HomeMy WebLinkAbout09.18.23
AGENDA
City Council
Monday, September 18, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
6:00 PM
Join Zoom Meeting:
https://us06web.zoom.us/j/84172405332?pwd=Y0xMYU5lejR6ZW8rVFZ4cW9KdGV6QT09
Meeting ID: 841 7240 5332
Passcode: 162092
Those wishing to make public comments at the Administrative & Public Works Committee,
Planning & Development Committee or City Council meetings may submit written comments
in advance or sign up to provide public comment by phone or video during the meeting by
completing the City Clerk's Office's online form at www.cityofevanston.org/government/city-
clerk/public-comment-sign-up or by calling/texting 847-448-4311.
Community members may watch the City Council meeting online at
www.cityofevanston.org/channel16 or on Cable Channel 16.
Page
(I) ROLL CALL - COUNCILMEMBER NIEUWSMA
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
Parks and Recreation Board CIP Presentation
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV) COMMUNICATIONS: CITY CLERK
Page 1 of 40
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign their
name and the agenda item or non -agenda topic to be addressed on a designated
participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided
for Public Comment. If there are more than five speakers, a period of forty-five minutes
shall be provided for all comment, and no individual shall speak longer than three
minutes. The Mayor will allocate time among the speakers to ensure that Public
Comment does not exceed forty-five minutes. The business of the City Council shall
commence forty-five minutes after the beginning of Public Comment. Councilmembers
do not respond during Public Comment. Public Comment is intended to foster dialogue
in a respectful and civil manner. Any person who makes such remarks, or who utters
loud, threatening, personal or abusive language, or engages in any other disorderly
conduct which disrupts, disturbs or otherwise impedes the orderly conduct of a meeting
shall, at the discretion of the mayor or presiding officer, be barred from further
participation during that meeting. Public comments are requested to be made with these
guidelines in mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1.
Capital Improvement Program Funding
Staff is requesting the City Council provide specific direction on funding
ongoing capital improvement projects and projects going into the future.
The attached memo includes a summary of potential funding sources that
could be used to fund projects, including issuance of General Obligation
Bonds, use of a line of credit, or other revenue sources.
For Discussion
Capital Improvement Program Funding
4 - 6
SP2.
Water Fund Update
Staff requests that the City Council provide direction on the next steps
related to maintaining an appropriate fund balance in the Water Fund,
increasing the water rate in order to generate additional revenue for lead
service line replacements, and doubling the amount of annual water main
replacements.
For Discussion
Water Fund Update
7 - 17
Page 2 of 40
SP3.
Update on the 2023 Capital Improvement Program
Staff will provide an update on the 2023 Capital Improvement Program to
accept and place on file.
For Action: Accept and Place on File
2023 CIP Status Update
18 - 26
SP4.
Proposed 2024 Capital Improvement Program
Staff will provide an overview of the proposed 2024 Capital Improvement
Program for discussion.
For Discussion
Proposed 2024 Capital Improvement Program
27 - 40
(VII) CALL OF THE WARDS
(Councilmembers shall be called upon by the Mayor to announce or provide information
about any Ward or City matter which a Councilmember desires to bring before the
Council.) {Council Rule 2.1(10)}
(VIII) EXECUTIVE SESSION
(IX) ADJOURNMENT
Page 3 of 40
Memorandum
To: Honorable Mayor and Members of the City Council
From: Hitesh Desai, Chief Financial Officer/Treasurer
Subject: Capital Improvement Program Funding
Date: September 18, 2023
Recommended Action:
Staff is requesting the City Council provide specific direction on funding ongoing capital
improvement projects and projects going into the future. The attached memo includes a
summary of potential funding sources that could be used to fund projects, incl uding issuance
of General Obligation Bonds, use of a line of credit, or other revenue sources.
Council Action:
For Discussion
Summary:
Over the past two years, the City Council has approved two bond reimbursement resolutions
allowing the City to spend money on CIP projects from potential future bond issuances. These
resolutions totaled $28,634,000 and were intended as a temporary measure to allow the City
to time the purchase of General Obligation (GO) bonds in order to get a good interest rate or
identify an alternative funding source. These resolutions are summarized below:
The City has not issued GO bonds since August 2021, but the projects approved by the City
Council as a part of the 2022 and 2023 budgets are ongoing. In most cases, significant
payments have been made to the contractors/vendors towards the projects' costs. This has
greatly impacted the cash flow of some of the funds. In a memo dated August 29, 2023, to the
Finance and Budget Committee, staff indicated that $6.6 million and $12.5 million are needed
for the capital improvement projects awarded in FY2022 and FY2023. Thus far, the City Council
SP1.Page 4 of 40
has not approved a different funding source for these projects other than the eventual sale of
GO bonds.
As of July 31, the Capital Improvement Fund has a fund balance of $2,077,967 and a cash
balance of $8,028,532. A portion of these balances, $3,264,226, are funds restricted to four
projects awarded in 2023 that were approved over budget and had a transfer from the General
Fund for the excess cost; this cash transfer to fund the cost overage was deposited in the
Capital Improvement Fund and is artificially propping up the cash balance. This leaves a
negative actual fund balance of ($1,186,259). The Capital I mprovement Fund has a fund
balance policy requiring that a reserve be maintained equal to 25% of expenses. The policy
further states that this reserve balance "shall be used for the startup costs of the current year
capital projects" until bonds are issued. With a negative actual fund balance of ($1,186,259),
the current fund balance is well below the reserve of $5.6 million and will only continue to fall
further below this reserve until such time that bonds are issued or alternative funding sources
are identified.
To fund the FY2022 and FY2023 Capital Improvement projects and bring the Capital
Improvement Fund reserve amount back to $5.6 million, the staff is recommending the
issuance of approximately $25 million in General Obligation bonds. Additionally, the bond issue
should also include the bonds necessary to fund 2024 Capital Improvement projects. Since the
City Council is currently determining what projects to include in the 2024 CIP, this dollar amount
is unknown at this time.
Staff recommends that bonds be sold in March 2024 when, hopefully, a better interest rate will
be realized as interest rates are currently declining.
Possible Funding Sources:
The following sources have been considered potential funding sources:
Line of Credit: Currently, the City has a line of credit with Byline Bank of $15M with a current
rate of 6.52%. This line of credit would allow the City to delay issuing bonds until March 2024
with the hope that interest rates will be lower at that time.
General Obligation Bonds: The current true interest cost is estimated at 4.20%. By the end of
2023, the City will have paid $34,090,000 in principal amount and retired the associated debt
since bonds were last issued in August 2021. The previous GO Bond payment history from
1/1/21 to 12/31/23 is as follows:
General Fund Balance: Based on the last audited report as of December 31, 2022, GF fund
balance is at $57M. City Council had approved a balanced 2023 General Fund budget by using
Page 2 of 3
SP1.Page 5 of 40
$10M of fund balance. Additionally, throughout 2023, the City Council has approved $8.2M
towards unbudgeted CIP project costs and wage increases.
Given the wage increases that have been approved by the City Council as well as the new
pension policy that will redirect $5 million that was previously available to the General Fund,
staff cautions against using excess General Fund reserves as they will be needed to balance
the 2024 General Fund budget.
Other Source of Revenues: The City Council could direct a new fee/tax or increase any existing
fees to go towards funding capital projects.
Page 3 of 3
SP1.Page 6 of 40
Memorandum
To: Honorable Mayor and Members of the City Council
From: Darrell King, Water Production Bureau Chief
CC: Edgar Cano, Public Works Agency Director
Subject: Water Fund Update
Date: September 18, 2023
Recommended Action:
Staff requests that the City Council provide direction on the next steps related to maintaining
an appropriate fund balance in the Water Fund, increasing the water rate in order to generate
additional revenue for lead service line replacements, and doublin g the amount of annual water
main replacements.
