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HomeMy WebLinkAboutSeptember 11, 2023Page 1 MINUTES September 11,2023 REGULAR CITY COUNCIL MEETING CITY OF EVANSTON,ILLINOIS LORRAINE H.MORTON CIVIC CENTER JAMES C.LYTLE COUNCIL CHAMBERS Monday,September 11,2023 Present:Councilmember Kelly Councilmember Revelle Councilmember Harris Councilmember Geracaris Councilmember Wynne Councilmember Reid Councilmember Nieuwsma (7) Absent:Councilmember Burns Councilmember Suffredin Presiding:Mayor Daniel Biss Staff Present:Luke Stowe Ikenga Ogbo Alexandra Ruggie Alison Leipsiger Audrey Thompson Hitesh Desai Lauren Ruiz Clayton Black Greg Olsen Others Present:Alisa Kaplan,Executive Director Reform for Illinois David Melton,President of the Board Reform for Illinois Stephanie Mendoza City Clerk Page 2 MINUTES September 11,2023 (II)MAYOR PUBLIC ANNOUNCEMENTS &PROCLAMATIONS Mayor Daniel Biss National Suicide Prevention +Action Month -September 2023 National Diaper Need Awareness Week -September 18-23,2023 Introduced guest Chris Williams -Elected Councillor -Milton Keynes,England (III)CITY MANAGER PUBLIC ANNOUNCEMENTS City Manager Luke Stowe ADA /Disability Services Rodent Control Program Update (IV)COMMUNICATIONS:CITY CLERK Deputy City Clerk Omar Sheikh (V)PUBLIC COMMENT Name Agenda Item /Topic Mary Rosinski A2,AP2 Written Received Public Comment CONSENT AGENDA Items A2,A4,A8,HS1,R1,FB2 and AP2 were removed from the Consent Agenda Motion:Councilmember Reid Second:Councilmember Harris For Action Items Approved 7 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris Nayes:None Absent:Burns,Suffredin (VI)CONSENT AGENDA -CITY COUNCIL MINUTES M1.The Minutes of the Regular City Council meeting of August 28,2023 were approved Staff recommended the approval of the Minutes of the Regular City Council meeting of August 28,2023. For Action Approved on Consent Agenda Page 3 MINUTES September 11,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A1.City of Evanston Payroll,Bills List,and Credit Card Activity was approved Staff recommended City Council approval of the City of Evanston Payroll for the period July 31,2023,through August 13,2023,in the amount of $3,650,596.08,August 14, 2023,through August 27,2023,in the amount of 3,131,776.89.Bills List for August 29, 2023,in the amount of $4,958,084.11. For Action Approved on Consent Agenda A2.A Contract with Jasco Electric Corporation for the James Park Athletic Lighting (Bid 23-39)was approved Staff recommended that the City Council authorize the City Manager to execute a contract with Jasco Electric Corporation (5515 Wilmot Road,McHenry,Illinois 60051)for the James Park Athletic Lighting Project (Bid execute a contract with Jasco Electric Corporation (5515 Wilmot Road,McHenry,Illinois 60051)for the James Park Athletic Lighting Project (Bid 23-39)in the amount of $1,457,301.00.This contractor has requested a waiver of the City's M/W/D/EBE goals and Local Employment Program requirements. Funding will be from the Capital Improvement Fund 2022 General Obligation Bonds in the amount of $467,000 and from the 2023 General Obligation Bonds in the amount of $990,301. Motion:Councilmember Reid Second:Councilmember Nieuwsma For Action Approved 7 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris Nayes:None Absent:Burns,Suffredin A3.The Hiring of Three Additional Human Resources Positions was approved Staff sought approval to hire three additional Human Resources positions:an HR Generalist,a Safety Assistant,and a Classification and Compensation Specialist. Funding would be from the General Fund,Human Resources Regular Pay line item. For Action Approved on Consent Agenda Page 4 MINUTES September 11,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A4.A One-year Contract Extension with Drexwood Partners LLC for Lobbyist Services (RFQ 21-44)was approved Staff recommended the City Council authorize the City Manager to execute a one-year contract extension with Drexwood Partners LLC (1100 N Lake Shore Dr.,Chicago,IL)to act as the City's lobbyist (RFQ 21-44)in the not-to-exceed amount of $60,000.The contract extension would be for twelve months,from October 1,2023,to