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HomeMy WebLinkAboutMinutes 1987LADD ARBORETUM COMMITTEE , MINUTES OF THE BOARD MEETING JANUARY 5, 1987 BOARD MEMBERS PRESENT: Neal Laatsch, PRESIDENT; John Ball, VICE- PRESIDENT; Alberta Lauterbach BOARD MEMBERS ABSENT: Lynn Needham, SECRETARY; Abby Cartwright CONSULTANT MEMBERS PRESENT: None STAFF MEMBERS PRESENT: Ken Wenzel, ECOLOGY CENTER COORDINATOR OTHERS PRESENT: None As a quorum was not present, there was no meeting of the Ladd Arboretum Committee (LAC). A discussion among those present followed. JOHNSON BEQUEST - Wenzel Wenzel informed the board that the Johnson Will is now out of probate. The city has received the initial payment and will receive a second payment. These payments will make the total bequest equal $23,293.57. The Board directed Wenzel to search the LAC minutes to verify that the LAC had previously voted to direct these funds the Fergusson Fund and to proceed to transfer these funds if board had voted so. 1986 ANNUAL REPORT TO THE LIGHTHOUSE PARK DISTRICT OF EVANSTON ON EEA ACTIVITIES AT LIGHTHOUSE PARK - Wenzel Wenzel presented a draft of a report detailing the EEA activities performed at Lighthouse Park during 1986. Wenzel stated that he has submitted this report to the Lighthouse Park Board in the past. This year he felt it more appropriate if this report carte directly from the LAC. He stated that the link to the Lighthouse Park District of Evanston Board is a vital one and that this report should be on a board to board level. He asked the board to review this report. Members recommended several changes and Wenzel will revise the draft according to input. This final draft will be sent to all LAC members for final review. Members will be allowed further comments on this final draft and then it will be sent along to the Lighthouse Park District of Evanston Board. Ladd Arboretum Committee -2- Minutes of January 7, 1987 STAFF UP -DATE - Wenzel Wenzel informed the Board that the Environmental Assistant position is open. Wenzel stated that it was his desire to change the present job description to one that will be more program oriented. Specifically, this new description will require back- ground in environmental education. Duties will include directing the Summer nature camp, summer weekend hours at the Nature Center, school group tours, training and directing volunteers and various administrative duties. Wenzel felt that this change will increase facility use at the Nature Center, increase programming and increase revenues. Office management duties will be realigned into a new part-time staff position. This new position will be created by combining present clerk and seasonal positions. A general discussion continued about the realignment of duties in relations to the developing Long Range Plan, the need for volunteers and program revenues. 1987/1988 BUDGET DEVELOPMENTS - Laatsch A schedule of the City Council budget was distributed and impor- tant dates were noted. N. Laatsch updated the board on the developments concerning the Energy Education Budget option reduction. He reported that LAC members attended the December 22, 1986 Human Services Committee and discussed the ramifications of such a reduction with the committee. The Human Services Committee voted that evening to recommend that the Energy program not be considered for budget option reduction. Discussions continued on how to follow the Council's budget deliberations and what dates committee members will need to attend. The public hearing scheduled for February 2, 1987 evening was noted as one of the most important dates. N. Laatsch also informed the committee that he will send a letter with attached information to all the Aldermen outlining the importance and need of the Energy Education program and suggested that all committee members contact their Aldermen to discuss the Energy Program. LONG RANGE PLAN - Ball J. Ball announced that there will be a meeting for the committee of the whole to discuss the Long Range Plan. This meeting is scheduled for January 21, 1987 at 7:30 p.m. at the Ecology Center. N. Laatsch asked that the committee also discuss the summer fund raising project at that time. It was agreed that the committee would discuss the Long Range Plan and plans for a summer fund raising project. r LADD ARBORETUM COMMITTEE Minutes of the Board Meeting March 4, 1987 Board Members Present: Neal Laatsch, President; Lynn Needham, Secretary; David Ransford, Treasurer; Abby Cartwright; Eloine Plaut Board Members Absent: John Ball, Vice President; Alberta Lauterbach Consultant Members Present: None Staff Members Present: Ken Wenzel, Ecology Center Coordinator Others Present: None A quorum was present, and Neal Laatsch, as president, called the meeting to order at 8:00 p.m. Laatsch entertained