CARP:
Municipal Operations
Council Action:
For Discussion
Summary:
The Water Production Bureau of the Public Works Agency has been using a cost -of-service
rate model to monitor the Water Fund and Sewer Fund since 2009. This model was developed
by a consultant when they prepared the Water & Sewer Cost of Service Rate and Fee Study
Report dated April 2009. Since then, employees in the Bureau have been updating the model
with current information related to both revenues and expenditures and future capital
improvement projects. The current financial goals of the water fund are to maintain a minimum
cash balance of $4,000,000, keep the debt service expenses to less than 25% of the operating
capital while maintaining the water treatment plant in good operating condition and replace or
rehabilitate 1% (1.5 miles) of the water distribution system annually. As staff continues to input
data into the cost of service model, the model indicates that the Water Fund will be in serious
financial trouble within a few years. There are several factors that are placing the financial
burden on the water fund, all of which are related to the distribution system:
• The cost of water main and lead service line replacement must be borne by the Evanston
retail customers.
• The need to replace the aging water mains.
• The need to replace lead service lines as part of the water main projects.
• The need to replace all 11,000+ lead service lines between 2027 and 2047.
SP2.Page 7 of 40
• The increased cost of water main construction.
FINANCIAL RESPONSIBILITY OF WATER MAIN & LEAD SERVICE LINE REPLACEMENT
The distribution system consists of approximately 156 miles of water main, of which 99% is 18"
in diameter and smaller and serves only the Evanston retail customers, and all of the lead
service lines are only used by Evanston retail customers. Therefore, the cost of replacing this
infrastructure must be borne by the Evanston retail customers and ca n not be charged to the
wholesale water customers.
NEED FOR WATER MAIN REPLACEMENT
A significant portion of the Evanston water distribution system was in operation by 1907. These
older water mains are generally constructed of heavy wall cast iron pipe and have a maximum
life expectancy of 120 years. The newer water mains are constructed of ductile iron pipe and
have an anticipated lifespan of 100 years. The illustration below graphically demonstrates the
age of Evanston's water mains throughout the distribution system.
Page 2 of 11
SP2.Page 8 of 40
As Table 1 below indicates, in 2022, there is only 1.1 miles of water main that is over 120 years
of age. However, if the City continues to replace only 1.5 miles of water main annually, by 2042,
there will be 26.7 miles of water main over 120 years of age. To prevent having so many miles
of water main that are older than the industry-expected life of cast / ductile iron water main,
Page 3 of 11
SP2.Page 9 of 40
staff highly recommends changing the goal of annual water main replacement from 1.5 miles
to 3.2 miles.
Table 1 - Miles of Pipe in Each Age Category (By Year 2042)
INCREASED COST OF REPLACING WATER MAINS
Table 2 indicates that there was a 41% cost increase for installing water mains between 2019
to 2023.
TABLE 2 - 2019 to 2023 Water Main per lineal foot (LF) Cost Increases
Staff is also concerned about the replacement of lead service lines that are connected to water
mains that are 100+ years old and how this work may cause undesirable water main failures.
Experience has indicated that a water main that is disturbed by excavation is far more likely to
break than when it is left undisturbed. Excavating 100+-year-old water mains to replace the
lead service lines will likely cause frequent water main failures.
NEED TO REPLACE LEAD SERVICE LINES
The Lead Service Line Replacement and Notification Act adopted by the State of Illinois went
into effect on January 1, 2022. This act had an immediate impact on the Water Fund by
requiring the replacement of any damaged lead service lines and the full replacement of lead
service lines during the installation of new water mains. The act will also have a significant
long-term impact on the water fund as well because it requires the replacement of all 11,000+
lead service lines throughout the City over a twenty-year period beginning in 2027.
FUNDING WATER MAIN REPLACEMENT AND LEAD SERVICE LINES
Page 4 of 11
SP2.Page 10 of 40
Funding for the replacement of water mains and lead service lines will be accomplished through
the following sources:
1. Rate increases
2. IEPA State Revolving Fund Loans
3. Bonds abated by the water fund
4. Grants/Principal Loan Forgiveness (not guaranteed)
5. Cash
It is imperative that the Water Fund maintains a healthy reserve each year in order to receive
low-interest loans from the IEPA for funding critical projects as well as qualifying for the
potential LSLR grant funding/principal loan forgiveness (contingent on qualifying for the loan
program). As part of the IEPA loan application process, the City has to provide a 5 -year Water
Fund projection that is healthy. This includes being able to consistently have a positive balance
in the Water Fund adequate to meet the reserve requirements. In addition, without the infusion
of bond funds, the staff is unable to provide the IEPA with a Water Fund projection that
demonstrates sound financial planning. The Water Fund planned to sell bonds in 2022 and
2023. Neither of these bond issues occurred because they are tied to the sale of GO Bonds,
which has been deferred by the City Council. The budgeted bond sale amounts were
$6,410,000 in 2022 and $4,933,000 in 2023 (the actual need for 2023 due to bid prices received
in 2023 is $6,900,000). This is a total of $13,310,000 for both 2022 & 2023. As a result of the
City not selling bonds during 2022 and 2023, the cash reserves in the Water Fund have fallen
below the minimum reserve target of $4,000,000 in 2023. In 2024, it turns negative and
continues to go further negative each year. The following graph summarizes the impact on the
Water Fund as a result of not issuing Water Fund abated bonds during 2022 and 2023 in the
amount of $13.3M.
The following graph summarizes the impact on the Water Fund had the bonds been issued
during 2022 and 2023.
Page 5 of 11
SP2.Page 11 of 40
During the September 12, 2023, Finance and Budget committee meeting, staff recommended
selling Water Fund abated bonds no later than March of 2024 in the amount of $26.3M (this
would include $13.3M for both 2022 and 2023 as well as an additional $13M for 2024). As a
result of feedback provided by the Finance and Budget committee, staff has revised the bond
amount request for 2024 to $18.1M instead of $26.3M in an effort to prevent the minimum cash
reserve of $5.8M from significantly increasing above that level which occurred in the example
above that summarized the impact had bonds been issued during 2022 and 2023.
The following graph summarizes a fairly consistent fund balance of $5.8M as a result of
adjusting the 2024 proposed bond amount and the water rate each year.
Page 6 of 11
SP2.Page 12 of 40
REVISED WATER FUND GOALS
Staff recommends that the future financial goals of the water fund be modified to:
1. Maintain a minimum cash balance of $5,800,000, which is based on the adopted budget
fund policy for the Water Fund (a minimum of 16.6% of expenses shall be maintained
as a reserve; in addition, a sufficient reserve shall be maintained to meet debt
requirements. A portion of the fund reserve shall be used to fund depreciation and capital
improvement needs).
2. Keep debt service expenses associated with the distribution system to less than 25% of
the operating capital.
3. Maintain the water treatment plant in good operating condition.
4. Replace or rehabilitate approximately 2% (3.2 miles) of the water distribution system
annually.
5. Replace approximately 500 lead service lines each year beginning in 2027.
Using the cost-of-service model, staff analyzed several different scenarios of adjusting the
water rate to meet these goals. However, because the needed rate increase is so great, the
only practical recommendation was to suggest a 13.5% water rate increase each year for the
next six years, followed by annual rate increases of 3.5%. This recommendation generates the
anticipated revenue to accomplish the revised Water Fund Goals. The proposed bonding
amount and water rate increases are listed in Table 3 below.
