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HomeMy WebLinkAboutMinutes 1987MINUTES Evanston Housing Commission Thursday, January 22. 1987 Evanston Civic Center Room 2403 -7:30 p.m. Members Present: J. Adamson, S. Brady, R. Bush. J. Dworkin. C. Ross, M. Wald Members Absent: A. Newww, P. Reed, C. Schafer Staff Present: R.Rudd, L. Talkington Presiding Official: C. Ross DECLARATION OF QUORUM The sleeting was called to order at 7:4S P.M. MINUTES The minutes of the November 20, 1986 meeting of the Housing Committee ware accepted as submitted. COMMUNICATIONS Memorandum from Helen McCarthy. Director of Health and Human Services McCarthy transmitted to the Housing Commission a memorandum from Homeless Case Management Staffing Committee. This Committee is very concerned about the significant number of homeless families who are in great need of emergency shelter and/or transitional housing. They have asked the Housing Commission to consider the specific needs of these families along with their deliberations on the references from the Blue Ribbon Committee on the Homeless. Chairman Ross stated that he is not certain that this is a housing problem, but rather, is a Human Services problem. Brady stated that items such as zoning. financing and housing development are issues that the Human Services Committee needs assistance on. Wold stated that she doesn't see what the Housing Commission could do right now. Dworkin stated that she was stunned by the packet of materials that she received as part of her Housing Commission packet. These materials reiterate the problems of low income families and housing. She stated that it is evident that there is a need for transitional housing and this need is immediate. Further, Dworkin sees the Housing Commission as an advocacy group. In Dworkin's opinion, the Housing Commission can serve an advocacy function and they can begin to generate Ideas. Therefore, at the very least, the Housing Commission could make a statement advocating on behalf of homeless families and transitional housing. Brady stated that a precedent was set when the Housing Commission became involved in special population housing needs; specifically, the Group Hoses Ordinance. Roan concurred. He stated that the Housing Commission provided amoral support in an advocacy position on the Group Homes issue. He further stated that the Housing Commission could also do this on the homeless and transitional housing issue. However, it is the belief of Chairman Ross that the City should not get involved in public housing. Housing Cosmission Minutes January 22, 1987 G Dworkin stated that public housing is only one issue. However, Dworkin is not against certain forms of publicly funded housing. Vold stated that there does not seem to be a local agency available to put together a housing package. In her opinion, it is not appropriate for the City to become a landlord. The Hunan Services people ought to be encouraged to make up a proposal on behalf of the homeless and transitional housing. Dworkin stated that she would like a representative from the Human Services Committee to come and talk to the Housing Commission. John Fallon, a member of the Homeless Case Management Starting Committee, was to the audience. Mr. Fallon reiterated the need to transitional housing. In Evanston, it is not uncosson for three generations of a family to be living together in one house. These individuals need skills training. The Homeless Case Management Staffing Committee would like to develop a model program to meet the needs of these individuals. However, eventually, there will be a greater need for low cost housing within Evanston to meet the needs of these individuals. Chairman Ross asked staff to contact Helen McCarthy and ask her to come to speak at the nest Housing Commission meeting. or. if she prefers, wait until there is a more concrete proposal and then introduce this proposal to the Housing Commission. Planning and Development Committee Minutes: November 10 and 24 December 1 re ular meetinf). 1 (saecial meeting), S. 1986 and January 5, 1987. Chairman Ross stated that he has no comments on the P & D Committee minutes. except in reference to the December S. 1986 minutes. He was pleased to see that streamlining of Single Family rehab Guidelines was considered by the Committee and subsequently approved by them. Rudd stated that the streamlining of the Single Family Rehab Guidelines has been approved not only by the P & D Committee, but also by City Council. Housing Commission members then discussed problems with the membership of the Rehab Board of Appeals. Currently the membership of the Board of appeals is composed of the Chairman of the Housing Commission, a member from the Housing b Community Development Act Comsmittee and the Chairman of the Rehabilitation Subcommittee who also is an alderman. Brady stated that it was the intention of the City Council to have an alderman sit on the Rehab Board of Appeals. The problem with membership arises because (1) there is no longer a Rehabilitation Subcommittee and (2) neither of the alderman chairman the subcommittee. Brady stated that she feels strongly that the Chairman of the Single Family Rehabilitation Subcommittee should be on the Rehab Board of Appeals. Ross stated that membership on the Rehab Board of Appeals could increase to four (4). Vold moved that the membership be changed to four (4). The Rehab Board of appeals would be composed of the Chairman of the Housing Commission, the Chairman of the Single Family Rehabilitation Subcommittee, a representative from the -2- Housing Comsiission Minutes January 22, 1987 Housing i Comounity Development Act Cossaittee and an alderman from the Housing Commission. Further there would be a tacit understanding that alderman will not serve as chairman of the subcommittees. Bush seconded the notion. The motion passed unanimously. Rudd stated that staff would amend the rules and have the revised Rehabilitation Board of Appeals Guidelines before the P i D Committee on February 9. 1987. Wold moved that Ald. Brady serve as the aldermanic representative on the Rehabilitation Board of Appeals. Bush seconded the motion. Motion passed unanimously. towsins i Community Development Act Cosamittee Minutes: November 18 and Qecembo 9, 1986. toss stated that he found the November 18, 1986 minutes of the dousing i Community Development Act Committee meeting very interesting. Dworkin pointed out a particular section in the minutes. That section referred to the housing problem for single people as discussed by Edna Sums ers, Township Supervisor. Dworkin further stated that she would like an update on the status of S.R.O.'s. Rudd stated that there hasn't been any demolition of S.R.O's in the City. Dworkin questioned the status of the Margarita Club. Rudd stated that the sellers have indicated that there will be no change in status of the Margarita. There also ha■ been no action on 319 Dempster. Ald. Brady discussed Township involvement in housing within the City of Evanston. Evanston Township annually spend. $500,000. on housing. Brady stated that the City of Evanston could opt to go with the State receivership program and spend the $500,000. on other housing matters. For example, the $500.000. could be used to rehabilitate existing S.R.O's in the City. Ald. Wald stated that this matter will be considered by the Human Services Cosseittee as an agenda item in the near future. OLD BUSINESS None NEW BUSINESS Subcommittee Assignments Bush will be the Chairman of the Single Family Subcosimittee. Members will Include J. Adamson. R. Bush, J Ritter. C. Schafer and M. mold. The Multi Family Subcomssittee will be chaired by J. Dworkin. Members will include S. Brady, J. Dworkin, A. Newman and P. Reed. The Ad Hoc Subcommittee will be chaired by S. Ross. Members will include R. Bush, J. Dworkin and S. Ross. Referral from Ald. Warshaw Ald. Warshaw suggested that the Housing Cossmiasion explore the potential of creating a joint development venture with the Illinois Housing Development Authority (IHDA). IHDA currently has substantial funding available for joint -venture projects. The City would provide the land (research park or other -3- Housing Commission Minutes January 22, 19a7 i vacant parcel) for the multi family new construction project. A minis of 20% of the units would be set aside for low and moderate families. This item was referred by Chairman Ross to the Multi Family Subcommittee. Comments Committee Report from Ald. Wald on the Mayor's Special Coassittee. Wold began by stating that there are five (S) Housing Commission members on the Mayor's Special Committee. This Committee has had three (3) meetings. The discussions have been general. There seem to be Committee consensus that all or most of the $1.1 million will be spent immediately. The City will not be investing the money and spending it over a period of several years. The sajor issue facing the Committee is affordable housing. At the last meeting of the Mayor's Special Committee three (3) speakers were Invited to address Committee awmbers: Saul Klibanow, Rescorp; Sill Foster, Chicago Rehab Network; and Dan Lauber, Planner -Attorney. Ross stated that he views the charge of the Mayor's Special Committee to be the provision of a housing product that gives impetus to housing rohab, thus creating a domino effect within deteriorating neighborhoods. Bush stated that he feels there is consensus on the Committee to deal with the problem of boarded up houses. In his mind the Committee has identified that boarded up houses is an area of focus, but they are not quite certain how to approach the problem. Brady stated that there may be some pressure for the Mayor's Special Committee to begin moving rather quickly. It seems. that the Hvanston Housing Coalition Is beginning to put their housing packet together. The Coalition has already gained site control of the Wesley property. They may need a commitment from the Mayor's Committee within ninety (90) to one hundred and twenty 120 days. Housing Commission members generally discussed some of the issues that have been brought before the Mayor's Special Committee, including policy decisions on subsidies and the potential benefits of limited equity coops. Report from Ald. Brady on the Rehabilitation Subcommittee. The Rehabilitation Subcommittee attempted to complete the revamping of the Multi Family Guidelines. However. at their last meeting it became evident that they could not complete the work and they agreed to pass this topic on to the Multi Family Subcommittee. Individuals who have been asked to review the revised guidelines still find them too complicated with too few incentives. J. Adamson stated that it would be an awful task to try and sell this program to anyone. Bush stated that he does not agree that it was not enough. He does not believe that the guidelines as revised are too difficult to understand and he believes that the Subcommittee had established a good starting point. Adamson stated that there is a built in conflict in the program; on the one hand we are trying to rehabilitate housing and on the -4- Housing Commission minutes January 22, 1987 other hand we are trying to provide rental subsidies. Potential investors, or those people who may be interested in rehabilitation structures, are not always willing to agree to the rental subsidy side of the programs. Staff Mono Others None g4ianrs nj The meeting adjourned at 9:10 p.m. The nest meeting of the Noosing Commission will be February 19, 1987 at 7:30 p.m. staff Laurel ?alkiogton 490(1/S) -5- MINUTES Evanston Housing Commission February 26, 1987 Evanston Civic Center Room 2403 - 7:30 P.M. Members Present: J. Adamson, S. Brady, R. Bush, J. Dworkin, A. Neuman, J. Ritter, C. Ross and C. Schafer Members Absent: M. Yold Staff Present: R, Szymanski, R. Rudd and L. Talkington Others Present: Ruth Smalley, Evanston Chamber of Commerce, Gerald Murphy, Levy Management Corporation Presiding Official: C. Ross I. Declaration of Quorum The meeting was called to order at 7:30 P.M. II. Minutes The minutes of the January 22, 1987 meeting were accepted as submitted. II. Communications A. Planning b Developing Committee minutes of January 12. 26 and 29., 1987. Chairman Ross asked staff if the amendment to the guidelines concerning the Rehabilitation Board of Appeals had passed City Council. Rudd reported that the Board of Appeals amendment had passed the City Council, but the Housing Commission does not yet have copies of those minutes. B. Housing b Community Development Act Committee minutes of January 20, 1987. Ross stated that in reviewing these minutes he is concerned that the Evanston Housing Coalition is turning into a for -profit group. C. Evanston Housing Commission Roster. Ritter stated that the zip code was incorrect and should be 60202 Instead of 60201. IV. Discussion on 1228-30 Chicago Avenue. Mr. Gerald Murphy of the Levy Management Corporation described activities concerning the 2228-30 Chicago Avenue site. Levy has purchased the property subject to tenant vacancy. Levy has established incentives Whereby the seller, Ms. Roberti will received approximately $1800 in interest if the building is vacated by April 1, Minutes Evanston Housing Commission February 26. 