HomeMy WebLinkAboutParking System MNGMT w SimplextqCU /dire, & mplexGrinnell
"'t1rity IN
Safeguarding your occupants and property from fire
City of Evanston
Customer
Fire Alarm Inspection Proposal
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Pricing Summary/Scope of Work City of Evanston
Location: Sherman Plaza Parking 821 Davis Evanston, IL. 60201
Fire Alarm Detection Svstems (Test and Insoect + Parts (non-nerioheral, Quantity Frequency
8-5/M-F
Simplex 41000 ( Fire Alarm Panel)
1
Annual
N.A.C. Panel
3
Annual
( Notification Appliance Circuit remote power panel )
LCD Annunciator
1
Annual
Smoke Detector ( Test/inspect)
74
Annual
Smoke Detector ( Cleaning)
1
Annual
Heat Detector
8
Annual
Pull Station
28
Annual
Elevator Test
2
Annual
Audio/Visual Unit
30
Each
Audible Visual Units
35
Annual
( Horns, Strobes, Speakers, etc. )
Visual Unit
20
Each
Fire Fighters Phones ( Cabinet w/ phone)
20
Annual
Door Holder
15
Each
Valve Tamper Switch ( Additional)
35
Annual
Waterflow Switch
15
Annual
Total Annual Investment : (Plus Any Applicable Tax)
$6,525.00
Pricing. The pricing set forth in this Agreement is based on the number of devices to be installed as set forth in the Scope of
Work. If the actual number of devices installed is different than the number set forth in the Scope of Work, the price will be
adjusted accordingly.
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Sherman Plaza Parking 821 Davis Evanston, IL. 60201, Solution 1
TEST AND INSPECTION OVERVIEW:
Under this Special Provisions, SunpicX01 innell trained technicians will paform inspections and diagnostic tests for all accessible peripheral
devices listed and currently connected to the facility life safety system. Tests will he scheduled in advance at the convenience of customer's staff
(sec "List of Equipment" page for equipment to be tested).
TESTING OF PERIPHERAL DEVICES FOR FIRE ALARM AND DETECTION SYSTEMS:
Accessible peripheral devices shall be functionally tested in accordance with NFPA 72, chapter 10, and inanufacturer's recommended procedures.
DETECTOR CLEANING FOR FIRE ALARM AND DETECTION SYSTEMS:
To help minimize false alarms, and in accordance with NFPA, accessible smoke detection devices will be cleaned using manufacturer's
recommended procedures at a rate of 100°/a annually. Devices may be dismantled to expose the stroke chamber (where applicable) and cleaned
using soR cloth, lint blush, cotton swabs, suitable cleaning solution, or non—cicetrostatic vacuum. NOTE: Certain types of analog smoke sensors
will be cleaned as needed per panel readings.
DOCUMENTATION: All accessible components and devices shall be logged for:
Exact location of each device tested, including system address or zone location
Test results and applicahle voltage readings
Any discrepancies found shall be noted individually and on a separate summary page
lnspccuon documentation shall be piovidcd to customer's designated personnel and topics shall be archived by SunpicxOrnncll. NOTE: Certain
additional services may be required by the respective Authorities Having Jurisdiction (or AH.I). NFPA: Local AHJs or internal
organizational requirements may be more restrictive than state requirements. The building owner or manager should make them self
aware of applicable codes and references in order to ensure that contracted services are in compliance with (and fulfill) all requirements.
EMERGENCY SERVICE CALL AND LABOR:
For Listed Electronic Systems,
Standard Service (P)ovided during normal working hom s, Mon -- Fri, 8:00 a.m. — 5:00 p.m., excluding holidays). This provision includes
labor, travel, and mileage charges for repairs associated with normal equipment failures. Emergency service will be provided within 24 hours of
notification Monday through Friday, 8:00 a.n). to 5:00 p nu- excluding SuaplexGrinneli holidays, unless outlined as a special provisiou to the
contract. This provision covers labor to troubleshoot and diagnose system ptoblenns, and the labor to replace failed devices. NOTE: With
Standard Emergency Service, customer is invoiced at standard (normal working hrs) labor rate for billable after hours service calls.