Table 3 - Proposed Bond and Water Rate Increase
Page 7 of 11
SP2.Page 13 of 40
NOTES:
1. Rate increase was previously approved for LSLR Workforce Development
2. Part of this rate increase (9.8%) is offset by an equivalent decrease in the sewer rate,
resulting in zero impact on the overall utility bill for this portion of the water rate increase.
FINANCIAL IMPACT TO RETAIL CUSTOMERS
Evanston's water and sewer rates are based on one hundred cubic feet units because its water
meters measure water in cubic feet. Municipalities bill in different units, including 100 cubic
feet, 1,000 cubic feet, and 1,000 gallons. The rates included in Table 5 in blue indicate cost per
1,000 gallons. The impact of the proposed water rate increases on the average retail customer
is shown in Table 4 below.
Table 4 - Utility Cost Impact of Rate Increases
Page 8 of 11
SP2.Page 14 of 40
CCF= 100 Cubic Feet, kgal = 1,000 Gallons
Notes:
1. Calculated based on an average annual residential metered usage of 120 CCF (89,760
gallons) of water with the shown water and sewer rates applied to all usage.
2. Based on six bills per year (bi-monthly billing)
This data indicates that the average retail customer will experience a 68% increase in their
annual water/sewer bill from 2023 to 2029 when the last 13.5% proposed rate increase is
Page 9 of 11
SP2.Page 15 of 40
implemented. The bi-monthly bill will increase from $128.20 to $215.55, and the annual
payment will increase from $769.20 to $1,293.30.
Community members who qualify for the affordable water and sewer rate will not be impacted
by the proposed utility rate increases summarized above. The affordable rate will be reviewed
every three years to ensure that the rate remains affordable.
Table 5 below compares the proposed Evanston 2024 rate to the 2023 rates in other
municipalities.
Table 5 - Evanston Combined Water & Sewer Rate Comparison
Page 10 of 11
SP2.Page 16 of 40
Page 11 of 11
SP2.Page 17 of 40
1
2023 Capital Improvement Program
Project Status Update
9/13/23
Projects Contract Type
Year of First
Contract
Current Project
Phase
2023
Budget Notes
Street Resurfacing, Water Main, and Sewer
Major Projects
1 30" Transmission Main Construction 2017 Complete 7,500 Project complete.
2 Chicago Ave, Howard to Davis
Phase II 2020 Planning 450,000
Project started in 2020. The design
approval has been given by IDOT, currently
awaiting ESR Approval
3 Church St Corridor Improvements Construction 2020 Planning Project ongoing.
4 Green Bay Road, McCormick to
Isabella Construction 2019 Design Project ongoing.
5 Main Street, Maple to Hinman Construction 2018 Construction 2,714,500 Construction awarded by IDOT will not start
until Spring 2024 to allow time to procure
long-lead time materials.6 Main Street, Maple to Hinman Phase III 2018 Construction 267,000
7 Oakton Corridor Traffic Calming
Improvements Construction 2020 Construction 3,350,000
Construction ongoing through Spring 2024.8 Oakton Corridor Traffic Calming
Improvements Phase III 2020 Construction 300,000
Street Resurfacing
9 Street Resurfacing - Bennett,
Colfax to Central Construction 2022 Construction 233,000 Project complete.
10 Street Resurfacing - Central Park,
Central to Isabella Construction 2022 Construction 364,000 Project complete.
11 Street Resurfacing - Dobson,
Ridge to Elmwood Construction 2022 Construction 93,000 Project complete.
12 Street Resurfacing - Foster,
Sherman to Orrington Construction 2022 Construction 109,000 Project complete.
13 Street Resurfacing - Grant, Central
Park to Lawndale Construction 2022 Construction 114,000 Project complete.
14 Street Resurfacing - Hartrey,
Lyons to Church Construction 2022 Construction 144,000 Project complete.
15 Street Resurfacing - Thayer, Gross
Point Rd to Highland Construction 2022 Construction 152,000 Project complete.SP3.Page 18 of 40
2
2023 Capital Improvement Program
Project Status Update
9/13/23
Projects Contract Type
Year of First
Contract
Current Project
Phase
2023
Budget Notes
Water Main
16 Water Main - Brown, Lee to
Greenleaf Construction 2022 Construction 641,000 Construction ongoing.
17 Water Main - Chicago, Hamilton
to Main Construction 2022 Construction 1,459,000 Construction ongoing.
18 Water Main - Crain, Ridge to
Sherman Construction 2022 Construction 1,080,000
Delayed to 2024 because of cost overages
in other projects.
19 Water Main - Custer, Oakton to
Mulford Construction 2022 Construction 1,194,000
Delayed to 2024 because of cost overages
in other projects.
20 Water Main - Dodge, Main to
Cleveland Construction 2022 Construction 1,365,000 Construction ongoing.
21 Water Main - Green Bay(Central to
Lincoln Construction 2022 Construction 510,000 Project complete.
22 Water Main - Grey, Lee to
Greenleaf Construction 2022 Construction 464,000 Construction ongoing.
23 Water Main - Lumberyard
Easement, Sherman to Custer Construction 2022 Design 190,000
Delayed to 2024 because of cost overages
in other projects.
24 Lead Service Line Replacement
for Annual WM Construction 2022 Construction 1,800,000 Construction ongoing.
25 Lead Service Line Replacement
Pilot
Construction 2021 Design 5,360,000
Waiting for State of Illinois to release
approved funding, which needs to happen
prior to construction contract being
awarded.
26 Lead Service Line Replacement
Annual Program Construction 2022 Construction 625,000 Construction ongoing.
Sewer Rehabilitation
27 Sewer - CIPP Rehabilitation Construction 2022 Complete 750,000 Project complete.
28 Sewer - Emergency Sewer Repairs Construction Not started 75,000 Used only in emergency.
29 Sewer - Repairs on Street
Improvements Construction 2022 Construction 210,000 Construction ongoing.SP3.Page 19 of 40
3
2023 Capital Improvement Program
Project Status Update
9/13/23
Projects Contract Type
Year of First
Contract
Current Project
Phase
2023
Budget Notes
30 Sewer - Sewer Extension for Alley
Improvements Construction 2022 Construction 155,000 Construction ongoing.
31 Sewer - Drainage Structure Lining Construction Not started 175,000 Project on hold due to staff vacancies.
32 Sewer - Stormwater Master Plan
Improvements Construction 2020 Planning 300,000
As stormwater model was completed, no
critical short-term improvements identifed.
33 Howard Water Main Project -
Sewer Repairs for Sep (IDOT)Construction 2017 Complete 540,000 Project complete.
34 Davis St Alley Repair Construction Not started 150,000 Project on hold due to staff vacancies.
35 CSO Outlet Rehab Consulting Not started 200,000 Project on hold due to staff vacancies.
Total Street Resurfacing, Water Main, and Sewer Projects 25,541,000
Other Transportation
Major Projects
36 Bus Stop ADA Improvements Phase II 2023 Design 75,000 Contract ongoing.
37 Church/Dodge Lighting
Modernization
Construction 2021 Design 215,000
Project received no bidders, and costs
obtained to complete as a change order to
existing contract was very high. Project will
be rebid late fall for spring construction.
38 Davis/Lake Street Viaduct
Construction 2021 Design 75,000
Project received no bidders, and costs
obtained to complete as a change order to
existing contract was very high. Project will
be rebid late fall for spring construction.
39 Lincoln Street Bridge Phase I 2023 Planning 350,000 392,000 STP-BR Funding
40 Ridge Avenue Intersection
Improvements Construction 2019 Construction -
Construction is expected to be completed in
September.