1987 1987. Levy will use this property initially as additional parking for their facilities. The property will be appropriately landscaped. Since the structure is a landmark building, the Levy Corporation and the seller have had to go before the Preservation Commission to get approval for the demolition of the house on the property. Ald. Brady and Chairman Ross met with the Levy Corporation and the Preservation Commission and requested that the authorization for the demolition permit be delayed another thirty (30) days so that Brady and Ross could continue discussion with the Levy Management Corporation in an attempt to reach a compromise position on the status of the tenants and the status of the building itself. The Preservation Commission agreed to delay the authorization of the demolition permit for another thirty (30) days. It is the belief of the Levy Management Corporation that the City is creating unnecessary delays. Toyota has had a doubling of their parts business in recent years. The property can accommodate expansion, they expect to have an 80% expansion during the first phase. It is their belief that this development is favorable to Evanston. Increases In car sales result In increased tax revenue for the City. Murphy reminded the Commission _hat acquisition costs are greater in Evanston and that property taxes are greater in Evanston. The result is that the cost per car is higher. The Levy Management Corporation has had offers froes other cities to locate in their communities, where they can work in conjunction with tax increment finance districts, but they have chosen to stay In Evanston and support this community. Speaking specifically on the 1228-30 property. Murphy stated that the landlord was approached last year, but turned down the offer from the Levy Management Corporation. This year the landlord approached them. They have entered into a contract based on the vacancy contingency. The landlord is not interested In continuing the boarding house activity and the Levy Management Corporation will not continue the boarding house activity. Chairman Ross stated that there is no legal prohibition regarding the transaction. Further there is no requirement for the buyer or .seller to assist with tenant relocation. He remanded the Commission chat Mr. Ifurphy did not have to come before the Housing Commission. Brady briefly discussed the talks that she and Chairman Ross have had with the Levy Management Corporation. Brady stated that she believes Housing Commission members should have continued negotiation with the Levy Management Corporation. It is her belief that they could be persuaded to do more, especially with regard to relocation of the tenants. Brady further suggested that perhaps that the Levy Management Corporation could have someone manage the property until they are ready to use it. Murphy stated that the Levy Management Corporation will not manage the property.. They will back out of the transition before they go into the property management business. -2- Minutes Evanston Housing Commission February 26, 1987 Members of the Commission then discussed the demolition situation in reference to the Multi -Family Demolition Ordinance which they have proposed. Members understood that since the Multi -Family Demolition Ordinance had not been passed by City Council that it was not applicable to this situation. Members, however, requested that Corporation Counsel investigate whether a moratorium ordinance could be written and passed by the City Council that would serve to prevent the demolition of the boarding house at 1228-30 Chicago. Szymanski told the Commission members that she could have a legal opinion to them by Tuesday on the this topic. Brady moved that (1) that Corporation Counsel immediately prepare an opinion on multi unit residential moratorium on demolition. If the moratorium is a possibility, it will go directly to Planning b Development Committee as referral without conment. Ross will attend the meeting and explain the situation to the P b D Committee. The ordinance will then be passed on to City Council. (2) Staff will continue to work with the remaining tenants to help them find affordable housing. (3) Chairman Moss will continue as liaison of the Housing Commission and continue talks with the Levy Management Corporation on a relocation package. Dworkin seconded the motion. All Commission members were in favor. Talkington briefly described the boarding house situation to members of the Housing Commission. The large residential building is a landmark structure and can house up to twenty-nine (29) individuals. Presently the owner has stated that there are less than twelve (12) tenants in the building. All of the other tenants had left voluntarily. Ms. Talkington had met with one of the tenants. He had been referred to her from Emergency Assistance Services. This gentleman is a sixty-eight (68) year old man, who has lived in Evanston all of his life and lived at 1228-30 Chicago Avenue for the past twenty (20) years. The gentleman had been all over the City of Evanston looking for housing and was unable to find any suitable housing. His sole source of income is social security. Suitable living spaces that he had found were either full to capacity or beyond his financial means. It was the understanding of this gentleman that there were several other tenants in the building who were also facing difficulties in in securing relocation housing. Talkington stated that she would try and gather more information regarding the residents still living in the building. Members of the Commission expressed concern that we have low income, long-term residents of Evanston unable to find suitable housing within the City. P. Update on the Multi -Family Demolition Permit Ordinance. Szymanski began by stating that there are no due process problems with the ordinance. Fair questions and appropriate information are -3- Minutes Evanston Housing Commission February 26, 1987 requested from the applicant, and the public benefit is acceptable. However, there are three (3) land use cases pending before the Supreme Court and she felt that it was necessary to provide this information to the Commission. These decisions may impact on the ordinance. There are potential risks. Ross asked what the City policy is in those situations! Rudd stated that he would be reluctant to pass an ordinance on to City Council that the legal staff is not fully behind. Newman stated that he doesn't feel that the three cases will shed that much light on the matter and it is his belief that zoning powers and public benefit issues are stronger. Newman stated that he believes that we have a real problem in the City. The proposed boarding house demolition is evidence of the problem. He believes that people who lived a long time in the community have a right to continue living here. Newman believes that we should go forward with the ordinance. Dworkin stated that other cities have ordinances which prohibit demolition. She asked how these cities have executed their policies! Szymanski stated that in Santa Monica for instance, they established a demonstrated need. Santa Monica also has rent control. The Santa Monica ordinance was upheld in the California Supreme Court. Ross stated that he would like the ordinance and opinion passed on to the Planning b Development Committee. Brady questioned whether linkage could be tied to this ordinance. A linkage element would allow for the establishment of a housing fund. Tenants would be provided appropriate notice and moving expenses. Ross stated that he believes that this could be covered by section 6 of the current ordinance. Staff could make the language more specific. Rudd then discussed the linkage concept and how this concept established a set formula. Developers understand up front when they are going into a project what costs are going to be. In his opinion the flaw of the proposed Multi -Family Demolition Ordinance is that it leaves an either or situation. The ordinance can be very subjective. The developer does not go going into a project what the costs are going to be. Dworkin stated that she supports the linkage concept because it gives the applicant prior knowledge on what they may have to do. Newman stated that he would like staff to work on the concept. Bush stated that he supports a demolition fee for all demolitions. There was then discussion on whether to move the ordinance on to P & D Comrittee. Dworkin stated that she is satisfied that we are taking -4- Minutes Evanston Housing Commission February 26, 1987 care of our needs in the ordinance. In addition, we could establish a demolition fee for all demolitions as suggested by Bush. Ross and Bush stated that they wanted to clean-up the ordinance first. Bush stated that he believes that the ordinance is piece meal and not ready for P i D Committee. Ritter stated that anytime a document is sent they are not necessarily complete. Newman moved to send out the ordinance as is and refer the concept of a demolition fee or linkage fee to the !Multi -Family Subcommittee. Dworkin seconded the motion, vote 4-3. Motion passed. VI. Discussion on the Coordination of Housing -Related Boards. Commissions and Agencies. This topic was referred to the Ad Hoc Subcommittee for their consideration. VII. Update on the Single Family Rehabilitation Program. Ross stated that in viewing the materials we are slightly ahead in dollars spent and slightly behind with the number of units. Staff stated that there are a dozen applications pending; three applications that loom promising. 9III. Subcommittee Reports A. Single Family Subcommittee. Bush stated that his subcommittee has set agenda items. Their priority is the Single Family Rehab Guidelines. They will also examine the problem of single family board -ups. They believe that the Housing Fund Committee will not be able to solve the whole problem, and that more work will have to be done. They also have agreed to work on site specific questions that may be brought to them on the transitional housing issue. It is their Intention to keep the agenda small and to take small steps. B. Multi -Family Subcommittee. Dworkin stated that the Committee had gotten together and began to set their agenda. The Committee brainstormed and put all of their ideas out on the table. At their next meeting they will prioritize and establish an agenda, at least for the next several months. Some of the ideas that they are considering are review of the Chicago Residential Landlord/Tenant Ordinance with regard to sublet fees, certificates of occupancy, licensing of landlords, reviewing the Illinois State Statutes with respect to security deposits, City policies on water shut -offs, reviewing IHDA Guidelines and meeting with IHDA, the possible establishment of an Evanston Housing Authority and reviewing the topic of affordable rents. -5- Minutes Evanston Housing Commission February 26, 1987 She stated that the subcommittee had discussion on Multi -Family Guidelines. They have taken no final action. The subcommittee wants to look at options which will be presented to them by staff. II. Cmoments A. Coossission None M. Staff None C. Others Bone I. Adjournment The meeting adjourned at 10:00 p.m.. The next meeting of the Evanston Housing Commission will be March 26, 1987 at 7:30 p.m. r Staff:-�i,��tetis� `rLaurel Talking on 32(1/6) -5- MINUTES Evanston Housing Commission March 26, 1987 Evanston Civic Center Room 2403 - 7:30 P.M. Members Present: J. Adamson, S. Brady, R. Bush, A. Newman, J. Ritter, C. Ross, and M. Wold Members Absent: J. Dworkin and C. Schafer Staff Present: C. Powers. R. Rudd and L. Talkington Others Present: None Presiding Official: C. Ross I. Declaration of Quorum The meeting was called to order at 6:35 p.m. II. Minutes Approval of the February 26, 1987 minutes of the Housing Commission were accepted as submitted. III. Communications A. February 9 and 23, 1987 Minutes of the Planning, & Development Committee. Chairman Ross pointed out to Housing Commission members that the P b D Committee and City Council had approved the change in membership in the Rehab Board of Appeals from three (3) members to four (4) members. B. Housing 6 Community Development Act Minutes of February 10. 1987. The minutes were reviewed and accepted as submitted. IV. New Business None V. Old Business A. Report from Ald. Wald on the Mayor's Special Housing Fund Committee. Wold explained that the Mayor's Special Housing Fund Committee has been preparing an RFP which will be distributed sometime in April. The Committee hopes to approve the final RFP at their March 31, 1987 meeting. She further stated that the Committee hopes to be cut of operation by September. At that time a permanent housing board will be appointed and fully functioning. Minutes Evanston Housing Commission March 26, 1987 Rudd addressed an area of concern in the RFP: board -ups. He has received verbal approval from the Legal Department on the use of addresses of the boarded -ups in the RFP. He further stated that the department has not yet received a legal opinion on establishment of housing trust fund and it is his belief that that opinion will not be prepared by Tuesday. VI. Subcommittee Reports. A. Multi -Family Subcommittee Newman spoke on behalf of the ?Multi -Family Subcommittee. He stated that at the last Multi -Family Subcommittoe meeting members established the top five (5) priority areas to be examined by this Subcommittee: Affordable Rents, Multi -Family Guidelines, Linkage and/or Impact Fees, and the possibility of establishing a joint partnership with the Illinois Housing Developing Authority. Newman also shared with members of the dousing Commission his recent experiences at a meeting of the Evanston Property Owners Association. He stated that EPOA spent a great steal of time on Housing Commission issues. EPOA in the past has presented proposals to the Rental/Condominium Subcorviittve on changes in the Residential Landlord/Tenant Ordinance. The Housing Commission and its Subcommittee have never addressed those issues and EPOA is concerned and feels that their requests are being ignored. Chairman Ross stated that he will communicate with EPOA. Newman stated that he believes we should consider issues brought to the Commission by this group. Wold stated that she was in attendance at the last EPOA meeting and she was concerned that FPOA is perturbed about issues which did not originate at the Housing Commission. Specifically, the fair housing issue. 8. Single Family Subcommittee Bush, Chairman of the Single Family Subcommittee, spoke on behalf of this group. He stated that the top priority of the Single Family Subcommittee is a revision of the Single Family Guidelines. He stated that the Subcommittee has already come a long way. They have already reduced the general regulations from almost two (2) pages to one (1) page. In their deliberations they have already considered removing the one (1) year ownership requirement and replacing it with a penalty clause. That is, if the residence is sold before five (5) years, the owner will have to pay back the loan at market rate interest. Bush further stated that categories of grants and loans has been reduced to three (3). The time line for completion of guideline revision is -2- Minutes Evanston Housing Commission March 26, 1987 May or June at the Subcommittee level, review by the Housing Commission in June, and hopefully, final adoption by the City Council in September. Rudd reminded the Commission that almost $450.000 in loans have been granted by the City of Evanston over the past three (3) years in single family loans. VIZ. Comments A. Brady updated the Commission on the negotiations with Toyta on the property at 1228-30 Chicago Avonue. At the last meeting of the Housing Commission members requested that Corporation Counsel prepare a memorandum stating whether or not a moratorium on multi -family demolition was legal. They also voted to pass on the Multi -family Demolition Permit Ordinance to the P & D Committee. It was understood that Brady would table the Ordinance at the P b D Committee level until a linkage subsection could be added to the Ordinance. The memorandum from Corporation Counsel stated that the City could legally impose a moratorium on multi -family demolitions. Brady discussed the legal opinion with Gerald Murphy of the Levy Management Corporation. fir. Murphy stated that the City would not accomplish anything by going ahead with the moratorium, because the Levy Management Corporation intended to proceed rapidly with the vacation of tenants from the building. In fact, then, the City would be imposing a moratorium on a vacant building. Therefore, the memorandum was submitted to the P S D Committee but no action was taken. Chairman Ross then stated that he intends to have further discussions With Mr. Murphy. Vold discussed the area of transitional housing with specific reference to the memorandum from Helen McCarthy that was passed out to Commission members just prior to the meeting. The memorandum from McCarthy provided the following information: Recently, proposed guidelines for a five million dollar transitional