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Minutes 1987
Evanston Commission On Aging Regular Meeting -- January 10, 1987 awl Present: Robert Carlson, Nancy Brothers, Mary Ann McCudden, Mle Elliot, Jane Punwani, Adina Romaln, Paul Ravenna, Russell Barta, B. J. Thomas Pre%] in : Nancy Brothers, Chairperson staff Jane Volberding Guests; Jonathan Lavin, Suburoan COOK County Area Agency On Aging; Bonnie Wilson, Concerned Consumers of Evanston; Amy Seidman, League of Women Voters I. The meeting was called to crder at 9:35 a.m. by Chairperson Brothers. Revisions to the agenda to allow for guest speakers were rude and unani- mm sly approved. 11. The !Minutes cf December 5, 1985 were caller. A correction was called on Pnoe 4, V.3. last line... "Illinois School Vclunteers" snoulC rear " I i 1 1 no i s As soc i at ion of School Board I-:en,oers. " There being r•o further corrections, 1.'s. Romain made a motion, seconded by Dr. c�,avenna to approve the minutes as correcteu. 'Aotion carried. Ill. Cori'nun i s Ct i ons f,. Chairperson's Report Chairperson Brothers introduced new memoers Jane Punwani and Lois Lee after which other mernoers introduced themselves. She also reported that Lucille Roberts has resigned fror the Commission due to health complications. !s. Roberts will continue as a connunity member of the Long Term Care Committee. April Ist, Robert Da-Ison will re- slan frcT the Cormnission to accept a oositicn as Assistant tc t^-- Bishop in Pennsylvania for the Ealscoaalian Church. Tnose present Kisne= ri-n success In his new endeavors. Staff Report Jane Volberding reported that the annual budget work sessions for City Council begin January 17 and culminate at City Council neetiny February 9. If there are any budget concerns, this Is the time the Commission can offer Its comments. -2- She also announced upcoming conferences: I. January 14, 1:30 p.m. - 4:00 p.m. Public Planning Meeting for Issues Suburban Cook County Area Agency on Aging - Levy Center 2. January 22, 2:00 - 4:00 p.m. Legislative Issues Public Forum Sen. Kustra, Rep. Wojcik to be present Holiday Inn, Rolling Meadows IV. 110finished Ruelness Chairperson Brothers Invited Jonathan Lavin to address those present. Mr. Lavin asked to speak to the Commission to update them on the outcome of the intrastate funding formula for Title III B and C programs, such as the Commission's Ombudsman. He gave a brief historical perspective of the relationship between the Commission and the Suburban Cook County Area Agency On Aging (SCCAAA) as well as the development of the funding formula plan based on 1978 and 1981 revisions to the Older Americans Act, In 1982 it was recognized that the formula needed to be changed in Illlnols. The Department on Aging developed a revised formula by 1956 which was presented to the 13 AAAs throughout Illlnols somewhat after the fact and without their Input according to Mr. Lavin. It see -nod that for the 3 AAAs In metro Chicago, the formula was not equitable. He acknowledged the Commission's position when a request went out to opRose the new formula. Since then a meeting was held In November, wlt� the Joint Committee on Administrative Rules (JCAR). JCAR members raised 51 objactions on the formula which led to 4 negotiating meetings. An acceprpnie co^Dromise was reached which will decrease the rural factor to 55, esta:)llsh Social heec at 251, Proverty at 25%, and 60+ at 455 of the dollars in the program. Tney also agreed to set aside $2.2 million for "hold harmless" i.e., money to carry those AAAs who will see cuts next year, at this year's rate. In following years, cuts will be made across the board as needed. In summary the SOCAAA will have to seT aside $300,000 for hold harmless use, but will see an additional S400C,000 this year from the revised formula. This will allow for more funds for possible transportation needs in Cook County, Including Evanston. Those present thanked Mr. Lavin for his Informative presentation. V. Now Suslness A. Proposed Ordinance - Unit/Item Pricing Chairperson Brothers Invited Bonnie Wilson to address those present. Ms. Wilson distributed several Infomratlon sheets that gave evidence against eliminating the price -marking on individual Items. She raised the points that without prices consumers would lose the ability to see prices, know prices, budget -shop, and comparison shop. She also discussed problems with the current shelf tags used. Those present thanked Ms. Wilson for her pre- sentation. -3- A brief discussion of the issues and approach for the Commission was held. Those present discussed the impact on handicapped and elderly shopping If price marking ended. They also discussed the lack of arguments for the benefits of such a move. There was unanimous agreement that the Commission would speak out against the ordinance. Also raised were Issues of enforcement. Questions were posed concerning abilities and activities to monitor compliance with the current ordinance, whether consumers had complaint rights, and how violations were cited. Because the Administration and Public Works Committee extended an Invitation to the Commission to present a formal statement, those present agreed to do so at the January 12, Comrnittee and Council meetings. Ms. Elliot made a motion, seconded by Dr. Carlson that the Coemisslon does not support any changes In price marking and will oppose the proposed ordinance. Motion carried. B. Niles Township Sheltered Workshop (NTSW) Proposal Those present received a letter of support to NTSW concerning their application to obtain a new bus for transporting cllets to and from services, Including adult day care. NTSW serve a large number of Evanston residents. Dr. Carlson made a motion, seconded by Ids. Elliot to approve the letter of support. Motion carried. C. Committee Reports I. Intergenerational - Ms. Romain reported that the next meeting is January 15. the PIE brochure Is being refined. l4s. Romain made a request for the Commission to approve approximately $300 for production of the brochure. Ms. Punwani made a motion, seconded by Ms. Thomas to approve the expenditure. Motion carried. INVEST will be asked to match the amount. The Cross Generational Connection Newsletter was sent out at the end of December. 2. Home Health - No report; next meeting on January 20. 3. Housing - Ms. Thomas reported that the Metropolitan Chicago Coalition on Aging is interested In pursuing a special project -needs assess- ment survey in Evanston. The Committee Is monitoring the meetings of the Mayor's Special Housing Fund Committee, In the event that an application for Senior Housing could be submitted. The next meeting Is January 22. 4. Long Term Care - Mr. Barta reported that the Ombudsman and volunteers have distributed clothing at American Plaza and Ridgeview Pavilion. It will also be distributed at St. Francis. He reported on the need to obtain mens clothing and all types of undergarments. Ms. Thomas suggested contacting manufacturers directly. There Is a need for more Volunteer Advocates. A "Touching" workshop was held December 13. Dr. Carlson suggested viewing a short film called "Minnie Remembers". Ms. Wanner and Ms. TePas will be conducting a nurses aide support group pilot at Ridgeview Pavilion. -4- Mr. Bart& raised the Issue of the distribution of the Living Will Position Paper. Those present felt it should go to the Mayor and City Councli as representative of the Commission's work. Chairperson 'Brothers will draft a cover latter. The next meeting is January 14. The Law Department will discuss enforcement. Vt. Announcements At last report Mary Kennedy still had not had her baby. VII. Adjournment There being no further business, the meeting adjourned at 11%25 a.m. Respectfully submitted, Mary Ann McCudden C" I S S i ON ON AGING Regular Meeting -- February 7, 1987 Evanston Civic Confer Minutes Present: Nancy Brothers, Mary Kennedy, Mary Ann McCudden, Prentis Bryson, Jane Punwani, Lois Lee, Mary Sears, Adina Romaln, Robert Carlson, Bettie Jean Thomas Presiding: Nancy Brothers, Chairperson Staff: Jane Volberding, Director Visitors: Amy Seidman 1. The meeting came to order at 9:40 a.m. Chairperson Brothers Introduced Lois Lee to Mary Kennedy and then announced that Mary had a baby boy - Timothy. Chairperson Brothers asked that the agenda be revised to allow time for Alderman Korshak to speak to the Commission. There were no objections to the revised agenda. II. The minutes were called. Hearing no corrections, Mr. Carlson made a motion, seconded by Mr. Bryson to approve the minutes. Motion carried. No report this month. Ms. Volberding reported that the Governor's Conference on Long Term Care will be held March 25 - 26, 1987. Information is available in the office. IV. Unflnlshed Bu51ness A. Budget Update Ms. Volberding reported that the budget process was moving along fairly well. The Commission budget was approved by Human Services so there should be no problem. In the budget working session a straw vote -poll was taken and It shows early support for restoration of $16,000+ to Human Services which may be used to restore some funding for those cut In the Unified Budgeting Process. Alderman Korshak introduced a motion to get straw vote -poll approval of the additional geriatric nurse -surveyor position in the Health Department following the memo issued by the Commission. Another Issue related to the budget Is the moving of the Senior Health Center from 1900 Sherman to the Health Department area in the Civic Center. Ms. Volberding explained that Information received from the Health Department Indicated that moving the center would allow for more compre- hensive services, better administrative oversight, a