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HomeMy WebLinkAboutMinutes 1986HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, January 21, 1986 Room 2401 - 7:00 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Drummer, Aid Juliar, Aid. Raden, Aid. Summers, Curtis Chancellor, William Hartgering, Laurie Sans, and Kenneth Whitney MEMBERS ABSENT: None STAFF PRESENT: Aiello, Asprooth, Austin, Bannister, Carter, Fox, Gibb, Griffith, Jager, Rudd, Talkington, J. Thomas, O. Thomas, Tonkinson, Shulse, Witt, Yonker OTHERS PRESENT. Rev. Curry, W. Parks, M. Sharp, B. Troy, B. Dorons, C. Walker, P. Peters, W. Guess, D. Holmes, J. Johnson, A. Jennett, P. Vance, M. Johnson, M. Rzasa, C. Steinbuck, H. Medman, G. Chastany, Rev. Norwood, S. Flowers, E. Summers, A. Willis, B. Downs, R. Winick, P. Tarr, M. Wittaker PRESIDING OFFICIAL: Aid. Juliar, Chairman Meeting was called to order at 7:10 P.M. L MINUTES OF THE DECEMBER 17, 1995 MEETING Ken Whitney asked that Sec. I of these minutes be altered to read: "The EBIC proposal was withdrawn because its sponsor, Evanston Inventure, stated in Its letter to the Committee that the activity represented an inappropriate use of CDBG funds." Staff agreed to this change. There was consensus that until the Committee Handbook was wholly adopted, none of the procedures voted on at the previous meeting would go into effect (questioned by Mr. Whitney). Mr. Whitney moved and Sill Hartgering seconded to approve the revised minutes. Motion passed unanimously. 11. COMMUNICATIONS/TRANSMITTALS A. Baxter/Travenol Press Release Re: $1.0 million gift to Local Organizations. Accepted into the record by Aid. Juliar. B. Memos to Human Services Committee Re: Proposed Human Services Plan. Accepted into the record by Ald. Juliar. C. CDBG Project Quarterly Report Narrative. Discussion to be deferred to February meeting. D. Memo on Revision to GEES Work Program. Discussion to be deferred to February meeting. Housing do Community Development Act Committee Minutes - January 21, 1986 Page 2 Ill. FOSTER SCHOOL AIR CONDITIONING PROJECT Aid. Drummer moved and Bill Hartgering seconded to allocate $2,240 In unexpended YI I ULO funds to the Foster School Air Conditioning Project for new electric service required for the units. Motion passed unanimously. IV. REVISION OF PROPOSED 193647 CDBG PROGRAM Review of Recent Federal Entitlement Cats Aid. Jullar summarized the memorandum, which described the effect the Gramm-Rudman budget policy act has placed on the national CDBG program. He stated the Committee members are in an undesirable position but that it is necessary to cut an additional 17% from the total budget agreed upon on December 17, 1985. A. Public Service Aid. Raden began the discussion by referring to a memorandum submitted by the Evanston Neighbors At Work organization which described how said organization could operate Emergency Assistance Services (EAS) for approximately $72,212 per year. She stated it is Important that people in the community get the highest level of service as well as to maintain other agencies even in light of the tremendous cuts that had to be made. She added that the CD Committee had requested Neighbors At Work to consider operation of such a program and that no member of the organization had asked to do it themselves. Aid. Raden moved and Hartgering seconded to award $72,212 to Neighbors at Work. Discuislom Pat Vance, Neighbors At Work official, described the intake procedures anticipated by the organization for this program. She stated there were a variety of other services provided by Neighbors at Work that EAS recipients could be referred to. Ken Whitney asked whether any contingencies would be added to the cost of the program in the future and Pat Vance responded there were none expected. She said that all services currently provided thought the EAS program could be provided by Neighbors at Work since the agency already deals with many of these clients. Laurie Sans, referring to an earlier discussion with .-Mr. Hecky Powell, Director of Neighbors at Work, and also to the memorandum before the Committee, asked why the organization would request funding to administer the program yet not appear willing to take on such a responsibility? Ms. Vance responded that Neighbors at Work in no way desired to take anything away !rom the existing administration of the EAS program. The Board of Directors only intended to make sure clients got the most out the funding available. Anna Willis and Edna Summers, Evanston Township officials, voiced their concern that $100,000 for food alone needs to be distributed and doubted Neighbors at Work could handle the amount of assistance presently administered under the City's EAS program. Ms. Summers added she was offended that other organizations are deciding what to do with Township funds. Aid. Raden responded that the former Township supervisor, Arnold Winfield, had been apprised of this proposal and was hoping the transfer of administration could take place at a reduced cost. At the request of Bill Hartgering, City Manager Joel Asprooth commented on the history of the program and conveyed that a decision to transfer such important services to the community should not be made in one evening or even in a week. He thought more study was needed and informed the Committee that Neighbors at Work had not expressed an interest in the program until ten days ago as opposed to the Township submitting their proposal over two months ago. Revs. Curry and Norwood a .ed the Committee to defer this issue until an informed decision could be made, and added that the cost differentials between the Township, City, and Neighbors at Work proposals do not mean that the same quality of service could be provided for less money. Housing & Community Development Act Committee Minutes - January 21, 1986 Page 3 Ms. Summers, in response to a statement made by a NAW board member, stated that the third budget presented by the Township in their proposal to operate the program is very close to the City's current budget. Aid. Drummer felt he needed more time to review the NAW proposal and added that this was not a program to put into jeopardy at this time. Bill Hartgering, citing NAW's good track record and the amount of money allocated to them In the past, stated he would have no problem allocating funds for the EAS program to NAW because of their sound performance In other areas. Aid. Jullar stated this was an entirely different situation and the fact that the Township stated they could not do it for less was an Important consideration. Other items of discussion includedr funding EAS at the level requested ($121,108) would mean a guaranteed loss of an agency Like the Community Defender; duplicative efforts being provided by the City and NAW to similar clients in the community; the fact that NAW used to provide emergency services to the needy in the community in previous years; the level of service being offered at different funding levels for both City and NAW; and the additional support provided to the community by the City's EAS program director. Aid. Raden added she had discussed this issue with the Mayor who deemed the NAW proposal a reasonable one to consider. Aid. Summers Joined the Committee at this time. The Committee voted to defeat the motion offered by Aid. Raden by a vote of 3 to 3. A nation was made by Aid. Raden to reduce all previously funded public service agencies by an equal amount in order tr, comply with the new public service cap ($197,700). The agencies' ability to function as a result of these cuts and the recent grants awarded by the American Hospital Supply Corp. were discussed. A 16.3% across the board cia for the 7 remaining agencies in the public service category was agreed upon by the Committee, with the following results; Emergency Assistance Services $75,216 Community Defender 48,027 Evanston Legal Services 2,437 Evanston YMCA Shelter 14,714 Food Aid Center of Evanston 12,614 Earn do Learn 2,911 Youth Job Center 41,444 Other 316 TOTAL $ 197,700 Aid. Drummer suggested that the two smallest grant awards be eliminated and allocated to the EAS Program. Aid. Juliar announced that Rick Weiland, Director at Earn & Learn, had Indicated any amount the Committee could allocate to the agency would be fully utilized. Aid. Raden moved and Laurie Sans seconded to amend her original motion to delete the $2,457 for Legal Services and add those funds to the EAS program (new total $77,673). The motion was approved by a majority of the Committee with the consensus that the remaining $317 would be added to the EAS program, resulting in a new total of $77,990. B. Administration/Planning Ken Whitney asked why the ECDC Corporate Maintenance account could now be qualified under a category other than Administration/Planning. Staff responded this program had, in the past, qualified under another eligible category (Aid to Subrecipient) and based on the changes in ECDC's administrative work program and HUD approval, the program could now be placed in a separate category resulting in a lesser impact on the administrative planning cap. Bill Hartgering commended staff for its creative financing work. Aid. Raden asked why Fair Housing funding could not also be categorized as Aid to a Subrecipient and Chris Yonker replied that Fair Housing activities could only be qualified under public service or administration. Charlotte Walker, Director of ECDC, stated she and the ECDC Board Members had some concern about which activities are now eligible under its Corporate Maintenance program. Mr. Yonker assured Ms. Walker that as long as their activities are eligible in other categories they are eligible under the Aid to Subrecipient category. Housing 8t Community Development Act Committee 'Minutes - January 21, 1986 Page 4 Ken Whitney moved to delete $16,993 from the Assistant to the City Manager position and $1,380 from the Development Analyst from the CDBG Administration (#I) budget. He cited EBIC's reason for withdrawing their proposal as his justification for deleting these economic development administrative funds. He failed to see how the majority of the activities outlined in the Assistant City Manager's memorandum specifically relate to community development. Aid. Raden seconded the motion. Mr. Yonker offered an alternative to Mr. Whitney's motion to delete instead $1,380 from the CDBG intern position as opposed to the Development Analyst position. Mr. Whitney accepted this amendment. The motion was approved 3 to 3. C. Nelghborhaad RevitaU=flon, Holm% dt Ec=xwnic Development Mr. Whitney then moved to decrease the Catchbasin Replacement Program (034) to $60,000 and Curb Replacement (i35) to S71,000. Seconded by Laurie Sans. Motion passed unanimously. A motion by Bill Hartgering (seconded by Aid. Raden) to delete the Cul-de-Sac Construction Project (036) was defeated 3 to 3 after Aid. Summers reminded the Committee of the high level of need existing within that particular area of the community. Ken Whitney moved and L aurle Sans seconded to delete $50*000 from the Committee's determination that S100,000 be allocated to the Single -Family Housing Rehab Loan Program (044). This reduction would have been in line with the City Manager's recommendation. Aid. Drummer voiced his non-support for this motion and gave evidence that with the new Housing Rehab guidelines, there seemed to be an improved outlook on the City's ability to spend the money on eligible clients in Evanston. Housing and Property Services Director, Bob Rudd, stated there was presently $300,000 currently existing in the City Single -Family Rehab program; approximately $60,000 has been spent per quarter over the last year in housing rehabilitation loans. Mr. Whitney withdrew his motion. Aid. Drummer moved and Aid. Summers seconded to decrease the Green Bay Road Viaduct project (029) by $30,000. Bill Hartgering reminded the Committee of the overall Impact on the City's access routes this project would provide and that it is a significant improvement for the target area. Planning Director Dick Carter Informed the Committee that the railroad has agreed to remove the viaduct but that the City would have to fund street repairs as a result of this removal. The motion ptssed 7 to 1. There was a motion by Ken Whitney and seconded by Bill Hartgering to delete the $37,000 Handicapped Accessibility Project 423). The motion passed 7 to 1. Mary Gibb, Director of the Commission on Aging, requested that the $47,000 that had previously been reallocated from the 1984 Congregate Housing for the Elderly account to the 1986 program year be reinstated. There was no motion made by the Committee to restore the $40,000 to said project. Ald. !laden moved, Whitney seconded, to delete $20,000 as the City's contribution to Evanston lnventure (#2). Aid. Juliar reminded the Committee that this was one of the most appropriate uses for CDBG funds since businesses were being recruited by Evanston Inventure with the ultimate hope of providing jobs to the community. The motion failed 4 to 4. Housing & Community Development Act Committee Minutes - January 21, 1996 Page 3 Laurie Sans moved and Aid. Jullar seconded to delete $13,000 from the TOE Code Enforcement Program. Aid. Raden strongly opposed this motion, citing the lengthy discussions that have taken place between TOE representatives, the City, and members of the Evanston Property Owners Association. The motion failed 3 to S. After consldering various cutbacks to the project, the Committee decided to retain the Howard Street Sidewalks project (I37) at $25,000 after a motion was made by Aid. Drummer and seconded by Bill Hartgering to delete funding. The motion had failed 4 to 4. The Child Care Center project (024), originally recommended at the requested $19,165, was reduced by $9,165 in a motion made by Ken Whitney and seconded by Aid. Raden. It was suggested by the Committee that the Neighbors at Work Minor Repairs and Painting program be retained to do the interior painting of the Center. A question was raised by Rev. Norwood as to which public facilities in the community would be eligible for Neighbors at Work assistance. Aid. Raden responded most agencies would be eligible but they would have to come before the Committee first In order to get permission to use Neighbors at Work for performing exterior painting or minor repairs. The motion was approved 7 to 0 with one abstention. There was another motion regarding the Catchbasin Project. Aid. Raden moved to further decrease the Catchbasin Project by $40,000. Motion was seconded by Aid. Summers, and was carried by the Committee 6 to 2. Aid. Drummer then moved to delete an additional $23,000 from the Curb Replacement program, leaving it at $50,000. Curtis Chancellor seconded the motion and the motion carried 3 to 3. There was another motion by Ken Whitney to delete the Cul-de-Sac Construction project; motion was seconded by Bill Hartgering. Motion was defeated 4to4. Aid. Summers moved, and Ken Whitney seconded to delete $2,500 from the Tree Planting Project (f26). Motion was defeated 2 to 6. Bill Hartgering moved and Ken Whitney seconded to cut the Evanston Community Development Corporation and [Neighbors at Work proposals each by 4%. The breakdown by program is as follows: ECDC Small Business Development Program (i20) $87,107 ECDC Housing Rehab Services (#40) 69,375 ECDC Corporate Maintenance (AG) 47,040 NAW Minor Repairs/Painting Assist. Program (N38) 271,908 Motion carried 7 to 1. Charlotte Walker was asked by City staff to adjust the ECDC budgets accordingly based on this 4% overall reduction. D. Revision and Approval of 1986-87 CDBG Program and Recommendation to City Council for Adoption Aid. Summers moved to allocate any remaining funds to the Unspecified Local Option budget; seconded by Bill Hartgering. Motion was unanimously approved. Ken Whitney then moved to transmit the CDBG budget package to the City Council for Its approval; seconded by Aid. Summers. Motion passed 6 to 2. Housing & Community Development Act Committee 'Minutes - January 21, 1986 Page 6 V. OTHER BUSINESS BIll Hartgering requested clarification on the memorandum describing the proposed Human Services Plan. Staff responded this memo was transmitted for Information purposes only and that action would not be requested from the Committee on this proposed plan until after a presentation had been made In February. Bill Hartgering informed the Chairman he would be willing to sit on the planning group for the proposed Human Services Plan. Aid. Drummer moved and Laurie Sans seconded, to table the discussion on the Committee Handbook, as it was expected to be placed on tonight's agenda as a special order of business. Motion was imanimawy VL CD STAKE INPUT Chris Yonker introduced Nicolette Modaber, new Community Development staff planner, to the Committee. Members of the Committee welcomed Nicolette to her new position. VIL CITIZEN INPUT There was no citizen Input. Vlll. ADJOURNMENT -- Aid. Juhar moved to adjourn, seconded by Ald. Drummer. Meeting was adjourned at I WO A.M. Date: 39Y I-6 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, February 11, 1986 Room 2403 - 7:43 P.M. MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: PRESIDING OFFICIAL: Meeting was called to order at 7:30 P.M. Civic Center Aid. Drummer, Aid. Juliar, Curtis Chancellor, Laurie Sans, Kenneth Whitney Aid. Raden, Aid. Summers, William Hartgering Bannister, Carter, Fox, Griffith, Hayes, Modaber, Talkington, J. Thomas, Yonker C. Walker, R. Roy Aid. Juliar, Chair L MINUTES OF THE 3ANUARY 21, 1986 MEETING Kenneth Whitney asked that the minutes on page 4, paragraph 1, be amended to change the words "community development" to read "Community Development Block Grant Program", and that page 3, paragraph 3 should read "Neighbors at Work would be 'consulted"' rather than "retained". Aid. Drummer made a motion to approve the minutes as amended. Motion carried. IL COMM UNICATIONSITRANSMITTALS A. Housing Commission Minutes of November 21, 1983. Accepted into the record by Aid. Juliar. B. Final Statement of Objectives and Projected Use of Funds for the 1996-87 CDBG Program. Accepted into the record by Aid. Juliar. C. Letter to HUD and HUD's Response Re: Proposed ECDC Commercial Revolving Loan Fund. Aid. Juliar stated that there was a letter from Chris Yonker written to HUD and a letter, in response, from HUD. Mr. Yonker stated that his letter to HUD was seeking clarification regarding commercial revolving loan funds. He explained this was not just for ECDC but for the City as well, especially in relation to financing existing items suet► as capital outlays and non -fixed equipment. Mr. Yonker stated that he would like to meet with Charlotte Walker, of ECDC, before pursuing this matter further with the Committee. Aid. Drummer stated that HUD's letter gave credence to what we want to do with our MBE program. He encouraged the staff to meet with ECDC to get started on this issue. Laurie Sans stated that this will help in the future but can't be used for existing debt. She stated that she didn't want to see the merchants feel as if it was a lost cause. Mr. Yonker commented that the CD staff is concerned about this and stressed that these loans need to be collateralized in some way and that it needs to be determined that the business can indeed repay these loans and not have the merchants getting more into debt. Aid. Drummer acknowledged the risk factor involved and stated that 41[�E rules would have to be adhered to. Charlotte %alker said that she agreed with Aid. Drummer and wanted to address Laurie Sans' concern over working capital and whether these guidelines would be a deterrent. She stated that ECDC does this kind Housing dt Community Development Act Committee Minutes - February 11, 1986 Page 2 of analysis of businesses. As far as ECDC is concerned, it Is not a major change from existing procedures. It is similar to Inventure in that they have loans similar to this now; they want to be able to adapt this to the revolving loan program. III. PURCHASE OF COMPUTER TERMINALS FOR EMERGENCY ASSISTANCE, CD ADMINISTRATION, AND HOUSING REHAB/PROPERTY MAINTENANCE ADMINISTRATION PROGRAMS Chris Yonker discussed the need for additional computer terminals. He cited the main reason was staff reduction in that Emergency Assistance Services cannot function without a computer with their reduced staff level. He mentioned that the computer terminal in the CD Department was running constantly doing word processing and an additional terminal would enable the C❑ staff to have access to more CDBG financial information about the projects. He cited that the Rehab Department generates a tremendous amount of paperwork and that much of this is currently being done by hand. He urged the Committee to recommend purchase of these terminals to City Council. He stressed that this is a one-time expenditure and the CD Program has money available for it now but that there may not be money available for this type of purchase in the future. Aid. Drummer made a motion to approve the purchase of these computer terminals. The motion was seconded by Laurie Sans. Discussion. Kenneth Whitney asked about ownership of the terminals, serial number identification of them, who would staff the computer, who would train the computer operators, and whether new software would have to be purchased. Mr. Yonker