a motion to approve the minutes of the Wednesday, November 5, 1986 meeting and the last meeting, Wednesday, January 5, 1987. Cartwright seconded the motion. The motion to approve last meeting's minutes was unanimously approved. Staff Report Wenzel distributed the updated Ladd Arboretum Committee address list and asked that members review it for any corrections. Wenzel then distributed copies of the 2/9/87 Planning and Development Committee memo regarding the proposed Skokie marina for the North Channel. L. Needham summarized the proposal made by the Village of Skokie and noted that the 2/9/87 memo details the status of the proposal and concerns expressed by the Evanston Plan Commission. Discussion followed on the LAC's opposition to the proposal. E. Plaut suggested N. Laatch should draft a letter to the Planning Commission that expresses the LAC support of the Evanston Plan Commission's opposition to this proposal. Wenzel distributed the January activity sheet, Spring Futures and calendar and reviewed spring programs. Discussion followed on details of Carlson Greenhouse program. Wenzel highlighted upcoming adult, and children classes and volunteer projects at Carlson Greenhouse. N. Laatsch read a letter by Mrs. Beth Schoerder expressing concern that there has been no visible activity in the greenhouse todate. N. Laatsch read his letter in reply that explained that delays in activity• were related to staff shortages and budget cut proposals. i.eneral discussion followed on current planning for the greenhouse and efforts to insure that the Ecology Center can follow through with plans. Ladd Arboretum Committee Minutes of March 4, 1987 Page 2 General discussion developed on fundraising and marketing strategies for the EEA. E. Plaut recommended that all EEA printed materials be reviewed at the next committee meeting to analyze its context and how these materials are presented to he community. She emphasized the importance of previous EEA fundraising programs and how they united various community groups toward supporting the EEA. A. Cartwright mentioned that a review of EEA programs is needed to focus our programming so that the EEA purpose is easily understood by the community. N. Laattch recommended that the Long Range Plan agenda item be taken up. Lonq Plan Wenzel mentioned that the Long Range Plan meeting for March 11, 1987 will be rescheduled. The Long Range Plan committee preliminary EEA goal statements and programs goals were distributed. The Committee reviewed these goals. E. Plaut suggested that the EEA goal statement should have wording that is more active and direct. L. Needham noted to the Committee that there is no goal statement for the Ladd Arboretum and this will be addressed by the Long Range Plan Committee. N. Laatsch recommended that the LAC schedule a special meeting to review the goal statements when they are completed by the Long Range plan committee. E. Plaut requested that the committee receive the LAC city ordinance and EEA incorporation papers before this special meeting. She stated that this information would serve a foundation for evaluating goals and program goals. Wenzel stated that he would contact J. Ball regarding a new date for the Long Range Plan Committee and then contact members with this date. Lighthouse Advisory Committee Meeting Wenzel informed the committee that there will be a Lighthouse Advisory Committee meeting on March 11, 1987. K. Wenzel and L. Needham will attend that meeting. General issues were discussed in preparation for that meeting. Fundraisinq N. Laatsch reviewed the initial planning for the 1987 summer fundraising event. One of the primary purposes of the fundraising project will be to continue to build a group of donors who are familiar with the EEA and our programs. To accomplish this goal, N. Laatsch explained that a fish boil has been planned for Sunday, July 12, 1987 at Northeast Park. Invitations will be sent out to advertise this event. He mentioned that folksingers will also be contacted to provide entertainment. General discussion followed regarding this event. -Ladd Arboretum Committee Minutes of March 4, 1987 Page 3 Rental Policy for Ecology Center Buildinq Wenzel advised the committee of increases in the rental fees for the Ecology Center. Discussion followed regarding the policies and regulations governing the kinds of groups that are allowed to rent. Present policy allows the coordinator to reject or approve any c'equest. The Committee discussed several regulations that would specifically restrict rental for certain functions. The Committee directed Wenzel to research the possibility of restricting use by partisan political groups and reported back to the committee. Recycling Satellite Station Proposal N. Laatsch informed the Committee that he received a letter