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HomeMy WebLinkAboutMinutes 1987 (P2)MINUTES ADMINISTRATION AND PUBLIC WORKS COMMITTEE and HUMAN SERVICES COMMITTEE JOINT MERTING November 2, 1987 Members Present: Aldermen Radon, Rainey, Paden, Summers, Feldman, Collens, Davis, Drusrer, Feldman, Larson, and Wold Members Absent: Aldermen Juliar and Nelson Other Aldermen Present: Aldermen Brady, Rudy, and Warshaw Officials and Mary Anne Cappo, Jay Carow, Walter Clements, Cheryl Judics, Ann Staff Present: Kepler, Richard Lanyon and Doris Wolin of the Library Board, Phillip Peters, Judith DeStefano, Julie Harris, Janet Webb, David Williams, Nancy Brothers, Dr. Paul Ravenna, Marilyn Price, Joe Zendell, Richard Carter, Keith Bennett, Judith Aiello, Don Wright, and Don Wirth Presiding Official: Alderman Davis Summary of Action; The meeting was called to order at 7:50 P.M. Alderman Davis announced that this is a joint meeting of the Administration and Public forks Committee and the Human Services Committee of the City Council to review the Library Board's recommendation regarding the expansion of the main library. This will be the first step in a long process. Therefore, this evening's meeting will be for questions and discussion by the two Committees. Other opportunities will be made available for public input. Glennis Lundberg, Chairman of the Library Board, introduced the Library Board members present: Mary Anne Cappo, Jay Carow, Walter Clements, Cheryl Judice, Ann Kepler, Richard Lanyon and Doris Wolin; and Raymond Green, and Steven Yas, from Raymond J. Green & Associates, and Robert Rohlf, the Library Board's consultant. She presented a video, "Your Natural Resource", which illustrates the services and programs of the Library. She reviewed the history of the concern about expanding the main library, which was first expressed in 1973. After many studies and much planning, the Library Board is pleased to present its recommendation for an expanded library and urges the City Council to take steps to implement the proposal as quickly as possible. Richard Lanyon, Library Board member, reviewed the Building program Statement and how it will be used. He noted that the complete Statement is 125 pages and is available for review. Over 600,000 people visit the main library each year, averaging 14,000 per day. The Building Program Statement provides an explanation of the space needs of the library, including design requirements which should be followed to provide an efficient, low maintenance, high service and flexible building. JOINT MEETING November 2, 1987............ Page Two Jar Carow summarized the Library Board's recosmendation. The Library Board recommends constructing an expanded new section of the library building east of the present building and utilizing a portion of the present building for library purposes, enabling the remaining portion of the present library to be available for other community purposes, such as a senior citizen recreation program. This proposal will combine now construction with renovation of the current library space, will allow library services to be maintained throughout the construction, will provide for a new library entrance on Church Street which will be closer to parking, and will allow part of the current library building for another public use. The new library will be three floor levels above grade with a total of 103,000 square feet of library space. The library expansion will take place in the alley east of the present library; including the parkins lot, the alley, and a portion of the single family property east of the alley and the southwest corner of the parking lot north of the Womn's Club. He reviewed the cost estimates for the project. The projected cost of the library expansion, according to this plan, would be $12.650.612. A total of 104 new parking spaces would cost an additional $1,000.000. With architectural/engineering fees, the total projected cost would be $14,450,000. The cost of renovation of the Levy Center space would be an additional $947.000. Mr. Carow pointed out that the Feasibility Study, conducted by Raymond J. Green & Associates, had identified 15 points which have been significant in the development of the Board's recoessendation. He reviewed the points listed in the memorandum from. the Library Board dated November 2, 1987. on pages 1 and 2. Highlights include the reaffirmation of the importance of the main library to the downtown; the fact that any of the site configurations will require City approval of zoning variations. a zoning change or a planned unit development; a thr.?e story building on the site is an acceptable solution; no impact on traffic will result from an expanded library; the City owned parking lot (03) on the west side of Chicago Avenue is inadequate in size as a site for a new library building; and the cost of demolishing the present building and then building a new library on the present site as compared to renovating and adding to the present building is not substantially different. Nary Anne Cappo presented the plans for the library design competition and a timetable. The primary objectives of a design competition are to generate innovative and high quality professional design proposals and to focus public attention and raise public support for the project. The Board is recommending an open, single stage national design competition which would be open to all licensed architects. The Winner would be awarded a cash prize, as well as the right to negotiate a commission to further develop the winning design proposal. The Board is recommending that the design competition be administered by a project administrator. She outlined a timetable for the competition based on the assumption that the City Council would decide by mid November, 1987 to conduct a competition. Plan submissions would be due in July. 1988 and a decision reached in August or September, 1988. Construction could begin in the fall of 1989. Alderman Davis opened the meeting to questions from Committee members. Alderman Drummer asked for a cost comparison between this recommendation and an entirely new library. Steven Yas from Raymond Green & Associates stated that building a totally new library would generally cost somewhat less. Alderman Rainey asked about the JOINT MEETING No►ember 2. 1987............ Page Three impact of two major construction projects taking place at the same time, namely the Church/Chicago parking lot and the library construction. Jay Carow stated that it is anticipated that the Church/Chicago parking structure would be completed before the library construction begins. Judith Aiello, Assistant City Manager, stated that construction for the Church/Chicago project should begin in April of 1988 and be completed within 18 months. Alderman Rainey stated that, although she agrees that the library expansion will not increase o►erall traffic congestion, she believes that a Church Street entrance will cause major congestion problems due to double parking for patron drop-off. Jay Carow agreed that an off-street drop-off in the alley or other separate area or a curb cut will be necessary. Alderman Rainey stated her concern about adding unnecessarily to traffic congestion in the downtown area. Alderman Feldman asked about input from Levy Center users in this recommendation. $50,000 for remodeling the Levy Center use seems low. Mr. Carow pointed out that the $S0.000 figure is for the construction of an elevator; actual renovation costs for Levy Center would be $371,000. to include primarily cosmetic changes, repainting and carpeting. An additional 1277,000 would be for replacement of mechanical equipment. Although Levy Center representatives have had a walk-through of the library space and are aware of the Library Board's plans, they have not been substantially invol►ed. In regard to the relationship between the proposed library and Levy Center. Mr. Carow said that the buildings would be separately administered and it is not anticipated that functions could be shared due to the library's need for its facilities for library purposes. There could be some controlled access between the Levy Center and library buildings. Alderman Collens thanked the Library Board for an "exciting" proposal. She stated that the proposed timetable is optimistic, considering the issues related to zoning, the Levy Center and the Women's Club. Alderman Rainey questioned the assumed acquisition of the land currently occupied by the house to the west of the Women's Club. This may be difficult to secure. What happens to the plan if the Women's Club is not willing to sell the property' Ms. Lundberg stated that discussions must begin immediately. Alderman Wold asked for a reassurance that the