small savings of approximately $3,000. No services will be rut; the same staff of Doctors, -2- nurses and social workers will be at the new location. Ms. Yolberding also reported that the manager of the senior housing building at which the center is currently located, is opposed to the move. To paraphrase the concerns, Ms. Volberding said, the CIVIC GMter was felt to be too Imposing of a structure, that the entry was slippery, that the bus stop was across the street rather than at the door, and that the new space was not prepared to be a suitable health center. Complaints were also raised about the way in which the Health Department made the decision to move the center. No other complaints or objections were raised from other Individuals. Those present at the meeting agreed the Commission could not comment on the procedural complaints, but questioned who used the Health Center. Ms. Yolberding reported that Information from the Health Department showed a majority of the clients using the center came from the community not from the building. She also said the number of visits per Individual were higher for those living In senior housing building. She explained the reported plans for renovation of the space to meet the needs of the Health Center. Those present expressed concern about the transportation problems and accessibility. They discussed plans to supplement the current transporta- tion systems (cab, bus, wheelchair) with grant money to offset the cost to older adult users. Ms. Lee pointed out that there are problems with the cab program. It was recommended that the Commission work with the City Manager's office to address the reported problems. Those presont agreed the accessibility Issues should be monitored. Chairperson Brothers, hearing no objections, concluded that the Commission would not take a position to oppose the move, but would monitor the renovations, proceed with the transportation grant and assist in disseminating information about the move, and would then monitor the services del lvery and client use at the new location. Unanimous approval given. V. A. Committee Reports I. Internenerational - Last meeting was January 15, 1987. A meeting to do final plans for the P.I.C. project will be held on February 9, 1987. INVEST agreed to allocate 5300.00 also. The Pet Pals program was rejuvenated through the Committee. it now consists of Northwestern students escorting Orrington School students and selected pets on monthly visits to Oakwood Terrace. The next meeting Is In March - date to be determined. 2. Home Health - The last meeting was January 20, 1987 whore final editing was done on the brochure. It now Is getting art work added. Next meeting Is tentatively set for March 17, 1987. 3. LJgUZpg_ - The last meeting was January 22, 1987. The needs assessment questionnaire was discussed. The Metropolitan Chicago Coalition On Aging (MCCoA) will pursue funding to administer the assessment here In Evanston. At the next meeting, representatives from the Highland Park Housing Commission will present Information on Senior Housing in their community. Reports from the ttayors Spccial Housing Fund Committee indicate the continuing posslbiilty for an application for senior housing purposes. The next meeting Is February 12, 1987. -3- 4. Lana Term Care - The last meeting was February 14, 1937. The Law Department presented Information on their role In the enforcement process in nursing homes. The Status of Facility report is being revised. The Living Will paper will be distributed to nursing homes then Aldermen, media and other service providers, including Individuals who have requested copies. Ombudsman activities were mentioned in the "Highlights" where an article requested new volunteers to attend training to serve as nursing home advocates. Training begins February 17, 1987. A pilot program for a nurse's aide support group begins soon at Rldgevlew PavllIon. Carolyn Manner and Susan TePas wlII conduct the sessions. PavllIon and American Plaza have requested Carolyn's "Death and Dying" Seminar for staff In-service. The next meeting is February 11, 1987. MMERTIMMIP" I. Because Alderman Korshak did not arrive at the meeting, Chairperson Brothers gave a brief summary of his concerns. He told Chairperson Brothers that the Commission should continue Its lobbying for the additional nurse In the Health Department, that the Commission should be Involved with the Levy Center's decisions If and when It moves, and that the Commission should pursue a senior citizen council giving providers from the area an opportunity to share Information. 2. Chairperson Brothers received a request from the DPOE to comment on Its platforms. Those present felt that staff should determine If it Is proper for a City Commission to comment on a political party's platform. If any comment Is made it was suggested that It be given to both parties. 3. The Executive Committee has been asked to do Ms. Volberding's evaluation. It Is due at the end of February. Forms will be distributed. There being no further business, the meeting adjourned at 11:05 a.m. Respectfully submitted, Fury Kennedy, Secretary El CO,MM I SS i Oil ON AGING REGULAR MEETING - i.arch 8, 1987 Evanston Civic Center MINUTES Presents Marcy Brothers, Mary Ann McCudden, Prentls Bryson, Jane Punwanl, i11e Elliott, Russell Barta, Adlna Romain, Paul Ravenna, Mary Sears, Mary Kennedy, Battle Jean Thomas, Robert Carlson. Presiding: Nancy Srothers, Chairperson Staff: Carolyn Wenner, Ombudsman Visitors: Susan Jebavy, Presbyterian Home; Any Seidman, League of Women Voters; Joan Price, Northwestern Un.1verslty. I. The meeting was called to order at 9:35 a.m. by Chairperson Brothers. Chairperson Brothers asked the visitors to introduce themselves and welcomed then to the meeting. She also announced that this would be the last meeting for Robert Carlson who Is moving to Philadelphia. II. '•llnutes The minutes were called. Hearing no corrections, Mr. Bryson made a motion, seconded by has. McCudden to approve the minutes. Motion carried. l i d. A. Cha I Eperson i s Report A copy of the March Highland Park Senior Center newsletter and a brochure describing a seminar from the Institute of Real Estate Management concerning housing for seniors was circulated for review. B. Staff Report !_ts. Wanner discussed the recent orientation of volunteers and an upcoming support group for nurse's aides. She proposed that volunteers. attend the monthly meetings. Commission members welcomed the idea. IV. Unfinished Business A. Senior Health Center - Transportation Grant Corailssion approval was requested to proceed with an application to the SuburSan Cools County Area Agency on Aging for a transportation grant to facilitate use of the Senior Health Center and Nutrition programs. This mill cover the rider's portion for The taxi and wheelchair coupon program. The amount being requested is approximately S"1,850. It was explained that the coupons would be stamped at their place of origin. This was'questioned along with a concern that the procedure not be too burdensome for seniors and reportins staff. `1r. Bryson made a notion, seconded by Sr. Sears to proceed with the grant application. l4otion carried. -2- : eirriar-rarm, rrizr*�r-vmtrzwz . ., The evaluation was discussed and given an overall highly satisfactory rating. In addition. Commission members reviewed a draft position description for the Director. The description will be finelizec*next month: Mr. 9arta questioned how to set priorities of the duties so that assessment could be clearer. • 1 •1 s i 1•, i• 1�. Chairperson Brothers explained her communications with Alderman Korshak following his absence from the February meeting. It was clarified that his idea is to form a City-wide Council of Seniors. Co-uaission members decided that Alderman Korshak should more fully describe the goals and purpose of such a Council. The Commission sees a Council concept that would be more of a resource fair with seniors involved In the planning process. Possibly, seniors could raise issues to which experts in the flold could respond. Another area that Alderman Korshak feelsthe Commission should be Involved with Is the relocation of the Levy Center. Chairperson Brothers stated that she learned the Library Board and the Plan Commission have discussed ideas for relocating the Levy Center. One possibility considered is the combining of a Senior Center with the Library as a multipurpose facility. Ms. Brothers will contact the Recreation Board, Library Board and Plan CommissIon ,suggesting Co.nisslon On Aging involvement In further discussions. V . Now Business A. Tenth Anniversary A celebration of Commission On Aging's tenth anniversay in conjunction with Older Americans month (May) and National Volunteer Week was discussed. Ideas to generate maximum recognition for the Commission discussed were: I. ids. Romain offered to check with the City Clerk to see if a resolution can be passed acknowledging the Commission and its volunteers. 2. A press release or news story should be published. 'Is, i•icCudden offered to contact TV stations. 3. Sr. Sears suggested a reception acknowledging local social services agencies who work with seniors. 4. 11r. Carlson suggested a panel comprised of agency representatives to discuss problems and sclutions, i.e., "Aging in Evanston". 