
If desired, we can provide a proposal for structural engineering design of additional items at the garage.
We also discussed potential building movements that may be contributing to bearing pad distress and
changes in bearing lengths at the ends of double tee beams. This proposal includes designing and
installing an electronic monitoring system to help study building movements over the period of a year.
We propose to perform the monitoring work as a sub-task (2020.1793.3) under our previous work with
the City regarding the repair of four garages. We have also provided an option for periodic manual
collection of data (four times in a year).
This letter also includes a proposed work scope for engineering services related to repair of the garage
(2020.1793.4). This consists of repair design for the items listed under Table 1, bidding assistance, and
construction phase services. If the repair scope differs substantially from the Table 1 list, we can provide a
revised or supplemental proposal for the additional work.
SCOPE OF WORK
A. Electronic Monitoring, 2020.1793.3
Our proposed tasks related to electronic (remote) monitoring of building movements for a one-year
period are as listed below. Data will typically be logged on an hourly basis.
1. Design and Preparation of a Monitoring System. This task will consist of assembling and testing
the instrumentation equipment. The equipment will generally be as follows:
a. Displacement transducers at the ends of select double tee beams and at select joints between
CMU infill walls and adjacent columns (approximately 12 locations in total)
b. Tiltmeters at the north and east walls
c. Strain gauges at several double tee flanges (underside surface) and webs
d. Temperature gauges above and below the roof deck
e. An anemometer above the deck
f. Data loggers and radio transmission for remote collection of data
2. Site Installation of Monitoring Equipment. We anticipate that this be performed by two technicians
over a period of three days. We will rent a personnel lift for access to the deck structure.
3. Periodic Review of Data. A cursory review of the data will be performed on a monthly basis. We will
also provide a website that you can access to review the monitoring data.
Page 6 of 11
A5.Page 84 of 240
Mr. Shane Cary
City of Evanston
September 20, 2023
Page 4
4. Troubleshooting. We have included a contingency in our budget for repairing monitoring equipment
if needed. This is based on an assumption of relatively minor faults to be corrected and not major
damage to the system.
5. Data Analysis and Report. We will analyze the data with regard to building movements and will
study correlations with temperature and wind. We will prepare a report summarizing the collected
data and findings from our analysis.
6. Removal of Monitoring Equipment. We will dismantle the equipment at the end of the monitoring
period.
7. Meetings. Our budget includes two half-day client meetings.
B. Manual Monitoring Alternative, 2020.1793.3
Our proposed tasks related to manual monitoring of building movements for a one-year period are listed
below. Data will typically be gathered every three months for the period of one year (four times total).
1. Preparation and Initial Inspection. This task will consist of selecting measurement locations in the
garage, installing crack gauges, and performing the initial measurements in the garage. The site
measurements will generally be as listed below and performed by an engineer and technician in a
one-day site visit. Also, we will rent a personnel lift for access to the deck structure.
a. Review prior measurements and select locations for measurements.
b. Bearing lengths and horizontal gap width at the ends of select double tee beams (approximately
20 locations)
c. Installation of crack gauges (plastic gauges read manually) at select joints between CMU infill walls
and adjacent columns (approximately 6 locations)
2. Three Site Visits and Data Reporting. The prior locations will be revisited and measurements taken
at the beam bearings and crack gauges. We anticipate that this be performed by one engineer during
a one-day site visit for each of the three site visits. We will rent a personnel lift for access to the deck
structure during each of the three site visits. The collected data will be reviewed and a brief summary
sent to you for your reference, following each site visit.
3. Data Analysis and Report. We will analyze the data with regard to building movements and will
study correlations with temperature and wind. We will prepare a report summarizing the collected
data and findings from our analysis.
4. Meetings. Our budget includes two half-day client meetings.
C. Engineering Services related to Repairs, 2020.1793.4
1. Preparation of Contract Documents for Repair. WJE will design repairs and prepare drawings and a
project manual detailing the repair scope based on the Table 1 list. The documents will specify a
standard AIA owner-contractor agreement or will incorporate a City-specified agreement, per your
discretion. The documents will also include a bid form for the work to obtain contractor pricing.
2. Bidding Assistance. WJE will participate in a pre-bid meeting with the prospective bidders and you to
review the project scope and requirements and answer contractor questions. Once the bids are
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A5.Page 85 of 240
Mr. Shane Cary
City of Evanston
September 20, 2023
Page 5
received, we are available to evaluate the bids and offer our recommendation for award of the
contract.
3. Construction Period Services. Once a contractor is selected to perform the work, WJE will be
available to assist during the repair construction to confirm that the work is performed in accordance
with the construction documents. The scope of work for this phase is as follows. Our proposed budget
is based on an assumed construction period of 2 months.
a. Preconstruction Meeting. We will conduct or attend a preconstruction meeting prior to the start
of construction to review the scope of work and define the requirements for construction during
the project. We will prepare and issue minutes for this meeting.
b. Progress Meetings. We will conduct or attend progress meetings during construction to review
the work progress and discuss concerns and questions that may arise during the work. We will
prepare and issue minutes for these meetings.
c. Construction Observation. The work in progress will be observed on a periodic basis to confirm
and identify the various repairs, verify conformance of the work with the repair details, measure
repair quantities, address contractor’s questions, and resolve problems associated with
unanticipated conditions. This would include an evaluation during the start-up of each major type
of repair work, review of the ongoing repairs and surface preparation, observing concrete quality
control testing and a punch-list inspection at the completion of the project.
d. Site Visit Reports. Reports documenting our site visit observations and the status of the work will
be prepared and submitted periodically.
e. Contract Administration. WJE will review and approve contractor submittals, document
completed quantities for unit price repair items, and will review contractor progress and final
payment applications.
ENGINEERING FEES AND SCHEDULE
We propose to perform the engineering services described above on a time-and-expense basis for the
not-to-exceed fees listed in Table 2, based on our standard rates shown in Table 3. The proposed budgets
include all time charges and expenses associated with our work, including lift rental and the cost of the
monitoring equipment. If additional services outside of the proposed scope are desired, we can provide a
proposal for that work.
Based on our discussion with you, we plan to complete the documents in 2023. Assuming our proposal is
approved in September 2023, we will issue a 90 percent complete drawing and specifications package to
you by the end of October 2023. We can then finalize the drawings within 2 weeks of receiving your
comments, assuming no major scope changes would be required. The aim is to have documents available
for bidding in December 2023 or January 2024, with the construction phase starting in late spring or early
summer 2024. We anticipate that we can start the monitoring task within one month of getting notice to
proceed.
Page 8 of 11
A5.Page 86 of 240
Mr. Shane Cary
City of Evanston
September 20, 2023
Page 6
Table 2. Breakdown of proposed fees per task
Task Subtask Fees and Expenses
A. Electronic Monitoring – 2020.1793.3
Design and preparation $23,000
Site installation $20,000
Cursory monthly review - 1 year $21,000
Troubleshooting contingency $10,000
Analysis and report $16,000
Removal $5,000
Meetings allowance $5,000
Total for Electronic Monitoring $100,000
B. Manual Monitoring – 2020.1793.3
Preparation and initial
inspection
$15,000
Three site visits and reports $20,000
Analysis and report $16,000
Meetings allowance $5,000
Total for Manual Monitoring $56,000
C. Engineering Services related to Repair – 2020.1793.4
Design documents and bidding $19,500
Construction phase $14,000
Total for Engineering Services related to Repair $33,500
Page 9 of 11
A5.Page 87 of 240
Mr. Shane Cary
City of Evanston
September 20, 2023
Page 7
Table 3. Hourly billing rates
Professional Staff Professional Support Staff
Senior Principal $400.00 Senior Specialist $180.00
Principal $330.00 Specialist $160.00
Associate Principal $280.00
Senior Associate $250.00 Senior Technician $140.00
Associate III $220.00 Technician II $120.00
Associate II $190.00 Technician I $100.00
Associate I $150.00 Admin Support $120.00
Our services will be provided per the Terms of our current Professional Services Agreement with the City –
Parking Garage Structural Assessment, RFP Number 20-19, updated to include the new project phases.
CONCLUSION
Thank you for the opportunity to continue to work with you and the City of Evanston. Please contact me if
you have any questions. If this proposal meets with your approval, please provide a City agreement for
the new project phases. I look forward to working with you.
Sincerely,
WISS, JANNEY, ELSTNER ASSOCIATES, INC.
Michael Fornek, PE, SE Flora Calabrese, SE
Senior Associate and Project Manager Associate Principal
Page 10 of 11
A5.Page 88 of 240
Wiss, Janney, Elstner, Associates, Inc. for Consulting Services Related to t he Service Center Building D Concrete
Repairs and Structural Monitoring 10-09-2023
To: Edgar Cano, Public Works Agency Director
Lara Biggs, Capital Planning & Engineering Bureau Chief
Shane Cary, Architect/Project Manager
From: Tammi Nunez, Purchasing Manager
Subject: Consulting Services Related to the Service Center Building D
Concrete Repairs and Structural Monitoring
Date: October 9, 2023
The goal of the Minority, Women, Disadvantaged, and Evanston Business
Enterprise Program (M/W/D/EBE) is to assist such businesses with opportunities
to grow. In order to help ensure such growth, the City has established a 25%
M/W/D/EBE subcontracting participation goal for general contractors.
With regard to the Consulting Services Related to the Service Center Building D
Concrete Repairs and Structural Monitoring, total base bid amount of $89,500,
the primary contractor Wiss, Janney, Elstner, Associates, Inc., has requested a
waiver for the M/W/D/EBE participation goal. Due to the technical nature of the
project which includes a specialized field of structural engineering, namely
forensic engineering of concrete structures, Wiss, Janney, Elstner, Associates,
Inc. will self -perform all work . The waiver request and explanation were reviewed
and approved to be valid by the Project Manager.
Cc: Hitesh Desai, Chief Financial Of ficer / Treasurer
Memorandum
Page 11 of 11
A5.Page 89 of 240
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Stefanie Levine, Senior Project Manager.
CC: Audrey Thompson - Parks and Recreation Director; Edgar Cano -
Public Works Agency Director; Lara Biggs - City Engineer
Subject: Approval of Change Order No. 4 to the Agreement with SmithGroup,
Inc. for the Evanston Shoreline Repairs (RFQ 21-45)
Date: October 9, 2023
Recommended Action:
Staff recommends that City Council authorize the City Manager to execute Change Order No.
4 to the agreement with SmithGroup, Inc., for the Evanston Shoreline Repairs (RFQ 21-45) in
the amount of $18,800. This will increase the overall contract amount from $441,800 to
$460,600.
Funding Source:
Funding is provided from the Capital Improvement Fund 2023 General Obligation Bonds
(Account 415.40.4123.62145 – 522006), line item for ADA Improvements. This line item has
an approved FY 2023 budget of $300,000, with $284,793 remaining.
CARP:
Implementation, Accountability, & Partnerships
Council Action:
For Action
Summary:
On April 11, 2022, the City Council approved a contract for consulting services related to the
Evanston Shoreline Repairs project with SmithGroup, Inc. The scope of work included
preliminary coastal engineering services to design permanent shoreline stabilization solutions
for the following city properties: Greenwood Beach, Elliott Park, Sheridan Road (east of
Calvary Cemetery), Clark Square, Dempster Beach, Lee Street Beach, the Water Treatment
Plant, and the Dog Beach.
A6.Page 90 of 240
On November 14, 2022, the City Council approved Change Order No. 1, which added data
collection and conceptual design services for an ADA-compliant dog beach access structure.
On March 13, 2023, the City Council approved Change Order No. 2, which extended the
contract deadline by 244 calendar days from March 31, 2023, to November 30, 2023.
On April 24, 2023, the City Council approved Change Order No. 3, which added preparation
of construction documents, bidding assistance, and construction administration for the dog
beach access. This change order also extended the contract 397 calendar days, extending
the completion deadline from November 30, 2023, to December 31, 2024.
Analysis:
On October 10, 2022, the Evanston City Council directed staff to reopen the dog beach and
obtain pricing to design a permanent and ADA-accessible access to this facility. Coastal
engineering consultants SmithGroup were tasked with this work through a change order to
their original agreement for shoreline repair designs and subsequently developed two
conceptual solutions, which were presented to the Council on February 27, 2023. At the
Council’s request, in March of 2023, meetings were held with community members to resolve
concerns over potential impacts on sensitive plant material that the project may create. Those
engagements resulted in a strategy of identifying sensitive plants and modifying the design as
needed to avoid conflicts. In April 2023, the City Council approved a change order modifying
SmithGroup’s existing contract to include engineering services associated with the selected
dog beach access design.
Since April, SmithGroup has worked with the City to identify the sensitive plant material on
site and prepare base drawings. During this period, several additional scope elements have
been identified for this project:
1. SmithGroup engaged in additional concept design development and discussion with
the City Council that was not captured in earlier change orders.
2. The project requires more extensive integration of boardwalks to avoid conflicts with
the existing sensitive plant material.
3. The staff has requested electronic keycard gate access and security lighting be added
to the scope of work to improve public safety at the entrance.
Staff, therefore, recommends approval of these additional services from SmithGroup at a
total additional cost of $18,800.
Legislative History:
On April 11, 2022, the City Council approved a contract with SmithGroup.
On November 14, 2022, City Council approved Change Order No. 1.
On March 13, 2023, City Council approved Change Order No. 2.
On April 24, 2023, City Council approved Change Order No. 3.
Page 2 of 8
A6.Page 91 of 240
Attachments:
Change Order Form
Page 3 of 8
A6.Page 92 of 240
CITY OF EVANSTON
CHANGE ORDER
Change Order No. 004
Date: 10/09/2023
Agreement Date: 04/22/2022
PROJECT: Evanston Shoreline Repairs (RFQ 21-45)
OWNER: City of Evanston
CONSULTANT: SmithGroup, Inc.
The following changes are hereby made to the AG REEMENT:
Provide additional data collection, concept design, engineering, and construction
administration services for the dog beach access as detailed in the attached proposal.
Change to CONTRACT PRICE: $18,800.00
Original CONTRACT PRICE: $ 333,000.00
Current CONTRACT PRICE adjusted by previous AMENDMENT $ 441,800.00
Total change in CONTRACT PRICE for this CHANGE ORDER $ 18,800.00
The CONTRACT PRICE including this CHANGE ORDER will be $ 460,600.00
Original Date for Contract Completion 03/31/2023
Current Date for Contract Completion 12/31/2024
Time Extension (in calendar days) 0 days
Modified Date for Contract Completion 12/31/2024
Approved by (Owner):
City of Evanston Date
Accepted by (Consultant):
SmithGroup, Inc. Date
Page 4 of 8
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City of Evanston Shoreline Repair Project SmithGroup
Change Order 4 Evanston, IL 13959.000
- 1 -
35 East Wacker, Suite 900, Chicago, IL 60601 T 312.641.0770 F 312.641.6728
September 27, 2023
Transmitted via E-Mail
Stefanie Levine, PLA
Senior Project Manager
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Re City of Evanston – Shoreline Repair Project, Change Order 4
Dear Stefanie:
On behalf of SmithGroup, Inc., (SmithGroup) I am pleased to submit this proposal to the City of Evanston
(City) to provide additional Engineering, Construction Documentation, Bidding Support and Construction
Administration Services for the proposed “Dog Beach” Access Structure. The following is our
understanding of the services which are to be provided.
UNDERSTANDING OF THE PROJECT
On April 29, 2022, the City of Evanston approved a Purchase Order (2022-00000373) with SmithGroup to
provide engineering services related to the City’s lakefront. The scope of services approved at that time
included producing preliminary engineering for repair concepts at several sites along the City’s Lake
Michigan shoreline. One of the sites that is included for consideration is an area known as “Dog Beach”
located between Clark Street Beach and the Church Street Boat Launch. This area currently has limited
accessibility due to storm damage and erosion during the recent period of high lake levels in 2020 / 2021.
As water levels have receded in 2022 and 2023, there is now visible an emergent beach and a growing
demand by the public for access to this area. The City requested that SmithGroup provide additional
services related to planning and engineering for a proposed access structure at this location (Change
Order #1, Dated November 14, 2022, and Change Order #3, Dated April 4, 2023). Change Orders #1
and #3 Services included:
Task CO1-1 – Additional Data Collection for specific final engineering purposes;
Task CO1-2 – Concept Design and Engineering;
Task CO3-1 – Permitting Support;
Task CO3-2 – Draft and Final Construction Documents;
Task CO3-3 – Bidding Documents and Bidding Support Services; and
Task CO3-4 – Construction Administration Support Services
Page 5 of 8
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City of Evanston Shoreline Repair Project SmithGroup
Change Order 4 Evanston, IL 13959.000
- 2 -
35 East Wacker, Suite 900, Chicago, IL 60601 T 312.641.0770 F 312.641.6728
As a result of changes to the project scope and schedule that were unforeseen at the time of the prior
proposals, the City has subsequently requested that SmithGroup provide a proposal for additional
services related to the proposed access structure. These changes include evaluation of multiple
concepts instead of a single concept as outlined in Change Order #1, a change of location for the
proposed access onto a portion of Clark Street Beach, the addition of new site features, and coordination
related to the presence of valuable vegetation at Clark Street Beach.
SCOPE OF SERVICES
SmithGoup will provide the following additional services to the City:
Task CO1-1 Data Collection: SmithGroup will coordinate among the City, the City’s selected botany
consultant and SmithGroup’s surveyor to identity and locate valuable vegetation within the project
footprint at Clark Street Beach. The City’s botany consultant will be responsible for plant identification.
This effort will include 3 additional site visits to meet with City staff, stakeholders, the City’s consultant and
the surveying consultant.
Task CO1-2 Concept Design: SmithGroup will provide additional conceptual design services including:
· Development of an additional access design concept not originally envisioned in Change Order 1;
· Preparation for, and presentation at, a City Council Meeting to discuss the access concepts;
· Preparation of initial comparative cost estimates for the 2 concepts presented at the City Council
Meeting;
· Modification of the preferred concept (at grade path through the Clark Street Beach area) to
include the addition of a boardwalk element and site electrical scope.
Task CO3-1 Permitting Support
· No change anticipated at this time.
Task CO3-2 Draft and Final Construction Documents: SmithGroup will provide additional engineering
services including:
· Inclusion of site features not initially identified (boardwalk component, electronic double entrance
gate, fencing, and site lighting). This will require additional engineering calculations, plan sheets
and specification sections to cover structural modifications to the existing groin, the proposed
electrical scope, and the proposed boardwalk structure / materials. and
· Inclusion of additional items in opinion of probable construction cost.
Task CO3-3 Bidding Services:
· No change anticipated at this time, unless City decides to adjust bidding strategy (e.g. multiple
phases, alternates)
Page 6 of 8
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City of Evanston Shoreline Repair Project SmithGroup
Change Order 4 Evanston, IL 13959.000
- 3 -
35 East Wacker, Suite 900, Chicago, IL 60601 T 312.641.0770 F 312.641.6728
Task CO3-4 Construction Administration: SmithGroup will provide additional construction
administration services including:
· Addional submial reviews and site visits to cover new scope items (electrical scope,
boardwalk, other site features)
SCHEDULE
Task: Assumed Start Assumed End
CO1-1 Data Collection Aug 31, 2023 (actual)
CO1-2 Concept Design Oct 31, 2023
CO3-1 Permitting Support Nov 1, 2023 Dec 15, 2023*
CO3-2 Construction Documents Nov 1, 2023 Feb 28, 2024
CO3-3 Bidding Services Mar 1, 2024 Jun 30, 2024
CO3-4 Construction Support Services Aug 1, 2024 Dec 31, 2024**
* Date refers to submission of permit applications only. Permit approvals may impact overall schedule
of project.
** Probable construction schedule is expected to be about 3 months. Duration is extended to end of
2024 as proposed construction start date and duration is dependent on permitting agency approvals,
City of Evanston procurement processes, and Contractor schedule and work performance.
CONSULTANTS
SmithGroup anticipates using the following consultants for this project and the costs will be borne by
SmithGroup and are included in SmithGroup Lump Sum fee.
Infrastructure Engineering, Inc (MBE) – Additional Civil/Structural Engineering and Field Inspection
Support, ($4,700)
25% of proposed contract amendment to be performed by certified M/W/EBE Firms.
Page 7 of 8
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City of Evanston Shoreline Repair Project SmithGroup
Change Order 4 Evanston, IL 13959.000
- 4 -
35 East Wacker, Suite 900, Chicago, IL 60601 T 312.641.0770 F 312.641.6728
COMPENSATION
City of Evanston shall compensate SmithGroup for the scope of services outlined above a fixed fee lump
sum of $ 18,800, which includes expenses.
Schedule of Values
Task: CO-4 Fee ($)
CO1-1 Data Collection $ 1,800.00
CO1-2 Concept Design $ 6,900.00
CO3-1 Permitting Support $
CO3-2 Construction Documents $ 6,900.00
CO3-3 Bidding Services $
CO3-4 Construction Support Services $ 3,200.00
Total this Change Order $18,800.00
ADDITIONAL SERVICES
Requests for additional services or staff will be documented by SmithGroup (if given verbally), and the
work will commence upon City of Evanston approval of an estimated fee for that effort or, if not agreed
otherwise, City of Evanston shall reimburse SmithGroup on an hourly basis of SmithGroup’s project staff
actively engaged for all personnel hours worked on the project, according to the 2023 or 2024 hourly
rate sheet.
SmithGroup is very grateful for the opportunity to continue to serve the City of Evanston. Please contact
me at mark.wagstaff@smithgroup.com or at 312.641.6624 if you have any questions about this change
order proposal.
Mark Wagstaff
Principal
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sat Nagar, Senior Project Manager
CC: Edgar Cano - Public Works Agency Director, Lara Biggs - City
Engineer
Subject: an Execute Mayor to Authorizing 71-R-23, Resolution the
Intergovernmental Agreement for the Resurfacing of Old Glenview
Road Between the Village of Wilmette and the City of Evanston
Date: October 9, 2023
Recommended Action:
Staff recommends City Council adoption of Resolution 71-R-23, Authorizing the Mayor to
Execute Old Road Glenview of Resurfacing for Agreement Intergovernmental an the
Between the Village of Wilmette and the City of Evanston. This will result in the Village of
Wilmette resurfacing a section of Old Glenview Road located in Evanston as part of a larger
project. The estimated cost to Evanston is currently $23,278, but the final cost will be based
on the actual cost of the project.
Funding Source:
The City Council will need to approve funding in the 2024 adopted budget. This will be
funded Capital Obligation General 2024 the Improvement Bonds by Fund (Account
415.40.4124.65515 - 424004) unless another source of funding is identified.
CARP:
Transportation & Mobility
Council Action:
For Action
Summary:
The Village of Wilmette has received a grant from the Surface Transportation Program (STP)
to resurface Old Glenview Road from Skokie Blvd. to Wilmette Avenue. The section of Old
Glenview Road around Crawford Avenue, as shown on the attached location map, is within
the City of Evanston's jurisdiction. The proposed contract work consists of curb replacement
as needed, ADA sidewalk ramp replacement, grinding/milling of the existing street surface,
A7.Page 98 of 240
street base repairs, adjustment of drainage/utility structures, asphalt paving, and related
incidental construction.
For continuity, the Village of Wilmette is working with the City of Evanston to allow the
Evanston Intergovernmental An contract. their included in to road this of section be
Agreement is required to allow the Village to work within the City of Evanston. The project is
being funded 80% by the STP funds, so Evanston will only need to cover the local share of
the cost. The City of Evanston's share is estimated at $23,278, but the final price will be
based on the actual cost of construction.
Because this contract uses federal STP funds, the Illinois Department of Transportation will
let the contract and oversee the construction. The total estimated construction cost for the
project is $1,076,000. The construction is expected to start in Spring 2024.
Attachments:
Resolution 71-R-23
Location Map
Page 2 of 13
A7.Page 99 of 240
10/9/2023
71-R-23
A RESOLUTION
Authorizing the Mayor to Execute an Intergovernmental Agreement for
the Resurfacing of Old Glenview Road Between the Village of Wilmette
and the City of Evanston
WHEREAS, Article VII, Section 10 of the 1970 Illinois Constitution and the
Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1, et seq., authorize and
encourage intergovernmental cooperation; and
WHEREAS, Section 3 of the Illinois Intergovernmental Cooperation Act, 5
ILCS 220/3, permits any powers, privileges, functions, or authority exercised or which
may be exercised by a unit of local government to be exercised, combined, transferred
or enjoyed jointly with any other unit of local government; and
WHEREAS, improvements to Old Glenview Road, from Skokie Boulevard
to Wilmette Avenue, are to be made pursuant to Wilmette’s Old Glenview Road
Resurfacing Project; and
WHEREAS, the aforementioned portion of Old Glenview Road is partially
in Wilmette and partially in Evanston; and
WHEREAS, Evanston has requested that Wilmette include street
resurfacing within Evanston’s right-of-way as part of any contract Wilmette enters into
for the improvements to Old Glenview Road; and
Page 3 of 13
A7.Page 100 of 240
71-R-23
~2~
WHEREAS, the Parties wish to associate, cooperate, and enter into an
Intergovernmental Agreement to define each Parties’ rights and responsibilities in
regard to the construction contemplated for Old Glenview Road (“Agreement”);
WHEREAS, the Parties by virtue of their powers as set forth in the Illinois
Municipal Code, 65 ILCS 5/1-1-1 et seq. are authorized to enter into this Agreement;
and
WHEREAS, the Evanston City Council has determined that it will serve
and be in the best interest of the City to enter into the Agreement;
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The City Council hereby adopts the foregoing recitals as its
findings, as if fully set forth herein.
SECTION 2: The City Council hereby approves, pursuant to the City of
Evanston’s home rule power, the Agreement in the form attached to this Resolution as
Exhibit A.
SECTION 3: The Mayor is hereby authorized to sign the
“Intergovernmental Agreement Between the Village of Wilmette and the City of
Evanston for Street Resurfacing”, attached hereto as Exhibit A and incorporated herein
by reference.
SECTION 4: This Resolution shall be in full force and effect from and after
its passage and approval in the manner provided by law.
Page 4 of 13
A7.Page 101 of 240
71-R-23
~3~
______________________________
Daniel Biss, Mayor
Attest:
_____________________________
Stephanie Mendoza, City Clerk
Adopted: ________________, 2023
Approved as to form:
_______________________________
Alexandra Ruggie, Corporation Counsel
Page 5 of 13
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71-R-23
~4~
EXHIBIT A
INTERGOVERNMENTAL AGREEMENT
Page 6 of 13
A7.Page 103 of 240
INTERGOVERNMENTAL AGREEMENT BETWEEN THE VILLAGE OF WILMETTE
AND THE CITY OF EVANSTON FOR STREET RESURFACING
THIS AGREEMENT, is entered into as of the latest date following the signatures
hereon, by and between the VILLAGE OF WILMETTE, an Illinois municipal corporation and
home rule unit as described in the Illinois Constitution (hereinafter “Wilmette”), and the CITY
OF EVANSTON, an Illinois municipal corporation and home rule unit as described in the
Illinois Constitution (hereinafter “Evanston”), collectively referred to as the “Parties”.
