HomeMy WebLinkAboutSheridan Road InterconnectPage 1 of 7 BLR 05610 (Rev. 9/06)
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Local Agency
City of Evanston
County
Cook
Section
10-00258-00-TL
Project No.
M-9003(589)
Job No.
91-410-10
Contact Name/Phone/E-mail Address
Sat Nagar, P.E.
(847) 866-2964
snagar@cityofevanston.org
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Preliminary Engineering
Services Agreement
For
Federal Participation
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Consultant
Stanley Consultants, Inc.
Address
8501 W Higgins Rd, Suite 730
City
Chicago
State
IL
Zip Code
60631
Contact Name/Phone/E-mail Address
Sagar Sonar
(773) 693-7690
sonarsagar@stanleygr
THIS AGREEMENT is made and entered into this May day of 24 , 2010 between the above
Local Agency (LA) and Consultant (ENGINEER) and covers certain professional engineering services in connection with the PROJECT.
Federal-aid funds allotted to the LA by the state of Illinois under the general supervision of the Illinois Department of Transportation
(STATE) will be used entirely or in part to finance engineering services as described under AGREEMENT PROVISIONS.
Project Description
Name Sheridan Road Signal Interconnect Route SheridanRd Length 1.5 mile Structure No. NA
Termini South Boulevard to Central Street
Description The project involves installation of new traffic signals and signal interconnect at the nine Sheridan Road intersections of South
Boulevard, Main Street, Burnham Place, Dempster Street, Chicago Ave, Foster St, Noyes St, Lincoln St and Central St.
Agreement Provisions
I. THE ENGINEER AGREES,
1.
2.
To perform or be responsible for the performance, in accordance with STATE approved design standards and policies, of
engineering services for the LA for the proposed improvement herein described.
To attend any and all meetings and visit the site of the proposed improvement at any reasonable time when requested by
representatives of the LA or STATE.
3. To complete the services herein described within 270 calendar days from the date of the Notice to Proceed from the
LA, excluding from consideration periods of delay caused by circumstances beyond the control of the ENGINEER.
4. The classifications of the employees used in the work should be consistent with the employee classifications and estimated man-
hours shown in EXHIBIT A. If higher-salaried personnel of the firm, including the Principal Engineer, perform services that are
indicated in Exhibit A to be performed by lesser-salaried personnel, the wage rate billed for such services shall be commensurate
with the payroll rate for the work performed.
5. That the ENGINEER is qualified technically and is entirely conversant with the design standards and policies applicable for the
PROJECT; and that the ENGINEER has sufficient properly trained, organized and experienced personnel to perform the services
enumerated herein.
6. That the ENGINEER shall be responsible for the accuracy of the work and shall promptly make necessary revisions or corrections
resulting from the ENGINEER’s errors, omissions or negligent acts without additional compensation. Acceptance of work by the
STATE will not relieve the ENGINEER of the responsibility to make subsequent correction of any such errors or omissions or for
clarification of any ambiguities.
7. That all plans and other documents furnished by the ENGINEER pursuant to this AGREEMENT will be endorsed by the ENGINEER
and will affix the ENGINEER’s professional seal when such seal is required by law. Plans for structures to be built as a part of the
improvement will be prepared under the supervision of a registered structural engineer and will affix structural engineer seal when
such seal is required by law. It will be the ENGINEER’s responsibility to affix the proper seal as required by the Bureau of Local
Roads and Streets manual published by the STATE.
8. That the ENGINEER will comply with applicable federal statutes, state of Illinois statutes, and local laws or ordinances of the LA.
Page 2 of 7 BLR 05610 (Rev. 9/06)
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9. The undersigned certifies neither the ENGINEER nor I have:
a. employed or retained for commission, percentage, brokerage, contingent fee or other considerations, any firm or person (other
than a bona fide employee working solely for me or the above ENGINEER) to solicit or secure this AGREEMENT,
b. agreed, as an express or implied condition for obtaining this AGREEMENT, to employ or retain the services of any firm or
person in connection with carrying out the AGREEMENT or
c. paid, or agreed to pay any firm, organization or person (other than a bona fide employee working solely for me or the above
ENGINEER) any fee, contribution, donation or consideration of any kind for, or in connection with, procuring or carrying out the
AGREEMENT.
d. are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered
transactions by any Federal department or agency,
e. have not within a three-year period preceding the AGREEMENT been convicted of or had a civil judgment rendered against
them for commission of fraud or criminal offense in connection with obtaining, attempting to obtain or performing a public
(Federal, State or local) transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft,
forgery, bribery, falsification or destruction of records, making false statements or receiving stolen property,
f. are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal, State or local) with
commission of any of the offenses enumerated in paragraph (e) and
g. have not within a three-year period preceding this AGREEMENT had one or more public transactions (Federal, State or local)
terminated for cause or default.
10. To pay its subconsultants for satisfactory performance no later than 30 days from receipt of each payment from the LA.
11. To submit all invoices to the LA within one year of the completion of the work called for in this AGREEMENT or any subsequent
Amendment or Supplement.
12. To submit BLR 05613, Engineering Payment Report, to the STATE upon completion of the project (Exhibit B).
13. Scope of Services to be provided by the ENGINEER:
Make such detailed surveys as are necessary for the planning and design of the PROJECT.
Make stream and flood plain hydraulic surveys and gather both existing bridge upstream and downstream high water data and
flood flow histories.
Prepare applications for U.S. Army Corps of Engineers Permit, Illinois Department of Natural Resources Office of Water
Resources Permit and Illinois Environmental Protection Agency Section 404 Water Quality Certification.
Design and/or approve cofferdams and superstructure shop drawings.
Prepare Bridge Condition Report and Preliminary Bridge Design and Hydraulic Report, (including economic analysis of bridge or
culvert types and high water effects on roadway overflows and bridge approaches).
Prepare the necessary environmental and planning documents including the Project Development Report, Environmental Class of
Action Determination or Environmental Assessment, State Clearinghouse, Substate Clearinghouse and all necessary
environmental clearances.
Make such soil surveys or subsurface investigations including borings and soil profiles as may be required to furnish sufficient data
for the design of the proposed improvement. Such investigations to be made in accordance with the current Standard
Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal-Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE.
Analyze and evaluate the soil surveys and structure borings to determine the roadway structural design and bridge foundation.
Prepare preliminary roadway and drainage structure plans and meet with representatives of the LA and STATE at the site of the
improvement for review of plans prior to the establishment of final vertical and horizontal alignment, location and size of drainage
structures, and compliance with applicable design requirements and policies.
Make or cause to be made such traffic studies and counts and special intersection studies as may be required to furnish sufficient
data for the design of the proposed improvement.
Complete the general and detailed plans, special provisions and estimate of cost. Contract plans shall be prepared in accordance
with the guidelines contained in the Bureau of Local Roads and Streets manual. The special provisions and detailed estimate of
cost shall be furnished in quadruplicate.
Furnish the LA with survey and drafts in quadruplicate all necessary right-of-way dedications, construction easements and borrow
pit and channel change agreements including prints of the corresponding plats and staking as required.
Page 3 of 7 BLR 05610 (Rev. 9/06)
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II. THE LA AGREES,
1. To furnish the ENGINEER all presently available survey data and information
2. To pay the ENGINEER as compensation for all services rendered in accordance with this AGREEMENT, on the basis of the
following compensation formulas:
Cost Plus Fixed Fee CPFF = 14.5%[DL + R(DL) + OH(DL) + IHDC], or
CPFF = 14.5%[DL + R(DL) + 1.4(DL) + IHDC], or
CPFF = 14.5%[(2.3 + R)DL + IHDC]
Where: DL = Direct Labor
IHDC = In House Direct Costs
OH = Consultant Firm’s Actual Overhead Factor
R = Complexity Factor
Specific Rate (Pay per element)
Lump Sum
3. To pay the ENGINEER using one of the following methods as required by 49 CFR part 26 and 605 ILCS 5/5-409:
With Retainage
a) For the first 50% of completed work, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to
90% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
b) After 50% of the work is completed, and upon receipt of monthly invoices from the ENGINEER and the approval thereof by
the LA, monthly payments covering work performed shall be due and payable to the ENGINEER, such payments to be equal to
95% of the value of the partially completed work minus all previous partial payments made to the ENGINEER.
c) Final Payment – Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and the STATE, a sum of money equal to the basic fee as determined in this
AGREEMENT less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to
the ENGINEER.
