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HomeMy WebLinkAboutMinutes 1987•. HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, January 20, 1987 Room 2404 - 7:45 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Aid. Raden, Aid. Summers, Aid. Drummer, Kenneth Whitney, Curtis Chancellor, Jeanne Breslin, Laurie Sans MEMBERS ABSENT: None STAFF PRESENT: Fair, Cullen, Lufkin, Modaber, Morin, Steuben, Wirth, Yonker OTHERS PRESENT: Christine Bentsen, Kathleen Swanson, Robert Roy, Julius Nessei, Larry Murphy, Robert Tompson, Mitchell Milner, Charlotte Walker, Richard Weiland, Peg Romm, Judy Pfeifer, Cynthia Sodernyar, Patti Gerbie, Pat Ashbrook, Alan Gitelson, Jim Rooney, Michael 1 ,;-;nan PRESIDING OFFICIAL: Aid. Juliar. The meeting was called to order at 7:59 P.M. I. MINUTES OF THE DECEMBER 9, 1996 MEETING A motion was made by Aid. Raden and seconded by Curtis Chancellor to approve the minutes as written. Motion carried. II. COMMUNICATIONS/TRANSMITTALS A. EBIC Response on Minority Participation in Small Business Financing Program Kenneth Whitney stated that lie would have preferred to see a financial spreadsheet from EBIC. The EBIC report w•as accepted into the record. B. CDBG Project Quarterly Report Narrative for the Third Quarter (September - November, 1986) FY 1986/97 The report was accepted into the record. III. REVISION OF PROPOSED 1987/88 CDBG PROGRAM A. Review of Recent Reagan Administration Rescission Proposal Aid. Juliar summarized the staff memo regarding the Administration's proposed rescission of $375.2 million in CDBG dollars at the national level. He explained that HUD has requested that the City reduce its anticipated 1987/88 CDBG entitlement funding by approximately $199,000. Aid. Juliar added that even though many people do not believe that the rescission will be acted on within the statutory 45 day limit, the City must submit a reduced budget in its proposed 1987/88 statement to HUD or HUD will not release 1987/88 funds. Housing and Community Development Act Committee " %iinutcs of January 20, 1987 t Page Two Chris Yonker told the Committee that the City's HUD area representative had telephoned him earlier in the da% to inform him of HUD's estimate of the City's share of 1986 metro reallocated CDBG dollars of approximately $23,035. Mr. Yonker stated that these reallocated dollars will lower the amount of funds needed to be reduced for the rescission issue. Laurie Sans arrived at this time. Discussion followed by Aid. Raden, Kenneth Whitney, Aid. Juliar: this matter is more of an administrative "paper" transaction; it is highly unlikely that the rescission will be voted on or that it will be approved by Congress; rather than spend hours this evening making budget cuts which probably won't be necessary, why not send HUD two budgets - one with the rescission calc nations and one without them; is there a legal problem if the City enters into contracts with outside agencies as of 3/1/87 and the rescission is approved after the start of the City's fiscal year necessitating funding ruts? Chris Yonker responded that the latest date the rescission can be voted on Is mid -March. He added that the Purchase of Service Agreements with the City's CD -funded agencies are written to allow the reduction of funds in case of unforeseen funding reductions from the federal government, and that it is relatively easy to amend these agreements - though the volume of contracts to be amended can be quite time consuming. Aid. Raden made a motion to reduce all project budgets proportionately to reflect the reduction in funds to be submitted as an alternate budget to HUD with the stipulation that if the rescission does come to fruition that the CD Committee desires the opportunity to revise the alternative budget recommended to City Council. The motion was seconded, with discussion by Laurie Sans, Kenneth Whitney and Aid. Juliar: if the rescission is passed, 'would the Committee then review its 1987/88 funding, decisions; that was the intention of Aid. Raden's motion; is there a problem breaking a signed contract with an agency or eliminating its CDBG funding cntirr_-ly if the rescission takes effect; it is not a problem if both parties understand the situation; something should be put in the Purchase of Service Agreements to stipulate that the Committee has the right to reduce or revoke funding to an agency in case of federal funding cuts. A vote was taken on the motion. Motion carried. Aid. Juliar requested that staff recalculate the alternate funding levels for all 1987/88 CDBG proposed projects and distribute this information to the Committee members. B. Revision and Approval of Proposed I987/88 CDBG Program and Recommendation to City Council for Adoption Chris Yonker asked the Committee how they would like to distribute the $23,035 in 1986 Metro reallocated funds. Discussion by Aid. Juliar, Aid. Raden, and Kenneth Whitney: is this the final figure in Metro reallocated dollars for the City; can the entire amount be allocated to the public service category in anticipation of City Council's reduction of general fund dollars to the Emergency Assistance Program? Chris Yonker responded that funding levels are still tentative, even for the City's entitlement dollars. There may be other HUD Metro Reallocated funds from earlier program years available to the City. The 15% ceiling on funding public service projects also applied to Metro Reallocated dollars. Therefore, only $3,455 of the $23,035 could b,�- allocated towards public service projects. 4iousing and Community Development Act Committee Minutes of January 20, 1987 Page Three Kenneth Whitney made a motion to put $3,455 of the Metro Reallocated dollars into the public service category and the balance of the funds into the Unspecified Local Option (ULO) account. The motion was seconded by Aid. Raden. Motion carried. Aid. Juliar reminded the citizen members of the audience that City Council will be making its final funding decisions on 1987/88 CDBG projects at its January 26th meeting. He stated that it is possible that City Council may not fund all of the projects the Committee has recommended nor at the same funding levels. IV. REVIEW OF EVANSTON HOUSING COALITION RESPONSES 7O COMMITTEE INQUIRIES Kenneth Whitney asked members of the Housing Coalition why there did not seem to be much representation of predominantly Black churches and organizations among the Founding Members of the Coalition. Robert Thompson replied that the Housing Coalition is a broad based and integrated organization to promote housing opportunities for low and moderate income persons in Evanston. He named several of the officers of the organization and the Black churches that they are members of. He added that some of the founding member organizations are "umbrella" type of organizations of which Black churches and organizations are members. Aid. Summers arrived at this time. Kenneth Whitney cited Aid. Summers' concern about how profits from the project will be used. Julius Nessel, President of the Housing Coalition, responded that for the first year or two any "profits", as such, would be fu-,)vled back into the 24-unit project to continue to upgrade it. He stated that the money will stay in Evanston and will be used towards affordable housing for low to moderate income persons. He said the coalition could not anticipate where the future need and opportunity will arise for low to moderate income housing in the City. He added that the money would go to "communities" in Evanston with similar needs. Aid. Summers stated that it appeared that no fiduciary or other responsible agency with a legal base was in charge of the funds for the project. He also cautioned them about the problems involved with responsibility in all -volunteer organizations. He commented that he didn't see evidence of participation of local organizations in the project area. Robert Thompson stated that the vice-president and treasurer are very involved with the churches in the neighborhood of the project. Julius Nessel commented that he understood the concerns of the Committee and that while these concerns were not addressed in writing in the by-laws, that they could be easily incorporated into the Purchase of Service Agreement with the Housing Coalition. lie added that the agreement is more legally binding and more difficult to break than by-laws. Aid. Raden agreed that these stipulations should be put into the Purchase of Service Agreement. V. RECONSIDERATION OF REVISION TO 1987/88 CDBG TARGET AREA Chris Yonker gave a brief summary of the need to redefine the target area boundaries for the 1987/88 program year. He stated that only 5 of the programs funded by the City pertain to target area: Graffiti Removal, Catch Basin Replacement, Curb Replacement, Tree Planting, and Multi -Family Housing Inspector. He mentioned that City Council seemed interested in keeping the target area as large as possible so that many people could benefit from the Graffiti Removal program. He added that CD funds were the only dollars used to replace curbs and catchbasins in the target area. Target area tree planting will be completed in the 1987/88 program year if the program receives its entire funding request. The Parks Department must also justify that a particular park improvement project will primarily benefit the neighborhood and low to moderate income persons. All other pro -rams funded with CDBG dollars are specifically income targeted to LM1 persons and are not affected by the target area. Housing and Community Development Act Committee Minutes of January 20, 1997 Page Four Aid. Drummer arrived at this time. Discussion by Aid. Raden, Aid. Drummer, Aid. Juliar, Aid. Summers and Kenneth Whitney: there are problems with the methodology of.calculating LMI areas using existing census information; the census tract containing the Ridgeview does not show many LMI persons because the 430 residents of the Ridgeview are not included in the census data; the City should institute a program of repairing sidewalks and paving unpaved alleys in low income portions of the target area; the area around Northwestern University shows a high percentage of LMl persons because of the student population, but this is not the case; we do not want to make a mockery of the concept of the target area; we cannot settle our philosophical issues this evening; a bus tour of the target area is in order for the spring. A motion was made by Aid. Raden that for the time being, the Committee follow the recommendations of staff and exclude Block Group I of Census Tract 8093 from the target area, thus increasing the percentage of LMI persons in the remaining target area. The motion was seconded. Motion carried. Aid. Juliar suggested that if the bus tour is to be held that it be planned for a Saturday or Sunday in April or May. VI. CD STAFF INPUT Chris Yonker updated the citizen members of the Committee on the status of CDBG resolutions scheduled for consideration by City Council. Kenneth Whitney requested that all CD Committee members be given a copy of the City Manager's recommended funding levels for the 1987/89 CDBG projects. Aid. Juliar noted that the City Manager's recommendations are contained in the overall 1987-88 proposed City Budget. Staff agreed to copy and sent the pertinent sections of the City Budget document to the citizen members of the Committee. Vlf. CITIZEN COMMENT There was no citizen comment. Vill. ADJOURNMENT A motion was made by Aid. Raden and seconded by Curtis Chancellor to adjourn the meeting. Motion carried. The meeting was adjourned at 9:46 P.M. Staff: ?u ce-px q Date: cz�tt [Jk% � f 4Y68-71 f HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE WNUTES I Tuesday. February 10. 1987 R oom 240 3 - 7:4 5 P. M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Aid. Raden. Aid. Drummer. Laurie Sans. Jeanne Breslin MEMBERS ABSENT: Aid. Summers. Ken Whitney. Curtis Chancellor STAFF PRESENT: Yonker. Fair. %lodaber. Lufkin OTHERS PRESENT: Charlotte Walker PRESIDING OFFICIAL: Ald. Juliar. Chairman The meeting was called to order at 8:1 5 P.M. I. MINUTES OF THE JANUAR Y 20, 1987 MEETING A motion w•as made by Aid. Drummer and seconded to approve the minutes as written. Motion carried. [I. COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of November 20. 1986. Accented into the record by Aid. 3uliar. B. Mayor's Letter to Congressmen Re: Administration Provosed Recission. Accented into the record by Aid. Juliar. III. ECDC PRESENTATION: RECONSIDERATION OF CITY COUNCIL GUIDELINES (Adopted 6/10/85) PERTAINING TO ECDC'S ACOUISITION VENTURE PROGRAM Charlotte Walker addressed the Committee rewarding ECDC's current economic development focus and the challenges in developing this Drograrn on Evanston's wr=st sido. She noted .in increased interest from private developers in housing rehabilitation. the need to restore hoarded -up housing in Evanston. as well as the agencv's rehab experienc o. Its. A alk-cr rentioned that ECDC has helped an aoolicant to secure a inorwage to Durc_has- th- nr,)L)t�rt : it I S01 Lvons. which was rehabbed under the previous Acquisition/Venture orogr3rn. A listing was Dresented to the Committee of various hoard-uDs in Evanston. and Vs. Aatker then showed a slide Dresentation and discussed the status of the various sites (20). She sne-stioned that in order to get the banks involved in rehab. the City would have to take the lead in acquiring the properties. selling them for SI.00 and subsidizing the rehabilitation costs. Jeanile Breslin mentioned that this has been done successfully in Baltimore. Housing and Community Development Act Committee Minutes - February 10, 1987 Page 2 Ms. Walker asked the Committee, in light of the need to rehab board -ups, and the interest from private developers (Manchester Realty) to joint venture with ECDC in rehabbing these properties, and to reconsider ECDC's participation in the Acquisition/Venture program, authorizing the agency to initiate new activity in this area. Aid. 3uliar noted the need to clarify ECDC's primary purpose, and that the Council's Guidelines (1995) were that the agency should focus primarily on economic development, not housing. %is. Walker mentioned that ECDC's Board is changing and also that she did not see the agency's role in economic development expanding further in terns of the Research hark at this time. She mentioned the agency's interest in becoming more self sufficient, and perhaps being able to generate future administrative funding needs frorn other profit making activities (housing rehab). Aid. Raden mentioned that the Committee has allocated approximately E200,000 for ECDC to provide small business/economic development services, and that this investment must be monitored to insure the agency's performance. If ECDC could receive funding through the Special Housing Fund Committee, then the CD Committee would not have control over that funding; her concern centered around the possibility that venturing back into the housing area may negatively affect ECDC's ability to accomplish its goals under the agency's other CD -funded programs. She requested information on ECDC's previous Acquisitior. Venture program and why/how it performed. Aid. 3uliar asked that the matter he held until the next meeting so that F_CDC could present a more definitive plan concerning its intentions. IV. REVIEW AND RECOMMENDATIONS TO CITY COUNCIL ON THE PROPOSED 1997-88 CDBG AFFIRMATIVE ACTION PLAN An updated COPY of the memorandum to City Council and Resolution 7-R-87 concerning the 1987-88 Affirmative Action Plan was distributed to the Committee members. Kevin Fair explained that the proposed plan would draw a distinction between the goals for minority non -construction agency -based contracts, and construction -based purchased servir-es contracted out to individual minority firms. The previous .Affirmative Action Plan was misleading in that is showed the City exceeding its minority contracting goal, but the total minority contracting Primarily represents major allocations to minority -based agencies, 3s oppose:? to t`ie traditional minority owned and operated business. The 1987-88 proposal assumes a separate goal for non -construction related contracts to minority based agencies of 83% ($538,400), .and a separate goal of 28.8% of construction related purchased services to be allocated to minority firms for .1 total of $281,446. This would increase the total commitment to minority contr-ictors from $351,51 5 in 1986 to $819,846 in 1987. Following dis�_ussion of the proposed 1987-SS goals, the difficulties facing :n►noritt r:ontr3ctors in general and in terms of the Research Park, and the use of Evanston contractors .;s opposed to outside funs, .Aid. Drummer made a motion to accept the 1987-88 Affirmative Action Statement. Aid. Raden recommended that the list of 1986-87 contractors be attached with the Affirmative Action Plan memorandum to City Council. The motion was seconded by Laurie Sans, motion carried. V. CD STAFF INPUT Staff remineded the Committee that three items from the Cd Committee would be placed on the City Council's February Z3rd agenda: 1) ENAW van lease renewal 2) renewal of lease for 1817 Church Street, and 3) the proposed 1987-88 Affirmative Action Plan. Housing and Communitv Development Act Committee Minutes - Fehruary 10. 1987 Page 3 VI. CITIZEN INPUT There was no citizen input. YfI. ADJOURNMENT A motion was made to adjourn the meeting. Motion carried. The meeting adjourned at 9:30 P.M. Staff: oa hate: 2-3 -8-7 4Y73/73 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, March 10, 1987 Room 2403 - 7:43 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Aid. Raden, Aid. Summers, Curtis Chancellor, Kenneth Whitney MEMBERS ABSENT: Aid. Drummer, Jeanne Breslin, Laurie Sans STAFF PRESENT: Modaber, Fair, Lufkin, Steuben, Gullen, Talkington OTHER PRESENT: Charlotte Walker, Executive Director, ECDC; Michael Johnson, Ridgeville Park District; Kay Muller, Evanston Housing; Coalition; Joan Price, Kathryn Bridges PRESIDING OFFICIAL: Aid. Juliar, Chair The meeting was called to order at 8:00 p.m. Aid. Juliar declared a quorum. L MINUTES OF THE FEBRUARY 1% 1987 MEETING Charlotte Walker, Executive Director of ECDC, requested that the Minutes be corrected to read as follows: on page 1, paragraph 2, Section III concerning ECDC, line 3 should read "she mentioned that in order to get the City involved in rehab" instead of "to get banks involved in rehab". In line four of the same paragraoh "selling them for $1" is not correct, as this feature is not part of this program. On page 2. paragraph 3, Ms. Walker requested that the phrase near the end of the paragraph in parenthesis "(Housing Rehab)" should be deleted as this is an incorrect reference. A motion was made by Aid. Raden to approve the minutes as corrected. The motion was seconded by Mr. Chancellor. Motion carried unanimously. IL COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of January 22. 1987 accepted into the record by Aid. Jullar. B. Congressman Porter's response to Mayor Barr's letter re: proposed CD rescission accepted into the record by Aid. Juliar. Aid. Juliar asked whether staff had heard any further word on the rescission. Ms. Modaber replied that staff had not, but that the rescission would expire March 13, 1987, if not acted on by Congress. III. REQUEST FOR TRANSFER OF ULO FUNDS TO MASON PARK SHELTER REHAB AND HANDICAPPED ACCESSIBILITY SITE PROJECTS The request is from the Parks Department for reallocation of $6,093 from 1983 Unspecified Local Option (ULO) to the Mason Park Shelter Rehab project and for $2,300 from the 1986 ULO to the Handicapped Accessibility project. Fred Gullen explained that the Mason Park Shelter project was a 1983 CD proposal and that the project had been delayed for a couple of years. Housing and Community Development Act Committee Minutes - March 10, 1987 Page Two The original plan for Handicapped Accessibility had not been addressed as this was not a requirement in park improvement projects in 1983. Subsequent to the development of the Mason Park Shelter proposal, General Revenue Sharing required that handicapped accessibility be a part of any park projects. The project was then reevaluated by an architect to see if the building was handicapped accessible; it was not. It was thought that Building Operations would be able to include Mason Park Shelter as one of their Handicapped Accessibility projects, however, there was insufficient funding to include Mason Park. The original proposal for Mason Park was to redo just the basketball courts. The proposal for Mason Park was made before the City took over the planning for handicapped accessibility. Presently the shelter is not accessible for wheelchair -bound people. The granting of the additional funds requested would enable the Parks Department to complete the Mason Park project except for the replacement of some windows in the building, which will be done by Building Operations. Mr. Whitney raised the question whether this project was an out -of -cycle request and is being used as a mechanism for getting around the rules of the Committee for out -of -cycle funding. The issue to be determined was whether the proposal was a new proposal or whether it was a cost overnin on a original project. He felt it was important for the Committee to follow the guidelines as set up in its rules. AId. Juliar added that last fail the Committee had to cut Handicapped Accessibility projects in several areas. He was not sure whether Mason Park was one of those projects. Aid. Raden said that she thought that the Committee cut only those projects not in the target area as members of the Committee felt that the parks outside of the target area were not as important as other parks located in the target area. Aid. Summers stated that nothing should be funded out-cf-cycle unless it is an emergency. Aid. Summers thought that if the Committee had the funds available to complete this project, it would be all right to grant the request; just treat the project as going overbudget. Aid. Summers moved that the request for ULO funds for the !Mason Park Shelter be granted. Mr. Chancellor seconded the motion. Mr. Whitney emphasized that the Committee must have some rules and decide whether it is going to follow them or not. If a funding request is made out -of -cycle, and is not a request for an emergency use of funds, then the request should be denied. On the other hand, if the Committee wants to grant out -of -cycle requests, such as this one, then the Committee will have to amend its rules. Ald. ]uliar added that he thought this request was clearly within the guidelines of the Committee rules and that the funding request ought to be granted. Since the original plan did not contemplate the handicapped accessibility aspect, h, thought it appropriate to grant the funding request in order that the project can be completed at this time; additional costs may be incurred by a delay in completion. Aid. Raden said she thought it really inappropriate at this time to fund such a request. However, she pointed out there is one provision in the Committee rules, which is that if while doing a project it is found that the City can save money by funding the additional work request at the same time it would be possible to fund the request. This would be preferable to calling the contractor back at a later time, which will add to the expense of making the needed adaptations to the shelter. It is with this understanding that Aid. Raden supported the request. Aid. Summers suggested that in the future, out -of -cycle requests should be identified and explained as to why a request is coming to the Committee at an irregular point In the funding cycle. The information will be helpful to the Committee in making their decision. Vote: 4-1; motion carried. IV. REQUEST FOR USE OF UNSPENT SALARY FUNDS FOR PURCHASE OF COMPUTER HARDWARE FOR HOUSING PLANNER Laurel Talkington outlined the request for computer hardware equipment for use by the Housing Department. She said that the request was not for additional funds, but rather a reallocation of unspent monies already in the Housing Planner's 1996 budget. Housing and Community Development Act Committee Minutes - March 10, 1987 Page Three The computer would be used to assist the Housing Planner in landlord/tenant matters, storing of housing data, demolition data and other housing statistics. Mr. Whitney said that the request for the computer was also an out -of -cycle funding request and that unless this is an emergency expenditure, it ought not to be funded at this time. Mr. Whitney moved that the request for the reallocation of 1996 funds in the Housing Planner's budget for the purchase of computer hardware equipment be denied. The motion was seconded by Aid. Summers. Aid. Juliar stated that the request was a different type of request than the previous one because Ms. Talkington Is not looking for ULO funds but rather is requesting to reallocate funds already In the Housing Planner's 1986 budget, which apparently are excess to the program's needs. He felt the Committee ought to facilitate each department's ability to do its job in the best way. Aid. Raden added that normally she would agree with Aid. Juliar, but that this funding request was previously presented as a new budget item and now it is coming before the Committee again as a budget reallocation. Therefore, it is inappropriate to approve this request at this time. She asked that the minutes reflect that she would certainly be open to granting the request during the next funding cycle. It is reasonable for the Housing Planner to have a computer, but it is not reasonable to make a request at this time. Aid. Summers suggested that perhaps there ought to be a mid -year review of projects which would give agencies the opportunity to request additional funds if they are needed. The vote was 4-1 to deny the funding reallocation in the rousing Planners budget for the purchase of computer hardware. Mr. Chancellor suggested that the Committee should deny any out -of -cycle requests which are not of an emergency nature. V. REQUEST FOR REVISION TO EVANSTON HOUSING COALITION 1987-98 WORK PROGRAM Kay Muller of the Evanston Housing Coalition (EHC) stated that the Coalition wanted to amend its work program in order to slightly broaden the area in which the Coalition is seeking to purchase