WITNESSETH
WHEREAS, pursuant to Section 10 of Article VII of the Illinois Constitution of 1970,
and the Illinois Intergovernmental Cooperation Act, 5 ILCS 220/1 et seq. public agencies may
contract or otherwise associate among themselves, or transfer any power or function, in any
manner not prohibited by law or ordinance; and
WHEREAS, the Parties are “public agencies” within the meaning of the Illinois
Intergovernmental Cooperation Act; and
WHEREAS, the Parties have the power and authority to enter into an agreement
pursuant to, but without limitation, the home rule powers under Section 6, Article VII of the
1970 Constitution of the State of Illinois; and
WHEREAS, improvements to Old Glenview Road, from Skokie Boulevard to Wilmette
Avenue, are to be made pursuant to Wilmette’s Old Glenview Road Resurfacing Project; and
WHEREAS, the aforementioned portion of Old Glenview Road is partially in Wilmette
and partially in Evanston; and
WHEREAS, Evanston has requested that Wilmette include street resurfacing within
Evanston’s right-of-way as part of any contract Wilmette enters into for the improvements to Old
Glenview Road; and
WHEREAS, the Parties wish to associate, cooperate, and enter into an intergovernmental
agreement to define each Parties’ rights and responsibilities in regard to the construction
contemplated for Old Glenview Road (“Agreement”); and
WHEREAS, Wilmette has agreed to be the lead agency in constructing said
improvements and shall provide design and construction engineering services for said
improvements; and
WHEREAS, Wilmette has secured federal Surface Transportation Program (STP) funds
through the Northshore Council of Mayors, the Illinois Department of Transportation (IDOT);
and
WHEREAS, the total estimated cost for said improvements is $1,075,683; and
WHEREAS, Wilmette agrees to pay 20% of the total cost of construction as a condition
Page 7 of 13
A7.Page 104 of 240
- 2 -
of using STP funds; and
WHEREAS, IDOT has agreed to pay 80% of the actual costs of the improvements,
estimated to be $860,546; and
WHEREAS, Wilmette will pay 20% of the actual costs of the improvements, estimated
to be $215137,377; and
WHEREAS, the portion of costs for the improvements benefiting Evanston’s right-of-
way is estimated to be $116,390; and
WHEREAS, Evanston will pay 20% of the actual costs of the improvements in full,
estimated to be $23,278 for the improvements benefiting Evanston’s right-of-way; and
WHEREAS, Evanston shall reimburse Wilmette for its portion of the costs; and
WHEREAS, should the portion of costs for the improvements benefiting Evanston
exceed the aforementioned estimate, Evanston shall pay the additional costs; and
WHEREAS, the Board of Trustees of the Village of Wilmette, on the _______ day of
_______, 2023, has authorized the Village Manager of the Village of Wilmette to enter into an
agreement for the construction of said improvement; and
WHEREAS, the City Council of the City of Evanston, on the _______ day of _______,
2023, by its resolution has authorized its City Manager to enter into an agreement for said
improvement; and
WHEREAS, this Agreement shall be executed in addition to and shall have no effect
upon any other agreements between the Parties; and
NOW, THEREFORE, in consideration of the foregoing recitals, and the mutual
covenants and undertakings hereinafter set forth, the receipt and sufficiency of which are hereby
acknowledged, it is agreed between the Parties hereto, as follows:
A. Recitals Incorporated
The foregoing recitals are incorporated herein as if fully set forth herein.
B. Purpose
The purpose of this Agreement is for Wilmette to include additional construction to its
Old Glenview Road Resurfacing Project construction that will benefit Evanston and for
Evanston to provide payment for those costs.
C. Bidding
The bidding and letting of contract(s) for the work to be performed hereunder, as well as
Village of Wilmette engineering services, shall be done in accordance with Wilmette’s
ordinances, practices, and procedures, the current version of the IDOT Standard
Specifications for Road and Bridges, and Supplemental Specifications and Recurring
Page 8 of 13
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- 3 -
Special Provisions and IDOT Procedures. In the event of a conflict, the aforementioned,
Specifications for Roads and Bridges shall control.
Bid specifications issued by IDOT pursuant to this Agreement shall:
Require that the contractor provide Evanston with a certificate of insurance
naming Evanston as an additional insured and an agreement to indemnify and
hold harmless Evanston from all claims arising out of the contractor’s
performance, on the same terms and conditions as those provided to Wilmette;
and
Provide therein that Evanston is intended to be a third-party beneficiary of the
contract, and that any terms establishing rights and authority in Wilmette shall
also be deemed to extend to Evanston.
D. Payment by Evanston to Wilmette
Evanston, upon written request from Wilmette, shall promptly convey to Wilmette
sufficient funds to meet the portion of each request for payment submitted by the
contractor that is attributable to Evanston pursuant to this Agreement, and shall do so in a
timely manner so as to allow Wilmette to meet its payment obligations pursuant to its
contract with said contractor without default.
E. Execution of Additional Documentation
Both of the parties agree to cooperate fully, to execute any and all supplementary
documents, and to take all additional actions which are consistent with and which may be
necessary or appropriate to give full force and effect to the basic terms and intent of this
Agreement and to preserve and assert any claims that a party may have against a
contractor performing work under this Agreement.
F. Evanston’s Indemnification of Wilmette
Evanston shall defend, protect, indemnify, save, and forever hold harmless Wilmette
and/or each of its officers, officials, employees, agents, and/or representatives from and
against any and all liabilities, obligations, claims, damages, penalties, causes of action,
costs and expenses, including but not limited to court costs, litigation expenses, insurance
deductibles, and attorneys’ fees and expenses, which Wilmette and/or its officers,
officials, employees, agents, and/or representatives may incur, suffer, or sustain, or for
which Wilmette and/or its officers, officials, employees, agents, and/or representatives
may become obligated by reasons of any accident, injury to, or death of any persons, or
loss of, or damage to, any property, or civil and/or constitutional infringement of civil
rights or liberties (specifically including violations of any and all federal civil rights
statutes, regulations, and constitutional provisions) arising directly or indirectly from, in
connection with, under, or as a result of this Agreement.
G. Insurance
Page 9 of 13
A7.Page 106 of 240
- 4 -
During the term of the Agreement, Evanston shall maintain its insurance – with limits at
the time this agreement is executed – against all claims for injury to or death of a person
or persons or damage to property, which may arise wholly or in part from the
performance of the services hereunder by Wilmette. Evanston shall name Wilmette, its
officers, officials, and employees as additional insureds on its liability insurance, or self-
insurance, coverage, at all times during the term of this Agreement. Such Certificate of
Insurance shall be provided to Wilmette within 10 days after this Agreement is fully
executed.
H. Notice
All notices required to be given hereunder shall be in writing and shall be properly served
on the date delivered by courier or on the date deposited, postage prepaid, with the U. S.
Postal Service for delivery via certified mail, return receipt requested, addressed:
If to Evanston:
Luke Stowe
City Manager
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Edgar Cano
Director of Public Works
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
Alexandra B. Ruggie
City Attorney
City of Evanston
2100 Ridge Avenue
Evanston, IL 60201
If to Wilmette:
Michael Braiman
Village Manager
Village of Wilmette
1200 Wilmette Avenue
Wilmette, IL 60091
Brigitte Berger-Raish
Director of Engineering
and Public Works
Village of Wilmette
1200 Wilmette Avenue
Wilmette, IL 60091
Jeffrey M. Stein
Corporation Counsel
1200 Wilmette, Ave.
Wilmette, IL 60091
I. Additional Terms and Conditions
1. This Agreement shall be binding to the Parties and their respective successors,
including successors in office.
2. This Agreement is governed by and shall be construed in accordance with the laws of
the State of Illinois.
3. No amendment, waiver, or modification of any term or condition of this Agreement
shall be binding or effective for any purpose unless expressed in writing and adopted
by each of the Parties as required by law.
4. This Agreement expresses the complete and final understanding of the Parties with
respect to the subject matter as of the date of its execution. The Parties acknowledge
that no representations have been made which have not been set forth herein.
Page 10 of 13
A7.Page 107 of 240
- 5 -
5. In the event that any provision of this Agreement shall be held invalid or
unenforceable by any court of competent jurisdiction, such holding shall not invalidate
or render unenforceable any other provision hereof.
6. This Agreement may not be assigned by either Party without the prior written consent
of the other Party, which consent will be granted or denied at the Party’s sole
discretion.
7. This Agreement is for the benefit of the Parties and no other person is intended to or
shall have any rights, interest or claims under this Agreement or be entitled to any
benefits under or on account of this Agreement as a third party beneficiary or
otherwise.
8. The undersigned represent that they have the authority of their respective governing
authorities to execute this Agreement.
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be executed by
the Village President of the Village of Wilmette and the Mayor of the City of Evanston. Their
signatures are attested to by the respective clerks of these municipalities, and their respective
corporate seals have been hereunto affixed on the day and year written below.
VILLAGE OF WILMETTE:
By:
Village President
Date:
Attest:
Village Clerk
[Seal]
CITY OF EVANSTON:
By:
Mayor
Date:
Attest:
City Clerk
[Seal]
Page 11 of 13
A7.Page 108 of 240
Page 12 of 13A7.Page 109 of 240
Glsco?sorti U IT]
2
Old Glenview Resurfacing Project Limits
EVAI‘-JSTON
Print Date:9/25/2023
ft
Disclaimer:The GIS Consortium and MGP Inc.are not liable forany use,misuse,modi?cationor disclosure ofany map provided under applicable law.Thismap is forgeneral informationpurposes only.Although the informationis believed to be generally accurate,errors may
exist and the user should independently confirmforaccuracy.The map does not constitute a regulatory determination and is not a base forengineering design.A Registered LandSurveyor should be consulted to determine precise location boundaries on the ground.Page 13 of 13A7.Page 110 of 240
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: David Stoneback, Deputy City Manager
Subject: Resolution 72-R-23, Authorizing the City Manager to Sign a License
Agreement – Roadway and an Easement Agreement – Water Main
with Evanston Builders Lumber Co. d/b/a Evanston Lumber Company
Date: October 9, 2023
Recommended Action:
Staff recommends City Council adoption of Resolution 72-R-23, Authorizing the City Manager
to Sign a License Agreement – Roadway and an Easement Agreement – Water Main with
Evanston Builders Lumber Co. d/b/a Evanston Lumber Company.
Council Action:
For Action
Summary:
This resolution will authorize the City Manager to execute a Roadway License Agreement
and a Water Main Easement with the Evanston Lumber Company.
Several years ago, the Evanston Lumber Company installed a fence and gate at the south
end of their property and enclosed a portion of Custer Avenue within their fenced area, as
depicted below. The license agreement will formalize the Lumber Yard's use of this portion of
public property.
A8.Page 111 of 240
In exchange for the roadway license agreement, Evanston Lumber will provide an easement
to the City to allow a new water main to be installed through their property. The new 6-inch
diameter water main will connect the 12-inch diameter water main on Sherman Avenue to the
6-inch diameter water main on Custer Avenue. The installation of this new section of water
main will vastly improve the water distribution in this area and provide the following benefits:
increase fire flow at the fire hydrant closest to the lumber yard, relocate the fire hydrant on
Custer Avenue outside of the fenced-in area, allow the City to abandon the 100+ year old 4-
inch diameter water main that runs parallel to the 6-inch diameter water main on Custer
Avenue, new any support to in Avenue order along flow fire increase and Custer
development on the former Dart Manufacturing property site.
If the City Council approves the adoption of this resolution, staff will bring a change order to
the current 2023 water main project to allow for the installation of the new water main through
the easement area.
Attachments:
Resolution 72-R-23 Authorizing CMO to Sign Evanston Lumber License and Easement
Agreements
Page 2 of 24
A8.Page 112 of 240
10/23/2023
72-R-23
A RESOLUTION
Authorizing the City Manager to Sign a License Agreement – Roadway
and an Easement Agreement – Water Main with Evanston Builders
Lumber Co. d/b/a Evanston Lumber Company
WHEREAS, the City of Evanston is the legal owner of real property
located on Custer Avenue north of Main Street (“City’s Parcel”); and
WHEREAS, Evanston Builders Lumber Co. d/b/a Evanston Lumber
Company (“Evanston Lumber”) operated a lumber yard in the vicinity of the City’s
Parcel; and
WHEREAS, Evanston Lumber currently utilizes a portion of the City’s
Parcel for its operations and has installed a gate across said Parcel in order to restrict
access to a portion of said Parcel; and
WHEREAS, Evanston Lumber has requested a license from the City in
order to formalize its use of the City’s Parcel, and staff recommends that the City agree
to grant the license, subject to the terms and conditions of the License Agreement –
Roadway, attached hereto as Exhibit A; and
WHEREAS, Evanston Lumber is the legal owner of real property located
west of Custer Avenue and north of Main Street (“Evanston Lumber’s Parcel”); and
WHEREAS, the City operates a water treatment plant in northeast
Evanston and supplies water to its residents with necessary water m ain infrastructure
Page 3 of 24
A8.Page 113 of 240
72-R-23
~2~
located throughout the City of Evanston. Periodic maintenance, repairs, and
improvements are done on the water mains to keep them in proper working condition. If
a water main lies below private property, the City must arrange for an easement to
perform the necessary maintenance, repair, or improvement work ; and
WHEREAS, the City has requested an easement from Evanston Lumber
in order to construct a new water main to connect with the City’s existing water main
and Evanston Lumber has agreed to grant such easement, subject to the terms and
conditions of the Easement Agreement – Water Main, attached hereto as Exhibit B.
NOW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The foregoing recitals are hereby found as fact and
incorporated herein by reference.
SECTION 2: The License Agreement – Roadway and the Easement
Agreement – Water Main are hereby approved and the City Manager is hereby
authorized and directed to execute both agreements, copies of which is attached hereto
as Exhibit A and Exhibit B and made a part hereof.
SECTION 3: The City Manager is hereby authorized and directed to
negotiate any additional conditions of the Agreements as may be determined to be in
the best interests of the City.
SECTION 4: All prior ordinances, resolutions or motions, or parts of
ordinances, resolutions, or motions in conflict with any of the provisions of this
Resolution shall be, and the same are hereby repealed to the extent of conflict .
Page 4 of 24
A8.Page 114 of 240
72-R-23
~3~
SECTION 5: This Resolution and every provision thereof shall be
considered severable. If any section, paragraph, clause, or provision of this Resolution
is declared by a court or law to be invalid or unconstitutional, the invalidity or
unconstitutionality thereof shall not affect the validity of any other provisions of the
Resolution.
SECTION 6: This resolution shall be in full force and effect from and after
its passage and approval, in the manner provided by law.
_______________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, City Clerk
Adopted: __________________, 2023
Approved as to form:
_______________________________
Alexandra Ruggie, Interim
Corporation Counsel
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72-R-23
~4~
EXHIBIT A
LICENSE AGREEMENT - ROADWAY
Page 6 of 24
A8.Page 116 of 240
LICENSE AGREEMENT - ROADWAY
THIS LICENSE AGREEMENT (“License Agreement”) is made as of
________________, 2023 by and between THE CITY OF EVANSTON (“Grantor” or
the “City”) and EVANSTON BUILDERS LUMBER CO. d/b/a EVANSTON LUMBER
COMPANY, an Illinois corporation (“Grantee”) (each referred to herein as “Party” or,
collectively, as “the Parties”).
R E C I T A L S
A. Grantor is the legal owner of the real property that is the subject of this
License Agreement. The property is a section of City-owned real property on Custer
Avenue north of Main Street (“Grantor’s Parcel”).
B. Grantee operates a lumber yard in the vicinity of the City’s Parcel.
Currently Grantee utilizes a portion of the City’s Parcel for their operations and have
installed a gate across the City right-of-way in order to restrict access to that portion of
the City’s property.
C. Grantee has requested a license from Grantor in order to formalize
Grantee’s use of the City’s property. The City has agreed to grant the license, subject
to the terms and conditions of this License Agreement.
NOW, THEREFORE, in consideration of the foregoing Recitals, which are hereby
incorporated in and made a part of this License Agreement as if fully set forth below, the
mutual agreement of the parties hereto and other good and valuable consideration, the
receipt and sufficiency of which are hereby acknowledged, the parties hereby agree as
follows:
1. License. Grantor provides Grantee a seventy-five (75) year license over
the area depicted in the Plat of Vacation attached as Exhibit A, attached hereto and
incorporated therein, for the limited purpose of provided access to Grantee and allowing
Grantee to continue their operations. The License Area legal description is provided in
Exhibit A. Grantor hereby grants to Grantee, its agents, servants, and employees, a
non-exclusive license over the License Area. Grantee is responsible for maintenance of
the License Area. This License does not grant Grantee the right to build upon the
License Area.
If Grantee ceases its current operations in the License Area, or if ownership of
Grantee changes, this license shall terminate, unless the parties agree in writing
otherwise. In the event that Grantee enters into an agreement to sell its property
adjacent to Grantor’s Parcel, Grantee shall have the right to assign the License
described herein to the purchaser, provided that the purchaser agrees to be bound and
subject to all of the terms and conditions set forth herein, and provided that Grantor
consents to the assignment, which consent will not be unreasonably withheld.
Page 7 of 24
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2. License Fee. The parties agree that there shall be no license fee
assessed. At the end of said license term, the Parties shall revisit the license fee and
negotiate any additional necessary conditions in order to renew the license agreement.
3. Licenset Term. The License Term is for seventy-five (75) years and can
be renewable upon the written consent of the Parties and the payment of a renewal
license fee to be calculated at a later date and any other conditions imposed by the
Grantor to renew the License.
4. City Right of Access. Grantor shall maintain the right to access the
License Area for the purposes of performing maintenance and utility work. Upon
completion of such maintenance or utility work, Grantor agrees to restore Grantor’s
Parcel to the condition it was in prior to the work in question.
5. Environmental. Grantee shall comply with all Environmental Laws
(hereinafter defined) and shall not cause or permit any Hazardous Substances
(hereinafter defined) to be brought, kept or stored on the Property, and shall not engage
in or permit any other person or entity to engage in any activity, operation or business
on the License Area that involves the generation, manufacture, refining, transportation,
treatment, storage, handling or disposal of Hazardous Substances. In the event that
any work performed by or on behalf of Grantee on or to the License Area exposes,
uncovers or results in the presence of Hazardous Substances on the License Area
(including presence in soils excavated in conjunction with the Project), Grantee, at its
sole cost and expense, shall be responsible for the remediation of such Hazardous
Substances in accordance with Environmental Laws, except to the extent caused by
City.
“Hazardous Substances” means all hazardous or toxic materials, substances,
pollutants, contaminants, or wastes currently identified as a hazardous substance or
waste in the Comprehensive Environmental Response, Compensation and Liability Act
of 1980 (“CERCLA”), as amended, the Superfund Amendments and Reauthorization
Act (“SARA”), the Resource Conservation and Recovery Act (“RCRA”), or any other
federal, state or local legislation or ordinances applicable to the Property. As used in
this License Agreement, “Environmental Laws” means all federal, state and local
environmental laws, rules, statutes, directives, binding written interpretations, binding
written policies, ordinances and regulations issued by any governmental authority and in
effect on or after the date of this License Agreement with respect to or that otherwise
pertain to or affect the Property, or any portion of the Property, the use, ownership,
occupancy or operation of the Property, or any portion of the Property, or any owner of
the Property, and as same have been amended, modified, or supplemented from time
to time, including but not limited to CERCLA, the Hazardous Substances Transportation
Act (49 U.S.C. § 1802 et seq.), RCRA, the Water Pollution Control Act (33 U.S.C. §
1251 et seq.), the Safe Drinking Water Act (42 U.S.C. § 300f et seq.), the Clean Air Act
(42 U.S.C. § 7401 et seq.), the Solid Waste Disposal Act (42 U.S.C. § 6901 et seq.),
the Toxic Substances Control Act (15 U.S.C. § 2601 et seq.), the Emergency Planning
and Community Right-to-Know Act of 1986 (42 U.S.C. § 11001 et seq.), the Radon and
Indoor Air Quality Research Act (42 U.S.C. § 7401 note, et seq.), SARA, comparable
Page 8 of 24
A8.Page 118 of 240
state and local laws, and any and all rules and regulations that are effective as of the
date of this License Agreement, or become effective after the date of this License
Agreement under any and all of the aforementioned laws.
6. Covenants and Conditions. Grantee covenants, warrants and agrees that
with respect to the activities contemplated under this License Agreement that: (i) no
waste or damage shall be intentionally committed upon or to the License Area; (ii) the
License Area shall be used for only the purposes set forth herein; (iii) the License Area
shall not be used for any unlawful purpose and no violations of Laws (hereinafter
defined) or duly constituted authority shall be committed thereon; (iv) Grantee shall
keep the License Area in a clean and sanitary condition; and (v) Grantee shall not do or
permit to be done anything upon the License Area that may subject City to any liability
for injury or damage to person or property, or result in a violation of any Laws.
7. Indemnification. Grantee shall defend, indemnify and hold harmless City
and its officers, elected and appointed officials, agents, and employees from any and all
liability, losses, or damages (“Losses”) as a result of claims, demands, suits, actions, or
proceedings of any kind or nature, including without limitation costs, and fees, including
attorney’s fees, judgments or settlements, resulting from or arising out of any negligent
or willful act or omission on the part of the Grantee or Grantee’s subcontractors,
employees, agents or subcontractors during the performance of this Agreement. Such
indemnification shall not be limited by reason of the enumeration of any insurance
coverage herein provided. This provision shall survive completion, expiration, or
termination of this License Agreement.
Grantee agrees to cooperate in the event any litigation is brought against the City
by any party concerning this License Agreement or the License Area. Nothing
contained herein shall be construed as prohibiting City, or its officers, agents, or
employees, from defending through the selection and use of their own agents,
attorneys, and experts, any claims, actions or suits brought against them. Grantee shall
be liable for the costs, fees, and expenses incurred in the defense of any such claims,
actions, or suits to the extent that Grantee is found to be liable or responsible for such
claims, actions or suits. Nothing herein shall be construed as a limitation or waiver of
defenses available to City and employees and agents, including without limitation the
Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS
10/1-101 et seq.
At the City Corporation Counsel’s option, Grantee must defend all suits brought
upon all such Losses resulting from or arising out of any negligent or willful act or
omission on the part of the Grantee or Grantee’s subcontractors, employees, agents or
subcontractors during the performance of this Agreement and must pay all costs and
expenses incidental to them, but the City has the right, at its option, to participate, at its
own cost, in the defense of any suit, without relieving Grantee of any of its obligations
under this License Agreement. Any settlement of any claim or suit related to activities
conducted under this License by Grantee must be made only with the prior written
consent of the City Corporation Counsel, if the settlement requires any action on the
part of the City.
Page 9 of 24
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8. Insurance. Grantee agrees that it will, at its expense, maintain a policy of
insurance, written by responsible insurance carriers with a Best rating of “A” or better,
approved by City that will insure against liability for injury to or death of persons or
damage to property occurring about the License Area. Grantor will be named as an
additional insured. The liability under insurance will be at least $1 million for any one
person injured or killed or any one occurrence, $2 million general aggregate coverage
for any one accident, and $100,000.00 property damage. Annually, Grantee shall
provide copies of the insurance policy and all endorsements thereto to Grantor.
Grantee shall send the policy to the Law Department on or before January 1 st of every
year this License Agreement is in effect. If the Grantee fails to comply with this
requirement, that shall constitute a default by Grantee.
Upon City’s written request, Grantee shall provide City with copies of the actual
insurance policies within ten (10) days of City’s request for same. Such certificates and
insurance policies shall clearly identify the premises and shall provide that no change,
modification in or cancellation of any insurance shall become effective until the expiration
of thirty (30) days after written notice thereof shall have been given by the insurance
Grantee to the City. The provisions of this paragraph shall in no way limit the liability of
the Grantee as set forth in the provisions of paragraph 7 above.
9. Compliance with Laws. This agreement does not provide any
governmental approval beyond the granting of the license, which may be required for
the use of the License Area and exercise of its rights pursuant to this License
Agreement. Grantee shall at all times comply with all applicable legal or governmental
statutes, laws, codes, orders, requirements, regulations, ordinances and rules
(collectively, “Laws”).
10. Default. It shall be considered a “Default” under this License Agreement if
Grantee fails to substantially comply with any provision of this License Agreement and
does not cure such failure within 30 days after notice, except where the default cannot
reasonably be cured in 30 days, in which case if Grantee has begun and continues
efforts to remedy the default as soon as practicable, then such additional time shall be
given to remedy the default. In the event of a Default, the City may terminate this
License Agreement by written notice to Grantee. Such termination right shall be in
addition to all rights and remedies available to the City at law or in equity.
11. Third Party Beneficiaries; No Effect on Other Rights of the Parties. This
License Agreement is not intended to and in no way confers any rights upon third
parties. This License Agreement is not intended to and in no way confers any rights of
access or use by the Parties, or any other third party, to either Party’s License Area
except as specifically described herein.
12. Attorneys’ Fees, Jurisdiction for Disputes, and Governing Law. Should a
party incur costs, charges and expenses, including court costs and attorneys’ fees, to
Page 10 of 24
A8.Page 120 of 240
enforce rights or obligations under this License Agreement, then such costs, charges,
and expenses shall be recoverable from the other party. This Agreement shall be
governed by and construed and enforced in accordance with the laws of the State of
Illinois, excluding its choice of law rules. In the event of a dispute hereunder, the parties
agree to submit to the exclusive jurisdiction of the state courts of, and federal courts
sitting in, Cook County, Illinois.
13. Notices. Any notice, demand, request or other communication which any
party may desire or may be required to give to any other party hereunder shall be given
in writing at the addresses set forth below by any of the following means: (a) personal
service; (b) electronic communication, by facsimile together with confirmation of
transmission; (c) overnight courier; or (d) registered or certified United States mail,
postage prepaid, return receipt requested.
If to Grantee: Evanston Builders Lumber Co.
Attn: Robert Fisher
1001 Sherman Avenue
Evanston, IL 60202
bobf@evanstonlumber.com
With a copy to: Hardt, Stern & Kayne, P.C.
Attn: Bret A. Rappaport
2610 Lake Cook Road, Ste. 200
Riverwoods, IL 60015
brappaport@hsklaw.com
If to the Grantor: City of Evanston
Attn: City Manager
2100 Ridge Avenue
Evanston, Illinois 60201
With a copy to: City of Evanston
Attn: Corporation Counsel
2100 Ridge Avenue
Evanston, IL 60201
14. Entire Agreement. This License Agreement shall constitute the entire
contract between the parties and shall supersede any and all prior agreements between
the parties hereto with respect to the granting use of the License Area to Grantee. No
modification, waiver or amendment of this License Agreement or any provision hereof
shall be valid unless the same is in writing, and signed by both parties hereto.
15. Counterparts. This License Agreement may be executed in any one or
more counterparts, each of which shall be deemed an original and all of which when
taken together shall constitute one License Agreement.
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Page 13 of 24A8.Page 123 of 240
EXHIBIT A
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A8.Page 124 of 240
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72-R-23
~5~
EXHIBIT B
EASEMENT AGREEMENT – WATER MAIN
Page 16 of 24
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EASEMENT AGREEMENT – WATER MAIN
THIS EASEMENT AGREEMENT (“Easement Agreement”) is made as of
________________, 2023 by and between EVANSTON BUILDERS LUMBER CO.
d/b/a EVANSTON LUMBER COMPANY, an Illinois corporation (“Grantor”) and the
CITY OF EVANSTON, a municipal corporation (“Grantee” or the “City”) (each referred
to herein as “Party” or, collectively, as “the Parties”).
R E C I T A L S
A. Grantor operates a lumber yard in the City of Evanston and is the legal
owner of the real property that is the subject of this Easement Agreement. The property
is a section of real property west of Custer Avenue and north of Main Street (“Grantor’s
Parcel”).
B. Grantee operates a water treatment plant in northeast Evanston and
supplies water to its residents with necessary water main infrastructure located
throughout the City of Evanston. Periodic maintenance, repairs, and improvements are
done on the water mains to keep them in proper working condition. If the water main lies
below private property, Grantee must arrange for an easement to perform the
necessary work.
C. Grantee has requested an easement from Grantor in order to construct a
new water main to connect with the City’s existing water main and Grantor has agreed
to grant the referenced Easement, subject to the terms and conditions of this Easement
Agreement.
NOW, THEREFORE, in consideration of the foregoing Recitals, which are hereby
incorporated in and made a part of this Easement Agreement as if fully set forth below,
the mutual agreement of the parties hereto and other good and valuable consideration,
the receipt and sufficiency of which are hereby acknowledged, the parties hereby agree
as follows:
1. Easements. Grantor provides Grantee a seventy-five (75) year easement
(“Water Main Easement”) depicted in Exhibit A, attached hereto and incorporated
therein, for the limited purpose of provided access to Grantee and allowing Grantee to
continue their operations. The Easement Area legal description is provided in Exhibit A.
Grantor hereby grants to Grantee, its agents, servants, employees, its successors and
assigns, a ten foot (10’) wide easement (5’ from the center line of the water main to the
north and south) for the sole and exclusive purpose to survey, construct, reconstruct,
test, operate, maintain, repair a six inch (6”) diameter water main that will serve the City
of Evanston with water service (“Water Main”). This easement shall constitute a
covenant, which runs with the land, and shall be binding upon the legal representatives,
successors and assigns of Grantor.
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Grantor shall retain all rights to use and occupy the Easement Area and access
to Grantor’s property, except as herein expressly granted; provided, however, Grantee’s
use and occupation of the Water Main Easement area may not interfere with Grantor’s
use of the area for the purposes herein described. Grantee will provide Grantor notice
of any construction work in the Easement Area to the Water Main.
2. Easement Fee. The parties agree that there shall be no easement fee
assessed for the subsurface easement for an existing water main. At the end of said
easement term, the Parties shall revisit the easement fee and negotiate any additional
necessary conditions in order to renew the easement agreement.
3. Easement Term. The Easement Term is for seventy-five (75) years and
can be renewable upon the written consent of the Parties.
4. Environmental. The Parties shall comply with all Environmental Laws
(hereinafter defined) and shall not cause or permit any Hazardous Substances
(hereinafter defined) to be brought, kept or stored on the Property, and shall not engage
in or permit any other person or entity to engage in any activity, operation or business
on the Easement Area that involves the generation, manufacture, refining,
transportation, treatment, storage, handling or disposal of Hazardous Substances.