responded that the City owns the computer rather than the department it would be purchased for. He stated that serial numbers were identifiable to indicate that the computer was purchased with CD dollars and that the CD Department has an Inventory sheet of what equipment is purchased. Mr. Yonker stated that the existing EAS caseworkers would operate the computer. No additional staff would have to be hired to operate the computer for EAS and that another City of Evanston employee would train the caseworkers. He further stated that no additional software would have to be purchased. Laurie Sans asked if the same data base would be used. Mr. Yonker replied that it would but that confidentiality of EAS files could still be maintained. The motion carried unanimously. IV. PROPOSED 1986/87 CDBG AFFIRMATIVE ACTION PLAN Aid. Juliar requested that the Affirmative Action Plan be discussed at this time. He commented that there were not any major changes from last year's Affirmative Action Plan with the exception of the increase in the minority business enterprise goal from 25.3% to 30%. Aid. Drummer ,fished if the CD staff could calculate how much of the affirmative action goal for fiscal year 1983-86 is from previous years. Mr. Yonker stated that this could be determined and he would get these figures for CD Committee members. Aid. Drummer encouraged the cooperation of the CD staff, CD Committee, City Manager, and ECDC in working together on this Affirmative Action Plan. He also expressed concern that these figures do not reflect which dollars are for "for -profit" businesses. Kenneth Whitney asked if the City had its own minority set -aside program and if so, if he could have a copy. Mr. Yonker replied that the City does have such a program but that the fiscal year 1986-87 program figures have not been determined as yet. Laurie Sans asked if contracts ever have to be bid a second time if no minority contractors bid on them. Mr. Yonker replied that he has not seen this happen in the time that he has been with the City. He stated that efforts are always made to ensure that a number of minority contractors are made aware of bidding opportunities. Ald. Drummer reminded the Committee that ECDC is trying to help qualify more minorities to bid on jobs. Mr. Yonker stated that the City has experimented with consolidating the permit process to assist minorities in becoming familiar with the City's permit process. Curtis Chancellor asked Charlotte Walker if ECDC has had any problems with the City's set -aside program. Ms. Walker responded that there is a problem because there is not a sufficient pool of contractors available -to bid on some contracts. She also stated that some of the paperwork involved in bidding on federally -funded projects also make it difficult for small minority -owned businesses to carry projects through without financial difficulties. She added that it sometimes causes cash flow problems for many minority l: Housing St Community Development Act Committee Minutes - February 11, 1996 Page 3 contractors, and they don't have the kind of banking relationships that other contractors have. Aid. Drummer asked how much liberty the CD Committee had to change the Affirmative Action Program Resolution. Aid. Juliar responded that the Committee can change it as well as the City Council. Curtis Chancellor said that he saw some points that needed to be revised. Aid. Drummer made a motion, which was seconded by Laurie Sans, to recommend that the City Council adopt the proposed CDBG Affirmative Action Plan. Motion carried four to one. V. CDBG QUARTERLY REPORTS FOR THE PERIOD SEPTEMBER 1, 1993 - NOVEMBER 319 1933 Charlotte Walker responded to the quarterly reports on ECDC which had been sent to the CD Committee members. She stated that the Committee needed to understand how the rehab guidelines were set up. She said that approximately 2,000 pieces of mail were sent out throughout the target area and a 2% return was expected. This would be approximately 40 inquiries. They projected that approximately one-half of these 40 inquiries would turn into applications and one-half of the applications would be processed. The latter half of these applications would require technical assistance. Ms. Walker acknowledged that it has been difficult getting responses to the mailing and that at the present time they get a .3% response to their mailings. She added that in the fourth quarter, the guidelines were changed and ECDC wants to put out a different marketing piece that would get more information on guidelines to residents. Aid. Drummer asked if the guidelines would allow more grants and if the City's second position on the mortgage was a stumbling block. He also inquired if ECDC would market this program Citywide. Ms. Walker responded that there will be more money for repairs and that the ECDC could take a third position mortgage. She stated that ECDC is working with Bob Bannister, of the City, to develop a marketing strategy. Curtis Chancellor asked if the mailings were reaching their destination and if other methods of marketing had been explored. Charlotte 'Walker stated that the mailings sent out by ECDC arrive better than the first class mail does. She added that ECDC also works with churches and block clubs to promote the City's rehab programs. Charlotte Walker then addressed the issue of the Church/Dodge Facade Program. She stated that there have been many delays in this program due to grant conditions. A procedures manual had to be revised. She stated that 22 businesses were targeted and it is expected that 16 of these will participate in the program. Ms. Walker stated that although the program got off to a slow start, ECDC expects that it will come very close to completing the goals they had set. Laurie Sans asked about the timeframe for completing these goals. Charlotte Walker replied that these facades are under contract and that ECDC has started working on the Emerson Street program. Aid. Juliar accepted the quarterly reports into the minutes. VL PRESENTATION ON PROPOSED HUMAN SERVICES PLAN AND CONSOLIDATION OF CDBG PUBLIC SERVICES PROCESS WITH THE UNIFIED BUDGET PANEL Jeanne Fox, the Executive Director of the dental Health Board, spoke as staff to the Unified Budget Panel. She outlined to the Committee the membership composition of the panel and how the panel operates. She described how priorities are set and the appeal process that agencies may use if there are disagreements with UBP funding decisions. Kenneth Whitney asked what would happen if HUD cut the CDBG funding after the unified budget process had taken place. Xis. Fox responded that it would be the CDBG Committee's responsibility to make funding cuts in these programs. Ms. Fox explained that if the CD Committee joined the Unified Budget Process panel, the CD Committee would be eligible to send four members to be members on the UBP panel. 10r. Whitney advocated having the CD Committee make recommendations for funding of public service agencies to Unified Budget Panel and that the four CDBG members on the Unified Budget Panel uphold these recommendations. fir. Whitney asked Ms. Fox if the CD Committee's recommendations could be outvoted by the other members of the Unified Budget Panel. tits. Fox responded that this was a possibility. She added that sometimes the UBP will sugre- t that funding for a specific agency come from a variety of sources. Mr. Whitney expressed concern about the Unified Budget Panel making funding decisions that the C❑ Committee normally clues. Housing dt Community Development Act Committee Minutes - February 11, 1986 Page 4 Ms. Fox stressed that this only referred to the Human Services portion of the CD Committee's responsibilities. She added that the Unified Budget Panel does not allocate, it only makes recommendations. Both Laurie Sans and Kenneth Whitney were concerned about the timing of the CD Committee's work and the Unified Budget Panel work. They did not want to see the CD Committee have to go through the whole budgeting process again if there were major changes at the Unified Budget Panel hearings. Jeanne Fox responded that this does not usually happen. Aid. Drx-mmer spoke in favor of pooling the CD public service monies and letting the Unified Budget Panel make the allocation decisions on these services to enable the CD Committee to concern itself with the traditional community development issues of neighborhood revitalization. Jeanne Fox reiterated that the Unified Budget Panel is concerned that in these times of reduced funding, agencies often have to scatter their staff's time looking for funding sources. They believe it is a more productive use of staff time to have the agency make only one budget presentation to the Unified Budget Panel. Kenneth Whitney asked if the City Council could overturn the UBP's funding recommendations. Jeanne Fox responded that this could happen. She added that, in the past five years, the City Council has concurred with the UBP funding recommendations. Aid. Juliar spoke in favor of the CD Committee cooperating with the Unified Budget Panel. Ken Whitney asked for a list of UBP agencies. Chris Yonker said that he would provide this list to all CD Committee members. Jeanne Fox stated that for an agency to be considered by UBP, it had to be requesting funding from at least two of UBP's funding sources. Aid. Drummer made a motion for the CD Committee to participate in the Unified Budget Process. The motion was seconded by Curtis Chancellor. Discussion. Kenneth Whitney mentioned that his main concern about the CD Committee joining forces with UBP was the issue of timing. He stressed the need for the CD Committee to synchronize its actions with those of the UBP. He also recommended that the CD Committee obtain input from agencies that the CD Committee presently funds about how they feel about CD joining UBP. Aid. Juliar stated that there could be some timing problems. A suggestion was made to consider public service applications earlier than the neighborhood revitalization projects. Aid. Juliar reminded the Committee that they would always have the constraint of the cap on the public service funds. Jeanne Fox stated that the UBP Committee would like the CD Committee to participate in the Unified Budget Process. However, she added that if the Committee wished to wait another month until more members are present, the UBP would rather have CD participate when the entire CD Committee has made a commitment to the process. The motion to join UBP at this time was tabled so that the matter could be discussed further at the upcoming kiarch CD Committee meeting. Jeanne Fox urged that if the CD Committee was strongly considering joining UBP that they send one or two members to the tentative March lst UBP meeting. Ald. Juliar asked any of the members who would be interested in serving on this panel to contact him. He recommended that the CD representation on the UBP Committee consist of 2 aldermen and 2 citizen members. VII. REVIEW/ADOPTION OF CD COMMITTEE HANDBOOK OF RULES AND PROCEDURES The Committee decided to postpone the discussion of the handbook until the March llth meeting at which time it will be on the agenda as a special order of business. VIII. CD STAFF INPUT There was no additional CD staff input. Housing do Community Development Act Committee Minutes - February 110 1986 • Page 3 IX. ' CITIZEN INPUT There was no citizen Input. X. AD30URNMENT Ald. Drummer made a motion to adjourn the meeting. Curtis Chancellor seconded the motion. Motion carried. The meeting was adjourned at 9:33 P.M. STAFF:CTK.2�� DATE: V& 4 4Y7-11 I HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, March 11, 1986 Room 2403 - 7:43 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Aid. Drummer, Curtis Chancellor, and Kenneth Whitney MEMBERS ABSENT: Aid Raden, Aid. Summers, William Hartgering, and Laurie Sans STAFF PRESENT: Fox. Griffith, Jaeger, Modaber, Yonker OTHERS PRESENT: C. Walker, P. Walker, R. Roy, S. Lufkin, L. Barge PRESIDING OFFICIAL: Aid. Juliar, Chairman Meeting was called to order at 7:34 P.M. L MINUTES OF FEBRUARY 11, 1986 MEETING Curtis Chancellor made a motion to approve the minutes as submitted. Whitney seconded. Motion carried. IL COMMUNICATIONSlTRANSMITTALS A. Housing Commission Minutes of January 23. 1936 Accepted into the record by Aid. Juliar B. New CDBG Program Brochure Aid. Juliar directed the Committee's attention to said brochure which describes the current CDBG program. This brochure will be sent to any agency or block group located within the Target Areas and certain individuals within the CDBG Target Areas, according to staff. Aid. Juliar and the rest of the Committee Commended staff for putting together this piece of literature; staff informed the Committee that its intern, Kathy Hayes, was the primary developer of the brochure. C. Notice of UBP Meeting Accepted into the record by Aid. Juliar. D. List of Agencies Participating in the 1993 UBP Process Chris Yonker stated this was a request by a Committee member at the last meeting during its discussion of consolidating the CD and UBP processes in future funding years. UL REVIEW/ADOPTION OF CD COMMITTEE HANDBOOK OF RULES AND PROCEDURES This agenda item was held over until later on in the meeting IV. APPOINTMENT AND CONFIRMATION OF CD COMMITTEE REPRESENTATIVE TO THE REHAB APPEALS BOARD Aid. Juliar recommended that Ken Whitney be appointed to the Rehab Appeals Board. Mr. Whitney accepted the appointment after unanimous Committee approval. Housing & Community Development Act Committee Minutes - March 11, 1986 Page 2 V. REQUEST FOR TRANSFER OF FUNDS TO FAIR HOUSING PROGRAM Chris Yonker explained the need for this funding due to a change in the status of the present Fair Housing Educator position. Judy Jaeger, Fair Housing Educator, added that the benefits associated with the staff position had changed from a temporary part-time to permanent part-time benefits based upon a personnel analysis. The added responsibilities to the position during the year prompted City personnel to make the position more equitable. Chris Yonker further stated to the Committee that this position was now a full-time position as of March 1, based on City Council recommendation. Ken Whitney moved, Curtis Chancellor seconded, to reallocate $4,400 to the Fair Housing Program from 1983 Unspecified Local Option funds. Committee unanimously approved this motion. VL APPROPRIATION OF HUD METROPOLITAN AREA REALLOCATED FUNDS TO I "Q97 CD PROGRAM Aid. Juliar announced the availability of $59,673 in additional CDBG funds for Evanston. He referred to a staff memorandum which recommended that these funds be placed into the Unspecified Local Option budget, citing the fact that we reallocated a large portion of our unexpended funds this past year so there will be fewer dollars available for reallocation to the Fiscal Year 1997/88 program. The memorandum also stated that should additional funds be given to public service agencies, the Purchase of Service Agreements would have to be amended, and staff could not see any appreciable difference in these budgets based on the amount they would receive from these new funds. Aid. Jullar added that had the availability of these funds occurred a month ago it might have been more advantageous to those administrative and public service programs that were cut during the regular funding process. Ken Whitney felt some public service programs could benefit from any additional funding, since virtually all agencies would have to undergo stepped -up fund raising efforts this year to cover the cost of operating their programs. Aid. Juliar questioned the impact additional funding would have on these agencies. Ken Whitney responded that the Community Defender and Youth Job Center would be his choices for receiving one-half of the public service allocation, which would be $4,475 in additional funds for each agency. Ken Whitney moved, Curtis Chancellor seconded, to allocate $4,475 to both the Community Defender and Youth job Center for the 1986/87 program year. Committee uanimously approved these reallocations, with the remainder ($50,723) to be placed in the 1986/87 ULO account. VII. DISCUSSION ON GUIDELINES/PROCEDURES REV15IONS FOR ECDC COMMERCIAL REVOLVING LOAN FUND Aid. Juliar asked Charlotte Walker, Director of ECDC, to comment on the need for changes to the existing Revolving Loan Fund guidelines. Ms. Walker referred to the need for provision of working capital loans among the local merchants with which ECDC deals. She stated that the agency was told a few years ago that working capital loans would not be eligible under current HUD/CDBG guidelines, so these types of loans were not promoted within the community. There has been limited interest in interior rehabilitation, according to Ms. Walker, because what the merchants and contractors need most is equipment purchases. She promised far more scrutiny by ECDC regarding the issuance of working capital loans as compared to typical rehabilitation revolving loans. She also stated the agency wants to work with the Evanston Business Investment Corp., to guarantee and leverage CD dollars as much as possible. She added that rehabilitation loans have been difficult to promote because of the Davis/Bacon regulations associated with these types of loans. Ken Whitney asked why ECDC was interested in providing loans to merchants and contractors outside of the original targeted area. Ms. Walker responded that there are currently areas within the City that are not presently covered by a revolving loan program. Aid. Juliar sought clarification from staff on the fact that the City's Commercial Revolving Loan program would not be limited to specific target areas. Mr. Yonker responded that as of Housing do Community Development Act Committee Minutes - March 11, 1996 Page 3 yet, the City's Revolving Loan Fund has not been Implemented; however, there has been no determination as to the specific areas to be served by the program. Mr. Yonker also noted the fact that HUD guidelines would limit the use of these loans only to businesses which primarily serve low/moderate income persons; these businesses could be located anywhere within the, City. Mr. Whitney noted that while he does not want to limit the boundaries of ECDC's Revolving Loan Fund Program, he is concerned about the dilution of the impact on the west side of Evanston. He noted that under the proposed guidelines there conceivably will not be a concentration of loan activities on the west side of Evanston; he asked what, if any, guarantees would be available that would concentrate the impact within the west Evanston community. Ms. Walker noted now that the EBIC's Loan Program is in operation, ECDC has received several referrals of businesses from them. She noted that if boundaries were required on the limit of ECDC's expenditures, ECDC's program would be of little assistance to EBIC. Aid. Juliar added that he believes the Committee Is looking towards ECDC to impact on the west side and to rely on the City's Commercial Loan Program to cover the remainder of the City. Mr. Whitney sought clarification concerning the fact that under ECDC's proposed program, assistance would not be limited to just retail businesses, but would be available to service -related, construction, and other businesses. Mr. Chancellor questioned whether applications have been received from the Church/Dodge, Dodge/Emerson business areas. Ms. Talker noted that they had received some from that area, but more of their applications have been coming from outside of the Immediate west Evanston community. Aid. Jullar noted that, as contained In the staff memo on this request, these loans are typically difficult and risky to administer. He asked how ECDC was going to administer the loan program. Ms. Walker stated that she believes the operation of this program will be similar to the Housing Rehab program that ECDC has run in the past. She notes that the collateralization and repayment of the proposed working capital loans will be operated in a similar fashion to the Rehab Program, and the loans will be secured by first or second mortgages on the properties. Aid. Juliar believes that there is a difference between these programs in that if a typical borrower under a rehab loan program became delinquent, the end result could be the loss of his or her home. He felt that under the Commercial Revolving Loan Program, even if a borrower became delinquent and had his business foreclosed upon, the borrower would still have his place of residence. He felt that this was less of a personal loss than under the housing program. Mr. Whitney questioned on how difficult it was to get collateral on these commercial loans. Ms. Walker responded that acceptable collateral is always difficult to secure. Mr. Whitney noted that if we desire to have a program of this sort, we must accept the risky nature of these loans. He did note, however, that we should minimize as much as possible this risk. Mr. Whitney questioned on how it would be possible to guarantee that companies outside the present target area would benefit low/moderate income persons. Mr. Yonker responded that the determination of low/moderate income benefit for the Revolving Loan Fund Program would be somewhat different than under the Facade Program. Under the Facade Program, a business could receive a facade grant based on the fact that it was physically located within an area of low/moderate income persons. Under the Revolving Loan Program, however, low/moderate income benefit would be determined several ways. First, the business must be the type of business which serves primarily and predominantly low and moderate income persons; this would preclude such businesses as antique stores, oriental rug stores, etc. The other way that low/moderate benefit is determined would be the assurance that of those jobs created or retained under the loan, at least 51% of them must be offered to or awarded to persons of low/moderate income. Housing dt Community Development Act Committee MInutes - March 11, 19E6 Page k Mr. Whitney asked that staff summarize their concerns based on the memo transmitted for the meeting. Mr. Yonker reiterated on the two main points that had been brought up by the Committee during discussion, those being; 1) the fact that the CD Committee and City Council wanted to concentrate ECDC's loan activity on the west side of Evanston so as to have a greater impact on the economic development opportunities in that area. If ECDC is allowed to expand to other areas within the City it will dilute the Impact that they would have had on the Church/Dodge area; and 2) ECDC, in approving loans for businesses, must Insure benefit to low and moderate income persons through both the creation and retention of jobs and based on the clientele that a particular business serves. Mr. Yonker also noted the fact that under the original 1984 Revolving Loan Fund guidelines, working capital loans would not be available during the first two years of the program and that after these initial first two years, woddng capital loans would be made only from the dollars returned from the program through principal and Interest repayments made from loans previously made for fixed -asset purchases and rehabilitation of business interiors. ECDC now desires the flexibility to make these working capital loans before loans for the other two categories have been made. It is also staff's opinion that these loans should be loans of last resort, in that the businesses have sought financing from private institutions and have been turned down. Staff would also like to see some reference in the loan guidelines to the fact that low/moderate income benefit must be maintained by the business receiving the loan for tha- life of the loan. This would mean that if the business use changed during the life of the loan so that the new business using the facility is not one that primarily benefits low/moderate income people, then the loan would become immediately due. Mr. Yonker also summarized a response letter from HUD concerning this program in which they provided several cautions regarding the activity. HUD offered some general cautions as to the fact that working capital loans are of a nature traditionally considered high risk by financial institutions because of the high incidence of default and because the items are difficult or impassible to collateralize. HUD concluded by saying that while such loans are an eligible use of CDBG funds, they invariably question their advisability and they urge the City to use extreme caution in undertaking them. They also suggested that the City consider whether our CDBG funds might not better benefit the lower income if spent on other activities. Mr. Whitney moved that the proposed guidelines be accepted subject to the loan qualifications as outlined by staff and adherence with applicable federal niles and regulations. Mr. Chancellor seconded the motion. Ald. Juliar suggested that the program be limited to the four census tracts representing the west Evanston community. Mr. Whitney felt that he did not wish to worry about geographic limitations a: this point in time; however, he did ask that staff bring this project back for review on a semiannual basis and to put such review into the contract with ECDC. He noted that it was a sensitive issue and that he did not wish to lose sight of the program. The original motion passed unanimously. VUL CONTINUED DISCUSSION ON CONSOLIDATION OF CDBG PUBLIC SERVICES PROCESS WITH THE UNIFIED BUDGETING PANEL (UBP) Jeanne Fox, Director of Mental Health, inquired as to whether the Committee had made a final decision on whether to join the UBP process for the upcoming fiscal year. Aid. Juliar noted that he would prefer to defer discussion on this matter until more of the Committee members were present. He noted that, at this point in time, the Committee would probably vote in favor of joining the process. Ms. Fox then reviewed the proposed composition of panel representatives from the various funding sources. She noted that the CD Committee would have two citizens and one alderman as their representatives on the UBP panel. One alderman would also be chosen as an alternate. tics. Fox also noted that the UBP panel would be meeting the following Monday to discuss the inclusion of C❑ into the UBP process. Housing do Community Development Act Committee Minutes - March 11, 1986 Page 3 HL REVIEW/ADOPTION OF CD COMMITTEE HANDBOOK OF RULES AND PROCEDURES Leslie Griffith summarized, for the Committee, the suggested changes to the Handbook made by the Committee during several previous review sessions. The following sections were highlighted for the Committee to note where changes were made In the document: Sections 10.3, 16.4, 17.3, 20.3, 21.3, 21.4, 32.7, 33.3, and 41.3. Mr. Whitney moved to approve the revised Handbook of Committee Procedures and Rules as amended this evening; seconded by Aid. Drummer. Committee unanimously approved the motion. IX. CD STAFF INPUT Mr. Yonker summarized several Items of interest for the Committee. He noted that the City was joining with the City of Chicago on a lawsuit against the Federal government's deferral of the ON millions under the CDOG Program. He also noted that the City was planning on sending letters to our representatives in Congress urging their support of several House joint resolutions which would overturn the $500 million deferral. He noted that both of the Senators are already co -sponsoring similar legislation In the Senate. Mr. Yonker also distributed the most recent copy of the ALERT Newsletter and an updated list of the Committee membership addresses and phone numbers. X. CtMEN INPUT Mr. Robert Roy, of the Evanston Community Defender's Office, expressed his appreciation to the Committee for the tentative addition to his FY 1986/97 funding amount. He noted that It will make a significant difference in their program, in that there proposed deficit would be cut from $23,000 to S20,000 for the upcoming year. Aid. 3uliar reminded Mr. Roy that the proposed allocations must still be approved by the City Council. XI. ADJOURNMENT Chairman Juliar announced that there would be a closed executive session to deal with pending litigation. Following conclusion of the executive session, and there being no further Committee business, Mr. Chancellor moved and Mr. Whitney seconded to adjourn the meeting. Committee unanimously approved the motion and meeting was adjourned at 10:00 P.M. Staff: e _(A. el. A `�F 1 Date: cc: Joel M. Asprooth, City Manager 4Y12-16 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE • MINUTES Tuesday, April 15, 1956 Room 2402 - 7:45 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Ald. Drummer, Aid. Raden, Aid. Summers, Kenneth Whitney, Curtis Chancellor, and William Hartgering MEMBERS ABSENT: Laurie Sans STAFF PRESENT Fair, Lufkin, Modaber, Tonkinson, Yonker OTHERS PRESENT: D. Holmes, R. Roy PRESIDING OFFICIAL: Aid. Juliar Meeting was called to order at 7:50 p.m. I. ,MINUTES OF THE MARCH 11, 1986 MEETING Ald Drummer made a motion to approve the minutes as submitted. The motion was seconded by William Hartgering. Motion carried. II. COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of February 27, 1986. Accepted into the record by Aid. Juliar. B. Flier on upcoming Symposium on Housing. This flyer was discussed by Committee members. Ald. Raden stated that the flyer did not clearly specify who was actually sponsoring this symposium. Aid. Juliar accepted the flyer into the record. C. Memo from Township re: FY 86/87 Budget Process. Aid. Juliar mentioned that Township Supervisor Edna Summers had sent a letter to the Committee. A"illiam Hartgering asked why the letter was sent to this Committee. Ald. Juliar responded that he believed it &as a courtesy to thank the Committee for considering the township to operate the Emergency assistance Program. Kenneth Whitney added that this letter also suggested that in the future perhaps the township would be willing to consider operating suc-h a program. Ili. REQUEST FOR TRANSFER OF 1986/37 ULO FUNDS TO THE FOSTER SCHOOL PARKING LOT PROJECT Ald. Raden opened the discussion by asking who did the original cost estimates for the project. Dolores Holmes, Director of the Family Focus/Our Place Center, replied that the contractor who did previous work at Family Focus provided the original cost estimates. City Engineer Jim Tonkinson explained to the Committee that when improvements are made such as paving a parking lot, the activity must conform with City Codes. William Hartgering asked what would happen it the land were left as it is now. Mr. Tonkinson replied that it is not presently being used as ,a parking lot, so it could not be used as one. Housing do Community Development Act Committee Minutes - April 13, 1986 Page 2 Mr. Hartgering questioned if an additional $16,000 in ULO funds to complete the project was an appropriate use of scarce funds. fir. Tonkinson replied that the project should not be viewed as a certain amount of money per parking space, because the reason the project costs became so high was the City's requirements for adequate drainage. Aid. Drummer stated that the additional parking stalls would benefit the Fleetwood/ Jourdain Theatre. Aid. Raden asked Delores Holmes if she would have pursued this project if she had known from the start that it would cost $28,000. Ms. Holmes replied that she still would have done so because parking is such a high priority at 2010 Dewey. Mr. Hartgering asked if the parking lot surface could be made of gravel in order to save money. hir. Tonkinson replied that it was not his decision to make but that he would not advocate using gravel. Curtis Chancellor remarked that children would probably throw stones if the lot were gravel. Aid. 3uliar added that gravel lots are less permanent than paved lots and are more difficult to maintain. Mr. Whitney asked Chris Yonker how much money is currently in the 1996-87 Unspecified Local Option (ULO) account. Mr. Yonker replied that there is approximately Sl 17,088 in the fund as of 4/15/96. Aid. Drummer made a motion to allocate $16,000 from the 12th Year IJLO fund into the Family Focus Parking .area project. The motion was seconded by Aid. Raden. Motion carried unanimously. IV. PRESENTATION OF FY 1985/86 GRANTEE PERFORMANCE REPORT (GPR) AND PUBLIC HEARING Aid. Raden asked for a summary from the GPR of which projects were doing very well and which ones were doing poorly. Chris Yonket replied that this could be done easier from the Project quarterly reports which will be submitted to the CD Committee at the %lay meeting. He cited that it is difficult to compile the necessary financial figures by !.lid -April because the final 1985/36 program costs are not finalized and printed by the accounting division until early -,April. He reminded the Committee members that the GPR needed to be submitted to HIM by April 30, 1986 (60 days after the close of the City's fiscal year). Mr. Yonker added that this year was the first year that the City spent more CDBG funds than it received in entitlement funds. He suggested that the Committee examine how well the City's CDBG programs meet CDBG objectives outlined during the City's Needs Assessment sessions. Aid. Juhar responded that he thought it would be very timely. A motion was made by Mr. Hartgering to recommend to City Council that the City Manager submit the 1985/96 GPR to HUD by April 30, 1936. The motion was seconded by Mr. Whitney. Motion carried unanimously. On behalf of the CD Committee, Aid. 1Aiar commended staff on the preparation of the GPR. V. FINAL DISCUSSION ON CONSOLIDATION OF CDBG PUBLIC SERVICE PROPOSAL REVIEW PROCESS WITH UNIFIED BUDGET PANEL (UBP) PROCESS Aid. Juliar opened the discussion about consolidation of the CD Committee's public service proposal process with the Unified Budgeting Process. He stated that he is not "passionately" in favor of joining UBP at this time. He mentioned that he was more receptive to it in the past and cited his experience serving on UBP. On the positive side, he believed it would provide a more coordinated approach to the delivery of human services in the City. On the negative side, he mentioned that he had spoken with .Mayor Barr who reminded him that when the CD Committee worked with UBP in reviewing CD public service proposals in the past, it was a failure. It was Aid. Juliar's opinion that the mayor does not advocate that the CD Committee join UBP. He commended Chris Yonker on the preparation of a memo to the committee outlining the advantages and disadvantages of joining UBP. Housing & Community Development Act Committee Minutes - April 13, 1986 -Page 3 The rest of the Committee members present joined the discussion. The consensus was that they were originally in favor of joining UBP out of a sense of frustration of being inundated by public service project CDBG applications and trying to make informed funding decisions about them. They cited the numerous additional meetings that the CD Committee's UBP representatives would have to attend in the fall as another detriment to joining. Concern was expressed that perhaps UBP and CD's objectives are not necessarily the same. They cited that this committee's main priority was to serve minorities and low to moderate income persons. The Committee members were in favor of having some kind of ,dialogue between UBP and CD in the fall to keep informed on the status of the objectives of UBP and how much UBP-funded public service projects are receiving. They also wanted to let UBP know how CD was planning to fund public service agencies. It was suggested that perhaps some of the CD members should attend a UBP meeting or that a UBP staff member attend a CD meeting to inform the Committee. The final consensus was that the CD Committee members preferred to retain control over the funding decisions of public service projects. Aid. Drummer made a motion that the Housing and Community Development Act Committee not join the Unified Budget Panel at this time, but develop a mechanism where both committees could exchange ideas. The motion was seconded by Ald. Summers. Motion carried unanimously. VI. CD STAFF INPUT Chris Yonker handed out copies of an April 14, 1986 article in the Daily 'Northwestern which discussed the effects of the Gramm -Rudman -Hollings Act on social service agencies in Evanston. W. Yonker stated that he would like to make a policy of updating the members of the CD Committee on the progress of resolutions and other items that this Committee sends to City Council. He informed them that the Committee's recommendations on allocating 1986/S7 HUD Metro Reallocated dollars was passed on 4/14/36, as well as the approval of the CEDA/`eighbors at Work van lease. He added that the Council will discuss the GPR and the Foster School Parking Lot project at its 4/23/86 meeting. W. Yonker then introduced Kevin Fair, Planner, and Sally Lufkin, Planning aide, to the Committee. William Hartgering expressed concern about Commission requires a regular Commission stated that he is not a regular member of policy handbook would have to be amended. situation. his position on the CD Committee because the Plan member to attend CD meetings. Mr. Hartgering the Plan Commission and wondered if the new CD Mr. Yonker replied that he would investigate the Ald. Drummer asked about the status of the ECDC Revolving Loan Fund (RLF). Mr. Yonker replied that a loan review committee meeting was recently held and that ECDC made a $25,000 loan guarantee to Kathy's Kitchen. Ald. Drummer commented that minority business enterprises seemed to be getting involved in the Research Park Project. He asked Mr. Yonker how much money is in ECDC's Revolving Loan Fund. Mr. Yonker replied that because of the reallocation of $73,000 to the 1986-87 Small Business Development program that the RLF has approximately SI09,000 available to loan. V11. CITIZEN INPUT There was no citizen input. V111. ADJOURNMENT Kenneth Whitney made a motion to adjourn. Ald. Drummer seconded the motion. Motion carried. The meeting was adjourned at 9:05 p.m.. Staff: L.�_/k I : , I`fc ���c Cr�'� !fC�` Date�C- cc: Joel Asprooth, City Manager 4Y17-19 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, May 13, 1986 Room 2403 - 7:43 P.M. CIVIC CENTER MEMBERS PRESENT; Aid. Miar, Aid. Rader, Aid. Summers, Laurie Sans, and William Hartgering MEMBERS ABSENT: Curtis Chancellor, Kenneth Whitney, Aid. Drummer STAFF PRESENT: Steuben, Lufkin, Modaber, Fair, DiCanio , Yonker OTHERS PRESENT: Charlotte Walker (ECDC) PRESIDING OFFICIAL: Aid. Jullar, Chair Meeting was called to order at 7:50 p.m. L MINUTES OF THE APRIL lay 19" MEETING William Hartgering made a motion to approve the minutes as submitted. The motion was seconded by Laurie Sans. Motion carried. U. COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of March 26, 1936. Accepted into the record by Aid. Juliar. S. Memo on FEMA Grants to City. This memo was discussed by Committee members. Aid. Juliar accepted the memo into the record. III. 1986-87 CDBG BUDGET REVISIONS FOR FINAL SALARY FIGURES William Hartgering opened the discussion with a question on how these reallocated funds were arrived at. Chris Yonker explained that the budgets for salaries and contributions to pension, life insurance and medical Insurance funds were contingent upon final adjustments made by City Council. As a result, the CDBG-funded City budgets were revised in accordance with the City's approved 1986-87 budget, which created $8,066 of surplus funds available for reallocation within the 1986-87 CDBG program. Laurie Sans moved to reallocate the $8,066 of excess funds to the Unspecified Local Option (ULO) account. The motion was seconded by William Hartgering. Motion carried unanimously. IV. CDBG QUARTERLY REPORTS FOR THE PERIOD DECEMBER 1, 1983 - February 29, 1986 Chris Yonker briefly described the Quarterly Report Narrative for the 4th quarter of the 85-86 CDBG program, as well as the Narrative on Selected CO projects which are behind schedule. Bill DiCanio of the Parks Department gave the Committee an update on the following projects: Butler Park, Tallmadge Park, Mason Park Shelter Rehab and Basketball Court Resurfacing, and the Foster Street "EL" project. The Committee had a question on the grading of Tallmadge Park Mr. DiCanio explained that the Tallmadge project did not allocate enough funds for a total grading of the park's play fields. Housing and Community Development Act Committee Minutes of May 13, 1986 Page Two Following Mr. DiCanio's presentation on the parks projects, the Committee questioned staff on various projects in the Quarterly Report: Food Aid Center of Evanston (FACE) - Aid. Raden asked for a listing of the food being purchased by FACE from the Greater Chicago Food Depository. In particular, reports of candy being distributed from FACE was a concern. In addition the Question of the income verification of FACE's clients was also brought up by Aid. Raden. Staff verified that FACE uses an eligibility card that is periodically updated for client eligibility. Emergency Assistance Services: Laurie Sans noted the low number of persons receiving utility assistance during the quarter. William Hartgering noted the absence of Quarterly target figures for Housing Rehab Loans/Administration and the Graffiti Removal projects. Staff gave explanation on both programs. As far as graffiti is concerned, Aid. Raden noted a future City ordinance Insisting on the removal of graffiti in Evanston, which raised the question of the CD Target Area requirement being too restrictive in that graffiti removal should not be confined to the target area. Staff agreed to Investigate the possibility of expanding the area in which the Graffiti program can operate. Charlotte Walker discussed the progress of the ECDC Housing Rehab, Church/Dodge facades and the Dodge/Emerson projects. Staff discussed the fact that the Dodge/Emerson contract with ECDC has not yet been executed, due to a review of the contract by the City's Law Department and ECDC's attorney. The Quarterly Report and the Parks Projects Review were referred on to the City Council. Charlotte Walker then made a brief slide Presentation to the Committee on ECDC programs and services. Following the presentation, Ms. Walker mentioned that a tenant (an attorney) had moved into the 1817 Church St. facility. V. APPROPRIATION OF ADDITIONAL FY 1996/97 CDBG ENTITLEMENT FUNDS Aid. Jullar noted the memo from staff regarding the additional $12,000 of CDBG funds which the City had been authorized to use. These monies were originally withheld as a portion of the Gramm -Rudman -Hollings Balanced Budget bill. The public service cap of 13% provided an extra $1,800 to be used for public service projects. Aid. Raden moved that this $1,800 be added to the Earn and Learn program, which experienced funding cuts in their grant from the Department of Mental Health. Aid. Summers disagreed with giving all of the additional funding to one agency. Following a discussion of the needs of the various public service programs in the 86-87 C❑ program, Aid. Summers presented a substitute motion that $1,200 of the $1,800 go to Earn and Learn, with the other $600 in public service funds going to the Food AW Center of Evanston and the balance (510,200) to the Unspecified Local Option (ULO) account . Aid. Juliar seconded the motion. The motion was defeated 1-4 Finally, Ald. Raden's original motion was presented to give the entire $1,800 in public service funds to Earn and Learn, and the balance (510,200) to the Unspecified Local Option (ULO) account. This motion was seconded by Laurie Sans. The motion was pawed 4-1. VI. COMMITTEE REVIEW OF FUNDING CYCLE PROCEDURES 87-88 Chris Yonker discussed the upcoming 1987-88 CDBG funding cycle and staff's need to receive the Committee's input on the previous years' procedures and the proposed CDBG orientation materials. It was agreed, following initial discussion, that Chris Yonker would arrange a meeting between Aid. Juliar, Aid. Raden, City Manager Asprooth and himself to discuss prioritization of City -sponsored CDBG proposals, and the philosophy of the selection process for 1987-88 CDBG proposals. Housing and Community Development Act Committee Minutes - May 13, 1986 Page Three V11. CD STAFF INPUT Mr. Yonker introduced Ms. Regina Steuben, Planner, to the Committee for the first time and reintroduced Kevin Fair, Planner, for the benefit of the Committee members not present at the April meeting. Mr. Yonker also updated the Committee on the status of Committee docket items on the City Council's agenda. VIII. CITIZEN INPUT There was no citizen input. VIII. AD30URNMENT Aid. pillar made a motion to adjourn. William Hartgering seconded the motion. Motion earri*& The meeting was adjourned at 10:45 p.m. Staf f: cc: Joel Asprooth, City Manager 4Y20/22 Datet Qb HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE It MINUTES Tuesday, June 10, 1986 Room 2403 - 7:45 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Curtis Chancellor, Jeanne Breslin MEMBERS ABSENT: Aid. Drummer, Aid. Raden, Aid. Summers, Laurie Sans and Kenneth Whitney STAFF PRESENT: Fair, Lufkin, Modaber, Steuben, Yonker, Carter, Bannister, Morin, Tonkinson, Rudd, Thompson, Wirth. Pudloski, McCarthy. OTHERS PRESENT: Phil Peters, Bob Roy, Mona Heuer, Charlotte Walker PRESIDING OFFICIAL: Aid. Juliar, Chair Meeting was called to order at 7:32 p.m. L MINUTES OF THE MAY 13, 1936 MEETING Curtis Chancellor made a motion to approve the minutes as submitted. The motion was seconded by Aid. Juliar. Motion carried. The Committee convened into executive session at 7:54 p.m. to discuss a pending litigation matter. The regular meeting was resumed at 8:02 p.m. Aid. Juliar welcomed Jeanne Breslin as the new member to the Committee representing the Evanston Plan Commission. IL COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of April 24, 1986. Accepted into the record by Aid. Jullar. B. Memo Regarding Graffiti Removal to go Citywide. Aid. Jullar summarized that the Committee had requested staff to investigate the possibility of expanding the graffiti removal program throughout the entire City rather than in the target area. Staff, with HUD's concurrence. determined that the Graffiti Removal program must be limited to the target area. Aid. Juliar accepted the memo into the record. ill. PUBLIC HEARING ON COMMUNITY DEVELOPMENT AND HOUSING NEEDS A. Transmittal of Written Needs Statements. Aid. Juliar expressed his appreciation to the Community and the interested parties in coming out to the meeting to state the needs of their groups. He thanked the presenters for their written Needs Statements and said he looked forward to hearing their oral presentations and what will become the foundation for some very good ideas for next year's Community Development p rog ram. Minutes of June 10, 1996 Page Two June 13, 1986 B. Oral Presentations. Charlotte Walker (ECDC). ECDC has had a number of Inquiries from private developers interested in new housing construction In west Evanston. Thera has been a departure from west Evanston of young professionals who are not finding suitable housing in the area. ECDC feels that it would be a stabilizing factor for the west side community to have this group of people want to return to their home community. Therefore, ECDC supports the private developers efforts and would like to utilize Community Development Block Grant funds to work in a joint effort with other Community agencies on this project. ECDC will also request additional funding for the Commercial revolving loan fund; current funds will be spent by the end of the second quarter. Finally, ECDC will be requesting funds to continue the Commercial Area Assistance program (CAAP). Aid. Juliar said that new housing construction is something the Committee would be interested in and will want a detailed proposal. Robert T. Rudd, Director of Housing and Property Maintenance Services, City of Evanston. Mr. Rudd's funding proposals will be for three areas of the Housing Department: Property Maintenance, Housing Rehab, and Housing Planner. The overall 1987-89 budget will be a continuation budget with two exceptions. It may be necessary to add a Property Inspector for the target area in order to provide regular inspections, as over 400 additional dwellings have been added to the inspection schedule. The Housing Department also needs to purchase a computer in order to store and retrieve valuable housing data which is currently not readily available to the department nor to the public. Other programs will include graffiti removal enforcement once an ordinance is enacted and marketing of the single and multi -family rehab programs. Thomas Thompson, Development Analyst, City of Evanston. Economic development planning will be directed toward revitalization and improvement of industrialized areas of the City; participation in a job training/retraining program for lower income groups along with area schools and community organizations; and working with ECDC and Evanston Inventure in support of small business development. It is recommended that a consultant experienced in industrial planning be retained. Aid. Juliar suggested that the Economic Development staff work with the Zoning Amendment Committee in their planning for the industrial sections of the City. Richard Carter, Director of Planning, City of Evanston. Mr. Carter stressed the Importance of continued funding for Capital Improvements projects. In particular, he encouraged annual funding for improvements to the Green Bay Road Corridor (plan to be released shortly by the Plan Commission); continued support for Commercial Area Assistance program (CRAP); funding for landscaping of railroad stations; and that resources be made available for conservation grants. For the Committee's information Mr. Carter stated that approximately 30 properties in the target area are eligible for landmark status. Aid. Juliar said that the Committee is certainly interested in improvements along Green Bay Road and suggested that consideration also be given to improving both sides of the railroad tracks along Chicago Avenue. Minutes of June 10, 1986 Page Three June 13, 1986 Nicolette Modaber, Planner, City of Evanston. Representing the City's Preservation Coordinator, Gwen Sommers Yant, Miss Modaber urged the Committee's funding for conservation grants which will enable low and moderate income people to preserve their historically significant properties and at the same time enhance the quality of the target area. Current conservation grant funds will be expended at the end of this fiscal year. Phil Peters, Chairman, Evanston Plan Commission. Mr. Peters pledged the Plan Commission's continuing interest and support in the activities of the CO Committee, particularly the Capital Improvements program. He urged the Committee to resist the temptation to cut staff when faced with lowered funding levels but to instead assure that adequate planning staff is retained so that they may continue to provide the important work and advice staff gives to the CO program. Donald I Wirth, Director of Parks, Recreation and Forestry, City of Evanston. Through CD funding the Parks, Recreation and Forestry department has been able to almost totally upgrade the parka within the target area. The Forestry Department plans to complete the Parkway Tree Planting program during the next year. When this is done all the parkways in the target area will have been planted. Prairie film will be Installed along Chicago Avenue and certain other areas in the target area. Faucets in the parks will be brought into conformance with state standards. Recommended funding for improvements to the Fleetwood/ Jourdain Community Center and Foster Auditorium will bring these two facilities into reasonably good shape. Mr. Wirth stated that capital improvements proposed for James Park and Raymond Park will be funded from other funding sources, but the other items on the Parks Department Needs Proposal for 1987-88 are to be CD Funded. Funding requests from the Ecology Center and Arts Council and for Robert Crown Center were characterized as "wants" rather than "needs". Steven T. Pudloski, Director of Public Works, City of Evanston. Mr. Pudloski stressed the importance of coordination of Catchbasin, Curb Replacement and Street Resurfacing projects to physically improve and enhance a neighborhood. Specific proposals will include a $75,000 Catchbasin Replacement program, a $100,000 Curb Replacement program, Viaduct Pavement Repair and Resurfacing ($30,000), .alley Resurfacing ($30,000), paving of certain unpaved streets in the target area ($100.000), and Public Parking Lot Rehabilitation ($20,000). Also suggested is a fence for the Emerson Street bridge crossing the North Shore Channel. Mr. Pudloski suggested that the City investigate a funding triad for street paving whereby one-third of the cost would be paid by the City, one-third by CD funds and one-third by benefiting parties through special assessments. Helen McCarthy, Director of Health and Human Services, City of Evanston. 1987-88 Health and Human Services needs will cover three areas: Emergency Assistance, Housing for persons with special needs, and housing solutions for the homeless. In addition to other funding sources the City's Emergency Assistance program will be seeking additional funding after suffering a 50% funding reduction in the current year. Housing for persons with special needs (elderly, handicapped, and mentally ill) is of highest priority to Health and Human Services staff. Health and Human Services may also have a proposal concerning the homeless (particularly women and children) after the recommendations of the Blue Ribbon Committee on the Homeless have been announced. Finally, Health and Human Services supports the proposal for job training for the low income population. Minutes of June l % 1986 Page Four June 13, 1986 Mona Heuer, Evanston Shelter for Battered Women. Ms. Heuer cited the growing need for the Shelter stating that during the period July through December, 1985 4,709 nights of stay were provided for 219 women and children. In addition, counseling service and a 24-hour crisis hot -sine is maintained by the Shelter. The Shelter is staffed by four full-time and eight part-time persons and relies heavily on volunteers and outside funding. Robert Roy, Evanston Community Defender's Office. The Community Defender's Office has been funded in whole or in part by Community Development funds since the beginning of the CD program. This office provides legal and social services to low Income clients who need assistance In criminal litigation matters. An economy of services is achieved through shared offices and staff with Cook County Legal Assistance Foundation, which provides civil legal service to low income groups. Staff Is supplemented by volunteer law and social work students. Mr. Roy thanked the Committee for its continued support and said the office will require at least the continuum funding level in order for the current staff to handle an increasing case load. Aid. Juliar accepted into the record letters from Youth Job Center of Evanston and Ridgeville Park District. There being no additional speakers the public hearing on Community Development and Housing Needs was concluded at this time. IV. ADOPTION OF REVISED COMMUNITY DEVELOPMENT AND HOUSING PLAN Chris Yonker reviewed for the Committee the revised Community Development and Housing Plan. He stated that this document essentially provides the Committee and the Council the long and short term goals of the CD program for the next three years. The document will also be part of the orientation materials which will be given out at the outside agency orientation session to be held in about two weeks. The Plan is essentially the same as the one that was submitted for the current year's program. The few additions to this year's statement have been underlined in the draft, most importantly, the last sentence at the bottom of page 6 will be deleted. Mr. Yonker recommended that the Committee tentatively adopt the flan tonight since it will be going out before the next Community Development Act Committee meeting. A final vote can then be taken at the July meeting, if a quorum is present. The Committee agreed with this proposal. V. CD STAFF INPUT Mr. Yonker reported on two Resolutions which were adopted by the City Council at its meeting of June 9, 1996. The Council approved the transfer of PCA funds to the ULO account and the additional money for the Family Focus Parking Lot project. Mr. Yonker did not think there would be anything from the Community Development Committee before the City Council at its next meeting on June 23, 1986. Aid. Juliar briefed the other members of the Committee on a subcommittee meeting he and Aid. Raden had conducted. The issue discussed was the number of proposals which are presented to the Committee for review during the funding process. Aid. Raden feels that all City -sponsored proposals submitted through staff should be forwarded to the CD Committee for review. The City Manager feels very strongly that he and staff should have the right to control and review City -sponsored projects brought before the Committee. This way the Committee will not be reviewing City -sponsored proposals for projects which will have little or no possibility of being funded. Minutes of June 10, 1986 Page Five June 13, 1986 Aid. Jullar stated that he felt strongly that he does not want the Committee to review twice as many projects as the Committee currently reviews. Jeanne Breslin noted that the procedure of limiting proposals was implemented in order to avoid needless and often extensive presentations done on programs which will not qualify. Aid. Jullar said they are still debating the issue but had decided that those Capital improvement proposals which are not recommended by the staff for development of a full proposal will be entered onto a list of potential capital projects to be brought before the Committee if additional funds become available during the CD funding cycle. VI. CITIZEN INPUT There was no citizen input. VII. A03OURNMENT Curtis Chancellor made a motion to adjourn. Aid. Jullar seconded the motion. Motion carriad. The meeting was adjourned at 9:27 p.m. Staff: C5�t'14. cc: Joel Asprooth, City 4Y23/27 ;:E. Manager Date: HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE 0 MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: PRESIDING OFFICIAL: MINUTES Tuesday, July 8, 1986 Room 2403 - 7:45 P.M. CIVIC CENTER Aid. Jullar, Aid. Raden, Aid. Summers, Jeanne Breslin, Laurie Sans Aid. Drummer, Kenneth Whitney, Curtis Chancellor Fair, Lufkin, Steuben, Modaber, Yonker, Bannister Aid. Jullar, Chair Meeting was called to order at 7:30 P.M. I. MINUTES OF THE TUNE 10, 1986 MEETING Laurie Sans made a motion to approve the minutes as submitted. The motion was seconded by Aid Raden. Motion carried IL COMMUNICATIONS/TRANSMITTALS A. Housing Commission minutes of May 22, 1986. Accepted into the record by Ald 3uliar. IIL CDBG QUARTERLY REPORTS FOR THE PERIOD MARCH 1, 1986 - MAY 31, 1986 A. Quarterly Report Project Narrative Chris Yonker briefly described the Quarterly Report Narrative for the Ist quarter of the 86-97 CDBG program. Aid. Raden commented that she had referred many cases to the Graffiti program and the quarterly report expenditures did not appear to reflect these. Bob Bannister responded to her comment saying that many of these projects are not reflected in the 1st quarter as supplies have not yet been picked up. Aid. Raden commended Bob Bannister and the Housing Department on their quick response to the Graffiti Removal applicants. Chris Yonker informed the Committee that information was being requested from Evanston Neighbors At Work as to the number of permanent job placements made after the youth have left the program. The Committee was informed that FACE has not yet submitted the quarterly report or recent monthly reports and checks are being withheld until these items are received. The Committee agreed with this decision. Aid. Raden asked If FACE had responded to her question on May lath regarding the distribution of candy. Kevin Fair responded informing her the candy had been donated to FACE and he had received a listing of food supplies purchase by FACE. He had informed Reverend Curry that distributing candy is not a good idea as it gives the organization a poor image. Housing and Community Development Act Committee Minutes of July 8, 1986 Page Two i Aid. Raden asked if the target for the Evanston Battered Women's Shelter was for the quarter or for the year. Nicolette Modaher responded stating the target was for the quarter and the reason for not meeting the target was due to many clients staying longer than anticipated. Aid. Raden asked if any staff had visited the building at Main and Custer to encourage application to the Facade Renovation program. Chris Yonker stated he believed Tom Thompson had recently visited the area and would check Into the matter further. B. Committee Review of Selected Projects. Bob Bannister of the Department of Housing and Property Maintenance gave the Committee an update on the status of the housing rehabilitation programs. He informed the Committee that brochures had been designed and printed and sent to ECDC last week. ECDC will be distributing 8,500 brochures through the mail possibly with the help of Earn and Learn. Bannister stated that the brochures were but a part of an ongoing marketing effort including reaching out to the neighborhoods through neighborhood organizations, ward meetings, formation of slide presentations and informing landlords of available programs through building inspectors. Bannister indicated these efforts could not be expected to brim immediate results but through constant marketing the program should begin to pick up and within a year see a noticeable increase in applications. Aid. Raden stated she is frustrated with the results of the program and is finding it difficult to justify the large amount of funds set aside for this purpose. Aid. Juhar commented on the importance and need of the program. IV. ADOPTION OF THE COMMUNITY DEVELOPMENT AND HOUSING PLAN Aid. Summers made a motion to adopt the Community Development and Housing Plan, Laurie Sans seconded the motion. Motion carried. V. REVIEW OF PROCEDURV-S FOR COMMITTEE/COUNCIL REVIEW OF PROGRAM BUDGET AMENDMENTS. Chris Yonker summarized the memo describing the proposed procedures. Aid. Summers commented that some kind of report to the Committee informing them of transactions that did not come before them would be in order. It was suggested by staff that this information could be incorporated into the quarterly report narrative. Aid. Summers stated his concern with program income being allowed to be spent by the agencies for unapproved costs. Chris Yonker explained that presently the program income received is used to offset the present year's budget and accounted for before any additional funds are distributed. Aid. Juliar suggested that the procedures discussed be presented to the City Manager and reviewed further by the Committee to eventually be brought before City Council. VI. CD STAFF INPUT Chris Yonker informed the Committee that the $500 million deferral by the Reagan Administration has been overturned and the approximately $276,000 cut out of last year's budget will be available shortly. Mr. Yonker stated he felt since we are now in the process of accepting proposals for the 1987-88 program year that these funds be incorporated into this funding cycle. Mr. Yonker commented that this does present the danger of the public service agencies receiving a windfall of funds this year and being forced to cut back again In the following year. It was suggested by Aid. Summers that these unexpected funds be used for one time expenditures. Housing and Community Development Act Committee Minutes of July 8, 1986 Page Three The Committee was informed that a thank you letter to the Illinois congressional delegation is being prepared for the Mayor's signature. The reauthorization of the CO program is coming up this fall and a letter to our state representatives in Congress at this time could be beneficial. The Supreme Court recently ruled 7 to 2 that the provision in the Gramm -Rudman -Hollings law giving the comptroller general authority to order spending cuts while denying the president the power to fire him is unconstitutional. At this time It Is uncertain what affect this decision will have on cuts made to the 1936-87 program year. Congress has sixty days to decide whether those cuts will stay in affect or be refunded to the individual programs. VIL CITIZEN INPUT There was no citizen input. VM. AD30URNMENT Aid. Summers made a motion to adjourn. Aid. Juliar seconded the motion. The meeting was adjourned at 9:30 P.M. Staff: cc: Joel Asprooth, City Manager 4Y28/30 Date: V HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, August 12, 1986 Room 2403 - 7:45 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Summers, Curtis Chancellor, Kenneth Whitney, Laurie Sans, Jeanne Breslin MEMBERS ABSENT: Aid. 3uliar, Aid. Raden, Aid. Drummer STAFF PRESENT: Fair, Lufkin, Modaber, Steuben, Yonker OTHERS PRESENT: Ann Jennett, Youth Job Center Director PRESIDING OFFICIAL: K. Whitney, (until the arrival of Ald. Summers at 8:19 p.m.) The meeting was called to order at 7:38 p.m. I. MINUTES OF THE JULY 8, 1986 MEETING Laurie Sans made a motion to approve the minutes as submitted. The motion was seconded by Curtis Chancellor. Motion carried. It. COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of June 26, 1986. Accepted into the record. B. Letters to congressmen re: HUD Deferral Overturn. Accepted into the record. Ill. ADOPTION OF PROCEDURE5 FOR COMMITTEE/COUNCIL REVIEW OF PROGRAM BUDGET AMENDMENTS Chris Yonker summarized the memo fro,-ri City Manager Joel Asprooth regarding i 08C program budget amendments. Mr. Yonker stated that the CD Committee had written a memo to Mr. Asprooth regarding procedures for amending CDBG project budgets and requested his opinion on the subject. Mr. Asprooth had agreed with the information in the memo with the exception of the section on intrafund transfers. Mr. Asprooth had recommended that the City Manager and Budget Officer be authorized to make transfers between line items of a single project in the case of operational (as opposed to capital improvement) projects. He added that this policy would conform to the policies governing the general fund. Discussion by Whitney and &in5 followed regarding the possibility of staff or City Manager approving or disapproving !:Lv funds for projects that the CD Committee members might be opposed to. Regarding the $2,500 or less ULO requests for cost overruns on projects, the Committee was concerned how the staff would handle several requests from a single agency which cumulatively would exceed $2,500. Chris Yonker responded that he would be willing to send memos or informally poll CD Committee members to get their input on minor budget transfers and/or ULO funding of cost overruns. Aid. Summers made a motion to approve the memo as amended. Curtis Chancellor seconded the motion. Motion carried. Housing and Community Development Act Committee le Minutes of .August 12, 1986 Page Two IV. DISCUSSION OF YOUTH JOB CENTER (YJC) LOW/MODERATE INCOME BENEFIT DOCUMENTATION Alderman Summers chaired the meeting at this point. Chris Yonker summarized the history of documenting target area benefit for the Youth Job Center over the past three years. He explained that staff had plotted the addresses of all of YJC's CDBG-funded clients on a map, and then multiplied the number of clients within each block group times the low/moderate income percentage in the block group. It was determined that approximately 44% of YJC's clients were of tow/moderate income. According to HUD guidelines, a minimum of 48% of the clients must be low to moderate income. Mr. Yonker stated that he and Kevin Fair had contacted HUD about the issue this week and that HUD had stated that the YJC would not have to conduct income verifications of non -target area residents at this time because the percentage was so close to the threshold level of 48%. HUD requested that City CDBG staff monitor the geographic placement of YJC clients on a periodic basis. Ann Jennett expressed her appreciation to staff for not having to generate additional paperwork to verify her clients' families' income. 5he also commented on the memo from staff to CD Committee on YJC. She stated that the memo noted that YJC had not responded to various correspondence from City Staff. She told Committee members that she had responded to staff verbally, but had not submitted written correspondence to them. ,Ms. Jennett stated that she had been contacted to provide persons associated with the Research Park the names of 25 young minority men to work with minority contractors who would be doing some of the construction work on the Park. Curtis Chancellor urged Ms. Jennett to contact employers of the new Dempster/Dodge shopping center for jobs for her clients. Alderman Summers accepted the rnerno regarding YJC into the record. V. PROPOSED TRANSFER OF COMMERCIAL AREA ASSISTANCE PROGRAM (CARP) FUNDS FROM REVOLVING LOANS TO FACADE REBATES Chris Yonker summarized the memo about the CRAP program and the history of the revolving loan program. He stated that area banks were not very interested in participating in the program because of the relatively small amount of the loans and the high cost of administering them. In addition, because federal funds were involved, Davis Bacon wage rates applied to the projects as well. Mr. Yonker Stated that the exterior facade program also required Davis Bacon compliance but because it is a rebate program, the store owners have been very interested in participating despite the Davis Bacon clause. Mr. Yonker also requested that the boundaries of the facade program be increased to include Davis Street between the C&NW tracks and Ridge Avenue. Jeanne Breslin asked what the average rebate amount was and approximately how many more facades could be done with the revolving loan fund dollars. Mr. Yonker replied that this cost varied fro-n project to project and that store owners could receive 50% of the cost of the facade work up to a ceiling of $5,000. He noted that the average rebate ranged between $3,000 - $4,000. He also added that this program is very popular among Evanston merchants and that many of them have spent thousands of their own dollars over the required 50% match to improve the appearance of their stores. Kenneth Whitney made a motion to approve the memo and expand the eligible facade area to include Davis Street. Laurie Sans seconded the motion. Motion carried. ti Housing and Community Development Act Committee Minutes of August 12, 1986 Page Three V1. PROPOSED TRANSFER OF SURPLUS FUNDS FROM FOSTER STREET EL STATION LANDSCAPING PROJECT TO DAVIS STREET C&NW STATION LANDSCAPING PR03ECT Chris Yonker summarized the memo to committee from Joel Asprooth and Richard Carter requesting that unspent funds from the Foster Street "EL" project be transferred to landscape the Davis Street C&NW station. Laurie Sans commmented that she didn't believe that the request should be referred to as a "transfer" of funds because it assumed that the C&NW project had already been funded. Kenneth Whitney stated that it was his understanding that to fund new projects out -of -cycle required that an emergency situation exist. Alderman Summers commented that perhaps this was not the best time of the year to do the landscaping. Mr. Yonker replied that the Parks Department has had past success in doing fail planting. Alderman Summers suggested that this project be brought before the CD Committee during the regular funding cycle. Kenneth Whitney made a motion not to approve the transfer of funds at this time. Jeanne Breslin seconded the motion. Motion carried. VII. CD STAFF INPUT Laurie Sans asked staff if the FACE prograrn had ever submitted the monthly and quarterly reports that were due to staff. Kevin Fair replied that Rev. Curry had submitted the delinquent reports as well as FACE's application for 1987/88 CDBG funding. Ms. Sans also asked if other trees are planted in the target area when existing trees die or are cut down. Regina Steuben replied that the 1987/89 funding year will complete the Parks Department plan for target area tree planting. She added that after that time, the Parks Department plans to use general fund money to replace target area trees. Chris Yonker provided a City Councit update on CDBG matters to the citizen members of the Committee. He commented that the advance of funds to the Youth Job Center was approved by City Council at its 8/11/86 meeting. Nicolette Modaber told the Committee that construction will probably begin the week of August 19th on the Green Bay Road Viaduct pavement, Payne/Darrow Turnaround, and Family Focus Parking Lot Projects. VqI. CITIZEN INPUT There was no additional citizen input. 1X. ADJOURNMENT Curtis Chancellor made a motion to adjourn. Laurie Sans seconded the motion. The meeting was adjourned at 9:14 p.m. Staff: L(,cCCL:'siC r� CJ ' 't/ Date: LC.Lt! ' �t�J(� . M6 cc: Joel Asprooth, City Manager 4Y10/12 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, September 9. 1986 City Council Chambers - 7:00 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Ald. Raden, Aid. Drummer, Aid. Summers, Jeanne Breslin, Laurie Sans, Ken Whitney, Curtis Chancellor MEMBERS ABSENT: None STAFF PRESENT: Asprooth, Yonker, Steuben, Modaber, Fair, Talkington, Bannister, Morin. McCarthy. Tonkinson, Rubin, Wirth, Zimmerman AGENCIES REPRESENTED: ECDC. Evanston Housing Coalition, Over the Rainbow, YJC. Earn and Learn, ACORN. YWCA Shelter, CCLAF, Community Defender, ENA%' PRESIDING OFFICIAL: Aid. Juliar, Chair Meeting was called to order at 7:07 p.rn. 1. MINUTES OF THE AUGUST 12, 1986 MEETING Ald. Juliar made a motion to approve the minutes as submitted. The motion was seconded. Motion carried. 11. COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of June 26, 1986 Accepted into the record by Aid. Juliar. Laurel Talkington responded to a question by Ken Whitney regarding the expansion of the City's Rental Rehab program. Talkington explained that under the revised program description, the program will now serve the entire City, as opposed to the previous target area of census tracts 8! 01 and 8092. Program eligibility will be determined on a case by case basis throughout the City. B. Letter from Chris Yonker to the other Boards and Committees re: 1997-98 CDBG Proposal Evaluation Format Accepted into the record by Aid. Juliar. III. PUBLIC HEARING ON 1997-88 COMMUNITY DEVELOPMENT PROPOSALS A. City Manager's Recommendations and Presentation The City Manager made a brief presentation of the various City -sponsored CD proposals for 1 987-88. Ald. Raden asked why the City is proposing upgrading the Foster Tot Lot and Ptay Area as opposed to Family Focus. The City 4tanager explained that the tot lot and the play area are in need of improvement which could not take pure without some expenditure of City funds. Trie City Manager requested that the Committee not recommend partial funding for any of the Cite': Capital Improvement Proposais. Housing and Community Development Act Committee !Minutes - September 9, 1986 Page Two He asked that the Committee either fully fund the various capital improvement programs or not fund them at all. Ken Whitney questioned the proposed continuation of the Conservation Grant program. The manager explained that this activity is a priority of the Preservation Commission and that the Commission intended to make a more concerted effort to expend these funds in the future. Aid. Summers mentioned that he remembered a citizen injuring themself falling over the Emerson Bridge railing. The manager agreed that staff would find out if this occurred on the Emerson Bridge or at some other location. Mr. Chancellor asked if the Handicapped Accessibility program was for public buildings. This was confirmed by the City Manager. B. Outside Agency Presentations Kathy Swanson, Cook County Legal Assistance Foundation. (CCLAF) Ms. Swanson gave a brief outline of the Agency's history. scope of services and its current plans to increase community education efforts through issuance of a pamphlet and holding a Legal Services Seminar for Evanston residents. Patricia Vance, Evanston Neighbors at Work (ENAW) Ms. Vance Rave a synopsis of ENAI's client service over the past two years in minor repairs, interior and exterior painting. In addition, she mentioned the ENAW has been successful in getting jobs for its participants, and that two of the participants have developed into self-employed carpenters. She also mentioned that both classroom and on the job training is being provided for program participants. Ald. Raden questioned the S40,000 unspent from the 85-86 program noted in the proposed Reallocation Plan. Ms. Vance explained that a staff vacancy had not been filled which ENAW expected to fill in the 87-88 program. Ald. Drummer confirmed with %ffs. Vance that ENAW trainees had been targeted for job placements within the Research Park development and that ENAW has one staff position vacant. Charlotte Walker. Evanston Community Development Corporation (ECDC) Ms. walker presented ECDC's 5 proposals for 1987-1988: Corporate Administration, Small Business Development. Hou;ing Renab Services, Commercial Revolving Loan Fund and Multi -Family Housing Development. In Rehab Services, she mentioned that 75% of clients receiving Tax/Title assistance at ECDC are referred to the City's Rehabilitation program. In Small Business Development, she mentioned that one of the small contractors which had received technical assistance from ECDC is planning to lease space in the 1817 Church Street facility. In the Commercial Revolving Loan Fund program, ;pis. Walker indicated that a grant/loan combination program is necessary to improve Ow development of small businesses which lack appropriate collateral for normal business loans. The grant would go directly to employee salaries and create or retain jobs, while loans funds would provide working capital for business expansion. In Multi -Family Housing Development, Ms. Walker mentioned that there are interested developers who have purchased land in West Evanston, can provide $5 million to develop new housing units and would set aside a percentage of the units for LMI residents, contingent upon the City's infection of CD funds to the project. Ald. 0uliar asked how the Commercial Loan program was progressing. %is. u atker explained that 2 loans have been made, one outright to a local merchant, and one in conjunction with Inventure. These loans total $50.000. She mentioned that ECDC has five (5) loan applications nou, but that the businesses probably lacked the necessary collateral. Aid. Raden asked why the Housing Developers were not applying for CD funds instead of ECDC. how man+ u-iits would be developed,and she excresse:. are interest in speaking dirr�:tly to these cevelopers at the October meetings. Housing and Community Development Act Committee Minutes - September 9, 1986 Page Three Jeanne Breslin confirmed that the proposed $200,000 for housing development would be used as an incentive for the developers to set aside a portion of LMI housing units (Sec. 8). She encouraged ECDC to use the Atrium Village model in Chicago as an example to the developers that the existence of Section 8 housing units would not negatively impact on the rental of the other units. She asked %is. Walker about the zoning for the area to be developed. Ms. Walker explained that the area is zoned for residential and commercial use. Aid. Summers said that it was a good idea to utilize $200,000 of CD funds to leverage $5 million in private development. Ms. Walker further explained that ECDC is acting as a clearing house for laborers and contractors to secure work in the Research Park, and that ECDC is primarily concerned with placements for minority contractors and construction workers. not in job placement in general. In addition, she mentioned that ECDC would use its technical assistance resources to assist residents which would be displaced by the Research Park development. Aid. Drummer confirmed that the proposed new housing development would be targeted for persons displaced from the Research Park area. He commented that he and Aid. Summers have worked with ECDC during the beginning of the Research Park development. Ann Jennett, Youth Job Center (YJC) Ms. Jennett commented that statistics on YJC job placements would soon be released to the Evanston Review. She mentioned that Y'JC is coordinating efforts with lnventure, ENAW and the Evanston Housing Coalition to provide job placements. In addition, she mentioned that Research Park Inc. would look to YJC to screen lob applicants for the Park. She further mentioned that the agency will be meeting with representatives from the high school, General Assistance, lnventure and Northwestern to plan a vocational training program to assist high school graduates and other youth with no marketable skills and/or in need of remedial education. Z'JC will need to raise $20,000 in addition to anticipated CD and JTPA funding to continue to stay open and provide services. Mr. Chancellor asked what the age limit is on )'JC clients (25 years). Ms. Jennett explained that the agency has served clients over 25, although these are not reported to CD. Aid. Drummer asked what per cent of applicants are high school graduate or beyond. Mr. Jennett responded that approximately 80% of YJC placements are high school graduates, but that many lack marketable skills an: are in need of re,nedial education. Nis. Jennett confirmed that approximately 100 clients per year receive an educational assessment to document their reading, math aptitudes. Marilyn Gehant. Rev. Robert Thompson, Dr. Larry Murphy, Evanston Housing Coalition (EHC} Ms. Gehant made the following corrections to the EHC proposal: pg. 5 - objective 1 - change date to February 1, 1987 objective 3 - change date to February 28, 1988 pg. 10 - $170,000 building acquisition costs line only represents the CD share. Total acquisition costs will be $300,000. pg. 18 - add Dr. Larry Murphy, 1740 Hinman. 60201 to the list of officers of EHC. Reverend Thompson noted that data from the Cook Courat Housing authority documented e need for low income housing in Evanston long before : ie proposed establishment of the Research Park and the relocation issue. He also mentioned that EHC represents a broadly based religious group which can provide the dollars an� eYoertise necessary to complete a Rehabilitatjon,'Ne,A Housing Development orogr im. Housing and Community Development Act Committee Minutes - September 9, 1986 Page Four Dr, Murphy explained that his involvement with the EHC. as a representative of the Evanston Black Ministerial Alliance is not because of the Research Park or any "bandwagon" initiative, but to create more LMl housing in Evanston. Aid. Drummer asked if EHC would rehab housing stock which is vacant or currently inhabited; EHC representatives explained that rehab could include boarded -up housing units. The main goal is to increase available LMI multi -family units. Jeanne Breslin asked if EHC is working with the Voice of the People (VOP) organization in Uptown which has experience in rehab. Ms. Gehant noted that EHC is modeling its program on the VOP and interfaith Housing Council examples. Rev. Thompson noted that private financial support for this project would be pledged and committed by December. 1986. Donald Gustafson. Geraldine Boone, Over the Rainbow Association (OTR) Mr. Gustafson discussed the history of OTR and the background of the current project to develop the former Community Hospital into accessible housing for 33 wheelchair clients. He noted that OTR has the land leased and the HUD mortgage commitment to subsidize these units under Section 8. Aid. Raden noted the positive image of the project, and asked if OTR could secure a loan to complete the project if the $223,000 in CD money was not approved. Mr. Gustafson felt that OTR probably could borrow the money to complete the project, but that this would be a last resort. Mr. Gustafson agreed to provide comparison figures in October regarding feasibility of using loan vs, grant funds to complete the project. Aid. Drummer asked how mane jobs would be created. Mr. Gustafson responded that in addition to 33 personal care attendants (one for each resident) there would also be jobs for kitchen, janitorial and management staff for a total of approximately 40-45 jobs. He also mentioned that the project would use minority contractors to redevelop the former hospital building and the adjacent house (Dr. Hill). Aid. Raden asked OTR to present in October cost figures for rehabbing Dr. Hill's house. Ald. Drummer asked how lease payments from the developer would enhance the City's tax receipts. Aid. Summers noted that OTR has basically accomplished what it said it would do initially. Robert Roy. Evanston Community Defender Mr. Roy gave a brief presentation of agency services. He mentioned that Community Defender will appear September 25th for funding consideration under the Unified Budget Panel. Aid. Raden asked about the $1.194 proposed reallocation fro-n the 85-86 program. Mr. Roy noted that this was the unexpended balance at the time the agency's audit was done. The funds were committed for 85-86 expenditures. Aid. Summers and Mr. Chancellor expressed concern over providing free legal assistance to "well known" repeat offenders. Mr. Rov mentioned that in some cases of extreme recidivism, Community Defender has enforced contracts with aetendants so that the agency- will not provide legal services for clients who cannot live up to the terms of their contract, which usually means going to school, work, etc. Harriet Friedman, YA' CA Shelter for Battered Women Ms. Friedman noted that over 8.000 nights of stay, 154 crisis rails, and 554 domestic violence client services were provided for Evanston residents in the oast year. The shelter currently has 34 beds and 2 emergency beds for victim/witness clients. The agency has a proposal into the Department of Rehabilitation Services to make the facility wheelchair accessible. The 87-88 proposal is similar to las: year's. ana stresses the expansion of services to bilingual relents and funding for additional staff tine. Housing and Community Development Act Committee Minutes - September 9, 1986 Page Five Rick Weiland, Earn and Learn The agency works with "high -risk" high school students to provide them with a work environment as an alternative to negative/non-constructive activities. The summer program provides free literature distribution for several sister non-profit agencies (YOU, YES, YJC. YWCA, etc.) as well as other clients. C. Proposed Reallocations of Unexpended Funds to the 1987-88 CDBG Program Year Aid. Raden asked about the possibility of the proposed entitlement amount increasing between now and next February. Chris Yonker explained that conservative figures, based on House and Senate appropriations, have been used to estimate the Entitlement amount. The reallocation information was accepted into the record by Aid. Juliar. IV. CONSIDERATION OF PROPOSED ANNUAL UPDATE TO THE HOUSING ASSISTANCE PLAN Chris Yonker explained the necessity of filing an update to the current HAP. Aid. Juliar made a motion to approve the HAP update. Aid. Drummer seconded the motion. Motion carried. V. CD STAFF INPUT No additional CD staff input. Ald. Juliar mentioned that he would be out of town October 14 and 21. The October 21 meeting was tentatively rescheduled to November S, 1986 at 7:00 p.m. (Economic Development/Administration Session). V1. CITIZEN INPUT There was no additional citizen input, VIL ADJOURNMENT Aid. Raden made a motion to adjourn. Aid. Juliar seconded the motion. Motion carried. The meeting was adjourned at 10:17 p.m. Staf f: „lf cc: Joel M. Asprooth City Manager 4Y14/18 Date HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE • MEMBERS PRESENT: MEMBERS ABSENT: STAFF PRESENT: OTHERS PRESENT: PRESIDING OFFICIAL: MINUTES Tuesday, October 7. 1986 Room 2403 - 7:00 P.M. CIVIC CENTER Aid. Jullar, Aid. Raden, Aid. Drummer, Aid. Summers, Jeanne Breslin, Laurie Sans, Ken Whitney Curtis Chancellor Fair, Lufkin, Modaber, Steuben. Tonkinson. Wirth, Rubin. Ozawa, Carter Bruce Copeland - ACORN, Michael Johnson - Ridgeville Park District, Phillip Peters - Evanston Plan Commission Aid. Juliar, Chair Meeting was called to order at 7:04 P.M. L MINUTES OF SEPTEMBER 9, 1986 MEETING Nicolette Modaber relayed a request from Harriet Freidman to amend the September 9. 1986 minutes to correct a few statistical errors concerning the Y.W.C.A. Shelter for Battered Women. The last paragraph on page 4, should read. instead of 150 crisis calls, the shelter had received 560 tails last year; instead of 550 domestic violence clients served, that number should read 405 domestic violence clients served. Over 4,000 client social service units were provided last year. 11s. Freidman asked that these changes be reflected in the minutes. Aid. Summers moved that the minutes of September 9, 1986 be approved as amended. Laurie Sans seconded the motion. Motion carried. it. COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of August 28, 1996 Accepted into the record by AId. Juliar. 11I. CDBG QUARTERLY REPORT NARRATIVE FOR THE PERIOD DUNE 1, 1996 - AUGUST 31, 1986 Ms. Modaber said that staff had decided not to invite any agencies to comment on the Quarterly Report Narrative because of the length of the agenda for tonight's meeting. In response to Ms. Sans' question. "What is a punch lists", shown on the item about Howard Street on page l of the report. Mr. Tonkinson explained that a punch list is no more than a check list which is done after an inspection of the work done on a project and indicates that certain corrections are to be made. Also discussed was the role of Evanston Inventure in the development of the industrial park on the southwest side. Aid. Raden commented that the area desperately needs to be dealt with and that she and the neighbors of that area are planning to hold a meeting, hopefully prior to the Committee's discussion of the Industrial Road proposal. She said there is a lot of concern with the people living in the area and with the use of the roadway as it now stands. The Committee agreed that the CDBG Quarterly Report narrative for the second quarter may be transmitted to the City Council. Housing do Community Development Act Committee ,Minutes - October 7, 1986 Page Two ` IV. REVIEW OF THE 1987/88 CDBG PROPOSALS FOR NEIGHBORHOOD REVITALIZATION PROJECTS A. Catch Basin Replacement (# 17) - James Tonkinson, City Engineer Mr. Tonkinson explained that the proposal is based on an ongoing program outlined in the Capital Improvement Plan (CIP). The request is for $75,000, the same figure indicated in the CIP. At a $71.000 funding level it will be possible to repair 35-40 catch basins. Work will be contracted out. In response to a question from Aid. Juliar on the number of catch basins throughout the City and in the target area. Mr. Tonkinson responded that there are 9,000 and 4,000 catch basins respectfully, and he added that many of them are in various stages of disrepair. With CD funding, the City has been able to repair approximately 20 to 30 catch basins a year. for a total of approximately 130 catch basins. Motor Fuel Tax funds also go towards repair of the catch basins. Jeanne Breslin shared, with the Committee. her research about the Cay's infrastructure and the rate of deterioration. Aid. Juliar said that this type of information is important for the CD Committee and the City Council to know in order to make important funding decisions. At this time. Ken Whitney arrived. B. Curb Replacement (# I S) - Urnex Tonkinson This is another continuation program which has been funded for about ten years. Last year, the request was for S100.000 and the program was funded at $59,500. Again this year. the request is for $100,000 needed to repair approximately 1.23 miles of curb. in the past, the City has also received Revenue Sharing funds and with these two programs, has been able to replace approximately 33 miles of curb throughout the City (out of a total of 137 miles ct curbs in the City). Fifty percent of the curbs in the City need some work. Engineering does not presently have a breakdown of what curbs have been done in and outside of the target area. At the Committee's request. Mr. Tonkinson will submit further data which will show the curb work which has been done in both the target area as well as throughout the rest of the City. At this time, Aid. Drummer arrived. C. Viaduct Pavement Replacement (#19) - James Tonkinson Viaduct replacement has been funded for many years in different forms, such as a viaduct lighting program funded with General Revenue Sharing funds. Recently. the City has been replacing pavement under the viaducts with both GRS and CD funds. This year's proposal is for replacement of the viaduct pavement under the Greenwood viaduct one block west of Chicago avenue. This project is included in the Capital Improvement Program and is part of a 3-year program for improvements to City viaducts. In a related discussion. Aid. Summers asked that warning markers be put on the embankment side of the viaduct which was removed on Green Bay Road north of Simpson Street. He said that the remaining cement wall poses a traffic hazard because is causes a "jog" in the roadway. which once was apparent when the viaduct was in place over the roadway, but now is not clearly seen by motorists. Mr. Tonkinson said that warning markers are soon to be painted on the wall as well as new striping of traffic lanes to guide the motorists. Engineering is also working with the C&Nu Railroad to improve the area. D. Alley Resurfacing (0 20) - James Tonkinson Although there was no funding for the program in FY 1986, this project has been funded for several years. One alley was resurfaced in 1985 and 4-3 alleys were resurfaced the prior year. Mr. Tonkinson explained that many of the City's alleys were built prior to 1940; the construction of the pavement is approximately 6 inches thick, with minimal drainage. and these roadways were not built to withstand the heavy trucks which travel upon them. Engineering has identified 9 alleys in the target area for repaving, selecting the oldest ones to be repaved now. Aid. Raden requested a listing of all the alleys Engineering h.is ide-aifieci for repaving in the target area. She questioned why certain alleys were chosen over others in the target area particularly, in the same section of the target area where alleys were resurfaced last year. Housing dt Community Development Act Committee Minutes - October 7, 1936 Page Three Mr. Tonkinson explained that this portion of the target area is also the oldest part of the City. Ms. Modaber said that the alley program has an area benefit rather than low/moderate income benefit. Alleys were selected in areas with the greatest percentage of low/mod income residents. A discussion took place concerning resurfacing of alleys versus surfacing of unpaved alleys and about the possibility of an incentive program for neighbors to participate in an alley surfacing program. Staff will investigate the proposals. E. Street Paving (#21) - James Tonkinson The proposal is for the paving of Wade Street, which is approximately 190 feet long. Wade street is not in the 1987 C1P. It was not previously funded because of expense and is now being proposed for surfacing because the City now has the opportunity and the resources to undertake the project. Also being proposed to be paved is Brown Avenue, between Lake and Greenwood. Brown Avenue. at this location. generates a lot of use due to its proximity to the high school. The paving of Brown Avenue is in the C1P. The cost of both projects does not include engineering nor legal fees. Aid. Summers said it is not possible to take the special assessment approach because few property owners are affected and most are low/moderate income and would not be able to pay a special assessment. F. Public Parking Lot Rehabilitation (022) - James Tonkinson The proposal for this project is being submitted for the third time. It is a rehab of a parking lot structure. The work will consist of an overlay and reconstruction of the drainage system on the lot. Mr. Tonkinson said that he r-id Jeanne Baucom. of the Traffic Engineering Department, reviewed the City's parking lots several years ago and determined those which needed major work. The worst lots were the Main/Custer parking lot. and the Reba Street facility. The Main/Custer lot has been renovated, including the installation of lights. Mr. Tonkinson said that perhaps a part of the problem with advancing the rehabilitation of the Reba lot was that it was strictly a neighborhood facility. A,d. Raden said that it is important that the Reba parking lot have lights and she asked Mr. Tonkinson to investigate whether lights are already installed in the lot and if not, to consider the possibility of installing them. G. Emerson Bridge Fence 423) - James Tonkinson This project was requested by the ward alderman at a funding level of $15,00D. The alderman believes a fence is needed on the Emerson bridge to prevent people from falling into the sanitary canal. The project would be for a contractor to place a cyclone fence on top of the parapet wall. The present railing would remain intact. Mr. Tonkinson explained that 2 or 3 of the other bridges across the canal have protective fences. Aid. Summers said he was requesting the fence because of the increased pedestrian traffic across the Emerson Street bridge traveling to the canal parks and nearby schools. H. Elks Park Redevelopment (024) - Michael Johnson, Ridgeville Park District Ridgeville Park District is requesting $25,000 for the redevelopment of three separate areas in Elks Park- The park is located in the target area in census tract 8102 and is on Callan Avenue between Hull Terrace and Mulford Street. The project involves renovation of Elks, Elks tot lot. and two ball diamonds, including the installation of play equipment and landscaping. No rehab work has been done to this park for 15 years. Ridgeville Park District tax revenues are used exclusively for maintenance. In response to a question about bringing park playground equipment up to U.S. Consumer Product Safety Commission (USCPSC) guidelines, Mr. Johnson replied that all parks are bringing their equipment into compliance with the USCPSC. The Committee asked Mr. Johnson to submit data showing overall funding requests and sources of revenue of the Ridgeville Park District. Housing & Community Development Act Committee Minutes - October 7, 1996 Page Four 1. Tree Planting (025) - Donald J. Wirth, Director of Parks, Recreation and Forestry The proposal is for 150 trees to be planted in the target area. Added to the trees which have already been planted in the target area, the target area will be fully planted. Maintenance of the trees will then become part of the Forestry Department's regular maintenance and replacement program. By funding this request, it will be the final phase of the City's Tree Planting program in the target area. At the request of Aid. Drummer, Mr. Wirth said he would look into the possibility of combining the City's tree purchasing with tree purchases of other municipalities. 3. Fleetwood-Jourdaln Center Rehab 026) - Donald J. Wirt' This is a continuation of an effort by the Evanston Rerreation Department staff and Recreation Board to further upgrade this building so that program capabilities and potential for various uses can be increased. Specific proposals are for gymnasium dividem which will enable simultaneous activities to take place in the gym; gymnasium lighting, which will raise and put protective covers around the lights to prevent breakage, especially from volleyball playing: and to replace the draperies on the stage. The present draperies are old and deteriorated to the point where they cannot be cleaned. The stage is used for senior citizen clubs and for children's plays. K. Foster Auditorium Rehab (#27) _ Donald .1. Mirth Foster Auditorium Rehab is also a continuation of a renovation of an auditorium that was formerly a school auditorium and is now being used for community theater. Mr. Wirth explained that, initially. the Recreation Department was not aware of what the full cost of renovating the Foster School auditorium would be. The $6,000 requested in the proposal will provide for enhancements to the stage and technical areas. L. Playground Safety Modification U28) - Donald J. Wirth Over the past 1.5 years, standards have beea developed and applied to the play apparatus found in parks. Examples of improvements are: to provide for more space between bars on climbing equipment improvements in the type of materials used for swings, and additional clearance area around play apparatus. The Evanston Parks Department plans to bring those pieces of equipment which are not in compliance with the U.5 Consumer Product Safety Commission guidelines up to those standards. The total project is expected to cost approximately $86,645 and the Recreation Departmend intends to request $30,000 per year in CD funds over the next three years. There was discussion about the City's exposure and liability which may be incurred over the duration of the project. Jeanne Breslin asked Sir. Wirth to consider using more experienced landscape architects who might be more aware of accepted safety standards. M. Foster Tot Lot Renovation (129) and N. Foster Play Area Renovation (030) - Donald Wirth These two play areas are located immediately south and east, adjacent to Foster School. The proposal is to rehab these very badly deteriorated play areas. The Recreation. Planning and Safety Departments have already done some preliminary work with the school district whereby Family Focus, the lessee of School District #65. would agree to maintain the play area and tot lot after they are renovated as well to indemnify and hold the City. harmless from any possible lawsuits and claims involving use of the play areas. It is believed that Family Focus has a 10-year lease with the school district for the Foster School Building. Mr. Wirth agreed to verify that such an agreement will be possible between Family Focus and the City. Housing 8t Community Development Act Committee Minutes - October 7, 1986 rage Five O. Handicapped Accessibility (031) - Max Rubin, Director of Building Maintenance This proposal is for making improvements for handicapped accessibility to the Chandler Recreation Center. This is a difficult, complicated and expensive project due to the original design and layout of the bathrooms. Mr. Whitney asked why the building was not built according to Section 904 of the Rehabilitation Act of 1973, as the Chandler Center was built 4 years ago. Aid. Raden asked whether Chandler offered programs for the handicapped. Laurie Sans asked for cost breakdowns for both projects (the second project is rehabilitation of the South Blvd. beach house and beach area). P. ACORN/909 Foster Street Rehabilitation (041) - Bruce Copeland Resource Development Investment Group Mr. Copeland passed out architectural drawings for the proposed ACORN project, as well as charts and statistical reports concerning client use over the summer. Mr. Copeland said he had received City Building and Zoning Department approval for placing a basketball court in the backyard of 909 Foster Street. $14,800 is requested in ACORN's proposal to complete the renovation of the 909 Foster Street building. The Committee questioned that if ACORN were funded this year, would there be any assurance that ACORN would not return next year for additional funding. Mr. Copeland responded that should ACORN be funded this year, it will probably not be coming back to request funds from the CD Committee for 3-5 years. Y. PROPOSED REVISION TO 1987/88 CDBG TARGET AREA Ms. Modaber reviewed the staff memorandum which outlined the three proposed options for revision to the CD Target .Area. She said that CD staff had been notified by HUD of changes in the income limits which have resulted from a revised configuration of the !Metropolitan Statistical Area. This has resulted in a change in the percentage of low and moderate income persons in each census tract of the City. The City's current target area has an allowable concentration of low and moderate income persons of 48.33%. The new data reflects a lower percentage of low and moderate income persons in most of Evanston's census tracts. This has resulted in an overall percentage decrease of 4?.53`l;. The required concentration of low/moderate income persons in our target area is now 47.91 %. Staff made a study of what possible revisions Could be made in the target area. Option l would be to remove the northeast corner from the target area. This would not impact upon street programs such as improvements to curbs, catch basins and tree planting because that area is substantially completed in these programs. It would, therefore. not impact on those programs which depend on area benefit. It would raise the number of persons in the target area to 48.2%. Option 2 would remove the southwest portion from the present target area and would raise the low/mod percentage to 48.32`iS. There is little need for curb, tree planting or catch basin work in this area. Also, removal of this section would not affect the proposed Industrial Road project, because its eligibility is based on economic development. Option 3 would remove both the northeast and southwest portions and would increase the low/mod percentage to 48.73%. Staff recommends Option 1. which has the greatest number of low/mod persons. Aid. Raden requested a full discussion of how the determination is made for deciding what block groups are included in the target area and what block groups are excluded. She cited the example of Evanston Ridgeview, at the corner of Maple and Main, which is not in the target area but includes a large number of low/mod income persons and the Eimgate (which is located on the north side of Main Street between Elmwood and Sherman), which also includes low/moderate income people, and is also not in the target area. Mr. Whitney also requested that the Committee take a very careful look at the block groups and the target area. Staff agreed to provide the Committee with individual maps showing target area income breakdown. Aid. Juliar asked to delay the discussion and decision on revision of the target area to a later date after more information is available to the Committee. Housing do Community Development Act Committee Minutes - October 7, 1986 Page Six VI. CD STAFF INPUT Ms. Modaber said the staff will be working, as much as possible, on getting the information concerning the target area to the Committee. She did not think, however, It would be available by next Tuesday's meeting, October loth. She also noted the Committee's revised Handbook of Committee Procedures and Rules. City Council action: Ms. Modaber said that at the October 6th City Council meeting, the Council agreed to use ULO funds for a cost overrun on the Fleetwood/Jourdain roof repair. A bid was also awarded for the project at that meeting. Other projects. Payne/Darrow turnaround project was substantially complete. Concrete is being poured, this week, on the Green Bay Road repair. Demolition of an abandoned house at 1616 Darrow was approved in the Circuit Court on September 25th and bids are being solicited. It is expected that this item will be on the City Council agenda for November iOth. Family Focus parking lot is complete. There are lots of favorable comments about the improved appearance of the area and the additions! parking. Aid. Raden was appointed acting chair for the October 14th meeting when Chair Aid. Juliar will be absent from that meeting . Working notes of the Unified Budgeting Panel concerning Youth Job Center and Community Defender's Office were distributed. VIL CITIZEN INPUT There was no citizen input. VIII. ADJOURNMENT Laurie Sans made a motion to adjourn. Aid. Juliar seconded the motion. Motion carried. The meeting was adjourned at 905 P.M. Staff: Approved: ID /2 2 186 cc: Joel M. Asprooth, City Manager 4Y21/26 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, October 14. 1986 City Council Chambers - 7:00 P.M. CIVIC CENTER MEMBERS PRESENT: Ald. Raden, Jeanne Breslin, Curtis Chancellor, Ald. Orummer, Kenneth Whitney MEMBERS ABSENT: A" 3ullar, Laurie Sans, Aid. Summers STAFF PRESENT: Bannister, Fair, Jager. Lufkin, Modaber. Morin, Rudd, Saver, Steuben, Talkington, Thomas, Yant. Yonker OTHERS PRESENT: Pamela Walker, Charlotte Walker. Consider Ross, Arthur Newman, Karen Hillman, Dr. Larry Murphy, Rev. Robert Thompson, Rev. Michael Curry, Julius Nettles. Hecky Powell, Patricia Vance, Mary Ann King, Mitch Milner. Donald Gustafson, PRESIDING OFFICIAL: Aid. Raden The meeting was called to order at 7:16 P-M. L COMMUNICATIONS/TRANSMITTALS A. Discussion of the Housing Commission's recommendations regarding CDBG housing proposals was deferred until the actual committee discussion regarding each project. IL REVIEW OF 1987188 CDBG PROPOSALS FOR HOUSING PROJECTS A. Fair Housing Assistance Program (Proposal 03) Karen Hillman gave a presentation about the 1987/88 request for the Fair Housing Program. She stated that there had been a 30`.G increase in the number of cases served, and told the committee that not every case they investigate has probable cause for legal action. Sid Ross from the Evanston Housing Commission stated that this program was given a high priority by the Commission, but no recommendation regarding the funding level was given. Their main issue of concern was the amount of time the Fair Housing Educator spent attending, seminars vs. serving clients. Judy .lager, Fair Housing Educator, replied that l2 of the 23 meetings she attended last year were the Mayor's Special Committee meetings. Curtis Chancellor and Kenneth Whitney questioned ,times. Hillman and .lager regarding the number of probable cause cases that Fair Housing handles and the line item in their budget for outside attorney fees. They responded that the individuals involved in the Fair Housing case need legal representation, that the Law Department represents the City of Evanston only and often the legal questions received are not within the City of Evanston's legal expertise. Alderman Drummer arrived at this time. Housing and Community Development Act Committee Minutes - October 14. 1986 Page Two M. Conservation Grants (043) Gwen Sommers Yant asked to make her presentation earlier so that she could attend another engagement. She remarked that the Preservation Commission believes that the Conservation Grant program is a good program which brings quality restoration services to persons who may not be able to afford such services on their own. She stated that there are 61 landmark structures in the target area and gave the Committee an update on the status of the existing conservation grant funds. A question was raised by Kenneth Whitney regarding eligibility for applying for a conservation grant. Ms. Yant responded that HUD Section 8 income limits are used to determine eligibility to participate in the program. She added that the target area survey was not completed until this year and that this completed list of eligible properties would enable her to contact many more LMI households regarding this program. B. Mirror Repairs/Painting Program (ENAW) (032) liecky Powell summarized the agency's performance during program year 1935-86 and stated that he believed the agency was meeting its performance targets during the current program year. He stated that the agency is requesting $20,000 less for FY 87/88 than the figure stated in the original proposal submitted for 87/88. This was in response to a question raised by staff regarding why the agency had originally asked for greater funds despite having to return unspent funds during the last 2 funding years. Questions were raised by Curtis Chancellor and Aid. Drummer regarding the amount and type of training received by trainees, and the past year's performance record. Pat Vance replied that the classroom training for the minor repairs involved teaching of the basics such as how to use rulers and measure. On-the-job training then follows the classroom training. Mr. Powell responded that 21 people have been in the program and they have terminated 13. 7 found outside related employment, I outside unrelated employment, and a few of their trainees were placed at the Research Park. C. Evanston Housing Coalition (044) Rev. Robert Thompson introduced Rev. Michael Curry of the First Church of God. Rev. Curry discussed the plight of residents in his church's neighborhood who must contend with absentee landlords who do not properly maintain their rental properties. He cited examples of families with no heat, hot water and windows that needed to be repaired before the onset of winter. Aid. Raden stated that the properties Reverend Curry described would appear to have code violations and asked him if he had reported them to the City. Rev. Curry replied that he had but there is a delay in investigating such complaints. He added that he has been working with another tenants organization and meeting with landlords himself, as well. Aid. Raden asked Rev. Curry if she could accompany him when he looks at some of the places he had mentioned because she didn't think it was reasonable for these types of violations to exist. Curtis Chancellor asked if the CD Committee could be supplied with the names and addresses of those landlords who live outside of the community and. whose properties have violations. Or. Larry Murphy referred to several corrections that need to be made to the Housing Coalition's application for funding. Housing and Community Development Act Committee Minutes - October 14, 1986 Page Three On page 8. the amount of funding from churches and synagogues should read $40,000 instead of $20,000; on page 10, the total purchase price of the building should read $300.000, with the budget request being $200,000. The figure at the bottom of the page for total projected revenue should be $480,000. Page 14 on the fourth line, the first column should list $200,000, the second column $280,000, and the percentage figure in the third column should read 42%. Rev. Thompson stated that Cyrus Realtors has agreed to manage the project if necessary. He also introduced Julius Nettles, the Assistant Director of Thresholds, who summarized his experience working with group homes and apartments. Mr. Nettles is also a member of the Evanston Housing Coalition. He stated that HUD and IHDA estimates for the cost of rehabilitating housing units at approximatly $30,000 - $35.000 per unit. He added that the Coalition is asking for only $8.000 per unit from the CD Committee and that the total cost per unit will be approximately $20,000; 40% under the HUD and IHDA projections. Jeanne Breslin asked Rev. Thompson about Davis Bacon prevailing wage rate regulations governing these types of projects. Rev. Thompson said it would depend on the type of volunteer labor they could attract. He said they were exploring such options as sweat equity. Ms. Breslin reminded him that the cost of the project could be driven up it Davis Bacon wage rates apply and that they may need to review the competitive bidding process procedures. Aid. Drummer asked which ward the prospective property was located in and it Uniform Property Acquisition and Relocation procedures were going to be followed. Rev. Thompson replied that the property is in the 3th ward and that no one would be displaced as a result of this project. Dr. Murphy added that this would be a mixed use development, with some of the units being tar L,MI individuals, and that others would become so by attrition when higher income tenants move from the building. Aid. Drummer asked about housing subsidies. Rev. Thompson stated that the building would have a positive cash flow even with reduced rents. Chris Yonker added that if CD funds will be used towards the purchase of the building the Uniform Property Act may be involved, and he of fered the services of the CD staff to assist the coalition in adhering to these regulations of the proposal is funded. Consider Ross stated that this project was labeled "High Priority" by the Housing Commission, and that they had similar questions to the CD Committee stating that further information needs to be developed. He added that the number one priority for the Housing Commission is the improvement of housing stock in Evanston. D. ECDC Housing Rehab Services (034) Charlotte Walker stated that this program has been operating since the late 1970's. She provided a report to the CD Committee members responding to the questions raised about this program by City staff. She stated that ECDC has also submitted a proposal to the City to assist in relocating persons who will be displaced by the Research Park. She was asked if ECDC could consolidate a couple of the rehab staff positions the way the City Rehab Department did. Arts. Walker replied that she didn't believe that would be possible because each position requires different skills. Kenneth Whitney asked Ms.Walker to respond to the comments on the "pink" sheets which suggest that ECDC was severely deficient in meeting its rehab program targets last year. Ms. Walker replied that during that period the housing rehab guidelines were changed and there were problems with people meeting guidelines. Consider Ross stated that there has been a problem with marketing the rehab program. Mr. Ross and Alderman Drummer discussed problems with the existing rehab programs operated by the City and ECDC. Aid. Raden added that she would like to see rehab dollars spent instead of sitting idle. Housing and Community Development Act Committee Minutes - October 14, 1986 Page Four Curtis Chancellor stressed the need for people living in the target area to be able to understand the program in simple terms. Ms. Walker stated that ECDC provides technical assistance to residents to help them complete the application. Kenneth Whitney suggested using another city with a well -operating Rehab program as a model. He made a motion that the CD Committee express to the rehab Subcomittee of the Housing Commission the CD Committee's concern that the funds that have been allocated for housing rehabilitation have not been effectively utilized and that the Committee's desire is that steps be taken in the future to rectify this problem and that they look at creative means for using rehab dollars and put a high priority on rehabbing abandoned structures in the target area. Curtis Chancellor seconded the motion. Motion carried. F. Multi Family Housing Development (ECDC) (033) Charlotte Walker stated that this projec� is specifically designed to bring new housing construction to west Evanston. She said it is ECDC's intent to first put forth a comprehensive plan for housing in west Evanston. She stated that ECDC is working with about 14 other groups and working together, they could leverage CD dollars with private dollars. She does not believe the project can be done in west Evanston without subsidies. She added that they are looking at three parcels of land at the present time for development into housing units. Aid. Drummer asked if ECDC would be willing to work with the Housing Coalition to leverage new money for construction. Ms. Walker replied that they would and that they have been trying to organize people to pull together for a comprehensive plan. Jeanne Breslin asked what the $200,000 being requested would be used for. Ms. Walker replied that it could be used for construction or soft costs or as a base to get other commitments. Ms. Breslin stated that she had no objections to the idea behind this proposal, but that the proposal is vague and she did not see a definite plan or mechanism in ECDC's application for funding. Consider Ross stated that the Housing{ Commission ranked the concept of the proposal highly, but had the same questions as kis. Breslin regarding the lack of a definite plan for the funds. Aid. Raden commented that only 20% of the housing units were targeted for LMI persons. Charlotte Walker stated that this was a way to mainstream L,MI persons in the community. She said that plans would be finalized by .March 1. 1937, and brought back to the CD Committee and City Council for their approval. and other sources of funding would be committed to the site. Mr. Ross added that although the commission rated the concept of this proposal high. a specific funding level was not advocated as there is no project plan at this time. L. Rainbow Unit 11 (042) The representatives from Rainbow were allowed to make their presentation ahead of the City's proposals. Donald Gustafson, Mary Ann King, and Mitch Milner made presentation to the Committee regarding their proposal to rehab the Community Hospital to house up to 33 wheelchair -bound individuals. and employ a staff to serve these residents. They documented the strong local support for the project, and addressed the questions raised on the "pink" sheets regarding the HUD mortgage and other sources of funding. ditch Milner explained that HUD will not allow their organization to borrow any more funds. diary Ann King described the organization's fund raising efforts, which foundations were contacted, the amount of funds raised, and the reasons they did not receive as many foundation grants as they had expected. Housing and Community Development Act Committee MInutes - October 14, 1986 Page Five Kenneth Whitney asked about the racial and sexual diversity of the proposed handicapped tenants. Mr. Milner explained that 100% of the tenants would be low to moderate income and that tenant selection would be done on a first come first served basis. He stated that open fair housing laws applied to the project and that at least 30% of the housing units would be reserved for Evanston residents. In addition, the organization would affirmatively market to Evanston residents and minority groups. Mr. Whitney stated he hoped the project tenants would be diverse racially as well as sexually and added that he favored the idea of this type of project but would not vote to fund it unless his concerns were addressed. Mr. Milner replied that HUD regulations prohibit affirmatively discriminating in projects of this kind. He stressed the organization's working relationship with the neighborhood Community Awareness Block Club. and that they would be marketing the project within Evanston first before they would advertise the apartments in other communities. He also mentioned the number of new jobs that would be created as a result of this project for personal care attendants, groundskeepers. and cooks and that the majority of these positions were expected to be filled by residents from the neighborhood. Aid. Raden asked what the ramifications would be if they were funded by CD but in a lesser amount than they have requested. Mr. Milner stated that there would be design cuts in the building. They might not be able to have the elevator go to the basement, and the computer center in the basement would probably have to be eliminated. He stressed that it would be a setback not to have the computer center. because the center would enable some of the residents to be employed --which also gives them a sense of self worth. Mr. Whitney asked if the organization would be coming back again next year for operating funds. Mr. Gustafson replied that his organization would not be returning to the Committee for operating funds: the funds requested from the CO Committee for 1987-88 are for a specific purpose. In the past, they have always been able to raise funds on their own. This year, with the HUD loan ceiling and the reduced grants from foundations, they were put in the position of having to apply for CD dollars, to bridge the financing gap for the rehabilitation of the hospital building. G. Housing Rehab and Property Maintenance Administration (#36) Robert Bannister asked to accompany Rev. Curry and Aid. Raden on their tour of properties with housing code violations. He stated that he believed he knew which properties Rev. Curry was referring to and that he and the City have addressed the emergency needs situation. He stated that there is a 4% reduction in all 3 housing department proposals because of some of the surpluses of funds from previous years. No single family rehab funding is being requested. $44,809 is being requested for this program to cover portions of the salaries of himself, Assistant Director Bill Morin and their secretary. I. Housing Rehab Construction Administration (#38) Mr. Bannister stated that his department was asking for $99,062, which is less than their 1986/87 funding level. He cited that 2 positions in this department were being consolidated into one position, and that they are hoping to streamline this program. One example given was to explore the possibility of giving more responsibility for the supervision of rehab cases to individual property owners who are cognizant of these procedures. Aid. Raden asked how more work could be done with fewer staff. Housing and Community Development Act Committee Minutes - October 14. 1986 Page Six Mr. Bannister replied that the department has not had many cases to work with lately so it would not be overburdening the staff. Aid. Raden asked about the money in the 1987/89 application budgeted for "other services". Bill Morin responded that in some instances it is necessary to have a home appraised. At the present time, City's Housing Finance Specialist is qualified to do appraisals. When the position in consolidated, the appraisal work will probably have to be done by an outside agency. K. Multi -family Housing Inspection (040) Mr. Bannister stated that the City is requesting $49,034 to fund one inspector to inspect buildings with 3 or more housing units located in the CDBG target area. They also plan to produce a brochure for distribution to tenants regarding the inspection process and the correction of code violations. Mr. Whitney asked if this would be a duplication of what the Tenants Organization of Evanston (TOE) is doing. Mr. Bannister responded that it would not, as some of the TOE volunteers are already using the City's checklist of violations. He added that the City's brochure would be restricted to code violations whereas TOE also works with issues of landlord/tenant disputes. Mr. Whitney asked that the CO Committee receive a draft of the brochure before it is finalized. Consider Ross stated that the Housing Commission ranked this proposal as a high priority. 