41 Ridge Avenue Signal Retiming Construction 2019 Construction 70,000
Contract awarded. Work to be completed
late 2023.
42 Traffic Signal, Central and Central
Park Phase II 2023 Design 50,000 Contract ongoing.start 9/25
Annual ProjectsSP3.Page 20 of 40
4
2023 Capital Improvement Program
Project Status Update
9/13/23
Projects Contract Type
Year of First
Contract
Current Project
Phase
2023
Budget Notes
43 Alley Paving - N. of Chancellor, E.
of Asbury Construction 2023 Construction 750,000 Construction ongoing.
44 Alley Paving - N. of Linden Place,
E. of Custer Construction 2023 Construction 220,000 Construction ongoing.
45 Alley Paving - N. of Mulford, E. of
Elmwood Construction 2023 Construction 240,000 Construction ongoing.
46 Alley Paving - N. of Washington,
E. of Sherman Construction 2023 Construction 310,000 Construction ongoing.
47 Alley Paving - N. of Lyons, W. of
Ashland Construction 2023 Construction 350,000 Construction ongoing.
48 Bridge Inspection Consulting 2022 Study 10,000 Annual inspection occurs in December.
49 General Phase I Engineering Phase I 2023 Planning 80,000 Purchases ongoing.
50 Streetlight Pole and Fixture
Replacement Construction 2023 Construction 120,000 Purchases ongoing.
51 Streetlight LED Conversion Construction 2023 Construction 50,000 Purchases ongoing.
52 Traffic Calming, Bicycle & Ped
Improvements Construction Various Various 225,000 Purchases ongoing.
Sidewalk Projects
53
Sidewalk/Streetlight
Improvements - Hartrey and
Greenleaf Construction 2022 Planning 1,000,000
Have completed public engagement.
Finalizing recommended alternate and
moving forward with preparation of contract
documents.
54 Sidewalk Gap Infill Construction 2022 Construction 600,000 Construction ongoing.
55 Sidewalk Improvement Program Construction 2023 Construction 650,000 Construction ongoing.
56 Sidewalk - Safe Routes to School Consulting 2023 Planning 50,000 Contract ongoing.
Total Other Transportation Projects 5,490,000
Parks
57 Arrington Lagoon - Retaining Wall Construction 2023 Complete 200,000 Construction complete.
58 Alexander Park - Minor Repairs Construction Not started 20,000
Work not started due to staff vacancies in
Public Services Bureau.SP3.Page 21 of 40
5
2023 Capital Improvement Program
Project Status Update
9/13/23
Projects Contract Type
Year of First
Contract
Current Project
Phase
2023
Budget Notes
59 Beck Park Expansion/Shore
School Consulting 2022 Planning 205,000 Contract ongoing.
60 Cartright Park Drainage Impr Consulting Not started 100,000 Project on hold due to staff vacancies.
61 Dog Beach/Dog Park
Accessibility Consulting 2022 Design 66,480 Contract ongoing.
62 Fitzsimmons Park Renovations Consulting Not started 125,000 Project on hold due to staff vacancies.
63 Independence Park Renovations 2022 Design Contract ongoing.
64 James Park - Athletic Lighting
North Fields Construction 2018 Construction 1,500,000
Contract awarded. Onsite construction will
occur in Winter 2023/2024 once long-lead
time materials are delivered onsite.
65 James Park - Fencing for Public
Works Storage Construction Not started 100,000
Work not started due to staff vacancies in
Public Services Bureau.
66 James Park - Pathway Lighting Construction Not started 50,000 Project on hold due to staff vacancies.
67 James Park - Pathway
Reconstruction Consulting 2023 Design 300,000 Construction contract award in process.
68 Larimer Park Renovations Consulting 2022 Design 75,000 Contract ongoing.
69 Mason Park/Davis St Extension
Construction 2022 Planning 250,000
Contract temporarily on hold while awaiting
verification from Illinois Department of
Natural Resources regarding the ability to
use this project as a property conversion for
the loss of Foster Field due to the 5th Ward
School construction.
70 Mulford Viaduct Art Park Consulting Planning 100,000
71 Parks Contingency Construction Various Various 100,000 Purchases ongoing.
72
Public Canoe Launch (incl. Eco
Cntr Parking Lot) - Phase II
Consulting Svcs Consulting 2020 Planning 40,000
Project ongoing. Currently reviewing
concept plan with EEA. Will need additional
soils testing.
73 Raymond Park Construction 2021 Complete Project complete.
74 Parks and Greenspace Strategic
Plan Consulting 2022 Study Project ongoing.
75 Twiggs Park - Skate Park Construction 2021 Construction 1,665,000 Construciton ongoing.SP3.Page 22 of 40
6
2023 Capital Improvement Program
Project Status Update
9/13/23
Projects Contract Type
Year of First
Contract
Current Project
Phase
2023
Budget Notes
Total Parks Projects 4,671,480
Facilities
76 Animal Shelter Renovations Construction 2020 Construction 5,180,000 Construction ongoing.
77 Bent Park Fieldhouse Construction 2022 Planning -On hold due to staff vacancies.
78 Crown - Glass Replacement
Construction 2022 Various 50,000
Original construction complete. Additional
work getting under contract for construction
later this year.
79 Crown - Gym Sound Attenuation Construction 2022 Complete 50,000 Construction complete.
80 Crown - Lobby Floor Crack
Sealing Construction Not started 50,000 Project cancelled.
81 Crown - LED Sign Upgrade Construction Not started 50,000 Project cancelled.
82 Ecology Center - Renovation Construction 2022 Design 1,500,000
Design ongoing. Construction planned to
begin Winter 2023/2024.
83 Facilities Contingency Construction Various Various 600,000 Projects ongoing.
84 Police Fire HQ Elevator
Modernization Construction 2022 Construction 120,000
Contract ongoing but taking longer than
expected due to structural failures in
elevator shaft.
85
Roof Replacement (Ackerman,
Baker, Dempster, Fire 5, Police
Station)Construction 2022 Complete 350,000
To fit funding, project rescoped to Police
Station and Ladd Arboretum gazebo only.
Construction complete.
86 Service Center - North Island Fuel
System Replacement Construction 2023 Design 1,700,000
Design ongoing. Construction planned to
begin Winter 2023/2024.
87 Service Center - Renovations Consulting Planning 200,000 On hold due to staff vacancies.
Total Facilities Projects 9,850,000
Miscellaneous
88 ADA Improvements Construction 2023 Various 300,000
Limited projects ongoing, but most funding
not being used due to staff vacancies.
Total Miscellaneous Projects 300,000SP3.Page 23 of 40
7
2023 Capital Improvement Program
Project Status Update
9/13/23
Projects Contract Type
Year of First
Contract
Current Project
Phase
2023
Budget Notes
Sustainability
89 Lighting Modernization at City
Facilities and Parks
Construction 2022 Design 100,000
Funding will be used for Ecology Center
lighting upgrades to be included in the
construction contract for the Ecology Center
Renovatation.
90 City Fleet Charging Infrastructure Consulting 2023 Construction 100,000 Construction ongoing.
91 Public Vehicle Charging Stations Construction 2023 Planning 100,000
Staff is researching the most cost-effective
solution for the community.
92 City Solar Infrastructure
Construction 2023 Planning 200,000
RFP issued to engage provider.
Construction anticipated to start in
Winter/Spring 2023/2024
93 Environmental Justice Initiative
Study Consulting Study 100,000
City has received proposals and they are
under evaluation.