5. i•is. Brothers appointed a subcommittee to plan the event consisting of .Is. Punwani, !1s. !IcCuczen, Sr. Sears, "s. Romain and herself. They agreed to maet '"arch 13. -3- B. Committee Reports 1. Intergenerational - its. Romain reported that the Committee met the previous Thursday. Northwestern students who wlII edit the news letter attended. Other students reported on NU community activity. Projects are on -going at Orrington and other schools through INVEST, activities include English tutoring, accompanying students on nursing home visits, neighborhood clean-up and a Pet Pals program. Roycemore students will be doing a Pet -Pais program at Oakwood Terrace. She also reported that the PIE brochure Is now at the printer; that intergenerational topic films are available for use by District 55; and that the INVEST newsletter also reported on an intergenerational program using older adults In school libraries. A Family Focus meeting (larch 19 Is scheduled to discuss planning and fundralsing. Intergenerational projects may be discussed. Ms. Wanner reported on the Explorer Scout Troop project to take place at Raintree (American Plaza) Nursing Center; that 5 Alpha Kappa Alpha students are still visiting at Ridgevlew Pavillon. She asked the intergenerational Committee to recruit middle age to older Individuals to visit young residents In nursing hones. 2. Home Health Coc.im i ttee -- Ms. Kennedy reported that a meeting Is scheduled for i•larch 17, 1987. 3. Housing Committee -- ?•ls. Thomas reported that at the February 12th meeting, Carol ASrahms and Marge Blake of the Highland Park Housing Commission spoke to the Committee about how their community developed subsidized housing units and plans for purpose-built housing for older adults. She reported that the Mayor's Special Houuing Fund Committee is still deciding how best to distribute the approximate 52.5 million. They are working on draft for the request for proposal application format. Ms. Thomas said the Commission On Aging Housing group Is pursuing Nays to apply for some of this money. Sr. Sears suggested contacting Janice Byron for Ideas. Metropolitan Chicago Coalition on Aging ("-^CoA) is working on a possible housing needs assessment survey to be conducted In Evanston. 4. Long Term Care Committee -- The February meeting was not held due to poor attendance. The next meeting Is March 11. Ms. 1,anner reported that the Living IflI l Position Paper was sent to the nursing hones. So far only Presbyterian Home has responded. At the March 11 meeting Jeanne Fox, Director of the Evanston Mental Health (708) Board will speak on the role of mental health agencies In nursing homes and spec Ifical iy on the problems with sexuality among residents at same homes. Also on the agenda Is the planning for the Long Term Care insurance study project. -4- It was reported that Alderman Raden has forned a group "Neighbors of Evanston RIdgevIew" to look at the Impact of the faclllty on the neighborhood. A meeting I-s planned. C. Other Business Ms. Brothers will ask LoIs Lee If she will chair a task force to assure a mechanism Is created to respond to seniors complaints about the taxi service In an appropriate, effective manner.. VI. Adjournment There being no further business the meeting adjourned at 11:45 a.m. Respectfully submitted, Mary Kennedy, Secretary t Commission on Aging Regular '•Meeting - April 4, 1987 Evanston Civic Center MI MUTES Present: Ad1na Romain, Jane Punwani, Nancy Brothers, !•Mary Kennedy, Sr. Mary Sears, 1•i 1 e Elliott, Paul Ravenna, i•Mar3 Ann McCudden, Lois Lee Presiding: Nancy Brothers, Chairperson Staff: Jane Volberding Guests: Alderman Jack Korshak, Kim Slahor 1. The meeting was called to order at 9:35 a.m. by Chairperson Brothers. Guests were asked to introduce themselves. The Commission on Aging (COA) Community Resource Guide and a AAP,P Housing book wore distributed. 11. The minutes were called. On page 3. B.1 2nd paragraph, "program using" should read "request to use". Hearing no further corrections, 11s. Romaine made a motion, seconded by Dr. Ravenna to approve the minutes as corrected. !-lotion carried. Ill. Communications A. Discussion with Alderman Korshak Aid. Korshak asked to speak to the COA concerning some Issues, that might Interest the Commission. He stated he received calls from the seniors group meetina at the First Baptist Church and realized he, as the senior citizen member on the Council, needed to become aware of Issues affecting older adults. He expressed concern over programs for older adults at the Levy Center being administered by the Recreation Department, rather than another body, to which he questioned the possibility of the COA administering such programs. He explained possible plans for the Levy Center and Its relocation due to the Research Park, Including the possibility of combining the Library and Levy Center into a multipurpose site. He discussed conversations he had with the Evanston Library Friends and the President of the Levy Center Advisory Board. There was also a proposal to relocate the Levy Center Into the Church Street -Chicago Avenue development project, now that Northllght Theater Is not involved. Mr. Korshak felt It was very appropriate for the COA to be involved in the coordination and planning for this project. (continue/2) Commission on Aging Page 2 Regular Meeting - Minutes April 4, 1987 Mr. Korshak also proposed an educational forum - Council of Elderly - which would present quarterly programs on City Governments, Senior Services and other issues. Lastly, Mr. Korshak posed the possibility of developing a more responsive transportation system, especially on weekends, that would better serve older adults/handicapped riders. He suggested a "Jitney cab" like system as just one example of another system. Commission members raised some questions particularly about the Levy Center. Chairperson Brothers explained that she had established Contact with chairpersons of the Library Board, Plan Commission, and Recreation Board which met with mixed results. Follow up to these calls Is planned, she explained. Alderman Korshak reiterated the urgency in dealing with the Levy Move/Library Combination. The Commissioners than thanked Mr. Korshak for his insightful presentation. B. Chairperson Report Chairperson Brothers reported that Marcia Friedlander's husband had died; she sent a card on behalf of the Commission. She also announced that she has appointed friary Erickson to the Home Health Committee. Mary has a background in health systems and management and personal experience with home health care. C. Staff Report Ms. Volberding announced that the Tax Assistance program which the Commission hosts for HARP is In its last week, averaging 6 clients per day for assistance. She explained the Commission was sponsoring the Chicago Bar Association's Kills Program at the Civic Center. The North Shore Housing Center received a small grant to continue homeshare matches in Evanston. She also explained that no further action towards a transportation grant from the AAA had occurred. Ms. Volberding attended a forum at Channel 5 to discuss program Ideas for the station's special series in May for Older American's Month. (continue/3) i Commission on Aging Page 3 IV, Unfinished Business A. 10th Anniversary Regular Meeting - Minutes April 4, 1987 The plans were more concrete and announced as follows: The event will be May 2nd at 11:00 a.m. In Council Chambers. It will be broadcast on local cable. IMary Gibb and Phyllis 141tzer will be the Keynote Speakers. As part of the program volunteers will be given certificates and a special gift. Those present reviewed some samples of possible gifts. After discussion, votes were taken concerning the samples. The unanimous choice was to create our own button. Ms. Romain offered the services of INVEST to make buttons. Those present agreed to the plan. In addit,'on, the IMayor will present a prociamation and the Reylew will be contacted for feature story/article possibilities. it was then decided that the regular meeting should be cancelled and the anniversary program offered In its stead. Sr. Sears, made a motion, seconded by Or. Ravenna to not hold the 9:30 a.m. meeting on Saturday, May 2nd. Motlon carried. B. Director's Job Description Further clarification of duties and priorities was discussed, after which, those present approved the draft. It will be presented to Personnel for consideration and final adoption. V. New Business A. Committee Reports 1. home Health - The next meeting is April 21 at which the home care brochure will be complete. 2. Intergeneratlonal - The PIE brochure and resource forms are In final printing stages; a Northwestern student is now edlto% of the newsletter "Cross Generation Connections". 1.1s. Romain attended a Steering Committee meeting of the Retired Teacher's Association to recruit volunteers. The next meeting is May 21. 3. Housing - The Committee is currently discussing the direction and focus it wants to take regarding establishing housing options. Its next meeting is April 9. (continue/4) a Commission on Aging Page i Regular Meeting - Minutes April 4, 1987 4. Long Term Care Committee -- At Its last meeting Jeanne Fox of the Mental Health Board (MHB) discussed the Board's role regarding nursing homes and discussed Its concern about sexuality among nursing homes residents, balancing their rights vs. others rights. The Commlttee also reviewed reports concering the death at American Plaza (Ralntree Nursing Center). Its next meeting Is April 8. S. Other Business 1. Dr. Ravenna suggested the Commission take a stand concerning the Levy Center. Nancy Brothers suggested a letter -writing campaign to the appropriate Boards and Commissions. 2. Ms. Lee stated that the Senior Housing Buildings and Nursing Homes are not receiving enough copies of "Highlights". Ms. Yolberding said she would look Into It and suggest a better delivery program. YI. Adjournment There being no further business, the meeting adjourned at 11:51 a.m. Respectfully submitted, Mary Kennedy, Secretary 11 A EVANSTON COMMISSION ON AGING REGULAR MEETING - JUNE 6. 