proposal would provide the space necessary in forty years. Bob Rohlf, the library consultant, stated there is no guarantee because no one can be sure whet Evanston will be like in forty years, however, the Board has done the best job possible to accurately project Evanston's future needs. Kr. Lanyon pointed out that, with the preservation of the current library building to the west of the proposed library, it would be possible to turn this space back to library functions if necessary. Alderman Collens asked how the Building Program Statement is specifically tailored to Evanston. Br. Rohlf responded that this Statement reflects the differences between Evanston and other communities; specifically it reflects the presence of adults associated with Northwestern University and their substantial demands on the library collection. Don Wright, Library Director, stated that this plan accommodates the higher than average need for browsing and informal space; the high need for reference and research space for junior and senior high school students and adults; and the large demand for space for children's activities. Alderman Larson asked for an explanation of the impact of Northwestern University on the library use. hr. Lanyon stated that the impact is that of the interests and concerns of the persons in the community who have some connection with the universities and colleges in Evanston. Mr. Rohlf stated that 70% of the adults in Evanston use the library, which is twice the national average. JOINT MEETING November 2, 1987............ Page Four Alderman Warshaw said she is impressed with the ideas presented, but is very concerned about the cost. What will be done regarding the funding gap between the projected costs and the dollars approved in the Capital Improvement Plan! Ms. Lundberg said she is not optimistic about private fundraising based on past experience. Some State funding may be available, but only a small amount. Alderman Rudy stated his concern about the zoning variations. Zoning issues should be resolved before the design competition. The process should allow for community input into the design and the impact of zoning variations on the community. He questioned whether a special use would be required. Mr. Carow stated that a special use would be required. Due to the size of the site, toning variations including front and side yard set -backs will be necessary. Alderman Larson suggested that in the evaluation of design alternatives a value be given for a minimum of zoning variations. Alderman Davis asked if Raymond Green & Associates had any comments about the feasibility of the Library Board's plan. Steven Yas responded that they only had two days to review the plans; however, on first glance it appears to be a logical and rational approach which works. Its major advantage is allowing the library to function continuously throughout the building process. He had questions regarding the Church Street entrance and about the "drop-off" issues. He questioned the long range use of the original library building. Placing the new library east of the corner may be relegating it to the "back of the site". The corner site is prominent and may be viewed for a long distance on Church Street and may be preferred. In response to a question about inclusion of Northlight in any discussions, Mr. Carow responded that they have not been included. The Committees discussed a process for further consideration of this report. Alderman Summers stated that this should be placed on the Administration and Public Works Committee agenda as it deals with issues of buildings and structures. The Library Board has done its job, should be thanked, and it is time for the Administration and Public Works Committee and the full Council to make a decision. Alderman Radon expressed concern about the Council approving the project without prior involvement of the Zoning Board. Alderman Collen5 reconunernded that the City Manager develop a schedule for decisions to the made and a timetable. This should include which decision making body should decide which issues in which order. Alderman Feldman stated the impossibility of Council okaying the project according to the Library Board's timetable. Jay Carow stated that the Library Board urges the Council to move as quickly as possible on the project. The Committee members requested that staff draw a timetable and list of steps to be taken. Alderman Feldman moved and Alderman Larson seconded a motion to accept this report from the Library Board and to express the Alderman's appreciation and thanks for their work. The motion was approved unanimously. The meeting was adjourned at 9:45 P.H. Respectfully submitted, tx. Helen McCarthy r Present: Officials and Staff Present: Presiding: Minutes Minutes of the HUMAN SERVICES COMMITTEE November 9, 1987 7:30 P.M. Aldermen Collens, Davis, Drutamer, Feldman, Larson, Wold Thomas Fuechtmann, Paul Fischer, Owen 'Thomas, Fred Underwood, Keith Bennett, Louise Brown, Donna Hriljac, Brenda Huff, Helen McCarthy Alderman Drummer The minutes of the October 26, 1987 Human Services Committee meeting were approved unanimously. After the Committee meeting, the Superintendent of Recreation requested the following corrections to the minutes: (correction underlined) Page 5, paragraph 1, line 13 should read: "The house Hockey League program, operated by the Ice Complex staff, has increased partici s-- tion in recent years." The following sentence should be deleted: "With help from the Ice Center staff, participation has grown steadily." Page 5, paragraph 2, line 3 was amended to read: "The Department is $13,000 ahead in net revenues this year." After the Committee meeting, the Executive Director of the Arts Council corrected the minutes as follows: (correction underlined) Page 3, last paragraph, last sentence should read: "In response to a question about the Arts Council's distribution of information regarding its study on the economic impact of the arts, Mr. Zendell said that the results of this study will be printed and given to Evanston arts organi- zations as a promotion tool." Communications. - Memorandum to CDBG Committee regarding public service programs Fair Housinq Proqram Plan Thomas Fuechtmann, Paul Fischer, Owen Thomas, Fred Underwood, and Brenda Huff joined the Committee. Alderman Drummer stated that a legal opinion from Herbert D. Hill, lst Assistant Corporation Counsel, had been distributed for the Committee this evening. The opinion results from a questioned raised by Alderman Feldman regarding whether the racial data to be collected under Title 5-5-14 of the Fair Housing Ordinance would be exempt from the Freedom of Information Act. Alderman Feldman explained his request of the Law Department. In drafting the Ordinance, particularly 'Title 5-5-14, regarding Rental and Sales reports, special effort had been placed on limiting the use of this data to Fair Human Services Committee Minutes of 11/9/87 ... 2 Housing enforcement uses. The possibility of this data being released and used for other purposes causes a grave concern. This legal opinion indicates that individual data could be withheld under the Freedom of Information Act, but compiled or aggregate data could not be withheld and would be released to the general public. Alderman Davis said that she had seen the data specifi- cally to be used as a tool to select areas for housing audits. It has been important to clarify that the data is not to be used for other purposes. Paul Fischer stated that, as a new member of the Human Relations Commission, he does not understand why the release of the aggregate data is a problem. Alderman Drummer stated that many have had concerns that the data collection itself is an invasion of privacy. Concerns have been raised as to how the real estate industry might use the data. Alderman Feldman stated that many feel that the data collection is such an affront to personal privacy that it is not warranted. If the data might be used to manipulate concepts of inte- gration or to determine certain percentages of persons of various races who should reside in various areas, this would be contrary to the purpose and intent of the Fair Housing ordinance. Alderman Davis said that the Committee and the City Council must weigh the potential for abuse of this data against the potential benefit of its use to identify steering and other discriminatory practices. Alderman Drummer asked Mr. Fuechtmann the view of the Commission regarding the legal opinion. Mr. Fuechtmann stated that since the legal opinion was just made available, the Commission has not considered it. His personal view is that this opinion clearly affects the status of the data collection pro- visions. He is grateful that Alderman