“Hazardous Substances” means all hazardous or toxic materials, substances,
pollutants, contaminants, or wastes currently identified as a hazardous substance or
waste in the Comprehensive Environmental Response, Compensation and Liability Act
of 1980 (“CERCLA”), as amended, the Superfund Amendments and Reauthorization
Act (“SARA”), the Resource Conservation and Recovery Act (“RCRA”), or any other
federal, state or local legislation or ordinances applicable to the Property. As used in
this Easement Agreement, “Environmental Laws” means all federal, state and local
environmental laws, rules, statutes, directives, binding written interpretations, binding
written policies, ordinances and regulations issued by any governmental authority and in
effect on or after the date of this Easement Agreement with respect to or that otherwise
pertain to or affect the Property, or any portion of the Property, the use, ownership,
occupancy or operation of the Property, or any portion of the Property, or any owner of
the Property, and as same have been amended, modified, or supplemented from time
to time, including but not limited to CERCLA, the Hazardous Substances Transportation
Act (49 U.S.C. § 1802 et seq.), RCRA, the Water Pollution Control Act (33 U.S.C. §
1251 et seq.), the Safe Drinking Water Act (42 U.S.C. § 300f et seq.), the Clean Air Act
(42 U.S.C. § 7401 et seq.), the Solid Waste Disposal Act (42 U.S.C. § 6901 et seq.),
the Toxic Substances Control Act (15 U.S.C. § 2601 et seq.), the Emergency Planning
and Community Right-to-Know Act of 1986 (42 U.S.C. § 11001 et seq.), the Radon and
Indoor Air Quality Research Act (42 U.S.C. § 7401 note, et seq.), SARA, comparable
state and local laws, and any and all rules and regulations that are effective as of the
date of this Easement Agreement, or become effective after the date of this Easement
Agreement under any and all of the aforementioned laws.
5. Covenants and Conditions. Grantee covenants, warrants and agrees that
with respect to the activities contemplated under this Easement Agreement that: (i) no
Page 18 of 24
A8.Page 128 of 240
waste or damage shall be committed upon or to the Easement Area; (ii) the Easement
Area shall be used for only the purposes set forth herein; (iii) the Easement Area shall
not be used for any unlawful purpose and no violations of Laws (hereinafter defined) or
duly constituted authority shall be committed thereon; (iv) Grantee shall restore the
Easement Area to the conditions previous to any work on the Water Main; (v) Grantee
shall not do or permit to be done anything upon the Easement Area that may subject
City to any liability for injury or damage to person or property, or result in a violation of
any Laws. Grantor shall notify the Grantee in writing not less than sixty (60) days prior to
any proposed assignment or transfer of interest in this Easement. Grantor shall identify
the name and address of the proposed assignee/ transferee and deliver to the Grantee
original or certified copies of the proposed assignment, to comply with all the terms and
conditions of the Easement Agreement. The City shall consent to assignment or transfer.
6. Indemnification. Grantee shall defend, indemnify and hold harmless
Grantor and its officers, elected and appointed officials, agents, and employees from
any and all liability, losses, or damages (“Losses”) as a result of claims, suits, actions,
or proceedings of any kind or nature, resulting from or arising out of any negligent or
willful act or omission on the part of the Grantee or Grantee’s subcontractors,
employees, agents or subcontractors during the performance of this Agreement.
7. Insurance. Grantee agrees that it will, at its expense, maintain its self-
insured status for claims up to $1.25 Million for any and all claims for liability for injury to
or death of persons or damage to property occurring as the result of this Easement
Agreement. Grantee will issue a Certificate of Insurance listing Grantor as the
Certificate Holder upon reasonable request by Grantor from time to time.
8. Compliance with Laws. This agreement does not provide any
governmental approval beyond the granting of the easement, which may be required for
the use of the Easement Area and exercise of its rights pursuant to this Easement
Agreement. Grantee shall at all times comply with all applicable legal or governmental
statutes, laws, codes, orders, requirements, regulations, ordinances and rules
(collectively, “Laws”).
9. Default. It shall be considered a “Default” under this Easement
Agreement if Grantee fails to substantially comply with any provision of this Easement
Agreement and does not cure such failure within 30 days after notice, except where the
default cannot reasonably be cured in 30 days, in which case if Grantee has begun and
continues efforts to remedy the default as soon as practicable, then such additional time
shall be given to remedy the default. In the event of a Default, Grantor may terminate
this Easement Agreement by written notice to Grantee. Such termination right shall be
in addition to all rights and remedies available to Grantor at law or in equity.
11. Third Party Beneficiaries; No Effect on Other Rights of the Parties. This
Easement Agreement is not intended to and in no way confers any rights upon third
parties. This Easement Agreement is not intended to and in no way confers any rights
of access or use by the Parties, or any other third party, to either Party’s Easement Area
except as specifically described herein.
Page 19 of 24
A8.Page 129 of 240
12. Attorneys’ Fees, Jurisdiction for Disputes, and Governing Law. Should a
party incur costs, charges and expenses, including court costs and attorneys’ fees, to
enforce rights or obligations under this Easement Agreement, then such costs, charges,
and expenses shall be recoverable from the other party. This Agreement shall be
governed by and construed and enforced in accordance with the laws of the State of
Illinois, excluding its choice of law rules. In the event of a dispute hereunder, the parties
agree to submit to the exclusive jurisdiction of the state courts of, and federal courts
sitting in, Cook County, Illinois.
13. Notices. Any notice, demand, request or other communication which any
party may desire or may be required to give to any other party hereunder shall be given
in writing at the addresses set forth below by any of the following means: (a) personal
service; (b) electronic communication, by facsimile together with confirmation of
transmission; (c) overnight courier; or (d) registered or certified United States mail,
postage prepaid, return receipt requested.
If to Grantor: Evanston Builders Lumber Co.
Attn: Robert Fisher
1001 Sherman Avenue
Evanston, IL 60202
bobf@evanstonlumber.com
With a copy to: Hardt, Stern & Kayne, P.C.
Attn: Bret A. Rappaport
2610 Lake Cook Road, Ste. 200
Riverwoods, IL 60015
brappaport@hsklaw.com
If to the Grantee: City of Evanston
Attn: City Manager
2100 Ridge Avenue
Evanston, Illinois 60201
With a copy to: City of Evanston
Attn: Corporation Counsel
2100 Ridge Avenue
Evanston, IL 60201
14. Entire Agreement. This Easement Agreement shall constitute the entire
contract between the parties and shall supersede any and all prior agreements between
the parties hereto with respect to the granting use of the Easement Area to Grantee.
No modification, waiver or amendment of this Easement Agreement or any provision
hereof shall be valid unless the same is in writing, and signed by both parties hereto.
Page 20 of 24
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15. Counterparts. This Easement Agreement may be executed in any one or
more counterparts, each of which shall be deemed an original and all of which when
taken together shall constitute one Easement Agreement.
[REMAINDER OF THE PAGE LEFT INTENTIONALLY BLANK]
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EXHIBIT A
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Page 24 of 24
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Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Lukasz Tatara, Interim Parking Manager
Subject: Ordinance 95-O-23 Amending City Code Section 10-11-12 "Parking
Meter Zones"
Date: October 9, 2023
Recommended Action:
Staff recommends the adoption of Ordinance 95-O-23, Amending City Code Section 10-11-
12, “Schedule XII; Parking Meter Zones,” to change the parking rate and maximum time limit
in City Parking Lot #3. City Manager Stowe recommends suspending the City Council rules to
allow for introduction and action at the October 9, 2023, City Council meeting.
Council Action:
For Introduction and Action
Summary:
Councilmember Kelly suggested a referral regarding City Parking Lot #3, which is located
adjacent to the Library at 1703 Orrington. The lot can be accessed via the alleys immediately
to the North and East of the Library.
For many years, Lot 3’s parking rate was $2.00 per hour and had a maximum time limit of 4
hours, consistent with other City-owned surface lots in the downtown area. In 2020 and 2021,
the lot suffered from very low usage and occupancy rates and was included in changes made
by Parking staff in November 2021 to reduce rates and extend maximum time limits in select
areas adjacent to downtown. The goal was to provide long-term, inexpensive parking
opportunities to employees and patrons of downtown businesses, as well as to generate
more traffic in underutilized areas. The lower rate also provided parking equity for part-time
employees of local businesses that may only be working a 2-4 hour shift. Lot 3’s rate and limit
were changed to $.50 per hour with a maximum time limit of 12 hours. This was ultimately
successful, as usage and occupancy rates have steadily risen since November 2021, and the
lot is now routinely full throughout the day.
City Manager Stowe submitted a referral with Councilmembers Kelly, Nieuwsma, and Wynne
as co-sponsors to change this lot back to the previous time limits and rates after receiving
feedback from Library patrons who found it difficult to find parking in the lot. The proposed
A9.Page 135 of 240
language would change the language in Title 10, Chapter 11, Section 12 Schedule XII (H)-
Parking Meter Zones back to the previous Lot 3 parking rate of $2.00 per hour and a
maximum time limit of 4 hours. This will keep the rate and time limit in the lot consistent with
other City-owned surface lots and will promote more turnover in the lot as compared to a $.50
per hour rate and 12 hour limit. These changes will likely result in more parking spaces
becoming available throughout the day for Library patrons.
Attachments:
Ordinance 95-O-23 Amending Section 10-11-12 Schedule XII(H) Parking Meter Zones
Page 2 of 4
A9.Page 136 of 240
10/9/2023
95-O-23
AN ORDINANCE
Amending City Code Section 10-11-12,
“Schedule XII; Parking Meter Zones.”
WHEREAS, the Evanston City Council determined that there are parking
lots in the City that should be in parking meter zones; and
WHEREAS, the Evanston City Council finds that it is in the best interest of
the City of Evanston to amend the City Code to amend the fee and the time allotted for
parking in these parking lots in parking meter zones; and
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Subsection (H) of City Code Section 10-11-12, “Schedule
XII; Parking Meter Zones” of the Evanston City Code of 2012, as amended, is hereby
further amended as follows:
10-11-12 – SCHEDULE XII; PARKING METER ZONES.
(H) The following City-owned and -operated parking lots are hereby declared to be
parking zones for the maximum parking time limits, daily hours, and amounts
hereinafter stated:
SCHEDULE XII (H):
Parking lot #3, 1700 block, Chicago Avenue:
71 meters $0.50 per hour $2.00 per hour
Maximum limit, 12 hours 4 hours
8:00 a.m. to 9:00 p.m. Monday through Saturday and
1:00 p.m. to 9:00 p.m. on Sundays
Overnight Parking Permitted
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95-O-23
~2~
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 95-O-23 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: Ordinance 95-O-23 shall be in full force and effect after its
passage and approval.
SECTION 5: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Alexandra Ruggie, Interim Corporation
Counsel
Page 4 of 4
A9.Page 138 of 240
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Sean Ciolek, Facilities & Fleet Management Div. Manager
CC: Michael Rivera, Interim Administrative Services Director,
Kenneth Palmer, Facilities & Fleet Management Supervisor
Subject: Ordinance 96-O-23, Authorizing the Donation of a Van to Turning Point
Health Care Center
Date: October 9, 2023
Recommended Action:
Staff recommends that the City Council adopt Ordinance 96-O-23, Authorizing the Donation
of a Van to Turning Point Health Care Center.
CARP:
Emergency Preparedness & Management
Council Action:
For Action
Summary:
Turning Point Health Care Center provides mental health services to children and adults
throughout the Chicago metropolitan area, including Evanston. This van is no longer in top-
performing condition to serve as an active piece of equipment for Facilities Management
operations for the City of Evanston. Instead of auctioning it, it is recommended that it be
donated to Turning Point in order to still serve the City of Evanston along with surrounding
communities in a lesser capacity.
A10.Page 139 of 240
Attachments:
Ordinance 96-O-23 Van Donation to Turning Point
Van Donation Agreement Turning Point
Page 2 of 9
A10.Page 140 of 240
10/9/2023
96-O-23
AN ORDINANCE
Authorizing the Donation of a Van to
Turning Point Health Care Center
WHEREAS, Turning Point Health Care Center (“Turning Point”)
provides mental health services to children and adults throughout the Chicago
metropolitan area, including Evanston; and
WHEREAS, the City Council of the City of Evanston hereby finds
that it is no longer necessary, practical, or economical to retain ownership of a
certain van as part of its fleet vehicles; and
WHEREAS, the City wishes to donate said van, a 2014 Ford E350
van (“Vehicle”) to Turning Point for use by Turning Point pursuant to the terms
and conditions contained in the Donation Agreement, attached as Exhibit A ,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: The above recitals are found as fact and made a
part hereof.
SECTION 2: That, pursuant to Section 1-17-3(B) of the City Code
of the City of Evanston, 2012, as amended, the City Council finds that the fleet
vehicle described in Exhibit A, attached hereto and incorporated herein, has an
aggregate value in excess of one thousand five hundred dollars ($1,500.00).
SECTION 3: Pursuant to Section 1-17-3(B), the City Council
hereby authorizes and directs the City Manager to donate and convey evidence
Page 3 of 9
A10.Page 141 of 240
96-O-23
~2~
of ownership of the ambulance now owned by the City of Evanston to Turning
Point.
SECTION 4: All ordinances or parts of ordinances in conflict
herewith are hereby repealed.
SECTION 5: That if any provision of this ordinance or application
thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this
ordinance that can be given effect without the invalid application or pro vision,
and each invalid application of this Ordinance is severable.
SECTION 6: That this Ordinance 96-O-23 shall be in full force
and effect from and after its passage, approval and publication in the manner
provided by law.
Introduced:_________________, 2023
Adopted:___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
_______________________________
Alexandra B. Ruggie,
Interim Corporation Counsel
Page 4 of 9
A10.Page 142 of 240
96-O-23
~3~
EXHIBIT A
DONATION AGREEMENT
Page 5 of 9
A10.Page 143 of 240
CITY OF EVANSTON AND TURNING POINT BEHAVIORAL HEALTH CARE
VEHICLE DONATION AGREEMENT
THIS AGREEMENT is entered into this ___ day of __________, 2023 by and
between the City of Evanston (hereinafter, “City”), an Illinois municipal corporation ,
and Turning Point Behavioral Health Care Center (hereinafter, referred to as “Turning
Point”) (collectively, the “Parties”).
RECITALS
WHEREAS, the City wishes to donate a 2014 Ford E350 Van (“Vehicle”) to
Turning Point Behavioral Health Care Center pursuant to the terms and conditions
contained herein; and
WHEREAS, Turning Point wishes to accept full ownership of the Vehicle from the
City for the use and benefit of Turning Point operations, which provide mental health
services for children and adults throughout the Chicago metropolitan area , including
Evanston; and
NOW, THEREFORE, the City and Turning Point, in consideration of the mutual
covenants set forth below, hereby agree as follows; having first found the foregoing
recitals as fact:
AGREEMENT
1. DONATION: The City transfers all rights of ownership to the Vehicle listed on this
Agreement below to Turning Point (the “Donation”). The City will deliver the Vehicle
to Turning Point free and clear of any liens, claims or other enc umbrances of any
type. The City will furnish a signed, sworn and notarized Certificate of Title,
attached hereto and incorporated herein as Exhibi t "A", to Turning Point certifying
that the Donation is free of liens, claims, and other encumbrances . This Section
will survive termination of this Agreement.
Vehicle Year: 2014 Vehicle Make: Ford
Vehicle Model: E-350 Van Vehicle Color: White
Vehicle Identification Number (“VIN”): 1FTSS3EL1EDA14299
Vehicle Mileage: 25,093 Vehicle Value: $18,000
2. DONATION PURPOSE: The Parties understand and agree that the Vehicle will be
available for general use by Turning Point in accordance with Turning Point
Page 6 of 9
A10.Page 144 of 240
2
policies. Further, the Vehicle will b e maintained as an asset of in accordance with
Turning Point policies for as long as it will be reasonable to do so.
3. LIABILITY. The City will bear the risk of loss of, or damage to, the Vehicle until the
Vehicle is delivered to Turning Point. Upon acceptance of the Vehicle, Turning
Pont will bear the risk of loss of, or damage to, the Vehicle. Turning Point hereby
releases the City of all future liability and claims. Turning Point will indemnify the
City for any claims arising out its use of the V ehicle filed by third parties.
4. SALE OF VEHICLE. Should Turning Point wish to sell, donate, or otherwise divest
itself of the Vehicle, Turning Point may do so without restrictions .
5. NOTICE. Notices under this Agreement are to be in writing and directed to:
City of Evanston: TURNING POINT:
Attn: City Manager’s Office Attn: Turning Point Health Care
Center
2100 Ridge Avenue 8324 Skokie Blvd.
Evanston, Illinois 60201 Skokie, Illinois 60077
With a copy to:
Law Department
City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
6. APPLICABLE LAW. The law of Illinois, including its conflicts of law provisions, shall
apply to interpretation and enforcement of this Agreement. Venue shall be within
Cook County, Illinois. The parties waive trial by jury.
7. SEVERABILITY. In the event any provision(s) of this Agreement are found by a
court of competent jurisdiction to be in violation of applicable law, provision(s)
unaffected thereby shall be in effect.
8. ENTIRE AGREEMENT. This document represents the entire Agreement between
the City and Turning Point. Any and all prior agreements, undertakings written and
oral, are hereby superseded. This Agreement, and the terms, provisions, promises,
covenants and conditions herein, shall be binding upon and shall inure to the benefit
of the Parties hereto and their respective heirs, legal representatives, successors
and assigns.
Page 7 of 9
A10.Page 145 of 240
3
IN WITNESS HEREOF, the Parties have caused this agreement to be executed and the
Effective Date will be the date that the City executes the Agreement (“Effective Date”).
Turning Point: City of Evanston:
By: _____________________________ By: _____________________________
Print Name: ______________________ Luke Stowe, City Manager
Title: __________________________
Date: ___________________________ Date: ___________________________
Page 8 of 9
A10.Page 146 of 240
4
Exhibit A
Certificate of Title
Page 9 of 9
A10.Page 147 of 240
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Darrell King, Water Production Bureau Chief
CC: Edgar Cano, Public Works Agency Director
Subject: Ordinance 97-O-23, Amending City Code 7-12-17 “Charges, Rates,
Fees and Penalties”
Date: October 9, 2023
Recommended Action:
Staff recommends City Council adoption of Ordinance 97-O-23, Amending City Code 7-12-17
“Charges, Rates, Fees and Penalties”. The proposed ordinance would increase the water
charges by 17.5%, with the exception of the affordable rate.
Council Action:
For Introduction
Summary:
Staff is recommending a 17.5 percent water rate increase beginning January 1, 2024. The
existing water rate is billed as a minimum charge for the first five units based on water meter
size and a quantity charge for every unit in excess of the first five units in the bi-monthly
billing period (1 unit = 100 cubic feet or 748 gallons of water).
Effective January 1, 2024, both the minimum charge and the quantity charge are proposed to
be raised by 17.5 percent. For the 5/8-inch and the 3/4-inch meter sizes (the meter sizes
most commonly used in single-family homes), the minimum charge for the first five units
consumed in the bi-monthly billing period will increase from $11.88 to $13.96. The quantity
charge for usage in excess of the first five units will increase from $3.33 per unit to $3.91 per
unit. A fee table for the proposed water rates is provided in Exhibit 1.
EXHIBIT 1
PROPOSED 2024 WATER RATES AND MINIMUM CHARGE STRUCTURE
A11.Page 148 of 240
Background:
The financial goals of the water fund are as follows:
1. Maintain a minimum cash balance of $5,800,000, which is based on the adopted
budget fund policy for the Water Fund (a minimum of 16.6% of expenses shall be
maintained as a reserve; in addition, a sufficient reserve shall be maintained to meet
debt requirements. A portion of the fund reserve shall be used to fund depreciation
and capital improvement needs).
2. Keep debt service expenses associated with the distribution system to less than 25%
of the operating capital.
3. Maintain the water treatment plant in good operating condition
4. Replace or rehabilitate two percent (3.2 miles) of the water distribution system
annually.
5. Replace approximately 500 lead service lines each year beginning in 2027 thru 2047.
The major challenges in meeting these financial goals are:
Page 2 of 10
A11.Page 149 of 240
1. The cost of water main and lead service line replacement must be borne by the
Evanston retail customers.
2. The need to replace the aging water mains.
3. The need to replace lead service lines as part of the water main projects.
4. The need to replace all 11,000+ lead service lines between 2027 and 2047.
5. The increased cost of water main construction.
Evanston has 50.2 miles or 32% of the total system, that is over 100 years old, and another
32.3 miles, or 20.7% of the total system, that is over 80 years old. These older water mains
are constructed of cast iron pipes, which are projected to have a useful life of 120 years. It is,
therefore, critical to continue to replace the water main to ensure a reliable water distribution
system.
Impact on Users:
The average household that uses 115 billing units per year and is not qualified for the
affordable rates (water and sewer) will pay an additional $69.93 per year in combined water
and sewer charges. Users who qualify for the affordable water and sewer rates will not be
impacted by the proposed 17.5% water rate increase.
Summary:
Evanston’s water and sewer rates are based on one hundred cubic feet units because water
meters measure water usage in cubic feet. Municipalities bill in different units, including 100
cubic feet, 1,000 cubic feet, and 1,000 gallons. In order to compare the Evanston rate to
other municipalities, all rates were converted to a cost per 1,000 gallons. Even with the
proposed 2024 water rate increase, Evanston’s water rate at $5.23 / 1,000 gallons will be 3rd
lowest in the Chicagoland area. Evanston’s sewer rate at $4.12 / 1,000 gallons will continue
to be one of the highest in the Chicagoland area. However, Evanston’s combined water and
sewer rate at $9.35 / 1,000 gallons is the low middle of the surrounding communities, as
shown in Exhibit 2.
EXHIBIT 2
Evanston Combined Water & Sewer Rates per 1,000 Gallons
Page 3 of 10
A11.Page 150 of 240
The status of the Water Fund, along with the need to issue GO bonds abated by the Water
Fund and implement a water rate increase, was discussed at the September 12, 2023,
Page 4 of 10
A11.Page 151 of 240
Finance and Budget Committee meeting and during the September 18, 2023, Special City
Council meeting.
Attachments:
97-O-23
Page 5 of 10
A11.Page 152 of 240
10/09/23
97-O-23
AN ORDINANCE
Amending City Code 7-12-17 “Charges, Rates, Fees and
Penalties”
WHEREAS, the City of Evanston is mandated by the Illinois Lead Service
Line Replacement and Notification Act, 415 ILCS 5/17.12, to replace its lead service lines
throughout the City; and
WHEREAS, to accomplish the mandated replacement of lead service lines,
the City of Evanston has determined it is necessary to increase the meter and water rates;
and
WHEREAS, the Evanston City Council deems it is in the best interest of the
City of Evanston to increase water and meter rates by 17.5% to cover the anticipated
expense of the replacement of the lead service lines and water mains.
NOW BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: Section 7-12-17 “Charges, Rates, Fees and Penalties” of the
City Code of 2012 is hereby amended to read as follows, to include a seventeen and
five tenths percent (17.5%) rate increase effective January 1, 2024.
7-12-17: CHARGES, RATES, FEES AND PENALTIES:
The fees and penalties for the waterworks system shall be paid according to the
following table. Fees and penalties not covered by this table shall be as describe d in
Section 1-4-1 of this Code
Page 6 of 10
A11.Page 153 of 240
Waterworks System Charges, Rates, Fees and Penalties
Construction Water Fee (prior to meter installation)
Section 7-12-3(B)
$100.00/ diametric inch/ month
Connection Fee
Initial Connections:
⅝ inch displacement $930.00
¾ inch displacement $1,331.00
1 inch displacement $2,261.00
1 ½ inch displacement $4,393.00
2 inch displacement, compound, or turbine $7,024.00
3 inch displacement $13,310.00
3 inch compound $14,197.00
3 inch turbine $15,923.00
4 inch displacement or compound $22,615.00
4 inch turbine $27,280.00
6 inch displacement or compound $43,936.00
6 inch turbine $54,483.00
8 inch compound $70,988.00
8 inch turbine $80,081.00
Page 7 of 10
A11.Page 154 of 240
~3~
Upgrade Connections:
The fee for upgrading to a larger connection shall equal the
difference between the costs of the new, larger connection and
the original connection.
The fees collected for Initial Connections and Upgrade
Connections shall be placed in a special account earmarked for
the purpose of funding capital investment in new waterworks
facilities.
Replacement Connections:
Services, 2” and smaller
Services, greater than 2”
Section 7-12-3(D)
$100.00
$100.00/ diametric inch
Water Meter Installation Permit Fee
Section 7-12-6-2(B)
$50.00
Water Meter Transfer Fee
Section 7-12-6-2(B)2
$50.00
Meter Charges & Water Rates Size Charge
5/8” and ¾” $11.88 $13.96
1” $23.70 $27.85
1 ½” $44.37 $52.13
2” $69.86 $82.09
3” $123.02 $144.55
4” $197.06 $231.55
6” $347.52 $408.34
8” $588.30 $691.25
$3.33/ $3.91 100 cubic feet
Bi-monthly meter charge - The minimum service charge includes
the first five hundred cubic feet (500 cu.ft.) of water consumed
during the two (2)-month period for which the minimum service
charge is assessed. Any fractional part of the calendar year
less than two (2) months shall be prorated and the proper
minimum service charge collected.
Regular quantity rate charged for all water used during the period
for
which the minimum service charge is assessed, in excess of the
first five hundred cubic feet (500 cu.ft.) of water that is included
in the minimum service charge.
Section 7-12-7-1
Affordable water rate charged for all water used during the period
for which the minimum service charge is assessed, in excess of
the first five hundred cubic feet (500 cu. Ft.) of water that is
included in the minimum service charge
Section 7-12-7-1
Water Turn On Fee
$2.09/ 100 cubic feet
During business hours $25.00
Outside of business hours $75.00
Section 7-12-7-3
Fire Service Semi-Annual Charge
Section 7-12-8
$20.00/ diametric inch/ 6 months
Air Conditioning Device Annual Demand Charge
(unless equipped with water conservation device)
Section 7-12-9-2(C)
$20.00/ ton capacity over 5 tons
Unauthorized Water Turn On Penalty Time and materials for repairs plus:
Services, 2” and smaller $100.00
Page 8 of 10
A11.Page 155 of 240
~4~
Services, greater than 2” $500.00
Section 7-12-12
Shut-Off for Property Vacancy Fee
Section 7-12-13
$50.00
Lawn Sprinkling Restriction Violation Penalty
Section 7-12-14-2(C)
$25.00 - $500.00 per day of
violation
Penalty For Tampering With City Waterworks System
Section 7-12-15(A)
$500.00 plus the estimated cost of
water
Penalty for Obstruction of Roundway, Service Box or Water
Meter
Section 7-12-15(B)
$50.00
Cross Connection Control Device Installation Permit Fee
Subsection 7-12-16-4
$40.00/ device
Annual Cross Connection Control Fee
Subsection 7-12-16-6
$35.00/ device
SECTION 2: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 3: If any provision of this Ordinance 97-O-23 or application
thereof to any person or circumstance is held unconstitutional or otherwise invalid, such
invalidity shall not affect other provisions or applications of this Ordinance that can be
given effect without the invalid application or provision, and each invalid application of
this Ordinance is severable.
SECTION 4: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
SECTION 5: This Ordinance 97-O-23 shall be in full force and effect on
January 1, 2024, after its passage, approval, and publication in the manner provided by
law.
Page 9 of 10
A11.Page 156 of 240
~5~
Introduced:_________________, 2023
Adopted:___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
_______________________________
Alexandra B. Ruggie,
Interim Corporation Counsel
Page 10 of 10
A11.Page 157 of 240
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of Administration and Public Works Committee
From: Jason Krohn, Senior Project Manager - Permits & Utilities
CC: Edgar Cano, Public Works Agency Director; Lara Biggs, Bureau Chief
- Capital Planning;
Subject: Ordinance 100-O-23, Amending Title 7, “Public Ways” of the City Code
Date: October 9, 2023
Recommended Action:
Staff recommends that the City Council adopt Ordinance 100-O-23, amending Title 7, “Public
Ways” of the City Code, amending the dates of winter moratorium for construction in the
right-of-way, and the pavement resurfacing fees.
CARP:
Emergency Preparedness & Management
Council Action:
For Introduction
Summary:
Ordinance 100-O-23 amends Title 7, "Public Ways" of the City Code, Sections 7-4-1, 7-4-3-2,
7-4-3-3, 7-8-4-1, and 7-17-17 to amend the dates of winter moratorium and the pavement
resurfacing fees. Currently, the City has a policy that limits non-emergency right-of-way
openings in winter. This is codified, but there are conflicting dates in different locations of the
code. Staff is streamlining the code to standardize the dates.