Without Retainage
a) For progressive payments – Upon receipt of monthly invoices from the ENGINEER and the approval thereof by the LA,
monthly payments for the work performed shall be due and payable to the ENGINEER, such payments to be equal to the value
of the partially completed work minus all previous partial payments made to the ENGINEER.
b) Final Payment – Upon approval of the work by the LA but not later than 60 days after the work is completed and reports have
been made and accepted by the LA and STATE, a sum o money equal to the basic fee as determined in this AGREEMENT
less the total of the amounts of partial payments previously paid to the ENGINEER shall be due and payable to the ENGINEER.
4. The recipient shall not discriminate on the basis of race, color, national origin or sex in the award and performance of any DOT-
assisted contract or in the administration of its DBE program or the requirements of 49 CFR part 26. The recipient shall take all
necessary and reasonable steps under 49 CFR part 26 to ensure nondiscrimination in the award and administration of DOT-assisted
contracts. The recipient’s DBE program, as required by 49 CFR part 26 and as approved by DOT, is incorporated by reference in
this agreement. Implementation of this program is a legal obligation and failure to carry out its terms shall be treated as violation of
this agreement. Upon notification to the recipient of its failure to carry out its approved program, the Department may impose
sanctions as provided for under part 26 and may, in appropriate cases, refer the matter for enforcement under 18 U.S.C. 1001 and/or
the Program Fraud Civil Remedies Act of 1986 (31U.S.C. 3801 et seq.).
III. IT IS MUTALLY AGREED,
1. That no work shall be commenced by the ENGINEER prior to issuance by the LA of a written Notice to Proceed.
2. That tracings, plans, specifications, estimates, maps and other documents prepared by the ENGINEER in accordance with this
AGREEMENT shall be delivered to and become the property of the LA and that basic survey notes, sketches, charts and other data
prepared or obtained in accordance with this AGREEMENT shall be made available, upon request, to the LA or to the STATE,
without restriction or limitation as to their use.
Page 4 of 7 BLR 05610 (Rev. 9/06)
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3. That all reports, plans, estimates and special provisions furnished by the ENGINEER shall be in accordance with the current
Standard Specifications for Road and Bridge Construction, Bureau of Local Roads and Streets Administrative Policies, Federal-Aid
Procedures for Local Highway Improvements or any other applicable requirements of the STATE, it being understood that all such
furnished documents shall be approved by the LA and the STATE before final acceptance. During the performance of the
engineering services herein provided for, the ENGINEER shall be responsible for any loss or damage to the documents herein
enumerated while they are in the ENGINEER’s possession and any such loss or damage shall be restored at the ENGINEER’s
expense.
4. That none of the services to be furnished by the ENGINEER shall be sublet, assigned or transferred to any other party or parties
without written consent of the LA. The consent to sublet, assign or otherwise transfer any portion of the services to be furnished by
the ENGINEER shall not be construed to relieve the ENGINEER of any responsibility for the fulfillment of this agreement.
5. To maintain, for a minimum of 3 years after the completion of the contract, adequate books, records and supporting documents to
verify the amounts, recipients and uses of all disbursements of funds passing in conjunction with the contract; the contract and all
books, records and supporting documents related to the contract shall be available for review and audit by the Auditor General and
the STATE; and to provide full access to all relevant materials. Failure to maintain the books, records and supporting documents
required by this section shall establish a presumption in favor of the STATE for the recovery of any funds paid by the STATE under
the contract for which adequate books, records and supporting documentation are not available to support their purported
disbursement.
6. The payment by the LA in accordance with numbered paragraph 3 of Section II will be considered payment in full for all services
rendered in accordance with this AGREEMENT whether or not they be actually enumerated in this AGREEMENT.
7. That the ENGINEER shall be responsible for any and all damages to property or persons arising out of an error, omission and/or
negligent act in the prosecution of the ENGINEER’s work and shall indemnify and save harmless the LA, the STATE, and their
officers, agents and employees from all suits, claims, actions or damages of any nature whatsoever resulting there from. These
indemnities shall not be limited by the listing of any insurance policy.
8. This AGREEMENT may be terminated by the LA upon giving notice in writing to the ENGINEER at the ENGINEER’s last known post
office address. Upon such termination, the ENGINEER shall cause to be delivered to the LA all drawings, plats, surveys, reports,
permits, agreements, soils and foundation analysis, provisions, specifications, partial and completed estimates and data, if any from
soil survey and subsurface investigation with the understanding that all such material becomes the property of the LA. The LA will be
responsible for reimbursement of all eligible expenses to date of the written notice of termination.
9. This certification is required by the Drug Free Workplace Act (30ILCS 580). The Drug Free Workplace Act requires that no grantee
or contractor shall receive a grant or be considered for the purpose of being awarded a contract for the procurement of any property
or service from the State unless that grantee or contractor will provide a drug free workplace. False certification or violation of the
certification may result in sanctions including, but not limited to, suspension of contract or grant payments, termination of a contract or
grant and debarment of the contracting or grant opportunities with the State for at least one (1) year but no more than five (5) years.
For the purpose of this certification, “grantee” or “contractor” means a corporation, partnership or other entity with twenty-five (25) or
more employees at the time of issuing the grant, or a department, division or other unit thereof, directly responsible for the specific
performance under a contract or grant of $5,000 or more from the State, as defined in the Act.
The contractor/grantee certifies and agrees that it will provide a drug free workplace by:
a. Publishing a statement:
(1) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance,
including cannabis, is prohibited in the grantee’s or contractor’s workplace.
(2) Specifying the actions that will be taken against employees for violations of such prohibition.
(3) Notifying the employee that, as a condition of employment on such contract or grant, the employee will:
(a) abide by the terms of the statement; and
(b) notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five (5)
days after such conviction.
b. Establishing a drug free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace;
(2) The grantee’s or contractor’s policy of maintaining a drug free workplace;
(3) Any available drug counseling, rehabilitation and employee assistance program; and
(4) The penalties that may be imposed upon an employee for drug violations.
c. Providing a copy of the statement required by subparagraph (a) to each employee engaged in the performance of the contract or
grant and to post the statement in a prominent place in the workplace.
d. Notifying the contracting or granting agency within ten (10) days after receiving notice under part (B) of paragraph (3) of
subsection (a) above from an employee or otherwise receiving actual notice of such conviction.
e. Imposing a sanction on, or requiring the satisfactory participation in a drug abuse assistance or rehabilitation program by,
f. Assisting employees in selecting a course of action in the event drug counseling, treatment and rehabilitation is required and
indicating that a trained referral team is in place.
g. Making a good faith effort to continue to maintain a drug free workplace through implementation of the Drug Free Workplace Act.
Page 5 of 7 BLR 05610 (Rev. 9/06)
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10. The ENGINEER or subconsultant shall not discriminate on the basis of race, color, national origin or sex in the performance of this
AGREEMENT. The ENGINEER shall carry out applicable requirements of 49 CFR part 26 in the administration of DOT assisted
contracts. Failure by the ENGINEER to carry out these requirements is a material breach of this AGREEMENT, which may result in
the termination of this AGREEMENT or such other remedy as the LA deems appropriate.
Agreement Summary
Prime Consultant: TIN Number Agreement Amount
Stanley Consultants, Inc. 42-1320758 $147,968.25
Sub-Consultants: TIN Number Agreement Amount
Infrastructure Engineering, Inc. 36-3527342 $30,350.01
Metro Transportation Group, Inc. 36-3075322 $23,425.00
Brown Traffic Products, Inc. 36-2656899 $920.00
Sub-Consultant Total: 54,322.33
Prime Consultant Total: 147,968.25
Total for all Work: 202,290.58
Executed by the LA: City of Evanston
(Municipality/Township/County)
ATTEST:
By: By:
Clerk Title:
(SEAL)
Executed by the ENGINEER:
ATTEST: Stanley Consultants, Inc.