19b e PRESENT: Prentis Bryson, B.J. Thomas. Paul Reveana, Mary Sears. Russell Barter. Adina Romaia, Mary Kennedy, Mary Ann McCuddsn. Nancy c Brothers. Jerome Okarma, Mle Elliott, Lois 3 Lee PRESIDING: Nancy Brothers STAFF: Jane Volberding GUESTS: Linda Piotrzak, NU Journalism Student: Mary F. Hunter. Floetwood Jourdain Senior Center I. The meeting wars called to order at 9:35 a. m. by Chairperson Brothers. Chairporn on Brothers introduced Jerome Okarma. new member of the Commission and asked everyone to introduce + themselves. Chairperson Brothers announced the appointment of Catherine Spriouel to the Long Term Care Committee. II. Minutes The minutes wore called. Prentice Bryson moved for approval seconded by Paul Ravenna. Motion carried. III. Communicationa A. Chairperson's Report Chairperson Brothers thanked the loth Anniversary Committee and Jane Volberding for the successful anniversary celebration. A videotape is available. Photographs were passed around for those present to look at. B. Staff Report Jane Volberding asked for nominations of individuals 100 years old, or older to be submitted to the Department on Aging. July 1 is National Centenarians Day. Ms. Volberding panned around a brochure for the Cantor for Appliod Gerontology lecture June 9. Those prozont suggested adding all members to CAP's mailing list. The Commission On Aging participated in the YlCA/Dicstrict 65 "City Youth in Govornmont". The Commission was represented by ETHS Freshman. Eric Barry. Ms. Volberding also announced that the Commission was getting a Governor's Home Town Award on June 10 in Springfield. -2- IV. Unfinished Business A. Levy Center Relocation The Commission On Aging received a letter from the Library Poard about our request to be involved in planning. The Plan Commission has asked the Commission On Aging to attend their June loth meeting with one subject for discussion boina the Levy/Library plan. Chairpernon Brothers and Mary Ann McCudden are planning to attend_ Others were asked to attend to show Commission On Aging representation, interest. and expertise. B. Ombudsman Legislation Jane Volberding reported the expected failure legislation. due to proposed cuts in Department Of fuimdins. and the cumbersome nature of amendments to bill. C_ Ridgoviow Pavilion of ombudsman Aging the original The Health Department innued a conditional license and imposed plan of correction following the Commission On Aging letter recommondinu such faction. To date the facility has not requested fa hearing_ Commission On Aging volunteers and the Ombudsman will be monitoring the progress of the plan of correction. V. Committee Reports A. LQn Term Care - Paul Ravenna reported on the new JCAH regulations concerning DNRs. living wills, and patients wanting to die. Effective 1-1-88 all accredited hospitals must have approved policies and procedures. The JCAH has proposed a similar requirement for LTC facilities. Their approach seems almost identical to the Commission On Aging report on living wills. Dr. Ravenna suggested the Commission On Aging submit its position paper to JCAl1. Thono presont faRrood. Russell Barta reported on the underwear "soarch". Fie also reported on the LTC Insurance study group. The next LTC meeting In June 17th. Merry Kennedy asked to .loin the LTC Insurance study group. D. Interg-onorrtt_ional- Adinfa Romain shared the NU/ASG final report of intcirgonorfationcal activities prepared by Jacqueline Plonus. Linda Pietrzak will replace Mo. Plonus on ASG. The P.I.E. brochure was distributed to members. The plan Is to conduct a series of presentations to service and community groups to encourage applicants for P.I.E. L -3- Pot Pais visited Oakwood Torraco with lot and 2nd graders from Orrington School and Northwestern University students. The visit went very well. The newsletter is in production. The next meeting will be In August- C. I o,ug pg_- B- J. Thomas reported on the two guost speakers who explained how they got congregate housing projects started and how they rained (undo. The Commission has received two contacts concerning possible congregate housing. The next meeting is June 25th. D. Home Healttl - The brochure is going out now. The Committee will be mooting an June 25 to bogin looking at respite services. Dr. Ravenna suggested tapping into the American College of Physicians roport on Home Health Caro and services i such as respite. He mavo a historical perspective on Home Health Services in Chicago. Chairperson brothers suggested the i Home Health Committee meet with the Housing Committee on health cervices in homes. VI. Announcements Chairperson Brothers asked our visitor for comments. She explained her work with the Fleetwood Jourdain Seniors Club. She asked assistance in coordinating senior's volunteer efforts 1n the schools. V11. Adjournment There being no further business the meeting adjourned at 11:00 a. m. The next meeting will be July 25, 1987. Respectfully submitted, .)74 - Mary Ken6edy, Sucre ry COMM = SS I UfV C 4 .4G I NG REC3IJL.AFt MEET I NG - J IJL.Y 25. laB7 EVANSTON C I V I C CENTER Al I NUTES Present: Jerome O'Karma. Russell Barta. Teresa Valdez. Paul Ravenna. Anne Knepper, Mie Elliott. Jane Punwani. Mary Ann McCudd©n. Nancy Brothers, Adina Romain Presiding: Nancy Brothers Guest: Mary Hunter 1. The meeting was called to order by Chairperson Brothers. In absence of Secretary Kennedy. she asked Vice -Chairperson McCudden to take minutes. Chairperson Brothers announced that Jane Volhordina was ill and could not attend the meeting_ Chairperson brothers asked new Commissioners, Teresa Valdez and Anne Knepper to introduce themselves to the otner Commissioners who in turn introduced themselves. II. approval of Minutes The minute, acre called_ Dr. Ravenna asked for an amendment Gv Section V_ A on page two to .show that the proposal was to write JCAH regarding Commission work on living-: wills. So amended. There being no further corrections and hearing no objections, the minutes were approved. 111. Communications A. Reauthorization of the Oider Americana Fact Chairperson brothers asked those present for comments and discussion pertaining to the information in the meeting packet concerning reauthorization of the OAA. She also pointed out that at the state level at least $320.000 wan in jeopardy because the tax increase failed. Mr. Okarma and Mr. b arta questioned the sources of Commission On Aging; Cundinn and if these moves at the Mate and Federal level would .inspardizo the Commission's ability to serve the community. It was decided among those present that tho Commission Should request an update on the OAA. State/Federal oudgots, and any Possible ill. Dept. on Aging actions before taking any othor action. Chairperson Brothers will consult with Ms. Volberdinm. -z- B. League of Women Voters' Community Study Chairperson brothers asked for comments on the summary report. A motion was made, seconded by Dr. Ravenna that the Commission should supply the League with more demographic Information reflecting the elderly population of Evanston. Mr. Barta questioned the sources of our information; does the Commission produce it or get it from some where else? Me. Punwan; told those present that the League report woo part of a 5 year long study on women. children and poverty and elderly woemn will be part of the study. It waft suggested that we invite Lecmue representatives to a Commiosion meeting. Me. Punwani offered to contact the League and invite a representative to an upcoming Commission meeting. IV. Old Business A. Levy Center Plannins; Prostresn Chairperson Brothers reported on an Administration and Public Works meetinst during which discussion of the Library renovation/Levy Conter relocation occurred. Most discussion Involved the S year Capital Improvements Plan to study the needs of the Library and develop an .architectural concept of the "new" Library. Suggestions concerning it ranged from renovation of current space to building is now building adjacont to the present one. There was :some disscunsion of having multiple uoo of the building, i_e— Levy Center and Northlisht Theatre. The only approved action was to allocate S500,0Oo (approx.) for the Library feasibility study. Those present also referenced the Mayor's "State of the City" address during which she stated an advisory group composed of Commission On Aging. Library and Recreation Board members to study the �ioint use of a single structure would be Cormed. Mr. barter questioned what activities thin "board" would undertake and who would bo appointed i t ? Ns. ''aldaz and Mr. Okarma volunteered to participate on such a board. Other discussion concerned developing a Community Senior Cantor, reorganization of the Levy Cantor, sources of funding for such a project, and the Commission On Aging working with the Library Board. V. New Business A. Resource Fair/Community Services Survey Chairperson brothers opened discussion by posine questions which Ms. Volberding has encountered during information/referal Phone assistance contacts- who are the people we serve, how do df -3- they hear about us, do we work for agancies that do! Ivor service to ensure they keep going or do we work for the older adults in general. how do we dotermine needed services, and identify gaps? It has been suggested that we need to seek public information efforts in the media more often, using the "highlights" circular, yhp B&vigw, the senior nown column and possible Cable TV. There was diocussion on whether the Commission On fLuing should sponsor n community fair or survey tho community - and providers - to aosonsa need and then plan Commission On Aging'© course of action for the future. More discussion icy needed and will occur at the next meeting. B. Committee Reports 1. Long Term Caro --- Status roporta at Raintroo and Ridgeview Pavilion are mixed. Raintroo is showing progress, but is under a conditional license pending hearinza. as a result of a resident's death by falling which occured In r1arch. Ridaeview Pavilion io under a conditional license and imposed plan of correction, but there does not seem to be much progr•oos_ The voluntoerta are filing observational roportsa and :are: wot.chi ng the POC items closely. There hae boon a stud©nt intern with the Commission On Aging corking on Resident Council devolopment at 5 homes. The next Long Term taro meeting is nuguct 12, 2. lntorzenerational -- Task reorganization in in order to begin production of the newsletter moro efficiently. The PIE program will be shared with a vareity of agencies ana groups in August and September in can effort to recruit new volunteers. The Committee plan>:s to work with seniors at Fleetwood- Jourdain on intervenerational activities. 