from Susan Fous, Evanston Environmental Control Board Recycling Subcommittee, proposing a satellite recycling station in the Ladd Arboretum parking lot. N. Laatsch mentioned that he has replied in a letter to Susan Fous, that the LAC is interested in discussing this proposal. He informed Susan Fous that this station must be "aesthetically compatible" with the Ladd Arboretum and directed Susan Fous to contact K. Wenzel to develop this proposal. Discussion followed, emphasizing that the station must be landscaped to blend with existing Arboretum design and that control and maintenance responsibilities be clearly established. K. Wenzel will report back to the Committee with specifications as they develop. Financial Report D. Ransford reported that the final 86/87 EEA revenue payment to the City of Evanston was deposited last week. He also stated that the State National Bank Trust Department has requested that the EEA update the investment guidelines and send current authorization signatures for investment direction. The Trust Department also recommended that the General Agency Account be replaced with a different investment account to reduce costs. These items will be placed on the next LAC meeting agenda. The Committee directed D. Ransford to review the present guidelines and make recommendations on updating the guidelines for the next meeting. There being no further business N. Laatsch motioned that the meeting be adjourned. A. Cartwright seconded the motion. The meeting was adjourned at 11:00 p.m. LADD ARBORETUM COMMITTEE MINUTES OF THE BOARD MEETING MAY 6, 1987 BOARD MEMBERS PRESENT: deal Laatsch, PRESIDENT; David Ransford, TREASURER, Abby Cartwright, Alberta Lauterbach BOARD MEMBERS ABSENT: Lynn Needham, SECRETARY, Eloine Plaut STAFF MEMBERS PRESENT: Ken Wenzel, ECOLOGY CENTER COORDINATOR, Thomas Parsons, ENVIRONMENTAL EDUCATOR OTHERS PRESENT: None A quorum was present and N. Laatsch, as president, called the meeting to order at 8:00 p.m. N. Laatsch entertained a motion to approve the minutes of the last meeting, Wednesday, March 4, 1987. A. Cartwright seconded the motion. The motion to approve last meeting's minutes was unanimously approved. STAFF REPORT - Ken. Wenzel Wenzel informed the committee that the site coordinator, Herb Olsen, for the James Park Gardens had passed away. Herb Olsen and his wife, Joy, served for many years at James Park Gardens. The Committee directed Wenzel to investigate a proper memorial for Herb Olsen at the James Park Gardens to commemorate his valuable service to the Ecology Center. Wenzel informed the committee that Kathlee Neer, Garden Coordinator/Greenhouse Curator will be leaving the Ecology Center June loth. Kathleen served in this position for 5 years and in that time she had revised the garden contact, overseen the redevelopment of the Canal Gardens, created a community garden manual, and maintained the Passive Solar Greenhouse. Wenzel stated that a job announcement has been advertised in the Evanston Ridge for a starting date of June 1. Wenzel informed the committee that the Rotary Club of Evanston awarded the EEA with a grant of $1,000.00 toward the project of developing loan materials for school groups. This award came from the Youth Days Rotary Program. Wenzel stated that this award represents the final amount of funds required to implement this project. The Environmental Educator and the Energy Coordinator will be involved with the development of the materials. Wenzel stated that development will begin soon after the summer camp program has been implemented. Ladd Arboretum Committee Minutes of the May 6. 1987 Meeting Page Two Wenzel updated the committee on the status of the Satellite Recycling Station at the parking lot of the Ladd Arboretum. Wenzel stated that City Staff meet in the parking lot to discuss the design and location. The city staff has developed a proposal to the State of Illinois for funding of a station that includes extensive landscaping. N. Laatsch reiterated that any plan needs to be monitored and maintained. Wenzel stated that Ecology Center staff will monitor it daily while Forestry department will provide maintenance. Wenzel reviewed the plans for the summer camp program. Enrollment for this year is good. Wenzel stated that there was an overwhelming response for the Wildflower age 5 to 6 program. Wenzel also stated that Carlson Greenhouse is being utilized with the help of a volunteer group. FINANCIAL REPORT - D. Ransford D. Ransford reported to the Committee on his review of existing EEA financial guidelines. He recommended that an encumbrance certificate be established for the trust department at the State Bank. He stated that this document would allow for the occasional changes in EEA board officers. He stated that he will report to the committee at a later