HomeMy WebLinkAboutSeptember 11, 2023AGENDA
City Council
Monday, September 11, 2023
Lorraine H. Morton Civic Center, James C. Lytle City Council Chambers, Room 2800
5:30 PM
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(I)ROLL CALL - COUNCILMEMBER WYNNE
(II)MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
National Suicide Prevention + Action Month - September 2023
National Diaper Need Awareness Week - September 18-23, 2023
(III)CITY MANAGER PUBLIC ANNOUNCEMENTS
ADA / Disability Services
Rodent Control Program Update
(IV)COMMUNICATIONS: CITY CLERK
(V)PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the
Council agenda, a period for public comments shall be offered at the commencement
of each regular Council meeting. Public comments will be noted in the City Council
Minutes and become part of the official record. Those wishing to speak should sign
their a on addressed be to topic non-agenda or item agenda the and name
designated participation sheet. If there are five or fewer speakers, fifteen minutes
shall be provided for Public Comment. If there are more than five speakers, a period
of forty-five minutes shall be provided for all comment, and no individual shall speak
longer than three minutes. The Mayor will allocate time among the speakers to ensure
that Public Comment does not exceed forty-five minutes. The business of the City
Council shall commence forty-five minutes after the beginning of Public Comment.
Councilmembers is Comment Public Comment. Public during respond not do
intended to foster dialogue in a respectful and civil manner. Any person who makes
such remarks, or who utters loud, threatening, personal or abusive language, or
engages otherwise or disturbs which disrupts, disorderly other any in conduct
impedes the orderly conduct of a meeting shall, at the discretion of the mayor or
presiding officer, be barred from further participation during that meeting. Public
comments are requested to be made with these guidelines in mind.
(VI)CONSENT AGENDA - CITY COUNCIL MINUTES
M1.Approval of the Minutes of the Regular City Council meeting of
August 28, 2023
Staff recommends the approval of the Minutes of the Regular City
Council meeting of August 28, 2023.
For Action
Approval of the Minutes of the Regular City Council meeting of August
28, 2023
9 - 31
(VII)CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE
A1.Approval of the City of Evanston Payroll and Bills List
Staff recommends City Council approval of the City of Evanston Payroll
for the period of July 31, 2023, through August 13, 2023, in the amount
of $3,650,596.08, August 14, 2023, through August 27, 2023, in the
amount of 3,131,776.89. Bills List for August 29, 2023, in the amount of
$4,958,084.11
For Action
Approval of the City of Evanston Payroll and Bills List
32 - 56
A2.Approval of Contract with Jasco Electric Corporation for the James
Park Athletic Lighting (Bid 23-39)
Staff recommends that the City Council authorize the City Manager to
execute a contract with Jasco Electric Corporation (5515 Wilmot Road,
McHenry, Illinois 60051) for the James Park Athletic Lighting Project
(Bid $1,457,301.00. of amount the in 23-39) has contractor This
requested a waiver of the City's M/W/D/EBE goals and Local
Employment Program requirements.
Funding will be from the Capital Improvement Fund 2022 General
Obligation Bonds in the amount of $467,000 and from the 2023 General
Obligation Bonds in the amount of $990,301. A detailed financial
analysis is included in the attached memo.
For Action
James Park Athletic Lighting (Bid No. 23-39) Recommendation for Bid
Award
57 - 60
A3.Approval to Hire Three Additional Human Resources Positions
Staff is seeking approval to hire three additional Human Resources
positions: an HR Generalist, a Safety Assistant, and a Classification and
Compensation Specialist.
Funding would be from the General Fund, Human Resources Regular
Pay line item.
For Action
Approval to Hire Three Additional Human Resources Positions
61 - 62
A4.Approval of a One-year Contract Extension with Drexwood
Partners LLC for Lobbyist Services (RFQ 21-44)
Staff recommends the City Council authorize the City Manager to
execute a one-year contract extension with Drexwood Partners LLC
(1100 N Lake Shore Dr., Chicago, IL) to act as the City’s lobbyist (RFQ
21-44) in the not-to-exceed amount of $60,000. The contract extension
would be for twelve months, from October 1, 2023, to September 30,
2024.
Funding will be provided by the General Fund (Account
of a has which budget Advocacy - 100.13.1300.62227 Services),
$60,000 for FY 2023 and a remaining balance of $35,000. Funding for
the work to be performed in 2023 will need to be budgeted in the 2024
budget.
