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HomeMy WebLinkAboutMinutes 1985MINUTES OF THE 08 JANUARY 1985 . REGULAR MEETING OF THE EVANSTON POLICE PENSION FUND BOARD OF TRUSTEES Call to Order -This Regular quarterly Meeting of the Evanston Police Pension Fund Board of Trustees was called to order by Board President Robert Heytow in the basement classroom of the police building at 3:34PM. Roll Call- The Roll was called. All trustees were present save William Labbe, who arrived at 3:50pm. ReadingLpproval of Minutes-Heytow moved, seconded by Carlson, that formal reading of the 10/9/84 Meeting minutes be waived, and that they be approved as printed. ALL WERE III FAVOR. INVESTMENTS (Treasurer's Report and Financial Forecast) Treasurer Robert Shonk reported that the Fund currently had $8,121,500. in in- vestments and $98,639. in cash. Prior to this meeting he took notes of $400,000., $250,000. and $600,000. and purchased $1 million in T-notes coming due 8/31/86. Shonk reported receiv- ing a check for $2005.83 from the CCPA investment, representing a return of 8%. For future investments, he noted that short term money was at about 8%, 1-year obligations 9%, and 2-year notes about lOr" **Heytow proposed (in the form of a motion) that the FUND purchase on 2/15/85 $400,000. in obligations from the CCPA credit Union, (bringing total investment in the Credit Union up to S500,000.) at a rate of 10 1/8% coming due 12/31/86, ON THE CONDITION that the Credit Union submit a certified financial statement to be reviewed by the Board President and Treasurer. Carlson seconded the motion. ALL WERE III FAVOR. Motion carried. **Shonk proposed (in motion form) that the Fund invest $375,000. at the end of March '85 in US T-note with maturity 10/15/86 coupon 11 5/8% yield 10.040M. Seconded by Carlson. ALL 14ERE IN FAVOR. Moti n Carried. John Powers from the CCPA was present.and thanked the Board for investing in the Credit Union. SECRETARY's REPORT -Secretary Timothy Schoolmaster reported the following since the last quarterly meeting: A bill was presented for payment from the City personnel department, for the Fund's 50' share for the cost of physical exams for new officers in the amount of $1292.50. Schoolmaster noted that several of the charges were for officers that were never hired, or for officers that were hired and resigned after a short period of time, reflecting a growing trend among police applicants to file a great number of applications with different agencies. Carlson called the Director of Personnel, who agreed to absorb the cost of the physicals for two officers that were never hired (LaCroix and Rzepecki), reducing the bill to S1107.50.Schoolmaster moved, seconded by Heytow that the lower figure be approved for payment.ALL WERE IN FAVOR. Schoolmast reported that he had spoken further with a doctor for new officer James Hutton, and the results indicated that this officer was medically acceptable. (Hutton had been accepted into the Fund due to the inaction of the Board on the matter). Carlson moved, seconded by Heytow, that Hutton be retroactively be accepted into the Fund. ALL WERE IN FAVOR. EVANSTON POLICE PENSION FUND page 2 1/8/85 ! Four newly appointed Police Officers. had made application to be accepted by the FUND: 1. Demetrious COOK appointed 10/15/84 All papers and physical 2. Jeffrey DEVROY 11/5/84 exam records were in 3. Mark VAIL 11/5/84 order. 4. Linda BIRKENHEIER 10/5/84 Motion by Schoolmaster, seconded by Carlson, that all four be accepted into the FUND. ALL WERE IN FAVOR. There followed a discussion regarding Linda Birkenheier, who had previously been a member of the Fund for 3 years 11 months from 1972 to 1976, who had been refunded her contributions at the time of her resignation. Schoolmaster had done some research and had had some discussion with former trustees and officers of the Board regarding the required time of repayment with interest to have pension credit reinstated when an officer rejoins the department. The Secretary was directed to investigate the matter further and report back to the Board. Officer Gary Starks had resigned from the Police Department on 11/2/84 and had requested that his contributions of $7868.24 be refunded; Officer Nancy Dollarhide had resigned 10/28/84, but had not requested a refund. Motion by Schoolmaster, second by Heytow, that Starks' refund be approved, and