Feldman raised the question. He recom- mends that the Committee and Council pass all other sections of the Ordinance as soon as possible since these sections are necessary for handling the large number of fair housing complaints. Alderman Collens moved, seconded by Alder- man Feldman, that Section 5-5-14 of the Fair Housing Ordinance be deleted and that the Commission should further consider the issue of data collection, in light of the legal opinion. The motion was approved 5-1 (Alderman Larson voting "no") . The Committee reviewed the revised Fair Housing Implementation Plan. Alderman Wold thanked the Commission and staff for the revised plan. she suggested that pages 2 through 4, regarding dialogue with citizen organizations, the Evanston Latin American Association be named as a group for continuing dialogue. She questioned the word "whole" used on page 3, paragraph 2 of the introductory memorandum. Fred Underwood explained that this is a commonly used term to refer to what it takes to rectify the humiliation and loss of self esteem which a complainant experiences. Alderman Larson recommended that the Commission talk with the Recreation Department about its survey on communication with the public. He recommended that the survey take place as soon as possible after receipt of the public information. Alderman Collens questioned what responsibility the City may have if a name included on the list of persons wishing not to be solicited actually receives a solicitation from a realtor. Mr. Underwood said that the intent of sharing this list with the realtors is to provide a courtesy to the citizens. It is his understanding that this could be made clear to the person wishing not to be solicited. Alderman Collens asked that the Commission staff consult with the Legal Department to do whatever is necessary to relieve the City of this re- sponsibility, should there be an error made by a real estate broker. Alderman Feldman asked if the section on page 5, pertaining to audits of ten housing providers would be affected by the deletion of the data collection provisions. Human Services Committee Minutes of 11/9/87 ... 3 Mr. Underwood stated that the Commission would use other information to determine which companies to audit. Alderman Feldman asked the Commission to consider alternative ways to receive leads for audits. Alderman Feldman asked to what extent the budget, on page 16, would be reduced by virtue of the deletion of data collection. Mr. Thomas requested that these funds be maintained because they will be needed in the enforcement activities, particularly in light of the increased number of complaints. Mr. Underwood added that there will still be a need for a computerized list of persons who do not with to be solicited to compare with real estate solicitations. Alderman Larson questioned how a computerized list could assist, when lists from real estate companies would not be computerized. Alderman Wold said she could not support maintaining the $10,000 for the part-time staff. The Committee recommended that the staff reconsider the need to check the solicitation list from the realtors with a list of persons not wishing to be solicited. This will be a cumbersome and time consusiing task. Rather, the Commission should handle this on a complaint basis. Alderman Davis stated her reluctance to include additional funding for staff in this budget prior to review of the CDBG recommendations and the rest of the City budget. She would be willing to leave the "door open" to the possibility of a budget adjustment if necessary. Alderman Feldman stated that the Committee has gone on record asking for increased activity and "pre- sence" of the Human Relations Commission. If additional staff time becomes necessary, the Committee should be willing to support it. Alderman Wold moved that the $10,000 for personnel be eliminated from this budget, leaving $5,500 for printing and distribution of materials. The motion was seconded by Alderman Larson and approved 5-1 (Alderman Collens voting "no"). Alderman Collens moved that the Committee accept the Fair Housing Program Plan and recommend its implementation. Motion was seconded by Alderman Feldman and approved unanimously. Alderman Larson complimented the drafter of the Execu- tive Summary to the Plan. Human Relations Commission Budget - 1988-89 Alderman Wold asked about the reason for the 2y% incease, and particularly the 3.4% increase in personnel costs. Mr. Thomas stated that the personnel costs were provided by the Personnel Department based on the salary scales. In response to a question, Ms. McCarthy stated that the employees of the Human Relations Commission are subject to the same policy and procedure for merit raises as all City employees. Employees are eligible for an approximate 4% merit adjustment on an annual basis. The Committee agreed that the $5,500 approved in the Fair Housing Program Plan would be added to the Human Relations Commission budget in several contractual and commodity accounts. Alderman Collens moved, seconded by Alderman Feldman, to tentatively approve the Human Relations Commission budget. The motion passed unanimously. Consideration of Restrictions on Smoking in Restaurants and Other Public Places C. Louise Brown, Public Health Director, joined the Committee and summarized the draft Ordinance Restricting Smoking in Restaurants and Other Public Places. The Ordinance was developed from other local ordinances, including the Chicago Clean Air Ordinance. In response to a question as to how this ordinance differs from the Skokie ordinance, Ms. Brown stated that the largest difference is that the Skoke ordinance regulates smoking in places of employment. The Skokie ordinance is being implemented now; smoking in public places will be regulated as of December 8, 1987; smokincr in rnf employment as of March 8, 1988. Therefore, Skokie does not yet have experience with implementation and enforcement issues. Human Services Committee Minutes of 11/9/87 ... 4 Alderman Collens asked that the ordinance be titled "The indoor Clean Air Ordinance". She questioned language on page 4, section 11; and page 8, section 11, which imply that the City does not have jurisdiction over schools or educa- tional institutions. Ms. McCarthy and Ms. Brown replied that this ordinance is meant to have jurisdiction over schools and educational institutions. The lan- guage in the proposed ordinance was probably lifted from ordinances from other communities and should be changed. In response to a question about smoking in long term care facilities, Ms. Brown indicated that there are already restictions on smoking in patient roans in long term cage facilities. Alderman Feldman questioned the language on page 5, pertaining to violations and penalties which states that the owner of a restaurant shall not be deemed in violation if a host or hostess fails to ask the seating preference of patrons. The restaurant should be required to have a posted policy requiring that patrons be asked their preference. Committee members gave their views on the liability of an owner for an employee's lapse. Alderman Larson suggested that language be added to Section 5C to stated that "every effort shall be made to ask every patron as to his/her preference for seating". Alderman Larson said the owner should be responsible for the overall policy of the restaurant, however, a in- advertent mistake by an employee should not be the responsibility of the owner. Alderman Collens volunteered to meet with staff regarding additional questions and suggestions. A revised ordinance will be submitted to the Committee. At the next meeting, the Committee will discuss a process for receiving public input and further considering this ordinance. Art Newman, a member of the audience, asked when the Committee would reconsider the issue of the Township becoming a State receiving township. Alderman Drummer said this issue is on the Committee agenda for November 23, 1987. The Committee adjourned at 9:00 p.m. � r I L Helen McCarthy, Staff ecs Joel Asprooth, City Manager Present: Officials and Staff Present: Presiding.: Minutes Minutes of the Htl�%N SERVICES COMMITTEE November 16, 1987 7:30 P.M. Aldermen Collens, Davis, Drummer, Feldman, Larson, Wold Lee Leggette, Jack Lynch, Art Diers, Bonn Greenspan, Ann Graff, Jeanne Fox, Harvey Saver, Keith Bennett, Bruce Zimmerman, Helen McCarthy Alderman Davis, Chair The minutes of the November 2, 1987 Human Services Committee meeting were amended to add Library Board member Richard Lanyon as present. With this correction, the minutes were approved unanimously. The minutes of the Noveamber 2, 1987 Joint Meeting of the Human Services Committee and Administration and Public Works Committee were amended