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HomeMy WebLinkAboutMinutes 1987OV Present: Officials and Staff Present: Presiding: Minutes Minutes of the HUMAN SERVICES COMMITTEE January 12, 1987 7:30 P.M. Alds. Davis, Larson, Morton, Ream, Rudy, Wold David Williams, Glennis Lundberg, Neal Laatsch, Donald Wright, Bruce Zimmerman, ?tarty Lush, Owen Thomas, Kerr Wenzel, Jeanne Fox, Helen McCarthy Ald. Davis, Chair The minutes of the human Services Committee meeting of December 22, 1986 were approved as submitted. Communications: - Memorandum from the Township Supervisor regarding the EmerRenev Assistance Food Program In response to a question, Ms. McCarthy stated that it is her understanding that the Township Supervisor intends to reimburse the Emergency Assistance Program for the increased food expenditures, and that no audit of the program will be required. - Letter frog:. Township Officials of Cook County regarding TOT Legislative Updates - Report on Township Internal Control by Hill, Tavlor 5 Company - Letter to City Council from Ladd arboretum Co,=7ittee regarding Energy Education prograr.. Consideration of Revisions to Board and Commission 1987-BB Budgets The Committee reviewed the staff memorandum, dated January 7, 1987, which sum- marized the adjustments from the Board and Com ission budget proposals which are contained in the City Manager's proposed budget. Ald. ',.old -oved that the James Hill ;tiinter Program be added to the Recreation budF ct in the amount of $8,350; and that the Energy Education Program be added to the Ecology Center budget at a cost of $7,765 (net cost including revenue of $300 is $7,465). The motion was seconded by Ald. Larson and approved unanimously. Aid. Rudy moved, seconded by ;old. Morton, to restore to t1;e Library budget $20,622 for the Book Collection. The Library Board had reduced this arn,otsnt in its revised budget which had been prepared to meet the 1.5`: budget guidelines. In response to a question from old. Larson regarding the breakdown of this funding for books, films and periodicals, Mr. Wright, Library Director, stated that S14,655 had been planned for the purchase of l6:r.m films, and the remainder of $5,967 had been earmarked for boo):,- and periodicals. Aid. Larson moved that the amount to be restored to the Library nudger be S5,967 and earmarked specifically for Human Services Committee Minutes of 1/12/87 ... 2 books and periodicals. Ald. Rudy accepted this amendment and the motion was approved unanimously. The Committee reviewed the other budget adjustments in the City Manager's pro- posed budget. Mr. Zimmerman, Assistant City Manager, stated that the other adjustments to Board and Commission expenditures are administrative in nature and do not affect services. In response to a question, lie explained that each Board and Commission has an expenditure for postage which had been previously included in the Building Maintenance budget. In the proposed budget, all postage costs are being shown within the individual Board, Commission and department budgets based on actual postage use in the current year. 'These costs will be charged back to the operating departments as is the case in duplicating and fleet services. :old. 'torten moved, seconded by Ald. Wold, to accept the budget adjustments as proposed by the City !tanager. The motion was approved unanimous- ly. Ald. Vold moved, seconded by Ald. Morton, to approve all Board and Commission budgets as recommended by the City Manager with the changes as previously agreed upon to include additions of $7,765 to the Ecology Center budget, $8,350 to the Recreatien Board budget, and $5,967 to the Library Board budget. Motion was approved unanimously. Review of the Homeless Report Ms. McCarthy reviewed the memorandum reporting on the homeless, dated January 8, 1987, hiC;hlighting the effective work of the Case Manager and the Homeless Shelter Supervisor in assisting persons in leaving the homeless shelter, and also high 1ightin,; the need for transitional housing for hopeless families. Ald. ►dold stated that the ".avor's Committee on the Special Housins, Fund has expressed an interest in considering funding for transitional housing for homeless families. This will be considered at future committee meetings. She also stated that from her experience as a volunteer at the Daytime Hospitality Center at St. Mark's Church, there are fewer people utilizing the drop -in program. The drop -in pro- gram has provided health screening services, talks from Police Department per- sonnel, and talks from agency representatives regarding employment. The Case Manager and the Volunteer Supervisor have done a good jots in coordinating ser- vices. Ald. Davis com-Tented on the high level of coordination in services to the homeless. She also stated that at the recent League of Cities Conference, the problems of homeless families was considered a nationwide problem. Ald. Ream was impressed by the success of the Case 'tanager in moving people out of the shelter. In response to a question, *Is. IcCarthy clarified that only 81 out of the 85 people seen by the Cast '.'anager during this time period remained at the shelter at the end of December. An additional 15 persons stayed at the shelter for some period of time but did not see the Case manager. Ald. Morton expressed concern about the 18 persons who had left the shelter due to the deadline imposed by the shelter. She asked if we know where those persons are staying at this time and whether some are living in the streets or in danger due to the cold weather. Ms. McCarthy stated that the Shelter Supervisor and the Case manager are usually aware of where these persons go at the time they leave the shelter, however, currently_ we do not know the whereabouts of these persons. In response to a question about the psychiatric hospitalization of 8 persons, Ms. McCarthy re- sponded that this pertains to hospitalization at the Elgin dental Health Center. Usually these :persons are hospitalized due to their behavior at the shelter or in the community. 10 Human Services Committee Minutes of 1/12/87 ... 3 The Committee asked Don Wright to address the issue referred to in a report about the homeless and mentally ill persons in the ruin Library. Mr. Wright stated that there are persons, usually five or six at any given time, who come early in the morning and stay throughout the day at the Library. These persons sleep for extended periods of time, demonstrate odd behavior, and have personal hygiene problems. There is an increasing amount of staff time involved in dealing with these persons and dealing with complaints fron other library patrons. There have been two assaults related to these individuals which have occurred in the Library vicinity. lie stated that Library staff will be meeting during the next week with the Case Management Staffing Croup to try to develop better ways of working with these persons at the Library. Its. McCarthy indicated that first the Case Management Croup needs to learn whether the persons causing; problems at the Library are currently staying at the shelter, whether they are homeless, whether they are mentally ill persons who have other houeing. Then a solution can be worked on. Aid. Rudy asked for additional information on the following paints: (1) How information is made available to the public about a staff team to .assist groups wanting to establish a shelter or gro-ip home; (2) Plans to deal with those recommendation in which no action has taken place to date, including objective III(7), objective TV(lb), and IV(2); (3) Providing, information to the Committee regarding legislation affecting; the. homeless. The Committee thanked I's. IcCarthy for the report and indicated that this format would be useful for future reports. Schedule for Review of Township 1987-88 Budget Aid. Davis stated that she recommended that the Committee agree now on a schedule for review of the Township budget. She asked Ms. McCarthy to review the schedule utilized last year. Ms. "tcCarthy stated that the Township Supervisor prepared a written overview, or "budget message" for the Committee and Board of Trustees in March, 1986. The Township Supervisor also prepared a preliminary budget for Committee review in the last Committee meeting in *'arch. This budget was revised in late April after final year --end expenditure and revenue figures were available for the prior fiscal :car. T'h e Committee considered that bud-Aet in April and May and it was approved by the City Council in June, 1986. The. Township budget must be approved by the end of the first quarter of the Township's fiscal year, which is June 30th. The Com.:.ittee agreed to request that the Township Supervisor prepare a statement regarding the 1936-87 budget to be presented to the Human Services Committee in March. They requested that this report include a narrative report regarding the new Township programs for the year; a report on the capital expenditures of the Township, separating the equf=-ent purchased for the job training probraris, and equipr=:ent purchased for other purpnses such as the computer equipment. The Committee also requested that the report include any plans of the Township for new programs for the 1987-88 budget. The Committee also discussed the appropriate time to review the Township budget. Aid. Morton moved that the Township budget be prepared in final form and pre- sented to the human Services Committee for its consideration at the last meeting in April. This would provide time for the final year-end figures for 1986-87 to be incorporated into the budget document. Motion seconded by Aid. Mold and approved unanimously. Human Services Committee Minutes of 1/12/87 ... 4 Consideration of the Unified Budget Panel Appeal Process Ald. Davis summarized the background on this issue, specifically that the Com- mittee had agreed to consider the possibility of changing the appeal process for those agencies appealing a Mental Health Board decision. Ms. McCarthy read a memorandum from the Chairman of the Mental Health Board to the Committee re- porting on the Mental Health Board's recommendation at its January 8, 1987 meet- ing. The Mental Health Board recommended by a vote of 4-2 that the appeal pro- cess for agencies funded by the Mental Health Board should be conducted through City Council and not to the Mental Health Board itself. Ald. Ream reported on the discussion at the Mental Health Board meeting, and he stated that the Board believed that it could not adequately conduct an appeal of its own decision. Ald. Davis stated her concern that the Human Services Committee lacks the under- standing of services provided by agencies. The Mental Health Board has conducted a thorough analysis of services on which the Board's decision is based. if the appeal comes to the Human Services Committee, it will be necessary for the Mental Health Board to thoroughly explain the reasons for the funding allocations recom- mended. Ald. Morton pointed out the concern rogarding increasing allocation to an agency which might necessitate a decrease to another agency. T1ie Committee discussed what might be the basis for granting an appeal. The Committee agreed that it was not ready to finalize an appeal process. Ald. Rudy expressed concern that the need for additional human :services funding had not been adequately analyzed. Ald. Morton stated her desire to see agencies funded on a three year cycle which would provide greater stability to the agencies. Ald. Davis stated that the Committee's first priority over the next year should be developing a plan on which to base decisions about funding of human service agencies. Ald. Davis raised an issue for the Committee to consider at its next meeting. She expressed concern that the dollars allocated to agencies new to the Unified Budgeting Process, approximately $17,000, had actually come from existing services. She will raise the possibility of funding these new services with additional City funds in order to raise the overall human services funding by S17,000. These funds could then be allocated, probably on a pro -rated basis to existing agencies. This would acknowledge the increasing human service needs and provide some measure of increased resources for these needs. Ald. Wold questioned whether agencies funded by the Mental Health Board should be included, and whether agencies for whom funding had been totally eliminated should be included, such as North Subur- ban Housing Center. The Committee agreed to consider this issue at the next Committee meeting. The meeting was adjourned at 9:00 p.m. , &,�, '_0 Helen McCarthy, Staff cc: Joel Asprooth Present: Officials and Staff Present: Presidin&: Minutes Minutes of the HUMAN SERVICES C0I51ITTEE January 26, 1987 7:30 P.M. Alds. Davis, Larson, Marton, Ream, Rudy, Wold Edna Summers, Anna Willis, Carol Henes, Jeanne Fox, Harvey Saver, Debra Sundblad, Helen McCarthy Ald. Ream, Chair The minutes of the January 12, 1987 Human Services Committee meeting were corrected as follows: Page 2, paragraph 4, line 1 was amended to read: "In response to a question, Nis. McCarthy clarified that only 4 out of the 85 people seen by the Case Manager during this time period remained at the shelter at the end of December." With this correction, the minutes were approved unanimously. Communications: - Letter dated January 13, 1987 from Family Counseling Service of Evanston and Skokie Valley Fannia Weingartener, President of the Board, and John Buckley, Executive Director, Family Counseling Service joined the Committee. Mr. Buckley summarized the change in funding for the Child Abuse Program of Family Counseling Service. The Department of Children and Family Services has reduced its Child Abuse Grant by $5,000 annually. In addition, the Mental Health Board and City funds for the agency were reduced in 1986, and the Mental Health Board funding was reduced in 1987. These funding cuts have affected the ability of the agency to maintain skilled staff and the agency has been unable to provide salary increases to employees since July of 1985. The agency is requesting that the City provide emergency funding of $5,000 in the 1986/8" City fiscal year, and that the City increase its grant for the Child Abuse Program for the 1987/88 fiscal year by $5,000. Ald. Rudy asked if it were possible for the agency to shift funds from another program to cover part of the deficit in the Child Abuse Program. Mr. Buckley stated that since overall the agency is operating on a deficit budget, this is very difficult. Ald. Davis stated that it was her intention, later in the evening, to recommend that funds be added to the 1987/88 fund- ing level to increase grants to existing agencies. She asked that this request be considered in conjunction with the agenda item scheduled later in the meeting. Chairman's Priorities The Committee reviewed and accepted Alderman Ream's priorities. Human Services Committee Minutes of January 26, 1987 .,. 2 Township Issues: Township Supervisor Edna Summers, and General Assistance Office Director Anna Willis joined the Committee. - Monthly Report for December, 1986 Ms. Summers corrected page 5 of the report. The figure $5,554 should have been shown as an expenditure this month under the category "Accounting Services". She also explained that in the future, Workmen's Compensation Insurance costs will be divided between Administrative overhead and Work Opportunity Program expenses. The cost of Workmen's Compensation Insurance for clients in the Work Opportunity Program will show as a Work Opportunity Program expense. In response to a question, Ms. Summers explained that there is $51,000, to date, that was budgeted and has not been spent for disbursement to General Assistance clients. This is due to a lower than projected caseload. The remaining $127,000 in Township debt will be paid off before the beginning of the next fiscal year. - Work Opportunity Program Manual Anna Willis distributed a manual prepared by the Township Supervisors of Illinois entitled the Community Work Program Manual. She is asking the Committee and the Town Board of Trustees to adopt this manual to use as a guideline for the Township's Community Work Program. In response to a question, Anna Willis explained that she recommends Option 2 or Part B of the manual which describes a program entitled Job Search Training and fork Program. Tile Committee agreed to review this manual at the February 23, 1987 Committee r,��eting. Aid. Davis asked Ms. Willis to prepare a statement explaining why she favors Option Z or Part B of the manual over Part A which describes a work Fair Program. In addition, she asked Ms. Willis to compare Option 2 with the current Township Work Program. Aid. Morton asked if the Township would be administering work program rules other than those contained in this manual and if so, these rules would be distributed to the Committee. - State Receiving Spreadsheet The Committee agreed to schedule consideration of the Township becoming a State receiving Township for the February 23 meeting. Aid. Davis asked if the Township could obtain a legal opinion from the Illinois Department of Public Aid as to why it contends that a housing program to supplement the $154 grant would not be allowable. - Housing Variations The Committee reviewed the memorandum from Anna Willis, dated Janua n, 22, 1987 explaining the difficulties in defining "Evanston residents". Ms. Summers stated that this memorandum had been sent to the Legal Department. The Committee decided to review this issue at the February 23 meeting and asked if a representative from the Legal Department could he present. - Travel Statements Ms. Summers distributed a memorandum, dated January 1.1, 1987 regarding travel on the December bills list; and a memorandum, dated January 22 regarding a mileage and expense policy for the Township. Aid. Wold said it would be helpful to have a breakdown of each staff member's expenses for the trip in question, and also in light of the fact that the Committee Human Services Committee Minutes of January 26, 1987 ... 3 had not had an opportunity to review the memorandum prior to the meeting, the Committee agreed to review the mileage and expense policy at a future meeting. - Ms. Summers distributed an article from Focus entitled "Work Fair is No Panacea for Ills of Poverty", and also an editorial from the Wall Street Journal entitled "'Ire Stunning Failure of Dukakis's Et". - The Committee asked that all materials be submitted in the packets and not distributed at the meeting, so that the Committee has adequate time to re- view the materials in advance. Consideration of the Youth Intervention Program Ald, Ream opened the discussion by thanking Helen McCarthy and the agency representatives present at the meeting for the work and thought that had gone into this preliminary proposal. lie emphasized the fact that this is a pre- liminary proposal and that a lot of work must follow to develop an actual proposal. Ms. !k Carthy responded to questions from Ald, Davis. She stated that the Committee has identified systems and case coordination as being the major needs, however, other program initiatives listed on page S are also con- sidered to be important, although the proposed ,annual funding of $120,000 does not include funding for these program initiatives, She stated that there has been a consensus on the part of the Committee to bring this statement to the Human Services Committee and to request that funding be set aside for a program. There have been areas of disagreement, primarily around defining the target population, the role of a Systems Coordinator, and the mechanics of how youth advocates (case nanagers) would work within the system of services. Since the group has not worked out the specific relationships between the schools, agencies, and the Police Department there is Still a feeling of caution about how a program might operate. There is, however, a definite commitment on the part of all of the members to continue working and to develop a consensus. She also noted that Ann Jennett (Youth Job Center) had not been able to attend the last meeting and had reservations about certain aspects of the preliminary proposal. Ald. Morton raised a number of concerns about the memorandum. There are a number of assumptions being made in the statement which are not documented. She ques- tioned the number of 200 to 250 children "at risk" in the middle schools, and asked how this number was obtained. She questioned the definition of the "target population", and questioned who is responsible for identifying "youth at risk" The schools already have a system for dealing with truancy and discipline problems and have a number of programs and procedures for assisting troubled kids. The schools have legal responsibilities not to release information about children; these issues have not been addressed. She questioned the role of a case coordi- nator and the training for such a person. She would like an opportunity to re- view the proposal on an item by item basis. She also stated that the program, as described, is too vague and there is no basis for deciding a $60,000 request as compared to some other figure. She suggested that a representative from the Department of Children and Family Services should also be included in the group. Ald. Larson stated that the memorandum itself identified the proposal as pre- liminary and said that there were many issues that had not been resolved. He suggested that instead of a "proposal", this memorandum might better have been titled "A Statement of Problem Complexity". The group recognizes that many of the issues raised by Ald. Morton will have to be addressed in its future work. Human Services Committee Minutes of January 26, 1987 ... 4 Ald. Davis stated that it is important for City Council to set funds aside so that when a specific program proposal is ready, there will be funds available to implement this should it be approved. It is important for the group that has worked, thus fa:, to know that the City is willing to make a financial commitment for a program. Ald. Wold moved that $60,000 be set aside in the 1987-88 budget for a youth intervention program. She indicated that this funding may go toward imple- menting a specific proposal developed by this group, or it may go for another program. The motion was seconded by Ald. Larson. Ald. Rudy questioned whether the Committee should approve specific funding for certain aspects of the pro- posal now. The Committee did not wish to indicate support for funding of any specific progam at this time, but rather preferred to ask the agency represen- tatives to continue their work. In response to a question, Ms. McCarthy in- dicated that thisgroup may be able to return to the Committee in six weeks with a more specific proposal. Ms. McCarthy asked for an opportunity to respond to two issues raised by Ald, Morton. First, she indicated that the group, from the start, has taken very seriously the issue of confidentiality. The group is working on a Procedure to enable the schools and/or the other agencies to obtain parental consent before referral into a program. She stated that the figure of 1.50 students was an estimated figure obtained from School District representatives. More definite figures have been requested from each School District. Ald. Morton stated that she could not support setting aside these funds due to the lack of specificity in the proposal. She is not opposed to funding a youth intervention program in the future if a tangible and acceptable proposal is brought to the Committee. The Committee approved the motion, 5 ayes, I nay (Ald. Morton), to set aside $60,000 for a youth intervention program. The Com- mittee asked this group to develop a more specific program proposal and budget for the Committee to review. Consideration of Impact of New Programs on Human Services Funding levels Ald. Davis explained her intent to increase funding to human service agencies in the 1987-88 budget. She stated that in the last several years there has been reduced federal funding to agencies, and local funds have not been in- creased. In addition, new programs have been funded by the City at the expense of agencies with existing programs. She proposed that $16,750 be added to the 1987-88 budget. This figure represents the amount of City funding going to new agencies - Youth Job Center and Center for Public Ministry. She distributed a worksheet which shows the prorated reallocation of this funding to agencies fund- ed by the Mental Health Hoard, and agencies funded through the City purchased service program. She noted that neither distribution is satisfactory because of how the base allocation to each agency was determined. YOU had been granted $4,760 in funds transferred from Nichols Lighted School, therefore, YOU's base would be arbitrarily increased. City funding to GRASP, Family Focus, and Legal Aid had been reduced because Township funding had been increased, therefore, the base for these agencies would be arbitrarily reduced. She proposed that the City representatives to the Unified Budget Panel be convened to make recommenda- tions back to the Human Services Committee for distribution of this funding. She recommended that each agency be given an opportunity to submit a single sheet explaining any changes in program or funding which occurred since they had sub- mitted the Unified Budgeting applications. Ald. Rudy stated his support of Ald. Davis' rationale but questioned whether $16,750 is enough additional funding. Human Services Committee Minutes of January 26, 1987 ... 5 Ald. Davis moved, seconded by Ald. Wold, to recommend to City Council that an additional $16,750 be allocated to commUnity purchased services in the 1987-88 budget. Motion approved unanimously. The Committee also agreed that the impact of funding of new programs should be addressed before next year's budget cycle. In response to a staff question, Ald. Davis indicated her intent that agencies funded by the Mental Health Board would be eligible for consideration and dis- tribution of the new funding. Beverly Brimm, a member of the audience, stated her anger that the Committee had not allowed an opportunity for the public to comment on the youth inter- vention proposal. She stated her understanding that the Committee level is the appropriate place for community input. Ald. Ream said that this is the first step in developing a youth intervention program, and that there will be oppor- tunities in the future for citizens to have input into the program. The Committee adjourned at 9:05 p.m. 4" W;L"I Helen McCarthy, Staff cc: Joel Asprooth Minutes of the HUMAN SERVICES COMMITTEE February 9, 1987 7:30 P.M. Present: Alds. Davis, Larson, Morton, Ream, Rudy, (Mold Officials and Karen Hillman, Carl Marinacci, Tom Fuechtmann, Owen 'Thomas, Staff Present: Jeanne Fox, Harvey Saver, Chris Yonker, Helen McCarthy Presiding:: Ald. Ream, Chair Minutes The minutes of the January 26, 1987 Human Services Committee meeting were corrected as follows: Page 3, paragraph 2, under Youth Intervention Program, line 9 should be changed to read: "She questioned the role of a systems coordinator and the training for such a person." With this correction, the minutes were approved unanimously. Ald. Wold asked that the Township provide a written explanation of the per diem payment of $245.00 cited in the January 21, 1987 memorandum regarding Travel Statement -December bills. Consideration of Emergency Funding Request - Youth Job Center Ald. Ream indicated that a letter from the Private Industry Council (PIC), in response to a letter from the Youth Job Center, had been distributed for the Committee this evening. Carolyn Laughlin, President of the Board of Youth Job Center; John 'Taylor and Carlton Moody, Board members; and Ann Jennett, Executive Director, joined the Committee. Ms. Jennett reviewed her February 4, 1987 letter to the Human Services Committee, and summarized the financial situation at the Youth Job Center. She indicated that the PIC contract had been increasingly difficult for the Youth Job Center during the last three years, and that the Youth Job Center Board had decided to terminate the contract because it was no longer financially feasible. The Youth Job Center is spending more money on the PIC contract than it is bring- ing in. Carlton Moody, Chairman of the Youth Job Center Program Committee and responsible for the PIC program at Evanston Township High School, described the contract "benchmarks" that must be met for the Youth Job Center to receive PIC funds. In response to a question about why the Youth Job Center was less successful this year than in past years, Ms. Jennett stated that the "pool" of eligible youth may be smaller, that there have been changes in the contract since last year (such as a change in the age group to focus on youth), and that youth in the community have become increasingly reluctant to participate in PIC when they are aware of the regular Youth Job Center placement program funded through Community Development Block Grant funds. Other PIC subcontractors have ex- perienced problems in reaching youth in the PIC program. Ald. Wold asked Ms. Jennett to describe the process for a client who is part of the CDBG program as opposed to the PIC program. Ms. Jennett stated that a client registers and Human Services Committee Minutes of 2J9J87 ... 2 completes an application similar to a job application; is interviewed and residency is determined; an assessment is conducted by staff to determine the youth's needs, skills and interests; staff works one-on-one with the youth on job readiness and developing good self-esteem and motivation; a staff person identifies potential jobs for the ,youths and assist the youths with mock interviews and telephone calls; and an interview is arranged. The time period between application and employment varies depending upon the needs of the youth, but it averages three weeks before a youth is hired. 'Ihe main differences between PIC and the CD program is in certification and job readiness training. Certification for PIC requires extensive documen- tation, whereas for CDBG there is merely a requirement that 75% of the youths live within the target area. Job readiness training for PIC is specified and there is testing required, whereas job readiness within the CD program is more informal and based on client's individual needs. In response to a question about the high rent in the downtown area, Ms. Laughlin responded that the Executive Board will be reviewing alternative locations. The Board has preferred the downtown location because of acces- sibility and visibility, however, in light of the financial situation, the Board will research other options. The current lease is until April 30th. Ald. Morton asked whether the Job Center follows up after a youth is hired. Ms. Jennett stated that they have an extensive follow up program with clients as a result of a grant earmarked for this purpose. Ald. Morton stated her concern about some of the certification stipulations of PIC such as paycheck stub documentation, and asked whether other contractors have found ways to address these problems. Ms. Jennett stated that Northern PIC has been strict about certification documentation. Many subcontractors are having difficulty and as a result the numbers served through this PIC are going down. In response to a question about whether the Youth Job Center Board has met with representatives of the PIC Board to try to resolve these issues, Ms. Laughlin stated that they have met and cannot come to an agreement. PIC has dollars and Youth Job Center has unemployed youths; yet the agency cannot seem to serve them through PIC. Ald. Davis expressed hope that PIC and Youth Job Center could come to some compromise to enable the PIC contract to continue and to bring these federal dollars into Evanston. She suggested the possi- bility of an interest free loan from the City which would recognize the finan- cial problem experienced now by the Youth Job Center, but which would encour- age Youth Job Center to solve the problems with PIC. Ald. Ream stated that the Youth Job Center needs to continue to work with PIC to arrive at a compromise and offered to have the City help facilitate these discussions. He indicated that a grant of $18,000 would be hard for the City Council to accept, in light of the financial concerns and problems of other human service agencies in the community. He agreed that a loan should be considered further. Ald. Rudy said that an $18,000 loan is designed to help the agency through June; what would happen next? Ms. Jennett stated that if the agency can raise $44,000 in outside funds, which they have been able to do in the last year, and if rent is lowered they may be able to maintain a staff of four; otherwise the number of staff may need to be reduced. The agency representatives were asked for their reaction to a loan rather than a grant. Ms. Laughlin said that the Board would obviously prefer a grant. A. loan sounds great now, but won't help the agency in the long run. Human Services Committee Minutes of 2/9/87 3 Aid, Davis moved, seconded by Aid. Wold, that the City grant the Youth Job Center an interest free loan of $18.380 for a two year period with repayment to begin June 1, 1987. City staff should become involved to work with the Youth Job Center and PIC to facilitate a compromise which would enable the Youth Job Center to continue to receive PIC funding. A loan will provide the financial help necessary during this crisis with PIC and will provide additional time for Youth Job Center to work out the difficulties with PIC. Aid. Larson asked what would happen if the agency is unable to pay back the loan and defaults on it. The Committee agreed that if the agency is unable to meet a repayment schedule, it could return to the Committee for relief. the motion passed unanimously, Aid. Rudy raised a concern about the request of Family Counseling Service at the last Committee meeting for additional funding. The Committee agreed that Family Counseling Service should be considered a high priority when the addi- tional $16,750 is distributed to existing agencies. Consideration of Process to Gain Public Input Regarding a Youth Intervention P�roaramm Ald. Ream opened the discussion to consider a process for receiving input from the public regarding development of a youth intervention program. Aid. Davis asked whether the group of youth serving agencies which is developing a youth intervention program proposal has plans to receive public input in its work. Ms. McCarthy stated that the group has decided that it would be very helpful to get public input on the plans of the group to date. A subcommittee has been appointed to develop a process for getting input and will be reporting back to the youth serving agency group in the near future. Aid. Rudy stated his belief that Human Services Committee is responsible for getting widespread public input regarding a youth intervention program. The Committee needs to take action and design a process to give all interested persons an opportunity for input. The Committee needs to build trust in the community that the Committee will listen to different perspectives on the problem and will take responsibility for finding the correct solution. Aid, Ream stated that there is Committee agreement that there should be citizen input regarding a program; the question is who should solicit this input and at what time. Aid. Morton stated that the youth agency group is planning public input into the development of a proposal and has appointed a subcom- mittee to develop a process; the Committee should hear this group's recom- mendation. Aid. Davis stated that input to the agency group and to the Com- mittee does not have to be mutually exclusive. The agency group might benefit from input during its planning process; later the Human Services Committee may want to get additional input from the public. The Committee asked Ms. McCarthy to describe the agency group's proposed process for the Committee at the next meeting. Consideration of Ordinance 16-0-87 to Extend the Fair Housing Ordinance Ald. Wald moved, seconded by Aid. Rudy, to approve Ordinance 16-0-87 which will remove the sunset provision from the Fair Housing Ordinance. Motion passed unanimously. Consideration of Ordinance 19-0-87 Amending_the Fair Housing Ordinance The Committee discussed the February 5, 1987 memorandum from the Human Relations Human Services Committee Minutes of 2/9/87 ... 4 Commission regarding proposed revisions in the Fair Housing Ordinance. In re- sponse to a question, Karen Hillman, Chairman of the Human Relations Commission, indicated that the Legal Department has reviewed the proposed amendments to the ordinance and is in concurrence. In response to a question about whether there had been formal input received from realtors regarding the ordinance, Owen Thomas, Executive Director of the Human Relations Commission, indicated that there had not been formal input fro* realtors. Many realtors have been assuming that there will be a public hearing or some other means to provide input to the Com- mittee regarding the ordinance. Ald. Ream recommended that the ordinance be circulated to realtors for written comment, and that it be placed on the Com- mittee agenda one month from now. Written comments From the realtors should be forwarded in Committee packets prior to that meeting. Ald. Davis stated that the recomended changes were excellent. She raised a question, on page 15, regarding the change in the number of days a property can be held off the market from 120 to 360 days. She questioned how the City can assure that a complaint will be processed as quickly as possible so that a property will not have to be held off the market for such a long period. Mr. Thomas explained that this language is inserted to put the owner on notice of the inpact of an unresolved fair housing complaint. Mr. Fuechtmann, Human Relations Commission member, added that the Commission had taken steps to ex- pedite the complaint process, such as reducing the number of Commissioners to hear a complaint from five to three. Ald. Larson raised a question about Section 5-5-14, on page 19, as to how the Commission will know the universe of lessors since there is no requirement for registration of rental units. He also questioned whether the name and race of the lessee is sufficient, and whether sex and family composition should also be included information. Mr. Thomas agreed to get answers to these questions. The Committee asked that the members of Opportunities be given an opportunity to ordinance prior to consideration by the The meeting adjourned at 9:00 p.m. cc: Joel Asprooth the Mayor's Special Committee on Housing review and comment on the proposed Human Services Committee. C ' Helen McCarthy, Staff Minutes of the Present: Official and Staff Present: Presidin&: Minu tes HUMAN SERVICES COMMITTEE February 23, 1987 7:00 P.M. Aldo. Davis, Larson, Morton, Ream, Rudy, Wold Edna Summers, Anna Willis, Julian Coleman, Ida Fitzgerald, Herbert Hill, Jeanne Fox, Harvey Saver, Helen McCarthy Ald. Ream, Chair Ald. Larson moved that the minutes of February 9, 1987 Human Services Committee meeting be amended as follows: Page 3, paragraph 1, line 1 should read: "Ald. Davis moved, seconded by Ald. Wold, that the City grant the Youth Job Center an interest free loan of $18.380 for a two year period", and that the phrase: "with repayment to begin June 1, 1987" be deleted; and the following sentence be inserted after line 7, same page, same paragraph: "Ald. Larson raised a question about the repayment schedule. After a brief discussion, no decision was made." Ald. Larson stated that he recalled no date being decided upon for repayment to begin, and in fact that when he had raised a question of a repayment schedule, there had been no decision reached. Ald. Rudy stated that he would have voted "no" to a loan to Youth Job Center with a repayment schedule beginning in June, 1987. Consider- ing the financial condition of the agency, it is unlikely that they could begin to repay the loan in such a short time period. Ald. Morton stated her understanding that the motion had not included a date for repayment to begin, rather it was her understanding that the loan would be payable at the end of the two year period. Ald. Rudy stated his preference for a grant rather than a loan. There are no advantages to a loan; it merely places a long term financial burden on the agency. Ald. Davis stated that there is no reason for a grant. A loan provides financial relief while the agency is nego- tiating with the Private Industry Council (PIC). If .tune, 1987 is too early for repayment to begin, perhaps September, 1987 would be more reasonable. Ald. Wold stated that her support of a loan involved more than the issue of PIC funding. A loan will encourage the agency to reduce their expenses, particularly rent, and to increase their other fund raising efforts. Aids. Davis and Wold, as the maker and seconder of the motion, stated that the minutes accurately reflected the motion made regarding the loan. Ald. Ream pointed out that the City Council minutes of February 9, 1987 included the phrase: "which will be repayable over a two year period beginning in June, 1987", in the motion made on the City Council floor. Ald. Rudy stated that this wording could be interpreted to mean that June, 1987 marks the beginning of the two year time period for the loan, and that it was not meant to refer to repayment. It was Human Services Committee Minutes of 2/23/87 ... 2 agreed that Ald. Larson's motion to strike wording from the motion approved at the February 9, 1987 meeting was out of order. The Com- mittee unanimously agreed to the following addition to the minutes, to be inserted on page 3, paragraph 1, line 7: "Ald. Larson raised a question about the repayment schedule. After a brief discussion, no decision was made." With this addition, the minutes were approved unanimously. The Committee agreed that the Committee members clearly had differ- ing views regarding the terms of the loan. Ald. Davis suggested that the beginning repayment date be revised. She moved, seconded by Ald. Wold, that repayment should begin September 1. 1987. rather than June 1, 1987. Ald. Rudy moved, seconded by Ald. Larson. a substitute motion that the loan be repayable as of June 1. 1989 in one balloon payment at the end of the loan period. Ald. Rudy stated that the agency should not have the burden of paying back the loan prior to June, 1989. Ald. Davie said that a September 1. 1987 date to begin repayment is reason- able because by that time the agency will know if a new contract has been executed with PIC and whether PIC funds will be available. Ald. Rudy's substitute motion was defeated: Aldo. Morton, Larson, and Rudy voting "aye"; Alds. Davis. Wald, and Ream voting "no". The Com- mittee agreed that the motion made by Ald. Davis would also be de- feated by an even vote split. Ald. Wald suggested the possibility that Alds. Rudy and Davis meet as a subcommittee to work out a mutually agreeable payment schedule to bring back to the Committee for approval at its next meeting. Ald. Larson stated that the agency should receive the check before a repay- ment schedule is approved. The Committee asked staff if it is possible to issue the check without a repayment schedule. Ms. McCarthy indicated that staff recommends that a repayment schedule be agreed upon before Issuance of the check; however, if the Committee's decision is for the check to be released first. staff will do so. Herbert Hill, First Assistant Corporation Counsel, suggested the possiblity of a promissory note to be signed by the Youth Job Center which could indicate that the loan would be paid back at the end of the two year period, and could further indicate that if funding from PIC becomes available prior to that time, the Youth Job Center would reimburse the City at an earlier date. This could be handled in two different ways: either the note could specify a definite repayment schedule linked to the receipt of PIC funds, or it could simply recognize the intent of the Youth Job Center to reimburse the City as PIC funds become available. Ald. Rudy moved, seconded by Ald. Larson, to have City staff release the $18,380 loan to the Youth Job Center; that a promissory note be signed to repay the loan in one balloon payment on June 1, 1989, with the condition that if PIC funds become available prior to that date, Youth Job Center will make a "stood faith" effort to repay the City from the PIC funds. The Committee agreed that the promissory note should state that the Youth Job Center would make a "good faith" effort to reimburse the City as PIC funds become available. No dates for repayment would be specified in the note; however, there is a clear expectation of repayment prior to June, 1989 if PIC funds are available to the agency. Motion passed unanimously. Human Services Committee Minutes of 2/23/87 ... 3 Communications: - Letters to the Forth Shore Board of Realtors and Property Owners Association "earding amendments to the Fair Housing Ordinance. - Lejal opinion re ardin press coverage of Youth Agencies meetings. Aid. Rudy stated that although it may be legally correct that these meetings are not open meetings, there is a public relations problem in not allowing public participation in the process of planning a youth intervention program. - Memorandum from the Mental Health Board, dated February 19, 1987, regarding additional monies available for human services. Aid. Rudy stated his understanding that these funds would not be avaiable for new programs. Aid. Davis stated that the original decision regarding these funds was that it would go to existing rather than new agencies. Aid. Rudy stated that the funds should go to existing programs of existing agencies and not for new programs. lie. McCarthy clarified that the letter which has been sent to eligible agencies indicates that this funding is for ongoing and not new programs. Township Issues: Township Supervisor Edna Summers joined the Committee and distributed a memo- randum, dated February 23, 1987, regarding travel expenses of a Township employee. - Monthly Report - January 1987 - Housing Variations The Committee reviewed the memorandum from the Legal Department, dated February 17, 1987, which provided guidelines to the Township regarding five variations in housing situations that the Township encounters in the issuance of rental payments for general assistance clients. In response to a question, Supervisor Summers indicated that these guidelines provide adequate direction to the Township to administer the program. Aid. Wold moved, seconded by Aid. Morton, that the Township utilize these guidelines in the issuance of rental payments. Motion passed unanimously. - Consideration of Township Becoming a State Receiving Township Ald. Davis asked if a meeting had taken place between Jack Siegel, Corporation Counsel, the Township, and Art Newman as offered by Mr. Siegel in his memo- randum of May 13, 1986. Ms. Summers said that no such meeting had been held. Mr. Newman, member of the audience, stated his belief that Mr. Siegel was unaware that Mr. Newman had met for quite some time with the Township Super- visor and staff regarding this issue prior to Mr. Siegel's memorandum. Due to lack of time, Ald. Ream suggested that the Committee agree to set aside a future meeting on an evening when the City Council does not meet to thorough- ly consider the issue of the Township becoming a State receiving Township. The Committee agreed to meet on March 2, 1987 at 7:45 p.m. to discuss this matter. The meeting adjourned at 8:05 p.m. cc: Joel Asprooth Helen McCarthy, Staff Minutes of the HUMAN SERVICES COMMITTEE March 2, 1987 7:45 P.M. Present: Aids. Davis, Larson. Morton, Ream, Rudy, Wold Officials and Aid. Brady. Edna Summers, Anna Willis, Julian Coleman, Staff Present: Sharon Eiseman, Harvey Savet, Helen McCarthy ' Presiding: Aid. Ream, Chair Minutes The minutes of the February 23, 1987 Human Services Committee Meeting were approved unanimously. Communications: - Staff memorandum regarding meeting of funding source representatives to Unified Budget Panel Aid. Davis moved, seconded by Ald. Rudy, that Ald. Wold serve as City representa- tives to Unified Budget Panel meeting. Ald. Rudy stated that he had difficulty "feeling good" about the current Unified Budgeting Process. More emphasis should be placed on human service needs and how the needs can be met, and less emphasis should be placed on the dollars available. Ald. Davis stated that the process has emphasised funding because the original mission given to the Unified Budget Panel was to make funding alloca- tion recommendations. Identification of needs and priorities is the function of the Human Services Committee. and this function should be carried out in advance of the Unified Budgeting Process . Ald. Rudy stated his discomfort with setting a dollar limit prior to Unified Budgeting to be spent on human services, since this may not be adequate to address the needs in the community. Ald. Mold stated that she was not comfortable with beginning the Unified Budget Process with no fixed dollar amount because then no limit will be placed on resources. Aid. Morton stated that Unified Budget Panel should not merely be reacting to needs identified by agencies, but should be defining needs and priorities for the commu- nity as a whole. Ald. Wold suggested the possibility that the Human Services Committee could give the City panel representatives a funding range or provide an opportunity for the Panelists to return to the Human Services Committee with a request for additional human service funding if they consider it necessary. Ald. Davis stated that more consideration should be given to how the City funding level for human services is determined. Ald. Morton asked whether consideration would be given to funding agencies on a two or three year cycle. Ms. McCarthy said that this has been referred to the Budget Policy Committee which will consider it now that the budget has been completed, The motion passed unanimously. Aid. Wold said that she would pass on the views of the Committee at the upcoming meeting. Consideration of the Township Becoming a State Receiving Township Aid. Ream invited Arthur Newman to address the Committee. Mr. Newman stated that he and Thomas Johnson, a Chicago attorney well versed in Illinois Department of Public Aid (IDPA) law, have recommended to the Township a mechanism to enable the Human Services Committee Minutes of 3/2/87 ... 