housing demonstration program have been released by HUD. Program funds can be used for building acquisition and rehabilitation and for program operation. Although there will be enormous competition for the funds, it is my hope that an application for transitional housing for homeless families can be submitted for Evanston. In conjunction with several community agencies, the Department of Health and Human Services is trying to identify a project sponsor and appropriate site for the program. It would be helpful if the Housing Commission could -3- Minutes Evanston Housing Commission !larch 26, 1987 endorse and support appropriate. It is due in mid -June, so program. this effort in whatever they determine is anticipated that program applications will be It is important to move quickly to design a Brady stated that this could be a very interesting project but it would have to be a very cooperate effort. Many types of expertise will be needed. ?here will be a great deal of competition. Brady suggested that John Adamson and Candace Schafer, from the Housing Commission, be utilized in the preparation of this proposal. Adamson and Schafer would bring to the proposal their individual expertise in real estate and architecture. hold stated that expertise and input would also be needed from members of the Human Services Commission. Wald moved that the Housing Commission endorse and support the proposal for the transitional housing demonstrrtion program and appoint two (2) members to actively work toward, the preparation of this proposal. Brady seconded the motion, Motion passed unanimously. Members of the Housing Commission were given the final draft of the Regional Housing Plan to review and comment on at the April meeting of the Housing Commission. B. Staff None C. Others None VIII. Ad}ournment The meeting was adjourned at 7:20 p.m. Staff: Laurel Talkington 84(1/4) -4- MINUTES Evanston Housing Commission April 23, 1987 Evanston Civic Center Room 2403 - 7:30 P.K. Members Present: R. Bush, A. Newman, J. Ritter, C. Ross, and M. Wold Members Absent: J. Adamson, S. Brady, J. Dworkin and C. Schafer Staff Present: R. Rudd and L. Talkington Others Present: Seidman, P. Peters, A. Belmonte, J. Lindwall, D. Carter and L. Marsden Presiding Official: C. Ross I. Declaration of Quorum The meeting was called to order at 7:40 p.m. II. Minutes Ritter moved and Vold seconded that the March 26, 1987 minutes of the Housing Commission be accepted as submitted. III. Communications A. Planning 6 Development Minutes: March 9, 1987; ?larch 9 (Special Meeting); March 23 and April 6, 1987. Chairman Ross discussed P b D tabling the Multi -Family Demolition Review Policy. A portion of the ordinance will be revised by the Multi -Family Subcommittee. Newman requested that a copy of the ordinance be sent to Evanston Property Owners Association. Chairman Ross asked staff about the status of the former tenants of 1228-30 Chicago Avenue. Staff reported that the structure has been demolished. Further, the Chicago/Dempster Merchant's Association has expressed concern about the status of the tenants and intends to investigate how they are currently being housed. B. Housing 6 Community Development Act Committee Minutes: ?larch 10. 1987. Members questioned the status of the Evanston Housing Coalition acquisitions on Wesley. Vold stated that the Coalition has purchased one building and has site control on the other two. Minutes Evanston Housing Commission April 23, 1987 C. Commission on Aging/Housing Committee: Packet Materials from April 9. 1987 Meeting. Commission members asked that a representative(s) from the Commission on Aging's Housing Committee attend the May Housing Commission meeting and update the Commission on their housing projects. IV. Old Business Hone V. New Business A. Plan Commission Presentation on the Downtown Plan. Phil Peters, Chairman of the Plan Commission introduced other members present at the meeting. Peters explained that there is a great deal of community concern over the status and future of downtown Evanston. The Commission has been soliciting thoughts from various groups including Inventure, the Chamber of Commerce,Library Board, Evanston Development Committee and the Preservation Commission. The Plan Commission perceives its role as a catalyst to pull together a unified statement on downtown Evanston. Al Belmonte, Plan Commission member, presented a slide show for the Housing Commission. Slides included an illustration from the 1917 Comprehensive Plan; 1920 view of Fountain Square; Valencia Theatre, recent (northwestern Station revitalization; and street scale and skyline views. The goal of the Commission is for the City to have the ability to guide future changes. It is important to maintain a human scale of development. Also important is the maintenance of a balance between economic growth and the character of the downtown. The downtown should be firmly established as a strong market place. The physical delineation of downtown boundaries should be reinforced. An attractive pedestrian environment should be maintained. Ross asked what the downtown boundaries are. In response, Peters answered: Ridge on the west; Clark on the north; Hinman on the east; and Lake on the south. -2- minutes Evanston Housing Commission April 23, 1987 Housing Commission members discussed amenities for residents in the downtown area. e.g. grocery shopping . Also discussed was the possibility for multi family housing in the Research Park. Housing Commission members requested that staff prepare a letter to the RPI inquiring as to their plans for housing in the park. 8. Regional Housing Plan Wold summarized the background and events leading to the Regional Housing Plan. Ross moved that the Housing Commission strongly endorse the Regional Housing Plan. Newman seconded the motion. All members were in favor. The Commission extended a statement of appreciation for the work of the Regional Housing Plan Committee. C. Update on the mayor's Special Housing Fund Committee. Vold provided the Commission with an update. Members mentioned how pleased they were with the Evanston Review article. Talkington discussed inquiries she has been receiving on the Request For Proposal. D. Staff Update on Multi Family Projects. Rudd provided the Commission with an update on multi family projects. It is possible that the Evanston Housing Coalition will ask for $300,000 to rehabilitate the Wesley structures. Staff -is also inspecting and doing write-ups on three (3) different buildings for a total of 88 units. This requires a great deal of staff time and effort. VI. Subcommittee Reports A. multi Family Subcommittee Newman provided the report on the Multi Family Subcommittee. much of their last meeting was spent discussing an upcoming meeting with the Illinois Housing Development Authority. members also briefly discussed affordable rents and just cause non renewal. Rudd discussed the meeting with IHDA. IHDA seems very interested in a project in Evanston. They are particularly interested in developing and managing a large multi family development in the Research Park. This would be a joint venture with the City of Evanston. The advantage IHDA has going into these developments is tax exempt bonding. Rudd also discussed the possibility of the City providing IHDA with their bonding authority for single family mortgage instead of Cook County. IHDA maintains that they can offer a slightly more favorable interest rate. -3- minutes Evanston Housing Commission April 23, 1987 B. Single Family Subcommittee Bush told the Commission that the Subcommittee is completing a revision of the Single Family Rehabilitation guidelines. The guidelines has been simplified and the total number of pages has been reduced. The Subcommittee plans to have a draft to the Commission in June. Bush also explained that the Subcommittee will review marketing issues at their next meeting. VII. Comments None VIII. Adjournment The meeting was adjourned at 9:15 p.m. Stoff:pf ttu -1Z"ki Laurel Talkingkon 33(15/18) MINUTES Evanston Housing Commission June 25, 1987 Evanston Civic Center Roos 2403 7:30 P.M. Members Present: S. Brady, R. Bush, A. Newman, J. Ritter, and M. Wold Members Absent: J. Adamson, J. Dworkin, C. Rose, C. Schafer Staff Present: C. Powers, B. Morin, R. Rudd and L. Talkington Otbers Present: J. Byron Presiding Official: R. Bush I. Declaration of Ouorum The meeting was called to order at 7:40 p.m. II. Minutes The minutes of the April 23, 1987 meeting of the Evanston Housing Commission were accepted an submitted. III. Communications Planning b Development Committee Minutes of April 15, May 4, 1987. and May 18. 1987. The Planning & Development Committee minutes were reviewed by Housing Commission members. Brady explained that at the May 18 meeting Ald. Morton questioned the necessity of the Rehab Report that was submitted in their packets. Brady explained to Morton why the P & D Committee was receiving those reports. Housing b Community Development Act Committee Minutes: April 12, 1987 and May 12, 1987. Housing Commission reviewed the Housing 6 Community Development Act Committee minutes. Housing Commission members concurred that staff should begin sending copies of the working notes of the subcommittees in the Housing Commission packets. They stated that it was not necessary for the working notes to have final approval before being submitted to the Housing Commission. Members also agreed that it is not necessary to routinely to send copies of the working notes in the City Council packets. Minutes Evanston Housing Commission June 25, 1987 IT. Presentation by the Commission on A iR na. A representative of the Cosmission on Aging was not able to attend the June S, 1987 meeting of the Housing Commission. The Commission on Aging will make a presentation at the July meeting of the Commission. V. Old Business Report on Mayor's Special Housing Fund Committee. Ald. Wold updated the Housing Commission on the proceedings the Mayor's Special Housing Fund Committee. Wold stated that she had talked to Laura Baron. Executive Director of the YWCA, on the topic of transitional housing. Ms. Baron is working with Laurel Talkington and Nolen McCarthy in packaging a proposal for transitional housing for single parents with children. The proposal will be submitted to the Mayor's Committee at their nest meeting, but will fall short of having site control on a building. Wold fools that the Mayor's Committee could preliminarily grant approval of the project but have it phased so that the YWCA would have to seek further approval at the time that they gain site control of the building. Over the Rainbow has been granted a $75,000 allocation from the Mayor's Special Housing Fund Committee, the Committee is considering some board -ups and allocation has been given to the Evanston Housing. Coalition. V1. Now Business Single gamily Rehabilitation Guidelines Bush introduced the revised Single Family Rehabilitation Guidelines to the other members. He explained that the subcommittee has strfaalined the application process and has made money more accessible. Bush detailed the major changes to be found in the guidelines: 1. There are now three (3) program, an elderly grant program; a title transfer program for persons earning 50% or less of the median Income and low interest amortizing loans that are three (3) tiered. The interest loan categories are separated by the applicant's income category. 80% of median. 100% of median and 120% of median. A second major change in the guidelines is that there is no longer a one (1) year owner occupancy requirement. The emphasis of these guidelines is on the rehabilitation of the housing stock and there is less concern over whether there is potential for a client to make a profit from the loan allocation. Bush described the unlikelihood that a profit would be made from the guidelines as proposed. -2- minutes Evanston Housing Commission June 25, 1987 Brady stated that it was her belief that City Council will be receptive to the removal of the one (1) year owner occupancy requirement. Ritter stated that it was her belief that simplification is an important aspect. Bush stated that it is important to transmit the draft of the Single Family Rehabilitation Guidelines to the City Council as soon as possible. Then the subcosssittee, along with the housing Commission, can begin marketing the program. In his mind the brochures have not made a big impact in that they have not brought in great numbers of applicants to the programs. He feels that a media blitz is important. Brady stated that she believes the Single Family Rehabilitation Guidelines are a definite improvement, but she is troubled by the fact that the old guidelines were only accepted by City Council one and one-half it 1/2) years ago. She wants to be able to address the question of why we have not given the guidelines a longer chance. Bush stated that community residents and staff concur that the old guidelines are for too complicated, far too lengthy, with a process that is far too long. The old rehabilitation guidelines are difficult to use. Newman stated that a perfect justification for change is the simple fact that rehabilitation dollars are not being spent. Newman questioned the role of ECDC with regard to the new guidelines. Bush explained that ECDC still has a portfolio of rehabilitation cases which they will eventually phase out. ECDC also is a conduit for filtering applications, they provide technical assistance to applicants and they have 2/3 responsibility for marketing the rehabilitation program. Newman then asked if simplification of the guidelines will downgrade the need for ECDC assistance. Bush stated that ECDC's role will not change with regard to technical assistance. Applicants will still need assistance in clearing titles, offering proof of income eligibility, and also need assistance with tax problems. Rudd stated that the ECDC's role historically has being outreach. Residents of the community would contact them first. ECDC than would provide technical assistance to these applicants before turning over their application to the City of Evanston. Newman asked If the Single Family Subcommittee could consider whether there is still a need for ECDC assistance. He believes that their role and the possibilities for contribution should be evaluated especially in light of the fact that the funding cycle for Community Development Block Grants will be upon us within a few months. -3- minutes Evanston Housing Commission June 25. 