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HomeMy WebLinkAboutAugust 28, 2023Page 1 ACTIONS August 28,2023 CITY COUNCIL ACTIONS City Council Monday,August 28,2023 Lorraine H.Morton Civic Center,James C.Lytle City Council Chambers,Room 2800 6:30 PM Absent:None Motions resulting from City Council -Aug 28 2023 Item Item Description Motion Disposition SP1.Plastic Bag Ordinance Enforcement Staff sought recommendation on the enforcement of the recently passed bag ordinance. Option 1 as Amended 8 -1 Ayes:Kelly,Wynne, Nieuwsma,Burns, Suffredin,Revelle, Reid,Gerarcaris Nays:Harris CM1.The Minutes of the Regular City Council Meeting of July 24,2023 Staff recommends the approval of the Minutes of the Regular City Council meeting of July 24,2023. Approved on Consent Agenda for Action 8 -0 Absent:Kelly Page 2 ACTIONS August 28,2023 Item Item Description Motion Disposition A1.City of Evanston Payroll,Bills List,and Credit Card Activity Staff recommended City Council approval of the City of Evanston Payroll for the period July 3,2023, through July 16,2023,in the amount of $3,881,141.00,July 17,2023,through July 30,2023, in the amount of 3,778,242.21.Bills List for August 29,2023,in the amount of $13,233,641.51,and credit card activity for the period ending June 26, 2023,in the amount of $301,062.97. Approved on Consent Agenda for Action 8 -0 Absent:Kelly A2.BMO Harris Amazon Credit Card Activity Staff recommended approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending June 26,2023,in the amount of $20,445.89. Approved for Action 7 -0 -1 Ayes:Harris, Wynne,Nieuwsma, Burns,Revelle, Reid,Gerarcaris Nays:None Abstain:Suffredin Absent:Kelly Page 3 ACTIONS August 28,2023 Item Item Description Motion Disposition A3.A Contract with Terra Engineering for Engineering Services for Transit Stop Improvements at CTA and Pace Routes (RFQ 23-28) Staff recommended that City Council authorize the City Manager to execute a contract with Terra Engineering,LTD (225 West Ohio Street,4th Floor, Chicago,IL 60654)to provide engineering services for transit stop improvements at CTA and Pace bus routes in the amount of $53,278. This project will be funded from the Capital Improvement Fund 2023 General Obligation Bonds, line item for Bus Stop ADA Improvements (Account 415.40.4123.62145 –423008).This project has an FY 2023 budget of $75,000,all of which is remaining. Approved on Consent Agenda for Action 8 -0 Absent:Kelly A4.A Sole Source Renewal for Cisco SmartNet Support 2023 Staff recommended City Council approval for the sole source renewal of Cisco SmartNet annual license and software support from CDW (120 S.Riverside, Chicago,IL 60606)in the amount of $68,962.37.This agreement provides support for the City’s essential enterprise computer networking and information security systems.A sole-source purchase requires a 2/3 vote of the Councilmembers. Funding for the purchase will be from the IT Computer Software Fund (Account 100.19.1932.62340),with a budget of $1,420,000.00 and a YTD balance of $43,096. Approved on Consent Agenda for Action 8 -0 Absent:Kelly Page 4 ACTIONS August 28,2023 Item Item Description Motion Disposition A5.A Sole Source Purchase of Cisco CUCM and UCCX Licenses 2023 Staff recommended City Council approval for the sole source purchase of Cisco CUCM and UCCX licenses and software support from CDW (120 S.Riverside, Chicago,IL 60606)in the amount of $34,650.00.A solesource purchase requires a 2/3 vote of the Councilmembers. Funding for the purchase will be from the IT Telecommunications Fund (Account 100.19.1932.64505)with a FY 2023 budget of $340,000.00 and a YTD balance of $123,627.36. Approved on Consent Agenda for Action 8 -0 Absent:Kelly A6.A Sole Source Purchase of Laserfiche Avante Software and Process Automation Designer Training Staff recommended City Council approval for the sole source purchase of Laserfiche Avante software licensing and professional training from MCCI (P.O. Box 790379,St.Louis,MO 