HomeMy WebLinkAboutSeptember 26, 2023AGENDA
City Council
Tuesday, September 26, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:45 PM
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(I)ROLL CALL - COUNCILMEMBER NIEUWSMA
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
Warren "Billy" Cherry Scholarship Fund Family of Scholars Day - September 30,
2023
D & D Finer Foods Day - October 5, 2023
The Ladies Auxiliary of Second Baptist Church Day - October 8, 2023
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
EPD New Blue Cohort
EPD Update
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their on addressed be to topic non-agenda a item agenda the and name or
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Councilmembers is Comment Comment. Public Public respond not do during
intended to foster dialogue in a respectful and civil manner. Any person who makes
such remarks, or who utters loud, threatening, personal or abusive language, or
engages otherwise in any other disorderly conduct which disrupts, disturbs or
impedes the orderly conduct of a meeting shall, at the discretion of the mayor or
presiding officer, be barred from further participation during that meeting. Public
comments are requested to be made with these guidelines in mind.
(VI)CONSENT AGENDA - CITY COUNCIL MINUTES
M1.Approval of the Minutes of the Regular City Council meeting of
September 11, 2023
Staff recommends the approval of the Minutes of the Regular City
Council meeting of September 11, 2023.
For Action
Approval of the Minutes of the Regular City Council meeting of
September 11, 2023
12 - 23
(VII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
Staff recommends City Council approval of the City of Evanston Payroll
for the period of August 28, 2023, through September 10, 2023, in the
amount of $3,223,645.10. Bills List for September 27, 2023, in the
amount of $5,137,289.69 and credit card activity for the period ending
July 26, 2023, in the amount of $237,377.31
For Action
Approval of the City of Evanston Payroll, Bills List, and Credit Card
Activity
24 - 62
A2.Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris
Amazon Credit Card Activity for the period ending July 26, 2023, in the
amount of $16,473.80.
For Action
Approval of BMO Harris Amazon Credit Card Activity
63 - 66
A3.Approval of the Single-Source Annual Renewal of the Motorola
Advanced Plus Maintenance and Upgrade Package
Staff recommends that City Council authorize the City Manager to renew
the sole-source service agreement with Motorola Solutions, Inc. (500
West Monroe, Chicago, IL 60661) for the Police Department’s MCC7500
radio consoles, Gateways, IP Logger, and AIS Server. The Agreement
is effective from October 1, 2023, through September 30, 2024, at a
total cost of $75,876. A sole-source purchase requires a 2/3 vote of the
Councilmembers.
Funding will be provided by the Emergency Telephone System Account
205.22.5150.62509 (Service Agreements & Contracts) with an FY22
budget of $335,000 and a YTD balance of $113,048.82.
For Action
Approval of the Single-Source Annual Renewal of the Motorola
Advanced Plus Maintenance and Upgrade Package
67 - 72
A4.Approval of Contract Award with Pipe View America for 2023 Light
Sewer Cleaning, 24-inch Diameter and Smaller (Bid No. 23-46)
Staff recommends that the City Council authorize the City Manager to
execute an agreement with Pipe View America (13190 Farm to Market
Rd 730 S, Azle, TX 76020) for 2023 Light Sewer Cleaning, 24-inch
Diameter and Smaller (Bid No. 23-46) in the amount of $94,513.20. A
full waiver of the City’s M/W/D/EBE program goal is being requested by
the contractor.
Funding is provided from the Sewer Fund (Account No.
515.40.4530.62461), which has an approved FY 2023 budget of
$550,000.00, of which $433,186.00 is remaining.
For Action
Approval of Contract Award with Pipe View America for 2023 Light
Sewer Cleaning, 24-inch Diameter and Smaller (Bid No. 23-46)
73 - 79
A5.Approval of Contract with Christopher B. Burke Engineering, Ltd.
for 2024 Alley Survey Services
Staff recommends that the City Council authorize the City Manager to
execute an agreement with Christopher B. Burke Engineering, Ltd. (820
Davis Street, Suite 520, Evanston, IL 60201) for 2024 Alley Survey
Services in the amount of $32,880.00.
Funding is provided from the 2023 General Obligation Bonds Fund
(Account 415.40.4123.62145 – 424001).
For Action
Approval of Contract with Christopher B. Burke Engineering, Ltd. for
2024 Alley Survey Services
80 - 84
A6.Approval to reimburse Gre-Gogo Orrington Owner, LLC, for
Electrical Conduit Replacement in the Sidewalk on Orrington
Avenue North of Davis Street
Staff recommends that the City Council authorize the City Manager to
pay Avenue, Orrington LLC Owner, Orrington Gre-Gogo (1603
Evanston, IL) $30,305.00 to reimburse them for the replacement of an
electrical conduit in the sidewalk being replaced on Orrington Avenue
North of Davis Street.
Funding Fund reserves General will from provided be the
(415.40.4219.65515 - 423018). There is no other budget identified for
this project.
For Action
Approval to reimburse Gre-Gogo Orrington Owner, LLC for Electrical
Conduit Replacement in Sidewalk on Orrington Avenue North of Davis
Street
85 - 87
A7.Approval of a Purchase of one (1) Peterbilt 548 Dump Body Truck
and two (2) Harley-Davidson Motorcycles for the Streets Division of
the Public Works Agency and the Traffic Division of the Evanston
Police Department, respectively.
Staff recommends the City Council authorize the City Manager to enter
into a purchase agreement with Peterbilt of Wisconsin, Inc. dba JX
Truck Center (42400 Hwy 41, Wadsworth, IL 60083) in the amount of
$333,646.19 for the purchase of one (1) Peterbilt 548 Dump Body Truck
as a replacement for existing vehicle #615 and a purchase agreement
with Lake Shore Harley-Davidson (14000 Rockland Road, Libertyville, IL
60048) in the amount of $76,149.12 for the purchase of two (2) 2023
Harley-Davidson Motorcycles as a replacement for existing motorcycles
#M1 and #M2. The Peterbilt Dump Truck purchase is for the Street
Division operations of the Public Works Agency, and the two (2) Harley-
Davidson motorcycles purchases are for the Traffic Division operations
of the Evanston Police Department.
Funding for the purchase above will be from the FY2024 Automotive
Equipment Fund (Account 601.19.7780.65550) in the amount of
$409,783.31 with an anticipated FY 2024 budget of at least
$2,000,000.00.
For Action
Approval of a Purchase of one (1) Peterbilt 548 Dump Body Truck and
two (2) Harley-Davidson Motorcycles
88 - 97
A8.Approval of Repair of the Evanston Fire Department Reserve
Ladder Truck #327R
Staff requests the City Council authorize the City Manager to approve
automotive work in the amount of $26,641.43 to MacQueen Emergency
(1401 North Farnsworth Avenue, Aurora, IL 60505) for the repair and
maintenance of Ladder Truck #327R.
Funding for this repair will be from the Fleet Services Fund, Materials to
Maintain (600.19.7710.655060) in the amount of Autos Account
$26,641.43, which has a FY 2023 budgeted amount of $1,155,2520.00
with an unencumbered balance of $202,278.81.
For Action
Approval of Repair of the Evanston Fire Department Reserve Ladder
Truck #327R
98 - 116
A9.Approval of Proposed Wage Increase for Non-Union Employees
Staff recommends the City Council authorize the City Manager to
provide effective non-union for employees wage 8% an increase
October 9, 2023, and additional funding of $50,000 to address specific
compression issues.
For Action
Approval of Proposed Wage Increase for Non-Union Employees
117 - 118
A10.to with Agreement the 2 No. Order Change of Approval
Chicagoland Paving Contractors Inc. for Tennis Court Resurfacing
Project (Bid No. 22-49)
Staff recommends the City Council authorize the City Manager to
execute Change Order No. 2 to the agreement with Chicagoland Paving
Contractors Inc. (225 Telser Road, Lake Zurich, IL 60047) for the Tennis
Court Resurfacing Project (Bid No. 22-49) in the amount of $175,000.00.