1987 Washers then briefly discussed the role of the Housing Commission in assisting the Housing A Community Development Block Grant Committee with the review of housing proposals for 1988-89 program year. Rudd stated that housing staff has sent a letter to the Community [levelopmrent Block Grant Committee requesting a joint meeting with them to review the proposals. Staff will follow-up on this area and report back to the Housing Commission. Brady was concerned with the definition of elderly persons as stated In the Single Family Rehabilitation Guidelines. She stated that the HUD definition of an elderly person is someone 62 years of age and older or a disabled head of household. Powers stated that staff was reluctant to incorporate the term disabled because it is difficult to define. Brady then stated that she could understand separating disabled from the elderly definition but would still like to consider dropping the age limit to 62 years of age. Tho discussion then focused on the reducing grant program and the deferred title transfer loan program. Staff was asked to provide a distinction between the two programs. Powers stated that the reducing grant program to designed to assist elderly applicants whose income is SO% or less of the median household income for the Primary Metropolitan Statistical Area. The deferred title transfer loan program is designed to assist non -elderly applicants whose income is 507. or less of the median household income for the Primary Metropolitan Statistical Area. The key difference in whether an applicant receives a reducing grant or a title transfer is whether or not they are elderly. Brady then questioned why the applicant is only required to own the property for a period of three (3) after receiving the grant before he or she would no longer be required to reimburse the City for the grant amount. Brady felt that three (3) years was too short of period of time. After considerable discussion on the topic Housing Commission members agreed to change the obligation period in the reducing grant program to five (S) years rather than throe (3) years. The Commission further decided to keep the existing definition of an elderly person. Brady then asked staff if there was an annual review of circumstances. Bush stated that an annual review was not incorporated into the Rehabilitation Guidelines because it is far too staff intensive. Rudd explained that if program recipients came to us we would consider their circumstances and possibly revise their obligations to the City. However, the guidelines need to be flexible, It is impossible to pigeon -hole all possible exceptions to the guidelines. Iril Minutes Evanston Housing Commission June 25, 1937 Brady asked staff why the loan limits under the amortizing loan program have been not at $33,000 with a twenty-five year maximum loan term. Powers stated that for purposes of the Rehabilitation Guidelines the City of Evanston has adopted the current 312 loan limits. Hold moved and Brady seconded that the Single Family Rehabilitation Guidelines be accepted as ascended. The notion carried unanimously. Emergency Rehab Assistance Program Bush explained that the only change in the Emergency Rehab Assistance Program is the increase in the maximum funding level from $2,500 to $7,500. This increase is based on past staff experience with smmergency situations and the dollar amounts needed to cover the cost of repairs. Wold moved and Brady seconded that the Emergency Rebab Assistance Program be approved. The notion carried unanimously. Staff Memorandum on Multi Family Demolition Review Process. Brady stated that it was her belief that the Planning & Development Committee be asked to send the Multi Family Demolition Review Ordinance back to the Housing Commission and its subcommittee for consideration. The subcommittee does not believe that they have an ordinance that they want the P & D Committee to consider at this point in time. Members discussed how the State of Washington Supreme Court decision and the recent decision by the United States Supreme Court has an impact on the objectives that the City of Evanston is trying to seat through the Multi Family Demolition Review Ordinance. There was consensus that the ordinance needs to be more thoroughly reviewed before it can be passed on to the City Council and finally be made Into law. Staff agreed to prepare a memo to P & D asking them to send the ordinance back to the Housing Commission. Brady will raise the Issue at the P & D Committee meeting. Discussion on Housing Element as Part of the Research Park Design. Hold asked that discussion on housing in the Research Park be held -off until more Housing Commission members are present and the topic can be more thoroughly discussed. Brady stated that there is no question that housing should be in the Research Park, that a percentage of the housing should be affordable to low/moderate income persons and further that the initiative for this housing will have to come from the Housing Commission. Brady stated that it is not to early to talk about an advocacy position on behalf of housing in the Research Park. Wold stated that the Housing Commission should advocate for housing in the Research Park. It is her belief that Commission members should sit down and discuss the concept with the developer or with a -5- Hinutes Rvanston Housing Commission June 25, 1987 representative of the developer. Housing Commission concurred that staff should have a representative of the show development team available at the October meeting of the Housing Commission to discuss this topic. .Affordable Rent Guidelines Housing Commission members agreed to review this topic at the July meting of the Housing Commission. VIZ. Subcommittee Reports Single Family. Multi Family and Ad Hoc. Subcommittee reports were covered in previous discussion on the part of Housing Commission members. ViII. Comments Commission None Staff Talkington reminded the Cosssission of Volunteer Recognition Day on Tuesday, July 14. and also the July 2, 1987 Zoning Amendment hearing which will focus on transitional housing. Others Hone II. Ad ournment The sleeting was adjourned at 9:40 p.m. The next meeting of the Housing Commission will be Thursday, July 23, 1987 at 7:30 p.m. S t of f :�j ��►+-�v Laurel Talkington 24(20/25) -6- MINZITES Evanston Housing Commission Thursday, July 23, 1987 Evanston Civic Center Roos 2403 - 7:30 P.M. Mss"rs Present: S. Brady, R. mush, J. Dworkin, A. Noumea, G. Outlaw, J. Ritter, C. Ross and C. Schafer Members Absent: J. Adamson and M. Yold Staff Present: C. Powers, R. Rudd and L. Talkington Others Present: Byron, Curtain and Roselli Presiding Official: C. Ross I. Declaration of Quorum The meeting was called to order at 7:40 P.M. Gail Outlaw, new Commission member, was introduced by Chairman Ross. II. Minutes The June 25, 1987 minutes of the Housing Commission were accepted as submitted. III. Communicati0ns A. Planning A Developmnt Committee Minutes of June 8. 1987., The June 8, 1987 minutes of the P a D Caswittee were accepted into the record without comment. B. Housing 6 Community Development Act Committee Minutes of June 9. 1987. Chairman Ross explained that per the Housing Commission's request, tbsre will be a joint meeting with the Housing & Community Development Committee on Tuesday, October 6, 1987 to review the 1988-89 housing related CDSG proposals. C. Text of Supreme Court Decision on "Takints". Bush discussed the relevance of the Supreme Court's landmark "takings" opinion: First English Evangelical Lutheran Church of Glendale vs County of Los Angeles, California. In summary, a municipality may no longer prohibit certain uses, by ordinance, without providing ,just compensation. The opinion is not favorable to municipalities; it further opens the opportunity for 1983 (civil rights) actions against municipalities. Evanston Housing Commission - Minutes July 23, 1987 D. Charles H. Sham Comoanv: Evanston Northwestern University Research Parr Second Phase Planning, Staff submitted a progress report for Commission discussion. Brady stated that there to an overall reduction in the density of the Pink. Shaw representatives have also stated that they would be more sympathetic to housing in the Park if the City of Evanston had a housing plan. Since the Shaw statement, the Mayor has suggested that the Housing Commission, along with other select Boards, and Commissions develop a housing plan. Commission members concurred that the time is right to have a Shaw representative met with the Housing Commission. Staff will proceed and have a representative at the August or September meeting. IV. Special Agenda Item: 319 D=Dster. Mr. Roselli, attorney for the owners of 319 Dempster, spoke before the Housing Commission. This structure is a four story, forty-eight unit, rooming house which is a non -conforming use under the present R-1 zoning ordinance and is subject to the amortization provisions under the ordinance. The owners have unsuccessfully appealed to the ZBA for relief under the amortization provision. The matter will be discussed and acted upon by the City Council at a future date. Since ZBA denied relief, a 2/3 vote of the Council is necessary in order to overturn the ZQA recommendation. The building contains forty-four, 190 square foot sleeping rooms with a shared kitchen and bathrooms; three 460 square foot studio apartments with a kitchen and a bathroom; and one, 800 square foot, four room, two bedroom, one bathroom apartment with a kitchen. Tenants in the building can generally be classified as long team: 301 have lived in the building over five years (5) and 50% have lived in the buildings over three (3) years. Many of the tenants are elderly. The discontinuance of this use would have a serious impact on the residents. Ross stated that the maintenance of affordable housing is a central focus of the Housing Commission. Dworkin followed by asking what the rental range is. Ms. Curtain, a resident of the building, stated that she pays S198.00/month for her sleeping room. Bush questioned whether there was opposition to the continuance of this use during the ZBA public hearing. Roselli stated that the two adjacent neighbors spoke against the continuance. However, twenty (20) tenants spoke on behalf of continuance of the use. -2- Evanston Housing commission - Kinutos July 23, 1987 Bush asked why the owners were not aware of the amortization provision when they purchased the property! Roselli stated that the problem was not disclosed on the title insurance. Ross asked if there was a history of police complaints! Rosellt stated there was only one (1) substantial complaint over the past two (2) years. Dworkin emphasized the importance of maintaining and conserving affordable housing units within the City of Evanston. The opportunity for replacing low income housing is very limited. Roselli concurred and explained to the Commission that residents will have no where to go in Evanston. Ks. Curtain described how supportive the tenants are of one another and expressed her concern with possibly being forced to live in an unsafe area. Ritter moved and Dworkin seconded that the housing Commission prepare a memorandum in support of P i D and City Council overturning the ZBA recoms ndation. Brady abstained, all other member voted in favor of the motion. V. Old Business A. Mayor's Special Housing Fund Committee. Rose updated Commission awabors on the proceedings of the Housing Fund Committee. Sixteen (16) proposals have been submitted. The Xing proposal has already been approved by City Council. B. Affordable Rent Guidelines. The Multifamily Subcommittee will continue to discuss this topic. Ti. Now Business None vII. Subcommittee Reports A. Multi Family Subcommittee. Dworkin discussed the proceedings of the most recent multi family subcommittee sleeting. Topics discussed were: multi family guidelines; 319 Desepater; demolition ordinance; and affordable rents. B. Sinale Family Subcommittee. Thera was no July meeting. -3- Ivanston Housing commission - Minutes July 23, 1987 will. Comments A. Commission In September the !lousing Commission will begin meeting twice a month. Is a trial, subcommittee meetings will be discontinued. The primacy reason for trying this approach is the difficulty in Setting quorums for the subcommittee meetings. The Ad Not Subcommittee will not the Commission agendas and priorities. for purposes of the kebab Board of Appeals the Commission will retain subcommittee chairmen. In September the Commission will meet on the second and fourth Thursday. N. Staff None C. Others None IZ. Adjournment The meeting adjourned at 9:10 p.m. The next meeting of the !lousing Commission will be Thursday, August 27, 1987. Staff: Laurel Talkin on 34(18/Y1) -4- MINUTES Evanston Housing Commission August 27, 1987 Evanston Civic Center Room 2 403 - 7:30 P.M. Members Present: S. Brady, R. Bush, J. Dworkin, A. Newman, J. Ritter, C. Ross, C. Schafer and M. Yold Members Absent: G. Outlaw Staff Present: C. Powers, J. Volberding and L. Talkington Others Present: B. J. Thomas Presiding Official: C. Rosa I. Declaration of Quorum The meeting was called to order at 7:40 p.m. II. Minutes The Housing Commission minutes of July 23, 1987 were accepted into the record. III. Communications A. Planning b Develoement Committee Minutes: June 22L_july 13 and 27. 1987. The minutes were reviewed and accepted into the record. B. Fall Meeting Schedule Brady pointed out an error on the schedule. After a brief discussion the following schedule was accepted by the Commission: Thursday. September 17, 1987 (a representative of the Shaw Development Group will be present). Tuesday, October 5, 1987 (joint meeting with CD Committee). Thursday. October S. 1987 Thursday. October 22, 1987 Thursday. November 5, 1987 Thursday, November 19, 1987 (election of officers) IV. Presentation by the Commission on ARinR Jane Volberding, Executive Director of the Commission on Aging (COA), gave an overview presentation to the Housing Commission members. Ms. Volberding began by introducing Ks. Betty Jean Thomas, Chair, Housing Subcommittee on Aging. Minutes Evanston Housing Commission August 27, 1987 Housing has served as a major focus of the COA since its inception eleven years ago. The COA has considered many elderly housing issues; congregate housing, shared living. intergenerational housing mixes, how equity conversion, etc. It has been evident for a number of years that a housing crisis exists for elderly Evanston residents; the special housing needs of the elderly are not being met. In continuing the overview. Ms. Volberding discussed the role of the COA in providing subsidized housing for Evanston elderly residents on fixed incomes. The COA was instrumental in bringing the Noyes building. the Sherman building and Primm Towor into the community. It Is a belief of the COA that it is important and good for Evanston to keep their elderly residents here rather than force them to none out of the comity because housing for persons on fixed incomes does not exist in Evanston. It is also an important focus of the COA to insure that senior residents remain active and independent. A major goal for the COA is to avoid institutionalization of the elderly. Since Institutionalization of the elderly is important to the COA they have begun to focus on congregate housing as a shelter option for the elderly. A recent activity of the COA is drafting a proposal to acquire the Cradle. It is the objective of the COA to acquire the Cradle and renovate the structure so that it may serve as congregate housing for the elderly. The Cradle Board has agreed to sell both buildings but have not come up with an asking price. The negotiations with the Cradle are very preliminary at this point. It is possible that this building could not only serve as a congregate housing facility but could also serve as an