HomeMy WebLinkAboutSale of Rock Salt to District 65 (2)City of Evanston- Evanston School District 65
Letter Agreement for Road Salt (Sodium Chloride) Procurement
Evanston School District 65(hereinafter referred to as "D65") has been procuring road salt from
City of Evanston (hereinafter referred to as "City) for many year for the purpose of deicing D65
driveways, roadways, and parking lots. The City has historically taken into consideration D65's
salt requirements when determining the amount of salt to purchase each year. This letter
agreement formalizes the long-standing arrangement for salt procurement between the City and
D65.
1. Ordering: The City is solely responsible for ordering all salt with its awarded supplier.
2. Record-Keeoinq: The City will maintain records of all transactions between the City and
D65.
3. Salt Pick-up: D65 shall pick up salt at the City's salt dome location at 2020 Asbury
Avenue, Evanston, IL. D65 must provide City a 12-hour advance notice prior to picking
up salt. The City's loader operator stationed at the dome will load D65 salt hopper. If no
operator is on site, D65 must contact Streets & Sanitation Offices for loading.
4. Pricing: The salt price under this agreement is $64.98/ton, which equates to the City's
purchase prices of salt ($59.07/ton) plus a 10% administration and handling fee that
covers expenses related to loading, record keeping, procurement, etc. No cost is
transferred for storage of salt.
5. Payments: Payment is due in 30 days or late fee (a) may be assessed. Invoices must be
returned with payment.
6. Amount: D65 is authorized to purchase up to 300 tons of road salt for the term of this
agreement. However, the City reserves the right to reduce this amount for any reason
with one weeks' notice.
7. indemnity: D65 shall defend and hold harmless the City and its elected officials, assigns,
officers, directors, employees, agents, and servants from and against any and all
liabilities, obligations, losses, damages, penalties, judgments, settlements, claims,
actions, suits, proceedings, costs, expenses, and disbursements, including legal fees
and expenses, of whatever kind of nature, imposed on, incurred by or asserted against
the City, is successors, assigns, officers, directors, employees, agents and servants, in
any way relating to or arising out of the terms of this agreement.
S. Term: The term of this agreement is retroactive from November 15, 2011 to April 15,
2012
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r11Authorized Si nature MBb ' wicz
Evanston School District 65 City Manager
City of Evanston
Date Approved as to tom:
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W. Grant Farrar
Corpora -;`ion Counsel