date with any other recommendations. D. Ransford informed the Committee that a final distribution of the Fate Stale: Trust wao received amounting to These funds were deposited in the Fergusson Fund Trust. The Staley Trust also distributed additional interest accrued from the Trust to the EEA. These funds amounted to $1,553 and were deposited in the EEA savings account. General discussion followed detailing that these funds were unrestricted and were not directed to the Fergusson Fund by the Staley_ Trust. General discussion continued on the use cf these f:anis f:,r i.mmediate needs_ T^e nee,-i f^r a computer to manage the E-' accounts was discussed. D. Ransford stated that the present financial guidelines require monthly statements to be sent to board members and a computer would expedite this requirement. A. Cartwright made a motion to apply the Staley interest monies to the purchase of a computer that can manage the EEA finances. A. Lauterbach seconded the motion. The committee unanimously approved the motion and directed N. Laatsch to proceed with the purchase. Ladd Arboretum Committee Minutes of the May 6, 1997 Meeting Page Three LONG RANGE PLAN - K. Wenzel K. Wenzel distributed a copy of the EEA goals and a copy of the EEA program goals and program related goal statements. Wenzel stated that he made some adjustments so that the numbering system of Part I matched Part II. The Committee reviewed the materials and made corrections on various statements. N. Laatsch then direted Wenzel to copy the revised work to all committee members. N. Laatsch requested that members review the materials and relay any more suggestions to K. Wenzel. N. Laatsch also directed K. Wenzel to distribute the program evaluation forms written by the Long Range Committee to the full Committee. He asked that committee membrs review the program evaluation forms and add their comments on the evaluation forms. FUNDRAISING - N. Laatsch N. Laatsch reminded the committee of the Fish Boil Fundraiser scheduled for Sunday, July 12, 1987. N. Laatsch also asked committee membrs to develop other ideas in which the EEA could raise monies. N. Laatsch asked Wenzel to develop a list with fundraising tasks that the EEA could be involved in. N. Laatsch stated that the committee could review this list to determine which activities or tasks could be implemented with staff and which tasks might be directed to a contractual fundraiser. There being no further business, the meeting was ajourned. LADD ARBORETUM COMMITTEE Minutes of the Board Meeting July 9, 1987 BOARD MEMBERS PRESENT: Neal Laattch, PRESIDENT; David Ransford, TREASURER; Lynn Needham, SECRETARY; Alberta Lauterbach, Elioine Plaut, Jack Weis BOARD MEMBERS ABSENT: Abby Cartwright STAFF MEMBERS PRESENT: Ken Wenzel, ECOLOGY CENTER COORDINATOR OTHERS PRESENT: hone A quorum wan pve:ient and L. Needham called the meeting to order at 8:00 p.m. The Committee approved the minutes of the last meeting. Financial Report - David Ransford D. Ransford reported the actions of the July 7, 1987 Investment Committee meeting. The Investment Committee recommended that the General Agency Account be closed and these funds, net of restricted grants, be placed into the Fergusson Fund. In the Fergusson Fund Account, $50,000 will be invested in Treasury notes (Feb. 1989), $50,000 will be invested in money markets to await future investment and $13,000 will be invested in money markets in reserve for the 1987/88 revenue budget. The Investment Committee also recommended that the Fergusson Fund should be moved to the First Illinois Bank. L. Plaut made a notion that the Ladd Arboretum Committee approve all the Investment Committee recommendations. L. Needham seconded the motion. The motion to approve the Investment Committee recommendations was approved with one abstention. The Committee then directed K. Wenzel to review all grant balances in EFA accounts and to prepare a report on the status of the grants and the original intent of each grant., The Committee will review this information at the next LAC meeting. Staff Report -- Ken Wenzel K. Wenzel reported that Washington National Insurance Company dedicated the redeveloped Washington Heritage Walk in the Ladd Arboretum on .June 23, 1987. N. Laatsch and D. Ransford attended this ceremony. N. Laatsch stated that he will send a letter to Wa3hin,iton National In:3uranr_e thankinU the company for their C0ntr ihL1ti0Wi to the Arboretum and toc creatin=1 ano printing an Updatod Arbor-�tusn Map. Ladd Arboretum Committee minutes of July 9, 1987 Meeting Page Two K. Wenzel reported that the summer camp registration for the first session is 106 enrollees. eased on second session advanced enrollment, 1967 summer total enrollment will be 155, which is a 6% increase over the 12-86 summer camp enrollment. K. Wenzel