94 CARP Dashboard Development Consulting 2023 Study 30,000 Implementation ongoing.
Total Sustainability Projects 630,000
Water Treatment, Billing and Storage
95
Dist Sys - Retail Water Meter
Stage II and MIU Stage I
Replacement Program Construction 2023 Planning 660,000 Project advertising in October 2023
96 WTP - 36/42 Intake Replacement Construction 2019 Construction 39,450,000 Construction ongoing.
97 WTP - 36/42 Intake Replacement Phase III 2019 Construction 667,000 Construction ongoing.
98 WTP - CMMS System Construction 2023 Study 150,000 Proposals received and under review.
99 WTP - Corrosion Control Study Construction 2021 Study 275,000 Study ongoing.
100 WTP - East Filter Safety Rails Phase II 2022 Complete 30,000 Complete. Construction will be included in
future water plant project.101 WTP - East Filter Safety Rails Construction 2022 On hold 150,000
102 WTP - Fire Sprinkler System
Upgrade 1 Phase III Not started 75,000 On hold due to staff vacancies.
103 WTP - Generator and Switchgear
Rehab Phase III 2022 Design 450,000 Design ongoing. Construction delayed to
2024 because of significant increase in
scope requiring additional engineering. Will
bid in 2023 once IEPA funding is awarded.SP3.Page 24 of 40
8
2023 Capital Improvement Program
Project Status Update
9/13/23
Projects Contract Type
Year of First
Contract
Current Project
Phase
2023
Budget Notes
104 WTP - Generator and Switchgear
Rehab Construction 2022 Design 500,000
Design ongoing. Construction delayed to
2024 because of significant increase in
scope requiring additional engineering. Will
bid in 2023 once IEPA funding is awarded.
105 WTP - Lead Paint Removal and
Repainting Construction 2023 Design 300,000
Completed a preliminary inventory. Priority
repainting will be incorporated into a future
water plant project.
106 WTP - Low Lift 4/5/6 Pump
Improvements Phase III Not started 200,000
Project postponed to cover cost increases in
engineering services for East Filter Plant
Electrical Reliability.
107 WTP - Low Lift Pump MCC
Phase III Not started 125,000
Project postponed to cover cost increases in
engineering services for East Filter Plant
Electrical Reliability.
108 WTP - PFAS Study Construction Study 500,000 Study ongoing.
109 WTP - Pump Station
Dehumidification Construction 2023 Construction 220,000 Project award proposed for October 2023.
110 WTP - Roof Improvements Construction 2023 Complete 1,000,000 Construction complete.
111 WTP - Security - First Floor
Windows Construction 2022 Construction 100,000 Construction ongoing.
112 WTP - Security - Improvements
Construction Not started 100,000
Project postponed to cover cost increases in
engineering services for East Filter Plant
Electrical Reliability.
113 WTP - Standpipe Water Quality Phase III 2022 Planning 50,000 Study is complete. Currently negotiating
engineering costs for Phase II design.
Project is somewhat delayed by staff
vacancies.114 WTP - Standpipe Water Quality Construction 2022 Planning 150,000
115 WTP - Thermal Security Camera
Installation Phase III Not started 50,000 Project on hold due to staff vacancies.
Total Water Treatment, Billing and Storage Projects 45,202,000
Library
116 Boiler Replacement Construction 2023 Construction 700,000 Construction ongoing.SP3.Page 25 of 40
9
2023 Capital Improvement Program
Project Status Update
9/13/23
Projects Contract Type
Year of First
Contract
Current Project
Phase
2023
Budget Notes
117 Building LED Lighting Upgrade Construction 2023 Complete 250,000 Project complete.
Total Library Projects 950,000SP3.Page 26 of 40
Memorandum
To: Honorable Mayor and Members of the City Council
From: Lara Biggs, Capital Planning & Engineering Bureau Chief
CC: Edgar Cano - Public Works Agency Director
Subject: Proposed 2024 Capital Improvement Program
Date: September 18, 2023
Recommended Action:
Staff will provide an overview of the proposed 2024 Capital Improvement Program for
discussion.
Council Action:
For Discussion
Summary:
The City’s annual Capital Improvement Program (CIP) is organized into multiple sections for
ease of accessing the information:
• Street Resurfacing, Water Main, and Sewer
• Other Transportation
• Parks
• Facilities
• Miscellaneous
• Water Treatment, Billing, and Storage
• Library
In 2023, Sustainability was a separate category. Because so many projects include
sustainability characteristics, this category was eliminated.
The current proposed 2024 CIP is a list of immediate infrastructure improvement needs. Staff
is requesting City Council direction on priorities in order to reduce the overall number of
projects, as the current staffing and identified funding would not be able to support the full
implementation of the proposed program.
A summary of the project needs is as follows:
SP4.Page 27 of 40
Funding:
A critical portion of organizing the CIP is determining the appropriate funding. The City utilizes
many different types of funding for the implementation of the CIP. Most of the funding types
have significant limitations in how they can be used, as shown in the table below:
Page 2 of 14
SP4.Page 28 of 40
As projects are identified, the funding source is determined. City-provided funds have annual
limits, and the needs far outweigh the available funding. Because of this, staff actively seeks
out grants and tries to leverage the available City resources to complete larger projects for less
cost. Outside grants and loans are most available for the funding of streets, transportation,
water, and sewer projects. Infrequently, a grant is awarded for parks projects. Facilities projects
almost never receive grant funding and usually must be funded solely by City funds. Parks and
Page 3 of 14
SP4.Page 29 of 40
Facilities projects are also not eligible for most City funding sources and, therefore, generally
funded entirely by general obligation bonds.
Of all the funding sources, issuing general obligation bonds is of particular concern. The City
works to manage the volume of bonds issued, but bonds are the current choice when no other
funding source is available. Generally, the staff works to keep approximately the same levels
of funding each year in order to assist in stabilizing the budget.
2024 CIP Challenges:
In developing the 2024 CIP, staff has identified three challenges, all of which are related to the
overall funding of the CIP and would require a significant expansion in the amount of
infrastructure work being completed in the next five years. These challenges include:
• Water Main Replacement/Lead Service Line Regulatory Requirements
• Legacy Park Infrastructure Needs
• Legacy Facilities Infrastructure Needs
Challenge 1 - Water Main Replacement/Lead Service Line Regulatory Requirements
A water main has a typical lifespan of 100 to 120 years. Therefore, the City targets the
replacement of 1% of the system per year or a pproximately 1.5 miles. However, so much of
the water main is over 100 years in age that the system is aging faster than it can be replaced.
Rising materials costs and the addition of new regulations regarding lead service line
replacement are also having a significant impact on the City’s ability to maintain a reasonable
water main replacement program within the current budget. This challenge will be addressed
in detail as part of a separate discussion, but it is creating a significant impact related to th e
CIP.
Challenge 2 - Legacy Park Infrastructure Needs
The City of Evanston operates and maintains 88 parks, totaling approximately 266 acres. The
park system is made up of a wide variety of amenities and infrastructure elements, from
playgrounds and active sports fields to decorative fountains and contemplative landscapes.
Evanston parks can be divided into two categories:
1. Community Parks - Parks that are destination spaces regularly used by people outside
of the immediate neighborhood. These parks have a variety of amenities and receive so
much use they typically need continuous investment to stay in a safe and usable condition.
Examples of community parks include:
o Crown Park
o James Park
o Lovelace Park
o Lakefront Parks/Beaches
o Canal Parks
2. Neighborhood Parks - Parks that, while occasionally visited by other community
members, are most frequently used by people within the immediate neighborhood.