63179)in the amount of $60,412.50.A sole-source purchase requires a 2/3 vote of the Councilmembers. Funding for this purchase is provided by the General Fund,IT Computer Software account (100.19.1932.62340)which has a FY 2023 budget of $1,420,000.00 and a YTD balance of $43,096. Approved on Consent Agenda for Action 8 -0 Absent:Kelly Page 5 ACTIONS August 28,2023 Item Item Description Motion Disposition A7.A Single-Source Licensing and Support Renewal for Microsoft SQL Server and Windows Server with Software Assurance from Dell Technologies Staff recommended the City Council authorize the City Manager to execute a single-source agreement with Dell Technologies (1 Dell Way,Round Rock,TX, 78682)for licensing and support renewals for Microsoft Structured Query Language (SQL)Server and Windows Server with Software Assurance for $34,201.74.Dell Technologies currently holds the State Contract for resale of Microsoft licenses.A single-source purchase requires a 2/3 vote of the Councilmembers. This expense will be charged to IT Account 100.19.1932.62340 (IT Computer Software)which has a FY 2023 budgeted amount of $1,420,000.00 and a year to date balance of $43,096. Approved on Consent Agenda for Action 8 -0 Absent:Kelly A8.A Sole-Source Purchase with Spring City Electrical Manufacturing for Tallmadge Street Light Poles and LED Luminaire Fixtures Staff recommended the City Council authorize the City Manager to execute a sole-source purchase with Spring City Electrical Manufacturing (One South Main Street,Spring City,PA,19475)of 12 Tallmadge street light poles and LED luminaire fixtures under the existing sole-source agreement for a total cost of $60,120.00.A solesource purchase requires a 2/3 vote of the Councilmembers. Funding is provided from the Capital Improvement Fund 2023 General Obligation Bonds in the amount of $60,120.00 (Account 415.40.4123.65515-423011), which has a FY 2023 budget of $120,000.00,of which $98,316.00 is remaining. Approved on Consent Agenda for Action 8 -0 Absent:Kelly Page 6 ACTIONS August 28,2023 Item Item Description Motion Disposition A9.A Contract Award with Utility Transport Service,Inc for Granular Materials (Bid No.23-44) Staff recommended that City Council authorize the City Manager to execute a contract with Utility Transport Services,Inc (2044 W 163rd St Unit 2 Markham,IL 60428)to provide granular materials for an initial 16-month period with a not-to-exceed price of $47,860.40.This contract has two optional one-year extensions which may be awarded upon approval by both parties. Funding for this contract includes $25,000 from the Water Fund and $22,860.40 from the Sewer Fund. Funding for future years will be budgeted accordingly. Approved on Consent Agenda for Action 8 -0 Absent:Kelly A10.A Contract Award with Utility Transport Service,Inc for Debris Hauling (Bid No. 23-43) Staff recommended that the City Council authorize the City Manager to execute a contract with Utility Transport Services,Inc (2044 W 163rd St Unit 2 Markham,IL 60428)to provide debris hauling services for an initial 16-month period with a not-to-exceed price of $112,500.This contract has two optional one-year extensions,which may be awarded upon approval by both parties. Funding for this contract includes $45,000 from the Water Fund,$40,000 from the Sewer Fund,and $5,000 from the General Fund.Funding for future years will be budgeted accordingly. Approved on Consent Agenda for Action 8 -0 Absent:Kelly Page 7 ACTIONS August 28,2023 Item Item Description Motion Disposition A11.A Sole-Source Agreement with Water Resources,Inc.,for the Purchase of Neptune 360 Software as a Service (SaaS) Staff recommended that the City Council authorize the City Manager to execute a sole-source agreement with Water Resources Inc.