that Dollarhide's refund be approved ($600.94) if she applies for it. ALL WERE IN FAVOR. The Secretary mentioned that he had communicated the Board's resolution of Funding Request to the City Manager and the City Council, using the figures provided by the State Actuary. Shank report that the actuarial study commissioned by the City would soon be available, and that the FUND was currently funded at a levelof 29.3N. The Secretary reported he had received communications from Attorney Rohlfing regarding Sgt.Jerry Lund, who had been advised to seek a disability pension, because he was physically disabled and would soon be relieved of duties. The Secretary reported that 3 beneficiaries had reached age 65, and received the large increases due them by statute, and that all others entitled had recived their 3N increases. There are now 101 persons receiving pension. The Secretary reported that the terms of Trustees Heytow, Shank, and Labbe would expire the second week in May. Election for Active and Beneficiary Trustee would be held 15 April 1985 according to statute. The Secretary will take care of notices, ballots. etc. The Secretary reported that due to renovations in the police building, the Pension Office would be moved, but it is unknown at this time exactly where. The Secretary reported that he had received notice of the $401,250. special payment from the City into the FUND on 11/26/84. An article of in- terest was circulated, regarding a court order to the city of Chicago to make deposits to their pension funds every pay period, and not just quarterly, which would increase the amount of interest earned by pension Funds. 60 replies had been received in the semi-annual annuitant survey. ADJORNMENT-There being no further business, Schoolmaster moved adjournment, seconded by Heytow. ALL VOTED "aye" save Thomas Carlson, who voted "nay". Motion carried.Heytow declared meeting adjourned at 4t39pm. Robert Heytow:•i� Thomas Carlson, , Robert Shank: , Timothy Schoolmaster, oard Secretary William Labbe: 'I,,Fi sw • MINUTES OF THE 02 APRIL 1985 REGULAR MEETING OF THE EVANSTON POLICE PENSION FUND BOARD OF TRUSTEES Call to Order -This regular quarterly meeting of the Evanston Police Pension Fund Board of Trustees was called to order by Board President Robert Heytow in the basement classroom of the police building at 3:35pm. Roll Call- The Roll was called. All trustees were present. Reading/Approval of Minutes-Heytow moved for approval of the minutes as printed; this was seconded by Labbe'. All were in favor. Motion carried/ . INVESTMENTS (Treasurer's Report and Financial Forecast) Treasurer Robert Shonk reported that as of 31 March, the assets of the Fund were nearly $9 million, with $8.5 million in investments and $355,000. in the bank. Shonk forecast $300,000. to be in- vested in mid -May, and recommended that $250,000.(from the bank account) be invested now. The $400,000. CD with the CCPA Credit Union was noted; this interest is not paid until maturity, but at a good rate. Shonk noted current rates as 8.2% monthly, 8.5% quarterly, 9% annually, and 10% going out 2 years. Shonk moved, seconded by Heytow, that the Fund invest in the two following items: US T-note $250,000. May '87 coupon 12`n US T-note $300,000. Aug.'87 coupon 12 3/8%. ALL WERE IN FAVOR. Motion carried. SECRETARY's REPORT -Secretary Timothy Schoolmaster reported the following since the last regular meeting: The Secretary's portion of the annual report to the State had been completed on April 1st. The remainder of the report is in progress at City Hall. Deferred beneficiary David Kelly reached age 50 on 3/15/85, and has begun receiving his pension of $1565.71 per month. Deaths - Elmer SACHS died 1/24/85, the day after his 83rd birthday. A letter and widow's application was sent to his %idow Marion. She is eligible to receive his monthly pension of 5995.39 per month. Frieda BUSSEAN, age 87 died 2/9/85 in Glenview,lllinois. She has no dependant children, so he,, widow's pension of $300.per month has been discontinued. Trustee Election -As of the date of this meeting, the only nominating peti- tions received were for the current trustees Robert Heytow (active) and William Labbe' (.beneficiaries). An election will be held on 15 April,1985 for the active trustee, and notices were mailed to retirees with their Feb. check, and ballots were mailed with their March checks. A