2 Township to receive State reimbursement for the general assistance program while maintaining the current benefit level to clients. The Evanston Township General Assistance Program differs from other general assistance programs in two ways: the Evanston program provides a grant level of $297 while other general assistance programs provide a grant of $154/month; the Evanston program is operated under local control. Because of Evanston's generosity to clients, Evanston has made itself ineligible for State funding. The Evanston taxpayer must, therefore, sus- tain the whole burden of support for the general assistance program. To become a receiving township, the Township must make two changes: first, it must comply with Illinois Department of Public Aid regulations; second, it must reduce the grant of $197 to $154. However, if the Township operates a separate housing assistance program with a rental payment going directly to a landlord. and if this rental payment is equal to the remainder of the current grant ($143). then the client would not suffer a decrease. He recommends that the Township Board of Trustees pass a resolution which would state its intent to apply to become a State Receiving Township, and its intention to operate a inkind housing assistance pro- gram for general assistance clients. If IDPA denies this application, Evanston can go to court for a declaratory judgment action. The litigation costs would probably range from $10,000 - 15.000. The Committee discussed the legal authority of the IDPA to deny the Evanston application based on Evanston's plan to operate a housing supplement program. Mr. Newman stated that there is an IDPA regulation which allows inkind benefits not to be counted as income in determining eligibility. This is not in the State statute. and IDPA could attempt to change this regulation; however, IDPA would have to show reason for the change and that the change is within the statutory intent. In his opinion. Evanston could successfully challenge IDPA's attempt to revise the State regulations. In response to a question, Sharon Eiseman, Assistant Corporation Counsel for the City stated that IDPA has broad authority to administer rules and regulations in conformance with the public aid code. IDPA has several ways which it could disallow the proposed program: first. it could deny the program based on its interpretation of the current regulations; second, it could determine that an emergency exists and pass emergency regulations which would not require the same notice and hearing requirements as a normal rules change; and three, It could initiate a change in the public aid rules which could prohibit this program. Generally, the court cases have been relatively supportive of the IDPA authority to set rules and regulations. For example, in a 1979 case, the courts did uphold an IDPA ruling to deny medical and optical care due to limitations on State funding. The Committee discussed whether the employment and training programs and the social service programs provided by the Township would be allowable under IDPA rules. The Committee agreed that the Township could legally provide these services. The ques- tion Will be whether or not the State will reimburse Evanston for these services, thereby affecting the total savings resulting from the proposed program. Township Supervisor Summers, and Anna Willis, Director of the Evanston Township office, and Julian Coleman, Township Accountant joined the Committee. Ms. Surners reviewed the history of the general assistance program. She stated that the Committee and Trustees are faced with an important policy decision: do the Trustees believe that taxes are too high and must be lowered at the expense of those persons in the community who have the lowest income or who are without income: Ald. Davis disagreed with the Supervisor's definition of the issue. She said she is not willing to consider reducing the level of benefits for general assistance recipients. She is only considering the proposal of becoming a State receiving Township if there is a way to reduce Evanston tax support while retaining the current level of benefits. Alds. Wold, Ream, and Rudy expressed their agreement. Human Services Committee Minutes of 3/2/87 ...3 Ald. Morton stated that she is against the Township becoming a State receiving Township. It is impossible to accept State money without coming under State guidelines. If Evanston accepts State money, we should assume that the State will run the program. This will be negative for the Township and the clients. In addition, the State guidelines will allow persons without a permanent Evanston address to receive general assistance funding and this will open the community to more outside people coming here for services. Ald. Davis pointed out that the Township may be required to assist persons without a permanent address anyway, depending upon the outcome of the Rita Reingruber case. Ald. Brady, Chair of the former Special Committee on the Homeless, expressed the concern of the Special Committee to improve housing for general assistance recipients. She stated that Ms. St ra and Ms. Willis had, as members of the Committee, expressed their concern about the housing conditions of many Township clients. If additional funds could be made available from the State, perhaps additional Township funds could be utilized for housing assistan=e which could creatively address the housing problems of Township clients. Julian Coleman distributed a memorandum dated 2/28/87 which estimated the amount of saving to the Township if it had been a State receiving unit for the 10 month period from April, 1986 through January 1987. The Committee raised several questions about the figures. The memorandum included savings resulting from a grant reduction of $297 to $154 per month. Since these funds would be utilized for a housing assistance program, they should not be included as savings. In response to a question about State reimbursement for medical and social services, Ms. Willis stated that IDPA has not definitely decided which would be eligible, except that IDPA will not reimburse for the emergency food program. The Committee agreed that more information is needed on this. The Committee members discussed their varying interpretations of the amount of savings to the Township, and asked Mr. Coleman to prepare a report utilizing a different format. The Committee considered the process which could be utilized to become a State receiving Township. After much discussion, it was agreed that the Township could, if a resolution is passed by the Township Trustees, apply to the State to become a receiving Township, indicating its intention to operate an inkind housing assistance program. If IDPA denies the application, the Township can seek a declaratory judg- ment. Preferably the legal issue would be decided before any change in program would be made. Ald. Davis stated her concern that IDPA will change the regulations due to the potential of other communities adopting Evanston's process. Ald. Larson pointed out the Township can always return to its current operation, if the consequences turn out to be undesirable or if IDPA makes a later decision to change the regulations. In response to a question Anna Willis compared the State Staffing pattern for 300 clients compared to the Township. Overall the State would allow one less case- worker for regular program ( not including the work opportunity program staffing). The State would allow the staffing pattern to be reduced due to attrition. No personnel would have to be laid off. Beverly Brimm, a Citizen in the audience said that the Township Supervisor has made great progress in helping people leave General Assistance through training and employment. If Evanston becomes a State receiving unit, it will be a step backwards. Instead of helping people get off General Assistance, we will be making it easier to get on General Assistance. Human Services Committee Minutes of 312/87 The Committee requested the following information prior to its next discussion of this matter 1) Response from IDPA regarding the Evanston proposal ( Ids. Willis stated that she had been advised by IDPA that a legal opinion Would be prepared after a March 5 meeting of IDPA Staff) 1) Review and analysis by City legal department of Court decisions pertaining to IDPA Authority - 3) Review and analysis by Mr. Newman of IDPA Authority to change IDPA regulations 4) Revised estimate by Township of annual savings to be anticipated if Township becomes a State receiving unit. Ibis estimate should assume that the Township Will provide a housing assistance suppliment up to $143/month per client and should include beat estimate of which social and medical services would by reimbursed by the State and which might have to be borne by the Township in the Town fund 5) An estimate by the Township of the 'break even" caseload. If the caseload is reduced, there is a point at which there is no benefit in being a State receiving Township Ald. Rudy asked if the Township clients are aware of these discussions. Ms. Summers said that they have been informed. Ald. Rudy emphasised the importance of getting their input at some point in the decision process. The Committee argued to continue consideration of this issue at a special meeting on April 20, 1987 at 7:45 p.m. 41; Director of Health and H 7ices Present: Absent: Officials and Staff Present: Presidin&: Minutes Minutes of the M MAIN SERVICES COMMITTEE March 9, 1987 7:30 P.M. Alds. Davis, Larson, Morton, Ream, Rudy Ald. Mold Karen Hillman, Carl Marinacci, Tom Fuechtmann, Omen Thomas, Helen McCarthy Ald. Ream, Chair The minutes of the March 2, 1987 Human Services Committee meeting were amended as follova: Page 4, item f5, last sentence should read: "If the caseload is reduced, there is a point at which there is no benefit in being a State receiving Township because of she minimum amount of $600,000 which must be levied by the Township before State funding will be made available." Page 4, last sentence, change the word "argued" to "a reed". With these corrections, the minutes were approved unanimously. Ald. Rudy requested that the Committee schedule the discussion of a process for the development of a Human Services Plan at the earliest possible time, so that the results of this planning could be available prior to the next Unified Budget Panel cycle. The Committee asked staff to prepare a timetable for the Committee to consider at its March 23, 1987 meeting. Consideration of Ordinance 19-0-87 - Amendments to the Fair Housing Ordinance Aid. Ream summarized the communications to the Committee on this subject: Letter dated 3/4/87 from George Cyrus - Letter dated 3I4/87 from R.E. Heiberger Letter dated 3/3/87 from Christopher Eigel, President of the Worth Shore Board of Realtors Letter dated 3/5/87 from James Matykiewicz of the Evanston Property Owners Association Petition dated 3/4/87 from District 65 PTA representatives Letter dated 3/2/87 from David C. Kase Ald. Ream stated that members of the audience would be permitted to address the Committee in the order of the public comment signup sheet. Karen Hillman, Chair of the Human Relations Commission, introduced Carl Marinacci and Tom Fuechtmann, members of the Commission, and Stuart Deutsch, President of the :North Suburban Housing Center Board who has assisted the Commission in the drafting of the ordinance, and Owen 'Thomas, Executive Director of Human Relations Commission. Mr. Marinacci presented an overview of the purpose Human Services Committee Minutes of 3/9/87 ... 2 of the proposed amendments. He suggested that the Committee carefully review the facts uncovered by the recent housing audit and the conclusions of the Mayor's Special Committee on housing Opportunities as the Committee considers the proposed amendments. He stated that the housing audit conducted by the Leadership Council for Metropolitan Open Communities found a consistent pattern of racial steering and discrimination in both the sales and rental markets in Evanston. He also stated that the Mayor's Special Committee, in gathering input over a seven month period from various groups, prepared a report with a variety of specific recommendations to correct the problems uncovered in the audit. This report Was unanimously approved by the City Council. The proposed amendments deal specifically with the recommendations contained in the Mayor's Special Committee report. The Commission does not believe that these ordinance changes alone can solve the problems identified by the audit. Also the Commission be- lieves that these amendments may be improved upon with suggestions from the commandty and the Human Services Committee. Mr. Marinacci recommended that the Cosmnittee study the Mayor's Special Committee report in its consideration of the proposed amendments. Ald. Ream recognized speakers from the audience: Ruth Thiel, representing the North Shore Board of Realtors Ms. Thiel summarized the points included in the March 3, 1987 letter from the North Shore Board of Realtors to the Committee. She stated that the North Shore Board makes these suggestions in the spirit of cooperation with the Human Rela- tions Commission and the City, however the Board has questions about several items included in the proposed amendments: * Page 6: Justification - the phrase "promotion of integrated living patterns" is unclear. Question how Evanston proposes accomplishing this without requiring "steering" on the part of licensees and/or implementation of integration maintenance". Alds. Morton and Davis pointed out that the ordinance language does not include the phrase in question. Perhaps the Justification Section should be changed. Pate 8: Redlining - the phrase "in the setting of insurance rates of appraised valuations" is unclear. Zhe Human Relations Commission clarified that the phrase should read "insurance rates or appraised valuations". Pale 11: Section (F) and (1) - the term "stable" should be clarified or defined. Reference to the term "stable" without definition could build conflict and raise the issue of integration maintenance. Ald. Davis suggested that perhaps the word "stable" could be deleted. * Page Vs refer to the proposed amendments to Title V, Chapter 5, of the Evanston City Code (Fair Housing Ordinance as compared to the current version of this chapter) Hinman services Committee: Minutes of 3/9/87 ... 3 Page.12: Question the necessity of changing the time allowed for filing a complaint from 60 to 180 days. The Commission stated that this is consistent with State and Federal law. Page 15: Question the increase in the number of days a property can be held off the market from 120 to 360 days. This is a breach of rights to hold a property off the market for this length of time, particularly in situations where innocent sellers are unaware of any discriminatory action which may have occurred. The Human Relations Commission stated that the principle of holding a property off the market is critical. The exact number of days - 120. 240 or 360 - can be considered further. Mr. Deutsch stated that the Commission would only use the option of holding a property off the market if a complainant had made a strong case for discrimination. This is the maximum number of days to be utilized in special circum- stances. Ald. Davis suggested that perhaps standards should be developed for circumstances under which the maximum time limit could be utilized. In response to a question, Mr. Thomas indicated that the current maximum of 120 days has never been utilized by the Commission. Page 17: Solicitation - the constitutionality of this section is ques- tioned. In addition, what is the criteria to be utilized by the Execu- tive Director in evaluating the solititation language? The Commission stated that the City's Law Department has reviewed the ordinance and this section is constitutional. In addition, an agent intending to solicit trust get advice from the Director of the Human Relations Commission, but is not required to follow it. Palle 19: Rental and Sales Reports - the proposed reports should be provided only with written permission of the parties about whom land- lords report. In addition, how would the City enforce this for real estate firms which are not in Evanston? Iris. Thiel stated her personal concern that all real estate professionals should operate within the law, and that she is concerned about "bad apples" who represent her industry. She recommends that the Yuman Relations Commission make a determined effort to publicize the ordinance to everyone in Evanston; to those who are real estate professionals as well as those private persons who sell their own properties. She also recommends that consideration be given to exit and entrance interviews into and out of the community which ask buyers and sellers whether they have suffered discrimination. Ashraf Manji, 819 Greenleaf Street Mr. Manji stated that he has lived in Evanston for 20 years, as a renter and as a building owner, therefore, has a balanced perspective on fairness to a buyer, seller, and a renter. He raised concerns about several parts of the existing Fair Housing Ordinance, but limited his comments to the proposed changes. Human Services Committee Minutes of 3/9/87 4 Page 14 - the proposed reduction of Commission members required for a hearing from five to three will limit the diversity of viewpoints available to consider a complaint. Ms. Hillman noted that the full Commission must make a final decision based on the report of the Hearing members. Page 15 - the increase in the number of days a property could be held off the market from 120 to 360 days can be a great hardship on small owners. There is no statement in the ordinance regarding the type of evidence which must be provided to merit this action. Also, there is no provision to provide for the respondent, if found innocent. to be reimbursed for his costs. ?Me 19. Section 5-5-14 - the term "segregation" should be defined. The rental and sales reports should include information other than race, if this section is to be consistent with the entire Fair Housing Ordinance which protects persons based on sex, age, etc. Also, the lessor or seller may have difficulty deciding the race of an individual to whom property is sold or rented. LaSe 20. Section (D) - there will be problems in enforcing the section requiring the submission of rental and sales reports. Who will determine a violation? Mr. Manji questioned the empowerment of the Human Relations Commission which enjoys legislative. executive and judicial powers which are usually separated in government. This power can be abused and should be scruti- nized very carefully by the City Council. Judy Jager, representing Washington School PTA. 1002 Florence Due to lack of time, Ms. Jager stated that she would comment at a future meet- ing. As Co -President of Washington School PTA, she believes that the fair housing issues relate directly to the discussions of District 65 about racial balance in the schools. Ald. Ream asked any others who wished to speak and/or who would like notice of the next meeting in which this ordinance will be discussed to sign up with staff. These persons will be notified in advance of the meeting. The meeting adjourned at 9:00 p.m. i Helen McCarthy, Staff cc: Joel Asprooth Present: Officials and Staff Present: Presiding: Minutes Minutes of the HL WN SERVICES COMMITTEE March 23, 1987 7:30 P.M. Alds. Davis, Larson, Morton, Ream, Rudy, Nold Edna Summers, Aid. Bleveans, Anna Willis, Jeanne Fox, Louise Brown, Catherine Powers, Harvey Saver, Helen McCarthy A1d. Ream, Chair The minutes of the March 9, 1987 Human Services Committee meeting were approved unanimously. Communications: - Letter, dated 3/14/87, from Ashraf Manji re arg ding Fair Housing Ordinance - Memorandum, dated 3/19/87, from Mental Health Board regarding legislative and education sessions on mental health issues In response to a question, Harvey Saver, Assistant Director of the Mental Health Board, stated that an announcement of the proposed hearings will be sent to the press, and to various community groups and organizations. Ald. Morton suggested that Rev. Hardist Lane be notified, due to his interest in these matters. Township Issues: Township Supervisor Summers stated that she and Anna Willis, Director of the Evanston General Assistance Office, have decided not to sit in the chairs which have been designated for them by the Human Services Committee. She stated her belief that the location of the chairs shows a lack of respect for another elected official. She also stated that she found the March 2, 1987 meeting to be demeaning to her. The Committee gave greater consideration to the views of Arther Newman than to her own views and those of the Township staff. - Monthly Report - February, 1987 - Supervisor's 1987-88 Budget Summary Township Supervisor summarized her memorandum of March 19, 1987 regarding the 1987-88 Township budget. She stated that she anticipates ending the 1987-88 budget year with approximately $2OO,000 surplus. At the end of the 1988-89 fiscal year, she anticipates a surplus of $60,000. She reported that the clerical training program has been very successful; every student who has participated in the program has not been back to the Township for assistance. In response to a question as to whether the training program can accommodate more students, Ms. Summers said that the program is designed to serve ten to twelve students at one time. The Township has started the program with Human Services Committee Minutes of 3/23/87 2 students who are testing at the highest level; as the Township accepts students at lower levels, the classes can be larger. In response to a question about men in the clerical program, Hs. Summers stated that the program has successfully trained men and women. Ald. Morton commended the Supervisor for the fact that the full outstanding loan will be paid off by the end of this fiscal year. - Township Budget Schedule The Committee approved the budget schedule proposed by Anna Willis, Director of the General Assistance Office, with the addition that on April 27, 1987, the Human Services Comnittee will initially consider the Township budget, and with the recommendation that the Township budget be introduced on May 18, 1987. In terms of format, the Committee requested that the Prior Year Actual, the Proposed Budget, and the % Increase (Decrease) be provided for each line item. Ald. Ream asked the Supervisor to elaborate on her initial statement to the Committee. He said that no offense had been intended regarding the placement of chairs in the meeting room. Ms. Summers said that sitting out in the open in the middle of the room is uncomfortable and does not lend itself to equal discussion between elected officials. Ald. Davis explained that the decision regarding the placement of chairs in the meeting room had been made under her chairmanship. The decision had been made because of a disturbing complaint which had been received after a meeting. Persons in the audience had been unable to hear other persons addressing the Committee who had had their backs turned to the audience. Therefore, the Committee had asked all persons who addressed the Committee to sit with their chairs sideways to the audience so that they could be heard. There was no intent to demean the Township Supervisor by asking her to sit in this way to address the Committee. Ald. Morton stated that the issue is larger than the placement of chairs in the meeting room; the issue is one of how the Committee can best cooperate with another elected official. The Commit- tee needs to be more aware of the total atmosphere in the meeting. Aid. Ream said that the Committee would be very open to changing the seating arrangement based on suggestions the Supervisor may have. Ald. Larson joined the Committee. Consideration of Allocation of Supplemental City Funds for human Service Agencies The Committee reviewed the memorandum, dated March 19, 1987, from the City Uni- fied Budget Panel representatives regarding the allocation of $16,750 in supple- mental funds. Ald. Rudy asked whether the memorandum from the Mental Health Board, dated March 13, 1987, had been considered by the Unified Budgeting repre- sentatives. Ald. Wold stated that it had. Ald. Rudy moved to adopt the funding recommendations of the Unified Budget Panel representatives, as follows: ACORN $ 7,000 Family Counseling Service S,000 St. Francis Hospital - Adult $ Child Guidance Center 2,000 Family Focus 1,375 YOU 1,375 Total $ 16,750 Time motion was seconded by Ald. Wald and approved unanimously. Human Services Committee Minutes of 3/23/87 ... 3 Aid. Morton requested that her reference to the Committee to reconsider setting aside $60,000 for the Youth Intervention Program be addressed by the Committee as soon as possible. Timetable for Human Services Plan Aid. Wald reported on the meeting of representatives from each funding source to Unified Budgeting Panel which had been held on March 19, 1987. She stated that there was agreement that in recent years each funding source had become more independent in terms of decisions reached about the funding provided by each funding source. Generally, there has increasingly been an attitude that each funding source is carefully making its own funding decisions, therefore there is less willingness on the part of other funders to question or alter those decisions. At the meeting, a decision was made that it would be helpful for the Unified Budget Panel to develop priorities for the community based on priorities of each funding source. It then might be possible to agree that certain services are more appropriate for certain funders to fund. Such a coordinated priority list might help the Panelists to cooperate better. There- fore, when the Committee considers a timetable, it should consider the develop- ment of the Committee's priorities in conjunction with developing a coordinated list. The funding source representatives to the Unified Budget Panel will meet again in late May. Aid. Davis stated her support of the direction of the Unified Budgeting funding source representatives. She proposed that the Committee initiate two "parallel paths": a short term effort which would be directed toward improving the budget allocation decisions for community purchased services for the next budget cycle, and a long term process to take a broader look at human service needs and priorities of the community. Ms. McCarthy summarized the various approaches which are available to assess community human service needs. Aid. Morton stated that her preference for assessing needs is to ask the agencies which are pro- viding the services. They are in the best position to judge needs. Information from "key informants" is often not reliable; it should be used only if backed up with hard data. Aid. Rudy emphasized the importance of giving all groups and the general public an opportunity to express feelings and views about needs; they should be asked to support their views with hard data. Aid. Davis pointed out that in order to learn about new needs or shifting needs, it may be neces- sary to survey agencies and groups which do not receive City funds, as well as those which do. Aid. Larson asked how the Human Services Plan relates to Nego- tiated Investment Strategy (NIS) process considered by the Committee last year. Ms. McCarthy said that NIS process is one way of developing a human services plan. The NIS process had not been initiated because there was no agreement reached on who would be part of the process. Ms. McCarthy emphasized the importance of deciding questions at the end of the 3/19/87 memorandum regarding the purpose and scope of a Human Services Plan and how the plan will be used, before deciding on techniques to assess needs. Aid. Davis said she is interested in having more accurate information regarding human service needs, in order to improve decisions about funding services to meet these needs. Second, she would like better information regarding level of funding required. from the experience of the last two years, it appears that human services funding needs to be increased. Aid. Morton said she agreed that the Committee should be concerned about "services directed toward families and individuals experiencing difficulty in meeting basic human needs". The Committee needs to plan for new needs or programs which may emerge. Aid. Larson said it is important to decide on criteria for City funding, such as acute versus chronic, or youth versus adult services. City funding priorities need Human Services Committee Minutes of 3/23/87 ... a to be established. Ald. Rudy said he is looking for a visual demonstration of needs in existing services, so that gaps in services can be identified. The Committee agreed to ask staff to draft an agency questionnaire for the Committee to review and to begin work on a longer range needs assessment. The Committee decided not to form a subcommittee, but to devote additional meetings of the full Committee to this subject. Consideration of Possible Non -Smoking Restrictions Aid. Bleveans addressed the Committee. He said that there is strong evidence that second hand smoke is dangerous. Smoking also interferes with the enjoyment of food. Many comet sties have passed ordinances which restrict smoking in restaurants and other public spaces. It is time for Evanston to address this issue. If the decision were his alone, he would totally prohibit smoking in res taurants . Aid. Ream stated that he would like direction from the Committee as to whether staff should begin drafting an ordinance and, if so, what should be the policy direction. He thanked Aid. Bleveans and Louise Brown, Public Health Director, for the background information. The Committee agreed that next steps should be to send a questionnaire to restaurants to determine how many already have non- smoking sections, how many could create non-smoking sections, whether restaurants would prefer a total ban or a requirement for non-smoking section, and other views on impact of smoking restrictions. The Committee asked staff to send out such a questionnaire and summarize responses for the Committee to consider. The meeting adjourned at 9:00 p.m. w Helen McCarthy, Staff cc; Joel Asprooth Minutes of the HUMAN SERVICES COMMITTEE April 15, 1987 7:30 P.M. Prestat: Ald. Davis, Morton, Rem, Rudy and Wald Absent: Ald. Larson Officials and J1,f Present: Catherine Powers, Joann* Fox, Helen McCarthy Presidia&: Ald. Ream. Chair Minutes The minutes of the March 23, 1967 Hunan Services Committee meeting were approved unanimously. Communications: Memorandum from Human Relations Commission re ax rdins Fair Housing Ordinance The Committee agreed to postpone consideration of the Pair Housing ucendments as requested by the Human Relations Commission. Working Notes from Meeting of Funding Source Representatives to the Unified BudtetinE Panel Alderman Ream suggested that this memorandum be considered in conjunction with the later discussion on the Human Services needs assessment. - Revised Township 1987-88 Budget Schedule - Getter and Ouestionnaire to Restaurants about Smoking restrictions Letter from University of Wisconsin Urban Research Centex re&ICiinp Conference on Gangs The Committee requested staff to indicate to the Urban Research Center the City's interest in participating in the conference and to inquire about Police Department involvement. The Committee also asked staff to notify relevant agencies and organizations about the conference. Consideration of Reallocating Funding Set Aside for a Youth Intervention Program to Human Services Agencies Alderman Morton explained her recommendation that the $60.000 previously set aside for a youth intervention program be distributed instead to youth service, family counseling and day care agencies in the community. These agencies did not receive the funding requested of the City in the 1987-88 budget. It is not possible to determine whether they can meet their objectives unless they have adequate funding. The City knows that these agencies need this funding now; if in the future a youth intervention program is approved by City Council other funds can be provided for it. Alderman cold stated that she did not agree with this reallocation. Many of the agencies providing services identified by Alderman Human Services Committee Minutes of 4/lS/87 ... 2 Morton have a different purpose and target population from the youth intervention program. It does not make sense to provide additional funding to agencies at this time outside of the regular Unified Budgeting process, particularly when the Committee has committed to setting priorities for human services before next year's process. Alderman Davis stated that the group of youth serving agencies working on the youth intervention proposal are many of the same agencies which might be funded under Alderman Horton's plan. The group's proposal should be considered prior to any reallocation. The Human Services Committee has recognized that human services are underfunded and is developing a more rational approach to identifying human service priorities for the next funding year. It slay be possibl'a to fund agencies at a higher level. Also, it is unwise to tamper with the original funding decisions without convening the Unified Budgeting Panel again. Alderman Rudy questioned how the decision would be made as to which agencies should be funded and at what levels. He is not prepared to change his earlier decision to set aside funding. Alderman Ream said that the Committee has encouraged the youth service agencies to develop a proposal. This proposal needs to be considered first. Alderman Morton stated that she considered the needs of existing agencies to be a priority over the need of a program which is yet to be defined. She is not sending a negative message regarding a Youth intervention program. If the City Council is in favor of such a program, other funding can be found. Alderman Rudy stated his concern that Alderman Morton has been uncomfortable with the preliminary direction of the youth intervention program. He would like to understand better the nature of bar concerns and hopes that through the discussion of the program that these concerns can be addressed. Process for Public Inout re as rdinR Youth Intervention Proaraa The Committee reviewed the April 9 memorandum from Helen McCarthy regarding the public input process. In response to a question, Ms. McCarthy indicated the youth agency group will be ready with its proposal for the Committee's May 18 meeting; this is also the date which the Human Relations Commission requested for a discussion of the Fair Housing Ordinance amendments. The Committee agreed to the process outlined in the memorandum. Alderman Vold recommended that the Committee review the agency proposal on May 18 and that the discussion of the Fair Housing Ordinance amendments be scheduled for the following meeting, June 8, 1987. She proposed that the May I8 meeting begin the process of considering this proposal and that additional public input meetings be set up, possibly to be held in locations other than the Civic Center. She also suggested having a neutral facilitator for the community meetings to minimize any perception that the Human Services Committee is defending a particular position or proposal. Alderman Morton said that the Committee Chairman should be able to impartially chair those meetings and an outside facilitator is unnecessary. Alderman Rudy recommended that the Committee develop the specific process to be followed for these meetings at a later date. In particular, the Committee needs to identify how other proposals regarding a youth Intervention program will be considered. Human Services needs Assessment - Review of Agency Questionnaire Alderman Ream commended staff for the preparation of the survey. He asked the Committee to review this survey considering specifically what information the Committee wants to receive from agencies. Alderman Davis stated that the questionnaire covers in a comprehensive manner the issues of agency resources and client needs. She said it will be valuable for the agencies to pull together this Human Services Committee Minutes of 4/15/67 ... 3 information for their own use as well as for the City's consideration. Alderman Vold asked staff about the staff resources available for this project. Ms. McCarthy indicated that she will attempt to get a university to assist with the surrey design and possibly with the survey analysis. rho need for assistance in analyzing the surrey results will depend on the extensiveness of the final survey and on the number of agencies surveyed. Alderman Vold suggested that this might be a project for a graduate student over the summer. Alderman study pointed out that an agency survey is only one way of gathering information about community needs. She Committee should begin developing a score comprehensive way to identify community needs. Alderman Davis said that a distinction needs to be made between a short term information gathering endeavor and a full-blown long range needs assessment. The information from the agency survey will lead to the next steps in a needs assessment process. She urged that the survey be sent out as soon as possible so that it would not be connected in any way to the budget process. Alderman Vold stated her concern about the schedule for the joint priority setting process recommended by the representatives to the Unified Budgeting Panel. She proposed that the meeting of the funders be postponed until later in the summer after the Hunan Services Committee has had an opportunity to review the results of the agency survey and develop its own priorities based on these results. The Committee asked staff to follow up with the other funding sources regarding this change in schedule. Alderman Morton asked whether the agencies would have the data necessary to fill in the questionnaire. particularly for a five year period. Ms. McCarthy indicated that most agencies should have data from agency audits and from past Unified Budgeting panel proposals. However, she too had some concerns about the agencies' ability to gather all of this information. She explained that the pilot test with several agencies would give staff an opportunity to change the questionnaire based on the agency views on it. Aldermen Davis and Rudy indicated support for the most comprehensive information possible so that trends over a five year period can be documented. Alderman Davis stated that this information is vital to the Committee's ability to adequately fund human services in the community. Alderman Rudy suggested that the questionnaire be organized so that the section on agency resources follow the section on client needs. The Committee agreed that staff should identify agencies other than Unified Budgeting Panel agencies to survey, perhaps with a shorter version of the questionnaire. The meeting adjourned at 9:00 F.H. ��� ltt�t It AL_ Helen McCarthy cc: Seel M. Asprooth Minutes of the HUMAN SERVICES COMMITTEE April 20, 1987 7:45 P.M. Present: Alds. Davis, Morton, Ream, Rudy, Mold Absent: Ald. Larson Officials and Ald. Korshak, Aid. Brady, Aid. Raden, Ald. Rainey, Aid. Collens, Staff Present: Aid. Warshaw, Supervisor Summers, Anna Willis, Julian Coleman, Helen McCarthy Presidin&: Aid. Ream Communications: - Information on Legislative workshop on Substance Abuse - Letter from Chute Middle School students regarding ban on smoking Consideration of Township Becoming a State Receiving Unit Aid. Ream summarized the communications on this subject: - Letter from David Peterson, Legal Counsel for Illinois Department of Public Aid - Letter from Gregory Pelini, Attorney for Township Officials of Illinois - Memorandum from Julian Coleman, Township Accountant - Fact Sheet prepared by Aid. Korshak - Memorandum from Art Newman - Memorandum from Herbert Hill and Sharon Eiseman of the City Law Department, dated April 20, 1987 Ald. Ream announced that he would allow public comment on this issue prior to Committee discussion. The first speaker was Arnold Winfield, former Township Supervisor Mr. Winfield reminded the Committee that obtaining State assistance for the General Assistance program is not a new idea. Q. Ward worked on this issue in the mid 1970's when a bill was passed by the State Legislature making this possible. However, it was vetoed by the Governor and the Legislature failed to override the veto. He stated that the fact sheet prepared by Aid. Korshak indicated a lack of information about the issue. He explained three dis- advantages of becoming a State receiving Township. First, the casework staff will be reduced, thereby decreasing the amount of time spent with township clients. Also, more staff time will be devoted to the paperwork requirements of the State. Second, the Township will have decreased ability to operate supportive programs for Township clients. Third, the ability of the Township Supervisor to tailor-make a program to fit local needs will be diminished. Human Services Committee Minutes of 4/20/87 ... 2 Ald. Korshak stated that administrators and supervisors throughout the State dislike paperwork. This is a common complaint that should not be a deter- mining factor. He recommended that a consultant be engaged for the Township to compare Evanston Township's activities with general assistance clients to other townships. Such questions as: "How many clients are handled by how many staff; and what services are provided for them?", could be answered. By engaging an outside consultant, objective facts can be obtained. Several members of the audience raised questions about the proposal under consideration, including: "what's wrong with the current operation of the Township program; will the grant level be reduced to $154; will Evanston Township clients have to go to the Public Aid office in Chicago to apply for assistance?" It was clarified by Alds. Ream, Rainey, Davis, and Warshaw that there is no intention to reduce the grant level, and no proposal has been sub- mitted to the human Services Committee to do so. If the Township receives State assistance, no clients will have to go to the Chicago office of the Department of Public Aid, Arthur Newman Mr. Newman stated that a letter had been sent from the Township Supervisor Edna Summers, and General Assistance Director Anna Willis to Township clients and their landlords stating that a proposal is under consideration which would reduce the client grant level. He stated his concern that such misleading information had come from the Township Supervisor. He stated that the reason for the proposal to become a State receiving unit, utilizing an approach of supplementing a grant of $154 with an inkind housing payment of $143 is to provide Evanston Township with tax relief. This proposal provides an alter- native way to fund the program; one which draws on State funds rather than placing the entire burden of the program on Evanston taxpayers. He said that the State will not provide funding without regulation. This is what the Town- ship Supervisor wants, however, this is unrealistic. The proposal may impact on the number of Township staff and the salary levels of the staff, and may impact on some medical benefits for clients. However, the question for the Committee is whether the savings ($333,000 by the Township's estimate, $500,000 to $600,000 by his estimate) is worth these changes. He stated his concern that the Township Supervisor has been supporting Senator Berman's bill which would provide State funding for Evanston Township, yet she oposes becoming a receiving Township. Senator Berman's bill, if passed, would inevitably put Evanston Township under State regulation as well. He introduced Tom Johnson, the co-author of the proposal, an attorney with an extensive background in Public Aid law. Mr. Johnson responded to questions from the Committee. In response to a ques- tion about how the Department of Public Aid would interpret an inkind supple- ment program, and whether the Department of Public Aid might change the regu- lation defining "inkind support", Mr. Johnson stated that the current regula- tions regarding inkind support would allow the housing supplement program, and stated that it is very unlikely that the IDPA would change this rule. Such a change would be politically unrealistic since it would affect inkind food, housing, and utility support programs provided in many communities, including Chicago. Second, it would be extremely difficult administratively to document inkind income. Human Services Committee Minutes of 4/20/87 ... 3 Township Supervisor Edna Summers addressed the Committee. She stated that a letter had been sent from the Township to all clients, contractual agencies and landlords providing them with information which was available to her re- garding the proposal. No misinformation was sent to them, and this informa- tion was not sent to frighten anyone but simply to inform them of deliberations which affected them. She stated that she and the Township staff did not oppose consideration of the Township becoming a State receiving unit; she is merely trying to obtain the best services for the clients. She also stated that she has not been lobbying for the Berman bill this session, and has had no contact with Senator Berman on this issue this year. She stated her appreciation for the suggestion regarding an outside consultant reviewing the activities of the Town- ship and announced that she and Anna Willis had recently obtained an agreement from the Executive Corps to conduct a review and analysis of the staffing and program of the Township. In response to a question, she explained that the Executive Corps is a group of retired executives, many of whom are from national corporations, who volunteer their time to review operations of agencies or government units. In response to a question, she stated that she supports Senator Berman's bill because it would bring money into Evanston to serve Town- ship clients. In response to a question, Barbara Dennis, Legislative Aide for Senator Berman, explained that Senator Berman had introduced S.B. 519, which is identical to the bill introduced in the last legislative session that had been closely de- feated in the Senate. She explained that the bill would provide for State funding of the Evanston Township program and eight other townships, however, these townships would not be official State receiving units. She said that the Department of Public Aid is opposing all bills which require a tax increase. Ald. Davis asked Anna Willis to explain what it will mean to be regulated by the State. Anna Willis explained that there will be a staffing decrease, brought about by attrition, of two staff persons. The eligibility requirements for assistance will be similar. The most important difference involves residency. Under State regulation, the population in the shelter will be eligible for general assistance. Other regulations are similar. She stated that she and the other Township staff have no fear of being regulated by the State, and are not opposing this proposal. She wants to assure that the rights of the clients are protected. In response to a question about students being eligible for assistance, Ms. Willis explained that a client participating in a technical training program for one to two years could be eligible for general assistance. However, all students must be able to participate in the work program of the Township, and therefore must be taking courses in the evening. Full-time Northwestern students are not eligible. Ald. Brady expressed her concern regarding the residency question. If the Evanston Township is providing a higher grant level than other communities by virtue of the housing supplement, and there is no residency requirement for eligibility, how does the Township office determine who might be eligible for the program? Why couldn't people from other communities apply to Evanston Township in order to receive the higher assistance level? Mr. Johnson responded that the State regulation regarding residency would only apply to the $154 grant. The inkind housing supplement would not be subject to the IDPA regulations and the Township could provide it only to persons with permanent Evanston addresses. Human Services Committee Minutes of 4/20/87 ... 