PARTS AND COMPONENT REPLACEMENT:
PANEL COMPONENT REPLACEMENT FOR LISTED ELECTRONIC SYSTEMS:
Additionally, these Special Provisions cover maintenance and component repiaeontenton the central processing unit, to include reprogramming
of system due to failure, replacement of circuit boards, and all components in the control panels, annunciator panels, transponders, printers,
keyboards and nnonrtors associaled with system. Replacement of faulty wiring is not covered. (See Terms and Conditions.)
13ATTERY REPLACEMFNT INCLUDED
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1 his agreement is made by and between City of Evanston ("Customer') and SimpiexGrinnell LP ("Company") and is effective as of 03/18/2008 to
03/17/2013.
Customer agrees to purchase and Company agrees to provide the Services, as defined herein, and materials as set forth in this Agreement subject to the terms
and conditions of this Agreement
SCOPE OF WORK
Services will be provided at the following locations
Sherman Plaza Parking 821 Davis Evanston, If. 60201
Servrce(s) and pricing
TOTAL ANNUAL PRICE (Plus Any Applicable Tax)
Six Thousand five Hundred Twenty —rive Dollars and 0 Cents ($6,525.00).
Payment Terms:
Payment is due upon receipt of invoice
Payment for Service(s) shall be total contract
CUSTOMER ACCEPTANCE
In accepting this proposal, Customer agrees to the terms and conditions contained herein and any attachments or riders attached hereto that contain additional
terms and conditions It is understood that these terms and conditions shall prevail over any variation in terms and conditions on any purchase order or other
document that the Customer may issue. Any changes in the system requested by the Customer after the execution of this Agreement shall be paid for by the
Customer and such changes shall be authorized in writing. ATTENTION IS DIRECTED TO THE LIMITATION OF LIABILITY, WARRANTY, INDEMNITY AND
OTHER CONDITIONS CONTAINED IN THIS AGREEMENT.
CUSTOMER
City of Evanston
Sherman Plaza
Evanston, IL 60201
By
Print Name: Customer
Title
Phone#:(847)491-9061
Fax#:
Customer email
PO#:
(Customer)#
Date .
Terms and Conditions
1. Term. The initial term of this Agreement shall
commence on the Effective Date and continue for
five (5) years (the "Initial Ter ni") At the conclusion
of the Initial Term, this Agreement shall
automatically extend for successive terms equal to
the Initial Term unless either party gives written
notice to the other party at least thirty (30) days
prior to the and of the then -current term.
2. Payment. Payments shall be invoiced and due in
accordance with the terms and conditions set forth
above Work performed on a time and material
basis shall be at the then -prevailing Company rate
for material, labor, and related items, in effect at the
time supplied under this Agreement
3. Pricing. The pricing set forth in this Agreement is
based on the number of devices to be installed and
services to be performed as set forth in the Scope
of Work. if the actual number of devices installed or
services to be performed is greater than that set
forth in the Scope of Work, the price will be
SIMPLEXGRINNELL LP
91 N. Mitchell Court
Addison, IL 60101
By:
Print Name: Jamie Egnahos-Beene
Title: PSR
Phone Number
Fax Number:
E-Mail Address: Jegnatios@tycoint.com
License Number (if applicable):
Date :
Authorized Manager :
increased accordingly. Company may increase
prices upon notice to the Customer or annually to
inflect increases in material and labor costs
Customer agrees to pay all taxes, permits, and
other charges, including but not limited to state and
local sales and excise taxes, installation or alarm
permits, false alarm assessments, or any charges
imposed by any government body, however
designated, levied or based on the service charges
pursuant to this Agreement. The Customer's failure
to make payment when due is a material breach of
this Agreement.