to add Library Board member Glennis Lundberg as present. With this correction, the minutes of the Joint Meeting of November 2, 1987 were approved unanimously. The minutes of the November 9, 1987 Human Services Committee meeting were approved unanimously. Communications - CDBG Committee recommendations In response to a question about the process to be followed by the CDBG Committee, Alderman Drummer stated that a public hearing on the recom- mendations will be held, and the Committee will take a final vote on December 8, 1987. Bruce Zimmerman stated that the CDBG Committee recom- mendations will go to City Council in January and typically must be approved by the end of that month. Mental Health Board - 1988-89 Budd Lee Leggette, Jack Lynch, Art Diers, Benn Greenspan, and Ann Graff - Mental Health Board Members; Jeanne Fox, Executive Director, and Harvey Saver, Assistant Director, joined the Committee. Mr. Leggette said that this had been a difficult year for the Mental Health Board with only $6,000 in new funding available for the Board. As the needs of the agencies get greater, the Board finds it more and more difficult to make funding decisions. The message from the agencies is clear that there is dire need for more funding. He noted, in response to staff budget questions, that the Board maintains its support for the chronically, mentally ill popula- tion. Funding for services to this population is only one way to show this support. The Board is committed to improving the quality of care to the Human Services Committee Minutes of 11/16/87 ... 2 chronically, mentally ill in long term care facilities. Of the 4.5 full-time equivalent staff referred to in the narrative, 2 represent student interns. The staff hopes to find student interns who will begin at mid -year. In response to a question regarding agency waiting lists (page 2), Mr. Leggette stated that the Early Childhood Development Center has a significant waiting list and is not able to promptly serve young children in need. This is the rain reason the Mental Health Board is recommending a large increase in funding to this agency. Alderman Feldman added, as a Mental Health Board member, that ECDC reported a dramatic increase in child abuse including sexual abuse, and the need to provide treatment for these families. In response to a question about the progress of the Regional Housing Coalition, Ms. Fox indicated that leaders of various communities are still in the process of forming the Coalition. In response to a question about the Garden Project, Ms. Fox explained that residents of Evanston Ridgeview participate with volunteers from the Mental Health Asso- ciation in planting and maintaining gardens in Grey Park. In response to a question about the Stabilization Unit grant for the Evanston Ridgeview, Ms. Fox explained that this funding request was to fund a special unit at the facility to provide crisis intervention services for the chronically mentally ill to prevent the need for hospitalization. The project was not funded, however. In response to a question about the prospect for a group care home, Ms. Fox explained that Thresholds is the most likely potential operator. The main difficulty has been in gaining site control and finding a property which could meet the requirements of the Group Care Ordinance and the toning requirements. Alderman Feldman commented on the work of the Mental Health Board. It is an ingressive group of individuals, very hard working and professional. They review an enormous amount of information in an objective and thoughtful manner. He conveyed his appreciation to the Board. Alderman Wold mo•red tentative approval of the mental Health.Board budget; seconded by Alderman Feldman. The motion was approved unanimously. Alderman Davis asked if the Board expects agency appeals of the funding allocations. Mr. Leggette said that the funding guidelines have helped the agencies to understand how the Board decisions are made, however, it is difficult to predict whether appeals will occur. Alderman Wold reminded the Cormittee that any appeals of Mental Health Board decisions will come directly to the Human Services Com- mittee. Unified Budget Panel Recommendations for 1988-89 Fundin& Alderman Collens made two small corrections to the report: for YOU final vote, Alderman Brady voted "yes" and did not abstain as stated in the report; for GRASP, Alderman Collens voted "yes" for City and Township funding, and only abstained for the United Way funding for the Foster Reading Center. Alderman Drummer asked if the Committee had any specific questions or issues to raise about any of the recommendations. If not, he would propose Committee approval. Alderman Wold commended the Unified Budget Panel for the excellent job. She knows that these decisions get more and more difficult each year. She moved approval to accept the Unified Budget Panel recommendations for City and Town- ship funding. Alderman Davis seconded the motion; motion approved unanimously. The Committee considered the two recommendations contained on page 2 of the cover memorandum to the Unified Budget Panel report. Alderman Davis provided the history of the recommendation that the CDBG Committee join the Unified Budget Panel process. She stated that prior to last year's Panel deliberations, the CDBG Committee had been requested to appoint representatives to the UBP and Human Services Committee Minutes of 11/16/87 ... 3 and to refer public service grant requests to the Unified Budget Panel. 'Ilse CDBG Committee decided not to take part in the UBP process. She stated her belief in the importance of all the funding bodies working together to review and adequately fund the whole network of human service delivery agencies. Otherwise different fenders may work at cross purposes in reviewing and deciding funding for agencies. Alderman Wold stated her support for CDBG Committee's participation in the process. Alderman Drummer explained the CDBG Committee's review of this issue; the CDBG Committee has a specific charge to provide funding through public service projects for purposes specified under the Federal Act. Some Committee members do not want to give up their authority to make decisions about the CDBG funding. Alderman Davis said that the CDBG Committee would not be relinquishing their responsibility or authority regarding CDBG funding. The CDBG Comittee would maintain its final authority over recom- mendations going to the City Council. In addition, when Unified Budgeting started, the individual fenders must have all had some feelings that their particular jurisdiction was separate and "did not fit in with Unified Budget Panel". This may particularly been the case with United Way who is not a government funder, however, through compromise and working issues out over the years, these very different funding sources have found an effective way of working together for an overriding good. Alderman Feldman stated his understanding that individual fenders come to the Unified Budget Panel "final Saturday" with well thought out recommendations for funding. How much actual negotiations take place? Alderman Collens stated that on the final Thursday after all hearings, the entire Panel, from a community perspective, reviewed all agencies and recommended an increase/decrease or maintenance funding. This discussion was very important to all the individual funders as they developed their recommendations. Also, on the final Saturday, several changes and recom- mendations were made based on decisions of the other funders so the process was very effective. Alderman Feldman noted that the process itself worked toward final consensus. Alderman Davis moved, seconded by Alderman Wold, that the two Unified Budget Panel recommendations be approved: (1) that a UBP (under committee be established; and (2) that CDBG public service grant requests be part of the Unified Budget process. Alderman Wold clarified her intention that the recom- mendation regarding CDBG Co.=ittec would go directly to City Council. The motion passed 4-1; Alderman Drummer voting "no"; Alderman Feldman abstaining. Alderman Drummer stated that he is not against the concept, however, he does not agree that this should be imposed on the CDBG Committee. Alderman Collens pointed out that the recommendation in the Unified Budget Panel report regarding the development of outcome objectives is not related to the request for additional statistical information from the Youth Job Center. Alderman Collens asked the Committee members to review the results of the process for ranking agency proposals which was initiated this year. It would be helpful for other Committee members to point out where discrepancies appear. The meeting adjourned at 8:35 p.m. LXA_ L (�LA Helen tiarthy, StatY ' cc: Joel Asprooth, City Manager Present: Officials and Staff Present: Presiding: Minutes Minutes to be approved at 12/7/87 meeting Minutes of the HUMAN SERVICES COKI II7FEE November 23, 1987 7:30 P.M. Aldermen Collens, Davis, Drummer, Feldman, Larson, Wold Edna Summers, Anna Willis, Julian Coleman, William Embry, Helen McCarthy Alderman Drummer, Chair 711C minutes of the November 16. 