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HomeMy WebLinkAboutMinutes 1984February 14, 1984 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS Board Members Presents James S. Tonkinson, Acting President/Engineer for the Board Robert Shank, Finance Director Paul Wagner, Superintendent of Water & Sewer Board Members Absent: Patrick Gordon, Superintendent of Street Dept. Others: None The Board met on February 13, 1984 at 3:00 P.M. in Room 3650 at the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:20 P.M. The Minutes of the previous were reviewed and Mr. Shonk made a motion to accept them as written which was seconded by Mr. Wagner. The Minutes were approved as written. The Chair followed the agenda for the meeting which is attached to the Minutes. The first order of business was Special Assessment 1354, the paving of Bryant Avenue from Central Street to Chancellor Street. The Engineer for the Board presented the bid tabulations indicating that the apparent low bidder is Beigane Paving Company at $67,480.90. He also stated that the Engineer's Estimate for construction on the project is $73,941.00. A discussion ensued in which the bids were compared with those obtained at the previous bid opening for this project in 1983. Mr. Shenk requested that the funding for this project be examined to determine if sufficient funds are available. Mr. Wagner moved to accept the apparent low bid subject to sufficient funds being available. Mr. Shonk seconded the motion which then passed unanimously. Next, the Engineer for the Board gave a status update on Special Assessment 1355, the paving of Custer Avenue, South of Greenleaf. He indicated that certified letters had been sent to the property owner requesting negotia- tion on the sale of the land needed for a cul-de-sac and that there had been no response. The next order of business was Special Assessment 1356, the paving of the alley North of Lincoln and East of Sherman.Avenue. The Engineer for the Board indicated that plans are being prepared and are 90% complete. At the Board's next regular meeting, they will be presented in anticipation of setting a public hearing for the project. �2^ Next on the agenda is Special Assessment 1357, the paving of an alley North of Davis, East of Fowler. The Engineer for the Board indicated that the county had not yet sent the necessary tax cards to verify the signatures on the petition but in the interim, the design and plans are being prepared for formal submittal to the Board at its next regular meeting. A discussion ensued in which the Engineer for the Board -in- formed those present that in order to provide the necessary drainage for this project that a sewer would be installed in the unpaved portion of Grove Street and it would be necessary to determine if this would be a public benefit and therefore no assessment to the private proper- ties or considered as part of the private assessment costs. Mr. Wagner made a motion to charge the costs against the private properties which was seconded by Mr. Shonk. The motion passed unanimously. The next item of business was special Assessment 1358, the paving of the alley North of Washington and East of Hartrey along with Special Assessment 1359, the paving of the alley North of Washington, East of Grey. The Chair informed those present that these two alleys were the ones of great concern to the Aldermen of the Ward. Alderman horshak had held meetings in connection with the possible paving of these alleys and had also distributed petitions. The tax cards for the verification of the signatures on the petitions had not yet been received but a com- mitment had been made by the Board to hold public hearings for these.two alleys should the citizens affected by the Special Assessment wish to proceed with the Special Assessment process to bring about paving of these two alleys. The Engineer for the Board presented the Engineer's Estimate for Special Assessment 1358 in the amount of $44,613.70 and the Engineer's Estimate for Special Assessment 1359 in the amount of $42,724.18. A discussion ensued concerning the funding and the need for the public hearing. The Chair set the date and time for the public hearing with the concurrance of those present as follows: Special Assessment 1358 to be held on March 14, 1984 at 7:00 P.M. and the public hearing for Special Assessment 1359 to be held on March 14, 1984 at 7:30 P.M., both in the Civic Center. The necessary notices will be sent to all properties affected by the proposed Special Assessments and the Aldermen of the Ward will be notified. There being no further business, Mr. Shonk made a motion to adjourn which was seconded by Mr. Tonkinson. The Chair adjourned the meeting at 3:33 P.M. James S. Tonkinson City Engineer JST:dt CC: Joel M. Asprooth Sharon Eiseman Lu Zemba Sandra Gross March 12, 1984 MINUTES OF THE BOARD OF LOCAL I:1PROVE {ENTS Board Members Present: James S. Tonkinson, Acting President/Engineer for the Board Robert Shonk, Finance Director Patrick Gordon, Superintendent of Street Dept. Board Members Absent: Paul Wagner, Superintendent of Water s Sewer Others: None The Board met on March 12, 1984 at 3:00 P.M. in Room 3650 at the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:02 P.M. The Minutes of the previous meeting were reviewed and Mr. Shonk made a motion to accept them as written which was seconded by Mr. Gordon. The Minutes were approved as written. The first order of business was special Assessment 1354, the paving of Bryant Avenue. The Engineer for the Hoard reported that there is a pre -construction meeting on Friday, 'larch 16, 1984 at 11:00 A.M. The next order of business was the public hearings for paving of alleys Special Assessment 1358 and Special Assessment 1359. The Engineer for the Board presented the visual aids for the meeting which is to be held on March 14, 1984 at 7:00 P.M. and 7:3n P.M. respectively. A discussion ensued in which the Engineer for the Hoard described the manner in which the assessments were arrived at. Pe also pnssecl out the outline to be covered at the public hearings. The Engineer for the Board then presented the estimate for special Assess- ment 1356, the paving of the alley North of Lincoln, Fast of Sherman and Special Assessment 1357, the paving of the alley North of Davis, East of Fowler. Plans were reviewed and fact sheets presented concerning these projects. Mr. Shonk made a motion to officially accept the petition for rypecial Assessment 1357 and to set public hearing dates for the two alleys. Mr, Gordon seconded the motion and it passed unanimously. A discussion ensued concerning the paving of the alley North of Lincoln, East of Sherman with the Chair indicating that he was contacted by Mr. Don Collins concerning the possibility of assessing all properties equally without concern to their size. The Chair advised those present that a memorandum was written for a legal o:inion from the Attorney for the Board concerning the possibility of assessing in this ;canner. it ..as determined that the public hearing for Special Assess~ent 1356 should be held on April 12, 1984 at the Civic Center at 7.00 ?.':. and that Special Assessment 1357 should be held at 7:45 P.M. The necessary notices are to be sent to the croperty owners and published in the newspaper. -2- There being no further business, Mr. Shonk made a motion to adjourn which was seconded by Mr. Gordon. The Chair adjourned the meeting at 31lS P.M. NOTE: Paul Wagner arrived at 3:12 P.M. James S. Tonkinson City Engineer JST:dt cci Joel M. Asprooth Sharon Eiseman Lu Zemba Sandra Gross March 15, 1984 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS Board Members Present: Paul Wagner, Superintendent of Water & Sewer Patrick Gordon, Superintendent of Streets Robert Shank, Finance Director James S. Tonkinson, Acting President/Engineer for the Board Board Members Absent: None Others Present:' See Attached Sheet The Board held a public hearing for the paving of the alley within the block bounded on the North by Main Street, on the South by Washington Street, on the East by Grey Avenue and on the West by Hartrey, Special Assessment 1358, at 7;00 P.M. in Room 2404 of the Civic Center located at 2100 Ridge Avenue, Evanston, on March 14, 1984, The Chair called the meeting to order at 7:05 P.M. Mr. Tonkinson intro- duced the members of the Board. Mr. Tonkinson explained the reason for the meeting and that this would be the owners of the parcels affected by the paving only chance to register their position as to whether the Special Assessment proceedings should progress and that at the end of the meeting, a vote would be taken to determine the course in which the Board would proceed. He then stated that the reason for the public hearing is to gather facts and make a recommendation to the City Council concerning the paving of this alley. The Chair then outlined the Special Assessment process and the need for strict adherence to the state statutes and the necessary legal.notices. The Engineer for the Board then described the scope of the project, the materials to be used in the paving of the alley and the restoration of adjacent areas that are disturbed during construction and also indi- cated that encroachment letters would be sent out to property owners that have objects within the alley right-of-way well in advance of any construc- tion should the necessary steps to bring about the paving be continued. The Special Assessment proceedures were discussed and the manner of deter- mining the assessment for the properties with the Chair indicating that depth factors were used to equalize the benefits. In answer to a question, the Engineer for the Board indicated that the construction of the project would take one month and that the project, if approved, could begin in June. lk .. 2- Several of the residents voiced an opinion that they were against the counting of those absent as yes votes for this project. This being duly noted by the Board, the Chair requested a vote be taken. Of the fourteen individuals present, twelve were against and two were for proceeding with the Special Assessment procedures to bring about the project. In addition, the Board received one letter with three signatures affixed which repre- sented three parcels voting no for 831, 823 and 827 Hartrey and another voting against for 813 Hartrey. All letters were entered into the record. The Board compared the signatures as they represent the length of land abutting the alley and found that the percentage of land against proceeding with the Special Assessment was 70.31 percent. Having reviewed the vote, the Board recommended that the Special Assessment proceedings not, continue for the paving of this alley. There being no further business, the Chair adjourned the meeting at 7:35 P.M. J n S.Tonkinson Engineer JST:dt Attachment: cc: Joel M. Asprooth Lu Zemba Sharon Eiseman Sandra Gross 1 SPECIAL ASSESSMENT NAME SIGNATURE. ADDRESS (Please' Print) PROCEM YES I NO J c c r M i , ,� '.sue �t,��,u✓ ?2 l9 6-11Z Z tv lfv�= ,., F/ a r E' i-' cn� K C. fs ra � soh ✓ �,/ :wc c� i��' [..e�-�cJ tr-i�cu 2�/t. G ' , ,i• y C Y A Y n a,,,l -4 v n 1 G— D 1 rt,, fVVIt-, a d s fina�s March 15, 1984 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS Board Members Present: Paul Wagner, Superintendent of Water 6 Sewer Patrick Gordon, Superintendent of Streets Robert Shonk, Finance Director James S. Tonkinson, Acting President/Engineer for the Board Board Members Absent: None Others Present: See Attached Sheet -The Board held a public hearing for the paving of the alley within the block bounded on the North by Main Street, on the South by Washington Street, on the East by Brown Avenue and on the West by Grey Avenue, Special Assessment 1359 at 7:30 P.M. in Room 2404 at the Civic Center located at 2100 Ridge Avenue, Evanston, on March 14, 1984. The Chair called the meeting to order at 7:43 P.M. Mr. Tonkinson introduced the members of the Board and indicated that their membership is mandated by the state statutes. A discussion en:,ued in which existing drainage in the area along with concern for flooded back yards was discussed. Some residents voiced their opinion for not paving the alley due to the following reasons: 1. Presently, a Special Assessment is being paid for the paving of Washington Street and therefore it would be a financial hardship. 2. Vehicular traffic would increase and also the speed of this traffic, and 3. Concern for the possible additional flooding of Main Street. Other residents voiced their opinion in favor of paving the alley, as follows: 1. It is a benefit in that the access to the garages would be available even in wet weather, whereas with the unpaved alley, this is not the case. 2. It is easier to remove snow from the paved alley for access and, 3. Paving the alley allows for the grade of the alley to be below , existing topographic features, therefore, providing better drainage on the private lots. I • 4 -2- Mr. Gavey of 2010 Main Street stated his position that he was not satisfied with the city's prior construction work and that he felt no work should be done until better materials were available. The members of the Board responded to the above. The Special Assessment procedures were discussed and the m.:nner of deter- mining the assessment for the properties. A discussion envued concerning the cost of paving the alley and the use of depth factors in equalizing the benefits. The Engineer for the Board indicated that should this project be approved, construction could begin as early as June and probably would require four weeks of work. He also indicated that an alternate bid would be provided with the proposal for a price on -installing concrete driveway pavement for those individuals that would wish to take advantage of bringing their driveway aprons to meet the new grade of the alley. Some residents voiced their objection in counting of those absent as yes votes for this project. The Chair indicated that their objection is duly noted for the records. The Chair requested further questions or clarification. There being none, a vote as to whether to proceed with the Special Assessment project was taken. Of the sixteen residents present, twelve voted against and four were for proceeding with the Special Assessment procedures to bring about the project. In addition, the Board compared the signatures as they re- present the length of land abutting the alley and found that the percentage against proceeding with the Special Assessment was 44.42 percent. Whereas, the signatures to proceed on the project represented 12.67 percent of the land abutting the alley. Having reviewed the vote, the Board would recommend that Special Assessment proceedures not continue for the paving of this alley. There being no further business, the chair adjourned the meeting at 8:45 P.M. ames S. Tonkinson City Fngineer JST:dt Attachment cc: Joel M. Asprooth 1 Lu Zemba Sharon Eiseman Sandra Gross L. • ' SPECIAL ASSESSMENT ��s9 NAME SIGNATURE. ADDRESS (Please ' Print) Jp$%zes F MerrS[ � %Tu""_ ' � � 8= �i �+r�''s►'ll.�*• �:*v=- M �R� Ere we r LI/ '�--� ii`7yL�-4A.AC? t�+ �� ldi , Ale A�, � 1 J(dAPrT PLOrr>kuftk " ;7 rtrU rt AJ z e?