HomeMy WebLinkAboutOctober 09, 2023AGENDA
City Council
Monday, October 9, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:00 PM
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(I)ROLL CALL - COUNCILMEMBER BURNS
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
Hispanic Heritage Month
Indigenous Peoples Day
Pro-Choice Month
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their a on be to topic non-agenda addressed item agenda the and name or
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Councilmembers is Comment Public Comment. during respond not do Public
intended to foster dialogue in a respectful and civil manner. Any person who makes
such remarks, or who utters loud, threatening, personal or abusive language, or
engages disrupts, otherwise or disturbs which in disorderly other any conduct
impedes the orderly conduct of a meeting shall, at the discretion of the mayor or
presiding officer, be barred from further participation during that meeting. Public
comments are requested to be made with these guidelines in mind.
(VI)CONSENT AGENDA - CITY COUNCIL MINUTES
M1.Approval of the Minutes of the Special City Council meeting of
September of meeting Council City and the 2023 18, Regular
September 26, 2023
Staff recommends the approval of the Minutes of the Special City
Council meeting of September 18, 2023 and the Regular City Council
meeting of September 26, 2023
For Action
Approval of the Minutes of the Special City Council meeting of
September 18, 2023 and the Regular City Council meeting of
September 26, 2023
(VII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll and Bills List
Staff recommends City Council approval of the City of Evanston Payroll
for the period of September 11, 2023, through September 24, 2023, in
the amount of $3,585,844.60. Bills List for October 10, 2023, in the
amount of $4,586,874.96.
For Action
Approval of the City of Evanston Payroll, and Bills List
A2.MC Squared Community Choice Aggregation Program Update and
Purchase of Renewable Energy Certificates (RECs) on Behalf of the
Eligible Accounts
Staff recommends the City Council accept and place on file the annual
Community Choice Aggregation Program update to purchase RECs on
behalf of eligible residents in accordance with the contract with MC
Squared and Resolution 22-R-21.
For Action: Accept and Place on File
MC Squared Community Choice Aggregation Program Update and
Purchase of Renewable Energy Certificates (RECs) on Behalf of the
Residents Enrolled
A3.Approval of Motorola Fire Radio Infrastructure Lease Payment
Staff recommends that the City Council authorize the City Manager to
approve the 2023 lease payment to Motorola Solutions Credit Company,
LLC (500 W. Monroe St., 44th Floor, Chicago, IL 60661) for upgrades to
the Fire Radio System Infrastructure in the amount of $109,898.96.
Funding for the lease agreement will come from the FY 2023 E911 Fund
Budget - Other Improvements (Account 205.22.5150.65515), which has
a budget of $450,000 with a remaining balance of $336,086.35.
For Action
Approval of a Sole Source Motorola Fire Radio Infrastructure Lease
Payment
A4.Approval of a Sole Source Agreement for Electrical Engineering
Support for Protective Relay Upgrade Construction and Medium
Voltage Switchgear Services with Greeley and Hansen.
Staff recommends that the City Council authorize the City Manager to
execute a sole source agreement with Greeley and Hansen (100 S.
Wacker Drive, Suite 400, Chicago, IL 60606) for the period of October
23, 2023, to December 31, 2023, to provide electrical engineering
services in the not-to-exceed amount of $29,457.00. A sole-source
purchase requires a 2/3 vote of the Councilmembers.
Funding is provided by the Water Production Bureau Other Equipment
Maintenance Business Unit (Account 510.40.4210.62245), which has an
approved of YTD a and balance of budget 2023 FY $139,300
$48,499.21.
For Action
Approval of a Sole Source Agreement for Electrical Engineering Support
for Protective Relay Upgrade Construction and Medium Voltage
Switchgear Service
A5.Approval of Contract with Wiss, Janney, Elstner, Associates, Inc.
for Consulting Services Related to the Service Center Building D
Concrete Repairs and Structural Monitoring
Staff recommends the City Council authorize the City Manager to
execute a single-source contract with Wiss, Janney, Elstner, Associates,
Inc. (330 Pfingsten Road, Northbrook, IL 60062) for Consulting Services
Related Repairs and Concrete Building Center the Service D to
$89,500. amount the in Monitoring Structural of A single-source
purchase requires a 2/3 vote of the Councilmembers. This vendor is
requesting a waiver of the M/W/D/EBE goals.
Funding will be from the Capital Improvement Fund 2023 General
Obligation Bonds (415.40.4123.52145 - 623012). This project has an
FY2023 budget of $200,000, of which $161,700 remains.
For Action
Approval of Contract with Wiss, Janney, Elstner, Associates, Inc. for
Consulting Services Related to the Service Center Building D Concrete
Repairs
A6.Approval of Change Order No. 4 to the Agreement with
SmithGroup, Inc. for the Evanston Shoreline Repairs (RFQ 21-45)
Staff recommends that City Council authorize the City Manager to
execute Change Order No. 4 to the agreement with SmithGroup, Inc.,
for the Evanston Shoreline Repairs (RFQ 21-45) in the amount of
$18,800. This will increase the overall contract amount from $441,800 to
$460,600.
Funding is provided from the Capital Improvement Fund 2023 General
Obligation Bonds (Account 415.40.4123.62145 – 522006), line item for
ADA Improvements. This line item has an approved FY 2023 budget of
$300,000, with $284,793 remaining.