1987 Human Services Committee meeting were amended to designate Alderman Dru.=er as Chair. Alderman Davis said she had not been aware that Alderman Feldman had abstained on the vote to approve the Unified Budget Panel recommendations regarding establishment of a (under committee, and that CDBG public service Grant requests be part of the UBP process. (page 3, paragraph 2) (Alderman Feldman was not present at this time, but later stated that he lead abstained because he had not had adequate time to consider the issues involved with CDBG Committee becoming pa t of the Unified Budgeting Process.) The minutes of the November 16, 1987 Human Services Committee were approved as amended. (Alderman Feldman not present.) Communications: - Letter to agencies re Unified Budget Panel ap eals Ms. McCarthy indicated that she had not heard of any agency appeals to date. Staff memorandum re Youth Advocacy Program In response to a question about the use of the term "grant" for an agency to provide advocacy services, Ms. McCarthy indicated that this term is used routinely for agencies providing services under contract with the City. She said there is a contract with every agency for these services to I,c delivered and agencies rust submit monthly reports in order to receive finding. alder- man Larson noted the 'ederal distinction between a "grant" and a "contract". It is important for agencies which deliver these services to meet contractual obligations in order to receive funding. Chairman's Priorities The Committee accepted the Chairman's priorities. Township Issues: Supervisor Summers joined the Committee. Yuman Services Committee Minutes of ll/r3/87 ... 2 - Monthly Report - October 1987 Ms. Summers indicated that the monthly caseload has dropped to 259 clients. In response to a question, Ms. Summers stated that the Township budget is prepared projecting 340 clients. Alderman Davis asked where the impact of the lower caseload appears in the summary of expenditures. She would like to see the cumulative impact of this lower caseload. 15. Summers said she would provide this information in the: next Township packet. Alderman Drummer requested a cumulative report on the number of Work Opportunity Program participants who gained employment during the year. AIderman Collens raised two questions regarding; the Township bills list. She asked the purpose of the membership fee to the Greater O'Hare Associa- tion. It. Summers stated that the Township sends the Job Developer to the Greater O'Hare Association meetings. This group includes companies in the northwest suburbs who have employment opportunities for Township clients. Alderman Collens raised a question about the temporary clerical expense in the Township assessor's Office. Ms. Summers said she would obtain an explanation of that expense. State Fundiny for General Assistance Program Alderman Drummer provided background on the Human Services Committee's consideration of the Township becoming a State Receiving Unit for the General Assistance Program. The Committee has been interested in obtain- ing increased funding from the Illinois Department of Public Aid (IDPA) for the General Assistance program without reducing the grant to general assist- ance clients. Supervisor Summers has been working with the IDPA to obtain funding; during; this fiscal year. Supervisor Summers reviewed the funding which has been made available to the Township through IDPA: (I) The Township has been awarded a 0 ,00 0 planning grant to prepare the proposal for qualifying the stork Opportunity Program as Part of the State's flood Stamp Employment and Training Program. This will be added as a separate line item to the budget and the expenditure will show on the next bills list: (2) The Township staff met wrth staff from IDPA today to review the requirements under the Donated Funds Initiative (DFI) grant. The Township has received a State contract specifying that $112,813 will be awarded to the Township, effective July 1. 1987 to fund various social services provided by the Township. She w•ilI send this con- tract to the Law Department for their approval prior to signing i t . The State plans to provide a "lump sum" reimbursement retroactive to .Tiny 1. 1987 and then provide monthly payrents through June 30, lass: 0) 1`.;e Town- ship has submitted a proposal for qualifying the Work Opportunity Program as a component under the State's Food Stamp Employment and 'Draining Program. If this proposal is approved, additional funding witl come to tie Township. Alderman Davis asked for clarification as to when the impact of the S112,813 grant will be felt in the Township budget. Supervisor Summers said that 3/4th of the grant will be received by the Township during the current Town- ship fiscal year ending March 31, 1988. That money will be deposited and will show in the fund balance at the end of the current fiscal year. In response to alderman Davis' question about tax abatement in this year, Supervisor Summers said she had not explored that possibility. Alderman Davis said thit she would like to see a dollar -for -dollar impact on the dollars raised through taxes. In response to a question, Supervisor Summers Human Services Committee Minutes of 11/23/S ... 3 indicated that this funding would reimburse the Township for programs already in the Township budget. There would be no additional expenses. Alderman Feldman urged the Township Supervisor to explore with the Legal Department an immediate opinion regarding tax abatement in the current year to match the State funding received. Alderman ltiold asked if there is anything in these agreements and contracts with the State which would preclude Evanston becoming; a State Receiving Unit. Supervisor Summers said that she is not aware of anything. Alderman hold said it might be helpful if Representative 41ootrsROWman and Senator Arthur Berman could join the Committee at a future meeting to discuss this issue. Alderman Feldman asked if the Donated Funds Initiative grant and the Food Stamp Employment and Training funding; is available to other town- ships. If Evanston is entitled to this funding; Just like any other township, then there is no reason that Evanston could not also become a State Receiving Township. Supervisor Summers said she is not certain which other townships are eligible for this funding. Alderman Larson said that the prior research had indicated that Evanston could gain S400,000 - $600,000 if it became a State Receiving; Unit. Since this is considerably more money than the State funding contemplated through the grants and contracts, this, issue Should be pursued further. We need to find out from the State representatives; whether it is possible to be a Receiving Unit and also receive this other State funding. Alderman Drummer recognized :art Newman, a citizen in the audience. Mr. Newman stated that if "a deal had been struck", that this State funding would preclude Evanston from becoming a State Receiving Unit; this is inappropriate. The issue is that the Township Trustees must decide whether it is in the best interest of Evanston Township to become a Receiving Unit. This should be decided one way or the other regardless of any interim State funding. Alderman Davis said that there are clearly practical considerations to pur- suing both routes at the same time. The State has various revenue sources for funding Public Aid programs. The State must juggle these funding sources to meet the needs of State and local prosrnms. It is not liloly that the State would fund one township from several different revenue sources at the same time. The Committee asked staff to explore with Senator Berman and Representative Bowman whether this State funding precludes Evanston becoming a Receiving Township. The Committee authorized the Township Supervisor tv proceed to sign the Donated funds Initiative grant agreement for S11" ,1A. Glencoe Health Service Contract William Embry, Division Chief, Community Health Protection of the Health Depart- ment, joined the Committee. In response to questions from the Committee. Mr. Embry indicated that this contract is a 3% increase over the last contract. The Health Department has provided these services to Glencoe since 1964. The contract is in the best interest of Evanston because it allows the Department to retain a half-time person to meet the obligations of the contract, however, this person is also able to perform some functions for Evanston. The Health Department has not and does not intend to reduce any services to Evanston as a result of the contract. In addition, Evanston receives a slightly higher basic health service grant from the State because of the increased population Human Services Committee Minutes of 11/23/8 ... 