Examples of neighborhood parks include:
Page 4 of 14
SP4.Page 30 of 40
o Independence Park
o Larimer Park
o Cartwright Park
o Fitzsimmons Park
While an individual park may have a variety of amenities, each amenity has a different expected
life. The following table provides examples of park amenities:
Over the last 20 years, the City’s investment in parks has been substantially underfunded. This
has resulted in infrastructure needs that far exceed the available funding and available staff
resources. Consequently, parks do not make it onto the CIP when one or two amenities start
to fail; instead, they tend to only become a priority when the entire park is degraded. Because
amenities fail at different rates, some of the amenities may be many years past their useful life
before the park degrades to the point of being a red flag as a whole. Unfortunately, community
members are still using those amenities even in their degraded condition (please note that
amenities are addressed with temporary patches or removal if they become a safety issue).
Of the neighborhood parks, 11 have had no appreciable infrastructure investment for at least
26 years. These “Legacy Parks” are experiencing so much deterioration that the entire park
needs to be renovated. The renovation of these 11 parks has been placed on the five -year CIP
to be addressed.
However, for parks that are not yet fully deteriorated, staff recommends that the City begin a
program of regular investment and modernization. For example, the City should be budgeting
funding each year for playground equipment replacement in parks that are not yet fully
deteriorated. Funding should also be budgeted for other items, such as court resurfacing,
lighting modernization, pathway resurfacing, etc. Investing in smaller, regularly scheduled
improvements will keep parks in better overall condition. However, to be effective, this funding
would need to begin now in order to prevent the next generation of parks from becoming
Legacy Parks. This requires extra funding over the next five years.
In order to better illustrate the funding needs, the 2024 CIP for Parks has been divided into
categories:
• Community Parks
• Neighborhood Parks - Legacy
• Neighborhood Parks - Non-Legacy
Page 5 of 14
SP4.Page 31 of 40
• Investment and Modernization
In the 2024 CIP, initial levels for Investment and Modernization have been proposed. The City
is currently in the process of completing a parks and natural areas strategic plan. As this project
is completed in 2024, staff will work with the consultant to identify appropriate funding levels
for Investment and Modernization.
Challenge 3 - Legacy Facilities Infrastructure Needs
The City owns over 50 facilities, ranging from public-facing recreation centers, park
fieldhouses, and municipal buildings (such as the Civic Center) to facilities that provide a critical
infrastructure need, such as fire stations and the Service Center. The City has chronically
underfunded infrastructure projects at facilities, even though the needs have been well-known
for decades. An example of this is the Civic Center, which has been known to need substa ntial
investment since the City began a public discussion in 1998 (25 years ago).
The City currently has six Legacy Facilities that are undergoing substantial failures in multiple
building systems. In each case, the City has engaged a consultant over the last three years to
provide more detailed solutions for how to proceed. While the reports are still in draft form,
enough information is available to begin placing the improvement or replacement of these
facilities into the budget. As the detailed reports are finalized and presented to the City Council
over the next few months, they will also be made available to the public. A summary of the
Legacy Facilities is as follows:
Page 6 of 14
SP4.Page 32 of 40
Similar to Parks, there is another generation of buildings that will become Leg acy Facilities
without regular investment. Typical improvements that the City should be investing in regularly
include:
• Roofing
• Tuckpointing
• Flooring
• Interior space renovations such as kitchens, locker rooms, and restrooms
• ADA improvements
• CARP implementation (lighting modernization, vehicle charging, electrification)
• Evolving operational needs
This creates an operational challenge, as current funding levels do not support the annual
investment needs, much less addressing the challenges of the Legacy Facilities.
Because of the current state of the Legacy Facilities, staff recommends working towards a goal
of resolving the Legacy Facilities over the next 5-8 years while simultaneously funding a regular
annual program of investment and modernization. In order to better illustrate the funding needs,
the 2024 CIP for Facilities has been divided into categories:
• Facilities - Legacy
• Facilities - Non-Legacy
• Investment and Modernization
Staffing:
Implementing the annual CIP is a team effort, involving not only Public Works staff but also
relying heavily on support from the operations and maintenance staff in every City department.
However, the primary responsibility for project development, implementation, and management
falls to civil engineers, architects, and landscape architects in the Bureau of Capital Planning.
Of the 20 employees in this bureau, there are 13 staff whose primary responsibility is project
implementation and management.
Currently, work on the Parks CIP is implemented by a 0.5 FTE landscape architect,
supplemented by a 0.5 FTE civil engineer helping with drainage challenges, pathways, and
court resurfacing. With increased parks capital needs in recent years, this is inadequate to
implement the existing Parks CIP, even without a potential realignment. Staff is recommending
the 2024 budget include a new landscape architect position (1 FTE).
If funding for the Parks and/or Facilities CIP is increased and the implementation stra tegies
realigned, additional architect and landscape architect positions will be needed in future years.
Feedback from Boards and Commissions:
Staff is actively seeking feedback from several City boards. The proposed CIP has been
reviewed with the Finance and Budget Committee and the Parks and Recreation Board. Staff
will also be meeting with the Environment Board this month to discuss CARP goal compliance.
Next Steps:
Page 7 of 14
SP4.Page 33 of 40
Staff is requesting feedback on realigning the CIP strategies related to the drin king water
distribution system, parks, and facilities.
Staff is also requesting feedback on 2024 project priorities to align the size of the CIP with
funding and staff resources.
Attachments:
Proposed 2024 Capital Improvement Program
Page 8 of 14
SP4.Page 34 of 40
1
City of Evanston Capital Improvement Program
FY 2024
2023 GO
Bonds
2024 GO
Bonds
Water Fund
Reserves
Sewer Fund
Reserves
IEPA SRF
Subtotal MFT CDBG TIF
Subtotal Other Pass-Through
Grants
TOTAL
FUNDING NOTES
Major Projects 450,000 2,220,000 2,200,000 -1,800,000 -360,000 3,600,000 10,630,000