For Action
Approval of a One-year Contract Extension with Drexwood Partners LLC
for Lobbyist Services (RFQ 21-44)
63 - 66
A5.Approval of a 1-Year Contract Extension with MC Squared Energy
Services LLC to Provide Services to an Aggregated Group
Staff recommends that the City Council authorize the City Manager to
execute Term Extended the extension contract one-year a for
Agreement Amendment No. 1 to the existing Master Agreement to
Provide Services to an Aggregated Group between the City of Evanston
and MC Squared Energy Services LLC.
N/A
For Action
Approval of a 1-Year Contract Extension with MC Squared Energy
Services LLC to Provide Services to an Aggregated Group
67 - 73
A6.Resolution 48-R-23 Authorizing the City Manager to Execute a
Contract for the Purchase of Real Property at 1821 Lake Street
Councilmember Harris recommends adoption of Resolution 48-R-23,
Authorizing the City Manager to Execute a Contract for the Purchase of
Real Property Located at 1821 Lake Street for $200,000.
account Tax Increment Evanston West (TIF) Finance
#335.99.5870.65507. As of June 30, 2023, the TIF has a balance of
$2,709,046.
For Action
Resolution 48-R-23 Authorizing the City Manager to Execute a Contract
for the Purchase of Real Property at 1821 Lake Street
74 - 78
A7.Resolution 49-R-23, Authorizing the City Manager to Sign an
Intergovernmental Agreement for Participation in the Mutual Aid
Box Alarm System (MABAS Master Agreement)
49-R-23, Resolution of Council City recommends Staff adoption
Authorizing the City Manager to Sign an Intergovernmental Agreement
for Participation in the Mutual Aid Box Alarm System (MABAS Master
Agreement).
For Action
Resolution 49-R-23, Authorizing the City Manager to Sign an
Intergovernmental Agreement for Participation in the Mutual Aid Box
Alarm System
79 - 102
A8.Resolution 52-R-23, Authorizing the City Manager to Execute the
Collective Bargaining Agreement Between the City of Evanston
and Municipal and State, of the American Federation County
Employees, Council 31, AFL-CIO for and on behalf of Evanston City
Employees Union, Local 1891
Staff recommends City Council adoption of Resolution 52-R-23, ratifying
the collective bargaining agreement with the City and the American
Federation of State, County and Municipal Employees, Council 31, AFL-
CIO for and on behalf of Evanston City Employees Union, Local 1891
(hereafter referred to as "AFSCME").
For Action
Resolution 52-R-23, Authorizing the City Manager to Execute the
Collective Bargaining Agreement Between the City of Evanston and
AFSCME
103 - 138
A9.Ordinance 80-O-23, Amending Section 10-11-5(C), Schedule V(C) of
the Evanston City Code, “Three-Way Stops” (Three-Way Stops at
Wesley Avenue and Cleveland Street)
Staff recommends adoption of Ordinance 80-O-23, Amending Section
10-11-5(C), Schedule V(C) of the Evanston City Code, “Three-Way
Stops” (Three-Way Stops at Wesley Avenue and Cleveland Street).
This ordinance will establish a 3-way stop control at the intersections of
Wesley Avenue and Cleveland Street.
Funding will be through the General Fund-Traffic Control Supplies
(100.40.4520.65115), a of budget 2023 FY a with and $58,000
remaining balance of $9,295.
For Introduction
Ordinance 80-O-23, Amending Section 10-11-5(C), Schedule V(C) of
the Evanston City Code, “Three-Way Stops” (Three-Way Stops at
Wesley Avenue and Cleveland Street)
139 - 142
(VIII)CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE
PD1.Ordinance 15-O-23, Amending Title 7, Chapter 8 Concerning the
Protection of Trees on Private Property
The Environment Board and staff recommend City Council adoption of
Ordinance 15-O-23, Amending Title 7, Chapter 8, Concerning the
Protection of Private Trees.