Ordinance 100-O-23 will also change the code to allow construction in the parkway during the
winter, which is not currently allowed. Street and improved alley openings in winter will
continue to be emergency-only. The "Additional Pavement Resurfacing Fee" table will also be
changed to update the fees associated with street openings during the winter moratorium.
These fees will now be based on the street classification (major, collector, local) in addition to
the size of the opening.
Attachments:
Ordinance 100-O-23
A12.Page 158 of 240
Addendum A - Pavement Degradation Policy
Page 2 of 16
A12.Page 159 of 240
10/09/2023
100-O-23
AN ORDINANCE
Amending Title 7, “Public Ways” of the City Code
WHEREAS, the Public Works Department has determined that
excavations in paved City streets degrade and shorten the expected life of the
surface of the street within two (2) feet of the perimeter of the area of excavation,
which increases the frequency and cost to the City for necessary resurfacing,
maintenance and repair; and
WHEREAS, the Public Works Department has determined that it is
in the best interest of the City of Evanston to provide for said increases in the
frequency and cost to the City by amending the text of Title 7, “Public Ways,”
Chapter 4, “Excavations;” and
WHEREAS, the Public Works Department has determined that the
dates in Title 7, “Public Ways” that prohibit certain actions in winter months
should be amended to better align with winter weather conditions.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL
OF THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS:
SECTION 1: Title 7, “Public Ways,” Chapter 4, “Excavations,” of
the Evanston City Code of 2012, as amended, is hereby further amended as
follows:
Page 3 of 16
A12.Page 160 of 240
100-O-23
~2~
7-4-1. - PERMIT REQUIRED; FEES, BOND.
No permit for the making of any opening, hole or excavation in a public right-of-
way or other public property shall be issued for any purpose until all fees therefor
shall have been paid in full and unless and until an indemnity bond in the penal
sum that, in the sole determination of the Public Works Director or his/her
designee, is reasonably related to the project, shall have been filed with the City
to protect and hold it free and harmless from all claims or rights of action arising
from or claimed to be due to the making, existence, replacement or filling of such
opening, hole or excavation.
No permit for the making of any opening, hole, or excavation in a public right-of-
way street or improved alley shall be issued between November 1st 15 and
March 1st 31 unless said excavation is required for the emergency repair or
replacement of an existing underground utility.
7-4-3-2. PAVEMENT DEGRADATION FEE, APPLICATION.
The pavement degradation fee is applied as follows:
(A) Each person or entity receiving a right-of-way permit granting permission
to excavate a public street or improved alley in the City shall also, in addition to
paying the applicable permit fee, pay to the City a pavement degradation fee
prior to issuance of said permit.
(B) The amount of the pavement degradation fee shall be based on the
impacted street area, age of the street, and pavement degradation schedule.
(C) Definitions for purposes of this Section:
EMERGENCY
REPAIRS.
Repairs to restore existing water, sewer, natural gas, electric,
or telecommunications utility services to the applicant's
property that have been interrupted due to collapse, breakage,
rupture, blockage, failure or other similar reason.
IMPACTED
STREET AREA.
The area in square feet of the pavement restoration to the
street shown in the right-of-way permit application.
PAVEMENT
DEGRADATION
SCHEDULE.
The fee in dollars set forth in Subsection 7-4-3-3 of this
Section, "Pavement Degradation Fee Rate Table," of this
Chapter, the “Pavement Degradation Fee Rate Table” of the
Pavement Degradation Policy applicable to the current age of
Page 4 of 16
A12.Page 161 of 240
100-O-23
~3~
the street to be excavated.
PAVEMENT
DEGRADATION
POLICY
The rules and procedures developed and implemented by the
City Manager or his designee that sets forth the City’s
pavement degradation policy. See Addendum A.
PAVEMENT
RESURFACING
SCHEDULE.
The fee in dollars set forth in the “Additional Pavement
Resurfacing Fee Rate Table” of the Pavement Degradation
Policy, applicable to the classification of the street or improved
alley to be excavated between November 15 and March 31.
(D) Only "emergency repairs" will be allowed in streets improved within the
past three (3) years unless exempted by the department of public works.
(E) It is the responsibility of the right-of-way permit holder to notify the Director
of Public Works or his/her designee no later than the close of the next business
day if the area of a street actually excavated by the permit holder exceeds the
dimensions stated in the right-of-way permit application, such that the
understatement of the impacted street area results in the permit holder having
underpaid the pavement degradation fee. Such permit holder shall pay the
additional amount of pavement degradation fee due to the City within two (2)
business days of providing such notice to the Director of Public Works.
(F) If, upon inspection of the site of an excavation for which payment of a
pavement degradation fee was required under this Section, it is determined by
the City that the area of a street actually excavated exceeds the dimensions
stated in the right-of-way permit application, such that the understatement of the
impacted street area has resulted in the permit holder having underpaid the
pavement degradation fee, and the permit holder has failed to provide the notice
to the Director of Public Works required in Subsection (E) of this Section, then in
addition to the payment of the additional amount of pavement degradation fee
required under this Section, the permit holder shall pay a two hundred fifty dollar
($250.00) administrative fee to the City to compensate the City for its
administrative expenses related to the permit holder's failure to comply with
Subsection (E) of this Section.
(G) A permit holder who excavates the paved streets or improved alleys
between November 15 and April 1 March 31 is required to pay an additional two
hundred fifty dollar ($250.00) pavement resurfacing fee as set forth in the
Page 5 of 16
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100-O-23
~4~
Pavement Degradation Policy in lieu of placing the final surface bituminous
surface. This will provide the City with the funds necessary to complete the final
surface restoration once asphalt becomes available in the following spring.
7-4-3-3. PAVEMENT DEGRADATION FEE RATE TABLE.
Street Condition Pavement Degradation Schedule
1 to 4 years $550.00 with an additional $16.00 per square foot of
impacted street area over 25 square feet per location
4 to 8 years $450.00 with an additional $12.00 per square foot of
impacted street area over 25 square feet per location
Older than 8 years $150.00 per location
7-4-3-3. CLASSIFICATION OF STREETS
The management analyst shall, by and with the consent of the City Council, be
authorized to designate certain streets or portions thereof as major or collector
streets. Those streets or portions thereof so designated shall be maintained in
Schedule I of the Pavement Degradation Policy.
SECTION 2: Title 7, “Public Ways,” Chapter 8, “Trees and Shrubs,”
of the Evanston City Code of 2012, as amended, is hereby further amended as
follows:
7-8-4-1. RESTRICTED PARKWAY PLANTINGS .
(D) Temporary Fencing Allowed. Temporary fencing for the purpose of
restoring landscaped parkway is allowed one (1) time for up to eight (8) weeks
Page 6 of 16
A12.Page 163 of 240
100-O-23
~5~
between March 15 31 and November 15 each year without a City permit. The
temporary fencing shall consist of posts and/or stakes that are twenty-four (24) to
thirty-six (36) inches in height and comprised of flexible, non-metal material and
string and/or twine that is tightly wrapped around the posts to protect the parkway
area being restored. Residents are responsible for maintaining the temporary
fence in a neat and erect position. Residents must sign an indemnification
agreement with the City prior to erecting such temporary fencing.
SECTION 3: Title 7, “Public Ways,” Chapter 17, “Standards for the
Construction of Facilities On the Public Right-of-Way,” of the Evanston City
Code of 2012, as amended, is hereby further amended as follows:
7-17-17. CONSTRUCTION METHODS AND MATERIALS.
(B) Standards And Requirements For Particular Types Of Facilities.
1. Electric Power Or Communication Lines.
d. Burial Of Drops. All temporary service drops placed between November 1
15 of the prior year and March 15 of the current year 31, also known as
snowdrops, shall be buried by the following May 31 of the current year, weather
permitting, unless otherwise permitted by the City. Weather permitting, utilities
shall bury all temporary drops, excluding snowdrops, within ten (10) business
days after placement.
SECTION 4: All ordinances or parts of ordinances in conflict herewith are
hereby repealed.
SECTION 5: If any provision of this Ordinance 100-O-23 or application
thereof to any person or circumstance is held unconstitutional or otherwise
invalid, such invalidity shall not affect other provisions or applications of this
Page 7 of 16
A12.Page 164 of 240
100-O-23
~6~
Ordinance that can be given effect without the invalid application or provision,
and each invalid application of this Ordinance is severable.
SECTION 6: Ordinance 100-O-23 shall be in full force and effect after its
passage and approval.
SECTION 7: The findings and recitals contained herein are declared to
be prima facie evidence of the law of the City and shall be received in evidence
as provided by the Illinois Compiled Statutes and the courts of the State of
Illinois.
Introduced: _________________, 2023
Adopted: ___________________, 2023
Approved:
__________________________, 2023
_______________________________
Daniel Biss, Mayor
Attest:
_______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
______________________________
Alexandra Ruggie, Interim Corporation
Counsel
Page 8 of 16
A12.Page 165 of 240
Addendum A
Pavement Degradation Policy
In 2023, the City of Evanston passed Ordinance 100-O-23, which created the Pavement Degradation
Policy. This Policy contains:
Pavement Degradation Fee Rate Table 2
Additional Pavement Resurfacing Fee Rate Table 2
Pavement Patching Detail 3
Schedule I - Classification of Streets
Schedule I(A): Classification of Major Streets 4
Schedule I(B): Classification of Collector Streets 6
Page 9 of 16
A12.Page 166 of 240
In accordance with the provisions of Section 7-4-3-2 of the City Code, the following table provides the
pavement degradation fee based on the age of the street.
PAVEMENT DEGRADATION FEE RATE TABLE.
Age of Street Pavement Degradation Schedule
3 years and younger $550.00 per location with an additional $22.00 per
square foot of impacted street area over 25 square
feet
4 to 7 years $450.00 per location with an additional $18.00 per
square foot of impacted street area over 25 square
feet
8 years and older $150.00 per location
In accordance with the provisions of Section 7-4-3-2(G) of the City Code, the following table provides the
additional pavement resurfacing fee based on the classification of the street and only applicable to
streets and improved alleys excavated between November 15 and March 31.
ADDITIONAL PAVEMENT RESURFACING FEE RATE TABLE.
Street Classification
(Set forth in this policy)
Pavement Resurfacing Schedule
(November 15 – March 31)
Local/Improved Alley $650.00 per location with an additional $20.00 per
square foot of impacted street area over 36 square
feet
Collector $800.00 per location with an additional $20.00 per
square foot of impacted street area over 36 square
feet
Major $950.00 per location with an additional $20.00 per
square foot of impacted street area over 36 square
feet
After excavation within the City of Evanston streets and improved alleys, all pavement restorations shall
be patched according to the following Pavement Patching Detail. A pre-pour inspection by the City of
Evanston is required prior to pouring concrete within these patches. To schedule a pre-pour inspection,
please call the City inspection line @ 847-448-8207.
Page 10 of 16
A12.Page 167 of 240
Page 11 of 16
A12.Page 168 of 240
SCHEDULE I - CLASSIFICATION OF STREETS
(A) In accordance with the provisions of Section 7-4-3-3 of the City Code, the following streets or
portions of streets are hereby classified as major streets.
SCHEDULE I(A): CLASSIFICATION OF MAJOR STREETS
Asbury Avenue Green Bay Road to Howard Street
Burnham Place Forest Avenue to Sheridan Road
Callan Avenue Oakton Street to South Boulevard
Central Street Sheridan Road to Gross Point Road
Chicago Avenue Howard Street to Sheridan Road
Church Street West City Limits to Asbury Avenue
Crawford Avenue North City Limits to Simpson Street
Dempster Street West City Limits to Chicago Avenue
Dodge Avenue Howard Street to Emerson Street
Elgin Road Emerson Street to Chicago Avenue
Elgin Road Simpson Street to McCormick Boulevard
Emerson Street McCormick Boulevard to Sherman Avenue
Page 12 of 16
A12.Page 169 of 240
SCHEDULE I(A): CLASSIFICATION OF MAJOR STREETS
Forest Avenue Main Street to Davis Street
Forest Place Davis Street to Sheridan Road
Glenview Road West City Limits to North City Limits
Green Bay Road Ridge Avenue to North City Limits
Gross Point Road North City Limits to Harrison Street
Harrison Street Greeley Avenue to Crawford Avenue
Howard Street West City Limits to East City Limits
Main Street West City Limits to Sheridan Road
McCormick Boulevard Emerson Street to Green Bay Road
Oakton Street West City Limits to Callan Avenue
Ridge Avenue Howard Street to Sheridan Road
Sheridan Road South City Limits to Burnham Place
Sheridan Road Davis Street to North City Limits
Sherman Avenue Elgin Road to Central Street
Page 13 of 16
A12.Page 170 of 240
SCHEDULE I(A): CLASSIFICATION OF MAJOR STREETS
Simpson Street Crawford Avenue to Elgin Road
South Boulevard Callan Avenue to Sheridan Road
(B) In accordance with the provisions of Section 7-4-3-3 of the City Code, the following streets or
portions thereof are hereby classified as collector streets.
SCHEDULE I (B): CLASSIFICATION OF COLLECTOR STREETS
Benson Avenue Davis Street to Elgin Road
Bridge Street McCormick Boulevard to Simpson Street
Central Park Avenue Simpson Street to North City Limits
Church Street Asbury Avenue to Sheridan Road
Clark Street Ridge Avenue to Oak Avenue
Clark Street Benson Avenue to Elgin Road
Clark Street Chicago Avenue to Sheridan Road
Custer Avenue South City Limits to Main Street
Davis Street Asbury Avenue to Forest Place
Page 14 of 16
A12.Page 171 of 240
SCHEDULE I (B): CLASSIFICATION OF COLLECTOR STREETS
Dempster Street Chicago Avenue to Forest Avenue
Dodge Avenue Emerson Street to Simpson Street
Foster Street Ridge Avenue to Sheridan Road
Grant Street West City Limits to Prairie Avenue
Greenleaf Street Dodge Avenue to Chicago Avenue
Greenwood Street Sherman Place to Chicago Avenue
Grove Street Oak Avenue to Chicago Avenue
Hinman Avenue Davis Street to Clark Street
Isabella Street Highland Avenue to Sheridan Road
Lake Street Dodge Avenue to Chicago Avenue
Lincoln Street McDaniel Avenue to North Campus Drive
Maple Avenue Dempster Street to Church Street
Maple Avenue Church Street to Foster Street
McDaniel Avenue Elgin Road to North City Limits
Page 15 of 16
A12.Page 172 of 240
SCHEDULE I (B): CLASSIFICATION OF COLLECTOR STREETS
Noyes Street Green Bay Road to Sheridan Road
Oak Avenue Dempster Street to Clark Street
Orrington Avenue Sherman Avenue to Clark Street
Prairie Avenue Grant Street to McCormick Boulevard
Sherman Avenue Greenwood Street to Elgin Road
Sherman Place Dempster Street to Greenwood Street
Page 16 of 16
A12.Page 173 of 240
Memorandum
To: Honorable Mayor and Members of the City Council
CC: Members of the Planning and Development Committee
From: Cade Sterling, Planner
CC: Sarah Flax, Community Development Director; Elizabeth Williams,
Planning Manager
Subject: Ordinance 99-O-23 Approving a Map Amendment and Special Use for
a Planned Development at 504-514 South Boulevard.
Date: October 9, 2023
Recommended Action:
The Community Development Department and Land Use Commission recommend approval
of the proposed Planned Development and Map Amendment at 504-514 South Boulevard,
subject to the following conditions:
1. The proposed development shall substantially comply with the documents and
testimony on record.
2. The applicant shall agree to a Construction Management Plan (CMP) to include but
not be limited to vibration and settlement monitoring and a community communications
plan prior to issuance of the building permit.
3. The applicant agrees to comply with the City of Evanston Green Building Ordinance
and will obtain a LEED Gold Certification Rating or equivalent (Net Zero Certification).
4. The applicant continues to work with City staff on design details for the north and east
building elevations as well as explore the feasibility of reducing the proposed floor-to-
floor heights.
5. The applicant agrees to comply with the General Conditions and Standards for
Planned Developments within Code Section 6-8-1-10.
6. The applicant shall provide one off-street short-loading berth.
CARP:
N/A
Council Action:
For Introduction
Summary:
P1.Page 174 of 240
Applicant's Request
The applicant requests a Special Use for a Planned Development and concurrent Zoning
Map Amendment on behalf of PIRHL Developers, LLC, to rezone from the existing R4 -
General Residential Zoning District to the R5 General Residential Zoning District and
construct a 60-unit mixed-income housing development. The applicant is requesting the
following site development allowances: an east street side-yard setback of 5' where 15' is
required; a west interior side-yard setback of 6’-2" where 15' is required; an impervious
surface ratio of 85% where 75% is the maximum permitted; building height of 62' where the
lesser of 5 stories or 50' is the maximum permitted; no dedicated off-street loading berth
where one short loading berth is required, and; a 25% increase in density or +12 for the
aforementioned total of 60 units.
Update
Following discussion and deliberation by the Land Use Commission, the applicant has
developed and will share a plan to accommodate off-street loading during off-peak hours
without a formalized off-street loading berth. Members of the Land Use Commission had
concerns with the lack of a dedicated off-street loading berth or an equivalent and efficient
plan to manage and coordinate move-in and move-out. The applicant explored the removal of
4 dedicated off-street parking spaces to accommodate the required off-street loading berth.
However, in an effort to mitigate both concerns by the Commission regarding loading and
deliveries and concerns by residents regarding off-street parking, the applicant has proposed
a designated loading area at the western edge of the extended portion of Hinman Avenue
rather than removing off-street parking. City staff believes this to be a more efficient use of
the site, noting that the extension of Hinman Avenue, although a public way, primarily serves
the proposed development, and as such, coordinated move-in and move-outs could occur in
the proposed location during off-peak travel hours with a diminutive impact on traffic flow into
and out of the site. Members of the Land Use Commission further inquired about suggestions
within the Traffic Study that recommended crosswalk improvements and improved signal
timing at the Chicago Avenue and South Boulevard intersection as well as west at South
Boulevard and Callan Avenue. Staff consulted with the Public Works Agency, and it was
agreed these improvements would be incorporated into the planned improvements for the
Chicago Avenue corridor.
The dissenting Commissioner for the motion to approve the Special Use for a Planned
Development further asked the applicant to explore reducing the proposed floor-to-floor
heights in an attempt to reduce the overall height of the project while retaining the internal
density and bedroom mix. Alternatives were explored that would have replaced the proposed
use of wood truss floor joists with concrete or steel. However, these would have a significant
impact on the project's cost and a negative impact on the ability to meet the required Net
Zero Certification due to the increased carbon footprint of the proposed materials.
Alternatives to reduce the wood floor joists from 24" to 22" were also explored but would not
have reduced the building height meaningfully, with the proposed change, inches in overall
height, not being perceptible, and this would create negative consequences for the quality of
the interior spaces.
Next Steps
Following the conclusion of the entitlement process for the Map Amendment and Planned
Development, the City and applicant will advance the remaining proposals for subdivision and
Page 2 of 66
P1.Page 175 of 240
acquisition of public property, both the existing City-owned surface parking lot and a portion
of the existing Hinman Avenue right-of-way south of South Boulevard; formalize agreements
for improvements and maintenance for the remaining publicly controlled Hinman Avenue
right-of-way south of South Boulevard, and; finalize a management plan for the proposed 20
off-street parking spaces as determined by the Parking Services Division.
Legislative History:
Land Use Commission September 13, 2023
Upon hearing testimony from the applicant as well as residents both in favor and those
opposed, and upon determination that the applicable standards had been met, a motion to
recommend 6-0. of vote a on carried A map proposed the of approval amendment
subsequent motion to recommend approval, with conditions, for the proposed special use for
planned development carried on a vote of 5-1.
The packet, including the applicant's commission The are minutes meeting attached.
associated market study, traffic study, geotechnical report, and other supplemental
information, can be found here.
Attachments:
504-514_SouthBoulevard_Staff Report
99-O-23 Approving Map Amendment and Planned Development for 504-14 South Blvd
504-514 South Boulevard Development Plan
2023-9-13 LUC Meeting Minutes APPROVED
Page 3 of 66
P1.Page 176 of 240
General Information
Applicant: Eugene Hu
PIRHL Developers LLC
800 West St. Clair Avenue
Cleveland, Ohio 44113
Current Owner(s): City of Evanston
2100 Ridge Avenue
Evanston, Illinois 60201
Housing Authority of Cook County
10 South La Salle Street Suite 2200
Chicago, Illinois 60603
Existing Zoning: R4 General Residential Zoning District
Proposed Zoning: R5 General Residential Zoning District
Existing Land Use: Multi-family residential and surface parking
Property Size: 34,950 sq. ft. (.8 acres)
PINs: 11-19-419-009-0000; and, 11-19-419-010-0000
Surrounding
Property Zoning Land Use
North R5 - General Residential 2-4 Story Multi-Family
South OS - Open Space Cemetery
East R4 – General Residential 2-3 Story Single and Multi-Family
Residential
West C1a – Commercial Mixed-Use
District
Institutional – Cemetery Maintenance
Operations
504-514 South Boulevard is currently improved with a low-density multi-family/attached
townhome development owned and operated by the Housing Authority of Cook County
(HACC), and an underutilized surface parking lot and right-of-way owned by the City of
Evanston. The property is within a transit-oriented-development area, and is less than
500’ east of the CTA operated South Boulevard Purple Line Station with express
service between Linden and the Loop, Pace Bus 213 with service between Highland
Park and the Howard Street CTA Station, and is a ten minute walk from the Main Street
Metra Station with service between the Ogilvie Transportation Center and Kenosha
Wisconsin. The property is a 5 minute walk from the Chicago Avenue Walgreens, a 10
Page 4 of 66
P1.Page 177 of 240
minute walk to the Howard Street Business District and Jewel -Osco, a ten minute walk
to the Main Street Business District, and a ten minute walk to Lake Michigan and South
Boulevard Beach. The property is well served by proximate public parks and open -
space including nearby Vera Megowen Park, Baker Park, Hinman Park, Garden P ark,
and the Elks Play Lot Park. Surrounding properties are an eclectic mix of single, two -
family, multi-family, institutional, and commercial uses between two and four stories in
height and constructed between the mid to late 1800s and early 2000’s.
The applicant proposes consolidation and acquisition of the HACC property, City owned
parking lot, and 33’ of vacated right-of-way to form the development boundaries.
In part due to the quality of the proposed development including its design,
qualifications of the developer, the degree of affordability, and its location proximate to
significant amenities, transportation alternatives, and job opportunities, the project was
reviewed by the Illinois Housing Development Authority and approved for use of the
highly competitive Low Income Housing Tax Credit (LIHTC), the most important
resource for creating affordable housing in the United States today.
Page 5 of 66
P1.Page 178 of 240
Analysis
Project Description
The applicant proposes a map amendment to rezone the property from its current R4
zoning to R5 -- a proposed amendment consistent with surrounding zoning designations
and the surrounding neighborhoods development and character, but more importantly
critical to providing the necessary density to make a primarily affordable project
financially viable. The applicant further proposes demolition of the existing Housing
Authority of Cook County owned townhomes (4 units of which 3 are currently occupied),
and construction of a 60 unit, low-income housing development with all 60 units
available for households making between 30% and 80% of the area -median-income
(AMI) and 38 of the 60 units available for households making between 30% and 60% of
AMI. Of the 60 units, 18 utilize project based housing vouchers, where units are rented
at market-rate but residents pay only 30% of their income towards housing, while the
Housing Authority of Cook County finances the remainder.
The proposed unit mix is 30 one-bedroom, 12 two-bedroom, and 18 three-bedroom.
This unit mix skews toward providing more 2 and 3 bedroom units than typical, and
provides a significant need for rental housing adequate for families – an affordable
typology often neglected through market rate developments complying with the City’s
Inclusionary Housing Ordinance (IHO). The project exceeds the codified parking
requirement and includes 65 surface parking spaces, 20 of which are proposed to be
dedicated for public use – replacing the historic average utilization of the existing public
parking lot.
504-514 South Boulevard Proposed Development
Site Layout:
The proposed site includes the Housing Authority of Cook County townhomes the
existing City owned surface parking lot, as well as a portion of the existing Hinman
Avenue right-of-way south of South Boulevard. The building is sited 17’ from the front lot
line, 6’ from the west lot line, and 5’ from the east lot line. Although 5’ from the east lot
line, the building is 52’ from the closest private property boundary to the east. The
proposed buildings primary elevation and entrance faces South Boulevard, with a
Page 6 of 66
P1.Page 179 of 240
secondary elevation facing the extension of Hinman Avenue, and tertiary elevations to
the west facing the Cemetery maintenance building and to the south facing the alley.
Circulation for the building is served through a formalized extension of Hinman Avenue,
including sidewalks on both sides, and a landscaped parkway with vegetative screening
between the properties to the east. Improvements in the right-of-way are proposed to be
funded and completed by the developer with long-term maintenance responsibilities by
the City. The rear of the property contains a 65 space surface parking lot with 18 of the
65 spaces as well as bike parking for 47 bikes below a canted portion of the buildings
rear volume. 20 of the 65 spaces located at the developments southern boundary
adjacent to the alley will be publicly available and operated by the City’s Parking
Services Division. Trash, recycling, and compost is stored internally at the rear of the
building with service through the parking lot. Off -street loading occurs within the parking
lot, or along the extension of Hinman Avenue south of South Boulevard.
Proposed Site Plan
The ground floor is primarily accessible from South Boulevard and contains a lobby,
office, trash/recycling room, and storage as well as ground -floor units including two two-
story townhomes.
Page 7 of 66
P1.Page 180 of 240
Proposed Ground Floor Plan
The second floor is larger than the ground floor footprint with the proposed units to the
south of the central corridor extending above the ground floors tuck under parking.
Proposed Second Floor Plan
The remaining floors 3-5 extend vertically and largely follow the same footprint as the
second floor, except for a slight step back from South Boulevard to reduce perceived
bulk. Floor five contains an interior common area and exterior uncovered terrace for use
by residents which also acts to step the building down as it transitions east toward the
existing R4 – General Residential District. The rooftop will contain the buildings
mechanicals, and is being explored for installation of solar panels as the project meets
the requirements for net-zero certification. The entire structure extends to a height of 62
feet to the top of the roof (ie. zoning height). The parapet and extends to a height of 62’-
7”.
Page 8 of 66
P1.Page 181 of 240
Proposed Third Floor Plan
Proposed Typical Fourth and Fifth Floor Plan
The building features a total of 60 low-income rental dwelling units 12 of which are
designated as Type-A Adaptable Units.
Proposed Bedroom Mix
Unit Type Typical Unit Size Floor 1 Floor 2 Floor 3 Floor 4 Floor 5 Total
1 Bedroom 610 sq.ft. 3 7 7 7 6 30
2 Bedroom 855 sq. ft. 1 3 3 3 2 12
3 Bedroom 1050-1115 sq. ft. 3 3 4 4 4 18
Total 7 13 14 14 12 60
The project is all affordable by the definition of the Low-Income Housing Tax Credit
Program (LIHTC) targeting individuals and families with income up to 80% AMI. The
80% Average Median Income for a family of four based on the LIHTC Income limits is
$88,240. Unit rents vary by income level served, but are between $556 and $1,573 for a
one-bedroom, between $1,336 and $1,804 for a two-bedroom, and between $1,544 and
$1,988 for a three-bedroom.
Page 9 of 66
P1.Page 182 of 240
Breakdown of Area Median Incomes Served per Unit
1 Bedroom Units 30 Units Total Additional Notes AMI
1 Bed (HACC PBV) 6 HACC PBV/SRN 30%
1 Bed (30% AMI) 3 SRN 30%
1 Bed (60% AMI) 10 60%
1 Bed (80% AMI) 11 80%
2 Bedroom Units 12 Units Total Additional Notes AMI
2 Bed (HACC PBV) 4 HACC PBV 30%
2 Bed (60% AMI) 4 60%
2 Bed (80% AMI) 4 80%
3 Bedroom Units 12 Units Total Additional Notes AMI
3 Bed (HACC PBV) 8 HACC PBV 30%
3 Bed (60% AMI) 3 60%
3 Bed (80% AMI) 7 80%
Grand Total 60 units
HACC: Housing Authority of Cook County Unit; PBV: Project Based Voucher; SRN: Statewide Referral Network
Compliance with the Inclusionary Housing Ordinance (IHO)
The project is a covered development (5 units or more) and meets the definition of a
primarily affordable development that exceeds the 20% on-site requirement for
developments with public financing, having 38 units rented to income qualified
households at 60% of the AMI and qualifying as affordable under the City’s inclusionary
housing ordinance. All 60 units within the building will have an affordability period of 30
years with rents that do not exceed the annual gross rental rate schedule published by
the Illinois Housing Development Authority, less any tenant-paid utilities, following the
City’s centralized wait list policies and procedures.