(390 Sadler Ave.,Elgin,IL) for the period of September 1,2023,to August 31, 2026,to provide the Neptune 360 Software as a Service (SaaS)in the not-to-exceed amount of $93,545.82.A sole-source purchase requires a 2/3 vote of the Councilmembers. Funding is provided by the Water Production Bureau Water Other Operations Business Unit (Account 510.40.4225.62340),which has a FY 2023 budget of $254,000 and a YTD balance of $142,044.00. Approved on Consent Agenda for Action 8 -0 Absent:Kelly Page 8 ACTIONS August 28,2023 Item Item Description Motion Disposition A12.A Purchase of one (1)Vermeer SC382 Stump Grinder with Trailer,one (1) Vermeer BC1500 chipper,two (2)2024 Ford F550 Regular Cab,and one (1)2024 Ford F750 Regular Cab for the Forestry Division of the Public Work Agency Staff recommended the City Council authorize the City Manager to enter into a purchase agreement with Vermeer Midwest (2801 Beverly Drive,Aurora,IL 60502)in the amount of $46,949.00 for the purchase of one (1)Vermeer SC382 Stump Grinder with trailer as a new addition to the fleet inventory,a purchase agreement with Vermeer Midwest in the amount of $75,749.00 for the purchase of one (1)Vermeer BC1500 chipper to replace existing chipper #829,a purchase agreement with Lindco Equipment Sales (2168 East 88th Drive,Merrillville,IN 46410)in the amount of $146,680.00 for the purchase of one (1) 2024 Ford F550 Regular Cab with Combination Dump Spreader body as a replacement for existing vehicle #618,a purchase agreement with Lindco Equipment Sales (2168 East 88th Drive,Merrillville,IN 46410)in the amount of $144,880.00 for the purchase of one (1)2024 Ford F550 Regular Cab with Combination Dump Spreader body as a replacement for existing vehicle #823,and a purchase agreement with Lindco Equipment Sales in the amount of $136,243.00 for the purchase of one (1)2023 Ford F750 Regular Cab with Chip Box body as a replacement for existing vehicle #818.All purchases are for the Forestry Division operations of the Public Works Agency. Funding for the purchase above will be from the FY2024 Automotive Equipment Fund (Account 601.19.7780.65550)in the amount of $550,501,with an anticipated FY 2024 budget of at least $2,000,000.00. Approved for Action 8 -0 Absent:Kelly Page 9 ACTIONS August 28,2023 Item Item Description Motion Disposition A13.Change Order No.2 to the Agreement with Civiltech Engineering,Inc.for the Church Street Pedestrian and Bicycle Improvements (RFQ 20-21) Staff recommended the City Council authorize the City Manager to execute Change Order No.2 to the agreement with Civiltech Engineering,Inc.(Two Pierce Place,Suite 1400,Itasca,IL 60143)for the Church Street Pedestrian and Bicycle Improvements (RFQ 20-21)in the amount of $58,687.48. This change order was not budgeted;however, funding is available from the General Fund reserve (Account 415.40.4219.62145 –420004)in the amount of $58,687.48. Approved on Consent Agenda for Action 8 -0 Absent:Kelly A14.Change Order No.5 to the Contract with Bolder Contractors,Inc.for the 30-inch Transmission Main Rehabilitation Project (Bid 21-36) Staff recommended City Council authorize the City Manager to execute Change Order No.5 to the agreement with Bolder Contractors,Inc.(316 Cary Point Drive,Cary,IL 60013)for the 30-inch Transmission Main Rehabilitation Project (Bid 21-36) in the amount of a credit of $3,426.97,decreasing the overall contract value from $12,063,862.00 to 12,060,435.03. Approved on Consent Agenda for Action 8 -0 Absent:Kelly A15.A Purchase Order (P.O.)Increase for Chicago Union Staff recommended City Council approval to increase P.O.#2023-114 by $10,000,for a new total of $25,000,for Chicago Union. Funding is provided from the Chandler-Newberger Business Unit 100.30.3035.62505,which has a $215,000 budgeted allocation.Registration fees are deposited into this account,and the vendor payments are paid from the same account.Additional revenue, due to the success of the programs,will offset the additional expenses. Approved on Consent Agenda for Action 8 -0 Absent:Kelly Page 10 ACTIONS August 28,2023 Item Item Description Motion Disposition A16.A Purchase Order (P.O.)Increase for Evanston Soccer Association Staff recommended City Council approval to increase P.O.