September 30, 2024. Funding will be provided by the General Fund (Account of $60,000 for FY 2023 and a remaining balance of $35,000.Funding for the work to be performed in 2023 will need to be budgeted in the 2024 a has which budget Advocacy -100.13.1300.62227 Services), $60,000 for FY 2023 and a remaining balance of $35,000.Funding for the work to be performed in 2023 will need to be budgeted in the 2024 budget. Motion:Councilmember Nieuwsma Second:Councilmember Reid For Action Approved 7 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris Nayes:None Absent:Burns,Suffredin A5.A 1-Year Contract Extension with MC Squared Energy Services LLC to Provide Services to an Aggregated Group was approved Staff recommends that the City Council authorize the City Manager to execute a one-year contract extension for the Extended Term Agreement Amendment No.1 to the existing Master Agreement to Provide Services to an Aggregated Group between the City of Evanston and MC Squared Energy Services LLC. For Action Approved on Consent Agenda A6.Resolution 48-R-23 Authorizing the City Manager to Execute a Contract for the Purchase of Real Property at 1821 Lake Street was approved Councilmember Harris recommended adoption of Resolution 48-R-23,Authorizing the City Manager to Execute a Contract for the Purchase of Real Property Located at 1821 Lake Street for $200,000. West Evanston Tax Increment Finance (TIF)account #335.99.5870.65507.As of June 30, 2023 the TIF has a balance of $2,709,406. For Action Approved on Consent Agenda Page 5 MINUTES September 11,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A7.Resolution 49-R-23,Authorizing the City Manager to Sign an Intergovernmental Agreement for Participation in the Mutual Aid Box Alarm System (MABAS Master Agreement)was approved Staff recommended City Council adoption of Resolution 49-R-23,Authorizing the City Manager to Sign an Intergovernmental Agreement for Participation in the Mutual Aid Box Alarm System (MABAS Master Agreement). For Action Approved on Consent Agenda A8.Resolution 52-R-23,Authorizing the City Manager to Execute the Collective Bargaining Agreement Between the City of Evanston and the American Federation of State,County and Municipal Employees,Council 31,AFL-CIO for and on behalf of Evanston City Employees Union,Local 1891 was approved as amended Staff recommended City Council adoption of Resolution 52-R-23,ratifying the collective bargaining agreement with the City and the American Federation of State,County and Municipal Employees,Council 31,AFL-CIO for and on behalf of Evanston City Employees Union,Local 1891 (hereafter referred to as "AFSCME"). Motion:Councilmember Reid Second:Councilmember Harris Councilmember Nieuwsma moved to correct section 9.9 Overtime of the AFSCME agreement to be four hours instead of two hours Motion:Councilmember Nieuwsma Second:Councilmember Reid Motion Passed 7 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris Nayes:None Absent:Burns,Suffredin For Action Approved as Amended 7 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris Nayes:None Absent:Burns,Suffredin Page 6 MINUTES September 11,2023 (VII)CONSENT AGENDA -ADMINISTRATION &PUBLIC WORKS COMMITTEE A9.Ordinance 80-O-23,Amending Section 10-11-5(C),Schedule V(C)of the Evanston City Code,“Three-Way Stops”(Three-Way Stops at Wesley Avenue and Cleveland Street)was approved for introduction Staff recommended adoption of Ordinance 80-O-23,Amending Section 10-11-5(C), Schedule V(C)of the Evanston City Code,“Three-Way Stops”(Three-Way Stops at Wesley Avenue and Cleveland Street).This ordinance will establish a 3-way stop control at the intersections of Wesley Avenue and Cleveland Street. For Introduction Approved on Consent Agenda for Introduction (VIII)CONSENT AGENDA -PLANNING &DEVELOPMENT COMMITTEE PD1.Ordinance 15-O-23,Amending Title 7,Chapter 8 Concerning the Protection of Trees on Private Property was adopted The Environment Board and staff recommended City Council adoption of Ordinance 15-O-23,Amending Title 7,Chapter 8,Concerning the Protection of Private Trees. For Action Adopted on Consent Agenda PD2.Ordinance 75-O-23,Special Use