adult day care center. Obstacles for the adaptive reuse of the Cradle for these purposes include zoning and parking restrictions. However, the COA will continue to work toward acquiring the Cradle and utilizing it for the above mentioned purposes. Other activities of the COA include examining possibilities for home equity conversions, and continuing to assist the Chicago Metro Coalition on Aging in their efforts to design a senior repair program and complete a housing needs assessment. Members then discussed existing organizations that assist the elderly Including H.O.M.E. and the Sisters of Mercy. Ms. Volberding concluded her overview with a discussion on the problems Evanston and other communities face with their elderly aging in place. This is particularly important with regard to elderly facilities such as the Noyes and Sherman buildings because there are no facilities on site to serve the elderly when they become frail and may be no longer able to cook all of their meals at home or need other types of assistance. -2- Minutes Evanston Housing Commission August 27, 1987 V. Old Business Non* VI. NOW Business A. ApQroval of Annual Housing Assistance Plan (HAP). Taltington gave a brief overview on the history of the HAP. Bush moved and Schafer seconded that the HAP be approved as submitted. The motion passed unanimously. The HAP will now go to the Housing & Community Development Block Grant Committee for their approval and then to the P & D Committee and City Council. B. Multi Family Guidelines Newman introduced the topic. He stated that the essential change was going from a flat interest rate of 6% to a variable interest rate which would be measured as 30% of the prince interest rate. Using 30% of prime would provide a better incentive for Individuals, to use the program. Responding to a Question. Powers stated that the interest rate would be fired at the time the contract is signed with the contractor. Brady stated that the guidelines have been simplified. The Multi Family Subcommittee has been examining and reviewing different strategies to implement in the Multi Family Guidelines for over a year. As the process of reviewing the guidelines continued the guidelines became evermore complicated. Due to indecision the Multi Family Subcommittee decided to put the guidelines on hold for a time and to deal with other more pressing matters. Ms. Powers came in and reviewed the guidelines, simplified the guidelines, and submitted a prototype to the Multi Family Subcommittee for their review. The guidelines are now more compatible with the Rental Rehab Program and seem to be designed so that they will meet the needs of new applicants that are being funneled through the program due to the Mayor's Special Housing Fund Committee. Ritter asked why there was an emphasis on code compliance. Powers explained that there was a HUD provision. Housing Commission members had a discussion over substituting 30% of prime over the a flat 6% interest rate. They also discussed utilizing the market rate rather than the prime rate. The following changes were agreed upon by Housing Commission members: -3- Minutes Evanston Housing Commission August 27, 1987 Interest rate 30% of prime market rate Maximum loan term 20 rears, loan can be assumed during the first five years subsequent to rehabilitation if the purchaser agrees to continue the provisions of the Multi Family Program. If the property is sold during the first five years subsequent to rehabilitation and the loan is not assumed. the loan must be repayed to the City at market interest rate. !Members decided to use 30% of the thirty year National Conventional Mortgage Rate. This is compatible with the Single Family Rehabilitation Program. In the event of a fraction the percentage rate will be rounded to the nearest full percent. Yold moved, and Bush seconded, that the Multi Family Guidelines be accepted as amended. The vote was unanimous. The Multi Family Guidelines will be submitted to the P b D Committee and City Council for their approval. C. Discussion of the Future Program for use of S1.4 Killion Housin5 Fund. Chairman Ross asked that the Commission discuss whether the Housing Commission is the appropriate vehicle for moving ahead to administer the remaining dollars from the Housing Fund. Ross commented that staff is in place to handle the responsibilities as well as having the Single Family, Multi Family and Rental Rehab programs in place. Mold stated that it is her belief that this should first be discussed by the Housing Fund Committee, The Housing Fund Committee can make a tentative recommendation and the Housing Commission can then respond to those reco�ndations. For cold it is a question of procedure. Perhaps by discussing how the Housing Fund will be handled in the future is jumping ahead and inappropriate. Ross stated that he felt that the Housing Commission should advocate on behalf of handling those funds and the procedure. Yold stated that the advocacy can take place at the Housing Fund Committee. The Housing Commission is well represented on the Housing Fund Committee with five (5) of the nine (9) members. VIZ. Subcommittee Reports A. Multi Family Subcommittee Neuman questioned whether Evanston has an effective way of enforcing building codes. It is his opinion that no one knows for certain. He reminded the Commission about Ald, Rainey's -4- minutes Evanston Housing Commission August 27, 1987 reference on changes to the way the City enforces code violations. This is a high priority item with Newman. He would like it to be a high priority item for the Housing Commission. Nowan questioned whether we have enough inspectors. He would also like to know what happens in the instance of a code violation? What is the procedure for the average case? What happens to bad landlords? Is the City bringing them to court? Newman feels that he needs this information; that it is vital. He wants to ascertain whether the problem is with the City or whether the problem is with the court system. Powers stated that there are over 500 cases in various stages. She had instituted an administrative policy on time extensions. Ms. Powers is looking for direction. Without direction she is useable to answer the questions that Newman has put forth. Dworkin stated that the Multi Family Subcommittee needs to develop questions. The problems needs to be operationally defined so that City staff can appropriately answer the questions being brought forth. Boss stated that this will be put forth before the Ad Hoc Subcommittee. Questions can be developed and defined at that meeting and the appropriate subcommittee can then be charged to review the matter. Brady stated that it would be useful for staff to have an educational meeting with Housing Commission members to discuss the procedure on handling code violations. Commission members could then provide Powers with five or six buildings they feel are problematic within the community. Powers could then provide the Commission with the history of the building? The Housing Commission could then make some sort of evaluation. B. Single Family Subcommittee There was no report. C. Ad Hoc Subcommittee There was no report. VIII. Comments A. Commission None -5- Minutes Evanston !lousing Commission August 27, 1987 E. Staff !lone C. Others None XI. Adiournment The sleeting adjourned at 9:05 p.m. The nest meeting of the Housing Comission will be Thursday, September 17, 1987 at 7:30 p.m. Staff `C -��� 4`-*� Laurel Taltington 34(14/19) -6- dr MINUTES Evanston Housing Commission September 17, 1987 Evanston Civic Center Room 2403 - 7:30 P.M. Members Present: T. Bobinsky, R. Bush, A. Newman, G. Outlaw, J. Ritter, C. Ross, C. Schafer and M. Wold Members Absent: S. Brady Staff Present: L. Talkington Presiding Official: C. Ross I. Declaration of Quorum The meeting was called to order at 7:40 p.m. Ii. minutes The housing Commission minutes of August 27, 1987 of the Housing Commission were unanimously approved. III. Communications A. Planning b Development Committee Minutes: August 10. 12 and 17. 1987. Chairman Ross pointed out that the Single and Multi Family Guidelines were approved by the P b 0 Committee and City Council at the August 10, 1987 meeting. The August 12 and 17 meetings of the P & D Committee focused on variation and special use standards for the Church/Chicago project. This issue still has not been resolved. Ald. Rudy requested at the September 14 meeting of the City Council that the topic be held over until September 28, in order that the City consider underground parking facilities for the project.. B. Housing & Community Development Block Grant Committee Minutes: June 14. 1987. These minutes were accepted into the record. C. Commission on Aging/Housing Committee: Minutes and Packet Information (August 20, 1987). These minutes were accepted into the record. D. Inverse Condemnation Article. The article on Inverse Condemnation was transmitted to the Housing Commission by Aid. Warshaw. Bush stated that the landmark decision is not a positive decision for municipalities. As a result of this decision, even temporary takings subject the City to liability and just compensation. Bush stated that the implication of this decision is beyond the scope of the Housing Commission. Evanston Housing Commission - !Minutes September 17, 1987 J.`' %ft E. Housing Commission Roster. The business telephone number for C. Schafer has been changed and staff will transmit an updated roster in the next packet. F. Memorandum and Proposals from the Housing 6 Community Development Block Grant Committee. Enclosed in the Housing Commission packet were copies of proposals the Housing S Community Development Act Grant (CD) Cowittee would like the Housing Commission to review as part of the 1988-89 Community Development Block Grant (CDBG) decision making process. The CD Committee encourages the Housing Comission to attend a joint meeting with them on October 6, 1987 at 7:00 p.m. At this time an indepth discussion with the sponsors of the housing proposals will take place. The Comission's knowledge and expertise on housing projects will be very helpful to the CD Committee. Housing staff will prepare a summary sheet prior to the October 6 meeting which details each project, requests for funding and a summary of previous years funding. IV. Old Business A. Report on the Planning b Development Committee Review of 319 Dempster. At the July 23, 1987 meeting of the Housing Commission, members voted in favor or recommending to the P b D Committee that the variations requested by the petitioner for 319 Dempster he approved so that the residential use of the present building may be continued. The Zoning Board of Appeals has recommended to the P 6 D Committee that the variations not be granted and that the residential use be discontinued. The P & D Committee concurred with the Housing Commission recommendation. However, as a condition of the continuation of the use, members believed that the property should be upgraded, that a better system of property management should be established, and that there should be resolution concerning tenants and their leases. The petitioner agreed to meet with City staff and prepare a plan to be submitted to the P & D Committee at their September 28, 1987 meeting. B. Report on the Mayor's Special Housing Fund Committee. Vold summarized the proceedings, to date, of the Mayor's Special Housing Fund Committee for the new members of the Housing Commission. She explained that there were three (3) primary areas of concern that the Committee was looking at: boarded -up houses; transitional housing; and, affordable housing for low and -2- Evanston Housing Commission - Minutes September 17, 1987 moderate income persons. Of the proposals submitted, four (4) have or will be passed on to City Council for approval. Approximately $l million dollars remains in the fund and the Special Housing Fund Committee is discussing how further appropriations of the money will be handled. Chairman Ross, M. Wald and R. Rudd met with representatives of the First Illinois and State National Banks. They discussed instituting a neighborhood lending program within the City of Evanston. If a neighborhood lending program were established, the City would be In partnership with the banks. Ross explained that he believed the bankers were receptive to this idea. The issue is particularly timely with regard to State National Bank. State National Bank is facing a Community Reinvestment Act challenge. Using the acquisition of State National Bank as a leverage, a group of Evanston's community organizations are hoping to push the bank into putting more money into mortgages and home rehab loans for low and moderate income residents. The organization is charging that the bank has not provided sufficient funds to local neighborhoods in the past. Ald. Nold briefly described the human services survey that has been compiled by the Human Relation Commission. Staff will transmit copies of this in the next Housing Commission packet. Vold believes the survey is particularly important because it singles out housing as the most critical unmet need within the community. V. New Business A. Presentation by the Shaw Development Corporation. The Shaw Development Corporation was unable to attend the September meeting, but will be present at one of the two October Housing Commission meetings. VII. Comments A. Commission Talkington and Schafer both discussed the progress of the YWCA in securing a site for transitional housing. The Housing Commission will continue to be updated on this topic. Chairman Ross discussed the necessity of setting priorities for the Housing Commission. He has set aside the October 8 meeting for the Commission to set their agenda for the upcoming year. The following, is a list of possible agenda items: -3- Evanston Housing Commission - !Minutes September 17, 1987 1. Discuss what degree, by what means, the Housing Commission desires to coordinate and become involved in housing related issues within the City and throughout the community, e.g., congregate housing proposal, CRA challenge,, and transitional housing. 7. Prepare a prototype multi family development scheme for the Research Park to present to the Shaw Development group. 