#2023-169 by $15,000,for a new total of $39,000,for Evanston Soccer Association. Funding is provided from Chandler-Newberger Business Unit 100.30.3035.62505,which has a $215,000 budget allocation.Registration fees are deposited into this account,and the instructional expenses are paid from the same account.Additional revenue,due to the success of the program,will offset the additional expenses. Approved on Consent Agenda for Action 8 -0 Absent:Kelly A17.A Purchase Order (PO)Increase for Fambro Management LLC dba Chess Scholars and Afternoon Enrichment Solutions Staff recommended City Council approval to increase P.O.#2023-013 by $24,000 for Fambro Management LLC dba Chess Scholars and Afternoon Enrichment Solutions. Funding is provided from Chandler-Newberger Center Business Unit 100.30.3035.53565,which has a $215,000 budgeted allocation.Registration fees are deposited into this account,and the instructional expenses are paid from the same account.Additional revenue,due to the success of the program,will offset the additional expenses. Approved on Consent Agenda for Action 8 -0 Absent:Kelly Page 11 ACTIONS August 28,2023 Item Item Description Motion Disposition A18.A Change Order No.1 to the contract with CCC Holdings,Inc.for the Animal Shelter Improvements Staff recommended approval of Change Order 1 to contract for the Evanston Animal Shelter Construction (Bid 22-70)with CCC Holdings,Inc.(18660 Graphics Drive,Suite 200,Tinley Park,Illinois 60477).This will increase the overall contract amount by $385,020.21, and the overall contract price will increase from $6,849,308.75 to $7,234,328.96.This change order will also include a time extension of 104 days, changing the date of substantial completion from March 3,2024,to June 15,2024. Funding will be provided by the Capital Improvement Fund (Account 415.40.4219.65515 -620016)in the amount of $289,324.86 and from the Sewer Fund (Account 515.40.4535.65515 -620016)in the amount of $95,695.35. Approved for Action 8 -0 Absent:Kelly A19.Resolution 51-R-23,Authorizing the City Manager to Execute the Second Amendment to the Grant Agreement and Enter Into a Memorandum of Understanding between the City of Evanston and the Cook County Department of Animal and Rabies Control Staff recommended the City Council approve Resolution 51-R-23,Authorizing the City Manager to Execute the Second Amendment to the Grant Agreement and Enter Into a Memorandum of Understanding between the City of Evanston and the Cook County Department of Animal and Rabies Control. Approved on Consent Agenda for Action 8 -0 Absent:Kelly Page 12 ACTIONS August 28,2023 Item Item Description Motion Disposition A20.Resolution 47-R-23 Approving Extended Hours of Liquor Service on September 23,2023,September 30,2023,October 28,2023,and November 18,2023 for Levy Premium Food Service's One Day Class Z-2 Liquor Licenses Staff recommended City Council approval of Resolution 47-R-23,approving extended hours of liquor service on September 23,2023,September 30, 2023,October 28,2023,and November 18,2023 for Levy Premium Food Service's One Day Class Z-2 Liquor Licenses. Approved for Action 5 -1 -1 Ayes:Harris, Nieuwsma, Burns,Revelle, Reid Nays:Suffredin Abstain:Gerarcaris Absent:Kelly, Wynne A21.Resolution 50-R-23,Authorizing the Settlement and Release of all Claims in Stephanie &Dan Weinbach v.City of Evanston Staff recommended approval of Resolution 50-R-23, authorizing the City of Evanston to issue a settlement payment pursuant to a settlement agreement and release in Stephanie &Dan Weinbach v.City of Evanston (Case no.2022-L-2146). Funding will be provided from the Insurance Fund Settlement Costs -Liability (Account 605.99.7800.62260). Approved on Consent Agenda for Action 8 -0 Absent:Kelly A22.Ordinance 65-O-23,Authorizing the City Manager to Negotiate the Sale of City-Owned Property at 1808 Hovland Court to Community Partners for