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HomeMy WebLinkAboutMinutes 1984MEMBERS'PRESENT: MEMBERS -ABSENT: STAFF: GUESTS: EVANSTON ARTS COUNCIL January 1.7, 1984 � Dr: John Weiss, Chairman, Kathy Foley,,Stacey;Greenberger, Lorelei McClure, Kenneth Neil, Marilyn Price and,Susan Sanabria. Paul Aliapoulios 6 Richard Lassar. Joseph 2endell, Executive Director, Genean Stec, Long.Range Planning Project Coordinator. Debbie Richard, N.U. student. SUMMARY OF ACTION: , f Dr. Weiss called the monthly meeting of the Arts Council to order at 6:10 p.m., in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., Evanston, IL. MINUTES OF DECEMBER 20 and NOVEMBER 15: K. Foley moved and M. Price seconded.npproval of the November 15 minutes. ... Approved unanimously. K. Foley moved and M. Price seconded approval of the December 20 minutes. S. Sanabria stated that the minutes should reflect that she, in addition to M. Price, had been vocal in questioning whether or not to give the Evanston Art Center an extension on the grants application deadline. With this correction, the minutes were approved unanimously. GRANTS DEADLINE EXTENSION POLICY: Several Council members indicated that a firm policy should be established for the granting of extensions to the grant application deadline, i.e. should it be the decision of staff or of the Council? S. Greenberger moved and S. Sanabria seconded that the Council decide all requests for extension. Motion was not approved. L. McClure moved and K. Foley seconded that requests for extension be reviewed and decided by the Director. Chairman and one other Council member. Motion approved. RATIFICATION OF ACTION FROM DECFHBER 20: Because there was no quorum for the December 20 meeting, it was moved by K. Foley and seconded by S. Greenberger that the Noyes space applications from Robin Goldberg and Lee Diaz be approved. Motion approved. DIRECTOR'S REPORT There was a general discussion of the possibility of summer concerts being reinstated. K. Neil indicated that he felt that it was unfortunate that EvaneFest was cancelled without consulting with the Arts Council, a co-sponsor. of the project. There was general concensus to communicate to the City Manager's office that the Arts Council still considered EvansFest to be a viable project with significant value to the community. Evanston Arts Council 927 Noyes Street / Evanston, 1111no(s 60201 / 312-328-2100 Minutes Jan. 17, 1984 Page 2 LONG RANGE PLANNING PROJECT REPORT G. Stec, Project Coordinator, reported on the progress of the Task Force indicating: --77 people had attended the Arts in Education conference and a report was to be submitted to District 65 Board. --The Feb. 20 Artists' Alert, co -sponsored by the Evanston Arts Alliance, planned for the Noyes Center, beginning at 7 p.m. --the Performing and Visual Arts Facilities Sub -Committee is interviewing 38 organizations re. needs for space. --The Arts & Business Sub -Committee will recommend that the C. of C. establish an Arts and Business Committee and that a Study of the economic impact of the arts in Evanston be done. --Arts and Youth Sub -Committee has developed a series of recommendations related to a "center for youth activities" and the need for more scholarships in the arts. was --The Arts & Senior Citizens Sub -Committee is interviewing senior citizens,:, and Senior Center Directors for information. --Arts & Media Sub-Committeeis formi+lating a recommendation for a Media Relations Directory and a series of Media -related workshops for the Arts Council and the Arts Alliance. --Arts & Affirmative Action Sub -Committee will be developing a planning session with an outside consultant. --Urban Design and Public Art Sub -Committee is focusing, on several issues, including a X for Art Ordinance And other design issues. CHAIRMAN'S REPORT Dr. Weiss reiterated the need for Council members to attend these regular monthly meetings. S. Greenberger asked if she could address the issue of Arts Week, indicating that there was a need to determine if the Council should continue supporting the project. L. McClure asked what the original purpose of the project was.. S. Greenberger stated that it is to profile the arts in Evanston and benefit the image of the City, however, often the success of the project cannot be measured precisely. K. Neil indicated that the project makes good economic and cultural sense. K. Foley agreed, saying that the project is an intense focus on the Evanston artists and is needed. There was general consensus to continue the project. GRANTS REVIEW PROCESS: M. Price presented her committee report recommending: 1. That three Council members be part of each Panel. 2. That the Advisory Panels have an "orientation Meeting". 3. That a Council member chair each Panel. It was agreed that the three Panel Chairs, the Council Chairman and staff use the Panel recommendations to formulate a Funding Plan to be presented.to, the full Arts Council. it was also agreed to continue this discussing at the February Council meeting. EVANSTON ARTS COUNCIL February 21 1984 MEMBERS PRESENT: Dr. John Weiss, Chairman, Paul Aliapoulios, Kathy Foley,.Stacey Greenberger, Richard Lassar, Marilyn Price, Susan Sanabria. MEMBERS ABSENT: Lorelie McClure and Kenneth Neil. STAFF: Joseph Zendell and Genean Stec. GUESTS: Dan McKinley & Michael Maggio of North Light Repertory, Debbie Richard of N.U. School of Journalism. SUMMARY OF ACTION Dr. Weiss called the monthly meeting of the Arts Council to order at 6:10 p.m., in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., Evanston, IL. MINUTES OF JAAlUARY 17, 1984 P. Aliapoulios moved and M. Price seconded approval of the minutes. Approved unanimously. DIRECTOR'S REPORT J. Zendell presented his written report and asked if there were any questions. Dr. Weiss expressed concern that the Arts Council had not been apprised of the negotiations with North Shore Magazine to take over publication of ARTS b EVENTS. J. Zendell explained the current situation and the need to contract as soon as possible in order to avoid skipping amonth of publication. It was the consensus to contract with North Shore Mag. if additional funding was available from American Hospital Supply Corp. Foundation. M. Price suggested that the Director's Report should include the EAC's co-sponsor- ship of the Fall Artists' Showcase in Skokie under Objective 5. NORTH LIGHT REPERTORY GRANT 983-10 J. Zendell presented a letter from North Light Repertory asking for permission to change the intent of their 1983 grant from support of the Satellite Season project to a New Play Reading Suries. Several Council members expressed concern that the grant was awarded nearly a year ago and asked why the organization was just now approaching the Arts Council with this matter. Mr. Maggio, of North Light Rep, indicated that there has been a substantial change in personnel at the theatre. In order to accommodate G. Stec's report on the Long Range Planning Project, P. Aliapoulios moved to table discussion of the North Light Rep. proposal until 7 p.m. Motion was seconded by M. Price. LONG RANGE PLANNING PROJECT G. Stec indicated that Committee reports were now being completed and that the Minority Arts/Affirmative Action Workshop was set for Saturday, March 10 at Noyes, All Council members were asked to attend. The Resource Directory is also on schedule. G. Stec further indicated that all Arts Council members should remember to attend the March 14 "Brainstorming Session" with the Task Force and that the final report would be presented at a Press Conference at American Hospital Supply, March 29 at 5:30 p.m. NORTH LIGHT REPERTORY GRANT #83-10 M. Price moved and P. Aliapoulios seconded to continue discussion of the North Evanston Arts Council 927 Noyes Street / Evanston, Ililnols 60201 / 312-328-2100 Light proposal. Motion approved. M. Price indicated that the proposal seems to be an improvement of the funded project and therefore would support the proposal. K. Foley indicated that this is all rather timely in that she sees an on -going need to develop a system of on -site evaluation of grantees by Arts Council members. J. Weiss added that he