By: By:
Title: Vice President Title: Project Principal
DF-824-039REV 12/04PAYROLL ESCALATION TABLEFIXED RAISESFIRM NAMEStanley Consultants, Inc.DATE 05/14/10PRIME/SUPPLEMENT0.00PTB NO. CONTRACT TERM14MONTHS OVERHEAD RATE151.32%START DATE7/1/2010COMPLEXITY FACTORRAISE DATE4/1/2011% OF RAISE3.00%ESCALATION PER YEAR7/1/2010-4/1/2011 4/2/2011-9/1/2011 9514 14 = 64.29% 36.79% = 1.0107The total escalation for this project would be:1.07%Bureau of Design and EnvironmentPrinted 5/14/2010 3:38 PM
DF-824-039
REV 12/04
PAYROLL RATES
FIRM NAME Stanley Consultants, Inc. DATE 05/14/10
PRIME/SUPPLEMENT
PSB NO.
ESCALATION FACTOR 1.07%
CLASSIFICATION NAME CURRENT RATE CALCULATED RATE
Project Principal Robert Lewis $58.40 $59.03
Senior Traffic Engineer Rob Koss $63.00 $63.68
Project Manager Sagar Sonar $46.85 $47.35
Traffic Engineer Brian Scifers $50.50 $51.04
Design Engineer Mark Ward $27.60 $27.90
CAD Tech Dwayne Jackson $27.60 $27.90
Resident Engineer Joseph Hunn $37.85 $38.26
Surveyor Steve Haller $30.15 $30.47
PREPARED BY THE AGREEMENTS UNITPrinted 5/14/2010 3:38 PM
DF-824-039REV 12/04COST ESTIMATE OF CONSULTANT SERVICESFIRMStanley Consultants, Inc. DATE DATE 05/14/10PSB OVERHEAD RATE 1.51PRIME/SUPPLEMENTCOMPLEXITY FACTOR0DBEOVERHEAD IN-HOUSE Outside SERVICES % OFDROPITEM MANHOURS PAYROLL & DIRECT FIXED Direct BY DBE TOTAL GRANDBOXFRINGE BENFCOSTS FEE Costs OTHERS TOTAL TOTAL(A) (B) ( C ) (D) (E) (F) (G) (H) (B-G)Project Management and Coordination176 8,592.08 12,974.04185.003,179.07 24,930.20 12.32%Data Collection38 1,176.77 1,776.9360.00435.41372.68 6,652.74 7,025.4210,474.53 5.18%Technology Review50 2,404.49 3,630.78 889.66 6,924.93 3.42%Site Assessment / Identify Improvements4 189.41 286.0120.0070.08920.00 1,485.49 0.73%Contract Documents975 32,627.22 49,267.102,834.7212,072.0715,824.59 15,824.59112,625.71 55.68%Public Meetings98 4,395.39 6,637.05575.001,626.30 13,233.74 6.54%SCAT8 378.82 572.01 140.16600.00 30,925.00 7,500.0032,615.99 16.12% Subconsultant DL0.00 0.00 0.00%TOTALS1349 49,764.19 75,143.92 3,674.72 18,412.75 972.68 54,322.33 30,350.01202,290.58100.00%DBE 15.00%COST PLUS FIXED FEEPrinted 5/14/2010 3:38 PM
DF-824-039REV 12/04AVERAGE HOURLY PROJECT RATESFIRMStanley Consultants, Inc.PSB DATE 05/14/10PRIME/SUPPLEMENT SHEET 1OF2PAYROLL AVGTOTAL PROJECT RATES Project Management and CData Collection Technology Review Site Assessment / Identify HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATION RATESPart. Avg Part. Avg Part. Avg Part. Avg Part. AvgProject Principal 59.03 352.59% 1.53126.82% 4.02 Senior Traffic Engine 63.68 241.78% 1.13 Project Manager 47.35 37127.50% 13.0213275.00% 35.51615.79% 7.484080.00% 37.884100.00% 47.35Traffic Engineer 51.04 1218.97% 4.583218.18% 9.28 1020.00% 10.21 Design Engineer 27.90 39128.98% 8.09 1642.11% 11.75 CAD Tech 27.90 39128.98% 8.09 1642.11% 11.75 Resident Engineer 38.26 161.19% 0.45 Surveyor 30.47 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS1349 100% $36.89 176 100.00% $48.82 38 100% $30.97 50 100% $48.09 4 100% $47.35PREPARED BY THE AGREEMENTS UNITPrinted 5/14/2010 3:38 PM
DF-824-039REV 12/04'AVERAGE HOURLY PROJECT RATESFIRMStanley Consultants, Inc.PSB DATE05/14/10PRIME/SUPPLEMENT SHEET 2 OF 5PAYROLLAVGContract Documents Public Meetings SCAT HOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATIONRATESPart. AvgPart.AvgPart.AvgPart.AvgPart.AvgPart. AvgProject Principal 59.03 2323.47% 13.85 Senior Traffic Engine63.68242.46% 1.57 Project Manager 47.3515515.90% 7.532626.53% 12.568100.00% 47.35 Traffic Engineer 51.04606.15% 3.141919.39% 9.90 Design Engineer 27.9036036.92% 10.301515.31% 4.27 CAD Tech 27.9036036.92% 10.301515.31% 4.27 Resident Engineer 38.26161.64% 0.63 Surveyor 30.47 TOTALS975 100% $33.46 98 100% $44.85 8 100% $47.35 0 0% $0.00 0 0% $0.00 0 0% $0.00PREPARED BY THE AGREEMENTS UNITPrinted 5/14/2010 3:38 PM
FIRM Stanley Consultants, Inc. DATE 05/14/10
PSB OVERHEAD RATE 1.51
PRIME/SUPPLEM COMPLEXITY FACTOR 0
PROJECT MANAGEMENT AND COORDINATION $185 Total
Mileage
Meetings Miles $/mile Total $
10 30 0.5 150
Prints
Meetings Pages Copies $/page Total $
10 5 7 0.1 35
DATA COLLECTION $60 Total
Mileage
Trips Miles $/mile Total $
3 40 0.5 60
SITE ASSESSMENT AND TECHNOLOGY SELECTION $20 Total
Mileage
Trips Miles $/mile Total $
1 40 0.5 20
CONTRACT DOCUMENTS $2,835 Total
Sheets 11x17 Copies Submittals $/page Total $
79 12 3 0.13 369.72
Sheets 22x34 Copies Submittals $/page Total $
79 12 3 0.5 1422
Spec Pages Copies Submittals $/page Total $
180 12 3 0.1 648
Mylars
Sheets 22x34 Copies Submittals $/page Total $
79 1 1 5 395
PUBLIC MEETING $575 Total
Mileage
Meetings Miles $/mile Total $
3 40 0.5 60
Boards Copies Meetings $/Board Total $
513115
Invites Meetings $/Invite Total $
500 2 0.5 500
Total $3,675
IN-HOUSE DIRECT COST
COST ESTIMATE OF CONSULTANT SERVICES
ATTACHMENT A
CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
This Agreement is for the provision of all Services necessary to the City of Evanston,
made this _______________, 200_, by and between the City of Evanston, located at 2100
Ridge Avenue, Evanston, Illinois, 60201 (“City”) and
__________________(“Consultant”).
In consideration of the mutual covenants herein contained, Consultant agrees to perform
the Services hereinafter described, and City agrees to pay the amounts hereinafter
described, all on the terms and conditions hereinafter set forth.
I. COMMENCEMENT DATE
Consultant shall commence the Services on the date provided in Addendum A. If
Addendum A does not provide any specific commencement date, Consultant shall
commence the Services no later than three (3) DAYS AFTER City executes and
delivers this Agreement to Consultant.
II. COMPLETION DATE
Consultant shall complete the Services by the date set forth on Addendum A. If
Addendum A does not provide any specific completion date, Consultant shall
perform the Services diligently and continuously with an adequate number of
qualified employees to ensure completion as soon as reasonably possible.