Compliance with the Zoning Ordinance, and surrounding development pattern
The applicant proposes a map amendment, re-zoning the property from the R4 General
Residential District to the R5 General Residential District. The purpose of the R5
General Residential District (Section 6-8-7-1) is to provide for infill development of a mix
of multi-family residential structures at a medium density, including such typologies as
townhouses, two-family dwellings, three-story walk-ups and courtyard apartment
buildings that characterize the traditional multiple-family housing development found in
this district.
The properties immediately north of the subject property are zoned R5, a designation
that continues for four blocks between Hinman Avenue to the south and Lee Street to
the North. These blocks are representative of significant changes in land use and
housing preferences that occurred in Evanston in the 1920s -- a period which saw a
70% increase in the City’s population, and a building boom not seen since. This
dramatic shift in the built environment ultimately led to adoption of the first zoning
ordinance in Illinois. Ironically, 100 years later, the resulting juxtaposition and diversity
of residential densities, socio-economic strata, architectural forms and styles, and
Page 10 of 66
P1.Page 183 of 240
housing choice within these neighborhoods has created a unique identity and richness
in built fabric that is desirable but largely not replicable under current land-use controls.
The predominant building types within these neighborhoods are 3 to 4 1/2 story vintage
apartment buildings with interspersed single, and two-family residential buildings.
The properties to the west and northwest of the subject property are zoned C1a –
Commercial Mixed-Use District, a designation that runs along the southern half of the
Chicago Avenue corridor between South Boulevard to the south and Lee Street, to the
north including the circa 2004 Courts of Evanston townhome development at South
Boulevard and Chicago Avenue. The C1a District provides for additional complexity of
proposed uses, as well as increased height and density as compared to the R5 District .
C1a was considered early in the development process as a potential zoning designation
in order to maximize housing potential, but was ultimately rejected in order to better
maintain the character of surrounding development to the north and east.
Properties to the east are zoned R4 – General Residential, and are primarily two to
three story single, two-family, and multi-family buildings of various vintages and styles.
The surrounding blocks have no unifying design vocabulary. Rather they offer a wide
variety in building forms, styles, and use of building materials.
The applicant proposes the following site development allowances and IHO bonuses.
Density Setbacks Height Parking Impervious Surface
IHO Bonus
+2 per IHO
unit provided,
or 8 total*
N/A N/A
IHO units
excluded =
38
+15%
Dev.
Allowance
+25% or 12
total May Vary +12 feet N/A N/A
Maximum
Allowed or
Minimum
Permitted
48 under base
zoning + IHO
units and +12
as site
development
bonus units =
60 total
3’ Side-Yard
under base
zoning. PD
15’ from all
development
boundaries.
50’ under
base zoning
+12 with site
development
allowance
.55 spaces
per bedroom
in TOD area
for non IHO
units = 23
60% + 15% for publicly
financed projects with
at least 20% on-site
IHO units for a total of
75%
Proposed 60 units
6’-2” West
Side Yard
and 5’ East
Street Side
Yard
62’ 45
85%
Notes
Requests Site
Development
Allowance (at
maximum)
Requests
Site
Development
Allowance
Requests
Site
Development
Allowance (at
maximum)
20 additional
publicly
available
spaces for a
total of 65
Requests site
development
allowance. Does not
trigger super-majority
vote due to degree of
affordability.
*density bonuses for primarily affordable developments are capped at 10% of on -site units offered. The
development proposes 38 units that meet the IHO at rent structures of 60% of AMI or lower .
Page 11 of 66
P1.Page 184 of 240
In addition to the above site development allowances, the ap plicant requests no
dedicated off-street loading berth where 1 short loading berth is required. The proposed
impervious surface development allowance requested is inexorably linked to the project
providing an additional 20 off -street parking spaces for public use, and more off-street
parking than is required – space that could otherwise be used for green space.
The development proposes 45 parking spaces where 23 are required. The required
parking is summarized below.
Residential: The proposed development is within a TOD area and the following
parking requirements apply:
● .55 spaces per 0-1 bedroom unit (30 proposed x.55 = 17 req. spaces)
● 1.1 spaces per 2 bedroom unit (12 proposed x1.1 = 13 req. spaces)
● 1.65 spaces per 3+ bedroom unit (18 proposed x1.65 = 30 req. spaces)
● Total: 60
On-site Inclusionary Units do not count toward the total parking requirement.
Primarily affordable developments are limited to 10% bonuses for density
increases, but are entitled to the same parking reductions as any other covered
development per Code Section 5-7-3. Inclusionary units to be subtracted from
the above total include:
● 19 IHO units proposed x .55 = 10 spaces
● 8 IHO units proposed x 1.1 = 9 spaces
● 11 IHO units proposed x 1.65 = 18
● Total: 37
Total required off-street residential spaces: 60 - 37 = 23 spaces.
Total parking requirement: The total number of required off-street parking spaces is
23 where 45 are proposed for use by the residents of the development and an
additional 20 are proposed for use by the general public. The parking ratio proposed
(.75 spaces/unit) is comparable to historically approved residential Planned
Developments. Staff believes the proposed parking meets or likely exceeds demand.
Notably, the subject property is located in close proximity to CTA train and bus service,
as well as nearby Metra train service and many walkable amenities including a
pharmacy and grocery store -- enabling an excellent combination of trips per week and
jobs accessible using alternative transportation methods.
Altogether, the following Site Development Allowances are requested:
1. Density
2. Height
3. Side-Yard Setback
4. Street Side-Yard Setback
5. Impervious Surface Ratio
6. Off-Street Loading
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Building Materials & Design Guidelines for Planned Developments
The proposed building will be net-zero certified, and include a wide array of energy
reduction measures required through that certification including being all electric,
providing electric vehicle charging stations (2), and studying the viability of rooftop solar.
The wood and steel frame building utilizes a simple material palette with three primary
materials: brick, glass, and fiber-cement. The proposed building materials are
acceptable in quality and contextual yet authentic for a contemporary structure.
The building maximizes site efficiency through a single row of tuck-under vehicular and
bike parking below the second-floor of the buildings rear volume. The rear of the
property otherwise contains a large surface parking lot with below-grade storm water
detention. Overall impervious surface is increased due to the need to replace the
existing public parking spaces currently in the underutilized City parking lot. The front of
the site is appropriately setback from the sidewalk, and is well landscaped with a
proposed native plant pallet.
The South Boulevard facade is broken into smaller masses and utilizes a variety of
building materials at different wall planes to reduce the perceived bulk of the structure
while maintaining a contextually scaled street-wall that effectively screens the surface
parking lot to the rear. The east volume of the proposed building steps down in height at
the corner with an outdoor terrace atop the fourth floor. The perceived bulk of the east
volume is further minimized by the formalized extension of Hinman Avenue and newly
landscaped parkway -- creating over 50’ of separation between the east volume of the
proposed building, and the neighboring properties west lot line. Deciduous screening
will also be provided between the neighboring properties to the east and the extension
of Hinman Avenue.
Rendering of proposed north elevation at South Boulevard
Page 13 of 66
P1.Page 186 of 240
Compatibility with surrounding character
The proposed Planned Development is compatible with the surrounding built
environment and is contextual in height, bulk, placement, and material selection. The
placement of the structure strengthens a sense of enclosure and street wall for South
Boulevard, provides screening of the rear surface parking lot, reduces perceived bulk
through façade modulation and building material changes, and is setback more than 50’
from the nearest private property boundary to the east.
Traffic Impact and Parking
The applicant submitted a Traffic Impact Study prepared by KLOA. In summary, the
consultant found that the proposal would have a negligible impact on current traffic
operations predominantly due to the location being served by alternative transportation
options such as the CTA Purple Line, Metra Union Pacific North (UP-N), and Pace bus
route 213. This combination of transportation methods and nearby amenities enables a
high percentage of non-auto trips. The consultant further found the proposed access
system in and out of the site to provide for orderly and efficient circulation. It was noted
that all nearby intersections have sufficient reserve capacity to accommodate generated
traffic. Further, it was recommended that a longer green cycle for the South Boulevard
west bound light at Chicago Avenue be established.
In addition to the impact on traffic, the consultant looked at the proposed parking and
determined that the parking supply of 65 (20 for public use) vehicular spaces and 47
covered bicycle spaces was acceptable and that any additional traffic generated could
be adequately absorbed within the existing roadway network and would not have a
negative impact on the surrounding neighborhood. The location lends itself to a
significant proportion of non-motorized trips, either by bike, foot, or mass-transit.
Therefore, many residents would not require use or storage of a vehicle.
Staff is aware of traffic and parking concerns in the area. However, given the TOD
location, and replacement of the existing average utilization of the city owned surface
parking lot, the proposal should not further impact the existing traffic and parking
situation and will increase demand for nearby public transportation.
Land Use and Land Use Intensity
The proposal is consistent with the existing land uses and intensities of use within the
area. Additionally, the proposed density helps strengthen market demand for nearby
transit alternatives and the Chicago Avenue, Main Street, and Howard Street business
corridors as a whole, adding vibrancy and added resiliency to the neighborhood. As a
significant TOD opportunity site, even greater density with a lower parking ratio could
likely be supported in this location.
Page 14 of 66
P1.Page 187 of 240
Housing needs and market feasibility
Use of underutilized city-owned assets, such as a surface parking lot near public
transportation and nearby amenities, leverages an added supply of affordable housing
where it can have the most impact. This type of development at this type of location
provides for transformative housing opportunities – something that isn’t true in locations
built around car-dependency as transportation is often the second largest expense after
housing. The demand for affordable rental housing is significant in Evanston, and the
Chicago Region, and is projected to increase across the next five years due to projected
positive population trends. There is a particular need for larger 2 and 3 bedroom
affordable units in Evanston that have good interior finishes, and amenities on par with
market rate developments – a typology often not captured through the City’s IHO , but
proposed in this development. Many individuals and families served by this
development may be part of our community but currently pay rents disproportionate to
their income. Others may work in Evanston but cannot afford to live here. These
individuals or families would have the opportunity to reduce their overall housing and
transportation costs, and start to gain the many mental and physical health benefits
associated with housing stability.
Potential tenants are thoroughly screened for income restrictions, background checks,
and credit history. The property will be professionally managed with a property manager
specific to the building who will be on-site part time and on-call 24/7.
Environmental Considerations
No significant environmental resources exist on site. The applicant has submitted a
geotechnical report that has been used to formulate the structural engineering
requirements for the building as well as best practices for on -site storm water
management.
Impact on Schools and Public Facilities and Services
The proposal will have a positive impact on the public school system by way of
increased tax revenue and support of positive enrollment trends at nearby Lincoln
School which has seen declining enrollment over the past decade. Similarly, the site is
adequately served by public facilities and services and this condition will not only
continue but be improved with the formalized Hinman Avenue extension, public
sidewalks, a landscaped parkway, and 20 off-street public parking spaces.
Neighborhood Planning
No neighborhood plan exists for this location. Neighborhood input was received during a
half dozen neighborhood meetings and charrettes between 2017 and 2023 .
Tax Conservation
The proposal will increase the taxable value of the land which is currently tax exempt
and generates only modest revenue from monthly parking permits.
Page 15 of 66
P1.Page 188 of 240
Public Benefits
The proposal provides the following public benefits:
1. The development addresses the City’s housing goals to provide affordable
housing and a unit mix that targets occupancy by families.
2. Providing for 30 years, 38 rental units serving populations at 30% and 60% of
AMI, as well as 22 additional rental units serving populations at 80% of AMI.
3. Financing, constructing, and providing in perpetuity, 20 off -street parking spaces
for use by the public.
4. Financing, and constructing improvements within the existing right-of-way to the
east of the subject property including an extension of Hinman Avenue, public
sidewalks, curb-cuts for adjacent property owners to the east, and a landscaped
parkway with deciduous screening.
5. The development will meet Net-Zero Certification.
Compliance with the Comprehensive Plan
The guiding principle of the 2000 Comprehensive General Plan is to encourage new
development that improves the economy, convenience and attractiveness of Evanston
while simultaneously working to maintain a high quality of life within the community
where new developments should be integrated with existing neighborhoods to promote
walking and the use of mass transit.
The Comprehensive Plan includes the following policies that are upheld by this
development proposal:
● Complements and strengthens existing street and sidewalk patterns.
● Provides new housing construction that will increase the supply of affordable
rental housing.
● Encourage proposals from the private sector that will maintain the supply of
moderately priced housing, both rental and owner-occupied.
● Encourage both new housing construction and the conversion of underutilized
non-residential buildings to housing in order to increase housing variety and to
enhance the property tax base.
● Promote public transportation ridership as an alternative to automobile use
● Promote higher-density residential and mixed-use development in close proximity
to transit nodes in order to support non-automobile dependent lifestyles.
● Promote biking and walking to enhance the character of the community, retail
viability, and the health of citizens.
● Support the installation of sidewalks in areas they presently do not exist
respecting the access needs of all pedestrians, including those with disabilities.
● Promote land use development patterns that encourage pedestrianism, bicycle
and mass transit ridership thereby helping to reduce automobile dependency.
Page 16 of 66
P1.Page 189 of 240
10/9/2023
99-O-23
AN ORDINANCE
Amending the Zoning Map to Rezone 504-514 South Boulevard From
the R4 General Residential District to the R5 General Residential
District and Granting A Special Use Permit For a New 60-Unit
Residential Planned Development at 504-514 South Boulevard
WHEREAS, the City of Evanston is a home-rule municipality pursuant to
Article VII of the Illinois Constitution of 1970; and
WHEREAS, as a home rule unit of government, the City has the authority
to adopt ordinances and to promulgate rules and regulations that protect the public
health, safety, and welfare of its residents; and
WHEREAS, Article VII, Section (6)a of the Illinois Constitution of 1970,
which states that the “powers and functions of home rule units shall be construed
liberally,” was written “with the intention that home rule units be given the broadest
powers possible” (Scadron v. City of Des Plaines, 153 Ill.2d 164); and
WHEREAS, it is a well-established proposition under all applicable case
law that the power to regulate land use through zoning regulations is a legitimate means
of promoting the public health, safety, and welfare; and
WHEREAS, Division 13 of the Illinois Municipal Code (65 ILCS 5/11-13-1,
et seq.) grants each municipality the power to establish zoning regulations; and
Page 17 of 66
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~2~
WHEREAS, pursuant to its home rule authority and the Illinois Municipal
Code, the City has adopted a set of zoning regulations, set forth in Title 6 of the
Evanston City Code of 2012, as amended, (“the Zoning Ordinance”); and
WHEREAS, Eugene Hu of PIRHL Developers, LLC (the “Applicant,”), for
the property located at 504-14 South Boulevard, Evanston, Illinois (the “Subject
Property”), legally described in Exhibit A, which is attached hereto and incorporated
herein by reference, applied, pursuant to the provisions of the Zoning Ordinance , to
amend the Zoning Map to move the Subject Property from the R4 General Residential
District to the R5 General Residential District and to permit the construction of a 60-unit
residential planned development located at the Subject Property; and
WHEREAS, Applicant has petitioned the City Council of Evanston for
approval of the following (collectively, the “Zoning Approval:):
A. An amendment to the Zoning Map to move the Subject Property from
the R4 General Residential District to the R5 General Residential
District.
B. A Special Use Permit for a Planned Development on the Subject
Property per Section 6-3-6 of the Zoning Ordinance.
C. The following Site Development Allowances as permitted by Section 6 -
3-6 of the Zoning Ordinance:
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~3~
a. Street Side-Yard Setback: A street side-yard setback of five feet
(5’) where fifteen feet (15’) is required pursuant to subsection 6 -
8-7-7-(A)(2).
b. Interior Side-Yard Setback: An interior side-yard setback of six
feet two inches (6’ 2”) where three feet (3’) is required pursuant
to subsection 6-8-7-7-(A)(3).
c. Building Height: A building height of sixty-two feet (62’) where
Subsection 6-8-7-8 of the Zoning Ordinance allows the lesser of
five (5) stories or fifty feet (50’).
d. Density: 60 dwelling units where not more than 48 dwelling
units are allowed pursuant to City Code Section 6-8-7-4(D).
e. Impervious Surface Ratio: An impervious surface ratio of 85%
where 60% is the maximum permitted pursuant to Subsections
6-8-7-9.
f. Off-Street Loading Berth: Zero (0) off -street loading berths
where Table 16-E of Subsection 6-16-5 requires one (1) off-
street loading berth
all to allow the construction and operation of a 60-unit mixed-income residential planned
development with 65 surface parking spaces, 20 of which are proposed to be dedicated
for public use, located at the Subject Property.
Page 19 of 66
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~4~
WHEREAS, pursuant to Subsection 6-3-6-5 of the Zoning Ordinance, the
City Council may allow Site Development Allowances from the normal district
regulations established in the Zoning Ordinance; and
WHEREAS, on September 13, 2023, in compliance with the provisions of
the Illinois Open Meetings Act (5 ILCS 120/1 et seq.) and the Zoning Ordinance, the
Land Use Commission held a public hearing, pursuant to proper notice, regarding case
no. 23PLND-0027 to consider an amendment to the Zoning Map, cited in Section 6-7-2
of the Zoning Ordinance, to place 504-514 South Boulevard from the R4 General
Residential District to the R5 General Residential District and to consider Applicant’s
application for a Special Use Permit for a Planned Development with Site Development
Allowances on the Subject Property, heard testimony and public comment and made
written minutes, findings, and recommendations; and
WHEREAS, after having considered the evidence presented, including the
exhibits and materials submitted, and public testimony provided, the LUC made the
following findings per Section 6-3-4-5 of the Zoning Ordinance:
1. Whether the proposed amendment is consistent with the goals, objectives
and policies of the Comprehensive General Plan as adopted and
amended from time to time by the City Council: The current
Comprehensive General Plan considers affordable housing. Also, the
current use as a parking lot is not the highest and best use for the
property. The proposed amendment meets the standard.
2. Whether the proposed amendment is compatible with the overall character
of existing development in the immediate vicinity of the subject property:
The surrounding area is R5, and the building character is similar and so
the standard is met.
Page 20 of 66
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~5~
3. Whether the proposed amendment will have an adverse effect on the
value of adjacent properties: The similar surrounding neighborhood
residential uses will not be impacted so the standard is met.
4. The adequacy of public facilities and services: New construction will
require expansion of public services, which is believed to be able to be
met as the project represents only an increase from the R4 District to the
R5 District.
WHEREAS, after having considered the evidence presented, including the
exhibits and materials submitted, and public testimony provided, the LUC made the
following findings per Section 6-3-5-10 of the Zoning Ordinance:
1. Is one of the listed special uses for the zoning district in which the property
lies: It is permitted under the R5 District so the standard is met.
2. Complies with the purposes and the policies of the Comprehensive General
Plan and the Zoning ordinance as amended from time to time: The current
Comprehensive General Plan considers affordable housing. Also, a parking
lot is not the highest and best use for the property, so the standard is met.
3. Will not cause a negative cumulative effect, when its effect is considered in
conjunction with the cumulative effect of various special uses of all types on
the immediate neighborhood and the effect of the proposed type of special
use upon the City as a whole: Concerns about parking and construction traffic
can be met through conditions offsetting a negative effect and thus meeting
the standard.
4. Does not interfere with or diminish the value of property in the neighborhood:
Placing a modern building in this location will increase surrounding property
values and it will partially add tax revenue meeting the standard.
5. Is adequately served by public facilities and services: New construction will
require expansion of public services, which is believed can b e met as the
project represents only an increase from the R4 District to the R5 District.
6. Does not cause undue traffic congestion: The TOD design and on -site
parking should adequately address this standard.
Page 21 of 66
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~6~
7. Preserves significant historical and architectural resources: There are no
significant resources in the area.
8. Preserves significant natural and environmental resources: Open space
around the building will be improved along with a net zero design should
lessen its environmental impact meeting the standard.
9. Complies with all other applicable regulations of the district in which it is
located and other applicable ordinances, except to the extent such
regulations have been modified through the planned development process or
the grant of a variation: The affordable housing organizations will be working
with the Applicant to meet regulations. It is anticipated that the process will
continue and meet the standard.
WHEREAS, after having considered the evidence presented, including the
exhibits and materials submitted, and public testimony provided, the LUC made the
following findings per Section 6-3-6-9 of the Zoning Ordinance:
1. The requested Site Development Allowance(s) will not have a substantial
adverse impact on the use, enjoyment or property values of adjoin ing
properties that is beyond a reasonable expectation given the scope of the
applicable Site Development Allowance(s) of the Planned Development
location: The public benefit of providing modern affordable housing
demonstrates meeting this standard.
2. The proposed development is compatible with the overall character of existing
development in the immediate vicinity of the subject property: There are
similarly scaled buildings in the area, so the standard is met.
3. The development site circulation is designed in a safe and logical manner to
mitigate potential hazards for pedestrians and vehicles at the site and in the
immediate surrounding area: There are further improvements to be
considered because of the traffic study which should be achievable, so the
standard is met.
4. The proposed development aligns with the current and future climate and
sustainability goals of the City: The building will have to comply with the City
Green Building Ordinance and the LIHTC certification. Assuming compliance,
the standard is met.
Page 22 of 66
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99-O-23
~7~
5. Public benefits that are appropriate to the surrounding neighborhood and the
City as a whole will be derived from the approval of the requested Site
Development Allowance(s): Public housing is a benefit, so the standard is
met.
WHEREAS, the Land Use Commission recommended approval of the
application for an amendment to the Zoning Map and of the application for a Special
Use Permit for a Planned Development with Site Development Allowances for the
Subject Property; and
WHEREAS, on October 9, 2023, the Planning and Development
Committee of the City Council held a meeting, in compliance with the provisions of the
Open Meetings Act and the Zoning Ordinance, received input from the public, carefully
considered and reviewed the findings and recommen dation of approval of the Land Use
Commission in case no. 23PLND-0027 and recommended City Council approval
thereof; and
WHEREAS, at its meetings of October 9, 2023 and October 23, 2023,
held in compliance with the Open Meetings Act and the Zoning Ordinance, the City
Council considered the recommendations of the Planning and Development Committee,
received additional public comment, made certain findings, and adopted said
recommendations; and
WHEREAS, it is well-settled law that the legislative judgment of the City
Council must be considered presumptively valid (see Glenview State Bank v. Village of
Page 23 of 66
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99-O-23
~8~
Deerfield, 213 Ill.App.3d 747) and is not subject to courtroom fact-finding (see National
Paint & Coating Ass’n v. City of Chicago, 45 F.3d 1124),
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF EVANSTON, COOK COUNTY, ILLINOIS, THAT:
SECTION 1: The foregoing recitals are found as fact and incorporated
herein by reference.
SECTION 2: The City Council hereby amends the Zoning Map to remove
those properties with the addresses and PINs listed in Exhibit B and identified in Exhibit
C, both attached hereto and incorporated herein by reference, from the R4 General
Residential District to the R5 General Residential District.
SECTION 3: Pursuant to the terms and conditions of this ordinance, the
City Council hereby grants the Special Use Permit for a Planned Development applied
for in case no. 23PLND-0027, to allow the construction of a new 60-unit mixed-income
residential planned development located at the Subject Property.
SECTION 4: The City Council hereby grants the following Site
Development Allowances:
(A) Street Side-Yard Setback: A Site Development Allowance is hereby granted for
an east street side-yard setback of five feet (5’) where fifteen feet (15’) is required
pursuant to subsection 6-8-7-7-(A)(2) of the Zoning Ordinance with Subsection 6-
8-1-10(C)(3) allowing for an additional street side-yard setback site development
allowance to be requested from City Council.
Page 24 of 66
P1.Page 197 of 240
99-O-23
~9~
(B) Interior Side-Yard Setback: A Site Development Allowance is hereby granted
for a west interior side-yard setback of six feet two inches (6’ 2”) where three feet
(3’) is required pursuant to subsection 6-8-7-7-(A)(3) of the Zoning Ordinance
with Subsection 6-8-1-10(C)(3) allowing for an additional interior side -yard
setback site development allowance to be requested from City Council.
(C) Building Height: A Site Development Allowance is hereby granted for an
approximately sixty-two foot (62’) building height, whereas subsection 6-8-7-8 of
the Zoning Ordinance allows the lesser of five (5) stories or fifty feet (50’) with
Subsection 6-8-1-10(C)(1) allowing for a height of an additional twelve feet (12’)
to be requested from City Council.
(D) Density: A Site Development Allowance is hereby granted for sixty (60) units,
whereas subsection 6-8-7-4(D) of the Zoning Ordinance allows for forty-eight
(48) units with Subsection 6-8-1-10(C)(3) allowing for an additional twelve (12)
units to be requested from City Council.
(E) Impervious Surface Ratio: A Site Development Allowance is hereby granted for
an impervious surface ratio of 85% where 60% is the maximum permitted
pursuant to Subsection 6-8-7-9 and Subsection 6-8-13 allows for an additional
15% impervious surface coverage.
SECTION 5: The City Council hereby imposes the following conditions,
violation of any of which shall constitute grounds for penalties or revocation thereof
pursuant to Subsections 6-3-10-5 and 6-3-10-6 of the Zoning Code:
A. Compliance with Applicable Requirements: The Applicant shall develop and
operate the Planned Development authorized by the terms of this ordinance in
substantial compliance with the following: the terms of this ordinance; the
Development Plan in Exhibit D, attached hereto and incorporated herein by
reference; all applicable City Code requirements; the Applicant's testimony and
representations and documents to the Land Use Commission, the P&D
Committee, and the City Council.
B. Construction Management Plan: The Applicant shall sign and agree to a
Construction Management Plan (CMP) with the City of Evanston prior to
issuance of the building permit. The CMP must include but is not limited to the
following: vibration and settlement monitoring and a community communications
plan prior to the issuance of a building permit.
Page 25 of 66
P1.Page 198 of 240
99-O-23
~10~
C. Green Building Ordinance: The Applicant agrees to comply with the City of
Evanston Green Building Ordinance and will obtain a LEED Gold Certification
Rating or equivalent (Net Zero Certification)
D. Floor Height: The Applicant shall continue to work with staff on design details for
the north and east building elevations as well as to explore the feasibility of
reducing the proposed floor-to-floor heights.
E. Compliance with General Conditions and Standards: The Applicant agrees to
comply with the General Conditions and Standards for Planned Developments
within Code Section 6-8-1-10.
F. The Applicant shall provide one off-street short loading berth.
G. Recordation: Pursuant to Subsection 6-3-6-10 of the Zoning Ordinance, the
Applicant shall, at its cost, record a certified copy of this ordinance, including all
exhibits attached hereto, with the Cook County Recorder of Deeds, and provide
proof of such recordation to the City, before the City may issue any permits
pursuant to the Planned Development authorized by the terms of this ordinance.
SECTION 6: If any provision of this ordinance or application thereof to
any person or circumstance is held unconstitutional or otherwise invalid, such invalidity
shall not affect other provisions or applications of this ordinance that can be given effect
without the invalid application or provision, and each invalid provision or invalid
application of this ordinance is severable.
SECTION 7: This ordinance shall be in full force and effect from and after
its passage, approval and publication in the manner provided by law.
SECTION 8: The findings and recitals contained herein are declared to be
prima facie evidence of the law of the City and shall be received in evidence as
provided by the Illinois Compiled Statutes and the courts of the State of Illinois.
Page 26 of 66
P1.Page 199 of 240
99-O-23
~11~
Introduced: _______________, 2023
Adopted: _________________, 2023
Approved:
___________________________, 2023
________________________________
Daniel Biss, Mayor
Attest:
______________________________
Stephanie Mendoza, City Clerk
Approved as to form:
________________________________
Alexandra Ruggie, Corporation Counsel
Page 27 of 66
P1.Page 200 of 240
99-O-23
~12~
EXHIBIT A
LEGAL DESCRIPTION
Lots 1, 2, 3, and 4 in Block 10 in Keeney and Rinn’s Addition to Evanston in Section 19,
Township 41 North, Range 14 East of the Third Principal Meridian, In Cook County,
Illinois.