3. Housing ---- A joint meeting was meld with the Homo hnaith Cure Conurittee in July to discuss reavite c;aro issues. It was; decided that msambers should start contacting real aatate off icus and oonior housing developers in an effort to find a site and sponsor. The next meeting is August 20. 4. Home Health - In they joint meeting members discucaed the 11Nn/Evanston Hospital grant application to the Kvliov. foundation to operate a joint respite program using volunteor respito workers for :short periods in the home and specialiy designated hospital beds for longer periods of time (asp to 30 days approx.). The Committee discussed a letter of support for this proposal. the brochure is being revised again to reflect chanues in the Evanston services. -4- 1 VI. Announcomenta There will be a "Retirement Fair" at the North Shore Hotel on September filth. The Commission On Aging will have a booth. VI I. AdJ ourninent There being no further business. the meotina adJourned at 11 : 30 a. m. Respect ful i y oubmi tted, Mary Ann McCudden. Vice -Chairperson COMM I SS I ON CAN ^C3 I NCa RECiLJL.AR MEET I NC3 -- AU4MLJST 29. 1987 Present: Mary Kennedy. Bettie Joan Thomas, Adins Romain. Teresa Valdes, Anne Knepper. Prentis Bryson, Nancy Brothers. Me Elliott, Lois Lee, Jane Punwani, Mary Ann McCudden Presiding: Nancy Brothers Visitor: Mary Hunter Staff: Jane Volberding I. Call To Order Chairperson Brothers called the mooting to order at 8:38 a.m. She asked everyone to introduce themselves For the benefit of new members. II. Mi nuteo The minutes of July 25. 1987 were called. Corroct ionta were made. In Section IIIB, it should read "the Church Women United are beginning a 5 year...". There being no furthor corrections and hearing no obJections, the minutes were unanimously approved. III. Communications A. Directors Report Berkeley Report 1. r1s. Volberding reported on the 2 week long educational seminar she attended in Berkeley, CA. She explained that it provided the most useful, up-to-date information in the aging field that she has attended thus far. She attended sessions on Housing Options, Hospital Based Home Care. Financing Long Term Care, Strategic Planning for Human Services, Aging as a Life Process, Activity Based-Intergenerational Programs. The experience confirmed two operating beliefo; 1) Evanston has a lot to offer and is quite innovative, but at the same time 2) Evanston, and Illinois in general. have a long way to go in the development of the continuum of services to meet the needs of older adults. Ms. Volberding atated each Committee would receive copies of handouts she received as they meet during the next few months. -2- 11 2. Community Needs Plan Ms. Volberding answered some of the questions raised at the last meeting regarding the Commission doing a service needs assessment. She explained that in order for the Commission to represent the needs of Evanston's elderly, it needs very up-to-date information from the community -- both Providers and consumers - to create the current and Future picture of Evanston. More and more, she explained, those who provide fundins are requiring hard data not intuitive based needs assessments. 3. Upcoming Events and Important Dates Ms. Volberding highlighted events at which the Commission will have representation or need to be present: a. CDBG hearing on Senior Horne Repair of MCCan - Sept. 8 b. The North Shore Hotel's Retirement Fair - Sept. 11 C. Senior Advisory Council - Attorney Generals Offlcv - Sept. 11 d. Commission Budget due to City Manager - Sept. 11 e. Census planning meeting - Sept. 17 F. CCLAF Services Orientation - Sept. 17 g. Conference: "Legal Issues in Home Health Care" Sept. 18 h. Commission'a Budget Hearing - Sept. 28 I. SCCAAA Planning Conference - Sept 29 - 30 IV. Unfinished Business A. Levy Center Ms. Volberding reported that she had taken representatives from the Recreation Department and Levy Center on a tour of the Cradle. She also mentioned that plans for a muitinite library. theater. senior center were in the works. There hat3 been no special group formed by the Mayor as of yet. B. Community Resources Ms. Volberding explained that VNA was dropping out of the Older Americans Act Funded Housekeeping/Chore program. SCCAAA is looking for new grantees. Those present questioned the community's impact. Ms. Volberding explained that VNA's dropping out will temporarily strain the system. and once a now grantee is chosen, oversize will be a big responsibility in the first year. C. Older Americans Act Me. Volberding explained that reauthorization bills were -3- bef ore both Houses of Congress and letters of support might be needed to ensure its passage. Those present authorized Me. Volberding to submit any necessary correspondence to support its passage. V. New Business A. FY 1988 - 89 Budget Chairperson Brothers opened discussion with a review of the budget prepared by the Executive Committee on August 24, 1987. She discussed the change in Carolyn Wanner'Ps tisue from 52% Pull time (2O hours/week) to 80% full time (30 hours/week) partly the result of an increase in the SCCAAA grant. Those present reviewed the performance sections In the proposed budget. Mo, Romnin suggested a statement addressing intergenerational activitiev be added to d o in with the ongoing meaRure. Those present agreed with the four objoctiven presented. In the ongoing measures Mo. volbording explained the LTC newsletter. M. Lee suggested it Include Information geared toward the residents of senior housing who might have to choose a nursing home. The financial portion of the budaot was roviuwc3d. Ms. Volberding pointed out the only change from pant budgets was to add revenue from the production of tho diroctory, which would basically cover copying and pootage_ She also explained that I/R wan cresting more of a work load than anticipated and might Indicate changes in the future in the I/R system. There being no further discussion. Mr. Bryson made a motion, seconded by Ms. Valdes. to approve the proposed FY 1988-89 budget for the Commission On Aging. Motion carried. B. Committee Reports I. Long Terse Care Committee -- Me. McCudden reported that Louise Brawn, Health Department Director, attended the last meeting to discuss on -going concerns in some of the facilities. The Committee has approached Rotary's Evanston Chapter regarding Purchase of underwear for LTC residents. The next meeting is September 9_ 2. Intorgenerational --- Ms. Ptomain reported that the newsletter is on hold until the student editors return. P.I.E. Is ready for presentation and volunteer recruitment. Adopt -a -School Is gearing up for another year. At its September 17 meeting the Committee will hear a presentation from the Presbyterian Home regarding interuenerational activities. 3. Home Health - Chairperson Kennedy reported that the QZ consumers brochure is being revised due to changes in the Evanston providers. Emily Dietrick at U of I's Respite Study ` will speak to the Committee on the Volunteer Respite project. The next meeting is set for September 15. She raised an issue for the Commission to address. Apparently the Cit y's 911 ambulance service is not medicare eligible, meaning the elderly must pay out--of-pocket for emergency ambulance service, which can cost about $7,500. She made a motion. seconded by Ms. Thomas, that the Commission send a letter of inquiry to the appropriate City Department regarding this issue. Motion carried. 4. Housing -- Ms. Thomas reported that the Committee toured the Cradle and found it an acceptable site for a senior housing protect. The Cradle also express-d interest in the proposal. She made a motion seconded by Ms. Lee for tho Commission to pursue the necessary channels in order to convert the Cradle to senior congregate housing and ponsiblo canior center use. In discussion. Ms. Elliott questioned th© possible neighborhood oposition, especially regarding parking and traffic. There also was discussion of how it could be purchased_ Ms. Volbarding explained that those issues Would be discussed at the next meeting. Chairperson Brothers called the question. Motion carried. Ms. Thomas also reported on the Committee pr©sontation to the Evanston Housing Commission. The next moetina is September 10. Those present then viewed a videotaped tour of the Cradle. VI. AdJournment • There being no further business, the meeting adjourned at 12:20 P.m. The next meeting is scheduled for October 10, 1987. Respectfully submitted. Mary Kennedy. Secretary EVANSTON COP-7-TI SS I ON ON AGING Regular Meeting -- October 10, 1987 N I NUTES recant= Prentis Bryson, Robert Cmpbell, Bettie Jean Thomas, Paul Ravenna, Nancy Brothers, Anne Knepper, Adina Ronain, Lois Lee, Jane Punwan), Mary Ann '4cCudden, Teresa Valdes Presldlnl: Nancy Brothers, Chairperson Qytggf: Janet Kitlaus, League of Women Voters Staff-, Jane Volberding The meeting was called to order at 9:40 a.m. by Chairperson Brothers. She introduced Robert Campbell newly appointed member. Those present acknowledged Jane Volberding's birthday. Chairperson Brothers asked to anend the agenda, moving Item V. A. to Item ill. A. Hearing no objections, agenda Has amended. in absence of Secretary Kennedy, �Ms. '•kCudden, Vice Chairperson was asked to take minutes. The minutes of the August 29, 1987 meeting were called. Corrections were made on page 4, Item IV. B. "...community's Impact," should read "... Impact on the community." There being no further corrections, .'