bill for typewriter repair from Larry Frykman Office Machines was submitted in the amount of $60.55. Approval moved by Carlson, second by Heytow. ALL IN FAVOR. Motion Carried. EVANSTON POLICE PEON FUND page 2 • 4/2/85 Trustee Robert SHONK was reappointed for another two year term by Mayor Lytle at the 25 March City Council Meeting. Four new police officers were appointed on 3-25-85. Irene A. Nichol Michael J. Keenum All papers and physical exams were in order. Thomas A. Guenther Kent Kuhlman Schoolmaster moved approval and acceptance, seconded by Shonk. ALL WERE IN Favor. motion carried. Deputy Chief Robert Bennett announced his retirement effective 4/8/85, after 30 years ,3 months, and 7 days of service. Bennett was also a trustee and secretary of this FUND for many years. All papers are in order. His pension is computed to be $2520.37 per month, or $30,244.48 per year. Schoolmaster moved approval, with second by Shonk. ALL WERE IN FAVOR. Motion Carried. It was also unanimously voted that a resolution be drafted and sent to Bennett commending him for his long years of devoted service to the Pension Fund Board of Trustees. The Secretary noted that during the rennovation of the police building, the Board would lose office space, but temporary quarters with 24-hour access had been obtained. IT was noted that the Board had received a bill for physical exams for new officers, but some candidates had decided to go elsewhere and were not sworn in with this department. Carlson moved that the Fund split costs with the personnel department only if the candidate be sworn in and make application to the fund. Seconded by Heytow. ALL IN FAVOR. Motion carried. The secretary was also directed to follow up on the fund membership issue with the department of insurance. Former member Nancy Dollarhide had applied in writing for a refund of her contributions, and had been refunded $600.94. There was discussion about probationary officer Linda Birkenheier, and if she would be allowed to buy back her previous service time. Attorney Gudgeon had researched the issue, and indicated he could draw up an agreement for repayment if necessary, but did not think it wise to go beyond three years from date of reentry. Heytow moved that there be a lump sum repayment plus the 2% per year repayment before the July quarterly meeting if the officer wished to buy her time back.Second by Schoolmaster. ALL WERE IN FAVOR. Motion carried. OLD BUSINESS There was discussion about the City property tax levy for the FUND. It was noted that the State Actuary had recommended $1,907,105.00 be the tax levy for the year, and the A.S. Hansen report commissioned by the city had recommended $1,599,906.00. The city had proposed $884,319 as the levy ($917,533. including $52,000. from the debt retirement fund). 0 • EVANSTON POLICE PENSION FUND page 3 4/2/85 Shonk noted that the city has set a limit on the tax levy; that the general fund and debt service fund cannot increase more than 95% of the growth of the consumer price index. (The complete study is contained in the records of the FUND.) He noted the excess in the debt service fund, increasing each year: 1st year:$52,000. 2nd year:165,000. 3rd year:323,000, and 4th year: $689,000, and that most of this excess has been pledged to the police pension fund. Heytow questioned the city expansion of debt, and expressed view that the city is considering pension debt on a basis that reaches out to far into the future, and not as an immediate debt. How can the fund be sure that the policy expressed will be the policy of the city in the years to come? Heytow noted that he had trouble accepting in good conscience a figure lower than that recommended by the city's actuarial study. Shonk noted that the city manager never said we would go to full funding, but the budget policy has been set, and generally has been adhered to. Carlson suggested that the Board communicate with the city Manager. Heytow questioned why the additional $502,000. cannot be raised or negotiated. On a motion by Schoolmaster, seconded by Labbe', it was suggested that the Board, through its attorney, communicate budget needs in a more urgent manner to the budget policy committee of the City council. IN FAVOR: Heytow, Schoolmaster, Labbe'. VOTING NAY: Shonk. ABSTAINING: Carlson. Motion carried. NEW BUSINESS There was no new business noted. ADJOURNMENT Heytow