3. Prepare a housing needs analysis. A. Develop a paper detailing alternative avenues for maintaining or increasing the supply of affordable housing within the cosmunity, e.g., density bonuses. S. In light of new zoning ordinance revisions, the Housing Commission might consider reviewing the current document, detailing recent trends in housing, and be prepared to offer suggestions which will promote the City's housing goals under the zoning ordinance. b. Prepare a timetable and process for implementing the Property Standards Code. A. Operationally define the problem. B. Established a system for evaluation. C. Possibly measure our procedure against procedures in other communities. Commission members agreed that the Housing Commission should prepare the prototype multi family development scheme for the Research Park prior to meeting with the Shaw Development Corporation. Commission members asked staff to prepare a brief one or two page memorandum. As part of the memorandum, there should be a discussion demonstrating the need and benefit to the Shaw Development Corporation, e.g. housing for park employees. The Housing Commission will review the memorandum at the October S greeting. Schafer discussed the possibility of bringing three (3) houses into Evanston. The three (3) houses are located in Morton Grove and will be demolished by a developer in the near future. The 4- Evanston Housing Commission - Minutes September 17, 1987 developer has agreed that the City may have the houses if they morn* these. Staff agreed to look into this matter further. Art Newnan briefly discussed his initial reactions to the CDBC proposals. He believe that there is no longer a need for 6CDC technical assistance funding and he is reluctant to continue to fund the Fair Housing Program. In his opinion these programs do not help low and moderate persons living in the target area. Newman needs to have a reason to keep these programs going. 8. Staff None C. Others None VII. Adiournment The meeting, adjourned at 8:35 p.m. Staff 'dWaAl;ilk Laurel Talkirigton 34(14/18) -S- !MINUTES Evanston Housing Commission October 8, 1987 Evanston Civic Center Rooms 240E - 7 : 30 P.M. Members Present: T. Bobinsky, R. Bush, A. Newnan, 0. Outlaw, C. Ross, C. Schafer and M. Yold Members Absent: S. Brady and J. Ritter. Others Present: Bernice Downs, Emily Guthrie and Owen Thomas Staff Present: C. Powers and L. Talkington Presiding Official: C. Ross I. Declaration of Quorum The sleeting was called to order at 7:40 p.m. II. Minutes of September 17. 1987. Yold moved, and Bush seconded, that the Housing Commission minutes of September 17, 1987 be accepted as submitted. The vote was unanimous. III. Communications A. Planning b Development Committee Minutes: August 24 and September 14. 1987. The Zoning Board of Appeals recommendation to discontinue the residential use at 319 Dempster was reviewed at the September 14, 1987 Planning 6 Development Committee meeting. The Housing Commission recommended that the use be allowed to be continue. Owners of the building, their attorney and City staff were requested to work together to put together a plan to present to the P b D Committee at a future date. Staff will keep the Housing Commission updated on this issue. B. dousing A Community Development Block Grant Committee Minutes: September 8 and 22. 1987. These minutes were accepted into the record. C. Need Survey. hold briefly discussed the importance of this survey especially as its relate to housing. As with other studies that have been performed within the City, housing continues to come across as the highest priority. D. Comprehensive Homeless Assistance Plan (CHAP). The CHAP was accepted into the record. minutes Evanston Housing Commission October 8, 1987 IV. Old business A. mavor's Saecial Housing Fund Cosssittee. Vold updated the Housing Casasission on the status of the !Mayor's Special Housing Fund Cossaittee. The September 29, 1987 meeting of the Mayor's Special Housing fund Cosasittee was their final meeting. the Committee has prepared three (3) recommendations which will go to City Council at their October 12, 1987 meeting. The recowsendations can be summarized as follows: I. A recosmaendation to expand the Housing Commission to twelve (12) members. Additional members to be included will be Rev. Michael Curry, Aldermen Warshaw and Drummer. To increase the Housing Comission to twelve (12) members will require an amendment to the Housing Commission Ordinance. There is a precedent to having four (4) aldermen on the Committee in the Community Development Block Grant Committee. 2. A total of $l million dollars remains in the special housing fund. The Committee is recommending that one-half or =500,000 be spent on solving the boarded -up problem within the City of Evanston. The City will acquire the properties and then rehab, or demolish, them. Rehabilitated homes will then be made available to moderate income persons. 3. The remaining $500,000 will be spent on the construction or improvement of multi -family structures and/or on a transitional housing project. Newman requested that the Housing Commission set a date for reviewing additional proposals for the Special Housing Fund money. Newman's concern is a building on Clyde Street. The building is deteriorated, most of the units are vacant, and the owner is not in a good position to begin to improve the building. Newman believes that Special Housing Fund dollars can, and should, be offered to this property owner. This item will be placed on the November 5, 1987 meeting of the Housing Commission. S. Lending Institution Negotiations. Chairman Ross, Ald. Vold. and Robert Rudd have been meeting with local lending institutions to discuss a possible joint venture with the City. The banks expressed a willingness to participate with the City in solving the boarded -up structure problem. The -2- 1 Minutes Evanston Housing Commission October 8, 1987 details of the partnership are being worked out. City staff is working an a Reno of Understanding with the institutions. Following the signing of the Memorandum of understanding there will be a press release. The Memorandum of Understanding will be reviewed at the October 22, 1987 Housing Commission meeting if it is completed. Chairman Ross took the opportunity to discuss two (2) organizational items for the Housing Commission. Chairman Ross would like to have a rotating subcommittee, six months on and six months off. The subcommittee would follow the boarded -up structures issue. He believes it will be an eighteen (18) month project. Each Housing Commission member will have an opportunity to get involved and develop expertise in this area. The second major project of the Housing Commission will be a comprehensive housing plan. Chairman Ross would like to see another subcommittee organized that would work toward the completion of this plan. These items will be discussed further at the October 22, 1987 meeting of the Housing Commission. V. now Business A. Review of Draft correspondence to Shaw Development (finalize at the October 22. 1987 meeting). Staff provided Housing Commission members with a copy of a draft correspondence to the Shaw development group. The memorandum relates to a possible commercial/multi-family housing project within the Research Park. Chairman Ross asked members of the Housing Commission to review the correspondence, make comments and be prepared to finalize the letter at the October 22, 1987 meeting of the Housing Commission. B. Review of 1988-89 Housing -Related CDBG Proposals (finalize at the October 22 meeting Prior to reviewing the Housing -Related Proposals, the Housing Commission heard presentations by Owen Thomas, Human Relations Commission; Bernice Downs, Evanston Neighbors At Work; and Emily Guthrie, Evanston Neighborhood Conference. Fair Housing. Owen Thomas described the proposal for Fair Housing as a hold the line, no frills budget. The bulk of the allocation will be spent on staff salaries. It is the hope of Fair Housing staff to beef -up the education portion of their program. Staff will also conduct, or contract out for, ten (10) housing audits. -3- Minutes Evanston Housing Commission October 8, 1987 In 1987-88, the Fair Housing staff resolved twenty (20) housing cases. Thomas described a continued need for fair housing. He described staff's excellent track record in the past year with conciliation efforts. Staff, and the City, will continue to diligently enforce the Fair Housing Ordinance, Responding to questions, Thomas stated that most fair housing eases are resolved through closed door conciliations. There is a possibility. however, that within the next few months there will be an open door legal case dealing with a fair housing issue. Newnan asked questions concerning the twenty-one hundred dollars (=2100) for flyers, brochures, etc. and he commented on the education portion of the proposal. Owen Thomas describes the need for education. It is his belief that the City would be remiss it we ignored, or discontinued, the education element. Wold asked what percentage of the total Human Relations Commission budget is allocated to the fair housing component' Thomas responded by saying that approximately 501 of the total budget i■ allocated to fair housing. Thomas briefly discussed the implementation plan that is being prepared by his staff in the event that there are major changes to the Fair Housing Ordinance. He stated that there would be a need for additional funding in order to carry -out activities dictated by changes in the ordinance. Evanston Neighbors At Work. Bernice Downs. representative for Evanston Neighbors At York, was at the Housing Commission meeting to provide members with the additional information they requested when she appeared before the joint Housing Commission and Housing b Community Development Block Grant Committee meeting. Ks. Downs brought a homeowner with her as well as two (2) of the supervisors from Neighbors At Work. The homeowner and supervisors attested to the need for services to low income people within the City of Evanston. Bobinsky stated that he would like to see detailed information on the track record of the trainees. Other Commission members concurred and will ask for some type of summary of trainee placement and activity while they are in the program as part of next's year proposal process. -4- Minutes Evanston Housing Commission October e, 1987 ous n Discrimination Audit. Emily Guthrie presented the proposal for a housing discrimination audit on behalf of the Evanston Neighborhood Conference. She explained to the Housing Commission that the need for this type of program was highlighted as a result of the school district crisis. It seems apparent that housing is the basis for school board difficulties. Major differences between the proposal of WC and that of the Human Relations Commission are: (1) The ENC intends to prosecute. When the last audit of realtors was completed in 1984 there was evidence of housing discrimination. None of the realtors were prosecuted, (2) The ENC will have the ability to do auditing outside of the City of Evanston. That is, they will be able to investigate to see if real estate agency firms outside of the City of 9vanston are steering people away from Evanston and into other communities. Wold asked what the total membership of ENC is? Guthrie responded by saying that they have 150 plus members. Wold asked It there was a membership dues? Guthrie stated that there was not. Guthrie discussed the budget portion of their proposal. The $15,000 ENC is requesting will pay consultant fees to perform the audits. None of the $15,000 will go toward salaries or administrative costs. The ENC is currently talking to private foundations for administrative costs. Newman asked how the audit works? Guthrie stated that they will target ten (10) sale firms and ten (10) rental firms. There will be two (2) sets of testers, a minority and a none -minority couple. The minority couple will have slightly better qualifications than the none -minority couple. ENC will then determine whether or not agencies are discriminating on the basis of race. Evanston Community Development Corporation (ECDC). Rousing Commission members discussed how the program income, generated by the ECDC loan portfolio, is filtered beck into their program. Bush asked staff how many applications ECDC has forwarded to the City in the past year. Powers stated that ten (10) applications have been forwarded. For the benefit of new Commission members, Hush then summarized the meetings with ECDC and the City over the past year. 511 Minutes Evanston Housing Commission October 8, 1907 Vewmn moved, and flush seconded, that the ECDC Housing Rehab Services program be given a low priority. Further, the housing elessent of their operation should be eliminated. ECDC's program, doe■ not have an effective impact on the housing problems in West Evanston. Outlaw expressed uncertainty about the opposition to the ECDC proposal. She stated that there is no way of knowing whether the smarketing efforts of ECDC have been successful. She would like to see an accountability factor worked into the program. Schafer expressed concern about an agency marketing a program they do not believe in. The vote on the motion was 5-1. Evanston Neighbors At Work (ENAW). Bush moved, and 9obinsky seconded, that ENAW be given a high priority and full funding. The vote vas unanimously in favor of the motion. Wald reiterated her support for the program. She has reconciled herself to the high costs per unit since it is both a rehab and a job training program. Members agreed that there should be more accountability on trainees. They would like this incorporated into next year's proposal. Schafer would like the Housing Commission to follow the ENAW program more carefully. ENAC has good marketing and good outreach within the community. pair Housing_ Wold moved, and Outlaw seconded, that the Fair Housing proposal be given a high priority. Cosssission members agreed that a staff is necessary to implement the Ordinance. However, members would like to see the ordinance enforced more aggressively. The vote was 5-2 in favor. Schafer believes the proposal should be given a medium priority; there is no first hand, day-to-day experience with the effectiveness of the enforcement of the Ordinance. Newman believes there is a need but questions the efrectiveness and efficiency of the program. -6- Minutes Kwanston Housing Commission October 8, 1987 Mousinc Discrimination Audit. Vold moved, and Outlaw seconded, that the HDA be given a low priority. There is a vehicle already in place within the City to perform a housing audit. Members discussed the limited funds available and the necessity of not duplicating efforts. The vote was 6-1 in favor. Newman opposed the motion. He believes that there is ample evidence for the need of a housing audit by an independent agency. Alternatives to Homelessness. Schafer stoved and Bush seconded that the Alternatives to Noiselessness be given a high priority. The vote was unanimous. hold expressed concern about allocating dollars when there is no site or structure. Schafer explained that the $100.000 could be used as seed money and would make site acquisition easier. Newman reminded Commission members that the EHC project started In this wanner. Members stressed the importance of a transitional housing project. It is a priority for both the Housing Commission and the Mayor's Special Housing Fund Committee. They further believe that the YWCA is capable of carrying forward this type of program. Mewman. with the concurrence of the Commission, would like to see a condition attached to any finding; the YWCA should seek significant private foundation support for this project. Rome Security Lock Program. Wold moved, and Outlaw seconded, that the Home Security Lock Program be given a high priority. The vote was unanimously in favor of the motion. Housing Rehab & Property Maintenance Administration How Planner Housing Rehab Construction Administration Multi Family Inspection The Housing Commission members collectively reviewed these City -sponsored proposals. The proposals are