4 base. Costs such as travel time and Social Security are included in the calculations. Glencoe continues to look at alternative services from other communities but remains pleased with the service level which Evanston provides. Alderman Wold moved, seconded by Alderman Collens, to approve the Glencoe health services contract. Motion approved unanimously. Consideration of Evanston becoming a Sanctuary City Alderman Drummer expressed his special interest in the issue of P anston becoming a sanctuary city. From a personal perspective, he was raised in a family who took in many who were in special need. 'Ibis resolution expresses the great compassion for human dignity shared by Evanstonians and Americans alike. Alderman Drummer recognized the representatives from the Evanston Sanctuary Committee. First speaker has Liane Clorfene Casten, the Chair of the Evanston Sanctuary Committee. She said that the Evanston Sanctuary Committee began last spring. Beth Emet Synagogue, in conjuction with Loyola University and the Jewish Reconstruction Congregation in Evanston adopted the first of two Guatemalan Families - both are doing well in the Chicago Area. However, more than a million other Salvadoran and Guatemalan people have been forced into exile, and another million have been internally forced from their homes and placed in special camps. Since 1980, 50,000 civilians have heen killed in El Salvador alone. In Guatemala, the :army has killed more than 100,000 people. 'Therefore, the Evanston Sanctuary Committee is urging the laity Council to declare Evanston a City of Sanctuary. the Committee has collected petitions with well over 1,000 names of Evanston men :and women who support this cause. Although the original thrust of the Sanctuary Committee focused on people fleeing Central America, sanctuary should also he provided to refugees from any country who are in fear of persecution. She then recognized other members to speak. Bob Romain, former alderman and member of the Social Action Committee of Beth Emet Synagogue. Mr. Romain addressed the reasons he believes Evanston should be a sanctuary city. Evanston is a unique community, unique for its moral and Ethical standards, for its humaneness. and for its educati= l Anston is com- mitted to feed the poor, house the needy, to address the issues of gun control and the nuclear freeze resolution, and most recently has created the Avenue of the Righteous. Evanston is willing to take risks and set :an example for others. The Sanctuary Committee is not asking Fvanston to put funds into this issue but rather to allow the church community to help and offer protection to people in exile. Allen Bailey, member of the Church in the Chapel, Northwestern University. it. Bailey reviewed the recent military history in Guatemala and F1 Salvador. He highlighted the history of killings, abuse and terror within these countries and the need of these citizens to seek refuge in the United States. Kalman Resnick, .attorney :and partner in Dowd and Resnick. Mr. Resnick described his 14 years experience in immigration law. 'Ile Refugee Act of 1980 stated that the United States government should provide refugee stratus to individuals in fear of persecution in their own countries. The current federal administra- tion has denied this congressional intent for refugees from Guatemala and E1 Salvador. The current government grants asylum based on the politics of the country from which :a refugee is seeking exile. Therefore, refugees from these countries remain in illegal status because they have not been granted this asylum. He expressed his willigness to work with the City Corporation Counsel Yuman Services Committee Minutes of 11/23/87 ... 5 and staff if needed. Dean Richard Tholin. Academic Dean, Garrett Evangelical Theological Seminary. Mr. Tholin noted that there are three steps to deciding a deep ethical issue. First, basic values must be determined; second, we must sort out the facts; and third, we must act. He urged the City of Evanston to take action on behalf of refugees. Wry Jude Posti, member of Qverground Railway, Sho stated her• involvement in helping refugees from Guatemala and El Salvador. She told the story of one refugee from Central America who helped her sons, age 13 and 14, escape from the army. She is one of the rare Central American citi:ens who has been granted asylum in the United States and is living in the Chicago area. This woman, however, is still reluctant to testify before the Committee doe to Possible repercussions to her family. Alderman Drummer stated that do to lack of time another meeting will be sched- uled in the near future to hear the remainder of the Sanctuary Committee's presentation, to hear from other citizens on the matter, and to have the Com- mittee discuss and consider this issue. The meeting adjourned at 9:00 p.m. Helen McCarthy, Staff A_ cc: Joel Asprooth, City Manager Present: Officials and Staff Present: Presidin&: Minutes Minutes of the HUMAN SERVICES COMMITTEE December 7, 1987 7:30 P.M. Aldermen Collens, Davis, Drummer, Feldman, Larson, Wold Ald. Rudy, Ald. Bleveans, C. Louise Brown, Helen McCarthy Alderman Drummer, Chair The minutes of the November 23, 1987 Human Services Committee meeting Were amended as follows: Page 3, paragraph 2, line 11, a new sentence was added to read: Alderman Larson asked the Township Supervisor if she had pursued becoming a State receiving unit, and she responded that she had not. With this amendment, the minutes were approved unanimously. Alderman Collens noted that the answers to questions regarding the Township bills list had not been included in the packet. Ms. McCarthy said she would follow up with the Township. Communications: -- Letters to Senator Berman and Representative Bowman regarding State Aid for General Assistance Program - Memorandum to CDBG Committee re arg din8 participation in the Unified Bud&et Panel process Alderman Drummer said that the CDBG Committee would discuss this issue on December 8, 1987 and would most likely forward comments to the Human Services Committee in the near future. - Memorandum from Recreation Board re ar8 ding fee increases for 1988-89 In response to a question as to whether the Committee and Council need to take action on this item, Ms. McCarthy stated that this memorandum was provided for the City Council's information. These are the fee adjustments necessary to provide the total revenue included in the Recreation Board's 1988-89 budget. Alderman Collens noted the invitation to a reception honoring retiring Recreation Board member, David Williams. She asked that a letter of appreciation be sent to him on behalf of the Human Services Committee. The Committee agreed. Human Services Committee Minutes of 12/7/87 ... 2 Consideration of Evanston Becoming a Sanctuary City Alderman Drummer stated that a legal opinion on this issue is not available for this meeting, however, it will be available for the tweeting on December 21, 1987. He noted that the paper entitled "An Analysis of Cities of Refuge" submitted by the Sanctuary Committee provides a helpful analysis of some of the legal issues. Alderman Drummer stated that he would recognize members of the Sanctuary Committee, members of the audience, and then would open the floor for Commit- tee discussion. David Jenson, Coordinator of the Overground Railroad Program - Mr. Jenson stated that the Overground Railroad assists refugees of Central America to reach Canada. The Railroad uses legal methods to assist refugees to find sanctuary in various churches throughout the United States in order to reach Canada. He stated that Canada operates under the same treaty and legal obli- gations as the United States, however, the Canadian government interprets this law even-handedly for refugees of various countries. Fie noted that the pro- posed resolution is primarily a symbol for Evanston. It tell us "who we are" and that we can help people feel safe from persecution. Professor Frank Tashau - Mr. Tashau commented on the importance of the United States as a symbol of refuge to people throughout the world. He noted his personal experience of fleeing Nazi Germany as a six year old, and the enormous importance of America as a "safe haven". We, as citizens, should stand above the mindless bureaucratic interpretation of law. Mary Jantzen, representing