moved that the meeting be adjourned. Second by Carlson. ALL IN FAVOR. Meeting adjourned at 5:10pm. Timothy Schoo aster oard Secretary Robert Heytow: Thos. Carlson: Robert Shonk: William Labbe': MINUTES OF THE 05 JULY 1985 SPECIAL MEETING OF THE EVANSTON POLICE PENSION FUND BOARD OF TRUSTEES A special meeting of the Evanston Police Pension Fund Board of Trustees was called to order at 4:47pm 5 July 1985 by Board President Robert Heytow In the office of the Deputy City Manager at City Hall. Present were Trustees Heytow, Thomas Carlson, Robert Shonk, and Timothy Schoolmaster. There was discussion of the application for membership of police officer Ellen Schwartz, who had applied on 4/8/85. There was still an unresolved medical problem, the Board had received no updated medical report from the City personnel department or from the applicant, and if the Board took no contrary action, the accepta4W would become automatic after 8 July 1985. It was noted that this wouldnpreclude theBoard from making another consider- ation at a later time, but denial would only preclude the automatic acceptance. Schoolmaster moved that the application be denied because of an unresolved medical problem possibly affecting the applicant's suitability for membership in the FUND. Second by Carlson. ALL WERE IN FAVOR. Application denied, The meeting was adjourned at 4:57pm. Timothy Schoo aster, oard Secretary Robert Heytow: Thomas Carlson: �� Robert Shonk; MINUTES OF THE 09 JULY 1985 REGULAR MEETING OF THE EVANSTON POLICE PENSION FUND BOARD OF TRUSTEES Call to Order -This regular quarterly meeting of the Evanston Police Pension Fund Board of Trustees was called to order by Board President Robert Heytow in the basement classroom of the police building at 3:35pm. Roll Call- The Roll was called. All Trustees were present. Reading/Approval of Minutes-Heytow moved for approval of minutes as printed. Seconded by Carlson. ALL WERE IN FAVOR. On motion by Carlson, and second by Heytow, minutes of special meeting of July 5th were accepted as printed. ALL WERE IN FAVOR. Financial Report and Investments -Treasurer Robert Shonk reported that $950,000. of currently held T-notes would come due on August 15th; that the Fund would have $1.350million to invest by August 15-30, and another $150,000. would become available by September 30th. Shonk suggested that the Board consider two to three year investments. There was a discussion of zero coupon notes and Ginnie Maes (which might limit the investment flexibility of the Board). It was asked if he could arrange for a person knowledgeable about Ginnie Maes address the Board at the next meeting, and Shonk agreed to look into it. SHONK recommended, and moved that the Board purchase the following: On 8/15/85, purchasing $950,000. June '87 T-notes 10!17.Second by Carlson, ALL WERE IN FAVOR, MOTION CARRIED. Invest monies from tax levy in Sertember not to exceed $550,000. in 8/88 T-notes coupon 101,%. Second by Heytow. ALL WERE IN FAVOR. MOTION CARRIED. There was then an assessment of current holdings by Shonk, for the Board's consideration. Secretary's Report: Secretary Timothy Schoolmaster reported the following since the last regular meeting: Beneficiary Elmer Sachs had died on 1/24/85, as previously reported. The application from his widow Marion Sachs is now in order. Motion by the secretary for acceptance, seconded by Carlson, ALL WERE IN FAVOR Beneficiary Stanley Gross died 6/8/85. Widow's application from Anna Gross had been received and was in order;the secretary moved acceptance.Seconded by Carlson. ALL WERE FAVOR. The secretary moved acceptance of the following payroll vouchers: Dec. '84 $74,471.75 Apr. '85 $78,786.79 Jan. '85 $75,588.85 May '85 $79,374.93 Feb. '85 $75,385.24 Jun. '85 $79,374.93 Mar. '85 $76,147.35 Second by Carlson. ALL WERE FAVOR. MOTION CARRIED. EVANSTON POLICE PENSION FUND page 2 minutes 7/9/85 Officer Linda Birkenheier has repaid $3887.28 plus eight years eight months interest of bb/;i.b8 (rotal repayment:$4560.96) back, into the fund, and requests that her previous police pension service time of 3 years, 10 months, and 30 days be reinstated. Motion for approval by Schoolmaster, seconded by Carlson. ALL WERE IN FAVOR. MOTION CARRIED. (Adjusted starting date:11/5/80) Officer William R. LAMEROIN has applied for a regular pension after 27 plus years of service. He is of proper age, and