4, Alarm Monitoring Services. Any reference to
alarm monitoring services in this Agreement is
included for pricing purposes only Alarm monitoring
services are performed pursuant to the terms and
conditions of Company's standard alarm monitoring
services agreement.
5. Code Compliance. Company does not
undertake an obligation to Inspect for compliance
with laws or regulations unless specifically stated in
the Scope of Work. Customer acknowledges that
the Authority Having Jurisdiction (e.g Fire Marshal)
may establish additional requirements for
compliance with local codes Any additional
services or equipment required will be provided at
an additional cost to Customer.
6. Limitation Of Liability; Limitations Of
Remedy. It is understood and agreed by the
Customer that Company is not an insurer and
that insurance coverage, if any, shall be
obtained by the Customer and that amounts
payable to company hereunder are based upon
the value of the services and the scope of
liability set forth in this Agreement and are
unrelated to the value of the Customer's
property and the property of others located on
the premises.
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Customer agrees to look exclusively to the
Customer's insurer to recover for injuries or
damage in the event of any loss or injury and
that Customer releases and waives all right of
recovery against Company arising by way of
subrogation. Company makes no guaranty or
Warranty, including any implied warranty of
merchantability or fitness for a particular
purpose that equipment or services supplied by
Company will detect or avert occurrences or the
consequences therefrom that the equipment or
service was designed to detect or avert.
It is impractical and extremely difficult to fix the
actual damages, if any, which may proximately
result from failure on the part of Company to
perform any of its obligations under this
Agreement. Accordingly, Customer agrees that,
Company shall be exempt from liability for any
loss, damage or injury arising directly or
indirectly from occurrences, or the
consequences therefrom, which the equipment
or service was designed to detect or avert.
Should Company be found liable for any loss,
damage or injury arising from a failure of the
equipment or service in any respect, Company's
liability shall be limited to an amount equal to
the Agreement price (as increased by the price
for any additional work) or where the time and
material payment term is selected, Customer's
time and material payments to Company. Where
this Agreement covers multiple sites, liability
shall be limited to the amount of the payments
allocable to the site where the incident
occurred Such sum shall be complete and
exclusive. If Customer desires Company to
assume greater liability, the parties shall amend
this Agreement by attaching a rider setting forth
the amount of additional liability and the
additional amount payable by the Customer for
the assumption by Company of such greater
liability, provided however that such rider shall
in no way be interpreted to hold Company as an
insurer. IN NO EVENT SHALL COMPANY BE
LIABLE FOR ANY DAMAGE, LOSS, INJURY, OR
ANY OTHER CLAIM ARISING FROM ANY
SERVICING, ALTERATIONS, MODIFICATIONS,
CHANGES, OR MOVEMENTS OF THE COVERED
SYSTEM(S) OR ANY OF ITS COMPONENT
PARTS BY THE CUSTOMER OR ANY THIRD
PARTY. COMPANY SHALL NOT BE LIABLE FOR
INDIRECT, INCIDENTAL OR CONSEQUENTIAL
DAMAGES OF ANY KIND, INCLUDING BUT NOT
LIMITED TO DAMAGES ARISING FROM THE
USE, LOSS OF THE USE, PERFORMANCE, OR
FAILURE OF THE COVERED SYSTEM(S) TO
PERFORM. The limitations of liability set forth in
this Agreement shall inure to the benefit of all
parents, subsidiaries and affiliates of company,
whether direct or indirect, company's
employees, agents, officers and directors.