Affordable Housing Staff recommended City Council adoption of Ordinance 65-O-23,Authorizing the City Manager to Negotiate the Sale of City-Owned Property at 1808 Hovland Court to Community Partners for Affordable Housing.This ordinance requires a two-thirds (2/3) vote of the Councilmembers.Councilmember Burns recommends suspending the City Council rules for introduction and action at the August 28,2023 City Council meeting. Approved for Introduction and Adoption 8 -0 Absent:Kelly Page 13 ACTIONS August 28,2023 Item Item Description Motion Disposition A23 Ordinance 72-O-23,Selling a Vacated Portion of Public Land East of 2137 Crawford Avenue to an Abutting Owner at 3320 Hayes Street Staff recommended City Council adoption of Ordinance 72-O-23,Selling a Vacated Portion of Public Land East of 2137 Crawford Avenue,to an Abutting Owner at 3320 Hayes Street.This ordinance requires a two-thirds (2/3)vote of the Councilmembers. Approved for Introduction and Adoption 8 -0 Absent:Kelly A24.Ordinance 76-O-23,Amending the City Code Section 10-11-5(D),"Four-Way Stops"(Four-Way Stops at McDaniel Avenue and Harrison Street) Staff recommended adoption of Ordinance 76-O-23, Amending the City Code Section 10-11-5(D), "Four-Way Stops"(Four-Way Stops at McDaniel Avenue and Harrison Street)to establish a 4-way stop control at the intersection of McDaniel Avenue & Harrison Street.Councilmember Suffredin requests suspension of the rules for Introduction and Action at the August 28,2023,City Council meeting. Funding will be through the General Fund-Traffic Control Supplies (100.40.4520.65115),with an FY 2023 budget of $58,000 and a remaining balance of $17,411. Approved for Introduction and Adoption 8 -0 Absent:Kelly A25.Ordinance 78-O-23,Proposing the Establishment of a Special Service Area No.10 in the City of Evanston,Illinois, and Providing for a Public Hearing and Other Related Procedures Staff recommended the City Council adoption of Ordinance 78-O-23 proposing the establishment of a Special Service Area (SSA #10)for commercial properties located in the merchant district along Howard Street.Councilmember Reid recommends suspending the City Council rules for introduction and action at the August 28,2023 City Council meeting. Approved for Introduction and Adoption 8 -0 Absent:Kelly A26.Ordinance 79-O-23 Amending City Code Section 10-11-12 “Parking Meter Zones Councilmember Reid recommended the adoption of Ordinance 79-O-23,amending Title 10,Chapter 11, Section 12 Schedule XII (H)of the Evanston city code (“Parking Meter Zones”)to add four recreation center parking lots to the list of paid parking lots. Held in Administration and Public Works Committee Page 14 ACTIONS August 28,2023 Item Item Description Motion Disposition A27.Ordinance 70-O-23,Vacating the City-Owned Alley East of 2137 Crawford Avenue Staff recommended City Council adoption of Ordinance 70-O-23,Vacating the City-Owned Alley East of 2137 Crawford Avenue.This ordinance requires a two-thirds (2/3)vote of the Councilmembers. Approved on Consent Agenda for Adoption 8 -0 Absent:Kelly A28.Ordinance 71-O-23,Selling a Vacated Portion of Public Land East of 2137 Crawford Avenue to an Abutting Owner at 2137 Crawford Avenue Staff recommended City Council adoption of Ordinance 71-O-23,Selling a Vacated Portion of Public Land East of 2137 Crawford Avenue,to an Abutting Owner at 2137 Crawford Avenue.This ordinance requires a two-thirds (2/3)vote of the Councilmembers. Approved on Consent Agenda for Adoption 8 -0 Absent:Kelly A29.Ordinance 73-O-23 Amending City Code Section 10-11-18 "Residents Parking Only Districts" Councilmember Revelle recommended the adoption of Ordinance 73-O-23,amending Title 10,Chapter 11,Section 18 Schedule XVIII (G)“Residents Parking Only Districts”to add the residences on 1900-2100 Central St,not including current or future properties designated as Transit-Oriented Developments,as residents eligible to purchase permits. Approved on Consent Agenda for