felt the proposal is an improvement on the project and isn't really a new project. P. Aliapoulios indicated that although the project does seem to be improved, he is concerned that action of this kind Will set a bad precedent for other applicants to change projects in the middle of the year. R. Lassar added t1ko he would have rather had the orgpnization simply report on the project and*the changep at year's end, rather than having this revised application at this point. It was the Council's concensus to approve the proposal by North Light. GRANTS PROGRAM REVIEW PROCESS K. Foley reiterated her previous discussion about the need for program evalu- ations by Council members during the year, plus evaluations by Panel members. She suggested that a fQrm be developed for evaluators to be filed with the Director for inclusion in the grantee files and to be used in future reviews of those organizations' applications. K. Foley moved and P..Aliapoulios seconded that staff and K. Foley develop a system to evaluate funded programs throughout the year, and that the system i nclude a means of alerting Council members to upcoming funded events. Further, that this system be provided for Council review at the next Council meeting. Approved unanimously. SUMMER PROGRAMMING J. Zendell presented two letters, one from the Evanston Art Center requesting cosponsorship of the Art -Doors -Out festival in June, with the Arts Council providing funds and coordination of performing events, and a secodd letter from Ira Golan of the Evanston C. of C. asking the Arts Council to reinstitute its Summer Friday Concerts at Fountain Square. M. Price moved and S. Sanabria seconded approval of both requests using funds previously allocated to the now -cancelled EvansFest. Motion approved. K. Foley asked that sites other than Fountain Square be considered for summer events. Staff agreed to investigate other sites. ARTS COUNCIL JOB DESCRIPTIONS M. Price presented a written report with suggested job descriptions. K. Foley suggested that members read the report and send any corrections or suggestions to M. Price during the next month, and that a final report be included on the March agenda for approval. Council members agreed. APPOINTMENT OF NOMINATING COMMITTEE Dr. Weiss indicated that the Arts Council would be electing officers at the March 20 meeting. As such, he asked Stacey Greenberger and Susan Sanabria to act as a Nominating Committee to present a slate of proposed officers. Council members questioned the listed expiration dates from the City Clerk's office. J. Zendell indicated that he would investigate the accuracy of the listed expiration dates. Feb. 21, Page 3 COMMUNITY SERVICE REQUEST: JUDITH CITRIN Dr. Weiss explained the letter from Ms. Citrin asking that the community service report submitted but rejected by the Executive Director be reconsidered by the Arts Council. K. Foley indicated that it seemed that an exhibition at the site described by Ms. Citrin was of more benefit to the artist than to the community. M. Price agreed, indicating that she felt it was not a community service. P. Aliapoulios indicated that it would be a community service if Ms. Citrin's exhibition helped to open up the Jung Center (site of the exhibit) to other artists. J. Weiss indicated that he would investigate this and report back to the Council. THE MEETING WAS ADJOURNED AT 8:25 p.m. EVANSTON ARTS COUNCIL March 20, 1984 MEMBERS PRESENT:- Dr: John Weiss, Chairman, Paul Aliapoulios, Stacey Greenberger', Lorelei McClure, Kenneth Neil, Marilyn Price, Susan Sanabria. MEMBERS ABSENT: Kathy Foley and Richard Lassar. STAFF: Joseph Zendell, Executive Director, Sheila Schaeffer, Arts Camp Director. GUESTS: Charles Bornarth. SUMMARY OF ACTION Dr. Weiss called the monthly meeting of the Arts Council to order at 6:10 p.m.' in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., Evanston, IL. MINUTES OF FEBRUARY 21 M. Prise moved and P. Aliapoulios seconded approval of the minutes. M. Price asked that the wording dealing with the Council approving Northlight Repertory's. request to change their funded project from the previous year, be changed to reflect the fact that the Council decided not to act on the proposal. P. Aliapoulios added that it should be clarified in the minutes that his objection was not to approving the project per se, but rather with the precident such approval might set. With those corrections, the minutes were approved. COMMUNITY SERVICE REPORT M. Price suggested that since many Council members had not had a chance to review the Community Service final report, that it should be held over until the April meeting. Council members concurred. DIRECTOR'S REPORT J. Zendell introduced the new Arts Camp Director, Sheila Schaeffer, who will be coordinating the 1984 Arts Camp at Noyes. He discussed the need for a Noyes Center Dedication Committee to coordinate. a formal dedication of the Noyes Center. Chairman Weiss called for volunteers. S. Greenberger, L. McClure, J. Weiss and C. Born:firth agreed to work on the committee. M. Price agreed to serve on the committee if the dedication was to be during NoyesFest in October. CHAIRMAN'S REPORT Dr. Weiss informed the Council that the Executive Director would be on vacation during the next Council meeting, and that Noyes Center Coordinator Toni Sinclair would attend the meeting to take minutes and provide staff input. tie further reminded the Council that the next meeting will be on Wednesday, April 18, instead of the usual Tuesdav date. 1984 GRANTS REVIEW J. Zendell presented a proposed funding plan for the 35 applications in the 1984 Grants Program. S. Greenberger asked that the Council consider additional funding above the recommendation to Art Encounter's application. She indicated that she felt the Advisory Panel had not done a completely thorough job in reviewing the application and that an exception should be made because of the Special Priorities of the Arts Council regarding reaching new audiences. Evanston Arts Council 927 Noye$ Street / Evanston, Illinois 60201 / 312-328-2100 a= She suggested,that the recommendation be increased from,$500 to $1,p00. P. Aliapoulios questioned the recommendation to fund Alle Laake Mandingto Dance Institute, asking if the concerns of the Panel had been dealt with. J. Zendell indicated that the concerns were centered on the organizationas organizational stability and lack of an effective board, that he is currently - working with the organization on recruiting new board members. P. Aliapoulios suggested that it might be wise to hold this application in abeyance until the Council can be assured of the organizationas stability... tie further suggested that the Council tentatively commit $500 in Contingency., funds for Alle Lanke Dance Institute for funding after the board issue is settled. S. Greenberger moved and S. Sanabria seconded that Art Encounter be funded in an amount of $1,000. Aye: P. Aliapoulios, S. Greenberger and S. Sanabria. „ „ Nay: M. Price and L. McClure. Abstaining: K. Neil. Motion approved. P. Aliapoulios moved that all applications receiving Panel Ratings of 5.3 or below not be approved for funding. Seconded by S. Sanabria., Aye: P. Aliapoulios, S. Greenberger, L. McClure, K. Neil, S. Sanabria. Nay: M. Price. M. Price moved to approve the recommendations for funding with the,afore- mentioned changes. L. McClure seconded the following funding plpn: Whirlwind Performance Co. $1,000 TEMPO $1,200 Northlight Repertory Co. $1,200 Next Theatre Co. $1,200 _r Old Town School of Folk Music $1,200 Classic Chorales, Inc. $1,755 In Kind Space st,Noyes. ,€s Trinity Theatre $1,200 Piven Theatre Workshop $1,200 Light Opera Works $1,200 In Kind Space at.NOYES ;,.._. INVEST $1,200 Evanston Art Center $1,200 Bach Week in Evanston $ 975 Evanston Duo $ 400 Practical Theatre $1,000 LINKS $ 880 Family Focus $1,000 Works in Progress Administration $ . 980 Junior League of Evanston $1,000 ;{ „ N.U. Dance Program $1,000 Evanston String Quartet $ 700 Ridgeville Park District $1,000 Chamber of Commerce $ 500 North Share Choral Socelty $ 500 Lincoln School PTA $ 350. ACORN $ 400 Sinfonia Orchestra $ 500 ,.