4 Ald. Brady questioned whether Evanston Township might in fact be liable for a much larger caseload under this proposal. Ald. Davis asked if Julian Coleman, Township Accountant, and Art Newman could explain their differing inter- pretations of the savings under the proposal. Mr. Coleman explained that the difference relates to assumptions made about what services would be picked up through the Town fund. His estimates assume that the 'town fund will support the housing supplement, all medical services, and nonallowable community action programs, including legal assistance, criminal legal defense, and emergency assistance. The cost of these programs have to be subtracted from the total State supplement. In response to a question about social service contracts, Ms. Willis explained that some social services currently provided by the Township would not be paid for by the State. These would include legal services, criminal legal defense, and emergency assistance. Sharon Eiseuan, Assistant Corporation Counsel, suggested that the Committee carefully review the issues raised by Mr. Pelini regarding inkind income. The issue related to inkind income is not just one of determining client eligibility, rather, if the Department of Public Aid sees the housing supplement as funds available for general assistance purposes, then it may deny the Township's appli- cation to become a State receiving unit on that basis. This issue needs to be explored further with the IDPA. Ald. Raden suggested that the Committee and the Township Trustees should consider hiring Tom Johnson to lobby on Evanston's behalf in Springfield. This would be an appropriate strategy to alert the Department of Public Aid to our seriousness about proceeding in court on this issue. Ald. Wold stated that she is not in favor of hiring a person for this purpose since the City already contracts with a lobbyist to represent Evanston concerns in Springfield. At Ald. Wold's suggestion, the Committee decided to initiate a meeting to include representatives of the Human Services Committee, Supervisor Summers and staff, Senator Berman, and representatives of the Illinois Department of Public Aid, and Mr. Newman to discuss what areas of negotiation may exist between the IDPA and Evanston Township regarding State assistance for general assistance program. The Committee asked staff to schedule this meeting. Ald. Ream recommended that discussion on the last agenda item, regarding adoption of a Community Work Program for the Township be postponed to a later meeting. The meeting adjourned at 10:00 p.m. Helen McCarthy, Staff cc: Joel Asprooth Minutes of the HUMAN SERVICES COMMITTEE April 27, 1987 7:00 P.M. Present: Alds. Davis, Larson, Morton, Ream, Rudy, Wold Officials and Aid. Feldman, Supervisor Summers, Anna Willis, Andrew Love, Staff Present: Carolyn McGruder, Ida Fitzgerald, Helen McCarthy Presiding.: Ald. Ream Minutes The minutes of the April 15, 1987 Hmaan Services Committee meeting were approved unanimously. Ald. Davis moved that the minutes of the April 20, 1987 Human Services Committee Meeting be amended as follows: Page 2, last paragraph, add the following sentence at the end: "Finally, to distinguish housing from other inkind support and single it out for special regulatory treatment would be arbitrary and, therefore, unlikely to withstand a legal challenge." Page 3, paragraph 3, first sentence should read: "Aid. Davis asked Anna Willis to explain what specific disadvantages to the Township would result from regulation by the State." Page 4, paragraph 1, first sentence on line 2 add the following: ".... ; also, whether as a result of the Reta Reinqruber suit, the Township might be faced with a similar larger caseload, and may in fact have to reduce the grant level in order to accept Evanston and non -Evanston residents as clients." The minutes of April 20, 1987 were unanimously approved as amended. Communications: Staff memorandum regarding meeting with Senator Berman and Illinois Department of Public Aid re ardin State assistance for General Assistance program- Ald. Ream stated that the May 2, 1987 meeting with Senator Berman and Illinois Department of Public Aid officials has been confirmed. He recom- mended that the Committee designate a person to serve as chair of the meeting. Aid. Davis stated that due to a prior commitment, she is unable to attend the May 2 meeting. She moved that Aid. Wold be designated to chair the meeting because the meeting was her suggestion, she will continue on the Human Services Committee, and was in attendance at the April 20, 1987 discussion. The motion was seconded by Aid. Rudy and passed unanimously. Aid. Wold stated that she had talked with Barbara Dennis, Legislative Aide for Senator Berman, to explain that although the Committee is delighted to have other representatives of the Town Hoard of Trustees present at the meeting, the Human Services Committee will consider this a working session. Human Services Coam►ittee Minutes of 4/27/87 ... 2 Sher said if this is agreeable to the Committee, she will make this announce- ment on the Council floor that evening. It was determined that in addition to Aid, Wold, Ald. Larson and Aids. Feldman and Collens of the new Human Services Committee will definitely attend. Aid. Morton stated that she had a prior commitment and would be unable to attend. She asked that there be a report of the meeting to the full City Council, and Aid. Mold agreed. - Staff memorandum regarding letter of support for the Youth Job Center Ald. Davis moved that staff write a letter of support for the Youth Job Center application for Private Industry Council funding. In response to questions, Ms. McCarthy clarified that the proposed program is for a year-round, rather than summer, youth employment program; that Youth Job Center and CCDA/Neighbors At Work are requesting additional funding per trained and placed youth; and that the City had initiated a meeting between PIC staff and Youth Job Center staff to begin conversation about a new PIC contract. Township Issues: Supervisor Summers, Anna Willis, Township General Assistance Director, and Julian Coleman, Township Accountant joined the Committee. - Monthly Report for March, 1987 Supervisor Steers noted that there are many line items which have been underspent relative to the funding budgeted. - Consideration of Township 1987-88 BudLet The Committee commended the Township for the good budget presentation. The - Committee agreed that the format is very helpful. The Township Supervisor reviewed the budget document, dated April 22, 1987. On page A, she noted that 80% of the Township budget goes toward direct client payments or client services, and less than 20% is attributed to administrative costs. On page 6, Anna Willis noted a correction: for FY 85-86, the average caseload was 319 rather than 295. Aid. Morton noted that the length of time on assistance had decreased from 11.3 months in 1985-86 to 9.5 months in 1986-87, Anna Willis stated that this is partially due to the effect of the training programs which have been implemented. Aid. Davis stated her recollection that two or three years ago the Township had a higher number of clients who found employ- ment than subsequent years. She asked if the Township is aware of the reasons for this. Anna Millis said that there has been a significant shift in the age of the population; three years ago the Township population was largely persons 35-55 years old; now the population is younger with an increasing number of clients who are young men, ages 19-26, who are unskilled. In the past, the older persons tended to have some skills and were easier to employ. The younger unskilled population is harder to employ. Supervisor Summers noted that the jobs are available in the north and northwest suburbs, however, transportation to these areas is not convenient. The bus transportation usually involves several transfers. Ald. Morton suggested that a subsidized busing program might be helpful, and asked whether Community Development Block Grant funding might be available. Supervisor Summers stated that the Township is not able to apply for CDBG funding separate from the City entitlement. -On page 7, Supervisor Summers reported that the Township is budgeting for 340 cases, which is the same number as 1986-87. In response to a question, Anna Willis explained that although the average caseload for 1986-87 was 316, in February and March the caseload went as high as 357. Since the caseload is Human Services Committee Minutes of 4/27/87 ... 3 something over which the Township has no control, it is recommended that the 340 be maintained. In response to a question, Mr. Coleman explained that the Township saved approximately $40,000 last year as the result of the caseload being lower than the projected caseload. In response to a question about the "experience factor", Anna Willis explained that if the Township continues to experience a reduction in the number of months the clients remain on general assistance, then in the next budget year the "experience factor" can be de- creased. Pages 8 and 9: Mr. Coleman reviewed the schedule of revenues and appropriations for the Town Fund and the General Assistance Fund. In response to a question, Mr. Coleman explained that the cash in bank in the Town Fund and the General Assistance Fund, as of April 1, 1987, is not a cash reserve but are funds to be used to finance the costs of the Township until the next receipt of tax funds in late August. On a routine basis, funds are transferred from the Town Fund to the General Assistance Fund to cover the costs of the general assistance program. This amount is increased in the 1987-88 budget, due to the loss of Revenue Sharing funds. Page 10 through 14, providing a summary of expenditures, was reviewed by the Township Supervisor. Ald. Davis asked how decisions are made about proposed budget amounts in relation to the actual expenditures in the 1986-87 year. Ms. Summers explained that the accounting, legal services, leasehold improve - gents, and hospital inpatient care had all been increased due to anticipated need in the coming year. The Committee agreed that on page 10, it would be helpful for the "proposed 1987-88" column to be in the far right, to be con- sistent with pages 11 through 14. There were questions about the percentages over and under the 1986 budget, shown on the column on the far right on pages 11 through 14. Mr. Coleman explained that the line item percentages were meant to demonstrate how the total percentage increase or decrease for the _ entire category is broken down, rather than to indicate a percentage increase or decrease for each line item. The Committee indicated that it would be more helpful to see the percentage increase or decrease for each line item, and requested that the budget be revised with this information included. The Committee commended the Township Supervisor and staff for their ability to pay off the remaining Township debt ahead of schedule, in March 1987. In response to a question about the building up of a cash reserve so that the Township can avoid short terra borrowing in the future, Mr. Coleman explained that $500,000 has been budgeted as reserve in the Town Fund budget. This is the same amount budgeted in the prior year. Ms. Summers thanked Ms. Millis and Mr. Coleman for their conservative approach to expenditures and their assistance in managing the Township budget. Ald. Rudy stated his appreciation for the fine work of the Township Supervisor and staff, and said that it has been a privilege to work with them in his tenure on the Human Services Com- mittee. Alds. Mold, Davis and Larson thanked Alds. Ream, Morton and Rudy for their work on the Human Services Committee. Ald. Morton stated that her five years on the Human Services Committee had been very valuable and that she was happy to have had her beginnings there, however, she now felt it was time to move on to a new challenge. She said it was a privilege to work with the other Committee members. Ald. Ream expressed his pleasure for having served on the Human Services Committee for the last for years, and stated his belief that this Committee deals with the most important issues that come before the Council. He expressed his apprecia- tion to staff for their assistance. The meeting adjourned at 8:00 p.m.uL�C.(� Helen McCarthy, Staff MEETING NOTES MEETING TO DISCUSS OPTIONS FOR EVANSTON 'TOWNSHIP RECEIVING STATE ASSISTANCE FOR GENERAL ASSISTANCE PROGRAM MAY 2, 1987 Attendance: Alds. Wold (Chair), Feldman, Larson - Human Services Committee and Township Trustees Ald. Rudy - Township 'trustee Senator Art Berman Representative Woods Bowman Edna Summers, Township Supervisor David Peterson, General Counsel, Illinois Department of Public Aid James Stumpf, Legislative Liaison, Illinois Department of Public Aid Larry Suffredin, Registered Lobbyist, City of Evanston Anna Willis, Director, Evanston General Assistance Office Barbara Dennis, Legislative Assistant, Senator Berman's Office Helen McCarthy, Director of Health 5 Human Services, City of Evanston Arnold Winfield, Art Newman - Citizens Ellen Schubert, Evanston Review; Senator Berman opened the meeting and provided a historical perspective on issue. He introduced David Peterson and Jim Stumpf who responded to questions which had previously been submitted to them in writing. 1. Will IDPA consider any plan to allow a Receiving Vnit to provide in -kind assistance to supplement the $154 payment? Answer: No Mr. Peterson explained that according to IDPA General Assistance Manual and Regulations, a Receiving Unit may not provide benefits in excess of $154 standard, whether through direct payment, voucher or other in -kind benefit to General Assistance recipients. 2. What if in -kind assistance was provided by other government entities, i.e., if the City provided housing under a different tax base than that used by the Township for general assistance? Answer: Possibly Yes Mr. Peterson explained that if the City or Township provided a housing voucher or a rent subsidy program which met the following two conditions, it would not impact on State approval of the Township as a Receiving Unit: - Funding for the program could not come from the General Assistance Fund of the Township Meeting Notes IDPA/Township May 2, 1987 ... 2 - The program must be open to citizens of Evanston according to certain established criteria, such as income, and not be designed exclusively for general assistance recipients. The benefits received by General Assistance clients as a result of this program would not be counted as income in determining eligibility. 3. If S.B. S19 passes, and Evanston Township receives State funding, what IDPA regulations would Evanston have to meet? Is there any room for negotiation? Answer The intent of S.B. 519 is that Evanston Township would not be required to meet regulations normally required of Receiving Units. IDPA would require that the Township financial records be reviewed on regular basis to determine use of General Assistance funds, and to determine amount of State funding allowed. Under S.B. 519, there would be no change required in services or staffing of Township. Mr. Peterson said that based on 1985-86 Township caseload levels and expenditures, IDPA had estimated reimbursement to Evanston Township of approximately $318,000 per year if S.B. 519 were passed. 4. What is IDPA's position on S.B. 519? How vigorously does it oppose the bill? The same as last year? Answer: IDPA is opposed to S.B. 519 Mr. Stumpf explained that IDPA would oppose S.B. 519 and would recommend a veto by the Governor. The opposition is based on following reasons: - It is unfair for the seven townships covered under the bill to be exempt from State regulations. - It is unfair for these townships to be allowed to pay, grant levels higher than State standard. The bill would cost IDPA an additional $780,000 annually. Also, there would be pressure from other townships to allow this program for all townships. This could have serious impact on future IDPA budgets. Senator Berman pointed out that the seven townships covered under the bill are more urban townships with higher cost of living and, therefore, higher benefit level is justified. S. If Evanston becomes a receiving township, will it be required to give assistance to people with non -permanent residence in Evanston (such as shelters for the homeless)? Answer IDPA regulations require townships to assist all residents; residents Meeting Notes IDPA/Township May «, 1987 ... 3 are those who are physically present in township with no present intent to leave. There was general discussion of Reta Reingruber case. I£ Evanston Township should win this case and not be required to assist persons staying at a homeless shelter, then IDPA would honor court decision. If Evanston Township loses, it would be required to assist shelter guests anyway. If the Township is a Receiving Unit, and the caseload is increased dramatically based on court decision in Reingruber case, the State would bear the financial burden after the $600,000 expendi- ture by Evanston Township. A separate housing voucher or subsidy program would have its own eligibility requirements, including residency requirements. Questions were raised about State regulations affecting a Receiving Unit. Mr. Peterson explained that staffing levels and salary would have to come into compliance with State guidelines, based on staff attrition and "freez- ing" salaries. Services to clients, including medical care, would have to conform to State regulations. Eye care, dental care, and preventive clinic visits not covered under State Medicaid program could not be provided to clients, if To►.-nship is Receiving, even if paid for through other funds of Township. (The idea of a creative funding scheme for such programs, not based on a "fee for service" was proposed and Mr. Peterson said such a concept would be a "possibility".) Also, certain administrative expendi- tures (such as for computer system) would be subject to IDPA approval. Senator Berman explained that he, Rep. Bow -man, and Larry Suffredin had been talking with new Director of IDPA about possibility of IDPA providing grants or other funds to Evanston Township, separate from being a Receiving Unit. Mr. Stumpf said IDPA staff is exploring possibilities such as Evanston participating in federal program for employment of food stamp eligible clients. Senator Berman, Rep. Bowman, and Larry Suffredin expressed optimism that these negotiations would be fruitful. Supervisor Summers expressed her support of this approach, especially because of costs and time associated with litigation. Art Newman questioned whether IDPA could consider a program in which a township, if willing to meet IDPA regulations, would receive State funding up to amount to cover $I54 grant level, but allow to%mship to supplement this grant with other funds. Peterson responded that under current statute, the answer would be "no". If statute is changed, then a different situation would exist. The financial impact on IDPA of such a statutory change was discussed. Mr. Berman summarized the available alternatives. The discussions with IDPA to explore other sources of revenue which fit Evanston's structure will be carried on as expeditiously as possible. The option described in Question #2 should be explored further. Pursuit of S.B. 519 and litigation are less favorable options. Notes prepared by Helen McCarthy, Div.% H&HS Present: Officials and Staff Present: Presiding. Minutes Minutes of the HU ANi SERVICES COMMITTEE May 4, 1987 7:30 P.M. Alds. Coilens, Davis, Drummer, Feldman, Larson, Mold Supervisor Summers, Anna Willis, Julian Coleman, Andrew Love, Carolyn McGruder, Helen McCarthy, C. Louise Brown Ald. Wold The minutes of the April 27, 1987 Human Services Committee meeting were approved unanimously. Communications - Letter from Centre East Theatre in Skokie regarding support of "lialf Tix" program. The Committee decided to refer this communication to the Arts Council. Report on May 2, 1987 Meeting regarding State Funding of General Assistance Program Ms. McCarthy distributed meeting notes on the May 2, 1987 meeting. These notes have also been distributed to the other City Council members and to the persons in attendance at the meeting. Ald. Wold reported that it had been a productive meeting. The Evanston representatives made clear to the representatives of the Illinois Department of Public Aid that Evanston is committed to giving General Assistance clients the supplement beyond the $154 grant level; however, Evanston would like to receive some State funding to support the program. She stated that the IDPA representatives indicated some possibility of allowing Evanston to become a Receiving Unit and provide a housing supplement if the housing supplement came out of a different tax fund, and if the eligibility requirements were structured not to limit the program to General Assistance clients. Ald. Feldman pointed out that one message from IDPA representatives was that the closer the eligibility criteria for housing supplement program comes to the general assistance criteria the more suspect the program would become. Ald. Wold stated that Senator Berman, Representative Bowman, and Larry Suffredin, the registered lobbyist for Evanston, have been working with the new Director of Illinois Department of Public Aid regarding the possibility of State funding to the Township without the Township becoming a Receiving Unit. It was agreed that time should be given for these negotiations until the end of June, 1987, before Evanston would take any other action. Consideration of Township 1987-88 Budget Supervisor Summers distributed the revised Township budget, dated May 4, 1987. Mr. Coleman explained that the column showing percentage increase or decrease Human Services Committee Minutes of S/4/87 ... 2 over the 1986-87 budget had been revised on pages 11 through 14, per the Com- mittee's request. He explained that in his professional opinion the method for calculating the percentage increase or decrease over the 1986-87 budget which had been included in the version, dated April 22, 1987, is a more accurate and meaningful calculation. The earlier figures show the proportional spread of the increase or decrease of each line item in relation to the section total; therefore it gave a clear picture of the most significant increases. Simply showing a percent increase in a given line item can be misleading if the dollar amount change is very small. Also, the impact of expenditure of contin- gency funds is not clarified when percentage increases are shown on a line item basis only. Committee members stated that since the Committee has the actual dollar expenditures and budget for each line item, the percentages are not misleading. Ald. Larson suggested that both approaches might be useful and that an additional column might be added to the budget 'presentation. In response to a question, Ms. Millis explained that on page 11, the $32,I80 expended under contingency was for the emergency food program. This is the reason for the increase from $75,000 to $100,000 for this item for 1987-88. In response to a question regarding from which line items funds had been trans- ferred to cover the overexpenditure of contingency funds, hlr. Coleman explained that a transfer was not legally required as long as the total category was not exceeded. Ms. McCarthy noted that the increase in emergency food expenditures had been brought to the Committee's attention in November, 1986. In response to a question about the increase in funding requested for vocational guidance (page 11), Ms. Willis explained that the line item "Health Counseling Guidance" had been reduced, and the line item "Vocational Guidance" increased in order to provide clients with choices in treatment models. The $23,345 item for "Health Counseling Guidance" is the amount for St. Francis Hospital Adult and Child Guidance Center, approved by the Unified Budget Panel. Ald. Feldman raised the concern described by Supervisor Summers at the Town meeting regarding the difficulty for Township clients getting to and from employ- ment in the north and northwest suburbs. He asked if the Township had informa- tion about exactly where the jobs are, how many there are, and how many Township clients we could expect to place in these jobs? Andrew Love, Line Supervisor, Work Opportunity Program, stated that he has been working with a company in Elk Grove Village and has eight Township clients scheduled for interviews. Carolyn McGruder stated that the Township will be working with a Job Developer and at that time there will be more specific information about the number and types of jobs available. Ald. Feldman stated that when this information is available, it would be helpful to know the public transportation routes and to have a clear understanding of how clients could get to these jobs and how long it would take; then it might be possible to develop a project to assist clients to reach their places of employment. Ald. Davis recommended that the Township contact the Northern Cook County Private Industry Council to explore the possibility of transportation stipend or other programs to assist clients to reach job sites. Since PIC is a regional agency, it needs to be responsive to the needs of Evanston residents to reach employment sites outside of Evanston. In response to a question about the actual cash reserve, Mr. Coleman explained the $500,000 of the j700,000 cash reserve will actually be used for Township expenses in the next few months; $200,000 therefore is the actual cash reserve. In response to a question about what is the lowest dollar amount that the Town- ship expects to have to draw down to, Mr. Coleman responded $150,000 is the lowest anticipated cash reserve. This would take place immediately before tax receipts come in twice a year. Ald. Wold explained the history of the Township Human Services Committee Minutes of S/4/87 ... 3 Trustees developing a policy to tax at the maximum in the General Assistance Fund and the Town Fund in order to build up a cash reserve to eliminate the need for short term borrowing. She explained that originally, by action of the Town Board of Trustees, the cash reserve had been almost totally depleted. In addition, the caseload had increased in the following year requiring the Township to borrow funds to meet the ongoing expenses. The Township had had an outstanding loan since 1983. Ald. Collens commended the Supervisor and the Township staff for the excellent budget presentation. She commented that the format has been much improved over the format used when she previously was on the human Services Committee. She noted that the Township has kept within budget last year, and is requesting only a small increase this year. She congratulated the Supervisor for paying off the outstanding loan earlier than anticipated. She moved approval of the Township budget and introduction of the budget to the full Town Board of Trustees on May 18, 1987. The motion was seconded by Ald. Davis and approved unanimously. The Committee asked that a cover memorandum be prepared to ex- plain items with a significant increase, such as "accounting" and "legal ser- vices" and explaining the expenditures in the "contingency" account. Review of Restaurant Survey Regarding Smoking Restrictions C. Louise Brown, Public Health Director, joined the Committee and reviewed the results of the questionnaire to restaurants regarding smoking restrictions. Ald. Drummer stated that he is opposed to a total ban on smoking in restaurants and believes that this would be very negative from a restaurant owner's per- spective. It appears that restaurants now have the smoking situation under control and are dealing with it on an individual basis. Ald. felman said that the issue is how to protect the rights of people who do not smoke. Ald. Collens stated that she does not like to eat next to someone who is smoking, however she questions what the government's role should be in protecting non-smokers. She is looking for a reasonable restriction in restaurants, particularly larger restaurants, where separate areas for "smokers" and "non-smokers" may be more feasible. Ald. Davis stated that she is concerned about the logistical problems which might be faced by some restaurants in complying with separate smoking areas. In hindsight, she regrets that the survey did not include a question about specific logistical problems. She asked if any ordinances which staff have reviewed have contained any appeal process for a particular restaurant that might find it difficult to comply. Ms. Brown said that she was unaware of any appeal process. Ald. Davis said that in light of the current consider- ation being given to bills to restrict smoking before the State legislature, she recommends that the Committee take no action until after the State legis- lature has completed its session. Ald. Wold agreed that she is uncomfortable proceeding with a local decision when this decision may be preempted by a State law. Ira Golan, Executive Vice President of the Chamber of Commerce, stated his support for Ald. Davis' position and recommended that the Committee take no action until after the State legislature has acted on this issue. He noted that the rights of three groups need to be considered: the smokers, the non- smokers, and the property owners. The restaurant owners have a right to set their own regulations and to evict from the premises people who don't abide by them. Restaurants can come up with flexible ways to protect the rights of non-smokers and smokers. He noted that there may be a distinction between those facilities where people actually sit down and eat as opposed to carry - outs, bakeries, and other establishments. Human Services Committee Minutes of S/4/87 ... 4 The Committee asked Ms. Brown to develop a list of all restaurants which would indicate seating capacity of the restaurant. It would be helpful for any comments from the restaurants to be included on a chart with this information. In addition, it would be helpful if some of the larger restaurants which have not completed the survey could be called for their responses. It was suggested that the Aldermanic Secretary, Carol Kimmel, might assist with the survey. The Committee agreed to wait until July, 1987 to reconsider this issue. Ald. Collens asked that the Director of the Library respond to several questions which had been raised by Sidney Zwick in his "Letters to the Editor" in the Evanston Review. She is interested in whether there are in fact 2,472 North- western students with Library cards, how the Library maintains records on student status, and what the impact on the library collection, staff time, and space is of the Northwestern student use of the Library. Finally, she asked for a description of the working relationship between Northwestern and the Evanston Public Library. The meeting adjourned at 8:SQ p.m. LHelen McLrthy, Staff cc: Joel Asprooth Minutes of the HUMAN SERVICES COMMITTEE May 18, 1987 7:30 P.M. Present: Aids. Collens, Davis, Drummer, Feldman, Larson, Mold Officials and Aid. Morton, Aid. Rudy, Supervisor Summers, Anna Willis, Ann Graff, Staff Present: Jeanne Fox, Owen Thomas, Debra Sundblad, Helen McCarthy Presiding.: Aid. Wold Minutes The minutes of the May 4, 1987 Human Services Committee meeting were amended as follows: Page 3, paragraph 3, line 12 should read: "Aid. Davis stated that she is concerned about how widespread are the logistical problems which !qiht be faced by some restaurants in complying with separate smoking. areas." Page 3, paragraph 3, line 18 should read: "Ald. Davis said that in light of the current consideration being given to bills to restrict smoking before the State legislature, and the fact that most of them contain lan ua a preempting homo rule powers to regulate in this area, she recommends that the Committee take no action until after the State legislature has completed its session in June." With these corrections, the minutes of May 4, 1987 were approved unanimously. Communications: - Memorandum, dated May 11, 1987, from Recreation Board re ag rding lakefront regulation In response to a question, Ms. McCarthy indicated that no motion or other action is needed by the Committee for this lakefront regulation to go into effect. This memorandum gives the Committee an opportunity to raise a concern or objection about a regulation. Such a procedure is used only when provided for by ordinance and in situations which involve administra- tive rules or regulations. - Staff memorandum, dated May 14, 1987, regarding City representatives for meetin& r1egardinR Unified BudgetinR Process Aid. Wold provided background on the meeting held in March, 1987 of representatives of the various funding sources involved in the Unified Budgeting Process. The purpose of the proposed meeting is to develop a process by which the funding source representatives could agree on Unified Budget Panel funding priorities. She recommended that Aids. Collens and Larson serve as the City representatives to this meeting. The Committee agreed with this recommendation. Human Services Committee Minutes of S/18/87 ... 2 Chairman's Priorities Aid. Wold distributed her list of Committee priorities for her chairmanship, and explained that this list had been inadvertently omitted from the Committee's packet. Aid. Feldman commented on the significance of the proposed priorities. The Committee endorsed the proposed priorities. Township Issues: Supervisor Summoners and Anna Willis, Director of General Assistance Office, joined the Committee. - Monthly Report - April, 1987 - Memorandum from Supervisor Summers. dated May 14, 1987, re ark ding hirinjL practices of the Township Ms. Summers stated that this memorandum summarizes the Township's hiring procedures. She also clarified that the memorandum, dated May S, 1987, from the Legal Department regarding hiring practices was prepared prior to receipt of information regarding the revisions to the City of Chicago's ethics ordinance. In response to questions raised by Ald. Larson, Ms. Willis explained that the position of caseworker was advertised in the Evanston Review, Chicago Tribune, and Sun -Times, and was posted in the General Assistance Office. Fifteen to twenty applications were received. Approximately half of the applicants had a Bachelor's Degree and half did not. Approximately seven applicants were interviewed and three of the seven were referred to the Township Supervisor for consideration. Ald. Larson had additional questions regarding Mr. Summers qualifications. Aid. Wold stated that these questions were not appropriate for the Committee meeting. She asked Aid. Larson to pursue these with Supervisor Summers directly. - 1987-88 Budget and Appropriation Ordinance Aid. Feldman asked for an explanation of the rationale used by the Township in deciding on line item amounts beyond information regarding the line item actual expenditures for the prior year. Supervisor Summers explained that for each increase there is a rationale related to an anticipated need or related to a new program. For example, the legal services account is in- creased due to the possibility of increased legal services related to the proposal to become a receiving Township. Anna Willis explained that almost all of the community action programs (page 11) were considered through the Unified Budgeting Process, and funding recommendations have already been approved by City Council. Ald. Davis explained that at an earlier meeting the Committee had reviewed the line item increases; each increase is either due to a new program, or due to a specific reason why the anticipated ex- penditure would be more than the prior year, or due to the use of contingency funds in the prior year to cover expenditures in a specific line item. Aid. Larson asked for clarification regarding the calculation of the average length of time on assistance referred to on page 6. He noted that if one multiplies the average caseload times the average length of time on assis- tance times the average grant, the total does not equal the yearly expendi- tures for general assistance grant. Ms. Willis explained that the average number of months on assistance is obtained by adding together the actual length of time on assistance for each client and dividing by the number of Human Services Committee Minutes of 5/18/87 3 clients. Ald. Larson stated his belief that this is a very important evaluation question which the Committee should consider further. Ald. wold recommended that Ald. Larson pose his questions in writing so that the Township could prepare a written response for a future meeting. In response to a question from Ald. Feldman, Ms. Summers stated that the Township has a written policy statement on travel expenses. Ms. McCarthy will forward the statement to him. Consideration of the Youth Advocacy Program Proposal Ald. Hold stated that this is the first session for Committee review of the Youth Advocacy Program proposal. Therefore, the meeting will be spent on answering questions from Committee members. Future meetings will be scheduled to receive comments and input from the general public. The following members of the youth agencies group which prepared the proposal were introduced: Don Baker. John Buckley, Fran Bukrey, bike DeVaul, Jeanne Fox, Ray Goney, Delores Holmes, Manuel Isquierdo, Tom Jager, Bob Roy, Bonita Sheldon, Debra Sundblad, Noreen Perrone, Owen Thomas. Ald. Wold thanked these individuals for the time and effort which was devoted to developing the pro- posal. Helen McCarthy reviewed the background on the development of the proposal. She explained that the agencies had a goal of improving services for the families in the program and on improving the service network itself for all families who might come in contact with it. There was a strong belief of the Committee that all of the institutions and agencies needed to work together to solve the difficult problems of the families, and that no one agency or institution could do it on its own. She reviewed the target population and the goals and objectives of the program. She explained the process which had been followed by the group in developing the proposal. The varying perspec- tives of the participants were thoroughly expressed and discussed, and the final recommendations resulted from either consensus, or in a few instances majority votes. She welcomed the comments and questions from the Committee and from the general public, and expressed the group's interest in this dialogue. Manuel Isquierdo, Associate Principal for Student Services, ETHS, summarized the high school's perspective on the project. He expressed his enthusiasm for the process and the outcome contained in the proposal. Both School Dis- tricts have found this project to be helpful in developing each school dis- trict's approach to assisting children with difficulties. The high school has developed a new model for providing student assistance which involves expanded services from outside agencies. District 55 has developed a truancy prevention program for State funding which incorporates strategies similar to those in the proposed project. 7h a cooperation shown between the school districts and the agencies is unique for this community. Delores Holmes, Director of Family Focus, Our Place, summarized the primary components of the project, including the identification of families to be served, the involvement of the parents and youth in an interagency staffing, a coordinated plan of assistance for each family, a designation of a primary youth advocate to assist the family, and a mechanism for identifying and Human Services Committee Minutes of 5/18/87 4 dealing with needs which are not met in the community. She described the proposed organizational structure and explained that the group recommends that the Youth Services Coordinator be a City staff position for the first year of the program. The youth advocates would be staff people of existing agencies. She explained the purpose and membership in a Project Advisory Committee. Ald. Drummer agreed with the need to coordinate existing services which are already available for youth. He stated his belief that the City should have convened agencies prior to this so that these issues could have been dealt with earlier. Ald. Larson said he was impressed with the proposal. He questioned how this proposal would fit in with Distric 65's truancy proposal. Fran Bukrey, Supervisor of Social Work, District 65, stated that the truancy proposal is a school -based program dealing with one problem - truancy. It is designed for a specific target population which differs from the target population in the youth agencies' proposal. The truancy proposal does not have the community -wide or comprehensive approach of this proposal. The truancy program, if funded, will provide additional service options for high risk kids. Helen McCarthy stated that if the truancy program is funded by the State, the youth agencies group would like an opportunity to review the final District 65 program and may recommend changes to the youth agencies' proposal. Bonita Sheldon, Child Psychologist, Evanston Hospital Department of Psychiatry, added that the youth agencies' proposal has a broader definition of children at risk to include factors other than truancy. The District 65 program is a complementary approach. Ald. Davis stated that the emphasis on service coordination reflects concerns about coordination issues that she has been aware of for some time. The need to address "whole" children is important. She asked the group to explain the reasoning behind deciding that the City should operate the program, at least initially. Delores Holmes stated that this issue was thoroughly discussed and finally voted upon. The group viewed that the creation of another agency should be avoided and that the City is the most neutral entity to assure service coordination. Owen 'Thomas, Director of Human Relations Commission, stated that the issue came down to the view that this is a City issue with City dollars being proposed and that the account- ability should rest with the City. Bonnie Sheldon Stated that the important piece of the program is to identify unmet needs and service barriers. Having one agency looking over the shoulder of another is not feasible. It is more constructive for this review of services to come from the City. Ald. Feldman asked Delores Holmes whether the Committee is representative of the community, and whether the Committee missed the lay perspective on the issues. Ms. Holmes stated that the intention of the Committee all along was to receive community input on the project proposal. The group decided that it was more realistic to work together as agency representatives to develop the project and to obtain community involvement at a later time. In addition, all agencies have lay boards and these boards, as well as agency staff, were consulted throughout the process. Ald. Feldman asked whether any agency would stand to financially benefit from this proposal. Ms. Holmes stated that in light of the funding requested no agency would financially benefit; all agencies will benefit because of improved services to families which they serve. Ald. Davis noted that the Human Services Committee had agreed to take on the re- sponsibility of obtaining input from the community on the proposal after its submission by the youth agencies. Aid. Feldman asked Dr. Sheldon to comment Human Services Committee Minutes of SJ18J87 .,. 5 on whether the agencies' proposal would have differed had the agency group known of the District 65 proposal at an earlier point. Bonnie Sheldon said that in her opinion the proposal would not have changed. The problems of the families to be served by this program often do not occur during regular school hours. 'This program provides a community -based service rather than a school -based service, Ald. Feldman asked if the proposed program provides more than just coordination of services. Helen McCarthy stated that the case management component of the program is an actual expansion of services for families and is such more than merely coordination. Agencies are not able to deliver the kind of comprehensive service envisioned to be provided by the youth advocates. Debra Sundblad, Supervisor, Victim-Witness/Outreach Bureau of the Police Department, said that the most important difference between this program and existing services is the intensity of service which can be provided to families. Manuel Isquierdo commented on the issue of input into the proposal. He said that the schools and the agencies made special efforts to involve minority staff in the planning of this project. He noted the limited resources of any one agency or institution to provide services needed. In addition, the project will help eliminate institutional boundaries for the families to be served in the program. Ald. Collens asked how the issue of confidentiality would be addressed. bran Bukrey stated that this issue was discussed intensively. All services in the program will be voluntary; no family will participate unless it is a benefit to the youth and the family, and the family has agreed to participation. The proposed model includes parents in every step - from approving the list of agency representatives to be at interagency staffing, to the agreement regard- ing services to be provided. If parents cannot or chooses not to be involved in an interagency staffing, then the program would require a written release for a staffing. From a legal, ethical and moral standpoint the group has a commitment to respect the privacy of the families involved. Ald. Collens questioned how a given agency would know what other agencies are involved with a given family. Fran Bukrey said that an agency mould get information about services used in the community from the parents and the youth. Ald. Collens asked whether it would be possible for two or more agencies to be working with a given family to involve them in the program. Fran Bukrey said that this might be possible and that once a family agrees to participation in the program, this duplication can be reduced; then one primary agency and youth advocate would relate to the family. This decision would be based on the family's wishes. No family would be asked to work with an agency with whom that family was not com- fortable. Ald. Collens asked about the supervision of the youth advocates. Helen McCarthy explained that the advocates will be employees of individual youth agencies and will supplement the staff resources available to these agencies. The advocates will be supervised and accountable to the agencies, and the agencies would be accountable to the City under an agency contract to provide advocacy services. Ald. Collens asked about the rationale for the decision to put advocates in agencies instead of under direct responsibility of the Youth Services Coordinator. Debra Sundblad stated that the group wanted to avoid creating another agency; also the advocates could receive backup and clinical supervision from the youth serving agencies. These agencies are already able to deliver direct services to clients and this would supplement these services. Manuel Isquierdo emphasized the fact that the agencies can provide a support system and professional exchange of ideas. Ald. Wold stated that questions may remain for the next meeting. She asked if some representatives of youth service agencies could be present at that time, although the entire group need not attend. She stated that community meetings Human Services Committee Minutes of 5/18/87 ... G will be scheduled and community groups notified as to time and place for the purpose of obtaining community input on this proposal. Beverly Brimm asked when the Committee would discuss the CHOICE proposal. Ald. Wold stated that the CHOICE proposal would be discussed at the next meeting on June 8, 1987. The meeting adjourned at 9:00 p.m. Hoien McCarthy, Stag cc: Joel Asprooth, City Manager Present: Absent: Officials and Staff Present: PresidinC. Minutes: Minutes of the HUMAN SERVICES COMMITTEE June 8, 1987 7:30 P.M. Aids. Collens, Davis, Feldman, Larson, Wold Aid. Drummer Henry Krasnow, Janet Webb, Judith DeStefano, Julie Harris, David, Williams, Don Wirth, Jean Ann Shulse, Jeanne Fox, Debra Sundblad, Helen McCarthy Aid. Wold, Chair The minutes of the May 18, 1987 Human Services Committee meeting were amended as follows: Page 2, paragraph 3, line 12, under Memorandum from Supervisor Summers, dated May 14, 1987, re ardin Hiring Practices of the Township, should read: "Aid. Wald stated that since these questions dealt with personnel matters, they were not appropriate for the Committee meeting." With this correction, the minutes of May 18, 1987 were approved unanimously. Communications: - Memorandum from Environmental Control Board requesting Board liaison Aid, Collens moved that Aid. Feldman be appointed Committee liaison to the Environmental Control Board. The motion was seconded by Ald. Davis and approved unanimously. - Memorandum from Library Director regarding Northwestern students` use of the Library Aid. Collens said that she would send a copy of this memorandum to Sydney Zwick since this memorandum provides information which differs from the views expressed by Mr. Zwick in the Evanston Review, Letters to the Editor. - Article on Smoking Ban Aid. Collens stated that the bills regarding smoking ban before the State legislature are dead for this session. She requested staff to obtain copies of the smoking ordinances being considered by the Village of Skokie and the City of Chicago. The Committee agreed that consideration of smoking re- strictions in Evanston should be placed on the Human Services Committee agenda after the Public Health Director has completed the survey of restau- rants' views on the issue. Recreation Board - Mid -Year Update Henry Krasnow, President of the Recreation Board, joined the Committee. He Human Services Committee Minutes of 6/8/87 ... 