Loading...
HomeMy WebLinkAboutEvanston Lakeshore Historic District Survey - Phase IICITY OF EVANSTON PROFESSIONAL SERVICES AGREEMENT The parties referenced herein desire to enter into an agreement for professional services for Evanston Lakeshore Historic District Survey — Phase 11 ("the Project') 01 THIS AGREEMENT (hereinafter referred to as the "Agreement") entered into this /b day of ,I"Uor 2oi-4-between the City of Evanston, an Illinois municipal corporation with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred to as the "City"), and Granacki Historic Consultants; with offices located at 1105 W. Chicago Avenue, (hereinafter referred to as the "Consultant"). Compensation for all basic Services ("the Services') provided by the Consultant pursuant to the terms of this Agreement shall not exceed $19,940. COMMENCEMENT DATE Consultant shall commence the later than three (3) DAYS AFTER Consultant. II. COMPLETION DATE Services on or no City executes and delivers this Agreement to Consultant shall complete the Services by July 31, 2012. If this Agreement provides for renewals after an initial term, no renewal shall begin until agreed to in writing by both parties prior to the completion date of this Agreement. III. PAYMENTS City shall pay Consultant those fees as provided here: Payment shall be made upon the completion of each task for a project, as set forth Schedule in EXHIBIT Revised 10/2011 B. Any expenses in addition to those set forth here must be specifically approved by the City in writing in advance. IV. DESCRIPTION OF SERVICES Consultant shall perform the services (the "Services") set forth here: Services are those as defined in the Scope of Services to be Provided by Janicki Historic Consultants — Evanston Lakeshore Historic District Re -Survey Phase Two, January 3, 2012 (Exhibit A), and the Consultant's response Scope of Services for Phase 2 — Intensive Architectural/Historical Re -Survey of Evanston's Lakeshore Historic District, November 30, 2011 (Exhibit B). Services may include, if any, other documented discussions and agreements regarding scope of work and cost. V. GENERAL PROVISIONS A. Services. Consultant shall perform the Services in a professional and workmanlike manner. All Services performed and documentation (regardless of format) provided by Consultant shall be in accordance with the standards of reasonable care and skill of the profession, free from errors or omissions, ambiguities, coordination problems, and other defects. Consultant shall take into account any and all applicable plans and/or specifications furnished by City, or by others at City's direction or request, to Consultant during the term of this Agreement. All materials, buildings, structures, or equipment designed or selected by Consultant shall be workable and fit for the intended use thereof, and will comply with all applicable governmental requirements. Consultant shall require its employees to observe the working hours, rules, security regulations and holiday schedules of City while working and to perform its Services in a manner which does not unreasonably interfere with the City's business and operations, or the business and operations of other tenants and occupants in the City which may be affected by the work relative to this Agreement. Consultant shall take all necessary precautions to assure the safety of its employees who are engaged in the performance of the Services, all equipment and supplies used in connection therewith, and all property of City or other parties that may be affected in connection therewith. If requested by City, Consultant shall promptly replace any employee or agent performing the Services if, in the opinion of the City, the performance of the employee or agent is unsatisfactory. Consultant is responsible for conforming its final work product to generally accepted professional standards for all work performed pursuant to this Agreement. Consultant is an independent Consultant and is solely responsible for all taxes, withholdings, and other statutory or contractual obligations of any sort, including but not limited to, Worker's Compensation Insurance. Nothing in this Agreement accords any third -party beneficiary rights whatsoever to any non- party to this Agreement that any non-party may seek to enforce. Consultant acknowledges and agrees that should Consultant or its subconsultants provide Revised 10/2011 false information, or fail to be or remain in compliance with this Agreement, the City may void this Agreement. The Consultant warrants and states that it has read the Contract Documents, and agrees to be bound thereby, including all performance guarantees as respects Consultant's work and all indemnity and insurance requirements. The Consultant shall obtain prior approval from the City prior to subcontracting with any entity or person to perform any of the work required under this Agreement. If the Consultant subcontracts any of the services to be performed under this Agreement, the subconsultant agreement shall provide that the services to be performed under any such agreement shall not be sublet, sold, transferred, assigned or otherwise disposed of to another entity or person without the City's prior written consent. The Consultant shall be responsible for the accuracy and quality of any subconsultant's work. All subconsultant agreements shall include verbatim or by reference the provisions in this Agreement