-- Evanston In -School Music Assn. $ 925 ; Lynda Martha Dance Co. $ 500 �.:r; March 20, 1984 page 3 ' Art Encounter $1,000 Live .Theatre Co. 07- . Chamberfeat Alla Laake Mandingo Dance Inst.,, Haitian American Community Mary & Leigh Block Gallery Horaeo s Mouth Gallery . Withdrawn. Motion approved unanimously, ELECTION OF ARTS COUNCIL OFFICERS !: S. Greenberger presented the following slate of officers far ,1984-85:„ Paul Aliapoulios, Chairman; Lorelei McClure, Vice Chairman, Richard Lassar, Trenaurer. M. Price moved approval of the slate as presented. L. McClure seconded. Slate was approved unanimously. P. Aliapoulios moved to adjourn the Arts Council meeting in order to call the Board of the Arts Council Incorporated to order. Arts Council was ajourned.i. at 7:45 p.m. Chairman Weiss called the Arts Council meeting to order again at 8:30 p.m. NOYES SPACE APPLICATION J. Zendell indicated that painter Joe Steiner was applying for permission to sublet space from current tenant Harry Green. P. Aliapoulios moved and S. Greenberger seconded acceptance of the application. Approved unanimously. ARTS COUNCIL JOB DESCRIPTIONS M. Price moved to table discussion of the Ants Council job descriptions until the April meeting. ATTENDANCE RE4UIREMENTS J. Zendell indicated that several Council members had asked that the issue of required attendance at Council meetings be discussed at this meeting. S. Greenberger added that there is a need for a policy stating that because of the need for a specific time committment to the Council, that Council members missing a certain number of meetings b& asked to resign. K. Neil agreed indicating that Council members should be expected to attend when they are appointed and that a policy statement should be adopted. M. Price suggested that such a policy be part of the Job Description report for the next Council meeting. ARTS WEEK 1984 S. Greenberger reported on current plans for Arts Week '84, including an expansion of the Culture Bus and the possible need to solicit funds for Arta Week. She indicated that the Executive Director was concerned that such solicitation would put the Arts Council in direct competition with Evanston Arts Organizations. She also indicated that tentative plans called for a Dance Festival/Showcase and an Arts Awards Night. March 20, 1984 page 4 There was general discussion about the costs of these added projects and of the Arts Council's role in Arta Week. Consensus was to explore the idea' of an Awards Night. There was also discussion of the Arts Council giving arts disciplinary awards of achievement to artists or supporters during the; event. Consensus was that this kind of award would require an enormous amount of planning, an evaluation system with specifics selection panels, and specific awards. Consensus was to explore a single award to an Evanston artist, a "Lifelong Achievement in the Arts Award". The Dance Festival/Showcase was discussed. Consensus was that the expense 'was too great to undertake theproject this year. GRANTEE £VALUATION SYSTEM It was agreed to table discussion of this issue until the next Council meeting. Dr. Weiss then thanked the Council members for their support and'hard work during the past year and a half while he served as Chairman. Meeting was adjourned at 9:20 p.m. EVANSTON ARTS COUNCIL, INC. March 20, 1984 MEMBERS PRESENT: Dr. John Weiss, Chairman, Paul Aliapoulios, Charles Bornarth, Stacey Greenberger, Lorelei McClure, Kenneth Neil, Marilyn Price and Susan Sanabria. MEMBERS ABSENT: Kathy Foley and Richard Lassar. SUHHARY OF ACTION Chairman Weiss called the meeting of the Arts Council Incorporated to order at 7:45 p.m. in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St. in Evanston, IL. FUNDRAISING REPORT Chuck Bornarth, Treasurer, explained that the Arts Council, Inc. was formed in 1978 as a fundraising organization to involve the community in the Noyes Challenge Campaign. He indicated that to date, $147,388 had been raised in cash, with an additional $4,445 remaining in pledges. There is also a seperate savings account for theatre renovations, containing $954.50. He asked that staff work with City Finance Director in doing a complete report on interest earned to date, plus total spent on the Noyes Center renovation. He further indicated that a final report will be presented to the Arts Council and then to the Human Services Committee of the City Council. There was also a discussion of whether or not the Evanston Arts Council, Inc. should continue in case new fundraising opportunities arose. S. Greenberger asked if non -Arts Council members can serve on the Arts Council Inc. Board. C. Bornarth indicated that he felt they could, although it should indicate as much in the bylaws. He suggested that the bylaws be examined to see if they should be revised. C. Bornarth also indicated that he wished to be relieved of his duties as Treasurer and that the Board should elect new officers. M. Price moved and S. Greenberger moved that the organization should not be disolved. Approved unanimously. There was also discussion of a possible name change for the organization. It was agreed that this would be investigated within the context of the organizational bylaws. P. Aliapouliae suggested that the Evanston Arts Council officers not automatically be the officers of the Arts Council, Inc. C. Bornarth indicated that it is appropriate for Dr. Weiss to remain president of the corporation, even though he will no longer be president of the Arts Council, but that the Board will have to replace the Treasurer's position. C. Bornarth moved and S. Greenberger seconded that R. Lassar be elected to the position of Treasurer. Moption a -proved. H. Price moved that the meeting be adjourned. Seconded by S. Greenberger. Dr. Weiss adjourned the meeting. EVANSTON ARTS COUNCIL April 18, 1984 XDWERS'PRESENY: Paul Aliapoulios, Chairman, Kathy Foley,,Stacey,Greenberger, Richard Lassar, Lorelei McClure,'Marilyn,Price,.Dr., John Weiss `L4BERT ABSENT: Kenneth Neil, Susan Sanabria STAFF: Toni Sinclair, Noyes Center Coordinator 5t'.MMARY OF ACTION Paul Aliapoulios called the monthly meeting of the Arts Council to order at 6:07 p.m.,in, Studio #106 of the Noyes Cultural Arts Center, 927 Noyes St., Evanston, IL., !!INUTES OF MARCH 20, 1984 X. Price moved and S. Greenberger seconded approval of the minutes. Minutes approved .:nanimously. S. Greenberger asked what percentage of the Noyes Challenge Campaign pledges have note been paid. Dr. Weiss stated that outstanding pledges totaled $4,000. M. Price noted :hat Executive Director, J. Zendell has sent notices. =1'ANSTON ARTS COUNCIL, INC.' R. Lassar stressed concern with the $80,000 elated to renovate the Noyes gymnasium and :hat no one was contracted for this work. R. Lassar felt that the Arts Council should not let the issue be. forgotten. P. Aliapoulios suggested it would be appropriate for :he Council to continue to explore this idea. -IRECTOR'S REPORT 7. Sinclair asked Arts Council members to change the dollar figure on page #4 of the :'irector's Report to show that "Community use rentals billed in March, 1984 totalled Z-47.50" instead of "$368.89" as originally stated. M. Price noted that she had talked :o Director of Old Town School of Folk Music, James Hirsch. Old Town is having trouble -wising additional monies to provide four Sunday concerts as funded by the Evanston zrts Council. J. Hirsch suggested returning the money to the Artn Council or changing :he project providing two concerts. M. Price stated that she would be willing to ex - ;lore other funding sources with J. Hirsch and would rather have Old Town provide two :oncerts instead of providing nothing at all. After Council discussion, P. Aliapoulios asked that M. Price follow through with J. Hirsch and report back to the Council. Greenberger expressed concern re: the selling of ads for Arts & Events. P. Aliapoulios noted that North Shore Magazine is responsible for ad sales. K. Foley stated that she .as pleased with the advertisments catering more to the North Shore area and moved, with F. Greenberger seconding that J. 