For Action
Ordinance 15-O-23, Amending Title 7, Chapter 8 Concerning the
Protection of Trees on Private Property
143 - 180
PD2.Ordinance 75-O-23, Special Use for a Convenience Store, Dempster
Snack Shop, and a Special Use for a Type 2 Restaurant, Windy City
Flavors, in the B1 Business District at 1806-1808 Dempster Street
The Land Use Commission recommends the adoption of Ordinance 75-
O-23, a Special Use for a Convenience Store, Dempster Snack Shop,
and a Special Use for a Type 2 Restaurant, Windy City Flavors, in the
B1 Business District at 1806-1808 Dempster Street. The Convenience
Store (existing) incurred a variety of Health Department violations over
the past year. However, recent inspections have found compliance with
all City regulations; therefore, the proposed special uses meet the
Standards for Approval for special uses.
For Action
Ordinance 75-O-23, Special Use for a Convenience Store, Dempster
Snack Shop, and a Special Use for a Type 2 Restaurant, Windy City
Flavors
181 - 192
(IX)CONSENT AGENDA - HUMAN SERVICES COMMITTEE
HS1.Resolution 53-R-23, Extending the Effective Date of Ordinance 24-
O-23, the Evanston Fair Workweek Ordinance, to January 1, 2024.
Staff recommends City Council adoption of Resolution 53-R-23,
Extending the Effective Date of Ordinance 24-O-23, the Evanston Fair
Workweek Ordinance, to January 1, 2024.
For Action
Resolution 53-R-23, Extending the Effective Date of Ordinance 24-O-23,
the Evanston Fair Workweek Ordinance, to January 1, 2024
193 - 196
(X)CONSENT AGENDA - RULES COMMITTEE
R1.Ordinance 56-O-23, Adding Title 1, Chapter 13, Section 5, "Small
Donor Matching System for Fair Elections"
Councilmember Geracaris and the Rules Committee recommend
adoption of Ordinance 56-O-23, creating a Small Donor Matching Fund
for Fair Elections.
For Introduction
Ordinance 56-O-23, Adding Title 1, Chapter 13, Section 5, "Small Donor
Matching System for Fair Elections"
197 - 232
(XI)CONSENT AGENDA - FINANCE & BUDGET COMMITTEE
FB1.Review of the Annual Comprehensive Financial Report 2022
Staff recommends that the City Council approve and place on file the
Annual Comprehensive Financial Report for FY 2022
For Action: Accept and Place on File
Review of the Annual Comprehensive Financial Report 2022
233 - 453
FB2.FY 2023 Mid-Year Financial Report
For Discussion
For Discussion
FY 2023 Mid-Year Financial Report
454 - 466
(XII)APPOINTMENTS
AP1.Approval of Appointments to Boards, Commissions, and
Committees
The Mayor recommends City Council approval of the appointments of
Thomas Steele, Samantha the to Smith Charles and Ahleman,
Preservation Commission, S. Escobar to the Equity and Christina
Empowerment Commission, and James Cahan to the Environment
Board.
For Action
Approval of Appointments to Boards, Commissions, and Committees
467
AP2.Approval of the Reappointment of David Schoenfeld to the
Northwestern-City Committee
The Mayor recommends the City Council's reappointment of David
Schoenfeld to the Northwestern University-City Committee. Mayor Biss
recommends suspending City Council rule 5.2, which indicates that a
board or commission appointee may be reappointed only once.
For Action
Approval of the Reappointment of David Schoenfeld to the
Northwestern-City Committee
468
(XIII)CALL OF THE WARDS
shall provide or (Councilmembers to announce by upon called be the Mayor
information about any Ward or City matter which a Councilmember desires to bring
before the Council.) {Council Rule 2.1(10)}
(XIV)EXECUTIVE SESSION
(XV)ADJOURNMENT
(XVI)UPCOMING COMMITTEE MEETINGS
DATE TIME BOARD/COMMITTEE/COMMISSION
9/12/2023 5:00PM Finance & Budget Committee
9/12/2023 7:00PM Preservation Commission
9/13/2023 7:00PM Land Use Commission
9/14/2023 8:00AM Commission on Aging and Disabilities
9/14/2023 7:00PM Social Services Committee
9/18/2023 6:00PM Special City Council
9/19/2023 6:30PM Arts Council
9/19/2023 7:00PM Housing & Community Development Committee
9/20/2023 6:00PM Participatory Budgeting Leadership Committee
9/20/2023 6:30PM MWDEBE Development Committee
9/21/2023 6:00PM Parks & Recreation Board
9/21/2023 6:30PM Equity & Empowerment Commission