III. PAYMENTS
City shall pay Consultant those fees set forth on Addendum A. Payment shall be
made upon the completion of each task for a project, as set forth in City’s Request
21
for Proposal No. # (Exhibit A). Any expenses in addition to those set forth on
Addendum A must be specifically approved by the City in writing in advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the “Services”) set forth in Addendum A.
Services are those as defined in the City’s Request for Proposal No. # (Exhibit A),
and Consultant’s Proposal (Exhibit B).
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V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services described in Addendum A in
a professional and workmanlike manner. All Services performed and
documentation (regardless of format) provided by Consultant shall be in
accordance with the highest professional standard, free from errors or omissions,
ambiguities, coordination problems, and other defects in the documentation.
Consultant shall take into account any and all applicable plans and/or
specifications furnished by City or by others at City’s direction or request, to
Consultant during the term of this Agreement. All materials, buildings,
structures, or equipment designed or selected by Consultant shall be workable and
fit for the intended use thereof, and will comply with all applicable governmental
requirements. Consultant shall cause its employees to observe the working
hours, rules, security regulations and holiday schedules of City while working at
the Property and to perform their respective duties in a manner which does not
unreasonably interfere with City’s business and operations, or the business and
operations of the tenants and occupants of the Property. Consultant shall take all
necessary precautions to assure the safety of its employees who are engaged in the
performance of the Services, all equipment and supplies used in connection
therewith, and all property of City or other parties that may be affected in
connection therewith. If so requested by City, Consultant shall promptly replace
any employee or agent performing the Services if, in the opinion of the City, such
performance is unsatisfactory.
B. Representation and Warranties. Consultant represents and warrants that:
(1) Consultant possesses and will keep in force all required licenses to perform
the Services, (2) the employees of Consultant performing the Services are fully
qualified, licensed as required, and skilled to perform the services, and (3)
Consultant and its employees performing the Services have had substantial
experience performing comparable services for other parties during the past five
(5) consecutive years.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City
terminates this agreement, the City will make payment to Consultant for services
performed prior to termination.
D. Independent Contractor.
(1) Consultant’s status shall be that of an independent contractor and not that of a
servant, agent, or employee of City. Consultant shall not hold Consultant out, nor
claim to be acting, as a servant, agent or employee of City. Consultant is not
authorized to, and shall not, make or undertake any agreement, understanding,
waiver or representation on behalf of City. (2) Consultant shall at its own expense
comply with all applicable workmen’s compensation, unemployment insurance,
23
employer’s liability, tax withholding, minimum wage and hour, and other federal,
state, county and municipal laws, ordinances, rules, regulations and orders.
Consultant agrees to abide by the Occupational Safety & Health Act of 1970
(OSHA), and as the same may be amended from time to time, applicable state and
municipal safety and health laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests
of City in respect to the Services being provided hereunder except as shall have
been expressly disclosed in writing by Consultant to City and consented to in
writing to City.
F. Ownership of Documents and Other Materials. All originals, duplicates
and negatives of all plans, drawings, reports, photographs, charts, programs,
models, specimens, specifications, and other documents or materials required to
be furnished by Consultant hereunder, including drafts and reproduction copies
thereof, shall be and remain the exclusive property of City, and City shall have the
unlimited right to publish and use all or any part of the same without payment of
any additional royalty, charge, or other compensation to Consultant. Upon the
termination of this Agreement, or upon request of City, during any stage of the
Services, Consultant shall promptly deliver all such materials to City. Consultant
shall not publish, transfer, license or, except in connection with carrying out
obligations under this Agreement, use or reuse all or any part of such reports and
other documents, including working pagers, without the prior written approval of
City, provided, however, that Consultant may retain copies of the same for
Consultant’s own general reference.
G. Payment. Invoices for payment shall be submitted by Consultant to City at
the address set forth above, together with reasonable supporting documentation,
City may require such additional supporting documentation as City reasonably
deems necessary or desirable. Payment shall be made in accordance with the
Illinois Local Government Prompt Payment Act, after City’s receipt of an invoice
and all such supporting documentation.
H. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City’s authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness
of any and all expenses. If any invoice submitted by Consultant is found to have
been overstated, Consultant shall provide City an immediate refund of the
overpayment (together with interest at the lesser of 18% or per annum or the
highest rate permitted by applicable law), and shall reimburse all of City’s
expenses for and in connection with the audit respecting such invoice.
24
I. Indemnity. Contractor must defend, indemnify, keep and hold harmless the
City of Evanston, its officers, representatives, elected and appointed officials, agents
and employees from and against any and all Losses, including those related to:
1. injury, death or damage of or to any person or property;
2. any infringement or violation of any property right (including patent,
trademark or copyright);
3. failure to pay or perform or cause to be paid or performed Contractors
covenants and obligations as and when required under this Contract or
otherwise to pay or perform its obligations to any subcontractor;
4. the City’s exercise of its rights and remedies under this Contract; and
5. injuries to or death of any employee of Contractor or any subcontractor under
any workers compensation statute.
“Losses” means, individually and collectively, liabilities of every kind, including losses,
damages and reasonable costs, payments and expenses (such as, but not limited to, court
costs and reasonable attorneys’ fees and disbursements), claims, demands, actions, suits,
proceedings, judgments or settlements, any or all of which in any way arise out of or
relate to the acts or omissions of Contractor, its employees, agents and subcontractors.
At the City Attorney’s option, Contractor must defend all suits brought upon all such
Losses and must pay all costs and expenses incidental to them, but the City has the right,
at its option, to participate, at its own cost, in the defense of any suit, without relieving
Contractor of any of its obligations under this Contract. Any settlement must be made
only with the prior written consent of the City Attorney, if the settlement requires any
action on the part of the City.
To the extent permissible by law, Contractor waives any limits to the amount of its
obligations to indemnify, defend or contribute to any sums due under any Losses,
including any claim by any employee of Contractor that may be subject to the Workers
Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision
(such as, Kotecki v. Cyclops Welding Corporation, 146 Ill. 2d 155 (1991)). The City,
however, does not waive any limitations it may have on its liability under the Illinois
Workers Compensation Act, the Illinois Pension Code or any other statute.
The indemnities in this section survive expiration or termination of this Contract for
matters occurring or arising during the term of this Contract or as the result of or during
the Contractors performance of Services beyond the term. Contractor acknowledges that
the requirements set forth in this section to indemnify, keep and save harmless and
defend the City are apart from and not limited by the Contractor’s duties under this
Contract, including the insurance requirements set forth in the Contract.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance (which
shall include as a minimum the requirements set forth below) during the term of this
25
Agreement, for damages caused or contributed to by Consultant, and insuring Consultant
against claims which may arise out of or result from Consultant’s performance or failure
to perform the Services hereunder: (1) worker’s compensation in statutory limits and
employer’s liability insurance in the amount of at least $500,000, (2) comprehensive
general liability coverage, and designating City as additional insured for not less than
$3,000,000 combined single limit for bodily injury, death and property damage, per
occurrence, (3) comprehensive automobile liability insurance covering owned non-owned
and leased vehicles for not less than $1,000,000 combined single limit for bodily injury,
death or property damage, per occurrence, and (4) errors and omissions or professional
liability insurance respecting any insurable professional services hereunder in the amount
of at least $1,000,000. Consultant shall provide City with certificates of insurance and, if
requested by City, certified copies of the policies of insurance evidencing the coverage
and amounts set forth in this Section. Consultant’s certificate of insurance shall contain a
provision that the coverage afforded under the policy(s) will not be canceled or reduced
without thirty (30) days prior written notice (hand delivered or registered mail) to City.
K. Confidentiality. In connection with this Agreement, City may provide Consultant
with information to enable Consultant to render the Services hereunder, or
Consultant may develop confidential information for City. Consultant agrees (i)
to treat, and to obligate Consultant’s employees to treat, as secret and confidential
all such information whether or not identified by City as confidential, (ii) not to
disclose any such information or make available any reports, recommendations
and /or conclusions which Consultant may make for City to any person, firm or
corporation or use the same in any manner whatsoever without first obtaining
City’s written approval, and (iii) not to disclose to City any information obtained
by Consultant on a confidential basis from any third party unless Consultant shall
have first received written permission from such third party to disclose such
information.