-, . tea/ L m- ,4>kz e'Ds cq r fvtrL /Ua� PROCEM YES NO k April 16, 1984 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS Board Members Present: Robert Shonk, Finance Director Paul Wagner, Superintendent of Water & Sewer Patrick Gordon, Superintendent of Streets James S. Tonkinson, Acting President/Engineer for the Board Board Members Absentz None Others Present: See Attached Sheet The Board held a public hearing for the paving of the alley within the block bounded on the north by Milburn Street, on the south by Lincoln Street, on the east by Orrington Avenue and on the west by Sherman Ave- nue, Special Assessment 1356, at 7:00 P.M. in Room 2402 of the Civic Cen- ter located at 2100 Ridge Avenue, Evanston, Illinois, on April 12, 1984. The Chair called the meeting to order at 7:10 P.M. Mr. Tonkinson intro- duced the members of the Board. Mr. Tonkinson explained the reason for the meeting and that this would be the owners of the parcels affected by the paving only chance to register their position as to whether the Special Assessment proceedings should progress and that at the end of the meeting, a vote would be taken to determine the course in which the Board would proceed: He then stated that the reason for the public hearing is to gather facts and make a recommendation to the City Council concerning the paving of this alley. The Chair then outlined the Special Assessment process and the need for strict adherence to the state statutes and the necessary legal notices. The Engineer for the Board then described the scope of the project, the materials to be used in the paving of the alley and the restoration of adjacent areas that are disturbed during construction and also indi- cated that encroachment letters would be sent out to property owners that have objects within the alley right-of-way well in advance of any construc- tion should the necessary steps to bring about the paving be continued. The Special Assessment procedures were discussed and the manner of deter- mining the assessment for the properties with the Chair indicating that depth factors were used to equalize the benefits. Mr. Shonk explained the billing procedures for the Special Assessment and answered questions concerning methods of payment. The Engineer for the Board in answer to a question indicated that construction for the project -2- could take place in August of this year. Mr. Collins, the circulator of the petition requested information concerning the possibility of the residents contracting out the work themselves within the ten day statutory period allowed by the Illinois State Statutes. In reply, the Chair indicated that the citizens affected by the assessment would have ten days from the published notice of the intent to award in order to enlist the services of a contractor which would have to be approved by the city and monies for the contract set aside to assure the necessary payments. He also indicated that in the recent past that the citizens had not taken advantage of this provision and therefore the Board would have to seek a legal opinion as to the proper mechanics and whether the procedures for special asseszments need be carried out. The Chair then requested further inquiries or need for clarifications and there being none directed those present to vote and register their desire as to whether the special assessment process should proceed by marking the appropriate column on the sign -in sheet. Having reviewed the vote which indicated that of the three people present, all were in favor of proceeding and taking into consideration that 97% of the abutting property owners signed the petition to initiate the proceed- ings for paving the alley, the Board voted unanimously And affixed their signatures to the adhering resolution recommending the introduction of an ordinance to the City Council. There being no further business, the Chair adjourned the meeting at 7:50 P.M. ames S. Tonkinson City Engineer •JST:dt cc: Joel M. Asprooth Lu Zemba Sharon Eisemnn Sandra Gross ✓ SPECIAL, ASSESSMENT NAME SIGNATURE. - ADDRESS PROCEEF (Please Print) YES j NE X <-T ti m April 16, 1984 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS Board Members Present: Robert Shonk, Finance Director Paul Wagner, Superintendent of Water 6 Sewer Patrict Gordon, Superintendent of Streets James S. Tonkinson, Acting President/Engineer for the Board Board Members Absents None Others Present: See Attached Sheet The Board held a public hearing for the paving of the alley within the block bounded on the north by Church Street, on the south by Davis Street, on the east by Pitner Avenue and on the west by Fowler Avenue, Special Assessment 1357, at 7:45 P.M. in Room 2402 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois, on April 12, 1984. The Chair called the meeting to order at 7:55 P.M. Mr. Tonkinson intro- duced the members of the Board. Mr. Tonkinson explained the reason for the meeting and that this would be the owners of the parcels affected by the paving only chance to register their position as to whether the Special Assessment proceedings should progress and that at the end of the meeting, a vote would be taken to determine the course in which the Board would proceed. He then stated that the reason for the public hearing is to gather facts and make a recommendation to the City Council concerning the paving of this alley. The Chair then outlined the Special Assessment process and the need for strict adherence to the state statutes and the necessary legal notices. The Engineer for the Board then described the scope of the project, the materials to be used in the paving of the alley and the restoration of adjacent areas that are disturbed during construction and also indi- cated that encroachment letters would be sent out to property owners that have objects within the alley right-of-way well in advance of any construc- tion should the necessary steps to bring about the paving be continued. The Special Assessment procedures were discussed and the manner of deter- mining the assessment for the properties with the Chair indicating that depth factors were used to equalize the benefits. In answer to the billing process for the special assessment project, Mr. Shonk used an example of $500.00 as principal payment and described how the seven percent annual simple interest is applied per payment. Yz In answer to an inquiry, the Engineer for the Board indicated that it would take approximately twenty working days to complete the project and that the alley would be completely closed for ten calendar days in order to allow for the curing of the concrete and the application of a protective coat. The Chair in answer to the inquiry as to how the payments would be handled if an individual wishes to sell his property replied that it is a matter between the buyer and seller and the special assessment is a lien against the property. He suggested that either the seller's price could be reduced in consideration of the payments or the seller could make total payment so as to unencumber the title but in any case the attorney for the seller and the buyer should advise both parties. The Chair then requested a vote be taken and of the six individuals present, all six were in favor with proceeding with the special assess- ment. Having reviewed the vote and taking into consideration that 64% of the abutting property owners had signed the initiating petition and having heard no reason not to proceed, the Board voted unanimously to recommend that an ordinance be drawn up to be introduced to the City Council for the paving of this alley. In addition, all members present affixed their signatures to the adhering resolution. There being no further business, the Chair adjourned the meeting at 8:25 P.M. Ames S . Tonki/ on City Engineer JST:dt -cc: Joel M. Asprooth Lu Zemba Sharon Eiseman Sandra Gross SPECIAL. ASSESSMENT NAME SIGNATURE. ADDRESS PROCEEI (Please Print) YES NO 'f ,, 74 RL i��-,t,4I 7 � , �� .,.+-i V -��• '�c�+G"L�i�}.�.-- /F 3 3--�i'c-ems.-�a.✓ �( `J 4 V 1 � I l ' , 1 1 w M May 9, 1984 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS Board Members Present: dames S. Tonkinson, Acting President/Engineer for. the Board Robert Shank, Finance Utrector Paul Wagner, Superintendent of Water & Sewer Patrick Gordon, Superintendent of Streets Board Members Absent: None Others Present: None The Board met on May 7, 1984 at 3:00 P.M. in Room 2404 at the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:00 P.M. The Minutes of the previous meeting of March 12, 1984 were reviewed and Mr. Wagner made a motion to accept them as written. The Minutes were approved as written. The Minutes of April 16, 1984 for the public hearings held for special n5nC5an�C�+L 1356 and Special Assessment 1357 were reviewed and Mr. Gordon made a motion to accept then as written which was seconded by Mr. Wagner. These Minutes were approved as written. The second order of business was a report from the Chair that a legal opinion had been received from the Attorney for the Board indicating that the cost sharing policy on special assessments had to be derived in relation to the benefit received as it relates to the parcels of land being assessed for a given improvement. Also, that equal shares of the cost for the improve- ment could not be spread as had been requested by the petitioner for the alley paving project, Special Assessment 1356. Attached to these minutes is a copy of the memo putting forth this opinion. The third item on the agenda was the status update for Special Assessment 1356 and Special Assessment 1357, the paving of alleys. The Chair indicated that the ordinance for these special assessments will be acted upon at the City Council meeting this day. The next order of business was the status report on Special Assessment 1354, the Paving of Bryant Avenue. The Engineer for the Board reported that the Bituminous Aggregate Mixture for the base will be placed tomorrow and that the surface would follow shortly thereafter with the completion of the street area by the end of the week. -z- A report by the Engineer for the Board on the Paving of Bennett Avenue, Special Assessment 1351, from Simpson Street to Golf Road was the next order of business. He reported that there was a meeting with the general contractor, sub -contractor for the concrete work, a representative from the Material Service Corporation, the supplier of the concrete for the project, and the resident engineer, to review deteriorated curb which was caused by the use of fly ash in the concrete. The Engineer for the Board reported that 150' of this curb is to be removed at the total cost to the contractor and that all curb on Bennett Avenue would be resealed including the newly poured curb, with a one year guarantee remaining should it exhibit further deterioration. A discussion ensued in which reference was made to the decision by the Board to leave the curb in place at its meeting last year and observe its durability with the con- tractor giving the city a two year guarantee. There being no further business, Mr. Shonk made a motion to adjourn the meeting which was seconded by Mr. Wagner. The Chair adjourned the meeting at 3:10 P.M. I J7ames S. Tonkinson C t -i - JST:dt Attachment: cc: Joel M. Asprooth Sharon Eiseman Lu Zemba Sandra Gross+f FORM 113C CITY OF EVANSTON " INTERDEPARTMENTAL MEMORANDUM March 26, 1984 TO: James S. Tonkinson, City Engineer FROM: Herbert D. Hill, First Assista t Corporation Counsel RE: Your Memo of February 29, 1984 C ncerning S.A. 1356 You have asked for an opinion as to whether the cost could be spread for the proposed paving of the alley north of Lincoln, east of Sherman and divided equally among all property owners abutting an the alley regardless of the actual length of the lot frontage. Illinois Revised Statutes, Chapter 24, Section 9-2-4•-5 sets forth the basic statutory limitation in spreading an assessment as follows: "No lot, block, tract, or parcel of land shall be assessed a greater amount than it will be actually benefited." The Illinois courts, in a series of cases, have repeated this limitation. Neither statute nor the courts provide a specific formula to be used to determine a proper spread. The formula to be used is left to the sole discretion and determination of the Commissioner. City of Hiqhland Park v. Edward Hines Lumber Company 264 N.E.2d 408 (1970). It muss: be noted that no matter the formula used, the assessment against the property involved cannot exceed the actual benefits received by such property. As you know, the most commonly used and best understood formula for determining spreading of costs is based upon a frontage determination. The Commissioner establishes a rate per front foot and uses that rate to determine the total assessment per lot by multiplying the number of feet per lot fronting on the proposed improvement by such rights. Illinois courts have recognized that other formulas are permissible but the vast array of reported cases support the aforementioned frontage analysis. Recent cases have recognized other elements to determine a spread. These elements are zoning and the highest and best use of the property (City of Hiqhland Park v. Edward Hines Lumber Company, sugra and City of Waukegan v. Drobnick{ 209 N.E.2d 24 (1965)). Spreading the costs for an improvement may be accomplished by means other than a frontage analysis. The only requirement in a spread is that the costs of the improvement be spread on an equitable basis. The spread assessed to a particular lot, block, tract, or parcel must not be greater than the actual benefit received by said property. The facts presented for subject assessment do not set forth a -2- basis to assure an equitable spread. The Commissioner may devise a method to proportion the spread among all property owners but that device may not be the agreement of all the property owners that each pay the same amount. There must be a rationale and logical basis for such spread. It is my recommendation that the spread, as proposed in your February 29, 1984 memo, cannot be utilized. HDH/hb cc: Brian Coyman, Assistant to the City Manager 11 June 13, I'M4 MINUTES 01' THE BOARI, OF LOCAL Board Munthers, Present Jaric!­ S. To r,'P: i r it' o t I Ak t i nq Pt C', . r I a I ck I I I tit , it 1,t• I , ;,1 4. .,. f, t : Nf)lo' VIC b6al-d MVL oil June 11, 11IR4 at in Pcinin .,4­1 it —jo. r�ivic Center located at 2100 kidne Avonue. The C113ir to order at 3-110 P.M. Th (, f i r:; i c I r 6 -r c) f 1) u E; i nt - s s was t I, e r t ­., i f -w I t )If tni wo 19 wh1ch W. ?0. ipj.1Ov4.d pis wrilto."', T)w r 1!w f C) I I ()Wt.(,. . I It uni 11 ) , !q -4 . u III A!; _,(. I t 1. '. 1, 4 . ! I I t , 1 a V I I I , , , ! 11 1 ", , I I . ! A" . . , 1 . . . ., , I , , .1 1 . , - I I :; , z 4,• ( 1 and I hC LIL111 nf-'('r for t )it- - Fit,, I i ,i I . I , ' ,, i, I I i t t 101(­t. i ndi cat i ric, est imat ttd cost !-; a .` wt A I .i mt'71t . C, )rI III- alsn i TA i CO t C d I !,,I' ht. I r(I wit: v r 01, d Uric- Ltb,j ririlE t I IiI t t 1 71'. time tll(- rt•p)yt WC)Uld 1)1- pr4.",4 Tit f 7.. _)LIrIl t wr, r f - r 0 4 • (I f I1i(Iatilr Cnnstrunt orl CoMI)a rl". r t 1; 1 1: t I vi- 7tt t OrIlOY T ht' FlortIl Of 1,11IC-C)l I r I Wii r:d i rld i c-'A t I r If I I,j 1 11, I3r t it 1 r,: of C C) o P. --oulit "' C) 1) M a y 2 w I t U I r �7.4 - f I t 4 '11� 1 ­ '. I I ­s certified mzj 1 1 and tho ad-.,­rt i so -mo.,. i t r, i- ­ar i r, t t F. VA n -, * f-, 1: 1'# -V i OW C)TL Jilrje 1 -4 : I d : I !..I . The next itern on the agenda wi!-, Si er-ia i 1 "`)7, - rf. al 1-." p,jv111,7 prc)j(!CL north of Davis, east of Fowlor Avf•riiv-. The �iarnv- (!att-F� for tht• court filiricT, hearinq and worf, Special 1 35(,. The next -j rd# - r of hun i rws!, w I I ' I t i . I ' " ' tj ! -, t 4 - I i I ' 1 - - : . ' 10 1 '" I - - ' I , I 1 1*-. ". 1 , - - • , }- "' 4 , - y t ri lit f c o f I rf,�-)) I Tt I f - 111, l, I I I - ., - 7 t I , I- I �,,- 1�( "t :-. I - '. at I a '- . . 1 '. I f I letter was c Tit to Olt- Own'-.1 (A h.. ; t-('T ": , y -2 1 1 1 att "77 -iintiv 'Itld r-I A W4 I r r 0•1 1 1 4 q r I -Ild 1 4 t• i rn i court, t TI I Char r od 1 4 ju i ned the meet i t.0 j t 31 11�( oil Somali, Sandra July 11, 1984 MINUTES OF THE BOARD OF Lr)(-A1, IMPROVEMENTS Board MemherF Present: ?amen : . ToNki"non, Actinu Pro-Aderit'Enaine.er for the tir,arirl Hubert ;honk, f'inaric,• Director Patrick. nardon, Superintendent of Streets Pi chard 1 i •lurel 1 i , Ac•t. i ne1 auree•r i nt endent of Water- L ;ewer Voteartmerit Board Meml)e•r'; Absent-. None (Mhers Present: None The Board met on July ci, l"R4 at 1:00 P.M. in knom 040 at tho Civir U"nter located at 21HO kidcle Avenue. The Chair called the meeting to order at 3:t13 P.M. The fi rat order Of KLIS i nesO was the review of the• mi nut e•, of June 11, 19H4 which we•ry ai pi"ved ah written. The aetunda fait the mv-t inei was then followed. Item 02, Qwi.,] Ann r,wt 1 4A, 11w loving "I the Alle••,• r,c,rth n,f Lincoln, vast of Sherman war, dime ssvd and thus Enginee•r fnr t t,e• Boars] indicated that he had rernivvd informat inn that the assessment rolla for Inv l,rnject was confirmed by th- Circuit Fcurt of unok ('umy at ::esn 1 M. thin slay and that he woulA plac" an advort isce•me•nt for the Did "Imuitim of July 26, 1904 on the 12LL and 1"th of .'uly in the Fvanstoic V"vivw. etemh"rn of thu Beard arizee•e1 with the• l,idclinel nulivdule•. Item 01, : fe• :.,1 As>Fe•hnn"nt l K7, the Paving of the h107 math of Davis, vast of 1eewl-r was disr"..•pd, The. 1arllne•'I for the• A,mrd indicated that this alloy .ilq: had Ito r"ll cim!irmid try the Circuit nurt of e'onk County at a 20 , 1 . tivarinil and that 1hr. 1,i hiiin •."hedulo in Vieet"°,e•d to he the same as that for Spurial A;s"mgmeant 1346. The Board a•lreeal with this sch- edule. ]lure a4, 1 r, •tied t'ur,ter Avensie• `iliec ial As•,e game n' noulh of r"e zil"af, The Engine yr fnr the• Board relmrted that An Alderr"t Vr the Ward had contacted the city and that he inquired into the ]mssihility of crindemnina the prorarty needed for a cul-de-sac if the street is tee he paved. Mr. %nikinson informed the Board that teen would re•fur this matter to the Attorney for the Board for a legal opinion. Item 05, Sporial Assussme>nt 1354, the Paving of Bryant Avenue from Central Street to • Kanrel for St rPot . They E;ngUeer for the• Kwid informed the. mem- burs of the• board that tin had re•e•e i verd word from the Attorney for the board that Lhc first voucher for the project had bvvv reviewed by the Circuit Court of Cook county this day and that they will he issuing a warrant for collection some time this week. Item 46, Special Assessment 1351, the Paving of Bennett Avenue from Golf koad to Simpson Street. The Engineer for the Board reported that the project was final inspected and had Massed inspection with the provr.ion that the guaran- tee on the curb that wasallowed to he loft in place which contains a fly ash mixture will he maintained for one year. He also reminded the board that 150' of this curb had been removed and replaced by the contractor at his ex- pense. Mr. Shunk made a mnt inn to dur"pt the final Qq ert ion which was seconded by Mr. Murvili and pamseri unanimously. Item U7, Proposed Special Anr,esoment for the Puvinr► of Park Place, northwest of ,roes lai nt hnad. Thv !Nq i necr for the hoard relmrtod 1 hat this is the lurtion of Park Plauue whic� is. r,wneri tq thv rwolarty own-rN and wnuld require the• dedlcatrcm of the rioh1-cif-wily for ..tree! 1mrImse5 lvi"r to theacceptance of a luvinr; 1•et it ion. The inn vrtt t "d l4 opurl y nwnerr, ON the hlnr_k wi 11 supply Mr. Tnnkin;nn with a l l it tnd►rrlt ins: Which nwnern are int-rusted in dedicatinq a port -LOW of the it lots tur the luvino of the street This will he l,re5ented to the board at a future meat inq for consideration. 'There heron; no further huSrnSS, the Chair rvquusted a mfA ion he made for ad- journment which Mr. gorAnn made and it: was seconded by Mr. Shnnk. The meetinq was adjourned at 3:lq P.M. i .lames S . To"k r nnon City Engineer J ST:eft cc.: Joel M. Asprooth Sharon Eiseman Sandra Kross AuOust It, 3484 MWITEL T)l THE BOARD 01' !,--'--AL board Memberh Present ; Jams V. Waikinscm, A -T ::" Wo i-kut 'Enuinver f5i 1W board Holmi-t V:onnk, FmAn-- Firv-1or lot I I (A ,Oldahl SulwiWpiodo-vt rf Ftrv-!�; P ici &a I lit -I I IT A-,. n 7 su!m I int o-nd-vt W l-oa' -., . .5ow-r ! -,ar! mo-n! -.vrn(-1,or!Al went : Ilclne Y1r(,.,;vnt 19W Ward met (m Auqust 1 1, lqh4 "I W" !'X. in ktam OA , In tht 7iviu Centel, lon-ated at A' F.Jqv Avenun. Ow ''Hair t"11-: W mo-o 11L,; To nrdpr a' The mitoitf-; if July 11, 1"H4 w"r" rvvipwod and allmemPH A, written. EI, 1, I ':11, N"Ild 1 1- - tht. : 1.1 to--•1111 -1 . j , , Abn"Sumv"t I !% tur Lh, ! aVin ; t! the A IvY 1"A - : A tin. Wh .' Y— * ant - s- I ;hvrmnh. A 11! - -UsAron concommo 11to rinly hitkhn capital 11vivro 4"pany ant tin amrm"t of the bid "nFund. Nr. Imirdmi mad" a m"t im I P nou -1 1 1 ho- 1 A m, 1 'm it d t hx ­mt rwo to r-apj till cemi-rit c(mipariv i ii tho amnu"t "f 14, %4z wni -v won ntwond"A Ly Mr. Fiqurel I i The. meet I (jr, 1 -,` red L11-1,111 i M, ,iv, I y. 00 U]IN", r f I 1h- P-1:1 n—vlpl thv old to "it 4, " f1mmial Assessment 1357, the javinq W A- all"y rmrth of havis, pact "I Owl"r. After the board z"viewed at'd 1;- hid, '-'.! . ! iouro-11i mad" a ro"T im t" award tin rant ract W kA! Itol t1mv-01 ..;wjw at OFP,- —, -w which waj m Aaobd ly My, vqdoyo, The nalim pakn"d On"mr,mly. 41 , lemkin ai" :0 rp"m 11W m-WA-! OW: h- W-"! : r-o— -- 11au"d in the Wvmw InAl-alma 1h, Hoard:. A-t.m. Mr. Shonk nladt.- a -mol I ml t ;,I , Orr - ! * W . 7'"A 11 us 1 o-c,,r. nurdon. The mveLinq was ad burned at J:2H P,M. dames S. Tonkinnan 'City Enqinvpr JPT/mt cc: 10el Y. Apprinoth Fbiron Einuman Lu Vemba Sandra Gross June 13, 1984 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS Board Members Presents James S. Tonkinson, Acting President/Engineer for the Board Robert Shank, Finance Director Patrick Gordon, superintendent of Streets Board Members Absent: Paul Wagner, Superintendent of Water & Sewer Others Presents None The Board met on June 11, 1984 at 3:00 P.M. in Room 2404 at the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:00 P.M. The first order of business was the review of the minutes of May 7, 1984 which were approved as written. The agenda for the meeting was then followed. Item 01, Special Assessment 1354, the paving of Bryant Avenue was discussed and the Engineer for the Board presented the project costs and a fact sheet indicating estimated costs as well as the amount of the first payment on the project. He also indicated that the project was virtually completed on June 8, 1984 and that the final inspection would be forthcoming, at which time the report would be presented to the Board. Mr. Shonk presented Voucher #1 in the amount of $6,654.68 for the costs of Engineering and Legal expenses as well as Voucher #2 in the amount of $60,378.53. The vouchers were presented for consideration in favor of the City of Evanston and Bigane Construction Company respectively. Mr. Shank made a motion to approve the issuance of the vouchers by the Board and to direct the Attorney for the Board to file Voucher #1 with the Circuit Court of'Cook County, as required by state statutes. Mr. Gordon seconded the motion which passed unanimously. The necessary papers with the necessary signatures were affixed. Item 02 on the agenda, Special Assessment 1356, an alley paving project, north of Lincoln Street east of Sherman Avenue, was discussed. A fact sheet was presented indicating that the petition was filed in the Circuit Court of Cook County on May 21, 1984 with a court date for a hearing set for July 9, 1984. Special Assessment notices were mailed on June 11, 1984 by certified mail and the advertisement is scheduled to appear in the Evanston Review on June 14th and 21st. Wz The next item on the agenda was Special Assessment 1357, the alley paving project north of Davis, east of Fowler Avenue. The same dates for the court filing, hearing and notices were presented for this project as Special Assessment 1356. The next order of business was the Custer Avenue Special Assessment south of Greenleaf. The Engineer for the Board stated that a certified letter was sent to the owner of the property after repeated attempts to contact her by phone and mail were made in order to negotiate a settlement of the land needed to provide a cul-de-sac at the south end of the street. To date, there is no reply to the certified letter. The Chair then Asked for other business and there being zone, Mr. Gordon made a motion to adjourn the meeting which was seconded by Mr. Shonk. The Chair adjourned the meeting at 3:06 P.M. A James S. Tonkinson City Engineer JST:dt CC; Joel M. Asprooth Sharon Eiseman Lu Zemba Sandra Gross .� July 11, 1984 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS Board Members Present: James S. Tonkinson, Acting President/Engineer for the Board Robert Shonk, Finance Director Patrick Gordon, Superintendent of Streets Richard Figurelli, Acting Superintendent of Water 6 Sewer Department Board Members Absents None Others Present: None The Board met on July 9, 1984 at 3:00 P.M. in Room 3650 at the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:03 P.M. The first order of business was the review of the minutes of June 11, 1984 which were approved as written. The agenda for the meeting was then followed. Item #2, Special Assessment 1356, the Paving of the Alley north of Lincoln, east of Sherman was discussed and the Engineer for the Board indicated that he had received information that the assessment rolls for the project was confirmed by the Circuit Court of Cook County at 2:00 P.M. this day and that he would place an advertisement for the bid opening of July 26, 1994 on the 12th and 19th of July in the Evanston Review. Members of the Board agreed with the bidding schedule. Item #3, Special Assessment 1357, the Paving of the Alley north of Davis, east of Fowler was discussed. The Engineer for the Board indicated that this alley also had its roll confirmed by the Circuit Court of Cook County at a 2:00 P.M. hearing and that the bidding schedule is proposed to be the same as that for Special Assessment 1356. The Board agreed with this sch- edule. Item #4, Proposed Custer Avenue Special Assessment south of Greenleaf. The Engineer for the Board reported that the Aldermen for the ward had contacted the city and that he inquired into the possibility of condemning the property needed for a cul-de-sac if the street is to be paved. Mr. Tonkinson informed the Board that he would refer this matter to the Attorney for the Board for a legal opinion. Item #5, Special Assessment 1354, the Paving of Bryant Avenue from Central Street to Chancellor Street. The Engineer for the Board informed the mem- bers of the Board that he had received word from the Attorney for the Board that the first voucher for the project had been reviewed by the Circuit Court of Cook County this day and that they will be issuing a warrant for collection some time this week. -7- Item #6, Special Assessment 1351, the Paving of Bennett Avenue from Golf Road to Simpson Street. The Engineer for the Board reported that the project was final inspected and had passed inspection with the provision that the guaran- tee on the curb that was allowed to be left in place which contains a fly ash mixture will be maintained for one year. He also reminded the Board that 150' of this curb had been removed and replaced by the contractor at his ex- pense. Mr. Shonk made a motion to accept the final inspection which was seconded by Mr. Figurelli and passed unanimously. Item #7, Proposed Special Assessment for the Paving of Park Place, northwest of Gross Point Road. The Engineer for the Board reported that this is the portion of Park Place which is owned by the property owners and would require the dedication of the right-of-way for street purposes prior to the acceptance of a paving petition. The interested property owners on the block will supply Mr. Tonki.nson with a plat indicating which owners are interested in dedicating a portion of their lots for the paving of the street. Thia will be presented to the Board at a future meeting for consideration. There being no further business, the Chair requested a motion be made for ad-journment which Mr. Gordon made and it was seconded by Mr. Shonk. The meeting was adjourned at 3:15 P.M. ,lames S. Tonkinson ` City Engineer JST:dt cc: Joel M. Asprooth Sharon Eiseman Lu Zemba Sandra Gross August 16, 1984 MINUTES OF THE HOARD OF LOCAL IMPROVEMENTS Board Members Present: James S. Tonkinson, Acting President/Engineer for the Hoard Robert Shonk, Finance Director Patrick Gordon, Superintendent of Streets Richard Figurelli, Acting Superintendent of Water & sewer Department Board Memebers Absent: None Others Present: None The board mat on August 13, 1984 at 3:00 P.M. in Room 3650 in the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:05 P.M. The minutes of July 11, 1984 were reviewed and approved as written. The Engineer for the Board presented the bid result for Special Assessment 1356 for the paving of the alley north of Lincoln Street and east of Sherman. A dis- cussion concerning the only bidder Capital Cement Company and the amount of the bid ensued. Mr. Gordon made a motion to accept the hid and award the contract to Capital. Cement Company in the amount of $19,542 which was seconded by Mr. Figurelli. The motion passed unanimously. The Engineer for the Hoard presented the bid result for Special Assessment 1357, the paving of the alley north of Davis, east of Fowler. After the Hoard reviewed and discussed the bid, Mr. Figurelli made a motion to award the contract to Capital Cement Company at $68,709.00 which was seconded by Mr. Gordon. The motion passed unanimously. Mr. Tonkinson informed the members that he would have the necessary advertisement placed in the Review indicating the Boards Action. Mr. Shonk made a motion to adjourned the meeting which wa= seconded by Mr. Gordon.. The meeting was adjourned at 3:20 P.M. �./City ames S. Tonkinson Engineer JST/mt cc: Joel 14. Asprooth Sharon Eiseman Lu Zomba Sandra dross October 8, 1984 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS Hoard Members Present: Stephen Pudloski, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water & Sewer James S. Tonkinson, Engineer for the Board Board Members Absent: Patrick Gordon, Superintendent of Street Department Others Present: None The Board met on October 8, 1984 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to arder at 3:06 P.M. The first order of business was to review the Minutes of August 16, 1984, which were accepted, as written. The Engineer for the Board presented an alley petition for the alley north of Dempster and east of Pitner with a fact sheet indicating the petitioner and sequence of events leading up to this meeting. The Engineer for the Board indicated that 68% of the land abutting the alley is represented by the signatures on the petition which have been verified by the tax records of Cook County. A discussion ensued after which the President of the Board directed the Engineer for the Board to prepare plans and an estimate along with specifications for a public hearing. A date for the public hearing will be set after the plans and estimate have been prepared and reviewed by the Board. Mr. Pudloski indicated that the next order of business was the alley paving, Special Assessment 1356, the alley north of Lincoln and east of Sherman. The Engineer for the Board gave a status report indicating that the alley had been poured the first part of October and presently the concrete was in place and covered with Visqueen for curing. The alley will remain closed for ten days and after this period will have an application of linseed oil applied so as to protect it during the winter months from salt damage. The Engineer for the Board then gave a status report on Special Assessment 1357, the alley north of Davis and east of Fowler. He reported that the sewer work in the alley has progressed to a point that it should be com- pleted by thursday of this week and that the alley has already been exca- vated and is being prepared for framing. He anticipated that the pavement would be in place by the first part of next week. -2- The President then informed the members of the Board that the next order of business was Item #5 on the Agenda, the Handicapped Accessibility as mandated by the federal regulations, Section 504 and made reference to the material transmitted to all Department }leads by the City Manager concerning implementation of Section 504. A discussion ensued in which it was a unanimous decision by the Board that the Board of Local Improvements would adhere to this policy for announc- ing and advertising for public hearings on Special Assessment projects. Attached is Exhibit "A" which was approved by the Board as the policy which will be adhered to in announcing'said public hearings. In addition, the President of the Board voiced his concerns for access to public hear- ings as well as the possible ramifications of the activity at the con- struction site in relationship to possible handicapped citizens being accomodated during these activities. It was determined that as the present policy is to hold the public hearings in the Civic Center on the second floor, that there is access by ramped entrances and the elevator in the building to these hearings. In addition, signs would be placed with arrows indicating the location of the elevator so as to allow the use of it by the handicapped. There being no further business, the President asked for a motion to adjourn which was made by Mr. Figurelli and seconded by Mr. Shonk. The Chair adjourned the meeting at 3:22 P.M. James S. Tonkinson City Engineer JST:dt Enclosure: cc: Joel'M. Asprooth Sharon Eiseman Lu Zemba Sandra Gross ✓ Adopted October, 19B4 City of Evanston. Illinois Notice of Public Hearinq policy Policx It shall be the policy of the'City of Evanston to take the appropriate steps to ensure that public hearings are accessible to qualified handicapped individuals and that notice of such hearings is made available to individuals With impaired vision and hearing through means such as telecommunication devices, brailled or taped material, televised information, qualified sign language interpreters or other media. Handicapped individuals wishing to attend the public hearing and in need of an auxiliary should contact the department conducting the hearing at least forty-eight (48) hours prior to the hearing date to request the auxiliary aid. Imvlementation Departments conducting public hearings are responsible for scheduling the hearing in an accessible site and ensuring public notice of the hearing is accessible to the vision and hearing impaired. 2 One notice should be sent to Sally Roethle, Administrative Assistant for Cable Communications, ten (10) days prior to the hearing in order for the notice to appear on Cable TV. A second notice should also be sent to one local radio station in order to provide accessibility for the blind. Be sure to attach your name and number to the announcement in order that the radio station can contadt you if it has questions. Addresses for stations you may wish to use are as follows: WBBM Public Service Announcements 630 North McClurg Court Chicago, Illinois 60611 (Notice should be sent three (3) weeks prior to hearing) WCLR Public Affairs 8833 Gross Pointe Road Skokie, Illinois 60077 (Notice should be sent two (2) weeks prior to hearing) (Please see attached sample notice.) PUBLIC NOTICE (Sample Notice) The City Council of the City of Evanston is conducting a public hearing on the PY1985-86 City Budget at 9:00 P.M. on Monday, February 7. 1985. The heaering will be held in the Council Chambers on the Second Floor of the Civic Center. located at 2100 Ridge Avenue in Evanston. Handicapped persons wishing to attend should contact Bruce Zimmerman at 866-2956 at least forty-eight (48) hours prior to the hearing to request any necessary auxiliary aid. November 13, 1984 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS Board Members Present: Stephen T. Pudloski, President Richard Figurelli, Superintendent of Water & Sewer Patrick Gordon, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Board Members Absent: Robert Shonk, Finance Director Others Present: None The Board met on November 12, 1984 at 3:00 P.M. in Room 2402 of the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:02 P.M. The Minutes of October 8, 1984 were reviewed and approved as written. The Chair followed the order of the agenda, requesting a status report from the Engineer for the Board on Special Assessment 1356, the alley north of Lincoln and east of Sherman. The Engineer for the Board indi- cated that the alley was complete and that a final inspection would be scheduled and final costs compiled. The next order of business was Special Assessment 1357, the alley north of Davis, east of Pitner and the Engineer for the Board reported that this alley was complete but awaiting the application of linseed oil for winter protection. The Engineer for the Hoard requested that a special meeting be held later this month when final costs for both alley paving projects are finalized in order to review those costs and prepare vouchers for issuance to Capital Cement Ceml)any for �.a;finent. The Chair concurred with the request and the members of the Board will be notified of the date of the special meeting at a later date. The Chair indicated the next order of business was the proposed paving of the alley north of Dempster and east of Pitner, Special Assessment 1350. The Engineer for the Board presented the Engineer's Estimate for the pro- ject and a discussion ensued concerning the need for a public hearing and the Special Assessment process to be followed. Mr. Gordon made a motion to accept the Engineer's Estimate and hold a public hearing which was seconded by Mr. Figurelli. The motion passed unanimously. The Chair set the public hearing date for January 9, 1985 at 7:30 P.M. He also directed that the proper notification