Street Resurfacing ---554,000 -841,000 1,395,000
Street Resurfacing, Construction, SUBTOTAL -----554,000 --841,000 -1,395,000 Rebuild Illinois $841,000
Water Main -760,000 5,111,000 4,875,000 900,000 960,000 1,000,000 13,606,000
Water Main, Construction, SUBTOTAL --4,061,000 -770,000 900,000 -260,000 --6,751,000 Water IEPA SRF $770,000; Chicago Main TIF
$260,000
Street Resurfacing, Water Main, and Sewer 450,000 2,980,000 7,311,000 2,070,000 4,875,000 3,254,000 -960,000 2,201,000 3,600,000 27,701,000
Lincoln Street, Sheridan to Green Bay Rd, Ped and Bike Impr,
Phase I -300,000 ---300,000
Chicago Ave, Howard to Davis, Phase II 450,000 550,000 ---1,000,000
Church St Corridor Improvements, Phase II -550,000 ---550,000 ITEP
Main Street, Hartrey to Asbury, Phase II -160,000 ---160,000
Green Bay Road, McCormick to Isabella, Phase III -500,000 200,000 --360,000 1,060,000 Other Non-Bond Funding $360,000
STP funding
Oakton Corridor Traffic Calming Improvements, Phase III -60,000 ---60,000
Green Bay Road, McCormick to Isabella, Construction --2,000,000 -1,800,000 --3,600,000 7,400,000 STP funding
Oakton Corridor Traffic Calming Improvements, Construction -100,000 ---100,000
LSLR (Outreach and Comms), Consulting --200,000 ---200,000
LSLR (Program Development and Management), Consulting --200,000 ---200,000
LSLR Pilot, Consulting --550,000 ---550,000
Lead Service Line Replacement Annual Program, Consulting --300,000 --300,000 Water IEPA SRF $300,000
Emergency Water Main Repair, Construction --100,000 ---100,000
LSLR Pilot, Construction ---700,000 1,000,000 1,700,000 West Evanston TIF $700,000; Rebuild Illinois
$1,000,000
Lead Service Line Replacement Annual Program, Construction --3,805,000 --3,805,000 Water IEPA SRF $3,805,000
Ashland from Lyons to Emerson ---115,000 --115,000
Bryant from Chancellor to Dead End ---133,000 --133,000
Burnham from Michigan to Sheridan ----108,000 108,000 Rebuild Illinois $108,000
Foster from Orrington to Sheridan ---142,000 --142,000
Garrett from Sheridan to East End ---25,000 -57,000 82,000 Rebuild Illinois $57,000
Lee from Florence to Asbury ----279,000 279,000 Rebuild Illinois $279,000
Leon from Simpson to Ridge ----397,000 397,000 Rebuild Illinois $397,000
Noyes from Green Bay to Wesley ---139,000 --139,000
Central from Prairie to Poplar -760,000 190,000 50,000 ---1,000,000 Water IEPA SRF $50,000
Crain from Ridge to Sherman --1,280,000 120,000 300,000 --1,700,000 Water IEPA SRF $120,000
Custer from Mulford to Oakton --1,960,000 340,000 400,000 --2,700,000 Water IEPA SRF $340,000
Lumberyard Easement from Sherman to Custer ---260,000 -260,000 Chicago Main TIF $260,000Page 9 of 14SP4.Page 35 of 40
2
City of Evanston Capital Improvement Program
FY 2024
2023 GO
Bonds
2024 GO
Bonds
Water Fund
Reserves
Sewer Fund
Reserves
IEPA SRF
Subtotal MFT CDBG TIF
Subtotal Other Pass-Through
Grants
TOTAL
FUNDING NOTES
Park from McDaniel to Walnut --631,000 260,000 200,000 --1,091,000 Water IEPA SRF $260,000
N of Colfax, E of Bryant ----410,000 410,000 Special Assessment Fund $410,000
N of Lake, E of Darrow ---290,000 --290,000
N of Leonard Pl, E of Green Bay Rd ----495,000 495,000 Special Assessment Fund $495,000
N of Simpson, E of Ashland ---210,000 --210,000
Sewer Rehabilitation ---2,070,000 -----2,070,000
Major Projects -1,155,000 -150,000 365,000 270,000 1,940,000
Annual Projects -590,000 40,000 -160,000 510,000 -1,115,000 2,415,000
Alley Paving, Construction, SUBTOTAL ------500,000 -905,000 -1,405,000 Special Assessment Fund $905,000
Sidewalk Projects -755,000 -100,000 1,000,000 -250,000 2,105,000
CSO Outlet Rehab, Consulting --200,000 ---200,000
CIPP Rehabilitation, Construction --775,000 ---775,000
Davis St Alley Repair (Ongoing), Construction ---150,000 -----150,000
Drainage Structure Lining, Construction --175,000 ---175,000
Emergency Sewer Repairs, Construction --100,000 ---100,000
Repairs for Water Main Improvements, Construction --210,000 ---210,000
Sewer Extension for Alley Improvements, Construction --160,000 ---160,000
Stormwater Master Plan Improvements, Construction --300,000 ---300,000
Lincoln Street Bridge, Phase I ------
Street Evaluation and Rating, Phase I ---150,000 --150,000
Bus Stop ADA Improvements, Phase III -50,000 ---50,000
Traffic Signal, Central and Central Park, Phase III -50,000 ---50,000
Bus Stop ADA Improvements, Construction -80,000 --270,000 350,000
Other Non-Bond Funding $270,000
$240k grant from CMAP, $30k RTA Access to
Transit
Church/Dodge Lighting Modernization, Construction ---365,000 -365,000 West Evanston TIF $365,000
Davis/Lake Street Viaduct, Construction -125,000 ---125,000
Fiber Optic System Upgrades, Construction -500,000 ---500,000
Traffic Signal, Central and Central Park, Construction -350,000 ---350,000
General Phase I Engineering, Phase I -30,000 40,000 -10,000 10,000 --90,000
Bridge Inspection, Consulting -10,000 ---10,000
Crosswalk Improvements, Construction ----210,000 210,000 Other Non-Bond Funding $210,000
ARPA Funds
Streetlight LED Conversion, Construction ---150,000 --150,000
Streetlight Pole and Fixture Replacement, Construction -300,000 ---300,000
Traffic Calming, Bicycle & Ped Improvements, Construction -250,000 ---250,000
Other Transportation -2,500,000 40,000 -310,000 610,000 1,365,000 1,385,000 250,000 6,460,000Page 10 of 14SP4.Page 36 of 40
3
City of Evanston Capital Improvement Program
FY 2024
2023 GO
Bonds
2024 GO
Bonds
Water Fund
Reserves
Sewer Fund
Reserves
IEPA SRF
Subtotal MFT CDBG TIF
Subtotal Other Pass-Through
Grants
TOTAL
FUNDING NOTES
Sidewalk - Safe Routes to School, Phase III -90,000 ---90,000
Sidewalk - Safe Routes to School, Construction -65,000 ---250,000 315,000 $250k STRS grant for construction
Sidewalk Gap Infill, Construction -300,000 ---300,000
Sidewalk Improvement Program, Construction -300,000 -100,000 --400,000
Sidewalk/Streetlight Improvements - Hartrey and Greenleaf,
Construction ---1,000,000 -1,000,000 West Evanston TIF $1,000,000
Beck Park Expansion/Shore School, Consulting -90,000 ---90,000
Canal Park Environmental Assessment, Consulting -50,000 ---50,000 Required by MWRD lease
Lovelace Park Parking Lot Expansion, Consulting -40,000 ---40,000
Clark Square Dog Park, Construction -400,000 ---400,000
Dog Beach ADA Accessibility, Construction -200,000 ---200,000
Fountain Square Improvements, Construction -2,800,000 ---2,800,000
James Park - Fencing, Construction -120,000 ---120,000
James Park - PIckleball Courts, Construction -350,000 ---350,000
Pooch Park Capital Investment, Construction -120,000 ---120,000
Cartright Park - Improvements, Consulting -150,000 ---150,000
Fitzsimons Park Renovations, Consulting -100,000 ---100,000
Philbrick Park Renovation, Consulting -115,000 ---115,000
Chandler Tot Lot, Construction -150,000 ---150,000
Independence Park, Construction -1,700,000 --500,000 2,200,000 Other Non-Bond Funding $500,000
$500k ARPA funds through Evanston Thrives
Larimer Park, Construction -1,500,000 ---1,500,000
Grey Park - Dog Park Installation, Construction -400,000 ---400,000