PINs: 11-19-419-009-0000; and, 11-19-419-010-0000
Commonly Known As: 504-514 South Boulevard, Evanston, Illinois
Page 28 of 66
P1.Page 201 of 240
99-O-23
~13~
EXHIBIT B
Addresses and PINs of Properties Removed from the R4 General Residential
District and Placed Within R5 General Residential District
PINs: 11-19-419-009-0000; and, 11-19-419-010-0000
Commonly Known As: 504-514 South Boulevard, Evanston, Illinois
Page 29 of 66
P1.Page 202 of 240
99-O-23
~14~
EXHIBIT C
Map of Properties Removed from the R4 General Residential District and Placed
Within R5 General Residential District
Page 30 of 66
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~15~
EXHIBIT D
Development Plan
Page 31 of 66
P1.Page 204 of 240
Page 32 of 66P1.Page 205 of 240
S 89°45'49" E 233.36'S 00°12'27" W 149.97'N 89°46'08" W 233.27'N 00°10'21" E 149.99'SOUTH BOULEVARD(RINN AVENUE)LOT 2KENNEY & RINN'S ADD.TO EVANSTON SUBDIVISIONHINMAN AVENUE20' ALLEYLOT 4LOT 3LOT 1LOT 5LOT 6LOT 7BLOCK 10LOT 7BLOCK 11LOT 6BERNSTEIN &CLEVELAND'S SUBDIVISIONLOT 1LOT 2UNSUBDIVIDEDN 00°12'27" E 149.97'33.00'33.00'REVISIONSPROJ NO:PM :DATE : SCALE : SHEET NUMBERTHIS DESIGN AND THESE DRAWINGS ARE THE PROPERTY OFCAGE ENGINEERING, INC. NO PART OF THIS WORK MAY BEREPRODUCED WITHOUT PRIOR WRITTEN PERMISSION FROMCAGE ENGINEERING, INC.OFCAGESOUTH BOULEVARD SHORES SUBDIVISION
EVANSTON, ILLINOIS
FINAL PLAT OF SUBDIVISION220196SJP07/14/23311"=30'AREA TABLECURRENT P.I.N.:OWNER/CLIENTSOUTH BOULEVARD SHORES SUBDIVISIONOF LOTS 1, 2, 3 AND 4 IN BLOCK 10 IN KEENEY AND RINN'S ADDITION TO EVANSTON IN SECTION 19, TOWNSHIP 41 NORTH,RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.FINAL PLAT OF SUBDIVISIONOFSURVEYOR'S NOTESPREPARED BY/RETURN TO:SHEET INDEX1" = ' (HORIZONTAL)''2040200LEGENDPage 33 of 66P1.Page 206 of 240
S 89°45'49" E 233.36'S 00°12'27" W 149.97'N 89°46'08" W 233.27'N 00°10'21" E 149.99'SOUTH BOULEVARD
(RINN AVENUE)
20' ALLEY
LOT 5LOT 6
LOT 7
LOT 7
BLOCK 11
LOT 6
BERNSTEIN &
CLEVELAND'S
SUBDIVISION
LOT 1
LOT 2
KENNEY &
RINN'S ADD.
TO EVANSTON
SUBDIVISION
BLOCK 10
LOT 1
HINMAN AVENUE233.36'
233.27'
1" = ' (HORIZONTAL)
''
20
40200
REVISIONS
PROJ NO:
PM :
DATE :
SCALE :
SHEET NUMBER
THIS DESIGN AND THESE DRAWINGS ARE THE PROPERTY OF
CAGE ENGINEERING, INC. NO PART OF THIS WORK MAY BE
REPRODUCED WITHOUT PRIOR WRITTEN PERMISSION FROM
CAGE ENGINEERING, INC.
OF CAGESOUTH BOULEVARD SHORES SUBDIVISIONEVANSTON, ILLINOISFINAL PLAT OF SUBDIVISION220196
SJP
07/14/23
32
1"=30'
AREA TABLE
CURRENT P.I.N.:
OWNER/CLIENT
SOUTH BOULEVARD SHORES SUBDIVISION
OF LOTS 1, 2, 3 AND 4 IN BLOCK 10 IN KEENEY AND RINN'S ADDITION TO EVANSTON IN SECTION 19, TOWNSHIP 41 NORTH,
RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.
FINAL PLAT OF SUBDIVISION
OF
SURVEYOR'S NOTES
LEGEND
PREPARED BY/
RETURN TO:Page 34 of 66P1.Page 207 of 240
REVISIONSPROJ NO:PM :DATE : SCALE : SHEET NUMBERTHIS DESIGN AND THESE DRAWINGS ARE THE PROPERTY OFCAGE ENGINEERING, INC. NO PART OF THIS WORK MAY BEREPRODUCED WITHOUT PRIOR WRITTEN PERMISSION FROMCAGE ENGINEERING, INC.OFCAGESOUTH BOULEVARD SHORES SUBDIVISION
EVANSTON, ILLINOIS
FINAL PLAT OF SUBDIVISION220196SJP07/14/2333N/ASOUTH BOULEVARD SHORES SUBDIVISIONOF LOTS 1, 2, 3 AND 4 IN BLOCK 10 IN KEENEY AND RINN'S ADDITION TO EVANSTON IN SECTION 19, TOWNSHIP 41 NORTH,RANGE 14 EAST OF THE THIRD PRINCIPAL MERIDIAN, IN COOK COUNTY, ILLINOIS.FINAL PLAT OF SUBDIVISIONOFFOR REVIEW36993699Page 35 of 66P1.Page 208 of 240
G
E
W
TV
OH
T
FO
X
D
S
PROPOSED LEGEND
CURB & GUTTER
REVERSE PITCH CURB & GUTTER
DEPRESSED CURB & GUTTER
PROPOSED BUILDING
PCC SIDEWALK
STANDARD DUTY ASPHALT
G
E
GAS SERVICE
ELECTRIC SERVICE
STORM SEWER
SANITARY SEWER
W WATER MAIN
STORM STRUCTURE
DOWNSPOUT CONNECTION
SANITARY MANHOLE
CLEANOUT
W WATER METER
VALVE VAULTW
VALVE BOX
HYDRANT
G
E
GAS METER
ELECTRIC METER
PARKING LOT LIGHT
FLOW ARROW
OVERLAND FLOOD ROUTE
TOP OF SIDEWALK GRADE100.00 TW
TOP OF CURB GRADE100.00 TC
PAVEMENT GRADE100.00 P
GROUND GRADE100.00 G
FENCEX
100
100
MAJOR CONTOUR
MINOR CONTOUR
D
S
1
SITE LOCATION
MAP & CIVIL
LEGEND
C0.0
PRELIMINARY ENGINEERING FOR
SOUTH BOULEVARD SHORES
504-514 SOUTH BOULEVARD, EVANSTON, IL
SECTION 19, TOWNSHIP 41N, RANGE 14E
LOCATION MAP
INDEX OF SHEETS
C0.0 - SITE LOCATION MAP & CIVIL LEGEND
C0.1 - EXISTING CONDITIONS PLAN
C1.0 - SITE LAYOUT PLAN
C2.0 - GRADING & SWM PLAN
C3.0 - UTILITY PLAN
C4.0 - CONSTRUCTION DETAILS
PROJECT
SITE
SHEET NUMBER
PROJ NO:
ENG :
DATE :
REVISIONS
THIS DESIGN AND THESE DRAWINGS ARE THE PROPERTY OF
CAGE ENGINEERING, INC. NO PART OF THIS WORK MAY BE
REPRODUCED WITHOUT PRIOR WRITTEN PERMISSION FROM
CAGE ENGINEERING, INC.
SHEET TITLE
OF 6PRELIMINARY ENGINEERING FORSOUTH BOULEVARD SHORES510 SOUTH BLVDEVANSTON, ILLINOIS220196
BPH/CAR/AMG
02/15/20232200 CABOT DRIVESUITE 325LISLE, IL 60532P: 630.598.0007WWW.CAGECIVIL.COM05.22.2023
CITY REVISIONS
08.10.2023
CITY REVISIONSPage 36 of 66P1.Page 209 of 240
XXXXXXXXXOHOHOHOHOHOHOHOHOH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OHOHOHOHOHXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOH
W W W W W W W
W W W W W W W W W W W W W W W W W W W W W W
S
S
D D
SOUTH BOULEVARD
HINMAN AVEALLEY
LOT 4 LOT 3 LOT 2 LOT 1
PIN: 11-19-419-010 PIN: 11-19-419-009
80.0' HINMAN AVENUE RIGHT-OF-WAY
(TO BE PARTIALLY VACATED, SEE SITE PLAN AND PLAT OF SUBDIVISION)
2
EXISTING
CONDITIONS
PLAN
C0.1
1" = ' (HORIZONTAL)
''
0.8333
1.66670.83330
SHEET NUMBER
PROJ NO:
ENG :
DATE :
REVISIONS
THIS DESIGN AND THESE DRAWINGS ARE THE PROPERTY OF
CAGE ENGINEERING, INC. NO PART OF THIS WORK MAY BE
REPRODUCED WITHOUT PRIOR WRITTEN PERMISSION FROM
CAGE ENGINEERING, INC.
SHEET TITLE
OF 6PRELIMINARY ENGINEERING FORSOUTH BOULEVARD SHORES510 SOUTH BLVDEVANSTON, ILLINOIS220196
BPH/CAR/AMG
02/15/20232200 CABOT DRIVESUITE 325LISLE, IL 60532P: 630.598.0007WWW.CAGECIVIL.COM05.22.2023
CITY REVISIONS
08.10.2023
CITY REVISIONSPage 37 of 66P1.Page 210 of 240
PAVING LEGEND
STANDARD DUTY ASPHALT
PCC SIDEWALK XXXXXXXXXOH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OHOHOHOHOHXXXXXXXXXXXXXXXXOHOHOHOHOHOHOH
S
D D
S
DD
D
D
D
D
D
D
D
S
D
PROPOSED BUILDING
2.0' (MIN.)
8.5'
(TYP.)
8.4'5.0'
2.0'2.6'
5.0'24.0'5.0'12.0'12.0'R10.0'R
1
0
.
0
'R10.0'R10.0'R10.0'R10.0'R
3
.
0
'18.0'18.0'24.0'18.0'8.5' (TYP.)
BUILDING OVERHANG
SOUTH BOULEVARD
ALLEY
5.0'7.1'5.0'
47.0' REMAINING HINMAN AVENUE RIGHT-OF-WAY
25.0' REAR SETBACK12.5' FRONTSETBACKR3.0'HINMAN AVEADA RAMP
ADA RAMP
95 LF
RETAINING
WALL
5 STEPS
4 STEPS
4 STEPS
4 STEPS
4 STEPS
2 STEPS
10 STANDARD SPACES FOR CITY USE 1 ADA SPACE
FOR CITY USE
9 STANDARD SPACES FOR CITY USE
33.0' VACATED HINMAN
AVENUE RIGHT-OF-WAY
LOT 4 LOT 3 LOT 2 LOT 1
PIN: 11-19-419-010 PIN: 11-19-419-009
5.0'
5.0'
6.2'
6.0'85.0'3.0' INTERIOR SIDE SETBACK 85.0'68.1'7.7'7.8'16.8'16.8'21.9'20.4'7.2'
7.1'
ENTRANCE CANOPY
3
SITE LAYOUT
PLAN
C1.0
1" = ' (HORIZONTAL)
''
10
20100
SHEET NUMBER
PROJ NO:
ENG :
DATE :
REVISIONS
THIS DESIGN AND THESE DRAWINGS ARE THE PROPERTY OF
CAGE ENGINEERING, INC. NO PART OF THIS WORK MAY BE
REPRODUCED WITHOUT PRIOR WRITTEN PERMISSION FROM
CAGE ENGINEERING, INC.
SHEET TITLE
OF 6PRELIMINARY ENGINEERING FORSOUTH BOULEVARD SHORES510 SOUTH BLVDEVANSTON, ILLINOIS220196
BPH/CAR/AMG
02/15/20232200 CABOT DRIVESUITE 325LISLE, IL 60532P: 630.598.0007WWW.CAGECIVIL.COM05.22.2023
CITY REVISIONS
08.10.2023
CITY REVISIONS
SITE DATA TABLE
PROPOSED ZONING CLASS R-5
SITE AREA 0.803 AC
PROPOSED PARKING SPACES
STANDARD SPACES (FOR PRIVATE USE)39
STANDARD SPACES (FOR CITY USE)19
ADA SPACES (FOR PRIVATE USE)6
ADA SPACES (FOR CITY USE)1
TOTAL 65
IMPERVIOUS SURFACE COVERAGE
IMPERVIOUS AREA = 0.683 AC = 85%
SHEET NOTES
1.LOTS 1-4 AND ASSOCIATED PINS SHOWN ON SITE PLAN ARE
FOR REFERENCE ONLY. LOTS ARE PROPOSED TO BE
CONSOLIDATED INTO 1 LOT AS PART OF THE SOUTH
BOULEVARD SHORES SUBDIVISION, WHICH ALSO PROPOSES
TO PARTIALLY VACATE THE HINMAN AVENUE RIGHT-OF-WAYPage 38 of 66P1.Page 211 of 240
S
DD
D
D
D
D
D
D
D
S
D
XXXXXXXXXOH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OHOHOHOHOHXXXXXXXXXXXXXXXXOHOHOHOHOHOHOH
S
D D
PROPOSED BUILDING
F.F.= 22.00
18.47 MEET EX. P 18.36 MEET EX. P
17.20 MEET EX. P 16.49 MEET EX. P
16.57 MEET EX. P17.46 MEET EX. P
18.41 MEET EX. P 18.55 MEET EX. P
21.84 MEET EX. P22.89 MEET EX. P
24.20 MEET EX. P
24.33 MEET EX. P
22.96 MEET EX. P
21.84 MEET EX. P
19.89 MEET EX. P20.14 MEET EX. P21.03 MEET EX. P
21.15 MEET EX. P
17.42 MEET EX. P 17.28 MEET EX. P
22.00 T/W
5 STEPS @ 7" EACH
22.00 T/W
22.00 TC
21.50 P
19.10 P
22.40 P
21.90 P
21.30 P
17.85 P
18.70 P
16.70 P
16.80 P
18.50 P
18.55 P
18.35 P19.25 P
2 STEPS @ 7" EACH
8.33% (MAX)
14.0'
18.74 MEET EX. P
1.00%
1.00%
18.15 P
17.80 RIM
18.40 MEET EX. P
18.32 MEET EX. P18.20 P
17.92 MEET EX. P
17.98 MEET EX. P
3 STEPS @ 7" EACH
21.40 RIM
22.00 T/W
22.00 T/W
20.00 P
21.88 T/W
22.00 T/W
5.0% (MAX)
21.80 T/W
ADA RAMP
22.00 T/W
21.95 T/W
21.80 T/W
RIDGE
18.30 P
4 STEPS @
7" EACH
4 STEPS @
7" EACH
17.34 MEET EX. P 17.45 MEET EX. P
2.0% (MAX)2.0% (MAX)2.0% (MAX)21.94 T/STOOP
ADA RAMP
19.35 P
4 STEPS @ 7" EACH
22.00 T/STOOP
24.00 T/WALL
24.00 T/WALL
24.00 T/WALL
21.90 B/WALL
21.90 B/WALL
22.90 B/WALL
21.80 RIM
95 LF OF ±2'
RETAINING
WALL,
SOUTH BOULEVARD
ALLEY HINMAN AVEUNDERGROUND STORMWATER VAULT
19.45 P
19.10 P
22.00 T/STOOP
19.55 B/STOOP
19.00 RIM
19.00 P
21.70 P
19.50 P
21.20 P
21.20 P
20.35 P21.90 P
21.00 RIM
21.90 P
22.00 T/W
22.00 T/STOOP
22.00 T/STOOP
21.25 B/STOOP
20.25 RIM
21.15 P
20.15 P
RIDGERIDGE
RIDGE
21.94 T/STOOP
20.77 B/STEP
21.94 T/STOOP19.61 B/STEP
21.94 T/STOOP
19.61 B/STEP
TRENCH DRAIN (TYP.)
20.77 B/STEP
TOTAL SITE AREA 0.80 AC
IMPERVIOUS AREA 0.68 AC (.90 RUNOFF COEFF.)
PERVIOUS AREA 0.12 AC (.30 RUNOFF COEFF.)
RUNOFF COEFFICIENT 0.81
MWRD REQUIREMENTS
REQ.VOLUME CONTROL IMPERVIOUS AREA / 12
0.68 AC / 12
0.057 AC-FT
PROV. VOLUME CONTROL 0.057 AC-FT
(WITHIN STORMTECH SYSTEM)
MWRD DETENTION REQUIREMENTS ARE NOT REQUIRED FOR
PROPERTY HOLDINGS < 3.0 AC
CITY OF EVANSTON REQUIREMENTS
REQ. RELEASE RATE 0.15 CFS
ANTICIPATED INFILTRATION RATE 1.63 IN/HR
PROVIDED INFILTRATION RATE 0.19 CFS
(STORMTECH OPEN BOTTOM)
PROVIDED RELEASE RATE 0.15 CFS
(THROUGH VORTEX RESTRICTOR)
TOTAL PROVIDED RELEASE RATE 0.34 CFS
(INFILTRATION + VORTEX)
REQUIRED VOLUME 0.210 AC-FT
(PER MRM BULLETIN 75)
PROVIDED VOLUME 0.234 AC-FT
STORMWATER MANAGEMENT SUMMARY
4
GRADING &
SWM PLAN
C2.0
1" = ' (HORIZONTAL)
''
10
20100
SHEET NUMBER
PROJ NO:
ENG :
DATE :
REVISIONS
THIS DESIGN AND THESE DRAWINGS ARE THE PROPERTY OF
CAGE ENGINEERING, INC. NO PART OF THIS WORK MAY BE
REPRODUCED WITHOUT PRIOR WRITTEN PERMISSION FROM
CAGE ENGINEERING, INC.
SHEET TITLE
OF 6PRELIMINARY ENGINEERING FORSOUTH BOULEVARD SHORES510 SOUTH BLVDEVANSTON, ILLINOIS220196
BPH/CAR/AMG
02/15/20232200 CABOT DRIVESUITE 325LISLE, IL 60532P: 630.598.0007WWW.CAGECIVIL.COM05.22.2023
CITY REVISIONS
08.10.2023
CITY REVISIONSPage 39 of 66P1.Page 212 of 240
XXXXXXXXXOH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OHOHOHOHOHXXXXXXXXXXXXXXXXOHOHOHOHOHOHOH
W W W W W W W
W W W W W W W W W W W W W W W W W W W W W W
S
S
D D
WWWWWS
DD
D
D
D
D
D
D
D
S
D
6" SANITARY SERVICE
CONNECTION
CORE & CONNECTION TO
EX. COMBINED MANHOLE
6" SANITARY SERVICE
PRESSURE CONNECTION TO EX.
WATERMAIN WITH VALVE BOX
6" WATER SERVICE
6" WATER SERVICE CONNECTION
PROPOSED BUILDING
PROPOSED COMBINED
SANITARY/STORM MANHOLE
UNDERGROUND STORMWATER VAULT
(ADS STORMTECH)
8" TRENCH DRAIN 8" TRENCH DRAIN
STORM MH W/
VORTEX RESTICTOR
CATCH BASIN TRENCH DRAIN SECTION W/ 8" STORM
SEWER CONNECTION TO STORM MANHOLE
CATCH BASIN TRENCH DRAIN SECTION
W/ 8" STORM SEWER CONNECTION TO
UNDERGROUND VAULT
CATCH BASIN TRENCH DRAIN SECTION
W/ 8" STORM SEWER CONNECTION TO
UNDERGROUND VAULT
PROPOSED 12"
SANITARY RCP
SANITARY
INSPECTION
MANHOLE
STORM MH W/
VORTEX RESTRICTOR
STORM INLET
STORM CLEANOUT
STORM CLEANOUT
6" PVC
6" PERFORATED PVC
6" PVC
8" PVC
SOUTH BOULEVARD
HINMAN AVESTORM INLET
12" RCP
8" PVC
8" PVC
12" RCP
6" VALVE WITH
VALVE BOX
STORM MH W/ DUCKBILL
CHECK VALVE
PROPOSED 8" STORM SEWER
PROPOSED 8" STORM SEWER
5
UTILITY PLAN
C3.0
1" = ' (HORIZONTAL)
''
10
20100
SHEET NUMBER
PROJ NO:
ENG :
DATE :
REVISIONS
THIS DESIGN AND THESE DRAWINGS ARE THE PROPERTY OF
CAGE ENGINEERING, INC. NO PART OF THIS WORK MAY BE
REPRODUCED WITHOUT PRIOR WRITTEN PERMISSION FROM
CAGE ENGINEERING, INC.
SHEET TITLE
OF 6PRELIMINARY ENGINEERING FORSOUTH BOULEVARD SHORES510 SOUTH BLVDEVANSTON, ILLINOIS220196
BPH/CAR/AMG
02/15/20232200 CABOT DRIVESUITE 325LISLE, IL 60532P: 630.598.0007WWW.CAGECIVIL.COM05.22.2023
CITY REVISIONS
08.10.2023
CITY REVISIONSPage 40 of 66P1.Page 213 of 240
6
CONSTRUCTION
DETAILS
C4.0
SHEET NUMBER
PROJ NO:
ENG :
DATE :
REVISIONS
THIS DESIGN AND THESE DRAWINGS ARE THE PROPERTY OF
CAGE ENGINEERING, INC. NO PART OF THIS WORK MAY BE
REPRODUCED WITHOUT PRIOR WRITTEN PERMISSION FROM
CAGE ENGINEERING, INC.
SHEET TITLE
OF 6PRELIMINARY ENGINEERING FORSOUTH BOULEVARD SHORES510 SOUTH BLVDEVANSTON, ILLINOIS220196
BPH/CAR/AMG
02/15/20232200 CABOT DRIVESUITE 325LISLE, IL 60532P: 630.598.0007WWW.CAGECIVIL.COM05.22.2023
CITY REVISIONS
08.10.2023
CITY REVISIONSPage 41 of 66P1.Page 214 of 240
PR-4.24PR-4.21PR-4.222 BR-23 BR-53 BR-5OFFICE1 BR-21 BR-13 BR-1ELEVSTAIRTRASHMECHOFFICESTORAGEVESTCORRIDORSTAIR1 BR-1COVERED PARKINGVEST48' - 4"65' - 1"222' - 4"LOBBYFILETLT.2PR-5.1FIRST FLOORSECOND FLOORTHIRD FLOORTOTAL1 BR-126,409 SF69,939 SF62448,358 SFPROJECT MATRIX / AREASTOTAL713146011,158 SFFOURTH FLOOR14FIFTH FLOOR51211,158 SF9,694 SFRESIDENTIALGROSS AREA8,872 SF13,895 SF62,745 SF13,610 SF13,610 SF12,758 SF1 BR-2111612 BR-1023922 BR-2110303 BR-11123 BR-20283 BR-300133 BR-400133 BR-5200202 STORYTOWNHOUSETYPE A/ADAPTABLETYPE A/ADAPTABLETYPE A/ADAPTABLE00225 2 2 100 2 1 11 130 - TOTAL 1 BR 12 - TOTAL 2 BR18 - TOTAL 3 BRPR-2.1OVERALL FIRST FLOOR PLANSOUTH BOULEVARD SHORES510 SOUTH BLVD, EVANSTON, IL2/10/20231/8" = 1'-0"FIRST FLOOR PLANPage 42 of 66
P1.Page 215 of 240
PR-4.23PR-4.24PR-4.21PR-4.223 BR-11 BR-23 BR TH3 BR TH2 BR-23 BR-23 BR-21 BR-12 BR-1 2 BR-11 BR-11 BR-1TRASHMECHELEVSTAIRSTAIR1 BR-11 BR-11 BR-1CORRIDORCOMMON2PR-5.1FIRST FLOORSECOND FLOORTHIRD FLOORTOTAL1 BR-126,409 SF69,939 SF62448,358 SFPROJECT MATRIX / AREASTOTAL713146011,158 SFFOURTH FLOOR14FIFTH FLOOR51211,158 SF9,694 SFRESIDENTIALGROSS AREA8,872 SF13,895 SF62,745 SF13,610 SF13,610 SF12,758 SF1 BR-2111612 BR-1023922 BR-2110303 BR-11123 BR-20283 BR-300133 BR-400133 BR-5200202 STORYTOWNHOUSETYPE A/ADAPTABLETYPE A/ADAPTABLETYPE A/ADAPTABLE00225 2 2 100 2 1 11 130 - TOTAL 1 BR 12 - TOTAL 2 BR18 - TOTAL 3 BRPR-2.2OVERALL SECOND FLOOR PLANSOUTH BOULEVARD SHORES510 SOUTH BLVD, EVANSTON, IL2/10/20231/8" = 1'-0"SECOND FLOOR PLANPage 43 of 66
P1.Page 216 of 240
PR-4.23PR-4.24PR-4.21PR-4.223 BR-33 BR-41 BR-11 BR-21 BR-1 1 BR-12 BR-13 BR-23 BR-21 BR2 BR-1 2 BR-11 BR-1 1 BR-1ELEVELEVSTAIRSTAIRCOMMONTRASHMECH2PR-5.1FIRST FLOORSECOND FLOORTHIRD FLOORTOTAL1 BR-126,409 SF69,939 SF62448,358 SFPROJECT MATRIX / AREASTOTAL713146011,158 SFFOURTH FLOOR14FIFTH FLOOR51211,158 SF9,694 SFRESIDENTIALGROSS AREA8,872 SF13,895 SF62,745 SF13,610 SF13,610 SF12,758 SF1 BR-2111612 BR-1023922 BR-2110303 BR-11123 BR-20283 BR-300133 BR-400133 BR-5200202 STORYTOWNHOUSETYPE A/ADAPTABLETYPE A/ADAPTABLETYPE A/ADAPTABLE00225 2 2 100 2 1 11 130 - TOTAL 1 BR 12 - TOTAL 2 BR18 - TOTAL 3 BRPR-2.3OVERALL THIRD FLOOR PLANSOUTH BOULEVARD SHORES510 SOUTH BLVD, EVANSTON, IL2/10/20231/8" = 1'-0"THIRD FLOOR PLANPage 44 of 66
P1.Page 217 of 240
PR-4.23PR-4.24PR-4.21PR-4.221 BR-11 BR-21 BR-11 BR-12 BR-13 BR-22 BR-21 BR-1 1 BR-1STAIR3 BR-21 BR-22 BR-1STAIR3 BR-33 BR-4ELEVELEVCOMMONTRASHMECH2PR-5.1FIRST FLOORSECOND FLOORTHIRD FLOORTOTAL1 BR-126,409 SF69,939 SF62448,358 SFPROJECT MATRIX / AREASTOTAL713146011,158 SFFOURTH FLOOR14FIFTH FLOOR51211,158 SF9,694 SFRESIDENTIALGROSS AREA8,872 SF13,895 SF62,745 SF13,610 SF13,610 SF12,758 SF1 BR-2111612 BR-1023922 BR-2110303 BR-11123 BR-20283 BR-300133 BR-400133 BR-5200202 STORYTOWNHOUSETYPE A/ADAPTABLETYPE A/ADAPTABLETYPE A/ADAPTABLE00225 2 2 100 2 1 11 130 - TOTAL 1 BR 12 - TOTAL 2 BR18 - TOTAL 3 BRPR-2.4OVERALL FOURTH FLOOR PLANSOUTH BOULEVARD SHORES510 SOUTH BLVD, EVANSTON, IL2/10/20231/8" = 1'-0"FOURTH FLOOR PLANPage 45 of 66
P1.Page 218 of 240
PR-4.23PR-4.24PR-4.21PR-4.22ELEVELEV3 BR-33 BR-41 BR-11 BR-21 BR-1COMMUNITY3 BR-23 BR-21 BR-12 BR-1 2 BR-11 BR-1 1 BR-1STAIRSTAIRTERRACECOMMONTRASHMECH2PR-5.1FIRST FLOORSECOND FLOORTHIRD FLOORTOTAL1 BR-126,409 SF69,939 SF62448,358 SFPROJECT MATRIX / AREASTOTAL713146011,158 SFFOURTH FLOOR14FIFTH FLOOR51211,158 SF9,694 SFRESIDENTIALGROSS AREA8,872 SF13,895 SF62,745 SF13,610 SF13,610 SF12,758 SF1 BR-2111612 BR-1023922 BR-2110303 BR-11123 BR-20283 BR-300133 BR-400133 BR-5200202 STORYTOWNHOUSETYPE A/ADAPTABLETYPE A/ADAPTABLETYPE A/ADAPTABLE00225 2 2 100 2 1 11 130 - TOTAL 1 BR 12 - TOTAL 2 BR18 - TOTAL 3 BRPR-2.5OVERALL FIFTH FLOOR PLANSOUTH BOULEVARD SHORES510 SOUTH BLVD, EVANSTON, IL2/10/20231/8" = 1'-0"FIFTH FLOOR PLANPage 46 of 66
P1.Page 219 of 240
BEDROOMBATHLIVING ROOMLAUNDRYKITCHEN / DININGMECHCLOSET /STORAGECLOSET568 SF NET / 609 SF GROSS 9' - 11"5"11' - 8"22' - 0"11' - 1"5"3' - 0"5"11' - 1"25' - 11"5' - 4"7"3' - 0"5"12' - 8"12' - 9"13' - 2"BEDROOMBATHLIVING ROOMCLOSETBEDROOM 2BEDROOMLNDRY / STORAGEMECHCOATS805 SF NET / 855 SF GROSS 9' - 11"5"9' - 0"5"11' - 4"31' - 1"11' - 1"5"2' - 0"5"12' - 0"25' - 10"5' - 4"7"9' - 2"5"2' - 0"5"13' - 3"12' - 9"13' - 1"CLOSETBATHLIVING ROOMMECHKITCHEN / DININGLINENCOATSLAUNDRYBATHROOM11' - 1"5"2' - 10"5"11' - 3"25' - 11"9' - 11"5"11' - 8"22' - 0"12' - 9"13' - 2"5' - 4"5"3' - 2"5"5' - 2"7' - 6"568 SF NET / 609 SF GROSS BEDROOMLAUNDRY /STORAGELIVING ROOMCLOSETBEDROOM 2BEDROOMBATHMECHCOATSLINEN11' - 1"5"2' - 0"5"12' - 0"25' - 10"9' - 11"5"9' - 0"5"11' - 4"31' - 1"12' - 9"13' - 1"5' - 10"5"9' - 3"5"2' - 0"5"12' - 10"805 SF NET / 855 SF GROSS PROPOSED UNIT FINISHES:FLOORING:LVT FOR FLOORING THROUGHOUT UNIT4" VINYL BASEWALLS & CEILINGS TO BE PAINTED GYP BDKITCHEN / VANITY CABINETS TO BE WOOD / PLYWOODKITCHEN COUNTERTOPS TO BE PLASTIC LAMINATEBATHROOM COUNTERTOPS TO BE CULTURED MARBLE WITH INTEGRAL SINKSPR-3.1ENLARGED UNIT PLANSSOUTH BOULEVARD SHORES510 SOUTH BLVD, EVANSTON, IL2/10/20231/4" = 1'-0"TYPICAL ONE BR UNIT - 1BR-11/4" = 1'-0"TYPICAL TWO BR UNIT - 2BR-11/4" = 1'-0"TYPICAL ONE BR UNIT - 1BR-2 - TYPE A / ADAPT.1/4" = 1'-0"TYPICAL TWO BR UNIT - 2BR-2 - TYPE A / ADAPT.