binding upon Consultant as to all Services provided by this Agreement, such that it is binding upon each and every subconsultant that does work or provides Services under this Agreement. The Consultant shall cooperate fully with the City, other City contractors, other municipalities and local government officials, public utility companies, and others, as may be directed by the City. This shall include attendance at meetings, discussions and hearings as requested by the City. This cooperation shall extend to any investigation, hearings or meetings convened or instituted by OSHA relative to this Project, as necessary. Consultant shall cooperate with the City in scheduling and performing its Work to avoid conflict, delay in or interference with the work of others, if any, at the Project. Except as otherwise provided herein, the nature and scope of Services specified in this Agreement may only be modified by a writing approved by both parties. This Agreement may be modified or amended from time to time provided, however, that no such amendment or modification shall be effective unless reduced to writing and duly authorized and signed by the authorized representatives of the parties. B. Representation and Warranties. Consultant represents and warrants that: (1) Consultant possesses and will keep in force all required licenses to perform the Services, (2) the employees of Consultant performing the Services are fully qualified, licensed as required, and skilled to perform the Services. C. Termination. City may, at any time, with or without cause, terminate this Agreement upon seven (7) days written notice to Consultant. If the City terminates this agreement, the City will make payment to Consultant for Services performed prior to termination. Payments made by the City pursuant to this Agreement are subject to sufficient appropriations made by the City of Evanston Revised 10/2011 City Council. In the event of termination resulting from non -appropriation or insufficient appropriation by the City Council, the City's obligations hereunder shall cease and there shall be no penalty or further payment required. In the event of an emergency or threat to the life, safety or welfare of the citizens of the City, the City shall have the right terminate this Agreement without prior written notice. Within thirty (30) days of termination of this Agreement, the Consultant shall turn over to the City any documents, drafts, and materials, including but not limited to, outstanding work product, data, studies, test results, source documents, AutoCad Version 2007, PDF, ArtView, Word, Excel spreadsheets, technical specifications and calculations, and any other such items specifically identified by the City related to the Services herein. D. Independent Consultant. Consultant's status shall be that of an independent Consultant and not that of a servant, agent, or employee of City. Consultant shall not hold Consultant out, nor claim to be acting, as a servant, agent or employee of City. Consultant is not authorized to, and shall not, make or undertake any agreement, understanding, waiver or representation on behalf of City. Consultant shall at its own expense comply with all applicable workers compensation, unemployment insurance, employer's liability, tax withholding, minimum wage and hour, and other federal, state, county and municipal laws, ordinances, rules, regulations and orders. Consultant agrees to abide by the Occupational Safety & Health Act of 1970 (OSHA), and as the same may be amended from time to time, applicable state and municipal safety and health laws and all regulations, pursuant thereto. E. Conflict of Interest. Consultant represents and warrants that no prior or present services provided by Consultant to third parties conflict with the interests of City in respect to the Services being provided hereunder except as shall have been expressly disclosed in writing by Consultant to City and consented to in writing to City. F. Ownership of Documents and Other Materials. All originals, duplicates and negatives of all plans, drawings, reports, photographs, charts, programs, models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets, PDF, and other documents or materials required to be furnished by Consultant hereunder, including drafts and reproduction copies thereof, shall be and remain the exclusive property of City, and City shall have the unlimited right to publish and use all or any part of the same without payment of any additional royalty, charge, or other compensation to Consultant. Upon the termination of this Agreement, or upon request of City, during any stage of the Services, Consultant shall promptly deliver all such materials to City. Consultant shall not publish, transfer, license or, except in connection with carrying out obligations under this Agreement, use or reuse all or any part of such reports and other documents, including working pages, without the prior written approval of City, provided, however, that Consultant may retain copies of the same for Consultant's own general reference. Revised 10/2011 4 G. Payment. Invoices for payment shall be submitted by Consultant to City at the address set forth above, together with reasonable supporting documentation, City may require such additional supporting documentation as City reasonably deems necessary or desirable. Payment shall be made in accordance with the Illinois Local