and reno,iate multi -family buildings for low income housing. The original proposal called for the EHC to acquire and renovate 2014, 2018, and 2024 Wesley. EHC presently has site control of 2018 Wesley and had been negotiating with the owners of the 2014 and 2024 Wesley buildings. However, upon learning of the City's participation in the project, the sellers have highly escalated the asking price for those two buildings, which is more than the Coalition can afford. As the Coalition is interested in purchasing and renovatinnt more than one bu!iding in the Wesley -Green day area, it is requesting that the CD Committee authorize the change in their work program in order that the project area be expanded as follows: "2018 Wesley Avenue plus two other buildings in the area bounded by Emerson on the south, Green Say on the east and the abandoned railroad embankments to the north and west" (see attached map). It was added that the Coalition will return to the Committee when they have proposals for the other buildings they wish to purchase. Mr. Whitney thought that the Committee ought to take the position that 1/3 of the CDBG grant, or $50,000, should be put toward 2018 Wesley and reserve the remaining $100,000 for the purchase/renovation of two additional buildings. Aid. Raden added that as long as the EHC wants to contain their search to the proposed expanded area and will be coming back to the Committee for approval of the purchase of any additional buildings, it would be all right to broaden the project area. She said she did not want to see the entire grant of $150,000 used to renovate just one building. She thought an appropriate target for the entire project would be for the EHC to renovate approximately 24 units for the $I 50,000 grant. Ald. Summers added that he thought the reason the CD Committee supported the EHC project was for EHC to make a significant impart upon the housing conditions of a specific area, not to expand the project over a six block area. He added that the ultimate goal of EHC was to make considerable change in the neighborhood and that it was premature to expand the area even before the project was begun. The whole appeal of the project was the purchase and rehabilitation of three contiguous buildings. This impact will be diluted if the project's buildings are scattered throughout the area. Housing and Community Development Act Committee Minutes - March 10, 1987 Page Four He thought the Committee had decided to fund the proposal based upon the three neighborhood building aspect. If additional buildings were not found in the expanded area, then perhaps the area would be expanded again to include a broader area. He felt this could lead to a continuous expansion of the project area. Aid. Raden moved that the Committee be flexible and allow the Evanston Housing Coalition to expand their project site area, as proposed, and that they be permitted to come back to the Committee when they have specific proposals for the purchase and rehabilitation of other buildings. Aid. Raden added that the Housing Commission minutes repeatedly stated the need for low Income housing in Evanston. Since it is difficult to do any new construction in Evanston, the alternative is to renovate existing buildings for low income tenants. The EHC project is here and it is a real opportunity to act on a critical housing problem in Evanston. Mr. Chancellor called for the vote. Aid. Raden amended her motion to state that $50,000 will be released at this time for the purchase and renovation of 2018 Wesley; EHC will come back to the Committee to request the release of the additional 1100,000 when they have specific buildings to purchase. The vote was 3-2. Motion carried. It was clarified for EHC that If the Coalition Is able to purchase the 2014 and 2024 Wesley Buildings, as in the original proposal, they will not have to return to the Committee for approval. VI. REQUEST FOR REVISION TO RIDGEVILLE PARK DISTRICT 1987-88 WORK PROGRAM A motion was made by Aid. Raden, seconded by Mr. Whitney, to approve the proposed change to the Ridgeville Park District proposal which Is to use their 125,000 grant to renovate Elks Park North exclusively instead of dividing the funding between renovation of Elks Park North and the Elks Park Tot Lot. The motion carried unanimously; Vote: 3-a VIL REQUEST FOR RECONSIDERATION OF CITY COUNCIL GUIDELINES (ADOPTED 6/10/85) PERTAINING TO ECDC'S ACQUISITION/VENTURE PROGRAM Aid. Juliar noted this item was carried over from last month's meeting. Ald. Summers moved that there be reconsideration of the guidelines for ECDC's role in the acquisition/venture program. He thought that ECDC ought to get back into the acquisition/venture business in order for it to more fully pursue its goals on the west side of Evanston. Mr. Chancellor seconded the motion. Aid. ]uliar said that he is not Supportive of ECDC being very active in the housing area. On the other hand he doesn't think the Council should restrict their activities in the housing area. He just doesn't feet that the CD Committee should fund activities for ECDC in the housing area. Part of the problem is what happens with the proceeds of property sales and rents which may be derived out of an acquisition/venture program. In the past, the Council's policy has been that the proceeds are to go back into Economic Development. The question now is whether we continue that policy or change it to permit acquisition/venture future proceeds to go into housing. Do the proceeds go into ECDC for future projects or are they to be returned to the City? Aid. Summers felt that the income on properties that ECDC either rents or sells should be retained in an acquisition/venture program. This Committee ought to give the money to ECDC as a grant type of program and then let them use the monies to turn properties around with the future benefit to the City of having rehab usable properties back on the tax roles. 9 ± sT � �~4i a �EEQ 114 j307ill 106 0i ` L % 0livFa417 i115 113 OS r !03D6 203 Q 8 MART'-CLL$Tr� 4cNA%C9%.1.4� : I S.T. 1 .. r " r r ' i i CENTRAL S15 315 * 317 < 102 1 1 313 [211:a2iS'zG171S T 04'AA�14Rrs0�+1 3i3 j312 1 103 I� 1206 i .1NCOLM J 3 STIN 307 3as 316 102 7� 106 `�L j 105 �2Gt� ( Z09 ` z07 S ]1 \VntJl - -�� 0s 103 -01 102 a DAN 1041 fIo5 iNG�ES1 1510 1 rpMT�CL►a0 509 t a ' :�INTON 1 3 506 50 307 �547 �r�eaRN— /102 j LlNcoiN OS.' SOS` 104 w SO M 3 EA y ST 1i 305 �304 ill I10 # TO7 0t = 503 103 i ' S F ` x — � roANt . r 302 40 406 $01 Nov tic rt s NESLEY-GREENBAY t403 (Woq 405 201 101 406 !16 213 [NITIATIYE AREA 111 rAr►.E _ � 307 "frig'FloLT 4!05 a 20 202 t 15 214 217 �_ SIMP'.� 2 `!0 a i o � � ! !.J 1 '� ST O*� 306SON 2 ST 216 ., . � 40 304 S43 IQ 106 r0 O r MAMaI ,43 MA.7*q r f- 0 j, 305 i 4 1 C '2 EA 14 _ 216 Y,•� FOSTER S.4r � COSTER s•• �304 3o L01 5084 SO7 S06 505 24t3 20 .::►.. fl 0 .� ` Y r 1 6AAwLTT �a -' 407 { 3 •? p r 303 1 0 502 207 104 103 102 t�t8 t 0 305 r a y F 4 V 4 4 � D 317 315 , t r 7 304 41 4LrONS ST ]01 4 401- i 3r01 ; 2ea• 208 105 106 107 c i y J Z u o t08 315 30 306 • y = 3� c n 101 c 47-Ije� x 0 t02 f01 --l0 I10 W II! . I S 3 00 c 3G3 302 301 212 , _ _10 � .. W? '* EVAH5TOY < ; �d _ j 3a f _AO,S ST 2r° }I — 7CJ.rhSH�F r3 ,Fl 2v IO i3s 107 20 204 203 21 �q� �2+4 c� ��A 304 30S .., � � 20 s, v e < < ~ / 1 GROVE ST • M Gko C y 209 109 M _20 w d 307 30fi SCHOOL It I ';M 1 a �j 208 2 LAKE U p ST ' t 317 308 309 310 311 312 0 205 2 ` 110 � 1II u 112 306 305 m I; 0 20E i j Y W O 1 AC C•vWO0i1 '• f # - ST fl 316 315 3fA 313 20 202 241 11n lt3 307 308 309 310311 „ ry {201 Err: *.TER 305 304 301 205 2fl5 I0 2t5305 701308< ► I44 105 57 n u r t ■ f--ram----rr� - � .....� _ _ - 'f Housing and Community Development Act Committee Minutes -March 10, 1987 Page Five If the rules do not permit this, then the rules ought to be changed. By restricting ECDC to economic development projects they are limited in what they can do; by allowing them to expand into the housing area and expand their impact on the community, many homes in west Evanston alone may be affected. They should be in a position to do these types of things. Mr. Whitney added that since the present need is more for housing than for business strip development, he suggested dividing the motion into two parts: l) to lift the restriction keeping ECDC out of the acquisition/venture activity; and 2) to enable ECDC to use the money allocated during the last funding cycle for economic development administrative costs or for use in housing activities. Aid. Juliar added that his interpretation of Council's position is that the CD Committee's funding of the administrative costs for ECDC should not be used for funding housing ventures. Aid. Summers then amended his motion to remove the restrictions keeping ECDC from going into the acquisition/venture business and to have the available dollars used for housing or economic development activities. Aid. Raden moved to further amend Aid. Summers motion that ECDC, before proceeding on any project utilizing the proceeds from the A/V program, come back to the CD Committee for approval. Aid. Summers accepted the amendment to his main motion. The amended motion was seconded by Mr. Chancellor. A point of clarification was made: the Committee was giving ECDC the option of using the proceeds in the acquisition/venture program for either economic development or acquisition/venture activities. The vote was 3-0. Motion carried unanimously. VUL CD STAFF INPUT Miss Modaber informed the citizen members of the Committee that at the February 23, 1997 City Council meeting the 1987/88 Affirmative Action Plan was approved and that the lease of vans to Evanston Neighbors at Work had been authorized. Ald. Juliar announced that Ken Whitney had recently received an Outstanding Citizen award from Family Focus. IX. CITIZEN INPUT Charlotte Walker invited everyone to attend the ECDC fund raiser to be held April 4, 1987 at the Holiday Inn at Evanston. Ms. Walker also said that there is a need for change in the City's building code; an adjustment was needed to allow for some type of prefab housing construction in order to make building costs more equitable for new housing in Evanston. Aid. Juliar referred her to the City's Building and Zoning Department. It was announced that the NAACP annual benefit will be held at the Northshore Hilton on Friday, May 13, 1987. Tickets are available at $25 each. X. AD3OURNMENT The meeting was adjourned at 10:43 p.m. Staff: - Date: 4YI 1115 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, April 21, 1987 Room 2403 - 7:45 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Aid. Raden, Aid. Drummer, Aid. Summers, Curtis Chancellor, Laurie Sans, Kenneth Whitney, Jeanne Breslin MEMBERS ABSENT: None STAFF PRESENT: Yonker, Fair, Lufkin, \lodaber OTHERS PRESENT: Bernice Downs, ENAW; Kim Slahor, WNUR PRESIDING OFFICIAL: Aid. Juliar A quorum being present, Aid. Juliar called the meeting to order at 7:54 p.m. L MINUTES OF THE MARCH 10, 1987 MEETING Aid. Raden mr.Jc a motion to approve the minutes of the March 10 meeting. Laurie Sans seconded the rnot ion. Motion carried 5-0. IL COMMUNICATIONS/TRANSMITTALS A. Letter from Congressman Porter re: 1987/88 CDBG Budget. Accepted into the record. B. Housing Commission Minutes of February 25, 1987. Accepted into the record. III. CDBG FOURTH QUARTER REPORT NARRATIVE FOR THE PERIOD DECEMBER 1, 1986 - FEBRUARY 29, 1987 Curtis Chancellor arrived at this time. Discussion by Aid. Raden, Kenneth Whitney, Aid. Juliar, Curtis Chancellor regarding Evanston Neighbors at Work (ENAW). The agency is employing 7 trainees instead of the targeted 10, because it is receiving less funds than it had requested for FY 1997/88. The agency's request was reduced because they did not spend their full allocation in FY 1986/87 and therefore, their funding level approximates the amount of rooney they spent in previous years. The Committee should give ENAW permission to hire_ two more trainees and give them more money if they overspend their budget. This is a manageinviit question. The Committee funded ENAW less than it had requested and it was their decision where they wanted to make cuts. They do not need the committee's permission to hire more trainees. Aid. Juliar invited Bernice Downs from ENAW to bring any questions the agency had about this matter back to the Committee or to staff. Laurie Sans asked whether the Food Aid Center of Evanston's (FACE) fourth quarter report of total persons served reflected individuals or families. Kevin Fair responded that it referred to families and that perhaps the agency's target of families -served needs to be reduced to a more realistic number. Aid. Raden asked why the Commercial Area Assistance program had not finished any facades during the fourth quarter. Housing and Community Development Act Minutes - Aori1 21, 1987 Page Two Nicolette Modaber responded that several storefront facades are under construction but that they were not completed during the 41h quarter of the 1986-87 year. She added that they will probably be completed during the first quarter of this fiscal year. Jeanne Breslin noted that the facade construction projects are seasonal; therefore, few were scheduled for completion in the fourth quarter. Ald. Raden asked if the ECDC Corporate Maintenance expense of $49,008 was for administrative expenses. Chris Yonker replied that the money reflects project costs for the entire year. Kevin Fair stated that the $44,000 listed in the report as funds raised primarily resulted from the sale of the 1801 Lyons Street property. IV. FY 1986/87 GRANTEE PERFORMANCE REPORT (GPR)/PUBLIC HEARING Aid. Drummer arrived at this time. Chris Yonker summarized the contents of the Grantee Performance Report to the Committee. He stated that the expenditures for the previous fiscal year have met HUD guidelines for timeliness. Aid. Juliar opened the floor for public comment on the GPR as this was advertised as a public hearing. Being no comments, Kenneth Whitney made a motion to approve the 1986/87 GPR; seconded by Aid. Drummer. Motion carried 7-0. V. APPROPRIATION OF ADDITIONAL. ENTITLEMENT FUNDS Discussion by Ald. Raden, Ald. Juliar, Aid. Drummer, Laurie Sans, Kenneth Whitney, Curtis Chancellor regarding the use of $9,000 of additional CDBG entitlement monies. Perhaps the entire $9,000 should be given to ENAW. It may be premature to do so until the committee and staff have met with ENAW to determine appropriate employment levels of trainees. Should 15% of the $9,000 (or $1,350) be given to the Emergency Assistance Program as it was the only public service program which didn't receive its full CDBG funding request? The agency received the balance of its total request fr(�m the City's general fund. Aid. Drummer made a motion to put the entire $9,000 into the Unspecified Local Options account (ULO). The motion was seconded by Kenneth Whitney. Motion carried 7-0. VL COMMITTEE PREFERENCE: TARGET AREA BUS TOUR VS. VIDEO REVIEW Aid. Summers arrived at this time. Committee members expressed a preference to tour the target area by bus rather than to have staff prepare a video for them to view. A tentative date of May 11, 1987 at 6.00 p.m. was selected. Aid. Juliar discussed inviting other commissions, City Council and possibly the press to attend the tour. Aid. Raden suggested that CDBG funds be used to install alley lights in areas of the target area with a high crime rate for residents who are unable to pay the $90 fee. Aid. Summers stated that the Administration and Public Works Committee needs to study the matter on a city-wide basis and more comprehensively than only addressing providing lights in the target area. He reminded Committee members that the alley lighting program costs $90 per year and that it is an annual expense rather than a one-time expense. VII. CD STAFF INPUT Chris Yonker summarized the funding status of the 1988/89 CDBG program at the national level. Mr. Yonker stated that in 1988, the City would probably receive the same amount of CDBG funds from HUD as in the current fiscal year, or a reduction, depending on the status of the Gramm -Rudman -Hollings Act. He added that even if the City's funding level remained at 1987 levels in 1988, it would be a reduction in funds because the City received $274,000 in deferred CDBG funds from 1986 in the 1987 funding year. Housing and CoMMUnity Development Act Minutes - April 21, 1987 Page Three Nicolette Modaber commented that the City was submitting three applications to the Governor's Home Town Award program of which two were for CDBG funded programs --the ALERT newsletter and the mood Aid Center of Evanston. The third application, although not CD -funded, was for the Comicil of Elders program. Kenneth Whitney stated that it was his understanding that the Committee, at the previous meeting, had restrictied the use of CD funds by the Evanston Housing Coalition to only rehabilitation of the housing units, as opposed to acquisition and rehab. There appeared to be a consensus of the Committee to restrict the use of funds to rehab; however, there was enough uncertainty on the matter that the Committee felt it should discuss the subject further. VI11. CITIZEN INPUT There was no citizen input. IX. ADJOURNMENT Motion was made and seconded to adjourn the meeting. Motion carried 8-0. The meeting was adjourned at 9:30 P.M. Staff:Ccf Date: V7 4Y17119 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, Ap#44 21, 1987 Room 2403 - 7:45 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Ald. Raden, Ald. Drummer, Curtis Chancellor, Kenneth Whitney MEMBERS ABSENT: Jeanne Breslin, Laurie Sans, Aid. Summers STAFF PRESENT: Yonker, Fair, Lufkin, Modaber, Steuben, Morin, Powers OTHERS PRESENT: Kim Siahor, WNUR PRESIDING OFFICIAL- Aid. Juliar, Chair L MINUTES OF THE APRIL'L2, 19E7 MEETING .2rst- Aid. Juliar opened stating that after the April 12th meeting there Was some confusion as to the CD Committee's int 1w of use of funds for the Evanston Housing Coalition (EHC) project. On page 4 of the A, Q%Vminutes Mr. Whitney stated that after the March 5th CD meeting he had felt the Committee had come to a consensus to restrict the use of CD funds to EHC for rehabilitation only and that CD funds should not be used for acquisition. Mr. Whitney felt that Ms. Muller of the EHC had indicated during the March 5th CD meeting that CD funds were not needed for acquisition. His primary concern being if CD funds were used to acquire the buildings there would be no guarantee of rehabilitation of the property and the project could result in merely a change of ownership rather than an upgrading of the property. It was clarified that the contract between EHC and the City is very specific in requiring evidence of available funds for rehabilitation and acquisition prior to the release of any CD funds, and a portion of CD is to be ht1d back for rehabilitation. Ald. Raden made a motion to amend the minutes to reflect the CD Committee granting $50,000 for the purchase and/or rehabilitation of each building provided that evidence of all funds to complete the project, based on an architect's estimate of rehabilitation costs and the purchase price, are available. In addition, a minimum of $50,000 of rehabilitation must be put into the rehabilitation of each building. Ken Whitney seconded the motion. Motion carried. IL COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of March 26, 1987. Accepted into the record. B. Financial Field Audit Management Letter: Earn and Learn. Accepted into the record. C. Letter from Senator Simon Re: 1999-99 CDBG Budget. Accepted into the retard. Housing and Community Development Act Committee Minutes - May 12, 1997 Page Two D. HUD Rental Rehab/Cit}- Multi -Family Rehab Fact Sheet. Ald. Raden requested clarification as to which program had lost $30,000 by beobligation and the efforts of the Housing Department to better deal with that program. Catherine Powers, Director of Housing and Rehabilitation, explained to the Committee that the funds lost were 1984 dollars. A meeting with HUD was held in April, at which time the City's efforts and project line-ups were outlined to the satisfaction of HUD. In addition Evanston had recently been awarded an additional $99,000 to the 1997 Rental Rehab program. Mr. Morin outlined the present applications, including the Evanston Housing Coalition. He stated that the EHC project alone will expend all of the present Rental Rehab funds available and a portion of the 87 funds. In addition, current applications to the program, if approved, will expend the remainder of the newly entitled dollars. Ms. {powers further explained that should 100% of the Rental Rehab dollars be expended the chances of receiving additional funds, provided projects are lined up, is excellent. E. Flier on Upcoming Fair Housing Community Forum; Accepted into the record F. ENAW/Minor Repairs and Painting Program: Summary of Trainee History Discussion. Aid. Juliar, Aid. Raden, Ken Whitney. Concern expressed over the high cost per trainee successfully completing the program and finding permanent employment. The program directly benefits low-income youth and is strictly implemented. The strict enforcement of rules is the reason for the high rate of - trainees terminated. It is a situation to be looked into and discussed further at a later date . M. REQUEST FOR ULO FUNDS FOR PURCHASE OF COMPUTER HARDWARE FOR HOUSING REHAB DEPARTMENT Catherine Powers, Director of Housing Rehab and Property Maintenance, summarized the opportunity presented by HUD to receive free software and the capabilities it would provide. During an April meeting with HUD, representatives informed the City that software is available at no cost, however, it must be used with IBM compatible PC hardware. The software will allow the rehab department to analyze project feasibility quickly and efficiently and to determine the most productive use of City rehab funds by analyzing a number of different financial scenarios. Presently, with available staff, this type of project review is not possible. In total, the hardware will allow for a more efficient use of staff time with greater productivity. Aid. Raden asked if this request for computer hardware represented the same situation which was requested during the 87-98 funding cycle. It was clarified that the computer requested at that time was for the housing planner position. This request was in response to the notification of available software at no cost and would be used for the Housing Department, which reduced its staff last year in an effort to save costs. Discussion. Ken Whitney, Aid. Juliar, Aid. Drummer, Aid. Raden, Chris Yonker. Problem with out of cycle funding requests for ULO funds and who comes before the Committee requesting . those funds. Tendency for City department to tap these funds versus outside agencies. - Housing and Communit,1 Development Act Committee Minutes - May 12. 199 Page Three Could not the City acquire the software and wait until next year to request a computer to use the software. HUD has no stipulations on acquiring the software. The request was on the agenda as it reoresented are unforeseen opportunity to the City. The computer would greatly aid the Housing Department, especially considering the recent cutback of staff. Prefer funds taken out of 86/97 Construction Administration unexpended funds rather than ULO. Aid. Drummer moved the authorization to transfer of $2.300 from the 1986-87 Construction Administration Account to allow for the purchase of a Wang IBM/compatible PC. Curtis Chancellor seconder the motion. Motion carrier! 4 ayes, 1 nay. IV. REQUEST FOR ULO FUNDS TO FUND DEMOLMON OF 1929 FOSTER Aid. 3uliar summarized the request for ULO funds in the amount of $3,390 to provide for the demolition of 1928 Foster from Unspecified Local Option. It was clarified that the price of $6,300 for the demolition was quoted by a contractor who is already under contract for other demolitions in the City. Aid. Raden moved the reallocation of $3,590 for the demolition of 1928 Foster from Unspecified Local Option. She further expressed her feelings that the demolition of the building is badly needed. Aid. Drumer seconded the motion. He stated further his concern regarding other demolitions needed as well as this one and the lack of a plan to replace them. Discussion. Ald. 3uliar, Aid. Drummer, Ken Whitney, Catherine Powers, Curtis Chancelior, Aid. Raden. Understandment needed as to the step following demolition and the need for the City to have a plan in place. Clarified that the property will have a lien on it for the $6,300 demolition. Problem is that we don't actually acquire the property. The Special Housing Fund Committee is looking into various ways of dealing with the situation. This request was based on an existing - program which lacked sufficient funds. Competitive bids were not solicited, rather an amendment was made to an existing contract. It was felt that the house needed to come down in a timely fashion and that it was cheaper to amend an existing contract rather than delay by going out for bid. Competitive bids could be solicited at this stage. A qualification was made to the motion that at least 2 competitive bids would be solicited prior to awarding the job to the existing contractor or the lowest bidder. Motion carried. All ayes. V. COMMITTEE REVIEW OF FUNDING CYCLE PROCEDURES Chris Yonker requested the Committee look back at last year's funding cycle and indicate any areas in the process they would like to change. Aid. Raden stated she found the staff pink review sheets very helpful but would like to see them delivered to agencies as far in advance as possible and responses received in writing prior to the Committee's review of projects. Responses received the night of an agency's review do not allow the Committee an opportunity to read them. Agencies should be informed of the time responses are due and not to present reponses the night of the review. It was decided agencies should be encouraged to provide written, brief, responses to CD staff to be included in the CD Committee's packets. No time limits are to be placed on proposal presentations during the in depth review; however, all effort will be made to keep it as complete, and yet, brief as possible. Housing and Community Development Act Committee !Minutes - May 12, 1997 Page Four Ken Whitney indicated he would like to have more information on agencies which receive CO funds as only a small portion of their operating budget. Often, the activities of these agencies beyond the use of CD funds is unknown. Aid. Raden felt the question was important in light of possible alternative sources of funding other than CD. A question seeking further information on agency activities is to be added to the 1988-89 proposal form. It was decided that tentative allocation amounts in advance of the November decision making hearing in the categories of public service and administration would not be made. Staff is to incivae more performance based criteria from the past year on the pink sheets. Vt. REVIEW OF COMMITTEE BUS TOUR A. Comments Aid. Juliar thanked the CD staff for the bus tour stating it was well prepared and well presented. B. Suggested New Proposals for Funding in 198849 The following projects were suggested to be developed into full proposals in the 1998-89 funding cycle: -Extension of sidewalks on Pitner, where no sidewalks presently exist, north of Lake SL -Upgrading of Wesley including any necessary street repair, catchbasins, and curbs in conjunction with the Evanston Housing Coalition Project. -Solicit proposals to consultants to review projects to determine the impact per cost provided to the community. -Request the ALERT Newsletter to consider extending its effort in crime prevention to include payment of alley lights in high crime areas. -An overall sidewalk repair/replacement program for low-income homeowners in areas that are badly deteriorated. VIZ. CD STAFF/COMMITTEE INPUT Ald. Juliar summarized the CD Committee Triennial Review process by the Planning & Development Committee coming up in June. A handout was given to each Committee member outlining the issues covered by the review. Comments by Committee members were to be directed to either Aid. Juliar or Chris Yonker. AJd Juliar and Mr. Yonker will be attending the P&D meeting when this item appears on the agenda and all Committee members are invited to attend. The meeting has not yet been scheduled. A deadline for comments was set for May 22, 1987. VIII. CinZEN INPUT There was no citizen comment. Housing and Community Development Act Committee Minutes - May 12. 1987 Page Five IX. ADJOURNMENT Curtis Chancellor made a motion to adjourn. Aid. Raden seconded the motion. Motion carried. The meeting was adjourned at 10:05 p.m. Dater rC f C9 ,f 004Y21 /2 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, June 9, 1987 Room 2403 - 7:43 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Aid. Raden, Aid. Summers, Laurie Sans MEMBERS LATE: Jeanne Breslin, Kenneth Whitney MEMBERS ABSENT: Aid. Drummer, Curtis Chancellor, STAFF PRESENT: Yonker, Lufkin, Fair, Powers, McCarthy, Pudloski OTHERS PRESENT: Laura Baren, YWCA, Chris Bentsen, YWCA; Jean Esch, YWCA; Blair Grumman, Child Care Center; Judy Jager, Washington School Parents; Ann Jennett, Youth Job Center; Bob Roy, Evanston Community Defender Office; Bob Robinson, YWCA; Dorls Rudy, Evanston Day Nursery; Charlotte Walker, ECDC PRESIDING OFFICIAL: Ald. Juliar, Chair The meeting was called to order at 8:00 p.m. L MINUTES OF THE MAY 12, I987 MEETING Aid. Raden made a motion to approve the minutes of the May 12, 1987 meeting as written. The motion was seconded by Laurie Sans. Motion carried unanimously (4-0). Jeanne Breslin arrived at this time. IL COMMUNICATIONS/TRANSMITTALS A. Evanston Review Article CD Bus Tour Aid. Juliar accepted the Evanston Review article on the May 11, 1997 CD Bus Tour Into the record. III. PUBLIC HEARING ON COMMUNITY DEVELOPMENT AND HOUSING NEEDS Aid. Juliar called the meeting into a Public Hearing on Community Development and Housing Needs at 8:03 p.m. He invited the community to outline their funding needs for the 1988/89 program year. He added that the Committee would like to fund almost all of the projects proposed each year, but, of course, this is never possible due to budgetary constraints. As in past years, the Committee will have to go through a difficult budgeting process, prioritizing funding requests, funding some projects in whole and some in part. That is why it is important for the Evanston community to explain their needs to the Committee and it is important for the Committee to understand what those needs are. At this time, Aid. Jullar invited those present to speak to the Committee about their needs for 1989/89. Housing and Community Development Act Committee Minutes - June 9, 1987 Page Two Blair Grumman, Child Care Center, said their organization will be asking the Committee for money to do additional' rehab work at the center. Some badly needed physical Improvements were made to the Child Care Center this past year (plumbing repair, resurfacing the driveway). For 1988 they would like to repair back porches, which are now falling down, fix up a playground area, finish up work on a shed high school students have begun, and some painting Aid. Juliar asked that in their formal proposal they get cost estimates and prioritize the projects. Laura Baren. YWCA Executive Director, reviewed the YWCA's continuing commitment to low and moderate intone families in Evanston in the areas of domestic violence, child care, community education and health and fitness and their continuing need for funding to support these programs. More than 25% of the "Y's" clientele are Evanston residents; 50% of the children in the day care program are from low/moderate income families; and the need for the Shelter for Battered Women increases each year in response to this growing community problem. Senior citizens and handicapped persons also turn to the "Y" for seminars, workshops and health and fitness activities. However, all of the "Y's" programs are losing participants to Chicago and the other northern suburbs because of inadequate parking. Therefore, the YWCA will be requesting funds to expand its parking lot as well as for its shelter program. CDBG support for expansion of the parking lot will help to increase the expenditure of Evanston dollars in Evanston. Doris Rudy, Evanston Day Nursery, noted that, founded in 1915, the Evanston Day Nursery is the oldest child care center in Evanston. The Day Nursery serves 27 pre-school children: 11 from very low income families, 8 full -fee children and 8 sliding -fee families. More than one-half of the children are from single -parent families and 96% are Evanston residents - usually all are from the Evanston School District. This is the first time the Day Nursery is requesting CDBG funds for the following projects: (1) exterior painting, (2) installation of a second -floor kitchen and (3) expansion of office facilities (currently housed in closet off the kitchen area). Aid. Raden suggested that Ms. Rudy contact the Evanston Neighbors -at -Work program for the exterior painting work. Aid. Juliar advised that the Day Nursery staff work closely with the Planning Department staff in developing their proposal. Catherine Powers. Director of Housing Rehab and Property Maintenance, on behalf of Robert Rudd, Director of Housing and Property Services, presented the needs statement for Housing Rehabilitation, Property ;Maintenance, Multi -Family Inspections, Housing Planner and Housing and Property Services Administration. All programs work concurrently to address slum/blight and/or low/moderate income needs in the community and all are wholly or partially funded through the CDBG program. Ms. Powers requested continued Committee support and funding of these programs. Judy Jager, Washington School Parents, spoke on behalf of the many School District 65 parents who feel that there should be a more assertive role for the City in helping the schools achieve residential integration. Washington School PTA, in particular, feels that the School District has struggled with the problem for years and it is a problem that it alone cannot solve. The Leadership Council of Metropolitan Chicago, in its 1994 audit of real estate practices in Evanston, found evidence of tremendous racial steering in Evanston. Further, a September 1986 analysis of fair housing complaints showed continued segregation in some areas of the City. It is very difficult to prosecute a steering case, yet steering is happening in Evanston and it needs to be prosecuted. Washington School Parents will be requesting CDBG funds to undertake prosecution of steering cases. Ald. Raden noted that at a recent Human Relations Commission Public Hearing a number of realtors requested another housing/racial data survey. Housing and Community Development Act Committee Minutes - June 9, 1987 Page Three Stephen Pudloski, Director of Public Works, presented a needs statement for seven City -sponsored projects: catch basin replacement program ($73,000), curb replacement program ($100,000), viaduct pavement repair and resurfacing ($30,000), alley resurfacing ($30,000), street paving ($160,000), sidewalk replacement ($10%000), and Emerson Bridge fence ($15,000). Approximately 33-40 drainage structures have been identified for repair or replacement along with approximately 1.5 miles of contiguous curb replacement. The South Boulevard viaduct pavement is scheduled for repair as part of an annual program to repair pavement surfaces under viaducts. $30,000 annually will be requested for the next three years for repair to the over forty -year -old alleys in the target area. No CDBG funds were provided for this need in either 1986 or 1987. The funding requested of $160,000 will provide for paving of three of eight unpaved streets In the target area. The sidewalk replacement program was initiated at the request of Ald. Raden. It will permit property owners in the Target Area to have the City pay the cost of sidewalk replacement. A funding level of $100,000 would replace about 1.3 miles of deteriorated sidewalk. The Emerson Bridge fence is suggested by Aid. Summers; the addition of a fence to the bridge parapet wall will prevent pedestrians from falling into the Metropolitan Sanitary District canal. Aid. Juliar suggested that in conjunction with the viaduct pavement repair he would like to see painting of the viaduct bridges. He asked if anything can be done in getting the cooperation of the CTA and C&NW. Mr. Pudloski noted that it Is very difficult to get the CTA or the C&NW Railroad to do any painting of Its bridges, but the City's best approach is to include painting as part of the bridge Inspection process. Rob Roy, Evanston Community Defender Office, thanked the Committee for its past financial support and stated that the Community Defender's Office will again be requesting CDBG funds for 1988/89 as there is a continued and great need in the community for the Evanston Community Defender Office services. CDBG funds constitute the largest portion of the agency's funds. Charlotte Walker, Executive Director of Evanston Community Development Corporation, stated that ECDC will have continuing activity in their commercial area facade program; the facade work in the Church/Dodge business district has stimulated interest in the program by the small businesses on Simpson Street and ECDC would like to include them in the 1988/89 facade program. Aid. Juliar commented that he was very pleased with the 100% occupancy rate in the Church/Dodge commercial district. He said he would also be interested in sales data from those businesses and would like to work with Ms. Walker to develop a survey. Helen McCarthy, Director of Health and Human Services, noted that the Emergency Assistance program has had an 18% increase in requests for services this year versus last year in this office. The office has received some assistance from. Evanston Township and the staffing changes approved by the CD Committee last year are working out well. In addition, Human Services staff is working on finding housing solutions for clients with special needs, e.g., developmentally disabled, elderly, mentally ill, handicapped. Their staff also continues to handle homeless case management. In conclusion, its. McCarthy said that the Human Services Committee is also considering a needs survey of the community. Aid. Juliar accepted written needs statements from Canal Park Neighborhood Association, Family Focus, Cook County Legal Assistance Foundation, Inc., Food Aid Center of Evanston, Earn and Learn, Youth Job Center, Parks, Recreation and Forestry Department, Home Security Lock Program, ALERT Newsletter, Fair Housing Program, and Evanston Neighbors at Work. Housing and Community Development Act Committee Minutes - June 9, 1987 Page Four The Public Hearing on Community Development and Housing Needs concluded at 9:45 p.m. Aid. Juliar thanked the speakers for their helpful comments and 'said the Committee will be looking forward to their formal proposals. IV. ADOPTION OF REVISED COMMUNITY DEVELOPMENT AND HOUSING PLAN At the request of Aid. Raden, this item was postponed to the July meeting. Mr. Yonker said the document, as written for tonight's meeting, is an internal document and would go into the citizen orientation packets with the indication that it would be adopted by the Committee at a later date. V. YOUTH JOB CENTER REQUEST FOR CDBG FUNDING ADVANCE Ann Sennett, Executive Director, spoke of the continuing need of keeping the Youth Job Center (YJC) funded at the level it needs to be funded in order to meet the demand for its services. The PIC program will grant YJC $32,000 if it places 50 clients. However, administration of the YJC's PIC grant has been very difficult, as JTPA requires extensive documentation for the PIC program. The YJC has exhausted almost all other sources of funds from most of its other contacts and benefactors; they have been turned down by four private foundations this year alone. During the first three years of the YJC program they were able to get $40-45,000 from these private sources. As a result, the YJC has been in a financial bind for about a year. YJC has gone back to JTPA and is attempting to negotiate a better arrangement. However, YJC is requesting from the CD Committee an advance of its funds from its CDBG 1987/88 budget because it has insufficient funds on hand to support its high level of activity. The Youth Job Center has done very well in placing its clients in jobs. It places approximately 6,600 persons year; many are disadvantaged: from the homeless shelter, prison returnees. It is extremely difficult to document a person under the PIC program. The requirements of the CDBG program are much less and the YJC has been documenting more and more clients under CDBG. PIC's comprehensive income verification requirements and documentation requirements discourage clients from coming to the YJC for assistance. The agency says it would not be able to assist many clients if it were not for the CDBG funds. Ms. Sans commented that when the YJC started with PIC, she thought that it would not put a burden on the agency and that it would not affect any CD program funds. It appears that if PIC is not giving YJC funds, as they thought they would, then it is affecting everything. The YJC is grasping at something that looks like it might work. However, the PIC program is putting the agency further in debt. Ms. Jenett added that the YJC has cut back it's staff as much as possible and still be able to maintain its high level of service to its clients. The reputation of YJC has grown; it is getting clients from the high school, the homeless shelter, and crisis intervention. Aid. Summers moved that the requested advance of funds be granted and that in one to one and one-half months YJC and City staff study the problem in depth and attempt to find a better solution. Aid. Raden concurred with Ald. Summers suggestion and suggested that the CD Committee representatives get together with representatives from the City Human Services Committee and work out a solution to YJC problems. Mr. Yonker said that from staff's viewpoint, it would be better to review YJC's funding status at the end of a three-month period (in August) to see where PIC is at. Then do some pre -planning to determine the type of program the agency can operate within its budget limitations. Aid. Summers concurred with this suggestion. The motion was seconded by Ms. Sans. The motion carried (5-0). • Housing and Community Development Act Committee Minutes - June 9, 1987 Page Five V4 CD STAFF/COMMITTEE INPUT There was no additional staff input. VIL CITIZEN INPUT There was no additional citizen input. At 9:13 p.m. a motion was made to adjourn the meeting Into Executive Session to consider a legal matter. The motion carried (3-0). Aid. Summers left at this time; Kenneth Whitney arrived at this time. The meeting reconvened into regular session at 9:33 p.m. V11L ADJOURNMENT Ms. Sans made a motion to adjourn the meeting. The motion was seconded by Aid. Raden. The motion carried (3-0). The meeting was adjourned at 9:33 p.m. Staff: Z44 / � �- U Date:, �9�7 � 0 0 27J31 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, June 14, 1997 Room 2403 - 7:43 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Aid. Raden, Jeanne Breslin, Curtis Chancellor MEMBERS LATE: Aid. Summers, Aid. Drummer MEMBERS ABSENT: Kenneth Whitney, Laurie Sans STAFF PRESENT: Yonker, Lufkin, Fair, Steuben, Modaber, Powers, Shonk OTHERS PRESENT: Jean Esch, YWCA; Pam Walker, ECDC; Charlotte Walker, ECDC; Lynn Howard, Child Care Center PRESIDING OFFICIAL: Aid. Juliar, Chair The meeting was called to order at 8:00 p.m. I. MINUTES OF THE JUNE 9, 1987 MEETING Aid. Juliar made a motion to approve the minutes of the June 9, 1987 meeting as written. The motion was seconded by Mr. Chancellor. Motion carried unanimously (4-0). I1. COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of April 23, 1987. Aid. Juliar accepted the Housing Commission minutes into the record. B. Housing Commission Memo re: Joint Proposal Review meeting with CD Committee. Following brief discussion, Aid. Juliar set the date of Tuesday, October 6, 1987 for the Joint Review with the Housing Commission of incoming 1988-89 CD Proposals for housing projects. III. CHILD CARE CENTER REQUEST FOR ULO FUNDS Following the introduction of the related memorandum outlining the Child Care Center Request, Aid. Raden made a motion to approve the request. The motion was seconded by Curtis Chancellor. Discussion followed concerning the accountability of the ETHS construction class students working on the Child Care Center Rehab project, and how to make the students take the completion of the work experience project more seriously. The motion carried unanimously (4-0). r Housing and Community Development Act Committee Minutes - July 14, 1987 Page Two IV. YWCA REQUEST FOR ULO FUNDS Aid. Juliar introduced the YWCA request for $9,100 in Unspecified Local Option (ULO) funds to remove asbestos ceiling tiles in the YWCA gymnasium and replace them with acoustical panels. He cautioned that he did not feel the Committee would want to establish a practice of reviewing any and all agency requests for funding to remove asbestos, which is an expensive proposition. Jean Esch, YWCA Board President, presented the request to the Committee, explaining that several programs which operated in the Gym had been interrupted until the asbestos could be removed. She further explained that the CD money requested would be a source of matching funds to a $7,500 grant which the "Y" received from United Way. Aid. Summers recommended and subsequently made a motion that the Committee make an interest free six-month loan to the YWCA to resolve the asbestos problem, and that during the six month period, the "Y" would continue to seek other sources of funding with the intention of paying off the loan. If at the end of the six months, no other funding could be found, the Committee would forgive the loan, in effect, making it a grant to the YWCA. The motion was seconded by ,Mr. Chancellor. After further discussion, the Motion carried (3-0). V. HOUSING DEPARTMENT REQUEST FOR AMENDMENT TO WORK PROGRAM Robert Shonk, Finance Director, made a brief presentation to the Committee regarding the need for an outside audit of the CDBG Rehab Loan Portfolio. He explained that $10,000 would be needed to conduct a review of the current manual system for maintaining the portfolio and for management consultants to develop recommendations on how to computerize/improve the system. Aid. Raden received clarification on the distinction between this request for an audit and the regular audits that are budgeted for all CD programs. Aid. Summers suggested that this request for funding is basically like an out -of -cycle request and should be incorporated into the upcoming funding cycle. Ald. Juliar noted that this audit needs to be done, but that it is not an emergency. The Committee agreed to hold this item over until the next meeting so that all the Committee members could be present. Chris Yonker noted that although the request for the audit of the Rehab Portfolio is an amendment to the current work program, the dollars are already in tht budget for the Single -Family Rehab Loan program. VI. SEMI-ANNUAL REPORT: ECDC COMMERCIAL REVOLVING LOAN FUND Ms. Pamela Walker of ECDC reviewed the semi-annual report on the revolving loan fund for the " Committee and discussed the types of assistance provided to Small Business clients. She noted that the Loan Review Committee had recently approved 2 new loans totalling $30,000 which resulted in the creation of 3 jobs. Charlotte Walker noted that the Review Committee decided , to forego the proposed grant/loans feature and give consideration to unsecured loans in certain cases. i� At this point, Aid. Drummer arrived (9:00 p.m.). Housing and Community Development Act Committee Minutes - July 14, 1987 Page Three VII. CDBG FIRST QUARTER REPORT NARRATIVE FOR THE PERIOD MARCH 1, 1987 - MAY 31, 1987 Aid. Juliar accepted the Quarterly Report into the record. VIII. ADOPTION OF PREVIOUSLY CONSIDERED "COMMUNITY DEVELOPMENT AND HOUSING PLAN" The Committee agreed to hold this item over until the next meeting. IX. CD STAFF/COMMITTEE INPUT Aid. Summers advised CD staff on the publication of minutes from Executive Sessions. X. CITIZEN INPUT There was no additional citizen input. At 9:25 p.m. a motion was made to adjourn the meeting into Executive Session to consider pending litigation. The motion carried (6-0). The meeting reconvened into regular session at 9:33 p.m. X1. ADJOURNMENT Mr. Chancellor made a motion to adjourn the meeting. The motion tarried (6-0). The meeting was adjourned at 9:40 p.m. STAFF: DATE: �?-3 / `k-7 4Y33/33 ei. HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, 1997 Room 2403 - 7:43 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Ald. Raden, Jeanne Breslin, Curtis Chancellor MEMBERS LATE: Aid. Summers, Aid. Drummer MEMBERS ABSENT: Kenneth Whitney, Laurie Sans STAFF PRESENT: Yonker, Lufkin, Fair, Steuben, Modaber, Powers, Shonk OTHERS PRESENT: Jean Esch, YWCA; Pam Walker, ECDC; Charlotte Walker, ECDC; Lynn Howard, Child Care Center PRESIDING OFFICIAL: Ald. Juliar, Chair The meeting was called to order at 9:00 p.m. I. MINUTES OF THE JUNE 9, 097 MEETING Aid. Juliar made a motion to approve the minutes of the June 9, 1987 meeting as written. The motion was seconded by Mr. Chancellor. Motion carried unanimously (4-0). II. COMMUNICRTIONSMANSMITTALS A. Housing Commission Minutes of April 23, 1987. Aid. Juliar accepted the Housing Commission minutes into the record. B. Housing Commission Memo re: Joint Proposal Review meeting with CD Committee. Following brief discussion, Aid. Juliar set the date of Tuesday, October 6, 1997 for the Joint Review with the Housing Commission of incoming 1998-89 CD Proposals for housing projects. III. CHILD CARE CENTER REQUEST FOR ULO FUNDS Following the introduction of the related memorandum outlining the Child Care Center Request, Aid. Raden made a motion to approve the request. The motion was seconded by Curtis Chancellor. Discussion followed concerning the accountability of the ETHS construction class students working on the Child Care Center Rehab project, and how to make the students take the completion of the work experience project more seriously. The motion carried unanimously {4-0}. A Housing and Community Development Act Committee !Minutes - July 14, 1997 Page Two IV. YWCA REQUEST FOR ULO FUNDS Aid. Juliar introduced the YWCA request for $9,100 in Unspecified Local Option (ULO) funds to remove asbestos ceiling tiles in the YWCA gymnasium and replace them with acoustical panels. He cautioned that he did not feel the Committee would want to establish a practice of reviewing any and all agency requests for funding to remove asbestos, which is an expensive proposition. Jean Esch, YWCA Board President, presented the request to the Committee, explaining that several programs which operated in the Gym had been interrupted until the asbestos could be removed. She further explained that the CD money requested would be a source of matching funds to a $7,500 grant which the "Y" received from United Way. Aid. Summers recommended and subsequently made a motion that the Committee make an interest free six-month loan to the YWCA to resolve the asbestos problem, and that during the six month period, the "Y" would continue to seek other sources of funding with the intention of paying off the loan. If at the end of the six months, no other funding could be found, the Committee would forgive the loan, in effect, making it a grant to the YWCA. The motion was seconded by Mr. Chancellor. After further discussion, the Motion carried (5-0). V. HOUSING DEPARTMENT REQUEST FOR AMENDMENT TO WORK PROGRAM Robert Shonk, Finance Director, made a brief presentation to the Committee regarding the reed for an outside audit of the CDBG Rehab Loan Portfolio. He explained that $10,000 would be needed to conduct a review of the current manual system for maintaining the portfolio and for management consultants to develop recommendations on how to computerize/improve the system. -• Aid. Raden received clarification on the distinction between this request for an audit and the regular audits that are budgeted for all CD programs. Ald. Summers suggested that this request for funding is basically like an out -of -cycle request and should be incorporated into the upcoming funding cycle. Aid. Juliar noted that this audit needs to be done, but that it is not an emergency. The Committee agreed to '.-void this item over until the next meeting so that all the Committee members could be present. Chris Yonker noted that although the request for the audit of the Rehab Portfolio is an amendment to the current work program, the dollars are already in the budget for the Single -Family Rehab Loan program. VI. SEMI-ANNUAL REPORT: ECDC COMMERCIAL REVOLVING LOAN FUND Ms. Pamela Walker of ECDC reviewed the semi-annual report on the revolving loan fund for the Committee and discussed the types of assistance provided to Small Business clients. She noted that the Loan Review Committee had recently approved 2 new loans totalling $30,000 which resulted in the creation of 3 jobs. Charlotte Walker noted that the Review Committee decided to forego the proposed grant/loans feature and give consideration to unsecured loans in certain cases. At this point, Aid. Drummer arrived (9:00 p.m.). s�� Housing and Community Development Act Committee Minutes - July 14, 1987 Page Three VII. CDBG FIRST QUARTER REPORT NARRATIVE FOR THE PERIOD MARCH 1, 1997 - MAY 31, 1997 Aid. Juliar accepted the Quarterly Report into the record. VIII. ADOPTION OF PREVIOUSLY CONSIDERED "COMMUNITY DEVELOPMENT AND HOUSING PLAN" The Committee agreed to hold this item over until the next meeting. IX. CD STAFF/COMMITTEE INPUT Aid. Summers advised CD staff on the publication of minutes from Executive Sessions. X. CITIZEN INPUT There was no additional citizen input. At 9:25 p.m. a motion was made to adjourn the meeting into Executive Session to consider pending litigation. The motion carried (6-0). The meeting reconvened into regular session at 9:35 p.m. XL ADJOURNMENT Mr. Chancellor made a motion to adjourn the meeting. The motion carried (6-0). The meeting was adjourned at 9:40 p.m. STAFF: DATE: *-3 / —�7 4Y33/35 0 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, September 8, 1987 City Council Chambers - 7:00 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Aid. Drummer, Aid. Summers, Jean Breslin, Laurie Sans, Kenneth Whitney, Curtis Chancellor MEMBERS ABSENT: Aid. Raden STAFF PRESENT: Clarke, Fair, Guilen, Kuempel, Modaber, Powers, Smith, Steuben, Talkington, Tonkinson, Volberding, Yonker OTHERS PRESENT: Bob Robinson and Laura Baren, Evanston Northshore YWCA; John Buckley and Ray Solomon, Family Counseling Services; John Colts-Tegg, Central Evanston Child Care, Inc.; Kathleen Swanson, Evanston Legal Aid; Marcy Karoll, Metropolitan Chicago Coalition on Aging; Bernice Downs, CEDA/Neighbors at Work; Robert Roy, Evanston Community Defender; Ann Jennett, Youth Job Center of Evanston; Blair Grumman, Child Care Center; Delores Holmes, Family Focus; Richard Weiland, Earn and Learn; Judith Jager and Emily Guthrie, Evanston Neighborhood Conference; Doris Rudy, Evanston Day Nursery; Allen Price, Fleetwood/Jourdain Advisory Council. I. MINUTES OF DULY 14, 1997 MEETING. Curtis Chancellor made a motion to approve the minutes. Aid. Drummer seconded the motion. Chris Yonker advised the Committee that the date of the minutes should be corrected to read July 14, 1997 instead of June 14. Motion carried 4-0. II. COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of June 23, 1987 and July 23, 1997 Aid. Juliar accepted these minutes into the record. B. Letter to Other Boards and Commissions Re: 1988-99 CDBG Proposal Review Format. Aid. Juliar mentioned that this letter was sent to other City boards and commissions to review and make comments on proposals for 1988-89 CDBG fuming for the CD Committee and to participate at some of the in-depth proposal review sessions. Housing and Community Development Act Committee Minutes - September 8, 1987 Page Two V1I. PARKS DEPARTMENT REQUEST FOR UNSPECIFIED LOCAL OPTION (ULO) FUNDS FOR LANDSCAPING OF FLEETWOOD/JOURDAIN TURNAROUND Aid. Juliar changed the order of the agenda to discuss this funding request at this time. Fred Gullen, Parks Department Horticulturist, stated that the original proposal cost estimates included landscaping. He sited that the paving portion of the project took more money than was originally expected, therefore $10,800 is needed to complete the project. $9,800 of this amount is for landscaping, and approximately $1,000 is to cover the balance of the cost of paving the area. Mr. Guilen stated that excavation costs had more than tripled since the last Parks Department paving project, which contributed to the high cost of the paving portion of the project. Aid. Drummer made a motion to allocate $10,800 in 1986-87 Unspecified Local Option CDBG funds to allow completion of the Fleetwood/Jourdain turnaround project including landscaping. Curtis Chancellor seconded the motion. Kenneth Whitney arrived at this time. Motion carried 3-0. V. CONSIDERATION OF PROPOSED ANNUAL UPDATE TO THE "HOUSING ASSISTANCE PLAN" Aid. Juliar changed the order of agenda to consider this item at this time. Laurel Talkington, Housing Planner, stated that this update does not have any major changes from last year's update. She added that major changes occur in the actual plan which is done every three years. She stated that the next major housing assistance plan will be done next year. Laurie 5ans made a motion to Approve the proposed annual update to the Housing Assistance Plan. Curtis Chancellor seconded the motion. Motion carried 3-0. III. 198E-89 CDBG PROJECT PROPOSALS - PUBLIC HEARING C. Outside Agency Proposal Presentations John Buckley and Ray Solomon, Family Counseling Service Ray Solomon stated that his agency was requesting $I5,000 in CDBG funds for either siding or painting for their headquarters building at 1114 Church Street. He stated that the agency has owned the building since the 1940's. The building has not been painted in five years. Mr. Solomon stated that the agency is operating on a deficit and does not want to cut services if at all possible. Regarding benefit to low to moderate income persons, John Buckley handed out statements to CD Committee members documenting low to moderate income benefits to the clients of the agency's various programs. Mr. Solomon stated that approximately 63% of the clients that the agency serves are low income. John Colts-Tegg, Central Evanston Child Care, Inc. John Colts-Tegg stated that the agency has completed its first year of operation and has become the largest child care center in the City. He summarized the programs that the day care center provides and the various ages of children that these programs serve. Mr. Colts-Tegg stated that approximately 20% of the children enrolled at his agency are funded by Title XX. He added that the reimbursement from Title XX does not cover the full cost of providing care to the children. He described the tuition supplement program his agency would like to implement using CDBG dollars to serve families whose incomes are higher than Title XX income limits, but are still considered low to moderate income. Housing and Community Development Act Committee Minutes - September 8, 1987 Page Three Mr. Colts-Tegg stated that besides the tuition supplement program the agency would also use CDBG money to fund the difference between the cost of providing care to Title XX children and the actual reimbursement that the agency receives. Discussion by Curtis Chancellor, Kenneth Whitney, and Aid. Juliar: How would CDBG funds be used in each of the proposed programs by the agency? How many children the agency serves are from other communities outside of Evanston? Should we be providing CDBG "tuition scholarships" to non -Evanston residents? What are the other sources of funding that the agency receives? Mr. Colts-Tegg responded that the agency does serve some children who are not Evanston residents. He added that these children typically have parents who are employed in Evanston and the parents place the children there while going to work. Mr. Colts-Tegg added that the agency had not previously considered limiting the tuition scholarships to Evanston residents alone, because they did not want to discriminate against other needy families who reside outside of Evanston. He added that the primary sources of funding for his agency come from the tuition paid by families, Title XX money, and the federal food program subsidy. Laura Baren and Bob Robinson, Evanston Northshore YWCA Aid. Summers arrived at this time. Laura Baren described the Shelter for Battered Women program. She proceeded to discuss the agency's proposed expansion of parking facilities. A site plan review session with City officials has been scheduled for the near future. Ms. Baren stated that at the present time the agency has only 29 parking spaces for its patrons. She added that parking in the immediate area is scarce, and it is difficult for employees and residents of the Battered Women's Shelter to find parking spaces for their vehicles. Ms. Baren stated that the alternative to homelessness proposal would be providing housing among other services to homeless persons in the area. Discussion by Kenneth Whitney, Laurie Sans, Aid. Summers, Aid. Drummer regarding low to moderate income benefit, target area benefit, land acquisition for the homelessness project, and alternatives to constructing additional parking spaces at the YWCA. Chris Yonker clarified that the YWCA parking lot project is not considered low to moderate income benefit merely because it is located in the target area. He stated that YWCA has provided documentation that over 50% of their patrons are low to moderate income. Laura Baren stated that regarding the alternatives to Homelessness Project the YWCA is In the process of acquiring land for the project. At the present time, the YWCA does not actually own a site for this project. Regarding shared parking facilities with some of the larger corporations in the area such as Shand Morahand, Nis. Baren replied that the shelter would investigate this option. There was a question about losing much of the YWCA's yard space to construct the parking lot. Bob Robinson responded that this was a concern of the YWCA as well. He stated that approximately 40% of the yard would remain for a play area for children of the mothers in the Shelter for Battered Women and for children in the YW CA's Day Care program. Doris Rudy, Evanston Day Nursery Doris Rudy stated that the day nursery located at 1933 Grant, has been in the child care business since 1915. his. Rudy stated that the day nursery Is requesting $16,000 In CDBG funds to expand the administrator's office space and to install a kitchen on the second floor which would allow for the exclusive use of the main floor kitchen by the day nursery. She added that the installation of the kitchen would enable the agency to comply better with state regulations governing the licensing of such facilities, and provide much needed storage space. Housing and Community Development Act Committee Minutes - September 8, 1987 Page Four Kathy Swanson, Evanston Legal Services Kathy Swanson summarized the services provided by Cook County Legal Assistance Foundation's Evanston Office. She stated that over 50% of the clients their office serves are lower income Evanston residents. She stated that the agency has a staff of 8 persons and handles cases in the areas of government benefits, tenant's rights, nursing home residents. Ms. Swanson told the Committee that the agency is requesting $8,200 in CDBG funds for fiscal year 88/89. She added that next year the agency hopes to be able to afford to hire a part-time social worker to help their clients fill out government forms. She stated that at the present time the other staff members do not have the available time to assist clients in this area, and the agency believes this service will reduce the need for legal advocacy due to clients having filled out government forms incorrectly. Ms. Swanson told the Committee that on September 17 there will be a meeting In the City Council Chambers with area social service agencies sponsored by CCLAF to explain the legal services that they provide and how to make referrals to their agency. Regarding the CCLAF parent office's ability to fund legal services in Evanston if CDBG funds are not received, Ms. Swanson stated that staff cut -backs would result. Kenneth Whitney asked if the agency has ever had to turn away clients. Ms. Swanson replied that theoretically they had not turned away eligible clients; however, she added that the scope of services that the office provides has been reduced. Jane Volberding and Marci Karoll, Evanston Commission on Aging and Metropolitan Chicago Coalition on Aging Marci Karoll told the Committee that the Metropolitan Chicago Coalition on Aging is requesting over $106,000 in CDBG funds to provide accessibility modification for 23 homes owned by senior citizens in Evanston. She explained that the proposed rehab cost is $3,230 per home in labor and materials. Discussion by Aid. ]uliar, Aid. Summers, Aid. Drummer and Laurie Sans regarding if the program would be 100% grant, whether or not the project would be better served by the Mayor's Special Fund money, how this program compares with the Neighbors at Work Minor Repair program, and issues of senior citizen participation in grant programs. Ms. Karoll responded that the program would operate as a 100% grant to qualified low to moderate income elderly homeowners. She stated that the Metropolitan Commission on Aging did not feel it was appropriate to apply for special housing fund money. Ms. Caroll stated that the Neighbors at Work program provided more painting and repair service whereas this proposed program would do more accessibility modification to houses such as widening doorways and constructing access ramps for wheelchairs. She mentioned that in the Senior Home Repair program that her agency operates in the City of Chicago there was some initial reluctance on the part of senior citizens to participate in the program. She added that this problem diminished during the second and third years of operation after the senior citizens saw the quality and type of work that was being performed under this program. Housing and Community Development Act Committee Minutes - September 8, 1987 Page Five Ann Jennett, Youth Job Center Ann Jennett summarized the plight of lower income minority and other youth in finding jobs or moving up in their current jobs. She stated that the agency will be running out of money in December of 1987. She stated that the agency is requesting funding from Community Development Block Grant, Unified Budgeting Panel, United Way, private corporations, and Private Industry Council (PIC). Ms. Jennett told the Committee that because of reduced staff, her employees could not devote the time to the PIC program. Therefore they have hired a staff person to do this solely on a commission basis. She added that the agency's 1988-89 CDBG request does not include any salary raises. Discussion by Laurie Sans and Curtis Chancellor regarding the amount of private funds being raised by the Youth Job Center and previous sources of funding. Ms. Jennett stated that the agency is still receiving private foundation money; however, these grants are typically becoming smaller. Another consideration she mentioned was that some of the private foundations she applied to are Chicago -based and prefer to fund only agencies located in Chicago. Ms. Jennett stated that in the previous year the agency prepared many funding proposal applications to private foundations. The agency also raised money from the Custer Fair, a letter writing campaign, a phone campaign, and a benefit at Fleetwood/Jourdain theater in conjunction with the Rotary Club. Robert Roy, Evanston Community Defender Office Robert Roy summarized the scope of services provided by his agency to Evanston residents. He stated that 100% of their clients are low income and many are juveniles. Mr. Roy told the Committee the agency receives funding from the Township and will be applying to the Unified Budgeting Panel October 8 for funding. He stated that the agency's 1988-89 request for $75,287 in CDBG funds would comprise 58% of the agency's budget. Mr. Roy invited CDBG Committee members to visit the Community Defender office to see the scope of services that they provide. Bernice Downs, CEDA/Evanston Neighbors at Work Bernice Downs summarized the ENAW Minor Repairs/Paint program and the number of young adults that are trained by the program. She stated that the agency is requesting $270,240 in CDBG funds for the 1988-89 program year. Comments by Aid. Drummer, Kenneth Whitney and Aid. Summers regarding the general effectiveness of the program, and further training for the young adults in the program. Ms. Downs replied that since she has been employed by Neighbors at Work she has tried to institute an educational component to the program. One hour of classroom time per day is advocated. She also stated that referrals are made to the GRASP program to assist young adults in obtaining their GiD certificates. She added that the agency is trying to place youth in trade union training programs. Regarding the agency's request for increased funds in 1988-89, Ms. Downs stated that this matter would be addressed at the in-depth proposal review session in October. Ms. Downs then summarized the proposed Small Business Technical Resource Center program. Comments by Kenneth Whitney and Aid. Summers regarding the type of technical assistance provided, and whether coordination of existing services should be addressed rather than creating new programs. Ms. Downs responded that Neighbors at Work does operate a Technical Assistance program now to train lower income persons in how to operate a business. She added that this new program would provide additional needed training to these individuals. She stated that there are several organizations providing this type of service already in the community, however each agency was typically serving a different client population. Kenneth Whitney and Ald. Summers left at this time. Housing and Community Development Act Committee Minutes - September 8, 1997 Page Six Blair Grumman, Child Care Center Blair Grumman, Director of the Child Care Center, stated that her program provided full-time day care services to 87 children. She added that most of them are low to moderate income children from the Church/Dodge area. 80% of the children served are Title XX funded. Almost all of the children served by this center are Evanston residents. The agency is requesting $62,653 for a three-part rehabilitation program. The first part involves removing safety hazards from the playground area. The second component is to do exterior painting at the child care center. The final component is to rebuild the porches of the building. Ms. Grummer stated that she believes this project conforms to the City's Housing and Community Development Plan. Aid. Summers returned at this time. Delores Holmes, Family Focus Deloris Holmes, Director of Family Focus/Our Place, described the proposed indoor and outdoor lighting improvements that her agency would like to undertake using CDBG funds. She stated that exterior lighting on the south southeast and southwest corners of the building would make it more attractive and improve the safety of the building. Ms. Holmes reminded the Committee that the Family Focus Center also houses eight agencies and serves approximately 200 people per day. Aid. Summers stated that it is evident that the work needs to be done. He suggested that because Dewey Street had been a thru street and was cut off, that perhaps there is some electrical conduit near the Family Focus Building that could be used with Capital Improvement funds instead of CD funds to do a portion of this project. Richard Weiland, Director Earn and Learn Program Richard Weiland stated that the Earn and Learn CDBG proposal for fiscal year 1988-89 was the same as it has been for the last few years. He stated that his program is requesting up to $5,200 from the CD Committee to provide part-time summer employment fcr 20-30 youths for up to six weeks as an extension of the ten-month Earn and Learn program. He reminded the Committee that the summer Earn and Learn program employs youths at -risk and it enables staff to work more intensively with these students to develop good work habits and improve attitudes. Mr. Weiland concluded that his program could operate with fewer CDBG dollars, but It would not be able to serve at -risk youths. Emily Guthrie, Judy Jager, Evanston Neighborhood Conference Judy Jager stated to the Committee that the Evanston Neighborhood Conference is requesting $15,000 to subcontract with one or both of the major fair housing organizations in the Chicago area to do another full scale audit of the Evanston real estate market. They propose to test ten sales firms and ten rental firms by providing two tests on each to look for any violations in steering or in Title Vlll. She added that the neighborhood conference would report any violations to the City. She stated that the organization could act more autonomously than the City and determine whether or not to litigate in cases of housing discrimination. She concluded by stating that there has never been a steering complaint filed because many people do not know that they are being steered. Emily Guthrie gave a brief history of the organization. She said the group was formed in response to the District 65 goals of keeping the schools in Evanston racially balanced. %is. Jager added that many Evanston real estate firms are in favor of such an audit because they believe they do not discriminate and dislike being categorized with those firms who do. -Housing and Community Development Act Committee Minutes - September 8, 1987 Page Seven Mamie Smith and Alan Price, Fleetwood/Jourdain Center Mamie Smith, Director of the Fleetwood/Jourdain Center, stated that the projects the center is proposing total $10,000. The first project is to enclose the three alcoves on the exterior of the building to eliminate undesirable and unacceptable behaviors. The second project is to install shelving in the arts and crafts room. Ms. Smith stated that at the present time projects must be left on tables and the installation of metal shelves would greatly improve this condition. The final project Is to renovate the stage of the community center. B. City Manager's Presentation of Recommendations for City -Sponsored Proposals Chris Yonker told the Committee that City Manager Joel Asprooth was unable to attend the meeting. He added that Mr. Asprooth conveyed to him that he would be happy to meet with the Committee at a later date should they wish to discuss any of the City's sponsored proposals with him. Mr. Yonker made the presentation of the various City -sponsored CD proposals for 1988-89. He summarized the fuming projection for the next fiscal year. Mr. Yonker reminded the Committee that there will not be any deferral funds for 88-89 like the $274,000 that was received for fiscal year 87-88. He stated it is expected that the CDBG program will be funded on the national level at $3 billion. Mr. Yonker reminded the Committee that the revisions to the Gramm -Rudman -Hollings balanced budget law have not been decided yet and the program for Evanston could possibly receive a 3 to 20% cut. Regarding the City -sponsored demolition program for 1988-89, Ald. Summers asked if specific sites had been identified. Catherine Powers, Director of Housing Rehabilitation and Property Maintenance, replied that her department was doing preliminary tract searches on certain properties. Aid. Summers asked if the City is able to recover some of the money when the properties are eventually sold. Chris Yonker stated that this occurrs on some occasions. He added that staff would be researching long-term alternative uses for vacant properties resulting from the demolition of dilapidated structures. One positive outcome could be the sale of these vacant lots to persons who agree to provide housing for low to moderate Income persons on the site. Aid. Summers asked if some of the unspent money in City -sponsored projects which is a direct result of unfilled staff positions could be reallocated. Chris Yonker replied that the staff routinely reallocates unspent prior year salary funds in to future years and that some of this information can be found In the reallocation memo provided to the Committee. Aid. Summers commented that the site clearance proposed by the City seems like a large amount of money and he wondered if someone else could do this work such as a potential developer. IV. ADOPTION OF PREVIOUSLY CONSIDERED "COMMUNITY DEVELOPMENT AND HOUSING PLAN" (Held over from June 9 and July 14 meetings) Aid. Summers asked if this matter could be discussed at the next Housing and Community Development Act Committee meeting because three members were not present this evening. Chris Yonker stated that a Community Development and Housing Plan must be in place prior to the November meeting of the Committee, because it needed to be submitted to HUD with the Proposed Statement. Curtis Chancellor suggested that this item be placed first on the agenda at the September 22 meeting of the Committee. Aid. Juliar agreed to hold this matter over until that meeting. Housing and Community Development Act Committee Minutes - September 8, 1987 Page Eight III. D. PRELIMINARY REALLOCATIONS OF UNEXPENDED FUNDS TO THE 1988-89 CDBG PROGRAM YEAR Chris Yonker stated that there will be additional reallocations proposed to the Committee by the November meeting, however there would not be a substantial Increase in the amount of money reallocated from the total listed in this memo. Curtis Chancellor made a motion to approve the preliminary reallocations. The motion was seconded by Aid. Summers. Motion carried 3-0. VI. CONSIDERATION OF PREVIOUSLY REQUESTED AMENDMENT TO HOUSING REHAB DEPARTMENT WORK PROGRAM. Chris Yonker stated this amendment to the work program is to conduct an audit of the City's Rehab Loan portfolio. He stated that there are approximately $2 million worth of loans on the City's books. Catherine Powers stated that because of staff turnover and the slight reduction of rehab construction work during the fall, it would be a most opportune time to conduct such an audit. Mr. Yonker stated this audit would be done by the same firm that is doing the City's overall financial audit at the present time. The firm will also be doing similar audits for the Water and Sewer Departments. He reminded the Committee that the Housing Rehab and Property Maintenance Department was not requesting additional funds from the Committee, merely a transfer of funds from one line item to another. Aid. Summers made a motion to approve the amendment to the Housing Rehab Department Work program. The motion was seconded by Curtis Chancellor. Aid. Juliar stated that he would like to see similar audits done on various agencies that are funded with CDBG dollars. Motion carried 3-0. VIII. CD STAFF/COMMITTEE INPUT There was no additional CD staff or Committee input. IX. CITIZEN INPUT There was no additional citizen input at this time. X. ADJOURNMENT Aid. Summers made a motion to adjourn the meeting. Laurie Sans seconded the motion. Motion carried 3-0. The meeting was adjourned at 9:46 p.m. Staff: 71-, a 3 Atoda-L«(- Date: �- -1r �� ) 7 cc: Joel M. Asprooth, City Manager 4Y37/44 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, September 22, 1987 Room 2403 - 7:00 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Aid. Raden, Aid. Summers, Aid. Drummer, Curtis Chancellor, Laurie Sans, Jeanne Breslin MEMBERS ABSENT: Kenneth Whitney STAFF PRESENT: Fair, Modaber, Steuben, Yonker, Wirth OTHERS PRESENT: John Buckley and Ray Soloman, Evanston Family Counseling Services; Betty Luning and Blair Grummon, Evanston Child Care Center, Inc.; Laura Baren and Bob Robinson, Evanston/Northshore Y►ItCA; Doris Rudy, Evanston Day Nursery; Phil Peters and Drew Petterson, Plan Commission; Delores Holmes, Family Focus I. MINUTES OF THE SEPTEMBER 8, 1997 MEETING Curtis Chancellor made a motion to approve the minutes. Laurie Sans seconded the motion. Motion carried. II. COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of August 27, 1987. AId. Juliar accepted the minutes into the record. B. Memo to the Human Services Committee Re: New HUD Homeless Assistance Act Programs Aid. Juliar summarized the memos and the possibility of the City receiving a grant of $27,000 for emergency shelter programs. Aid. Raden questioned why this grant program was not referred to the CD Committee, particularly in light of the fact that two of the projects currently requesting CD dollars will be affected, ie: YWCA Shelter for Battered Women and the YWCA Alternatives to Homelessness. She asked that the minutes reflect her concern and feeling that the CD Committee is the appropriate body for this program to fall under. Mr. Yonker stated that due to the stringent timing criteria of the application and the experience of the Human Services staff with the Blue Ribbon Committee's Report on the Homeless generated last year, it had been felt the Human Services staff was the most appropriate to prepare the Comprehensive Homeless Assistance Plan (CHAP) and application. III. REVIEW OF 1998-89 CDBG PROPOSALS FOR NEIGHBORHOOD REVITALIZATION/CAPITAL IMPROVEMENT PROJECTS Chris Yonker informed the Committee that the representative from the Engineering Department was unable to ;attend the meeting this evening. Questions regarding the first seven projects (A-G), sponsored by the Engineering Department, would be forwarded and a written response prepared for the Committee. Housing and Community Development Act Committee Minutes - September 22, 1987 Page Two A. Catchbasin Replacement (Project 021) Aid. Raden asked to be provided with the number of catchbasins located In the target area and the number that have been replaced with CD dollars since the Inception of the program, B. Curb Replacement (Project 022) Phil Peters noted the curbs replaced with CD dollars are listed in the Capital Improvement Plan (CIP) as necessary, while those to be replaced with other available funds are listed as both desirable and necessary. He stated he was under the impression that items in the CIP listed as desirable were to be excluded and wondered whether this, In fact, was true. Curtis Chancellor commented on curb work performed in the target area last year. He stated that he had noticed many of these recently repaired curbs were already crumbling. In addition, many areas below the new curbs had settled causing standing water. He asked what type of inspection system is being done or can be done to correct these problems. At this time Aid. Summers arrived. Aid. Summers requested information on the curb located on the bike path at Bridge Street and Simpson by the park and whether this curb had been modified for bike t rave l /handic apped. C. Viaduct Pavement Replacement (Project 023) Aid. Juliar stated this proposal was for the repcivemen! of the street under the viaduct on South Boulevard. No further comments were made. D. Alley Resurfacing (Project #24) Mr. Chancellor commented on the brick alley located between Crain Street and Dempster connecting Elmwood and Sherman Avenue. He stated the alley had a severe drop-off that could be dangerous. Phil Peters asked if the alley to be repaved on Lake Street was located behind the police station. If so, is it primarily used by City cars? Aid. Summers added that in light of the work proposed on the fire station, it might not be worthwhile to do anything about that particular alley at this time. City staff was asked to prepare a response to this issue. At this time Jeanne Breslin arrived. E. Street Paving (Project #25) Aid. Raden asked if the residents on the street to be paved are low to moderate Income. Mr. Yonker responded stating that the block group is low/mod income. A windshield survey was also done and while a door-to-door survey had not been done, it appeared the residents of the block would meet the income criteria. F. Emerson Bridge Fence (Project #26) No comments were made. . Housing and Community Development Act Committee Minutes - September 22, 1987 Page Three G. Sidewalk Replacement (Project 027) It was clarified this project would allow for 100% funding of sidewalks replaced in the target area. It has been felt that many people who are low to moderate Income cannot afford the 30% replacement costs to repair their sidewalks under the City's present 30/30 program. In the past, catchbasins, curbs, alleys, and streets have been repaired In these areas and sidewalks are an integral part of neighborhood revitalization. The replacement would be for entire blocks similar to the curb program. H. Fleetwood/Jourda►in Center Rehab (Project #28) Don Wirth, Director of Recreation and Parks Department, summarized the three items Included in the proposed rehab. These items included enclosing the alcoves, adding shelving in the arts and crafts room, and rebuilding the stage in the auditorium and adding storage space below it. He stated the major item would be the enclosing of the alcoves which would consist of bricking them up. He added that no fire or zoning codes would be violated in doing so. It was clarified that cost estimates were compiled by the Parks Department, Recreation Department, and Building Operations. These iterns are included in the Capital Improvement Plan on page 27 with an estimated budget of $20,000. Since Vie-n, the budget has been revised to $10,000. The question was raised by Jeanne Breslin as to whether a railing would be installed around the stage in the auditorium. Mr. Wirth was not certain and will check into the matter and relay the information back to the Committee. At this time Aid. Drummer arrived. I. Playground Safety Modifications (Project #29) Mr. Wirth stated this project was a continuation of the project funded for $30,000 last year. The total cost of modifying the play equipment in parks located In the target area to meet safety standards will be $90,000 ($30,000 each year for 3 years). He informed the Committee that presently the department is going out to bid for equipment utilizing last year's funding. The process of working with manufacturers to get approval of equipment modifications has taken longer than expected. It was clarified for the Committee that once their (the manufacturers) approval for modifications is granted, their liability is not released. This process is item specific: and will not have to be duplicated when the same equipment is modified next year. The question was asked if parks located outside the target area will also be modified. Mr. Wirth said $90,000 will be spent on these modifications from other revenue sources making the total cost of all parks in the City $180,000. J. Community Center Lighting (Family Focus) (Project #30) Delores Holmes summarized the proposal to add lighting at the Family Focus Community Center. She explained that while lighting on the north side of the building was adequate, the south side was very poorly lit. In addition, the lighting inside the halls is very dim. She clarified for the Committee that the Family Focus Center did have a long range plan and, to date, approximately $400,000 had been spent renovating the building. Approximately $200,000 is needed to complete the repairs. A variety of funding sources have been utilized. Housing and Community Development Act Committee Minutes - September 22, 1997 Page Four Aid. Summers emphasized the building was a community asset and should it go it would take away the last hub of that community. The significance of that building and the Fleetwood/Jourdain Center should not be lost sight of. K. Parking Lot Expansion (Evanston/Northshore YWCA) (Project #31) Laura Baren spoke on behalf of the YWCA's need to expand the parking lot. She stated the YWCA presently has 34 spaces utilized by day care, health and fitness program participants, community services, the Shelter for Battered Women, and the YWCA staff. The parking situation is critical especially in the morning and evening hours when children are dropped -off and picked -up from the day care center. There is no available street parking for several blocks. While some spaces are available at neighboring churches, the hours they are available are not during the peak hours of use at the YWCA. She distributed to the Committee a current plat of survey with the new parking drawn in. The City's Site Plan Review Committee had informed her of the need for drainage and screening as required by City Code and the requirements were included in the drawing. About 20 spaces would be added. She clarified that screening would be added and no trees would be removed. CD dollars appear to be the only funds available for this work. Jeanne Breslin expressed her interest in seeing a study done on how to improve the drop-off/pick-up situation for day care. She stated that while the plan would increase the number of parking spaces, it did nothing to alleviate the awkward drop-off situation and alternative solutions should be investigated. Ms. Baren stated she would look into the matter. L. Family Counseling Center Rehab (Evanston Family Counseling Services) (Project #32) Ray Soloman, a member of the Board, and John Buckley, Director, were present on behalf of the Family Counseling Center. ,Mr. Soloman stated the Center was presently running a deficit. The exterior is badly in need of repair and they desire to install exterior siding and alleviate further maintenance c!)sts. Were they to paint, the cost is estimated at about $7,000; however, painting would be required again in five years. He clarified that 63% of the r_lients were of low income and this figure does not include any moderate Income clientele. He also stated their proposal had been rejected by the ;Mayor's Special Housing Fund Committee. M. Child Care Center Rehab (Evanston Child Care Center, Inc.) (Project #33) Blair Grummon, Director of the Center, and Betty Luning, Treasurer of the Board of Directors, were present representing the proposal for the Child Care Center, Ms. Grummon summarized the proposal's three items of repair; the replacement of the two back porches, the painting of the building's exterior wood trim, and the renovation of the play areas. The major and most important part of the request is the playground renovation. The grounds are an integral part of the Center and are considered hazardous with unsafe equipment, uneven grounds, pot holes, and lack of padding under play equipment. She spoke of how closely the Child Care proposal's objectives match the objectives of the Committee as spelled out in the Community Development and Housing Plan. Aid. Raden asked if only a portion of the funds were available could they be utilized beneficially. Nis. Grummon responded stating that the major cost items were the removal and replacement of the large playground equipment and it would be difficult to successfully renovate the area with fewer dollars. The question was raised as to whether the existing equipment could be modified. It had been felt by professionals the equipment was beyond the condition of being able to be modified to meet safety standards. Housing and Community Development Act Committee • Minutes - September 22, 1987 Page Five N. Evanston Day Nursery Rehab (Project 034) Doris Rudy spoke on behalf of the Evanston Day Nursery proposal for rehab work. She Informed the Committee that the property is an Evanston Landmark and she Is In the process of consulting with the Preservation Commission. In addition, the use is a special use and therefore any addition will need to go before the City's Zoning Board of Appeals. She explained that as the building is very old and of frame construction, it requires a lot of upkeep. With few dollars available the minimum amount of maintenance has been done. The building is significant and much renovation is needed. Ms. Rudy distributed architectural drawings to members of the Committee. She pointed out the size of the current office of the Director and its inadequacy. She clarified 27 children use the facility. Aid. Summers stated that while this is clearly a good program he is not sure it Is appropriate to use CD dollars for building improvements outside of the target area. Aid. Raden stated she felt that as a criteria for low/mod benefit we should look at the clientele served rather than the immediate community surrounding the center. tics. Rudy stated that for child care the building is imperative and essential to adequate services. Next to staffing, it is considered the most important resource. IV. ADOPTION OF THE "COMMUNITY DEVELOPMENT AND HOUSING PLAN" Aid. Drummer made a motion to approve the plan. Curtis Chancellor seconded the motion. Motion carried 7-0. V. CD/COMMITTEE INPUT Jeanne Breslin commented that if the centers coming in for exterior rehab decide to do siding they may be eligible for energy loans. Staff is to check into the matter. VI. CITIZEN INPUT There was no further citizen comment. VII. A03OURNMENT The meeting was adjourned at 8:38 p.m. Staff. Da te: y/�� �YT cc: Joel M. Asprooth, City Manager 4Y47//3l HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE ' MINUTES Tuesday, September 29, 1987 Room 2403 - 7:00 P.,kt. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Ald. Raden, Aid. Summers, Aid. Drummer, Laurie Sans, Jeanne Breslin MEMBERS ABSENT: Kenneth Whitney, Curtis Chancellor STAFF PRESENT: Clarke, Fair, %lodaber, Steuben, Yonker, Powers OTHERS PRESENT: Charlotte Walker and Pamela Walker, ECDC: Judith Jager and Emily Gutherie, Evanston Neighborhood Conference; Phil Peters, Plan Commission COMMUNICATIONS/TRANSMITTALS A. Letter from HUD - Review of 1986-87 Grantee Performance Report. Aid. Juliar accepted the Review of the 1936-87 Grantee Performance Report into the record. B. FY 88/89 COBG Proposal Spreadsheet . Ald. Juliar accepted the Spreadsheet into the record. It. REVIEW OF 1988-89 CDBG PROPOSALS FOR ECONOMIC DEVELOPMENT AND ADMINISTRATION/PLANNING A. Commercial Area Assistance Program (Facades) (Project #18) Tim Clarke, Development Planner, Rave a representation covering the history and purpose of the program, followed by a slide presentation discussing various commercial area storefronts which have received assistance under the program. Mr. Clarke indicated that the $60,000 requested would enable the City to participate in improving approximately 12 additional storefronts during 193g-99. B. Site Clearance for Industrial Redevelopment (Project # 19) Tim Clarke outlined five reasons to fund the proposed project: 1) removal of blighting conditions; 2) realignment of Pitner Avenue; 3) prepare for planned light industrial park: 4) provide 300-400 manufacturing jobs; and S) expand the tax base. Aid. Juliar expressed interest in seeing that funding for the Site Clearance project allow for the City to recoup its $100.000 investment. He noted that the owner could realize an interesting profit once the site had been cleared. Tim Clarke indicated that without any infusion of public funds for demolition, he was doubtful that any further development would take place at this site. Housing and Community Development .Act Committee Minutes - September 29, 1987 Page Two Laurie Sans suggested that the City have an agreement with the property owner which would allow the City to recoup its investment from any profit the owner could make in the sale of the property for redevelopment. Aid. Summers questioned the viability of using this site for a manufacturing center, the neighborhood acceptance of such a center, and the uncertainty as to whether this project would be guaranteed to have any immediate or long-term benefits for Ukil individuals. He suggested that CDBG was probably not the correct source of money to utilize on this project. Jeanne Breslin noted that the project could be a catalyst for private investment that would ultimately increase the City's tax base. Ald. Raden noted that it is the City's intention to locate overflow business tenants from the Research Park at this site, that a tool and die company is scheduled to go there, and that the 4th and 9th ward alderman have already been holding public meetings to get the residents involved. Aid. Drummer suggested that this project could utilize an .MBE agreement similar to the one with Research Park that would guarantee training and employment opportunities for area residents. Ald. Summers recommended that Planning staff could prepare a report to Committee indicating what various activities were happening which could simultaneously impact on this industrial site and provide direct benefits to L%11 residents. C. !Evanston lnventure (Projt_-c t # 1 7) Tim Clarke explained that this is a continuation of the City's annual contribution to the administration of the not -for -profit economic development commission. Aid. Raden suggested that it would be more appropriate for this $20,000 to come from the City's real estate transfer tax money. Aid. Summers pointed out that the City is not committed to a definite dollar amount of contribution to lnventure. At this point, .did. Drummer had to leave to attend another meeting. D. Technical Resource Center (CEDA/ENAW) (Project l/20) Aid. Raden indicated and CD staff concurred that this proposal had been unofficially withdrawn. There was no presentation. E. F., & G. - Small Business Development (#15) Simpson Street Facade Improvement Program (#16), and Corporate Administration (#4) (ECDC) Charlotte Walker distributed responses to staff's review questions for the three proposals. She explained that the Small Business Development budget has increased from $92,393 to $94,143. Corporate Maintenance was reduced from $56,934 to S54,794, and Rehab Services increased from $73,239 to $73,828. These adjustments left the overall maintenance budget intact, but reflected adjustments in the professional services and legal services line items relative to the different programs. %is. Walker noted that the Small Business program proposal involves the administrative costs for the Revolving Loan Fund program plus the cost for support staff to deliver the Facade Improvement program. Aid. Juliar asked for an overview on the Facade improvement proposal for Simpson Street. %is. Walker noted that the project is in the embryonic stage, that a master plan, architectural designs and cost estimates would be developed covering an estimated 19 facades to be done. Housing and Community Development Act Committee Minutes - September 29, 1987 Page Three Ms. Walker responded to AW. Juliar's question on the distinction between ECDC's Facade program and the City's program. his. Walker also explained the agency's development of a for -profit subsidiary, which will be a construction company. Aid. Summers indicated that the privatization of ECDC is something that needs to happen so that the agency can support itself. Aid. Raden asked %is. walker to prioritize ECDC's funding requests in light of the Committee's available Community Development funds for 1938-89 funds. k1s. Walker indicated that ECDC would withdraw the Multi -Family Housing proposal fir,t, but that otherwise, she couldn't prioritize the rest of the agency proposals. Laurie Sans had discussion with Ald. Summers on distinction between ECDC's facade improvements on Emerson and the S.W. Industrial Site Clearance project. Aid. Summers explained that the ECDC facades had more direct impact on LMI residents who patronized and/or worked in the buildings. There was further discussion on using facade money to improve storefronts where the owner was not LMI but that the storefront served L%11; also the point of the facade money generating commensurate private investment was discussed. Ms. Walker agreed to provide docurnentation on the level of private investment generated by the use of CD dollars for facade improvements. H. Housing Discrimination Audit (Evanston Neighborhood Conference) (Project #3) Nis. Gutherie and Ms. Jager explained the background of the Evanston Neighborhood Conference, the need for the discrimination audit, the process involved, and addressed the gi1estion of duplication of services provided by the City's Fair Housing program. Laurie Sans asked which real estate firms would be tested, and %is. Jager indicated that the firms serving Evanston were obvious; the FNC audit would not overlap with testing being done by the City's Human Relations cornrnission. Also, the ENC audit could pursue firms outside of Evanston that impact the area (which the City's program couldn't do). Aid. Summers asked for assurances that this would be a one-tirT,c o'lly r_quest. XIS. Jager noted that there would not be a need to request CD dollars again for an audit, although ENC may have other needs. In response to Ms. Sans question about the validity of the audit should the EPIC program be funded (since this is public knowledge available to Realtors), Ms. Jager explained that if the audit works to reduce steering, then fine, but that she felt that consistent violator firms would still be identified through the audit. 1. Fair Housing Program (Project #2) Deferred until the October 13, 1987 CDBG Committee meeting, per the proposer's request. I CDBG Administration (Project #t) Chris Yonker explained the continuation of the existing CD staff, and the 7.7% increase, which includes a 4% PCA allowance. Aid. Summers indicated that this represented a possible spot to cut funds since the PCA is usually over -estimated. ,Mr. Yonker also explained the dollars allocated for membership dues and the value to the Committee of rnernber.;hip in the National Community Development association. Housing and Community Development Act Committee . Minutes - September 29, 1987 • Page Four K. Unspecified Local Option (Project #42) Aid. Raden requested a report on what has been spent out of ULO for the last five years. Mr. Yonker confirmed that we hold approximately the same amount in ULO from year to year. III. CD STAFF/COMMITTEE COMMENTS There were no staff or Committee comments. IV. CITIZEN INPUT There was no citizen input. V. ADJOURNMENT The meeting was adjourned at 9:35 p.m. STAFF: DATE: 4Y53/56 t HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, October 6, 1987 Room 2403 - 7:00 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Aid. Raden, Aid. Drummer, Aid. Summers, Curtis Chancellor, Jeanne Breslin, Laurie Sans MEMBERS ABSENT; Kenneth Whitney STAFF PRESENT: Fair, Kuerropel, Modaber, Powers, Rudd, Steuben, Talkington, Yonker OTHERS PRESENT: Charlotte Walker, Belinda Irby, ECDC; Laura Baren, Evanston/North Shore YWCA; Bernice Downs, ENAW; and the following members of the Housing Commission: Consider Ross, Art Newman, Gail Outlaw, Candace Schafer, Aid. Brady, and Aid. Wold. PRESIDING OFFICIAL: Aid. Juliar, Chair L MINUTES OF THE SEPTEMBER 22, 1987 MEETING Aid. Raden made a motion to approve the minutes. Laurie Sans seconded the motion. Motion carried 4-0. IL COMMUNICATIONS/TRANSMITTALS A. Comprehensive Homeless Assistance Plan (CHAP) Aid. Raden commented that she believed the YWCA should be included on the list of agencies that have input on the CHAP. B. Memo from Commission on Aging Re: Withdrawal of Metropolitan Chicago Coalition on Aging Proposal Accepted into the record by Aid. Juliar. IU. REVIEW OF 1988-99 CDBG PROPOSALS FOR HOUSING ACTIVITIES B. Housing Rehab Services (ECDC) 036) Chris Yonker informed the Committee that Bernice Downs, Director of the ENAW Minor Repairs/Painting Assistance program would not be able to attend the meeting until 7:30 p.m.. Aid. Juliar requested that Charlotte Walker present the ECDC programs at this time. Ms. Walker handed the CD Committee and Housing Commission members written responses to the CD staff's "pink sheet" comments. (Aid. Drummer arrived at this time.) Charlotte Walker summarized ECDC's work to provide technical assistance to contractors, its role in providing opportunities for minority contractors in the development of Research Park and the agency's past performance in the horsing rehabilitation program. Lis.. Walker stated that the agency would operate the program in a different manner if it were not a cornpofwnt of the City's lfoil%lni r Housing and Community Development Act Committee Minutes - October 6, 1987 Page Two Discussion by Aid. Brady, Art Newman, Aid. Drummer, Aid. Raden, Aid. Summers, Laurie Sans, Consider Ross, Curtis Chancellor considering the following: The agency had 74 Inquiries last year, yet only made 3 direct referrals to the City's rehab program; 2/3 of the ECDC staff person's time is to be devoted to housing rehab marketing activities; ECDC's housing rehab program is not productive, nor Is there a tremendous need for this program at this time; the housing rehab program is not ECDC's own program, it is tied to the City's program; the agency worked very hard on the Research Park minority contractor issue; the entire agency is not being questioned -only the housing rehab services program (Jeanne Breslin arrived at this time); we need to remember where the agency started from and who It proposes to serve; poor people need representation; how many loans are still open and what is the size of the portfolio?; perhaps the technical assistance provided to minority rehab contractors should be made a part of the Small Business Development Program and considered as an economic development proposal; if that were the case, the housing rehab services program, in lieu of past performance, would not need to be funded. Ms. Walker responded that at the present time one ECDC staff person is handling the marketing of the rehab services program such as flyers, door-to-door and the telephone solicitation. Applicants can be screened informally to determine if they qualify for the City's program. A lot of time is not always needed. She added that ECDC currently has a portfolio of loans valued at approximately $350,000. She also stated that a major reason so few ECDC applicants do not qualify for the City's rehab program is because of tax problems which HUD does not allow CDBG funds to address. Aid. Raden asked City staff to provide committee members with an itemization of how much CDBG money was spent on each ECDC program since the beginning of the agency. C. Multi -Family Housing Development (ECDC) (037) Aid. Juliar announced to the Committee that ECDC had submitted a letter to the Committee that it was withdrawing its multi -family housing development proposal at this time. A. Minor Repairs/Painting Program (CEDA/ENAW) (033) Bernice Downs, Director of the Minor Repairs/Painting Assistance program, summarized the program for Committee members. She stated that Neighbors at Work has found that the median age for program participants is 76, the median income $8,500, the median age of housing 67 years and 90% of the cases are households headed by black females. She added that the program currently employs 10 trainees and is striving to teach them good work habits. Discussed by Aid. Brady, Aid. Raden, Aid. Drummer, Candace Schaefer, Aid. Summers, Art Newman: Is this a housing program or a people program?; more emphasis should be placed on improving the housing stock; perhaps this program should be considered as economic development; It is important to motivate the trainees to get their GED and go on to college or trade school. i Housing and Community Development Act Committee Minutes - October 6, 1997 Page Three Bernice Downs responded that it is difficult to calculate a dollar amount per person. She cited the difficulty in keeping the trainees motivated. Ms. Downs was asked by the Committee to submit documentation of the program'3 trainee turnover rate, post -training placements, client comments about the work performed to their homes and a summary of the repair and paint work that the program provides. D. Alternatives to Homelessness (Evanston/North Shore YWCAxl43) Laura Baren, Executive Director of the YWCA, responded to questions raised on the "pink sheets". She stated that regarding the YWCA's financial ability to handle an additional program, the agency's last certified audit indicated the agency ended the year In the black. She gave the committee members a written description of the program. She stated the program would provide transitional housing to homeless individuals and families for a period of 12-1 9 months. Ms. Baren added that housing is just one component of the services that the homeless would receive. She stated that the YWCA is not seeking to duplicate services but to utilize existing services to assist the homeless. She told the Committee that at the present time the YWCA does not have a site for the project. The entire project will cost $680,000 and various federal, state, and local funding sources will be contacted to request funds for this project. Discussion by Aid. Raden, Art Newman, Laurie Sans and Curtis Chancellor: the agency needs to go before the zoning board to discuss this project; In areas where the YWCA could afford to purchase a building, the neighborhoods may not be very stable; neighborhood sentiment is important on a project like this; could the agency do a survey just to obtain feedback? ,Ms. Baren responded that a survey could be performed. E. Home Security Lock Program (042) Sgt. Curt Kuempel from the Evanston Police Departmem described the lock program to committee members. He cited crime statistics indicating that burglary is still a prevalent crime in Evanston and that most forced entries to residences are through exterior doors. Sgt. Kuempel added that no CDBG funds would be used for staff salaries. The funds would be spent entirely for security hardware and the locksmith's labor to install it. Ald. Raden asked if the issue about the BCCA code and the installation of double -cylinder locks had been resolved. He responded that it had. Sgt. Kuempel added that in cases where the amount of security hardware and materials needed to secure a residence exceed the $260 per household allotment, his staff coordinates services with Neighbors at Work so there will be no cost to the low to moderate income residents for these security measures. F. Housing Planner 039) G. Housing Rehab Construction Administration 040) H. Housing Rehab/Property Maintenance Administration 033) L Multi -Family Inspection Program 041) 3. Demolition/Vacant Lot Program (i43) Robert Rudd, Director of Housing and Property Services, gave an overview of the City's proposed housing programs for the 1988/89 program year. He stated that last year the program had been scaled down to combine two positions into one. He remarked that last year no additional rehab construction dollars were requested from the CD Committee. Mr. Rudd stated that at the present time, there are 21 rehab applications that are awaiting income verification. He mentioned that the audit of the City's 52.4 million rehab loan portfolio was being undertaken to improve the efficiency of the program. The 4-6% increase in prograrn budgets in the rest of the City's housing proposal applications reflect the fixed costs of the City in such areas as pension and life insurance. Mr. Rudd proceeded to describe briefly these other proposals. Housing and Community Development Act Committee Minutes - October 6, 1987 Page Four Discussion by Aid. Summers, Aid. Juliar and Aid. Brady: How much Have ECDC's marketing efforts assisted the City's rehab program?; what is the repayment record on vacant lots?; what is the cost of maintaining vacant lots, and how often are they mowed?; single and multi -family rehab should have additional performance indicators showing the actual number of rehab applications received and the percentage of those applications that have been approved; the Housing Planner has had so much of her time monopolized by staffing existing and new housing related committees that the City needs to free some of her time for housing planning. Mr. Rudd stated that the City received many inquiries about its rehab program after the Sun -Times ran a story about the Mayor's Special Housing Fund. Regarding vacant lots, he stated that these lots would be mowed approximately I to 3 times a year, and that the repayment record on vacant lots is slow unless the property changes owners quickly. IV. CD STAFF/COMMITTEE COMMENTS There were no comments. V. CITIZEN INPUT There was no citizen input. YL AD30URNMENT The meeting was adjourned at 9:33 p.m. STAFF: ' &, C'a',5� DATEt _Gr / C r 4Y38/61 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, October 13, 1987 Room 2403 - 7:00 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Aid. Rader, Kenneth Whitney, Aid. Summers, Curtis Chancellor, Jeanne Breslin, Laurie Sans MEMBERS ABSENT: Aid. Drummer STAFF PRESENT: Yonker, Steuben, Modaber, Fair, Underwood, Thomas, Shulse, Scruggs OTHERS PRESENT: Liz Gray, Central Evanston Child Care; Kathy Swanson, Cook County Legal Assistance Foundation; Laura Baren, Linda Hagar, and Bob Robinson, Evanston Shelter for Battered Women; Steve Berstein, Bob Roy, Malcomb Sharp and Bill Parkson, Evanston Community Defender; Rev. Michael Curry, Food Aid Center of Evanston; Richard Weiland, Earn and Learn; Don Jackson, Ann Jennett, and Fred McDougal, Youth Job Center; Aid. Norris Larson and Aid Marge Collens, Human Services Committee. PRESIDING OFFICIAL: Aid. Juliar, Chair L MINUTES OF THE SEPTEMBER 29, 1987 MEETING Charlotte Walker requested the minutes be amended changing the second sentence of the second paragraph on page three to read as follows: "Ms. Walker indicated that ECDC would withdraw the Multi -Family Housing Proposal first, but that otherwise she would give higher priority to ECDC's Economic Development projects (Small Business Development and Facades) and a lesser priority to the Rehab Services Project". Aid. Raden moved approval of the September 29th minutes as amended. Curtis Chancellor seconded the motion. Motion carried. IL COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of September 17, 1997 Accepted into the record. B. CEDA/ENAW Letter Re: Withdrawal of Small Business Technical Resource Center Proposal 420). Accepted into the record. C. ECDC Letter Re: Withdrawal of Multi-Famlly Housing Development Proposal (037). Accepted into the record. D. CD Staff Memo Re: Funding of Energy Saving Improvements at Family Counseling Center U32). Accepted into the record. E. Engineering Department Memo Re: Response to Committee questions on Capital Improvement Project Proposals Ws 21, 22, 24). Accepted into the record. Housing and Community Development Act Committee Minutes - October 13, 1987 Page Two F. Recreation Department Memo Re: Responses to Committee questions on Fleetwood/Jourdain Proposal (029). Accepted into the record. G. CD Staff Table Re: Balance Sheet for Unspecified Local Option (ULO) Funds for Prior Five Years. Aid. Raden discussed the history of ULO expenditures and noted that historically a rather large portion of ULO has been unused and available for reallocation each year. Mr. Yorker concurred with this determination and indicated this year's request for ULO funds is much less than prior years and felt to be the minimum contingency necessary in case of unforeseen cost overruns. At this time Jeanne Breslin arrived. H. CD Staff Memo and Table Res Summaries of Overall ECDC. Appropriations, ECDC Rehab Administrative Costs, City Rehab Administrative Costs. Ms. Walker provided the Committee with a written response to the staff merno and tables. Aid. Summers spoke of the target population and the need in which ECDC addresses. He emphasized that ECDC serves the population that brings CD dollars into the city. He also questioned the condition the area would be in were it not for the work of ECDC in the past years. III. RECREATION DEPARTMENT REQUEST FOR AMENDMENT TO 1997-88 FLEETWOOD/JOURDAIN REHAB WORK PROGRAM Jean Ann Schulse, Superintendent of Recreation, summarized the request stating that, If approved, the savings from the gymnasium improvements would allow for the installation of rubber flooring in the weight room, replacement of light fixtures in the auditorium, and the construction of a dividing wall between the upstairs office and the game room. Discussion. Aid. Juliar, Aid. Raden, Aid. Summers, Laurie Sans: while the items are needed, this appears to represent an out -of -cycle funding request; it is not an out of cycle request because they are not asking for new money; this year's request is very small; the center provides a much needed service and the improvements are necessary. Aid. Summers made a motion to approve the reallocation of unspent 1986-87 Fleetwood/Jourdain project funds for the items specified in the memo (53,473). Motion carried (4-2). IV. REVIEW OF 1988-89 CDBG PROPOSALS FOR PUBLIC SERVICE ACTIVITIES A. Fair Housing Program (02) Tom Feckman of the Human Relations Commission discussed the Fair Housing Program and the need for CDBG funding. He indicated that priority Is being placed on the enforcement of the ordinance and that the budget request before the Committee represents the minimum dollars necessary to do the job properly. Housing and Community Development Act Committee Minutes - October 13, 1987 Page Three Fred Underwood, the Fair Housing Educator, spoke of the recent Increase In the number of complaints received by the department. He feels this Increase Is a result of the increased efforts in community outreach. Mr. Underwood stated that due to the recent increased activity In the department, he would be increasing the performance indicator measuring complaints from 20 to 23 for next year. Aid. Raden questioned the purpose of the temporary salaries line Item In the budget. She wondered If the purpose was to cover auditing expenses. Mr. Underwood responded stating the money is to be used for the person or persons hired to help in community outreach efforts. The auditing activities scheduled would be paid for out of the 22900 line item (professional services). Aid. Summers asked what the the last full audit prepared by the Leadership Council In 1984 cost? Owen Thomas responded stating he believed that audit ran about $7,700. Laurie Sans asked if the increased volume of complaints had proved legitimate. Mr. Underwood responded that he believed the increased volume was indicative of greater outreach and education efforts. Most of the complaints are legitimate and many have been mediated without Court procedures. He volunteered to supply the Committee with a summary of cases and their results. Aid. Jullar moved next to item H on the agenda. H. Youth Job Center (012) Ann Jennett, Director of YJC; Don Jackson, Chairman of the Board of Directors; and Fred McDougal, member of the FinarK-,- Committee; spoke in behalf of the proposal for funding YJC. Ann Jennett distributed a letter to the Committee from Jackie Gibbs, a member of the YJC board, in support of YJC. Don Jackson summarized the proposal for funding of YJC in fiscal year 1998-89. He stated the reason for the request of an increased level of funding is that they have determined they are unable to get the required dollars necessary to meet a minimum budget from other funding sources. Fred McDougal added that in the past they have over estimated other sources of funds. Aid. 3uliar asked where most of the clients were placed and who the agencies. largest employer is? Ann Jennett stated that Evanston Hospital, St. Francis Hospital, retail stores, and light industrial manufacturing constituted the largest employers for YJC clients. Somewhere between 13 and 20 clients were employed at Northwestern University. She added that the Youth Job Center had a 74% retention rate (clients still employed) at the 60 day point of review. Aid. Raden emphasized that the Youth Job Center Director, Ann Jennett, had not received a salary increase in the past three years. Laurie Sans reiterated the comment on the staff pink sheets which sated that while the budget and personnel for the center have grown substantially, the number of placements projected in the work program (600/yr) have remained the same since the Inception of the prograrn. Ann Jennett responded saying the reason for that is largely due to the ease of placing clients the 1st year and that the client population YIC works with has grown increasingly more difficult to place. In addition, the arnount of administrative time required in fund raising efforts has been substantial. Housing and Community Development Act Committee Minutes - October 13, 1987 Page Four The question was raised by Aid. Summers as to the number of placements made at the Dodge/Dempster shopping mall. Ms. Sennett estimated somewhere between 37 to 43 clients had been placed at the mall. Aid. Summers stated he felt the issue at hand was to decide what funding philosophy the City should take regarding the agency. This year's request represents a nearly 50% Increase over last year's funding level. Over the past years the agency has gone from a city seeded program to a city assisted program to this year's request which will result in a city program. A discussion and a decision must be made as to what the city is to fund. In addition, if this program benefits the businesses, then it is time they put something into It. There are many ways for employers to participate in the ongoing funding of the agency. Don Jackson agreed with Aid. Summers that the agency could attract more donations and services in -kind from the business community. However, he felt that if businesses were forced to pay for the services Y]C provides, it would result in their choosing to find employees off the street. He emphasized that the city does benefit from the agencies services in the tax dollars brought In from the new consumer dollars the employees bring in. Aid. Raden felt that the City owed the employers a thank you for hiring Evanston youth. B. Emergency Assistance Services (06) Joyce 'rhoenas, Director of Emergency Assistance, summarized the proposal and spoke of the various efforts and goals of the department. She highlighted the department's continued activity in the FEMA program and receipt of those dollars, the Involvement in homeless case management studies, the providing of staff for the CAPE. program, the continued effort of the department in providing information to clients on all available benefits, and the dcpartment's work with the Public Welfare Coalition in offering incentives for obtaining personal independence. Aid. Raden asked Ms. Thomas if she could explain the reason in the decreased number of clients receiving food assistance. %is. Thomas responded stating in part this decrease could be attributed to better coordination of the social services available in the City. Aid. Collens asked if the staff level is to remain the same as the present level. ,his. Thompson stated the request to CD represents the same level of staffing as funded this year. However, the request before the Human Services Committee this year combines two presently half-time positions into one full-time. C. Evanston Community Defender (#7) Robert Roy, Director of the Community Defender's Office; Sill Parkson, board member; and Malcomb Sharp, social worker, were present to support the request for funding the Evanston Community Defender's Office. Mr. Roy summarized the request and the purpose of the office. He stated the request represents the minimal budget from CD. Since the time of this application they have submitted an increased request to the Mental Health Board and to the lawyers Trust Fund. Housing and Community Development Act Committee Minutes -October 13, 1987 Page Five Aid. Raden commented on an article In the paper regarding the possible withdrawal of support by the Township Supervisor. Mr. Roy stated he felt that If that occurred, It would be based solely on the financial Constraints of the Township. He Is of the understanding that the Township and the Community Defender's Office share the same objectives. In addition, should the Community Defender's office loose the Township support, the agency could no longer function under its current structure. D. Evanston Legal Servkes (CCLAFXOS) Kathy Swanson summarized the proposal for Evanston Legal Services. She stated that 4% of the Increase in the request was due to the required amount for unionized employees. The remaining Increase will be used to hire an intake worker to assist clients In the completion of applications for benefits. A significant amount of benefit delays could be avoided If the preliminary applications and paperwork were filled out correctly. Aid. Coliens asked how much of this request will be for the new position. Ms. Swanson stated approximately $400 - $500 will be used for the intake worker. E. Battered ■omen's Shelter (YWCAXi9) Laura Barer. Executive Director of the YWCA, summarized the request for funding the Battered `liromen's Shelter. She stated this year's request is the first to ask for the funding of items other than personnel costs. The request represents less than 10% of the Shelter's total budget. Ms. Baren informed the Committee that statistics for the current quarter reflect a 33% Increase in clientele. The Battered Women's Shelter did not seek funding from UBP for the FY 1988-99 budget but will be making application to UBP for program year 1989-90. Mona Hauer, the Children's Coordinator for the Shelter, spoke of problems faced by the children of the shelter. She outlined the services provided by the Shelter to help alleviate their problems and brr_ak the cyclical patterns whir-h often results. Aid. Raden asked if efforts have been made to get funding tram neighboring communities who benefit from the Shelter. Ms. Baren responded stating some funds have been received in the range of $750 to $10,000 per community. Many communities on the North Shore do not want to admit they have the problem or need for the services provided by the Shelter. F. Food Aid Center of Evanston (FACEx110) Reverend Michael Curry summarized the request for funding of FACE. He stated the Increase in the request is due, in part, to higher administrative costs in conjunction with reporting. The agency has opened up 4 soup kitchens and Is now providing emergency assistance food Monday through Friday. C. Literature Distribution (Earn and LearnX#l1) Rick Weiland summarized the Earn and Learn Program. The focus of the program is placed on the steps necessary to be successful in high school. He stated that CD dollars allowed the }grogram to focus on individual needs of students. Without CD funds they would be unable to provide services to those students with the greatest need. The work performed by the kids is secondary in importance to the primary purpose of working with kids to provide incentives and improve school behavior, attitude, and academics. Housing and Community Development Act Committee Minutes - October 13, 1987 Page Six Aid. Raden asked if statistics were available on the number of kids who achieved a positive academic experience after participation in the Earn and Learn program. Mr. Weiland stated he would provide the Committee with those statistics. He said in general he felt successful when students achieved average performance. H. Seepage 2. L ALERT Crime Prevention Newsletter W 3) Brian Scruggs spoke in behalf of the proposal for funding the ALERT Crime Prevention Newsletter. He emphasized the Importance of community involvement and the success they have had in garnering cooperation from community and neighborhood based organizations. Ken Whitney asked how effectiveness could be measured in this type of program. Mr. Scruggs responded stating the newsletter was an integral part of an overall effort towards crime prevention. A survey prepared by Northwestern University supported the positive impact of the program. ]. Tuition/Scholarship Program (Central Evanston Child CareX/14) Liz Gray, Accounting and Budget Director for Evanston Child Care and Bill Parks, member of the board, spoke in behalf of the proposal for a Tuition/Scholarship program at Central Evanston Child Care. The purpose of the program is to fill the gap between the increasing costs of care per child and the amount received from the Title XX program. Seventy percent of the clients of the Center are Evanston residents. Aid. Raden stated that there are many day care centers which accept Title XX clients and have not requested dollars to supplement the program. She was Concerned if the Committee were to start this type of supplement program it would open up a flood gate of many similar requests at a time when the dollars available are shrinking. V. CD STAFF/COMMITTEE COMMENTS No further comments were made. VL CITIZEN INPUT There was no citizen input. VIL ADJOURNMENT The meeting was adjourned at 9:54 p.m. STAFF- ..•�.� DATE: 4Y62/67 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, November 10, 1987 City Council Chambers - 6:30 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Jullar, Aid. Raden, Aid. Drummer, Aid. Summers, Kenneth Whitney, Jeanne Breslin, Laurie Sans MEMBERS ABSENT: Curtis Chancellor STAFF PRESENT: Modaber, Steuben, Yonker, Fair, Powers, Rudd, Talkington, Cullen, Clarke, T'onkinson, Underwood, Thomas OTHERS PRESENT: Charlotte Walker, Pamela Walker, ECDC; Laura Baren, Charles Norwood, Chris Bentsen, Pat Smythe, Evanston/North Shore YWCA; Bernice Downs, ENAW; Michael Shep, Evanston Police Department; James Burts, Family Focus; Betty Luning, Child Care Center; Ann Jennett, Tom Jackson, Youth Job Center; John Colts-Tegg, Liz Gray, Central Evanston Child Care; Robert Roy, Evanston Community Defender Office; John Buckley, Family Counseling Services PRESIDING OFFICIAL: Aid. Jullar, Chair L MINUTES OF THE OCTOBER 6 and OCTOBER 13, 1987 MEETINGS Ald. Drummer made a motion to approve the minutes. Laurie Sans seconded the motion. Motion carried 7-0. II. COMMUNICATIONS/TRANSMITTALS A. Family Counseling Letter Re: Reduction in Request for 1999-99 CDBG Funds. B. Earn and Learn Report Re: Student Performance Evaluation Aid. Raden commented that the report was very impressive. C. Housing Commission Minutes of October 22, 1987 O. Summary of UBP Funding Recommendations from 11/7/97 UBP Meeting. E. ENAW Responses Re: Committee Questions on Minor Repairs/Paint Program Items A - E were received into the record by Aid. Jullar III. ADOPTION OF 1988 COMMITTEE MEETING SCHEDULE Aid. Summers made a motion to accept the schedule, but recommended that the Committee consider having a Preliminary Budget Allocation meeting on either a Saturday morning or a Thursday evening to allow the Committee to meet in private without agencies present. Aid. Raden seconded Aid. Summers motion to accept the schedule as is. Aid. Jullar recommended that the preliminary meeting issue be taken up at a future meeting. Motion carried 7-0. Housing and Community Development Act Committee Minutes -November 10, 1987 Page Two W. CDBG SECOND QUARTER PROJECT PROGRESS REPORT FOR THE PERIOD DUNE 1 - AUGUST 31, 1987 Aid. Drummer made a motion to approve the report. The motion was seconded by Laurie Sans. Motion carried 7-Q V. PROPOSED FUNDING REALLOCATIONS (REVISED) TO THE 1988/89 PROGRAM YEAR A. Summary of Available Funds for 1988/89 B. Proposed Reallocations from Prior Years C. CDBG Open Account Summary Aid. Raden made a motion to approve the reallocations. The motion was seconded by Aid. Drummer. Aid. Raden questioned why the following program weren't included in the reallocations: Muiti-Family Rehab - $25,523 - Bob Rudd explained that the Housing Rehab Department expects to fully spend this money during the current CD cycle. Church -Dodge Revitalization - $138,000 (1982-1983) - Chris Yonker explained that this money represents the Revolving Loan Fund and the Facade Improvement project. The facade component is fully committed; the loans are not. Transportation Center - $200,000 - Chris Yonker explained that the City anticipates spending these funds in the current year. Commercial Area Assistance Program (CRAP) - $21,487 - C. Yonker explained that these CARP funds are obligated to projects currently under construction. Chicago Avenue Streetscaoes - $2,929 - C. Yonker explained that bills have not been received yet for bike racks which were installed. The policy has been to defer reallocating smaller amounts until the entire amount can be reallocated. Noyes Center - $1,929 - All funds are committed. ECDC Rehab Loans - $37,368 - Charlotte Walker explained that these funds are encumbered for a final rehab case. Tax, title and insurance problems have been resolved Aid. Drummer had a question on the City's Rehab Loan program Income of $191,188 from the 1983-86 Program Year. Chris Yonker explained this program income is to be rolled over to use in the Single -Family Loan program. The motion to approve the reallocations as outlined in the staff memorandum carried 7-0. VI. FORMULATION OF COMMITTEE RECOMMENDATIONS TO CITY COUNCIL ON FUNDING OF PROPOSALS FOR THE 1988/89 PROGRAM YEAR A. Recommendations on 1993/89 CDBG Committees/Commissions: 1. Plan Commission 2. Housing Commission 3. Human 5ervices Committee 4. Economic Development Committee proposals from the following Housing and Community Development Act Committee Minutes - November 10, 1987 Page Three B. Updated 1998/89 spreadsheet of project budget requests C. Updated spreadsheet of history of CDBG appropriations by category ADMINISTRATION/PLANNING Motion II - Aid. Raden made a motion to delete the Housing Discrimination Audit ($13,000) based on the recommendations of the Housing Commission and Human Services Committee. Aid. Raden mentioned that the Human Relations Commissions - Fair ousing Program should do the necessary audits to detect incidences of steering, and not focus as much attention on the education component of the program as in the past. The motion was seconded and carried 7-0. Aid. Drummer recommended returning Administration/Planning programs to their 1987 funding levels. Aid. Juliar recommended taking out ECDC Corporate Administration to be allocated to specific projects in Economic Development or Housing. Kenneth Whitney commented that he was astounded that this suggestion has finally been brought up after all the years he has been on the Committee. He mentioned that this reflects on staff's credibility.. Chris Yonker explained that this transfer was first tried during the 1985 funding cycle, that HUD originally felt that the method for the transfer wasn't appropriate for ECDC Corporate Administration, and that following a July 1986 letter to HUD and the involvement of a new HUD representative for Evanston, that ECDC Corporate Administration is now deemed "activity delivery" costs and can be shifted from the Administration category. He explained that this was not a procedure that surfaced because of a tight CDBG budget and that the precedent has been established with the City's Housing Rehab/Property Maintenance Administration which falls in the Housing category because it represents "activity delivery" costs. Aid. Juliar reminded the Committee of the related request from Aid. Feldman to transfer the Youth Sob Center from Public Services to the Economic Development category, and that staff was being instructed to appeal the decision of the HUD Regional Office to HUD Central In Washington, D.C.. Motion 02 - Aid. Drummer made a motion to move ECDC Corporate Administration from Administration/Planning category. The motion was seconded by Laurie Sans. Motion carried 7-M Aid. Raden requested comments from staff regarding the Fair Housing Program conducting audits on steering. Fred Underwood commented that there are dollars set aside for such audit, in the professional services line item. He mentioned that the current budget includes money for audits on 10 housing suppliers. He also mentioned the need to educate the Community landlords on the Fair Housing Ordinance. Aid. Juliar recommended that the Human Relations Commission address the issue of completing audits. Aid. Raden noted that she would look at the program unfavorably next time if there is no increased audit activity. The Administration/Planning category was approved by consensus including motions #1 and #2 deleting Housing Discrimination Audit and ECDC Corporation Administration, respectively (Subtotal $331,628). Housing and Community Development Act Committee Minutes - November 10, 1987 Page Four PUBLIC SERVICES Motion 01: Ald. Raden made a motion to drop the Central Evanston Child Care Center proposal ($63,300) and the ALERT Newsletter ($6,600) from Public Services The motion was seconded by Aid. Summers. Aid. Raden wanted to add that the Committee send a letter explaining to the Evanston Police Department the difficulty the CD Committee has in justifying support for the ALERT Newsletter. She mentioned that major Evanston businesses could be solicited to help raise the money to support the Newsletter. Aid. Drummer noted that the Central Evanston Child Care Center deserves CDBG support and that this case highlights the need to move programs out of the Public Services Cap if possible to make room for worthwhile projects. Aid. Summers felt that it is beyond the bounds of the Committee to suggest that ALERT get money from private businesses. Aid. Drummer mentioned that ALERT provides a needed service. The motion to delete Central Evanston Child Care. Motion carried 6-1. The motion to delete the ALERT Newsletter carried 5-2. Aid. Juliar noted that his version of the balanced CDBG budget would fund most of the Public Service Agencies at their 1986/87 levels. This proposal would zero out the Central Evanston Child Care, and the Community Defender programs, and would increase the Youth Job Center (YJC) funding to S100,000. Laurie Sans questioned YJC's ever increasing budget and deficit, and whether the City would get extra services from YJC for the additional $25,000 requested. Ann Jennett of YJC indicated that the agency would reduce its 88-89 request to $98,451 from the $108,699 originally requested. The Committee made the reduction in YJC's request. Motion 02: Ald. Summers made a motion to delete the Cook County Legal Assistance Foundation (CCLAF) proposal ($8,200) from the CD budget. The motion was seconded by Ald. Raden. Motion carried 6-1. Motion i3: Kenneth Whitney made a motion to deduct the remaining dollars needed to bring the Public Services category to the CAP level from the Emergency Assistance Services program 081,272 - leaving a balance of $6,735 in Emergency Assistance). The motion was seconded by Ald. Summers. There was discussion from Alds. Raden and Juliar, Ken Whitney and Aid. Summers re: if YJC could be moved to Economic Development, following communication with HUD, then Emergency Assistance could be put back in Public Services at its requested funding level ($38,007); in favor of funding Emergency Assistance from CDBG; suggesting that funding for the program come from other sources, not CD; suggesting that the City has enough money from other sources to fund the Emergency Assistance program. The motion carried 4-3. Aid. Drummer made a motion to use the remaining dollars in Emergency Assistance to refund the Evanston Legal Services. There was no second to the motion. ECONOMIC DEVELOPMENT Motion 01: Jeanne Breslin made a motion to a) delete the ECDC Dodge/Simpson proposal from the budget, b) permit the agency to use unspent funds from other ECDC programs to continue the Facade program, but apply the City's CARP (Commercial Area Assistance program) guidelines to the Facade program and, c) increase the ECDC 5mall Business Development program fundin from $94,143 to $125,000, using the administrative money from the Administration/ > lanning category. The motion was seconded by Aid. Raden. Housing and Community Development Act Committee Minutes - November 10, 1997 Page Five There was discussion from (fisted in order of response) Aid. Summers, J. Breslin, Aid. Raden, Charlotte Walker, Chris Yonker, Aid. Rader, Aid. Drummer, Ken Whitney, Aid. Summers, Charlotte Walker, Chris Yonker, Aid. Summers, Aid. Drummer, Charlotte Walker, Jeanne Breslin, Laurie Sans, re: the turnaround time on the Facade program; that while $300,000 is beyond the scope of need for Simpson Street, that the program should not be eliminated; referring to the private investment level generated by the ECDC Facade program - without City guidelines. The level of private investment as reported by ECDC is evident that the City guidelines would not hurt the Facade program. ECDC should use $309,000 in unspent funds to expand its efforts on Simpson, Emerson, and, Church/Dodge, and use the City's guidelines. • ECDC doesn't have $309,000 in unspent/unemcumbered funds. • $193,000 in unspent funds are from the current Revolving Loan fund - $164,000 allocated In 1997 and $31,000 from the 1992-1983 Church/Dodge RLF. ECDC should use the $195,000 of unspent funds to support the Facade program as well as other business loans. Doesn't see how to insure any more success than what has already been achieved in the ECDC Facade program. Strange that other Committees don't rate their programs low priority. If it's not broke, don't fix it (with City guidelines). Asking the amount of money ECDC can loan out annualy. ECDC can make more loans now that it can offer unsecured loans (most applicants can't meet collateral requirements). Annually, ECDC can loan $75,000 - $100,000 per year. Recap of ECDC Revolving loan fund by City staff: $200,000 - Church/Dodge RLF (1982-1983) -73,000 - reallocated to Small Business 1986-1987 -1 833 - reallocated to Church/Hodge Cap. Improvements $109,167 - Purchase of Service Agreement contract amount -79,024 - 4 loans - since inception of program 31,143 +164.000 - Y13 Allocation 0987-1988) $195,143 - remaining unspent/unobligated funds Use $195,000 in unspent RLF and allocate an additional $33,000 to be used for loans or facades. This drastically reduces the current year request but still maintains the program. [Against reprogramming RLF dollars for Facades] [Confirming that the RLF stimulates minority contractor development.) - A Facade Rebate program would take longer to implement for ECDC than the current program. Need to rehab vacant storefronts quickly to get business to invest in this space. The success of the Facade Rebate program in Chicago, which only has a 30% rebate as compared to the City's 50%. Housing and Community Development Act Committee Minutes - November 1(� 1987 Page Six Asking if the City's CAAP program could do facades on the west side. Aid. Juliar recommended addressing Aid. Summer's original motion in two parts: 1) allocating s33,000 to Simpson St. Facades (assuming use of unspent funds from other programs) and 2) applying City standards to future ECDC facades. Part one (I) of the motion carried 7-0. Part two (2) of the motion carried 4-3. Motion 02: Kenneth Whitney made a motion to delete the Industrial Site Clearance ($100,000) proposal from the Economic Development category. The motion was seconded by Aid. Drummer. There was discussion from Aid. Raden, Aid. Drummer, Aid. Summers, Kenneth Whitney, Aid. Raden, Laurie Sans, Aid. Juliar, Aid. Drummer. Laurie Sans, Chris Yonker, Aid. Drummer re: - in favor of the Industrial Site Clearance project and potential employment for Evanston residents. - Against using CD money for this project. - Good project, but not to be funded through C.D.. - Don't see a primary benefit to LVII residents which is the intent of CD Legislation. City is negotiating with Ward Manufacturing ( to be relocated out of Research Park) to keep the company in Evanston and maintain jobs - the Site Clearance project provides a location to attract the company to remain in Evanston. Regarding a contingency factor to be included in the proposal guaranteeing a payback of money to the City from the owner/developer. Preferring a full development package as opposed to only a site Demolition/Clearance project. - Suggesting that this proposal include an agreement similar to the one with RPI regarding minority contracting. City already has a relocation budget to address the Ward Manufacturing relocation. That this is an appropriate CDBG project. The project qualifies under the CD National Objective for Slum/Blight (the other goals are LMI benefit, urgent need). This project is a giveaway project without guidelines. The Committee has gone full circle (from Imposing Guidelines to giveaways). The motion to delete the Industrial Site clearance project failed 3-4. Laurie Sans requested clarification on the motion of Jeanne Breslin which included the issue increasing the ECDC Small Business Development program to $125,000. Housing and Community Development Act Committee Minutes - November 10, 1997 Page Seven There was comment by Aid. Drummer, Aid. Summers, Aid Raden, Ald. Summers re: - Use full amount of money from ECDC Corporate Administration ($34,794) to Increase the Small Business Development program. - Didn't feel that the original motion to move the ECDC Corporate Administration meant that the amount could be cut down. - The Committee has to be very careful on how the CD dollars are spent. $125,000 is enough for ECDC Small Business and Administration expenses. - If the Committee is concerned with agency performance issues, it has overlooked flaws in other agencies' performance. The entire $34,794 from ECDC Corporate Administration should be redistributed to other ECDC programs. - Aid. Raden suggested due to apparent misinterpretation, the Committee should move to allocate ECDC's entire Corporate Administration budget ($34,794) to ECDC Sma11 Business Development, increasing Small Business from $94,143 to $148,937. The motion carried 6-1. Aid. Summers had a question on the target area for the City's CAAP program. Chris Yonker indicated that the City's Facade Rebate program is targeted currently for Foster, Howard, and Davis Streets. NEIGHBORHOOD REVITALIZATION Motion #I: Aid. Summers made a motion to reduce funding requests for programs #21-27 as follows: FROM TO 21. Catchbasin Replacement $73,000 sS0,000 22. Curb Replacement 100,000 30,000 23. Viaduct Pavement Replacement 30,000 15,000 24. Ailey Resurfacing 20,000 10,000 25. Street Paving 63,000 50,000 26. Emerson Bridge Fence 13,000 -0- 27. Sidewalk Replacement 30,000 23,000 Aid. Drummer seconded the motion with the exception of 025 Street Paving, which he felt needs $65,000 and therefore requested that Aid. Summers motion be so amended. Aid. Summers accepted the amendment. Kenneth Whitney asked how sidewalks are chosen for the Replacement program. Jim Tonkinson explained that like the curb program, requests come in to the City during the year for Sidewalk Replacement, which are then rated by need and presented to the City Council for approval/modification. Aid. Juliar noted that the Viaduct Pavement project should probably receive either full funding or nothing, rather than partial funding from CD. Aid. Summers accepted the amendment. Housing and Community Development Act Committee Minutes - November 10, 1487 Page Eight Aid. Summers recommended another amendment to his original motion which would put $5,000 in the budget for the Emerson Bridge Fence to keep the project open. Jeanne Breslin mentloned that the Emerson Bridge Fence protect was not recommended by the Plan Commission because the members did not want chain -link fence installed on top of the railing. She suggested looking at the condition of Evanston bridges as a whole and exploring design possibilities. Aid. Summers noted that the Bridge Fence would be good for accident prevention and that he had no problem with creative planning. Laurie Sans asked about the impact of partial funding for Curb Replacement. Jim Tonkinson felt that $50,000 would be enough to negotiate a decent price on a curb contract. On Ald. Jullar's suggetion, Ald. Summer's motion for the Neighborhood Revitalization Items #21-27 were voted on individually as follows: 21. $30,000 - Approved 7-0 22. $ 50,000 - Approved 7-0 23. $30,000 - Approved 7-0 24. $ 10,000 - Approved 7-0 23. $65,000 - Approved 7-0 2& $3,000 - Approved 4-3 27. $2 3, 000 - Approved 3-2 Motion 02: Aid. Raden made a motion to reduce item 033 - Child Care Center Rehab from $62,653 to $52,370 and approve numbers 28, 29, 30, 31, 32 and 34 as proposed. The motion was seconded by Ald. Drummer. The motion carried 7-0. HOUSING: Motion 01: Aid. Raden made a motion to delete the ECDC Rehab Services proposal ($73,82$) so that the agency could devote all of its attention to Economic Development, and to transfer ECDC's rehab loan portfolio to the City. There were comments on this subject from Aid. Drummer, Aid. Summers, Chris Yonker, Jeanne Breslin, Charlotte Walker, Aid. Raden, Aid. Drummer, and Aid. Summers re: - In support of ECDC continuing to manage the program income from Its Rehab Loan Portfolio to reprogram it back into existing programs. - Since ECDC generates about 540,000/year in Program Income, the Committee should fund the difference for Rehab Services since the original proposal is for $73,82& CD should provide approximately $30,000 of funding for Rehab Services. - Suggesting as an alternative that the Rehab Services program be deleted as a separate program and allow the Rehab program income to be used for ECDC programs. - Regarding the Housing Commission report on ECDC Housing Rehab Services and the CD 2nd Quarter Report showing no discernible results. - Arrangements in process between ECDC and State Bank to establish a Line of Credit to help expand Facade, Loan programs. - Problem with rehabbing property where owner can't support the property taxes. In favor of HUD's rule against using CD funds to pay property taxes. - Housing Commission was all wrong about ECDC Rehab Services - The Special Housing Fund advertisement received good response because It gave the impression that the City was giving away money for rehab. - Senior Citizens property taxes have been paid or frozen in other Rehab programs. Housing and Community Development Act Committee Minutes - November 10, 1987 Page Nine Aid. Raden called the question. The motion carried 4-3 to delete ECDC Rehab Services and transfer the rehab loan portfolio to the City. Following discussion from Aid. Drummer and Chris Yonker concerning the disposition of ECDC Program Income, Ald. Drummer made a motion to add Program Income from ECDC Rehab loans to the $195,000 RLF pot to be used for capital outlays (facade improvements or loans) as opposed to using the program income to offset (reduce) the need for Small Business Development administrative costs. The motion carried 7-0. Motion 02: Ald. Summers made a motion to delete the Demolition/Vacant Lot program ($23,130). The motion was seconded by Aid. Raden. Ald. Raden commented that since the Special Housing Fund has allocated money for Demolition/Vacant Lots, CD doesn't need to fund it. The motion carried 7-0. Motion 03: Ald. Raden made a motion to delete the $100,000 for the YWCA -Alternatives to Homelessness program. The motion was seconded by Aid. Summers. Aid. Drummer would support a substitute motion to reduce the Evanston Neighbors at Work proposal to the 1987 allocation level and allocate the difference to the Alternatives to Homelessness program. The original motion carried 6-1. Motion 04: Aid. Raden made a motion to take the remaining difference of $16,968 from ULO to balance the CD budget. Ald. Drummer, Aid. Summers, Aid. ]uliar remarked in support of leaving ULO at the proposed $50,000level for 1988-1989. Aid. Drummer made a substitute motion to take the remaining $16,968 from Evanston Neighbors at Work Minor Repairs program to balance the 1988-1989 CD budget. Aid. Raden withdrew her original motion in favor of Aid. Drummer's substitute motion. The substitute motion carried 7-0. Kenneth Whitney asked City staff how the removal of ECDC from marketing the rehab program would effect the City's rehab efforts. Catherine Powers stated that this would have no affect on the progress of the rehab program. Kenneth Whitney also asked for a breakdown of the 23-30 applicants from the Special Housing Fund and who were referred to the City's program. Ald. Miar requested that Housing staff provide the Committee a summary of these applicants including census tract information. VIL CD STAFF/COMMITTEE COMMENTS Chris Yonker asked if the $195,000 ECDC Revolving Loan Fund money required a formal reallocation or could the City operate with the understanding the ECDC could use these funds for its Facade/Loans program. Aid. Summers felt an informal understanding based on this meeting would be satisfactory. The Committee concurred. VIIL CITIZEN INPUT There was no citizen input. Housing and Community Development Act Committee Minutes - November 10, 1987 Page Ten IX. ADJOURNMENT The meeting was adjourned at 1100 p.m. STAFF: DATE: NOTE: Attached to the minutes is a summary of the CD Committee's recommendations on CDBG funding for the 1981/89 program year, as adopted at their November 1 % 1987 meeting. 4Y69/78 PRELiMIMARY CO COMMITTEE FY 1i188 AECOIBEIDATIONS FY 1987 M 967 REQUEST 11/10/87 ACTIVITY SPONSOR REQUEST ALLOCATION 9/8/87 WSW NEIGWOANOOb REVITALIZATION 21. Catch Basin Replacement City/Engineering Department 76,000 75.000 76.000 50.000 22. Curb Replacame nt 0 ty/Engineering Department 100.000 86.200 100,000 60.000 23. Viaduct Pavement Replacement City/Engineering Department 30.000 30.000 30.000 30.000 24. Alley Resurfacing City/Engineering Department 20,000 -0- 20.000 10.000 2S. Street Paring City/Engineering Department 110,000 110.000 6S.000 65.000 26. Emerson Bridge Fence City/Engineering Department 15.000 -0- 15.000 6.000 27. Sidewalk Replacement Citr/Engineering Department -0- -0- 60,000 26.000 28. Fleetwood/Jourdain Rehab F/J Advisory Board 10.000 16.000 10.000 10.000 29. Playground Safety Modiiication City/Parts Department 30.OD0 30.000 30,000 30.000 30. Community Center Lighting Family Focus -0- -0- 42.000 42.000 31. Parking Lot Expansion Evanston/Northshore YWCA -0- -0- 39.000 39.000 32. Family Counseling Rehab Family Counseling Services -0- -0- 9.775 9,775 33. Child Care Center Rehab Evanston Child Care Center -0- -0- 62,653 52.370 34. Evanston Day Nursery Rehab Evanston Day Nursery -0- -0- 16.000 16,000 SUBTOTAL N/A N/A $64.428 434.145 MOUSING 35. Minor Repairs/Paint Program CEDA/EMAW 253.266 233.266 270,240 253,272 36. Housing Rehab Services ECDC 72.460 67.470 73.828 -0- 37. Multi -Family Housing Develop. ECDC 200,000 10.000 Withdrawn -0- 38. Rehab/Prop. Maint Adm. City/housing Department 44.809 42.319 46.180 45.180 39. Housing Planner (75%) City/Housing Department 37,516 34.480 37.046 37.046 40. housing Rehab Constr. Adm. City/Housing Department 99.062 101.563 106.423 106,423 41. Multi -Family Inspections City/Housing Department 48.034 47.7" 60,442 $0.442 42. Home Security Lock City/Police Department -0- -0- 4.000 4.000 43. Demalition/Vacant Lot Pro. City/Housing Department A0- -0- 23,150 -0- 44. Senior home Repair Chicago Coalition/Aging -0- -0- Withdrawn -0- 45. Alternatives to Homelessness Evanston/Vo rthshore YWCA -0- -0- 100,000 -0- SUBTOTAL N/A N/A 710,309 496.363 07M 47. Unspecified Local Option City/Planning Department 90.000 99.163 WOOD SO.000 1988 GRAND TOTAL: $2,713.623 41,937.673 1988 FUNDS AVAILABLE {Preliminary Estimate): 1,937,673 1,937.673 1988 FUNDS TO BE CUT: (-776,050) (-0-1 CITY MAMAGERIS RECOMMENDATIONS 1/a FINAL COUNCIL 111ECal IOAT1W 1/25/66 Alva 19 190N-IN9 CDDG PROCAM MUTING N IOCESS PRELIMINARY CO COMMITTEE FY 19A8 RE logs FY 1967 FV1967 REQKST 11/10/87 ACTIVITY 39gm REQUEST ALLOCATION 9/8/87 12/i/87 AONINISTRATION PLANNING 1. COBS W nistration City/planning Department f244,617 $244.513 $263.362 P63.362 2. Fair Housing Haan Relations Commission 51.409 48,092 65.917 65.917 3. lousing Discrimination Audit Evanston NelghborNrood Conf. -0- -0- IS.= -0- 4. Corporate Administration ECDC 53.469 49.000 64.794 -0- 5. Housing Planner (25%) C1ty/Housing Department 12.5066 11,494 129349 12,349 Subtatal N/A N/A 401.422 331.M 190 CAP: 1338.000 FrMs to be cut: (-63,422) F%L1C SERVICES 6. Emergency Assist. Svcs. City/Health-Human Services 117.002 80.046 88.007 6.736 7. Evanston Community Defender Community Defender 71,241 71.241 76.287 75.287 S. Evanston legal Services CCLAF 7.SOD 7.500 8,200 -0- 9. Battered Women`s Shelter Evanston/Northshore YWCA 24.200 24.200 30,728 30.726 10. Food Aid Center of Evanston FACE 20,000 20,0DO 26.000 25,000 11. Literature Distribution Earn and learn/Dist. 65 5.300 5,300 5,300 5,300 12. Youth Job Center of Evanston Youth Job Center 72,618 72.618 108.699 96.450 13. ALERT Crime (Newsletter City/Police Department 4.100 4.100 6.600 -0- 14. Tuition/Scholarship Program Central Evanston Child Care -0- -0- 65.600 -0- SUBTOTAL N/A N/A 413,321 241,500 1988 CAP: 1241.500 funds to be cut: ECONOMIC DEVELOPMENT 1S. Small Business Development ECOC 96,066 86,066 94.143 148.937 16. Dodge/Sfmpson Facades ECDC -0- -0- 300,000 55,000 l7. Evanston Inventure City Mamager`s Office 20.0D0 20.000 20.000 20.000 18. Commercial Area Assistance City/Planning Department -0- -0- 60.000 60.000 19. Industrial Site Clearance City/Plannfng Department -0- -0- 100.000 100.000 20. Technical Resource Center CEDA/ENA11 -0- -0- Withdrawn -0- SUBTOTAL NIA NIA 81e,14a j"'Vir FINAL CITY MANAMOS COUNCIL RECiMMN:NDATI0K RECON MTIONS 1 /a i /26ift HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, December S, 1997 Room 2403 - 7:43 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. 7uliar, Ald. Drummer, Aid. Raden, A1d Summers, Jeanne Breslin, Curtis Chancellor, Laurie Sans, Kenneth Whitney MEMBERS ABSENT: None STAFF PRESENT: Clarke, Fair, Lufkin, Mods r, Powers, Rudd, Steuben, Mamie Smiths, Taikiington, Tonhira o % Yonker OTHERS PRESENT: Aid. Coilens, Aid. Kaeshak. Aid. Larson, Aid. Rainey,, Dorothy Andersono Leonard Anderson. Laura Baren, YWCA; Bob Brettschrefder, Evanston Review; Bernice Downs, Evanston Neighbors-at•Work; Julia Dozier, Youth Sob Center, Malcolm Fras%r. Evanston Community Defender; Ann Graff. ReskkmtW Crime Prevention Committee, Roy Holmes, ECDC; Don 3ackaon4 Youth Job Center; Am Sennett, Youth JOb Center. Art Newman, Evanston Housing Commission; Bettye Palmeri Robert Roy. Evanston Community Defender; Doris Rudy, Evanston Day Nursery; Kathy Swanson, Cook County Legal Assistance Foundation= Chariotte Walker, ECDC; Pamela Walker, ECDC. PRESIDING OFFICIAL- Aid. Juliar, Chair Call to order, 7:32 p.m. L MINUTES OF NOVEMBER lQ, 1967 MEETING Aid. Drummer made a motion to approve the minutes as written. Curtis Chancellor seconded the motion. Motion carried 6-0. IL COMM UNICATIONSITRANSMITTALS A. Housing Commission minutes of November 3 and November It, 19V meetings: Accepted into the record by Ald. Juliar. B. Copy of PubUc Hearing Notice: Accepted into the record by Aid. 7ullar. C. Copy of Congressman Yates' letter to HUD re: Youth Job Center, Aid. Juliar directed the Committee's attention to a letter written by Congressman: Yates to the Regional Director of the U.S. Department of Housing and Urban Development, Gertrude ]ordan, concerning the City's and CD Committee's desire to move the Youth Job Center from the Public Service category to the Economic Development classification. Mr. Yonker commented on a letter the City had received the previous day from Richard Wilson, HUD Regional Director for Community Planning and Development in response to the City Manager's letter of mid -November requesting that HUD reconsider the proposed change of the Youth Job Center's classification as a Public Service project. Housing seed Cann A ti Do, slopeett Act C,ornmittee1 1lAlrae+tes - Decomber ; 19V Pop Two Mr. WUsoo's lettr stated that the Youth 'Job Canter Is properly designated a Public Service activity and does not fit under the Econo do DevNapawnn rt category. A3etmett, Executive Director ad the Youths Sob Corner, Is psu rirrg the issue further with Ric hard Wilson sad Gertrude 3wdw4 asking dw HUD regional otfke to ioft the mattes to HUD Central In washingtono D.C. A reference ad that matter to HUD Ck ntral was not irwficated in Richard ■ilson's' Deceenber 2, t9V la ark although CD stab was informal that HUD Central office was consulted an the Aid. Onxnntrar added what change maid be eteoessry In the Youth Sob Center program to gwlib It as an econontiC devefiW project. Mr. Yonder answered drat there we many er#that Yana 3eb Conner we" ham to rwoot In order to quality for being daseitied In the EconanNs Da+slopeoent estepe l F'Irst and tor+aena - the Ecoreoretic Do olopnent category is inteodad to 'rveeieie saLstence to for pro tt brsfeeesess is one d sera! ►sales 1) can purt:lrre, reho or fresh PoW WAVe m amb m bt lUbig railroad spurs, readsr streerts, in ae ftoaseak shut dorrewie Dseoir*naest eeMsrb ralreasraini ess +es lbeproftt budrMesets In seders wys to cYidng grantk hearers lea, rich ical asses tanroa, and It was under tiro esdeedrat asslotmas a ft+o dot we wee trying to qualttyr the Youth Sob C ntw. In an Easnwnie D�evolopnont project HUD budcaRy rapirea that ali the jade de miaps be powaweeet jobs, a tid Is nst the case, with ttw Youth 3ob Career. There Is sense question also about what the howit on ott Ow p+ogrern k to servo tltfet buds use or to servo the yeah by making therm empi ya" HUM datmminsti i% In the past' tea been that then service and the bellt has accrued to the Youth as opposed to tiwt budnesem They feeling wed that If the bu liwouns fait the program we, tmrty ad bwwttlt to tteemw dW wouht help peg► for the pro{rmu Mr. YorAw a up intdad that th we is a peoeiblUty, but s fbr, YX has nest gAtUdod. Akd. Ortrnerm turn asked if YX Geri/ becom a for-prafe budaess In order to the i Mr. Yoniew eesporrded that this angle sets net something the City has peasant with HUCkp but it certaWy maid be looked iron. Her added d wt he didn't chime HUD wauW agtt" with the tar -profit propowL. Mr. Yankee corttlmod by stating theca years ago the City had to s9mUt a "Proposed Statementad ire projects to HUD, which HUD alma evrviewed to dateMWW the projects' eligibility, sad alter that the My submitted its "Plnal Statemene and HUD does not review that for eii;Ibllir rt they aasane the C:lty's determination of ellgibillty Is HUD looks at the 0ty's ei4tibiI1ty determination dw*V Its monitoring visit at our projects each year and they also do a very quk* eligibility determination In reviewing our Grantee Periormaeace Report. Of course. there is always the possibility of having to repay funds to HUD for an Ircorrect allgtbillty determination. Mr. Whitney commented that he felt HUD gave a tot of weight to a CIry's assessment in terms of eiiglbilitty placwnwa at its pr+ograrns, going along with the city's objectives in terms at Its national agenda6 when the power that be want to pantie a program under a certain eligibility criteria, then it is dark citing the e r wwier of ECDC. He added that he thought CD start was against moving the YX to the Economic Development category. Ald. Juilar mated that the CO Committee hex beers unanimom In trying to move the Youth Sob Center out of the Public Services category. He said the Committee could more the YJC to the Ecom mlc Development category at any time and asked Mr. Yonker .chat would bR the ramifications of wch a move should there be an error. Mr. Yonker replied that the ultimate penalty would be to have to repay HUD out of City funds. This issue has been before HUD since 1993. when the YX first came into the C DBG program via the Sobs Bill program. There have already been numerous discussions L _ . the City and HUD so It will be more dltfk-ult to "pull the wool" over HUD's eyes, when they come out to monitor and overtook YJC. There is too much attention to the Youth Job Center starting with Congressional Interest. Aid. Jullar commented that this would be a risk this Committee would have to take and ultimately the City Council would also have to take a chance and vote on a reclassification. There Is a substantial amount of money Irnvolved if the City has to repay HUD for an L-...... classificatla u Aid. Drummer asked whether the City could legitimately make the change in YJC's clas Watiom Mr. Yonker responded that part of the problem all along has been that since 1933 the essence of the program has not charged and until mere Is a change in the program's objectives, then its eligibility should not be changed. Housing and Community Deveiopment Act Committee Minutes - December S, 1987 Page Three UL REQUEST FOR ADDITIONAL FUNDS FOR 191742 STREET PAYING PROJECT Aid. 3ullar reviewed the request of the Engineering Department for $3,"5.93 in Unspecified Local Option (ULO) funds to pay for additional costs incurred by the contactor In the paving of Brown Street. The original contract amount was $111,693.90. Aid Drummer made a motion to approve the reallocation request from ULO funds. The motion was seconded by Ms. Sans. Motion Carried ursianimauayr 74). IV' PROPOSID ins-n COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM - PUBLIC A. Review of " Pr+opea d Statemant of Objectives and Prof ct Use of Funds AK Juliar opened the Public Hearing stating that the main purpose of the hawing was to allow for pubilc com rent on ttre allocations for the FY 191449 CDBG program, made at the CD C,ommitteWs Nova. bar 1% 1937 meeting, B. Citlsan CoRmrsnt spice oowm Thne*W the dousing Commisalon. the CD Committee and the Planning DqWrCm*M Eor dWr support of tine Neighbors -at -Work program. Arm Graff. 10311 Asbury: introduced hetf as Chair of the Residential Crime Prevaention Committee (RCP(.S which Is made up of representatives of community organizations working with the Evwwtoa Police Department for the purpose of reducing residential crime. Manic of the RCPC members live in the CD target area and Marty we low to moderate income. Ms. Graff stated that she Is here to request restoration of funding for the ALERT newsletter, which is distributed through a volunteer network six tulles a Year. Of the 14,M ALERTS printed every other month, 10,000 are delivered door-to-door; %000 are distributed by various neighborhood groups and 6,000 are delivered in the CD target area. The publication stimulates crime awareness in the neighborhoods and communication among neighbors. The ALERT newsletter has received national awards, including an Honorable Mention In the Governor's Home Town Awards. Doris Rudy, Evanston Day Nursery: Ms. Rudy extended her thanks to the CD Committee for nudging the Day Nursery project. With the grant for the Evanston Day Nursery, they will be able to do a couple of long -deferred projects because they have not had the financial resources to do so. Charlotte Walker. Executive Director, ECDC: Ms. Walker commented that In ECDC's 193E49 program, the agency is experiencing an approximate one-third cut in their funding regtmst over 19974E. She noted a recent article and editorial comment about ECDC's severe changes in their housing program and Commercial Facade Improvement program which had appeared in a recent issue of the Evanston Review, and Ms. Walker read, for the Committee, her response (which was to be published in a subsequent issue of the Evanston Review as a guest essay). At this time Aid. Summers arrived. Aid. Marge Collects: Aid. Jullar pointed out that the CD Committee had received a memorandum from the Human Services Committee suggesting that the CD Committee be a part of the Unified Budgeting Panel in order to coordinate funding requests, particularly for human services agencies. Aid. Collens said that on behalf of the Human Services Committee she was making an appeal to the CD Committee to join In the Unified Budgeting process In order to work together on mutual funding requests of both the CDBG program and the UBP. In 1987 the UBP allocated over $1.308 million in funding requests There have been a lot of charges in the UBP process this year and the panel needs the experience and advice of the CD Committee. There is also a need to avoid duplication of 11m i - Iet and C.aseoew ft vskomentActComadmw Mhwtm - December ; 19i7 Page Far ftswdrt requests. [SOP only rtekea fundfng remnandatiotr back to the individual handing agurreiea. No feeders an the UOP pond are bound by thesea 0 runwWWtions. Became the wieve bA%K% sgen its have their awn regulations to ft3ow, are Agency does not dictate what the other agar- A - s shau d *6 What is needed is a sharing of Information and Aid. Cagan urged that the CD8G Con mittee seriously msider joining the UBP at this time ter do nerd round of fwWh% regnseta. .r Yesth 3o4 Ggn Ms. Dazler Introdwm d Herself as a board member ad the Youth Sob Gnt+r and as a nat[ve• Evautseoetiant. She t diked the Committee for its support of der YX and hoped the YX wa "coralmo to receive CDISG fundn g In order to mrry rut Ira lm4e "M peagtara Sot ZvOW oe youth Mr. 3ackson i eiteested Me. D00 eal■ Qonanetsres to "M yet expressed his owns hustradon at the dty Y3 C r tws iirrg petit tits 0 an y Sweids to apww* its P%gPU- with aoeeeselen ae on YaC sea tt Sued the U.S. Cotrgrese. He felt tl+ t the Cttr has a nag- .' a appratd- is the reelarsillCsation Lest of the Y= Aid. Radon asked Mr. 3at:lmm 2 the Youth Sob Center sand be able to aptraet or a reduced bau t krvei ad* for eeranrpM, S6% OOM Mr. 3ackow n*&W that the YX could not; the agency +rand have to chase dews. _ . Robert khan. Evansem gammutitr 1;e�endep Mr. Ray thutkasd the Gmmittee far Its financial support in past years6 h duding CD stet# agpom The Evanston Comm onit:y n d - n dr a will be receiving funds from the Unified budgeting Pend which wW perrob the .� agenda to op u st s an a rteeleteeesecs Merl. Hsrse+rrr, CDf3G finds are used for the sane os the Cammonity DoSsnsws buftey appe+a■Ck weeir 39% a[ the Ind hmdi wg _ eeaeiwsd. arson. Cook Cd5SM LSO AseipZp-gg Fou datiom Ms. Swenson asked the Committee to raft" 199&49 funding foe CCLAFp one of the projects ask at the Mding decision meetings. CCU! Is auHoU g an sppe+aakimate $7,000 cut In Its f rx1rng, with their only City source of rownue this yar corning from UBP. The agency is alto facfng turdrM cuts from Its gom ni nent swace s. Ann 3ennett. Executive Director. Youth lob Center= Ms. 3emett thanked the Committee for its assistance in the past. CDOG funds have been the Y3C's major funding source In the past few you with private lundln g agendas less able to make contributions. The gsretiere was asked whether YX could stony open at a $634 0 CD6G iunding leneL Iris. ieereetr repUed that with UOP being the o dy other fu+dEng sa nrop the agency would shift need another $364000 a rear to keep operUft at Its present level of service. However, at a $94000 to SM000 futeing level YX could still operate at a bore bones level. YX still needs to raise $10,000 In outside funds boym what the City gra Tm One-half of the 600 job pladsmeva made In 1987 were In permanent job placements. Seventy-six percent of ttw job placements were for LMI clients. Mr. Chancellor asked whether YX would consider moving from Its downtown location. Ms. Sennett replied that the agency would prefer to stay at their present location because of Its proximity and accessibility, but the Y3C grill probably have to move to a location as close to downtown as possible. They have the assL Lance of a realtor kKking for storefront office space. Ray Holmes Chairman of the Board. ECDC: Mr. Holmes expressed his shock and dL may at the article which appeared in the Evanston Review concerning ECDC and its programs. He also felt ECDC had beers harmed further by the occurrence of certain CD Committee members' statements made In the article. He found the attitude of certain members of the CD Committee appalling and asked the Committee to apologize to ECDC. Leonard Anderson,; Mr. Anderson expressed his thanks to ECDC and Neighbors -at Woriq both agencies assisted hum In starting up his own business. He felt that without their assistance he would have become a clbent of the Evanston Township General Assistance program. Housing and Community Development Act Committee Minutes - December S, 1987 Page Five Aid. Korshak: Urged the CD Committee to remain separate from the Unified Budgeting; Panel. Right now the main thing the CD Committee has going for It is its measure of independence from the UBP profess. Brttr Plimer. Ms. Palmer said that she fett the ECDC organluatlon is good !or the crest side of Evanston and the bionic community, but the administration of the organization has hurt the community. They take too long to do things. The housing rehab program is a sham. Elderly people are suffering now; they have to wait a long time for repairs, which In marry cases they cannot afford on their own. The elderly also cannot afford the Increasingly high tart bills they r+eeelve from the County Assessor. Ms. Palmer believes the orf&ral concept of the ECDC organisation Is a good acre and can transform the we side of Evanston Into a model community which can be pointed to with pride. what is needed Is a change In administrative staff at ECDC to that the organization can move forward with a strong economic development program for the west side community. Aid. Summers requested a five minute recess. The meeting reconvened at %16 p.m. r�dsratkm of the FY 193349 CDBG Pram SutKett Aid. hnllar solicited a motion from the CO Committee to approve the FY 1933-49 CD8G program budget as determined at the Committee's November 10. 1927 meeting. Ms. Sens requested a few minutes time to comment on the Youth Job Caner discindon stating that she felt that, during the cause of the YIC disk ssion, the, was comment made that the City has taken a negative approach in seeiting a reclassification for YJC from HUD. Stating that she very much disagreed with that attitude, that since YJC first dame before the CD Committee seeking money to begin Its program, the agency has received CDBG funding each year since Its Inception and the times the agency did not receive Its full funding request were because ail funding requests had to be reduced because the City's entitlement had been cut back. The YX has not been turned away by the CD Committee. Considering that the original funding request was for start-up costs, the Committee has been very generous in its financial support of the Youth Sob Center. `As. Sans added that she felt the reclassification matter had been handled well all along by CD staff. Don Jackson clarified that his comments pertained to the mariner In which the City approached HUD, not to the way City staff supported the YJC. Ald. Drummer made a motion to amend the PY 19E849 CDBG program budget approved at the November l0, 1997 CD Committee meeting. Aid. Drummer proposed the following amendments to the Human Services category: to fund Emergency Assistance Services at $49, l 40; Evanston Community Defender at $61,241; the YWCA Battered Women's Shelter at its 1997-89 level of SZ4,000; Food Aid Center of Evanston (FACE) at its 1987-38 level of $20,000; Earn and Learn Literature Distribution program would remain at S5,300; and the Youth Job Center would b.-- reduced from $99,450 to $82,61 L The motion was seconded by Mr. Chancellor. Aid. Raden questioned whether the Evanston Community Defender had been consulted about thL effect another funding cut would have on the agency. They were not able to give their employees a raise for the past three years; this is obviously a bare bones operation which provides a very worthwhile service to the community. Bob Roy added that due to the heavy workload, he does not aiways have the time to do needed fund raising and that the substance of their program ant. the affiliated expenses are more important to the Evanston Community Defender than periodic salary lrecreases. He would have to re-examine their budget to see if it was possible to cut any further. Aid. Summers voiced his concern about funding Clay -sponsored activities (Emergency Assistance) In a very tight category like Public Services. Although putting Emergency Assistance Services in the CD budget instead of the City's general fund is a policy decision, Aid. Summers thought that Emergency Assistance Services should be funded by the general fund and removed from the CDBG program altogether. He reviewed all the funding requests classified as Public Services, to support his viewpoint. H aft and Camanunhy Deveioprtneae Act Committee Ulmatms - Ncwnbte is t9V " roge Six Aid Roden asked Don 3ado m what *Us= a hording cut to Mil i would have on the Youth Sob Cesar. Mr. 3schson repued that fi2,000 would atilt be below what the agency world need to operate` Other projected nos through hind raking gill inn $100000 iron privets sources and possibly some PIC tomb (SIU 0) In Ilia. Also included In the YX budget is approclnnately $3AOO ibr movit- cptoas. The total YX budget for 19U is pe+o jec to be $1436411. Shahid Y3C be fended es U2.612 In CO hndsr their t&W inud6g (with UdP bx%W will be s112%r3W. h ws also noted that YX Is the only agency ao receive any Increase In fiending for R as Pokand out that YX ssS also have not received any alley into overthe past few years. Otter comenertts concernkC tea YX budget were about the amount Du*oeed toe nwving espeeoss and posdW tarring steno moving donated the ienpareance ad the agency to ad the nod for atndntee V%orai s am*ralsitg pages+• activity In Ow � ~ AY. Susnnhees nmmod a aiderrt ameba to sommad cite law rge ncy Awlstence, Services b 0g@4 to load Isn isY tM49 Program OR SOC;AM ad is ama d dw Zve nrsrn CaramwnUT Ddo ado Reid n sftsW tercet she Is aftxmn b► gWoeed � having Oty projects such aslsnerpr�r Andumam Services mW the ALZItT Newdetto Rated out of the CDdG program. These sea ttre Minds of program teat should be !fade l by the City$s general hmKL The Committee than vaasi Rl is accept Aid. Swo moos - - - -m ntheerae as staismil above. A1d 3htllarr requested a rnotiow to approve the FY 192949 CD 6G budget as amended. Aid Drvnrnet• nW hit had graW dlihautty hsving to go back to his cc isrlturnta and tail tt s thm* ECDCs Housing Rehab Set,rlces V3i3 peogime Is not beft fm d-d through eft CDOG prvgrarn in 1983419. He bmulft this Hsueing Rehab Services pi or en with piv p irscutnrher which is mop ee ow sly $30.00 . Tharetor% Aid. Drumrnar wwwad to anhend stern number, 3i, ECDC Housing Rehab Serniceew sa that ECDC art mainttin the program income portioib for housing rehab. The motbm was s- on, rhdod by Aid. Summers. Aid 3ullar noted that It would be a more efficient use at staff thne if the Chy matt could administer all the housing and rel+aJs Lomas, Inow d of the loan portfoUn belheg s1 arced by the City and ECDC. City assumption of the ECDC Moen portfolio con be date by cKLOlreg City staff with m afttiom In staffing or experre. Aid Summon stressed the inhportrance and effectiveness of community organizations administering community projecm They are a nrceaaary pert of getting things done. We mot have sonm local ban of support and not have the community always comb to City Hall for its needs. Ald. 3ullar rssporhded that the Committer should not take his suggestion about transferring the ECDC loath portfolio to the Clty as demasn g the Agency of its 6.ric act in the wen side coevw Pm sty. Ratter. the Oty Is assurnleng an adrninistretive function out some very dlffladt loans and freeing up ECDC for other important projects. Ms. Sans eon mertted that if the Committee decides not to fund the ECDC H AIM Rehab project at the same funding level as before, the, agency should not interpret this as a punitive moasum The Committee simply does not have the fending resoum= it had five years ago. A1dd.. Drummer added that by not funding the ECDC Housing Rehab program, removes then harm any sort of housing activity at all, which V a major component of their program. Hawing is very vital to the weir side community and it needs to remain a part of ECDC's program and the M Committee must find a way to keep them In the housing business. The ch"e of funding In the Housing Rehab program does not affect ECDVs other programs. Mr. Yonker added that program Income is not Included in the ECDC Housing Rehab funding request. Ms. Walker brought to the Committee's attention that should City assume the administration of the loan portfolio, they would also need to assume the legal -., . .Ibill ty of all cases contained in lint portfolio. A di=a4iore then ensued about whom the divislon of liability would lie in transferring the ECDC loan portfolio to the City. The Committee voted " on the motion to restore funding for the ECDC Housing Rehab Services program (p36) by utUIzing program Income. The motion failed. Housing and Community Develrrprment Act Committee Minutes - December So 1927 Page Seven Ald. Summers made a martlon that the ECDC facade program for Dodge/Simpson (116) bc, permitted to have up to a S10,000 grant and that anything above S10,000 and up to a maximum of S23,000 be matched dollar for dollar. The motion was seconded by Ald. Drummer. Aid. Summers clarified that he Intends the S109000 grant to be per building (not per storefront). Ms. Breslin emphasized the Importance of the commerciJaL property owner having some up -front financial lmput into their facade improv+en ents and that the City have some control over the facade program. Site mentioned other programs when cities have jointed with commercial. property owners as co -signatures an bw* low in order to gain snatching funding. Aid. Summer felt that some leniency In the facade program for Dodge/Slmpson be made for the property owners In that area as they do not have a lot of financial resources to make the kind of Improvements necessary. Aid. Rader proposed a cormpramis& notion, that the CD Committee set up the Dodge/Slmpson facade program with the sans guidelines as the City's Commercial Area Assistance program and designate that the Committee require a 30% contribution by the property owner an a facade renovation project. Ms. Sans suggested that the facade grant be lowered to $71,Wk whk:h spew- the arerap amou-t allocated in other ECDC facade programs on C?Wch and Everson streets. end then matt h any amount over $7,000. Ah L Drummer me v to &-rend Aid. Summers nation to a S7,000 facade renovation grant for the Dodge/Simpson commercial. area with a dollar for dollar match on amounts over $70000. Ms. Breslin proposed an alternative motion of a 30% contribution by the property owner and the ECDC grant will be $4000. The fUW motion rated upon by the Committee was to make a $7,000 grant per bu Udlog unit In dw Dodge/Slmpson teen-rerei&l area with snatching funds (City/private) up to a maxi-wre of $25,001L The motion gelled 3-3. The vote an the entire 19U-89 �-jBG program budget, as amended, was unanlmaw (i4). At this time AK Summers left the meeting. V. PROPOSED I"$-" CDBG DISPLACEMENT STRATEGY - PUBLIC HEARING Aid. 3ullar opened the Public Hearing on the 198849 Displacement Strategy. There being no comment, Aid. Roden moved approval of the Displacement Strategy as written. Motion carried by Aid Drummer. Motion canisd 7-0. VL REPORT TO COMMITTEE FROM YVCA RE: GYM REHAB LOAN/GRANT Aid. pillar suggested that the Committee continue to leave the status of the YWCA loan as open, since the "Y" is not in a position to repay the loan at this time. VIL RESPONSE TO HUMAN SERVICES COMMITTEE REQUEST THAT CDBG-FUNDED PUBLIC SERVICES PR03ECTS BECOME PART OF UNIFIED BUDGET PANEL (UBP) FUNDING PROCESS Aid. Collens and Korshak spoke on the Human Services Committee's interest in having the CD Committee join in the UBP funding process for Public Services projects earlier in the meeting. Aid. ]ullar accepted the Human Services Committee's memorandum into the record, and proposed that this issue be dealt with at the next CD Committee meeting; the Committee concurred. VUL CLARIFICATION OF COMMITTEE PROCEDURES CONCERNING IMPLEMENTATION OF NOVEMBER 10, 1987 RECOMMENDATIONS RE: ECDC FACADE AND COMMERCIAL REVOLVING LOAN FUND PROGRAMS. This Item was held over with the suggestion, that CD and ECDC staff meet to discuss possible solutions prior to review by the CD Committee. Mindkm - Daembe r ; IM P"e ftM DL. CD STArF/CCMMtrr t COMMENTS lit! x ADDRiQNAL COMAUM �iawa EL. AD.7DlJw.3rMEl�'L M& Radon nmMrd to adja m Me mardoW Madow ow mc*WW by AW. DnxmrAr. The wmd% a4ayrtdt i at 1006 PP6 o�tE 'K'►,y ? lfsi' +►Y+fA/i7 . 4