.Is. Ro,.izin made a motion, seconded by Or. Ravenna to approve the minutes as corrected. I•lotion carried. III. Presentation: League of Women Voters Study Chairperson Brothers introduced Janet Kitlaus, Evanston Chapter of U-0V. Ms. Kitlaus was invited to this meeting to present follow-up Information to the report from the first year. Ms. Kitlaus began with an explanation of the history behind the study. It Is a national 2-year study being conducted by local chapters of the League. Its primary focus is on AFDC (Aid to Families with Dependent Children) and accompanying welfare reform. In the first year each chapter was charged with familiarizing Itself with the c w.munity in which It Iles, what Is the population, what services are available, who are the service providers. To accomplish this, they used a 4-part community profile. The Evanston Committee focused its efforts on the Interview Section, It relied on answers to multiple choice questions on a 14-page long form. They spoke with about 10-12 community providers. Even though such a Commission on Aging Minutes 10/10/87...Page 2 Presentet i on: League of IYlg=n Vgters Stu dv (continued) format posed problems, the Committee found concern expressed with the level of networking, the amount of working together without duplicating services and the "bouncing ball" syndrome where a client has to go to multiple sources to get solutions to a problem. In Year Two the local chapters were Instructed by the national office to develop consensus questions. These will be the questions asked nation- wide and then reports will be developed which will be on national, state and local levels of Information. Some of the questions are, "If a person Is unable to work, Is it a right or a privilege that he/she receives sore form of income?", "Is it a right to receive adequate health care?", "Who is to be responsible for its provision and/er financing?". =as. Kitlaus concluded by emphasizing that the focus and Intent of the study was to address welfare and AFDC issues, and that as a result there had not been a specific mentlon of the elderly. She stated she would gladly take any Information the Commission could supply on the demographics of the elderly population In Evanston. She then responded to questions and comments from Commissioners. Questions addressed networking systems like CAPE and Youth Services. Chairperson Brohters thanked '-'.s. Kitlaus for her informative presentation and asked Ms. Volberding to contact the L'r1V with Information as It becomes available. iV. Communications A. Chairperson's Report Information from the Chairperson was deferred to specific committee reports. B. Director's Report Ms. Volberding provided a summary of upcoming events which will have Commission Involvement and/or representation: 1) Monday, October 12 - Budget hearing before Human Services Committee. 2) Wednesday, October 14 - North Shore Hotel presenting Community/ Service Awards to City Departments; starts at 11:00 a.m. 3) Wednesday, October 14 - Open House Senior health Center - 3:00 - 4:00 p.m. 4) Thursday, October 15 - UBP Hearing - Great Opportunities Adult Day Care. Commission on Aging Minutes IU/10/87...Page 3 1V. Commul3ications (continued) B. Director's Report (continued) 5) Tuesday, October 20 - Center for Applied Gerontalogy Forum, 9:00 - 11:30 a.m. 6) Wednesday, October 21 - "Values and Ethics in Decision -making" -Loyola School for Social Work - 9:00 - 12 noon. 7) Wednesday, October 21 - Senior Rally In Springfleld regarding veto overrides needed for Aging Services spending and program legislation. B) Monday, October 16 - Free lecture "'laggle Kuhn" Oakton Community College - 11:30 - 3:00 p.m. 9) Tuesday, October 27 - "Governors Conference on Aging" - Long Term Care Day - Blsmark Hotel. 10) Saturday, October 31 - Evanston Community Forum. A chance for citizens to speak directly to City Departments - 9:00 a.m. to 12 noon. 11) November 1 - 5. National Citizens Coalltion on Nursing Hone Reform Annual 14eeting and National Ombudsman fleeting - Washington, D. C.. Carolyn Wanner will be attending and presenting a round table on the Evanston progran. Ms. Volberding also announced that the publication put out by Blue Cross/ Blue Shield will have a feature article on the Commission's Ombudsman Program. V. Unflnlsbsd Business A. 911 Ambulance Services Chairperson Brothers explained that at last month's meeting the Cosm:ission learned that the City's Fire Department ambulance service, the one you use when you call "911", was not Medicare eligible. In other words, a patient could not bill '•ledicare for the cost of the ambulance ride; an allowable expense, because the Fire Department's service was not certified. She asked Ms. Volberding to report on the Inquiry made into this ratter. i4s. Volberding reported that she sent a memo to Chief Brooks. Chief Brooks promptly responded to the inquiry, stating that due to the large territory which the Inspector covers, Evanston had been overdue for Its certification. He stated they needed to get certain equipment for the Commission on Aging Minutes 10/10/87... Page 4 V. Unflalshed business (continued) A. 911 Ambulance Services (continued) vehicle, but that everything was now in place and ready for Inspection. The inspection is due October 14 and Chief Brooks told f1s. Volberding that he expected full certification, which means Medicare wjli pay the bill for allowable ambulance service. B. Budget Hearing Update Chairperson Brothers explained that because of hearings on the Fair Housing Ordinance revisions, the date of the Commission's Budget Hearing was changed from September 28 to Monday, October 12. As In last year's hearing, each Comm Ittee Chairperson will be asked by Chairperson Brothers to briefly discuss the work of the Committee and how the budget will meet the needs of the Committee. `•Is. Volberding explained that the hearing is scheduled for 8:15 p.m., but those attending should arrive around 8:00 p.m. There is approximately 20 minutes given to allow for the presentation and to answer questions from cor.I ttee members. C. Legislative Efforts Chairperson Brothers asked It4s. Volberding to report on legislation. 1) Older Am ricans Act -- Having passed through the House and Senate, it now faces a conference committee of House and Senate members to resolve differences between the House and Senate versions of the reauthorization bill. She stated the process seemto be moving well. 2) State legislation -- `•1s. Volberding further explained the reasons for the rally in Springfield. Two bills which affect Aging Services funding and programs, HS 782 and S9 I226, were vetoed. By rallying for a veto override It is hoped that a message will be delivered to local legislators. At this point, Ms. Volberding explained, it Is important for legislators to hear from individual constituents. She told those preent that if they, as Individuals, wanted to contact legislators she could provide further Information. Vi. New auslness A. Committee Reports 1) Long Term Cara -- Dr. Ravenna and t1s. 1-1cCudden reported on the September 9, 1987 meeting during which the majority of Commission on Aging i•linutes 10/10/87... Page 5 VI. New Busla= (continued) A. Committee Reports (continued) discussion centered on the status of Ridgeview Pavilion because Its license was due for renewal. It was decided that the Commission should send a letter to the Health Department with recommendations that the facility not be given a full license or that gust a monitor be placed. .embers should have received a copy of the letter sent. In the meeting packet, the response from the Health Department was Included. Those present asked Ms. Volberding to further expiain the situation. Ms. Volberding reported that the Health Department decided to not renew the license of the Pavilion. The facility has untll October 12 to either accept the decision or request a administrative hearing. Communications between the Health Department and the Commission will be through both Directors for the time being to ensure full Information is given and received. The next meeting Is October 14. 2) int$rnenerationaf --- Chairperson Pomain reported on the September 17 meeting. Susan Jebavy of the Presbyterian Hone gave a presentation on intergeneratlonal programs through the Adopt -a -School program with Lincolnwood. There is a possibility of videotaping s xie programs for a presentation/training forum. The committee also diviJed up tas'<s to begin the "PIE" volunteer recruit-ent. The Northwestern student members will be producing the newsletter this year, as well as operating the Pet Pais program with school children and nursing hone residents. The next committee meeting is November 10. Chairperson Brothers shared information on a training seminar concerning inter - generational programs. 