'Zendell be commended for salvaging "Arts & Events", S. _reenberger noted that it should be added that J. Zendell accomplished this task "with- :ut a ruffle." Motion approved unanimously. z. Greenberger asked for a definition of "Affirmative Action Plan". L. McClure defined, :he AAP as being a permanent committee. Further, she said the Council agreed that the 1985 grant applicants must prove a move toward compliance by developing their own. t:firmative action plans. Evanston Arts Council 927 Noyes Street / Evanston, Illinois 60201 / 312.328.2100 Page # 2 Cont. P. Aliapoulios elaborated on the Evanston Township High School (E.T.H.S.) proposal summarizing that E.T.H.S. wants assistance from the Evanston Arts Council in the renting of space to artists, and to share sponsorship of events at no cost to the Arts Council. E.T.H.S. offers rehearsal space, free space for classes and is considering a childrens and performing arts series. P. Aliapoulios added that the Arts Council will discuss implementation of aspects of. . the Long Range Plan at the May 15 meeting, asking Arts Council members to bring specific suggestions to that meeting. Council members concurred. CHAIRMAN'S REPORT P. Aliapoulios reminded Arts Council members to submit their Disclosure and Affiliation reports to the City Clerk's office before May 1. Any member who has not submitted Chis report will not be allowed to act officially. Dr. Weiss read a letter from Cablevision indicating that certain City Commissions will be included in Cablevision's live coverage each month. Arts Council members indicated support and expressed interest in participating. COMMUNITY SERVICE There was general discussion of the 1983-84 Community Service Report, particularly.tbe report from Noyes tenant Judith Citrin re. exhibiting art at the Jung Center. Dr. Weiss noted that he visited the Jung Center and about 100 works were displayed there per week. M. Price moved and R. Lassar seconded disapproval of Ms. Citrin's community service re- port. Voting against: R. Lasear, M. Price and Dr. Weiss. Motion approved. Other community service proposals with the issue of community service values were dis- cussed. P. Aliapoulios noted that the Arts Council had decided months before that the Executive Director is empowered to approve or disapprove these proposals and this is just a report. Members agreed that the Executive Director will continue to approve and disapprove community services, but that the question of community service value for , similar services should be dealt with by the Council. It was also decided that community service obligations not completed by the end of the lease period will no longer be added to the next lease. Instead, the tenant will be charged the actual cash value of the remaining community service obligation. M. Price_ noted that she felt the community service guidelines are not strict enough. K. Foley, _ indicated that the guidelines have been revised each year. ARTS COUNCIL JOB DESCRIPTIONS M. Price presented the Arts Council Job Descriptions & Portfolio consisting of 10 specific jobs. It was the conjensus to adopt the job descriptions and to formalize the appoint- ments to these positions at the next meeting. ARTS COUNCIL ATTENDANCE RECOMMENDATION M. Price presented the recommendation for a policy on Arts Council attendance, indicating that three consecutive absen &s should be grounds for the Chairman to ask the member in question to resign. M. Price moved and Dr. Weiss seconded approval of the recommendation. Motion was defeated. After further discussion, M. Price and R. Lassar agreed to present an alternative recommendation at the May 15 meeting. Page #3 Cont. GRANTEE EVALUATION SYSTEM K. Foley indicated that there is a need to develop an evaluation system of projects funded by the Arts Council. She agreed to investigate such a procedure and to present recommendations at the next Council meeting. K. Foley added that the Arts Council should have a specific logo that grantees could use on printed material. S. Greenberger added that Noyes tenant J. Lopez should be asked to design the logo. ARTS WEEK REPORT S. Greenberger summarized the plans to date for Arts Week, adding that an upcoming May 2 meeting to deal with the proposed Awards Night would determine whether or not that project wo2ild take place. P. Aliapoulios agreed to represent the Arts Council at the meeting. NOYES SPACE APPLICATION M. Price moved and L. McClure seconded approval of Milena Hughes' application to rent the small studio vacated by the Old Town School of Folk Music. Motion approved unanimously. GRANTS REVIEW PROCESS K. Foley expressed concern that the Council's final funding plan seemed to vary too much from the Advisory Panel recommendations. It was agreed to continue discussing the Grants Review Process at future meetings. Meeting was adjourned at 8 p.m. A EVANSTON ARTS COUNCIL May 15, 1984 MEMBERS PRESENT: Paul. Aliapoulios, Chairman; Kathy Foley, Stacey Greenberg6r; ..:Richard Lasaar, Lorelei McClure, Marilyn Price. MEMBERS ABSENT: Dr. John Weiss, Kenneth Neil and Susan Sanabria STAFF: .Joseph Zendell, Director, Don Wirth, Director, Parks, Rec- reation & Forestry, Fred Cullen, Parks Dept., Cindy Walsh, Parks Dept. GUESTS: Shel Newberger, Noyes Challenge Campaign. SUMMARY OF ACTION: Chairman P. Aliapoulios called the monthly meeting of the Evanston Arts Council to order at 6:09 p.m, at Studio 106 in the Noyes Cultural Arts Center, 927 Noyes St., Evanston, IL 60201. APRIL MINUTES M. Price moved and L. McClure seconded approval of the April 18 minutes. A number of Council members expressed concern over errors in the minutesiand proposed corrections. M. Price suggested that corrections be given in writing to J. Zendell and moved to table the minutes until the June 19 meeting. NOYES SPACE APPLICATIONS R. Lassar moved and Mt Price seconded approval of the application from Judi " Pearson to sub -let space from tenant Christine O'Connor for music rehearsals. Motion approved unanimously. K. Foley moved and M. Price seconded approval of the application from sculptor Marvin: Ruttenberg to rent basement studio #5. There was general discussion of the applicadt's proposal to offer legal services as community service. Motion approved unanimously. DIRECTOR'S REPORT There were no questions from the Council on the written report. CHAIRMAN'S REPORT P. Aliapoulios indicated that Ken Neil had told him he was going to submit his resignation from the Arts Council to the Mayor because of other conflicting responslbilitien. NOYES PARKING LOT P. Aliapoulios explained that he had met with several Aldermen and City staff re. the proposed expansion of the parking lot. Fred Cullen and Cindy Walsh of the Parks Dept. presented the proposed plans for, - the expansion of the Noyes Center parking lot, explaining that the funds for the lot and the grounds were a combination of Revenue Sharing and Community Development Block Grant monies. Council members discussed the proposal, plus the proposed removal of 11 to 12 trees, the planting of 40 new trees and the possible need for greater illuminaki.on in the expanded lot. D. Wirth explained that the plans did not include lighting, but it could be added at a later date. Evanston Arts Council 927 Noyes street / Evanston, Illinois 60201 / 312-3ee-2100 flay 15, 1984 Page 2 R. Lassar moved and L. McClure seconded approval of the plan as presented. Approved unanimously. P. Aliapoullos asked how the upcoming Public Hearing would be conducted. D. Wirth acid that Alderman Summers would preside and that all Arts Council members are urged to attend to make -statements of support. ARTS IN EDUCATION COMMITTEE RECOr24ENDATIONS F. Markwell presented the report from the Arts in Education Committee indicating priorities for the 1984-85 year, adding that the written report should have the 1984 Conference set in January instead of March. Isis. Markwell further recommended that the Arts Council establish an Arts in Education Award as part of the Arts Week, Awards Night in October. P. Alinpoulios thanked Isis. Markwell for the report and stated that the Council values the on -going work of the Committee and looks forward to specific program recommendations. He further indicated that the recommendation to sponsor an Arts in Education Award will be discussed later in the agenda during the Arta Week discussion. NOYES CENTER DEDICATION P. Alinpoulios introduced Shel Newberger, Chairman of the Noyes Challenge Campaign, to discuss the upcoming Noyes Center Dedication. Mr. Newberger stated that he looks forward to working with the Council on the dedication now that the renovation is completed because it will refocus the community's awareness onto Noyes. M. Price asked when the Noyes Parking lot would be completed. D. Wirth indicated that if all goes according to plan, construction may be completed by mid -October, ­ but it is difficult to estimate at this time. It was the consensus of the Arts Council to hold .off planning of a dedication until there is a more definite time -line on the completion of the parking lot. It was: agreed to place the issue on [he next agenda. AFFIRMATIVE ACTION PROGRAM L. McClure explained that the Long Range Planning Task Force had recommended, among other things, that the Arts Council establish a permanent Affirmative Action Committee to put into effect the Arts Council's Affirmative Action Plan. L. McClure moved and M. Price seconded establishment of a permanent Affirmative Action in the Arta Committee. L. McClure indicated that she has a firm commitment from at least 10 members of the Task Force sub --committee for involvement in the Arts Council's new committee and that she would assume initial responsibility for the committee as Interim chairman. Motion approved unanimously. LONG RANGE CULTURAL PLAN ' P.'A iapoulios indicated that instead of discussing all of the recommendations of the Plan at a regular Council meeting, the Council should hold a Retreat specifically to discuss the Plan and its recommendations. It was agreed that such a Retreat would be held on July 3, beginning at 5 p.m., location to be announced. r May 15, 1984 Page 3 ARTS COUNCIL JOB DESCRIPTIONS FOR BOARD MEMBERS K. Foley moved and L. McClure seconded approval of the following policy as pre- sented by R. Lasaar and M. Price: Because it is understood that all members of the Arts Council, when ap- pointed, recognize the importance of said appointment, it should be under- stood that regular attendance at meetings and participation in Council acti- vities is a matter of general policy. Therefore, should a member fail to match that responsibility because of other personal commitments (work or family re- lated) it would seem only proper that that member step aside and allow the Mayor to fill the position with someone else. The Chairmn of the Arts Council shall periodically evaluate the attendance and participation of board members with the advice of the Vice Chairman and the Executive Director. If, in their collective opinion, an individual member is not fulfilling his or her responsibilities, the Chairman will request that person resign so that another -way be asked to fill the vacancy., thereby created. Motion approved unanimously: OLD TOWN SCHOOL OF FOLK MUSIC REQUEST 1. Zendell presented a written request from the Old Town School to reduce the number of concerts to be sponsored under a grant from the EAC from four to two because of limited outside funding and support. K. Foley asked about the organization's track record in the Oast regarding marketing such concerts. Zendell indicated that crowds for past concerts in the Park had been small. M. Price moved and S. Greenberger seconded approval of the request. Motion defeated. R. Lassar moved and S. Greenberger seconded that the"grant ($1,200) be used for Arts Council sponsored summer music programming. Motion approved. ARTS WEEK S. Greenberger reported on the work of the Arts Week Committee, highlighting the planning Arts Awards Night to be held at Pick Staiger Concert Hall. M. Price moved and K. Foley seconded that the Arts Council sponsor an Arts in Education Award during the Awards Night event. Motion approved unanimously. GRANTEE EVALUATIONS K. Foley moved to table this item until the June meeting at which time all members will have a chance to read the material she had prepared. Meeting was adjourned at 8;20 p.m. T EVANSTON ARTS COUNCIL June 19, 1984 MEMBERS PRESENT: Paul Aliapoulios, Chairman; Lorelei McClure, Dr. John Weiss, Richard Lassar. Note: During the course of the meeting, Kathy Foley and Susan Sanabria were present. However, Dr. Weiss and R. Lassar were excused. At no time during the meeting was a quorum present. Therefore, all actions taken during this meeting must be considered tentative to be voted upon at the next meeting of the Arts Council. MEMBERS ABSENT: Marilyn Price and Stacey Greenberger. SUMMARY OF ACTION Paul Aliapoulios called the monthly meeting of the Arts Council to order at 6:15 p.m. in Studio 106 of the Noyes=Center, 927 Noyes , Evanston, IL 60201. MINUTES OF APRIL and MAY Minutes of the April 18 and May 15 minutes were discussed with concensus to approve.. DIRECTOR's REPORT Chairman Aliapoulios asked what the total expected revenue for the current fiscal year is. J. Zendell indicated he would provide that information for the next meeting. CHAIRMAN's REPORT Chairman Aliapoulios read a letter of resignation from Ken Neil to Mayor Jay Lytle. The Chairman then discussed the controversy of the proposed expansion of the Noyes Center Parking lot indicating that he had sent a letter on behalf of the Arts Council to the City Council in support of the expansion. J. Weiss indicated that he had been in touch with the Save the Trees Committee spearheading the drive to block the expansion. The Chairman then reported on tote Arts Council's presentation of the Cultural Long Range Plan to the City Council on June 11, adding that Task Force co-chairs Richard Cusack and Mayor Jay Lytle were both very eloquent in their discussion of the report. lie reminded the Arts Council members of the July 3 meeting of the Arts Council at Stacey Greenberger's home to discuss the Plan. The Chairman also read the report from the Illinois Arts Council resulting from that agency's "on -site evaluation" of the Evanston Arts Council. R. Lassar suggested that this report be sent to the City Council members. Evanston Arts Council 927 Noyes Street / Evanston, #flinois 60201 / 312-328-2100 Minutes, J-ne 19 Page 2 NOYES CENTER SPACE APPLICANTS J. Zendell presented the recommendations of the ad hoc advisory committee for approval of tenant applications. It was the consensus of the Arts Council members present to approve the sub -lease applications of Allen Levinson and Elizabeth Ockwell. P. Aliapoiios asked applicants Randy Wolferding and Vickie Dodd of the Experimental Theatre Company to speak to their proposed use of the space. Ms. Wolferding spoke of her background in teaching non -artists theatre techniques using sounds, rgythms, touch and color. There was a general discussion of the applicant's intent, i.e. is it art, or is it exercise and therapy? Council consensus was to approve the applications for space from Jack and Elise Lerman and Richard Halstead, all visual artists. GRANTEE EVALUATIONS K. Foley lead a discussion of future evaluations of Arts Council funded programs emphasizing the need to include advisory panel members in the review process, and an identifying logo in the Arts and Events Calendar indicating EAC funded projects. It'Was the consensus of the members present to ask an artist to design a simple symbol to be used in Arts and Events Magazine, with grantees also using the symbol on their publicity whenever possible. ARTS COUNCIL MEMBERS' PORTFOLIO There was a general discussion of the list of Arts Council assignments. S. Sanabria indicated that the portfolio should'include the names of the Council members for easy reference. OTHER MATTERS P. Aliapoulios indicated that he would suggest to the Mayor that the replacement for Ken Neil be a minority member. It•was agreed to table the remainder of the agenda until the July 17 meeting. Meeting was adjourned at 7:30 p.m. EVANSTON ARTS COUNCIL July 17, 1984 MEMBERS PRESENT: Lorelei McClure, Vice -Chair, Presiding; Kathy`Foley,­Dr:-John Weiss, Marilyn Price, Susan Sanabria. ., . I . . , MEMBERS ABSENT: Paul Aliapoulios, Stacey Greenberger, Richard Lassar. 