all papers are in order. Pension is effective 7/l/85; $1611.73 monthly, 519,341.44 yearly. Motion for acceptance by the secretary, second by Carlson. ALL WERE IN FAVOR. MO TION CARRIED. Police Officer Ellen Schwartz (appointed 4/4/85) has made application for membership in the Fund, was denied at a special meeting of 7/5/85. The secretary is to send a letter to Schwartz and appropriate city officials regarding the status of denial, and possible reconsideration. Police Officer Barbara MALES has filed for membership in the Fund. There is an indication of a cardiac irregularity in the medical report. Heytow moved that application be denied for the present because of lack of requested medical information. If the issue is clarified, and there is no medical problem, then a new application would be considered by the Board. No salary deductions would be accepted by the Fund while this issue is pending, but an escrow could be established by the personnel department of the city. The officer or the personnel department would pay for any additional medical costs for examination. This was seconded by Schoolmaster. ALL WERE IN FAVOR. Application DENIED. The secretary will send a letter to Males regarding the Board's action. Police Officer Anthony Bradley's application for membership was considered. Even though requested some time before, no medical report had been received by the Board from the City Director of Personnel. Heytow moved that the application be denied because there was insufficient information on which to make an in- formed decision. Second by Schoolmaster. ALL WERE IN FAVOR. Application Denied. No salary deductions would be accepted by the fund from Mr. Bradley. The secretary reported the following results of the April Trustee elections: On 4/15/85,Active Trustee Robert }Heytow was re-elected to a two-year term, receiving 45 votes out of 45 votes cast. William Labbe' Sr. was reelected by the beneficiaries in a mail -in ballot election, and received 56 votes out of 58 cast. Carlson moved that the results be accepted and certified. Second by Shonk. ALL WERE Its FAVOR. Motion carried. OLD BUSINESS Heytow discussed a sample letter he had drafted to bond rating companies in protest of the city's position on the funding issue.(Copy is in correspondence file). He reported meeting with City Manager Asprooth; that the letter was intended as a last resort, and he wanted it in the file, but would hold off requesting that the Board send it was the matter was further discussed. He stated he wanted to let the city officials know of his frustration on the issue, that aldermen would be contacted, and that he was satisfied that the city manager, at least for the present, was doing what he could to correct funding difficulties. EVANSTON POLICE PENSION FUND page 3 minutes 7/9/85 NEW BUSINESS A proposal booklet from the State National Bank regarding their desire to handle the Fund's trust account was distributed to all trustees for their consideration. Schoolmaster proposed membership in the Illinois Police Pension Fund Association. He stated he had attended several meetings, and had had lengthly discussions with the Associations's president and attorney. The association had provided informative speakers at meetings on issues such as disabilities, pension legislation, and the group also maintained a legislative liason in Springfield. The legal staff was available to research issues of importance to pension funds, and also to educate fund trustees. The initiation fee is $500. and the yearly dues are $500. Membership was proposed in a motion (with a limit of $1,000. to be spent for dues, etc.) and was seconded by Heytow. THOSE IN FAVOR: Heytow, Schoolmaster, Labbe'. ABSTAINING: Carlson, Shonk. MOTION CARRIED. ELECTION OF BOARD OFFICERS Heytow moved, seconded by Shonk, that elections be tabled until the October meeting. ALL WERE IN FAVOR. ADJOURNMENT Heytow moved adjournment, seconded by Carlson. ALL WERE IN FAVOR. Meeting Adjourned at 5:10pm. Amoty Sch lmaste , oard Secretary Robert Heytow: Thomas Carlson: Robert Shonk: William Labbe' , r.: MINUTES OF THE 12 JULY 1985 SPECIAL MEETING OF THE EVANSTON POLICE PENSION FUND BOARD OF TRUSTEES A special meeting of the Evanston Police Pension Board of Trustees was called to order at 1:51pm 7/12/85 by Board President Robert Heytow in the office of the Deputy City Manager at City Hall. Present