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City of
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CITY OF EVANSTON
PROFESSIONAL SERVICES AGREEMENT
The parties referenced herein desire to enter into an agreement for professional
services for
Lorraine H. Morton Civic Center Washroom Renovation Project
("the Project')
THIS AGREEMENT (hereinafter referred to as the "Agreement") entered into this
2rd day of April, 2012, between the City of Evanston, an Illinois municipal corporation
with offices located at 2100 Ridge Avenue, Evanston Illinois 60201 (hereinafter referred
to as the "City"), and Behles + Behles, with offices located at 818 Church Street,
Evanston, Illinois, 60201 (hereinafter referred to as the "Consultant"). Compensation for
all basic Services ("the Services") provided by the Consultant pursuant to the terms of
this Agreement shall not exceed $47,500.00.
COMMENCEMENT DATE
Consultant shall commence the Services on April 9. 2012 or no
later than three (3) DAYS AFTER City executes and delivers this
Agreement to Consultant.
COMPLETION DATE
Consultant shall complete the Services by January 31. 2013. If this Agreement
provides for renewals after an initial term, no renewal shall begin until agreed to
in writing by both parties prior to the completion date of this Agreement.
III. PAYMENTS
City shall pay Consultant those fees as provided here: Payment shall be
made upon the completion of each task for a project, as set forth in Exhibit
A — Project Milestones and Deliverables. Any expenses in addition to those
set forth here must be specifically approved by the City in writing in
advance.
IV. DESCRIPTION OF SERVICES
Consultant shall perform the services (the "Services") set forth here: Services are
those as defined in Exhibit A, the City's Request for Proposal No.#12-109
(Exhibit B) and Consultant's Response to the Proposal (Exhibit C).
V. GENERAL PROVISIONS
A. Services. Consultant shall perform the Services in a professional and
workmanlike manner. All Services performed and documentation (regardless of
format) provided by Consultant shall be in accordance with the standards of
reasonable care and skill of the profession, free from errors or omissions,
ambiguities, coordination problems, and other defects. Consultant shall take into
account any and all applicable plans and/or specifications furnished by City, or by
others at City's direction or request, to Consultant during the term of this
Agreement. All materials, buildings, structures, or equipment designed or
selected by Consultant shall be workable and fit for the intended use thereof, and
will comply with all applicable governmental requirements. Consultant shall
require its employees to observe the working hours, rules, security regulations
and holiday schedules of City while working and to perform its Services in a
manner which does not unreasonably interfere with the City's business and
operations, or the business and operations of other tenants and occupants in the
City which may be affected by the work relative to this Agreement. Consultant
shall take all necessary precautions to assure the safety of its employees who
are engaged in the performance of the Services, all equipment and supplies used
in connection therewith, and all property of City or other parties that may be
affected in connection therewith. If requested by City, Consultant shall promptly
replace any employee or agent performing the Services if, in the opinion of the
City, the performance of the employee or agent is unsatisfactory.
Consultant is responsible for conforming its final work product to generally
accepted professional standards for all work performed pursuant to this
Agreement. Consultant is an independent Consultant and is solely responsible
for all taxes, withholdings, and other statutory or contractual obligations of any
sort, including but not limited to, Worker's Compensation Insurance. Nothing in
this Agreement accords any third -party beneficiary rights whatsoever to any non-
party to this Agreement that any non-party may seek to enforce. Consultant
acknowledges and agrees that should Consultant or its subconsultants provide
false information, or fail to be or remain in compliance with this Agreement, the
City may void this Agreement. The Consultant warrants and states that it has
read the Contract Documents, and agrees to be bound thereby, including all
performance guarantees as respects Consultant's work and all indemnity and
insurance requirements.
The Consultant shall obtain prior approval from the City prior to
subcontracting with any entity or person to perform any of the work required
under this Agreement. If the Consultant subcontracts any of the services to be
performed under this Agreement, the subconsultant agreement shall provide that
the services to be performed under any such agreement shall not be sublet, sold,
transferred, assigned or otherwise disposed of to another entity or person without
the City's prior written consent. The Consultant shall be responsible for the
accuracy and quality of any subconsultant's work.
All subconsultant agreements shall include verbatim or by reference the
provisions in this Agreement binding upon Consultant as to all Services provided
by this Agreement, such that it is binding upon each and every subconsultant that
does work or provides Services under this Agreement.
The Consultant shall cooperate fully with the City, other City contractors,
other municipalities and local government officials, public utility companies, and
others, as may be directed by the City. This shall include attendance at meetings,
discussions and hearings as requested by the City. This cooperation shall extend
to any investigation, hearings or meetings convened or instituted by OSHA
relative to this Project, as necessary. Consultant shall cooperate with the City in
scheduling and performing its Work to avoid conflict, delay in or interference with
the work of others, if any, at the Project.
Except as otherwise provided herein, the nature and scope of Services
specified in this Agreement may only be modified by a writing approved by both
parties. This Agreement may be modified or amended from time to time
provided, however, that no such amendment or modification shall be effective
unless reduced to writing and duly authorized and signed by the authorized
representatives of the parties.
B. Representation and Warranties. Consultant represents and warrants
that: (1) Consultant possesses and will keep in force all required licenses to
perform the Services, (2) the employees of Consultant performing the Services
are fully qualified, licensed as required, and skilled to perform the Services.
C. Termination. City may, at any time, with or without cause, terminate this
Agreement upon seven (7) days written notice to Consultant. If the City
terminates this agreement, the City will make payment to Consultant for Services
performed prior to termination. Payments made by the City pursuant to this
Agreement are subject to sufficient appropriations made by the City of Evanston
City Council. In the event of termination resulting from non -appropriation or
insufficient appropriation by the City Council, the City's obligations hereunder
shall cease and there shall be no penalty or further payment required. In the
event of an emergency or threat to the life, safety or welfare of the citizens of the
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City, the City shall have the right terminate this Agreement without prior written
notice. Within thirty (30) days of termination of this Agreement, the Consultant
shall turn over to the City any documents, drafts, and materials, including but not
limited to, outstanding work product, data, studies, test results, source
documents, AutoCad Version 2007, PDF, ArcView, Word, Excel spreadsheets,
technical specifications and calculations, and any other such items specifically
identified by the City related to the Services herein.
D. Independent Consultant. Consultant's status shall be that of an
independent Consultant and not that of a servant, agent, or employee of City.
Consultant shall not hold Consultant out, nor claim to be acting, as a servant,
agent or employee of City. Consultant is not authorized to, and shall not, make
or undertake any agreement, understanding, waiver or representation on behalf
of City. Consultant shall at its own expense comply with all applicable workers
compensation, unemployment insurance, employer's liability, tax withholding,
minimum wage and hour, and other federal, state, county and municipal laws,
ordinances, rules, regulations and orders. Consultant agrees to abide by the
Occupational Safety & Health Act of 1970 (OSHA), and as the same may be
amended from time to time, applicable state and municipal safety and health
laws and all regulations pursuant thereto.
E. Conflict of Interest. Consultant represents and warrants that no prior or
present services provided by Consultant to third parties conflict with the interests
of City in respect to the Services being provided hereunder except as shall have
been expressly disclosed in writing by Consultant to City and consented to in
writing to City.
F. Ownership of Documents and Other Materials. All originals, duplicates
and negatives of all plans, drawings, reports, photographs, charts, programs,
models, specimens, specifications, AutoCad Version 2007, Excel spreadsheets,
PDF, and other documents or materials required to be furnished by Consultant
hereunder, including drafts and reproduction copies thereof, shall be and remain
the exclusive property of City, and City shall have the unlimited right to publish
and use all or any part of the same without payment of any additional royalty,
charge, or other compensation to Consultant. Upon the termination of this
Agreement, or upon request of City, during any stage of the Services, Consultant
shall promptly deliver all such materials to City. Consultant shall not publish,
transfer, license or, except in connection with carrying out obligations under this
Agreement, use or reuse all or any part of such reports and other documents,
including working pages, without the prior written approval of City, provided,
however, that Consultant may retain copies of the same for Consultant's own
general reference.
G. Payment. Invoices for payment shall be submitted by Consultant to City
at the address set forth above, together with reasonable supporting
documentation, City may require such additional supporting documentation as
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City reasonably deems necessary or desirable. Payment shall be made in
accordance with the Illinois Local Government Prompt Payment Act, after City's
receipt of an invoice and all such supporting documentation.
N. Right to Audit. Consultant shall for a period of three years following
performance of the Services, keep and make available for the inspection,
examination and audit by City or City's authorized employees, agents or
representatives, at all reasonable time, all records respecting the services and
expenses incurred by Consultant, including without limitation, all book, accounts,
memoranda, receipts, ledgers, canceled checks, and any other documents
indicating, documenting, verifying or substantiating the cost and appropriateness
of any and all expenses. If any invoice submitted by Consultant is found to have
been overstated, Consultant shall provide City an immediate refund of the
overpayment together with interest at the highest rate permitted by applicable
law, and shall reimburse all of City's expenses for and in connection with the
audit respecting such invoice.
I. Indemnity. Consultant shall defend, indemnify and hold harmless the
City and its officers, elected and appointed officials, agents, and employees from
any and all liability, losses, or damages as a result of claims, demands, suits,
actions, or proceedings of any kind or nature, including but not limited to costs,
and fees, including attorney's fees, judgments or settlements, resulting from or
arising out of any negligent or willful act or omission on the part of the Consultant
or Consultant's subcontractors, employees, agents or subcontractors during the
performance of this Agreement. Such indemnification shall not be limited by
reason of the enumeration of any insurance coverage herein provided. This
provision shall survive completion, expiration, or termination of this Agreement.
Nothing contained herein shall be construed as prohibiting the City, or its
officers, agents, or employees, from defending through the selection and use of
their own agents, attorneys, and experts, any claims, actions or suits brought
against them. The Consultant shall be liable for the costs, fees, and expenses
incurred in the defense of any such claims, actions, or suits. Nothing herein shall
be construed as a limitation or waiver of defenses available to the City and
employees and agents, including but not limited to the Illinois Local
Governmental and Governmental Employees Tort Immunity Act, 745 ILCS 10/1-
101 et seq.
At the City Corporation Counsel's option, Consultant must defend all suits
brought upon all such Losses and must pay all costs and expenses incidental to
them, but the City has the right, at its option, to participate, at its own cost, in the
defense of any suit, without relieving Consultant of any of its obligations under
this Agreement. Any settlement of any claim or suit related to this Agreement by
Consultant must be made only with the prior written consent of the City
Corporation Counsel, if the settlement requires any action on the part of the City.
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To the extent permissible by law, Consultant waives any limits to the
amount of its obligations to indemnify, defend, or contribute to any sums due
under any Losses, including any claim by any employee of Consultant that may
be subject to the Illinois Workers Compensation Act, 820 ILCS 305/1 et seq. or
any other related law or judicial decision, including but not limited to, Kotecki v.
Cyclops Welding Corporation, 146 III. 2d 155 (1991). The City, however, does not
waive any limitations it may have on its liability under the Illinois Workers
Compensation Act, the Illinois Pension Code or any other statute.
Consultant shall be responsible for any losses and costs to repair or
remedy work performed under this Agreement resulting from or arising out of any
act or omission, neglect, or misconduct in the performance of its Work or its
subconsultants' work. Acceptance of the work by the City will not relieve the
Consultant of the responsibility for subsequent correction of any such error,
omissions and/or negligent acts or of its liability for loss or damage resulting
therefrom. All provisions of this Section shall survive completion, expiration, or
termination of this Agreement.
J. Insurance. Consultant shall carry and maintain at its own cost with such
companies as are reasonably acceptable to City all necessary liability insurance
(which shall include as a minimum the requirements set forth below) during the
term of this Agreement, for damages caused or contributed to by Consultant, and
insuring Consultant against claims which may arise out of or result from
Consultant's performance or failure to perform the Services hereunder: (1)
worker's compensation in statutory limits and employer's liability insurance in the
amount of at least $500,000, (2) comprehensive general liability coverage, and
designating City as additional insured for not less than $3,000,000 combined
single limit for bodily injury, death and property damage, per occurrence, (3)
comprehensive automobile liability insurance covering owned, non -owned and
leased vehicles for not less than $1,000,000 combined single limit for bodily
injury, death or property damage, per occurrence, and (4) errors and omissions
or professional liability insurance respecting any insurable professional services
hereunder in the amount of at least $1,000,000. Consultant shall give to the City
certificates of insurance for all Services done pursuant to this Agreement before
Consultant performs any Services, and, if requested by City, certified copies of
the policies of insurance evidencing the coverage and amounts set forth in this
Section. The City may also require Consultant to provide copies of the Additional
Insured Endorsement to said policy(ies) which name the City as an Additional
Insured for all of Consultant's Services and work under this Agreement. Any
limitations or modification on the certificate of insurance issued to the City in
compliance with this Section that conflict with the provisions of this Section shall
have no force and effect. Consultant's certificate of insurance shall contain a
provision that the coverage afforded under the policy(s) will not be canceled or
reduced without thirty (30) days prior written notice (hand delivered or registered
mail) to City. Consultant understands that the acceptance of certificates, policies
and any other documents by the City in no way releases the Consultant and its
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subcontractors from the requirements set forth herein. Consultant expressly
agrees to waive its rights, benefits and entitlements under the "Other Insurance"
clause of its commercial general liability insurance policy as respects the City. In
the event Consultant fails to purchase or procure insurance as required above,
the parties expressly agree that Consultant shall be in default under this
Agreement, and that the City may recover all losses, attorney's fees and costs
expended in pursuing a remedy or reimbursement, at law or in equity, against
Consultant.