4,;", GUESTS: Tom Carlson, Deputy City Manager, Milena Hughes, Marilyn Gehant. STAFF: Joseph Zendell, Executive Director SUMMARY OF ACTION: L. McClure called the monthly meeting of the Evanston Arts Council to order at.� 6:10 p.m. in Studio 106 of the Noyes Center, 927 Noyes, Evanston,'IL 60201. MINUTES OF JUNE 19, MAY 15 AND APRIL 18: S. Sanabria moved and M. Price seconded approval of minutes of all three previous meetings. Approved unanimously. NOYES CENTER ASBESTOS REPORT: J. Zendell introduced Deputy City Manager Tom Carlson who reported on the current: status of a study just completed on levels of asbestos useage in the Noyes Center. Carlson explained the background of the study emphasizing the relatively recent involvement of the Environmental Protection Agency and the public mandate for schools in the U.S. to test for "friable asbestos." lie further explained that there ate two clear options in dealing with the problem; encapsulation and removal of the hazardous material. He further indicated that although encapsulation is apparently a legally accepted option currently, there are reasons to believe , that in coming years the EPA regulations will be strenthened allowing for only-;:: removal of friable materials. Carlson explained that the recent study of the Noyes Center found friable asbestos in several studios and in the theatre/lobby of the building. His . recommendation to the City Council, he explained, will be for complete removal of the material in 1985 after a more thorough study is accomplished throughout the Center. The cost is estimated at between $150,000 and $180,000 with a need to close the building during the project from between 4 to 6 weeks. He further explained that Building Maintenance would encapsulate a basement breaching area within the next few weeks, but that this would only be a stop -gap measure. The process, he explained, would be for the City Council to approve the recommendation, another more extensive study to be contracted, an architect to be selected, specifications for the project prepared, bids solicited and a Contract awarded. This process will take from 9 months to a year. The Arts Council discussed various time frames for the project, concluding.that., the decision will have to be made in conjunction with the current tenants.. DIRECTOR's REPORT: -M. Price noted a correction for the Director's Report, i.e. that NoyesFest would be October 13 from 1 p.m. to 5 p.m. Evanston Arts Council 927 Noyes Street / Evanston, Illinois 60201 / 312-328-2100 Minutes Page 2 GRANTEE EVALUATION: J. Zendell and K. Foley agreed to -meet before the next Council meeting to develop, a system for evaluation of grantees to be recommended to the Council.' . AFFIRMATIVE ACTION REPORT: L. McClure reported that the Affirmative Action and the Arts Committee met on July 11 and is developing a Workshop on Affirmative Action Planning for Sept. 22, from 9 a.m. to 1 p.m., with Committee members Mick Hickman (from N.U.) and Val Adams (from Family Focus). The next Committee meeting is set for Aug. 30. PEACE AWARNESS MONTH: _ Because.M. Gehant had not yet arrived, M. Price reported that the organization,, would be co -sponsoring NoyesFest in October. She suggested that this item be tabled until Ms. Gehant arrived. Council concurred. LONG RANGE CULTURAL PLANNING RECOMMENDATIONS J. Zendell • presented the series of recommendations, based on the Long flange. , Cultural Plan, as discussed at the Arts Council's recent retreat, as followst, Technical Assistance Workshops: M. Price moved and J. Weiss seconded that the Arts Council and the Arts Alliance co-sponsor a series of workshops f. during the coming year using Alliance personnel and Arta Council funding. She further suggested that the Alliance present the Council with a i. complete plan for the project before funds be allocated. Approved unanimously. J. Zendell to present the proposal to the Alliance Board. r, Grants to Individual Artists: It was the concensus of the Arts Council that although there may be a need to fund individual artists directly, the lack of, funds prohibits the establishment of such a program during the next fiscal year. It was decided that the Alliance would be approached for suggestions on this issue. Performing Arts Complex: K. Foley moved and M. Price seconded that a committee be established to design a public forum to investigate the development of a' downtown Performing arts complex. Approved unanimously. Sculpture Loan Program: K. Foley indicated that the project would require between $2,000 and $3,000 for cartage and insurance. Various possibilities were discussed including an extension of N.U.'s current sculpture loan program into various Evanston public sites. It was concluded that a new objective would be presented at the August Council meeting for possible inclusion in the 1985-86 budget. K. Foley further indicated that she would be willing to develop a committee of Evanston museums to deal with the project. PEACE AWARENESS MONTH With the arrival of Marilyn Gehant, this item was taken off the table for discussion. Me. Gehant discussed the theme and genesis of the project indicating that PAM is now a not -fur -profit organization promoting peace during the month of October. Several arts programs are involved including NoyesFest and an art exhibition at N.U. ,F, r� Minutes Page 3 J. Weiss moved and M.Price seconded a resolution in support of Peace Awareness Month. Approved unanimously. NOYES CENTER DEDICATION M. Price and K. Foley indicated that they would contact Shel Newberger, Noyes Challenge Campaign chairman, to call a meeting of a Dedication Committee in August. Meeting was adjourned at 7:45 p.m. EVANSTON ARTS COUNCIL August 21, 1984 MEMERS PRESENT: Paul Aliapoulios, Chairmen; Kathy, Foley;`Stacey Greenberger, Richard Lassar, Lorelei McClure, Marilyn Price, Susan Sanabria, Dr. John Weiss, GUESTS: Lois Roewade, President, Evanston Arts Alliance; Lilias Circle, Arts Council volunteer. STAFF: Joseph Zendell, Executive Director SUMMARY OF ACTION: P. Aliapoulios called the monthly meeting of the Evanston ARts Council to order at 6:10 p.m. in Studio 106 of the Noyes Center, 927 Noyes St., Evanston, IL 60201. MINUTES OF JULY 17, 1984: Dr. Weiss moved and S. Greenberger seconded approval of the minutes. K. Foley asked that the minutes include mention of the meeting with tenants on July 24 dealing with asbestos removal. With that correction, minutes were approved unanimously. DIRECTOR'S REPORT: J. Zendell introduced Lilias Circle, musician and professional writer who has volunteered to do publicity for Arts Week and other projects of the Arts Council. Ms. Circle discussed a proposal to develop an Arts Council logo contest. Council discussed the advantages and problems of such a contest. It was agreed that instead of having a contest, the cost of designing a logo would be included in next year's budget. J. Zendell read a letter from TEMPO which indicated that the organization would not be using the $1,200 grant from the 1984 EAC Grants Program. R. Lassar moved and M. Price seconded holding further allocation of these funds until after Arts Week expenditures were determined in November. Motion approved unanimously. J. Zendell explained that Bob Shank, Director of Finance, had indicated that his initial report on remaining Challenge Campaign funds was in error. Instead of $35,000 remaining, only $15,000 remained. Zendell further explained that a portion of the funds must be used for the Donors' Wall Plaque and certain remaining electrical work. CHAIRMAN's REPORT: P. Aliapoulios thanked L. McClure for chairing the July meeting. lie further discussed a recent meeting he had with the Director, J. Zendell, and Lois Roewade, President of the Arts Alliance re. co-sponsorship of 1985 workshops and possible fundraising. There was general discussion of the Arts Council's possible role in a United Fundraising Campaign for the Arts, with a general concensus that the first step would be to identify the need by holding a "hearing" with Evanston arts organizations for which funds would be raised. L. Roewade indicated that although such fundraising might be important, it was currently beyond the capabilities of the Alliance. P. Aliapoulios asked that the issue be place d on the September meeting agenda and that staff collect United Arts Fundraising models for discussion. Evanston Arts Council 927 Noyes Street / Evanston. Illinois 60201 / 312-328-2100 8/12 page 2 L. Roewade mentioned the need for Arts Council members to assist the Alliance with the design of any. co -sponsored Workshops. :'i:tE ,'• i+: 1985-86 OBJECTIVES: P. Aliapoulios presented the objectives for 1985-86. M. Price moved and L. McClure seconded approval of the 1985-86 Objectives as presented. Motion.,,,,.. approved unanimously. R. Lassar asked staff to prepare a report on the per capita arts spending of other cities with city arts councils. Staff to prepare report for next meeting. J. Zendell indicated that the Arts Councils 1985-86 budget was due to the City Manager on September 21 and would therefore have to be approved at the September 18 meeting. The Human Services Committee Budget Hearing is set for rl nday, October 8. P. Aliapoulios suggested that another meeting be net with the Human Services Committee to discuss the ARts Council programs in-depth, similar to such a meeting that was held last year. S. Greenberger reiterated that the budget should include funds for next year's ., Arta Week Coordinator. ARTS WEEK REPORT: S. Greenberger reported on the 10-day Evanston Arts Week highlighting Noyesfest, the Arts Awards Gala and the Senior Citizens' Concert at Pick-Staiger Concert Hall. P. Aliapoulios asked why the TerraMuseum was not included in the Gallery Night. S. Greenberger indicated that she would find out for the next meeting. L. Roewade indicated that the annual Alliarre-sponsored Aldermanic Reception would be at Elvord's, 3 to 5 p.m. October 7. S. Greenberger asked that each Arts Council member commit to selling 10 tickets to the Gala. Members agreed. 1985 GRANTEE EVALUATION PROCEDVRLS: K. Foley asked if there were any questions re. the procedures as presented. There was general discussion of the need for year-round advisory panels. S. Sanabria moved and S. Greenberger seconded approval of the proposed procedures. K. Foley asked that the motion be modified to innlude language stating that Panelists will be limited to serving for three years. Motion was approved tnanimously.. NOYES CENTER DEDICATION M. Price reported that she will set a date for the next meeting when she meets. _ with Shel Newberger. _. Meeting was adjourned at 8 p.m. EVANSTON ARTS COUNCIL September 18 1984 i MEMBERS PRESENT: Paul Aliapoulios, Chairman, Kathy Foley, Richard Lassar, Lorelei McClure, Susan Sanabria, Dr. John Weiss: MEMBERS ABSENT: Stacey Greenberger and Marilyn Price. SU MAR OF ACTION: P. Aliapoulios called the monthly meeting of the Evanston Arts Council to order' at 6:05 p.m. in Studio 106 of the Noyes Center, 927 Noyes St., Evanston, IL 60201. MINUTES OF AUGUST 2L, 1984: Dr. Weiss moved .and R. Lassar seconded approval of the minutes. Approved unanimously. DIRECTOR's REPORT: J. Zendell asked if there were any questions re. the Director's written report. There were none. lie them read a letter from Scott Smith, founder of the Illustrated Theatre, requesting free rehearsal space at the Noyes Center in exchange for a free production in November or December. S. Sanabria moved and Dr. Weiss seconded approval of Mr. Smith's request. Council instructed staff to arrange for the: space and the production. COMMUNITY SERVICE: REPORT: ' ' J. Zendell presented the mid -year community service report. It was the consensus of the Council to accept the. report. SUB LEASE APPLICATION: J. Zendell presented an :application from Fred Alexson to sublet space from tenant Marla Balaban. R. Lassar moved and K. Foley seconded approval of the application. Motion approved unanimously. PROPOSED 1985-86 BUDGET: J. Zendell presented the proposed 1985-86 Budget indicating that after Arts Council :approval It would be submitted to the City Manager by Friday, Sept. 21. P. AliapoulLos indicated that there is a need to evaluate the use and value of the Resource Directory if we are going to spend $1,000 to print an addendum. Tt was .agreed that the Evanston arts Council should _join the Evanston Arts Alliance and that the $25 membership fee should be added to the budget. R. Lassar Suggested that we should investigate a new arrangment with Bell Telephone tO Split the revenues can they Noyes pay phone. Staff to investigate. L. McCIUrr! mO VUd :and K. Foley seconded approval of the budget as presented with the proposed changes and any tither changes in personnel figures required by the Personnel Dvpt. Motion approved unanimously. PER CAPITA MUNICIPAL ARTS SPENDING REPORT J. Zendell indicated that he had not received the required information for this report from the ,rational Assembly of Local Arts Agencies. R. Lassar moved to table the item until October. Motion approved. Evanston Arts Council 927 Noyes Street / Evanston, Illinois 60201 / 312-328-2100 page 2 ARTS WEEK REPORT: J. Zendell discussed the Arts Week packet that had been distributed to all 18,000 residences in Evanston. NOYES CENTER DEDICATION REPORT: Because M. Price, chair of the Noyes Center dedication, was not in attendance, this item was tabled to October. UNITED FUNDRAISING MODELS: J. Zendell indicated that the information for this report was not yet available and asked that this also be tabled. Council concurred. 1985 GRANTS PROGRAM GUIDELINES: J. Zendell presented the proposed guidelines for the 1985 Grants Program. P. Aliapoulios discussed the need for qualified advisory panelists and asked Council members to call the Director with any possible names. Dr. Weiss moved and S. Sannbria seconded approval of the guidelines. Motion approved unanimously. OTHER BUSINESS: P. Aliapoulios indicated that he would contact the Mayor about the new Arts Council appointment to replace Kenneth Neil. Meeting was adjourned at 7:45 p.m. EVANSTON ARTS COUNCIL October 16, 1984 MEMBERS PRESENT: Paul Aliapoulios, Chairman, Stacey Greenb`erger,'- Richard', Lassar, Marilyn Price, Susan Sanabria and Dr. John Weiss."`"' MEMBERS ABSENT: Kathy Foley and Lorelei McClure. STAFF: Joseph Zendell, Executive Director SUMMARY OF ACTION: P. Aliapoulios called the monthly meeting of the Evanston Arts Council to { order at 6:07 p.m. in Studio 106 of the Noyes Center, 927 Noyes St., Evanston, '- IL 60201. MINUTES OF SEPTEMBER 18, 1984: S. Greenberger moved and Dr. Weiss seconded approval of the minutes. Approved unanimously. DIRECTOR'S REPORT: J. Zendell presented the written report. There was a general discussion of the potential loss of revenue from theatre rental because of the Piven Workshop production cancellation. It was suggested that in the future, all tenants intending on renting the theatre for an extended period and thereby reserving the theatre for that period, sign a contract which would include a penalty for cancellation. J. Zendell indicated that such a contract would be used in the future. There was general discussion of the letter from Gayle Anderson re. grant D84-.09 to the Lincoln School PTA a change in contractual language allowing for a reduced number of performances because of a reduction in the grant allocation. Several members indicated distress that there did not seem to be any attempt on the part of the PTA to raise additional funds for the project from the community which seemed to indicate that the project did not have a high priority' with the PTA. R. Lassar moved and S. Greenberger seconded approval of the request adding that the Lincoln School PTA be admonished for not attempting to raise the necessary funds from other sources. Motion approved unanimously with M. Price abstaining. J. Zendell discussed Arts & Events Magazine and the problems North Shore Magazine publisher Asher Birnbaum has indicated he is having in the selling of advertising. Neal Ball of American Hospital Supply Corp. has indicated a willingness to meet with Mr. Birnbaum in the near future to deal with the problem. J. Zendell presented a sub -lease application by Anne Schneider Canright. M. Price moved approval with S. dreenherger seconding. Motion approved unanimously. CHAIRMAN'S REPORT P. Aliapoulios commended S. Greenberger for an outstanding job, along.with Gayle Anderson, in coordinating Arts Week. He also reported on the Oct. 7 presentation of the Arts Council's budget to the Human Services Committee indicating that the Committee's response was very positive. Evanston Arts Council 927 Noyes Street / Evanston, Illinois 60201 / 312-328-2100 Page PER CAPITA MUNICIPAL ARTS SPENDING REPORT:. J. Zendell presented a report indicating the levels of municipal tax dollars In municipal arts agencies from cities between 50,000 and 100,000 in population.; —..