Page 47 of 66
P1.Page 220 of 240
BEDROOMLIVING ROOMCLOSETBEDROOM 2HALLSTORAGECLOSETBEDROOMBATHBATHKITCHENMECHLAUNDRYCLOSET952 SF NET / 1011 SF GROSS 10' - 11"6"10' - 0"5"2' - 1"5"12' - 6"36' - 11"12' - 8"13' - 2"25' - 10"10' - 9"5"5' - 1"5"5' - 4"5"3' - 6"5"10' - 8"10' - 2"5"2' - 0"5"2' - 0"5"10' - 6"25' - 10"BEDROOMBEDROOMBATHCLOSETKITCHENLIVINGBEDROOMCLOSETKITCHEN / DININGKITCHEN / DININGCLOSETHALLMECHCLOSET984 SF NET / 1050 SF GROSS 10' - 6"5"11' - 2"5"9' - 0"5"1' - 10"5"9' - 2"43' - 3"5' - 0"5"2' - 0"5"11' - 10"19' - 7"8' - 9"5"10' - 4"19' - 6"3' - 2"5"11' - 5"1052 SF NET / 1115 SF GROSS BEDROOMBATHBEDROOMCLOSETBEDROOM 2BEDROOMLNDRY / STORAGEMECHCOATSLIVINGCLOSETBATHHALLKITCHEN12' - 1"5"2' - 0"5"11' - 1"25' - 11"5' - 4"5"9' - 4"5"2' - 0"5"16' - 10"5"5' - 7"9' - 1"5"9' - 2"5"11' - 3"5"10' - 0"40' - 9"9' - 7"5"15' - 11"BEDROOMBEDROOMCLOSETBEDROOM 2BEDROOMMECHCOATSLIVINGCLOSETBATHHALLKITCHENLAUNDRY / STORLINEN12' - 1"5"2' - 0"5"11' - 1"25' - 11"9' - 7"5"9' - 0"5"11' - 5"5"9' - 6"40' - 9"5' - 8"5"9' - 0"5"2' - 0"5"16' - 10"5"5' - 7"9' - 7"5"15' - 11"1052 SF NET / 1115 SF GROSS PR-3.2ENLARGED UNIT PLANSSOUTH BOULEVARD SHORES510 SOUTH BLVD, EVANSTON, IL2/10/20231/4" = 1'-0"THREE BEDROOM UNIT - 3BR-11/4" = 1'-0"THREE BEDROOM UNIT - 3 BR-21/4" = 1'-0"THREE BEDROOM UNIT - 3BR-31/4" = 1'-0"THREE BEDROOM UNIT - 3BR-4 - TYPE A / ADAPT
Page 48 of 66
P1.Page 221 of 240
1270 SF NET / 1358 SF GROSSSTAIRKITCHEN / DININGCLOSETBEDROOMCLOSETPANTRYKITCHENLIVING ROOM12' - 0"5"2' - 0"5"8' - 4"5"6' - 10"6' - 0"6' - 4"5"9' - 3"22' - 0"11' - 3"13' - 8"24' - 11"30' - 5"MECHBEDROOMKITCHEN / DININGBEDROOMCLOSETCLOSETLAUNDRY / STOR9' - 11"5"2' - 0"5"12' - 2"24' - 11"6' - 9"5"14' - 11"11' - 9"5"11' - 0"5"6' - 10"30' - 5"6' - 0"5' - 7"5"10' - 0"22' - 0"PR-3.3ENLARGED UNIT PLANSSOUTH BOULEVARD SHORES510 SOUTH BLVD, EVANSTON, IL2/10/20231/4" = 1'-0"FIRST FLOOR - 3 BR TOWNHOUSE UNIT - 3BR-51/4" = 1'-0"SECOND FLOOR - 3 BR TOWNHOUSE UNIT - 3BR-5Page 49 of 66
P1.Page 222 of 240
PR-4.1EXTERIOR CONCEPTSOUTH BOULEVARD SHORES510 SOUTH BLVD, EVANSTON, IL2/10/2023Page 50 of 66
P1.Page 223 of 240
FIRST FLR100' -0"SECOND FLR113' -6 3/4"Level 5100' -0"_ROOF BRG156' -0 3/4"FOURTH FLR135' -9 3/4"FIFTH FLR146' -11 5/8"FIBER CEMENT BOARD TRIM & FASCIA FIBER CEMENT HORIZONTAL SIDING VINYL SINGLE HUNG WINDOWFACE BRICKPRECAST BANDFIBER CEMENTPANEL SIDINGENTRY CANOPY WITH FIBERCEMENT TRIM FASCIABRICK COLUMNALUM. STOREFRONTENTRY DOORFIBER CEMENT VERTICAL SIDINGFIBER CEMENTPANEL SIDINGALUMINUM GUARDRAIL 65' - 3"62' - 6"FIRST FLR100' -0"SECOND FLR113' -6 3/4"Level 5100' -0"THIRD FLR124' -7 7/8"ROOF BRG156' -0 3/4"FOURTH FLR135' -9 3/4"FIFTH FLR146' -11 5/8"62' - 7"FIBER CEMENT VERTICAL SIDINGALUMINUM GUARDRAILVINYL WINDOWFIBER CEMENT HORIZONTAL SIDINGPRECAST BANDFACE BRICKFIBER CEMENT PANELSIDINGCANOPY WITH FIBER CEMENT BOARD TRIM FASCIAFIBER CEMENT HORIZONTAL SIDINGFIRST FLR100' -0"SECOND FLR113' -6 3/4"THIRD FLR124' -7 7/8"ROOF BRG156' -0 3/4"FOURTH FLR135' -9 3/4"FIFTH FLR146' -11 5/8"FACE BRICKFIBER CEMENT HORIZONTAL SIDINGFIBER CEMENT VERTICAL SIDINGFIBER CEMENT BOARD TRIM & FASCIA VINYL WINDOWFIBER CEMENT HORIZONTAL SIDING FIBER CEMENT BOARD TRIM BRICK COLUMNFIBER CEMENT BOARD TRIM62' - 7"60' - 7"FIRST FLR100' -0"SECOND FLR113' -6 3/4"THIRD FLR124' -7 7/8"ROOF BRG156' -0 3/4"FOURTH FLR135' -9 3/4"FIFTH FLR146' -11 5/8"VINYL WINDOWFIBER CEMENT HORIZONTAL SIDINGPRECAST BANDFACE BRICKFIBER CEMENT PANELSIDINGFIBER CEMENT HORIZONTAL SIDING FIBER CEMENT BOARD TRIM & FASCIA BRICK COLUMNFIBER CEMENT BOARDTRIM & FASCIAPR-4.2EXTERIOR ELEVATIONSSOUTH BOULEVARD SHORES510 SOUTH BLVD, EVANSTON, IL7/31/20233/32" = 1'-0"PR-4.2NORTH ELEVATION13/32" = 1'-0"PR-4.2EAST ELEVATION23/32" = 1'-0"PR-4.2SOUTH ELEVATION33/32" = 1'-0"PR-4.2WEST ELEVATION4Page 51 of 66
P1.Page 224 of 240
FIRST FLOOR100' - 0"THIRD FLOOR123'-5.7/8"FOURTH FLOOR134'-7"FIFTH FLOOR143'-8 1/8"TYPICAL UPPER FLOOR:1" GYPCRETE ON 3/4" PLYWOOD ON 24" DEEP FLOOR TRUSSES 4" CONCRETE SLAB ON COMPACTED SAND FILLTYPICAL WALL: VINYL SIDING ON CONT. RIGID INSULATION ON WOOD SHEATHING ON WOOD FRAMING WITH R-20 BATT INSULATION MEMBRANE ROOFING OVER RIGID INSULATION ON WOOD SHEATHING ON WOOD ROOF TRUSSES5/8" GYP. BD. CEILING -TYP.4" FACE BRICKPRE CAST CAPVINYL SIDING ON CONT. RIGID INSULATION ON GYP BD SHEATHING ON WATERPROOF MEMBRANE ON METAL STUD WALLCAST-IN-PLACE CONCRETETOPPING ON METAL DECK ON LIGHT GAUGE METAL TRUSSES ON STEEL STRUCTURESECOND FLOOR112'-4"9'-0" CLR. CEILINGROOF BEARING143'-8 1/8"FIRST FLR100' -0"SECOND FLR113' -6 3/4"Level 5100' -0"THIRD FLR124' -7 7/8"PARAPET160' -6 3/4"ROOF BRG156' -0 3/4"FOURTH FLR135' -9 3/4"FIFTH FLR146' -11 5/8"TYPICAL UPPER FLOOR:1" GYPCRETE ON 3/4" PLYWOOD ON 24" DEEP FLOOR TRUSSES TYPICAL WALL: VINYL SIDING ON CONT. RIGID INSULATION ON WOOD SHEATHING ON WOOD FRAMING WITH R-20 BATT INSULATION MEMBRANE ROOFING OVER RIGID INSULATION ON WOOD SHEATHING ON WOOD ROOF TRUSSESVINYL SIDING ON CONT. RIGID INSULATION ON GYP BD SHEATHING ON WATERPROOF MEMBRANE ON METAL STUD WALLCAST-IN-PLACE CONCRETETOPPING ON METAL DECK ON LIGHT GAUGE METAL TRUSSES ON STEEL STRUCTURECONCRETE SLAB ON GRADE, FOOTING AND FOUNDATION WALL9' - 1"9' - 1"9' - 1"9' - 0"11' - 6"PR-5.1TYPICAL BUILDING & WALL SECTIONSOUTH BOULEVARD SHORES510 SOUTH BLVD, EVANSTON, IL2/10/20231/2" = 1'-0"TYPICAL WALL SECTION1/4" = 1'-0"TYPIAL BUILDING SECTIONPage 52 of 66
P1.Page 225 of 240
XXXXXOHOHOHOHOH OH OH OH OH OH OH OH OHOHOHXXXXXXXXXXXXXXXXXXXXXOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOHOH
W W W WWWW
W W W WWWW
W W W WWWWWWWWWWWW
S
S
S
S
S
D
D
D
D
3"3"3"3"
17"20"6",7"
20"24"
3"
28"10"16"
14"
16"
14"
24"
22"5",4",4"6",5",4"
SOUTH BOULEVARD
2- 4"-5" MULTI STEM ORNAMENTAL TREES FOR REMOVAL
NO TRUNK PROTECTION ON MULTI STEM - NOT PRACTICAL
TREE TRUNK PROTECTION ON ALL PARKWAY TREES
TREE TRUNK PROTECTION ON ALL TREES ON EAST
BARRIER FENCING AT EXTENTS OF SW CONSTRUCTION
BARRIER FENCING AT EDGE OF SIDEWALK
TREE PROTECTION & REMOVAL
PLAN
L.1
02-14-2023
LG
Workshop
Landscape Architecture
Site Planning
Illustration
2324 W. Armitage Avenue
Chicago, IL 60647
ph.773.697.4388
www.LGWLA.com
P R O J E C T T E A M
S E A L
P R O J E C T N A M E
South Boulevard,
Evanston, Illinois
D R A W I N G I S S U E D
NO.TITLE DATE
S E T T Y P E
PRELIMINARY LANDSCAPE
PLANS
P R O J E C T N U M B E R
2302014
D A T E
S H E E T T I T L E
S H E E T N U M B E R
DRAWN BY:
LCG
APPROVED BY:
LCG
,LLC
EXPIRES 08/2023
1.Review 02/15/2023
CIVIL ENGINEER:
South Boulevard
Shores
1.CONTRACTOR SHALL OBTAIN ALL NECESSARY STATE AND LOCAL PERMITS AND PERMISSIONS
TO PRUNE, REMOVE, AND/OR TRANSPLANT ANY TREES ON SITE.
2.DEAD AND DYING MATERIAL ON THE SITE SHALL BE REMOVED OR PRUNED. MATERIALS NOT
LABELED ON THE PROTECTION PLAN SHALL BE BROUGHT TO THE ATTENTION OF THE
LANDSCAPE ARCHITECT FOR REMEDIATION.
3.DURING CONSTRUCTION EXISTING TREES OVER FOUR INCHES IN CALIPER SHALL BE
PROTECTED WITH BARRIER FENCING.
4.BARRIER SHALL BE CONSTRUCTED OF A MIN. 3' TALL SNOW FENCE OR SIMILAR AND SUPPORT
POSTS MIN. 6' O.C. AND SHALL BE ERECTED ONE FOOT BEYOND THE DRIP LINE OFF ALL
EXISTING TREES ON SITE AND ADJACENT SITES TO REMAIN.
5.BARRIER FENCING SHOWN ON THE PLAN IS APPROXIMATE. CONTRACTOR SHALL ADJUST
LOCATION OF BARRIER TO POSITION OUTLINED IN COMMENT 4.
6.NO EXCESS SOIL OR ADDITIONAL FILL, BUILDING MATERIALS OR DEBRIS SHALL BE PLACED
WITHIN THE PROTECTIVE BARRIER.
7.NO VEHICLES OR HEAVY MACHINERY SHALL BE ALLOWED TO WORK WITHIN THE BARRIER
AREA.
8.NO ATTACHMENTS OR WIRES, OTHER THAN PROTECTIVE GUY WIRES, SHALL BE ATTACHED TO
ANY OF THE TREES WHICH ARE WITHIN PROTECTIVE BARRIER.
9.STUMPS OR TREE REMAINS NOT TO BE FULLY EXCAVATED SHALL BE REMOVEED. A STUMP
GRINDER SHALL BE USED TO REMOVE ALL REMAINING ROOTS AND WOODY MATERIAL. WITHIN
A 24" RADIUS OF THE TREE TRUNK TO MIN. 6" BELOW GRADE. DISTURBED AREA SHALL BE
BACKFILLED WITH COMPACTED TOPSOIL TO MEET SURROUNDING GRADES.
TREE PROTECTION &
REMOVAL NOTES
EXISTING TREE TO REMAIN
TREE PROTECTION &
REMOVAL LEGEND
EXISTING TREE TO BE REMOVED
1 TREE PROTECTION &
REMOVAL PLAN
THE PROJECT SITE CONSIST OF AN EXISTING MULTI-FAMILY LOT AND PARKING LOT. THERE ARE
SEVERAL LARGE MATURE STREET TREES, AND 4 NEWLY PLANTED 3" CAL. PARKWAY TREES
ON-SITE WHICH WILL BE PRESERVED AND PROTECTED. 2 - ORNAMENTAL TREES (CORNUS
FLORIDA) - WILL BE REMOVED FOR DEVELOPMENT.
EXISTING VEGETATION DESCRIPTION
BARRIER FENCING TO BE INSTALLED
S C A L E 1"=20'
0'20'40'60'10'
N
2 TREE PRESERVATION BARRIER
FENCING DETAIL
NOT TO SCALE
BARRIER FENCING AT
DRIPLINE OF CANOPY
48"MIN.8' MAX.FENCE POSTS 8' O.C. MAX.
BARRIER FENCING AT
DRIPLINE OF CANOPY
FENCE POSTS 8' O.C. MAX.4'-0" MIN.A A
SECTION A-A
ELEVATION
2" X 4" WOOD SLATS, MAXIMUM 3
INCH SPACING BETWEEN WOOD
SLATS WITH A MINIMUM OF 3 SLATS
PER TREE
EXIST TREE TRUNK
12 GA. BALING WIRE, POLY
STRAPPING OR SIMILAR WRAPPED
OUTSIDE SLATS
EXISTING
GROUND
12" FROM LOWEST
BRANCH
3" MIN.2" X 4" WOOD SLATS, MAXIMUM 3
INCH SPACING BETWEEN WOOD
SLATS WITH A MINIMUM OF 3 SLATS
PER TREE
EXIST TREE TRUNK
12 GA. BALING WIRE, POLY
STRAPPING OR SIMILAR WRAPPED
OUTSIDE SLATS
3 TREE TRUNK PRESERVATION
DETAIL
NOT TO SCALE
TREE TRUNK PROTECTION - NOT
PRACTICAL ON MULTI-STEM.Page 53 of 66P1.Page 226 of 240
WWS
XXXXXOH OH OH OH OH OH OH OH OHOHOHXXXXXXXOHOHOH
W W W WWWW
W W W WWWW
W W W WWWWWWWWWWWW
S
S
S
S
S
D
D
D
D
3"3"3"3"
17"20"6",7"
20"24"
3"
28"10"16"
14"
16"
14"
24"
22"
SOUTH BOULEVARD
EXISTING PARKWAY TREES TO BE PROTECTED
SHADE LOVING FOUNDATION PLANTINGS
ORNAMENTAL TREES, DECIDUOUS SHRUBS,
ORNAMENTAL GRASSES AND PERENNIALS
LOW MAINTENANCE PLANTINGS
IN LIMITED SIDE LOT DECIDUOUS HEDGE FOR
PARKING LOT SCREENING
FULLY PLANTED PARKING ISLANDS
DECIDUOUS AND EVERGREEN SHRUBS,
ORNAMENTAL GRASSES AND PERENNIALS
LANDSCAPE PLAN
L.2
02-14-2023
LG
Workshop
Landscape Architecture
Site Planning
Illustration
2324 W. Armitage Avenue
Chicago, IL 60647
ph.773.697.4388
www.LGWLA.com
P R O J E C T T E A M
S E A L
P R O J E C T N A M E
South Boulevard,
Evanston, Illinois
D R A W I N G I S S U E D
NO.TITLE DATE
S E T T Y P E
PRELIMINARY LANDSCAPE
PLANS
P R O J E C T N U M B E R
2302014
D A T E
S H E E T T I T L E
S H E E T N U M B E R
DRAWN BY:
LCG
APPROVED BY:
LCG
,LLC
EXPIRES 08/2023
1.Review 02/15/2023
CIVIL ENGINEER:
South Boulevard
Shores
1 LANDSCAPE PLAN
PRELIMINARY PLANT LIST
SYM SIZE QTY BOTANICAL NAME COMMON NAME COMMENT
AFA 2.5" cal.Acer x freemanii 'Autumn Blaze'Autumn Blaze Freeman Maple B&B
ARF 2.5" cal. Acer rubrum 'Frank Jr.' Redpointe Red Maple B&B
AMM 2.5" cal.Acer miyabei 'Morton'State Street Miyabe's maple B&B
CEO 2.5" cal.Celtis occidentalis Common Hackberry B&B
GDE 2.5" cal.Gymnocladus dioicus 'Espresso' Espresso Kentucky Coffeetree B&B
GTS 2.5" cal.Gleditsia triacanthos 'Shademaster' Shademaster Honeylocust B&B
TAM 2.5" cal.Tilia americana 'MckSentry'American Sentry Linden B&B
DECIDUOUS SHADE TREES
ORNAMENTAL TREES
AGF 8' multi.Acer ginnala 'Flame' Flame Amur Maple B&B
AGF 8' multi..Amelanchier × grandiflora 'Forest Prince'Forest Prince Serviceberry B&B
COA 8' multi Cornus alternifolia Pagoda Dogwood B&B
COF 8' multi.Cornus florida White Flowering Dogwood B&B
COM 8' multi Cornus mas Corneliancherry Dogwood B&B
VIP 8' multi.Viburnum prunifolium Blackhaw Viburnum
DECIDUOUS SHRUBS
AAB 36" ht.Aronia arbutifolia 'Brilliantissima' Brilliant Red Chokeberry B&B
AMA 24" ht.Aronia melanocarpa 'Elata'Elata Chokeberry B&B
BUD 36" h.Buddleia 'Grand Cascade' Grand Cascade Bufferfly Bush B&B
CAE 36" ht.Cornus alba 'Elegantissima'Variegated Dogwood B&B
CEP 36" ht.Cephalanthus occidentalis Buttonbush B&B
CSF 24" ht.Cornus stolonifera 'Farrow' Arctic Fire Redtwig Dogwood B&B
CLR 36" ht.Clethra alnifolia 'Ruby Spice' Ruby Spice Clethra B&B
CLH 24" ht.Clethra alnifolia 'Hummingbird'Hummingbird Summersweet Clethra B&B
IVM 36" ht.Itea virginica 'Morton'Scarlet Beauty Virginia Sweetspire B&B
FVB 18" w.Forsythia viridissima 'bronxensis'Bronx Greenstem Forsythia B&B
HYA 24" ht.Hydrangea arbor. 'annabelle'Annabelle Hydrangea B&B
HYB 24" ht.Hydrangea macrophylla 'PIIHM-II' Bloomstruck Endless summer Hydrange B&B
HYP 36" ht.Hydrangea paniculata 'Peegee Improved' Peegee Improved Hydrangea B&B
HYQ 36" ht.Hydrangea quercifolia 'Alice' Alice Oakleaf Hydrangea B&B
KJG 24" ht.Kerria japonica 'Golden Guinea'Golden Guinea Japanese Kerria B&B
RAG 18" w.Rhus aromatica 'Gro-Low' Gro-Low Fragrant Sumac B&B
SYM 24" ht.Syringa patula 'Miss Kim' Miss Kim Korean Lilac B&B
VCC 24" ht.Viburnum carlesii' Compactum' Koreanspice Viburnum B&B
VTC 36" ht.Viburnum trilobum 'Alfredo'Alfredo American Cranberrybush B&B
EVERGREEN SHRUBS
JCK 24" w.Juniperus chinensis 'Kallay's compacta'Kallay's Compact Juniper B&B
JCS 24" ht.Juniperus chinensis 'Sea Green'Sea Green Juniper B&B
TMT 24" w.Taxus x media 'Taunton' Taunton's Yew B&B
ORNAMENTAL GRASSES
CAA #3 cont.Calamagrostis acutifolia 'Strictus' Strictus Feather Reed Grass
CMI #1 cont.Carex morrowii 'Ice Dance' Ice Dance Sedge
DES #1 cont.Deschampsia cespitosa Tufted Hair Grass
GROUNDCOVER / PERENNIALS
ACH #1 cont.Achillea Millefolium 'Paprika'Paprika Yarrow 18" O.C.
ALS #1 cont.Allium 'summer beauty'Summer Beauty Wild Onion 18" O.C.
AQC #1 cont.Aquilegia canadensis Canadian Columbine 18" O.C.
AAF #1 cont.Astilbe arendsii 'Fanal' Fanal False Spirea 18" O.C.
BMJ #1 cont.Brunnera macrophylla 'Jack Frost' Jack Frost Siberian Bugloss 18" O.C.
CVM #1 cont.Coreopsis verticillata 'Moonbeam'Moonbeam Coreopsis 18" O.C.
DFL #1 cont.Dicentra formosa 'Luxuriant'Luxuriant Bleeding Heart 18" O.C.
GEM #1 cont.Geranium sanguineum 'Max frei'Max Frei Bloody Cranesbill 18" O.C.
HEC #1 cont.Hemerocallis x. 'Chicago Apache' Chicago Apache Daylily 24" O.C.
HEU #1 cont.Heuchera villosa 'Caramel' Caramel Coral Bells 15" O.C.
HFF #1 cont.Hosta fortunei 'Francee' Francee Plantain Lily 36" O.C.
LMB #1 cont.Liriope muscari 'Big Blue'Big Blue Lilyturf 18" O.C.
LOS #1 cont.Lobelia siphilitica Cardinal Flower 24" O.C.
PHD #1 cont.Phlox divaricata Blue Phlox 15" O.C.
POR #1 cont.Polemonium reptans Jacob's Ladder 18" O.C.
SAL #1 cont.Salvia nemerosa 'Caradonna' Caradonna Sage 18" O.C.
SED #1 cont.Sedum x 'Autumn joy'Autumn Joy Sedum 18" O.C.
SOD sq. yd.Sodded Lawn
EVERGREEN TREES
TON 6' ht.Thuja occidentalis 'Nigra'Dark Green Arborvitae B&B
S C A L E 1"=20'
0'20'40'60'10'
N
EXISTING TREE
LANDSCAPE LEGEND
PROPOSED SHADE TREE
PROPOSED ORNAMENTAL TREE
PROPOSED LARGE SHRUB
PROPOSED EVERGREEN SHRUB
PROPOSED LOW SHRUB
PROPOSED ORNAMENTAL GRASS
PROPOSED PERENNIAL PLANTING
SODDED LAWN
PROPOSED EVERGREEN TREE
PROPOSED MEDIUM SHRUBPage 54 of 66P1.Page 227 of 240
LANDSCAPE DETAILS &
NOTES
L.3
02-14-2023
LG
Workshop
Landscape Architecture
Site Planning
Illustration
2324 W. Armitage Avenue
Chicago, IL 60647
ph.773.697.4388
www.LGWLA.com
P R O J E C T T E A M
S E A L
P R O J E C T N A M E
South Boulevard,
Evanston, Illinois
D R A W I N G I S S U E D
NO.TITLE DATE
S E T T Y P E
PRELIMINARY LANDSCAPE
PLANS
P R O J E C T N U M B E R
2302014
D A T E
S H E E T T I T L E
S H E E T N U M B E R
DRAWN BY:
LCG
APPROVED BY:
LCG
,LLC
EXPIRES 08/2023
1.Review 02/15/2023
CIVIL ENGINEER:
South Boulevard
Shores
LANDSCAPE NOTES
1.CONTRACTOR SHALL OBTAIN ALL NECESSARY LOCAL PERMITS AND PERMISSIONS TO INSTALL THE
PROPOSED IMPROVEMENTS
2.ALL LANDSCAPE MATERIALS SHALL BE INSTALLED IN ACCORDANCE WITH THE CITY OF EVANSTON
LANDSCAPING CODES AND ZONING ORDINANCES.
3.PRIOR TO COMMENCING ANY WORK, CONTRACTOR SHALL HAVE DIGGERS HOTLINE LOCATE AND
MARK ALL UNDERGROUND UTILITY FACILITIES AND LINES.
4.ALL PLANT MATERIALS (EXCEPT FOR GROUNDCOVER, ANNUALS, AND PERENNIALS) SHALL BE BALLED
AND BURLAPPED STOCK AND MEET CURRENT STANDARDS OF THE AMERICAN ASSOCIATION OF
NURSERYMEN'S STANDARD FOR NURSERY STOCK (ANSI 260.1-1986) OR EQUAL. PLANT MATERIALS
MUST BE SUPPLIED WITHIN A 150 MILE RADIUS OF PROJECT SITE WITHIN NORTHEAST ILLINOIS.