For Action
Approval of Change Order No. 4 to the Agreement with SmithGroup,
Inc. for the Evanston Shoreline Repairs (RFQ 21-45)
A7.Resolution 71-R-23, Authorizing the Mayor to Execute an
Intergovernmental Agreement for the Resurfacing of Old Glenview
Road Between the Village of Wilmette and the City of Evanston
City Council adoption of Resolution 71-R-23, Staff recommends
Authorizing the Mayor to Execute an Intergovernmental Agreement for
the Resurfacing of Old Glenview Road Between the Village of Wilmette
and the City of Evanston. This will result in the Village of Wilmette
resurfacing a section of Old Glenview Road located in Evanston as part
of a larger project. The estimated cost to Evanston is currently $23,278,
but the final cost will be based on the actual cost of the project.
The City Council will need to approve funding in the 2024 adopted
budget. This will be funded by the Capital Improvement Fund 2024
General 424004) - (Account Bonds Obligation 415.40.4124.65515
unless another source of funding is identified.
For Action
Resolution 71-R-23, Authorizing the Mayor to Execute an
Intergovernmental Agreement for the Resurfacing of Old Glenview Road
Between the Village of Wi - Pdf
A8.Resolution 72-R-23, Authorizing the City Manager to Sign a License
Agreement – Roadway and an Easement Agreement – Water Main
with Evanston Builders Lumber Co. d/b/a Evanston Lumber
Company
72-R-23, Resolution of adoption recommends City Staff Council
Authorizing the City Manager to Sign a License Agreement – Roadway
and an Easement Agreement – Water Main with Evanston Builders
Lumber Co. d/b/a Evanston Lumber Company.
For Action
Resolution 72-R-23, Authorizing the City Manager to Sign a License
Agreement – Roadwayand an Easement Agreement – Water Main with
Evanston Builders
A9.Ordinance 95-O-23 Amending City Code Section 10-11-12 "Parking
Meter Zones"
Staff recommends the adoption of Ordinance 95-O-23, Amending City
Code Section 10-11-12, “Schedule XII; Parking Meter Zones,” to change
the parking rate and maximum time limit in City Parking Lot #3. City
Manager Stowe recommends suspending the City Council rules for
introduction and action at the October 9, 2023, City Council meeting.
For Introduction and Action
Ordinance 95-O-23 Amending Section 10-11-12 Schedule XII(H)
Parking Meter Zones
A10.Ordinance 96-O-23, Authorizing the Donation of a Van to Turning
Point Health Care Center
Staff recommends that the City Council adopt Ordinance 96-O-23,
Authorizing the Donation of a Van to Turning Point Health Care Center.
For Action
Ordinance 96-O-23, Authorizing the Donation of a Van to Turning Point
Health Care Center
A11.Ordinance 97-O-23, Amending City Code 7-12-17 “Charges, Rates,
Fees and Penalties”
adoption 97-O-23, Council City recommends Staff of Ordinance
Amending City Code 7-12-17 “Charges, Rates, Fees and Penalties”.
The proposed ordinance would increase the water charges by 17.5%,
with the exception of the affordable rate.
For Introduction
Ordinance 142-O-19, Increasing Meter Charges and Water Rates
A12.Ordinance 100-O-23, Amending Title 7, “Public Ways” of the City
Code
Staff recommends that the City Council adopt Ordinance 100-O-23,
amending Title 7, “Public Ways” of the City Code, amending the dates of
winter moratorium for construction in the right-of-way, and the pavement
resurfacing fees.
For Introduction
Ordinance 100-O-23, Amending Title 7, “Public Ways” of the City Code
(VIII)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
P1.Ordinance 99-O-23 Approving a Map Amendment and Special Use
for a Planned Development at 504-514 South Boulevard
The Community Development Department and Land Use Commission
recommend approval of the proposed Planned Development and Map
Amendment at 504-514 South Boulevard, subject to the following
conditions:
1. The proposed development shall substantially comply with the
documents and testimony on record.
2. The applicant shall agree to a Construction Management Plan
(CMP) to include but not be limited to vibration and settlement
monitoring and a community communications plan prior to
issuance of the building permit.
3. The applicant agrees to comply with the City of Evanston Green
Building Ordinance and will obtain a LEED Gold Certification
Rating or equivalent (Net Zero Certification).
4. The applicant continues to work with City staff on design details
for the north and east building elevations as well as explore the
feasibility of reducing the proposed floor-to-floor heights.
5. The applicant agrees to comply with the General Conditions and
Standards for Planned Developments within Code Section 6-8-1-
10.
6. The applicant shall provide one off-street short-loading berth.
For Introduction
Ordinance 99-O-23 Approving a Map Amendment and Special Use for a
Planned Development at 504-514 South Boulevard
(IX)APPOINTMENTS
AP1.Approval of Appointments to Boards, Commissions, and
Committees
The Mayor recommends City Council approval of the appointment of
Kathryn Hazelett to the Library Board.
For Action
Approval of Appointments to Boards, Commissions, and Committees
(X)CALL OF THE WARDS
provide or announce to the Mayor upon called be shall (Councilmembers by
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XI)EXECUTIVE SESSION
(XII)ADJOURNMENT
(XIII)UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
10/10/2023 5:00PM Finance & Budget Committee
10/10/2023 7:00PM Preservation Commission
10/11/2023 7:00PM Land Use Commission
10/12/2023 8:00AM Commission on Aging and Disabilities
10/12/2023 6:30PM Environment Board
10/12/2023 7:00PM Social Services Committee
10/13/2023 7:15AM Utilities Commission
10/13/2023 1:00PM Liquor Control Review Board
10/16/2023 6:00PM Special City Council
10/17/2023 6:30PM Arts Council
10/17/2023 7:00PM Housing & Community Development Committee
10/18/2023 6:00PM Participatory Budgeting Committee
10/18/2023 6:00PM M/W/D/EBE Development Committee
10/19/2023 6:00PM Parks & Recreation Board
10/19/2023 6:30pm Equity & Empowerment Commission