2 stated that the purpose of this presentation is to open up lines of communica- tion between the Recreation Board and the Human Services Committee during the year. He reported on the results of several financial and programmatic decisions of the Recreation Board in the last year. Ede noted that the Recreation Board had made very aggressive revenue projections in the 1986-87 budget, based on anticipated revenues to be generated by the new Arts and Recreation magazine, and the impact of an additional middle management position. He was happy to report that revenues exceeded these projections and that a small surplus was turned back to the general fund. lie anticipates two significant issues for the 1988-89 budget deliberations: (1) the Recreation Board will need to budget at least $6,000 toward the purchase of an ice resurfacer; (:) the Recreation Board believes that the fees for services are now at their limit and fees can- not be raised to support increased cost of services. The Recreation Board will probably be faced with decisions about program cuts. In response to a question about the financing of the ice resurfacer, Ms. Shulse explained that the Depart- ment currently has a very old ice resurfacer which must he replace:! and has an agreement with Northwestern for a backup ice resurfacer. The cost of a new ice resurfacer is 340,000. It is anticipated that the City will purchase a new ice resurfacer and the Recreation Board will pay the City $6,000 per year for approximately twelve years for the "rental" of the ice resurfacer. This will also generate surplus funds for the purchase of a second ice resurfacer when necessary. Ald. Feldman commended the Recreation Board for its emphasis on improved com- munications with the public. He said he also agreed that fees are as high as possible. He asked for an explanation of the scholarship program and asked how citizens are aware of the scholarship program and fee assistance for beach tokens. Ms. Shulse stated that the fee assistance program is described in Recreation publications. If the program was not included in a particular publication, it was an oversight that will be corrected. The Recreation Board has budgeted $60,000 for subsidized programs and has a policy of subsidies up to 8512 of full fee. Ald. Davis noted that the actual expenditure for scholarships was $17,000 over budget and asked if it is possible to better estimate expenditures for scholarships. Ms. Shulse stated that these estimates are difficult. She antic- ipates the scholarship program will continue to grow each year. Ald. Davis asked for an explanation of the new interscholastic program for middle school age youth. Mr. Krasnow explained that staff have worked hard to promote the program with District 65 and has the full support of the PTA Council. Ms. Shulse said that the new sports program, a cooperative program with District 65, will enable middle school age children to compete against children from other schools in several sports in spring and fall. Ald. Collens asked for an explanation of how a program is judged to be self- sustaining. If a program is actually subsidized through scholarship funding rather than direct fees, then such a program is really not self-sustaining. Ms. Shulse explained that first the cost of a program, including allocated overhead costs, is determined. Revenues generated by fees for each program are estimated. The amount of scholarship aid is shown by program. Aid. Collens said that it would be helpful to know how programs compare in terms of subsidy through scholarships. Ntr. Krasnow clarified an earlier comment to state that in addition to the Concerts in the Parks program, the outside ice rinks and James Hill, several community centers are also not self-sustaining: Crown, Fleetwood/ Jourdain, and the Community Theater, Ald. Larson said it is important for the Recreation Board to review the relative profitability of various programs in order to decide which programs or "product lines" should be dropped. Human Services Committee Minutes of 6/8/87 ... 3 In response to questions about the beach token "family plan", Mr. Krasnow stated that the Recreation Board definitely considers single parents with children as a family. The beach token plan is really a quantity discount plan rather than a family plan. Until the beaches open on dune 12, a family may purchase the first two tokens at full rate, and any additional tokens at half rate. The Committee recommended that the Recreation Board market this program as a quantity discount program rather than a family discount program. Ald. Collens recommended to the Recreation Board that it find a way to provide a different contract cycle for the Arts and Recreation magazine. She said the magazine contract goes to the Administration $ Public Works Committee prior to budget approval. This contract could be considered much more easily if it went to the Committee after budget approval. The Committee recommended to the Recreation Board that they communicate with the Committee after the Board has the initial figures on budget projections. The Committee could then give the Recreation Board input on possible program reduc- tions. Mr. Krasnow said that the Recreation Board would welcome this communica- tion, however, due to the quick turn -around time between the Recreation Board's receipt of staff budget projections and the completion of the Recreation Board budget, it may not be possible for the Board to meet with the Human Services Committee before the final budget is submitted for Committee consideration. Consideration of Youth Intervention Program Proposals Beverly Brimm, Bettye Palmer, and Pamela Kent joined the Committee to review the Challenging & helping Others in Choosing Excellence (CHOICE) proposal. Beverly Brimm opened the presentation by stating that she has been involved for a number of years in working with children and families to interrupt the progression of children into gangs. She said she had a packet of material which expanded on the CHOICE proposal, and asked if staff could make copies for the Committee. This packet was passed around to the Committee. Several years ago, they submitted a proposal to the City for funding of a program to work with these children, however, the program was not funded. She said that the agencies serving youth have not done what they should have done during these years, and that the schools have not done a proper job of educating black children. Some of the decline in gang activity in the last several years has been due to the incarceration of gang - members. 'these gang members are now being released from jail and there are signs that there is a resurgence of gang problems. She stated her belief that inter- vention for these children must center on the parents and the families. The intervention itself must come from the community and not from agencies or insti- tutions outside of the community. She stated that the youth agencies involved in developing the Youth Advocacy Program proposal should be very worried about the Office of Civil Rights investigating any release of information about children in District 65. Bettye Palmer explained that the CHOICE proposal focuses on children in the Special Education programs of Districts 65 and 202. Therefore, children between the ages of 6 and 22 would be the target group. Children in the special educa- tion programs have been labelled and are then placed on a "track of failure". 'Reese children, the majority of whom are black males, are not receiving an ade- quate education. The CHOICE program will help parents of these children advocate for their children's needs with the school system. The objective of the program is to help the child, however, to help the child the emphasis must be on helping Human Services Committee Minutes of 6/8/87 ... 4 the parents so that adults have control over their children. It is important for the program to be within the community so that the poor and minority youth can learn that good things can come from inside the community, and that every- thing good does not come from outside the community. Pamela Kent stated that the CHOICE program will also work with older youth who have already dropped out of school and who have "given up" on the system. Her role as a streetworker will be to establish rapport with them and work with them to find alternatives. Bettye Palmer said that they already have become involved with some children who are not going to school. She referred to a child en- rolled at Orrington who, after leaving home, hides and avoids the school bus. She said that the schools have not done anything for this child. Ald. Collens asked how the CHOICE proposal will specifically attack the problems referred to. Beverly Brimm said that CHOICE will work with the children in special education since these children often become gang members later. The program will focus on behavior modification and on overcoming the educational deficits for these children. Pamela Kent said that the program will also work with the older youth who are in a "forgotten zone" and who no agency will ap- proach. Beverly Brimm said that they have already been involved with helping many families. They have been direct advocates for five families in dealing with District 65, and they are training parents as advocates. She said that CHOICE now has $66,000 worth of donated computer equipment and plans to involve parents in a training program. If parents don't support their families finan- cially, they have no control over their children. Ald. Larson, upon reviewing the CHOICE packet, asked for an explanation of the Children and Adult Network Unlimited (CAN-U) organization and how the CHOICE program relates to this organization. Beverly Brimm explained that C.V,,-U is a legally recognized not -for -profit corporation in the State. The list of officers of CAN-U is contained in the packet. CHOICE is one program of CAN-U. In response to a question, Beverly Brimm said that CAN-U would have the fiduciary responsibility for any funds granted for the CHOICE program. Ald. Larson asked for an explanation of the boundaries of the community to be served. Bettye Palmer said that the Sth Ward and the surrounding community would be the first priority, then the Reba Place community. Ald. Larson asked if it is realistic for two streetworkers to canvas door-to-door these communities as stated in the proposal. Bettye Palmer said it is realistic. In addition to door-to-door calls, parents will approach them for help with their children. In response to a question about the number of clients to be served, Beverly Brimm said that the range of 400 to 800 clients is realistic based on the services to be pro- vided. Some families will receive much more service than others. It is possible to reach many families through community organizing and by communicating with block clubs and established community organizations. In response to a question about whether fees would be charged for the families, it was explained that the estimated participant cost refers not to fees, but to an estimate of program cost for each participant to be served. Ald. Davis asked about how CHOICE plans to overcome the issue of confidentiality since it will not be possible for the Police Department or the school to directly contact CHOICE about a child with problems. Beverly Brimm stated that the Police Department will refer the family to CHOICE but that it will be up to the family to approach CHOICE for help. Ald. Feldman stated that the CHOICE emphasis on family involvement is similar to that of the Youth Advocacy Program proposal. He questioned why the CHOICE ad- vocates feel that the CHOICE approach offers a greater chance of success. He asked if the CHOICE personnel view their advantage as being a special entree Human Services Committee Minutes of 6/8/87 S or acceptance in the community. Bettye Palmer said that "yes" the important difference is that. CHOICE people know the community. Beverly Brimm said that they have been :.urking since 1983 with the community. The community is tired of white people who are outside the community telling them what is best for them. The community wants to work from the inside out to solve its own problems. This is the "winning edge" of CHOICE. Process for Community Meetings regarding Youth Intervention Program Proposals Ald. hold asked if the Committee agreed to the process outlined in her memoran- dum, dated .tune 4, 1997. The Committee agreed to this process for the community meetings. The meeting adjourned at 9:00 ,.m. , 1 Helen McCarthy, Staff cc: Joel Asprooth, City Manager HUMAN SERVICES COMMITTEE PUBLIC HEARING JUNE 10, 1987 7:30 P.M. Family Focus Family Community Center Norwood Hall Present: Alds. Col lens, Davis, Feldman, Wold Presidin&: Ald. Wold Staff Present: Helen McCarthy, Harvey Saver Others in Lun Ye Crim Barefield, Officer Cook, Debbie Sundblad, Attendance: Marsha L. Wilson, Katherine Bush, Mary J. Dotson, Mark Sheldon, Bonnie Sheldon, Bob Roy, Shandra Findley, Diane Hihbler, Ann Graff, Fran Bukrey, Freida Richmond, Corine Scott, Noreen Perrone, Betty Paine, Beverly Brimm, Bettye Palmer, Joe Hill Ald. Wold explained that the purpose of the meeting is to obtain input from the public on the youth intervention proposals being considered by the Human Services Committee. The first proposal, CHOICE (Challenging and Helping Others in Choosing Excellence), developed by two residents, Beverly Brimm and Bettye Palmer; and the second proposal, Youth Advocacy Program, developed by City staff, school and youth agency representatives. She provided a historical perspective on the City's concern and actions regarding gang involvement and activities. She explained the process to be followed for the meeting, namely that speakers would be heard in the order of sign up, and that she might request the authors of the CHOICE proposal and the Youth Advocacy Program proposal to respond to questions. Marsha Wilson She stated that she supports the CHOICE proposal. 'there is a need to work with youth with problems and to develop their leadership abilities. 'their efforts need to be directed to positive activities. She has developed a proposal which was submitted to the City several years ago to give youth an opportunity to see themselves on video. This would allow them to see how they portray themselves to others and would help them change their behavior. CHOICE is a beginning for these youths. She said she had not had a chance to read either proposal and had no comment on the youth agency proposal. Ald. Feldman asked the speaker to elaborate on her comment that CHOICE is a beginning. Does she have ideas about other programs or services which are neces- sary? Ms. Wilson said that once youth become involved they can be directed toward other activities. Ald. Wold stated that no one else had signed up to speak, The Committee had hoped for a larger turnout and more comment from the public, She urged the Human Services Committee Public Hearing 6/10/87 ... 2 persons present to encourage others to attend the community meeting scheduled for June 18, 1987 at Nichols School. Ald. Feldman said that the City Council will be making a significant decision that can affect the character of the community for a long time to come. He stated that he is aware of many persons who are concerned with the problems of youth and who believe that a program to address these problems is important. He would like to hear the views of the public regarding these proposals. Ald. Collens acknowledged the commitment of the persons in attendance this evening. These persons have attended many meet- ings with the goal of improving services for these families. Ald. Nold asked if anyone in the audience had any additional comments or ques- tions. One member of the audience asked if the CHOICE proposal is limited to youth already in gangs. Beverly Brimm stated that the CHOICE proposal is aimed at youth before they are involved with gangs. The meeting adjourned at 8:05 p.m. 4ep, 1, " & Helen McCarthy Director of Health & Services cc: Joel Asprooth, City Manager HUMAN SERVICES COI-SiI77EE COMMUNITY MEETING JUKE 18, 1987 7:30 P.M. NICHOLS MIDDLE SCHOOL Present: Alds. Collens, Feldman, Larson, Nold Absent: Alds. Davis, Drummer Staff Present: Helen McCarthy, Jeanne Fox Others in Aid. Korshak, Ald. Raden, Ald. Rudy, Roy Houston, Attendance: Ulysses Aiken. Julius Belser, Donna Fritz, Bonnie Hibben, Dick Seaman, Jonathan Walker, Karen Leitmann, Peggy Tarr, Rosemary Zwick, Walter Baumgart, James Massie, Leda Starling, Dr. Y.Z. Gubsor, Denise Brimm, Laura Randolph, Dave Ream, Peggy Belser, Art Newman, Jake Arnov, Jesse Brown, Beverly Brimm, Bettye Palmer, Carmen Marcy, Debra Sundblad, Don Baker, Noreen Perrone, Manuel Isquierdo, Owen Thomas, Bob Roy, Michael DeVaul Presiding: Aid. Wold Aid. Wold explained that the purpose of the meeting is to obtain input from the public on the youth intervention proposals being considered by the Human Services Committee. The first proposal, CHOICE (Challenging and Helping Others in Choosing Excellence), developed by two residents, Beverly Brimm and Bettye Palmer; and the second proposal, Youth Advocacy Program, developed by City staff, school and youth agency representatives. She provided a historical perspective on the City's concern and actions regarding gang involvement and activities. She explained the process to be followed for the meeting, namely that speakers would be heard in the order of sign up, and that she might request the authors of the CHOICE proposal and the Youth Advocacy Program proposal to respond to questions. She thanked everyone in attendance for their interest and involve- ment. Julius Belser, 722 Monroe He stated his support for early prevention and intensive services for youth. He understands the high priority being placed on services to younger population; however, he urged the Committee to immediately focus on problems of older ,youth and those who are already involved in gangs. He is minister and member of Reba Place Church and neighborhood. When it is your own kids or your neighbor's kids, you can't wait for another committee to deliberate too long on services to address older youth. This needs to be immediate priority. Alds. Wold and Feldman stated that either CHOICE or Youth Advocacy Program would only be a first step. Committee must immediately begin process to serve older youth. Aid. Larson said older youth, particularly gang members, may best be under the jurisdiction of the Police Department. The Police Department has noted that many current gang members had noticeable problems as youth. Human Services Human Services Committee Community Meeting - 6/18/87 Page 2 Committee decided to focus effort on reaching younger population, Helen McCarthy, Director of Health and Human Services, stated that the Human Services Committee had decided prior to youth agencies meetings to focus on preventing and deterring delinquency and criminal activity, not just on gang involvement. Ald. Rudy said (as former Human Services Committee member) that the Committee recognized that many good youth programs are in place. There is a need to strengthen these programs and to identify gaps in services. Noreen Perrone (representative of Youth Advocacy Program pro- posal) said original youth agency group represented concerns of youth which they served; group stated need for another group to serve older youth. Manuel Isquierdo (representative of Youth Advocacy Program proposal) said the need to develop a comprehensive approach was identified. Older youth would be served as older siblings of youth in the program, Jonathan walker, 2312 Greenwood He stated he was a member of COE-POPS, but was not representing COE-POPS tonight. He stated support for people from the community doing the job. They can do a better job, door-to-door, than people in authoritative posi- tions. Most important thing is to develop respect for parents and parent- hood. We need to get neighbors involved with each other, with helping other people's kids. Evanston has not wanted to acknowledge gang problem and problems leading to gangs. The City needs to listen to what the community wants. Dick Seaman, 1411 Mulford He noted several items in the Evanston Review on June 18, 1987 dealing with youth: two articles about youth program proposal; Letter to the Editor about YMCA programs; and editorial about Livability Award. How livable is the City for our youth? We need to examine the programs in Evanston for youth, includ- ing those of the City of Evanston, Junior High program at the YMCA, YOU, Nichols Neighbors tutoring program, Earn and Learn. What programs have worked? In 1984, City Council showed callous lack of regard for youth needs when it abolished the Youth Commission. Problems in Evanston result from agencies competing with one another and fighting for dollars. Programs are too crisis oriented. Current needs are for job training, more parental involvement in youth activities, increased parental responsibility. He noted an incident of a woman being harassed in her car by a group of kids, aged 12-15 years old. Police Depart- ment is not staffed adequately to follow up. Who is responsible? He supports early intervention with younger kids. Peggy Tarr, 1131 Elmwood She raised several questions. Is there a rule at Evanston Township High School about the maximum allowable age for students? Manuel Isquierdo, Associate Principal for Student Services, ETHS, said there is no rule; students in spe- cial education are served through age 21. Other students may take a fifth year, if needed, to complete high school. Ms. Tarr recommended that the ages of youth to be served in the Youth Advocacy Program proposal be raised to include 18 year old youth who are still in high school. She asked if there will be a "computer- ized information bank" as part of either proposal. Bettye Palmer (representative of the CHOICE proposal) stated that CHOICE will have information on services in the community in a computerized resource bank. Us. 'Tarr asked how the Youth Advocacy Program would help a youth who needed assistance in the evening after normal working hours. How will an agency know what services or agencies the youth may already be involved with? Aid. Wold stated that an interagency staff- • Human Services Committee Community Meeting - 6/18/87 Page 3 ing would be held to bring together all agencies involved. This would occur very quickly. Helen McCarthy said that, without violating the privacy of a family, the only way to know what agencies are already involved is to ask the youth and parents. The agencies cannot exchange this information without parental consent. Debra Sundblad (representative of the Youth Advocacy Program proposal) said several agencies, including the Police Department, are open in the evenings to serve youth and each could assist youth to find services in the evening. Ms. Tarr stated her support for the emphasis on teaching parenting skills in the CHOICE proposal. Parents need help in raising children. She expressed concern that the Youth Advocacy Program proposal may not decrease competitive- ness between agencies, especially if agencies are expected to compete for con- tracts to have youth advocates. She also expressed concern about how agencies will be rewarded to cooperate better to serve individual youth, and concern about more paperwork. Rosemary Zwick, 1720 Washington She expressed her concern that various situations are not currently getting addressed - youth drink at Crown Center, kids vandalize cars in area. Police don't address these problems. Three workers to help 60 families (referring to the Youth Advocacy Program proposal) are not going to solve problems. A more specific approach is needed. Art Newman, 360 Ridge Critical question is whether current agencies are doing a good job and just need better coordination and more resources, or whether they are not, in which case it would not make sense to increase funding to them. Ald. Mold stated the agencies are reviewed annually through the Unified Budget Process. Each alderman will have to answer this question individually. Ald. Feldman noted that the Youth Advocacy Program proposal focuses on providing "intensive individualized services" to youth to meet full range of needs. Cur- rently this is not within the purview of any one agency. Bob Roy (representative of the Youth Advocacy Program proposal) said that currently many agencies can deal with immediate problem of youth which is within agency's mission and refers to other agencies for other needs. No agency has responsibility or resources to make sure needs get addressed. Ald. Collens said the choice is whether to strengthen current system or to develop a new agency. Ald. Raden stated that as a member of Community Development Block Grant Committee, she is supporting funding to those agencies who particularly serve the disadvantaged - the Com- munity Defender program, Youth Job Center, Earn and Learn. There is a great need to increase funding to human service agencies. Aldermen have contributed to the current problems by not adequately funding these agencies. Ald. Wold said the Human Services Committee has already put this issue on the agenda for this summer. Beverly Brimm, 2008 Wesley (Co-author of CHOICE proposal) She expressed concern that this was not a public hearing, but a general debate. She expressed concern that she was hearing the same things about current agen- cies and their need for more money. 'These agencies don't receive adequate scrutiny. We should be here to talk about youth, not agencies. r Human Services Committee Community Meeting - 6/18/87 Page 4 Laura Randolph, 1452 Simpson She said she is 23 and was fortunate to go to college. Many classmates are lost and alone in the streets with no hope for the future. She questioned who will decide which youth should be helped. Parenting skills are very important. City needs to look at reality of youth in the streets and not focus on funds. Jonathan Walker, 2312 Greenwood He stated this is not a "suit and tie" adventure. Workers must be out in the streets. There needs to be grassroots involvement with kids, not professional. Ald. Wold thanked everyone in attendance and urged them to discuss their views with their own aldermen. The meeting adjourned at 9:30 p.m. CL 1. Lv(, 1 Helen McCarthy, Staff cc: Joel Asprooth, City Manager Present: Officials and Staff Present: Presidin&: Minutes Minutes of the HUMAN SERVICES COMMITTEE June 22, 1987 7:00 P.M. Alds. Collens, Davis, Drummer, Feldman, Larson, Wold Karen Hillman, Sara Busch, 'Thomas Fuechtmann, Owen 'Thomas, Fred Underwood, Harvey Saver, Anna Willis, Carolyn McGruder, Helen McCarthy Aid. Wold, Chair The minutes of the June 8, 1987 Human Services Committee meeting were amended as follows: Page 2, paragraph 2, Tine 12 should read: "Aid. Davis asked for an explanation of the new interscholastic program for middle school aged youth, and expressed the Committee's past and current concerns about activities for this age group, particularly those at risk." With this correction, the minutes of the June 8, 1987 meeting were approved unanimously. The minutes of the June 10, 1987 community meeting, held by the Human Services Committee, were approved unanimously. Communications: - Staff memorandum regarding agency survey of human service needs - Letter from Evanston Comprehensive Drug Treatment Program regarding Early Intervention Program The Committee expressed support for the new program and thanked the Director, Joe Anna Sullivan, for this information. - MemorandL= from the Mental Health Board regarding State funding for mental health programs Committee members expressed their desire to support the Mental Health Board's actions to recommend increased funding for the Illinois Depart- ment of Alcohol and Substance Abuse (RASA) and the Department of Mental Health and Developmental Disabilities (DMHDD). The Committee discussed different strategies for registering this support including whether to ask for City Council support or whether to pass a motion regarding Human Services Committee's support. The Committ,�e decided it was unfair to ask for Council action without having this matter on the Council agenda. Aid. Collens moved that a letter be sent to the Evanston legislators and the Governor stating the }human Services Committee's support for increased funding to DASA and Dr1HDD. The motion was seconded by Aid. Feldman. Aid. Human Services Committee Minutes. of 6/22/87 ,. 2 Wold said that before such a letter is sent, she would like to review the Council rules to be certain that it is appropriate for a standing committee to take a public position without full City Council support. With this caveat, the motion was approved unanimously. Township Issues: Anna Willis, Director of Evanston Township General Assistance Office, and Carolyn McGruder, Supervisor of Program Services, joined the Committee. Ms. Millis stated that Supervisor Summers could not be available for the meeting. - May, 1987 Monthly Report Ms. Willis noted that there were 17 fewer cases in May than in April. 1987, and that 16 of 32 cases closed during the month had obtained employment. - Contracts with Agencies Ms. Willis stated that the contracts distributed to the Committee are samples of the contract language for each contracted service for the Township. She said that the contract for the Community Defender Office, as a sample of legal services, had been inadvertently omitted from the packet. She stated that the Township had hoped to develop performance -based contracts for the agencies but had decided that this was unfair for certain "soft services" such as counseling. Ald. Davis suggested that the Township consider a modi- fied performance -based contract, to include goals for services to be provided by the agencies. This would assure that the Township's needs are being met with an agency contract. In response to a question from Ald. Collens, Ms. Willis stated that the insurance requirement had not presented a hardship for the agencies. Ald. Collens questioned whether the Human Services Committee should review and approve each specific contract or whether approval of these standard formats is adequate. Ms. Willis stated that the contract amounts by service rather than agency are included in the Township budget. Approval of the format should be satisfactory since these formats are identical for each agency. Ald. Collens moved approval of the contract formats as presented. The motion was seconded by Ald. Feldman and approved unanimously. Ald. Wold asked if the contract for the Community Defender Office could be included in the next packet. - Schedule for Adoption of Tax Levy Ordinance The Committee approved the schedule. - Memorandum from Carolyn McGruder regarding the budget for the Work Opporunity Program In response to a question about the number of clients involved in the Work Opportunity Program, Ms. McGruder stated that there are 200 people in the program and approximately 60 are participating in a work site assignment at one time. There is a State requirement that lunch and transportation must be provided for clients at a work site. The budget amounts are based on the experience of the Township in prior years. Ald. Feldman requested that future budgets provide an itemized breakdown of these costs rather than showing a figure, such as $4 0,000, for "other" costs. This will provide the City Council with the necessary information and will eliminate the need for having to request it. Human Services Committee Minutes of 6/22/87 �.. 3 - Memorandum from Supervisor Summers regarding Family Focus fundinf, In response to a question, Ms. Willis said that the funding for students in the Family Focus training program is considered a separate grant to Family Focus. The Committee agreed that this is a good alternative to being on the General Assistance program. Report of the Regional Housing Plan Committee The Committee thanked Ald. Wold and the Regional Housing Plan Committee for their work and final report. In response to a question, Aid. Wold explained that the communities to be included in the Regional Housing Coalition would be the municipalities and townships in the north shore area, including Niles, New Trier, Evanston Township, north to the Lake County border. The Coalition would include approximately twelve members. Aid. Feldman asked Ald. Wold if she believes there is a "reasonable chance of success through the work of the Coalition". Ald. Wold said that having one person from each community that will be an advocate for special housing needs and who can participate in a regional form will be an improvement over having no one doing this on a formal basis. In response to a question about staffing, Ald. Wold said that it is expected that initially Evanston City staff will assist in forming the Coalition; then it is anticipated that staffing will rotate among the communities. Aid. Feldman moved approval of the Regional Housing Plan Committee report and Resolu- tion 41-R-87. The motion was seconded by Ald. Collens and approved unanimously. Consideration of Amendments to the Fair Housing Ordinance Karen Hillman, Chairman of Human Relations Commission, introduced Tom Fuechtmann, Vice Chair, Sara Busch, member, and Owen Thomas and Fred Underwood, staff. Mr. Fuechtmann provided an introduction regarding the ordinance revisions. He stated that these amendments are the result of a continued public input process. Since ordinance amendments were discussed with the Human Services Committee in April, the Human Relations Commission has received considerable public input. Several important changes have resulted from this input. The specific purpose of this ordinance is to strengthen the focus on eliminating discrimination in housing. Certain language such as "stable", "integrated", and "balanced" community has been eliminated. This language tended to raise larger issues about Evanston housing policy. The ordinance revisions contain the following changes: (1) specific additional acts are prohibited, including steering and discrimination; (2) the strength and authority of the Human Relations Commission is increased and complaint procedures are more efficient; (3) solicitation is regulated; and (4) demographic data regarding sales and rental transactions wil be collected. Mr. Fuechtmann stated that the Human Relations Commission may need additional budget resources to effectively implement the ordinance. He stated that the public input sessions made clear that Evanston values integration and resists resegregation. Evanston is special in its strong human relations. The Committee discussed Section 5-5-13 (page 7-8) regarding solicitation. Aid. Collens asked for clarification regarding the meaning of "solicitation". Does it include a real estate agent who sends a letter for marketing purposes to friends and neighbors. Mr. Fuechtmann pointed to the wording on page 7, indicat- ing that "solicitation" refers to broad -based neighborhood focused efforts. The words "door-to-door" and "telephone canvas" are to indicate this neighborhood focus. He clarified that in fact if a neighbor who may be involved in "benign" marketing activities but who is in fact canvassing door-to-door would fall under the solicitation definition. In this case the Commission is requiring that Human Services Committee Minutes of 6/22/87 ... A person to notify the Commission in advance of the solicitation so that the Com- mission staff can review the literature to be distributed and advise the licen- see on the wording or format. If a licensee sends a letter to 50 friends living in various locations throughout the City, this would not fall under the "solici- tation" requirement. Ald. Davis requested that the Commission redraft this section to make clearer that these requirements apply only to neighborhood focused solicitation. Ald. Drummer asked how severe the problem of inappro- priate solicitation is. Mr. 'Thomas stated that it is not a frequent occurrence, however each individual occurrence can cause a serious problem for a neighbor- hood. There have been incidents of intentional panic peddling in an area, and there have been instances of innocent marketing efforts that have been perceived as panic peddling by the neighborhood. Ald. Feldman asked if a person wishing to distribute a letter in an area undergoing a racial change would be discouraged from doing so. Mr. Underwood, Housing Educator, said that generally the Commis- sion would recommend wording in a letter that would not cause concern on the part of residents receiving it. It is possible in a particular sensitive area that a letter might be discouraged. The Commission's role is advisory, as in- dicated on page 8, Section (a.3): "The administrator shall inform the applicant regarding the use of language which might be inadvertently suspect or misunder- stood." Ald. Feldman stated that it appears that the Commission wants to have an opportunity to sift through all letters to neighborhoods in order to head -off a few inappropriate ones. Is this an onerous burden on real estate owners! Mr. Fuechtmann and Mr. Thomas stated that it is not because the administrator can give a quick response on the application to solicit, and because a mechanism can be set up for form letters used by realtors to be kept in the Commission office and approved for individual solicitation instances. Ald. Davis questioned the practicality and the effectiveness of this approach. If instances of improper solicitation are relatively rare and may be from persons outside of Evanston, how practical is it to review the many, many instances of solicitation in the hope of catching these few? She expressed concern as to whether staff time would be spent on this activity which could be better spent in other fair housing activities. Mr. Fuechtmann stated that the Commission developed these provisions based on the strong concerns expressed by many residents at the community forum. This review process is intended to be educational, and to be proactive. The Commission does not want to wait until a problem has occurred because of improper solicitation, but rather wants to prevent these situations. Ald. Larson asked if the Ianguage contained in Section 5-5-13 is from ordinances of other communities. Mr. Underwood stated that the Village of Bellwood has an ordinance with language regulating solicitation, in addition to other communi- ties with such language. In response to a question as to whether the Commission has contacted these communities regarding the effectiveness of this language, Mr. Underwood stated that they have not. The Committee asked the Commission to prepare information about language regulating solicitation used by other com- munities and to report on how effective it has been. Ald. Drummer stated his preference for non -regulatory approaches. If penalties are severe for actual acts of improper solicitation, then it will be to the advantage of realtors to seek advise prior to sending a solicitation letter. Ald. Coliens questioned the provision allowing persons who do not wish to be solicited to inform the Commission so that the Commission might notify potential solicitors. She said that this is not appropriate for government, and that the clerical task of keeping track of these persons might overwhelm the Commission staff. Mr. Fuechtmann explained that this provision is the result of a strong Human Services Committee Minutes of 6/22/87 ... 5 expression of many residents to make it known that they do not wish to be soli- cited. It gives these persons an action to take. Aid. Feldman commented that it would take a large number of persons in the neighborhood to register this action for it to affect the level of solicitation. Ald. Mold said that the persons wishing not to receive solicitation may be exactly the people who should get it in order to register complaints about improper solicitation. Aid. Collens said she was opposed to government role in this matter. It would be more effective for neighborhood organizations to go to realtors and register their complaint against solicitation letters. Ald. Davis asked the Commission to carefully review the solicitation sections and to consider whether there might be other more effective ways to use the Commission's persuasiveness against improper solicitation. The Committee agreed to continue review of the ordinance at the June 29, 1987 meeting. The Committee requested that the transcript of the public forum and minutes of all the Com- mission meetings regarding the development of the Fair Housing Ordinance be in- cluded in the next packet. Review of Public Input regarding Youth Intervention Program Proposals and Consideration of Next Steps The Committee agreed to meet on June 29, 1987 at 7:30 p.m. to continue the discussion of the youth intervention program proposals and to make a decision about a recommendation for City Council on July 13, 1987. Aid. Larson distri- buted a memorandum with four issues for consideration at that meeting. The issues are: How would each proposal include members of community groups in the program? What will be the criteria for selection of a Program Coordinator(s) and could a screening committee including leaders of community groups be used? In the youth agency program, how will the advocate agencies be selected? How can the importance of jobs for youth be incorporated into the proposals? Ald. Feldman said it will be important for the Committee to consider how to act an the need for a streetworker to intervene with more adult gang members. These proposals do not address this issue. Aid. Wold suggested that the Committee has agreed to review that need quickly, however, action on the proposals for a youth program should not be held up in the interim. The Committee requested information from the CHOICE program representatives regarding the educational and experience requirements for the Coordinator positions. If it is the intent of CHOICE that Ms. Brimm and/or Ms. Palmer would fill these positions, then it is requested that their resumes be submitted. The Committee also asked staff to request a current Board list for the CHOICE program and statement regarding the frequency of Board meetings and the date of the last Board meeting. The meeting adjourned at 9:00 p.m. aeQ�&_ 1�_ Helen McCarthy, Staff cc: Joel Asprooth, City Manager Present: Officials and Staff Present: Presiding: Minutes Minutes of the HUMAN SERVICES COMMITTEE June 29, 1987 7:30 P.M. Alds. Collens, Davis, Drummer, Feldman, Larson, Wold Karen Hillman, Sara Busch, Carl Marinacci, Shelley Volk, Lucinda Nieto, Owen Thomas, Fred Underwood, Jeanne Fox, Debra Sundblad, Helen McCarthy Ald. Wold, Chair The minutes of the June 18, 1987 Human Services Committee meeting were approved unanimously. The minutes of the June 22, 1987 Human Services Committee meeting were amended as follows: Page 3, paragraph 2, under Report of the Regional Housing Plan Committee, after line 13, add the sentences: "Ald. Davis su"ested that due to Evanston's leadership role in the formation of the Coalition and the need to guarantee Evanston representation, Mayor Barr should be asked to appoint an Alternate to represent Evanston when the primary delegate is absent. Ald. Wold said she would share this suggestion with the Mayor." Page 4, line 3, should read: "if a licensee sends a letter to 50 friends living in various locations throughout the City, this would fall under the under the 'solicitation' requirement." (The word not was stricken.) With these corrections, the minutes of the June 22, 1987 Human Services Committee meeting were approved unanimously. Consideration of the Youth Intervention Program Proposals The following communications were distributed to the Committee: - Memorandum from the Youth Service Agencies, dated June 29, 1987, in response to Ald. Larson's issues and concerns. - Memorandum from Bettye Palmer, dated June 26, 1987, in response to questions raised at the June 22 meeting regarding the Children & Adult Network Unlimited (CAN-U) program. - Memorandum from Ald. Feldman, dated June 29, 1987, with a letter from Jan Bensdorf regarding the Youth Advocacy Program. Ald. Wold gave the Committee a few minutes to review the communications. She asked the Committee if it wished to go ahead with a recommendation to City Council regarding a youth intervention program in light of these communications. Ald. Feldman said that it would be unfair for the youth agencies to address the substan- Human Services Committee Piinutes of 6/29/87 ... 2 tive issues contained in Pis. Bensdorf's letter without having an opportunity to review it in advance. He stated that Pis. Bensdorf'a comments are the first professional critique of the program which he has been aware of. He was surprised at how differently she viewed many of the issues. He suggested that she be in- vited to the next Committee meeting to respond to the agencies after they have had an opportunity to review and comment on her letter. Ald. Davis stated that many of these concerns have been previously discussed by the youth agencies. Perhaps the best approach would be for the youth agencies to agree to meet with Mo . Bensdorf to hear her concerns prior to writing a response. Delores Holmes, Director of Family Focus, Our Place, and a member of the youth agency group, asked if this process would be followed for any other persona raising Issues or questions about the proposal. Ald. Wold said that due to an injury, Pis. Bensdorf had not been available for the community hearings, therefore this is an unusual circumstance. The Comittee agreed to Ald. Davis' suggestion. Ald. Davis asked if any of the agency representatives wished to comment on Pis. Bensdorf's letter at this time. Manuel Isquierdo, Associate Principal for Student Services, ETHS, and a member of the youth agency group, stated that these issues have been dis- cussed in depth by the group. In some instances, merely clarification of the intent of the proposal night address the concerns raised. The Committee agreed to move forward in the discussion of a program at this meet- ing. Ald. Wold asked Ald. Larson if his concerns had been addressed by the response from the youth agency group. Ald. Larson stated that he had no further comments. Ald. Collens expressed her views of the two proposals. She said that she does not anticipate a "perfect" program. She favors the Youth Advocacy Pro- gram and is prepared to recommend its support to City Council. She stated her support for strengthening the current youth agencies. This will maximize the dollars committed by the City because the entire service system will benefit. She does not support starting another agency with public dollars. She prefers the target population and focus of the Youth Advocacy Program rather than the special education focus of the CHOICE proposal. The Youth Advocacy Program proposal has greater clarity of process and shows clearer accountability. There will be an opportunity for making adjustments in the program. Ald. Feldman stated his concern for addressing the needs of older youth. Ald. Wold agreed that this issue needs to be the next step. She suggested that after the initial implementation of a progra= for youth, that staff should begin another process to plan a program for older youth and young adults. Ald. Larson asked what will happen when youth reach age 18 and are no longer "covered" under the Youth Ad- vocacy Program. Ald. Drummer agreed with the concerns raised about older youth. There is no provision in either proposal for post -high school training or voca- tional education. Ald. cold said that many agencies will continue to serve the youths after they are 18. Ald. Drummer emphasized the importance of giving youth incentives and ways to motivate them and their families to improve. COE-POPS has successfully awarded junior college scholarships to youth who don't have adequate funding. Funds could be added to this proposal to allow for scholar- ships for youth in the program. Ald. Davis stated that this program takes a "slice" out of the target population. We need to start serving these youths at some point with a defined program. Then we can proceed to develop other programs which address different target populations. Aid. Feldman said that funds for additional schooling or training might be an enhancement of the present program and should be considered. Ald. Wold asked A1d. Drier to prepare a budget for this funding prior to the next meeting. ,Hp=n Services Committee Minutes of 6129/87 3 Consideration of the Fair Housing Ordinance Amendments Karen Millman, Sara Busch, Carl Marinacci, Shelley Volk, and Lucinda Nieto of the Human Relations Commission, and Oven Thomas, Director, and Fred Underwood, Fair Housing Educator joined the Committee. Press release regarding the Loyola University study on integration, and a letter from the North Shore Hoard of Realtors, dated June 26, 1987, were distributed to the Committee. Associate Professor Philip Nyden, author of the Loyola study, was introduced to the Com- mittee. The Committee agreed to continue its discussion of solicitation. Ald. Davis stated her concern that the solicitation language might be implementing a burden- some process which may not be effective. She described her comparison of the various ordinances which had been distributed by the Commission. She noted that the Bellwood ordinance contains goals for stabilization which are much more fax - reaching than the goals of the Evanston ordinance. The solicitation language in this case is thereby linked to these goals. This ordinance contains a series of specific standards to be used in the review of solicitation materials, including whether the area to be solicited is stable. There are also specific standards for judging whether an area is stable. 