were Trustees Robert Heytow, Thomas Carlson, Robert Shonk, and Timothy Schoolmaster. There was a brief dicussion on the application for membership of police officer Anthony Bradley, which was denied at the regular quarterly meeting of the Board on 09 July 1935, because the personnel department of the city had failed to provide any sort of medical report on the applicant. The report had since been received, and there was no indication in the report other than that the applicant Bradley was fully fit for duty and for mem- bership in the Fund. Carlson presented a motion, that was seconded by Schoolmaster, that the Board reconsider its previous denial based on the new information, and accept Bradley into the Fund. ALL WERE IN FAVOR, MOTION CARRIED. The meeting was adjourned by Heytow at 1:56pm. Timothy Scho lmaste Board Secretary Robert Heytow: �- Thomas Carlson: Robert Shonk: ��1 L MINUTES OF THE 15 OCTOBER 1985 REGULAR MEETING OF THE EVANSTON POLICE PENSION FUND BOARD OF TRUSTEES Call to Order -This regular quarterly meeting of the Evanston Police Pension Fund Board of Trustees was called to order by Board President Robert Heytow in the basement classroom of the police building at 3:35pm. Roll Call- The roll was called. All trastees were present. Reading/Approval of Minutes -Carlson moved, seconded by Labbe' that the minutes of the 09 July 1985 Regular Meeting, and minutes of the 12 July 1985 Special Meeting, be approved as printed. ALL WERE FAVOR.110TION CARRIED. FINANCIAL REPORT AND INVESTMENTS -Treasurer Robert Shonk introduced the guest speaker, Girard Miller, who is an Evanston resident and representsthe Government Finance Officer's Assn (GFOA). Miller spoke about various investment options and philosophies; suggested that the Fund consider attempting to match liabilities with certain types of investment instruments; staying with the short term to protect long-term liability versus the increased volatility with longer -term investments (over 5 years);suggested selective venturing into the longer -term market; discussed Ginnie Mae's (predictable but with uncertain cash flow patterns; and fixed income preference. Also present was John Willhite (of Gov't. Guaranteed Fund Corp. of Houston TX.) who made a short presentation to the Trustees, and said he would be willing to prepare an actuarial analysis of various investment vehicles. Shonk reported that there would be $750,000 available for investing 11/15/85, with $100,000. of that becoming available later this month. Shonk recommended (in the form of a motion) that the FUND purchase the Treasury issue due in October '91 10.25" coupon of 1214-1 for $450,000. and April '92 10.3 coupon of 114 for S450,000. Seconded by Carlson. ALL WERE Ili FAVOR. MOTION CARRIED. SECRETARY's REPORT -Secretary Timothy Schoolmaster reported the following since the last quarterly meeting: Applications for membership in the Fund (either new officers, or officers that had been denied membership because medical reports had not been available). Officers Anita MIKLASZ and Alan HOLLANDER (both lateral transfers from other law enforcement agencies. All reports in order. Schoolmaster moved acceptance, seconded by Carlson. ALL WERE IN FAVOR. Officers Barbara MALES and ELLEN SCHWARTZ (previously denied because of incomplete information). Schoolmaster moved for acceptance of both; second for Males from Carlson; second for Schwartz from Shonk. ALL WERE IN FAVOR. Schoolmaster reported that widow Helen May had died recently; complete information was not available, and he would report at the next meeting. EVANSTON POLICE PENSION FUND page 2 minutes 10/15/85 Applications for retirement- Lt. Thomas Jo ce has applied for retirement as of 8/15/85 after 27 years bmonths, and �5 days of service; he will be age 50 on December 20th of this year; pension of $2008.16 month deferred until then. Motioned by Schoolmaster, second by Heytow. ALL WERE IN FAVOR. Motion carried. Lt. Henry Kmieciak has applied for retirment effective 4 Sept. 1985 after 34 years of service. All papers are in order. Motioned by Schoolmaster, seconded by Carlson. ALL WERE IN FAVOR. MOTION CARRIED.