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HomeMy WebLinkAboutProfessional Services Agreement for Recruitment of Chief Financial OfficerJULY 18 ® 2011 WCG AND THE CITY OF EVANSTON, ILLINOIS AGREEMENT FOR SERVICES Agreement made this 18th day of July, 2011, between the City of Evanston, Illinois, hereafter referred to as "the Client", and The Waters Consulting Group, Inc., hereafter referred to as "WCG". RECITALS The Client has its principal place of business at 2100 Ridge Avenue, Evanston, Illinois 60201. WCG has its principal place of business at 5050 Quorum Drive, Suite 625, Dallas, Texas 75254. WCG provides services to clients across the nation in the field of wage and salary system development, performance assessment and management, executive recruitment and other related human resource services; therefore, the Client engages the executive recruitment services of WCG; and in consideration of the promises herein contained, both parties agree to the following: 1. This Agreement shall be for the period necessary for successful completion of the project, commencing on July 18, 2011 and may not be terminated by the Client unless WCG's services are no longer desired. If the Client terminates, WCG is entitled to any portion of its fee so earned. If any of these provisions apply, the terminating party must provide 30 days written notice to the other party. SCOPE OF PROFESSIONAL SERVICES 2. WCG will provide professional services in the area of an executive recruitment for the position of Chief Financial Officer. This Agreement includes WCG's commitment to provide all elements of the recruitment process, services, and conditions described in our proposal dated June 29, 2011. ALL-INCLUSIVE PROFESSIONAL PRICE 3. The all-inclusive professional price to conduct the recruitment is ;$19,750.00 as a not -to -exceed amount and includes the cost of professional services by the Lead Consultant and the project support staff, and all project -related expenses such as advertising, printing, candidate background and reference checks, and travel expenses for on -site visits by the Lead Consultant. Travel expenses incurred by candidates for on -site interviews with the client are not the responsibility of WCG and are handled directly by the client organization. The Client will make PAGE e1 JULY 18 ® 2011 WCG AND THE CITY OF EVANSTON, ILLINOIS payments for the project upon receipt of an invoice submitted by WCG. Payment to WCG is expected within 30 calendar days. All invoices will be forwarded to the Client for processing unless otherwise directed. For reporting purposes, WCG's tax identification number is 75- 2272138. The all-inclusive professional price will be billed in four installments; 30% of the fee will be billed at the beginning of the recruitment; 30% at the implementation of Phase I; 30% at the implementation of Phase II; and the final 10% upon acceptance of offer by the candidate. PRASE DE'SCRTPTIONOFPROFESSIONALSERVICES I Phase I Task 1 — Candidate Profile Development/Advertising/Marketing (includes one 1 day on site by Lead Consultant) Task 2 — Identify Quality Candidates Phase II Task 3 — Screening of Applications and Submission of Recommended Semi - Finalists to Client. Task 4 — Reference Checks, Background Checks, and Academ c Verificat ons Phase III Task 5 — Final Process/On-Site Interviews with Finalists (includes two days on site by Lead Consultant) Conclusion Acceptance of offer by candidate ALL-INCLUSIVE NOT -TO -EXCEED PROFESSIONAL PRICE $19,750.00, OPTIONAL, SERVICES FO.R.-CONSIDERATION (' . FEES, Additional work related to the search process and as specifically requested by $1500.00 per the client which is outside of the scope of this project (i.e. additional onsite day meetings) is additional. The fixed professional fee for this recruitment plus expenses anticipates no more than three onsite consulting days with one consultant. However, we would be pleased to provide additional onsite consulting visits for our standard daily rate of $1500 plus expenses. ADDITIONAL PLACEMENTS 4. If candidates from this recruitment process are selected for another position by the Client, within one year of the close of the recruitment, a fee of 50% of the above mentioned fee amount will be due to WCG. TRIPLE GUARANTEE 5. A commitment to remain with the recruitment assignment until you have made an appointment for the fees and tasks quoted in this proposal. If you are unable to make a selection from the initial group of finalists, WCG will work to identify a supplemental group until you find a PAGE • 2 JULY 18 ® 2011 WCG AND THE CITY OF EVANSTON, ILLINOIS candidate to hire; (2) Your executive recruitment is guaranteed for 24 months against termination for cause. Within the first year, the replacement recruitment will be repeated with no additional professional fee, but only for project -related expenses. During the second year, the replacement recruitment is reduced to 50% of the professional fee plus project -related expenses. Candidates appointed from within your organization do not qualify for this guarantee. This guarantee is subject to further limitations and restrictions of your state laws. Additional services include a performance appraisal and review after 12 months of service of the appointed candidate, with no professional fee charged to you. If you elect to use this service, the only cost you would incur would be the reimbursement for any project -related expenses; and (3) WCG will not solicit any candidates selected under this contract for any other position while the candidate is employed with your organization. DEVOTION OF TIME 6. WCG shall devote such time to the performance of its duties under this Agreement as is necessary for the completion of all project phases. ENTIRE AGREEMENT 7, This Agreement supersedes any and all other agreements, either oral or in writing, between the parties hereto with respect to the subject matter hereof, and no other agreement, statement, or promise relating to the subject matter of this Agreement that is not contained herein shall be valid or binding. Au..JlUNis S. This Agreement may be amended by the mutual agreement of the parties hereto in writing and must be attached to and incorporated into this Agreement. LEGAL CONSTRUCTION 9. In case any one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provisions thereof and this Agreement shall be constructed as if such invalid, illegal, or unenforceable provision had never been contained herein. PAGE a3 JULY 18 e 2011 WCG AND THE CITY OF EVANSTON, ILLINOIS Executed on the day and the year first written in this Agreement. CITY OF EVANSTON, ILLINOIS THE WATERS CONSULTING GROUP, INC. By: x Name: I/� f��i is ir�� v By: x Name: ROLLIE O. WATERS Title: Title: PRESIDENT Approved as to form; W. Grant Farrar Corporation Counsel PAGE ®4