7. General Provisions. Customer has selected the
service level desired after considering and
balancing various levels of protection afforded, and
their related costs. Customer acknowledges and
agrees that by this Agreement, Company, unless
specifically stated, does not undertake any
obligation to maintain or render Customer's system
or equipment as Year 2000 compliant, which shall
mean, capable of correctly handling the processing
of calendar dates before or after December 31,
1999 . All work to be performed by Company will
be performed during normal working hours of
normal working days (8:00 a.m - 5.00 p.m.,
Monday through Friday, excluding Company
holidays), as defined by Company, unless additional
SERVICE AGREEMENT
(continued)
times are specifically described in this Agreement
All work performed unscheduled unless otherwise
specified in INS Agreement. Appointments
scheduled for four-hour window Additional charges
may apply for special scheduling requests, e g
working around equipment shutdowns, after hours
work.
Company will perform the services described in the
Scope of Work section ("Services") for one or more
system(s) or equipment as described in the Scope
of Work section or the listed attachments ("Covered
Systems)"). UNLESS OTHERWISE SPECIFIED IN
THIS AGREEMENT, ANY INSPECTION (AND, IF
SPECIFIED, TESTING) PROVIDED UNDER THIS
AGREEMENT DOES NOT INCLUDE ANY
MAINTENANCE, REPAIRS, ALTERATIONS,
REPLACEMENT OF PARTS, OR ANY FIELD
ADJUSTMENTS WHATSOEVER, NOR DOES IT
INCLUDE THE CORRECTION OF ANY
DEFICIENCIES IDENTIFIED BY COMPANY TO
CUSTOMER. COMPANY SHALL NOT BE
RESPONSIBLE FOR EQUIPMENT FAILURE
OCCURRING WHILE COMPANY IS IN THE
PROCESS OF FOLLOWING ITS INSPEC11ON
TECHNIQUES, WHERE THE FAILURE ALSO
RESULTS FROM THE AGE OR OBSOLESCENCE
OF THE ITEM OR DUE TO NORMAL WEAR AND
TEAR. THIS AGREEMENT DOES NOT COVER
SYSTEMS, EQUIPMENT, COMPONENTS OR
PARTS THAT ARE BELOW GRADE, BEHIND
WALLS OR OTHER OBSTRUCTIONS OR
EXTERIOR TO THE BUILDING, ELECTRICAL
WIRING, AND PIPING.
8. Customer Responsibilities. Customer shall
promptly notify Company of any malfunction in the
Covered Systems) which comes to Customer's
attention. This Agreement assumes any existing
systems) are in operational and maintainable
condition as of the Agreement date. If, upon initial
inspection, Company determines that repairs are
recommended, repair charges will be submitted for
approval by Customer's on -site representative prior
to work, Should such repair work be declined,
Company shall be relieved from any and all liability
arising therefrom.
Customer further agrees to:
Provide Company clear access to Covered
Systems) to be serviced including, if applicable, lift
trucks or other equipment needed to reach
inaccessible equipment,
Supply suitable electrical service, heat, heat
tracing adequate water supply, and required system
schematics and/or drawings:
Notify all required persons, including but not
limited to authorities having jurisdiction, employees,
and monitoring services, of scheduled testing
and/or repair of systems,
Provide a safe work environment;
In the event of an emergency or Covered
System(s) failure, take reasonable precautions to
protect against personal injury, death, and/or
property damage and continue such measures until
the Covered Systems) are operational; and
Comply with all laws, codes, and regulations
pertaining to the equipment and/or services
provided under this agreement.
9. Repair Services (if Selected by Customer).
Where Customer expressly includes repair,
replacement, and emergency response services in
the Scope of Work section of this Agreement, such
services apply only to the components or equipment
of the Covered System(s). Customer agrees to
promptly request repair services in the event the
System becomes inoperable or otherwise requires
repair, The Agreement price does not include
repairs to the Covered Systems) recommended by
Company during the initial inspection, for which
Company will submit independent pricing to
customer and as to which Company will not
proceed until Customer authorizes such work and
approves the pricing, Repair or replacement of
non -maintainable parts of the Covered Systems)
including, but not limited to, unit cabinets, insulating
material, electrical wiring, structural supports, and
all other non-moving parts, is not included under
this Agreement.