($2327.86/month). Bills for payment -Schoolmaster moved that all payrolls since the previous meeting be approved (all are contained in the payroll voucher file -copies are on file in the city Finance Dept.). Seconded by Carlson.ALL WERE IN FAVOR. NEW BUSINESS -John Mitchell of Mitchell and Associates was presented. Discussion by Schoolmaster and Heytow about inaction on the part of the present attorney of record. Mr. Mitchell is currently general counsel for the I11. Police Pension Fund Assn. , has had experience in adminis- trative and police related matters, and desires to be retained by the Board as Attorney of Record. A letter is on file with a brief background, and fee proposal: $500 yearly retainer (which would include 10 billable hours) and then anything over that to be billed at $65-100 per hour, depending on the attorney needed for the particular task. Schoolmaster moved that Mitchell be retained, with a quarterly performance review. Second by Heytow. Voting aye: Heytow, Labbe', Schoolmaster. Voting nay: Carlson, Shonk. MOTION CARRIED. Officer Thomas Henneqan presented an application for non -duty connected disability pension, with the required three doctors forms. Schoolmaster reported that the City personnel Dept. and Police Chief had not responded to requests for job description information; Attorney Mitchell suggested that the matter be passed for a hearing, possibly including the doctors, which would Consider the physical requirements of the job. Schoolmaster moved, seconded by Shonk, that Hennegan be sent at Fund expense for another exam to Dr. Sclamberg. ALL WERE FAVOR.Motion carried. OLD BUSINESS Election of Board officers (put over from the July meeting). Motion by Schoolmaster, second by Carlson that all Board of Trustee officers continue in their present positions until the July 1986 meeting. ALL WERE IN FAVOR. ADJOURMENT The meeting was adjourned at 6pm, by unanimous vote. Timothy Schoblmas er, Secretary Robert Heytow: Thomas Carlson: Robert Shonk: William Labbe', Sr: MINUTES OF THE 22 NOVEMBER 1985 SPECIAL MEETING OF THE EVANSTON POLICE PENSION FUND BOARD OF TRUSTEES A special meeting of the Evanston Police Pension Fund Board of Trustees was called to order at 2:00pm 22 November 1985 by Board President Robert Heytow in the Office of the Deputy City Manager at City Hall. Present were Trustees Heytow, Thomas Carlson. Robert Shank, and Timothy School- master. Before the Board was an application from Officer Thomas Hennegan for a non -duty related disability pension. After the meeting had started, the Board was joined by Board Attorney John Mitchell. Discussion of medical reports, requests for job descriptions from the Board which were sent to the Chief of Police and Personnel Director, and a letter from Chief Logan clarifying his position on "light -duty" assignments. (ALL REPORTS AND LETTERS CONNECTED WITH THIS MATTER ARE HEREBY INCORPORATED INTO, AND MADE A PART OF, THE PERMANENT FILE). Schoolmaster noted that the City Personnel Dept. had essentially provided no information about what a police officer physically must do by way of job description; that according to the most recent Appellate Court case (Peterson vs. Des Plaines Fire Pension Board) that"police service" would entail all those duties that any sworn officers performs, such as desk officer, which Hennigan could perform. Carlson mentioned that some middle ground had been attempted with Chief Logan on this issue, but that the Board ultimately could only approve or deny the application, and could not force the Police Chief to offer Hennegan a "light -duty" position, even if he would have twenty years of service accumulated in seven months. The doctor's reports were summarized: Dr. Sclamberg (exam paid for by the FUND) showed definite problems with Hennegan's lower back; thought he could perform clerical or sedentary duties only. Dr. Michael Grear indicated that Hennegan should only perform sedentary or clerical duties, and should curtail active work. Dr. Jack Robbins indicated that the lower back condition rendered him totally disabled. Dr. Julian Joffe (City doctor) indicated Hennegan could perform clerical or sedentary duty, but not full street duty. After further discussion, it was moved by Heytow, and seconded by Carlson, that the application be approved, and that since Hennegan's 50th birthday would shortly follow the one-year anniversary of this pension, that he would not have to submit to the usual physical paid for by the FUND. ALL WERE Ili FAVOR, MOTION CARRIED. Pension calculated at $15,754.50 per year; or 51312.87 per month. Timot y Sc alma ter,Secretary Rif: TC: RS: