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HomeMy WebLinkAboutMinutes 1987MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JANUARY 5, 1987 !Members Present: Stephen T. Pudloski, President Robert Shonk, Finance Director Thomas Olkowski, Superintendent of Street Department Richard Figurelli, Superintendent of Water i Sewer Dept. James S. Tonkinson, engineer for the board Members Absent: None Others Present: Alderman John Bleveans and Those Indicated on the Attached Attendance Sheet The Board reconvened the Public Hearing for the proposed paving of Hawthorne Lane, Special Assessment 1365, at 7:00 P.M. in Room 2404 at the Civic center located at 2100 Ridge Avenue, Evanston, Illinois. The chair called the meeting to order at 7:07 P.M. The President of the Board recapped the policies and practices of the City as they pertain to unimproved streets, water mains and sewers. In relation to these policies, he explained the need for pavement replacement, water 'stain and the replacement of the sewers on Hawthorne Lane. He also identified the plan that was presented by the Board at its original meeting of November 12, 1986, as it pertains to the water vain, sewer and pavement replacement. In addition, he indicated the Winnetka pictures that were presented by Mr. Mumbrue at the meeting of December 15, 1986, were of private streets within the village of Winnetka (accompanying these minutes is a copy of the President's remarks). The President then opened up the meeting to questions concerning the proposed paving project. A discussion ensued in which the homeowners reaffirmed their position that the roadway should be 16' wide and paved without curbs. They cited the danger of undermining the trees as well as discounting the inability of emergency vehicles to manuever on a 16' wide roadway stating that they were Willing to live with emergency vehicles dr'ving over the edge of the pavement onto their lawns in the case of an emergency. In response to the concerns related to damage of tree roots and mature trees, the President and the Engineer for the Board cited examples where similar work had been carried out and no adverse affect was experienced concerning existing trees. In addition, the President reiteriated the need for emergency vehicles and the number that is necessary in responding to a structural fire. He also asked for a revision of the minutes that were sent to the property owners for the meeting of December 15, 1986, indicating that under the Fire Department's response to a structural fire, that it is not one Pumper Truck but two that respond. The President of the Board then informed those present that the Board had investigated the use of land valuation as opposed to improved land valuation for use as a process of assessing the individual property owners and it was determined that a more equitable manner of assessing would be by use of land valuation. With the assistance of the visual aid, he then described the way in which the assessor evaluates the assessment of land using the three part evaluation. He also pointed out that the parcel owned by Mr. Kantor, commonly known as 2010 Hawthorne Lane, was given a land value as though it was fronting on McCormick Boulevard as opposed to fronting Hawthorne Lane; therefore, the land value of the adjacent property to the west would be used in making the assessment on this property. He also informed those present that Mr. Kantor should be contacted so that he might clear this up with the assessor's office. Alderman Bleveans then asked the President of the Hoard that if what he had just described is the manner in which the cost would be assessed to the property owners for the 18' wide street with curbs, would the assessment be applied the same should it be determined that a 16' wide street without curbs be paved. With this the President replied in an affirmative manner and stated that however should a 16' wide street without curbs be decided upon, that it would require a totally new design. The President then asked for further questions and there being none entertained a motion concerning the paving of Hawthorne Lane. Mr. Tonkinson made a motion to recommend to the Administration and Public works Committee and the city Council that the street be paved to an 18' width face of face to curbs ae prepared by Staff and indicated on the plans presented at the public hearings and furthermore, that an ordinance be prepared to be presented along with the recommendation to the City Council. The motion was seconded by Mr. Pigurelli and passed with a 5 to 0 vote by the Board. The President then informed the public that the next meeting concerning this issue will be on January 12, 1987 at the regular meeting of the Administration and Public works Committee where it will be considered and again at the following meeting of the City Council on January 16, 1987. He also said the meeting on the 12th will be at 7:30 and should the property owners wish to attend, it will be in Room 2404 of the Civic Center. The Board members then affixed their signatures to the Adhering Resolution and the recommendation of the Board. The Attorney for the Board affixed her signature to the necessary documents. There being no further business, the President of the Board adjourned the meeting at 8:10 P.M. r fir James S. Tonkinson City Engineer JST:dt Attachment: cc: Joel M. Asprooth Sharon Eiseman Kristen Davis--" Kathy Brown SPECIAL ASSESSMENT NAME (Please Print) r J�� c— ��L L� MY1ti SIGNATURE `; Z.; ADDRESS PRQCEE YES j W a' as S HAWTHORKE LAKE A. Polices and Practices I. Unimpro►ed Streets. In 1979 the City Council reaffirmed its policy that all unpaved streets in the city be paved by special assessment with the City paying 1/3 the cost and 2/3 being assessed. In 1979 only 10.3 wiles of the 137 miles of streets were not paved. Since 1979 5.8 miles ha►e been paved and 4.5 miles remain to be paved. The City Council reaffirmed its policy with its appro►al of the 1984-88 Capital Improvement Program and a schedule of streets to be paved was approved by the Administration and Public Works Committee in sumsrsr, 1986. 2. Watermains. While 4 inch diameter watermains were acceptable at one time, modern fire pumpers and current fire flow standards now mandate ainimum 6 inch diameter watermains. Very few locations in the city have • inch diameter mains. As the opportunity arises, these mains are replaced at City expense with Water fund monies. 3. Sewers. During the past few years, sewers needing, repair or replacem nt have been scheduled along with street improvements and resurfacing. Several sewers which are in danger of collapse have also been replaced. All of these improvements have been made at City expense with Sewer Fund monies. 0. The Needs 1. Pavement. The surface is rough. partially oiled, and full of potholes and puddles. Drainage is poor. 2. Water. Hawthorne Lane is served by a 4 inch diameter watermain around the loop, both ends connected to the main on Simpson. One hydrant is connected to the main at the southwest end of the curve. 3. Sewer. Hawthorne Lane is served with a 9 inch diameter shallow combined sewer in poor condition. it is cracked and root infested. This causes partial blockages and restricts the flow, a particularly troublesome matter in rain storms. C. The Plan 1. Water. Install a 6 inch diameter watermain and abandon the 4 inch. Connect the new watermain to Simpson and to a new point on !McCormick at the back of the adjacent property on Martha Lane. Install 2 fire hydrants at the south ends of each leg. This will provide adequate fire flows and pressures. 2. Sewer. Install a new 10 inch diameter sewer and reconnect all house services to the new sewer. Abandon the old sewer. This will reduce the chance of blockages and improve sewer flows. 3. Pavement. Install an 18 foot wide (face of curb to face of curb) asphalt pavement with roll face concrete curb and gutter. Curb height will be 3 inches not variable faced so that the top of curb will rise and fall to match the grade of the gutter. a. Width - 18 feet - This is the minimum width that will permit one fire truck to pass another and stay on the pavement. On the curve It is the ■iniseum width one fire truck needs to go around the curve and stay on the pavement. Fire trucks are 8 feet, 8 inches wide; a structural fire lot response is 2 pusepers, 1 ladder, 1 ambulance, and 1 car. Often more vehicles will also respond, such as police cars, additional ambulances and fire trucks. water maintenance truck*, etc. b. Curb. Curb is essential to preserve the life of the pavement. The curb directs the water to the catchbasins. She water stsys oa top of the pawem� at and does not leak under the paw at and ruin the pavement base. Witbout curb. the edge of the pavement deteriorates, breaks away, and the base of the pavement is ruined. But* fort along the edge of pavement. Cars drive off the edge gad ruin the grass. D. Winnetka Biamole and Pictures 1. Six of the seven pictures are of a private street resurfaced in the sussaer of 1985. The pictures show sows ruts along the edge and dampness along the pavement edges. The pavement is too new to show deterioration as yet. The new pavement was paid for by abutting residents. 2. The one picture of a public portion of this street shows edge deterioration. Additional pictures of that stew block of public street show excessive edge deterioration due to poor drainage and no curb. 3. Winnetka's standard width for a minor residential street with parking permitted on one side is 19 to 21 feet face of curb to face of curb. Curb is required wherever possible. rhis standard is part of the Winnetka Waster Plan recently adopted by the Village Board. If Hawthorne Lane were paved to Winnetka standards, it would be at least one foot wider with curb and gutter. MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JANUARY 12, 1987 Members Present: Stephen T. Pudloski, President Thomas Olkowski, Superintendent of Street Department Richard Figurelli, Superintendent of water i Sewer Dept. James S. Tonkinson, Engineer for the Board Members Absent: Robert Shonk, Finance Director Others Present: Sharon Eiseman, Attorney for the Board The Board net on January 12, 1987 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:15 P.M. The first order of business was to review the minutes of the public hearings of December 15, 1986 and January 5, 1987. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. Olkowski. The minutes were approved unanimously. The next order of business was the review of Special Assessment 1366, the Paving of the Alley North of Austin, East of Elmwood. The Engineer for the Board presented the plans, specifications and estimate as well as distributed a fact sheet for consideration. A discussion ensued in which the estimate, plans and the sewer design for the proposed paving was covered. Mr. Figurelli made a motion to adopt a resolution incorporating the Engineer's Estimate and to set a public hearing date of January 29, 1987 at 7:00 P.M. for Special Assessment 1366. Mr. Olkowski seconded the motion and the resolution was adopted by a 4 to 0 vote. Ms. Eiseman then presented the board with the resolution and the board members present affixed their signatures afterwhich, Ms. Eiseman's signature was affixed. The Chair then drew attention to Item #3 on the Agenda, Review of Alley Petition for alley North of Grove, East of Hinman. The Engineer for the Board presented a petition and fact sheet which indicated that 62.5% of the abutting property was represented by the signatures on the petition. Mr. 01kowski made a motion to accept the petition and direct the Engineer for the Board to prepare plans, specifications and an estimate for a public hearing which was seconded by Mr. Figurelli which passed unanimously. Next, the Chair drew attention to Item 14 on the Agenda, S.A. 1363, the Paving of Elmwood from Case to Mulford and noted that St. Francis has agreed to contribute on behalf of the private property owners in the amount of 45,000. A discussion ensued in which the Attorney for the Board requested clarification of St. Francis' contribution which Mr. Pudloski supplied. The Chair then set the date to reconvene the public hearing for this project as January 28, 1987 at 7:00 P.M. and directed the Engineer for the Board to notify the property owners. The next order of business was a status report on the unpaved streets for FY85 and FY86 and the Engineer for the Board distributed reports and presented the plans, plat of survey and estimates for Highland Avenue indicating that there were two estimates] one for paving with a concrete street and one for paving with a flexible base and asphalt. The plans were reviewed and it was determined that the Engineer for the Board should contact Wilmette and proceed with the necessary steps to acquire the land necessary to make'this improvement. The Engineer for the Board gave the status report on Hawthorne Lane and the President of the Board indicated that the recommendation and ordinance would probably be tabled at the evening meeting of the Administration and Public Works Committee due to the request of the aldermen of the ward as they wished additional time to examine the plan with the citizens on Hawthorne Lane and staff. The Attorney for the Board reported that Isabella Street, east of Sheridan Road had the necessary documents filed in court this day and that the legal hearing for the confirmation of the special assessment roll is scheduled for February 25, 1987 at 10 A.M. in the Daley Center, in Room 1707. The Chair directed the Engineer for the Board to prepare the necessary legal notices and send them by mail according to law. The Engineer for the Board noted that all the surveys had been completed for the streets in the PY86 Element and that Poplar Avenue and Jenks Street will receive top priority and the plans, estimates and specifications should be ready prior to the next scheduled regular meeting. The Chair then indicated that when they are prepared, the board would call a special meeting. The Chair then asked if there was other business and there being none, he adjourned the meeting at 4:10 P.M. The next regular meeting of the Board of Local Improvements will be February 9, 1987. f�. .James S. Tonkinson City Engineer JST:dt cc: Joel K. Asprooth Sharon Eiseman Kristen Davis ✓ Kathy Brown MINIITEs OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JANUARY 28, 1967 Members present: Stephen T. Pudloski, President Thomas Olkowski, Superintendent of street Department Richard Figurelli, Superintendent of Hater i Sewer Dept, James S. Tonkinson, Engineer for the Board Members Absent: Robert shonk, Finance Director Others Present: None The Board reconvened the Public Hearing for the proposed paving of Elmwood Avenue, Special Assessment 1363, at 7:00 P.M. in Room 2404 at the Civic Center located at 2100 Midge Avenue, Evanston, Illinois. The Chair called the meeting to order at 7;10 P.M. There were no property owners in attendance, however, the Engineer for the Board indicated that he had received a phone call from Mrs. Judity Cohen of 241 Elmwood Avenue indicating that she would not be present at the meeting but that she and her husband were in favor of paving this segment of Elmwood Avenue. The Chair then drew attention to the fact that notices were sent out to all the property owners on January 13, 1987 indicating that the Board would reconvene the meeting which was recessed on November 19, 1986. He also stated that the meeting of November 19, 1986 was recessed to allow the administrators of St. Francis Hospital to be contacted so as to request a contribution be made by the hospital for the paving of Elmwood Avenue. He then stated that St. Francis Hospital had been contacted and has agreed to contribute 45000 toward the paving project. The Chair then recommended that this money be used to reduce the property owners assessment by 45000 and that all assessments for the owners be reduced equally. He stated that the total estimated cost of the project is $49,265.82 and that the private benefit portion of this cost is 432,843.886 Therefore, by reducing the private benefit by $5000, the total to be assessed against the property owners is now $27,843.88 and the City's share remains $16,421.94. A discussion ensued in which Mr. Tonkinson made a motion to accept the recommendation by Mr. Pudloski which was seconded by Mr. Figurelli. The Board approved the motion with a 4-0 vote. Mr. Figurelli then made a motion to adhere to the first resolution of the Board and to recorr,nend to the City Council the paving of Elmwood Avenue as indicated on the plans and outlined in the specifications and at the cost previously presented at the public hearings for Special Assessment 1363. The motion was seconded by Mr. Olkowski and the Board passed the motion with a 4-0 vote. The members of the Board present then affixed their signatures to the adhering resolution for Special Assessment 1363. The Chair requested other business and there being none, Mr. Olkowski made a motion to adjourn which was seconded by Mr. ligurelli. The Chair adjourned the meeting at 7:18 P.M. awes S. Tonkinson City Engineer JST:dt Cc: Joel M. asprooth Sharon Eiseman Kristen Davis,, -- Kathy Brown MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JANUARY 29, 1967 board Members Present: Stephen T. Pudloski, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of water i Sewer Thomas olkowski, Superintendent of Street Dept. James S. Tonkinson, Engineer for the Hoard Board Members Absent: None Others Present: See Attached Sheet The Board held a public hearing for the proposed paving of the alley north of Austin Avenue and east of Elmwood Avenue, Special Assessment 1366, at 7:00 P.M. in Room 2402 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The Chair called the meeting to order at 7:06 P.M. The Chair introducted the members of the board stating that they were also members of the city staff which were appointed by the requirements of the City Council and State Statutes. He informed those present that the purpose of the meeting was to present the Special Assessment process, the project and to describe the Special Assessment procedures. He then outlined the process of presenting the recommendation of the board to the City Council, the introduction of the ordinance and the need to make the necessary filings in the Circuit Court of Cook County. The Chair also informed those present that the people affected by the assessments would be notified of each step along the way. He also stated that the costa as provided in their notice of the hearing was subject to change upon the bid opening for the project and should the bid be 10% or greater over the Engineer's Estimate, that the entire process would have to start over. He then introduced Mr. Shonk, who presented the financial procedures concerning the assessments on the project. Mr. Shonk, through an example, described the manner of making ten payments over a ten year period with a 7% simple interest on the unpaid balance remaining each year. He also stated that to be best of his knowledge, the interest is tax deductable but the principal is not. He also mentioned that the bills for payment were sent out by the city toward the end of November with payment being due on January 2nd of the following year and that the city would allow a grace period for making the necessary payments. A citizen then inquired as to who would maintain the alley after it was constructed and to this the Chair replied that the city would maintain the sewer system and that there would be minor maintenance on the alley surface, if needed, by the Street Department. The Chair then turned the meeting over to the Engineer for the Board who described the estimate for the project and reiteriated what the Chair had said concerning the actual cost of the project and that the final costs after construction determined the actual assessment to the property owners. With the use of visual aids, he described the design of the alley pavement, the provisions in the contract for the required restoration of the adjacent lands, the installation of the storm sewer system, the approximate starting dates and the length of the project. He also indicated that there were twenty working days on the contract which translates to approximately thirty calendar days and notified those present that for ten days after the concrete is poured no one is to be on the alley pavement to allow the concrete to cure. He then answered questions concerning the condition of the combined sewers on Elmwood Avenue and Sherman Avenue and indicated that 40 restrictors were being placed in the new catch basins to retard the flow of storm water during the heavy rain falls. He then described the manner of assessing the lands for this project and described the use of depth factors due to the different depth of the lots on the north side of the alley and on the south side of the alley. He identified the cost per assessable foot being applied to the abutting footage on the alley as $57.19. The Chair following the agenda, asked if there were any questions on any of the information covered in the public hearing. There being none, he requested that those present that had signed the attendance sheet to mark the column on the right hand of that sheet indicating their desire to proceed with the project or not to proceed with the project. He then indicated he would entertain a motion from the board as to what direction it wishes to take. Mr. Shonk made a motion to proceed with the special assessment and adhere to the first resolution and recommend to the City Council that the alley north of Austin Avenue and east of Sherman Avenue, Special Assessment 1366, be paved according to the plans, specifications and estimate as presented at the public hearing and that an ordinance be introduced to bring about the necessary steps to pave the alley. Mr. Pigurelli seconded the motion and the motion was approved by a 5-0 vote. The President asked for further business and there being none, adjourned the meeting at 7:50 P.M. James S. Tonkinson Engineer for the Hoard JST:dt cc: Joel M. Asprooth Sharon Eiseman Kristen Davis ✓ Kathy Brown SPECIAL ASSESSMENT 1344 NAME SIGNATURE. ADDRESS (Please Print) i Rs.f,4 JL4B�E 1ie df v t ,� PROCEED YES No MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF # MI 9, 1967 TrI'41�lfl�j Members Present: Stephen T. Pudloski, President Robert Shonk, Finance Director Thomas Olkowski, Superintendent of Street Department Richard Figurelli, Superintendent of water i Sewer Dept. .Tames S. Tonkinson, Engineer for the Hoard Members Absent: None Others Present: None The Board met on February 9, 1987 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. Tne Chair called the meeting to order at 3:19 P.K. Following the agenda, the first order of business was to review the minutes of January 12, 1987. Mr. Figurelli made a motion to accept the minutes as written which was seconded by Mr. olkowski. The minutes were approved. Next, the minutes of the Public searing of January 28, 1987 for Elmwood Avenue, Special Assessment 1363, were reviewed. Mr. Tonkinson made a motion to accept the minutes as written which was seconded by Mr. Figurelli. The minutes were approved. The minutes of the Public Hearing of January 29, 1987 for the alley North of Austin and East of Elmwood Avenue, Special Assessment 1366, were reviewed and approved as written. The second order of business was to review the plans, Engineer's Estimate and specifications for the paving of Colfax Place, Special Assessment 1368. A discussion ensued in which the Engineer for the Board described the design. Be also explained the manner of assessing and indicated those parcels which would be assessed. It Was determined by the Chair that a meeting would be held with the ward aldermen to explain the design, the assessments and the scope of work to be done and after said meeting, the Board would set a public hearing date. The chair also directed the Engineer for the Board to have the plans for Dartmouth Place prepared for inclusion as material for discussion at the meeting with the aldermen. The next order of business was a status report on the unpaved streets for FY86 and FY86 elements of the five year plan. The Engineer for the Board distributed status sheets and informed those present that Highland Avenue from Thayer Street to Isabella Street is waiting for a land appraisal from Neil King in preparation for acquisition for needed right-of-way. The chair indicated that Mr. Higgins, the owner of the Nursery property, requested that no construction begin prior to July of this year. The Chair then reported out on the meeting of Saturday, February 7, 1987 where he and the Engineer for the Board met with the aldermen of the ward and the property owners to field check the proposed paving of Hawthorne Lane. He also stated that at this meeting, it was determined that the east and west legs of Hawthorne Lane would be 15' wide face to face of curb and that the curbs would be of a roll type design. Also, that the radius at the horseshoe portion at the south end would be 16' wide with the same type of curb. He stated that the Ordinance was scheduled to be introduced at the Council meeting this evening and that a clean copy of that ordinance would have to be prepared prior to its adoption. He presented a paper with 19 families represented by signatures indicating that they were in favor of the aforementioned design. Next, the Engineer for the Board stated that Elmwood Avenue from Case Street to Mulford Street was scheduled to have its ordinance introduced this evening. Also, that Isabella east of Sheridan Road is scheduled for the legal hearing on February 25, 1987. 8e further stated that Poplar Street and Jenks Street have the design completed but are on hold due to the need to rework Hawthorne Lane. Also, that Clifford Street east of Crawford Avenue, Bernard Place, Clifford Street to Isabella Street and Isabella Street east of Bernard Place are presently being designed. He stated that there was a need for a decision to be made on Bernard Place concerning either the replacement of the existing sewer or relining of the sewer as the video tape indicated that in some 10c3tions, it is clogged with roots and throughout its length, it has roots pushing through open joints. A discussion took place in which Mr. Figurelli informed the Board that he would have the roots cleared and the sewer further investigated. Under Other Busines, the Engineer for the Board stated that there has been a tie up of the design for the alley North of Grove and East of Hinman due to lack of information on the existing sewer. Mr. Figurelli said he would speed his investigation along so as to get the Engineering Department the necessary information to complete the design of the alley. There being no further business, the Chair adjourned the meeting at 3:55 P.K. The next regular meeting of the Board will be March 9, 1987. lames S. Tonkinson Engineer for the Board JST:dt CC: Joel X. Asprooth Sharon Eiseman Kristen Davis Kathy Brown MINUTES OF THE HOARD OF LOCAL IMPROVEMENTS FOR THE MEETING U F MARCH 9, 1987 Members Present: Stephen T. Pudloski, President Robert Shank, Finance Director Thomas Olkowski, Superintendent of Street Department Richard Figurelli, Superintendent of Water i Sewer Dept. James S. Tonkinson, Engineer for the Board Members Absent: Norte others Present: Sharon Eiseman, Attorney for the Board The Board met on March 9, 1987 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The chair called the meeting to order at 3:07 P.M. Following the agenda, the first order of business was to review the minutes of February 9, 1987. The Engineer for the Board pointed out that the minutes indicated a January date that should be changed to February. The minutes were approved as revised. The second order of business was a status report on Special Assessment 1366, the paving of the alley north of Austin and east of Elmwood. The Engineer for the Board reported that the ordinance for this project was passed At the February 23rd Council meeting and that he had supplied three (3) copies of the roll and the Engineer's Estimate to the Attorney for the Board. The Attorney for the Board reported that she would be filing for a hearing date sometime this Week and would allow sufficient time for the necessary notices to be sent. A discussion ensued in which Mr. Shank inquired into the possibility of making special service districts as opposed to paving the streets by special assessment. The Chair and the Engineer for the Board responded and it was determined by the Chair that the special assessment procedures is the best manner of funding these projects. The next order of business was a status report on the unpaved streets for FY85 and PY86 elements of the five year plan. The Engineer for the Board distributed packets which included the status reports and the fact sheets for each of the streets, as well as the fact sheets for the special assessments for paving the two alleys. Each street was reviewed with its status being discussed by the Board. The Engineer for the Board reported that the appraisal from Mr. King had been received on Highland Avenue and described the manner in which it was proposed to assess the properties abutting the project. He also reported that both Hawthorne Lane and Elmwood's ordinances had been passed at the council meeting of February 23rd and he had furnished the Legal Department with the roll and the Engineer's Estimate for both special assessment projects. The Attorney for the Board stated that the necessary papers for the court were being prepared and that she planned to ,file them in the Circuit Court of Cook County this week along with the papers for Special Assessment 1366. The Engineer for the Board reported that Special Assessment 1364, the paving of Isabella Street is being advertised for a bid opening on March 23, 1987. He then presented the plans for the paving of Poplar Avenue and Jenks Street. He also described the manner of assessing and the need for the over size sewer as it relates to the overall basin plan. He also presented the plans and estimates for Special Assessment 1368, the paving of Colfax Street and Special Assessment 1369, the paving of Dartmouth Place. The Engineer for the Hoard indicated that Special Assessment 1362, the paving of highland Avenue, special Assessment 1367, the paving of poplar and Jenks, Special Assessment 1368, the paving of Colfax Street, and Special Assessment 1369, the paving of Dartmouth Place are ready for a discussion and review by the ward aldermen so as to determine if they see a need for a meeting with the citizens affected prior to a formal public hearing. The Engineer for the Board then gave the status report for Clifford Street, Bernard Place, and Isabella Street, Special Assessment 1370. As indicated on the status sheets, the plans are 20% completed and are currently being Worked on. Under other Business, the sewer in the alley north of Grove and east of Hinman was discussed. Mr. Figurelli, with the use of a sketch, indicated the alignment of the sewer from Davis Street into the north end of the alley. He stated that it was determined that the sewer was in a good condition and therefore did not require replacement. There being no further business, the Chair adjourned the meeting a: 4:15 P.H. The next regular meeting of the Board of Local Improvements will be held on Wednesday, April 15, 1987 at 3:00 P.M. in Room 3650. dames S. -Tonkinson City Engineer JST:dt cc: Joel H. Asprooth Sharon Eiseman Kirsten Davis.. Kathy Brown MItrJTES. Or THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING-, OF APRIL 1 , 1987 Members Present: Stephen T. Pudloski, President Richard Figurelli, Superintendent of Water & Sewer Dept. James S. Tonkinson, Engineer for the Board Members Absent: Thomas Olkowski, Superintendent of Street Department Robert Shonk, Finance Director Others Present: None The Board met on April 15, 1987 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:01 P.M. The first order of business was to review the minutes of March 9, 1987. The Engineer for the Shard made a motion to approve the minutes as written which was seconded by Mr. Figurelli. The minutes were approved as written. The second order of business was the status report for street paving for FY 1985 and FY 1986. The Engineer for the Board distributed the status sheets for the two-year paving element. Highland Avenue, Thayer Street to Isabella has its design completed and the Engineer furnished the Presi- dent of the Board with the file for the project so he can contact Mr. king, the appraiser, for the acquisition of the needed land. Mr. Tonkinson pointed out that Hawthorne Lane was scheduled for its legal hearing on April 28, 1967. Also, that Elmwood Street is scheduled for a legal hearing on the same day. The President of the Board directed the Engineer for the Board to advertise for bids as early as possible on these two projects. The Engineer for the Board then presented the bid tabulations for the bid opening for paving Isabella Street, SA-1364. Discussion ensued concerning the low bid - Bigane Paving Company. Mr. Tonkinson made a motion to ap- prove Bigane for award of a contract for this project. Mr. Figurelli seconded the motion and the motion passed unanimously. Referring to the status sheets, the Engineer for the Board pointed out that Poplar Avenue and Jenks Street are ready for the public hearing. He presented the plans, estimates and specifications which were reviewed by the Board. Mr. Pudloski then directed that a public hearing for this project be held on May 12, 1987 at 7:30 P.M. at which time the adhering resolution, an ordinance and a recommendation should be present for the necessary Board action. The President pointed out that Colfax Place and Dartmouth Place, Special Assessments 1368 and 1369, are being held await- ing a meeting with the ward alderman. The Engineer for the Hoard reported that Clifford Street, Bernard Place and Isabella Street, Special Assessment 1370, has been designed and is being drawn up in anticipation of a public hearing. This project's proposal documents are approximately 90% complete. Followinc the aaenda, the President trier. directed attention to Iter. III., Petition for street dedication for Pari: Place, west of Gross Point Road. They Engineer for the Board presented a petition which indicated that out of the eleven parcel= abutting the private Park Place, Five owners of parcels had affixed, their signature to the petition. He also reported that Parcel al is currently being re- viewed by the Zoning Department in anticipation of a re-subdivison and part of the requirements of allowinn the re -sub is that 30' of right-of-way be dedicated for street purposes at the North side of Lot 1. A discussion ensued in which the President of the Board in- dicated that further investigation into the ability to acquire the needed right-of-way for Park Place would have to take place before a decision by the Board can be made concerning a special assessment paving project for this segment of Park Place. The next order of business was Item IV., a Petition for paving the alley North of Greenleaf and east of Dewey. The Engineer for the Board presented a petition whit, had bear checked by his department which indicated that 25.6% of the property abutting said alley was represented by the signatures on the petition. The President of the Board then directed the Engineer for the Board to contact the peti- tioner to determine if he wished to continue seeking signatures for the petition in order that the representation on the petition be equal to, or greater than, 50%. Under Item V. , Other Business, the Engineer for the Board indicated that Special Assessment 1366, paving of the alley.North of Austin and East of Elmwood, would have its court hearing on April 26, 1987. The President of the Board directed Mr. Tonkinson to furnish the ward al- derman with the material that was prepared for the paving of Barton and Dobson. He indicated that there was new interest in moving ahead with this project. There being no further business, Mr. Figurelli made a motion to adjourn. Mr. Tonkinson seconded it. The Meeting was adjourned at 3:35 P.M. The next regular meeting of the Board of Local improvements will be held on Monday, May 4, 1987 at 3:00 P.M. in Room 3650. �/ i Games S. Tonkinson City Engineer JST/ad cc/Joel M. Asprooth Sharon Eiseman Kirsten Davis Kathy Brown MINUTES OF THE HOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MAY 4, 1987 Members Present: Stephen T. Pudloski, President Robert Shank, Finance Director Thomas Olkowski, Superintendent of Street Department Richard Figurelli, Superintendent of water i Sewer Dept. .Tames S. Tonkinson, City Engineer Members Absent: None Others Present: None The Board met on May 4, 1987 at 3:00 P.M. in Room 3650 of the Civic center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:10 P.M. The first order of business was to review the minutes of April 15, 1987. A discussion ensued in which the President of the Board indicated that it should be noted that the Board members adopted a Resolution for Special Assessment 1367, the Paving of Poplar Avenue and Jenks Street. Also, it should be noted that the Hoard members affixed their signatures to said Resolution. Mr. Figurelli fade a motion to accept the minutes as amended which was seconded by Mr. Olkowski. The minutes were approved as amended. The second order of business was Item f2 on the agenda, the Status Report on all Street Paving for PY85 and FY86. The Engineer for the Board indicated the status of all street paving projects and presented the plans, estimates and specifications for Special Assessment 1368, the proposed paving of Colfax Street, east of Crawford, Special Assessment 1369, the proposed paving of Dartmouth Place, east of Crawford and Special Assessment 1370, the proposed paving of Clifford Street, Bernard Place and Isabella Street as they exist east of Crawford. A discussion ensued in which the estimates for the alternate paving proposals, that by the use of concrete and that by the use of asphalt, was described by the Engineer for the Board and the manner of assessing the affected property owners on the three projects were covered. At the conclusion of the discussion, Mr. Figurelli made a motion to adopt the Resolution and to accept the plans, specifications and the Engineer's Estimates for the three projects and further to set a public hearing date for each project. The President of the Board then set the following dates for the public hearings: Special Assessment 1368, the hearing is to be held on May 27, 1987 at 7:30 P.M., Special Assessment 1369 will be held on May 28, 1987 at 7:30 P.H. and Special Assessment 1370 will be held on June 3, 1987 at 7:30 P.M. Be then directed the Engineer for the Board to send out the necessary notices for these hearings. The Engineer for the Board then notified the members that the petitioner for the paving of the alley north of Greenleaf and east of Dewey had been contacted by mail to determine if he wished to continue distributing the petition for additional signatures as at the previous meeting, the Board directed that he be contacted as there was only 25.6% of the properties abutting said alley represented by the signatures on the petition. The President asked if there was any other business to come before the Board and the Engineer for the Board reported that the three special assessment projects were being advertised for bids, that is, special Assessment 1366, the paving of an alley north of Austin, east of Elmwood, Special Assessment 1363, the paving of Elmwood Avenue and Special Assessment 1365, the paving of Hawthorne Lane. The bids on these projects are to be opened on May 1B, 1987. The President entered into the record, a letter from Alderman Nelson to Dr. Killian Reich of 3212 Dartmouth Place indicating that Dr. Reich was correct in thinking that Dartmouth Place was scheduled for paving during 1987 and that the width of the street as proposed is 27'. The letter was marked as Exhibit 'A' and entered into the record. There being no further business, P.K. The next regular meeting of on Monday, June 8, 1987. amen 5. Tonkinson City Engineer JST:dt cc: Joel M. Asprooth Sharon Eiseman xirsten Davis ✓ Kathy Brown the President adjourned the meeting at 4:00 the Board of Local Improvement■ will be held MINUTES OF THE HOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MAY 12, 1987 Members Present. Stephen T. Pudioski, President Robert Shonk, Finance Director Thomas Olkowski, Superintendent of Street Department Richard Figurelli, Superintendent of Water i Sewer Department James S. Tonkinson, Engineer for the Board Members Absent: None Others Present: Those indicated on attached attendance sheet The Board held a Public Hearing for the proposed paving of Poplar Avenue north of Livingston and Jenks Street from Poplar to woodbine, Special Assessment 1367, at 7:30 P.M. in Roam 2402 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The Chair called the meeting to order at 7:38 P.H. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board. The Chair then proceeded to explain the special assessment process and the need for a Public Hearing as well as the reccomendation and reporting of the Board's findings to the Administration and Public Works Committee and the City Council. He also explained that, shobld the Administration and Public works Committee and the City Council concur with the recommen- dation, an ordinance would be passed so that the process would proceed to the Circuit Court of Cook County. He further informed those present that this is a lengthy process and the earliest that proposals for the project would be received would be in September. The President then turned the meeting over to Mr. Shonk who explained the collection process for the assessable costs against the properties affected by the paving project. He explained the opportunity to make installment payments over a ten-year period at a charge of seven per cent (7%) simple interest on the unpaid balance annually. He also informed them that the interest on the payments was tax deductible but that the principle was not. Mr. Shonk, having answered all inquiries concerning the collection process and how the assessments against the land parcels affect the value of the improvements on the land and the sale of the individual properties, turned the meeting over to the President. The President then turned the meeting over to the Engineer for the Hoard who, with the use of the visual aids present, described the design and estimate for the project. He indicated that the design of Poplar Avenue, as well as Jenks, was that which the property owners Affected had indicated was their preference; that is, that Poplar Avenue is to be paved as an alley pavement with concrete and no curbs,19 feet wide with the drainage down the center whereas, Jenks is to be paved as a street paving with curbs and gutters. The drainage structures will be adjacent to the curb and the pavement Will be 7" of bituminous aggregate mixture base and 2" of an asphalt wearing service. He explained the manner in which restoration would be done and the limits of resurfacing existing drive- ways. He also informed those present of the need to remove four trees on Jenks and a hedgeroll on the north side of Jenks. He further stated that a portion of Poplar Avenue, between Jenks and the alley south of Isabella, would be vacated. The President of the Board interjected that the Park Department has a plan to rehabilitate the park lands and that the vacated portion of Poplar would be included in their plan. in addition, lie stated that the work on the park lands was scheduled to take place in three years but that it has been moved ahead to 1987 so as to coincide with this special assessment project and vacation of Poplar. The Engineer for the Board then indicated that currently there exists a 12" combined sewer within the right-of-way of Poplar. lie stated that this, according to the plan, was to be replaced with a 21" sewer which is a prelude to a part of a solution to the sewer plan for flood- ing in the drainage basin. The President then described the function of the sewer system in this area and how the installation of a larger sewer fits into the overall plan. The President for the Board and the Engineer for the Board then fielded questions concerning the need for a 24' wide street on Jenks and the 19' wide street on Poplar. The Engineer for the Board then asked if there were any further questions on the design or anything he had presented. There being none he then, with the use of a visual aid, described the manner of assessing the land parcels for the Improvement. He described the policy of the City as it relates to cost sharing and indicated that all private land parcels are receiving indirect assessments. Also that the City would pick up approximately $130,000 of the cost of the paving project whereas the private owners affected are sharing in $36,000 of the cost, in addition, the City is financing totally the approximate $147,000 of the cost to install the 21" sewer within Poplar's right-of- way. A discussion ensued concerning the pavement widths and the extent of maintenance on the proposed paved streets. Mr. Pudloski explained the need for the street widths and difference in maintenance levels for con- crete pavement and asphalt pavement. The President then asked if there were any further questions and, there being none, called for a motion to adhere to the first resolution for the project and a recommendation. Mr. Tonkinson made a motion to adhere to the original resolution and to recommend that the project proceed with the current design, estimate and specifications. Mr. Figurelli seconded the motion. The motion passed unanimously. The members of the Board then affixed their signatures to the adhering resolution and the recommendation. There being no further business the President of the Board called the meeting to a close at 0:54 P.M. amen S. Tonkinson City Engineer JST/ad attch: cc/Joel M. Asprooth Sharon Eiseman Kristen Davis Kathy Brown SPECIAL ASSESSMF.N T' ��3�,7 NAME SIGNATU RE ADDRESS (Please Prini ) �, .fS, JUO1TN SCOARTEN a20�o. ,fI ., x�+-.• '„ Z 7 r r j i.W, l 1c l �v Cr 1 ry 04.•-14 L C o 1. I [ �-( G k ti Members Present. Stepher. ^no:aas c_` :reet Department James : cni:, n=. _. .ni: _ nee r for the Board Members Absent: 'oar_ S^o:.',:, _ _. an. .t• fi,char.. '"i^..rr__.i, of U,ater L Sewer Department Others Present. Those _nr.,catc:d on atticl,el attendance sheet The Board held a Pultlic H(_,aririg for thu pav-Jiir.- of Colfax Place east of Crawf orc nvcnuet , �-;']eci, i r.rr.. _ S't ...- Z?l F , at. , , :'J . M. in Room 2401 In the Civic Center locate'' at _-il'�' Avenue, ..vanctoi., :illnols. The Chair called the nec-:�inc to order at 7:30 The Chair intzo' lu e• the rembers cf in icatlnq their staff DDSs- tion with thc- and the- re^uiromen. :at they be on the Board. - The Chair then explained the _,cif1 AssQssment process and reported to those present that `_he Jet C'our.cil hi,6 mancdatc.r_ that all unpaved streets be paved in 1979 an3, at thLt tire, there were apprcximately 14.5 riles of unpaved streets. lie further explained the cost sharing process in assessing the property owners fcr the paving of the streets. He also informed them of the five-year plan to pave the remaining four miles of unpaved streets that currently exist. The Chair also explained the method of collection for the assessment using a $10,000 assessment as an example explaining that the principle would be divided into ten equal parts for annual installments of �"1,000 with 7% simple interest charged tin thc- F.j,r 1: 11 ty_ or -ti. - rG-.y C"v.ners to pay a portion, or all, of their assessment within a sixty-day periGd after the court orders collection on the assessment, wi`_hu,:t interes` charges. The Chair then turned the meeting over to the Engineer for the Board who covered the two esti..•nates...one for paving the street with asp'r.alt and the estimate for the alternate for (saving the street with concrete. With the use of the visual aids present he explained the scope of the wrr}: and the function of the design. A discussion ensued in which the Engineer for t-he Board answered questions concerning adequate drainage, the difference between the two materials, concrete and asphalt, as a paving surface, the size of the existing sewer and the width of the parkways that were proposed. Minutes of Board ._ Lora'_ Imprcvements `'aae _he street wne Constructed to a W; Z-- zf _@e: fr= faCC 1f cur'_- :.G =acE cf cl:. 4e., of the z ppvsE-= ::went:- -_ ven fev-_ i 27 + , , t'lereny al lpa rkin_ c.. both Sides L-_ St_C-:- ...e rFE:4_4_antr +CFcn.. wcrE t.ne 5..p ed of raffi-_ -°aY any t..f:=_e.«Ce:lt :or the J'.ar- :::dlcatec that he woul., ..._n = _a_ _. _:,EE' _ CtC ?.riC if _,le alley it the eazt end c- onr!-wig' ?:]�'_ Booty. i, disc. :Slur. he ' e sno. ' re:'Io a_ o^Crat .0 lC ln'Crf• aCL'_^r. ma@ YreSide^ _ 35�; re _.Ze +_C' l P CrE 5_:1t t:;3t th(.V wCl ,n l,'"V iL : _ .;�:: CC Swe_L1'Ig, snow re-riDva anC ot.ncr clt•.' maJntr'.aricE' `u:'1Ct.015. There lh—_anC nc _ _rti er questions concerning tiu_ Ecopc of :.he project, the Engineer for t _ t',c unc c. i._.ls? ,i. the manner of assessinc t*: !,and i7a_'cels the _.roject . }i(: that the cost fcr assensahle _G `, as used 0-. the estimate, _S too}': Glace in which 'k E:,c_neer for `.}le i6entiflr'U. t:l(_ F,ZC_E:tieS that were a:;s,2sse 1 and _n,__icated the neon,('.: ties of t)-lose ! rcaent. The citizens re':e.•5te'.. that _roes !-,e CLnsif3ereO 'or inr,allatic,, Gr, th(' part -.- ways +,mere 'ti,. r�ld b^_ arpro=: _ate _o which the side.;' ::ia the Beard answered by »c.:;' havt� the F.rbari t exa:*:ine Colfax :lace after the street There beinc no _ ther iuestionr, the ?resident of the- Board asked for a Notion concerning the raving o: Ceifax Place. t.'.r. Tonkinson trade a motion to amend the design to provide for a thirty -Foot (34') wide street and to recommend to the City Council that the Special Assessment process proceed and to adhere to the first resolution of the Board as amended, ur. Olkowski seconded the :lotion which passed unanimously. The merhers of the Board then signed the reccr=endation and the amended adhering resolution. There being no further business, the President adjourned the Public i?earinq at 8:45 P.M. f%cL ,games S. Tonkinson City Engineer JST/ad attc: cc/Joel M. Asprooth Sharon Eiseman Kristen Davis Kathy Brown SPECIAL ASSESSMENT 4?6e NAME SIGNATURE ADDRESS v ' i II I i i i f MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF MAY 28, 1987 '• Members Presents Stephen T. Pudloski, President Robert Shank, Finance Director Richard Figurelli, Superintendent of Water t Sewer Department James S. Tonkinson, City Engineer Members Absent: Thomas olkowski, Superintendent of Street Department Others Present: Those indicated on attached attendance sheet The Board held a Public Rearing for the proposed paving of Dartmouth Place east of Crawford Avenue, Special Assessment 1369 at 7:30 P.M. in Room 2404 in the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. The Chair called the meeting to order at 7:35 P.M. The Chair introduced the members of the Board, indicating their staff posi- tion with the City and the requirement that they be on the Board and informed those present that "4r. Olkowski, the Superintendent of Streets, was absent due to other commitments. The Chair then explained the purpose of the Board as a fact -gathering committee and to carry out the preparation and completion of special assessment projects. He also stated that the City Council has mandated that remaining unpaved streets in the City be paved, indicating that this policy was set in 1979 and, at that time, a formula for cost -sharing was instituted. He informed those present that in 1979, approximately fourteen (14) miles of streets were unpaved and today the remaining streets to be paved represents approximately four -and -a -half (4.5) miles. The Chair then turned the meeting over to Mr. Shank to explain the special assess- ment procedures as they relate to collections and billing. Ytr. Shona informed those present of the ability to pay over a ten-year period with 7% simple interest being paid on the unpaid balance annually. Using an example he indicated that ;he interest due on the unpaid balance for the first anticipated payment in 1988 for this project would be approximately 1/12th of the annual amount if collections would be ordered in September as there are sixty days from that date that no interest would run, therefore, interest would begin on December 1st. Mr. Shonk asked if there were any questions concerning the collection process. In response to a question he indicated that the interest on the payments were tax-deductible, however, the principle was not and that the principle could be applied against the value of the home as it was an improvement. Minutes of the Board of Local Improvements May 28, 1987 - Page 2 The Chair then turned the meeting over to the Engineer for the Board who covered the two estimates... one for paving the street with asphalt and the estimate for the alternate for paving the street with concrete. The Engineer for the Board stated the construction costs and the total costs for both manners of paving and explained how the formula for cost -sharing was applied and that the cost for the assessable foot in this case was $99.00 representing less than the cost derived by the 2/3 Rule. With use of the visual aids, the Engineer explained the overall design and answered questions concerning the drainage, the curbs and gutters, the need to move a street light and the manner in which water from the street and the alley returns would enter the sewer system. He also stated that 4" restrictors would be placed in the catch basin outlets to retain water in the streets for a short period of time during a heavy storm. The President and £nginoer for the Board answered questions concerning the relation- ship of the curb with respect to the existing trees and its effect upon the health of the trees. A discussion took place concerning the design width of the street with the Engineer for the Board explaining the need for a 27' wide street. There being no further questions concerning the design, the Engineer, with the use of visual aids, explained the manner and derivation for assessing the effected par- cels for paving of Dartmouth Place. He also stated that the assessment was an assessment on the property and that the obligation to pay said assessment stays with the property, even when ownership changes. The President then asked if there were any further questions at which time the Board was presented with a petition requesting a 24' wide street signed by owners represent- ing eight parcels of land to be assessed. A discussion ensued in which the President asked for a showing of hands of those present that would support the 27' width of street as proposed in the design. There was no show of hands. The President then asked for a motion. Mr. Tonkinson made a motion to amend the design to provide for a 24' wide street while moving the proposed south curb north three feet and to recom- mend that the special assessment process proceed and to adhere to the first resolution of the Board as amended. Mr. Figurelli seconded the motion which passed unanimously. The members of the Board then signed the recommendation and the amended adhering resolution. The President informed those present that the report and recommendation, along with an ordinance, would be presented to the Administration and Public Works Cc= ittee at its next meeting. There being no further business, the President adjourned the Public Hearing at 8:45 P.M. James S. Tonkinson City Engineer JST/ad attch. cc/Joel R. Asprooth Sharon Eiseman Kristen Davis Kathy Brown SPECIAL ASSESSMENT /3G9 NAME (Please Print) r. ,� • t UL C R Nc r- 4 &4m-z ,SLgam Lc- wlap ICq M T e ✓!& A {, x Q. II V PnO SIGNATURE ADDRESS l � � ' e C9 -?a /a lop-tm o u 4 /1 Y��u.�• --v �3% 9 [ram r4- .-1:7, -b"T q S .33 (S PHfZi'MO UTti FL,.r - MIFUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JUNE 3, 1987 Members Present: Robert Shonk, Finance Director Richard Figurelli, 3upezintendent of water & Sewer Department Thomas olkowski, Superintendent of Street Department James S. Tonrinson, City Engineer Members Absent: Stephen T. Pudloski, President Others Present: Those indicated on attached attendance sheet The Board held a Public Hearing for the proposed paving of Clifford Street east of Crawford, Bernard Place from Clifford Street to Isabella Street, and Isabella Street east of Bernard Place, Special Assessment 1370, at 7:30 P.M. in Room 2404 of the Civic Center located at 2100 Ridge Avenue, Evanston, Illinois. In the absence of the President of the Board, the Engineer for the Board chaired the meeting. The Chair called the meeting to order at 7:40 P.M. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board and informed those present that the President of the Board had prior commitments and, therefore, in his absence, the Engineer For the Board would chair the meeting, The Chair then explained the purpose for the Board and the need to fol- low state statutes in carrying out the special assessment proceedings. He also explained the mandate o: the City Counci: in 1979 for paving all of the unimproved streets in the City which, at that time, repre- sented approximately fourteen -and -one-half (14.5) miles or streets. He explained the cost -sharing process as put forth by Resolution 72-R-74 which was reaffirmed b• the City Council in its mandate of 1979. He described the action taken by the Board and the City tc date concerning these unimproved streets and in4-:catec _-.at a..rox_matel_y four -and -one-half (4.5) miles c_ streets remain tc be The Chair then turned the meeting over to ::r. Robert Shona: who explained the special assessment procedures as they relate to collections and bill- ing. Mr. Shonk informed those present of the ability to make payments over a ten-year period on the assessment with 7% simple interest being paid on the unpaid balance annually. He indicated that this project would take approximately forty-five (45) days and would not begin till Minutes of the Board of ..,cal Improvements for Meeting of June 3, 1987 - Page 2/ September. He further indicated that request for payment by the Contractor would not be received until the middle of October, there- fore, the interest on the principle would not begin until December 15 ...sixty (6O) days after collection is ordered by the court. He in- dicated that during that period, any portion or all of the assessment, could be paid without interest. He stated that the first billing for the project would become due on January 2, 1988 and each billing there- after would be due on January 2nd of the year. In answer to inquiries, Mr. Shonk stated that the interest on the pay- ments was tax-deductible, however, the principle was not. He also stated that because it is a capital improvement, it is considered to be an improvement to the property and, upon sale of the property, it would affect and increase the property value. In response to a question as to whether the taxes on the property would increase immediately after the improvement, Mr. 5honk stated that the Assessor's Office does not increase taxes on individual properties on an annual basis but that, in the future, as properties are sold and the Assessor's Office determines increased value, taxes on the parcels would most likely increase. There being no further questions concerning the billing and collection procedures, the Engineer for the Board explained the two alternate estimates... that for paving with Bituminous Pavement and with concrete pavement. He also explained the use of the cost -sharing policy as it relates to the estimates for the project and indicated that the 2/3 Rule would have a direct assessment cost applied of $127.02 for the lowest of the two estimates which is the asphalt paving and, therefore, the 599.00 per assessable foot, as determined by use of the Engineers New Record Construction Cost Index of 1986, is being used. The Engineer for the Board, with the use of the visual aids present, explained the overall design and answered questions concerning drainage, curbs and gutters, the need to move one street light, and the manner in which water from the street and the alley would enter the sewer system. He also explained that 4" restrictors would be placed in the catch basin outlets to retain, water in the streets for a short period of time during a heavy storm. He pointed out that one 69" diameter tree is to be removed and that this was requested by the property owner. fie stated that Dennis Ceplecha, the City Arborist, had examined the tree and had determined that it was in poor condition and would not survive many more years. In answer to an inquiry, he stated the tree was within the public right-of-way. Minutes of the Board of Local Improvements for Meeting of June 3, 1987 - Page 3/ Ms. Pilgrim, of 2750 Bernard Place, stated her concern that the paving, with the additional drainage structure and sewers, would cause basement flooding. The Engineer for the Board and the Superintendent of Water and Sewers, Mr. figurelli, assured those present that the sewers were adequate and had been cleaned thoroughly and TV'd for any possible problems prior to finalizing the design for this project. A discussion ensued in which the width of the streets were examined. It was pointed out by the Engineer for the Board that the width of Isabella Street, at twenty-four feet (24'), is the maximum that could be reasonably placed within the thirty-four foot (341) right-of-way and that the widths proposed are those which allow for proper service to the streets, indicating that once the streets are paved, the Street Department will provide street sweeping on a regular basis. A discussion took place between Mr. Tom Olkowski, head of the Street Department, Mr. Tonkinson, and the people present concerning snow re- moval operations. Mr. Olkowski explained the manner in which snow would be removed and the necessity for the combination of signs for street sweeping and snow removal with alternate parking. In answer to inquiries, the Engineer for the Board indicated that the only areas where no parking signs would be posted would be at the cul-de-sacs. A request was made by the property owners adjacent to Clifford Street and the cul-de-sac. Mr. Silins of 3433 Clifford Street and represen- tatives of the Board of Trustees and the Pastor of the Hillffide free Methodist Church, to move the cul-de-sac at that location ten to fif- teen feet (10'-151) west allowing for more parkway between the cul-de- sac and Lovelace Park. h discussion ensued in which the merits of such a change were discussed. There being no further questions concerning the design, the Engineer for the Board, with the use of visual aids, explained the manner and deriva- tion for assessing the effected parcels for the improvement. He explained the use of debt factors and the fact that they were derived at by the National Association of Assessing Officers and have been used in the City for as long as he had been employed, since 1965, and that the factors are used when lots are of different configuration and depths within a block. In response to a question by Brian Marks, the owner of the property at 3612 Old Glenview Road, Mr. Tonkinson indicated that the four parcels on Glenview Road being assessed have access off of Bernard Place by way of a ten foot (14') access easement and that the assessment is an in- direct assessment, not a direct. The Engineer for the Board then ex- plained the derivation of direct and indirect assessment. Minutes of the Boarc. of Loca.� improvements far Meeting of June 3, 1987 - Page 4/ In answer to an inquiry, the Chair stated that if the people present wish to indicate their preference as it related to the paving of the street, that they could mark the right hand columns of the sign -in sheet after the conclusion of the public hearing. He also stated that this sheet becomes part of the Minutes as well as the report that is presented to the Administration and Public works Committee. There being no further questions, the Chair had the communication which he received from Bernard A. Doetsch and Thelma M. Doetch of 2735 Bernard Place in opposition to the project due to being on a fixed income stating a hardship, entered into the record as Exhibit C. Also, communication indicating opposition from Hazel C. Hill, the President of the Board of Trustees of the Hillside Free Methodist Church, 2727 Crawford Avenue, entered into the record as Exhibit D and the communique and petition of three property owners along Isabella in approval of the project entered into the record as Exhibit E. The Chair then requested a motion for action on Special Assessment 1370. Mr. Figurelli made a motion to amend the design to provide for a move- ment of the cul-de-sac on Clifford Street ten to fifteen feet west and to reccc=end that the special assessment process proceed and to adhere to the first resolution of the Board as amended. Mr. Olkowski seconded the motion which passed unanimously. The members of the Board then signed the recommendation and the adhering resolution. The chair informed those present that the report and recom- mendation, along with the ordinance, would be presented to the Administra- tion and Public Works Committee at its meeting of June 22, 1987. There being no further business, the Chair adjourned the meeting at 9s44 P.M. James S. Tonkinson City Engineer JST/ad attch. cc/Joel M. Asprooth Sharon Eiseman Kristen Davis Kathy Brown NAME (Please Print) !L eN S SIGNATURE r41 lc -'Co. 17 1,A4 -,2 a g. Cam ADDRESS PROCEED YES I NO Zc2-cL,&" 6tlFxJAiF r--) cf-,, �,t- '�`x��G►o� C.GtG�, Joe �R CLIl�r'°�Zl� _ f�f2uc� 4 Nov a-1-7�.r� c/ r,v401 kAcHoto, C Z- c)- 7 7 -Q % tT.Z— E c y a v C�,w )mow MIKUTES OF THE BOARD OF LOCAL IxTROVEMINTS FOP THE '_]twTIN,• Or JUNE 6, 198 Members Present: Robert Shonl., Finance Director Thous Olkowsl:l, Sunerintender, t of Street Department Richard Figurelli, Superintendent of [dater 5 Sewer Department .James S. 7onkinsor.. City Engineer Members Absent: Stephen 1. Pudloski, President Others Present: none The Board met or. June 6, 1987 at 3:00 P.M. in Room 3650 of the Civic Center located at 210 Ridge Avenue. In the absence of the President, the Engineer for the Board chaired the meeting. The Chair called the meeting to order at 3:05 P.M. The first order o: business was to review the minutes of the Board's regular meetinS of `".av 4. 1987. Mr. Figurelli made a motion to accept the minutes which was seconded by Mr. Shonk. Also, the minutes of the following Puh1:c Hearings were reviewed: 1) May 12. 1987 - Poplar/Jenks - SA 1367 2) May 27, 1987 - Colfax Place - SA 1368 3) May 28, 1987 - Dartmouth Place - SA 1369 4) June 3, 1987 - Clifford/Bernard/Isabella - SA 1370 A11 minutes were reviewed and approved as w-ritten. The second order of business was to review the results of the bid opening for Elmwood Avenue, SA 1363. The Engineer for the Board presented the bid tabulations which indicated the bidders and their associated unit prices for the line items bid upon. He indicated that the Engineer's estimate was $63,586.00 and the apparent low bidder was Bigane Paving Company at a price of $63,732.30. A discussion ensued in which Mr. Figurelli made a motion to accept Bigane Paving Company's bid and award them the contract for paving. This was seconded by Mr. Olkowski and was approved unanimously. The Engineer for the Board then presented the bid tabulation for Hawthorne Lane, SA 1365. The tabulations indicated that the Engineer's estimate was $107,381.00 and the apparent low bidder, Artley Paving and Construction Company's bid price was $90,331.80. A discussion took place in which Mr. Figurelli made a motion to accept the low bid of Artley Paving and Construc- tion Company and to award the contract for paving. Mr. Olkowski seconded the motion which passed unanimously. Minutes of the Board of Local improvements for Meeting of June S, 1987 - Page 2/ The Engineer for the Board then presented the bid tabulation for the paving of the alley north of Austin and east of Elmwood, SA 1366, which indicated that the Engineer's estimate was $51,092.00 and the apparent low bidder was Howard Andrews Construction Company at $44,558.48. He also drew attention to the second low bidder, Capitol Cement Company, which presented a bid in the amount of S48,113.00. He also presented a letter from Mr. Howard Andrews of Howard Andrews Construction Company indicating that he would like consideration given for withdrawing his bid as his people were not aware that payment would be made in special assessment bonds and warrants. A discussion ensued in which Mr. Tonkinson made a motion to award the contract to Capitol Cement Company to pave the alley. Mr. Shonk seconded the motion and the Board voted unanimously in favor of the award. The next order of business, Item 3 on the Agenda, was to review the petition for paving the alley north of Crain and east of Pitner. The Engineer for the Board presented the petition indicating that 36.7% of the abutting property was represented by the signatures appearing on the petition. It was determined by the Board that the petitioner should be contacted by the Engineer for the Board to determine if he wishes to continue circulating the petition to acquire additional signatures so that greater than 50*^ of the abutting land is represented. The Chair then gave its status report on :lighland Avenue paving, SA 1362, stating that the President had contacted the Appraiser and that the Ap- praiser was standing firm on the value of the land as he indicated in his report. He also stated that the next step to bring about this improvement will have to be negotiations with Mr. James Hoffman for the needed street right-of-way. There being no other business, Mr. Shonk made a motion to adjourn the meeting which was seconded by Mr. F'igurelli. The Chair adjourned the meeting at 3:25 P.M. The next regular meeting of the Board of Local Improvements will be held on Monday, July 13, 1987. James S. Tonkinson City Engineer JST/ad cc/Joel M. Asprooth Sharon Eiseman Kirsten Davis Kathy Brower Put,liC Meeting For the Propose; Pa•: inc of ?: our. Avenue une ;- , 196- PREC_^ING: .lane_ S. Tonkinson. Enc:neP: PRESENT: See Attache- A~_tendan:7e S:ieet A puD:ic meetinc was neiw fo: thi- Proposed paving of Brown Avenue from Greenwood Street tc Lane Street or June 171, 195" at 8:00 P.M. in Room 2404 in the Z:vic Center located at a10C Ridge Avenue. Tne City Engineer called the meetinc to order at '.m. The City Engineer informed those present that a notice of the meeting Was bent to the owners of the abutting properties on Brown Avenue as well as the current occupant of the residences alone Brown Avenue so as to assure complete notification of the meeting. Mr. Tonkinson informed :nose present that thei: existed a five year plan to pave al; unpaved streets and as part of this plan, Brown Avenue is included. He also stated that currently streets are being paved by the use of the special assessment procedures which he described briefly. He further stated there would be nc cost to the property owners for paving Brown Avenue as the City Council and the Housing and Community Development Act Committee approved funds from the current 7omnunity Development Block Grant for financing the paving. The engineer, with the use of the proposed plans described the project. A discussion ensued in which individuals requested information on restoration, the replacement of disturbed approach walks and the functioning of the existing combined sewers. Ruby Simpson of 1414 Brown Avenue requested that accomodations be made for Mrs. Collins of 1416 Brown Avenue for handicapped access at her home and the necessary sign restricting parking at the access. Kelly Fitzpatrick of 1423 Brown Avenue requested a new sign at the alley adjacent and north of his property as the old sign indicating a speed limit and bringing attention to the fact that children are present, is virtually obliterated. in response to these requests, Mr. Tonkinson indicated that he would contact Mr. David Jennings, the City Traffic Engineer. Mr. Tonkinson explained that it is planned that the paving project would be advertised for a bid opening on July 6, 1987 and that the recommendation for award of the contract would go before the City Council on July 13, 1987. Work would begin in the latter part of July of the first part of August with it being anticipated that all work with the exception of sodding would be completed by the end of August. He also stated that sodding will not take place until after September 15, 1987 as the city will not allow sod to be placed during the hot summer season. Mr. Tonkinson then asked if there were any further questions and there being none, adjourned the meeting at 8:55 P.M. awes S. Tonkinson City Engineer JST:dt ,B�ok/rJ �4✓ea�� �►r/��r i✓ct,.�c .trncr�srre •Qa�rc rs �,. � y �r�ti 1 � iti r � ✓v f` MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF JULY 13, 1987 Members Present: Stephen T. Pudloski, President of the Board Richard Figurelli, Superintendent of Water k sewer Dept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: Robert Shonk, Finance Director Others Present: Sharon Eiseman, Attorney for the Board The Board wet on July 13, 1987 at 3:00 P.M. in Room 3650 of the Civic center located at 2100 Ridge Avenue. In the absence of the President at the beginning of the meeting, the Engineer for the Board chaired the meeting. The Chair called the meeting to order at 3:11 P.M. The firut order of business was to review the minutes of June 8, 1987. Mr. Figurelli made a notion to accept the minutes as written which was seconded by Mr. Olkowski. The minutes were approved as written. The next order of business was Special Assessment 1371, the Paving of the Alley north of Grove and east of Hinman. The Engineer for the Board presented the plans, specifications and engineer's estimate along with the fact sheet for this special assessment. A discussion ensued in which it was determined _ that the $19,t75 which is the estimated cost of the sewer work on the project Would not be part of the special assessment but paid for out of sewer funds. At 3:.25 P.M., MI. Pudloski, the President of the Board arrived and entered into the discussion for Special Assessment 1371. The manner of assessing was described by the Engineer for the Board with all present concurring. Mr. Figurelli made a notion to accept the engineer's estimate, plans and to adopt a resolution incorporating into it said estimate and to set a date for the public hearing. Mr. Olkowski seconded the notion which passed unaminously. The Board met a public bearing date of August 12, 1987 at 7:30 P.M. The Attorney for the Board then approved the resolution as to form and the members present affixed their signatures to the resolution. The tbair then drew attention to Item #3 on the Agenda, a Request for Paving Culver Street. A discussion ensued in which this request was considered with the Board determining that at the next meeting which would be held in August, that there would be a total review of the remaining streets to be paved and a work session in making the necessary adjustments in the fiscal year 1987 groups of streets to accomodate Culver and other streets that appear to be ready for forming special assessments in order to bring about their paving. Hoard of Local Improvements Minutes Page -2- The Chair then drew attention to Item #4, The Status of Unpaved Streets. The fact sheet was reviewed indicating that all streets within the first two fiscal years are in the process of bringino about their paving with the exception of Special Assessment 1362, the Paving of Highland Avenue. in answer to an inquiry from the Attorney for the Hoard, Mr. Pudloski stated that there has to be negotiations with Mr. Hoffman, the owner of the property which the city wishes to acquire needed right-of-way for this project. There being no further business, the Chair adjourned the meeting at 3:45 P.M. The next regular meeting of the Board of Local Improvements will be held on Monday, August 10, 1987. games S. Tonkinson City Engineer JST:dt cc: Joel M. Asprooth Sharon Eisesm Kirsten Davis v lathy brown MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF AUGUST 12, 1987 Members Present: Stephen T. Pudloski, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of slater & Sewer Dept. Thomas Olkowski, Superintendent of Street Department .Tames S. Tonkinson, Engineer for the Board Members Absent: None Others Present: Those indicated on attached attendance sheet The Board held a Public Hearing for the proposed paving of the alley► north of Grove and east of Hinman, Special Assessment 1371, at 7:30 P.K. in Room 2104 of the Civic Center located at 2100 Ridge Avenue, Evanston. The President called the meeting to order at 7:35 P.M. The Chair introduced the members of the Board, indicating their staff position with the City and the requirement that they be on the Board as mandated by the state statutes and appointed by the City Council. Be also stated that all members of the Board are staff members and not elected officials. The Chair stated that the purpose of the Board in holding the public hearing was to determine if the special assessment process should continue and to provide a report to the City Council along with a recommendation. Be explained that the report, recommendation and all materials including the minutes of this meeting is presented to the Administration and Public Works Committee. The Chair then turned the meeting over to Mr. Shonk who described the procedures for special assessments as they relate to collections and billings. Mr. Shonk informed those present of the ability to make payments over a ten-year period on the assessment with 7% simple interest being paid on the unpaid balance annually. He also stated that the interest on the payments was tax deductible, however, the principle was not. He informed those present that because it is a capital improvement, it is considered to be an improvement to the property and upon sale of the property, it will increase the property value. in answer to an inquiry, Mr. Shonk also explained that billings are sent from the City on the first of December and that they become due the first of January of the following year with a grace period of normally twenty days. He stated that the first billing due would probably be the first part of January in 1989 as the project would probably not be constructed this year. Pace Pucli= aearin- - 3.A. 13-1 He also notified the attendees of the ability to make a number of payments or total payment at an•y time after the project is completed and collections are ordered. There beinc no further inquiries on the collection process, the Chair then turned the meeting over to the Engineer for the Board who explained the cost of the pro]ec_r that is, that it is estimated that the paving work for the protect as indicated on the public hearing notice is $44,294.88 and that an additional J19,075.00 is estimated to be expended for the sewer work on the project and would be funded separately from sewer funds. With the use of the visual aid indicating the plans for the alley, he described the manner in which the allay is to be constructed within the 20' right-of-way, the thickness of the concrete being proposed as well as the design of the pavement slopes and drainage system. In answer to an inquiry as to whether the design of the pavement would accomodate the large trucks frequently using the alley, the Engineer for the Board as well as the President of the Board assured those present that the City garbage trucks are the heaviest vehicles using the alley and that the standard design of 8' thick plain concrete pavement being used for this alley has proven to withstand these heavy loads. In answer to an inquiry concerning whether the alley would be at the same elevations as it currently is, the Engineer for the Board responded by stating that the design accomodated existing ajacent property elevations maintaining the edge of the alley elevation equal to or lower than the adjacent properties. This is to assure that water falling from a rain storm does not get dammed up at entranceways and garage aprons along the alley. Also, those present were informed that existing garage aprons and other physical features will not be replaced as part of this project and that those areas disturbed by the construction of the alley would be restored in most cases with stone. There being no further inquiries concerning the design or estimate, Mr. Tonkinson, with the aid of a drawing indicating the psrcels of land that would be assessed within the block, explained the manner used to derive the individual special assessments. Be also indicated that depth factors were used in modifying the assessments so that they represent the benefits received by the properties for the improvement. A discussion ensued in which it was explained that the depth factors used were compiled by the National Association of Assessing officers and have been used when appropriate in Evanston and other communities for many years. There being no further inquiries into the manner of spreading the costs for the assessment, the chair reported that the Board had received two letters that were to be entered into the record. Mr. Pudloski read the letter from Mr. Phifer of 413 Grove which indicated his opposition to the paving based on the hardship of making the necessary payments. This was marked as Exhibit OV . He also read the letter from Raymond and Raymond which indicated that they were in favor of paving the alley and the Board should proceed. This letter is marked as Exhibit 'b'. Both letters were entered into the record. Paas -3- Public Hearina - S.A. 13"! 'the President then requested to hear from those people who wished to give statements. P . Rictia;d Arnnld of the Georgian, located at 422 Davis Street stated that he was for p&vina the alley. Mr. Ladwig of 1514 Judson made a statement that he was opposed to paving the alley indicating that he was satisfied with the current condition of the alley and considered it paved. Mr. Toffuer of 1519 Hinman stated that he was for paving the alley. Mr. Kukrey of 1512 Judson indicated that he was opposed to paving the alley even though his assessment would be minimal. The petition for paving the alley was examined to determine if the positions of individuals signing the petition had changed. The President reported that they hadn't. There being no further statements, Kr. Figurelli made a motion to adhere to the original resolution of the Board and to recommend to the City Council that the special assessment process proceed for Special Assessment 1371. Mr. Tonkinson seconded the motion which passed unanimously. The Chair announced to those present that the recommendation as well as the minutes and the report would be presented to the Administration and Public Works Committee at their August 24th meeting and that those that wished to make a statement to the City Council should attend this meeting. Mr. Tonkinson made a motion to adjourn the meeting which was seconded by Mr. Shonk. The Chair adjourned the meeting at 8:25 P.M. I — dames S. Tonkinson City Engineer JST:dt cc: Joel M. Asprooth Sharon Eiseman Kathy Brown Kirsten Davis SPECIAL ASSESSMENT �371 NAME SIGNATURE ADDRESS (alease Print) PROCEEC YES NO 1=�-) "f -�<\ NX i_s Iq a-posaj JOHN N. PHIFER EX HlBIT " G,o 413 Grove Evanston, Illinois 60201 869-1506 August 4, 1986 via Cert;fied Mai'_ Return Rece:ot Reauested Ms. Barbara Emrich 425 Grove Evanston, 11.1inois 60201 Re: The Alley North of Grove, East of Hinman Proposed Paving Dear Mrs. Enrich: Please consider this as my notice of opposition to the proposed paving of the referenced alley. Although I agree that the alley next to our property is in disrepair, I must compare the benefits of having it paved with the cost to me personally. As owner of approximately one -sixth of the alley frontage, if the cost were apportioned on a square foot basis, my cost would be approximately $8,500. Such an allocation of cost would be both unfair and far out of proportion to any benefits I would derive from its paving and, in fact, beyond my ability to afford it or the property's ability to sustain it. Only if the cost were to be split on a per owner basis as opposed to a per square foot basis, would I consider joining in, the proposal for re- paving the alley, Since I may be faced with the sale of my property if bur- dened with this expense as proposed, I must take the position that I will oppose the paving of the alley and will take any actions available to me to prevent the current proposal. I do not wish to be unneighborly. I would like to see this alley paved; but you must admit that the cost falls dispropor- tionately upon me under this proposal and leaves me no choice but to strongly oppose it. I would appreciate and expect to receive any notices of public hearings and/or meetings held on this matter in the future. Sincerely, ?John N. UPhqier JNP ccs Steohen Pudloski,, Director of Publ- r. P.AY MON'D PARK BUILDING CORPORATION EVAINSTON, ILLINOIS 60201 City of Evanston 2100 Ridge Avenue Evanston, Illinois 60204 Attention: Board of Local Improvements Gentlemen: EXIII51T "o" August 7, 1987 Re: Paving of Alley North of Grove Street and East of Hinman Avenue We have received a letter concerning the notice of the public hearing which is to be held August 12, 1987, at 7:30 pm regarding the paving of our alley. This letter also contained the various steps and procedures which are to be followed in this matter. We, the Raymond Park Building Corporation, owners of the building and lot on the northeast corner of Grove and Hinman (address 1501 Hinman and 425 Grove) approve the necessary action to be taken to have this alley paved as outlined in the letter from fir. James S. Tonkinson, City Engineer. Sincerely yours, RAYMOND PARK BUILDING CORPORATIO Marshall E. Pru, Jr. President of the Board cc: Mr. James S. Tonkinson Mr. Lyman Emrich Board -Raymond Park Building Corporation: Mr. Donald D. Baron Mfrs. Charles H. Buresh Mr. C. T. Herbert Mr. Thomas R. Graham Mrs. B. H. Lind Mr. E. G. Pabst MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF AUGUST 24, 1987 Members Present: Stephen T. Pudloski, President Robert Shonk, Finance Director Richard Figurelli, Superintendent of Water 6 Sewer Aept. Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: None Others Present: Sharon Eiseman, Attorney for the Board The Hoard held a special meeting on August 24, 1987 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The Chair called the meeting to order at 3:23 P.M. The first order of business was to review the minutes of July 13, 1987. The minutes were approved as written. next, the minutes of the Public Hearing for Special Assessment 1371, held on August 12, 1987, were reviewed. Mr. Figurelli pointed out a typographical error in the 4th paragraph, 3rd line, on page 12 of the minutes where the d was omitted from the word adjacent. Mr. Figurelli then made a motion to accept the minutes as amended which was seconded by Mr. Tonkinson. The minutes were approved unanimously. The next order of business was a status report of Special Assessment 1371, the paving of the alley north of Grove, east of Hinman. Mr. Pudloski reported that the special assessment hearing was held as indicated by the minutes and that there were three objectors. He stated that the three objectors, although owning 25% of the footage along the alley, would be assessed a total of 18% of the paving costs. He informed the Board members that the ordinance, report and recommendation will be before the Administration and Public Works Committee today and the report Also indicates that two letters were received; one in opposition to paving the alley by Mr. J.N. Phifer and one in support of paving the alley by Marshall E. Prunty, Jr. of the Raymond Park Building Corporation. The next order of business was a status report on special Assessment 1368, 1369, and 1370. The Engineer for the Board reported that the legal hearing in the Circuit court of Cook County for these projects has been set for October 7, 1987 at 10:00 A.M. A discussion ensued in which the possibility of a 1988 spring construction start-up was discussed. It was determined by the Attorney for the Board that if the process to bring about a contract for these projects was continued within 90 days of the legal hearing date, that the Board would be conforming to the state statutes. It was then determined that bids would be received in November with the bidding notices to indicate that these projects would not be constructed until the spring of 1938. The next order of business was a status report on the unpaved streets. With the use of the report distributed by the Engineer for the Board, Mr. Tonkinson highlighted the status of the eight (8) projects for the 5-year plan, FY85 and Page -2- BLI Meeting of 8-24-87 FY86. A discussion ensued in which it was decided by the Board to target Highland Avenue from Thayer Street to Isabella Street for a spring 1988 letting so as to allow sufficient time to negotiate a land purchase cost with Mr. Hoffman for the needed right-of-way. (Attached is a copy of the status report). A discussion ensued concerning the paving of Poplar Avenue and Jenks Street, Special Assessment 1367. It was determined by the Board that due to the lack of good construction season remaining, that this project should be advertised for bids but also be designated for a spring construction start --up in 1988. A discussion ensued in which the President of the Board directed that a letter by sent to the citizens on Jenks and Poplar indicating the Board's decision not to start this project this year. The Engineer for the Board then distributed the material indicating the proposed Long Range Capital Improvement Plan for the Unpaved Streets. The Board, with the use of this material carried out a work session, adjusting the plan to identify streets that are most likely to be constructed in FY88/39. Also, they adjusted the designation of the fiscal years in the plan to reflect the designation as it would appear in the city's budget and the Capital Improvement Plan; that is, FY85 was designated FY86/87, PY86 was designated FY87/88, PY87 was designated FY87/88, etc. The following streets are being proposed for the FY88/89 element: 1) Bryant Avenue from Chancellor Street to Isabella Street, 2) Custer Avenue, north of Main Street, 3) Livingston Street, east of Eastwood Avenue, 4? Culver Avenue from Crawford Avenue to Prospect Avenue, 5) Greeley Avenue from Old Orchard Road to Central Street, and 6) Prospect Avenue from Central Street to park Place. It was determined that the proposed Long Range Capital Improvement Plan for the unpaved Streets should be adjusted to reflect these changes as well as the identification of streets such as Brown and Wade, which are financed with other funds, noted. The President of the Board requested that Wesley Avenue south of Lincoln Street be investigated to determine if it would be necessary to install a sewer within the right-of-way in order to drain the street when paved. The Engineer for the Board will investigate this. There being no further business, the Chair adjourned the meeting at 4:50 P.M. The next regular meeting of the Board of Local Improvements will be held on Monday, September 14, 1987. ' James S. Tonkinson City Engineer JST:dt Attachment: cc: Joel M. Asprooth Kristen Davis ✓ Sharon Eiseman Kathy Brown STATUS OF UNPAVED STREETS FY86/87 and FY81/88 STREET LIMITS SURVEY PLANS ESTIMATE SPECIFICATIONS PUBLIC HEARING COMMFNTS Highland Av. Thayer St. 1001 100% 100% 1001 Schedule public Rereiv,-d Appr.lias1. (S.A. 1362) Isabella St. hearing. wait incl for mof-t iiiq with Mr, llof fmsn to negotiate a prier- for needoo r i qht -of -way , Hawthorne Sough of 100% loot 100% 100% Held an ,i, Lane Simpson St. Nov. 12, 1906 2121107. T,-qal lls-ar - (S.A. 1365) Dec. 15, tgef ing hold r,n 4/:13//R7. Jan. 5, 1907 cotintruntion ntart-d 1lugt1nt. 12, lQN7. Pield meeting held on 2/7/87 Elmwood St. Case St. 1001 100% 100% 100% field on OrdinnncP aikolit r,+i oil (S.A. 1363) Mulford St. Nov. 19, 1906 2/23/87. l.egnl lipar- Jan. 28, 1967 ing hold on 4/28/R7. Cnnstructlon ntarts-d on July 28, 1487. Isabella St. East of 100% 100% 100% 100% Held on Ordinance par-.rsnri oil (S.A. 1364) Sheridan Rd. Nov. 19, 1986 Dec. 22, 1486. Legal hearing h-ld „it 2/25/07. Street pave+l. Rentoration in September. REVISED 8-25-87 STATUS OF UNPAVED STREETS PY86/87 and PY87/88 STREET LIMITS SURVEY PLANS ESTIMATE SPECIPICATIONS PUBLIC HEARING COMMENT: Poplar Av. Livingston 100% 100• 100% loot May 12, 1987 ordina nre awicipted to Isabella 6/27./137. t.plial hr►arinrl h-11 on 8/5/87 . T- t,e t,t rl in octohpr f it 11189 spring constrlrr•tiem. Jenks St. Poplar to Woodbine (S.A. 1367) Colfax Pl. East. of 100% 1001 100% 100% May 27, 1987 ordinanco a1lol.tPfl by (S.A. 1368) Crawford Ave. City comes it on 7/13/07. i.• rial hwar lnq t.o t1r+ 1w1.1 �,n 0/ 11'/S7. Dartmouth East of 100• 100% 100% 100111 May 28, 1987 !)rllinnnr -,;t •�;! 1 �,y Place Crawford Ave. City clunrr! l ml (S.A. 1369) 7/13/R7. Jeq'll h•.�rii1r to he holkt cm 1 n; 7 Clifford East of 100% 100% 100% 10011 June 3, 1987 ordinance ailoptoti by Street Crawford Ave. City council on Bernard P1. Clifford St. 7/13/07. 7.-,7a1 heir iw; to hp held (in 10/7/37. to Isabella St. Isabella East of Street Bernard Pl. (S.A. 1370) REVISED 8-25--87 STREET L114ITS Wade Street West of (C.D. 028) Leland Ave. Brown Ave. Greenwood G (C.D. 028) Lake St Thayer St. East of Gross Pt. Rd. STATUS OF UNPAVED STREETS FY86/87 and FY87/88 SURVEY PLANS ESTIMATE SPECIFICATIONS PU13LIC HEARING COMMENTS 100% 1001 100% 1001 Public Meeting Finnnopol by C.o.n.r.. June 17, 1907. funds. r.+u^t r m-1 1,m nt.arled (m R :4 9?. 100% 1001 loot 1001 10011 100% loot 1000 IDOT Review Financed by motor Fils•l 4-27-87. Tax L Sewo-t Fun,ln. Conntrlict lon stirtetl on July 14, 087. REVISED 6-25-87 MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS !OR THE MEETING OF SEPTEMBER 14, 1987 lltmbers Present: Stephen T. Pudloski, President Thomas Olkowski, Superintendent of Street Department James S. Tonkinson, Engineer for the Board Members Absent: Robert Shonk, Finance Director Richard tigurelli, Superintendent of water i Sewer Dept. Others Present: Sharon Eiseman, Attorney for the Board The Board met on September 14, 1987 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President of the Board called the meeting to order at 3:22 P.M. Following the agenda, the first order of business was to review the minutes of August 24, 1987. Mr. Olkowski made a motion to accept the minutes as written which was seconded by Mr. Tonkinson. The minutes were approved. The next order of business was a report by the Engineer for the Board on Special Assessment 1366. Mr. Tonkinson presented a request for payment and indicated that the final inspection for the alley north of Austin and east of Elmwood was held on September 11, 1987 and found to be according to the plans and specifications for the paving. A discussion ensued in which the Engineer for the Board, with the assistance of the Pact Sheet, indicated that the awarded contract amount was $48,113.00 and that the final contract amount for the construction of the alley was *41,109.25. He also indicated that the Special Assessment roll was in the process of being re -spread according to these costs. Also, that the total cost of the project, including Engineering and Legal Costs, was $44,809.09. Mr. Olkowski made a motion to issue Voucher it to the City in the amount of $3,699.84 for the Engineering and Other Legal Expenses and to issue Voucher 42 to Capital Cement Company, Inc. in the amount of $9.25 and further to prepare bonds in the amount of 441,100 to be transmitted to Capital Cement Company, Inc. for payment of the work completed, in addition, to direct the Attorney for the Board to file the first voucher in the Circuit Court of Cook County so that the necessary collections on the assessment can be made. This was seconded by Mr. Tonkinson and passed unanimously. The next order of business was the report on the Status of Unpaved Streets. The Engineer for the Board distributed the status sheets for PY86/87 and PY87/88 of the City's Five Year Plan for Unpaved Streets. He indicated that Special Assessment 1363, the Paving of Elmwood Avenue and Special Assessment 1364, the Paving of Isabella street were completed and were awaiting the Page -2- BLI Minutes of 9-14-87 placement of sod. 8e also indicated that Special Assessment 1367, the Paving of Poplar Avenue and Jenks Street would be bid in October or November of this year and is scheduled for spring construction in 1988. He indicated that Special Assessment 1368, 1369 and 1370, the Paving of Colfax Place, Dartmouth Place and Clifford Street, Bernard Place and Isabella Street have their legal hearings scheduled for October 7, 1987 and that these streets will be scheduled for a spring construction beginning. The Chair then drew attention to the FY88/89 amended list of unpaved streets in the five year plan and indicated that Burnham place, Lake Shore Boulevard and Wesley Avenue should be examined for inclusion in the plan and directed the Engineer for the Board to proceed with matching the funding level for this element of the five year plan with an amended list of the unpaved streets for IK88/89 . There being no further business, the Chair adjourned the meeting at 3:45 P.M. The next regular meeting of the Board of Local Improvements will be held on October 12, 1987. Cranes S. Tonkinson City Engineer JST:dt ec: Joel M. Asprooth Sharon Eiseman Kirsten Davis ✓ Kathy Brown MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF OCTOBER 12, 1987 Members Present: Robert Shank, Finance Director Thomas Olkowski, Superintendent of Street Department Richard Figurelli, Superintendent of water & Sewer Dept. James S. Tonkinson, Engineer for the Board Members Absent: Stephen T. Pudloski, President Others Present: Sharon Eiseman, Attorney for the Board The Board met on October 12, 1987 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. In the absence of the President of the Board, the Engineer for the Board chaired the meeting. The Chair called the meeting to order at 3:25 P.K. Following the agenda, the first order of business was to review the minutes of September 14, 1987. Mr. Figurelli made a motion to approve the minutes as Written which was seconded by Mr. Olkowski. The minutes were approved unanimously. The next order of business was the status of unpaved streets. The Attorney for the Board distributed a copy of a memorandum that was sent to the President of the Board indicating that Special Assessments 1368 and 1369 had their hearings for confirmation on October 7, 1987 and that the judge confirmed the special assessment rolls. The projects are ready for advertising for bids. She indicated, drawing attention to the memorandum, that Special Assessment 1370 required further action by the City Council in that the amount of the assessment was in excess of $200,000 and that there was a resolution and a new ordinance scheduled before the City Council at its meeting today to allow for the proper advertising of the ordinance, the recommendation of the board and the engineer's estimate in the newspaper prior to action being taken by the City Council on the ordinance at its meeting of October 26, 1987. The memorandum also indicated that the petition for levying the special assessment for Special Assessment 1371 was filed in the court on October 7, 1987 for a confirmation bearing on December 16, 1987. The Attorney for the Board announced to the board that after October 30, 1987, she would no longer be employed by the City as she is taking a position with a private firm and that Mr. Herb Hill would act as the Attorney for the Board at that time. The Engineer for the Board informed the members that the President for the Board was to have a meeting on Bryant Avenue and that he had prepared the preliminary, rough estimate and special assessment costs for the properties on Bryant Avenue that would be affected. Also, that he had prepared the Page -2- BLI Minutes 10-12-87 assessment costs which would be distributed both to the Bryant Avenue property owners and the Chancellor Street property owners for the paving of Chancellor Street. A determination would have to be made as to Whether Chancellor Street and Bryant Avenue would be treated as a single special assessment or two separate special assessments. He received approval from the boar members to talk to the President of the Board and to use either method of treatment of the paving cf the two streets, i.e., two special assessments or one single special assessment. The Engineer for the Board then distributed the status sheets for the Unpaved Streets in the FY85 and PY86 Elements of the current, approved 5-year paving plan. 8e drew attention to Special Assessment 1365, Hawthorne Lane, special Assessment 1363, Elmwood Avenue and Special Assessment 1364, Isabella Street, indicating that these three projects will be before the Board at its November meeting for approval of payment of final costs and the necessary legal action as all projects are completed with the exception of remedying the punch list and receiving the proper waivers of lien. He also drew attention to Special Assessments 1367, 1368, and 1369, indicating that all the necessary court actions have been completed and were ready for advertising for bids. In answer to an inquiry, the Attorney for the Board stated that it would be proper to advertise for a bid opening in November with a statement within the specifications that the work would be scheduled for a spring 1988 construction start-up. The Attorney for the Board indicated that concerning Special Assessment 1370, if the City Council took positive action on the ordinance at its meeting of October 26, 1987, she would file the necessary documents in court to have the legal hearing scheduled for December 16, 1997. The Chair concurred with her recommendation. There being no further business, Mr. Figurelli made a motion to adjourn which was seconded by Mr. Shonk. The Chair adjourned the meeting at 3:55 P.M. The next regular meeting of the Board of Local improvements will be held on November 9, 1987 at 3:00 P.M. in Room 3650 in the Civic Center. James S. Tonkinson City Engineer JST:dt cc: Joel H. Asprooth Sharon Eiseman Kiraten Davis Kathy Brown MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF NOVEMBER 9, 1907 Members Present: Stephen T. Pudloski, President Thomas Olkowski, Superintendent of Street Department Richard Figurelli, Superintendent of water a sever Dept. James S. Tonkinson, Engineer for the board Members Absent: Robert Shonk, Finance Director Others Present: Herb Hill, Attorney for the Board The Board met on November 9, 1987 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:12 P.M. The first order of business was to review the minutes Ear the meeting of October 12, 1987. Mr. Figurelli made a motion to accept the minutes as written which was seconded by mr. Olkowski. The minutes were approved unanimously. Following the agenda, the next order of business was the review of Special Assessment 1363, the Paving of Elmwood Avenue. The Engineer for the board reported that the project was completed and final inspected on September 18, 1987 and found to be in compliance With the plans and specifications. The request for final payment in the amount of 12,695.85 was presented to the Board and the Fact Sheet concerning the special assessment. It was noted that the final contract amount for the paving of Elmwood Avenue was $41,548.25 and the sewer work which was not part of the special assessment, was $15,090.00. Also, that the final special assessment cost of the project including Engineering and Legal is $45,287.59. Therefore, the amount of the expenditure that represented the Engineering and Legal costs is $3,739.34. Mr. Tonkinson made a motion to accept the final costs of the project as presented and to issue the first voucher in favor of the City in the amount of 43,739.34 for Engineering and Legal costs and to direct the Attorney for the Board to prepare the necessary documents for filing in the Circuit Court of Cook County along with the first voucher. The motion was seconded by Mr. Figurelli and passed unanimously. A discussion ensued in which the warrant to collect the assessment and the timing of the collections were covered. The Chair informed the members that Saint Francis Hospital will be contacted to transmit the $5,000 that is their contribution to the cost of paving Elmwood Avenue. Page -2- OLI Meeting 11-9-87 next, the Engineer for the Board presented the Fact Sheets and,bills for Special Assessment 1366, the Paving of isabella street. tor. Tonkinson reported that the final inspection was held on September 18, 1987 and that the work was found to be in conformance with the plans and specifications. The final payment for the project was in the amount of $1,372.15 and found to be in order. The total cost of the improvement is $29,913.42 of which #2,469.92 was expenditures for Engineering and Legal costs. Mr. Figurelli made a notion to approve the final payment for the project and to issue the first voucher for the project in the amount of $2,469.92 in favor of the City for Engineering and Legal costa. Also, to direct the Attorney for the Board to make the necessary filings in the Circuit Court of Cook County to confirm the final costs for the assessment and file the first voucher. The notion was seconded by Mr. olkowski and passed unanimously. The next item on the agenda was a status report on Special Assessment 1371, the Paving of the Alley North of Grove and East of Hinman. The Attorney for i the Board reported that the special assessment rolls had been filed in the Circuit Court of Cook County and a legal hearing is scheduled for December 16, a 1987. The Engineer for the Board reported that the necessary legal notices will be sent on November 17, 1987 to the property owners affected. The next order of business was the status report on Special Assessment 1370, the Paving of Clifford Street, Bernard Place and Isabella Street. The Attorney for the Board reported that the special assessment rolls were filed in the Circuit Court of Cook County and that it's legal hearing will also be held on December 16, 1967. The necessary legal notices will be sent to the affected property owners on November 17, 1987. Following the agenda, the next order of business was PY86-87 and PY87-88 annual elements of the 5-year Paving Program. The Engineer for the Board presented the status sheets which were reviewed by all members and indicated that Special Assessment 1367, Special Assessment 1368 and Special Assessment 1369 were being advertised for a bid opening on November 30, 1987 and that the notices contained the language that this work was to begin in the sprung of 1988. Also he stated that Special Assessment 1368 and Special Assessment 1369, as per the direction of the Board, contained an alternate for paving with concrete in lieu of paving these two streets with an asphalt mixture. A discussion ensued in which the Attorney for the Board requested clarification on the manner of assessing for street paving projects. The Chair and the Engineer for the Hoard responded to questions to the satisfaction of the attorney. The next order of business was the review of the revised 5-Year Street Paving Plan. (At this time, the Attorney for the Board requested that he be excused, as he had prior commitments which needed his attention.) The engineer for the Hoard distributed the revised plan to the members and a discussion ensued in Which the Chair directed the engineer for the Board to examine the fund balance in the prior bond issues covering special assessment paving and determine the availability of funds for financing the PYSS-89 Element of the Page -3- BLI Meeting 11-9-87 plan. He also requested a revision on the wanner of identifying the fiscal year as it appeared on each of the elements at the top of the individual sheets, that is, instead of PY86 - FY87, it should be revised to py86-87. It was determined that a special meeting should be held on November 23, 1987 at 3:00 P.M. so that a work session can be held to review the funding in comparison to the paving requirements for the Long Range Plan. The Chair then requested Other Business to which the Engineer for the Hoard inquired as to the 1988 meeting schedule. It was determined that the sale forealat would be carried out in 1988 as it had in previous years, that is, that the Board would meet on the first Council meeting of each month at 3:00 P.M. in Room 3650. The Chair directed the Engineer for the Board to inform the City Clerk of this schedule. There being no further business, the Chair adjourned the meeting at 4:30 P.M. The next meeting of the Board of Local Improvements will be November 23, 1987 at 3:00 P.M. in Room 3650 at the Civic Center. The following regular meeting of the Board will be December 7, 1987, the same time and place. James S. Tonkinson City Engineer JST:dt cc: Joel M. Aaprooth Herb Sill Kirsten Davis ✓ Rathy Brown MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE SPECIAL MEETING OF NOVEMBER 23, 1987 M obers Present: Stephen T. Pudloski, President Robert Shonk, Finance nire-�Lar Thorns Olkowski, Superintendent of Street Department Richard Figurelli, Superintendent of Water i Sewer Dept, James S. Tonkinson, Engineer for the Board Members Absent: None Others Present: Herb gill, Attorney for the Board The Board of Local Improvements held a special meeting on November 23, 1987 at 3:00 P.M. in ROOM 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:15 P.M. He announced that this was a special meeting to review the funding level in comparison to the paving requirements for the Long Range Paving Plan and that the meeting is to be a work session to revise the 5--year plan for presentation to the Administration and Public Works Committee. The Attorney for the Board excused himself from the meeting stating that he had other city business and didn't feel it was necessary for him to be present as he would have no involvement in the discussion of the engineering estimates and funding levels. (Mir. Hill left the meeting at 3:20 P.M.) A work session then took place by examining the funding levels for FY88-89 to and through FY91-92 in comparison to the annual elements of the proposed 5--year plan. The proposed 5-year plan was modified so as to accomodate the funding level and reflect the application for Community Development Block Grant funds for those streets within the CDBG Target Area. The President of the Board directed Mir. Tonkinson to prepare a clean copy of the proposed 5-year plan so that it may be presented to the Administration and public Works Committee at its December 7, 1987 meeting. The Board of Local Improvements meeting was adjourned by the President at 4:20 P.M. The next meeting of the Board will be held on December 7, 1987 at 3:00 P.M. in Room 3650 at the Civic Center. l es S. Tonkinson City Engineer JST:dt CC: Joel M. Asprooth Herb Bill xirsten Davis Kathy Brown MINUTES OF THE BOARD OF LOCAL IMPROVEMENTS FOR THE MEETING OF DECElMBER 7, 1987 Members Present: Stephen T. Pudloski, President Robert Shank, Finance Director Thomas Olkowski, Superintendent of Street Department Richard Figurelli, Superintendent of Water i Sewer Dept. James S. Tonkinson, Engineer for the Board Members Absent: None others Present: Herb Hill, Attorney for the Board The Board of Local Improvements met on December 7, 1987 at 3:00 P.M. in Room 3650 of the Civic Center located at 2100 Ridge Avenue. The President called the meeting to order at 3:10 P.M. The first order of business was to review the minutes for the meeting of November 9, 1987. Mr. Figurelli made a motion to accept the minutes as written which Was seconded by Mr. Tonkinson. The minutes were approved unanimously. Next, the minutes for November 23, 1987 were reviewed and Mr. Figurelli made a motion to accept these minutes as written which was seconded by Mr. Tonkinson and these minutes were approved unanimously. Following the agenda, the next order of business was the review of the final payment to Artley Paving b Contracting Corporation for Special Assessment 1365, the paving of Hawthorne Lane in the amount of #8,939.29. The Engineer for the Board presented a fact sheet for the project and informed those present that the final inspection was held on November 20, 1987 with the project found in substantial compliance to plans and specifications. He presented the total costs of the project as indicated on the fact sheet as being $83,334.13 for Construction and $7500.08 for Engineering and Legal costs for a total cost of improvement of $90,834.21. He also stated that due to the favorable low bid and construction cost of the project there would be a cost savings for the individual property owner of approximately 4800 per parcel. Mr. Olkowski made a motion to accept the final costs for the project and to issue the first voucher in favor of the City of Evanston in the amount of $7500.08 for Engineering and Legal costs and to direct the Attorney for the Board to file said voucher in court and to file the final assessment roll for final confirmation. This was seconded by Mr. Figurelli and the Board passed this motion unanimously. Page -2- BLI Minutes The next order of business was to review the bids for three (3) Special assessment street paving projects. The Engineer for the Board presented the bid tabulations for Special Assessment 1367, the Paving of Poplar/Jenks, Special Assessment 1368, the Paving of Colfax Place and Special Assessment 1369, the Paving of Dartmouth Place. The Board reviewed the tabulations for Special Assessment 1367 with the Engineer for the Board presenting the pre -qualification certificates for the contractors participating in the bidding process and recommended that Thomas N. Madden Company, the low bidder in the amount of J227,508, be approved for award of a contract to do the necessary work. A discussion ensued in which the low bid was examined in comparison to the other bidders and Mr. Figurelli seconded the motion to award the contract to Thomas M. Madden Company for the paving o: Poplar/Jenks. The award was approved unanimously. Next, the Board reviewed the bid tabulations for Special Assessment 1368, the Paving of Colfax Place. The Engineer for the Board reported that alternative bids were received for the paving of this street with asphalt and also with concrete. He indicated that the apparent low bidder for asphalt paving, Nardulli Construction, had not the proper pre -qualifications as certified by the State to do the asphalt paving that is required and that the second low bidder, Artley Paving 6 Contracting Corporation was fully qualified and further indicated that the apparent lox bid for Artley Paving & Contracting Corporation was 17a,942.95 which is approximately $9,000 over Nardulli Construction's bid. He then drew attention to the apparent low bid of Ilice Construction Company for paving the street with concrete and indicated the contractor had never had a paving job that entailed the paving of a street with Portland Cement Concrete. Also, that he had never had any finished concrete paving project with the exception of curbs and sidewalks. In addition, the Engineer for the Board indicated that Capitol Cement Company, the second low bidder had completed successfully special assessment alley paving projects and in the recent construction season, paved three (3) concrete streets for the City of Chicago. He therefore recommended that the Board award the contract to Capitol Cement Company to pave Colfax Place with a concrete pavement for the contract amount of $80,498.75 which is approximately $4,000 over the apparent low bid of Ilice Construction Company and approximately 42,000 over Artley Paving 6 Contracting Corporation's bid for asphalt paving. A discussion ensued in which the President of the Board informed the Board that this was an opportunity to pave a street in concrete as opposed to asphalt which has been the practise for many years. He stated that there would be disruption to the neighborhood during the period of the concrete curing for two weeks when no vehicles will be allowed on the street; however, he explained that the maintenanace costs for the concrete in the future would be less than if the street were paved in asphalt. He also compared the costs of resurfacing a concrete street with that of resurfacing an asphalt street. Mr. Shonk seconded the motion and the Board approved award of the contract to Capitol Cement Company to pave Colfax Place with concrete. Page -3- BLI Minutes Next, the Engineer for the Board indicated on the bid tabulation for Special Assessment 1369, the Paving of Dartmouth Place that the same scenario applies. He made a motion to accept Capitol Cement Company's bid for concrete paving in the amount of $68,033.50 which is approximately 411,000 over the low bid of slice Construction Company and approximately J1,500 over the low bid of Artley Paving s Contracting Corporation for asphalt paving. Mr. Figurelli seconded the motion. A discussion ensued in which the comparison of Colfax Place and Dartmouth Place was made afterwhich the Board voted unanimously to award the contract for paving of Dartmouth Place to Capitol Cement Company. The Engineer for the Board pointed out that all approvals for awards represents bids that are below the Engineer's Estimates that were filed in court for the individual special assessments. The bid tabulation sheets for Special Assessment 1367, 1368, and 1369 were entered into the record as Exhibit A, B, and C respectively. The next order of business was the status report on special Assessment 1371. The Attorney for the Board reported there would be a legal hearing on December 16, 1987 in the Circuit Court of Cook County and that all the necessary legal notices had been sent. He also stated that Special Assessment 1370 would also have its legal hearing for court confirmation on the same day and that the legal notices had been sent. Next was the review of the five-year plan for paving the remaining unpaved streets in the city. The Board accepted the plan as presented and the President of the Board informed those present that the Administration and Public works Committee would be requested to approve the FY88/89 element of the five-year plan and review the report at its meeting tonight at 7:30 P.M. He also stated that a Purchasing Report for Special Assessments 1367, 1368, and 1369 would be before the Committee and City Council for approval of award to the contractors that the Board had approved today. There being no further business, the chair adjourned the meeting at 3:45 P.M. The next meeting of the Board of Local Improvements will be held on January 11, 1988 at 3:00 P.M. in Room 3650 of the Civic Center. .Tames S. Tonkinson City Engineer JST:dt cc: Joel M. Aaprooth Kristen Davis ✓ Kathy Brown Herb Hill