for a Convenience Store,Dempster Snack Shop, and a Special Use for a Type 2 Restaurant,Windy City Flavors,in the B1 Business District at 1806-1808 Dempster Street was adopted The Land Use Commission recommended the adoption of Ordinance 75-O-23,a Special Use for a Convenience Store,Dempster Snack Shop,and a Special Use for a Type 2 Restaurant,Windy City Flavors,in the B1 Business District at 1806-1808 Dempster Street.The Convenience Store (existing)incurred a variety of Health Department violations over the past year.However,recent inspections have found compliance with all City regulations;therefore,the proposed special uses meet the Standards for Approval for special uses. For Action Adopted on Consent Agenda Page 7 MINUTES September 11,2023 (IX)CONSENT AGENDA -HUMAN SERVICES COMMITTEE HS1.Resolution 53-R-23,Extending the Effective Date of Ordinance 24-O-23,the Evanston Fair Workweek Ordinance,to January 1,2024 was approved Staff recommended City Council adoption of Resolution 53-R-23,Extending the Effective Date of Ordinance 24-O-23,the Evanston Fair Workweek Ordinance,to January 1,2024. Motion:Councilmember Nieuwsma Second:Councilmember Reid Councilmember Harris called the question Councilmember Harris withdrew her motion to call the question For Action Approved 7 -0 Ayes:Kelly,Harris,Wynne,Nieuwsma,Revelle,Reid,Geracaris Nayes:None Absent:Burns,Suffredin (X)CONSENT AGENDA -RULES COMMITTEE R1.Ordinance 56-O-23,Adding Title 1,Chapter 13,Section 5,"Small Donor Matching System for Fair Elections"was approved for introduction as amended Councilmember Geracaris and the Rules Committee recommended adoption of Ordinance 56-O-23,creating a Small Donor Matching Fund for Fair Elections. Motion:Councilmember Geracaris Second:Councilmember Reid Councilmember Geracaris moved to amend the ordinance with the following: 1.Ranked Choice Voice (RCV)changes throughout.Reinstated original language throughout the ordinance to allow for the possibility that RCV will not be implemented in time for the next election.Affected provisions: 1-13-5-1 (“Primary Consolidated Election”;“Election Cycle”),1-13-6A, 1-13-6B,1-13-5-8A,1-13-5-9C. 2.1-13-5-1.Definition of "Qualifying Period."Shortened the qualifying period, starting it on October 1 before a consolidated election year instead of at the beginning of the election cycle. 3.1-13-5-1.Other definitions.Added definition of "Primary Consolidated Election"in case RCV is not implemented,and changed definition of "Election Cycle"to better align with the program given the new Qualifying Period.Added a definition of "Independent Expenditure"because the term is referenced in another part of the ordinance;does not affect ordinance substance. Page 8 MINUTES September 11,2023 (X)CONSENT AGENDA -RULES COMMITTEE R1. (cont.) Ordinance 56-O-23,Adding Title 1,Chapter 13,Section 5,"Small Donor Matching System for Fair Elections"was approved for introduction as amended 4.1-13-5-3A.Percentage of budget for funds allocation.The previous draft allocated $68,750/year or 1/40 of a percent,whichever was greater.This would have resulted in a significantly higher allocation than $68,750 because of the recent increase in Evanston's budget.The new version accounts for that by reducing the budget allocation percentage from 1/40 of a percent to 1/60 of a percent.1/60 of a percent of the 2023 budget is $65,333.For now, the allocation will be $68,750/year since that is greater than $65,333. 5.1-13-5-5D.Contributions before the qualifying period.Given the newly shortened qualifying period,added language clarifying that contributions gathered before the qualifying period will not be matched.They will,however, be limited to $150 for participating candidates. 6.1-13-5-7A.Added language clarifying that participating candidates may not accept contributions from anyone planning to do business with or planning to seek non-residential zoning variances.Struck provision barring participating candidates from accepting contributions from lobbyists given the current lack of Evanston lobbyist registration. 