for the public hearing be made according to the state statutes as well as to the federal regulations, Section 504, concerning the handicapped. . e. - 2- The next order of business was the request by Alderman Nelson by letter of January 29, 1984 (entered as Exhibit A in the Board's records) con- cerning the grading and restoration of Lawndale Avenue from Elgin Road to Grant Street as well as the possibility of paving this section of Lawndale with a cul-de-sac. A discussion ensued in which the need for paving this street as well as the possible width of paving with different combinations of cul-de-sacs were discussed. It was directed by the Chair that the Traffic Engineer should compile traffic counts for this segment of Lawndale Avenue and that a rough estimate as well as possible assess- able costs be compiled. The Chair indicated that the Board should examine several schemes for prohibiting use of the street by through traffic and possibly not paving the street. The Chair indicated that he would give a status report to Alderman ?nelson pertaining to his request. Item 06 on the agenda, Other Business, was addressed by the Chair by presenting the material compiled by the Engineer for the Board as well as work prepared by Mr. Pudloski, concerning the procedures for assess- ing the proposed paving of Hawthorne Lane. Mr. Pudloski distributed a packet including said calculations as well as a copy of the memorandum by Jack Siegel, Corporation Counsel, concerning the accepted methods of assessing private property for public improvements by special assessments (entered as Exhibit B in the Board's records). A discussion ensued in which the methodology as well as the mechanics of the different assess- ment procedures for assessing Hawthorne Lane based upon equivalent footage so that the assessment can be spread in an equitable manner was covered. The Chair informed those present that he would contact Alderman Bleveans, who had requested that the Fsoard review the possibility of ,paving Hawthorne Lane and the manner in which assessments may be applied, that the Board was reviewing the assessment procedures and that the Eoard agreed that there would have to be a slight modification of the current manner of assessing in Evanston to accommodate the non -rectangular lots that would be assessed for the paving. There being no further business, Mr. Pigurelli made a motion to adjourn which was seconded by Mr. cordon. The Chair adjourned the meeting at 4:35 P.M. ICZmes S. Tonkinson Engineer JST:dt cc: Joel M. Asprooth Sharon Eiseman Lu Zemba Sandra Gross ✓ -9W December 13, 1984 MTUUTES OF THE BOARD OF LOCAL IMPROVEMENTS Board Members Present: Stephen T. Pudloski, president Robert Shank, Finance Director Patrick Gordon, Superintendent of Street Department Richard Figurelli, Superintendent of water & Sewer James S. Tonkinson, Engineer for the Board Board Members Absent: None Others Present: None The Board met on December 12, 1984 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:05 P.M. The Minutes of the meeting of November 13, 1984 were reviewed and Mr. Shank requested that they be revised to indicate that the reason for his absence from the meeting was his obligation to be present in Chicago for the opening of the bids on the water bonds to finance the current phase of improvement on the city's water system. The Minutes were approved with this revision, The Chair then followed the order of the agenda requesting a status report from the Engineer for the Board on Special Assessment 1356, paving of the alley north of Lincoln and east of Sherman. The Engineer for the Board in- dicated that although the project has been completed, the contractor for this Special Assessment has not submitted his bill for payment due to review of quantities for the project. The next order of business was Special Assessment 1357, the paving of the alley north of Davis, east of Fritner. The Engineer for the noArd reported that the alley was complete and that Capital Cement Company had sent preliminary billing figures to be confirmed with measured quantities which were being reviewed at this time with the contractor. lie also reported that due to use of additional stone on Davis Street in restoration and the need to undercut a portion of the alley that the project costs would be in the order of $3,000 over contract price. A discussion ensued in which it was determined that the contractor would not be issued vouchers for pay- ment before January 1985. The Chair indicated that the next order of business was the proposed paving of the alley north of Dempster and east of Pitner, Special Assessment 1360 and requested a status report. The Engineer for the Board reported that the notices for the public hearing were prepared and would be sent out by certified mail during the week of December 17, 1984. Also, that the adver- tisement in the local newspapers with a request for certified copies will be sent out next week for the proper publications for the public hearing. The Chair re --affirmed the date of January 9, 1985 at 7:30 F.M. in the Civic Center as -that for the public hearing. • . W -2- The next order of business was tha review of the status of the paving of _ Lawndale, Elgin Road to Grant Streit. A discussion ensued in which the Engineer for the Board presented a preliminary estimate for paving this segment of street with a cul-de-sac at Grant Street with and without detention storage facilities. It was determined that after the Street Department graded the street, that traffic_ counts would be taken to deter- mine the volume of traffic using the thoroughfare. Also, Mr. Pudloski said that he would contact Alderman Nelson to inform him of the actions that the Board is taking and to determine his sense of what the people in the area may desire, i.e., unpaved roadway with cul-de-sac, paved roadway with cul-de-sac, possible location of the cul-de-sac, etc. The Chair then drew attention to Item 06 on the agenda, the paving of Hawthorne Lane. The Engineer for the Board presented the fact sheet for the paving study as well as the manner of assessing by modified front foot method. The Board reviewed the manner of assessing the properties and the Chair indicated with one modification that of a 10' wide lot, all parcels seem to be sharing in an equitable manner and directed the Engineer for the Board to determine ownership of the 10' lot and to combine it with the adjacent lot of similar ownership to determine the assessable footage as a combined lot. The Engineer for the Board reported that the survey for the street had been recently completed in order to take advantage of the current good weather should the project proceed to a point where plans would have to be prepared and an estimate determined for a public hearing. The Chair then called for a vote on the method of assessing should the pro- ject proceed. The manner of assessing Hawthorne Lane was approved unanimously. Mr. Pudloski indicated that he will contact Alderman Bleveans to determine if he would wish to have a meeting in the neighborhood to inform the citizens of the manner of assessing, the proper steps that would have to be taken to bring about the paving of the street as well as their response to the proposed paving project. He also indicated that he would offer the necessary visual aids and a staff member to be present. The Chair requested other business. There being none, Mr. Shonk made a motion to adjourn with Mr. Gordon seconding the motion. The Chair adjourned the meeting at 3:50 P.M. 5. Tonkinson )ames ity Engineer JST:dt Cc: Joel M. Asprooth Sharon Eiseman Lu Zemba Sandra Gross