ADA Improvements in Parks, Construction -100,000 ---100,000
Court Rehabilitation, Construction -200,000 ---200,000
Fence Replacement (Various Parks), Construction -100,000 ---100,000
Parks Contingency, Construction -100,000 ---100,000
Pathway improvements, Construction -300,000 ---300,000
Playground Equipment Replacement, Construction -600,000 -450,000 --1,050,000 $200k Chandler, $400k TBD; $450k CDBG Twiggs
Parks -9,685,000 -450,000 -500,000 10,635,000
Facilities -16,240,000 --90,000 16,330,000
Community Parks -4,170,000 ---4,170,000
Neighborhood Parks - Legacy -3,715,000 --500,000 4,215,000
Neighborhood Parks -400,000 ---400,000
Investment and Modernization -1,400,000 -450,000 --1,850,000
Facilities - Legacy -9,930,000 ---9,930,000Page 11 of 14SP4.Page 37 of 40
4
City of Evanston Capital Improvement Program
FY 2024
2023 GO
Bonds
2024 GO
Bonds
Water Fund
Reserves
Sewer Fund
Reserves
IEPA SRF
Subtotal MFT CDBG TIF
Subtotal Other Pass-Through
Grants
TOTAL
FUNDING NOTES
Civic Center Improvements, Consulting -1,500,000 ---1,500,000
Ecology Center - Renovation, Construction -2,100,000 ---2,100,000
Police/Fire HQ Improvements, Consulting -1,500,000 ---1,500,000
Service Center - Structural Repairs, Consulting -50,000 ---50,000
Police Fire HQ - Chiller Replacement, Construction -500,000 ---500,000
Service Center - North Island Fuel System Replacement,
Construction -1,700,000 ---1,700,000
Service Center - Renovations, Consulting -800,000 ---800,000
Service Center - Structural Repairs, Construction -180,000 ---180,000
Service Center - Various Roofs, Construction -1,600,000 ---1,600,000
Bent Park Fieldhouse Improvements, Consulting -100,000 ---100,000
Fleetwood Jourdain Study, Consulting -250,000 ---250,000
Municipal Storage Center - Renovation, Consulting -100,000 ---100,000
Bent Park Fieldhouse Improvements, Construction -510,000 --90,000 600,000 Other Non-Bond Funding $90,000
$90k insurance reimbursement
Chandler - Building Envelope Rehabilitation, Construction -400,000 ---400,000
Chandler - Gym Upgrades, Construction -400,000 ---400,000
Citywide Building Automation System Upgrade, Construction -250,000 ---250,000
Fire Station 3 - Interior Renovations (Kitchen, Finishes),
Construction -400,000 ---400,000
Fire Station 5 - Building Envelope Repairs, Construction -600,000 ---600,000
Fire Stations 1 & 3 Locker Room Improvements, Construction -350,000 ---350,000
Fleetwood - East/North Site Improvements, Construction -400,000 ---400,000
Fleetwood - Envelope Repairs, Construction -350,000 ---350,000
Levy Center - Kitchen Renovation, Construction -400,000 ---400,000
ADA Improvements, Construction -300,000 ---300,000
Citywide Roof Repairs (locations to be determined),
Construction -600,000 ---600,000
Facilities Contingency, Construction -600,000 ---600,000
Lighting Modernization, Construction -300,000 ---300,000
City Fleet Charging Infrastructure, Construction -450,000 -------450,000
City Solar Infrastructure, Construction --------100,000 100,000 Sustainability Fund $100,000
Environmental Justice Initiative Study, Construction ----100,000 100,000 Sustainability Fund $100,000
Public Vehicle Charging Stations, Construction --------100,000 100,000 Sustainability Fund $100,000
Facilities - Non-Legacy -4,510,000 --90,000 4,600,000
Investment and Modernization -1,800,000 ---1,800,000
Miscellaneous -480,000 ------300,000 780,000Page 12 of 14SP4.Page 38 of 40
5
City of Evanston Capital Improvement Program
FY 2024
2023 GO
Bonds
2024 GO
Bonds
Water Fund
Reserves
Sewer Fund
Reserves
IEPA SRF
Subtotal MFT CDBG TIF
Subtotal Other Pass-Through
Grants
TOTAL
FUNDING NOTES
Circularity Warehouse, Consulting ----------
Public Art, Construction -30,000 -------30,000
36"/42" Intake Replacement, Consulting ----600,000 600,000 WIFIA $600,000
Corrosion Control Improvements, Consulting --200,000 ---200,000
East Filter Plant Reliability, Consulting --1,000,000 ---1,000,000
Generator and Switchgear Rehab , Consulting --300,000 --300,000 Water IEPA SRF $300,000
Shoreline Improvements, Consulting --200,000 ---200,000
Shorewell Safety Rails, Consulting --50,000 ---50,000
Standpipe Water Quality, Consulting --300,000 ---300,000
36"/42" Intake Replacement, Construction --19,293,000 -19,786,000 39,079,000 Water IEPA SRF $19,293,000; WIFIA $19,786,000
Boiler Rehabilitation, Construction --120,000 ---120,000
CMMS System, Construction --200,000 ---200,000
East Filter Safety Rails, Construction --250,000 ---250,000
Fire Sprinkler System Upgrade 1, Construction --75,000 ---75,000
Generator and Switchgear Rehab, Construction --2,000,000 --2,000,000 Water IEPA SRF $2,000,000
HL 7 Engine Replacement, Construction --1,000,000 ---1,000,000
Retail Water Meter Replacement Program Phase 2 & MIU,
Construction --2,420,000 ---2,420,000
Standpipe Water Quality, Construction --1,200,000 ---1,200,000
West Plant Dehumidificatinon, Construction --300,000 ---300,000
Main Library Exterior Stonework Restoration, Construction -100,000 ---100,000
Main Library Fire System Upgrade, Construction -200,000 ---200,000
Main Library Interior Painting, Construction -200,000 ---200,000
Robert Crown Branch Library Interior Reorganization,
Construction -50,000 ---50,000
Water Treatment, Billing and Storage --7,315,000 21,593,000 -20,386,000 49,294,000
Library -550,000 ---550,000Page 13 of 14SP4.Page 39 of 40
6
City of Evanston Capital Improvement Program
FY 2024
2023 GO
Bonds
2024 GO
Bonds
Water Fund
Reserves
Sewer Fund
Reserves
IEPA SRF
Subtotal MFT CDBG TIF
Subtotal Other Pass-Through
Grants
TOTAL
FUNDING NOTES
SUMMARY
Street Resurfacing, Water Main, and Sewer 450,000 2,980,000 7,311,000 2,070,000 4,875,000 3,254,000 -960,000 2,201,000 3,600,000 27,701,000
Other Transportation -2,500,000 40,000 -310,000 610,000 1,365,000 1,385,000 250,000 6,460,000
Parks -9,685,000 -450,000 -500,000 10,635,000
Facilities -16,240,000 --90,000 16,330,000
Miscellaneous -480,000 ------300,000 780,000
Water Treatment, Billing and Storage --7,315,000 21,593,000 -20,386,000 49,294,000
Library -550,000 ---550,000
TOTAL (ALL CATEGORIES)450,000 32,435,000 14,666,000 2,070,000 26,468,000 3,564,000 1,060,000 2,325,000 24,862,000 3,850,000 111,750,000
Major Projects 450,000 2,220,000 2,200,000 -1,800,000 -360,000 3,600,000 10,630,000
Street Resurfacing ---554,000 -841,000 1,395,000
Water Main -760,000 5,111,000 4,875,000 900,000 960,000 1,000,000 13,606,000
Sewer Rehabilitation ---2,070,000 -----2,070,000
Major Projects -1,155,000 -150,000 365,000 270,000 1,940,000
Annual Projects -590,000 40,000 -160,000 510,000 -1,115,000 2,415,000
Sidewalk Projects -755,000 -100,000 1,000,000 -250,000 2,105,000
Community Parks -4,170,000 ---4,170,000
Neighborhood Parks - Legacy -3,715,000 --500,000 4,215,000
Neighborhood Parks -400,000 ---400,000
Investment and Modernization -1,400,000 -450,000 --1,850,000
Facilities - Legacy -9,930,000 ---9,930,000
Facilities - Non-Legacy -4,510,000 --90,000 4,600,000
Investment and Modernization -1,800,000 ---1,800,000Page 14 of 14SP4.Page 40 of 40