7.1-13-6A.Given the newly shortened qualifying period,added language clarifying that only contributions received during the qualifying period will be matched.Also added language clarifying that newly unopposed candidates will not be eligible for matching funds. 8.1-13-5-11I.Interest on personal loans to campaign committees.Added provision barring participating candidates from collecting interest on personal loans to their campaign committees. 9.1-13-5-14.Debate sponsors.Added that program debate sponsoring organizations must be "non-endorsing"in addition to nonpartisan. 10.1-13-5-15C;1-13-5-16B &C.Administrative Hearing Officer.Shifted investigatory and hearing responsibilities from the Evanston City Clerk to the City's Administrative Hearing Officer. 11.Miscellaneous typos and minor corrections. Motion:Councilmember Geracaris Second:Councilmember Reid Motion Passed 6 -0 Ayes:Kelly,Wynne,Nieuwsma,Revelle,Reid,Geracaris Nayes:None Absent:Harris,Burns,Suffredin Page 9 MINUTES September 11,2023 (X)CONSENT AGENDA -RULES COMMITTEE R1. (cont.) Ordinance 56-O-23,Adding Title 1,Chapter 13,Section 5,"Small Donor Matching System for Fair Elections"was approved for introduction as amended For Introduction Approved for Introduction as Amended 5 -1 Ayes:Kelly,Wynne,Nieuwsma,Revelle,Geracaris Nayes:Reid Absent:Harris,Burns,Suffredin (XI)CONSENT AGENDA -FINANCE &BUDGET COMMITTEE FB1.Review of the Annual Comprehensive Financial Report 2022 was accepted and placed on file Staff recommended that the City Council approve and place on file the Annual Comprehensive Financial Report for FY 2022. For Action:Accept and Place on File Approved on Consent Agenda to Accept and Place on File FB2.FY 2023 Mid-Year Financial Report was discussed For Discussion Motion:Councilmember Reid Second:Councilmember Nieuwsma For Discussion Discussed (XII)APPOINTMENTS AP1.Appointments to Boards,Commissions,and Committees was approved The Mayor recommended City Council approval of the appointments of Thomas Ahleman, Samantha Steele,and Charles Smith to the Preservation Commission,Christina S. Escobar to the Equity and Empowerment Commission,and James Cahan to the Environment Board. For Action Approved on Consent Agenda Page 10 MINUTES September 11,2023 (XII)APPOINTMENTS AP2.The Reappointment of David Schoenfeld to the Northwestern-City Committee was approved The Mayor recommended the City Council's reappointment of David Schoenfeld to the Northwestern University-City Committee.Mayor Biss recommends suspending City Council rule 5.2,which indicates that a board or commission appointee may be reappointed only once. Councilmember Revelle moved to suspend City Council rule 5.2,which indicates that a board or commission appointee may be reappointed only once Motion:Councilmember Revelle Second:Councilmember Wynne Motion Approved 4 -1 -1 Ayes:Kelly,Harris,Wynne,Nieuwsma,Revelle Nayes:Reid Abstain:Geracaris Absent:Harris,Burns,Suffredin Motion:Councilmember Kelly Second:Councilmember Wynne For Action Approved 4 -1 -1 Ayes:Kelly,Harris,Wynne,Nieuwsma,Revelle Nayes:Reid Abstain:Geracaris Absent:Harris,Burns,Suffredin (XIII)CALL OF THE WARDS Ward 1:No Report Ward 2:2nd Ward Meeting will be rescheduled (per Mayor Biss) Ward 3:No Report Ward 4:No Report Ward 5:Absent Ward 6:Absent Ward 7:No Report Ward 8:8th Ward Meeting 6:00 PM September 28 Page 11 MINUTES September 11,2023 (XIII)CALL OF THE WARDS Ward 9:Office Hours September 29 9:00 -11:00 AM Reprise Roasters; Hispanic Heritage Month Kickoff Fleetwood-Jourdain 5:00 -9:00 PM (XIV)EXECUTIVE SESSION Councilmember Nieuwsma led City Council into Executive Session pursuant to 5 ILCS 120/2(a) to discuss agenda items regarding workers compensation and minutes review.These agenda items are permitted subjects to be considered in Executive Session and are enumerated exceptions under the Open Meetings Act,with the exceptions being 5 ILCS 120/2(a)c(12)and (21). Motion:Councilmember Nieuwsma Second:Councilmember Wynne Convene into Executive Session 8:24 p.m. Motion Passed 6 -0 Ayes:Kelly,Wynne,Nieuwsma,Revelle,Reid,Geracaris Nayes:None Absent:Harris,Burns,Suffredin (XV)ADJOURNMENT Mayor Biss called a voice vote to adjourn the City Council meeting,and by unanimous vote,the meeting was adjourned at 8:56 p.m.