Funding will be provided from the Capital Improvement Fund 2023
General Obligation Bonds (Account 415.40.4123.65515 – 523007) from
the Line Item for James Park - Pathway Reconstruction. This project
has an FY 2023 budget of $300,000.
For Action
Approval of Change Order No. 2 to the Agreement with Chicagoland
Paving Contractors Inc. for Tennis Court Resurfacing Project (Bid No.
22-49)
119 - 123
A11.Resolution 54-R-23, Authorizing the Settlement and Release of all
Claims in Trevor Hempfling v. City of Evanston
Staff recommends approval of Resolution 54-R-23, authorizing the City
of Evanston to issue a settlement payment pursuant to a settlement
agreement and release in Trevor Hempfling v. City of Evanston (Case
no. 2021 L 5034).
Funding will be provided from the Insurance Fund Settlement Costs -
Liability (Account 605.99.7800.62260).
For Action
Resolution 54-R-23, Authorizing the Settlement and Release of all
Claims in Trevor Hempfling v. City of Evanston
124 - 126
A12.Ordinance 81-O-23 Authorizing the Sale Of City-Owned Real
Property at 1808 Hovland Court, Evanston, Illinois
Ordinance of adoption 81-O-23, City recommends Staff Council
Authorizing the Sale of City-Owned Property at 1808 Hovland Court to
Community Partners for Affordable Housing. Councilmember Burns
recommends suspending the City Council rules for introduction and
action at the September 26, 2023, City Council meeting.
For Introduction and Action
Ordinance 81-O-23 Authorizing the Sale Of City-Owned Real Property
at 1808 Hovland Court, Evanston, Illinois
127 - 133
A13.Ordinance 90-O-23, Amending the City Code Section 10-11-5(C),
Schedule V(C) of the Evanston City Code, "Three-Way Stops"
(Three-Way Stops at Grant Street and Cowper Avenue)
Staff recommends the adoption of Ordinance 90-O-23, Amending the
City Code Section 10-11-5(C), Schedule V(C) of the Evanston City
Code, "Three-Way Stops" (Three-Way Stops at Grant Street and
Cowper Avenue). Councilmember Suffredin requests suspension of the
rules for Introduction and Action at the September 26, 2023, City
Council meeting.
Funding will be through the General Fund-Traffic Control Supplies
(100.40.4520.65115), and a $58,000 of budget 2023 FY an with
remaining balance of $5,467.
For Introduction and Action
Ordinance 90-O-23, Amending the City Code Section 10-11-5(C),
Schedule V(C) of the Evanston City Code
134 - 137
A14.to 3-4-6(C) Section Code City Amending 91-O-23, Ordinance
Increase the Number of Class C Liquor Licenses from 22 to 23 for
Egg Harbor Cafe, 1701 Maple Avenue
The Liquor Control Review Board recommends City Council approval of
Ordinance 91-O-23, amending City Code Section 3-4-6(C) to increase
the number of Class C liquor licenses from 22 to 23 for Egg Harbor
Cafe. Councilmember Harris requests suspension of the rules for
Introduction Council City Action 26, September the at and 2023,
meeting.
For Introduction and Action
Ordinance 91-O-23, Amending City Code Section 3-4-6(C) to Increase
the Number of Class C Liquor Licenses from 22 to 23 for Egg Harbor
Cafe, 1701 Maple Avenue
138 - 141
A15.3-4-6(D) Section Code to Amending 92-O-23, Ordinance City
Increase the Number of Class D Liquor Licenses from 71 to 72 for
The Fat Shallot, 2902 Central Street
The Liquor Control Review Board recommends City Council approval of
Ordinance 92-O-23, amending City Code Section 3-4-6(D) to increase
the number of Class D liquor licenses from 71 to 72 for The Fat Shallot,
located at 2902 Central Street. Councilmember Suffredin requests
suspension of the rules for Introduction and Action at the September 26,
2023, City Council meeting.