Government Prompt Payment Act, after City's receipt of an invoice and all such supporting documentation. H. Right to Audit. Consultant shall for a period of three years following performance of the Services, keep and make available for the inspection, examination and audit by City or City's authorized employees, agents or representatives, at all reasonable time, all records respecting the services and expenses incurred by Consultant, including without limitation, all book, accounts, memoranda, receipts, ledgers, canceled checks, and any other documents indicating, documenting, verifying or substantiating the cost and appropriateness of any and all expenses. If any invoice submitted by Consultant is found to have been overstated, Consultant shall provide City an immediate refund of the overpayment together with interest at the highest rate permitted by applicable law, and shall reimburse all of City's expenses for and in connection with the audit respecting such invoice. I. Indemnity. Consultant shall defend, indemnify and hold harmless the City and its officers, elected and appointed officials, agents, and employees from any and all liability, losses, or damages as a result of claims, demands, suits, actions, or proceedings of any kind or nature, including but not limited to costs, and fees, including attorney's fees, judgments or settlements, resulting from or arising out of any negligent or willful act or omission on the part of the Consultant or Consultant's subcontractors, employees, agents or subcontractors during the performance of this Agreement. Such indemnification shall not be limited by reason of the enumeration of any insurance coverage herein provided. This provision shall survive completion, expiration, or termination of this Agreement. Nothing contained herein shall be construed as prohibiting the City, or its officers, agents, or employees, from defending through the selection and use of their own agents, attorneys, and experts, any claims, actions or suits brought against them. The Consultant shall be liable for the costs, fees, and expenses incurred in the defense of any such claims, actions, or suits. Nothing herein shall be construed as a limitation or waiver of defenses available to the City and employees and agents, including but not limited to the Illinois Local Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1- 101 et seq. At the City Corporation Counsel's option, Consultant must defend all suits brought upon all such Losses and must pay all costs and expenses incidental to them, but the City has the right, at its option, to participate, at its own cost, in the defense of any suit, without relieving Consultant of any of its obligations under Revised 10/2011 5 this Agreement. Any settlement of any claim or suit related to this Agreement by Consultant must be made only with the prior written consent of the City Corporation Counsel, if the settlement requires any action on the part of the City. To the extent permissible by law, Consultant waives any limits to the amount of its obligations to indemnify, defend, or contribute to any sums due under any Losses, including any claim by any employee of Consultant that may be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or any other related law or judicial decision, including but not limited to, Kotecki v. Cyclops Welding Corporation, 146 III. 2d 155 (1991). The City, however, does not waive any limitations it may have on its liability under the Illinois Workers Compensation Act, the Illinois Pension Code or any other statute. Consultant shall be responsible for any losses and costs to repair or remedy work performed under this Agreement resulting from or arising out of any act or omission, neglect, or misconduct in the performance of its Work or its subConsultants' work. Acceptance of the work by the City will not relieve the Consultant of the responsibility for subsequent correction of any such error, omissions and/or negligent acts or of its liability for loss or damage resulting therefrom. All provisions of this Section shall survive completion, expiration, or termination of this Agreement. J. Insurance. Consultant shall carry and maintain at its own cost with such companies as are reasonably acceptable to City all necessary liability insurance (which shall include as a minimum the requirements set forth below) during the term of this Agreement, for damages caused or contributed to by Consultant, and insuring Consultant against claims which may arise out of or result from Consultant's performance or failure to perform the Services hereunder: (1) worker's compensation in statutory limits and employer's liability insurance in the amount of at least $500,000, (2) comprehensive general liability coverage, and designating City as additional insured for not less than $3,000,000 combined single limit for bodily injury, death and property damage, per occurrence, (3) comprehensive automobile liability insurance covering owned, non -owned and leased vehicles for not less than $1,000,000 combined single limit for bodily injury, death or property damage, per occurrence, and (4) errors and omissions or professional liability insurance respecting any insurable professional services hereunder in the amount of at least $1,000,000. Consultant shall give to the City certificates of insurance for all Services done pursuant to this Agreement before Consultant performs any Services, and, if requested by City, certified copies of the policies of insurance evidencing the coverage and amounts set forth in this Section. The City may also require Consultant to provide copies of the Additional Insured Endorsement to said policy(ies) which name the City as an Additional Insured for all of Consultant's Services and work under this Agreement. Any limitations or modification on the certificate of insurance issued to the City in compliance with this Section that conflict with the provisions of this Section shall have no force and effect. Consultant's certificate of insurance shall contain a Revised 10/2011 provision that the coverage afforded under the policy(s) will not be canceled or reduced without thirty (30) days prior written notice (hand delivered or registered mail) to City. Consultant understands that the acceptance of certificates, policies and any other documents by the City in no way releases the Consultant and its subcontractors from the requirements set forth herein. Consultant expressly agrees to waive its rights, benefits and entitlements under the "Other Insurance' clause of its commercial general liability insurance policy as respects the City. In the event Consultant fails to purchase or procure insurance as required above, the parties expressly agree that Consultant shall be in default under this Agreement, and that the City may recover all losses, attorney's fees and costs expended in pursuing a remedy or reimbursement, at law or in equity, against Consultant. Consultant acknowledges and agrees that if it fails to comply with all requirements of this Section, that the City may void this Agreement. K. Confidentiality. In connection with this Agreement, City may provide Consultant with information to enable Consultant to render the Services hereunder, or Consultant may develop confidential information for City. Consultant agrees (i) to treat, and to obligate Consultant's employees to treat, as secret and confidential all such information whether or not identified by City as confidential, (ii) not to disclose any such information or make available any reports, recommendations and /or conclusions which Consultant may make for City to any person, firm or corporation or use the same in any manner whatsoever without first obtaining City's written approval, and (iii) not to disclose to City any information obtained by Consultant on a confidential basis from any third party unless Consultant shall have first received written permission from such third party to disclose such information. Pursuant to the Illinois Freedom of Information Act, 51LCS 140/7(2), records in the possession of others whom the City has contracted with to perform a governmental function are covered by the Act and subject to disclosure within limited statutory timeframes (five (5) working days with a possible five (5) working day extension). Upon notification from the City that it has received a Freedom of Information Act request that calls for records within the Consultant's control, the Consultant shall promptly provide all requested records to the City so that the City may comply with the request within the required timeframe. The City and the Consultant shall cooperate to determine what records are subject to such a request and whether or not any exemptions to the disclosure of such records, or part thereof, is applicable. Vendor shall indemnify and defend the City from and against all claims arising from the City's exceptions to disclosing certain records which Vendor may designate as proprietary or confidential. Compliance by the City with an opinion or a directive from the Illinois Public Access Counselor or the Attorney General under FOIA, or with a decision or order of Court with jurisdiction over the City, shall not be a violation of this Section. Revised 10/2011 L. Use of City's Name or Picture of Property. Consultant shall not in the course of performance of this Agreement or thereafter use or permit the use of City's name nor the name of any affiliate of City, nor any picture of or reference to its Services in any advertising, promotional or other materials prepared by or on behalf of Consultant, nor disclose or transmit the same to any other party. M. No Assignments or Subcontracts. Consultant shall not assign or subcontract all or any part or its rights or obligations hereunder without City's express prior written approval. Any attempt to do so without the City's prior consent shall, at City's option, be null and void and of no force or effect whatsoever. Consultant shall not employ, contract with, or use the services of any other architect, interior designer, engineer, consultant, special contractor, or other third party in connection with the performance of the Services without the prior written consent of City. N. Compliance with Applicable Statues, Ordinances and Regulations. In performing the Services, Consultant shall comply with all applicable federal, state, county, and municipal statues, ordinances and regulations, at Consultant's sole cost and expense, except to the extent expressly provided to the contrary herein. Whenever the City deems it reasonably necessary for security reasons, the City may conduct at its own expense, criminal and driver history background checks of Consultant's officers, employees, subcontractors, or agents. Consultant shall immediately reassign any such individual who in the opinion of the City does not pass the background check. O. Liens and Encumbrances. Consultant, for itself, and on behalf of all subcontractors, suppliers, materialmen and others claiming by, through or under Consultant, hereby waives and releases any and all statutory or common law mechanics' materialmens' or other such lien claims, or rights to place a lien upon City property or any improvements thereon in connection with any Services performed under or in connection with this Agreement. Consultant further agrees, as and to the extent of payment made hereunder, to execute a sworn affidavit respecting the payment and lien releases of all subcontractors, suppliers and materialmen, and a release of lien respecting the Services at such time or times and in such form as may be reasonably requested by City. Consultant shall protect City from all liens for labor performed, material supplied or used by Consultant and/or any other person in connection with the Services undertaken by consultant hereunder, and shall not at any time suffer or permit any lien or attachment or encumbrance to be imposed by any subConsultant, supplier or materialmen, or other person, firm or corporation, upon City property or any improvements thereon, by reason or any claim or demand against Consultant or otherwise in connection with the Services. P. Notices. Every notice or other communication to be given by either party to the other with respect to this Agreement, shall be in writing and shall not be effective for any purpose unless the same shall be served personally or by Revised 10/2011 8 United States certified or registered mail, postage prepaid, addressed if to City as follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201, Attention: Purchasing Division and to Consultant at the address first above set forth, or at such other address or addresses as City or Consultant may from time to time designate by notice given as above provided. Q. Attorney's Fees. In the event that the City commences any action, suit, or other proceeding to remedy, prevent, or obtain relief from a breach of this Agreement by Consultant, or arising out of a breach of this Agreement by Consultant, the City shall recover from the Consultant as part of the judgment against Consultant, its attorneys' fees and costs incurred in each and every such action, suit, or other proceeding. R. Waiver. Any failure or delay by City to enforce the provisions of this Agreement shall in no way constitute a waiver by City of any contractual right hereunder, unless such waiver is in writing and signed by City. S. Severability. In the event that any provision of this Agreement should be held void, or unenforceable, the remaining portions hereof shall remain in full force and effect. T. Choice of Law. The rights and duties arising under this Agreement shall be governed by the laws of the State of Illinois. Venue for any action arising out or due to this Agreement shall be in Cook County, Illinois. The City shall not enter into binding arbitration to resolve any dispute under this Agreement. The City does not waive tort immunity by entering into this Agreement. U. Time. Consultant agrees all time limits provided in this Agreement and any Addenda or Exhibits hereto are of essence to this Agreement. Consultant shall continue to perform its obligations while any dispute concerning the Agreement is being resolved, unless otherwise directed by the City. V. Survival. Except as expressly provided to the contrary herein, all provisions of this Agreement shall survive all performances hereunder including the termination of the Consultant. VI. EQUAL EMPLOYMENT OPPORTUNITY In the event of the Consultant's noncompliance with any provision of Section 1- 12-5 of the Evanston City Code, the Illinois Human Rights Act or any other applicable law, the Consultant may be declared nonresponsible and therefore ineligible for future contracts or subcontracts with the City, and the contract may be cancelled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute or regulation. During the performance of the contract, the Consultant agrees as follows: Revised 10/2011 9 A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, sex, sexual orientation, marital status, national origin or ancestry, or age or physical or mental disabilities that do not impair ability to work, and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such underutilization. Consultant shall comply with all requirements of City of Evanston Code Section 1-12-5. B. That, in all solicitations or advertisements for employees placed by it on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, sex, sexual orientation, marital status, national origin, ancestry, or disability. VII. SEXUAL HARASSMENT POLICY The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2- 105 et. seq.), that it has a written sexual harassment policy that includes, at a minimum, the following information: A. The illegality of sexual harassment; B. The definition of sexual harassment under State law; C. A description of sexual harassment utilizing examples; D. The Consultant's internal complaint process including penalties; E. Legal recourse, investigation and complaint process available through the Illinois Department of Human Rights and the Human Rights Commission, and directions on how to contact both; and F. Protection against retaliation as provided to the Department of Human Rights. 1y/IIMole] !ildW-A 11 Is] .f-] A. Consultant acknowledges and agrees that should Consultant or its subconsultant provide false information, or fail to be or remain in compliance with the Agreement, the City may void this Agreement. B. Consultant certifies that it and its employees will comply with applicable provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and applicable rules in performance under this Agreement. Revised 10/2011 10 IX. C. If Consultant, or any officer, director, partner, or other managerial agent of Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of 2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953, Consultant certifies at least five years have passed since the date of the conviction. D. Consultant certifies that it has not been convicted of the offense of bid rigging or bid rotating or any similar offense of any State in the U.S., nor made any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33 E-3, E-4). E. In accordance with the Steel Products Procurement Act, Consultant certifies steel products used or supplied in the performance of a contract for public works shall be manufactured or produced in the U.S. unless the City grants an exemption. F. Consultant certifies that it is properly formed and existing legal entity, and as applicable, has obtained an assumed name certificate from the appropriate authority, or has registered to conduct business in Illinois and is in good standing with the Illinois Secretary of State. G. If more favorable terms are granted by Consultant to any similar governmental entity in any state in a contemporaneous agreement let under the same or similar financial terms and circumstances for comparable supplies or services, the more favorable terms shall be applicable under this Agreement. H. Consultant certifies that it is not delinquent in the payment of any fees, fines, damages, or debts to the City of Evanston. INTEGRATION This Agreement, together with Exhibits A, and B sets forth all the covenants, conditions and promises between the parties with regard to the subject matter set forth herein. There are no covenants, promises, agreements, conditions or understandings between the parties, either oral or written, other than those contained in this Agreement. This Agreement has been negotiated and entered into by each party with the opportunity to consult with its counsel regarding the terms therein. No portion of the Agreement shall be construed against a party due to the fact that one party drafted that particular portion as the rule of contra proferentem shall not apply. In the event of any inconsistency between this Agreement, and any Exhibits, this Agreement shall control over the Exhibits. In no event shall any proposal or contract form submitted by Consultant be part of this Agreement unless agreed to in a writing signed by both parties and attached and referred to herein as an Addendum, and in such event, only the portions of such proposal or contract Revised 10/2011 11 form consistent with this Agreement and Exhibits hereto shall be part hereof. IN WITNESS WHEREOF, the parties hereto have each approved and executed this Agreement on the day, month and year first above written. CONSULTANT: FEIN Number: Date: I— 4-- v/ Z✓ CITY OF EVANSTON 2100 RIDGE AVENUE EVANSTON, IL 60201 Bye V . �i C1TYti Its: Y 04-�46 Date: I—/P'/z A-,rarrow--d as to form: Vigo Grant F,--- Corpora¢;: Revised 10/2011 12 EXHIBIT A — Project Milestones and Deliverables This EXHIBIT A to that certain Consulting Agreement dated between the City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201("City") and Granacki Historic Consultants ("Consultant") sets forth the Commencement and Completion Date, Services, Fees, and Reimbursable Expenses as follows: COMMENCEMENT DATE: II. COMPLETION DATE: JULY 31, 2012 III. FEES: $19,940 IV. SERVICES/SCOPE OF WORK: As defined in Scope of Services (Exhibit A) and Consultants Response to Proposal (Exhibit B) Dated: Revised 10/2011 13 CITY OF EVANSTON EVANSTON LAKESHORE HISTORIC DISTRICT SURVEY PHASE TWO SCOPE SERVICES TO BE PROVIDED BY GRANACKI HISTORIC CONSULTANTS January 3, 2012 EXHIBIT A The Evanston Lakeshore Historic District Survey - Phase TWO is possible through the Illinois Historic Preservation Agency's Certified Local Government Grant Program. The City of Evanston received a grant of up to $21,000 for Phase Two of the survey. Granacki Historic Consultants will complete Phase Two of the survey as follows. 1. Intensive field survey using the same Access database and survey form as in Phase One. 2. Photography of primary and accessory/secondary structures as in Phase One of the northern portion of the Lakeshore Historic District defined as: north of Greenleaf Street on the south, to Sheridan Road on the north, to Lake Michigan on the east, and up to Chicago Avenue on the west. 3. Compilation of research materials gathered by Preservation Commission volunteers into the database. 4. A summary report of the entire district from Phase One and Two. 5. Continuing cooperation with the city's GIS department to post all survey information on the city's web site. & Submission of all required completed survey materials to the Illinois Historic Preservation Agency and the City of Evanston by no later than July 31, 2012, and 7. Granacki Historic Consultants' Scope of Services for Phase 2 — Intensive Architectural/Historical Re -Survey of Evanston's Lakeshore Historic District as revised on November 30, 2011. EXHIBIT B SCOPE OF SERVICES FOR PHASE 2 INTENSIVE ARCHITECTURAL/HISTORICAL RE -SURVEY of EVANSTON'S LAKESHORE HISTORIC DISTRICT SUBMITTED BY: GPANACYl HISTORIC CONSULTANTS GRANACKI HISTORIC CONSULTANTS 1105 W. CHICAGO AVENUE CHICAGO, ILLINOIS 60642 (312) 421-1131 September 28, 2011 (with same fee but revised schedule November 30, 2011) SCOPE OF SERVICES The City of Evanston is continuing the intensive survey and documentation of all properties in the Evanston Lakeshore National Register Historic District which was listed in 1979. The nomination states that there are 765 properties in the district, with 140 noted as having special significance and another 118 as making a major contribution to the district. An architect and date of construction are listed for buildings in both categories, while a one -sentence statement of significance is listed only for those 140 of special significance. There is no information on the remaining 507 properties, not even an address. The City of Evanston received a first year grant of $12,000 from the Illinois Historic Preservation Agency for Phase I of a two-phase project. The recently completed Phase I covered 378 properties located within the south part of the existing Lakeshore National Register Historic District, south of Greenleaf Street. The second phase would comprise the remaining 400+ properties located immediately north of Phase 1. It will include an intensive field survey using the same Access database and survey form, photography, compilation of research materials gathered by others into the database, a summary report of the entire district from Phase I and 2, and continuing cooperation with the city's GIS department to post all survey information on the city's web site. Task I — Survev Proiect Initial Coordination Granacki Historic Consultants will obtain a computerized address listing of each property from the city which can be in Microsoft Excel. We will prepare the Access database using the survey form agreed upon with the Evanston Preservation Commission for Phase 1. GHC staff can be available to attend up to two meetings and four work sessions with the EPC, with no more than three of those meetings held during the evening. Victoria Granacki will present the survey findings and focus on the significance of the district and identified architecturally and historically significant properties at the conclusion of the project . Task 2 — Survev Implementation — Research by EPC Selected Volunteers We will coordinate with the EPC and its selected volunteers who will conduct similar research to what was done for Phase 1. We would expect Carlos Ruiz to provide COA information and local landmark statements for all relevant buildings; alteration permits for select buildings upon special request. We would expect Anne Earle and Mary McWilliams (or others they designate) to provide historic information from the Evanston History Center. These volunteers will enter information directly into our database. Our staff will organize and evaluate all research found by volunteers and use that information when doing the field survey. Complete research information must be given to us for each building prior to our field survey, Task 3 — Survev Implementation — GHC Field survey and DhotoeraDhv We will document principal and accessory structures on each property and enter the data directly into our computerized database survey form in the field while standing in front of each structure. Photography will consist of one color digital Opg) image for each property which shows the front, and one image of each secondary structure. We generally recommend completing the photography between November I and April 15 so that there are fewest leaves on the trees to obscure the buildings. Architectural styles and vernacular building types for residential structures will rely primarily on McAlester's A Field Guide to American Houses; Jakle, Bastian, and Meyer's Common Houses in America's Small Towns; and the Midwest Vernacular Architecture Committee Report. Judgments based on our experience will be made on site as to architectural style, construction date (where no primary source data is available), significant features, alteration dates, integrity, and significance ratings to determine individual landmark eligibility. For all buildings deemed significant, we will provide a reason for significance statement. Task 4 — Prenaration of Inventory Forms All field data in our database file will be cross-checked for accuracy in the office and provided to the city's GIS department for its quality control and compatibility review. Paper forms for each property will be provided to the EPC members and the IHPA to review. After their review, any comments or corrections will be incorporated and new forms created. As final products for the project, two sets of individual inventory forms for each building will be printed on paper, with associated digital images that will print in black and white on each form. Inventory forms will be bound in two sets of binders with any supplementary material included. One set will be for the City of Evanston and one for the WA. In addition, we will provide the complete computerized database table, digital images in color, and printable forms (called reports in Access) on a CD - Rom in Microsoft Access for Windows format. All survey and evaluation work shall be conducted in accordance with the Secretary of the Interior's Standards for Identification and Evaluation of Historic Properties and the Certified Local Government program standards and requirements of the Illinois Historic Preservation Agency. Task 5: GIS Department GHC will continue coordinating with the Evanston GIS Department and provide them with a complete copy of the database. We understand it to be the responsibility of the GIS Department to format our data and put it on the city's website. We will proof their adaptation of our work. We also expect them to prepare a map of the survey data using our data after the fieldwork has been completed to be included in our report. Task 6 — Evaluation of Findings and Survev Report We will review all findings and evaluate the significance of the structures in the entire Lakeshore Historic District. A summary report will be prepared that will include an historical overview of the area surveyed, a discussion of architectural styles represented by buildings in this area, and a complete inventory listing of all structures by address indicating, among other things, their architectural style, construction date, and status as significant, contributing, or non-contributing. A map in GIS format will indicate all significant structures. Recommendations will be made in Qg r x taa c� the report for any individual buildings that have the potential for designation to the National Register of Historic Places or designation as individual local landmarks. Task 7 - Review of Report by City of Evanston Draft copies of the report will be submitted to the Evanston Preservation Commission and the Illinois Historic Preservation Agency for their review prior to the completion of the project. All comments by the Commission and the Agency will be considered for incorporation into the final report. Task 8: Final nroiect and nackaeiniz Principal Victoria Granacki will present the survey findings at a public meeting of the Evanston Preservation Commission. The presentation will focus on identified architecturally and historically significant properties. All required work products as specified in the proposal, will be submitted to the City of Evanston. The final products will include two sets of binders with photographs attached to the forms; two CD-Roms with the digital images in jpg format, the database in Microsoft Access format, and the report in Microsoft Word and pdf format. One set of binders will be given to the city and one to the Illinois Historic Preservation Agency. NOTE: Key tasks of Evanston Historic Preservation Commission and staff • COA and landmark statements must be completed within one month of project start date • Historic research by volunteers must be done in batches so that all information is provided at the same time for all buildings in that batch. This information must be received by GHC prior to commencement of field work in that section of the survey area. • GIS department will provide a map to our specifications of the historic district and all contributing buildings for our report. AN Review of inventory forms and final report by EPC must be done in a timely manner 4 CPANACKI HISTORIC 4NSULTANTS SCHEDULE Task I Survey Project Initial Coordination December 2011 Task 2 Survey Implementation — Research by EPC January — February 2012 Volunteers Task 3 Survey Implementation — GHC field survey and February — March, 2012 photography Task 4 Preparation of Inventory Forms April 2012 Review of forms by city of Evanston April 2012 Task 5 GIS Department May — July 2012 Task 6 Evaluation of Findings and Survey report May 2012 Task 7 Review of report by city of Evanston June 2012 Task 8 Final Project and packaging July 31 2012 5 CRANACKI nISTO (ONS ANTS PROPOSAL TO CONDUCT AN INTENSIVE ARCHITECTURAL/HISTORICAL SURVEY of EVANSTON'S LAKESHORE HISTORIC DISTRICT Phase 2 Total fee $19,940 Principal Preservation Specialist (4 20 24 8 56 12 8 32 120 Task 2 meetings; 4 work sessions Preparation of database Coordinate volunteers doing historic research and update database Survey and photograph 400+ buildings 30 Evaluate data; prepare and review forms 14 I Coordinate with GIS for online posting 50 ( Evaluate findings and write summary report Prepare and give final Presentation 32 I Package final materials 298 Total principals 56 hours @ $90 = $5,040 Total surveyor 298 hours @ $50 = 14,900 Total $19,940 Note: This fee is good through the end of 2012 6 GRMACK1 NI90gt CONSULTANH Illinois Historic .r.®�.. ]Preservation Agency 1 Old State Capitol Plaza i Springfield, IL 62701-1507 a (217) 782-4836 a TTY (217) 524-7128 GRANT_ AMENDMENT 1 Grantee/Sponsor: City Of Evanston 2100 Ridge Evanston IL 60204- Cook County Grant Number: CL20110189 Project Name: Evanston Survey Amendment Terms: 1. The project period is amended. The project begin date in not amended The project end date is amended to: July 31, 2012 2. The following special conditions are amended: Completion report is due on August 31, 2012. Financial Breakdown Total Project Cost: $30,000.00 Percent Basis: 70 % (Maximum amount reimbursable under this agreement.) State Grant: $21,000.00 Local Match: $9,000.00 Signatures STATE OF ILLINOIS GRANTEE/SPONSOR signature Catherine M. Shannon printed name Director, IHPA title and agency name "signature tJFita.Y - 3o6KtEwlc L.- printed name (!G7`v of i=✓*A)sia.)Approved as to form„ title and agency name /, W. Grant Farrar Corporation Counsel