updated the committee on the status of the Ecology Center's replica Voyageur canoes. K. Wenzel stated that there may be a buyer for the 3 ' canoe and he is searching out options for programming the two 26' canoes via cooperative trips with for -profit organizations and/or scouting programs. Wenzel stated that because of limited staff time and liability concerns, the programmin of these canoes are difficult. N. Laatsch stated that he has been approached by two volunteers from the old voyageur brigade on the natter of canoes. The volunteers have expressed concern that the Ecology Center is considering selling the canoes. Their position is that there is interest by many people to utilize the canoes in a program like the old voyageur brigade. Discussion followed expressing these issues; even with a corp of volunteers there will still be a requirement of staff coordination because of liability, that the old brigade had the support of three full-time staff employees, five intern students and the YC:C all of which, except for two full-time staff members, are no longer fundable and also increased concern about liability from the Safety Dept. N. I.aatsch stated that in his discussions with the two volunteers he suggested that these interested volunteers buy the 26' canoes from the Ecology Center. Presently there is no bid by t::e volunteers for the canoes. K. Wenzel stated he would continue on trying to program the two 26' canoes yia a cooperative venture and to sell the 34' canoe. Lonq Ranqe Plan - Ken Wenzel K. Wenzel directed the Committee to the handout materials related to the EEA purpo3o -- Part I and the EEA program and Program Related Goals -- Part II. He stated that he had mailed this draft out to all committee members and that there were no additional corrections expressed by committee members. Therefore, Part I and Part II were ready for Committee approval. N. Laatsch made a motion to approve Part I and II. L. Needham seconded and the motion was approved. Ladd Arboretum Committee Minutes of July 9, 1987 Meeting Page Three Proposed Fundraising Program K. Wenzel directed the Committee to review the proposed fundraising program that were mailed in the members packets. N. Laatsch discussed the issues related to a fundraising program. The main issue is determining which activities could be managed by staff and which activities will need outside assistance to accomplish our goal. Discusion followed on what resources are available to develop a marketing plan for the EEA and how other organizations have approached a fundraising program. Several suggestions were mentioned on how to get fundraising resources, including Northwestern graduatt> studento to prepare a marketing plan for the EEA. The Committee then reviewed the handout to determine which activities will require outside expertise. it was determined that 91 membership drive is an activity that can be implemented by the EEA, that the EEA would need advice on marketing #2 annual giving campaign. The Committee determined that the EEA has proven capabilities in attaining #3 corporation grants, #4 foundation grants and in organizing #5 special events. It Was also suggested that a planned giving program be added as #6 and this activity would require outside expertise to establishing a suitable approach. EEA Fish Boil Benefit - N. Laatsch N. Laatsch reminded the members that the EEA Fish Boil Benefit is scheduled for Sunday, July 12, 1987 and mentioned that committee members should plan to attend. There being no further business the meeting was adjourned at 10:20 p.m. LADD ARBORETUM COMMITTEE MINUTES OF THE BOARD MEETING SEPTEMBER 2, 1987 BOARD MEMBERS PRESENT: Neal Laatsch, PRESIDENT; Abby Cartwright, Eloine Plaut, Jack Weis BOARD MEMBERS ABSENT: Lynn Needham, SECRETARY; Alberta Lauterbach, David Ransford, TREASURER STAFF MEMBERS PRSENT: Ken Wenzel, ECOLOGY CENTER COORDINATOR OTHERS PRESENT: None A quorum Was present and N. Laatsch as President, called the meeting to order at 7:50 p.m. E. Plaut entered a motion to approve the minutes of the last meeting, Wednesday, July 9, 1987. A. Cartwright seconded the motion. The motion to approve the last meeting's minutes was unanimously approved. STAFF REPORT - Ken Wenzel Wenzel reviewed the Fall program including the BSSD Program, energy programs and children's environmental education programs. N. Laatsch suggested that staff look into developing after school programs for the 1/2 day institute days. Wenzel reviewed the July 12th EEA fish boil benefit. Wenzel reported that 120 people attended the benefit and that the event netted $927. N. Laatch stated the event was very successful and everyone who attended enjoyed the food and music. F. Plaut mentioned that events that are offered on an annual basis will grow year after year. Discussion followed on future plans, which included providing literature on the EEA for participants, scheduling the servings to be continuous rather than half hour intervals, having two performers, so the entertainment is continuous and city-wide promotion. E. Plaut made nation that the proceeds from the 1987 fish boil benefit be set aside for future EEA special projects and to support next year's benefit costs. Second by A. Cartwright. The committee unanimously approved the motion. Wenzel updated the committee on the status of the proposal to the Illinois Department of Energy and Natural Resources. This grant would add PV cells to the active solar collectors to provide electricity to power the collectors, provide power to the solar hot water collector and to power cooling fans in the Ecology Center and Passive Solar Greenhouse. Since submission of this proposal in April 1986, there has been no communication received from the State on approval or rejection. An on -site visit by ENR officials is scheduled for September 9, 1987. Wenzel stated that the Ecology Center's proposal is apparently still under consi:eration. Wenzel stated that we will get getter information after the on --site visit. Ladd Arboretum Committee Minutes of the September 2, 1987 Meeting Page Two Wenzel reported on the effort to find a buyer for the EEA canoes. He stated that the builder of the canoes inspected the 34' canoe and one 26' canoe. He will send a written statement appraising the condition of these canoes and the value for resale. As soon as Wenzel receives this information he will pursue the sale of these two canoes. FY 1988/89 BUDGET - Ken Wenzel K. Wenzel reviewed the program objectives for the FY 1988/89 budget. Wenzel stated that the preliminary budget was out of balance by ($4,012). The committee agreed that the tax levy should not be increased over the recommended 1.5% increase allowed by the budget guidelines. The committee then reviewed the expenditure budget for cuts. The committee concluded that, typesetting costs be reduced, purchase of recycled paper costs be eliminated, equipment for the Nature Center Aquariums be eliminated, special weekend programs be eliminated, the printing of an annual report be eliminated, and an audit of EEA accounts be eliminated to balance the budget. N. Laastch asked for a motion to approve the FY 1988/89 budget which includes the aforementioned expenditure cuts. E. Plaut made a motion to approve the balanced FY 1988/89 budget. A. Cartwright seconded the motion. The motion was unanimously approved. EEA GRANT/DONATION BALANCES K. Wenzel passed out a report describing the current grants and donations that have balances. The committee reviewed this report and will use this as a g•iide for completion of the grant activities. LONG RANGE PLAN K. Wenzel passed a revised EEA Purpose (Part I) Outline. Wenzel stated that this revision was needed to consolidate the categories in Roman numerals I and II. Discussion followed reviewing the importance of I statement, the need to keep Interpretive and Stewardship services together under one unifying statement of environment education, the need to make the revised outline simplified, and the placement of facilities in Roman numeral III (program support). Menzel stated he would make alterations and make a simplified final copyh of Part I. Wenzel passed out the Facility/Program Evaluation forms. cie asked board members to write in suggestions on the blank forms and return them by September 31, 1987. There being no further business, the meeting was adjourned at 11:00 P.M. r fi f r 1 LADD AF f OP F-1 7M (701 1I,rTEE MINUTES OF THE BOARD MEETING NOVEMF ER 4. 1987 BOARD Mi-_-Mi31:R.' PRESENT: Neal Laatsch, PRESIDENT; David Ransford, TREASURER; Abby Carwxight, Alberta Lauterbach, Floine Plaut BOARD MEMBERS ABSENT: Lynn Needham, SECRETARY; Jack Weis STAFF Mr`MPERc PRESENT: Ken Wenzel; ECOLOGY CENTER 06RDINATOR, Alexis Reynolds - Carlson, GARDEN COORDINATuR./ KREENat FUSE CURATOR OTHERF PR E4ENT. Irene Gregory, ..TAMES PARK AAPDFNER A quorum wny preypnt qnd N. Laatsch as president, called the meeting, to order at 5 : 00 p.m. A. Cartwright entered a motyrn ~ gp}>3cvp tho minute_; of the! ast meeting, Wedne day, September L, 1967. D. Ranstord seconded the moti 7n. _'he mo r i�n �w approve the last meeting':.; minutes wan unan iC'.ou ly approved. NEW BUSINESS I. Gregory was given the floor to discuss recent problems occuring .a- dames Park Gardens. I. Gregory informed the Commit•-ee that pilrering at the James Park Gardens has been very heavy during this last season. She suggested that a chaff:. :.,"A react n_ ins;ailud to enclose the gardenz. 1. Grey ry * a`e 1 th :t .--he had inquired about the cost of such a fence- The v: � imat e for a used e Loot fence was $4 , 0 1 1 . Di swul i f - 1 1 — 1 - nncQrning most benef i cial approach to stove :_t-:is pr-LI-m. Neal Laatsch expressed concern if we .:spent aloe of money av this solution and found that it did not work. A. stated that there where a numbei of _F s i"tions: 1. Chain -link fence, Guariin7 14i in -main 'hourz. V Badges for gardeners and 4. SLgns . N. LantLc" stated that the: solution should also inc l,. de .:o municav i on with the various City departments involved with this site and with the Enforcement of the parks. V Lauterbach stated we will also need to approach the wProE riate City Council Subcommittees. 1. Gregory stated that she had also talked to Don Wirth, Dir. Parks, Rec.. & Forestry regarding this problem. His suggestion was to gather- a petition of the dames Park Gardeners and express their -vn -erns, starting with the LAC other. A. Lauterbach mentioned ihat the beaters were able to build the boat ramp - ; - _) 1:.1.- _t�� cast. She felt this would be :;pr.ro ,h for the Gardeners to follow as w" 1 . N. Laatsch stated that he would like to survey all the gardeners to gather information on their concerns. He stated that after this information is collected this group would review the materials and determind the correct appr. "cq0 . He thonked 1. Gregory for her time to present this concern tz the LA" and stated that the LAC is t. , 'T-�;: n 4 ,-,,,, 3 volution to this problem. Wen!Ul h_:nled out capies of a City memo regarding the Meti _._ p yl :._ D Snaitary District plan to create a marina on the North .:hove Sanitary Channel in Skokie. Wenzel stated that K d ke-p r-"•. C-mmittee appraised of any de"e i t r"; " .. : ev. .. ,F . ,, __ item. Wenzel mentioned that the Dried weep wain V 30 h - ld on Oct. 11. Visitors numbers were down t , _ rpvi - __ Cried weeds were sold at the farmer': , -:rk"r i - ales revenues are in line with budgeted i Wr Pi: . .L . . 1 lowwJ on how to promote the sale f- Y-1: .._ . , iing Var,.ous newsletters, Chamber of coar-•r•...._ . •1I-d ai,"L rr.4 rho name of the sale:. Wenn el stated that the wi::�er EEA F uturen has been mailed out. N. Laastch requ-•_st. i '-list. the LAC be ably to review programming idean tu Il.:' 1'_ }I' I I:= -ich -lass or program relates to goal, an':1 1•-"n l min u pl in. Co:ill itree then discussed the progress of t h 1 n;= :""IV plan. The Committee directed Wenzel to cowi1e a1r th� sP: :t _r: the evaluation form and send that to the c7mmit-t-e. N. _saastch also requested a check list of dhrU Froyrams an! how they supported program and program related g"a i s . INVESTMENT REPORT - K Ransford ... ?;:...._. t rcp _. t._.. _n actions taken by the investment t"omllsitt ��e. !�. ';a"Yf ov1 :.atvd that the Investment Committee recam, nd-• tha~ ine Fergusson Fund trust be move from the Staty Nati-nal RanK to the First Illinois Bank. E. Plaut place a motion to move the Trust as recommended by the Investment- Committee and approved the letter of agreement with the First Illinois Stank_ Motion was seconded by A. Cartwl - , M ". . w"f aPPrnved with D. Ransford ales to i n i nq . F . 1 1 nu n made_ a motion tQ approve three LAC memboi : . L' . K ens f orA. ' . Laatsch , and A Lauterbach, as signatures for t^e Fergusson Fund Trust at the First Ill. Bank. Seconded ty A. Vortwright. Motion approved, D. Ransford abstaining. EEA GRANT- DONATION BALANCES - K. Wenzel N. Wenzel tistributed materials detailing the EEA fund r Ol snces . !Q [.,`>C reveiwed the information and recnmmel►" r_h'' the balances be consolidated into two g' nv 1 1 :;. I-; LZA : - __ * i &t Ya Lund and General Lighthouse Complex fund. or in restricted funds. The recommmendations are as follows: Women`-- i-1 .ib t EvannLon, $300 - purchase a good quality guest K _ K for the Nature Center and deposit the balance in the Konern i Lighthouse Complex fund. Young Woment_' s Auy. . of the Women' s Club of Evanston, $342 - Spend the na 3nju an int_ernretive signing at the dune rest Q1'A -n . LiF i:r_{ o"we= Res t. _ . f i-n nneral $8, 154 - Mace in the Gent rii pnfh- �nu Complex fund. Wir. . i' _ _ -rt . 3449 - `spend for replacement fuses. Field �of p. -F-tnry grant. $4,000 Restrict to project as spe:o i f ied in Yrant. Lake shor- Aard9n Club. 39 - Pllce in Fergusson Fund. uuakpr Ye _ & . Krgnt . 31,995 - Restrict for use with Field Cori A - nr . Dr. Varls n D notion. $2,457 - Place in General Lighthouse Complex Fun& Sohimp: Mzmar of Fund. $730 - Place in the Fergusson Fund. BizVoF Memorial Funi. $111 - Spend to complete the planting in aril f l -werz ;:: nhe FishQp memorial planting in the Ladd ArbnrE r um . 111 . _ zi Greenhouse Restortation, $4,430 - Spend up to $500 improve ventilation and air circulation with the b.alanwe t the General EEA fund, minus 5:o for Fergusson Fund. EEA Fishb ,,il Funiraiser, $927 - Place in the General EEA fund. A motion was mace ty A. Lauterbach to approve the recommendations, seconded by A. Cartwright. The vote was 4 ayes, L no, motion approved. There being no further business the meeting was ajourned at 11:00 Pm. Lighthouse Advisory Committee Meeting irednesdar, March 11, 1987 PRESENT: Alder --an Collens; 7th hard, ',%!ar,- France'' Eagle; Lit41e Garden Club. Carolvn Ebling; Little Garden Club, Jane Chapman; Art Canter, Don Torras; Lighthouse Keeper; Abby Cartwright; Lighthouse Park District, Kan Wenzel; Ecology Canter, L--rn Needham; Ladd Arboretum Ca=ittee, Fred Cullen; Evanston Parks Dkpt. Bill Dionic; Sup. Evanstcn Parks Dept. Alder -man Callens open the meeting and asked all participants to introduce than - selves. Alderman Collens Usked each representative to report on current activities of their organization. Ecology Center K. Wenzel reviewed the spring program and activities sponbred by the Ecology Center at Lighthouse Complex. Wenzel highlighted plans and programs for the Dr. Carlson Greenhouse. He stated that the net benches have been installed and preparations are being made for spring classes and a volunteer project starting on Marc' 21st. Wenzel informed the groua on activities scheduled for the e%* se. per, including t-e s-=er nature camp. weekend hours at the Lighthouse Nature Center, ccnt4nued plans for sig:.ing in the dune restoration, continued effom r,,N re.:--r to re disrgn the prairie garden #fit of the Dr. Carlson Greenhouse. Lighthouse Park District D. Terras infor-ed toe co=.iccee that su=,er weekend Lighthouse tower tours will begin in June. He statea that he is currentl,� developing a photo exhibit in 7.i_-;aan_-- ma'st3__--r a14LS''. _ t:- i.^.iL CJ:.0 - ."ate views o: _hc L _ 'rtltn of the Keeper's quartcrz has been rey'Jree;. D. Torras mentioned that t:o woody areas of Ncrt'j_,,tasc P.ir{ ha':t' bt�_n C1t-in--u—.) .wid that thy° plantin:_; btlds in frt.'.nt of t:1e3 QkiarLerj will h` r<-s,, oroo ...t:t new plan: mat4rial. ,� nJt,2d t1113t ,! li:i:i Obac:rVed tC 3 nient3 UJ1:15' t:ii'. ` 01-1,jiJt in L.ati,3on Park YS- r Terras inquired about the coordination of the litter pick-up at the Lighthouse Complex parking lot. B. Di6 nio stated that Parks Dept. monitors the parking lot until the beach season. During the beach season the Recraa- tion Dept. lakefront crew and concessionaire will monitor the litter. Art Center J. Chapman informed the group that Martha Winans is the new Art Center Director. She discussed the Art Canter's maintenance staffing in re3ards to the Art Centers grounds. J. Chapman stated that the Art Center's maintenance staff is a work-studv student. and not a full-time worker. Full co=ittment to regular grounds maintenance including the Grotto Pond, " "r ,ss-....:. et 41 P'U;y s At this tine, Hary Frances Eagle and Carolyn Ebling stated that the Little Garden Club has maintained the flower urn in front of the Art Canter and is interested in helping with the maintenance in of the Art Center. Alder --an Collens suggested that the Art Carter and the Little Garden Club meet in the future to c=crdinate Clans. Further discussion on maintenance around the Art Center followed. B. Di(SpLio stated that the Parks Dept. crews attend to the planting beds three ties a year. The issue of regular maintenance arounc the Art Cancer was left for further discussion. Park Department F. Gallen clarified � the committee the different responsibilities for A-S7"L$ ::. pe—­4 is at the Lid -::souse Park Complex:. Lighthouse Park District issues permi_s r::z :, r_..ea_.,_ Pi_..... sl,.v_"'! Ci ci aa_.tc a, :ark6 ti e ^art-er.t issues special use permits for City parklands and the Evanston Art Center issues cont�cts for the rental of t;ie Art Center Buildin:;. F. Gullen -untioned that alcoholic be•:erazes are nrohibiced from all parks, beaches and city buildings. D. Terra; a_,Ved if an,; landscapin,, coul(l bu planted to screen tilt! dur::p.,ters. . t�.(y(, ;-,aT.:I) --TW!,. .4C.Sti,d-r. G.t_LLi,) r;.d�L,, 1Lt: j w: -r/1>4 TL7 ,ie!1.1L .4A,a f3-JjA.-JImZO-r#67Y7 ! A Cart-ri::ht su- 'gu ,__ L;Sat t e ., ' _; ti d Eva,�st , farri �: mart, ar, Li,,i t: :ta:;0 ar:: ,¢ JSE ADVISORY CO MITPLE - DRAFT pg3 .istrict meet to discuss the issue. General discussion followed as to suitable plant material, concerns of damage due to snow plowing, and normal operation at the dumpster site. Litter control and routine maintenance of this area still needs to be addressed. A Carvrright mention that the dune scale in the dune restoration area has a water retension problem. B. DiEanio and K. Wenzel stated that during beach preparation they will consider a remedy for this Theme being no further business, Alderman Callen* thanked all the representa- tives for attending and stated the group will meet again in late June. The meet- ing was ajourned.