Consultant acknowledges and agrees that if it fails to comply with all
requirements of this Section, that the City may void this Agreement.
K. Confidentiality. In connection with this Agreement, City may provide
Consultant with information to enable Consultant to render the Services
hereunder, or Consultant may develop confidential information for City.
Consultant agrees (i) to treat, and to obligate Consultant's employees to treat, as
secret and confidential all such information whether or not identified by City as
confidential, (ii) not to disclose any such information or make available any
reports, recommendations and /or conclusions which Consultant may make for
City to any person, firm or corporation or use the same in any manner
whatsoever without first obtaining City's written approval, and (iii) not to disclose
to City any information obtained by Consultant on a confidential basis from any
third party unless Consultant shall have first received written permission from
such third party to disclose such information.
Pursuant to the Illinois Freedom of Information Act, 5ILCS 140/7(2),
records in the possession of others whom the City has contracted with to perform
a governmental function are covered by the Act and subject to disclosure within
limited statutory timeframes (five (5) working days with a possible five (5) working
day extension). Upon notification from the City that it has received a Freedom of
Information Act request that calls for records within the Consultant's control, the
Consultant shall promptly provide all requested records to the City so that the
City may comply with the request within the required timeframe. The City and the
Consultant shall cooperate to determine what records are subject to such a
request and whether or not any exemptions to the disclosure of such records, or
part thereof, is applicable. Vendor shall indemnify and defend the City from and
against all claims arising from the City's exceptions to disclosing certain records
which Vendor may designate as proprietary or confidential. Compliance by the
City with an opinion or a directive from the Illinois Public Access Counselor or the
Attorney General under FOIA, or with a decision or order of Court with jurisdiction
over the City, shall not be a violation of this Section.
L. Use of City's Name or Picture of Property. Consultant shall not in the
course of performance of this Agreement or thereafter use or permit the use of
City's name nor the name of any affiliate of City, nor any picture of or reference
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to its Services in any advertising, promotional or other materials prepared by or
on behalf of Consultant, nor disclose or transmit the same to any other party.
M. No Assignments or Subcontracts. Consultant shall not assign or
subcontract all or any part or its rights or obligations hereunder without City's
express prior written approval. Any attempt to do so without the City's prior
consent shall, at City's option, be null and void and of no force or effect
whatsoever. Consultant shall not employ, contract with, or use the services of
any other architect, interior designer, engineer, consultant, special contractor, or
other third party in connection with the performance of the Services without the
prior written consent of City.
N. Compliance with Applicable Statues, Ordinances and Regulations. In
performing the Services, Consultant shall comply with all applicable federal,
state, county, and municipal statues, ordinances and regulations, at Consultant's
sole cost and expense, except to the extent expressly provided to the contrary
herein. Whenever the City deems it reasonably necessary for security reasons,
the City may conduct at its own expense, criminal and driver history background
checks of Consultant's officers, employees, subcontractors, or agents.
Consultant shall immediately reassign any such individual who in the opinion of
the City does not pass the background check.
O. Liens and Encumbrances. Consultant, for itself, and on behalf of all
subcontractors, suppliers, materialmen and others claiming by, through or under
Consultant, hereby waives and releases any and all statutory or common law
mechanics' materialmens' or other such lien claims, or rights to place a lien upon
City property or any improvements thereon in connection with any Services
performed under or in connection with this Agreement. Consultant further
agrees, as and to the extent of payment made hereunder, to execute a sworn
affidavit respecting the payment and lien releases of all subcontractors, suppliers
and materialmen, and a release of lien respecting the Services at such time or
times and in such form as may be reasonably requested by City. Consultant
shall protect City from all liens for labor performed, material supplied or used by
Consultant and/or any other person in connection with the Services undertaken
by consultant hereunder, and shall not at any time suffer or permit any lien or
attachment or encumbrance to be imposed by any subConsultant, supplier or
materialmen, or other person, firm or corporation, upon City property or any
improvements thereon, by reason or any claim or demand against Consultant or
otherwise in connection with the Services.
P. Notices. Every notice or other communication to be given by either party
to the other with respect to this Agreement, shall be in writing and shall not be
effective for any purpose unless the same shall be served personally or by
United States certified or registered mail, postage prepaid, addressed if to City as
follows: City of Evanston, 2100 Ridge Avenue, Evanston, Illinois 60201,
Attention: Purchasing Division and to Consultant at the address first above set
E.
forth, or at such other address or addresses as City or Consultant may from time
to time designate by notice given as above provided.
Q. Attorney's Fees. In the event that the City commences any action, suit,
or other proceeding to remedy, prevent, or obtain relief from a breach of this
Agreement by Consultant, or arising out of a breach of this Agreement by
Consultant, the City shall recover from the Consultant as part of the judgment
against Consultant, its attorneys' fees and costs incurred in each and every such
action, suit, or other proceeding.
R. Waiver. Any failure or delay by City to enforce the provisions of this
Agreement shall in no way constitute a waiver by City of any contractual right
hereunder, unless such waiver is in writing and signed by City.
S. Severability. In the event that any provision of this Agreement should be
held void, or unenforceable, the remaining portions hereof shall remain in full
force and effect.
T. Choice of Law. The rights and duties arising under this Agreement shall
be governed by the laws of the State of Illinois. Venue for any action arising out
or due to this Agreement shall be in Cook County, Illinois. The City shall not
enter into binding arbitration to resolve any dispute under this Agreement. The
City does not waive tort immunity by entering into this Agreement.
U. Time. Consultant agrees all time limits provided in this Agreement and
any Addenda or Exhibits hereto are of essence to this Agreement. Consultant
shall continue to perform its obligations while any dispute concerning the
Agreement is being resolved, unless otherwise directed by the City.
V. Survival. Except as expressly provided to the contrary herein, all
provisions of this Agreement shall survive all performances hereunder including
the termination of the Consultant.
VI. EQUAL EMPLOYMENT OPPORTUNITY
In the event of the Consultant's noncompliance with any provision of Section 1-
12-5 of the Evanston City Code, the Illinois Human Rights Act or any other
applicable law, the Consultant may be declared nonresponsible and therefore
ineligible for future contracts or subcontracts with the City, and the contract may
be cancelled or voided in whole or in part, and such other sanctions or penalties
may be imposed or remedies invoked as provided by statute or regulation.
During the performance of the contract, the Consultant agrees as follows:
A. That it will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, marital
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status, national origin or ancestry, or age or physical or mental disabilities that do
not impair ability to work, and further that it will examine all job classifications to
determine if minority persons or women are underutilized and will take
appropriate affirmative action to rectify any such underutilization. Consultant
shall comply with all requirements of City of Evanston Code Section 1-12-5.
B. That, in all solicitations or advertisements for employees placed by it on its
behalf, it will state that all applicants will be afforded equal opportunity without
discrimination because of race, color, religion, sex, sexual orientation, marital
status, national origin, ancestry, or disability.
VII. SEXUAL HARASSMENT POLICY
The Consultant certifies pursuant to the Illinois Human Rights Act (775 ILCS 5/2-
105 et. seq.), that it has a written sexual harassment policy that includes, at a
minimum, the following information:
A. The illegality of sexual harassment;
B. The definition of sexual harassment under State law;
C. A description of sexual harassment utilizing examples;
D. The Consultant's internal complaint process including penalties;
E. Legal recourse, investigation and complaint process available through the
Illinois Department of Human Rights and the Human Rights Commission, and
directions on how to contact both; and
F. Protection against retaliation as provided to the Department of Human Rights.
Vlll. CONSULTANT CERTIFICATIONS
A. Consultant acknowledges and agrees that should Consultant or its
subconsultant provide false information, or fail to be or remain in compliance with
the Agreement, the City may void this Agreement.
B. Consultant certifies that it and its employees will comply with applicable
provisions of the U.S. Civil Rights Act, Section 504 of the Federal Rehabilitation
Act, the Americans with Disabilities Act (42 U.S.C. Section 1201 et seq.) and
applicable rules in performance under this Agreement.
C. If Consultant, or any officer, director, partner, or other managerial agent of
Consultant, has been convicted of a felony under the Sarbanes-Oxley Act of
2002, or a Class 3 or Class 2 felony under the Illinois Securities Law of 1953,
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Consultant certifies at least five years have passed since the date of the
conviction.
D. Consultant certifies that it has not been convicted of the offense of bid
rigging or bid rotating or any similar offense of any State in the U.S., nor made
any admission of guilt of such conduct that is a matter of record. (720 ILCS 5/33
E-3, E-4).
E. In accordance with the Steel Products Procurement Act, Consultant
certifies steel products used or supplied in the performance of a contract for
public works shall be manufactured or produced in the U.S. unless the City
grants an exemption.
F. Consultant certifies that it is properly formed and existing legal entity, and
as applicable, has obtained an assumed name certificate from the appropriate
authority, or has registered to conduct business in Illinois and is in good standing
with the Illinois Secretary of State.
G. If more favorable terms are granted by Consultant to any similar
governmental entity in any state in a contemporaneous agreement let under the
same or similar financial terms and circumstances for comparable supplies or
services, the more favorable terms shall be applicable under this Agreement.
H. Consultant certifies that it is not delinquent in the payment of any fees,
fines, damages, or debts to the City of Evanston.
IX. INTEGRATION
This Agreement, together with Exhibits A, B, C, and D sets forth all the
covenants, conditions and promises between the parties with regard to the
subject matter set forth herein. There are no covenants, promises, agreements,
conditions or understandings between the parties, either oral or written, other
than those contained in this Agreement. This Agreement has been negotiated
and entered into by each party with the opportunity to consult with its counsel
regarding the terms therein. No portion of the Agreement shall be construed
against a party due to the fact that one party drafted that particular portion as the
rule of contra proferentem shall not apply.
In the event of any inconsistency between this Agreement, and any Exhibits, this
Agreement shall control over the Exhibits. In no event shall any proposal or
contract form submitted by Consultant be part of this Agreement unless agreed
to in a writing signed by both parties and attached and referred to herein as an
Addendum, and in such event, only the portions of such proposal or contract
form consistent with this Agreement and Exhibits hereto shall be part hereof.
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IN WITNESS WHEREOF, the parties hereto have each approved and executed this
Agreement on the day, month and year first above written.
CONSULTANT:-t3F---Hi.F-5 15e Il �S
By
Its: FT-,tIc-,f I
FEIN Number: '2--1(0-35394ir7
Date: Doi-, Ot .. 2Zoil-
CITY OF EVANSTON
2100 RIDGE AVENUE
EVANSTON, IL 60201
By. iN -..?
Its. G<< h O 4-,04b6t,
Date: W. 3 - /2
AApp/roved as to form:
W. Grant Farrar
Corporation Counsel
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EXHIBIT A — Project Milestones and Deliverables
This EXHIBIT A to that certain Consulting Agreement dated April 2, 2012 between the
City of Evanston, 2100 Ridge Avenue, Evanston, Illinois, 60201("City") and Behles +
Behles ("Consultant") sets forth the Commencement and Completion Date, Services,
Fees, and Reimbursable Expenses as follows:
1. COMMENCEMENT DATE: April 9.2012
II. COMPLETION DATE: March 31.2013
III. FEES: $47,500.00
IV. SERVICES/SCOPE OF WORK:
As defined in RFP # 12-109 (Exhibit B) and Consultants Response to
Proposal (Exhibit C) Dated: March 6.2012
The City notes and agrees to the following exception to Article V.L of this
professional services agreement under the condition that any intent to use
the City as a reference must first be approved by the City of Evanston:
Behles + Behles requests the right to use the City of Evanston as a reference in
future marketing communications with prospective clients and to use
representations, photos, etc. of the completed project in their promotional
material. Therefore, Behles + Behles requests to strike paragraph V.L.
iRl
Exhibit B
REQUEST FOR PROPOSAL
NUMBER: 12-109
for
Consulting Services for Washroom Renovations
At
Lorraine H. Morton Civic Center
PROPOSAL DEADLINE: 2:00 P.M. March 06. 2012.
Room 4200, Lorraine H. Morton Civic Center,
2100 Ridge Avenue,
Evanston, Illinois, 60201
SEALED PROPOSALS TO BE RETURNED TO:
CITY OF EVANSTON
PURCHASING DIVISION, ROOM 4200
LORRAINE H. MORTON CIVIC CENTER
2100 RIDGE AVENUE
EVANSTON, ILLINOIS 60201
PHONE (847)866-2935 * FAX (847)448-8128
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TABLE OF CONTENTS
Notice to Proposers" 11 .&1111 11 Illlbv.ld &I &IN* &It 1111111110
1.0 Introduction.................................................................................................4
2.0 Scope of 5ervices.......................................................................................6
3.0 Insurance....................................................................................................11
4.0 Submittal Requirements.............................................................................12
5.0 Additional Submittal Requirements.......................................................13
6.0 M/W/EBE Goals..........................................................................................13
7.0 Evaluation Criteria......................................................................................13
8.0 Selection Process.......................................................................................14
9.0 Proposed Schedule...........................................................................15
10.0 Questions Regarding RFP..........................................................................15
11.0 General Terms and Conditions...................................................................15
ExhibitA
—Fee
Proposal...........................................................................................21
Exhibit
C
— Disclosure of Ownership Interests......................................................111122
Exhibit
G
— Conflict of Interest Form",, k
26
Exhibit
H
P1111111111 ..... ......... ..........
— Acknowledgement of Understanding......................................................27
Exhibit
J —
Schedule of Additional M/W/EBE Subcontractors'.,,,,,
Exhibit
K —
b, "I'll",
Letter of Intent from M/W/EBE to Perform as a Subcontractor,
1*28
Supplier, and/or Consultant and Affirmation of M/W/EBE Status ............29
Exhibit
L —
Affidavit of M/W/EBE Goal Implementation Plan.....................................31
Exhibit
T —
Anti -Collusion Affidavit and Proposers Certification................................33
Exhibit
S —
M/W/EBE Waiver Requirements.............................................................34
Exhibit
M
— M/W/EBE Participation Waiver Request.................................................36
Exhibit
11
— Construction Contractors Assistance Organizations..............................37
Exhibit
O
— Professional Services Agreement....".,.",.,. ............... P111111 111111111138
Exhibit
P —
Existing Floor Plans...............................................................................51
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NOTICE TO PROPOSERS
Sealed proposals will be received by the City Purchasing Manager in Room 4200, Lorraine
H. Morton Civic Center, 2100 Ridge Avenue, Evanston, Illinois 60201, until 2:00 P.M. local
time on March 06, 2012. Proposals shall cover the following:
Consulting Services for Washroom Renovations at the Lorraine H. Morton Civic
Center
RFP # 12-109
The City of Evanston's Department of Parks, Recreation and Community Services is
seeking proposals from experienced firms to survey existing conditions, develop
conceptual designs, develop a phasing scheme, prepare construction documents, assist
with bidding and perform construction administration for washroom renovations at the
Lorraine H. Morton Civic Center, located at 2100 Ridge Avenue in Evanston. The above
items shall conform to the Request for Proposal (RFP) on file in the Office of the
Purchasing Manager. The Request for Proposal will be available in the Office of the
Purchasing Manager on February 09, 2012.
The City (the City of Evanston) in accordance with the laws of the State of Illinois, hereby
notifies all firms that it will affirmatively ensure that the contract(s) entered into pursuant to
this notice will be awarded to the successful firm without discrimination on the grounds of
race, color, religion, sex, age, sexual orientation marital status, disability, familial status or
national origin. The City of Evanston reserves the right to reject any or all submittals or to
accept the submittal(s) deemed most advantageous to the City.
The Evanston City Council also reserves the right to award the contract to an Evanston
firm if that firm's bid is within 5% of the low bid.
Each Proposer shall be required to submit with his/her proposal a Disclosure of Ownership
Interest Statement Form in accordance with Section 1-18-1 et seq. of the City Code.
Failure to submit such information may result in the disqualification of such proposal.
Jewell Jackson
Manager, Purchasing and Contracts
in
CITY OF EVANSTON
REQUEST FOR PROPOSAL
1.0 INTRODUCTION
1.1 Existing Facility Description
The City is seeking proposals for professional services associated with proposed
washroom renovations at the Lorraine H. Morton Civic Center (LHMCC), located
at 2100 Ridge Avenue. The LHMCC is an 'L' shaped facility with a south wing
spanning east -west and a north wing spanning north -south. The facility has 5
stories and an attic. The building is vertically served with two elevators and two
main staircases. In addition, there are two emergency exit staircases. Public
access occurs on the west at two accessible entrances and one staircase
entrance on west facing parking lot. Additionally, there are two noncompliant
entrances on the east facing fagade along Ridge Avenue.
The building's existing occupants and washroom availability is as follows (see
Exhibit P — Existing Floor Plans for additional information):
Ground Floor
1. Space is occupied by the Health Department, building operations
and electrical/mechanical spaces
2. The floor is served by one accessible unisex washroom in the south
wing.
First Floor
1.
2.
Space is occupied by Human Resources, the City Clerk, the City
Collector and Parks, Recreation and Community Services
The floor is served by a non -accessible men's washroom in the
south wing.
3. There is no publicly available women's washroom on this floor
Second Floor
1.
N
Third Floor
1.
Space is occupied by Administrative Adjudication, Council
Chambers, Mayor's Office, Meeting Rooms, Cafeteria and
Information Technology.
The floor is served by accessible men's and women's washrooms
located immediately adjacent to the City Council chambers in the
south wing.
Space is occupied by Public Works, and Community and Economic
Development.
The floor is served by a non -accessible men's washroom in the
south wing and an accessible women's washroom in the north
wing.
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Fourth Floor
Attic
Space is occupied by the City Manager, Accounting, Payroll,
Purchasing, Finance and meeting space.
The floor is served by a non -accessible men's washroom in the
south wing and an accessible women's washroom in the north
wing.
Space is used for storage and cell company tenant communications
equipment.
No washrooms exist in the attic.
1.2 Anticipated Program
The main intent of this project is to renovate washrooms in the building's south
wing, including adding a new women's washroom on the first floor, in order to
bring the facilities up to current code requirements as well as provide upgraded
and more attractive, easily maintained and modern finishes. Please note the City
anticipates that available funding will only support the renovation of washrooms
on two of the four main floors at this time. As a result, the selected consultant
shall be required to conceptually design renovation work on all four floors, work
with City staff to devise a scheme for phased implementation and then proceed
with construction documents, bidding and construction administration of the
selected improvements for phase 1 work. The following are required in order to
accomplish this goal:
1. Review and utilize the Scope of Work prepared by the City.
2. Conduct site visits and field measurements of the existing washrooms and
adjacent areas as required. Please note, the City's available data cannot
be relied on for the preparation of construction documents and consultants
will be required to perform field verification of all documents provided.
3. Prepare conceptual document of proposed washroom renovations on
floors 1 through 4 including the addition of a new women's washroom on
the first floor.
4. Work with the Owner to develop a strategy to implement the renovations
over multiple phases.
5. Assist the Owner with identifying and selecting code compliant solutions.
6. Produce all documents necessary to construct the first phase of the
washroom renovations.
7. Assist the Owner during the bidding process.
8. Provide construction administration services during construction.
1.3 Available City of Evanston Data and Assistance includes:
Any Available floor plans (in AutoCAD Version 2007 or hardcopies).
City of Evanston staff project management.
iu-
3. Review of proposed solutions.
4. Division 0 and Division 1 specifications.
5. Advertisement for the construction bid.
6. Payment of permit fees.
Please note: Documents provided by the City of Evanston should be utilized in
the completion of respondent proposals where possible. The City of Evanston
endeavors to provide accurate information but cannot guarantee the accuracy of
information provided for use on this project.
1.4 Contract Terms
The contract term desired is for a period of twelve (12) months or until completion
of construction, whichever comes first.
1.5 Rules of Contact
Contact with City personnel in connection with this RFP shall not be made other
than as specified in this RFP Unauthorized contact of any City personnel may be
cause for rejection of a proposal.
1.6 Proposer Examination
Prior to the submittal of a proposal, Proposers are advised to carefully examine:
1. the contract documents
2. project scope and work tasks to be accomplished
3. specifications
4. insurance requirements and required documentation
Proposers are advised to become thoroughly familiar with all conditions,
instructions and specifications governing this RFP. Proposals shall be made in
accordance with these instructions. Proposals shall be submitted on the forms
provided by the City.
1.7 Costs Borne by Proposer
The City will not be liable in any way for any costs incurred by respondents in
replying to this Request for Proposal.
2.0 SCOPE OF SERVICES
2.1 Scope of Work (see anticipated program above for additional information)
A. Architecture
B. Structural Engineering (if required)
C. Mechanical Engineering
Wel
D. Plumbing Engineering
E. Electrical Engineering
F. Fire Protection Engineering (if required by code)
2.2 Scope of Services
1. General
a. The Consultant's Scope of Services includes normal architectural
and engineering services.
b. All drawings are to be prepared using Autocad Version 2007
software and vector line graphics; no manual drafting or raster
image drawings will be accepted. All drawings shall be produced in
architectural (foot and inch) units.
C. The Professional Consultant shall prepare and provide to Owner
within five (5) business days after each meeting, detailed minutes,
recording attendance and a summary of all items discussed.
2. Phase 1 —Field Review, Conceptual Design and Phasing Determination
a. The Consultant shall review the Scope of Work provided by the
Owner and shall conduct field reviews and investigations as
required in order to prepare adequate base drawings for design and
assess existing infrastructure. Additionally, the Consultant shall
review building occupancy codes in order to determine needed
fixture counts and make recommendations to the Owner on how
best to address those requirements. The Consultant shall meet with
the Owner to discuss preliminary findings and shall discuss initial
thoughts on strategy with the Owner.
b. The Consultant shall prepare conceptual designs for renovations to
washrooms on floors 1 through 4 of the south wing including a new
women's washroom on the first floor. The consultant's conceptual
design shall include preliminary cost estimates and a
recommended strategy to implement the improvements over
multiple phases. The Consultant shall meet with the Owner to
review the conceptual design, preliminary estimates and
recommended phasing strategy. The Consultant shall revise the
conceptual design, preliminary estimates and phasing strategy to
meet the Owner's requirements as needed before proceeding to
the construction document phase.
b. Deliverable items for this Phase shall include the following:
1. Written report detailing findings and concept designs.
2. Three (3) meetings (one kick off, one to discuss preliminary
findings and one to discuss concepts and phasing)
3. Minutes from all meetings
3. Phase 2 — Construction Document Development
a. Based upon the results of Phase 1, the Consultant shall prepare
Construction Documents. Construction Documents shall consist of
drawings, technical, bidding and contracting specifications and cost
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estimates. The Consultant shall meet with the Owner to review the
Construction Documents at various stages to discuss and refine the
Project. The Consultant shall provide written disposition to all
Owner review comments.
b. At or before the 100% Submittal, the Consultant shall submit the
Construction Documents to the City of Evanston's Community
Development Department for the purpose of obtaining a building
permit. The Consultant shall make all corrections required by the
Building Official prior to the solicitation of bids.
C. The Consultant shall advise the Owner of any cost estimate
adjustments indicated by changes in Project requirements or
general market conditions. The Owner shall be given a reasonable
opportunity to respond to any budget issues and allowed to reduce
or increase the scope of work, using alternate bid items or
otherwise, to bring the projected costs within the Project Budget at
no additional cost.
d. Deliverable items for this Phase shall include the following:
1. 75% Construction Documents: 8 bound Drawing sets
(11x17), outline Specifications and Itemized Cost Estimate
2. 100% Construction Documents: 8 bound Drawing sets
(11x17), 4 spiral bound sets of Specifications, Itemized Cost
Estimate, 75% Owner mark-ups and written disposition of
Owner 75% comments
3. Submission of Contract Documents to Community
Development Department (4 bound Drawing sets — 11 x17).
4. Three (3) review meetings
5. Minutes from all meetings
4. Phase 3 — Bidding and Negotiations
a. Following the Owner's review and approval of the 100% Submittal
and the completion of the Construction Document Phase, the
Consultant shall prepare Construction Documents for Bidding,
consisting of drawings, technical, bidding and contracting
specifications and a final cost estimate.
b. The Consultant shall assist the Owner in Bid preparation, assist
plan holders with any questions and/or problems encountered
during the Bid period, prepare addenda to bidding documents as
required and attend pre -bid meeting(s) to further assist plan holders
with questions or problems associated with the Project.
C. The Consultant shall obtain copies of all itemized bid forms, review
all bids, contact bidder references and submit written
recommendations to the Owner for contract award.
d. Deliverable items for this Phase shall include the following:
1. Bid Sets: 40 bound sets of Construction Documents (22x34),
40 spiral bound sets of Specifications, Final Itemized Cost
Estimate, 100% Owner mark-ups and written disposition of
Owner 100% comments
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2. Addendum preparation and plan holder assistance (as
required)
3. Attendance and minutes from pre -bid meeting(s)
4. Bid analysis, written contractor reference review and written
recommendation for contract award
5. Phase 4 — Construction Administration
a. Following contract award for Project construction, the Consultant
shall provide the following Pre -Construction Services:
1. Prepare and distribute Construction Documents to the
General Contractor(s) and Owner. These documents shall
include all bidding documents and shall incorporate any
subsequent addenda and/or alternate bid item selections
occurring during the Bidding and Negotiations Phase.
2. Prepare and submit to the Owner a compact disc containing
electronic files of all drawings and specifications created for
the Project.
3. Coordinate and attend pre -construction activities and
meeting(s) with the General Contractor, major suppliers and
subcontractors.
b. During Project construction, the Consultant shall provide the
following Construction Observation Services:
1. The Consultant shall visit the site a minimum of four (4)
times per month (once per week) to become familiar with the
progress and quality of the Work completed, to determine if
the Work is being performed in accordance with the Contract
Documents and to conduct construction meetings. These
meetings shall be attended by the Owner, General
Contractor, major suppliers and subcontractors to review
construction progress and resolve issues. On the basis of
on -site observations, the Consultant shall keep the Owner
informed of the progress and quality of the Work and shall
guard the Owner against defects and deficiencies in the
Work. The Consultant shall prepare Field Observation
Reports / meeting minutes for all construction observation
activities and shall distribute these reports to the Owner
within five (5) business days.
C. During Project construction, the Consultant shall provide the
following Construction Administration Services:
1. The Consultant shall review and approve or take other
appropriate action upon Contractor submittals such as Shop
Drawings, Product Data and Samples for the purpose of
checking for conformance with the Construction Documents
within five (5) business days of receipt.
2. The Consultant shall review Contractor Requests for
Payment and other related documents, including tracking of
trailing lien waivers and certified payroll, prior to approving
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21
e.
each Application for Payment. Based on the Consultant's
observations and evaluations of the Contractor's
Applications for Payment, the Consultant shall certify the
amounts due the Contractor. The Consultant's certification
for payment shall constitute a representation to the Owner
that the Work has progressed to the point indicated and is in
accordance with the Construction Documents. Certifications
for Payment must be received by the Owner in accordance
with the Owner's payment schedule. The Consultant shall
ensure that this occurs by coordinating billing efforts with the
Owner and Contractor.
3. The Consultant shall prepare Project Bulletins, review
Contractor Proposals, and review and respond to Contractor
Requests for Information as required throughout the course
of construction. The Consultant shall prepare Construction
Clarifications and/or Change Orders with supporting
documentation, drawings, instructions and data if deemed
necessary by the Owner. These documents shall be
prepared for the Owner's approval and execution in
accordance with the Construction Documents.
4. With the Owner's approval, the Consultant shall have the
authority to: reject Work not conforming to the Construction
Documents, require additional inspection or testing of the
Work in accordance with the provisions of the Construction
Documents, whether or not such Work is fabricated, installed
or completed, and authorize minor changes in the Work not
involving an adjustment in the Contract Sum or an extension
of the Contract Time.
During closeout of Project construction, the Consultant shall
provide the following Construction Administration Services:
1. The Consultant shall conduct inspections to determine
Substantial and Final Project completion. Upon notification
by the Contractor of Project completion, the Consultant shall
conduct punch list inspection(s) and prepare and distribute
Project punch list(s) to the Contractor and Owner. The
Consultant shall receive and forward to the Owner, for the
Owner's review and records, written warranties and related
documents required by the Construction Documents as
assembled by the Contractor and shall issue a final
Certificate for Payment upon compliance with the
requirements of the Construction Documents.
Deliverable items for this Phase shall include the following:
1. Hardcopy Construction Documents (22x34) (as required)
2. Electronic Construction Documents (compact disc format,
AutoCAD 2007 and PDF for drawings, Word or Excel for
specifications)
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3. Pre -construction meeting(s)
4. Construction observations / meetings (minimum of 4 per
month) and written Field Observation Reports / meeting
minutes
5. Review and approval of shop drawings, product data and
samples (as required)
6. Record copies of approved shop drawings (electronic PDF
format)
7. Application for payment certification (as required)
8. Review, preparation and distribution of Bulletins, Contractor
Proposals, Construction Clarifications and Change Orders
(as required)
9. Substantial and Final completion review and certificates and
Project punch list(s) preparation and distribution
Consultant shall carry and maintain at its own cost with such companies as are
reasonably acceptable to City all necessary liability insurance (which shall
include as a minimum the requirements set forth below) during the term of this
Agreement, for damages caused or contributed to by Consultant, and insuring
Consultant against claims which may arise out of or result from Consultant's
performance or failure to perform the Services hereunder.
The consultant must provide an insurance certificate naming the City of Evanston
as an additional insured and will provide a variety of insurances including:
comprehensive general liability - $3,000,000 combined single limit for
each occurrence for bodily injury and property damage — designating the
City as Additional Insured
Workers Compensation - Statutory Limits
Automobile Liability - $1,000,000 per occurrence for all claims arising out
of bodily injuries or death and property damages.
• errors and omissions or professional liability insurance - $1,000,000
The surety and the insurance company must have not less than an A+ rating
from the Alfred M. Best Co., Inc. and be approved by the City of Evanston.
Consultant's certificate of insurance shall contain a provision that the coverage
afforded under the policy(s) will not be canceled or reduced without thirty (30)
days prior written notice (hand delivered or registered mail) to City.
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4.0 SUBMITTAL REQUIREMENTS
Responses to this Request shall be in one volume. Any firm brochures and/or
information pertaining to the qualifications of the firm and/or team may be
submitted, but must be included in a single volume. Applicant firms must submit
six (6) hardcopies, one (1) unbound original and an electronic copy on a flash
drive.
A. Cover Letter
The cover letter will include the following:
■ introduction of firm
■ signed by an authorized Principal of the firm
■ include the name, address and phone number of the firm submitting
the proposal
■ include the name and signature of an authorized binding official
who is authorized to answer questions regarding the firm's proposal
B. Qualifications and Experience of Firm and/or Team
■ All respondents shall describe other contracts (at least 5, but no
more than10) similar in scope, size or discipline to the required
services described herein, performed or undertaken within the past
five years
■ The respondent must provide references, including name, address
and telephone number of a contact person for each project
identified and described
■ Indicate commencement dates, duration and type of operation
■ Provide a list of all Municipal clients in Illinois
C. Project Manager
Clearly identify the professional staff person who would be assigned as
Project Manager(s) and provide a resume for this individual. The proposal
should indicate the abilities, qualifications and experience of this
individual.
D. Fees
Provide a copy of your fees/prices on the attached fee proposal form (see
Exhibit A).
E. Contract
The City has attached its standard contract in Exhibit O. List all exceptions
to the contract.
al
5.0 ADDITIONAL SUBMISSION REQUIREMENTS
A. Project Approach
All respondents must submit a narrative describing their proposed project
approach. How will the project be accomplished? What key elements does
your firm or team offer?
B. Schedule
All respondents must submit a narrative describing their willingness to
provide services within the identified schedule.
C. Consultant Staff
All respondents shall clearly identify the professional staff person(s) who
would lead and participate in this project. The proposal should indicate the
abilities, qualifications and experience of all persons who would be
assigned to provide the required services.
D. Required Forms
All respondents shall complete all attachments provided.
6.0 M/W/EBE GOALS
The City has a goal of 25% of the contract amount for the participation and
utilization of Minority -Owned, Women -Owned, and Evanston -based businesses
(M/W/EBEs) in completing a portion of the services required by the City. All
respondents must submit a statement of the proposed involvement of M/W/EBEs
in completing a portion of the required services. Provide a copy of the
certification for M/W/EBEs that will assist in achieving the M/W/EBE goal with
your submittal as well as the appropriate M/W/EBE forms or Request for Waiver.
Any questions regarding M/W/EBE compliance should be submitted in writing to
Jewell Jackson iiacksonn.citvofevanston.ora with a copy to Joe McRae, Deputy
City Manager, imcrae(o.citvofevanston.ora.
7.0 EVALUATION CRITERIA
The City will select the successful firm through an evaluation process based on
the firm meeting the specifications which are outlined in this RFP. A review
committee will review in detail all proposals that are received. During the
evaluation process, the City may require a Proposer's representative to answer
questions with regard to the proposal and/or make a formal presentation to the
review committee. The review committee will make a recommendation to award
the contract based on the criteria set forth below. This contract will be forwarded
to the City Council for final approval.
The evaluation criteria listed below will be used in the selection of the successful
Proposer:
99
A. Qualifications and Expertise
B. Project Approach
C. Price
D. Organization and Completeness of Proposal
E. Willingness to Execute the City of Evanston's Standard Agreement
F. M/W/EBE Participation
G. Adherence to Schedule
8.0 SELECTION PROCESS
The City will select a firm on the basis of the responsiveness of the proposal to
the RFP submittal requirements, the evaluation criteria stated above and the
demonstrated willingness to execute an acceptable written contract. The City
reserves the right to reject any or all proposals, and to request written clarification
of proposals and supporting materials from the Proposer.
While it is the intent of the City to award a single firm, the City reserves the right
to award in part or in whole and to select multiple firms and/or individuals,
depending on whichever decision is deemed to be most advantageous to the
City.
Responses may be rejected if the firm fails to perform any of the following:
A. Adhere to one or more of the provisions established in this Request for
Proposal.
B. Demonstrate competence, experience and the ability to provide the
services described in this Request for Proposal.
C. Submit a response on or before the deadline and complete all required
forms.
D. To fulfill a request for an oral presentation.
E. To respond to a written request for additional information.
Discussions and/or interviews may be conducted with responsible firms that have
submitted proposals in order to clarify certain elements. All proposals shall be
afforded fair and equal treatment with respect to any opportunity for clarification.
In conducting discussion, there shall be no disclosure of information derived from
proposals submitted by competing firms. The selection shall be done by the
City's review committee and will be recommended to the City Council for final
approval.
If the City is unable to reach any sort of agreement with the selected firm, the
City will discontinue negotiations with the selected firm and begin negotiations
with the firm ranked second and so on until agreement is reached.
The firm to be recommended to the City Council will be the one whose proposal
is determined to be the most advantageous to the City in consideration of price
27
and all other evaluation factors which are set forth in this Request for Proposal
No other factors or criteria not listed in this RFP shall be used in the evaluation.
9.0 PROPOSED SCHEDULE
The tentative schedule for this RFP and project process is as follows:
1.
RFP issued ..................................................
February 9.2012
2.
Last Day to submit questions .......................
February 16. 2012
3.
Final Addendum Issued ...............................
February 23. 2012
4.
RFP Submission Due Date ..........................March
6. 2012
5.
Shortlisted Consultant Interviews
................ March 23, 2012
6.
City Council Award of Contract ....................April
10. 2012
7.
Contract Effective ........................................
Aoril 23. 2012
8.
Phase 1.......................................................
May 2012
9.
Phase 2.......................................................
June to July 2012
10.
Phase 3.......................................................Auoust
to September 2012
11.
Phase 4.......................................................
October 2012 to Jan. 2013
10.0 QUESTIONS REGARDING RFP
All questions related to this RFP should be submitted in writing to Jewell
Jackson, Manager, Purchasing and Contracts, at iiacksonCc)-citvofevanston.ora
with a copy to Anil Khatkhate, Project Manager at
a kh atkhatena.citvofevan ston. ora.
11.0 GENERAL TERMS AND CONDITIONS
A. Confidentiality
In connection with this Agreement, City may provide Consultant with
information to enable Consultant to render the Services hereunder, or
Consultant may develop confidential information for City. Consultant
agrees (i) to treat, and to obligate Consultant's employees to treat, as
secret and confidential all such information whether or not identified by
City as confidential, (ii) not to disclose any such information or make
available any reports, recommendations and /or conclusions which
Consultant may make for City to any person, firm or corporation or use the
same in any manner whatsoever without first obtaining City's written
approval, and (iii) not to disclose to City any information obtained by
Consultant on a confidential basis from any third party unless Consultant
shall have first received written permission from such third party to
disclose such information.
Pursuant to the Illinois Freedom of Information Act, 51LCS 140/7(2),
records in the possession of others whom the City has contracted with to
perform a governmental function are covered by the Act and subject to
disclosure within limited statutory timeframes (five (5) working days with a
possible five (5) working day extension). Upon notification from the City
that it has received a Freedom of Information Act request that calls for
records within the Consultant's control, the Consultant shall promptly
provide all requested records to the City so that the City may comply with
the request within the required timeframe. The City and the Consultant
shall cooperate to determine what records are subject to such a request
and whether or not any exemptions to the disclosure of such records, or
part thereof, is applicable.
The Purchasing Manager will endeavor to advise the firm of any request
for the disclosure of the material so marked with "TRADE SECRET",
"CONFIDENTIAL", or "PROPRIETARY", and give the firm or other
submitting party the opportunity to seek a court order to protect such
materials from disclosure. If the requested material was submitted by a
party other than the firm, then the firm shall be solely responsible for
notifying the submitting party of the request. The City's sole responsibility
is to notify the firm of the request for disclosure, and the City shall not be
liable for any damages resulting out of such disclosure, whether such
disclosure is deemed required by law, by an order of court or
administrative agency, or occurs through inadvertence, mistake,
negligence on the part of the City or its officers, or employees.
B. Withdrawal of Proposal
Proposals may be withdrawn prior to the submittal deadline. Withdrawal
may be attained by written request; however, no offer can be withdrawn
within the ninety (90) day period which occurs after the time is set for
closing. Proposers who withdraw their proposals prior to the designated
date and time may still submit another proposal if done in accordance with
the proper time frame.
C. Exceptions to Specifications
Exceptions to these specifications shall be listed and explained on a
separate page titled "Exceptions to Specifications", which shall be
prepared by the Proposer. This page shall then be attached to these
documents and submitted at the same time as the proposal. Each
exception must refer to the page number and paragraph to which it is
relevant. The nature and reasoning of each exception shall be explained
in its entirety. Any exceptions to these specifications may be cause for
rejection of the proposal.
D. Hold Harmless
The contractor agrees to hold harmless the City of Evanston and all of its
agents, servants, and employees against any and all lawsuits, claims,
demands, liabilities, losses, and/or expenses; including court costs and
attorneys' fees on account of injury to any person, or any death resulting
from such injury, or any damage to property which may have arisen from
work specifically related to the contract and/or project.
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E. Addenda
Any and all changes to these documents are valid only if they are included
via written addendum to all respondents. Each respondent should
acknowledge receipt of any addenda by indicating same in their proposal
submission. Each respondent acknowledging receipt of any addenda is
responsible for the contents of the addenda and any changes to the
proposal therein. Failure to acknowledge any addenda may cause the
proposal to be rejected. Addenda information is available over the internet
at www.demandstar.com, or by contacting the office of the Purchasing
Manager, 847-866-2935.
F. Term
The contract is for twelve (12) months or completion of construction
whichever comes first. The City may terminate a contract for either cause
or convenience.
G. Non -Appropriation of Funds
The City of Evanston reserves the right to terminate in whole or in part the
contract in the event that sufficient funds to complete the contract are not
appropriated by the City of Evanston's City Council.
H. Property of the City
All discoveries and documents produced as a result of any service or
project undertaken on behalf of the City of Evanston shall become the
property of the City.
1. Payment Terms
The consultant shall submit invoices detailing the services provided,
project, professional staff, and hours. Payment shall be made in
accordance with the Local Government Prompt Payment Act. Please note
that failure to provide a detailed invoice could result in delay of payment
and include termination of any agreement.
J. Disclosures and Potential Conflicts of Interest
The City of Evanston's Code of Ethics prohibits public officials or
employees from performing or participating in an official act or action with
regard to a transaction in which he has or knows he will thereafter acquire
an interest for profit, without full public disclosure of such interest. This
disclosure requirement extends to the spouse, children and grandchildren,
and their spouses, parents and the parents of a spouse, and brothers and
sisters and their spouses.
To ensure full and fair consideration of all proposals, the City of Evanston
requires all Proposers including owners or employees to investigate
whether a potential or actual conflict of interest exists between the
Proposer and the City of Evanston, its officials, and/or employees. If the
30
Proposer discovers a potential or actual conflict of interest, the Proposer
must disclose the conflict of interest in its proposal, identifying the name of
the City of Evanston official or employee with whom the conflict may exist,
the nature of the conflict of interest, and any other relevant
information. The existence of a potential or actual conflict of interest does
NOT, on its own, disqualify the disclosing Proposer from
consideration. Information provided by Proposers in this regard will allow
the City of Evanston to take appropriate measures to ensure the fairness
of the proposal process.
The City requires all Proposers to submit a certification, enclosed with this
RFP, that the Proposer has conducted the appropriate investigation and
disclosed all potential or actual conflicts of interest.
K. Protests
Any actual or prospective Proposer, who is aggrieved in connection with
the solicitation or award of a contract, may protest to the Purchasing
Manager. The protest shall be submitted in writing within ten (10) calendar
days after such aggrieved person knows or should have known of the
facts giving rise thereto.
• The Proposer shall submit any protests or claims regarding this
solicitation to the office of the Purchasing Manager.
• A pre -bid protest must be filed five (5) days before the bid opening
or proposal submittal.
• A pre -award protest must be filed no later than ten (10) days after
the bid opening date or proposal deadline.
• A post -award protest must be filed no later than ten (10) days after
the award of the Contract.
All claims by a Proposer against the City relating to a contract shall be
submitted in writing to the Purchasing Manager. The City will only consider
protests that are properly and timely submitted.
All protests or claims must set forth the name and address of the
protester, the contract number, the grounds for the protest or claim, and
the course of action that the protesting party desires the Purchasing
Manager to take. Statements shall be sworn and submitted under penalty
of perjury.
L. Authority To Resolve Protests And Contract Claims
Protests: The Purchasing Manager shall have the authority to consider
and resolve a protest of an aggrieved Proposer, actual or prospective,
concerning the solicitation or award of a contract. The City shall issue a
written decision and that decision is final.
31
Contract Claims: The Purchasing Manager, after consulting with
Corporation Counsel, shall have the authority to resolve contract claims,
subject to the approval of the City Manager or City Council, as applicable,
regarding any settlement that will result in a change order or contract
modification.
Each Proposer, by submitting a response to this RFP, expressly
recognizes the limitations on its rights to protest provided in this Section
and expressly waives all other rights and remedies and agrees that the
decision on the protest is final and conclusive. If a Proposer disregards,
disputes or does not follow the exclusive protest remedies provided in this
Section, it shall indemnify and hold the City and its officers, employees,
agents and consultants harmless from and against all liabilities, fees and
costs, including legal and consultant fees and costs, and damages
incurred or suffered as a result of such Proposer's actions. Each
Proposer, by submitting a response to this RFP, shall be deemed to have
irrevocably and unconditionally agreed to this indemnity obligation.
M. Litigation
All Proposers shall describe any prior or pending litigation or investigation,
either civil or criminal, involving a governmental agency or which may
affect the performance of the services to be rendered herein, in which the
Firm, any of its employees, or subcontractors has been involved in within
the last three (3) years.
N. Subcontractors
If any firm submitting a proposal intends on subcontracting out all or any
portion of the engagement, that fact, and the name of the proposed
subcontracting firm(s) must be clearly disclosed in the proposal. Following
the award of the contract, no additional subcontracting will be allowed
without the prior written consent of the City of Evanston.
O. Contact with City Personnel
All Proposers are prohibited from making any contact with the City
Manager, City Council, or any other official or employee of the City with
regard to the Project, other than in the manner and to the person(s)
designated herein. The Purchasing Manager reserves the right to
disqualify any Proposer found to have contacted City Personnel in any
manner with regard to the Project. Additionally, if it is determined that the
contact with City Personnel was in violation of any provision of 720 ILCS
5/33EE, the matter may be referred to the Cook County State's Attorney
for review and prosecution.
P. Costs Incurred
The City of Evanston assumes no responsibility or liability for costs
incurred by the Proposer prior to the execution of a contract. This includes
32
costs incurred by the Proposer as a result of preparing a response to this
RFP.
33
CITY OF EVANSTON
REQUEST FOR PROPOSAL (RFP) No. 12-109
Consulting Services
for
Washroom Renovations
at
Lorraine H. Morton Civic Center
SUBMITTED BY
BEHLES+BEHLES
architecturehited ardesignplann! n g
March 6, 2012
BEHLES+ BEHLES
architectu reinteriordesign plan ni ng
818 CHURCH STREET
EVANSTON, ILLINOIS 60201
T 847.864.0440
F 847.864.0441
W W W.BEHLESBEHLES.COM
March 6, 2012
Ms. Jewell Jackson
City of Evanston Purchasing Division
Lorraine H. Morton Civic Center, Room 4200
2100 Ridge Avenue
Evanston, IL 60201
Re: City of Evanston Request for Proposal (RFP) No. 12-109
Consulting Services for Washroom Renovations at the Lorraine H. Morton Civic Center
Dear Ms. Jackson:
On behalf of BEHLES+BEHLES I am pleased to present this architectural/engineering service proposal for
the City of Evanston's Washroom Renovations at the Lorraine H. Morton Civic Center Project. We
understand the services required to execute the work as it is described in the RFP No. 12-109, and are able
to commit the necessary time and personnel to carry out this assignment. We have visited the project site in
in order to examine the site conditions, and have assembled a design team tailored to fit the project
requirements.
BEHLES+BEHLES, an Evanston Business Enterprise (EBE) for over 26 years, is a full -service architecture,
interior design and planning firm located in Evanston, IL. The firm was established in 1984 by the two
partners, Kenneth L. Behles, AIA, LEEDOO AP and Joseph J. Behles, AIA, LEEDO AP. B+B has a great deal
of experience in the design and rehabilitation of public washroom facilities. We recently completed the design
work for the renovation of staff toilet and locker rooms at the Evanston Service Center. Construction on that
project is now underway.
For the Washroom Renovations at the Lorraine H. Morton Civic Center Project, BEHLES+BEHLES shall
serve as the prime architect/engineer-of-record and shall provide all project Management and Architectural
Design work with it's Evanston -based, in-house personnel. The B+B team will be assisted by 20/10
Engineering Group, LLC. a Structural, Mechanical, Electrical, Plumbing, and Fire Protection Engineering
firm experienced in designing engineered systems for commercial and institutional projects. The three firm
principals with primary design responsibility for this project will be:
BEHLES+BEHLES Kenneth L. Behles, AIA, LEEDO AP, Principal
20/10 Engineering Group Jim Barrett, PE, Principal —Structural Engineering
20/10 Engineering Group Jeff Chamberlin, PE, Principal — MEP Engineering
The attached information highlights our team's qualifications in accordance with RFP No. 12-109. 1 look
forward to the opportunity to work with you and the Evanston project team. We promise a creative approach
and a unique, responsible solution to every design problem. Thank you for your consideration.
Sincerely: Kenneth L. Behles, AIA, LEEDOO AP I T 4
City of Evanston RFP: 12-109
Consulting Services for Washroom Renovations
Lorraine H. Morton Civic Center Project
BEHLES+BEHLES
Consulting Services for
Washroom Renovations at the
Lorraine H. Morton Civic Center Project
CONTENTS PAGE
Section 1 FIRM INTRODUCTION 1.0
Section 2 QUALIFICATIONS & PROJECT EXPERIENCE 2.0
PROJECT EXPERIENCE — EVANSTON 2.2
Section 3 PROJECT MANAGEMENT 3.0
KENNETH L. BEHLES, AIA, LEEDO AP, Professional Biography 3.1
SCOTT GARLAND, RA, LEEDOO AP, Professional Biography 3.2
Section 4 FEE PROPOSAL 4.0
EXHIBIT A 4.1
TASK/HOURS/FEE MATRIX 4.2
PROPOSED HOURLY RATE SCHEDULE 4.4
Section
5
EXHIBIT 0 —STATEMENT
5.0
Section
6
PROJECT UNDERSTANDING & APPROACH
6.0
Section
7
PROPOSED PROJECT SCHEDULE
7.0
Section 8 CONSULTANT STAFF IDENTIFICATION 8.0
DESIGN TEAM ORGANIZATIONAL CHART 8.1
JAMES A. BARRETT, PE, SE, Professional Biography 8.2
JEFF CHAMBERLIN, PE, LEEDO AP, Professional Biography 8.3
Section 9 DISCLOSURE OF OWNERSHIP INTERESTS
22
CONFLICT OF INTEREST FORM
26
ACKNOWLEDGEMENT OF UNDERSTANDING
27
M/W/EBE EXHIBITS
29
ANTI -COLLUSION AFFADAVIT
33
FIRM INTRODUCTION
City of Evanston RFP: 12-109
Consulting Services for Washroom Renovations
Lorraine H. Morton Civic Center Project
BEHLES+BEHLES
BEHLES+BEHLES
architectureinteriordesignplanning
818 CHURCH STREET
EVANSTON, ILLINOIS 60201
T 847.864.0440
F 847.864.0441
WWW BEHLESBEHLES.COM
e: kenb(@behlesbehles.com
Firm Narrative BEHLES+BEHLES, an Evanston Business Enterprise (EBE), provides
design services in the fields of architecture, planning and interior design.
The firm was organized in 1984 by the two founding principals, Kenneth
L. Behles, AIA, LEED® AP, and Joseph J. Behles, AIA, LEED® AP.
B+B is a design -oriented firm, dedicated to serving a diverse group of,
institutional, educational, commercial and residential clients. Our
professional staff has a wide range of project experience and creative
talent. Our collaborative approach to design takes advantage of individual
skills while working toward collective goals. Our design team includes
architects, planners, interior designers, engineers and landscape
architects. Each member is selected for his ability to contribute individual
expertise within a common set of objectives.
We believe the special combination of client, site and program must
inform the design of each project; therefore, we approach every
assignment as a unique problem, deserving of a unique design solution.
Our body of work reflects both a diversity of conceptual thinking and a
unity of quality and execution.
Sustainable Design B+B is committed to the design of healthy, energy efficient environments
that maximize the use of renewable materials and sustainable building
practices. Our design team of LEED (Leadership in Energy and
Environmental Design) Accredited Professionals utilizes the U.S. Green
Building Council's LEED rating system to evaluate and select sustainable
building systems and materials, and can assist clients who seek LEED
certification for their projects.
Professional Registration The Principals of BEHLES+BEHLES hold professional registration in the
following states:
Registered Architect, State of Illinois - License No. 01-8941
Registered Architect, State of Florida - License No. 0011021
Registered Architect, State of Wisconsin - License No. 7059
Registered Architect, State of Michigan - License No. 42252
Registered Architect, State of Missouri - License No. 2009010453
Registered Architect, State of Iowa - License No. 06405
Registered Architect, State of Connecticut - License No. 3592
NCARB Certificate Holder - Certificate No. 32328
Uff
City of Evanston RFP: 12-109
Consulting Services for Washroom Renovations
Lorraine H. Morton Civic Center Project
BEHLES+BEHLES
QUALIFICATIONS & PROJECT EXPERIENCE
BEHLES+BEHLES principals and staff have a wide range of experience
in the design, planning, and rehabilitation of public washroom facilities.
The following list of projects highlights our experience in this area.
1......................................... City of Evanston Service Center, Evanston IL 2012
Toilet Room and Locker Room Renovation
Renovation of Staff Toilet and Locker Rooms. Project includes
accessibility upgrades, new fixtures, finishes, and new LED lighting.
Client Reference: Stefanie Levine
City of Evanston
Parks, Recreation and Community Services
2100 Ridge Avenue
Evanston, IL 60201
(847) 448-8043
2......................................... Loyola Academy Stadium Toilet Rooms, Wilmette, IL 2010
Design of new Public Restrooms for local high school Varsity
Football Stadium.
Client Reference: Chris Kournetas
Loyola Academy
1100 North Laramie Avenue
Wilmette, IL60091
(847) 920-2461
3......................................... YMCA of Metropolitan Chicago 2011
Irving Park YMCA, Chicago, IL
Rehabilitation project included renovation of toilet and shower facilities on
three floors.
Client Reference: Phil Bielawski
YMCA of Metropolitan Chicago
801 N. Dearborn
Chicago, IL 60610
(312) 932-1292
4......................................... NE IL Council, Boy Scouts of America 2011
Ma-ka-ja-wan Scout Reservation, Pearson, WI
Restroom and Shower Building
Design of new Public Restroom and Shower Building serving summer
camp population.
Client Reference: John Mosby
NE IL Council, Boy Scouts of America
2745 Skokie Valley Road
Highland Park, IL 60035
(847) 748-9153
2.0
City of Evanston RFP: 12-109
Consulting Services for Washroom Renovations
Lorraine H. Morton Civic Center Project
BEHLES+BEHLES
5......................................... Winnetka Community House Needs Assessment 2011
This facility analysis included the assessment of the 100-year-old
Community Center physical plant in order to identify, prioritize, and
budget recommended physical improvements. The project included the
renovation and relocation of public toilet rooms on three floors. The
project is currently in the fund-raising phase.
Client Reference: Tim McCabe, Executive Director
Winnetka Community House
620 Lincoln Avenue
Winnetka, IL 60093
(847)881-9333
6......................................... Cafeteria Building, The Allendale Assoc., Lake Villa, IL 2010
New 7,100 sf student Cafeteria. Project included design of new public
restrooms for a student population of 100. Project achieved LEED Silver
Certification from USGBC.
Client Reference: Mary Shahbazian, President
The Allendale Association
P O Box1088
Lake Villa, IL 60046
(847)245-6218
7......................................... YMCA of Metropolitan Chicago 2009
Camp Independence at Camp Duncan, Volo, IL
Programming, Master Plan Development & Design of a new residential
camp open year round for wheelchair and limited -mobility campers. The
first building, completed in 2009, provided toilet and shower facilities for
physically challenged young adults.
Client Reference:
Kim Kaiser
YMCA Camp Duncan
Ingleside, IL 60041
(847)546-8086
8......................................... Loyola Academy West Athletic Campus, Glenview, IL 2005
Restroom/Concessions Building
Design of Public Restrooms and Concessions Building serving new high
school athletic fields, located on a satellite campus
Client Reference:
IL MUNICIPAL CLIENTS
Chris Kournetas
Loyola Academy
1100 North Laramie Avenue
Wilmette, IL 60091
(847)920-2461
City of Evanston
Village of Kenilworth
Village of Winnetka
2.1
City of Evanston RFP: 12-109
Consulting Services for Washroom Renovations
Lorraine H. Morton Civic Center Project
BEHLES+BEHLES
PROJECT EXPERIENCE EVANSTON
BEHLES+BEHLES, an Evanston business Enterprise (EBE), has been
located in Evanston Illinois since the establishment of the firm in 1985.
The following list of clients and projects highlights our work within the City
of Evanston.
Institutional City of Evanston Service Center Renovation (in progress)
City of Evanston Animal Shelter (on hold)
Shell Catholic Center at Northwestern University
Northwestern University Norris Center Banking Center
YWCA Swimming Pool Addition
YWCA Commercial Kitchen
First Northern Credit Union
Noyes Cultural Arts Center Studios
Evanston Arts Center Projects
Pope John XXIII Pre -School
City of Evanston Levy Senior Center — Chicago Avenue Facility
Commercial First Bank & Trust — 820 Church Street Facility
First Bank & Trust — Central Street Branch
First Bank & Trust — Benson Street Branch
First Bank & Trust — Main Street Branch
LaSalle Bank/Bank of America - Chicago Ave. Facility
BEHLES+BEHLES —Office Interior
Robinson Enterprises — Corporate Offices
Cyrus Realty— Corporate Offices
816-818 Church St Fagade Rehabilitation
Retail Cafe Ambrosia
McDonald's Restaurant
Mostly Handmade
First Northern Credit Union
Landlord Services 820 Church Street — First Bank & Trust
708 Church Street — Farnsworth Hill
1615 Sherman — Robinson Properties
1033 University — Scribcor
1880 Oak Street — Scribcor
2929 Central Street — Cyrus Realty
Hahn Building — Lobby Renovation
Carlson Building — Lobby Renovation
Residential 1019-1023 Simpson Townhomes Site Study
Approximately 20 Single Family Residences — Additions & Alterations
W6
PROJECT MANAGEMENT
City of Evanston RFP: 12-109
Consulting Services for Washroom Renovations
Lorraine H. Morton Civic Center Project
BEHLES+BEHLES
Architectural and Engineering services for the Washroom Renovations
at the Lorraine H. Morton Civic Center Project will be managed by the
following individuals:
Project Principal Kenneth L. Behles, AIA, LEED® AP
BEHLES+BEHLES
architectureinteriordesignplanning
818 Church Street
Evanston, IL 60201
t 847.864.0440
f 847.864.0441
m 847.624.6336
e kenb(a)behlesbehles.com
w www.behiesbehies.com
Mr. Behles will serve as the primary contact for the city of Evanston and
shall have primary design responsibility. His Professional biography
follows on Page 3.1. Mr. Behles has served in this capacity on previous
projects for the City of Evanston, and is currently serving in this capacity
for the Evanston Service Center Locker Room Renovation Project.
Project Architect Scott Garland, RA, LEEDOO AP
BEHLES+BEHLES
architectureinteriordesignplann ing
818 Church Street
Evanston, IL 60201
t 847.864.0440
f 847.864.0441
e scotta(@behlesbehles.com
w www.behiesbehies.com
Scott Garland will serve as the B+B Project Architect, and handle day-
to-day management of all B+B and consultant personnel. His
Professional biography follows on Page 3.2. Mr. Garland is currently
serving in this capacity for the Evanston Service Center Locker Room
Renovation Project.
City of Evanston RFP: 12-109
Consulting Services for Washroom Renovations
Lorraine H. Morton Civic Center Project
BEHLES+BEHLES
KENNETH L. BEHLES, AIA, LEEDS AP, Professional Biography
Project Role Principal -in -charge
v: 847.864.0440
f: 847.864.0441
m: 847.624.6336
e: kenbObehlesbehles.com
Mr. Behles will serve as the primary contact for the city of Evanston and
shall have primary design responsibility.
Professional Experience BEHLES+BEHLES architectureinteriordesignplanning
1984 — Present, Partner and Co-founder
Otis Associates, Inc., Northbrook, IL, 1975 - 1984
Executive Vice President
Michael Graves & Associates, Princeton, NJ, 1974 - 1975
Design Associate
CUHA, Princeton, NJ, 1973 —1974
Design Associate
Education Princeton University, 1975, Master of Architecture
University of Illinois, Champaign, 1973, B.S./Architecture
Loyola Academy, 1969, Diploma
License Registered Architect, State of Illinois - License No. 01-8941
Registered Architect, State of Florida - License No. 0011021
Registered Architect, State of Wisconsin - License No. 7059
Registered Architect, State of Michigan - License No. 42252
Registered Architect, State of Missouri - License No. 2009010453
Registered Architect, State of Iowa - License No. 06405
NCARB Certificate Holder - Certificate No. 32328
Professional/Civic American Institute of Architects, Chicago Chapter
U.S. Green Building Council LEED®Accredited Professional
Member, Affordable Assisted Living Coalition
Guest Design Juror, University of Illinois, Chicago
Guest Design Juror, University of Wisconsin, Milwaukee
Guest Design Juror, Glencoe Historic Preservation Awards
Member, Alpha Rho Chi, National Architectural Fraternity
Member, Winnetka Zoning Board of Appeals, 1988-1993
Member, Winnetka Ad Hoc Committee, Elm St. Planning District
Member, Winnetka Ad Hoc Committee for Historic Preservation
Board Member, Winnetka Historical Society, 1990-1995
Member, Winnetka Design Review Board, 1999 - 2005
Member, Winnetka Plan Commission, 1999-2005
Member, Willow Road Enhancement Task Force - 2008
Chair, Winnetka Streetscape Committee, 2006 —2010
Trustee, Village of Winnetka, 2005 - 2009
3.1
City of Evanston RFP: 12-109
Consulting Services for Washroom Renovations
Lorraine H. Morton Civic Center Project
BEHLES+BEHLES
SCOTT GARLAND, RA, LEEM AP, Professional Biography
Project Role BEHLES+BEHLES Project Architect
t 847.864.0440
f 847.864.0441
e scotta(a)behlesbehles.com
Scott Garland will serve as the B+B Project Architect, and handle day-
to-day management of all B+B and consultant personnel.
Professional Experience BEHLES+BEHLES architectureinteriordesignplanning
2003 — Present, Associate
Federal Reserve Bank of Chicago, Chicago, IL, 2000 — 2002
Project Manager — Facilities Design & Construction
Education Illinois Institute of Technology, 2002, Bachelor of Architecture
Buffalo Grove High School, 1997, Diploma
License Registered Architect, State of Illinois - License No. 001-020286
Professional/Civic U.S. Green Building Council LEEDO Accredited Professional
Member, National Council of Architectural Registration Boards
Eagle Scout, Boy Scouts of America
Representative Clients City of Evanston
First Bank & Trust, Evanston, IL
Diamond Senior Apartments
Patrick Auto Group, Schaumburg, IL
Pathway Senior Living
Camp Independence
Platinum Health Care
3 Diamond Development
Wrightwood Senior Apartments
Festus Manor Nursing Center
KEA
FEE PROPOSAL
City of Evanston RFP: 12-109
Consulting Services for Washroom Renovations
Lorraine H. Morton Civic Center Project
BEHLES+BEHLES
For the Services requested in the City of Evanston RFP 12-109, and as
listed in the PROJECT UNDERSTANDING & APPROACH on Page 6.0,
BEHLES+BEHLES proposes a not -to exceed, fixed fee as follows:
PHASE 1
FIELD REVIEW, CONCEPTUAL DESIGN & PHASING
$15,730,00
PHASE 2
CONSTRUCTION DOCUMENTS
18,450.00
PHASE 3
BIDDING & NEGOTIATIONS
1,980.00
PHASE 4
CONSTRUCTION ADMINISTRATION
10340.00
TotalPersonnel Fee ........................ ........................................................................ $46,500.00
REIMBURSABLE EXPENSE Allowance: Printing, mileage, postage/delivery 1.000.00
TotalFee................................................................................................................$47,500.00
Page 4.1 shows the breakdown of this fee on the City of Evanston form:
EXHIBIT A.
The BASE FEE PROPOSAL :RFP 12-109 matrix on Page 4.2 shows the
complete breakdown of this fee by service phase, by personnel category,
and by firm.
Page 4.3 identifies an hourly rate schedule to be used as a basis for
additional services should they be required during the course of the
project.
HEI
FO I 4�01 Ff* a I AA, i
Fbm
Prqected
Awrap I
Notto Exceed
Phase coradtant classIrmom
Finn Mangy
Dmpli *
Hmm
Hourly Rate
Uff it
Phase I — FebdRMm. CMMPWA
,
i DaW and PImhgD*=n3bm
Pnrre CmsLkmt
B+B
ARCH
136
10 5 . 8 1:
14,390
Sub-omsjuL-e 1
20/10
S/MEP
13
103.08
1,340
Sub -consultant 2
Sub- msuftaM 3
Phase I Tobi
149
15,730
Pnxwcbm
Prime CQMLgtmt
B+B
ARCH
122
106.31
12 , 970
su"Msuw
S/MEP
57
96 . 14:
5,480
Sub-ocnsuW2
179
18,450
Phase - Owft aid NWROM
Prime Consxfltant
13+B
ARCH
16
110 .0 0:
1,760
Sub-omsuw 1
20/10
S/MEP
2
110.00
220
Sub-corrsullawl:2
phase 3 TOW
18
1,980
Phasia4
PflrT*ConsLft9
B+B
ARCH
86
110.00
9,460
Sub-omsultant 1
20/10
S/MEP
8
110.00
880
Sul)-msukarit2
Sub-omsuW3
PhaseilTctaf
94
10,340
TO(&
Prine Cortsubm
B+B
ARCH
360
107.17
38,580
---y Suftwf I
20/10
S/MEP
89,
99. 00
7,920
Sub -consultant 2
Sub -ocnsultwO
Phase l-4
Subtotal
46,500
Refrrkmade
Expenses
1,000
Gmid Tod
47,500
Ocrnpensation for all Basic Sevion provided by
the Fro6essional Consultant shall be a motto exceed fixed fep— Any tinges b this
fee shall be in amordam with the Agmm*nL
BE
BASE FEE PROPOSAL: RFP 12-109
RESTROOM RENOVATION
TASKIKOURS/FEE MATRIX • March 6, 2012
A
PHASE 1: FIELD REVIEW, CONCEPT DESIGN, & PHASING
BEHLES+BEHLES
Staff Hours
B j C
Task 1.1
Project Start - Team "Kick-off' Meeting
3
3
Task 1.2
Investigate Existing Conditions
i
2
6
Task 1.3
Prepare Base drawings
16
Task 1.4
Review Occupancy/Plumbing Codes
2
Task 1.5
Attend Owner Review Mtg.
3
3
Task 1.6
Prepare Conceptual Design Options
4
16
Task 1.7
Prepare Preliminary Costs/Phasing
2
2
Task 1.8
Prepare Conceptual Design Report
8
8
Task 1.9
Attend Owner Review Meeting
3
3
Subtotal Phase 1
25
59
PHASE2:
CONSTRUCTION DOCUMENTS
-
Task2.1
Prepare Construction Documents
8
40
Task 2.2
Update Cost Estimates/Phasing
2
2
Task 2.3
Attend 1st CD Review Meeting
3
3
Task 2.4
Submit 75 % CD's for Review
4
Task 2.5
Attend 2nd CD review Meeting
3
3
Task 2.6
Submit 95 % CD's for permit
4
Task 2.7
Submit 100% CD's for Review
4
Task 2.8
Attend 3rd CD Review Meeting
3
3
Subtotal Phase 2
19
63
PHASE3:
81DDING
Task 3.1
Prepare Bid Packages, including Alternates
4
Task 3.2
Attend Pre -Bid Meeting
4
Task 3.3
Respond to Bidders Questions
2
Task 3.4
Prepare/issue Addenda as necessary
2
Task 3.5
Collect & Analyze Bids
2
Task 3.6
Prepare Bidder Recommendation
2
Subtotal Phase 3
0
16
4
16
24
8
52
40
V
ENG. CONSULTANTS
Staff Hours
A B I C
(
4 I 4
I
1
1 4 I
1
1
G
8
24
2
2
2
2
32
3
4
24
24
a7
FEE
Not -to -Exceed
BEHLES+BEHLES architectureinteriardesignp]anning 4.2
PHASE 1
810.00
2,020.00
2,96000
220.00
810,00
4,800.00
540.00
2,760.00
810.00
15,730.00
PHASE 2
13,280.00
760.00
810.00
660.00
810.00
660.00
660.00
810.00
18,450.00
PHASE 3
440.00
440.00
330.00
330.00
220.00
220.00
1,980.00
BASE FEE PROPOSAL: RFP 12-109
RESTROOM RENOVATION
TASK/HOURS/FEE MATRIX • March 6, 2012
PHASE 4: CONSTRUCTION ADMINISTRATION -
Task 41 Distribute Final CD's
Task 4.2 Attend Pre -Construction Conference
Task 4 3 Attend Weekly Jobsite Visits/OAC Mtgs.
Task 4.4 Review Submittals, RFI's, Chance Orders
Task 4.5 Revew Payout Requests
Task 4 6 Prepare Punch Lists & Follow-up
Task 47 Issue Certificates of Completion
Task 4.8 Collect Project Closeout Documents
Subtotal Phase 4
Total Hours by Personnel Category
Fee by Personnel Category
Total Personnel Fee by Firm
BEHLES+BEHLES
Staff Hours
A B C
2
4
48
8
8
8
4
4
0 86 0
44 224 92
$ 7,040.00 $ 24,640.00 $ 6,900.00 $
$ 38,580.00
ENG. CONSULTANTS
Staff Hours
A B C
A!
4
0 I 8 0
2 50 28
320.00 $ 5,500.00 $ 2,100.00
$ 7,920.00
BEHLES+BEHLES Staff Hourly Rates
Consultant Staff Hourly Rates
A Principal
$ 160.00
A Principal
$ 160.00
B Senior Professional
$ 110.00
B Senior Professional
$ 110.00
C Junior Professional
$ 75.00
C Junior Professional
$ 75.00
BEHLES+BEHLES architectureinteriordesignpianning
FEE
Not -to -Exceed
$
220.00
$
440.00
$
5,280.00
$
1,320.00
$
880.00
$
1,320-00
$
44000
$
440.00
$
10,340.00
Total Personnel
$ 46,500.00
Reimbursables
$ 1,000.00
Total Fee
$ 47,500.00
4.3
YEAR 2012
HOURLY RATE SCHEDULE
City of Evanston RFP: 12-109
Consulting Services for Washroom Renovations
Lorraine H. Morton Civic Center Project
BEHLES+BEHLES
On those projects where it is not possible to estimate with accuracy the
time to be spent in providing services for a client, or when so requested
by a client, an hourly rate/plus expenses fee is used. Under this
arrangement the client is given a detailed description of the work to be
accomplished and either a budget or maximum fee is established.
Statements of charges made against a project are submitted to clients
monthly. This permits the client to review the status of the work in
progress and the related charges. Statements list the category of
personnel that has worked on the project, the number of hours spent and
the resultant personnel charges. Statements also identify reimbursable
expenses such as computer plots, out-of-town travel, printing, postage
and other project related costs. The total billing consists of the personnel
charges plus these reimbursable expenses.
The following schedule of charges for DESIGN TEAM personnel includes
direct personnel expenses, office overhead and profit. The current
schedule is in effect until December 31, 2012. Labor rates may change
annually:
BEHLES+BEHLES Personnel Cateaory Charge Per Hour
Principal $160.00
Senior Professional 110.00
Junior Professional 75.00
20110 Engineering Group Personnel Cateaory Charae Per Hour
Principal $160.00
Senior Professional 110.00
Junior Professional 75.00
SEA
City of Evanston RFP: 12-109
Consulting Services for Washroom Renovations
Lorraine H. Morton Civic Center Project
BEHLES+BEHLES
EXHIBIT O PROFESSIONAL SERVICES AGREEMENT STATEMENT
BEHLES+BEHLES has reviewed the City of Evanston's Professional
Services Agreementper Attachment O in the RFP 12-109, and requests
one exception:
Article V.L We request the right to use the City of Evanston as a reference in future
marketing communications with prospective clients; and to use
representations, photos, etc. of the completed project in our promotional
material. Therefore we request to strike paragraph V.L.
6'111
City of Evanston RFP: 12-109
Consulting Services for Washroom Renovations
Lorraine H. Morton Civic Center Project
BEHLES+BEHLES
PROJECT UNDERSTANDING & APPROACH
For the Washroom Renovations at the Lorraine H. Morton Civic Center
Project, BEHLES+BEHLES will assemble a team of architects,
engineers, and technical consultants experienced in the project delivery
process for interior rehabilitation projects. The investigation phase is
crucial to the success of this project. Design solutions will follow once a
clear definition of the design problem is articulated. Careful coordination
among design team members and City staff will provide clear and
concise construction documents, necessary for accurate bidding and a
conflict -free construction process. Construction observation and
construction administration services will enforce the construction
contract, and assure a successful project end for the City of Evanston.
The outline below highlights what we believe to be the critically important
steps in the process for this particular project, and includes all service
steps requested by the City of Evanston in RFP 12-109.
Service Phases Field Review, Conceptual Design, & Phasing Determination
Attend "kick-off' meeting with City Staff
Investigate existing conditions, including structural & MEP components
Prepare base drawings, using read-only documents provided by City
Review Occupancy and Plumbing Codes
Attend Owner review meeting with City staff to discuss preliminary findings
Prepare Washroom Conceptual Design Solutions for floors 1 through 4
Prepare Preliminary Cost Estimates for all Conceptual Design options
Prepare Preliminary Phasing Plan
Prepare detailed Conceptual Design Report of findings and solutions
Attend meeting with City Staff to present Conceptual Design Report
Construction Documents
Prepare Construction Documents for Arch./Struct./MEP work
Prepare Final Cost Estimate
Attend 1 s' Contract Document review meeting with City staff
Submit 8 copies CD work for City Review at 75% completion
Attend 2`u Contract Document review meeting with City staff
Submit 4 copies of 100% documents to CDD for permit review
Submit 8 copies of CD work for City Review at 100% completion
Attend 3ro Contract Document review meeting with City staff
Bidding
Prepare Bid Packages, including Alternates(40 sets)
Attend Pre -Bid meeting
Respond to Bidders Questions
Prepare/issue Addenda as necessary
Collect and analyze bids
Prepare Bidder recommendation
City of Evanston RFP: 12-109
Consulting Services for Washroom Renovations
Lorraine H. Morton Civic Center Project
BEHLES+BEHLES
PROJECT UNDERSTANDING & APPROACH
Construction Administration
Distribute Final Construction Documents
Attend Pre -Construction Conference
Weekly job site visits/OAC meetings
Submittal Review/RFI Responses/Issue Clarifications, etc.
Review Payout Requests
Prepare Punch Lists and follow-up
Issue Certificates of Substantial & Final Completion
Project Close-out
6.1
City of Evanston RFP: 12-109
Consulting Services for Washroom Renovations
Lorraine H. Morton Civic Center Project
BEHLES+BEHLES
PROPOSED PROJECT SCHEDULE
BEHLES+BEHLES will comply with the following project schedule, which is
consistent with the schedule published by the City of Evanston in RFP 12-
109. We believe this schedule is realistic and achievable.
START FINISH TASK
04/10/2012 A/E CONTRACT AWARD
Phase 1 04/23/2012 05/25/2012 IINVESTIGATION & DESIGN EVALUATION
05/25/2012 06/01/2012 CITY REVIEW/APPROVAL
Phase 2 06/04/2012 07/20/2012 CONTRACT DOCUMENTS
07/20/2012 07/27/2012 CITY REVIEW/APPROVAL
Phase 3 07/30/2012 09/28/2013 BIDDING
Phase 4 10/01/2012 01/15/2013 CONSTRUCTION ADMINISTRATION
7.0
City of Evanston RFP: 12-109
Consulting Services for Washroom Renovations
Lorraine H. Morton Civic Center Project
BEHLES+BEHLES
CONSULTANT STAFF IDENTIFICATION
Architectural and Engineering services for the Washroom Renovations
at the Lorraine H. Morton Civic Center Project will be provided by the
following design team. Professional biographies of the
BEHLES+BEHLES Management Team can be found on pages 3.1-3.2.
Professional biographies for the Sub -consultant Team begin on page
8.2.
Prime Arch/Eng-of-record BEHLES+BEHLES
architectu rei nterio rdesign p lann ing
Prime architecUengineer-of-record
Project Investigation Design Development/Contract Documents
818 Church Street
Evanston, IL 60201
t 847.864.0440
f 847.864.0441
w www.behlesbehles.com
Kenneth L. Behles, AIA, LEEDO AP Principal -in -charge
ken b(a)beh lesbe h I es. co m
Scott Garland, RA, LEEDO AP Project Architect
scotta(o)behles behles.com
Structural/MEPFP Eng. 20/10 Engineering Group, LLC
Structural, Mechanical, Electrical Engineering Consultant
1216 Tower Road
Schaumburg, IL 60173-4375
t 847.882.2010
f 847.882.2201
James A. Barrett, PE, SEStructural Engineer
barrett(@2010encineerina.com
Jeff Chamberlin, PE, LEEDO AP, MEPFP Engineer
ieff(a)2010enaineeri no.com
CITY OF EVANSTON
Washroom Renovations
Lorraine H. Morton Civic Center
20/10 ENGINEERING
JIM BARRETT
STRUCTURAL ENGINEER
r
CITY OF EVANSTON
PROJECT MANAGER
BEHLES + BEHLES
KENNETH L. BEHLES
PRINCIPAL IN CHARGE
SCOTT GARLAND
PROJECT ARCHITECT
20/10 ENGINEERING
JEFF CHAMBERLIN
MEP ENGINEER
8.1
City of Evanston RFP: 12-109
Consulting Services for Washroom Renovations
Lorraine H. Morton Civic Center Project
BEHLES+BEHLES
JAMES A. BARRETT, PE, SE Professional Biography
Project Role Structural Engineer
t 847.427.2010
f 847.427.2201
e barrett(a)2010enaineerina.com
Mr Barrett will be responsible for all Structural design and engineering.
Professional Experience20/10 Engineering Group, LLC, 2004
Principal and Structural Systems Engineer
CS2 Design Group, Inc., 2000 — 2004
Senior Structural Engineer
Barry Goldberg & Company, 1984 — 2000
Structural Engineer and Project Manager
Dennis E. Roby & Associates, 1979 - 1984
Project Engineer, Structural Systems
T.G. & J. Architects, 1978 - 1979
Project Architect
Education University of Kansas, 1975, B.S./ Architectural Engineering
License Licensed Structural Engineer, State of IL
S.E. No. 081-004707
Registered Professional Engineer, State of MO
P.E. No. EN 019083
Professional Activities Structural Engineers Association of Illinois
American Concrete Institute
The Masonry Society
City of Evanston RFP: 12-109
Consulting Services for Washroom Renovations
Lorraine H. Morton Civic Center Project
BEHLES+BEHLES
JEFF CHAMBERLIN, PE, LEEDO AP, Professional Biography
Project Role Mechanical/Electrical Engineer
voice: 847.427.2010
fax: 847.427.2201
email: ieff(o)2010enaineerina.com
Jeff Chamberlin will be responsible for all Mechanical, Plumbing,
Electrical and Fire Protection design and engineering.
Professional Experience 20/10 Engineering Group LLC, 2004
Principal and Mechanical Systems Engineer
CS2 Design Group, Inc., 1995 - 2004
Principal and Mechanical Systems Engineer
Metro Design Associates, 1990 - 1995
Mechanical Systems Project Manager
R. G. Burkhardt & Associates, 1979-1990
Mechanical Systems Project Manager
Skidmore, Owings & Merrill, 1978 - 1979
Mechanical Systems Project Engineer
Education University of Illinois, 1978, B.S./ Mechanical Engineering
License Registered Professional Engineer, State of IL
License No. 062-040860
Registered Professional Engineer, State of W I
License No. 31284
Registered Professional Engineer, State of IN
License No. 19600154
Registered Professional Engineer, State of MN
License No. 26300
U.S. Green Building Council LEED® Accredited Professional
Professional/Civic American Soc. of Heating, Refrigerating and Air Conditioning
Engineers
American Society of Plumbing Engineers
SECTION 9
City of Evanston RFP: 12-109
Consulting Services for Washroom Renovations
Lorraine H. Morton Civic Center Project
BEHLES+BEHLES
DISCLOSURE OF OWNERSHIP INTERESTS
CONFLICT OF INTEREST FORM
ACKNOWLEDGEMENT OF UNDERSTANDING
M/W/EBE EXHIBITS
ANTI -COLLUSION AFFADAVIT
9.0
The City of Evanston Code Section 1-18-1 et seq. requires all persons (APPLICANT)
seeking to do business with the City to provide the following information with their
proposal. Every question must be answered. If the question is not applicable, answer with
"NA".
APPLICANT NAME:
APPLICANT ADDRESS:
TELEPHONE NUMBER:
rZ - 06xx - ckiz4-i
APPLICANT is (Check One)
() Corporation
(� Partnership
() Sole Owner
() Association
Other ( )
Please answer the following questions on a separate attached sheet if necessary.
la. Names and addresses of all Officers and Directors of Corporation.
%a_A .
1 b. (Answer only if corporation has 33 or more shareholders.)
Names and addresses of all those shareholders owning shares equal to or in
excess of 3% of the proportionate ownership interest and the percentage of
shareholder interest. (Note: Corporations which submit S.E.C. form 10K may
substitute that statement for the material required herein.)
M
22
1 c. (Answer only if corporation has fewer than 33 shareholders.)
Names and addresses of all shareholders and percentage of interest of each
herein. (Note: Corporations which submit S.E.C. form 10K may substitute that
statement for the material requested herein.)
W.,&.
SECTION 2 - PARTNERSHIP/ASSOCIATION/JOINT VENTURE
2a. The name, address, and percentage of interest of each partner whose interests
j� therein, whether limited or general, is equal to or in excess of 3%.
ter- , �.�,, ,,y7p, / �vjQ �' {) p�� �/,, "�_,,..�
`,.,� "--..C�d d.'✓1 .`:tF LZs��E��F r'0✓Itf""i✓t t i,�"�Id)t�'�. IL 16�L6Jl ;.Z.+'9
2b. Associations: The name and address of all officers, directors, and other members
with 3% or greater interest.
N A -
SECTION 3 - TRUSTS
3a. Trust number and institution.
WA ,
3b. Name and address of trustee or estate administrator.
N.A .
23
3c. Trust or estate beneficiaries: Name, address, and percentage of interest in total
entity.
SECTION 4 - ALL APPLICANTS - ADDITIONAL DISCLOSURE
4a. Specify which, if any, interests disclosed in Section 1, 2, or 3 are being held by an
agent or nominee, and give the name and address of principal.
4b. If any interest named in Section 1,2, or 3 is being held by a "holding" corporation or
other "holding" entity not an individual, state the names and addresses of all parties
holding more than a 3%" interest in that "holding" corporation or entity as required in
1(a), 1(b), 1(c), 2(a), and 2(b).
N ,4,
4c. If "constructive control' of any interest named in Sections 1,2, 3, or 4 is held by
another party, give name and address of party with constructive control.
("Constructive control' refers to control established through voting trusts, proxies, or
special terms of venture of partnership agreements.)
M
24
I have not withheld disclosure of any interest known to me. Information provided is
accurate and current.
Date Signature of Person Preparing Statement
Kemvi11c,e7,A(A, A
RiEAv r
Title
t1 t
ATTEST: ^< •') .,
Notary Ulic
®FFIIMSEAL
.msew+,s.e�ra�
waa�yamim--M=W ar
t�pwn r�aua.nwae.aota
(Notary Seal)
Commission Expires: $fir") W
25
{!lwvte4kL F�aiiop,@ €kt agi4L.FS a 14LES , hereby certifies that it
has conducted an investigation into whether an actual or potential conflict of interest
exists between the bidder, its owners and employees and any official or employee of the
City of Evanston.
Proposer further certifies that it has disclosed any such actual or potential conflict of
interest and acknowledges if bidder/Proposer has not disclosed any actual or potential
conflict of interest, the City of Evanston may disqualify the bid/proposal.
&'A A7k It. ]NO126JaA—XV�Vt- i ILI
E'
(Name of Bidder/Proposer if the Bidder/Proposer is an Individual)
(Name of Partner if the Bidder/Proposer is a Partnership)
(Name of Officer if the Bidder/Proposer is a Corporation)
The above statements must be subscribed and sw rn to before a notary public.
Subscribed and Sworn to this %" day of f (s '- :.;4 ' , 2,W' -U'I
cwSam
AOycanmlaewnBeNww, aoa9 Notary Public
Failure to complete and return this form may be considered sufficient reason for
rejection of the bid / proposal.
26
Ll 0 rr I• r
THE SECTION BELOW MUST BE COMPLETED IN FULL AND SIGNED
The undersigned hereby certifies that they have read and understand the contents of
this solicitation and attached service agreements, and agree to furnish at the prices
shown any or all of the items above, subject to all instructions, conditions, specifications
and attachments hereto. Failure to have read all the provisions of this solicitation shall
not be cause to alter any resulting contract or to accept any request for additional
compensation. By signing this document, the Proposer hereby certifies that they are
not barred from bidding on this contract as a result of bid rigging or bid rotating or any
similar offense (720 ILCS S/33E-3, 33E-4).
Authorized t[rk Company
Signature: Name: Os14j.,-s 4 Lr=
TypedName:lPrinted � �wA L' JPS Date: 0-3/t; IP-'O,Lm
—> Telephone
Title: p, q I ✓lid Number: F47. or4A- - o44o
Fax
Email: 'fZ�i4 sYL �&'n7.7u Number:
WA
Letter of Intent from M/W/EBE to Perform as a Subcontractor, Supplier, and/or
Consultant and Affirmation of M/W/EBE Status
Project Description: Lo - v iL -fl I��°� N3s� w au
Specification Number: f3FP 1Z - (09
From: .FSi-(LE-5 + 5-I14(_s=.S
(Name of M/W/EBE Firm)
To: area the City of Evanston:
(Name of Bidder/Proposer/Prime Contractor)
FEP I i= F, 4 4 E44-f-�—z,5 intends to participate as a Subcontractor
(Name of M/ EBE irm)
on the project known ascz.Itris n J��/1C�ul�Etc)vs �l�its€ ci�f3vt ttvt[.
(Project Description)
This firm is a: (Check Only One)
Minority Business Enterprise (MBE), a firm that is at least 51 %, managed
and controlled by a Minority.
Women's Business Enterprise (WBE), a firm that is at least 51%,
managed and controlled by a Woman.
Evanston Business Enterprise (EBE), a firm located in Evanston for a
minimum one year and which performs a "commercially useful function."
Copies of all MBE or WBE certifications have been attached.
The undersigned is prepared to provide the following described services or supply the
following described goods in connection with the above named project/contract:
-A r-rjn T +aa;--+1 A w,(`�?.i`u i Ci25
The above described performance is offered for the following price and described terms
of payme t: j Ip `
6 .vta
i9 )LZ 4�1 e C ! INL QCwC-74tl"t�
ar"� i w,. 0r ,� c7> 9 SlrPnn< ��2 t—c![T' ''( �I Gt 1RfP 17— (Qej
Signed: !� Date: 1?���fAs"z- .
(Signature of Owner, President, authorized agent of M/WlEBE)
i lav�P 9ii 4 .
NamelTitle
. c?3c,� - CA-4o
Phone No.
30
Affidavit of M/W/EBE Goal Implementation Plan
Project Description: �Jiz4it rxnn Gant�vativbre _ I -
't? .AA Z, 1 • d Mil
Specification Number: R-F-P 12 - to
I hereby declare and affirm that I am the duly authorized representative of:
(Name of Bidder/Proposer)
and that I have authority to execute this affidavit on behalf of this firm. I have personally
reviewed the material and facts set forth herein describing our proposed plan to achieve
the M/W/EBE goals of this contract. Copies of all MBE or WBE certifications have
been attached. Al
E +�1tl5 3'i V'"'v+rP 5�? �"Y P''iEOE 16AVti Cn:i9� C.. C✓. tV % PV9`9 -
do hereby certify that:
BEWLEFT + PPi�W i F S intends to participate as a Subcontractor
(Name of MffltERE�irm)
yy�
on the project known as W1441 arvs d�iG vlr t �tltri .. r�rAgut vlo,t y _c Y �1 �f� it a, , t t 2, W
(Type of Work)
.� ,�.t_
45 (JAM -Al � a 4_e ✓t s i��0 r>P s IL 662o l
Address of M/W/EBE
f oo L 6C ,: I tom. t �p rn�r
Contact Person
�}
UW % , �v4- . 044cs)
Phone No.
$ t"
Dollar Amount of Participation
%
Percent Amount of Participation
31
Further, this firm is a: (Check Only One)
Minority Business Enterprise (MBE), a firm that is at least 51 %, managed
and controlled by a Minority.
Women's Business Enterprise (WBE), a firm that is at least 51%,
managed and controlled by a Woman.
Evanston Business Enterprise (EBE), a firm located in Evanston for a
minimum one year and which performs a "commercially useful function."
[if more than one Subcontractor is indicated, attach completed schedule for
additional Subcontractors, which is attached to this affidavit]
To the best of my knowledge, information and belief, the facts and
representations contained in this Affidavit and attached schedule(s) are true, and
no material facts have been omitted.
The Bidder/Proposer/Contractor designates the following person as its M/W/EBE
Liaison contact:
Name: !' P- 9 telX I 105
Phone:
1 do solemnly declare and affirm under penalties of perjury that the contents of
the foregoing document are true and correct, and that I am authorized on behalf
of the Bidder/Proposer/Contractor, to make this Affidavit.
Signed: Date: Ll �061 ZV 1'2..-
b , (Affiant) r
State of: 1 1 e o Fa i 4
County (City) of: This instrument was acknowledged before me on this 1tt
1�5� day of
`7012 b <3� t r
, yy.'d ps �.. ,1�le -S as President
(or other authorized officer) of 5041,r-S ( [ `l4 t r-
(Firm Name)
Notary Seal
(Notary Public Signature)
Commission Expires: VIle'l a t pl-67 6f!I,
aoseNaeeu.ss
rus2wem•emmaimn�
M,vOWAft" BVIIM NOV 09. 2014
32
EXHIBIT T
1
L, .a
being first duly sworn,
deposes and says that he is I CU-k M_Y_
rtner, d7fflcer, Owner, Etc.)
of 1304LL r
(Proposer)
The party making the foregoing proposal or bid, that such bid is genuine and not
collusive, or sham; that said bidder has not colluded, conspired, connived or agreed,
directly or indirectly, with any bidder or person, to put in a sham bid or to refrain from
bidding, and has not in any manner, directly or indirectly, sought by agreement or
collusion, or communication or conference with any person; to fix the bid price element
of said bid, or of that of any other bidder, or to secure any advantage against any other
bidder or any person interested in the proposed contract.
The undersigned certifies that he is not barred from bidding on this contract as a result
of a conviction for the violation of State laws prohibiting bid -rigging or bid -rotating.
(Name of Bidder if the Bidder is an Individual)
(Name of Partner if the Bidder is a Partnership)
(Name of Officer if the Bidder is a Corporation)
The above statements must be§ubscribed a sworn to before a notary public.
Subsgribed and Sworn to this day ofOFROMSEM
r�
J. SBUSS
Notary P blic
LV0WMb*nmuser Vw,ama
Commission Expires: t-'
Failure to complete and return this form may be considered sufficient reason for
rejection of the bid.
33