essentially continuation budgets with only slight increases in requested funding. -7- Minutes Evanston Housing Commission October 8, 1987 Vold moved, and Schafer seconded, that those programs be given a high priority. The City is experiencing a reneged interest and concern in housing. Staff is needed to continue the existing programs. The vote was unanimously in favor of the motion. O4Volition/Vacant Lot Program. Vold moved, and Bush seconded, that the Demolition/Vacant Lot Program be given a sodium priority. Demolition could be covered by the !Mayor's Special Housing Fund and vacant lot upkeep represents only $3,150 of the $23,150 request. The note was unanimously in favor of the motion. VI. Comments A. Commission None 0. Staff None C. Others None Yrr. Adiournment The meeting adjourned at 10:20 p.m. The next meeting of the Housing Commission will be Thursday, October 22, 2987 at 7:30 p.m. Staff:� Laurel Talkingta 34(l4/21) -8- MINUTES Evanston Housing Commission October 22, 1987 Evanston Civic Center Room 2403 - 7:30 P.M. Members Present: T. Bobinsky, R. Bush, A. Newman, J. Ritter, C. Ross, and M. Yold Members Absent: S. Brady, G. Outlaw and C. Schafer Others Present: J. Byron Staff Present: R. Rudd, C. Powers and L. Talkington Presiding Official: C. Ross I. Declaration of Quorum The meeting was called to order at 7:45 p.m. II. Minutes of October 8, 1987. Vold moved, and Bush seconded, that the Housing Commission minutes of October 8, 1987 be accepted as submitted. The vote was unanimous. III. Conmunications None IV. Old Business A. Subcommittee Organization. Chairman Ross requested Committee approval for the formation of two subcommittees: Special Housing Fund Subcommittee and a Comprehensive Housing Plan Subcommittee. Ross suggested the Commission members have the opportunity to serve on both subcommittees; a rotation schedule will be established. Not everyone would go off the subcommittee at the same time. The Chairman of the subcommittees will be the chairman and vice chairman of the Housing Commission. After a lengthy discussion, members agreed that subcommittee meetings will be held on the second and third Thursday of the month, the full Housing Commission will meet on the fourth Thursday. Members also agreed to have the election of officers at the December 3, 1987 meeting. Minutes Evanston Housing Commission October 22, 1987 B. Review of letter to Charles Shaw re Housing in the Research Park. Commission members reviewed the draft of a letter to Mr. Charles H. Shaw concerning housing in the Research Park. The letter, with recommended changes, is attached to the minutes. Commission members will review the final draft at their November 5, 1987 meeting. When the letter is finalized copies will be sent to City Council and the RPI Board. C. Final Review of 1988-89 Housing -Related CDBG PCODOda18. Members approved the letter to the Housing and Community Development Act Committee which details their recommendations for funding. A copy of the letter is attached to the minutes. V. New Business None VI. Comments A. Commission Members briefly discussed an Evanston Review article on boarded -up houses. B. Staff Hone C. Others Hone VII. Adiournment She meeting adjourned at 8:30 p.m. The next meeting of the Housing Cosmmission will be November 5, 1987 at 7:30 p.m. S taf f :41" /1 Laurel Talkington 34(14/15) -2- Minute Evanston Housing commission Evanston Civic Center Thursday, November 5, 1987 7:30 P.K. - Room 2403 Members Present: S. Brady, R. bush, D. Drummer, A. Newman, G. Outlaw, J. litter, C. Schafer R. Warshaw and M. Vold Members Absent: T. Bobinsky, M. Curry and C. Ross Staff Present: C. Powers, R. Steub*n and L. Talkington Presiding Official: 1. bush I. Declaration of Ouorum The meeting was called to order at 7:40 p.m. II. Minutes of October 22. 1987. Ritter moved and Newman seconded, that the October 22, 1987 minutes be accepted as submitted. The tote was unanimous. III. Communications A. Planning b Development Cosssittee Minutes: October 12. 1987 Members discussed the proposed changes to the Homeless Shelter Ordinance which were introduced at the October 12. 1987 meeting. The Ordinance. if amended, will increase the occupancy limit to 30 persons on a year-round basis. B. HousinK b Community Development flock Grant Committee Minutes: September 29. 1987. Members discussed the Evanston Review article on ECDC which appeared In the November 5, 1987 edition. C. Letter to Housing 6 Conimunit► Develomsent Act Committee re 1988-89 Housing -Related CDBG Proposals. Letter was accepted into the record. IT. Old Business Review of Letter to Charles Shaw re Housing in the Research Park . Members reviewed the draft letter to Charles Shaw. A few minor changes were made. Copies of the letter will be transmitted to the City Manager and the City Council. Minutes Evanston Housing Commission November 5, 1987 Members further discussed their expectations of the meeting: 1. Charles Shaw will agree to consider a housing element in the Park which will include a set aside for low/moderate income families. 2. Charles Shaw will agree to continue to work with the Housing Commission In developing the housing element. V. New Business A. Proposed 1988-89 Community Development Block Grant Displacement Strategy Ms. Retina. Steuben. CD staff. provided the Commission with a aummary and background on the 1968-89 Displacement Strategy. The Displacement Strategy is a submission requirement for the CDBG program. Brady moved. and Yold seconded, that the Housing Commission recommend acceptant• of the Strategy. The vote on the motion was unanimous. B. Discussion re Housing Fund Proposal Procedures. Bush led the discussion by stating that he, Reesman and Ross were working on the Iormation and the rotation of the subcommittees (Board Up and Comprehensive Housing plan). Norman voiced his concern that the board -up process may be at a stand still. It is his desire to have staff prepare updates for the Commission so that they will be assured that the process is moving along. Commission members suggested that a Notice of Fund Availability be prepared so that mmmbers may begin hearing proposals for board -ups. Wald suggested that January be set as a target date for proposal review. Further, Wold suggested that the Housing Commission adopt the guidelines established by the Mayor's Special Housing Fund Committee. Staff will send guidelines out to Housing Commission members who were not on the Mayor's Special Housing Fund Commmitteo. This will be on the December 3, 1987 agenda. VI. Comments A. Commission Newman raised the issue of 115 Clyde Street. He is concerned that the building will continue to deteriorate because the owner can no longer invest in the property. Most of the 32 units in the building are vacant, so very few dollars are coming in to the owner. In -2- Ninutes Bvanston Housing Comisission November 5, 1987 addition, the owner is behind $18,000 is taxes. Staff assured the Cossaission that they have been working very closely with the owner of the property. Brady suggested that the owner work with the Interfaith Housing Corporation and form a partnership. Yold and Newnan agreed to work on putting the owner and Interfaith Housing in touch with one another. B. Staff None C. Others None VII. Adjournment The sleeting was adjourned at 9:20 p.m. The next sleeting of the Housing Casnission will be November 19, 1987 at 7:30 p.m. Staff • d j� - Laurel Talk ington�— 71(I!4) -3- MINUTES Evanston Housing Commission November 19. 1987 Evanston Civic Center Room 2403 - 7:30 P.M. Members Present: T. Bobinsky, S. Brady, R. Bush, M. Curry, D. Drummer, A. Newnan, J. Ritter, C. Schafer, R. Warshaw and M. Wold Members Absent: G. Outlaw and C. Ross Staff Present: J. Aiello, C. Powers, R. Rudd and L. Talkington Others Present: B. Seidenberg. C. Shag Presiding Official: R. Mush I. Declaration of Quorum The meeting was called to order at 7:07 p.m. II. Minutes of November 5, 1987. Warshaw moved, and Wold seconded, that the minutes of November 5, 1987 meeting of the Housing Commission be approved as submitted. III. Communications A. Planning & Development Committee Minutes: October 26, 1987. Members of the Housing Commission discussed the future of 319 Dempster. The P S D Committee has verbally agreed to approved the variation requested by the owners of 319 Dempster after they repair all existing code violations in the building. In addition. the owner has agreed to maintain low rent levels for a period of five (5) years. 319 Dempster will come before the P & D Committee again in early February. B. Housing S Community Development Act Committee Minutes: October 6,, 1987. The minutes of the Housing & Community Development Act Committee were accepted into the record. C. Letter from William G. Whitney, Chairman, Zoning Board of Appeals. The communication from William G. Whitney, Chairman of the Zoning Board of Appeals, addresses the situation at 319 Dempster. The Correspondence was accepted into the record by the Housing Commission. Housing Commission minutes November 19, 1987 D. Letter from Charlotte Walker. Executive Director, ECDC. The letter from Ms. Walker concerned Chairman Bush. He reiterated that the City cannot solve the tax problems of potential clients in the west and of Evanston. To do so, would be an illegal, unlawful use of federal dollars. Further, he took issue with the statement in the letter that the Housing Commission has continually given ECDC low ratings when reviewing their proposals. Bush stated that quite the opposite has been the case. ECDC has been given high ratings by the Housing Commission in past years, but with the understanding that ECDC would work closely with the City and would improve their general efficiency and system of delivery. Since ECDC has not accomplished this the Housing Commission agreed this year to give them a low priority ranking. Newman stated that he believes that the criticism of staff was unjustified. In his opinion there is no question that Evanston has a commitment to serve the minority population in the west end. The CRA challenge, and the recent outcome from that challenge, will benefit the west end, as well as the programs being administered from the windfall Housing Fund. Newman would have no problem, and would support ECDC, if their programs were successful. Drummer stated that ECDC is serving the community well. ECDC has had a great deal of success with the facade improvement program in the west end. The City is asking for failure, on the part of ECDC, by forcing them to alter their facade program and adopt the program which is being utilized by the City in other commercial areas. In addition Drummer believes that the acquisition venture program was a good program, but that the City did not give the program enough time. In his opinion, the City is destroying ECDC rather than building the organization up. Drummer believes that it makes sense to allocate dollars to a Community Development Corporation to carry out programs that benefit target populations. This type of activity is being done nationwide with federal dollars. In Drummer's opinion it would be beneficial to the City to follow this lead and begin to allocate dollars to these types of organizations. Wald stated that she does not have an ax to grind with ECDC. In her opinion the question is whether this is an effective use of a limited amount of money? If it is not an effective use of the money, then the dollars should not be allocated. Curry stated that in his opinion none of the programs sponsored by either ECDC or the City have worked too effectively. The City and City sponsored groups need to cooperate better. In his opinion the City needs realistic solutions to our housing and community development problems. -2- Housing Commission Minutes November 19, 1987 IV. Old Business None V. New Business A. Discussion with Charles H. Shaw re Housing in the Research Park. Chairman Bush made a brief introduction on behalf of the Housing Commission. He thanked Mr. Shaw for coming to the Housing Commission meeting and speaking with the Housing Commission members. Bush stated that a major focus of the Housing Commission is to increase the supply of housing within the City of Evanston; to ensure maintenance of an aging housing stock; and to maintain, or to Increase, the supply of housing available for low and moderate Income individuals. The Housing Commission does not intend to make any demands of Mr. Shaw. Rather, the Housing Commission members are here at the meeting to be educated. Housing Commission members are Interested in evaluating what can be done In terms of housing in the Research Park: condominiums; market rate housing; low and moderate income housing. Members would like Mr. Shaw's thoughts. They are not asking him to be general; that is, to indicate what type of housing that will go on a particular parcel, but rather to generally speak about the master plan and how housing may fit into that plan In the future. Ms. J. Aiello, Assistant City Manager, made some brief introductory statements. Ms. Aiello discussed the master plan that had been prepared by the Shaw Company along with Perkins g Wills. She stated that housing is a small component in the master plan of the Research Park. Additionally, the provision of housing is a long way down the road. Ms. Aiello stated that Mr. Shaw agreed to come to talk with the Housing Commission and share his expertise on housing in general. Mr. Shaw began by stating that he can provide the Housing Commission with a perspective on how a private developer looks at housing. Mr. Shaw has had twenty-seven (27) years in the development business. At this point the Housing Commission members introduced themselves and provided Mr. Shaw with their various backgrounds in the housing field. Newman stated that he was in disagreement with the focus that the meeting seemed to be taking. Newman stated that he believes that the Housing Commission serves an advocacy role for housing in the City of Evanston. Clearly, the Research Park provides one of the few areas In the City where any sizable new development can take place. If housing is a low priority within the Shaw Development, Newman stated that he would like to have that information. If it is a high priority, Mr. Newman would also like to know that. -3- Housing Commission Minutes November 19, 1987 Mr. Shaw stated that he did not see the letter from the Housing Commission until that very afternoon. He further stated that he had agreed to cone to speak without knowing that he was going to be slaking a presentation before the Housing Commission. Mr. Shaw then stated that he is a trustee for the Urban Land Institute (ULI) and that he believes that he can provide some valuable insights for the Commission. He stated that the master plan for the Evanston/University Research Park does have mixed use areas. These mixed use areas may include housing in the future. Mr. Shaw believes that developers must design to a market, rather than attempt to market a design. The development needs a track record. Developers need to know who they will be marketing the project to. Housing development is a process; where appropriate and when appropriate the market is there. The