10. System Equipment. The purchase of
equipment or peripheral devices. (including but not
limited to smoke detectors, passive infrared
detectors, card readers, sprinkler system
components, extinguishers and hoses) from
Company shall be subject to the terms and
conditions of this Agreement if, in Company's sole
judgment, any peripheral device or other system
equipment, which is attached to the Covered
System(s), whether provided by Company or a third
party, interferes with the proper operation of the
Covered System(s), Customer shall remove or
replace such device or equipment promptly upon
nonce from Company. Failure of Customer to
remove or replace the device shall constitute a
material breach of tins Agreement If Customer
adds any thud party device or equipment to the
Covered System(s), Company shall not be
responsible for any damage to or failure of the
Covered Systems) caused in whole or in part by
such device or equipment
11. Reports. Where inspection and/or test services
ate selected. such inspection and/or test shall be
completed on Company's then current Report form,
which shall be given to Customer, and, where
applicable, Company may submit a copy thereof to
the local authority having jurisdiction The Report
and recommendations by Company are only
advisory in nature and are intended to assist
Customer in reducing the risk of loss to property by
indicating obvious defects or impairments noted to
the system and equipment inspected and/or tested
They are not intended to imply that no other defects
or hazards exist or that all aspects of the Covered
System(s), equipment, and components are under
control at the time of inspection Final responsibility
for the condition and operation of the Covered
Systems) and equipment and components lies with
Customer.
12. Confined Space. If access to confined space
by Company is required for the performance of
Services, Services shall be scheduled and
performed in accordance with Company's
then -current hourly rate
13. Hazardous Materials. Customer represents
that, except to the extent that Company has been
given written notice of the following hazards prior to
the execution of this Agreement, to the best of
Customer's knowledge there is no
"Permit confined space,as defined by OSHA,
Risk of infectious disease.
Need for air monitoring, respiratory protection, or
other medical risk,
Asbestos, asbestos -containing material,
formaldehyde or other potentially toxic or otherwise
hazardous material contained in or on the surface of
the Floors, walls, ceilings, insulation or other
structural components of the area of any building
where work is required to be performed under this
Agreement.
All of the above are hereinafter referred to as
"Hazardous Conditions" Company shall have the
right to rely on the representations listed above,
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If hazardous conditions are encountered by
Company during the course of Company's work, the
discovery of such materials shall constitute an event
beyond Company's control and Company shall
have no obligation to further perform in the area
where the hazardous conditions exist until the area
has been made safe by Customer as certified in
writing by an Independent testing agency, and
Customer shall pay disruption expenses and
re -mobilization expenses as determined by
Company.
This Agreement does not provide for the cost of
capture, containment or disposal of any hazardous
waste materials, or hazardous materials,
encountered in any Of the Covered System(s)
and/or during performance of the Services. Said
materials shall at all times remain the responsibility
and property of Customer. Company shall not be
responsible for the testing, removal or disposal of
such hazardous materials.
14, Limited Warranty. COMPANY WARRANTS
THAT ITS WORKMANSHIP AND MATERIAL
FURNISHED UNDER THIS AGREEMENT WILL
BE FREE FROM DEFECTS FOR A PERIOD OF
NINETY (90) DAYS FROM THE DATE OF
FURNISHING, Where Company provides
product or equipment of others, Company will
warrant the product or equipment only to the
extent warranted by such third party. EXCEPT
AS EXPRESSLY SET FORTH HEREIN,
COMPANY DISCLAIMS ALL WARRANTIES,
EXPRESS OR IMPLIED, INCLUDING BUT NOT
LIMITED TO ANY IMPLIED WARRANTIES OF
MERCHANTABILITY OR FITNESS FOR A
PARTICULAR PURPOSE WITH RESPECT TO
THE SERVICES PERFORMED OR THE
PRODUCTS, SYSTEMS OR EQUIPMENT, IF ANY,
SUPPORTED HEREUNDER. COMPANY MAKES
NO WARRANTY OR REPRESENTATION, AND
UNDERTAKES NO OBLIGATION TO ENSURE BY
THE SERVICES PERFORMED UNDER THIS
AGREEMENT, THAT COMPANY'S PRODUCTS
OR THE SYSTEMS OR EQUIPMENT OF THE
CUSTOMER WILL CORRECTLY HANDLE THE
PROCESSING OF CALENDAR DATES BEFORE
OR AFTER DECEMBER 31, 1999.