Adoption 8 -0 Absent:Kelly PD1.Ordinance 15-O-23,Amending Title 7, Chapter 8 Concerning the Protection of Trees on Private Property The Environment Board and staff recommend City Council adoption of Ordinance 15-O-23,Amending Title 7,Chapter 8,Concerning the Protection of Private Trees. Approved for Introduction as Amended 7 -1 Ayes:Harris, Wynne,Nieuwsma, Burns,Revelle, Reid,Gerarcaris Nays:Suffredin Absent:Kelly Page 15 ACTIONS August 28,2023 Item Item Description Motion Disposition PD2.Ordinance 75-O-23,Special Use for a Convenience Store,Dempster Snack Shop,and a Special Use for a Type 2 Restaurant,Windy City Flavors,in the B1 Business District at 1806-1808 Dempster Street The Land Use Commission recommended the adoption of Ordinance 75-O-23,a Special Use for a Convenience Store,Dempster Snack Shop,and a Special Use for a Type 2 Restaurant,Windy City Flavors,in the B1 Business District at 1806-1808 Dempster Street.The Convenience Store (existing) incurred a variety of Health Department violations over the past year.However,recent inspections have found compliance with all City regulations;therefore, the proposed special uses meet the Standards for Approval for special uses. Approved on Consent Agenda for Introduction 8 -0 Absent:Kelly HCDC1 Expanding the Small/Medium Landlord Financial Assistance Program The Housing &Community Development Committee and staff recommended approval of the expansion of the Small/Medium Financial Assistance Program geographic eligibility criteria to include five (5) additional census tracts. Approved on Consent Agenda for Adoption 8 -0 Absent:Kelly R1.Ordinance 67-O-23,Amending Title 2, Chapter 20,"Finance and Budget Committee" The Rules Committee recommends approval of Ordinance 67-O-23,Amending Title 2,Chapter 20, "Finance and Budget Committee"of the Evanston City Code,to the City Council. Approved on Consent Agenda for Adoption 8 -0 Absent:Kelly Page 16 ACTIONS August 28,2023 Item Item Description Motion Disposition SS1.2023 Emergency Solutions Grant Recommendations The Social Services Committee recommended approval of the 2023 Emergency Solutions Grant (ESG)allocations totaling $149,054:$137,875 to two social services agencies (Connections for the Homeless and the YWCA Evanston/North Shore)that provide housing and services for individuals and families who are homeless or at risk of homelessness, and $11,179 to the City of Evanston for grant administration. The funding source is the City’s 2023 Emergency Solutions Grant entitlement allocation in the amount of $149,054 from the U.S.Department of Housing & Urban Development,account100.21.2128.XXXXX with individual account numbers for external agencies funded and City administrative costs. Approved on Consent Agenda for Action 8 -0 Absent:Kelly ED1.Approval of Funding for Chicago’s North Shore Convention and Visitors Bureau FY 2024 The Economic Development Committee recommended the City Council approve funding for Chicago’s North Shore Convention and Visitors Bureau (CVB)in the amount of $69,674 for a period commencing July 1,2023 through June 30,2024. Economic Development Partnership Account # 100.15.5300.62659.The City Council approved a total of $82,000 for 2023,of which $82,000 remains. Approved for Action 6 -2 Ayes:Harris, Wynne,Nieuwsma, Burns,Reid, Gerarcaris Nays:Suffredin, Revelle Absent:Kelly Page 17 ACTIONS August 28,2023 Item Item Description Motion Disposition ED2.Recommendation to hire full-time Food Service Coordinator Staff requested authorization to hire a new Food Service Coordinator to implement a high market-driven food service program across the city at specified Parks and Recreation facilities. Funding is available in the current budget for the remainder of the FY2023 year as several positions budgeted in the Department for the FY2023 year have been filled only recently,leaving a surplus.Permanent funding for the position will be requested in the FY2024 budget. Approved for Action 8 -0 Absent:Kelly