the Evanston Committee on Central America - Ms. Jantzen spoke in support of the resolution and stated that the Evanston Com- mittee on Central America was established in 1984 to bring facts to the citizens about the abuses in E1 Savador and Guatemala. William Hutchinson - Mr. Hutchinson said that the American Legion is strongly opposed to the Sanctuary resolution and offered an alternative resolution; he submitted copies of the alternative resolution to the Committee. He said that Evanston should be concerned with its own needy and homeless and not take jobs and services away from them in order to assist illegal refugees. Alderman Larson asked why a legal opinion is not ready for this evening. Me. McCarthy responded that several staff persons have been involved in reviewing the current City practices which relate to refugees. There had not been time for the Law Department to review this input. The opinion will be available for the December 21, 1987 Committee meeting. Alderman Davis asked the Sanctuary representatives if there had been any federal interpretation or action challenging any of the sanctuary resolutions which had been passed in other communities. Kalman Resnick responded that as an immigration attorney he was aware of no case law to challenge a sanctuary resolution. Alderman Davis asked if the Canadian law varied from the United States law on this issue. Mr. Resnick responded that the laws are the same, that it is only the interpretation of these laws which differs. Canada operates under the same treaty agreement as the United States. He said that although he is not an expert on Canadian law, he believes that these treaties are the legal basis for the Canadian interpretation. Alderman Davis noted that the Human Services Committee Minutes of 12/7/87 ... 3 "An Analysis of -Cities of Refuge" stated that there had been no influx of additional refugees because of the resolution. Liane Clorfene said that a refugee family has to be sponsored by a church or another family. There would not be a large numbers of refugees coming to Evanston as a result of this resolution. Alderman Collens asked what was meant by the statement in the resolution that public services should apply to refugees without discrimination. Al Bailey stated that this referred to the need for refugees to be assured that police and fire services woeld be made available in an emergency. Alderman Collens asked if the Sanctuary Committee is recommending any distinction to be made between refugees of Central America and other refugees. Ms. Clorfene stated that the resolution makes no distinction and would apply equally to all refugees. Alderman Feldman thanked the persons who testified in behalf of the resolution and noted their high moral and ethical standards. He asked if the Committee is comfortable accepting the report, "An Analysis of Cities of Refuge" as factual and thereby saving staff from repeating this research. Alderman Drummer stated that this report answers many questions and should suffice for the issues covered in the report. Alderman Davis said that this analysis should dovetail with the analysis of the Legal Department which would deal with local applica- tion. Alderman Larson asked if the Sanctuary Committee has copies of resolutions from other cities. Ms. Clorfene said that they do and that she would attempt to locate and distribute them for the next Human Services Committee meeting. Alderman Larson asked if at a future time the Committee votes in favor of the sanctuary city concept, would the Law Department draft a final resolution in the customary City legal format. Ms. McCarthy said that once the Committee has made the decisions about the content of the resolution, the Law Department would draft it in the appropriate format. Bill Curry, a resident, asked if the City would be breaking a federal law to give sanctuary to refugees. Mr. Resnick stated that the resolution specifically states that federal law should not be violated. Alderman Feldman proposed that a public hearing or a public input session be held to learn the general public's views on this issue. The rest of the Com- mittee members felt that this opportunity could be provided in a normal Com- mittee meeting. Alderman Davis said she would be attending the League of Cities meeting and would bring back information about the experience of other cities with sanctuary resolutions. Barbara Williamson, a citizen, asked the Committee to consider this as a moral issue, and compared it to the importance of Americans taking action during World War 11. Alderman Collens stated that she believes that the Committee does not question the moral issues involved, but rather needs to find a legal way to uphold the moral concerns. Consideration of the Evanston Clean Air Ordinance C. Louise Brown, Public Health Director, joined the Committee. Alderman Wold noted that this ordinance regulates smoking in a number of public areas in addition to restaurants. Her interest is in the regulation of smoking in restaurants. Alderman Collens noted that in prior discussions, Alderman Davis Human Services Cmw ittee Minutes of 12/7/87 ... 4 had suggested the possibility of including other public places, as has been done in other communities. The Committee reviewed the locations where smoking would be prohibited, on page 3. Section 8-21--3A. Many of these areas, such as elevators, service lines, retail stores are already restricted from smoking based on Fire Code. Alderman Collens noted that the regulation in other public places creates a number of serious questions including the issue of enforcement. She proposed that the Committee agree to restrict smoking in restaurants only at this time. Alderman hold moved that a new ordinance be prepared to regulate smoking in restaurants only, and that the Public Health Deparment be the enforcement agency. Alderman Larson seconded the motion with the proviso that the Committee and staff continued to pursue actively another ordinance to regulate smoking in other public places. The motion was approved unanimously. Alderman Drummer called the Committee's attention to page 4, V , which restricts a restaurant to a smoking area of only 20% of the seating capacity. He believes this is too restrictive and that many restaurants serve a clientele which smokes at a much higher level than 20Z. Alderman Larson said that restaurant clientele would certainly differ in its smoking habits. Alderman Wold suggested that some flexibility be provided to the restaurant owners in determining the amount of seating set aside for smokers. Ms. Brown said that she and the Law Department would draft a revised ordinance for the Committee's review at the next meeting. The meeting adjourned at 8:55 p.m. y � r Helen McCarthy, Staff cc: Joel Asprooth, City Manager Minutes to be approved at 1/11/88 meeting Present: Officials and Staff Present: Presiding{: Minutes Minutes of the HUMAN SERVICES COMMITTEE December 21, 1987 7:30 P.M. Aldermen Collens, Davis, Drummer, Feldman, Larson, Wold Edna Summers, Carolyn McGruder, Julian Coleman, C. Louise Brown, Jeanne Fox, Jane Volberding, Helen McCarthy Alderman Drummer, Chair The minutes of the December 7, 1987 Human Services Committee meeting were approved unanimously. Alderman Collens asked about the status of the recommendation regarding the CDBG Committee's participation in the Unified Budget Panel process. Alderman Drummer said that the CDBG Committee had not had adequate time to consider this item at its last meeting and would take it up at a future meeting. Alderman Collens suggested that representatives from the CDBG Committee, the Unified Budget Panel and the staff meet to discuss the logistics of CDBG participation in the UBP process. Alderman Drummer said he would convey this suggestion to Alderman Juliar. Communications: - Letter from Senator Berman regarding State Aid for General Assistance Program - Letter from Representative Bowman regarding State Aid for General Assistance Program The Committee agreed to consider these communications when State aid for the general assistance program is discussed later in the agzenda. - Memorandum from the Commission on Aging regarding_ proposed amendments to the Long Term Care Ordinance. In response to a question, Ms. Volberding. Director of the Commission on Aging, stated that the proposed language regarding Livinc tills would be inserted into the current Long Term Care Ordinance in Section 8-15-3-1. The bold face type ronsists of the proposed additions to the Ordinance. The Committee agreed to schedule this issue on a future agenda. - Memorandum from the Commission on Aging regarding multi -purpose senior center Ms. Volberding stated that since this memorandum was written the Recreation Board approved adding two members from the Commission on Aging to the Special Task Force reviewing the program needs and developing a building statement for the Levy Center. It has been agreed that one of three build- ing statements will include space for a multi -purpose center. Alderman Human Services Committee Minutes of 12/21/87 ... 