L. Use of City’s Name or Picture of Property. Consultant shall not in the course of
performance of this Agreement or thereafter use or permit the use of City’s name
nor the name of any affiliate of City, nor any picture of or reference to the
Property in any advertising, promotional or other materials prepared by or on
behalf of Consultant, nor disclose or transmit the same to any other party.
M. No Assignments or Subcontracts. Consultant shall not assign or subcontract all or
any part or its rights or obligations hereunder without City’s express prior written
approval, and any attempt to do so shall at City’s option be null and void and of
no force or effect whatsoever. Consultant shall not employ, contract with, or use
the services of any other architect, interior designer, engineer, consultant, special
contractor, or other third party in connection with the performance of the Services
without the prior written consent of City.
N. Compliance with Applicable Statues, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal,
state, county, and municipal statues, ordinances and regulations, at Consultant’s
sole cost and expense, except to the extent expressly provided to the contrary in
Addendum A.
26
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all subcontractors,
suppliers, materialmen and others claiming by, through or under Consultant,
hereby waives and releases any and all statutory or common law mechanics’
materialmens’ or other such lien claims, or rights to place a lien upon the Property
or any improvements thereon in connection with any Services performed under or
in connection with this Agreement. Consultant further agrees, as and to the extent
of payment made hereunder, to execute a sworn affidavit respecting the payment
and lien releases of all subcontractors, suppliers and materialmen, and a release of
lien respecting the Services at such time or times and in such form as may be
reasonably requested by City. Consultant shall protect City from all liens for
labor performed, material supplied or used by Consultant and/or any other person
in connection with the Services undertaken by consultant hereunder, and shall not
at any time suffer or permit any lien or attachment or encumbrance to be imposed
by any subcontractor, supplier or materialmen, or other person, firm or
corporation, upon the Property or any improvements thereon, by reason or any
claim or demand against Consultant or otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party to the other
with respect to this Agreement, shall be in writing and shall not be effective for any
purpose unless the same shall be served personally or by United States certified or
registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100
Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to
Consultant at the address first above set forth, or at such other address or addresses as
City or Consultant may from time to time designate by notice given as above provided.
Q. Attorney’s Fees. In the event that any action, suit, or other proceeding is instituted
to remedy, prevent, or obtain relief from a breach of this Agreement, or arising
out of a breach of this Agreement, the prevailing party shall recover from the
unsuccessful party as part of the judgment all of such party’s attorneys’ fees
incurred in each and every such action, suit, or other proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement
shall in no way constitute a waiver by City of any contractual right hereunder,
unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be held void,
or unenforceable, the remaining portions hereof shall remain in full force and effect.
T. Choice of Law. The rights and duties arising under this Agreement shall be
governed by the laws of the State of Illinois.
U. Limitation of Liability. No individual of City shall have any personal liability in
connection with this agreement. Consultant shall look solely to the assets of City for the
satisfaction of any judgment in connection herewith.
V. Time. All time limits provided in this Agreement and any Addenda or Exhibits
hereto are of the essence of this Agreement.
27
W. Survival. Except as expressly provided to the contrary herein, all provisions of this
Agreement shall survive all performances hereunder.
VI. INTEGRATION
This Agreement, together with Addendum A, Exhibit A through Exhibit B constitute
the entire agreement between the parties and supersedes all previous written or oral
agreements, if any, relative to the subject matter hereof. In the event of any
inconsistency between this Agreement, the Addenda, and any Exhibits, this
Agreement shall control over the Addenda and Exhibits. In the event of
inconsistency among Addenda or Exhibits, the more detailed Addenda or Exhibit
shall control. In no event shall any proposal or contract form submitted by
Consultant be part of this Agreement unless agreed to a signed by both parties and
attached and referred to herein as an Addendum, and in such event, only the portions
of such proposal or contract form consistent with this Agreement and other Addenda
and Exhibits hereto shall be part hereof.
IN WITNESS WHEREOF, the parties hereto have each approved and executed
this Agreement on the day, month and year first above written.
CONSULTANT:
CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By ________________________ By: _______________________
Its: ________________________ Its: ________________________
FEIN Number: _______________ Date: ______________________
Date: _______________________ Attest: ___________________
28
ADDENDUM
A
This ADDENDUM A to that certain Consulting Agreement dated __________, 2010
between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201(“City”) and
_______________ (“Consultant”) sets forth the Commencement and Completion Date,
Services, Fees, and Reimbursable Expenses as follows:
I. COMMENCEMENT DATE: ____________________
II. COMPLETION DATE: ________________________
III. FEES:
IV. SERVICES:
As defined in RFP #________and Consultants Proposal Dated: ______________
29
ATTACHMENT B
DISCLOSURE OF OWNERSHIP INTERESTS
City of Evanston Ordinance 15-0-78 requires all persons (APPLICANT) seeking to do
business with the City to provide the following information with their proposal. Every
question must be answered. If the question is not applicable, answer with "NA".
APPLICANT NAME: ______________________________________
APPLICANT ADDRESS: ______________________________________
TELEPHONE NUMBER: ______________________________________
FAX NUMBER: ______________________________________
APPLICANT is (Check One)
l. Corporation ( ) 2. Partnership ( ) 3. Sole Owner ( )
4. Association ( ) 5. Other ( )_______________________
Please answer the following questions on a separate attached sheet if necessary.
SECTION I - CORPORATION
1a. Names and addresses of all Officers and Directors of Corporation.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
1b. (Answer only if corporation has 33 or more shareholders.) Names and addresses of
all those shareholders owning shares equal to or in excess of 3% of the proportionate
ownership interest and the percentage of shareholder interest. (Note: Corporations
which submit S.E.C. form 10K may substitute that statement for the material
required herein.)
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
1c. (Answer only if corporation has fewer than 33 shareholders.) Names and addresses
of all shareholders and percentage of interest of each herein. (Note: Corporations
30
which submit S.E.C. form 10K may substitute that statement for the material
requested herein.)
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE
2a. The name, address, and percentage of interest of each partner whose interests
therein, whether limited or general, is equal to or in excess of 3%.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
2b. Associations: The name and address of all officers, directors, and other members
with 3% or greater interest.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
SECTION 3 - TRUSTS
3a. Trust number and institution.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
3b. Name and address of trustee or estate administrator.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total
entity.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
31
32
SECTION 4 - ALL APPLICANTS - ADDITIONAL DISCLOSURE
4a. Specify which, if any, interests disclosed in Section 1,2, or 3 are being held by an
agent or nominee, and give the name and address of principal.
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
4b. If any interest named in Section 1,2, or 3 is being held by a "holding" corporation or
other "holding" entity not an individual, state the names and addresses of all parties
holding more than a 3% interest in that "holding" corporation or entity as required in
1(a), 1(b), 1(c), 2(a), and 2(b).
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
4c. If "constructive control" of any interest named in Sections 1,2, 3, or 4 is held by
another party, give name and address of party with constructive control.
("Constructive control" refers to control established through voting trusts, proxies, or
special terms of venture of partnership agreements.)
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
I have not withheld disclosure of any interest known to me. Information provided is
accurate and current.
______________________ __________________________________
Date Signature of Person Preparing Statement
______________________
Title
ATTEST: ________________________
Notary Public (Seal)
Stanley Consultants, Inc.
DIRECTORS
Steven J. Allchin, 2861 Rolling Meadow Lane, Muscatine, IA 52761
James A. Hollatz, 2262 Ridgeview Drive, Muscatine, IA 52761
Bennett D. Reischauer, 1610 Mulberry, Muscatine, IA 52761
Gayle A. Roberts, 6914 Nottingham, Bettendorf, IA 52722
Ronald J. Schulte, 2667 Aunt Polly Lane, Muscatine, IA 52761
Richard C. Smith, 101 Sterling Woods Court, Muscatine, IA 52761
Richard H. Stanley, 516 Hogan Court, Muscatine, IA 52761
Dale R. Sweere, 2670 Tom Sawyer Road, Muscatine, IA 52761
Gregs G. Thomopulos, 75 Shagbark Court, Iowa City, IA 52246
OFFICERS
Chair: Gregs G. Thomopulos, 75 Shagbark Court, Iowa City, IA 52246
Chair Emeritus: Richard H. Stanley, 516 Hogan Court, Muscatine, IA 52761
President: Gayle A. Roberts, 6914 Nottingham, Bettendorf, IA 52722
Sr. Vice Presidents: Steven J. Allchin, 2861 Rolling Meadow Lane, Muscatine, IA 52761
James A. Hollatz, 2262 Ridgeview Drive, Muscatine, IA 52761
Michael E. Hunzinger, 7054 East Bobwhite Way, Scottsdale, AZ 85262
L. Lynn Pruitt, 606 Broadway, Nichols, IA 52766
Bennett D. Reischauer, 1610 Mulberry, Muscatine, IA 52761
Steven J. Schebler, 7011 Holdorf Dr., Blue Grass, IA 52726
Richard C. Smith 101 Sterling Woods Court, Muscatine, IA 52761
Vice Presidents: Kevin W. Cavanaugh, 6912 S. Miller Street, Littleton, CO 80127
Michael R. Chase, 16413 N. 11th Place, Phoenix, AZ 85022
Robert T. Darnell, 18005 45th Avenue North, Plymouth, MN 55446
Tshaka E. Dennis, 1468 Artimino Lane, Boynton Beach, FL 33410-6102
Marc A. Elliott, 209 Normandy Court, Muscatine, IA 52761
Robert E. Farrar, 20158 East Aintree Ct., Parker, CO 80138
Michael D. Flattery, 288 62nd Ct., West Des Moines, IA 50266
Gary W. Foster, PO Box 1211, Muscatine, IA 52761
Mark I. Freeman, 2086 East 4425 South, Salt Lake City, UT 84124
Gregory P. Gesicki, 21798 N. Ingram Court, Maricopa, AZ 85239
David W. Grounds, 6302 N. San Andros, West Palm Beach, FL 33411
Mark A. Henthorn, 801 West Third Street, Muscatine, IA 52761
Robert E. Jacobs, 3284 West Iron Gate Rd., South Jordan, UT 84095
J. Craig Johnson, 3040 Holly Lane North, Plymouth, MN 55447
Larry R. Johnson, 9313 S. Lark Sparrow Drive, Highlands Ranch, CO 80126
James L. Kill, 2200 Mulberry, Muscatine, IA 52761
Robert M. Koss, 627 Commons Road, Naperville, IL 60563
William A. Liegois, 512 Hogan Court, Muscatine, IA 52761
Ian J. McAlister, 1123 Hampton Court, Iowa City, IA 52240
Michael J. McKenna, 2668 Becky Thatcher Rd, Muscatine, IA 52761
Thomas J. Morgan, 13404 Athens Trail, Austin, TX 78729
Patrick E. Mullin, 2922 Mulberry, Muscatine, IA 52761
W. Todd Nicoll, 9529 S. Bellmore Lane, Highlands Ranch, CO 80126
P. Russell Price, 2635 Seven Oaks Park, Muscatine, IA 52761
Robert J. Rusch, 2674 Tom Sawyer Road, Muscatine, IA 52761
Ronald J. Schulte, 2667 Aunt Polly Lane, Muscatine, IA 52761
Larry A. Shell, 2199 North Hill Rd., Muscatine, IA 52761
Samuel D. Stone, 8766 Jefferson Drive, Eagle Mountain, UT 84005
Dale R. Sweere, 2670 Tom Sawyer Road, Muscatine, IA 52761
W. Scott Wonders, 883 N. Windham Place, Eagle, ID 83616
Bruce H. Worthington, 8131 W. Catherine, Chicago, IL 60656
Robert D. Zicafoose, 14414 E. Sweetwater Ave., Scottsdale, AZ 85259
Asst. Vice President,
Architecture (IA): Debashis Sarkar, 2648 Quail Run, Muscatine, IA 52761
Asst. Vice President,
Real Estate Services (IA): Craig F. Reischauer, 108 West 5th, Muscatine, IA 52761
Asst. Vice President,
Structural (AZ): Dan R. Shiosaka, 7002 West Tonto Drive, Glendale, AZ 85308-5534
Secretary: Nancy D. Elliott, 209 Normandy Court, Muscatine, IA 52761
Asst. Secretaries: Henry F. Marquard, 108 Eagle Watch Road, Muscatine, IA 52761
Karen L. McDaniel, 702 Barry Street, Muscatine, IA 52761
Treasurer: Richard C. Smith, 101 Sterling Woods Court, Muscatine, IA 52761
Asst. Treasurer: Steven J. Allchin, 2861 Rolling Meadow Lane, Muscatine, IA 52761
William C. Harper, 2232 Hickory Hills Road, Muscatine, IA 52761
Disclosure of Ownership Interest
The completed form follows this section.
PERCENT OF OWNERSHIP
SC COMPANIES, INC.
May 2010
NAME & ADDRESS PERCENTAGE OVER 3%
Stanley Member Stock 18.6%
Bonus Plan
Stanley Building
225 Iowa Avenue
Muscatine, IA 52761
Gregs G. Thomopulos 7.86%
75 Shagbark Court
Iowa City, IA 52246
Richard H. Stanley 4.67%
516 Hogan Court
Muscatine, IA 52761
James A. Hollatz 4.86%
2262 Ridgeview Drive
Muscatine, IA 52761
Bennett D. Reischauer 4.13%
1610 Mulberry Ave.
Muscatine, IA 52761
Richard W. Mettee 3.02%
3807 East Morning Dove Trail
Phoenix, AZ 85050
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Preliminary ScheduleSheridan Road Traffic Signal and InterconnectIContract NegotiationsIIProject CoordinationIIIData CollectionVITechnology ReviewVSite AssessmentOct2011TaskMay/JuneJuly Aug Sept2010AugJune JulyDec Jan Feb Mar Apr MayOct Nov Sept80% Complete95% CompleteVIContract Documents***VIIPublic MeetingsVIIIIDOT Processing and LettingCity Council Contract Approval: May 24, 2010Consultant Task Review Period* DeliverableLetting80% Complete95% CompleteFinal PS&E
EXHIBIT A
33 West Monroe Street
Suite 1540
Chicago, IL 60603-5322
I ntegrity | E xcellence | I nnovation
May 12, 2010
Sagar R. Sonar, P.E., PTOE
Senior Engineer
Stanley Consultants
8501 West Higgins Road,
Suite 730
Chicago, IL 60631
Reference: Infrastructure Engineering, Inc. Scope
Project: Evanston Traffic Signal Design/Signal System Work
Dear Mr. Sonar:
Infrastructure Engineering, Inc. (IEI) is pleased to provide services for the above mentioned
project. As you have requested, IEI’s detailed scope is listed below.
The following work will be provided at three corridors (Sheridan Road from South Blvd. to Main
St., Sheridan Road from Burnham Pl. to Dempster St., and Sheridan Road from Chicago Ave. to
Central St.)
1. Survey: City of Evanston has GIS data with all utility information, sidewalk locations,
parkway, water and sewer, traffic signal, and pavement marking information. Once this
information is provided to IEI, the pick-up survey will include tying in to an existing
benchmark to verify locations and elevations of existing traffic signal equipment, trees,
utility manholes and curbs and sidewalks at intersections only. The survey will be
collected according to IDOT standards. This work will be limited to 72 hours (two
people for 4 days) and will not include: photo logs, generation of base file, verification or
rectification of field data compared to GIS data, and sign survey.
2. IEI will also provide QA/QC of the project plan submittals.
Plan sheets to be included:
1. Title sheet: provide a standard IDOT cover sheet with project location map and index of
standard drawings (to be provided by Stanley).
2. Index of Sheets: Sheet names, numbers, and total sheets to be provided by Stanley and
compiled by IEI.
3. Summary of Quantities sheet: quantities to be supplied by Stanley and compiled by IEI.
33 West Monroe Street
Suite 1540
Chicago, IL 60603-5322
I ntegrity | E xcellence | I nnovation
Mr. Sonar, P.E., PTOE
May 12, 2010
Page 2
4. Street Sign sheet: provide CADD work for 10 street signs for streets at signalized
intersections. Since no mast arms will be provided, the IDOT standard design for the
sign will be used but mounting details will be provided by Stanley.
5. Standard detail sheets: compile the IDOT standard details based on input from Stanley.
In addition to work at these three locations, traffic counts will be provided at Sheridan Road
from Chicago Ave. to Central Street. The scope of this work will be as follows:
1. IEI will provide traffic counts for 5 signalized intersections along Sheridan Road. IEI
will use two traffic counters at each of the four T-intersections and three traffic counters
at the four legged intersection. Counts will be provided during one weekday between the
hours of 6:30-9:30 a.m., 11 a.m.–1 p.m., and 3:30-6:30 p.m. Onsite QA/QC will be
provided. Data will be downloaded but not balanced.
2. Signal Interconnect Plans: IDOT standard Interconnect plans and schematic to be
provided by IEI (including interconnect quantities). Signal modernization and cable
plans showing proposed traffic signal equipment locations are to be provided by Stanley
prior to the start of work on interconnect plans. Location of master controller and
detection type is also to be provided by Stanley.
Additional items not included with this scope are: traffic analysis, traffic signal design, traffic
signal plans, cable plans, temporary traffic signal plans, MOT, calculation of quantities (except
as noted above), and erosion control and protection.
The total fee in consideration for the services to be provided is Thirty Thousand Three Hundred
Fifty Dollars ($30,350).
Sincerely,
Michael Sutton, P.E.
Principal
cc: Lanyea Collier, P.E.
Payroll Rates
FIRM NAME Infrastructure , Inc. DATE 05/12/10
PRIME/SUPPLEMENT Sub
PTB NO.
ESCALATION FACTOR 0.00%
CLASSIFICATION CURRENT RATE ESCALATED RATE
Project Principal $64.18 $64.18
Project Manager $58.77 $58.77
Project Engineer $35.74 $35.74
Engineering Tech I/II $22.44 $22.44
Surveyor $37.21 $37.21
Rodman $22.00 $22.00
Traffic Counters $18.09 $18.09
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Printed 5/12/2010 Page 1 BDE 025 (Rev. 11/06)
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$0.00
$0.00
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Printed 5/12/2010 Page 1 BDE 025 (Rev. 11/06)
Cost Estimate ofConsultant Services(CECS)Firm Infrastructure , Inc. Date 05/12/10Route Evanston Sheridan RoadSectionOverhead Rate150.00%County CookJob No.Complexity Factor0PTB & ItemDBE Overhead In-House Fixed Outside Services DBE % ofDrop Item Manhours Payroll & Direct Fee Direct ByTotal Total Grand Box Fringe Benefits Costs Costs Others Total(A) (B) ( C ) (D) (E) (F) (G) (B+C+D+E+F+G) (B+C+D+E+F+G)Traffic Counting and QCQA 127 2,654.33 3,981.50 663.58 200.59 7,500.00 24.71%Survey 75 2,324.10 3,486.15 842.49 372.68 7,025.42 23.15%Plan Preparation 178 5,528.24 8,292.36 2,003.99 15,824.59 52.14% TOTALS380 10,506.67 15,760.01 0.00 3,510.06 573.27 0.00 0.00 30,350.00 100.00%Printed 5/12/2010 Page 2 BDE 025 (Rev. 11/06)
'Average Hourly Project RatesRouteEvanston Sheridan RoadSection CountyCookConsultant Infrastructure , Inc. Date05/12/10Job No. PTB/Item Sheet 1 OF 1Payroll AvgTotal Project RatesTraffic Counting and QCQA Survey Plan PreparationHourly Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdClassification Rates Part. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. AvgProject Principal 64.18 8 2.11% 1.35 1 0.79% 0.51 3 4.00% 2.57 4 2.25% 1.44 Project Manager 58.77 14 3.68% 2.17 2 1.57% 0.93 12 6.74% 3.96 Project Engineer 35.74 83 21.84% 7.81 13 10.24% 3.66 70 39.33% 14.06 Engineering Tech I/II 22.44 92 24.21% 5.43 92 51.69% 11.60 Surveyor 37.21 36 9.47% 3.53 36 48.00% 17.86 Rodman 22.00 36 9.47% 2.08 36 48.00% 10.56 Traffic Counters 18.09 111 29.21% 5.28 111 87.40% 15.81 0 0 0 0 0 0 0Printed 5/12/2010 Page 3BDE 025 (Rev. 11/06) 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 TOTALS380 100% $27.65 127 100% $20.90 75 100% $30.99 178 100% $31.06 0 0% $0.00 0 0% $0.00Printed 5/12/2010 Page 3BDE 025 (Rev. 11/06)
EXHIBIT B
PROJECT SCOPE
The proposed work program is based on the scope of work contained in the RFQ
for Sheridan Rd. project published on February 4, 2010, and our knowledge and
experience gained through our past engagement as a Region One/District One
Signal Coordination and Timing consultant. In addition to our District One work,
our staff has completed numerous similar projects throughout various
municipalities and Counties in Illinois.
The overall objective of this project is to implement optimized signal timings for a
newly constructed Sheridan Rd. closed loop systme for the City of Evanston in
order to improve system safety and efficiency. The product of the study is the
ʺturn‐keyʺ implementation of optimized signal timing/phasing adjustments. In
addition, a before/after comparative analysis of Measures of Effectiveness (MOEs)
will be conducted to document benefits received from reduced travel times and
individual intersection delays. Additionally, the Consultant (Metro) will provide
any on‐call services requested by the City on the Sheridan Rd. System to answer
public complaints regarding traffic signal timing.
Task 1 ‐ Data Collection
Information will be gathered from the newly designed traffic signal plans by
Stanley Consultants and will include signal construction plans, signal equipment
and interconnect information, phasing/timing patterns, accident data (as
appropriate), etc. This information will be assimilated per study location to
provide a base inventory of existing conditions. At each location, as‐built
drawing information will be field verified and intersection dimensions, crosswalk
distances and lane widths measured. In addition, the stop‐bar to stop‐bar
distances between signalized intersections in a system will be measured and any
major mid‐segment traffic generators will be identified.
If needed, interviews will be conducted with appropriate city personnel in order
to determine the most applicable format in which to provide optimization and
timing adjustments for the various study locations.
Manual turning movement counts (TMCs) will be conducted by the Consultant at
each identified study location. These TMCs will normally be made from 6:30 to
2
9:30 a.m., 11:00 a.m. to 1:00 p.m., and from 3:30 to 6:30 p.m. on typical weekdays
under normal driving conditions. Some intersections may require additional
special counts during Friday evening or weekend periods (particularly where
shopping‐type trip generators are concentrated). Each TMC will be summarized
in 15 minutes intervals and will identify special pedestrian movements, heavy
vehicles, buses, and special saturation studies as necessary.
Count information will be summarized in a manner consistent with the 2000
Highway Capacity Manual (HCM).
Initial speed/delay studies will be conducted in the field utilizing GPS technology
and a PDA (Personal Digital Assistant) along identified corridors to establish a
database for future comparative evaluations.
Task 2 ‐ Data Analysis
The data collected will be reduced and thoroughly analyzed. If provided,
collision diagrams will be evaluated to determine if any accident patterns have
developed that could be associated with items such as insufficient clearance
intervals, inappropriate left‐turn phasing, school zone or pedestrian activity,
equipment malfunction, etc. Peak period turning movement counts will be
summarized in a form sufficient for input to appropriate computer models.
Signal equipment at the various study locations will be evaluated to determine
adequacy and adaptability to potential phasing adjustments.
Individual capacity analyses will be conducted for each signalized intersection to
determine the existing level of service (LOS), and degree of saturation. This
information will identify if signal optimization will increase the efficiency of the
location or if vehicular volumes are exceeding the capacity of the intersection.
These analyses will be conducted in accordance with the HCM guidelines.
Appropriate signal timing settings will be developed for each peak period for
isolated intersection control.
Utilizing information such as intersection spacing, TMCs, minimum timing
settings, phasing, saturation flow rates, measured speeds and posted speed limits,
etc., The Consultant will conduct signal system optimization analyses utilizing
3
SYNCHRO 7.0 (or latest version) or other appropriate computer software.
Optimization analyses will be conducted for the previously identified count
periods and other identified peak periods. It is anticipated that 3 to 5 timing
patterns would be warranted for most systems.
Task 3 – Implementation (Includes Traffic Responsive)
Implementation plans for optimized signal timing/phasing plans will be
developed and forwarded to the City’s signal maintenance staff for review prior
to implementation of new timings.
The Consultant will implement closed loop system timing adjustments on an
desk top personal computer and download the new information to the field
controller units via telephone lines. If no phone line is included in the project, a
laptop will be used to download timings directly into the controllers in the field.
Timing and coordination adjustments will be made in the field at the controller
cabinet. Consultant Personnel will be in the field in direct communication during
all implementation procedures to assure the adjustments are acceptable by the
equipment and to monitor traffic operations. Fine‐tuning adjustments will be
made to alleviate observed adverse operating conditions and enhance operations.
This work will be closely coordinated with the City’s signal maintenance staff to
avoid operational problems and quickly resolve any problem areas.
Task 4 ‐ Evaluation
In order to quantify the overall improvement in vehicular operations and
efficiency, The Consultant will perform a comparative analysis of vehicular
MOEs. Utilizing the before and after speed/delay studies, the Consultant will
calculate the expected decrease in delay and fuel consumption, decrease in carbon
monoxide emissions, and the anticipated increase in overall travel speed and fuel
efficiency along study corridors. To measure the overall corridor, including
turning movements and cross‐street traffic, before and after implementation
analyses using the MOE outputs from the optimization software will be made to
evaluate expected improvements in system operating conditions, such as total
system delay, total number of stops and fuel consumption.
4
Other measures of the improvements will be evaluated such as overall level of
service improvements associated with reduced Volume/Capacity ratios.
Isolated intersections can be evaluated by measuring average queue lengths,
fixed‐point timings and other measures to document improvements associated
with optimized timings.
PC‐TRAVEL (latest version) will be used to evaluate the effects of the
optimization of carbon monoxide, hydrocarbons and nitrous oxide on an annual
basis. The input data consists of the ADT, distance and the average speed
obtained from the before and after studies.
Upon completion of the evaluation study, a final report will be issued for the
Sheridan Rd. system, which includes the evaluation study, analysis results and
the complete database utilized to develop the optimized timings.
Recommendations for additional enhancements, equipment modifications and
other observations will be included in this document.
5
LIST OF DELIVERABLES
The following work products and/or reports will be provided to the Department
at various stages during the execution of a typical work order.
1. Progress Report will be done twice a month for each work order indicating
current period activities, projected work schedule and identification of
problems, delays or other unusual circumstances.
2. Work Order Documentation notebook including:
a. Summary Report, including system description, analysis
methodology, MOE comparison results and special
recommendations or observations.
b. SYNCHRO 7.0 analyses for each analysis period and a copy on a
CD.
c. SYNCHRO 7.0 analyses for each intersection and count period.
d. Summary TMC traffic counts in report with turning movement
diagrams for each intersection and count period.
e. Before and after speed and delay runs.
f. 7‐day System Detector Counts
g. Implementation plans for each analysis period in the form of
printed databases.
One printed copy will be furnished to the Department in a 3‐ring binder, clearly
identified by work order and master/zone number upon completion of each work
order.
6
3. Upon completion of the work, copies of the database shall be furnished to
the Department, appropriate maintenance contractor and maintaining
governmental agencies on CD. This database will include the intersection
displays and any other system displays that the provided system software
allows. A 3‐ring binder will be provided to the municipality if desired.
DF-824-039REV 12/04COST ESTIMATE OF CONSULTANT SERVICESFIRMMetro Transportation Group, Inc.DATE 05/12/10PSB OVERHEAD RATE 190%PRIME/SUPPLEMENT COMPLEXITY FACTOR0DBEOVERHEAD IN-HOUSE Outside SERVICES % OFDROPITEM MANHOURS PAYROLL & DIRECT FIXED Direct BY DBE TOTAL GRANDBOXFRINGE BENF COSTS FEE Costs OTHERS TOTAL TOTAL(A) (B) ( C ) (D) (E) (F) (G) (H) (B-G)DBETraffic Counts0.00 0.00 0.00200.00 7,300.00 7,500.007,500.00 24.25%Data Collection38 1,013.78 1,926.18100.00375.10 3,415.06 11.04%Data Analysis60 1,908.20 3,625.58 706.03 6,239.81 20.18%Implemenation70 2,262.65 4,299.04250.00837.18 7,648.87 24.73%Evaluation66 2,093.64 3,977.9250.00 6,121.56 19.79% COST PLUS FIXED FEEPrinted 5/12/2010 3:52 PM Subconsultant DL0.00 0.00 0.00%TOTALS234 7,278.27 13,828.71 400.00 1,918.31 200.00 7,300.00 7,500.0030,925.30100.00%DBE 24.25%Printed 5/12/2010 3:52 PMPrinted 5/12/2010 3:52 PM
DF-824-039REV 12/04AVERAGE HOURLY PROJECT RATESFIRMMetro Transportation Group, Inc.PSB DATE 05/12/10PRIME/SUPPLEMENT SHEET 1OF1PAYROLL AVGTOTAL PROJECT RATES Traffic Counts Data Collection Data Analysis Implementation EvaluationHOURLY Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % Wgtd Hours % WgtdCLASSIFICATION RATESPart. Avg Part. Avg Part. Avg Part. Avg Part. Avg Part. AvgTraffic Counters 0 Principal 46.37 7532.05% 14.86 615.79% 7.322033.33% 15.462535.71% 16.562436.36% 16.86Engineer 24.52 13557.69% 14.15 2052.63% 12.914066.67% 16.354564.29% 15.763045.45% 11.15Technician 20.43 2410.26% 2.10 1231.58% 6.45 1218.18% 3.71 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 #DIV/0! 0 0 0 0 TOTALS234 100% $31.10 0 0.00% $0.00 38 100% $26.68 60 100% $31.80 70 100% $32.32 66 100% $31.72Printed 5/12/2010 3:52 PM
EXHIBIT C
Quote
Q017177Quote Number:
736 Federal Street Suite 2312 | Davenport, IA 52803 | 1(563) 323-0009
Stanley Consultants
Nicole Kling
Date:
Prepared By:
To:
8501 West Higgins Rd., Suite 730
04/26/2010
Chicago, IL 60631
USA
Contact: Sagar Sonar
Phone:
Fax:
Email: SonarSagar@stanleygroup.com
1 773-693-9624
1 773-693-9624
Description: Sheridan Road: Site Assessment for Radio Interconnect
Part #Quantity Price ExtendedDescription
RFQ #:
FSO-IL-DIST-1 8 $115.00 $920.00 Conduct site assessment to evaluate the
viability of radio interconnect along
Sheridan Rd. between Chicago Avenue &
Central Street - Evanston, IL (# of hrs)
$920.00 Total:
Notes:
Shipment of the material will be approximately 90 days after receipt of both an acceptable purchase order and approved submittal data if
required. Quoted prices are based on the entire value and volume of the quote. Payment terms are Net 30 days with prior approved credit.
Brown Traffic Products, Inc. retains title to material until paid in full. A service charge of 1.5% per month (18% annual rate) will be
assessed against all past due accounts. Prices and delivery quoted are firm for 30 days from the date of bid. The above quote does not
include installation of the products quoted. On-Site technical assistance is available and will be quoted upon request.
Quotation does not include sales tax. Sales tax will be added at time of invoice unless a valid Sales Tax Exempt certificate has been
provided. Sales tax exempt certificate should accompany customer Purchase Order.
Limited Warranty: Brown Traffic Products only obligations shall be to replace such quantity of the product proven to be defective.
Warranty Period: The length of warranty manufacturers have conveyed to the seller and which can be passed on to the buyer.
Additional terms and conditions apply - See Brown Traffic Products Terms & Conditions document.
Thank you for the opportunity to provide this quote.
Terms:
Camelot Manufacturing Edition Page 1 of 110:51AMMonday, April 26, 2010