CONTRACTOR MAY SUBSTITUTE CONTAINER STOCK FOR SHRUBS IF SIZES ARE EQUAL TO SPECIFIED
B&B STOCK, WITH THE APPROVAL OF THE LANDSCAPE ARCHITECT.
5.IF SPECIFIED PLANTS ARE NOT AVAILABLE AT THE TIME OF ORDERING, PLANTS WITH SIMILAR
WHOLESALE VALUE AND LANDSCAPE CHARACTERISTICS MAY BE SUBSTITUTED UPON THE
APPROVAL OF THE LANDSCAPE ARCHITECT AND VILLAGE STAFF.
6.SOIL IN GROUNDCOVER BEDS SHALL BE AMENDED USING 2 INCHES OF MUSHROOM COMPOST
INCORPORATED INTO THE TOP 4 INCHES OF SOIL.
7.DISTURBED AREAS TO RECEIVE SOD SHALL BE TILLED TO 6" DEPTH AND FINE GRADED TO PROVIDE
SMOOTH BASE SURFACE. IF EXISTING SOIL IS A MAJORITY OF CLAY OR UNSUITABLE, 2" OF FINE
GRADED TOPSOIL SHALL BE ADDED PRIOR TO TILLING. EXISTING SOD AREAS SHALL HAVE TURF
REMOVED WITH AUTOMATED SODCUTTER OR HAND SPACE TO REMOVE ALL BLADES AND ROOTS. 1"
OF FIND GRADED TOPSOIL SHALL BE TILLED AND GRADED.
8.TREE AND SHRUB BACKFILL MIXTURE SHALL BE 2 PARTS EXIST. NATIVE TOPSOIL AND 1 PART
SPHAGNUM PEAT MOSS W/ DECOMPOSED MANURE.
9.ALL SHRUB BEDS AND INDIVIDUAL TREE PLANTINGS, UNLESS OTHERWISE NOTED, SHALL RECEIVE A 4
INCH LAYER OF SHREDDED HARDWOOD MULCH. ALL GROUNDCOVER, ANNUAL AND PERENNIAL BEDS
SHALL RECEIVE A 2 INCH LAYER OF THE SAME MULCH MATERIAL. COSTS FOR MULCH SHALL BE
CONSIDERED INCIDENTAL AND SHALL BE INCLUDED IN THE COST OF PLANTINGS.
10.NURSERY TAGS (SPECIES, SIZE) FOR ALL SHADE TREES SHALL REMAIN ATTACHED TO TREES UNTIL
FINAL APPROVAL FROM MUNICIPALITY.
11.THE LANDSCAPE CONTRACTOR SHALL PROVIDE THE OWNER A BONDED WRITTEN ONE-YEAR
WARRANTY AGREEMENT (BEGINNING ON THE OWNER'S POSSESSION DATE). THIS AGREEMENT
SHALL COVER MAINTENANCE, REPAIR, AND REPLACEMENT OF ALL DEAD OR DAMAGED LANDSCAPING
TO PRESERVE THE SAME QUANTITY AND QUALITY AS INITIALLY APPROVED.
12.CONTRACTOR SHALL PROVIDE A SEPARATE ESTIMATE FOR AN AUTOMATIC UNDERGROUND
IRRIGATION SYSTEM FOR COMPLETE EFFECTIVE COVERAGE OF ALL LAWN AREAS AND SHRUB BEDS.
CONTRACTOR SHALL SUBMIT SHOP DRAWINGS FOR APPROVAL AND APPLY FOR ALL NECESSARY
PERMITS PRIOR TO COMMENCING WORK. IRRIGATION PLANS SHALL INCLUDE HUNTER PRO-C
CONTROLLER W/WIRELESS SOLAR SYNC STATION AND HUNTER SPRAYHEADS AND NOZZLES.
IRRIGATION WORK SHALL BE WARRANTY ALL LABOR AND MATERIALS FOR 1 FULL YEAR AFTER
INSTALLATION AND TESTING.
13.TREES AND SHRUBS SHALL NOT BE LOCATED CLOSER THAN TEN (10) FEET TO FIRE HYDRANTS,
TRANSFORMERS OR OTHER ABOVE GROUND UTILITIES. ANY DISCREPANCY ON THE PLAN RELATED
TO THESE PROXIMATE UTILITIES SHALL BE BROUGHT TO THE ATTENTION OF THE LANDSCAPE
ARCHITECT FOR RESOLUTION.
CROWN OF ROOTBALL FLUSH
WITH EXISTING GRADE
REMOVE BURLAP FROM TOP 1/2
OF BALL OR ENTIRE CONTAINER
3" HARDWOOD MULCH
PLANTING SOIL BACKFILL
EXISTING SUBGRADE
X"
X"X"
PLAN
SECTION
(TYP.)
1 SHADE TREE
PLANTING DETAIL
NOT TO SCALE
2 ORNAMENTAL TREE
PLANTING DETAIL
NOT TO SCALE
3 SHRUB
PLANTING DETAIL
NOT TO SCALE
4 PERENNIAL / ANNUAL
PLANTING DETAIL
NOT TO SCALE
CROWN OF ROOTBALL FLUSH WITH EXISTING
GRADE LEAVING TRUNK FLARE VISIBLE AT THE
TOP OF THE ROOTBALL
SHADE TREE WITH STRONG
CENTRAL LEADER
REMOVE ALL TWINE, ROPE, WIRE AND BURLAP
FROM TOP HALF OF ROOT BALL
4" HIGH SOIL SAUCER BEYOND EDGE OF
ROOT BALL
4" HARDWOOD MULCH LAYER IN 6'-0" DIAMETER RING
(DO NOT PLACE IN CONTACT WITH TREE TRUNK)
PLANTING SOIL BACKFILL
TAMPED SOIL AROUND BASE
ROOT BALL ON UNEXCAVATED OR TAMPED SOIL
(TYP.)
VARIES
NEVER CUT LEADERS TREE
SHALL BEAR SAME RELATION TO
FINISHED GRADE AS IT BORE TO
PREVIOUS GRADE.
NOTES:
REMOVE BURLAP FROM
TOP 1/3 OF BALL
4" HARDWOOD MULCH
UNDISTURBED SUBGRADE
PLANTING SOIL
ROOT BALL ON UNEXCAVATED
OR TAMPED SOIL
2" HARDWOOD MULCH
FINISHED GRADE
PLANTING BED RAISED FOR
ADEQUATE DRAINAGE
EXISTING SUBGRADE
VARIES
* DIMENSION OF ON-CENTER
PLANT SPACING IS INDICATED ON
MASTER PLANT LISTPage 55 of 66P1.Page 228 of 240
APPROVED
Page 1 of 11
September 13, 2023 Land Use Commission Meeting
MEETING MINUTES
LAND USE COMMISSION
Wednesday, September 13, 2023
7:00 PM
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, James C. Lytle City Council
Chambers
Members Present: George Halik, Kiril Mirintchev, Kristine Westerberg, Max Puchtel,
Jeanne Lindwall, and Matt Rodgers
Members Absent: Myrna Arevalo, John Hewko and Brian Johnson
Staff Present: Assistant City Attorney Brian George, Neighborhood and Land Use
Planner Meagan Jones, Planner Cade Sterling, Planning Manager
Liz Williams, and Community Development Director Sarah Flax
Presiding Member: Matt Rodgers
_____________________________________________________________________
Call to Order
Chair Rodgers opened the meeting at 7:06 PM. A roll call was then done and a quorum
was determined to be present.
New Business
A. Public Hearing: Major Variations | 1404 Judson Avenue | 23ZMJV-0041
Errol Kirsch, architect and applicant on behalf of the property owner, requests the
following Major Zoning Variations to expand a non-conforming structure as it
relates to bulk (Code Section 6-6-5-2): 1) a rear-yard setback of 3.75' where 30'
is required and the existing legally non-conforming condition is 2.75' (Code
Section 6-8-2-8 (A) 4); and 2) building lot coverage of 33.25% where 30% is the
maximum permitted and 31% is the existing legally non -conforming condition
(Code Section 6-8-2-7). The Land Use Commission is the determining body for
the proposed zoning relief in accordance with Code Section 2 -19-4 (E). PIN: 11-
18-415-020-0000.
Mr. Kirsch reviewed the site plan and his reasoning regarding meeting the standards for
approval. Mr. Kirsch summarized the September 12, 2023 Preservation Commission
certificate of appropriateness and negative recommendation votes. Mr. Sterling added
that the negative recommendation to the Land Use Commission was based on zoning
and their concern of increasing bulk to the building especially on the north elevation.
Commissioner Questions
Page 56 of 66
P1.Page 229 of 240
APPROVED
Page 2 of 11
September 13, 2023 Land Use Commission Meeting
In response to commissioner questions, Mr. Kirsch reviewed architectural
consequences of a smaller ADU, historical restrictions for the office and ADU locations
and the financial reason for the improvements. He described the controls during
construction and noted that the proposed ADU is less than 1,000 square feet of the
approximate 1,400 square foot basement.
Ms. Harper, 1404 Judson Avenue owner, stated that she is an administrative law judge
for hearings regarding sensitive law matters and the need for office security
requirements. She said that the woodworking shop is used for home improvements and
added that the ADU will provide income to allow her to retire in the home.
Public Comment
Chair Rodgers called for public comment.
Ann Trompeter, 1422 Judson Avenue, spoke against the addition and in support of
fitting the ADU within the basement mentioning the entry discussed at the 9.12.23
Preservation Commission Meeting.
Amanda Hartnett, 1412 Judson Avenue, objects to the addition due to density, parking,
and construction impacts.
Daniel Hartnett, 1412 Judson Avenue, objects to the addition due to the potential to fit
the ADU within the existing interior space, and his opinion of the lack of proven zoning
hardship and public benefit.
Nancy Liskar, 1400 Judson Avenue, objects to the effect on the exterior of the building,
potential to fit the project within the existing interior space, density, and parking.
Bruce Styler, 1400 Judson Avenue, expressed concern regarding the architectural
impact on the landmark property and resulting density in the neighborhood.
Chair Rodgers closed public testimony.
Chair Rodgers asks for final statements.
Mr. Kirsch responded that the alternative rear entry results in alterations to the stairs,
and a reduction in the kitchen and shop areas. The total occupancy of the home is
maximized at six (6). Investment in the home is preferred by the owner over renting
outside office space.
Deliberations
Commissioner Halik expressed concern about the space available on the north side for
the addition. He stated that other solutions seem possible and hardship has not been
proven.
Page 57 of 66
P1.Page 230 of 240
APPROVED
Page 3 of 11
September 13, 2023 Land Use Commission Meeting
Commissioner Westerberg commented that the design of the addition does not
represent the least deviation to make the improvement.
Commissioner Lindwall asked staff to comment on the approval process for a small
portico entryway. Mr. Sterling responded that it would be a Minor Variation approved
through administrative review.
Commissioner Puchtel supported the ADU.
Commissioner Mirintchev agreed that configurations other than the addition are
possible.
Chair Rodgers stated that the house is being over programmed with the ADU, office,
shop and other rental spaces.
The Chair reviewed the seven Standards for Major Variations (Section 6 -3-8-12.E).
1. The requested variation will not have a substantial adverse impact on the use,
enjoyment or property values of adjoining properties: The plan does not
encroach on the adjacent properties, so the standard is met.
2. The requested variation is in keeping with the intent of the zoning ordinance: The
intent of the Zoning Ordinance is to adapt homes over time, so the standard is
met.
3. The alleged hardship or practical difficulty is peculiar to the property: The
surrounding area has changed and densified over time and home improvements
to this property are difficult, thus the standard is met.
4. The property owner would suffer a particular hardship or practical difficulty as
distinguished from a mere inconvenience if the strict letter of the regulations were
to be carried out: The standard is not met as the home can accommodate most
of the desires of the owner.
5. Either the purpose of the variation is not based exclusively upon a desire to
extract additional income from the property, or, while the granting of the variation
will result in additional income to the applicant and while the applicant for the
variation may not have demonstrated that the application is not based exclusively
upon a desire to extract additional income from the property, the Land Use
Commission or the City Council, depending on final jurisdiction under Section 6 -
3-8-2 of this Chapter, has found that public benefits to the surrounding
neighborhood and the City as a whole will be derived from approval of th e
variation, that include, but are not limited to, any of the standards of Section 6 -3-
6-3 of this Chapter: The homeowner is seeking income but that is not a public
benefit so the standard is not met.
6. The alleged difficulty or hardship has not been create d by any person having an
interest in the property: The site plan issues were not created by the owner, but
the hardship is being created by the number of uses trying to be met within the
home and therefore the standard is not met.
Page 58 of 66
P1.Page 231 of 240
APPROVED
Page 4 of 11
September 13, 2023 Land Use Commission Meeting
7. The requested variation requires the least deviation from the applicable
regulation among the feasible options identified before the Land Use
Commission issues its decision or recommendation to the City Council regarding
said variation: Adapting the space within the home seems possible and so the
standard is not met.
Chair Rodgers asked for Commissioner comments on the standards. There were none.
Commissioner Lindwall made a motion to recommend approval of the Major
Variations for the property located at 1404 Judson Avenue, z oning case number
23ZMJV-0041. Second by Commissioner Puchtel. A roll call vote was taken, and
the motion failed, 1-5.
B. Public Hearing: Major Variations | 1041 Ridge Court | 23ZMJV-0055
Mark Demsky, architect and applicant on behalf of the property owner, requests
the following Major Zoning Variations to construct a two-story addition to the
homes northeast volume: 1) a rear-yard setback of 6' where 30' is required (Code
Section 6-8-2- 8 (A) 4); and 2) building lot coverage of 34.5% where 30% is the
maximum permitted (Code Section 6-8-2-7). The Land Use Commission is the
determining body for the proposed zoning relief in accordance with Code Section
2-19-4 (E). PIN: 11-19-113- 018-0000.
Mr. Demsky reviewed the site plan, existing and proposed elevations and streetscape
views. He noted that a second story addition was considered. Amina Dimarco, 1041
Ridge Court, reviewed her family situation and reason for the request.
Commissioner Questions
In response to commissioner questions, Mr. Demsky noted that the proposed windows
match the existing design.
Public Comment
Chair Rodgers called for public comment. There were none.
Chair Rodgers asks for final statements. There were none.
Chair Rodgers closed public testimony.
Deliberations
Commissioner Halik and Puchtel both support the solution for the site. Commissioner
Mirintchev also supports the solution and asked the architect to consider more window
and roof details.
The Chair reviewed the seven Standards for Major Variations (Section 6 -3-8-12.E).
Page 59 of 66
P1.Page 232 of 240
APPROVED
Page 5 of 11
September 13, 2023 Land Use Commission Meeting
1. The requested variation will not have a substantial adverse impact on the use,
enjoyment or property values of adjoining properties: The solution does not
create an adverse impact and so the standard is met.
2. The requested variation is in keeping with the intent of the zoning ordinance: The
standard is met to improve the property for the needs of the homeowner who had
looked at other housing alternatives.
3. The alleged hardship or practical difficulty is peculiar to the property: The angled
shape of the property is challenging and so the standard is met.
4. The property owner would suffer a particular hardship or practical difficulty as
distinguished from a mere inconvenience if the strict letter of the regulations were
to be carried out: The house is already a non-conforming home, and no hardship
occurs with the request, so the standard is met.
5. Either the purpose of the variation is not based exclusively upon a desire to
extract additional income from the property, or, while the granting of the variation
will result in additional income to the applicant and while the applicant for the
variation may not have demonstrated that the application is not based exclusiv ely
upon a desire to extract additional income from the property, the Land Use
Commission or the City Council, depending on final jurisdiction under Section 6 -
3-8-2 of this Chapter, has found that public benefits to the surrounding
neighborhood and the City as a whole will be derived from approval of the
variation, that include, but are not limited to, any of the standards of Section 6 -3-
6-3 of this Chapter: The growing family is the reason, not income and so the
standard is met.
6. The alleged difficulty or hardship has not been created by any person having an
interest in the property: The owner bought the home and property and did not
create the hardship, so the standard is met.
7. The requested variation requires the least deviation from the applicable
regulation among the feasible options identified before the Land Use
Commission issues its decision or recommendation to the City Council regarding
said variation: The applicant had considered options that had a greater impact
and so the standard is met.
Chair Rodgers asked for Commissioner comments on the standards. There were none.
Commissioner Lindwall made a motion to recommend approval of the Major
Variations for the property located at 1041 Ridge Court, zoning case number
23ZMJV-0055. Second by Commissioner Puchtel. A roll call vote was taken, and
the motion carried, 6-0.
Chair Rodgers called for a short break at 9:09 PM. The meeting resumed at 9:15 PM.
C. Public Hearing: Special Use for a Planned Development in conjunction with
a Zoning Map Amendment | 504-514 South Boulevard | 23PLND-0027
Eugene Hu, requests a Special Use for a Planned Development and concurrent
Zoning Map Amendment on behalf of PIRHL Developers, LLC, to rezone from
Page 60 of 66
P1.Page 233 of 240
APPROVED
Page 6 of 11
September 13, 2023 Land Use Commission Meeting
the existing R4 - General Residential Zoning District to the R5 General
Residential Zoning District, and construct a 60 unit mixed-income housing
development. The applicant is requesting the following site development
allowances: an east street side-yard setback of 5’ where 15’ is required; a west
interior side-yard setback of 6’-2” where 15’ is required; an impervious surface
ratio of 85% where 75% is the maximum permitted; building height of 62’ where
the lesser of 5 stories or 50’ is the maximum permitted; no dedicated off -street
loading berth where one short loading berth is required; and, a 25% density
increase or +12 for a total of 60 units. The Land Use Commission is the
recommending body for this case in accordance with Section 6-3-5-8 of the
Evanston Zoning Code and Ordinance 92-O-21. PINS: 11-19-419-009-0000; and
11-19-419-010-0000.
Johana Casanova, Pirhl Developers, 800 West St. Clair Avenue, Cleveland, OH,
reviewed the South Boulevard Shores project team who had been competitively
selected by the city through an RFP process. Tiffany Ackerman, Hooker DeJong
Architects, 2120 East Muskegon, MI, reviewed the proposed walk-up and townhouse
style 60-unit plan and its sustainable components. Ms. Casanova reviewed the
affordable unit mix and the rental subsidy program received.
Commissioner Questions
In response to commissioner questions, staff reviewed tha t community meetings were
held in 2017 regarding site concepts, neighborhood meetings were held starting in 2019
and later public meetings were held through the RFP selection process. Ms. Ackerman
stated that there is no designated loading dock at the rear of the building, but it could be
accommodated. There is no basement, and the extent of north exposure unit design
was discussed. Brad Hovanec, Cage Civil Engineering, reviewed the proposed
stormwater plan and stated that they could look at more open spac e, but it would be at
a loss of parking. A construction monitoring plan will be developed and reviewed as
part of the engineering phase. Also, property owners to the east will retain Hinman
Avenue access.
Ms. Ackerman clarified that the property will be owned in partnership between the
Housing Authority of Cook County (HACC), Pirhl, and a new investor and taxed
accordingly. It will be managed by HACC and Pirhl who will hire a third -party operator.
There will be a part-time leasing agent/property manager on site with a dedicated office.
The Enterprise Green Plus program through the Low Income Housing Tax Credit
Program (LIHTC) is the primary source for net zero certification, among potential other
sources, as the equivalent to the city required LEED Gold certification level.
Public Comment
Chair Rodgers called for public comment.
Page 61 of 66
P1.Page 234 of 240
APPROVED
Page 7 of 11
September 13, 2023 Land Use Commission Meeting
Bonnie Wilson, a real estate agent, stated her support of the development and the need
for affordable rental housing.
Toni Rey, 1020 Grove Street, read a statement written by Virginia Ayers of South
Boulevard, who both stated their support of the development and the need for
affordable rental housing.
Rosemary Armocida, 530 Michigan Avenue, expressed her concern about parking,
construction traffic on South Boulevard and construction impact on adjacent properties.
Sue Loellbach, Connections for the Homeless, spoke in support of the project.
Fergal Hanks, 1500 Chicago Avenue, spoke in support of the project.
Larry Donoghue, 525 Chicago Avenue, spoke in support of the project and its affordable
housing component.
Rhonda Present, 546 Michigan Avenue, spoke in support of the project and its
affordable housing component and would like more consideration to be given to
reducing the number of units due to the potential traffic impact on the surrounding area.
Abbie Rosensweig, 616 Hinman Avenue, spoke in support of the project.
Doree Stein, 505 Hinman Avenue, spoke about housing concerns in the neighborhood.
Rafael Castellanos, 413 South Boulevard, spoke in support of the project yet expressed
concerns regarding construction, traffic, financing, tenant selection, and the variances.
Tom Wheeler, 515 South Boulevard, spoke in support of affordable housing, yet
expressed concerns regarding project transparency, traffic, and the number of units.
Michael Ollinger, 591 Chicago Avenue, expressed concern regarding project density.
Chair Rodgers asked for final statements.
Ms. Casanova stated that they are still working through details and will provide
documents as they become available. She added that they can work with height and
the unit count is tied to the award of the tax credit.
Chair Rodgers closed public testimony.
Deliberations
Commissioner Halik spoke about the fortunate selection by the Housing Authority of
Cook County.
Page 62 of 66
P1.Page 235 of 240
APPROVED
Page 8 of 11
September 13, 2023 Land Use Commission Meeting
Commissioner Lindwall believes the density for the location, the massing along the
South Boulevard, and the buffering to the east is appropriate and supports the project.
She agreed with the staff recommended condition to continue to work on the design
details for the north and east end elevations due to the complexity of the building
material palette and complexity of the massing with the goal to simplify those elements
and added that it should be communicated to the neighbors.
Commissioner Puchtel supports the project and noted that the number of variances in
this case is offset by the opportunity to achieve affordable housing. He would like to
add a condition for an off-street loading berth and supported the condition for staff to
continue to work with the applicant on the north and east building facades.
Commissioner Mirintchev expressed concern regarding building bulk, height, the façade
on South Boulevard and open space. He would like to see some of the units have east
and south windows to reduce the number of north exposures.
Commissioner Westerberg would like to see any height reduction, a loading dock,
vibration monitoring as part of the construction management plan, and further
investigation of the recommendations made by the traffic consultan t.
Chair Rodgers clarified that the project is affordable housing versus low income, 20 of
the parking spaces are public use, and that the rezoning fits within the character of the
neighborhood.
The Chair reviewed the four Standards for Amendments (Section 6-3-4-5).
1. Whether the proposed amendment is consistent with the goals, objectives and
policies of the Comprehensive General Plan as adopted and amended from time
to time by the City Council: The current Comprehensive General Plan considers
affordable housing. Also, a parking lot is not the highest and best use for the
property, so the proposed amendment meets the standard.
2. Whether the proposed amendment is compatible with the overall characte r of
existing development in the immediate vicinity of the subject property: The
surrounding area is R5, and the building character is similar and so the standard
is met.
3. Whether the proposed amendment will have an adverse effect on the value of
adjacent properties: The similar surrounding neighborhood residential uses will
not be impacted so the standard is met.
4. The adequacy of public facilities and services: New construction will require
expansion of public services, which is believed to be able to be met as the
project represents only an increase from R4 to R5.
Chair Rodgers asked for Commissioner comments on the standards. There were none.
Commissioner Puchtel made a motion to recommend approval of the Zoning Map
Amendment for the property located at 504-514 South Boulevard, zoning case
Page 63 of 66
P1.Page 236 of 240
APPROVED
Page 9 of 11
September 13, 2023 Land Use Commission Meeting
number 23PLND-0027. Second by Commissioner Lindwall. A roll call vote was
taken, and the motion carried, 6-0.
The Chair reviewed the Standards for a Special Use (Section 6 -3-5-10).
1. Is one of the listed special uses for the zoning district in which the property lies:
It is permitted under the R5 District so the standard is met.
2. Complies with the purposes and the policies of the Comprehensive General Plan
and the Zoning ordinance as amended from time to time: The current
Comprehensive General Plan considers affordable housing. Also, a parking lot is
not the highest and best use for the property, so the standard is met.
3. Will not cause a negative cumulative effect, when its effect is considered in
conjunction with the cumulative effect of various special uses of all types on the
immediate neighborhood and the effect of the proposed type of special use upon
the City as a whole: Concerns about parking and construction traffic can be met
through conditions offsetting a negative effect and thus meeting the standard.
4. Does not interfere with or diminish the value of property in the neighbo rhood:
Placing a modern building in this location will increase surrounding property
values and it will partially add tax revenue meeting the standard.
5. Is adequately served by public facilities and services: New construction will
require expansion of public services, which is believed can be met as the project
represents only an increase from R4 to R5.
5. Does not cause undue traffic congestion: The TOD design and on-site parking
should adequately address this standard.
6. Preserves significant historical and architectural resources: There are no
significant resources in the area.
7. Preserves significant natural and environmental resources: Open space around
the building will be improved along with a net zero design should lessen its
environmental impact meeting the standard.
8. Complies with all other applicable regulations of the district in which it is located
and other applicable ordinances, except to the extent such regulations have been
modified through the planned development process or the grant of a variation:
The affordable housing organizations will be working with the applicant to meet
regulations. It is anticipated that process will continue and meet the standard.
Chair Rodgers asked for Commissioner comments on the standards. There were none.
The Chair reviewed the Standards for Special Use for Planned Developments (Section
6-3-6-9).
1. The requested Site Development Allowance(s) will not have a substantial
adverse impact on the use, enjoyment or property values of adjoining properties
that is beyond a reasonable expectation given the scope of the applicable Site
Development Allowance(s) of the Planned Development location: The public
benefit of providing modern affordable housing demonstrates meeting this
standard.
Page 64 of 66
P1.Page 237 of 240
APPROVED
Page 10 of 11
September 13, 2023 Land Use Commission Meeting
2. The proposed development is compatible with the overall character of existing
development in the immediate vicinity of the subject property: There are similarly
scaled buildings in the area, so the standard is met.
3. The development site circulation is designed in a safe and logical manner to
mitigate potential hazards for pedestrians and vehicles at the site and in the
immediate surrounding area: There are further improvements to be considered
because of the traffic study which should be achievable, so the standard is met.
4. The proposed development aligns with the current and future climate and
sustainability goals of the City: The building will have to comply with the City
Green Building Ordinance and the LIHTC certification. Assuming compliance,
the standard is met.
5. Public benefits that are appropriate to the surrounding neighborhood and the City
as a whole will be derived from the approval of the requested Site Development
Allowance(s): Public housing is a benefit, so the standard is met.
Chair Rodgers asked for Commissioner comments on the standards. There were none.
Commissioner Puchtel made a motion to recommend approval of the Special Use
for a Planned Development for the property located at 504 -514 South Boulevard,
zoning case number 23PLND-0027, with the following conditions:
1) The proposed development shall substantially comply with the documents and
testimony on record.
2) The applicant shall agree to a Construction Management Plan (CMP) before
issuance of the building permit.
3) The applicant sets up a vibration monitoring program as part of the CMP and
regularly communicates construction activities with the neighbors.
4) The applicant agrees to comply with the City of Evanston Green Building
Ordinance and will obtain a LEED Gold Certification Rating or equivalent (Net
Zero Certification).
5) The applicant continues to work with staff on design details for the north and east
building elevations as well as explore the feasibility of lowering the proposed floor
to floor heights.
6) The applicant agrees to comply with the General Conditions and Standards for
Planned Developments with Code Section 6-8-1-10.
7) The applicant shall provide one off-street loading berth.
Second by Commissioner Lindwall. A roll call vote was taken, and the motion
carried, 5-1.
Communications
Ms. Williams noted that the final contract with HDR is in process and a preliminary work
plan is in process.
Adjournment
Page 65 of 66
P1.Page 238 of 240
APPROVED
Page 11 of 11
September 13, 2023 Land Use Commission Meeting
Commissioner Lindwall motioned to adjourn, Commissioner Puchtel seconded, and the
motion carried, 6-0.
Adjourned 11:05 PM.
The next meeting of the Evanston Land Use Commission is a Special Meeting to be
held on Wednesday, September 27, 2023, at 7:00 PM, in the James C. Lytle Council
Chambers in the Lorraine H. Morton Civic Center.
Respectfully submitted,
Amy Ahner, AICP, Planning Consultant
Reviewed by,
Meagan Jones, AICP, Neighborhood and Land Use Planner
Page 66 of 66
P1.Page 239 of 240
Memorandum
To: Honorable Mayor and Members of the City Council
From: Saúl Rodriguez, Deputy City Clerk
Subject: Approval of Appointments to Boards, Commissions, and Committees
Date: October 9, 2023
Recommended Action:
The Mayor recommends City Council approval of the appointment of Kathryn Hazelett to the
Library Board.
Council Action:
For Action
Summary:
Library Board: 3-year term
Kathryn Hazelett
AP1.Page 240 of 240