3) Housing -- Mr. ?ryson reported on the September 10 meeting of the Committee. They viewed the video tour of the Cradle, and discussed financing and operational schemes for acquisition of the Cradle. Elaine Greenbaum of Hope for Housing gave a presentation on their beginnings In the housing market. Hope for Housing Is a newly formed not -for -profit and soon -to -be working foundation whose goal It Is to see development of multiple population small -size housing, I.e., 2 - 3 flats where one tenant may be elderly, one a single parent with a child, and another a OD or NI Individual who goes to work or sheltered/training during the day. The next meeting Is October 15th. Chalperson Brothers reported on her con- versations with a member of the Preservation Committee. The Housing Committee should send a representative to the next meeting which Is October 20. Commission on Aging Minutes 10/10/87... Page 6 B. Other Business 14s. Volberding announced that the Evanston Rotary Chapter will assist In the Commission's drive to buy underwear for nursing home residents In need. Vil. Adjournnent There being no further business the meeting adjourned at 11:20 a.m. The next Commission meeting is Saturday, November 7 at 9:30 a.m. Respectfully submitted, Mary Ann McCudden, Vice Chairperson 11 . EVANSTON COM USSION ON A131M REGULAR TEST I NG - NO VEMER 7. 198.7 KI NUTES r ar�sase�a: Nancy brothere. Paul Ravenna. Mie Elliott. Russ Berta. Bettie .lean Thomas, Mary Kennedy, Mary Ann McCudden, Lois Lee. Jerry Okarma, Jane Punwani, Prentice Bryson GUEST: Sally Mackert, Intergenerational Committee 1. CaL I to Order The meeting was called to order at 9:35 a.m. by Chairperson Brothers. All present expressed get well wishes to Commission Director. Jane Volberding, who was ill. II. Mnutes of October 10. 1S07 There being no correction, Dr. Ravenna motioned to approve the minuted, seconded by Ms. Punwani. Motion carried. III. Cos nlcationm and Unfinished Bunireems A. Chairperson's Report Chairperoon Brothers reported on the recant Library Board meeting attendod by herself, Dr. Ravenna and Mr. Okarma. This meeting dincuseed the future of the Evanston Public library and possible inclusion of the Levy Center. Ms. Brothers told the Commission about a video they viewed showing the existing library. Jay Caro an architect, presented the feasibility of a new three story building to the east of the present lXbrary where a parking lot and single house now exist. Mr. Caro discussed moving the Levy Center to an Adult Sorvicen Area in the existing library. The cost analysis of a new library protect was presented. A new library facility would cost $19 million. If an addition was to be built on the existing building, it would cost $14 million. A now off -site Levy Center would cost $2.5 million. City Council will decide if the Levy Center should be relocated to the library. However, Giennis Lundberg. Chairperson of the Library Board stated the library does not want to share facilities with the Levy Contor. Ms_ Brothers reported that a national design competition was underway and construction is expected to begin in 1988. Several Commission members expressed opinions regarding the aforementioned library/Levy Canter plans. Mr. Okarma felt the Library Board was aware of many of their own needs and space. --2- Dr. Ravenna stated there was no consideration by the architects In their proposal piano to access the new building other than from Church Street which is busy and congested. Dr. Ravenna also felt there wan poor planning by the Library Board regarding the inclusion of the Levy Center. Ms. Punwani questioned if the library would actually gain substantially more space for itself given the proposal plan. Ms. Brothers answered affirmatively, stating that the three story plan would more than double the existing space. Mr. Okarma expressed ourpriso over the obvious accessibility considerations not addressed by the architects, i.e., ramps, etc. Mo. Brothera reiterated that Mayor Barr had been requested to include Commission On Aging members in on the planning but to date this has not happened. Mo.Thomas questioned the possibility of Northlight Theatre being included in theea plans. Ms. Brothers stated nothing was mentioned at the meeting. Dr. Ravenna is to attend a maeetinst this Wednesday with Melon McCarthy, Director of Health and Human Servicea about the Arlington Heights Senior Center. The Senior Center there began In the library building. This is to be an informational meeting to obtain ideas for our own multipurpose Senior Contor and its possibility of being included in the now library plans. Mo. Punwani asked about the Evanston Review article regarding the industrial Park and its intention of tearing down the Levy Center. Dr. Ravenna stated there is a 20 year contract between the City and Recreation Department stating there cannot be an interruption of services at the Levy Center. IV. Now Bus i nears A. Transportation Concerns Ms. Brothers reported on the impact on older adults with the clsoing of Dominicks in downtown Evanston. There are many questions regarding the effects on this closing. There was mention of a "shared coupon" for taxi services for srocery shopping. Some area residents have responded by escorting people to other supermarkets an certain days. There was a taxi usage study performed to investigate how people have been affected by the closing of Dominicko. Ms. Lee stated the taxi study questionnaire had boon sent to people in Primm Towero. Ms. Volbording has these quos;tionnairoo now but they have not yet been tabulated. Ms. Punwani and Ms. Thomas thought the questionnaires should so to churches in the affected area to learn more about the taxi service. Mo. Thomas and Ms. Lee offered to take copies of the questionnaire to area churches. Me. McCudden questioned how the taxi reimbursement system works. Me. Brothers explained it and mentioned that new bids -3- are now being taken and a new contract will be negotiated soon. Best Cab Company has made advances in accommodating wheelchairs in their service fleet. Ms. Elliott wondered how much affect there has been on small grocery stores with the departure of Dominicks. Ms. Lee reported that the Research Park published a new directory of area stores for nalwhbore of the Park. Me. Punwani mentioned that Helen Squires is the new public relations person for the Research Park and a good person to contact with our questions. Mr. Okarma wondered if the Research Park could be approached and asked to consider maintaining a mini van to help older adults get to and from stores. Maybe other stores could help out in the same way. No. Brothers offered to contact the Jewel on Chicago Avenue and ask the manager to consider purchasing a mini van for thin purpose. B. General Issues Ms. Lee suggeeted there be a stop light on Chicago Avenue near the Jewel to help people cross the street when they get off the bus. C. Committee Reports 1. Long Term Care - M3. McCudden reported that Mr. Rados. the new administrator at Ridgeview Pavilion. attended the meeting- The Committee had many questions for him. He had not been informed at the time of his hiring that Ridgeview Pavilion was without its license. He plans to attend future Committee meetings. Regarding Ridgeview Pavilion, Ms. Brothers stated that next Tuesday is a pre -hearing conference and that November 18 a hearing in scheduled. Mo. Volberding and Mo. Fox of the Evanston Mental Health Board are working on a plan to relocate existing residents. if needed. Ms. Brothers reported that Roae Schafer is the now Director of Nurses at Rai ntree Nursing Cantor. Rai nt ree Nursing Center is working on a new record keeping system. At St. Francis Extended Care Facility, Mary Brow, R. N. in the now administrator. Raintree Nursing Center is working on a new record keepinu system. Dr. Ravonna reported on the Living Will document. It has been presented to the nursing homes but not all have responded to it. He suggested City Council incorporate the Living Will requirements into the Long Term Care Ordinance. Dr. Ravenna read his proposed modifications for City Council approval. This resolution will be reviewed by the Commission members and descussed at the December meeting. Meanwhile the Law Department will be asked to review the proposed amendments for proper legal form and to explain the procedure for introducing changes in an -4- ordinance. 2. Interuenerational - There will be a meeting November 19. 3. Housing - Ms. Thomas reported on the status of the Cradle. At present. the Committee is looking for appraisals and estimates. The Executive Service Corporation of Chicago is a group that will help with project planning, estimates on rehabbing, etc. The Cradle is zoned R-5 (medium density). This aspect +rill have to be taken before the Zoning Board. The Cradle is considered historically and architecturally significant. There is a possibility that HODAG funds might be available. The Sisters of Mercy will be contacted to find out if they are interested in this project. 4. Home Health - A meeting is scheduled for November 17 regarding brochures and distribution. C. Other Business A Commiasion Christmas party was discussed. Thone present agreed it should take place immediately after the December meeting. Ms. Thomas and Ms. Lee will try to find caterers. Confirmed plans will be sent on a later date. V. Adjournwent There being no further business the meeting adjourned at 11 : 30 a. M. Respectfully submitted, Mary Kennedy. Secretary EVANSTON COMIISSION ON AGING Regular Meeting - Oecember 5, 1987 '1I NUTES Present: Russel Barta, Mancy wroth,3rs, Prentis Eryson, Robert Campbell, f , i e E I I i ott, Anne :mapper, Lo i s Lee, ' ,ary Ann ; IcCudden, Jerry Ckarma, Paul Ravenna, Ad i na i;orna l n, Eett i e Jean Thomas, Theresa Valdes Presiding: Nancy Brothers, Chairperson Staff: Jane Volberding Guests: ;wary Hunter, Charles Elliott, Robert Romain The meeting was tailed to order at 9:41 a.m. by Chairperson Nancy Brothers. In absence of Secretary, !