HomeMy WebLinkAboutNorthwestern Salt AgreementCity of Evanston — Northwestern University
Letter Agreement for road Salt (Sodium Chloride) Procurement
Northwestern University (hereinafter referred to as "NU") h.as been procuring road salt
from the City of Evanston (hereinafter referred to as "City') for many years for the
purpose of deicing Evanston Campus roads, walks and parking lots. The City has
historically taken into consideration NU's salt requirements when determining the
amount of salt to purchase each year. This letter agreement (the "Agreement") formalizes
the long-standing arrangement for salt procurement between the: City and NU.
1. Ordering: The City is solely responsible for ordering all salt with its awarded
supplier.
2. Record-Keeuina: The City will maintain records of all transactions between the
City and NT J.
3. Salt Pick up: NU shall pick up salt at the City's salt dome location at 2020 Asbury
Avenue, Evanston, IL, or any future location where the: salt may be stored. NU
must provide the City 12-hour advance notice prior to picking up the salt. The
City's loader operator stationed at the dome will load .he NU salt hopper. if no
operator is on site, NU must contact the Streets & Sanitation Offices for loading.
4. Pricing: The salt price under this Agreement is at the C",ty's purchase price of the
salt plus a 10% administration and handling fee that covers expenses related to
loading, record keeping, procurement, etc. No cost is tra: isfcrred for the storage of
the salt. NU will pay a one-time lump sum of $93,000 to the City representing
NU's proportional share for renewal of existing storago facility including recently
completed repairs, or replacement of same.
5. Amount: NU is authorized to purchase up to 700 tons of road salt per year for the
ternr of this Agreement. Upon agreement of the City, NL has the option to request
and purchase additional road salt from the City at price established in Paragraph
(4).
6. indemnity: NU hereby assumes liability for and agrees to protect, hold harmless
and indemnifj, the City and its elected officials, assigns, officers, directors,
employees, agents and servants from and against any and all liabilities,
obligations, losses, damages, penalties, judgments, se,tlaments, claims, actions,
suits, proceedings, costs, expenses and disbursements., including legal fees and
expenses, of whatever kind and nature, imposed on., incurred by or asserted
against the City, its successors, assigns, officers, directors, employees, agents and
servants, in any way relating to or arising out ofNtJ's ?archase or pick-up of the
road salt, except for injuries to persons or property arisiul; out of the negligence or
willful misconduct of the City.
7. Term: The term of this Agreement is retroactive from November 15, 2008 to
April 15, 2019, with both parties agreeing to review the administrative fee
established in Paragraph (4) after April 15, 2014.
8. Termination: This Agreement cannot be terminated without cause by either party
during the stated term of the Agreement. A pazt.� can only terminate the
Agreement upon 30 days written notice if the other party is in breach of the
Agreement. Should the City violate the terms of die /,greement or terminate the
Agreement prior to its expiration, it will re -pay Ml a portion of the $93,000
construction cost referenced in paragraph 4. The re -payment amount would be a
proportional share based on the year in which the cont •E.ct is terminated.
Vary R. W Ojtowlc2
Director, Facilities Management City Manager
Northwestern University City of Evanston
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Datc' Date 1