2 Davis stated her support the concept of a multi -purpose center and stated that now is the time to explore this concept thoroughly. Alderman Larson said that it is important to develop a program statement prior to a build- ing statement, and Ms. McCarthy and Ms. Volberding responded that that is the Committee's intention. Ms. Voiberding explained that the Commission on Aging had made a presentation to the Recreation Board regarding a multi- purpose center and that the Recreation Board has decided that there will be three levels of a program statement: one will involve a program statement for the current services at the Levy Center; the: second will include the current services at the Levy Center and additional services recommended by the Recreation Board; and third will include the current services and those services which mould be desirable in a multi --purpose senior center. Alderman Davis moved, seconded by Alderman Feldman, that the insue of a multi -purpose senior center be put on the Committee agenda as soon As possible. Motion passed unanimously. - Memorandum from the Mental Health Board regarding request for a representa- tive from Human Services Committee to address issues of the chronically, mentally ill. Alderman Larson volunteered to represent the Human Service-, Committee at this meeting and the Committee concurred. - Emergency Assistance Monthly Report Alderman Wold asked staff to prepare a statement regarding the number of Spanish speaking households who seek emergency assistance and how the pro- gram is staffed to assist Spanish speaking persons. Consideration of Evanston Becoming a Sanctuary City Alderman Drummer stated that the proponents of the Sanctuary City resolution have requested that this item be held over until the next meeting to give them an opportunity to review the memorandum from the City Manager and the Corpora- tion Counsel. Alderman Collens suggested that the Law Department draft a resolution which incorporates the staff recommendations so that this could be considered at the next Greeting. The Committee agreed. Emergencv Shelter Grant The Committee reviewed the staff memorandum and proposed grant application, dated December 17, 1987. Alderman Drummer explained that the Department of Housing and Urban Development (HUD) had denied the Citv's application for a waiver of the 15"; spending limitation for essential services. The Emergency Shelter Grant application has been revised to include payments to a not -for - profit agency to provide emergency shelter for families in two 2-bedroom apart- ments. In response to a question, Ms. McCarthy said that it is anticipated that the social worker/case manager to work with families in this program will be different from the case manager who works with the individuals at the Homeless Shelter at the First Baptist Church. Alderman Wold moved, seconded by Alderman Collens. to approve the grant application. The motion passed unanimously. Township Issues: Supervisor Summers joined the Committee and introduced Jeffrev Andrea of Hill, Human Services Committee Minutes of 12/21/87 ... 3 Taylor and Company. - Township Audit Mr. Andrea provided an unqualified opinion that the financial statements of the Town of the City of Evanston are in conformity with generally accepted accounting principles. The only difference from last year's audit report is that the fixed assets have been capitalized. 11e noted the recommendations in the report on internal control - namely that 111 invoices should be approved for payment by the Township Supervisor or the Program Director, and Work Opportunity participants should fill in time sheets for hours worked. Alderman Collens noted that the bottom line in terms of cash balance is very good. Julian Coleman, Township Accountant, stated that the Township may be building a higher cash reserve than is needed, and recommended that the Committee consider lowering the tax levy for the next budget year. Alderman Wold said that this is good news, however, she cautioned the Committee to remember the impact of reducing the levy too much several years ago bringing about a financial crisis for the Township. Supervisor Summers stated that the main reason for the build up of cash reserve is that 340 cases were budgeted and currently the Township has a caneload of 255. This has been the result of intensive staff efforts to train clients and assist then in finding employment. Generally, the persons remaining on general assistance are those who are the most difficult to train and place in employment. Alderman Larson raised the question as to whether part of the cash reserve in the current fiscal year could be used to fund social service agencies. Alderman Feldman asked if there is anything to prevent Township funds being used for a purpose other than general assistance recipients. 'Ns. Summers said that expenditures for other purposes would require a budget amendment by the Township Board of Trustees. Alderman Davis said that it is important to preserve the integrity of the budget process and would not support chang- ing the Township budget in mid-vear. She recommended looking closely at the budget for next year, beginning April 1. The Committee asked the Township Supervisor to prepare a memorandum for tilt, sanu jr,: 25, 19c;S meet in,, which summarizes the total amount of savings resulting; from the lower caseload and estimating the cash reserve to be available as of !larch 31, 1988. Alderman Wold moved, seconded by Alderman Feldman, to accept the Township audit. Motion passed unanimously. - Monthly Report - November, 1987 No discussion. - Township Bills list - November 1987 Alderman Wald questioned the use of taxicabs to transport clients to the Illinois Department of Public Aid to apply for food stamps. Ms. Summers explained that more than 100 clients were required to apply for food stamps in order for the Township to receive federal funding for the Food Stamp Employment Training Program. This was the most efficient way to assure that these clients reached the IDPA office. They were transported in groups according to appointment times blocked out by IDPA. Alderman Wold Human Services Committee Minutes of 12/21/87 4 expressed that clients should be expected to comply with Township direc- tives in order to receive grants, including the use of public transpor- tation to get to the Public Aid Office. - State Aid for General Assistance Program Alderman Wold moved, seconded by Alderman Larson, that a subcommittee be appointed of Aldermen Wold, Drummer and Larson to study the issue of the Township becoming a State Receiving Township and to recommend action to the Human Services Committee in the near future. She noted that responses from Senator Berman, Representative Bowman and the IDPA had clarified the option of developing a housing subsidy program to be administered and funded separately from the General Assistance Program. The charge of the subcommittee would be to thoroughly study the feasibility, benefits and problems associated with this option. The motion was approved unani- mously. Consideration of the Evanston Indoor Clean Air Ordinance Alderman Wold moved, seconded by Alderman Larson, that Ordinance 129-0-87 be approved by the Committee and recommended to the City Council ,at the second meeting, in February. A copy of the proposed Ordinance should be sent to all restaurants with a cover letter indicating that restaurants: would have an opportunity to comment to the City Council during the public input session prior to the meeting. Alderman Collens requested that the cover letter clearly indicate that restaurant owners could submit comments to the Com- mittee, in addition to statements to the City Council. The Committee agreed that restaurant owners would be free to express their views to any alderman and to submit written comments to the Human Services Committee, but that the Committee would not hold a public hearing concerning the issue. Alderman Collens noted two changes which are needed in the ordinance draft: first, a definition of bar areas should be reinserted; second, Section 8-21-2 needs to be reworded. Due to lack of time, the Committee agreed to continue its review of the ordinance at its next meeting. Alderman Wold moved, seconded by Alderman Collens. to table the motion. Motion approved unanimously. The meeting adjourned at 9:05 p.m. r Helen McCarthy, Staff cc: Joel Asprooth, City Manager