For Introduction and Action
Ordinance 92-O-23, Amending City Code Section 3-4-6(D) to Increase
the Number of Class D Liquor Licenses from 71 to 72 for The Fat
Shallot, 2902 Central Street
142 - 145
A16.to Section 3-4-6(D) City 93-O-23, Amending Code Ordinance
Increase the Number of Class D Liquor Licenses from 72 to 73 for
Reza's Restaurant, 1557-59 Sherman Avenue
The Liquor Control Review Board recommends City Council approval of
Ordinance 93-O-23, amending City Code Section 3-4-6(D) to increase
the number of Class D liquor licenses in the City from 72 to 73 for
Reza's Sherman at located Restaurant, 1557-59 Avenue.
Councilmember Nieuwsma requests suspension of the rules for
Introduction and Action at the September 26, 2023, City Council
meeting.
For Introduction and Action
Ordinance 93-O-23, Amending City Code Section 3-4-6(D) to Increase
the Number of Class D Liquor Licenses from 72 to 73 for Reza's
Restaurant, 1557-59 Sherman Avenue
146 - 149
A17.Ordinance 80-O-23, Amending Section 10-11-5(C), Schedule V(C) of
the Evanston City Code, “Three-Way Stops” (Three-Way Stops at
Wesley Avenue and Cleveland Street)
Staff recommends the adoption of Ordinance 80-O-23, Amending
Section 10-11-5(C), Schedule V(C) of the Evanston City Code, “Three-
Way Stops” (Three-Way Stops at Wesley Avenue and Cleveland
Street). This ordinance will establish a 3-way stop control at the
intersections of Wesley Avenue and Cleveland Street.
Funding will be through the General Fund-Traffic Control Supplies
(100.40.4520.65115), a and $58,000 budget of FY an with 2023
remaining balance of $9,295.
For Action
Ordinance 80-O-23, Amending Section 10-11-5(C), Schedule V(C) of
the Evanston City Code, “Three-Way Stops” (Three-Way Stops at
Wesley Avenue and Cleveland Street
150 - 153
A18.Ordinance 108-O-22, Amending City Code Section 10-11-13 -
Schedule XIII
Councilmember Reid requests the adoption of Ordinance 108-O-22,
Amending City Code Section 10-11-13 - Schedule XIII. This ordinance
would prohibit trucks on certain streets in the 8th ward.
For Introduction
Ordinance 108-O-22, Amending City Code Section 10-11-13 - Schedule
XIII
154 - 164
(VIII)CONSENT AGENDA - RULES COMMITTEE
R1.Ordinance 56-O-23, Adding Title 1, Chapter 13, Section 5, "Small
Donor Matching System for Fair Elections"
Councilmember Geracaris and the Rules Committee recommend the
adoption of Ordinance 56-O-23, creating a Small Donor Matching Fund
for Fair Elections.
For Action
Ordinance 56-O-23, Adding Title 1, Chapter 13, Section 5, Small Donor
Matching System for Fair Elections
165 - 183
(IX)APPOINTMENTS
AP1.Approval of Appointments to Boards, Commissions, and
Committees
The Mayor recommends City Council approval of the reappointments of
John Use Land the Arevalo to and Puchtel, Max Hewko, Myrna
Commission.
For Action
Approval of Appointments to Boards, Commissions, and Committees
184
(X)CALL OF THE WARDS
Mayor provide or announce to the be upon called shall (Councilmembers by
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XI)EXECUTIVE SESSION
(XII)ADJOURNMENT
(XIII)UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
9/27/2023 5:30PM Economic Development Committee
9/27/2023 7:00PM Land Use Commission
10/2/2023 5:00PM Rules Committee
10/2/2023 6:00PM Human Services Committee
10/4/2023 5:30PM City-School Liaison Committee
10/4/2023 6:30PM Citizen Police Review Commission