15. Indemnity. Customer agrees to Indemnify, hold
harmless and defend Company against any and all
losses. damages, costs, Including expert fees and
costs. and expenses including reasonable defense
costs, arising from any and all third party claims for
personal injury, death, property damage or
economic loss, including specifically any damages
resulting from the exposure of workers t
SERVICE AGREEMENT
(continued)
o
as not paid. 4) proceed at law or equity to enforce
performance by Customer or recover damages for
breach or this Agreement, and 5) recover all costs
and expenses, including without limitation
easonable attorneys' fees, in connection with
enforcing or attempting to enforce this Agreement.
22. No Option to Solicit. Customer shall not,
diractly or indirectly, on its own behalf or on behalf
of any other person, business, corporation or entity,
solicit or employ any Company employee, or induce
any Company employee to leave his or her
employment with Company, for a period of two
years after the termination of this Agreement
23, One -Year Limitation On Actions; Choice Of
Law. It is agreed that no suit, or cause of action or
other proceeding shall be brought against either
party more than one (1) year after the accrual of the
cause of action or one (1) year after the claim
arises, whichever is shorter, whether known or
unknown when the claim arises or whether based
on ton, contract, or any other legal theory The laws
of Massachusetts shall govern the validity.
enforceability, and interpretation of this Agreement.
24, Assignment. Customer may not assign this
Agreement without Company's prior written
consent. Company may assign this Agreement
without obtaining Customer's consent.
25. Entire Agreement. The parties intend this
Agreement, together with any attachments or
Riders (collectively the "Agreement) to be the final,
complete and exclusive expression of their
Agreement and the terms and conditions thereof.
This Agreement supersedes all prior
representations. understandings or agreements
between the parties, written or oral, and shall
constitute the sole terms and conditions of sale for
all equipment and services No waiver, change, or
modification of any terms or conditions of this
Agreement snail be binding on Company unless
made in writing and signed by an Authorized
Representative of Company
26. Severability. IT any provision of this Agreement
is held by any court or other competent authority to
be void or unenforceable In whole or in part, this
Agreement will continue to be valid as to the other
provisions and the remainder of the affected
provision.
27. Legal Fees. Company shall be entitled to
recover from the Customer all reasonable legal fees
Incurred in connection with Company enforcing the
terms and conditions of this Agreement.
28. License Information (Security System
Customers) AL Alabama Electronic Security Board
of Licensure 7956 Vaughn Road, PMB 392,
Montgomery, Alabama 36116 (334) 264-9388 AR
Regulated by: Arkansas Board of Private
Investigators and Private Security Agencies, a1
State Police Plaza Drive, Little Rock 72209
(501)618-8600: CA Alarm company operators are
licensed and regulated by the Bureau of Security
and Investigative Services. Department of
Consumer Affairs, Sacramento, CA, 95814. Upon
completion of the installation of the alarm system,
the alarm company shall thoroughly instruct the
purchaser in the proper use of the alarm system.
Failure by the licensee, without legal oxcuse, to
substantially commence work within 20 days from
the approximate date specified in the agreement
when the work will begin is a violation of the Alarm
Company Act. NY Licensed by the N.Y.S.
Department of the State: TX Texas Commission on
Private Security, 5805 N. Lamar Blvd , Austin, TX
78752-4422,512-424-7710
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