•lary Kennedy, Vice Chairperson '•1cCudden recorded the minutes. 11. Mlnutes The minutes of November 7, 1987 were called. Corrections were, on Page 1, Section III.A., last line should read "...and space, but not the needs of other groups.", on Page 3, Section IV.A, 3rd paragraph, line 1 should read "... Rasearch Parlc Group and local grocers..." and on P3go 3, Section IV.C., Znd paragraph, last line should be deleted. Hearing no further corrections, !ir. Barta made a motion, seconded by '.Ir. Bryson to approve the minutes as corrected. "otion carried. A. I M General 'Meeting Schedule Those present reviewed the 1988 meeting schedule for the Commission and Committees. 11s. Volberding explained the schedule Is subject to change with prior notice. Each individual committee can amend Its meeting schedule as needed. Hearing no objections or corrections, the 1988 schedule was approved by consensus. B. Chairperson's Report Chairperson Brothers hiGhif,hted t.ie follcwing; 1) Levy i'ews - Requested that Commission on Aging members receive a copy 2) Film Contest - the Retirement Research Foundation Is sponsoring its 3rd filmmakers award program. See Ms. Volberding for details. Commission on Aging Minutes 12/05/87.../2 3) Reminded those present of the Northlight Theater performance and special Invitation from the ;iayor. C. Clrector's Reaort Ns. Volberding thanked everyone for the get wei1 wishes and phone calls duringg her recent hospitalization/illness. She distributed items for discussion later in the meeting: 1) the Grocery/Delivery list; 2) the Cradle Housing Proposal; 3) and further revisions to the proposed Living Will amendments to the Long Term Care Ordinance. Ms. Volberding also asked those present to indicate their desire to serve on the CCLAF's Senior Advisory Council. Those interested will be sent an application. Remaining communications will be discussed later In the meeting. IV. j of i n i shed O'us i ness A. Living Will Amendments Those present were referred to further revisions just distributed. Chairperson Brothers asked Dr. Ravenna to explain the changes. He stated the changes more clearly referenced the rights of residents throughout the proposed amendments. Mr. Okerma thanked Dr. Ravenna for his excellent work on this matter. Chairperson Brothers explained the process for amending the LTC Ordinance, after which `•',s. !14Cudden .,ade a notion seconded by i-Is. Thomas to approve the proaosed amendment and to submit them to the Hunan Services Committee with Dr. Ravenna's original explanation serving as a cover memo. Motion carried. B. Transportation Concerns 1) Shopping Chairperson Brothers reported on her conversation with Research Park, Inc. public relations person, Helen Squires. She also discussed the distributed grocers list. Questions raised during the discussion were: 1) How much of Dominick's absence In the community Is a true hardship for shoppers; 2) Is Its absence one that affects the social aspect of shopping and seeing famillar faces, chatting with others, etc.? and what alternatives :gay be availably? 'As. Squires reported to Chair- person Brothers that Via rF1 I Wou I d not De € n the trz!ns1pertat 1 cn business, but It would look at altarnatives. Commission on Aging Minutes 12/05%87.../3 ChalrF.rsen 2rothers also reported that the Black i41nisterial Alliance has sat up a shuttle aus for Priem Towers and Sherman 'louse residents, aftor Aid. Paden approached than. Apparently morn may be needed, according to reports fron Aid. Paden at City Council. Grocery store managers contacted by Chairperson Brothers had a mixed reaction to providing for their older adult customers. The Green Bay Road Dominick's did not seem interested. The Chicago Avenue Jewel Is managed by a gentleman whose previous Jewel Store was in a neighborhood with a large older adult concentration. He made accommodations at that store and stated he would be open to service at the Evanston store as well. He told Chairperson Brothers he will approach Traffic Engineering regarding a cross+ai'k for the store aid -block. 2) Taxi Systen Those presant ravie►red The survey results cc:ip1ied by the City '-'anager's Office. There was some concern that It night not be reflective cf the users' problems, but that It seemed to be a representative response of the users' polled. Discussion centered on how to provide for on -going evaluation of the company, it was suggested that when individuals register for coupons or request additional ones that a brief satisfaction survey be obtained. Ms. Volberding will suggest this to the City 'Manager's Office for further consideration. 3) General Concerns Ms. Volberding reported that she will be working with a student Intern to conduct a transportation use survey initially In areas of large concentration of older adults, i.e., housing, buildings, Levy Center, nutrition site. After preliminary review, the survey will go out to churches, temples, etc. There will be an attempt to obtain information in a one-on-one runner whenever possible. C. iultipurpose Senior Center/Levy Center Relocation Dr. Ravenna reported on a November 11 meeting, he attended as a representative of the Commission, which discussed how a multipurpose senior center was developed. He emphaslxed the success of co -location of services, municipal and private non - for -profit sharing of resources and responsibilities, coordination of volunteer activities and use of existing vacant buildings for space. Commission on Aging Minutes 12/055/87 ... / 0 Chairperson R rotners asked for a discussion of the role of tho Commission in developing such a center and, considering the need fcr relocation of the Lave Center, whether the two should be done together. She asked "s. Vclberding to give a progress report on action taken. Ms. Volberding stated that the Library Board in its building program statement recognized the possibility of the Levy Center being located in Its structure. flow tho Recreation Board must also develop a building program statement, from Its perspective, on the needs of the Levy Center. She stated she had been in a meeting with staff from the Recreation Board and that there was hesitancy to include discussion on a multipurpose center concept. Ms. Valdes remarked that there should be an emphasis on coordination of ideas and boards to develop the cost effective and feasible plan. Dr. Ravenna reminded those present that one mission of the Commmission on Aging Is to plan and coordinate for the needs of all older adults and this is a pri-we area needing such planning and Coordination. Ms. Volberding stated that the Commission should be prepared to support this multipurpose center in and of itself and not because the Levy Center Is in need of a new location. Those present expressed such support and agreed that the concept Is at issue, not the relocation of the Levy Center, but that one does tie Into the other. Chairperson Brothers Inquired If a notion was to be made. 'Ar. Okarma made a notion seconded by !-Ir. Barta that the Commission take on, as one of Its key projects, the advocating for the development of a multipurpose senior center. In discussion Dr. Campbell stressed the need to embrace the national Impetus for such centers as stated In the Older American Act, that there Is an Inevitibility In its need and that others should be interested in our plan not vice versa. Ads. Valdes urged that the Commission have its data together. IMs. Knepper comr►ented that she drives Evanston residents to the North Shore Senior Center weekly, and that we should try to get the number of Evanstonlan who go elsewhere. There being no further discussion, the question was called. Motion carried with unanimous approval. V . Ugw gus 1 ness A. Conmittee Reports 1) Long Term Care -- �-fr, 8arta reported that the Comm Ittee approved the Living ,fill material discussed earlier, Mrs. Grown, Director of the Health Department attended the 11/11/87 meeting Commission on Aging Minutes 12/05/87.../5 to discuss Rldgeview Pavilion. The group is ready to review the financial statments cf facilities. The next meeting is 12/09/87. 2) IntegeneraYional -- '1s. Romain reported that the PIE press release and cover letters were now done, that interim Supt. HIII agreed to promote PIE with his new program called "Mentor", that the extended high school would have a gerontology track and that a local Evanston philanthropic group is Interested In promoting intergenerational programs. The next meeting is January 14. 3) Housing -- 11s. Thomas reported that the Cradle is still being pursued as a possible congregate site. She asked the Commission to approve a contract and expenditure of $150-S200 to the Executive Service Corp. for assistance in appraisal and feasibility studies of the property. '.1r. Bryson made a notion seconded 5y Vr. Barta to spend up to S250 for such services. Motion carried. `'•s. Thomas also reported on a presentation to the Preservation Committee regarding the Cradle. The next meeting follows t11s one. 4) Hone Health -- its. McCudden reported that brochure printing was underway and expected to disseminate 500 copies Initially. There being no further business, the meeting adjourned at 11:30 a.m. Respectfully submitted, Mary Ann McCudden, Vice Chairperson