- The range was from Scottsdale, Arizona's $14 per capita (total budget of $1,500,000) to Sumter, SC's IOC per capita (total budget of $9,199). The Evanston Arts Council's budget includes a tax dollar spending level of $1.35 per capita. It was noted that this information is from the 1984 survey by the National Assembly of Local Arts Agencies and deals only with city arts agency funds derived directly from tax dollars, not earned ; Income. S. Sanabria indicated that if programming by the agency is to increase to meeting increasing needs and public demands. funding and staff must all increase. She added that she felt that current staff could not add more programming. NOYES CENTER DEDICATION REPORT: H. Price reported that the Noyes Center dedication has been set tentatively for, Hay 4 or 5, 1985. Donors to the Challenge Campaign will be the primary audience,., although the entire community will be invited and encouraged to attend the dedication. There was a general discussion that this would be a good opportunity,.. for Noyes artists to have open studios. S. Greenberger questioned the necessity of including all donors on the Donors' Plaque, indicating that the intent was for the plaque to include the names of only the major donors. J. Zendell responded that the Challenge Campaign Committee had indicated in writing and promotion of the fundraising effort that all donors would be listed. S. Greenberger's expressed concern , .. that 475 names would make the size and cost of the plaque prohibitive. M. Price indicated that she would ask Shel Newberger, former Chairman of the Challenge Campaign, to attend the November meeting to discuss the issue. NOYES CENTER ROOF: J. Zendell reported that there is an immediate need to do repaira on the roof over the theater and gym and asked for permission to use up to $5,000 in remaining Challenge Campaign funds. M. Price moved and S. Sanabria seconded approval of the request. Approved unanimously. CLASSIC CHORALES: Lee Jacobson, Director of Classic Chorales, spoke to the Arts Council requesting that the agency co -host a reception, December 11, for Yehuda Fickler, Director of the Jerusalem Symphony. Mr. Jacobson indicated that Mr. Fickler would be visiting Evanston preliminary to final arrangements -for,. ..,;_ ;;, Classic Chorales to perform in Israel next year. Mr. Jacobson indicated that the reception costs would be the responsibility of Classic Chorales. Dr. Weiss moved and M. Price seconded approval of the request. Motion approved unanimously. October lb. 1984 page 3 AFFIRMATIVE ACTION AND THE ARTS COMMITTEE REPORT: Because L. McClure could not httend the Arts Council meeting, this agenda item was tabled until November. OTHER ISSUES: P. Aliapoulioe indicated that although he had spoken to Mayor Lytle, there has as yet been no action on the appointment of a new Arts Council member to fill the current vacancy. Meeting adjourned at 8:10 p.m. EVANSTON ARTS COUNCIL November 20, 1984 MEMBERS PRESENT: Paul Aliapoulios, Chairman; Kathy Foley, Stacey Greenberger; Susan Sanabria, Dr. John Weiss MEMBERS ABSENT: Richard Lassar, Lorelei McClure, M&rilyn Price. SUM4IARY OF ACTION: P. Aliapoulios called the monthly meeting of the Evanston Arts Council to order at 6:00 p.m. in Studio 106 of the Noyes Center, 927 Noyes St.,. Evanston, IL 60201 MINUTES OF OCTOBER 16, 1984: K. F91ey moved and S. Sanabria seconded approval of the minutes. Approved unanimously. D1R1:CTOW S REPORT: J. Zendell introduced the guests for the meeting: Leslie Ross of N.U. and Susan Medak, Managing Director of North Light Theatre. J. Zendell asked for a volunteer from the Council to represent the agency on the TA Workshop Committee with the Evanston Arts Alliance in planning the 1985 aeries of technical assistance workshops. S. Sanabria volunteered. CHAIRMAN'S REPORT: P. Allapoulios reported that Arts Council member Kathy Foley is now expecting her second bundle of joy. 1985 CALENDAR: J. Zendell asked for approval of the 1985 calendar of meetings. Dr. Weiss moved and S. Greenberger seconded approval. Approved unanimously. K. Foley urged all members to put the dates on their calendars NOW1 NOYES CENTER DEDICATION: P. Allapoulios reported that he had discussed with Shel Newberger the Council's concerns that thv "bonnr'n Plncque" not include all donors to the Challenge Campaign because of they expense. He indicated thnt Shel reme:mbers that the donors were all told their names would be on the "Wall of Honor". There was a general discussion of the overall coat and staff was asked to explore alternatives to the original $2,000 estimate of the Zelda Werner design. ARTS WEEK '84: S. C+reenberger reported on the recent Arts Week celebration and asked if there were any questions. Site ,also suggested that the Council decide whether or not the event should be continued, repeated, expanded or changed for 1955. K. Foley stated that her staff at the block Gallery indicated to her that the N.U. based events were very successful. P. Aliapoulios agreed but posed the question: is it cost effective? K. Foley questioned the cost vs. use of the Culture Bus project, asking if one Sunday instead of two should be planned for next year. S. Greenberger suggested that the project will always lose money, and that the question should be whether or not the image enhancement achieved through the Culture Bus was worth the expense. Evanston Arts Council 927 Noyes street / Evanston, Illinois 60201 1312-328.2100 Minutes 11/20/84 page 2 It was the consensus of the.Council to continue the project if cost cutting can occur such as getting co-sponsorship from NORTRAN. Staff to investigate. K. Foley offered to ask the Museums and institutions served by the project if they would be willing to provide partial support. It was also suggested that the project should target more seniors through specific marketing. Re. the Juried Exhibition, It was reported that the Art Center would be willing to co-sponsor again in 1985. The Arts Aw:crdfi Gala was discussed re: possible other locations. It was agreed, that Pick-Staiger was the optimum location. It was agreed to again pay performers but $200 per performance instead of $300. S. Greenberger agreed to chair the 1985 Gala. S. Sanabria suggested that the large Calendar format be redesigned for easier reading. other Council members slated chat the Calendar format :should remain the same. J. Zendell indicated that tentative plans called for a reduction in the number of events listed and that might help the calendar's readability. K. Foley moved and S. Sanabria seconded that the Council continue Arts Week next year with certain cutbacks to he determined at a later date. Motion approved unanimously. J. Zendell indicated that there is still a need for a 1985 Arts Week Chair. P. Aliapoulios askuld that the Item be placed on the December agenda. IN -SCHOOL MUSIC ASSN. REQUEST: J. Zendell presents(] the Evanston In -School Music Anon. request to donate several Arts Council owned instruments to DIsLrict 65. K. Foley moved and S. Greenberger seconded approval of the regeust. Approved unanimously. AFFIRMATIVE ACTION AND THE ARTS CO`LMITTFE REPORT: J. Zendell r;,portc:d that the c.ow^itttei! chair. Garrison Hickman. wag already working with varfous ,arts organizationB in the d..Tsign of their affirmaLlve aeClan plans for submission with their grant applications. t'NfTF.D FU.;0%%ISING :i()pELS: 'Phis item was Labled until the information was available. a Meeting was adjournud at 7:40 p.m.