'these standards are not included in the proposed Evanston amendments. There is a problem in taking language from differ- ent ordinances with different goals. Shelley Volk stated that the solicitation language was proposed based on the public comments. The goal is to send a speci- fic message regarding solicitation to realtors. Carl Marinacci said that the idea for review of solicitation literature came from staff after this review process had been used to resolve complaints. In response to a question about the volume of solicitation literature, Mr. Thomas stated that he doesn't know what the volume will be. In response to a question about the Park Forest ordinance, Mr. Underwood explained that it has recently been revised to allow for yearly review of solicitation literature with updates for major changes or changes in areas to be solicited. Me. Hillman asked if the Committee had any questions for Dr. Nyden, Mr. Nyden briefly reviewed the major results of his study. He noted that there is a sig- nificant racial change in the Evanston Census Tracts reviewed in this study, and the study indicates that residents in these areas have a commitment to the area but have a high level of anxiety and apprehension. Sara Busch said that the ordinance change to allow for review of materials could prevent having areas where such anxiety and apprehension exists to be solicited. Ald. Collens stated that neighborhood groups working directly with realtors might be more effective. Ald. Feldman asked Mr. Nyden whether he is aware of fair housing ordinances which have had major impact on communities. Mr. Nyden referred to the ordinance and package of programs in Oak Park. Maintaining integration takes more than neigh- borhood groups with limited resources. It takes the cooperation of major insti- tutions such as the school districts and the city to support neighborhood inte- gration. Ald. Feldman stated that although Evanston is fortunate to have neigh- borhood groups who are concerned about fair housing, these groups are asking for help from the City, Ald. Larson asked if the concerns felt by respondents in the survey varied racially. Mr. Nyden said the anxiety was apparent in both blacks and whites. Across-the-board, respondents were looking to institutional mechanisms to maintain stability, The Committee recommended that the Loyola study be forwarded to the Districts 65 and 202 Board members. Ald. Collens commented on the letter from the North Shore Board of Realtors. She noted that panic pedalling and blockbusting are already against the law. She raised questions about what would be accomplished by the proposed language re- Human Services Committee Minutes of 6/29/87 ... 4 garding solicitation. Ms. Nieto spoke about her experiences over a snort period of time with overtures for sale of her home. Depending upon the neighborhood, merely the volume cf literature and contacts can raise anxiety and concern. Ald. Collens asked Ruth Thiel, representing the real estate licensees present, to comment on the frequency and type of standard mailings from companies. Me. Thiel noted that most companies sand out notes of introduction of new people moving in and holiday calendars; other letters may go to neighbors announcing a Sunday open house; special letters are sent by Cyrus and Mitchell Brothers. Aid. Feldman noted that most of these standard mailings could be approved on an annual basis. Ald. Larson noted that the solicitation requirements should refer only to "solicitation for sales" rather than "solicitation for purchase". Ald. Wold asked the Committee to summarize their requests and concerns. Ald. Drumer asked for information about ordinances which have not penalized raaltors for not sharing solicitation information in advance. The Committee expressed interest in exploring the concept of annual submission of solicitation informa- tion. Aids. Wold and Davis expressed interest in written standards for review of solicitation information. Carl Marinacci stated his concern about the Committee asking the Commission to redo its work. The Commission worked hard to receive a great deal of input and to make its best recommendations. Now it is up to the Coedaittee to state its views and conclusions. The Commission and staff can then work on language changes. Ald. cold stated that the Committee's job is to decide whether the proposed ordinance is acceptable to the Committee, and also whether it will pass City Council. She expressed hope that the Commission would be willing to help in this process to develop an ordinance which could be passed. Ald. Collens said that the Commission did its job very well and must recognize that the Com- mittee is approaching the ordinance from a laymen's perspective and must view it differently. The Committee agreed to continue this discussion at the next meeting. it was agreed that the Committee would review the sections in the ordinance other than "solicitations" and "data collection". The Committee requested that Commission staff prepare a chart to show a comparison between the current ordinsce and the proposed amendments. The meeting adjourned at 9:50 p.m. s,LL,a, - Helen McCarthy, Staff ' cc: Joel Asprooth, City Manager Minutes of the HUMAN SERVICES COMMITTEE July 13, 1987 7:30 P.M. Present: Alds. Collens, Drummer, Feldman, Larson, Wold Absent: Ald. Davis Officials and Edna Summers, Anna Willis, Julian Coleman, Jean Ann Shulse, Staff Present: [Garen Hillman, Carl Marinacci, Sara Busch, Shelley Volk, Fred Underwood, Jeanne Fox, Harvey Saver, Debra Sundblad, Helen McCarthy Presiding: Ald. Collens, Chair Minutes: The minutes of the June 29, 1987 Human Services Committee meeting were approved unanimously. Communications: - Memorandum from Mental Health Board, dated 7/9/87, regarding Update on State Budget for Mental Health Programs In response to a question, Harvey Saver, Assistant Director of Mental Health Board, stated that the question of funding for State agencies is still unresolved. He will update the Committee when there is definite information. - Letter, dated July 12, 1987, from George Cyrus regarding the Loyola University Study of South Evanston - Ald. Collens stated that the Chairman's priorities would be in the next packet for the Committee. Consideration of Ordinance 34-0-87 - Regulating Beach Hours Ald. Drummer moved, seconded by Ald. Wold, to approve Ordinance 34-0-87. In response to a question as to why the beaches cannot remain open during the first week of school, prior to the Labor Day weekend, Ald. Wald explained that many lifeguards are high school students who would not be available during this week. Motion was approved unanimously. Consideration of Ordinance 66-0-87 - Township Tax Levy Ordinance Supervisor Summers stated that she is recommending the maximum tax levy in order to raise the funds necessary for the Township '87-'88 budget. If the Township receives State grants, then she will return to the Committee to discuss the possibility of tax abatement or reduction in future levies. Ald. Wold moved, seconded by Ald. Drummer, to approve Ordinance 66-0-87 and to introduce it to the Town Board of Trustees on July 27, 1987. Motion was approved unanimously. Consideration of Youth Intervention Program Proposals Ald. Feldman commented on the July 9, 1987 memorandum from the youth agency group Human Services Committee Minutes of 7/13/87 ... 2 regarding the issues raised by Jan Bensdorf. He said that the response exhibits little change in the original program and in essence defends the original decisions of the group. He needs to be assured that the final program design is the best program possible for the clients to be served. He said that several phrases in the memorandum appeared tentative, such as "a decentralized approach has great potential" or "it allows for diversity of approaches to and methods of advocacy, which can be a strength, not a weakness". Two other professionals, not involved in the agency group, have supported the objections raised by Ms. Bensdorf. There are two primary issues still to be answered: (1) the Coordinator needs to have more authority over the decisions of the entities involved in the program; and (2) the option of one agency providing the Coordinator and the advocates as one unit needs to be explored further. He noted that these concerns are raised because weaknesses in the program design might prevent significantly its success. He has great respect for the participants in the group and no disrespect is intended by virtue of his criticism. Bonita Sheldon, Psychologist with Evanston Hospital and a member of the youth agency group, stated that the support for the proposed decentralized program design was based in large part on the success of the coordinated Child Abuse Program provided by Family Counseling Service of Evanston and Skokie Valley. She noted that Ms. Bensdorf had not been aware of this program model or of its success in Evanston. She said the agency group had been opposed to creating another agency to provide the services in the Youth Advocacy Program. She said that the group had not recommended that the program be operated out of the Police Depart- ment because many of the youths served in the program may not have police contact. The program is designed to reach children before they have police involvement. It could be potentially hazardous to an eleven year old to link him to Police Department services prematurely. Ms. McCarthy stated that one significant advan- tage of the decentralized approach is that it provides for client choice of pro- viders and recognizes the diversity of client needs to be addressed by the program. Fran Bukrey, representing School District 65 and the agency group, said that the various agency professionals as well as the School District staff see the decen- tralized model, exemplified in the Child Abuse Program, as being very effective. In answer to a question, Ms. McCarthy explained that Family Counseling Service of Evanston has a contract with the Citv to coordinate services for families at risk of child abuse. One employee at Family Counseling Service serves as a "coordina- tor" and provides client intake and assigns cases to agencies which provide direct treatment and advocacy services, including the two hospitals, Family Counseling Service, and Early Childhood Development Center. A1d. Drummer requested clarification regarding the role of the Coordinator to moderate differences between agencies. Debra Sundblad, Supervisor of Victim-Wit- ness/Youth Outreach for the Police Department, said that the Coordinator will have overall authority over the operation of the program. Although advocates will receive day-to-day supervision from host agencies, the Coordinator will pull advocates together so that they are identified as a program and are aware of families being followed by other advocates. The Coordinator will moderate disputes which may arise during staffings. Ms. McCarthy stated that although the Coordina- tor will moderate disputes between agencies, it must be understood that in the case of major instituticns such as the School Districts And the Police Department, the Coordinator will not be able to dictate final decisions. in response to a question about the Coordinator's role vis-a-vis the advocates, Delores Holmes, Executive Director of Family Focus, stated that the request for proposal and the contract which any advocate agency would be required to sign could indicate that the advo- cate would have to follow the guidelines of the program. It will be the responsi- bility of the Coordinator to assure that the advocates fulfill these responsibili- Human Services Committee Minutes of 7/13/87 ... 3 ties. Ms. McCarthy reiterated that the Coordinator would have the final say over the actions of the advocates, to assure that the program goals and objectives are being carried out. Aid. Wold stated that although the group did not change its position on most of the issues raised by Ms. Bensdorf, the group did review her concerns and restate its belief in the proposed design. Professionals will always have different views on what is correct. The one outside professional Who she asked to review the program, thought it was a very creative solution. It is not necessary to survey all relevant professionals in Evanston in order to make a decision about this program. The tentative language in the memorandum is entirely appropriate since this is a new program. In response to a question, Ms. Sheldon said that the group had recognized that twenty cases at one time was too high for an advocate and adjusted the caseload to ten to fifteen cases. Ald. Drummer noted that this is a "trouble spot" that the group had recognized. Ald. Feldman stated his concern about approving a program which has not had any minority opinion expressed. The first professional comment from outside the group was critical of the program which caused him to request other professionals to review it. It would be derelict to accept the program design without question. He stated that it is not necessary to work in Evanston to have a professional understanding of the needs in this program. He is not satisfied with the response to Ms. Bensdorf's concerns. If this program is finally approved, he recommends that the Human Services Committee receive quarterly reports on the program im- plementation rather than an annual report. He also recommended that professionals other than those in the agency group be included in the Project Advisory Committee. Ald. Larson said that he has had an opportunity to consult with a child service professional during the development of the youth agency proposal. He noted that it will be very important for the youth advocate to understand his/her role. It is not a therapeutic role and it is not a role of being a "friend or buddy" to the youth in the program. There are similar models of youth advocate services in Scandinavia. The proposed program will serve as a demonstration of how a youth advocate can effectively assist youth to receive necessary services. It is important that the program remain flexible in options provided to families and that it not be part of a centralized bureaucracy which can stifle this flexibility. He would be opposed to operating this program out of the Police Department. The Coordinator will need to be skilled in conflict resolution and negotiation. Ald. Feldman stated that flexibility should come from professional knowledge and use of methods appropriate for a given youth. Ald. Wold commented on a statement of Ald. Feldman's to the effect that no critical responses had been received from other professionals. She stated that two persons who had participated in the agency group at some point had expressed their criti- cisms to the Human Services Committee at the time the youth agency proposal was forwarded. Ald. Wold moved that the Committee approve the Youth Advocacy Program, as described in the youth agency proposal, with the following amendments: (1) for the first year the program should report on a quarterly basis to the Human Services Committee; (2) that the membership on the Project Advisory Committee include persons (other than employees of Evanston youth agencies) who are active in the profession of child and family services; (3) that $5,000 be added to the budget to provide college education and vocational training to youth in the program with a limit of no more than $1,000 allocated per youth. The use of these funds should be determined by the Coordinator on a joint recommendation of the youth advocate and the related team. The motion was seconded by Ald. Dru=er. The Committee agreed that these amendments and the changes which the youth agency group recommended based on Ald. Larson's recommendations should be incorporated into Human Services Committee Minutes of 7/13/87 ... 4 the proposal. The Committee also agreed with Ald. Drummer's suggestion that after six months the decision -making authority of the Coordinator should be reviewed. The motion was approved 4-1, Ald. Feldman voting "no". The issue will be placed on the City Council agenda for July 27, 1987. Consideration of Amendments to the Fair Housing Ordinance Karen Hillman, Chair, Human Relations Commission; Carl Marinacci, Sara Busch, Shelley Volk, members; and Fred Underwood, Fair Housing Educator, ,joined the Cn— ittee. Ms. Hillman distributed a memorandum, dated July 13, 1987, which made several corrections to the Side--By-Side Comparison of Amendments, dated July 8, 1987. The Committee reviewed the July 8, Side -By -Side Comparison page by page. Question was raised about the addition of Section 5-5-6. R through V, since these prohibitions are included in the State and Federal laws. Mr. Under- wood explained that these prohibitions are included because the Evanston ordinance protects groups not covered by State and Federal laws. A question was raised about the meaning of Section R pertaining to insurance. Mr. Underwood explained that this insurance refers to homeowner's insurance and guarantees that groups protected under the ordinance cannot be discriminated against in the sale of insurance. Section 5-5-11 (page 9) The Committee discussed a schedule and process for receiving reports from the Human Relations Commission regarding enforcement of the ordinance. Ald. Feldman stated his support for semi-annual, rather than annual reports to the Human Services Committee. Sara Busch said that the Commission receives staff reports on fair housing enforcement on a monthly basis. These reports could be forwarded to the Committee, in addition to the formal reports. The Committee agreed to amend this section to state that reports should be due on or before February 1 and August 1 each year. In addition, the Committee requested that the Commission forward the staff reports on a monthly basis. The Committee requested that the last four lines of paragraph 2 be stricken because they are no longer applicable. Section 5-5-8 (page 9) Question was raised about the language in this section, as compared to page 5, paragraph C. The Committee asked the Commission to review these sections and eliminate duplication. Section 5-5-11 (E) (page 10) Question was raised as to whether the Human Relations Commission budget will have to be increased to provide for costs for private attorneys. Mr. Underwood explained that it is difficult to predict what these costs might be. There are funds in the current budget to pay for private attorneys if necessary. Section 5-5-11 (F) (page 10) Question was raised as to why this section is necessary and under what circumstances would a referral of a prospective tenant or purchaser to the Human Relations Commission be construed as violating the ordinance. Mr. Underwood stated that a realtor referring someone to the Human Relations Commission could be construed as steering. Susan Cooney, a Real Estate Licensee, responded that testimony by the NAACP had indicated that if prospective black purchasers are referred to the Human Relations Commission, it might indicate an attempt to limit their freedom of choice. Section 5-5-12 (page 11) Question was raised about the 180 day time limit for filing a complaint. Mr. Human Services Committee Minutes of 7/13/87 ...5 Underwood stated that the state and federal lags allow for 180 days. This allows time for more subtle, systematic discrimination to become apparent to the complainant. The Committee reviewed the future process for consideration of the ordinance. This discussion Will continue at the July 27, 1987 meeting, beginning on page 11. Ald. Collens recommended an extra meeting on August 3, 1987 to consider the data collection issue. She also recommended that at the end of the Human Services Committee review, that a public comment session be held. The meeting adjourned at 9:00 p.m. (I Helen McCarthy. Staff cc: Joel Asprooth, City Manager Minutes of the HUMAN SERVICES COMMITTEE July 27, 1987 7:00 P.M. Present: Alds. Collens, Drummer, Feldman, Larson Absent: Alds. Davis, Mold Officials and Edna Summers, Anna Willis, Ida Fitzgerald, Karen Hillman, Staff Present: Thomas Fuechtmann, Sara Busch, Owen Thomas, Fred Underwood, Jeanne Fox, Harvey Saver, Helen McCarthy Presiding: Ald. Collens, Chair Minutes The minutes of the July 13. 1987 Human Services Committee meeting were approved unanimously. Communications: - Memorandum from Human Relations Commission regarding Update on Fair Housing Activities The Committee decided to review this memorandum in conjunction with the consideration of Fair Housing Ordinance Amendments. - Memorandum from Mental Health Board regarding Update on State Budget for Mental Health and Substance Abuse - Editorial regarding Mental Health Care Township Issues: - Monthiv Report - June 1987 Anna Willis, Director of General Assistance Office, corrected a figure on page 5, for General Assistance Grants, Year to Date: the amount should be $391,544 instead of $291,544. -- Supervisor's Report Supervisor Summers reported that the Executive Core had been conducting a review of the General Assistance operations for the last six weeks and will have a report for the Supervisor by the end of August. Ald. Feldman asked if the Township's per diem travel allowance had been increased from $50 to $70. Ms. Summers stated that it had not. Ald. Feldman questioned why the Township per diem rate is $50 when the City's per diem rate is $25. Chairman's Priorities The Committee reviewed the Chairman's priorities, dated July 23, 1987. Ald. Collens stated that two aldermen on the Committee had requested postponement of City Council's consideration of the Youth Advocacy Program from July 27 until August 10. Ald. Feldman stated that he was preparing amendments to the Human Services Committee Minutes of 7/27/87 ... 2 Youth Advocacy Program which he will submit to the City Council before the next meeting. The Committee agreed to this schedule change. Aid. Larson requested that when copies of the Youth Advocacy Program proposal are sent out, that his memorandum, dated June 22, 1987, and the Youth Agency Group's response be submitted With the proposal. Ald. Drummer said that he found Aid. Collen's format for the priorities very helpful. He asked whether there is a need for the Human Services Committee to develop rules of procedure similar to those adopted by the Administration and Public Works Committee. Aid. Collens stated that specific procedures exist for agency appeals of Unified Budget Panel recommendations, and for emergency funding requests. The Committee may want to develop other rules of procedure. Ald. Feldman moved, seconded by Ald. Drummer, to adopt the Chairman's priori- ties. Consideration of Fair Housing Ordinance Amendments Human Relations Commission Chairman Karen Hillman; members Thomas Fuechtmmann, Sara Busch; Executive Director Owen 'Thomas; and Fair Housing Educator Fred Underwood joined the Committee. The Committee reviewed the Fair Housing Activity Report. Ald. Drummer noted that most fair housing complaints are in the southwest section of Evanston and inquired as to the reason. Is the Commission doing anything to encourage complaints in this area as opposed to other areas in the community? Mr. Thomas stated that in the last 2� to 3 years most of the fair housing complaints have come from this area. Since the 1984 Metropolitan Leadership Council audit, the Human Relations Commission has targeted this area for assistance. Ms. Hillman stated that word of mouth is a major determinate in increasing complaints. A person Who feels that his com- plaint was handled properly by the Commission may tell friends and neighbors who then may feel encouraged to file a complaint. Mr. Underwood stated that staff asks complainants how they learned about the Fair Housing Ordinance and the Human Relations Commission. These answers vary with word of mouth being an important factor. Some persons go to extreme lengths to file a complaint. Ald. Feldman noted that where there is increased publicity regarding the Fair Housing Ordinance and the enforcement powers of the human Relations Commission, it could be expected that there will be increased complaints. Publicity, there- fore, is very important in increasing the effectiveness of the ordinance. He asked what planning has taken place regarding the implementation of the ordi- nance amendments. Mr. Fuechtmann stated that the Commission has begun work on a detailed implementation plan and strategies for implementing the ordinance. The Commission recognizes that fair housing enforcement has not been as effec- tive as it could be, and the Commission has set this as a top priority for the near future. Aid. Feldman said that it would be very helpful for the Commission to develop an implementation plan prior to introducing the Fair dousing amend- ments to the City Council. Mr. Goodman from the North Shore Board of Realtors stated that local media have been asked to include a notice in the housing classified section regarding a HUD 800 number Hotline to report discrimination. Mr. Underwood said that calls from Evanston would be directed to the Human Relations Commission for follow up. Aid. Larson asked if staff is aware of any studies on the rate of under -reporting of housing discrimination. Mr. Underwood said that he was not aware of any such research. Aid. Drummer re- commended that the Commission consider having copies of the Fair Housing Ordi- nance or a flyer sumr..ari4ing the ordinance be distributed by realtors and managers of rental properties to prospective buyers and tenants. This would be more effective than a poster or having the ordinance posted in a real estate Human Services Committee 14inutes of 7/27/87 ... 3 office. Mr. Fuechtmann said that the Commission would consider this suggestion. In response to a question regarding discrimination which may occur over the telephone, Mr. Thomas stated that blatant discrimination is relatively rare. It is difficult to prove discrimination over the telephone; however, if there appears to be a pattern with a particular realtor or landlord, but not adequate proof, the Commission staff will notify the real tor/ landlord and inform him of the ordinance requirements. Also, fair housing audits start with an initial phone inquiry, therefore discriminatory activities can be identified in this way. Janet McFee, a citizen, stated that she has experienced discrimination over the telephone. Ald. Collens said that this meeting was not intended for public comment and stated that the Committee Will provide an opportunity for public comment on the ordinance changes at a later date. Ald. Collens asked the Commission to review the letter, dated July 12. 1987, from George Cyrus regarding the Loyola research in south Evanston and provide the Committee with its comments. The Committee reviewed the side -by -side comparison of the amendments, dated July 8, 1987. Section 5-5-12 (page 11): Proceedings Before Commission Mr. Underwood explained that time limits had been changed from 5 to 10 working days for the Administrator to serve a copy of the complaint to the person charged in order to allow adequate time for a test of the complaint to be completed. The time limit provided for the Administrator to conciliate the complaint had been extended from 14 to 30 days due to the difficulty in scheduling conciliation meetings with all concerned. Section 5-5-12 (page 12) The Committee reviewed the change in the hearing process, whereby the hearing would be conducted by 3 members, and that 2 of the 3 must agree on the recom- mendation brought to the Commission. A majority of the sitting Commission crust concur in the final decision. Ald. Feldman pointed out that although the number of Commissioners conducting the hearing has been reduced from 5 to 3, the total number of Commissioners who must concur in the final decision has been increased to 5 Commissioners. This requires greater concurrence on a decision than exists in the current ordinance. This will increase efficiency and speed of the process, but will allow for judgment of more persons to be included. Section 5-5-12 (page 14) The Committee discussed the deletion of specific time limit for a property to be kept off the market while awaiting a hearing decision. The proposed ordi- nance would provide that the property be kept off the market until such time as the Commission renders its final determination. In response to a question as to what is the maximum amount of time that a property could be held, Mr. Thomas said 1' years would be the maximum. Mr. Underwood explained that there are safeguards within the hearing process to insure that the hearing and determination process does not go on indefinitely. Although there is no specific limit on when a hearing must begin, there is a 60 day limit from the first date of the hearing until the hearing report shall be filed. Section 5-5-14 (page 16): Rental and Sales Reports Ald. Collens distributed a letter from Mattie Amaker, on behalf of the NAACP, addressing certain sections of the ordinance, in particular the section on rental and sales reports. In response to a question about exemptions from the Human Services Committee Minutes of 7/27/87 ... 4 reporting requirements, Mr. 'Thomas explained that all property owners who rent units would be subject to the reporting requirements regardless of the number of units rented. The Commission was asked to explain why it needs this data. Mr. Underwood stated that: (1) It enables the Commission to assess the demo- graphic change in a neighborhood at the earliest possible time. The Commission can investigate these changes and patterns and determine whether there are any illegal practices involved. (2) When complaints of discrimination occur, the Commission would have readily available information about rental or sales practices of the person or agency charged with discrimination. (3) This in- formation could serve to update the Commission and the City on demographic changes between the times that census information is available. In response to a question about how hampered the Commission would be without this information, Mr. Underwood stated that the Commission has to rely on information from com- plainants to document discriminatory practices. Mr. Fuechtmann stated that these reports would provide the Commission with accurate data on racial change rather than relying on conjecture, rumor and hearsay. Ald. Larson said that it would also be important to link this information with data on price of rental property, to understand the impact of regentrification on the availability of low income housing. Ald. Collens questioned the reliability of this data, in light of the large number of sales by owner and rental units in owner occupied buildings. It would be very difficult to enforce this provision in these instances. Mattie Amaker pointed out that much of the real estate property is managed by real estate companies which are not in Evanston. It will be difficult to enforce the or- dinance for these persons. Mr. Underwood stated that companies outside of Evanston are subject to the Evanston ordinance. Ald. Feldman stated that even if the data is not 100% complete, it will provide good information on trends. The Commission staff was asked to investigate how Oak Park deals with non- compliance with their ordinance requirements dealing with data collection. Ms. Amaker said that this type of reporting is not required in Oak Park, and asked for the Oak Park ordinance to be checked regarding this. Ald. Drummer asked Ms. Amaker if she could provide the Committee with suggestions from NAACP regarding "less intrusive ways of gathering this data", as referred to in their July 24, 1987 correspondence. The Commitee set a meeting for August 18, 1987 at 7:30 p.m., in order to make recommendations for specific changes to the proposed ordinance. The meeting adjourned at 9:00 p.m. 4awfu-J-1- Helen McCarthy, Staf cc: Joel Asprooth, City Manager Minutes of the HUMAN SERVICES COMMITTEE August 10, 1987 7:30 P.M. Present: Ald. Collens, Davis, Drummer, Feldman, and Wold Absent: Ald. Larson Officials and Staff Present: Carol Hones. Marcia Nelson, Lee Leggette, Art Diers, Jack Lynch, Jeanne Fox, Harvey Saver, Owen Thomas, Helen McCarthy Presiding: Ald. Collens, Chair Minutes The Minutes of the July 27, 1987 Human Services Committee meeting were approved unanimously. Communications: Memorandum from Commission on Aging, dated 8/4/87 regarding State Budget Memorandum from Mental Health Board, dated 8/6/87 regarding State Budget Letter from Emily Gutherie dated August 8 regarding the Fair Housing, Ordinance Letter from Judith Jager dated August 7 regarding the Fair Housing ordinance Alderman Vold announced that she, as former Committee Chair has received letters from Representative Bowman, Senator Berman and the Governor regarding Human Services Committee recommendations regarding State funding. Fair Housing Ordinance - Process and Schedule The Committee reviewed tha August 18 memorandum from Alderman Collens outlining a process and schedule for consideration of the Ordinance. Alderman Feldman stated his concern that some members of the community, particularly Ms. Jager and Ms. Gutherie, believe that the Committee needs additional input before drafting changes to the proposed Fair Housing Ordinance amendments. Alderman Collens pointed out that all Committee members had received copies of the transcript of the May 20 Public Hearing before the Human Relations Commission and all Commission meeting minutes on this subject. Alderman Davis added that she had taped the May 20 Public Hearing and had an opportunity to review that tape. Owen Thomas, Director of the Human Relations Commission, stated that the Commission had held the hearing in order to facilitate the process for the Human Services Committee. He expressed concern about when the public comment process will and and when decisions will be reached on the Ordinance. Alderman Feldman said that, although he agrees with efficiency, not at a cost of people Feeling discomfort about the process. Alderman Davis suggested a compromise whereby time could be set aside at the next meeting for public comment, prior to the Committee's consideration of Ordinance changes. The Committee Human Services Committee Minutes of 8/10/87 ... 2 agreed to provide 30 minutes for citizen comment at the beginning of the next meeting for consideration of the Ordinance. The Committee agreed to cancel the meeting scheduled for August 18 due to conflicting meetings for two members. The Committee agreed to schedule two meetings for consideration of the Fair Housing Ordinance and asked staff to schedule these based on Committee member availability. Youth Advocacy Protract Alderman Collens reported on four communications: a memorandum from the Youth Agency Group regarding the Coordinator role, a letter supporting the Youth Advocacy Program from Dr. Goldman, Superintendent of District 0202, and a memorandum from Alderman Feldman with amendments to the program and a letter from David Daskovsky to Alderman Eorshak. Alderman Collens pointed out that all of alderman Feldman's amendments, except for the last on page 2 of his amendments, referred to the restructuring of the Youth Advocacy Program. She stated that the format of Alderman Feldman's memorandum was very helpful in providing the information necessary for the Committee to make a thoughtful decision. Alderman Feldman explained his recommended restructuring of the program, whereby the Coordinator and the Advocates would all be City employees working as one unit. placed in a community agency such as Family Focus. Hd said this structure would go a long way toward assuring the success of the project because it allows the Coordinator and Advocates to work together on a day to day basis and provides the cohesive support necessary for such a program. The support is professional, social, emotional and is based on working together on a daily basis. Also, this structure will clearly define the chain of command with the Coordinator (to be retitled "Supervisor") providing day to day supervision to the Advocates. He stated that there had not been adequate justification for spitting the Advocates and placing them in different provider agencies. The program structure should not be based on helping the provider agencies, but rather should be based on meeting the needs of clients. Alderman Wold said that one thing she particularly liked about the Youth Agency Group proposal is that it strengthens the existing agencies and does not create a new agency. The Youth Advocacy proposal provides a vested interest and commitment on the part of many agencies to have a successful program. She pointed out that, since the Advocates will be out in the field serving clients for the majority of their time, the actual location or home base of the Advocates is less important. Contacts between Advocates and the Coordinator will have to be planned whether or not they are in the same physical location. Alderman Davis said that there is probably no definite right or wrong way to proceed with the program. The structure recommended by Alderman Feldman and others is a more generic one and might be considered a "textbook" model structure. However, it is important to look at the agency network in Evanston and to review the history regarding youth services. if the Youth Commission were still in existence, then a centralized structure might make more sense. The Youth Advocacy proposal recognizes that the youth services in Evanston are good. The need is for Improved coordination of services and this can be done without a whole Hunan Services Committee Minutes of 8/10/87 ... 3 superstructure being created. The process of producing this proposal has created a much improved relationship between agencies. The agencies should be given an opportunity to proceed with their project as outlined. If it doss not work, it is always possible to call on Alderman Feldman's alternative model. Alderman Drummer said that the process and relationship between agencies and both school districts should be supported and endorsed. The City should accept its responsibility and put the program in place. In reviewing the history of past efforts to create a youth intervention program, it is clear that the proposed project has pulled together agencies and groups which could not agree in the past. It is important not to postpone action and to proceed with the program. It should be evaluated on a frequent basis by the Cori ttee . Alderman Feldman stated that he wants a Youth Advocacy program. He is not trying to stop it, but is trying to make it more effective and avoid future problems. Alderman Feldman moved adoption of his proposed amendments. The motion was seconded by Alderman Davis. The motion was defeated 1-4 (Alderman Feldman voting, yes). Alderman Collens noted that in relation to the $5,000 addition in the Youth Advocacy program for college and vocational training, that the $5,000 will be prorated based on the number of months of program operation in this fiscal year. Rental health Board Funding Priorities Jack Lynch, Rental Health Board member, reviewed the Rental Health Board funding guidelines. He stated that the Board had evaluated this funding process after last year and had felt that it provided more accurate and unbiased information on which to make funding decisions. It also required the Board members to read the Unified Budget applications more closely and enabled them to compare agencies across many categories. It resulted in extreme satisfaction on the part of the Board in the budget process. Negative coamnenta aro related to changing some of the evaluation criteria and changing the weights on some criteria. These changes have been incorporated into the guidelines for the coming year. Harvey Saver, Assistant Director of the rental Health Board, stated that four or five agencies had provided comment on the funding guidelines. These comments were generally positive. although there was some disagreement on how programs were evaluated or ranked based on the guidelines. Alderman Collens said she was very impressed with the process and was pleased to see that only fine tuning was necessary to revise the guidelines. She recommended that the Committee consider a similar approach In developing its own human service funding guidelines. Alderman Wold stated that the Committee was impressed with the mental health guidelines last year and needs to incorporate this thinking into the human service guidelines. Human Services Committee Minutes of 8/10/87 ... Appeal Process for the Unified Budget Panel and Dental Health Board ADoeals. Alderman mold reviewed the process last year whereby two agencies appealed Mental Health Board decisions before the Mental Health Board and then before the Human Services Committee. Agencies not funded through the Mental Health Board have only one appeal opportunity. She has some concerns about whether the Human Services Committee has adequate information and experience to alter Mental Health Board decisions which have been well analyzed. However, she is more comfortable with the Human Services Committee handling appeals when definite criteria for appeal are spelled out. The Coaasittes looked at the proposed appeal criteria in the staff memorandum of August S. Alderman Davis recommended that the second criteria be reviewed by the Law Department for possible language chanties related to "adequate consideration" by the Rental Health Board. Alderman Drummer pointed out that in the Planning and Development Committee the Chair of the Committee has the discretion to decide whether an agency has provided the required information or documentation to have an appeal considered by the Committee. Alderman Vold moved that all appeals of agencies requesting Mental Health Board, Township or General Fund monies be directed to the Human Services Committee. In addition, an agency requesting an appeal must provide information to meet the three criteria set forth in the memorandum. The Committee will decide whether the agency has met the appeal criteria and should be granted an appeal hearing with the Committee. The motion was seconded by Aldermen €►rummer. The Committee tabled the motion to allow the Law Department to review the second criteria to make it a more specific legal standard. Consideration of the Mental Health Board Reference from the Homeless Committee Carol Hanes, Chairman of the Mental Health Board, described why the Mental Health Board does not recommend new funding for programs for substance abusers who refuse or are not amenable to outpatient treatment. Alderman Vold agreed that with limited resources, it is most important help people who want assistance. Alderman Feldman moved to accept the Rental Health Board recommendation. It was seconded by Alderman Drummer and passed unanimously. The meeting adjourned at 9:00 P.M. Helen McCarthy cc: Joel M. Asprooth Minutes of the HUMAN SERVICES COMMITTEE August 20, 1987 7:30 P.M. Present: Alds. Collens, Davis, Drummer, Feldman, Larson, Wold Officials and Karen Hillman, Thomas Fuechtmann, Mathieu du Jour, Staff Present: William Geuss, Kenneth Rodgers, Shelley Volk, Owen Thomas, Fred Underwood, Michael Stern Presidinf,: Ald. Collens, Chair The meeting was called to order by Alderman Collens at 7:10 p.m. Minu tea Alderman Feldman requested the minutes of the Human Services Committee meeting of August 10, 1987 reflect that Alderman Feldman was appreciative of the Youth Agency Group changing their concept of the Coordinator to give it more authority. The minutes were then approved unanimously. Communications: - Letter from George J. Cyrus of Cyrus Realtors regarding realtor steering, dated 8/16/87 - Letter from Judith Jager regarding the reinstatement of segments from the original February proposal and the inclusion of sales and renal reports, dated 8/20/87 - A statement on racial data collection from the Human Relations Commission, dated 8/20/87 Public Comment on ,amendments to the Fair Housing Ordinance Alderman Collens stated that the meeting would include a 30 minute period for citizen comment and would then proceed with a Committee working meeting. The goal of the meeting is to finish the suggestions, amendments and questions that need to be referred back to staff for additional work and to prepare a new draft for the September 16 meeting. The Legal Department will assist in preparing the draft. Citizen Comment: Karen Chavers - Evanston needs to take a strong, legal stand on the issue of fair housing. Without monitoring housing patterns through the use of demo- graphic data collection, Evanston would be acting irrationally. Joe Goodman -- In favor of a strong fair housing ordinance that would work in harmony with the Federal Fair Housing Act. Best way to enforce the ordinance is to generate good complaints and prosecution. Data collection is not an Human Services Committee Minutes of 8/20/87 ... 2 active way towards effective prosecution. The most effective way towards prosecution is public education regarding the Fair Housing Ordinance. He revealed that the North Shore Board of Realtors requested that the Pioneer Press publish a fair housing statment and the HUD toll free number to report discrimination, which the paper complied. He continued to state that the best use of Human Relations Commission resources is following through on com- plaints and possibly testing for violations - not shuffling papers, compiling data and inspecting standard solicitation materials for violations. Real estate agents should not deal with any information concerning racial composi- tion. It could come under federal penalties if agents offered any information concerning racial composition of any area. Data collection would also put Evanston in a bad light as compared to the other North Shore communities. Finally, he stated that the North Shore Board trained member realtors on fair housing. Alderman Feldman expressed appreciation for the newspaper insert and asked if the realtors could share data collected amongst themselves. Alderman Davis asked if realty companies based outside of Evanston would fall under the juris- diction of the Fair Housing Ordinance. Owen Thomas responded "yes". Daniel Lauber - Must identify racial steering at an early stage. Cited a study in South Shore and Rogers Park. Chicago neighborhoods. Community by itself can- not do anything on its own to promote racial diversity. Must be up to realty industry. Essential to gather data, especially accurate racial data. Three basic uses for data: affirmative marketing and integration maintenance programs; homeseeker counseling programs; and proactive fair housing enforcement. Judy Jager - Read her letter sent to the Committee. Pointed out that counseling by the Human Relations Commission staff would inform homeseekers of the Fair Housing Ordinance rights. Counseling by realtors could not be objective unless data was collected and kept by the City of Evanston. Karen Hillman summarized the Human Relations Commission's statement on racial data collection. Data collection would save some of the Commission's resources and also indicate violations taking place. William Geuss stated that collection of data serves two purposes. The first purpose is to sell Evanston. Data collection would communicate to all parties involved that Evanston will not tolerate discrimination in the housing market. The second purpose would be to foster and preserve the openness of Evanston. Some of the neighborhoods are resegregating, thus illustrating there still is a problem. City must intervene to correct the problem. Mr. Geuss continued to state the need to do basic research to continue fair housing enforcement. Alderman Collens excused herself to attend the Budget Policy meeting. Alderman Wold took over the chair at 7:55 p.m. Alderman Feldman thanked participating citizens for their comments. Alderman Wold requested the balance of the time be used for working on the Fair Housing document. Consideration of Amendments to the Fair Housing Ordinance Alderman Larson asked why the statement on economic and racial diversity was taken out of the ordinance. Owen Thomas, Executive Director of the Human Relations Commission, responded by stating that the Commission wanted to go Human Services Committee Minutes of 8/20/87 ... 3 on record opposing the inclusion of any racial diversity or integration maintenance concept in the Fair Housing Ordinance at this time. The ordinance in Oak Park had language similar to the language the Commission deleted. The Commission did not want to give false signals that the language would be the entry to an Oak Park plan. Discussion between the Commission members and the Committee ensued. Mr. Fuechtmann, Vice Chair of the Human Relations Commission, stated that language affirming racial diversity would impede upon passing the present set of ordinance amendments. The language would be ccnsidered at a later date, once the present set of amendments were passed. Alderman Davis commented on the elimination of the language in question. Alderman Larson stated that he was upset that the language was stricken and wanted it put back into the ordinance. Alderman cold asked if the Commission could have Professor Nyden respond to the letter written by Mr. Cyrus. Ks. Hillman stated that Pro- fessor Nyden said the Loyola Study he conducted covered a larger area than Mr. Cyrus' observations. The Loyola Study also was not concerned with steering, whereas the letter addressed this issue. The Study was more concerned with people's perceptions of racial change. Alderman Larson then moved that the language, "promote stable, integrated and balanced living patterns" be put into paragraph 5-5-2 as part of the purpose for the declaration of policy. Alderman Wold commented on the motion, stating that there may be people of any color who would not want to live in an integrated neighborhood. She then inquired if the language applied to this group of people. Alderman Larson responded by stating that he did not believe the language would prevent clustering. He was also not interested in seeing a "checkerboard" pattern throughout the City. The language would be a general policy statement. Alderman Davis commented on the implica- tions of the language in question. The language would raise questions about what the ordinance is really doing. Alderman Larson continued discussion by stating that it is necessary for a general policy statement to be more positive than merely preventing discrimination. Alderman Feldman agreed with Alderman Larson. Alderman Feldman felt strongly about presenting a positive policy statement. The Legal Department could be requested to write the policy state- ment and to examine the effects of the statement. The statement reflects the values of the City and should be stated without fear of futtire repercussions. Alderman Feldman then seconded the motion. "alderman Larson would let staff decide where the statement would go, with a preference at the :Mart of Section 5-5-2. Alderman Larson continued to explain why it was important to show that the City, through a general policy statement, is in favor of racial diversity and stable, integrated and balanced living patterns. Alderman Larson's inten- tion for snaking the motion regarding the general policy statement was not to destroy the historical integrity of the westside black community. Alderman Davis wanted to clarify that having the ordinance start with the general policy statement would not change the intent of the whole ordinance. Motion carried unanimously. Alderman Wold continued the meeting by going through the proposed Ordinance amendments, page by page. On page 4 of the proposed Ordinance amendments, Alderman Feldman asked Ms. Jager why she preferred the definition of "steering" given in the February proposal. Ms. Jager stated that both definitions of "steering" made different points, and that there would be a problem with speci- ficity. Mr. Fuechtmann explained why the Commission selected the present defi-\ nition over the February definition of "steering". Alderman Wold presented Alderman Cnllens' suggestion for broadening the definition of "solicitation". Alderman Feldman asked if any teal estate practices would be excluded by Alder- man Collens' contribution to the definition of "solicitation". Alderman Wold clarified the reason for the change submitted liv Aldorrr..tn Cnlic_ns, referring to the "generic" solicitation letters sent by realtors. Discussion by the Human Services Committee Minutes of 8120/87 ... 4 Committee ensued concerning the proposed changes to the definition of "solici- tation". It was decided to refer the internal consistency of the "solicitation" definition throughout the Ordinance to the Legal Department. Page 5 of the proposed Ordinance amendments, Alderman Davis requested that Sections A,B,C,Q,T should be studied for definition of "discrimination". Page 7, Section 5-5-6 (P) was questioned by Alderman Wold. Alderman Wold stated that she would like the Fair Housing Ordinance to be a publicity ordi- nance, not just a posting ordinance. Alderman cold asked that a motion be approved changing Section P. thus referring to a need to distribute literature summarizing the Fair Housing Ordinance provided by the Human Relations Cow - mission. The motion was seconded by Alderman Feldman and Was unanimously approved. Changes previously made on Page 8 were recognized by the Committee. On page 9, Alderman Wold proposed adding "... and August I ..." after "... February 1 ..." and deleting the last three sentences of Section 5-5-11. Alderman Drummer proposed adding "semi-annually" to the section where Alderman hold's proposed changes would go. Alderman Wold suggested that the Commission set the time schedule for reports due to the Committee as long as the phrase "... every six months" was inserted instead of the previous proposals. Alder- man Feldman commented on how the Commission should report to the Committee regarding the Fair Housing Ordinance. Alderman Davis asked if there could be clearer language regarding Section 5-5-11 (E) on page 10. Alderman Davis's concern was with overexpending the budgeted amount for prosecuting violations. A change was made to replace "... and after consultation ..." with with agreement by ..." in paragraph (E), line 3. On page 11, Alderman Wo]d stated that she had a problem with the time limit set for filing of a complaint. Alderman Wold proposed that the time limit be changed from 180 to 90 days. Alderman Davis referred to notes from a previous hearing stating, that Daniel I_►uber had suggested the 90 day limit. Alderman Feldman asked for the rationale behind 180 days. Fred Underwood, Fair Housing Educator, stated that the Federal and State laws grant 180 days. Mr. Underwood continued by stating how difficult it would be to gather data for proof of lending discrimination. Potential complainants would be forced to use the State or Federal agencies if the time period to file complaints was reduced. Alderman Davis made a motion to reduce the time limit from 180 days to 120 days. Alderman Wold seconded the motion. Alderman Feldman in- quired if 180 days was essential to adequately process fair housing complaints generated by someone other than the Human Relations Commission's activity. Mr. Underwood stated that 180 days was not essential but did not see a differ- ence in the way complaints were generated. Alderman Drummer inquired about the time limit and proposed that a person should have 60 days to file a coat - plaint and increase the follow-up time. Discussion ensued. Alderman Larson commented on how a person would need at least six months to get a feel for the community to recognize subtle discrimination. Alderman Feldman inquired if there Would be any negative impact on keeping the filing time limit at 180 days. A discussion ensued concerning the possible negative effects caused by the 180 day time limit. Alderman Wold referred to the word "promptly" in Human Services Committee Minutes of 8/20/87 ... 5 Section 5-5-12, paragraph 4, line 4. Alderman Wold proposed to change the word "promptly" to "30 days". The Committee decided to refer the issue of proper language to the Legal Department. A three minute recess was called at 9:25 p.m. At 9:33 p.m., Alderman Collens came back to the meeting. Alderman Wold suggested that the meeting should end around 10:00 p.m. and another meeting needed to be scheduled. Alderman Davis continued the discussion on the filing time for fair Housing complaints. Alderman Davis proposed to start at 120 days and change it, if needed, after a six month trial period. More discussion regarding the time limit ensued between the Committee and Commission. 1h a motion passed 5-1; Alderman Larson cast the dissenting vote. On page 12, there was a discussion on clarifying Section 5-5-12, paragraph 7. Alderman Wold moved that the Human Relations Commission be included as one of the parties set forth in the final sentence of the paragraph. The specific motion called for the inclusion of "... and the Human Relations Commission", after the word "parties". The motion passed unanimously. On page 13, a discussion was held regarding the issue of frivolous complaints. Alderman Collens stated that there is a concern regarding the rights of the respondent when a frivolous complaint has been filed. The proposed amendments protect the complainant through monetary reimbursement of no more than $500 per complaint. Alderman Collens stated that if there is an unfounded complaint, the complainant should reimburse the respondent. Fred Underwood explained that under Federal Title VIII, the plaintiff, who is considered the complainant, is entitled to attorney's fees if the plaintiff prevails while the respondent is not. The protection in the Ordinance is that thr complaint is determined whether or not it is frivolous before it goes to hearing. Alderman Davis questioned the protection of the Ordinance, stating that a great deal of the cost in going to a hearing is preparing for it. More discussion followed between the Commission and Committee. Paragraph D, on page 14, was questioned as to its significance. The Commission responded that it was standard administrative procedure for probable cause. Alderman Feldman commented on how the protection of the Ordinance would become impotent if the Ordinance carried a provision making it risky for complainants to file complaints. Alderman Larson asked for a clarification on the procedure for filing probable cause. Alderman Collens commented how the costs of the hearing should either be even-handed or not at all. Alderman Feldman stated that there should be a way to protect the rights of the respondent without putting a financial punishment on the complainant. Alderman Wold stated her concern that the process the Co=ission goes through to find probable cause is good enough, and to discourage anyone from filing a complaint would be detrimental. Alderman Collens suggested that both sides should be treated equally and no monetary punishment for costs incurred should be levied on either the respondent or complainant. Alderman Davis commented how the costs incurred by the complainant would be more "out-of-pocket' costs than the respondent's costs and the complainant's costs should be recovered pending a legitimate ruling of discrimination. Alderman Larson was concerned about the word "served" on page 11, paragraph 2. Alderman Larson was concerned about how landlords were experienced in avoiding being served. Alderman Drummer questioned the 10 day time limit of being served with a copy of the complaint. More discussion on probable causeenr,ued T,et::een --red Underwood and the Coo^ 1ttee. Alderman Wold asked if there would be any changes on page 13. Alderman Collens felt that the Human Services Committee Minutes of 8/20/87 ... b Ordinance should reflect her suggestion of dropping the monetary punishment for costs on both sides - respondent and complainant. The Committee asked that the Commission ask the Legal Department what the standard procedures are for determining "probable cause", to be reported at the next meeting. On page 14, Alderman Collens suggested adding back a limit to the time that a piece of property can be kept off of the market and adding a standard for extending whatever the limit would be in case the limit was not long enough. Alderman Collens asked why the limit was taken out of the Ordinance in the. proposed changes. Mr. Underwood stated that having a time limit would be redundant. Mr. Underwood also commented that having no time limit would also increase the complainants protection under the Ordinance. Alderman Feldman asked under what Circumstances the property would be held off of the market beyond the 120 day time limit. Mr. Underwood stated that the only reason that a property would be held off of the market more than 120 days is either both parties or good cause would cause some delay. Alderman Davis wanted to make sure that there was continuity between paragraph 2, an page 12, and paragraph 1, on page 14. Alderman Collens than inquired about language in paragraph 3. regarding whether or not the Commission should direct the Corporation Counsel to action. Alderman Drummer then inquired about the determination of good cause. The Commission decided that it would ask the Legal Department on the definition of "good cause". The Committee determined that the next meeting to work on the proposed changes to the Fair Housing Ordinance would be August 31, 1987 at 7:45 p.m. There will be no public comment period at the meeting. The meeting adjourned at 10:35 p.m. Michael Se rn Management Intern cc: Joel Asprooth, City Manager Present: Absent: Officials and Staff Present: Others Present: Presidia&: Minutes of the HUMAN SERVICES COMMITTEE August 24, 1987 7:30 P.M. Alds. Collens, Davis, Feldman, Larson, Wold Ald. Drummer Edna Summers, Anna Willis, Julian Coleman, C. Louise Broom, Harvey Saver, Jeanne Fox Delores Holmes, Shirley Dare, Judy Jager Alderman Collens, Chair The meeting was called to order by Alderman Collens at 7:45 p.m. 'there were no comments on the communications received. The minutes of the August 20, 1987 Human Services Committee meeting will be ready for the September 14, 1987 meeting. Township Issues: - Township Supervisor Edna Summers reviewed the monthly report of the Township. She stated that the line item monthly statement, on page 4, showed that $3,734 in Workman's Compensation Insurance is applicable to fiscal year ending March 31, 1987. Therefore, the final bill which was received by the Township in May, 1987 will be charged back to last year. She also stated that the Contingency line item includes a monthly bank charge. In response to a question from Alderman Feldman, Mr. Coleman stated that the First Illinois Bank does pay interest on the Township accounts at a rate of 5.5% - 5.62, which is comparable to other banks, but does charge a service fee. The interest earned is more than the service charge. - Alderman Wold asked Supervisor Summers to explain the State legislative action taken regarding the Township. Supervisor Summers stated that she had received a contract from the Illinois Department of Public Aid which she signed and sent to the Legal Department for review. Also, the Township is in the process of writing a planning grant for $5,000 for the Food Stamp Training Program. A letter from the Director of Public Aid, Mr. Duffy, regarding $100,000 for the Township was received. She will send a copy of this letter to the Com- mittee. The $100,000 to be received from Public Aid would be used for Com- munity Action Programs. It would be utilized to purchase services for Town- ship clients. GRASP and legal services could not be funded due to the guide- lines. Alderman Feldman asked if these monies would relieve the current burden of expenses. Supervisor Summers stated that the decision of how to use the monies was yet to be made, but it was hoped it would relieve the burden. Alderman Collens thanked Supervisor Summers for her report. Human Services Committee Minutes of 8/24/87 ... -2 Fair Housing Ordinance Public Hearing Alderman Larson stated that the date of September 16, 1987, as previously set. is not good for many of his Ward members who are interested in the item, as it is the night of the School District Nominations Committee meeting. After a brief discussion, the Committee set Monday, September 21, 1987 at 7:30 p.m. for the Public Hearing on the Fair Housing Ordinance. Human Service Funding Guidelines Harvey Saver, Assistant Director of the Mental Health Board, joined the Comit- tee. Alderman Collens gave an overview of the two options for Comdittee con- sideration: (1) adopt (or &nand) the funding guidelines from last year for 1987-88 requests; (2) adopt funding guidelines which are based on a quantified scoring process for evaluating and comparing each agency's funding application. She then reviewed the components of the model and clarified that a significant part of the model was based on information taken from the agencies budgets, and that Attachment D was the one form which was more subjective. Since the Human Services Committee does not have mandated populations, as does the Mental Health Board, a draft matrix or service areas With population groups is provided in the packet for consideration by the Committee. Alderman Wold stated that she would like to try the Mental Health Board model, having worked with the Committee's general guidelines in the past year. In response to a question from Alderman Feldman, she explained the past Committee process of individually ranking services and then aggregating those rankings into a range of "high" to "low". In response to a question from Alderman Feldman, Ms. Fox and Mr. Saver stated that the Mental Health Board fills out the subjective form based on their know- ledge of the agency gained over a year's period of information provided by staff, agency visits, and budget hearing. Alderman cold stated that this proposed process is more objective than in the past and Will help the aldermen to make funding decisions in a more informed way. Alderman Collens pointed out the differences between the Mental Health Board representation on the Unified Budget Panel and the City's representation. The Mental Health Board rotates representatives. The Human Services Committee sets its funding guidelines, but only two members are on the Unified Budget Panel in addition to two aldermen not on the Human Services Committee. Therefore, it will be important to involve these additional aldermen in developing the Human Services funding guidelines. Alderman Larson stated, from his social scientist backgound, that he favored a "gut" evaluation of agencies, as research has proven it is the most reliable evaluation. He gave several examples of research which supported his statement. He gave his "gut" ranking of some target populations over others. Alderman Wold moved, with a second by Alderman Davis, to proceed with the develop- ment of Option 2. Alderman Wold stated that she agreed with Alderman Larson regarding "gut" reaction being many times right, but that she would like to make a more informed "gut" decision. Alderman Davis stated that it seems that the Committee has three decisions in making its funding guidelines: determine policy in terms of service rankings, determine hoar to assess the agencies; and determine how the Committee will participate. She reminded the Committee that it still has to consider the issue Human Services Committee Minutes of 8/24/87 ... 3 of how much money will be available for human services. Alderman Collens stated that this item is on the next meeting agenda (September 14, 1987) . Alderman Feldman asked if the Unified Budgeting Process was evaluated. Ms. Fox stated that a comprehensive evaluation was just completed and several changes were made. Yea, in the past, agencies' funding have been cut, including some large agencies. Alderman Collens called for a vote on the motion. The motion passed - 4 "yes"; 1 "no" (Aid. Larson). Alderman Collens requested the Committee work individually on the matrix and bring their ideas to the next meeting. She stated that a subcommittee will work on the model for Committee consideration at the September 14 meeting. Consideration of Smoking Restriction in Restaurants and Public Places C. Louise Brown, Public Health Director, joined the Committee. The Committee reviewed the summary of the Survey of Restaurants made in April, 1987. Fifty- nine restaurants with 40 seats or more were surveyed. Since this time, one has gone out of business. and one has since designated a smoking area. Forty- eight reported that they would have no problems providing a non-smoking section. Alderman Feldman stated that Leslee's wanted a "floating" area designated by the restaurant. Alderman Larson stated that he thought this was reasonable. Alderman Collens stated that her goal tonight was to give direction to staff of items to be included in a "draft" ordinance. Alderman Davis asked why the Health Department only surveyed restaurants with forty seats or more. Ms. Brown responded that most ordinances. which they reviewed, were written for this number and they considered restaurants which were known to have a significant clientele. The inspectors' reports included what they observed as well as what the restaurants stated. Alderman Davis asked the Committee to look at the summary of the Chicago Clean Air Act provided in the packet, and asked how many of these areas are currently covered by local ordinance" Ms. Brown stated that some are covered by fire and health regulations. She offered to provide a complete report on these items for the Committee. Alderman Collens asked if the Committee wants to focus only on restaurants. Alderman Davis suggested that it include public places not covered in our ordinance. Alderman Larson stated that he knew that some places like California allow smoking in public places like theaters. You can choose to walk out of theaters or other public places, however, in a restaurant you are a captive audience for lk hours or more. He stated that restaurants are a good place to start. Alderman Wold restated the purpose to give direction to staff for inclusion in the ordinance. She thought the ordinance should be for those restaurants which seat forty or more persons, and that restaurants be able to pick the "smoking restricted" area. Alderman Collens offered the following wording to be considered for the ordi- nance; "A designated space located in an area not to discriminate against non-smokers; that the area be separated by four feet or more with a barrier, with appropriate ventilation when feasible." Alderman Feldman gave an example of Kentucky Fried Chicken as a restaurant which would have difficulty setting aside a non-smoking area. He stated the ordinance has to be enforceable. Human Services Committee Minutes of 8124/87 ... 4 Alderman Collens suggested an Appeal Board be appointed to resolve such issues. 'hie Board would be made up of five members, two of which would be experienced in environmental Issues, two would be present or past restaurant owners, and one would be a resident with architectural or interior decorating background. Alderman Larson stated that he thought new restaurants would not be eligible for appeal. Alderman Collens stated that perhaps a new owner only has a de- fined space which cannot be changed - what does he do? Alderman Davis remarked that in spite of the beginning controversy, 632 of restaurant owners prefer a non-smoking section, 19% prefer a total smoking ban, and 18% prefer neither. Alderman Collens asked how violations should be hai.dlcd? Alderman Wold stated she thought the restaurant should deal with the customer. Alderman Collens asked how should restaurants which violate the ordinance be handled? This issue will be addressed by staff. She recommended that the Health Department be the enforcement agency. in response to a question from Alderman hold, Tits. Brown stated that she did not see a need for additional staff if the ordinance was passed, as this responsibility could be added to the current job of the restaurant inspector. At 9:08 p.m., Alderman Feldman moved that the Commmittee adjourn. Alderman Larson seconded the motion which passed unanimously. Respectfully submitted, Jea a M. Fox, Exec. Dir. Mettai Health Board cc: Joel Amprootb, City Manager Minutes of the HUMAN SERVICES COMMITTEE August 31, 1987 7:45 P.M. Present: Aldermen Collens, Davis, Feldman, Larson, Wold Absent: Alderman Drummer Officials and Karen Hillman, Tom Fuechtmann, Ken Rodgers, Owen Thomas, Staff Present: Fred Underwood, Michael Stern Presidin&: Alderman Collens, Chair Meeting was called to order at 7:50 P.M. Communications: - Letter from Dr. hales, Associate Professor from the University of Illinois at Chicago, regarding the amendments to the Fair Housing Ordinance, dated 8/21/87 - Letter to Alderman Collens from Judith Jager, dated 8/20/87 (copies sub- mitted to the Committee) Alderman Collens opened the meeting by stating that the meeting was a continua- tion of the working meeting held on August 20th on the Fair Housing Ordinance. The work on the Ordinance was to be completed at this meeting so the Committee could receive a new "draft" of the Ordinance reflecting the changes made during the working meetings. The new "draft" would be made available at the September 21, 1987 meeting for public inspection and comment. Alderman Wold inquired about the question of an inplementation plan being considered at the last meeting. Alderman Collens stated that she did not recall any discussion on an implementation plan during the last workinc meet- ing. Karen Hillman. Chairman of the Human Relations Commission, stated that an implementation plan is being worked upon. Alderman Wold stated that an implementation plan would be needed when presenting the Fair Housing Ordinance to the Council. Questions concerning the budget impact of implementation would be asked by Council members. Alderman Wold asked if there would be an imple- mentation plan available by the time the Ordinance would be presented to Council. Karen Hillman stated that there should not be any budget changes due to i:lple- mentation. She then stated that it would be available before the Committee presented the Ordinance to Council. The Committee requested that a plan be presented by September 21. Alderman Collens stated that September 21 was the working date for the Committee to take the Ordinance to Council. Alderman Collens continued by stating that she was not sure the date was realistic any more. She asked the Commission if September 21 was still acceptable so the Committee could inspect the plan during the Ordinance review process. Ms. Hillman stated that the date was still acceptable. Alderman Feldman asked the Commission what exactly would be implemented from the proposals submitted by the Commission. Tom Fuechtmann, Vice Chair of the Human Relations Commission, Human Services Committee Minutes of 8/31/87 ... 7. informed the Committee that a plan has yet to be sketched out because it is still not clear as to what needs to be implemented. The Commission would work on the plan at the next Commission meeting if the Committee wished. Alderman Feldman commented on how the Committee needs to be sure about all aspects of the Ordi- nance, including implementation, before it goes to Council. Mr. Fuechtmann commented on how data analysis was handled over the summer and how he felt could be the best way of handling data and use of staff time. On page 15, the amendments re arg ding "solicitation practices" were considered. Alderman Collens inquired about the question of "solicitation standards and criteria". Alderman Collens asked the Commission for clarification regarding the standards and criteria. Alderman Wald stated that at the June 22 meeting, she had asked that there be some way of being a little more explicit on how Owen Thomas, Executive Director of the Human Relations Commission, would base his judgment on what constituted discrimination through solicitation. Alderman Collens clarified the question for the Committee and Commission by reading the minutes from the June 22 meeting. Alderman Feldman requested clarification of what types of solicitation would be excluded and what types would be summarily approved. Ms. Hillman stated that many things are done on a yearly basis and once literature is filed with the Commission, all the realtor has to do is in- form the Commission on any changes in their literature. Alderman Davis clari- fied Alderman Feldman's inquiry to the Commission. Ms. Hillman explained Com- mission procedure for handling solicitation in "touchy neighborhoods". Alder- man Davis asked if a citywide solicitation would be eliminated just on the basis of a "touchy neighborhood" situation. Owen Thomas stated that he would consider the professionalism of the solicitation vehicle before making a decision on what course to take. Alderman Davis asked Mr. Thomas to clarify how he would identify a proper or improper solicitation and its vehicle. Alderman Davis was concerned with the differences between neighborhood situations and its effect upon soli- citation. Alderman Davis asked what standards would be used to decide which neighborhoods should or should not receive a given solicitation, assuming that the content of the solicitation does not violate the Ordinance. `1r. Fuechtmann commented on how the Ordinance proposals would not give the Director the power to prohibit solicitation. Fred Underwood, Fair Housing Educator, commented on how no vehicle would be excluded from examination and how unwanted solicitation could be avoided by individuals. Mr. Fuechtmann co%T.ented on how it would not be possible to be more explicit than what is stated in the Ordinance proposals on "solicitation". Alderman Feldman said he thought there were three elements to consider with respect to solicitations: (1) content, (2) geographic target area; and (3) frequency of solicitations in target area. As to the frequency factor, Alderman Feldman posed an example: If there have been three recent citywide solicitations and two more are being considered for a smaller target area, might five solicitations in quick succession be too much for a given smaller target area, and how would the Commission address this issue under the proposed section? Mr. Underwood stated the Commission's concern with the danger of stigmatizing an area by advising against solicitations in the area. The only way to protect people against over -frequent solicitations is to give them a method to opt out of being solicited, which the proposed ordinance does. Alderman Feldman inquired if the issue of frequency was non -controllable. Mr. Fuechtmann mentioned that the Commission thought control of frequency might be construed as "restraint of trade". Therefore, rather than giving the Commission regulatory power to control solicitations, individuals within neighborhoods are given the power to control whether they want to receive solicitations, which is a clearly legal mechanism and not a "restraint of trade". Alderman Wold Human Services Committee Minutes of 8/31/87 ... 3 stated that she would accept people having the opportunity to inform the Commission of not wanting to be solicited for the next year, but she does not feel comfortable with the further step of instituting a solicitation screening process. Alderman Wold asked if the Commission gave any thought to her sugges- tion. Mr. Underwood stated that the names of those not wanting solicitations would have to be sent to the real estate industry. Alderman Collens asked why the Commission needed to see the literature in order to respond with a list of names to the realtors. Mr. Underwood stated that the Commission would not be able to know all of the realtors that would do business in Evanston. Discussion on this aspect ensued. Alderman cold reiterated how she felt about the solici- tation literature screening process. Alderman Collens questioned how realtors outside Evanston would know that they are supposed to send solicitation materials to the Commission, and how would these same outside realtors be sent the list of names of those not wanting solicitations. Alderman Feldman said he could understand the concern about the concept of prior restraint, but questioned whether a solicitation screening process would really pose any serious problems in reality. Karen Hillman commented that many solicitation materials are sent out in the same form year after year and can be quickly identified and approved. Alderman Collens re -raised the issue of the effect of the frequency factor for solicitations not in violation of the Ordinance and how the advising process would work. Owen Thomas responded by noting first that the Commission could only advise realtors and not prevent them from soliciting. He said he expects to be able to advise realtors not to send certain solicitations to a sensitive area that has been frequently solicited in order to prevent a bombardment of solicitations in a changing area. Alderman Larson inquired about the content of the solicitation vehicle during a "bombardment" of an area. Mr. Thomas stated that the meaning derived from the content depended upon the individual's perception, and that the Commission was interested in finding out why the solicitation is being sent. Alderman Davis commented on what the proposed solicitation section was intended to do, and why prior restraint might be justified. First, if all solicitations are submitted prior to being sent, then those solicitations definitely in viola- tion of the Ordinance could be stopped before any damage is done. Second, for those solicitations which do not violate the Ordinance context -wise but pose potential problems if sent into certain sensitive areas, then the Commission's role is merely advising and the need and justification for prior restraint is not as great. Alderman Davis stated her desire to make this Ordinance workable and aimed specifically at those actions it seeks to prevent, and not create a huge system that will not work on a practical level. Alderman Davis then in- quired about how much standard solicitation is done by real estate companies and how does the status of many brokers, as independent contractors within Companies, affect that issue. Joe Goodman responded that over 95t of real estate agents in the Evanston area are independent contractors, and that office managers have limited control over solicitations by their independent brokers as a matter of right, even though cooperation from brokers in advising managers of their solicitations is common. in response to Alderman Davis' question, he said it would be possible in an office of 50 agents to have 50 different soli- citations, not one standard company solicitation. Mr. Underwood said that under federal Fair Housing laws, office managers are responsible for everyone who operates out of their office. Discussion ensued. Alderman Collens asked what "standard solicitation" meant. Because it is clear from this discussion that all kinds of "non-standard solicitations" are sent out by individual brokers acting as independent contractors, Alderman Larson recommended that the phrase should be stricken from the proposed wording, as well as the word "company". Human Services Committee Minutes of 8/31/87 ... G Alderman Feldman presented a scenaiio and requested comment from the Commission on how the Commission would react. The scenario: A realtor decides that houses in a given area are undervalued and that he could do a good business in the area. It is an area that happens to be changing racially. With all good inten- tions, he calls people up and down a few blocks, telling them he thinks he could get a good price for their homes if they are interested in selling. Alderman Feldman commented that this approach seems reasonable, but is it against the law? How would the Commission handle issues of frequency and sensitivity of area in the scenario? Mr. Thomas stated that the scenario would not violate any law and that action would depend upon the perceptions of the solicited individuals. Mr. Fuechtmann also stated that the scenario would not violate any law. He continued by commenting on three potential methods for approaching solicitation that would fall under any kind of ordinance regulations: (1) not to look at all of the content of solicitation vehicles and simply have realtors register with the Commission; (2) require submission of solicitation materials with advisory powers given to the Commission; and (3) give the administrator the absolute power to regulate solicitation. The proposed Ordinance falls in the middle ground since it does not allow the prohibition of solicitation material in a certain neighborhood, but does let the Commission know which areas are being most heavily solicited. Aldermam Feldman commented on the significance of the frequency of solicitation incertain areas, and the difficulties faced by the Commission in trying to restrain solicitation based on frequency. Alderman Wold commented and inquired about phone solicitation versus written solicitation. Mr. Underwood explained the "phone solicitation" procedures realtors must follow according to the Ordinance, giving area and date of solicitation -- no content. Alderman Wold al.:o gave a scenario and asked the Commission to respond. The ,scenario: In notifying the Commission of a citywide solicitation mailing, the broker learns it is the third mailing to a certain area in a short time. Would the Commission advise the broker to exclude the smaller area from the citywide mailing? Owen Thomas responded that it would depend if that area is "sensitive". In response to Alderman Wold. Mr. 17homas said that determination would be based on complaints from the area, testing and audit reports and other objective standards. Alderman Wold stated her discomfort with the possibility that nega- tive perceptions about an area could be created simply by advising brokers not to solicit in the area, and also discomfort with the lack of standards in deter- mining the "sensitivity" of an area. Alderman Larson questioned the effective- ness of a three day advance notice of solicitation, since the Commission's action after review is advisory only; he also raised the retraint of trade issue and said the scheme seemed complicated. Alderman Davis said she was concerned about the implementation of the Ordinance and whether the Committee is knowledgeable enough about the subject to set up workable, practical methods to regulate solicitations without making the Ordinance more cumbersome than necessary to accomplish its stated goals. In response to Alderman Davis' question as to whether these kinds of solicitation provisions have been used elsewhere, Mr. Underwood responded "no, not like our proposal". Alderman Davis pointed out the likelihood that the Commission would be dealing with solicitation materials from individual brokers, not just companies, since part of a broker's competitive edge is likely to be an individual style of communicating with potential clients through individual, not "standard" solici- tations. Do we know that the proposed system of solicitation screening has worked elsewhere? Mr. Underwood responded that the proposal combines different elements from different ordinances elsewhere, e.g., registration of brokers with the Commission, lists of names of those not wanting to be solicited, etc. Alder- man Davis then suggested the need for standards to help guide the Administrator Human Services Committee Minutes of 8/31/87 ... 5 in advising realtors about solicitations which comply with the Ordinance but may be "inadvertently suspect or misunderstood". Alderman Davis moved that the following standards be added to paragraph (A)(3) of Section 5-5-13: 1. the nature and frequency of complaints from citizens in the area; 2. testing and audit results from the area solicited; 3. frequencv of solicitation activities in the area to be solicited. Alderman Larson seconded the motion. The motion passed unanimously. Alderman Collens commented on Section 5-5-13, Subsection A. She stated her desire to require only that lists be kept and provided to realtors of people not wanting to be solicited, and not require any submission of solicitation materials to the Commission. She felt that paragraphs (A) and 2 should be kept in the proposal and everything else removed. Alderman Collens also suggested that realtor education and proactive methods can educate and protect citizens from housing discrimination without prior restraint and without identifying areas and creating negative perceptions about them. Alderman Collens then moved to strike all but the first paragraph in Section 5-5-13 and Para rg mph A 2. Alderman Wold seconded the motion and asked if it would be appropriate to include that brokers and real estate agents be encouraged to seek the advice of the Commission. Alderman Collens stated that the reason why she would say "no" to including Alderman cold's suggestion in the motion is that the Ordinance is the anti --discrimination law and the human relations role of the Commission does not need to be stated in the Fair Housing Ordinance. Alderman Larsen offered a substitute motion to include the first three paragraphs and strike paragraphs (A)3 and 4, and thereby delete the requirement that solicitation materials be submitted to the Commission before sending them out and, instead, to require that copies of solicitations be sent to the Commission in due course. Alderman Collens offered to make an amendment to the motion, having the second paragraph stating: "at the time of solicitation instead of "prior to ......". Aldermen Larson and Wold accepted the motion as amended. A discussion over the first paragraph ensued. Alderman Wold inquired if the notice of intent to conduct a given solicitation was to be sent to all members of the Commission and staff or just staff of the Human Relations Commission. Alderman Collens stated the language clarifying the inquiry. Discussion on "standard solicita- tion" followed, particularly as to the fact that there probably is no such thing as "standard" solicitation materials. Karen Hillman commented on the lack of interest displayed in the past by realtors when the Commission has produced educational workshops on fair housing. Alderman Larson commented that by striking paragraphs 3 and 4, Mr. Thomas' ability to advise against a certain solicitation would not be weakened. Alderman Feldman agreed that education of the community and realtors as to fair housing is important, but it is also im- portant that the provisions of the proposed Ordinance be strongly enforced. Alderman Davis moved to further amend Alderman Larson's motion by restorinR the Administrator's abilitv to advise realtors about solicitation which may be in- advertently misunderstood (based on standards passed in her previous motion). Alderman Davis also moved to further amend the motion by restoring the section on "fines and penalties", and putting a one-year sunset provision on the solici- tation provision so that we can see what kind of material is going out and if this system is workable and .justified. Alderman Larson seconded the motion. Alderman Larson's substitute motion and Alderman Davis' amendments were passed, 4-1 (Alderman Collens casting the dissenting vote). Run Services Committee Minutes of 8/31/87 ... 6 On page 16. data collection was considered. Alderman Wold made a motion that all of the information provided to the Human Relations Commission should be Siven only after consent of the buyer, seller, or renter. Alderman Feldman commented how the motion would weaken the effectiveness of Section 5-5-14. For example, if 30Z of the people will not give their consent, then the provision will be useless. Alderman Larson also commented on how the motion may encourage the realtors and lessors to encourage people not to consent to reporting infor- mation. Alderman Davis agreed with Alderman Feldman but felt that if information was to be accurage, it should be gotten from buyers/renters, not through guessing by realtors. Alderman Collens stated that if a form is provided that has to be submitted to the City, and the form states fair housing intent of collecting information, then it would not be left to realtors to encourage/discourage persons from submitting information but would preserve the individual's right to remain anonymous. Alderman Collens continued to comment on the individual's right to the information requested by the Ordinance based on privacy rights. Alderman Feldman commented that the value of the data to the community is such that it warrants mandatory reporting. Alderman Wold commented that she would still be uncomfortable with requiring data to be reported. She also commented on racial reporting and having the individual having the choice of reporting such information. Alderman Davis reiterated her view against requiring consent. The motion failed 3-2 (Davis, Feldman. Larson "aye"; Collens, Wold "no"). Alderman Wold made a motion that the person whose race is being identified, identifies his/her own race. The change would be made in paragraph (C). Alder- man Davis seconded the motion. Alderman Feldman made an addition to the motion stating that if the person does not identify race, then the realtor would identify the race based upon the realtor's experience. Discussion regarding the motion ensued. Alderman Wold stated that she would accept the motion if the person who identified the race was indicated on the report. Alderman Feldman concurred. Alderman Larson asked for a point of clarification on the racial groups identi- fied in the Ordinance. Discussion on this subject followed. The motion passed unanimously. Alderman Larson suggested that the language be changed from ".... shall identify an individual's race" to shall identify an individual by one of the following categories" in paragraph (C). The Committee determined that the race of the person whose name appears on the contract to buy or rent property will suffice. Alderman Davis noted a statement made by Daniel Lauber at a public hearing, Se garding the breakdown of data by race. sales price and rent Level so that racial discrimination can be distinguished from economic factors. Alderman Larson seconded the statement, thus making a motion. The motion would be to add sales price under paragraph (B), and rental level under Paragraph (A), Section 5-5-14. The additions would become the fourth requirement under para- graphs (A) and (B). The motion passed unanimously. Alderman Collens asked for the difference between requirements 1 and 2 under paragraph (B), Section 5-5-14. Mr. Underwood explained that the listing agency and the selling agency must submit the data required under paragraph (B). Alderman Collens asked why, and Mr. Underwood stated that the pattern of both agencies needed to be studied. Discussion continued regarding the need for both agencies submitting data. Alderman Davis inquired about independent sellers and renters ("sales/rental by owner") of real estate. Her inquiry was directed towards the reporting re- quirements they would need to fulfill. Discussion followed. The Committee's again concerns were that the independent seller would not know when to file a data Human Services Committee Minutes of 8/31/87 ... 7 report, and renters would be difficult to monitor due to the number of rental agreements executed independent of realtors. The Committee concurred that when an independent seller comes to the Civic Center for transfer tax stamps, the Clerk's Office will inform the seller that a data report must be filed within 10 days of the property closing date. Alderman Collens inquired if there was anything else that could be done regarding rental reports or would this issue become part of the implementation plan? The Commission will consider this as the implementation plan is formulated. Alderman Wold expressed concern over the fine that would be levied on people who are not part of real estate firms and that this issue be taken into con- sideration. Mr. Fuechtmann suggested a one-time mailing to all property owners on the tax rolls. The Committee left the issue for the Commission to consider. On page 17, Alderman Wold made a motion to make the sunset of Section 5-5-14 one Year after the Ordinance revisions have passed Council. Alderman Collens seconded the motion. Alderman Feldman asked the Commission why May 1, 1989 was selected as the sunset date. The Commission stated that the date was the two year anniversary after the date the Commission asked the Legal Department to put into the Ordinance a two year statute of limitations. Two years was considered because the Commission felt that this time span was more adequate to really make a judgment on the effectiveness of the Ordinance. Discussion ensued. The motion retarding one year from effective date failed 3-2. Alderman Larson moved that the sunset take effect after two years from the effective date of the Ordinance. Alderman Feldman seconded the motion. The motion also failed 3-2. The Committee decided to keep Section 5-5-14, paragraph (F) intact. Alderman Wold stated that as part of the implementation, the Commission should report the use of the data that has been collected to the Committee in its semi- annual report. The Committee concurred with the recommendation. Alderman Collens expressed her concern over the confidentiality of the data. She also expressed concern over one person interpreting information and having the interpretation become the basis for policy goal setting. Mr. Fuechtmann explained the difference between the reports and the data collected from the reports. Alderman Wald asked if the Administrator ^leant the Executive Director of the Human Relations Commission. Discussion over who would be handling the confidential data followed. The Committee expressed its concern over what individual would be handling the confidential data. Alderman Feldman stated that the Committee would have to trust the Commission in guarding confidentiality. Alderman Collens clarified the point that the Administrator of the Commission would be responsible for the confidentiality of the data collected. Alderman Collens moved to eliminate Section 5--5-14 on "data collection" altogether. Alderman Wald seconded the motion. Alderman Collens explained her rationale be- hind the motion. Alderman Feldman expressed his view opposing the elimination of this Section. 'the motion failed 3-2 (Davis, Feldman, Larson "aye", Collens, Wald "no") . Alderman Davis sugpsted changing the wording in the General Policy Statement to: "... to promote integrated and diverse living patterns in our communitv." This would replace the change made at the August 20, 1987 Fair Housing meeting. The change was seconded by Alderman Wold and passed unanimously. Human Services Committee Minutes of 8/31/87 ... 8 Alderman Collens informed the Committee and Commission that the next meeting regarding the Fair Housing Ordinance would be held on September 21. 1987 at 7:30 p.m. The meeting will be a public hearing regarding the amendments made to the Ordinance. Alderman Collens stated that the Committee will know about the status of the Ordinance "draft" by the September 14, 1987 Human Services Committee meeting. The meeting adjourned at 10:45 p.m. zcz-� (4.r Michael Stern Edited by Alderman Davis cc: Joel Asprooth Present: Officials and Staff Present: Presiding_: minutes Minutes of the HUFIAN SERVICES COMMITTEE September 14, 1987 7:00 P.M. Alds. Collens, Davis, Drummer, Feldman, Larson, hold Bruce Zimmerman, Keith Bennett, Oren Thomas, Jeanne Fox, Harvey Saver, Helen McCarthy Ald. Davis, Chair The minutes of the August 24, 1987 Human Services Committee meeting were amended as follows: (changes underscored) Page 2, paragraph 1, line 3 should read: is the night of the School District Candidates Nominating Committee meeting." Page 2, paragraph 4, line 2 should read: ".... a "gut" evaluation of agencies, in the absence of a performance audit." Page 2, paragraph 6, First sentence should read. "Aldermar. Davis stated that it seems that the Committee has three decisions in making its funding guidelines: determine procedure for ranking service Priorities; determine hog: to assess the agencies; and determine how the Committee members who are not on the Unified Budget Panel will par tic ipa te. " Page 3, paragraph 4, line 2 should read: "The response of fifty-nine restaurants with 40 seats or more were summarized on the chart." Page 3, paragraph 6, first sentence should read: "Alderman Davis asked why the Health Department only summarized the information from restaurants with 40 seats or more." Page 3, paragraph 7, line 6 should read: "Alderman Davis suggested that the Committee may wish to consider smoking restricticns in public Places, other than restaurants." Page 3, paragraph 8, line 3 should read: ".... separated by four feet or more of floor space or by an existing physical barrier, ......." Page 4, paragraph 1, line 2 should read: "..... two of which would be tst or present members of the Environmental Control Board, two would he owners or managers of food service operations in Evanston, and one would be a resident, preferably with an architectural or interior design background." With the above corrections, the minutes of the August 24, 1987 Human Services Committee meeting were approved unanimously. Human Services Committee Minutes of 9/14/87 ... 2 Alderman Davis requested that approval of the minutes of the August 20 and August 31, 1987 Human Services Committee meetings be postponed, as she would like an opportunity to make comprehensive revisions. The Committee agreed to consider approval of these minutes at the next meeting. Communications: - Staff memorandum, dated September 9, 1987 regarding Board and Commission budget hearings The Committee agreed to the schedule for Board/Commission budget hearings. - Revised Amendments to the Fair Housing Ordinance Staff distributed revised pages 8-11 which included a new Section 5-5-13(C) which had been omitted inadvertently from the 9/10/87 Draft. Staff distributed a side -by -side comparison (dated 9/10/87) of the current and proposed Fair Housing Ordinance, as revised. Process for Implementation of Homeless Assistance Act The Committee reviewed the staff memorandum regarding the HUD Emergency Shelter Grants Program and the requirements for the Comprehensive Homeless Assistance Plan (CHAP). Ms. McCarthy explained that the CHAP must be Submitted to HUD by September 28, 1987 for Evanston to receive entitlement funding under the Emer- gency Shelter Grants Program, and any other funding under other titles of the Stewart McKinney Homeless Assistance Act. She explained that staff plans to submit the CHAP to HUD based on the Blue Ribbon Committee's Flan for the Home- less by the September 28, 1987 deadline, but will seek Human Service Committee and City Council approval of the plan at the September 28 meetings. In response to a question, she explained that the Emergency Shelter Program can be used for renovation or rehab of buildings which are used as emergency shelters, provision of certain social services to the homeless up to 15% of the grant, and payment of maintenance and general operational costs of a shelter, excluding staff salaries. Staff 's interpretation of the regulations is that current costs at the First Baptist Church shelter :culd be funded through this grant. Alderman Nold moved, seconded by Alderman Drummer, that staff submit the Com- prehensive Homeless Assistance Plan to HUD in time for the September 28 dead- line and bring it to Human Services Committee and City Council on September 28, as outlined in the staff memorandum. She recommended that the Unified Budget Panel be made aware of the funds available for Emergency Shelter Grants and that the Panel plan alternative uses for UBP funding if any UBx recommendations are ultimately funded through this additional federal money. This would mean that the Panel would not have to reconvene to consider reallocating funds which might be reimbursed through this federal funding. Human Service Agency Needs Survey Alderman Feldman complimented staff, and particularly Michael Stern, Management Intern, on the quality of the Human Services Needs Survey. Alderman Wold re- quested that other members of the City Council, the Housing Commission, lbwnship, Unified Budget Panel, and the agencies who completed the survey be given copies. The Committee commented on specific findings in the survey. In response to a Human Services Committee Minutes of 9/14/B7 ... 3 question about why data from the Youth Job Center and 4C's, pages 3 and 5 were omitted, Ms. McCarthy stated that for the given years those agencies were count- ing clients in different ways. Therefore, the data for the two years was not consistent and if included would skew the final client totals. Alderman Larson noted (page 3) the decrease in persons served by Family Counseling Service in the Individual and Family Counseling program, and an increase by the same agency in the Child Abuse program. He also noted the decrease in services provided by YOU in their counseling and Noyes Drop In Center program, and asked whether this decrease could be attributed to demographic changes. Ms. McCarthy said that she had no definite explanation for either item but said that this could be explored with the agencies involved. Alderman Feldman noted the inclusion of information about waiting lists for child care services. He asked if other agencies have waiting lists, what the reasons are for waiting lists, who is turned away, how many and how long must these clients wait for services? Ms. McCarthy indicated that these would have been good questions for the survey and that these questions could be raised in the Unified Budget Panel hearings. The Committee noted (page 16) that most agencies indicated that if new funds were made available to them, that these funds would be spent on improving and expanding their current programs rather than on new programs. Agencies appeared to believe that their first priority should be improving the existing services rather than expanding into new areas. The Committee agreed that it will refer to the survey findings in its consideration of human service funding guidelines and funding levels for 1988/99. Human Services Funding Guidelines The Committee agreed to discuss the results of each member's rankings of service priorities, and ranking of target populations within each service priority. Alderman Davis noted that the 5th service area - services to provide legal repre- sentation or ether advocacy - was much narrower than the other service areas. This may affect its relative ranking compared to the other service areas. Alder- man Collens commented that she placed special emphasis on the "advocacy" aspects of this service area and not just on legal representation. Ms. McCarthy indicated that this area was meant to include certain protection services such as child abuse or elderly abuse. Alderman Davis asked staff to consider revisions to the wording of this service area to enlarge it, possibly to include programs related to improving accessibility of services. The Committee members' individual rankings of services and age groups to be served were noted on the blackboard and discussed. Discussion was helri about the rela- tive ranking between "services to provide social support and interaction. particularly for persons experiencing a personal or family crisis", as compared to "services to assist persons to overcome specific pathologies". Alderman Feldman stated his belief that "services to assist persons with pathologies" should be ranked higher since these persons suffer from more serious problems. These persons are in greater need than those who suffer from a temporary crisis Condition. Alderman Hold agreed and emphasized how persons with various path- ologies impact on the rest of the community and therefore need services. Alder- men Larson, Collens and Drummer stated that "services to provide social support and interaction" during a crisis are more important. Alderman Collens stated that it is most appropriate for the City to intervene in short-term crisis situations rather than to provide long-term support for problems. Alderman Larson pointed out that the specific pathologies relate to a much narrower population, whereas a large population may be in need of and can receive great Human Services Committee Minutes of 9/14/87 .,, 4 benefit from counseling services at the appropriate time, The Committee agreed that "services to assure physical survival" is the number one priority, and that "services to help sustain persons in gainful employment" is the number two prior- ity. The Committee generally agreed that "services to provide legal represen- tation and advocacy" is the least important priority, although Alderman Davis noted the importance of these services, particularly for vulnerable populations. She also noted that these services are often not as well funded by other sources as the other service areas. The Committee discussed the rankings related to which age group is the most im- portant to be served in each service category. The Committee agreed that for some services it is difficult to make a distinction between providing services to children, compared to providing services to adults with children. For some services, it might be assumed that if the adults are adequately served that this will meet the needs of their children; for other services children may need to be served independently. The Committee agreed that this issue needed to be re- solved before a final ranking could be completed. The Committee asked staff to compile the totals and averages for the various services for the Committee's next discussion. Alderman Collens reminded the Committee that the City Unified Budget Panel representatives would consider the same priority setting process at a meeting on September 19, 1967. Funding Level for Purchased Human Services for 1988-89 The Committee discussed the memorandum from the Assistant City Manager recommend- ing that the funding for purchased human services he increased by 1.5% for 1988/69. Alderman Davis stated that at the end of last year's Unified Budgeting Process the Committee committed itself to developing the Human Service Plan and to looking at how human services funding could be increased to match the increased needs. Since a decision to deviate from budget policy to increase funding is a serious one, the Committee trust arrive at a reasonable and justified funding level. Alder- man Wold agreed that there is a neell for a "one shot" infusion of additional dollars to the human services funding base. Alderman Collens agreed on the need to increase funding but pointed out the funding needs of the various Boards, Commissions and City departments. The Committee has an obli,�ation to a recommendation which keeps in mind the needs of these other services. Alderman Drummer said that the human service agencies have been hampered by their con- tinuation funding. +here is a great need to see that their fiscal needs are met. Alderman Feldman asked about the history of human services funding. Alderman Davis said the the Committee has been trying to deal with serious underfunding of human services for the last several years. Generally, the Committee has only provided increased funding equal to budget policy. Alderman Larson pointed out that real estate transfer tax may provide additional funds which could be used for human services. Alderman Drummer stated that the needs of these agencies should come before the needs of other City services because these agencies deal with people rather than other concrete services. Alderman Collens asked staff to prepare a chart which shows a three year history of agency funding requests and final allocations. She asked for CDBG funding to also be included. The Committee agreed to consider this issue at its next meeting, Aldermen Wold, Larson and Feldman volunteered to assist as a subcom- mittee in the interim, if needed. Human Services Committee Minutes of 9/14/87 ... 5 Emergency Funding Request - Youth Job Center Alderman Davis explained that the Youth Job Center is requesting an additional $28,000 from the City for the current fiscal year. Alderman Collens asked if the Youth Job Center had received the Human Services Committee's purchase of service guidelines including the emergency funding guidelines. Ms. McCarthy stated that although the guidelines have been given to the agencies in the packets, they had not been provided to the agency in regard to the current re- quest. Alderman Collens stated that it is clear that the agency ir, experiencing significant financial problems. She also stated her belief in the good work and services of the agency. She said that the agency's problem appears to he a business problem: that agen^.Af revenues do not match agency expenses, and there has not been an adequate plan to address this problem. She quoted from the minutes of the June, 1987 Community Development Block Grant Committee meeting, when the Committee asked the agency to work with the CDBG Committee and Human Services Committee to study the financial problem and arrive at a solution or plan. This, to her knowledge, has not occurred. She questioned hrw the agency can survive. She stated that of all the agencies which come before the Unified Budget Panel (approximately 20), none of these have had to return to the City on a regular basis to request additional funds. She questioned whether the City may need to find another agency to manage the program or to provide the services. She wondered what is it about the operation or management of the agency- which makes this request Necessary. Alderman Larson fainted out this is a "stand alone" agency which is not connected to a large institution. This creates many difficulties in fundraising and in otherwise covering its deficit. Fie stated that if the City were to put out a "request For proposal" for an agency to provide job placement services at S240 per placement (the amount provided by Youth Job Center), no agency would apply. The agency is doing a good job in providing job placement at this cost. For the agency to survive, it is going to need more direct funding from the --ity. Alderman Wold pointed out that more than half of the agencies which come before the UBF are not part of a large institution. Alderman Feldman asked if the agency representatives wished to respond to the issues raised this evening. Mr. Don Jackson, President of the Youth _lob Center Hoard, introduced other Board members and staff of the agency. Mr. Jackson pointed out that other agencies receive the funds from the funders which they project in their budgets. The Youth Job Center, however, has not been reim- bursed by the Private Industry Council and therefore the agency was faced with an enormous budget shortfall. Therefore the Youth Job Center will not budget the PIC funding since it cannot be considered definite revenue. He stated strong disagreement with Alderman Collens' view that the agency is mismo n3 ed or not operated correctly. The placement history of the Center, both in terms of cost and retention rate, is excellent and could not be matched by other job placement agencies. He pointed out that PIC has not lived up to its commitment on re- ferrals in the current year. The agency has received only four PIC referrals in the last three months and all of these were persons who are not employable. He said that the staff person working on the PIC program was terminated in February, 1987 and a vacancy existed for a number of months. Recently a person has been hired on commission to make PIC job placements. Due to lack of time, the Committee agreed to place this item at the beginning of their agenda on September 28, 1987. Alderman Wold asked the agency to respond to the specific conditions for emergency funding listed in the Committee's purchase of service guidelines. She also asked the agency to explain why it continued to Human Services Committee Minutes of 9/14/87 ... 6 lease such expensive space in the downtown area. Alderman Feldman asked the agency to provide an analysis of the reasons for the problems it faces, and specifically to explain why fundraising has not been successful. He asked the agency to explain how emergency funding requests can be avoided in the future. The Committee requested staff to forward copies of the agency's UBP application prior to the next meeting. The meeting adjourned at 9:05 p.m. e geleln=a--rt�hy, Staff cc; Joel Asprooth, City Manager Present: Absent: Officials and Staff Present: Presiding: Communications: Minutes of the HUMAN SERVICES COMMITTEE September 21, 1987 7:30 P.M. Alds. Collens, Davis, Feldman, Larson, Wold Ald. Drummer Alds. Brady, Korshak and Raden, Karen Hillman, Owen Thomas, Fred Underwood, Helen McCarthy Ald. Davis, Chair Memorandum from Fay Goodman regarding Fair Housing Ordinance. This memorandum was distributed to the Committee. Public Nearing, r-; sr!07 the Fropcsed Fair Rousir.x Crdinance Amendments Alderman iavis _nmmar_ze! the hacksround on the development cf the proposed Ordnance. The Orlin nne revisions had lean initiated [ rimarily because of the audit conlustel ly the .'`etrcyolitan Leidership Council, 30 as a result of the JSpecial VcT�nitt`en an Housing Clppartunities, This is the second hearing cn0a :rli ance shames an! the latest "Inaft" replec'ts cn7mynts ancl suggest_0ns :rcm 01 .11.n_ n . _::,._Dns C_smission, the members of the public. and the Ccmm.ittce. he Committee's goal is to strengtien the rair Housinn 2rainance and to address problems of discrimination in housing. She summarized the major charges in the 071inance to include changes in the enforcament process and pro- cedure followed by the Human Relations Commission, additicn of a definition and new section regarding "solicitation", and an addition of a section an r._n.al and sales reports. Alterman CavIL invited speakers to address the Committee in the order of the sign -in sheet. Dr. Iris T. Metts, Assistant Superintendent, vistrict 65 Schools Ms. Metts stated that Superintendent Joe Hill was attending a School Board meeting and was not able to attend this hearing. She reviewed the history of District 65 integration since the early 1960's when voluntary integration of the District 65 schools iook ;line, Sho reiterated that School Board's ccmmitnent integrated schools, and sTecis _call'i the ccmn i rent to maimtv:n a racial lnll Qo wlereby no more than Q o, an.: racial Ircup, or lens than 40A o: any racial c" be enrolled in anv one school. She stated the District's concern regarlin the pan between black and white achievement in the schools. She briefly described the current integration effort involvin; the "math-acience corridor". If this approach does not cork, the District will have to look at other ways to maintain fully integrated schools. Ann Seidenbecker, 1036 Elmwood (Nichols Neighbors) Ms. Seidenbecker urged the Committee to approve the proposed Ordinance changes. As a Nichols neighbor and a member of the Washington School PTA, she is proud of the liCtel�'C,c:.4 , , - - "—!;Y .rh-n4 K which sho liven. The City should have a strcng policy sta:eme :t Tramoting diversity in its neighForhoods, and referred Human Services Committee Minutes of 9/21/87 ... 2 to the "symbolic" meaning of the Ordinance's passage. Karen Hillman, Chair, Human Relations Commission Ms. Hillman reviewed the major changes in the proposed Ordinance and described the rationale for these changes. The "solicitation" section is required to alert realtors to the problems of certain solicitation activities. Certain kinds of solicitation may not be illegal but may have an effect on people's perception about the stability of that neighborhood. The section regarding "rental and sales reports" and the demographic data collection .are necessary to enable the Commission to pinpoint who may be involved in racial steering and in what areas. She urged the Committee to approve the Crdinance changes. Jay Fleisher, Representating Parliament Enterprises, Ltd. Mr. Fleisher stated his company is involved in the renal of 400 apartments in Evanston. He spoke against the sections related to "rental atzd sales reporting". He stated his belief that such reporting is improper and immoral. It may be for the purpose of "fostering integration" but may in r alit. heighten discrimination. He also noted that the reporting requirements would be burdensome for the realtors. Bob Heiberger, Recresentating Evanston Property Ow.ers Asscciation and Businesses Mr. Heiberger reviewed many points contained in his corresrnn(lence tc the Com- mittee, dated March u, 1987, and asked that hi; letter ;e resubi-d" ted tc the Committee. He expressed particular concern about how the ()rdinance might unfairly affect real estate offices in Evanston, and not be cn=crced in offices outside of Evanston. He also urged the Committee not tc support the "rental and :;ales reporting." ;F.c:ir'er,ents as .ontai ned in the Crd;nanco, af;d st.atea that i"n.orm.ation should only he sutmitted with the tenant, seller cr -p,?r.,_ssicn. He ex- pressed cc,cern ahcut the confidentiality of the ccllect(-! Joe Goodman. Representatinv, Jrrington Realty Mr. Goodman ,asked the Committee to reconsider the languafe "to promote integrated and diverse living pattern,". He said that everyone has a di:ferent meaning or interpretation or what _s "diverse". He recommended that the City's policy should be to prohibit discrimination and not to promote integration. He strongly objected to the requirements for sales and rental reports. Reauirink this data collection gives a poor c=ssace t:. anyone :pin ing to move to Evanston. He also spoke against the "solicitation" section. Judy Jager, Representing Evanston Neighborhood Coalition. Ms. Jager pointed out that most of the Crdinance changes resulted from the Mayor's Special Committee on Housing Opportunities. This Committee was formed because of the audit which found racial steering in Evanston. The Ordinance changes are necessary to eliminate steering. She strongly supported sections of the ordinance-, (1) the policy statement tc promote integrated, diverse living patterns; (2) the streamlining of Commission procedures; (3) the "solicitation" section; and (4) the "sales and rental reporting" section. Peggy Tarr, Chairman, Nichols Neighbors Hs. Tarr expressed great concern about racial steering in Evanston and stated that neighborhoods don't undergo rapid racial change without steering. The City should do more to enforce the law against steering. She recommended a change in wording In Section 5-5-2 from "to promote integrated and diverse living patterns" to "for the promotion of integrated and diverse living patterns". She expressed concern about the racial attitudes of many residents, and questioned whether Evanston actually wants integration. M Human Services Committee September 21, 1987 ... 3 Emily Guthrie, 653 Michigan (SEEN Steering Committee) Ms. Guthrie stated that she wants to live in an integrated community. She lives in southeast Evanston. On her street, 3 out of 35 houses are owned by minorities. She would like her neighborhood to be more diverse. She recommended passage of the Ordinance, which she stated can begin to integrate the neighborhoods of Evanston. Peter Hales, Historian from University of Illinois Mr. Males uri�edthe passage of the strongest possible ordinance. He said the City has not done enough to alter the illegal and unethical practice of racial steering. A strengthened fair housing code that can be enforced and will be enforced is necessary. The data collection requirements are necessary to provide rapid un- impeachable data to be used in enforcement of steering and discrimination com- complaints. Roberta Smith, S.W.E.A.R. Ms. Smith said she lives in a racially diverse neighborhood and wants this diver- sity to he maintained. She strongly supports the "solicitation" and "data collec- tion" sections, and she endorses the declaration of policy for integrated and diverse living patterns. `fattie Amaker, Fousing Chair, NAACP As Housing. Chair for the NAACP, Ms. Arraker read the official stat,Tatit ,L ',AACP regarding the Ordinance which was distributed to the Euman Services Committee in July, 1987. She Pointed out that when the federal ':isle 3 leeislati,:�n was passed, -he won. "intec••aticn" was not used. The federal `once has 'teen to prohibit uiSci'_., rat_ n, not tc -.rc"'c e !*Iis Ic -:1 corrRct and proper stance f'cr tf­_ CJ_'-y of .::ar.stcn. = ct,`ectec: to how the infor-.ation collected throw.'" she L-adershi Council .aadlt had been used by the Human Relations Commissicn. The persons who had been guilty of racial steering should have been prosecuted un"Jer the Ordinance. The information about particular brokers was rot grade public, only after pressure were the brokers' names shared with the real estate companies. She strongly opposed the "sales and rental report" requirements. She questioned how racial data would be used, and in fact Whether this data could be used to discriminate against blacks in housing by urging blacks tc live :n particular nei:htcncc�c.n. Norman Amaker Mr. Amaker expressed strong concern about the possible unintentional effect of many provisicn:: in the proposed Ordinance. He is strongly opposed to the addition of language "to promote integrated and diverse livink patterns". The Ordinance is in place to prohibit discrimination and should not to to "promote integration" recause this language can he and _-u _':. ne pointed out that the Ordinance contains nine proLi:.itec? Lases cf di:-,_-r ir.:`ni*`cn. yet in the section on "rental and sales report" only one, race, ir, use-1 :L'I' the collection of data. He strongly opposed the language in Section 5-5-14(E) regard- ing the use of data in "assisting the City in determing policy and coals". This language is vague and could be the basis for limitinz hcusinr chci_es. !re pointed out that a policy of promoting integration can actually be in conflic_ w` h "open" housing and "fair" housing. There is a risk that persons would actually be steered for the purpose of promoting integrated housing. This steering can have the same negative impact on the individual being steered as other racial steering He also pointed out that the federal government must nave a finding of "subtantial equivalency" regarding a local ordinance and the ability; of the local governren— tc enforce thy. :o'deral . li_ i:; r: awal . of :_11j' with an ordinance containing language related to promoting integration being given Human Services Committee Minutes of IA/21/87 ... 4 ft a substantial equivalency designation. In regard to data collection, the fact that only "race" information is required supports fears and concerns about what will be done with this information. There is a potential for serious litigation against the City on this issue. The City either needs to collect data on all of the characteristics barred for discriminatory practices rather than just race, or have no data collection requirements. The most important issue in eliminating discrimination is strong enforcement of the Ordinance. Ruth Thiel, 1221 Greenwood Ms. Thiel pointed out that only a small number of real estate "licensees" are realtors. Licensee is the correct word to use for a licensed real estate agent. She said that the real estate industry supports Freedom of choice in housing. The real estate industry was very concerned about the results of the audit which indicated racial steering, and asked that the individual licensees' names be provided to the industry so that corrections could be made. There are many exist- ing remedies to be called upon when a licensee violates the ordinance. She stated that she has lived in many integrated neighborhoods in Evanston and loves Evanston and is very concerned about !;ore comment: made this evening. Pat Caruthers, Interfaith Housing Center and S.W.E.A.R. She indicated her support for the proposed Ordinance. She supports the collection of data because this information will be used to reduce steering. She disagrees with Ins. Araker's comments and pointed out that the reason the data required for collection is related to "race" only is because the main problem in discrimination in housing is based on race. Alderman !avis than*-eJ ever_,one who spoke for their comments. She recommended, and the %ommittee=oncurred, that the Committee meet on October S, 1987 fcr two main agenda i'ems: final discussion on the Fair rousing Ordinance amend-ments, and discussion of human services funding guidelines and funding levels. In re- sponse to a question, the Human Relations Commission indicated that the plan for implementation of the Ordinance will be available prior to that meeting. In response to a question from the audience, Alderman Davis stated that the Committee will be discussing the latest "draft" of the Ordinance and will be taking a vote regarding the Committee's final recommendation to City Council. She clarified that no Final vcto cn the ...dinanze had been taken by the Committee and there had been no action as of yet to take the Ordinance to City Council. The Committee wanted to hear the public input this evening before making a final decision on the Ordinance. The meeting adjourned at 9:30 p.m. L �r'L Helen McCarthy, Staff cc: Joel Asprooth, City Manager Present: Officials and Staff Present: Presiding: Minutes Minutes of the HUMAN SERVICES COMMITTEE September 28, 1987 7:00 P.M. Alds. Collens, Davis, Drummer, Feldman, Larson, Wold Jeanne Fox, Harvey Saver, Kevin Fair, Helen McCarthy, Edna Summers,Anna Willis, Donna Hriljac, Charles Klosterman, William Hoyer, Dennis Ceplecha Alderman Davis, Chair The minutes of the Human Services Committee meeting of August 20, 1987 were amended as follows: Page u, paragraph 2, should read: "....... Alderman Davis requested that Sections A, B, C, 0, T should be studied for definition of 'discrimination', because they deleted 'discrimination based on ....' as stated in the other sections." Page 4, paragraph 5, line 2 should read: "Alderman Davis' concern was with the potential for overexpending the budgeted amount for prosecuting violations." Page 5, paragraph 5, line 9, should read: "The protection in the ordi- nance is that the complaint is investigated as to whether or not it is frivolous before it goes to hearing." Page 5, paragraph 5, line 10 should read: "Alderman Davis questioned how much protection that procedure really provides, since a great deal of the cost of a hearing is preparing for it. Also, under what standards are the outcomes of investigations judged?" Page 5, Yaragraph 5, line 3, should read: ",alderman Feldman commented on how the protection of the Ordinance would become impotent if the Ordinance carried a provision making it financially risky for com- plainants to file complaints. Page 5, paragraph 5, line 5 should read: "Alderman Larson as}:ed for a clarification on the standards for when a complaint meets a 'probable cause' requirement." Page 6, paragraph 1, line 2 should read: "The Committee asked that the Commission ask the Legal Department what the standards are for deter- mining 'probable cause' or sufficient complaint to go to hearing, to be reported at the next meeting. Page 6, paragraph 2, last sentence should read: "Mr. Underwood stated that the only reason that a property would be held off of the market more than 120 days is either both parties, by agreement or good cause, would cause some delay." With these amendments, the minutes of August 20, 1987 were passed unanimously. Human .Qrvices Committee Minutes of 9/28/97 2 The minutes of the Human Services Committee meeting of August 31, 1987 (as edited by Alderman Davis) were amended as follows: Page 6, paragraph 1, line 6 should read: "Alderman Larson also com- mented on how the motion may permit some realtors and lessors to subtlely encourage people not to consent to reporting information." Page 6, paragraph 1, last line should read: "The motion failed 3-2 (Collens, Wold voting 'aye'; Davis, Feldman, Larson voting 'no')." Page 7, paragraph 6, last line should read: "The motion failed 3-2 (Collens, Wold voting 'aye'; Davis, Feldman, Ta rson voting 'no')." With these corrections, the minutes of August 31, 1987 were approved unanimously. The minutes of the Human Services Committee meeting of September 14, 1987 were approved unanimously. Communications: - Mental Health Board policies and procedures In response to a question from Alderman Wold, Jeanne Fox, Executive Director of the Mental Health Board, stated that the current Mental Health Board tax levy is approximately .09 mil. Mental Health "Center" refers to the Dental Health Board office and staff at the Civic Center. Memorandum from CDBG Committee regarding public service funding requests The Committee discussed the process for reviewing CDBG public service fund- ing requests. the Committee agreed that it would be most meaningful to attend the October 13, 1987 CDBG meeting to hear the presentation and dis- cussion of the funding requests. Aldermen Collens, Larson and Feldman said they could attend this meeting, and Alderman Davis said that it Was a pos- sibility. Following this meeting, the Human Services Committee will provide written comments to the CDBG Committee with its recommendations. The following additional communications were distributed to the Committee members re support for Youth Job Center: - Letter dated September 28, 1987 from Woods Bowman, State Representative - Letter dated September 25, 1987 from Greg A. Kinczewski, Committeeman - Letter dated September 28, 1987 from Dr. Hycel B. Taylor, Pastor, Second Baptist Church and Board Member, Youth Job Center - Letter dated September 27, 1987 from Reverend H. Lane, President, Black Ministerial Alliance Chairman's Priorities Alderman Davis distributed the priorities for her chairmanship. They were accepted unanimously by the Committee. Human Services Committee Minutes of 9/28/87 ... 3 Emergency Funding Request - Youth Job Center of Evanston Mr. Don Jackson, Chairman of the Board of Youth Job Center, introduced several Board members who addressed the Committee. Bob Shirley, Lynn Shirley, Associates, stated that he is responsible for pre- paration of the financial pages submitted to the Committee and would be happy to answer any questions. Mr. Fred McDougal introduced himself as a new member of the Finance Committee. He stated that the Youth Job Center will be out of money before the end of the year, that the Youth Job Center has a very low placement cost per placement, that the mistake of the Youth Job Center has been to over estimate its revenues, that the agency needs additional funding and that although this is a short term emergency request, the financial need is a long term one. Jacqueline Gibbs from Northwestern University stated that the Youth Job Center was created partially in response to the gang problems in the community. it is a preventive program. She stated that the youth who partici- pate in the Center programs would not be considered by Northwestern University for employment if it were not for the special intervention with the Youth Job Center staff. The youths served by the Center are "street savvy kids" and would be suspicious of an agency if it is not serving them. Eddie Carr, former participant in the program, stated that the Center does help a lot of youths to get jobs and helped him get a good job. Alderman Davis stated that the decision which the Co -ittee faces does not relate to the value of, or the importance of the services provided by the agency. No one questions the ser- vices,but rather gust carefully look at the financial condition of the agency. Alderman Collens pointed out that persons have made reference to the Gang Task Force setting up or initiating the Youth Job Center and this is not correct. The Gang ':ask Force was concerned primarily with the streetworker program. She also stated her appreciation for the business -like answers to the business -like questions she had raised 3t the previous meeting. She had never meant to imply any misuse of funds, rather simply that expenses had consistently exceeded revenues, which is a business problem. Bob Shirley responded to several questions regarding the financial pages. He referred to page 6 of the packet submitted by the Youth Job Center, dated Sep- tember 24, 1987. The budget deficit is calculated by taking cash on hand at the beginning of the period, adding income and subtracting extensA, }o arrive with cash on hand at the end of the period. The Center will begin going into a de- ficit position in December, 1987 with a $306 deficit. This will grow until the end of March, 1988 when the agency will have a $28,831 deficit. The loan re- ceived from the City in early 1987 is shown as a liability against the agency, and not income. Alderman Wold clarified the 1988-89 request to the Unified Eudget Fanel. The total request is increased from $22,449 in current funding to $67,990. This includes new funding from, the Township in the amount of $5,000, an increase from the City from $11,000 to $42,081, and an increase from United Way from $11,449 to $20,899. She expressed concern that this increase is unrealistic in light of the funding available to the Panel. She asked if the agency does not receive the full amount of UBP funding, what actions will the agency take? Mr. Jackson indicated that the agency would have no alternative but to close. The minimum staff needed is four, and five is optimum. The agency cannot raise funds from other sources. He went on to state that the Center's budget is "bare bones". Other agencies may "jack -up" their budgets, but the Center has not done this. Alderman Wold took strong excetion with this statement. In her long experience on the UBP, this has not been the case. Alderman Davis pointed out that the problem of under -funding of human services is real for most of the Human Services Committee Minutes of 9/28/87 ... 4 agencies that apply through Unified Budgeting. Even if the Human Services Com- mittee and City Council break budget policy and increase human services funding, the Panel will need to consider the needs of all agencies. Alderman Drummer stated his concern that the agency would close its doors and urged the Committee to commit itself to keep the Youth Job Center open. Alderman Feldman said the Committee must insure its continued viability; $26,000 is an arbitrary number. Giving the agency this amount will mean little unless the long term funding picture is real. The management of the agency has been good except for errors related to unrealistic income expectations. The only realistic place for the agency to be funded is from the City and the City should make this commitment. The Committee discussed client data. Ann Jennett, Executive Director of Youth Job Center, and Helen McCarthy clarified that the meaning of "unduplicated count" means that 1500 individuals used the agency in a given year. Ann Jennett stated that 5,000 different people have used the agency since it began. In response to a question about the number of staff in relation to the number of placements, Ms. Jennett stated that the clients now are needier and need more individual attention. In response to a question about when a job placement gets counted, Ms. Jennett stated that placements include temporary and permanent placements; 43% are full time jobs. Alderman Collens said she is committed to jobs for youth, however, she is not prepared to say that the only way to provide assistance in this area is through the Youth Job Center. She needs to know more about other programs in the com- munity which deal with jab placement and development for youth. There is an employment office at the High School and other services which serve youth em- ployment needs. The Chair recognized _iris Johnson who stated that she works for Jobs for Chicago - land which serves Evanston youth, ages 16-21. It is important that the community have choices about services. Alderman Weld raised questions about whether the Center could lease space at the Family Focus building which would certainly be less costly. Emmanuel Jackson, a Board member and a former client, said that the visibility to the business community is essential. It is also essential to serve the total Evanston com- munity and not j,.sst the west side. The rent is a small portion of the Center budget. Alderman Kold that she would like to see the agency look for ways to reduce expenses. Alderman Feldman moved that the City provide an emegency grant of $28,000 to the Youth Job Center. The motion was seconded by Alderman Larson. Alderman Feldman stated that he agrees with keeping the agency downtown and that existence of other agencies serving youth employment needs does not 3ffect his recision that the Center must remain open.. Alderman Wold moved a substitute motion to defer any decision on the amount of the grant to the Youth Job Center until the second Council meeting in November at which time the recommendations of the CDBG Committee and the Unified Budget Panel would be known. Seconded by Alderman Collens. Alderman Drummer stated that he wants to keep Youth Job Center open and is looking for a statement of commitment to that effect. This is necessary for him to support waiting until the CDBG Committee and Unified Budget Panel recommendations are made. Alderman Davis stressed the importance of having long range funding plans for the Youth Job Center before emergency funds are granted. Alderman Drummer moved that the Human Services Committee recognizes the vital, importance of the services performed by the Youth Job Center to the youth in our Human Services Committee Minutes of 9/28/87 ... 5 community and to the entire community at -large, and the Committee is committed to the continued operation of the agency on a viable basis. Therefore, the Committee recommends that the City Council defer the decision on the amount of emergency funding to the Youth Job Center until the second City Council meeting in November at which time the recommendation of CDBG Committee and UBP 1988-89 funding cycle will be known. Seconded by Alderman Wold. The substitute motion passed, 4 "ayes", 2 "nays" (Aldermen Feldman and Larson voting "nay"). Comprehensive Homeless Assistance Plan -- Resolution 64-R-87 Alderman Wold moved, seconded by Homeless Assistance Plan (CHAP) The motion passed unanimously. Alderman Davis, to approve the Comprehensive and recommend its approval to City Council. Township Issues: - Aujust Monthly Report Township Supervisor Edna Summers noted a caseload drop to 275 persons. - Supervisor's Report Ms. Summers stated that the 1986-87 audit will be forwarded in the next packet. She distributed a memorandum, dated Cctober 1, 1987, regarding the Food Stamp Training Act. She said that all Township clients must register for fccd stamps in order for the Township to receive federal funding under the Food Stamp Training program. The Committee agreed to discuss the issue of the Township becoming a receiving Township, at the second meeting in October. The Committee also agreed to discuss the issue of the Supervisor's reduction in fund- ing for purchased human services by 30%, at the October 5, 1987 meeting. Environmental Control Board - 1988/89 Budget Review Donna Hriljac, Chair, Environmental Control Board; Charles Klosterman and William Boyer, members; and Dennis Ceplecha, Municipal Arborist joined the Committee. Alderman Hold commended the Board on its budget preparation. She also expressed her appreciation for a recycling drop-off at the Ecology Center. In response to a question about steps to implement the curbside pick up program, Ms. Hriljac said that they are in the process of developing specifications for the program. Public Works Director Steve Pudloski is working with the Board and has been most helpful. Alderman Wold moved tentative approval of the Environmental Control Board budget. Motion was seconded by Alderman Drummer and pesse:i unanimously. The Committee agreed to schedule a joint meeting with the Administration and Public Works Committee on November 2, 1987 to review the Library Board expansion plan. The Committee agreed to review the Library Board budget immediately prior to this discussion. The Committee also agreed to reschedule the Arts Council budget from Novemmber 2 to October 26. The meeting adjourned at 9:00 p.m. Helen McCarthy, Staff cc: Joel Asprooth, City Manager Present: Officials and Staff Present: Presiding.: Minutes Minutes of the HUMAN SERVICES COMMITTEE October 5, 1987 7:30 P.M. Alds. Collens, Davis, Drummer, Feldman, Larson, Wold Karen Hillman, Owen Thomas, Fred Underwood, Jeanne Fox, Harvey Saver, Helen McCarthy Ald. Davis, Chair The minutes of the Human Services Committee meeting of September 21, 1987 were approved unanimously. Communications: - Memorandum from the Director of the Mental Health Board regarding Assumed Levy Rate of the Mental Health Board for 1987-88 In response tc a question, Jeanne Fox, Executive Director of the Mental Health Board, stated that the levy rate for the Mental Health Board has never reached the I ,.