market evolves. The first building in the Research Park will be a 40,000 square foot building. The Shaw Company has already negotiated an agreement with the City to undertake this building. The building is speculative and there are not yet any tenants. Ms. Aiello stated that it would be useful if the City of Evanston had a comprehensive housing program. Mr. Shaw could then see how housing fits into the fabric of the community and what the potential is for housing within an area such as the Research Park, Ms. Aiello reiterated that the City has always had a housing component in the plan for the Research Park. Mr. Shaw continued his discussion on housing. Historically, at least over the past twenty to twenty-five year, housing programs have been led by the federal government. Programs such as FHA and Section 220 spurred development in the urban areas. There is now a shifting of leadership from the federal government to regions and cities. The thrust of change impacts at the local community level. Communities are now realizing that they are responsible for their own destinies. No longer is development and growth guided by the availability of federal dollars. Until recently most communities have sat back without controlling their own destinies. As an example Mr. Shaw cited the vehicular traffic problem throughout DuPage County. The County has experienced uncontrolled growth and Is now having to intervene to solve the problems. When a community has a comprehensive plan you are setting your own destiny. Mr. Shaw stated a number of innovation programs that are occurring throughout the country. The more innovative programs are occurring In New England with the midwest lagging behind. In New England -4- Housing Commission Minutes November 19, 1987 there is a fair amount of local initiative. Communities are getting into land acquisition and control. When the cities have control of the property they can them begin to establish programs, policies, and generate the funding for low and moderate income housing. Mr. Shaw then briefly discussed his involvement in the master plan for housing in Cincinnati, Ohio. Bush stated that the Housing Commission will be developing a comprehensive housing plan. The City will also be undertaking a comprehensive amendment to the zoning ordinance. Housing Commission members are neophytes in developing a comprehensive housing plan and would welcome any input that Mr. Shaw, or an individual like himself, might have on the process. Bush went an to state that the plan will have a strong rehabilitation component. Bush reiterated that the one significant area for new construction for housing would be in the Research Park. Mr. Shaw gave the Housing Commission a brief discussion of the efforts of ULI. He also stated that he would try to provide the Commission with copies of ULI's efforts or knowledge in the areas of developing a comprehensive housing plan. Mr. Shaw went on to state that cities are now competing for developers which is quite different then it was in the past when developers were competing within cities. He stated that it is necessary to have tools in place to entice the developer into a city. Mr. Shaw questioned what housing incentives are available in Evanston. Can Evanston provide a developer with incentives such as property tax abatement or lower utility costs. In his opinion communities need to create a package. The package would then provide an incentive for the developer. Hobinsky asked whether our Research Park can create an environment for housing! Shaw stated that this is not necessarily the case. Further. it is necessary to differentiate between market rate housing and subsidized. In his opinion public housing in America has been a absolute disaster. Americans have been physical determinists in that they believe that if an individual is provided with safe and sanitary housing then all other problems will be solved for them. In his opinion it is good that the federal government is backing -out of housing. He believes that tenant/management of public housing units is a better avenue for us to be taking in terms of housing. Warshaw stated that is is her belief that Evanston could sustain a mixed housing development. She has had several meetings with IHDA and believes that they would jump at a chance to construct a development in the Research Park. Shaw stated that that is clearly a possibility. -5- Housing Commission Minutes November 19, 1987 Mr. Shaw spoke briefly about his first impression of the housing climate within the City of Evanston. He has notice that a fair amount of the housing in Evanston is of an older housing stock so that the area of rehabilitation should be a prime concern to this commmunity. Also it is important that Evanston increase their ability to acquire and control parcels and properties. Only then could the community begin a program such as the urban home steading program. The urban home steading program allows an individual to engage in sweat equity which then gives them pride of ownership. Further, Evanston needs to create a climate of cooperation. The City needs to be open to innovative ideas. They need to begin to establish a pool of funds and possibly a tax incentive plan. Specifically, as a reference, Mr. Shaw cited the New York City 421A plan. The 421 A Plan is a tax abatement plan that has been initiated in that City. In addition, communities within Illinois need to lobby for a state housing fund. He stated that it is his belief that this program could be modeled after the federal UDAG or HoDag programs. fir. Shaw believes in linkage exaction in his opinion UDAG was P. good idea and an idea that worked. In Illinois, state tax dollars could go into a housing fund. Cities then would compete for the funding. Cities would be forced to get their act together and to create local comprehensive housing plans and Incentive packages. The key to competition would be leveraging. Mr. Shaw stated that this is an era of opportunity for local communities. It is important that communities work together to put pressure on Springfield to create some sort of state housing plan. Certainty, the opportunity for innovation is there. As an example Mr. Shaw stated that he is on the commission to get the SSC to Illinois. He foresees, or would hope to see, the creation of an International village in the area immediately surrounding the Fermilab. The international village would provide temporary housing for visiting dignitaries and people temporarily coming to the Ferrmilab to work. Bush stated that he hopes that this is not the Housing Commission's final conversation with Shaw. They would appreciate any input he would provide to them in the future. Shaw stated that what may be useful for the Housint, Commission is a less formal atmosphere, perhaps a study panel. You could set a Saturday morning aside and have a rap session with the Commission members and practitioners in the field. You would have a diversity of talent available and you could share insights and discuss some solutions to realistic problems. He reiterated that communities must work together to have a connection with Springfield. -6- Housing Commission Minutes November 19, 1987 vI. Comments A. Commission Newman informed the Commission that he had talked with Ald. Rainey concerning the building at 132 Clyde. Ald. Rainey felt that Interfaith Housing would have difficulty managing a thirty-two (32) unit building. Ald. Warshaw stated that she would talk to Ald. Rainey about this and that she essentially disagrees. Schafer stated that she has talked to a private developer that may be interested in taking over the program. S. Staff Nano C. Others None vII. Adjournment The meeting was adjourned at 8:50 p.m. The nett meeting of the dousing Commission will be December 3, 1987 at 7:30 p.m. Staff/I /�ctl IC�1cFj Laurel Talkingtosf 71(1/7) -7- MINUTES Evanston Housing Commission December 3, 1987 Evanston Civic Center Room 2403 - 7:30 P.M. Members Present: T. Bobinsky, S. Brady, R. Bush, J. Bitter, C. Ross, and �. Warshaw Members Absent: M. Curry, D. Drummer, A. Newman, G. Outlaw C. Schafer, and M. Wold Staff Present: C. Powers, R. Rudd and L. Talkington Presiding Official: C. Ross I. Declaration of uorua The meeting was called to order at 7:45 p.m. II. Minutes of November 19, 1987. Newman asked Ald. Warshaw to provide the following change to the minutes: The meeting was scheduled for the sole purpose of housing in the Research Park and not, as staff and Shaw decided, housing in general in Evanston (add to page 2, paragraph under new business A. second sentence). Brady pointed out that the minutes should refer to Section 202 Housing and not Section 220 Housing. Brady moved, and Bush seconded that the minutes of the November 19, 1987 meeting of the Housing Commission be accepted as amended. The vote was unanimous. III. Communications A. Planning & Development Committee Minutes: November 9. 1987. Ross stated that per the P & D minutes, the Burglary Prevention Ordinance will be referred to the Housing Commission and other bodies for input and comments. Rudd stated that Housing Commission members will be getting the information in a packet later this month and that they have until May 1, to return their comments to the P & D Committee. Brady stated that the ordinance is controversial and if passed will prove to be very expensive to landlords. B. Housing & Community Development Act Committee Minutes: October 13. 1967. The minutes of the Housing & Community Development Act Committee were accepted into the record. r Housing Commission - Minutes December 3, 1987 C. Rehabilitation Guidelines and Roster. Staff provided Housing Commission members with a finalized copies of the Rehabilitation Guidelines for the Rental Rehab, Multi Family Rehab and Single Family Rehab Program and a roster of Commission members. Ald. Warshaw pointed out that her address is given incorrectly on the roster and should be 815 Monroe, zip code 60202. Her telephone number is correct. IV. Old Business None V. New Business A. Election of Officers. Brady moved, and Warshaw seconded, that Rob Bush be nominated and accepted as the new Vice Chairman of the Housing Commission. The tote was unanimously in favor of the motion. Brady moved, and Bush seconded, that Newman be nominated and accepted as the new Vice Chairman of the Housing Commission. The vote was unanimously in favor of the motion. B. Subcommittee Assignments Ross stated that Subcommittee assignments should be established at the first meeting in January. Chairman Bush will then have an opportunity to talk with Commission members and gather their input as to what committee they desire to serve on. Any members who have a preference should contact Bush. At the January meeting the assignments will be made and Commission members will discuss staggered shifts on the two (2) subcommittees. Brady questioned what the Commission will do with items such as the Residential Burglary Ordinance. She stated that the ordinance will need four (4) or five (5) people to discuss the ordinance and bring back a recommendation to the Housing Commission. Bush stated that the Housing Commission will take those items as they come and the assignment will be made to the appropriate subcommittee. In his opinion the Housing Commission will be successful if they complete the Comprehensive Housing Plan and the distribution of special housing funds during the next year. Bobinsky asked if subcommittee and full Housing Commission meetings will still be on Thursdays. Bush stated that "yes" they will be. Subcommittees will meet on the second and third Thursday of the month and the full Housing Commission will meet on the fourth Thursday of the month. -2- a I . Housing Commission - Minutes December 3, 1987 VI. Comments A. Commission Warshaw, on behalf of Newman, asked that a market study on housing in the Research Park be conducted by the Housing Commission. Brady stated that a market study would be a portion of the Comprehensive Housing Plan. Rudd stated that the Housing Commission may find that they need to bring in an outside consultant to conduct the Comprehensive Housing Plan. It is possible that the City Council would agree to use a portion of the Special Housing Dollars to finance the Comprehensive Housing Plan. Bush requested staff ideas on proceeding with the Comprehensive Housing Plan. Rudd stated that staff will bring further information to the subcommittees in January. Bush stated that he would be the Chairman of the Comprehensive Housing Plan and Newman would be the Chairman of the Special Housing Fund Committee. B. Staff Rudd provided Housing Commission members with an update on the negotiations with the local lending institutions, primarily State National Bank and First Illinois. He explained to Commission members the hesitancy on the part of the lending institutions to develop less restrictive underwriting criteria. Warshaw stated that the banks certainly have the capacity to do that. It is being done across the nation. Ross stated that perhaps that the lending institutions need to look at the programs set up by Harris and Northern Trust banks, Rudd stated that State National will be looking at programs at some of their institutions in Detroit and will get back to the City. However, Rudd believes that perhaps an alternative avenue to proceed on is to begin to discuss a Community Development Corporation (CDC). With the CDC there is a large pool of money. There is a built-in ability to spread the risk. Setting up a CDC focused on housing would be similar to EBIC. The representative from State National Sank is on EBIC Board and he likes the idea of setting up this type of fund. Rudd stated that staff has been gathering information on the different types of structures of the CDC and will prepare this information for the Housing Commission for their January meeting. Warshaw then briefly discussed some information that she has on link deposits. Rudd also stated that he and Ms. Powers will be meeting with HUD representatives on next week. They will be discussing three (3) of the boarded -up houses. Rudd went into details on one particular house that HUD has established a selling price of $47,000. HUD will -3- Housing Commission - !Minutes December 3, 1987 not negotiate any further on hired consultants to examine would cost $100,000 to rehab appraisal would be $80,000. Years. HUD will not be able City is considering going for this dwelling unit. When the City properties they determined that it this particular unit. The after rehab This property has been vacant for to get $ 47,000 for the property and the a demolition order on the property. Rudd then discussed briefly the progress of the Evanston Housing Coalition. The Housing Coalition still needs to raise approximately $90,000 as their bridge loan. The Coalition is working with State National Sank and has requested a $200,000 loan. The bank views the perspective loan as secure because of the amount of money the City already has in the project. Rudd stated that hopefully some of the rehabilitation work will be underway in January. C. Others None VII. Adjournment The meeting was adjgprned at 8:40 p.m. Staff:�s�+-t•- Laurel Talkington 71(1/4) -4-