�._1 limit. The Mental Health Board has always abided by the budget policy guidelines regarding levy increases. If the Board were to levv at the --aximum, this would yield approximately $81,000 more funds. Amendments to the Fair Housing Ordinance - Implementation Plan and Fair Housing Report Alderman Wold asked for clarification of the difference between Items 1 and 6 under Initial Startup and Public Education, page 1. Fred Understood, Fair Housing Educator, explained that Item 1 refers to information to the general public summarizing Ordinance changes, whereas N6 refers to distri- bution of information to real estate offices, specifically to go to per- spective buyers or renters. Alderman Wold recommended that an attempt be made to combine these literatures so that one flyer could cover both purposes and thereby reduce costs. Mr. Underwood stated that since there are two different purposes to the literature and since the; it directed toward different ccns::r.ers it will probably be necessary to gave two different flyers. Alderman Collens stated that she was expecting an implementation plan that would cover a plan for the general enforcement of the Fair Housing Ordinance and not just for the implementation of the new provisions. She would like to see a new enforcement plan detailing the objectives, efforts and activi- ties in the fair housing program, regardless of whether amendments to the Ordinance are approved. Since the City has recognized that fair housing problems continue to exist, it is important for the Human Relations Com- mission to develop additional, different approaches to fair housing enforce- ment. Mr. Thomas, Executive Director of the Human Relations Commission, Human Services Committee Minutes of 10/5/87 ... 2 stated that it was the understanding of the Commission that the Committee had requested a plan for implementing the Ordinance changes. The plan for implementation of the Fair Housing Ordinance is described in the Community Development Block Grant (CDBG) application on Fair Housing. Mr. Underwood stated that there is an ongoing enforcement plan and enforcement efforts emphasizing response to fair housing complaints. He noted that the number of cases handled in the last six months has doubled over the prior year. In response to a question about a schedule and timeline for implementation of the new changes, Mr. Underwood stated that the initial startup will take three months, and that the implementation of the programmatic changes will occur concurrently. Alderman Larson suggested that the Commission prepare a timeline for completion of the various tasks. Alderman Larson raised a number of suggestions for consideration in the plan. First, the Commission should develop a systematic way to assess the effec- tiveness of the public information campaign. If information distribution is not effective, it should not be continued. He recommended that a random phone survey be completed which would check on whether residents received, read, and understood the material. Second, the plan should include how the Commission intends to reach 2-flat or 3-flat owner occupied buildings. Third, the plan should include a procedure for spot-checking for compliance with the data collection requirements. For example, the Commission could randomly check with the City Clerk's list for real estate transfers. it would be more difficult to check on rental transfers. Fourth, on page 8, the plan refers to additional personnel required for implementation of the amendments. He stated that "someone" should not be employed to develop data bases, input data, and develop analysis programs. These functions would be best completed by different individuals with different skills and pay rates. Mr. Underwood pointed out that this was an error in the "draft" and that it is planned that different persons would be employed to carry out these functions. In response to a question, Mr. Thomas stated that two staff persons are "computer literate" and could be taught to input data on an ongoing basis after the program de- sign is completed. Alderman Feldman questioned why the plan calls for reporting to Council on the results of the data collection effort one year after Ordinance passage. He would like results earlier, at least at the end of six months. Mr. Under- wood stated that as indicated in the Ordinance, the Commission will report every six months to the Committee regarding implementation of the Ordinance, including the data collection aspects. However, full scale analysis of the data collected would not be of much value until a full year of data is avail- able. If a significant trend is noted earlier, this trend will be reported to the Committee and will be investigated under the Ordinance. Alderman Feldman urged the Commission to report on the results of the data collection at the earliest possible time so that any adjustments in the procedures and program could be made before the sunset. Alderman Collens asked about the Human Relations Commission's relationship with the North Shore Community Housing Resource Board. Mr. Underwood stated that although the Commission is not a member of the Board, he has attended a meeting and is planning to increase information sharing between the Commission and the Resource Board. Mattie Amaker, from the audience, clarified that organizations such as the Human Relations Commission are not members of the Board because of potential conflicts if the Commission is involved in liti- gation with one of the members. Human Services Committee Minutes of 10/5/87 ... 3 - Discussion of Ordinance Amendments Alderman Davis stated the importance of clarifying what the Ordinance is not doing as well as what it is doing. She and Alderman Feldman had Worked on amendments to two sections of the Ordinance. She moved that in Section 5-5-2 (page 1, side -by -side comparison, dated 9/10/87) the language "to promote integrated and diverse living patterns" be deleted and replace it with "to promote and protect fair housing opportunities throughout Evanston and acknowledge the value of diversity within our community". The motion was seconded by Alderman Feldman. Alderman Larson moved a substitute motion to delete the language in Alderman Davis' proposal "and acknowledge the value of diversity within our community" and replace it with the wording "in order to provide a basis for integrated and diverse living patterns within our community". There was no second to the substitute motion. Alderman Feldman spoke to the motion. He stated that an integrated community is of "value" in this community. He is sensitive, however, to the issue of whether this is the proper role of government. There is nothing in the Ordinance which actually executes the promotion of integrated and diverse living patterns. At this time there is no question of "managed" integration before us. This language is not necessary for the enforcement of this Ordinance, and ►ri.thout diminishing the value of an integrated community, he supports removing this language from the Ordinance. Alderman Collens pointed out that there should be a large community discussion, and development of policy related tc this issue. She noted that the Comprehensive General Plan makes only mince reference to fair housing goals. She questioned whether a statement of "purpose and declaration of policy" is necessary in the Ordinance at all. Alderman Feldman stated that it is important to include a "purpose and declaration of policy" statement because it provides a set of values which is motivating ,he community to pass a given ordinance. The motion Passed unanimously. Alderman Davis moved that Section 5-5-14 (E) (page 17) be amended as follows: on line 3, the word "individual" should be inserted as the first word, with the line reading "Individual records of rental and sales, so submitted, shall be kept confidential and shall be only available for inspection by the ad- ministrator." Line 6 should read, "The data shall be used only to assist the Citv in determining in which areas to conduct fair housing audi's, and to make additional educational efforts as to rights protected by the Ordi- nance and to further assist the City in enforcing fair housing laws." The previous language, "administering fair housing programs and", and "assisting the City in determining policy goals relative to housing patterns" would be deleted. Motion was seconded by Alderman Feldman. Alderman Davis explained her view that it is essential to limit the purposes of the data collection, and to eliminate all vague language regarding its use. Alderman, Wald stated her support for this amendment and said this language was a great irprove- ment, however, she does not support government asking the information re- quired in this section, and she will not support the data collection provi- sion. Alderman Drummer stated his support of the amendment but that he, too, does not support the data collection provision. He believes that this is governmental intrusion into residents' private activities. Alderman Collens agreed. The motion was approved unanimously. Alderman Collens moved that the Committee pass on for Council consideration Ordinance 49-0-87 which includes those amendments to the current Fair Housing Ordinance that have been passed by the Human Services Committee. Alderman Davis seconded the motion. The Committee discussed whether the unanimous vote on this motion would indicate a unanimous recommendation for Ordinance Human Services Committee Minutes of 10/5/87 ... 4 passage. Aldermen Collens, Wold and Drummer stated that although they are ready to pass on the Ordinance to the City Council, they do not recommend its passage in the present form. The Committee agreed that the language of the motion indicates the Committee's concurrence that it has completed its work and that the Ordinance is ready for Council consideration, and does not imply a recommendation on all provisions. Alderman Collens said that the implementation plan must accompany the Ordinance when it is con- sidered by Council. This implementation plan should describe the fair housing program of the Human Relations Commission with additions related to enforcement of the amendments. Alderman Feldman stated that the community wants an active, strong Human Relations Commission and the City will give it the tools to do its work. Alderman Davis pointed out that the City Council needs a framework and understanding of the overall fair housing program with a description of how the Ordinance Changes, particularly the procedural changes, will improve the enforcement effort. Alderman Collens pointed out that there are many recommendations contained in the Mayor's Special Committee on Housing opportunities report. Many of these relate to the fair housing program of the Commission and are not contained in the amendments. These should be part of the implementation plan. The Committee agreed that the Ordinance should be introduced to City Council on October 12, 1987, with approval anticipated October 26, 1987. The revised implementation plan should go to the City Council prior to the Cctober 26 meeting. The motion to pass this Ordinance on to City Council for consideration was approved unanimously. The Committee requested that staff relay the latest changes to HUD, so that HUD would have this information in preparing its response regarding sub- stantial equivalency. Alderman Davis called the Committee's attention to the staff memorandum regarding the maximum time allowed to conclude the procedures following a complaint. She stated that +he maximum time is 180 days, unless there is a mutual agreement to extend this time period. Alder- man Davis called the Committee's attention to an additional communication, distributed this evening, from John Shaffer, 1401 Cleveland Street. Consideration of City 1988-89 Funding Guidelines and Funding Level. for Purchased Human Services Alderman Davis distributed an additional chart which summarized the Mental Health Board and City funding for the 1987-68 year, and the 1988-89 fiscal year. She had requested this additional breakdown, and thanked Harvey Saver, Assistant Director of the Mental Health Board, for providing it on such short notice. The Committee discussed the difficulty in arriving at a funding level for purchased human services. Alderman Collens said that she is very concerned about breaking budget policy by exceeding the 1.5% increase. She would like to find a way to provide more funding for human service agencies, however, she cannot arrive at a rational formula to calculate what this increase should be. Other Committee members agreed with this difficulty. The Committee discussed whether federal and state funding had been decreased to local agencies. Alder- man Davis pointed out that the Needs Survey had indicated the opposite since 1983. Jeanne Fox pointed out that the increased state and federal funds have gone for increased programs and services required of the local community. There has been a shift in state policy which has meant that the community has been called upon to take care of people in a more comprehensive way on a local basis. In response to a question, Ms. McCarthy stated that only a small portion of the City's revenue sharing allotment had gone for human services. These dollars Human Services Committee Minutes of 10/5/87 ... 5 had been replaced with funding from the General Fund when revenue sharing ended. Alderman Feldman asked if all of the agencies which had requested an increase received that increase, would this satisfy the need for additional funding? Alderman Wold said that in her experience on the Unified Budgeting Panel, she had observed that some agencies were more responsible than others in preparing their requests. Some recognized the limitation on City funding and requested limited increases accordingly. Alderman Davis suggested several alternative approaches to providing a 'one shot infusion to the funding base". Either the Committee could give an increased figure to the Unified Budget Panel and ask the Panel to prepare allocation recommendations based on that figure, or the Unified Budget Panel could make recommendations based on the 1.5% in- crease and additional funds could then be allocated to those agencies on a pro- rated basis. Alderman Wold said that she would like to increase funds to human service agencies but would not support an across-the-board increase on a per- centage basis. The Committee discussed the varying purposes of increased funding requests such as to provide an additional staff person to serve the client population, or to provide general operating support to allow continua- tion of an agency. Alderman Feldman expressed his concern about setting an arbitrary funding level before the Committee knows the extent of the need. It would be preferable to understand what funding is needed by all the agencies before agreeing on an amount. He asked whether there is a reasonable way to determine overall funding needs and then to make a policy decision about how much the City will fund of this need. Alderman Collens raised the issue of performance audits on all of the agencies. ;his may be the most effective use of increased tax dollars. Jeanne Fox said, that in light of several small agencies which are havin on- going funding problems, the Com,7:ttee may wish to consider adding a City staff person to go after grants for these agencies. Alderman Wo1d stated the impor- tance of trusting the Unified Budget Panel process. The panelists have much more information about the individual agencies and can develop good recommenda- tions about where the funding priorities are. Alderman Collens recommended that the Committee look at the City's audit of the first six months of the 1987-88 fiscal year to see where the City is ahead or behind in revenue collections other than the City property tax. Perhaps when the Committee knows the funding availability, it can make its decision about funding increases based on this. She pointed out that the reason for the de- velopment of budget policy was because of the difficulty in arriving at what is the level of need for funding. Therefore, the City Council has decided to limit the amount of spending and set funding priorities accordingly. Alderman Davis summarized the consensus reached on this issue: (1) there should be no across-the-board funding increase on a pro -rated basis; (2? the Unified Budget Panel should be informed of any increased funding level before the Panel reaches its recommendations; (3) the Committee will request the City ''.anager to provide input on possible revenue sources and on the revenue experience from non -property tax revenues for the current fiscal year; (4) the Commi.t`ee will develop criteria for the allocation of additional funds. The Committee will attempt to incorporate these criteria into the human services funding guide- lines; (5) the Committee will leave open for disctssion the issue of whether the Mental Health Board funding of purchased human services should be increased as well as the funding for City purchased services. Human Services Committee Minutes of 10/5/87 . 6 Consideration of Township 1988-89 Funding Level for Purchased Human Services Alderman Davis announced that Supervisor Summers is ill today and could not attend the meeting. Alderman Collens described Ms. Summers presentation at the first meeting of the Unified Budget Panel. Ms. Summers stated that the 30% funding decrease in purchased services is necessary because of budget constraints. In response to a question, Ms. McCarthy stated that agencies applying for Township funds had not been informed prior to their application submission about this funding reduction, although the Supervisor had indicated in last year's final Unified Budget Panel session her concern about continued funding of certain agencies. The Committee discussed the respective roles of the Township Supervisor and Board of Trustees in budget decisions. The Committee asked for the Law Department to review this issue and respond to the Committee, The Committee decided to meet on October 12, 1987 at 6:30 p.m. to review funding level and funding guidelines, and to discuss the Township funding level. The Committee asked staff to reschedule the Human Relations Comission budget review on October 12, 1987 to October 26, 1987. The meeting adjourned at 11:00 p.m, C Helen McCarthy, Staff cc: Joel Asprooth, City Manager Minutes of the HUMAN SERVICES COMMITTEE October 12, 1987 6:30 P.O. Present: Aldermen Collens, Drummer, Feldman, Larson, Wold Absent: Alderman Davis Officials and Nancy Brothers, ,Mary Ann McCudden, B. J. Thomas, Adina Romain, Staff Present: Jane Volberding, Jeanne Fox, Bruce Zimmerman, Judy Aiello, Keith Bennett, Harvey Saver, Edna Summers, Anna Willis, Julian Coleman, C. Louise Brown, Carol Henes, Helen McCarthy Presidin&: Alderman Collens Alderman Collens announced that Alderman Davis was ill and that she, as last chair of Human Services Committee, would substitute for her as chair. Minutes The minutes c-f the Human Services Committee meeting of September 28, 1987 were amended as follows: Page k, paragraph 2, line 5 st,ou)d read: "in response to a_question about why the budget and staff have increased while the number of place- ments has remained constant, Ms. Jennett stated that clients new are needier and reed more individual attfntion." With this correction,, -,_he minutes were approved unanimously. The minutes of the Human Services Commi+tee meeting of October 5, 1987 were amended as follows - Page 2, paragraph 2, a new sentence should be added to the end of the paragraph: "Alderman Larson suggested that someone on staff 1,e trained to complete the data analysis as well as the data entry, therehy reducing the need for outside consultants or Fart -time staff. With this addition, the minutes were approved unanimously. Communications - Letter, dated October 7, 1987, from Human Relations Commission to the D-e2artment of Housing and Urban Development Emergency Shelter Grant The Committee reviewed the October 8, 1987 memorandum from staff and the proposed Emergency Shelter Grant to be submitted to the Department of Housing and Urban Development. Alderman Nold moved, seconded by Alderman Drummer, to approve this grant and authorize the City Manager to submit it to HUD. The motion passed unanimously. Human Services Committee Minutes of 10/12/87 ... 2 Consideration of City 1988-89 Funding Guidelines and Funding Level for Purchased Human Services The Committee reviewed the memorandum from the City Manager, dated October 7, 1987, which responded to questions regarding funding available for purchased human services. Alderman Collens announced that as a member of the Budget Policy Committee she could report that the City Manager anticipates a $1,244,000 budget shortfall for 1988-89. Alderman Wold stated that the most likely funding source is the funds from the Real Estate Transfer Tax which had been earmarked for employment and training for 1988-89. In response to a question, Bruce Zimmerman, Assi:.rant City Manager, clarified the funds available frog; the Real Estate Transfer Tax. He stated that Den Council increased the tax from 1/4% to 1/2%, $500,000 was available it the 1987-88 budget: $250,000 was designated for economic development for the Research Park; $125,000 designated fcr, other economic development activities outside of the Research Park; and �125,000 designated for property tax relief in the General Fund for 1007-88 and designated for employment and training programs related to the Research Paris development fcr 1988-89. Alderman Wald suggested that some amount of the $125,000 proposed for employment and training in next year's budget be designated tc fund employment and training programs seeking funding ,',rough the Unified Budgeting Process. Alderman Larson stated that it would to pcssible to fund GP.ASP, Yc,uth .lob Center, Niles Township Sheltered workshop, and c-ther employment related programs with this fur:ding. If 90% of the job tra;i,ing re- quests were funded, then this would make available approximately for other Mental :health Board and City funded programs. Possibly thin Fe3l Estate. Transfer Tax fund should bF looked on as a fifth Unified Budget Panel :under. The City representatives fcr GPP might decide which agencies are eligible for this funding. alderman Wold stated that she favors the use c:- a portion, of the Real Estate "ransfer Tax coney for employment related programs, however, she does not necessarily favor funding these programs at their requested levels. She is not in favor of an arbitrary, across the board, increase to all agencies. Alderman Feldman agreed anti stated that there should by an additional criteria for deciding which age•t,cies should be funded with these additional dollars. Alderman Larson clarifit•d that his intent is to result in an average furdinLr of 90% of agency requests, not an arbitrary, across the beard, furling level. Some agerc:es ;night receive their full request, z•nd some agencies might receive a decrease. The Comvtree discussed other potertiial uses of the $125,000 designated for employ- ment and training purposes in next year's budget. Alderman Collens said there hae been no specific discussion related to this in either tt a Budget Policy Corrmitte+- or the Economic Development Committee. There is a Ccmn.ittee of the ?esearch Park, Incorporated aoare which is working on tying employment and trainin,' i_c the Research Park. Thesf• _`unds may be used as incentives or funding for tuition for job training connected to the Research Park. Alderman Drummer said ;here has been discussion about using these funds to help youth pursue a collNi;e education. Helen McCarthy stated that the Mayor-'s Committee on Employment and Training is working on a program to use $50,000 worth of computer equipment which the Private Industry Council has designates' fcr Evanston, if an appropriate computer assisted training program can be developed in the community. Although no specific project has been defined, there will be a need for some operating funds to help support this project. The Committee agreed it had two options: (1) to recommend a break with budget policy for one year to provide increased funding through the property tax; and Human Services Committee Mi.nuten of 10/12/87 ... 3 (2) to use funds from the Real Estate Transfer Tax. The Committee agreed that funds from the Real Estate Transfer Tax is the better option. Alderman Wold moved, seconded by Alderman Drummer, that $65,000 of the $125,000 of the Real Estate Transfer Tax funds designated next year for employment and training be transferred to the Unified Budget Panel for funding of job training and place- ment programs. Alderman cold said that this amount would allow a substantial increase in funding to Unified Budget Panel agencies, however, would leave enough funds in the account for Research Park employment and training programs. Also, the remaining funds could be used to fund emergency requests from agencies later in the year, if they remain unspent. Alderman Larson moved a substitute motion that $70,000 be allocated from the Real Estate Transfer Tax to Unified Budget Panel process for job training and placement. The substitute motion passed, 3 "ayes, 2 "nays" (Aldermen Wold and Collens voting "no"). The Committee agreed that $70,000 could fund any agency request to the City or the Mental Health Board Which dealt with job training and placement. This funding could then "free up" other Unified Budget Panel funding for other programs, thereby increasing the entire Unified Budget Panel total by S70,000. The Committee also agreed that the $70,000 would be in addition to a 1.5% increase in City and Mental Health Board funding over 1987-88 levels. The Committee requested that an explanatory memorandum be prepared to go to the City Council at the October 26, 1987 meeting, at which time the Committee would ask for Council's approval of this transfer of funds to the Unified Budget Panel in time for the Unified Budget Panel deliberations on November 7, 1987. The Committee reviewed the revised funding guidelines, dated October 2, 1987. Alderman Collens pointed out a discrepancy in the service priority rankings on Attachment G, probably due to the arithmetic involved in multiplying indi- vidual Committee member rankings. The overall ranking may have been somewhat distorted. She recommended that physical survival for all four population groups be the top four priorities, with employment for adults with children following these four. Alderman Larson raised the possibility that perhaps employment for adults without children had intentionally ranked higher than physical survival for adults without children based on certain values that adults should work. The Committee agreed with Alderman Collens' recommendation. Alderman Wold moved, seconded by Alderman Drummer, to approve these funding guidelines, as revised, and to recommend to the City representatives to the Unified Budget Panel that these guidelines be used in their deliberation process. The motion passed unanimously. The Committee requested staff to submit the revised guidelines to the full City Council for it's information. Consideration of Township 1988-89 Funding Level for Purchased Human Services Township Supervisor Edna Summers, General Assistance Office Director Anna Willis, and Township Accountant Julian Coleman joined the Cowar,ittee. Supervisor Summers distributed a packet of materials to the Committee, dated October 12, 1987. Ms. Summers referred the Committee to page 4, a projection of cash on hand from April 1, 1988 to March 31, 1989, with an update through August 31, 1989. She stated that based on this projection, as of August 1989, the Township would be down to a cash balance of $19,000. Therefore, if the Township is to maintain sufficient cash reserve, it is necessary for budget reductions to be made. She is proposing a 30% cut in the Community Action programs. However, if the State comes through with its anticipated funding of $305,000, then these cuts would not be necessary. In response to a question, Ms. Summers explained that the Township has carried out its obligations in relation to the Illinois Department of Public Aid Grant, as described on page 2. The Township has yet to receive the $5,000 Planning Grant, or the $100,000 to fund the Community Action programs Human Services Committee Minutes of 10/12/87 ... 4 for one year, or the $200,000 from the Food Stamp Training program, In response to a question about the reference on page 1, number u, to the Trustees "relieving the Township of some heavily funded agencies". Ms. Summers said that this was part of the Unified Budget Panel discussion on the Final Saturday last year. The Committee requested copies of the final Unified Budget Panel report from that Saturday's meeting. The Committee asked for clarification of the amount of funds which Ms. Summers anticipates deleting from the funds the Township allocates to Unified Budgeting. Ms. Summers referred to page 8, which summarizes the Township's intention re- garding an increase, maintenance, or reduction in agencies funded through Unified Budget Panel. She said she did not have an exact collar figure for the Committee but would provide this in writing. Alderman Mold stated her concern that a significant reduction in Township funding of human services would directly counteract any increase in City funding to these services. Receiving the written information that evening made it impossible to digest and discuss it in a reasonable way. She requested that this item be put on the agenda of the Committee as soon as possible. The Committee agreed to continue this discussion at 6:30 p.m. on October 26, 1987. Alderman Larson asked Supervisor Summers to prepare an explanation of her recommendations in a more easily understandable format. Alderman Feldman asked for information about how many Township ::Iients are served :.y the agencies requesting funding. Commission on Aging 1988-89 Budget Review Nancy Brothers, Chair; Mary Ann McCudden, B.J. Thomas, and :see Romain, members; and Jane Volberding, Executive Director of the Commission on aging, joined the Committee. ifs. Brothers summarized the mission of the Commission on Aging. She stated that 13,300 Evarstonians are 60 or over, which is 19� of the total popula- tion; 10� are in nursing homes, which is almost double the national average. The Commission has been involved with the possibility of developing a multi- purpose senior citizen center, which would combine congregate housing with health, recreational and social services. The Commission is also expanding its long term care activities with an increase in the State Ombudsman rant, and has provided a nurse -aide support group in one of the facilities which has been very success- ful. During the last year, the :-ommission has circulated its position paper on living wills. B.J. Thomas reported on the work of the Housing Committee, includ- ing its attempt to develop low and moderate income congregate housing. in re- sponse to a question, she stated that the Commission may return to the CCBG Committee for funding of congregate housing. In response to a question, Ms. Volberding said that the proposed congregate housing would be directed towards low and moderate income persons. Dee Remain summarized the activities of the Intergenerational Committee, including the Partners in E:iucaticn -pro,-ram , the Pal program, the Roycemore program which invites older residents to learn about computers from Roycemore students. Mary Ann McCudden described the Horse Health Committee and its focus on developing a respite care program which would involve volunteers replacing caregivers while they took a break or vacation. In response to a question about the "Gateway" program, Isis. Volberding explained that the Commission is interested in educating persons whose jobs bring them in contact with the elderly in their homes, such as water meter readers, mail men, etc. This program would teach them to recognize signs of an elderly per- son in trouble and would advise them of agencies that could assist. In response to a question frcm Alderman Drummer about the 22% increase in expenditures, it was pointed out that this is a 13% increase in support and largely results from Human Services Committee Minutes of 10/12/87 ... 5 the increased personnel, cost to match the increased State funds for the Ombudsman program. The Commission is looking for foundation money to support the ombudsman activities and lower the amount of City support. The Committee thanked the Commission for its fine work, and for its easily under- stood budget presentation. Farmers' Market 1988-99 Budget Review Judith Aiello, A3sistant City Manager, joined the Committee. Alderman Wold said she appreciated the small amount of increase in this budget. She noted the addition of security personnel at the market on the Saturday of the Evanston Garage Sale. She recommended that a portion be paid for by the Chamber of Com- merce. The Committee agreed that a 50-50 City -Chamber support would be reasonable. In response to a question about additional stalls, Ms. Aiello said that approxi- mately five additional stalls could be added if space were available. The Com- mittee thanked Hs. Aiello for the Fresentaticn. The meeting adjourned at 9:00 p.m. Helen McCarthy, Staff cc: Joel Asprooth , e Minutes of the HUMAN SERVICES COMMITTEE October 26, 1987 6:30 P.M. Present: Aldermen Collens, Davis, Drummer, Feldman, Larson, Woad Officials and Edna Summers, Anna Willis, Julian Coleman, Karen Hillman, Staff Present: Pamela Frazier, Paul Fischer, ?Mathieu Pont du Jour, Shelley Volk, Owen Thomas, Fred Underwood, Judith DeStefano, Julie Harris, Henry Krasnow, Janet Webb, David tdiiliams, Jean Ann Shulse, Don Wirth, Neal 1,aatsch, David Ransford, Alberta Lauterbach, Ken Wenzell, Charles Harrison, "arilyn Price, Paul Aliapoulios, Muriel Chalem, Joe Zendell, Keith Bennett, Jeanne Fox, Harvey Saver, Helen `McCarthy Presiding: Alderman Davis, Chair Minutes: The minutes of the human Services Committee meeting of October 12, 1987 were amended as follows: Page , paragraph 2, line 4 should rears: "Ife stated that when Council increased the t-,x from 1/4;; to 5500,00E was projceted for the 1987-88 budget: ......... With this correction, the minutes were approved unanimously. Communications: - Staff memorandum, dated 10/22l87, regarding shredder for plastic recycling Alderman Wold moved, seconded by Alderman Collens, that City Council grant $2,000 in the current fiscal year to the Environmental Control Board to support the purchase of a plastic shredder for the Recycling Center. This funding would natch private funds to be raised by the Board. *lotion passed unanimously. - Letter, dated 10/6/87, regarding Declaration of Evanston as San,-tuary City The Committee agreed that this iteri:should be considered on an upcoming Committee agenda. 'liie Committee said they would like more information on what other cities have done, and also what is the current involvement of Evanston churches and synagogues in providing sanctuary. - Rating of CDRG requests for public service funding This form will be submitted to the Committee in the next packet. Township Issues: Township Supervisor Edna Summers, General Assistance Office Director Anna Willis, joined the Comrti ttoe. - Township ?Monthly Report -- September, 1987 Human Services Committee Minutes of 10/26/87 ... 2 Supervisor Summers noted the decrease in the Township caseload. Fourteen Township clients have been employed in the last month. Alderman Collens asked about the high expenditures for hospital emergency room visits. Ms. Willis explained that there is no mechanism for the Township to control emergency room visits by clients. In response to a question, Ms. Willis indicated that approximately 10% of these visits may be frivolous, the otter 90! are necessary. Alderman Wold suggested that the Township consider some hind of bonus or incentive program to encourage clients to use the HMO or clinics rather than the emergency room for their primary medical care. - Township Funding of Human Services The Committee discussed the Township packet of materials, dated October 20, 1987. Supervisor Summers clarified that she is recommending; a 30% reduction in funding to the Community Defender and Coop County Legal Assistance Foundation. She is recotm*�ending an increase in funding to Family Focus, GRASP; new funding for Youth Job Center, and Peer Services, Inc.; and maintenance funding for St. Francis Hospital OATES, and ACORN. Overall she is recomnendinq a decrease in the current Township funding of community action agencies participating in the Unified Budgeting Prucoss of $5,479. On the sheet entitles: Projection of Cash on Hand, his. Summers pointed out that on September 1, 1989, she is projecting the cash balance to be approxi- mately $25,000. Tbis is not including, any fund: which may come from the Department of Public Aid. the projection is bases) on assuming; the same caseload and revenue for 1988--89 and 1989-90, as is the case for the 1987-88 year. She stated that the Executive Corps has recommended that the Township develop a long term plan to address tho future funding; needs of the Township. The 'Committee agreed that although they supported the concept of long term planning and projecting funding needs over several years, they did not, at this time, see a funding vnergency. Supervisor Summers clarified that she supports the stork of the Community Defender and the Lvgal Assistance Foundation, and would like to see their funding maintained cr increased by the Unified [Budget Panel; however, she believes that these agencies du not fit the funding priorities of the Town- ship. Alderman Drummer said that the issue will be how much of this funding can the City support. Alderman Coilens moved, svcondvd by Alderman Feldman, that the Township funding for human services through Unified Budgeting be up to the amount of the current year's funding of $137,314. The motion passed unanimously. Fair Housing Program clan Karen Hillman. Chair. human Relations Commission; Pamela Frazier, Paul Fischer, Mathieu Pont du .lour, Shelley folk - members; Owen Thomas, Executive Director; and Fred Underwcod, Fair Housing Educator joined the Committee. The Committee reviewed the Fair housing Program plan, dated October 21, 1987. Alderman Larson questioned the Human Felations Commission's view that a realtor should be on the Commission (p.4). He asked how a realtor could demonstrate his/her objec.tivir7 in regard to evaluating fair housing complain Ls. Owen Thomas stated that in the original Evanston Fair Housing Review Board a realtor had been a member. A realtor can add a different perspective in evaluating complaints. A realtor would need to evaluate complaints objectively and without bias just as any other member of the Commission would be expected to. Ultimately it comes down to trust level. Alderman Collans :,.a±d that it Would not be possible to trave a Human Services Committee Minutes of 10/26/87 ... 3 lack of bias, but it is unreasonable to expect this proof from a realtor and not from others. Alderman Feldman said that when a Commission's primary func- tion is to regulate an activity, it is an unwise practice to have a member of the industry to be regulated on that Commission. Alderman Davis pointed out the comparison between a judge having to uphold a law even if the judge is not personally in favor of it. Alderman Wold said that ,he had a number of questions about the implementation program and recommended that the Committee hold the Fair i[ousillp Ordinance in Committee until its next meeting. 11te Committee agreed to this and decided to state their concerns about the plan so that the Commission could prepare re- visions or a response. :Alderman Drummer asked how the Commis ion plans to continue a dialogue on racial diversity. Alderman Coll.ens said that she was disappointed in the plan. She would like a more age re:a;vive, thorough and clear statement of pro r,um. She would like to see a now approach or a new arjount of energy and effort being directed toward fair hottsins;. Tile current plan is still too vague. Alders -in Stiold questioned thy budget and asked Whether the cost might be underestimate,,. Alderman Larson stotCd thatt the ddts att:tlysis Should definitely lead to auditing and testing when patterns of housin- discrimination or steering are indicated. He disagreed with the current language can page 9, that auditing and tes tins; "may be used". Alderman Davis that the section on the analysis of data collected be made highly specific. This section should indicate exactly what actions or activities will take place after the data is available and should indicate those activities that will not occur. There should be safeguards that the data will not be misused. It is extremely im- portant to indicate :tow the Coy,-Ussion will avoid stismaticing a neighborhood based (in the data co l lec tow' . Helen 'IcCarLhy asked the Cor-nittee if it is asking; for an "ideal plan" from t'te Commission regardless of the staffing level, or whether it is interested in a plan based on the current staffing. Alderman Collens said she is looking for a clearer idea of the activity level and she is not assuming that a stronger program would take more staff. Owen Thomas stated that the most important aspect of the Fair Housing program is enforcement, following up on complaints and litigating where necessary. 71tis is more important and will have more impact than any eiticatirnal activities, Alderman Feldman said that he is look- ing for "a greater presence by the Commission in the community". Budget Reviews - Human Relations Commission The Committee decided to review the Human Relations Commission budget at its meeting on November 9, 1987. - Arts Council Marilyn Price, Chair, ruts Council; Charles Harrison, Paul Aliapoulios, Muriel Chalem - members, ,toe Zendell, Executive Director, joined the Com- mittee. Alderman tdold complimented the Arts Council on their activities and accomplishments as well as their budget. In response to a question about the evaluation of the Arts and Recreation Ma azine, `1s. Price said that the initial results are very positive, although the total survey results are not yet available. h'hen the survey is finished, a full report will be submitted to 010 City C;ntsnci1. In response to a question about the Arts Council's distribution of infor ation regarding its study on the economic impact of the Human Services Committee Minutes of 10/26/87 ... 4 arts, Mr. Zendell said that the results of this study have been printed and given to Evanston arts organizations as a promotion tool. Alderman Wold suggested that Inventure use this information as a way to promote Evanston business. Joe Zendell said that the Arts Council is also interested in encouraging recruitment of arts businesses. In response to a question about the expansion of the Ethnic Arts Festival, Ms. Price indicated that the ex- pansion will be in quality and quantity of exhibits and does not refer to an increased number of days, therefore the impact on the lakefront will not change. Alderman Davis commented on the Los Angeles policy regarding public sculpture and shared materials with the Arts Council. Alderman Feldman complim.ente:d the Arts Council on the activities at the doves Cultural Arts Center. Alderman bold moved, seconded bvAlderman Collens, that the Committee tenta- tively approve the Arts Council budget. lbe motion passed unanimously. - Recreation Beard Henry hrasnow, President, Recreation hoard; _1odith DeStefano, Julie Harris, Janet Webb, David ;;illiams - members; Jean Ann Shulse, Superintendent of Recreation, joined the Co:-.Lmittee. President Krasnow used a visual graph to depict the increasinV, budget dependence on fees and charges: in 1975, 27 of the Department's budget was from fees; in 1988-89, 6o:; will be derived from fens. lie noted that arts and Recreation Magazine was recently recogniLed as one of the top five publications in the nation from among Park Districts and Recreation Departments around the country. He noted that the Recreation Board hid decided to cancel the Reach Token Family Plan and replace it with an Early Purchase Discount Plan available to residents and non-re!:tdents for the month cf '-'.ay. 'D;e discount will be $2 less than the regular token fee. 'Elie Family Plan which the Recreation Board approved two years aSo proved to be a poor public relations effort. It was misunderstood by the public and many persons resented having to prove the ages of their children. David Williams stated that participation continues to grow in most programs. The School District 65 Board recently approved the `Piddle School. Interscholas- tic Sports Program which will begin in April. For two years, the Recreation staff and PTA's have aggressively pursued the approval .)f the School Superin- tendent, and full cooperation of the principals and school officials will be required. Levy Senior Center membership is now slowly growing with the efforts of staff and Advisory Committee. The Leisure Learning Center has grown from 2,000 to 2.500 participants. Judith DeStephano noted several expenditure increases in the department. Special recreation is growing with more services being requested. Scholar- ships are L-xpLcted to increase substantially from $46,000 to $76,000. Rental of auto equipment is going up about $15,000. The Department must pick up the electricity costs at Robert Crown Park and Courts of approximately $12,000. Previously this was paid from a "restricted fund" account which has been depleted. Julie Harris stated that the Department will replace 7 work-study students with a permanent part-time person. This person will publish a school news- letter on a monthly basis for parents, which will replace the many flyers. This will save several thousand dollars and be a more effective communication device. The Department will lease/purchase a printer which will allow the Department to print posters and other materials in-house rather than doing the printing outside at a savings of several thousand dollars. Human Services Committee Minutes of 10/26/87 ... 5 Janet Webb stated that the Mason Summer Playground site will be combined at the Fleetwood -Jourdain Center, leasing space at Foster School for rainy days. Using full-time program managers assigned to Fleetwood-Jourdain, the director cost at the two sites can be reduced. Potawatomi Camp will undergo major changes. Camp enrollment has been decreasing for a variety of reasons, mainly because parents did not want their children waiting for buses for the camp on street corners. Next year, babysitting will be available at the Lovelace Park field before and after bus pickup and drop-off. Junior baseball has been dropped by the Recreation Board; Evanston Youth Baseball Association can absorb most of the children. The Fro -Shop Concessioniare at Robert Crown tins been very successful and profitable to date. The Competitive youth Hockey Program conducted by the Evanston Youth Hockey Association has found recruit- ment difficult. With help from the Ice Center staff, participation has grown steadily. ]tours will be reduced at the outdoor ice rinks and at James Hill during those tides when attendance i:, low. 'llie reduction in hours will be announced in advance of Clio season. In response to a question about the $20,000 increased revenue's anticipated from beach tokens, Ms. Shulse said that she believes this estimate is reason- able. The Department is $13,000 ahead in revenue collections this year. In response to a question about beach hours, it was stated that beaches will be open the same days .oral hours, plus an additional five days. In response to a question about fee assistance, `is. Shulse stated that fee assistance is used in all progza:^.s. '•tore people are aware of fee assistance and area taking advantage of it. Alderman Dru:1.^.er commended the Board and staff for the efforts at the Fleetwcod-Jourdain Center. For many, Fleetwood-.lourdain is viewed as a home and not just a recreation center. Alderman Davis etiFressed support for the Interscholastic Program and asked for a report after several months of its operation. Alderman Collens moved, seconded by Alderman Larson, to tentativel;: approve the Recreation Board budget. Motion passed unanimously. - Ecology Center Neal Laatsch, Chair, Ladd Arboretum Board; David Ransford and Alberta Lauterbach - members; and Ken Wenzel. Director, joined the Committee. !ir. Laatsch stated that the Board has been involved in implementing; its long range plan. The second full-time staff person has been changed from an office posi- tion into a program position, the Environmental Educator, who will coordinate and develop a majority of the Ecology Center's adult and children's education programs. This will enable the Board to move from its restoration projects of the past to a focus on programming of the facilities. The Board has worked on fundraising activities including a successful fish boil lield at the Light- house Park. Bird seed and dry need sales continue to be succer.r;t sil . Alderman Larson asked .about the estimated actual expenditures of $108,000 compared to the appropriation of $123,000. fir. Wenzell explained that some programming had to be reduced based on receipts of revenues. Alderman Wold asked the Board's view of a second Recycling Center at the Ecology Center. Mr. Laatsch said that the Board is supportive of the Recycling Center and has been concerned about the kind of containers to be used and the landscaping so that the new project will be in keeping with Lite environment. Alderman Collens commended the staff for its excellent cooperation with the Light- house staff. Alderman Wold moved, seconded by Alderman Larson, to tentatively approve the Fcol o,c,y center budget. 11ie motion passed unanimously. The Cor=ittee adjourned at 9:00 p.m.