3. Multi -family Housing Rehab (039) Mr. Bannister stated that $25,000 is being requested for this program which represents a reduction of 63% from its 1986/87 allocation. He admitted that the progratn had not moved very well and that there has been a lack of marketing of the program, coupled with restrictive guidelines. Aid. Raden asked about the amount of unspent funds in this program from previous years. Mr. Bannister said there is $130,000 in unspent funds as there was only one case done in the last few years. He cited the requirement of documenting 51% LMI tenant benefit for S years and the 7% interest rate as apparent deterrents to participation in the program by multi -family housing owners. Consider Ross stated that single family rehabilitation has received more emphasis. H. Housing Planner (#37) Laurel Talkington explained that this is funding for a continuing program. She summarized the various committees that the Housing Planner staffs. She stated that she has been working closely with the Evanston Housing Coalition. She added that due to staff cutbacks, a computer terminal for her office is very necessary. Ald. Raden questioned the 100% increase in the printing cost line item and the contingency line item in the application's budget. Ms. Talkington replied that this is needed for printing additional copies of the City's landlord/tenant ordinance. She stated that although landlords are required to supply their tenants with this ordinance. in practice this has not been the case. Regarding contingencies, she stated that the recent tax law changes will affect low/moderate income people and limited partnerships. The contingency funds would be used for attending seminars and other training sessions on this type of subject. Robert Rudd, Director of Housing and Property Services, added that the Housing Planner staffs the Housing Commission and the Commission does not have the budget to pay for such training. Consider Ross said that the Housing Commission ranked this proposal a high priority. One question they had was how much time the Housing Planner spends working on the Research Park. Ms. Talkington responded that she is logging the time she spends on this project. and also does the rsiinutes Of ;meetings for the relocation subcommittee which deals with the relocation of persons living in the proposed Research Park area. Housing and Community Development Act Committee .Minutes - October 14. 1986 Page Seven Aid. Raden reminded the Committee that the next meeting of the CD Committee would be on October 28 at 7:00 p.m. She stated that she wants the CD Committee to consider a change in the handbook of policies and procedures to allow the most senior member (as opposed to senior alderman) of the Committee to chair the Committee during the temporary absence of the aldermanic chairman. 1Ii. CO STAFF INPUT There was no additional staff input. IV. CITIZEN INPUT Arthur Newman suggested to the Committee that they give the Over the Rainbow organization 1/2 of the amount of funds that they have requested. V. ADJOURNMENT Curtis Chancellor made a motion to adjourn the meeting. The motion was seconded by Kenneth Whitney. Motion carried. The meeting was adjourned at t 1:00 p.m. St -;&1o4ea4W- cc: 3oel Asprooth, City Manager 04Y27/33 Date: I Z HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, October 28, 1986 Room 2403 7:00 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar. Aid. Raden, Aid. Summers, Ken Whitney, Laurie Sans, Curtis Chancellor MEMBERS ABSENT: Aid. Drummer, Jeannr Breslin STAFF PR ESEN T: McCarthy. 3. Thomas, Bowen, Norris, Ozawa. Bullen. Fox, Kaminski. Fair, Lufkin. Yonker, Modaber. Steuben OTHERS PRESENT: Aid. John Rudy, Rick *eiland. Bob Roy, Hill Partridge. Kathleen Swanson, Ann Jennett. Lily Majeklun, Judv Pfeifer, Dan Jarkson, Henry McCoy. Rev. Michael Curry, Cynthia Soderman. Leon Railings Jr., Harriet Friedman, Steve Bernstein PRESIDING', OFFICIAL: Aid. Juliar The meeting was called to order 3t 7:1 1 P.M. 1. MINUTES OF OCTOBER 7 and 14, 1996 MEETINGS Aid. Raden +nade a motion to approve the minutes as submitted. The motion was seconded by Laurie Sans. Motion carried. It. COMMUNICATIONS/TRANSMITTALS A. Emergency Assistance Services F>EMA Report Helen McCarthy summarized the purpose and amount of the FEMA grant. Mr. Whitney asked what portion. if any, of the grant covered administrative expenses and who administered the grant. McCarthy responded explaining only 3 small portion was allowed for administrative r-osts. ($165). and that the program was administered using the present in-house staff. B. Unified Budget Panel Working Notes 1. ACORN 2. Earn and Learn 3. Evanston Legal Services (CCLAF) Aid. Juliar stated discussion on the UBP notes would be held over until each individual proposal was reviewed. Housing and Community Development Act Committee Minutes - October 28. 1986 Page Two C. Detail of Proposed Park Improvements Under Proposal 028 Mr. Whitney stated the costs outlined in the report of the painting of playground equipment seemed extremely high. There was no representative from the Parks Department to clarify these costs. It was stated that the work outlined in the report is to be contracted out and will require Davis -baron wage rates which would acrount for the high costs. It was suggested that to avoid these high rates the work might be either performed utilizing in-house staff or possibly Neighbors at Work. Staff is to (-heck into the matter. obtain further details, and find out the feasibility of using City staff or N AW. D. Response to Committee Inquiries on Curb and Alley Proposals W S, 20) The Committee requested clarification of the combined list referred to in the table included in the report. It was determined likely this list refers to in inventory of all alleys in the City. Staff is to check with the Engineering Department to clarify what is referred to in the report as the "combined list". E. Human Services Committee Report on Review of CDBG Public_ Service Proposals Aid. John Rudy summarized the Human Services Committee recwnrnendations of Priority for funding of public service projects. He itated that the Committee did not recommend particular amounts of funding but tried to rank projects by priority. He emphasized (tic difficulty of this process as all the projects are beneficial and the needs of the City continues to grow while the availability of funding decreases. III. REQUEST FOR ULO FUNDING FOR FOSTER AUDITORIUM AIR CONDITIONING PROJECT Aid. ]uliar summarized the request for additional funding ir. the amount of $1.227 for completion of the air conditioning installation in the auditorium. Ald. Raden stated that one of the budget options in the 1987-88 general fund budget, proposed for City Council review. was the elimination of the ;-ity subsidy of the auditorium theatre program. She stated that while she did not support that option it may be in the Committee's best interest to refrain from putting in additional Cr7l3U funds unril thi> ;natter xas rrsolved. Ald. Juliar stated that since the director of the renter had just recently received an award for outstanding arts performance he did not think it likely that the theatre would not continue to be maintained by the City. Mr. Whitney moved the Committee approve the funds of $1,227 be reallocated from Unspecified Loral Option to the Foster Auditorium Air Conditioning Projec, far the purposes set forth in the {nemo of October 21. 1986. Laurie Sans secondrd the notion. The motion was unanimously approved. IV. REVIEW OF 1997-88 CDBG PROPOSALS FOR PUBLIC SERVICE PROJECTS A. Emergency Assistance Services Helen McCarthy summarized the Emergency .Assistance Services request in the amount of $117,000. She stated the proposal requests full CDBG funding versus the partial funding by the City's general fund during the current year. She emphasized the need to restore the staffing level that was present prior to last year's funding ruts. She felt it important to recognize that the staffing reduction has severely limited the prograin's ability to serve clientele. She reviewed the functions of the program from an initial assessment of client needs to follow-up. Housing and Community Development Act Committee Minutes - October 28. 19S6 Page Three Ms. McCarthy stated there is no way to reduce the number of people coining in for assistance and the initial process is time consuming for every application whether approved or not. She summarized the areas of the program which have been affected by last year's funding ruts such as less thorough screening and verification, less time spent on each individual client, and a noticeable impact on the department's ability to respond to real emergencies in a timely manner. She also stated that as an administrator she cannot support the level of stress that has been placed on existing staff due to the staffing reductions. Aid. Raden asked the status of the computer purchase. Ms. McCarthy responded stating they have been in the process of researching the type of system that will best tit their needs. specifir.atly, a separate system vs. hooking into the City's main frame. Aid. Raden stated she was under the impression that the computer purchase was to rePtace the staff reduced. Ms. McCarthy responded stating that while the computer was seen to aid in the efficiency of the process, it had nevµr been seen as able to replace the staff positions neressary. Laurie Sans asked if there is a limit on the number of times a client can return for assistarx-e. Ms. McCarthy said it depends upon the type of assistance. There is no limit on food assistance. housing has a limit of one time per year unless unusual circumstances. and many programs have a maximum dollar amount of assistance. Ald. Raden asked for clarification of the $2.815 reflected in the contingency budget line item. %is. McCarthy and Chris Yonker clarified this to represent a 3% set aside for PCA adjustments. B. Evanston Community Defender's Office Bob Roy, summarized the 1987-SS request for CDBG funds for the Community Defender's of fire. He emphasized the growing soc-ial work component in the orugram and the positive irnpa(-t which has resulted. He stated all clients are Evanston residents, have a rase in this district. and are indigent (specifically 125% of poverty level). 1Ar. Rov surnmartzed the prograrn's goals in two parts; l) as an advocate 2) to assist and aid in avoiding continuing problems. His request for funding represents a 1 5`r, increase over last years funding level to make up for the 1 5% rut received. Aid. Raden rifted what success the board of directors has had in raising the additional funds needed in the current fiscal year. 41r. Roy responded stating they are working constantly in an effort to raise funds. however, contributions to date total W. Aid. Raden asked if the agency will be able to continue in operation it the Committee only partially funds or funds them at the current year level. It was stated that the agency is faring a critical budget crisis presently which has resulted in some staff salaries not being paid. They are counting on a grant in Process fro,n a lawyers foundation; however it is unlikely that they will be able to raise additional funds again next year if they should not be funded in totality. Mr. Roy stated he did not know how they would get by without the requested funds. C. Evanston Legal Services (CCLAF) Kathy Swanson, the managing attorney. summarized the services offered by Evanston Legal Services. She stated that 50% of their clients have been Evanston residents, all are low-income. 41s. Swanson stated the increased request for funding over last year is to cover additional staff and salary increases due to unionization. Aid. Juliar asked what portion of their organization was unionized. Ms. Swanson responded stating the non-rnanage;nent staff has been unionized. Aid. Raden asked what amount did the City of Evanston grant to their ikr.nry last vaar. %is. Swanson said $73,000 was received from City of Evanston soun-es out of a total budget of $253,000. Housing and Corwnunity Development Art Committee Minutes - October 28. 1986 Page Four D. Evanston YWCA Shelter Harriet Freidman summarized the services provided by the YWCA Shelter. She stated that Evanston residents receive priority. She said the Center received funding from other sources but these funds were generally targeted for specific programs which are not aimed at women. Ms. Friedman said the shelter has expanded in terms of services such as child care and a scholarship orograrn as well as in the number of clients served. For this reason additional staff is needed. She is requesting Bends for a full-time adult counselor. Aid. Raden stated she had heard of a situation involving the Evanston Shelter which was of concern to her. A woman in the 4th ward had been turned away because she had a teenage son. Ms. Freidman stated the shelter had a policy of not accepting male children over 12 years of age because they did not have the statf or facilities to accornodate them. She said that follow up and referrals should have been made and that she would check into the matter. Aid. Summers asked that site provide follow up to the story as he was sure there was another side. E. Food Aid Center of Evanston (FACE) Rev. Michael Curry distributed information to the Committee to aid in a description of the process used by FACE when distributing food. He explained a color -coded -,Ird system in place which is used to avoid duplication of iervives. He also provided copies of the current contract with U-Haul to pick up the food supplies frorn the depository. The contract is in the amount of $183 a pickup and pickups are twice a month. Rev. Curry provided a ropy of the form used by the agency to deter -nine eligibility of their clients and stated that presently the First Church of God services 590 persons. Ken Whitnev asked how Rev. Curry would address the argument that FACE is a duplication of the services provided by the E:nergenry Assistance Services. Rev. Curry explained that FACE, is an ongoing Supplementary service to tow income pr-sons while Emergency Assistance provides interim assistance to recover from an emergency situation. F. Literature Distribution (Earn and Learn) Rick Weiland. Director of Earn and Learn, explained that this year's proposal was essentially the same as last year. The money received from CDBG funds is used to pay the wages of the students and allows distribution of literature primarily for non-profit agencies. He emphasized the point that today's market conditions require marketing efforts by these agencies not only to attract funding but ,,) inform the public of the services they provide. Mr. Whitney asked for clarification of the IJBP working notes. Mr. wetland Said he too was confused by the notes submitted and wished to make a written reb+ettal. He also stated he would be happy to respond to any particular item in the notes at this time. Mr. Weiland was asked for clarification of the discussion with LIBP regarding the kindergarten program. He responded saying that the had been asked it the program was legally mandated, and stated that it is not. At this tirne ,Aid. Rudy commented that Earn and Learn is a program which addresses the growing gang problem in the City by working with youth who have a strong danger of becoming involved with gangs. He stated he felt the Human Services Committee is looking for ways of strengthening these agencies. He explained that the priorities submitted to the CD Committee frafn Human Services does not reflect this attitude due to the extrerne difficulty of prioritizing projects that were all deemed important and nec'essarv. • Housing and Community Development Act Comcnittre Minutes - October 28. 1986 Page Five G. Youth Job Center of Evanston Ann Jennett introduced members of the staff, board of directors, and a former client of the Youth Job Center (YJC). She discussed the various funding sources in which YJC depends upon. She emphasized the constant drive for funding from private corporations and foundations and discussed the fact that generally fwading from these sources require the money be earmarked for specific pilot projects. The reclassification of YJC into the economic development category was disrusssed. Ms. Jennett emphasized her desire to be classified in this category to better enable the YJC to receive full funding. It was requested that staff again review the criteria and monitoring necessary to reclassify YJC into that category. Henry McCoy, a former client of YJC related his positive experience with the Center and Don Jackson of the board of directors emphasized the need and the benefit the Center provides to the City. Aid. Raden asked what affect a lark of full funding would have on the operations of YJC. Ms. Jennett stated she felt this would result in a decrease in the services provided. H. ALERT Newsletter Frank Kaminski, of the Police Department, summarized the request for funding of the Alert Newsletter. He stated the project was designed to promote c-rirne prevention in the City and the funds requested will cover the costs of printing the newsletter for distribution in the target area. He was ,asked if they had applied for funding from the Unified Budget Panel. and responded stating the Newsletter did not fit their criteria. Mr. Chancellor spoke in behalf of the program and stated that as a former police officer involved with the initial conception of the program. he felt it provided a valuable service to the Community. Aid. Raden noted the eorncnent !)y the Human Services Committee that other funding sources may be available for this project. Mr. Kaminski stated he could not presently comment on the availability of funding from the Police Department budget in light of the present ongoing budget process. V. CD STAFF INPUT Zhris Yonker reminded those present of the next meeting to be held Noverylber Sth. He stated the disrussion of the target area would be scheduled for that meeting. VI. CITIZEN INPUT There was no additional citizen comment. VII. ADJOURNMENT The meeting was adjourned at 9:35 p.m. staff: e� c,c: Joel Asprooth. City .Manager 4Y31/33 Date: //,t,l [, HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday. November 5, 1986 Room 2403 7:00 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Aid. Summers, Jeanne Breslin. Laurie Sans, Ken Whitney MEMBERS ABSENT: Aid. Raden, Aid. Drummer, Curtis Chancellor STAFF PRESENT: Yonker. Fair, Lufkin, %lodaber, Steuben, Aiello OTHERS PRESENT: Charlotte Walker, Pamela 'Walker PRESIDING OFFICIAL: Aid. Juliar, Chair Meeting was called to order at 7:15 P.M. I. COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of September 25, 1986 AcceDted into the record by Aid. Juliar. 8. YWCA Shelter Proposal Revision Accepted into the record by Atd. Juliar C. Foster Auditorium -Request for Amendment to 86/87 Work Program Following discussion with Ken Whitney to clarify the need for this amendment, the item was accepted into the record by .Aid. Juliar. D. Response on Playground Safety Proposal - Use of Contract Labor vs. In -House Labor Following staff discussion with Ken Whitney to clarify the costs )f painting various pieces of playground equipment at the parks inx-luded in the Proposal (currently $2.500 of a total budget of $36,645). this item was accepted into the record by Aid. Juliar. H. REVIEW OF 1987/88 CDBG PROPOSALS FOR ADMINISTRATION/PLANNING AND ECONOMIC DEVELOPMENT A. Fair Housing Program (Proposal #2) This proposal was reviewed in the October 14 meeting for housing -related projects. Housing and Community Development Art Comrnittar Minutes - November 3, 1986 Page Two B. ECDC Corporate Maintenance (03) ECDC staff handed out responses to the CDBG Staff Performanre Review form for the Corporate .Maintenance, Small Business Development and Commercial Revolving Loan Fund proposals. Charlotte Walker explained the related responses regarding the Corporate Maintenance program. Ken Whitney asked if ECDC could defray sn-ne of the cost of credit rherks related to ECDC r_lients by charging a loan application fee. Ms. Walker explained that since there were no guarantees of loan approvals. th.: agency did not want to establish a loan application fee. C. ECDC Small Business Development Ms. Walker explained ECDC's responses to CDBG.:, staft'i -'orninents on rile 37-33 proposal. She also briefly disr'ussed the most recent small buinw-ii loam oarkalges 1>eing delivered by ECDC. Ald. Summers asked if a previous !,):)aenrng cif E--'DC's small business loans standards has resulted in rnrre.istd husirwss. Jeanne Breslin expressed an interest in having ECDC produce a cost per �'utnplctr.0 facade CS:rrnated figure. She also expressed that it is unclear what the Ci!v Nn+jtd he getting for ;he 196,056 of funding proposed for the Srnall Business Development or)grarn. Ald. luhar asked ECDC to provide a memorandum to the Committee to provide 3 •nore A-o nplCte explanation of the scope of the Small Business Develownent prograrn so that the Committee Would make a fair evaluation of the program. D. Commercial Revolving Loan Fund (ECDC) Ms. Walker outlined ECDC's responses to CD Staff's corr,inrnt3 on the 19s7/38 proposal. Mr. Ihitney asked about the rationale for having, a grant comDonen: in the Revolving Loan Fund prograrn. Ald. Summers feels that !nore rijk needs to be taken in making loans ;o local small business owners, even it it means having some straight grants. Jeanne Breslin asked what percentage of the proposed 15 applications %vould be loansigrants. k1s. Walker indicated that it depended on the agency's -lltntela. Ms. Breslin al5a wanted to know how rnuc-h are adrntnt5trat1tif� , os's, on the averaxe. for Cash successful loan. She indicated that if this ar:trvity is rxperienc-tng pr.3hlelr>S. that the Agency may need to explore other options for utilizing ")ese funds. Laurie Sans mentioned that she remembered a grant proposal heing 7n a previous agenda regarding :he loan fund. Ald. Summers reiterated that a grant f..nd program nix;`tt be useful for local small business owners. E. Evanston Inventure assistant City Managar Judv Aiello outlined the scope of the Evanston Inventure/EBIC program. She mentioned that EBIC is targeting the cre.a:ion )r 72 jobs for the upcoming year. 20 have been identified so far to conner:t,)n Vi,11 the Basic Industrial Research Lab projeet, which will be factilitatea vtth JTP N tunoing. Two high-tech oriented firms have been identified for :he Northwestern; Ci:v of Evanston Incubator projeo- and that as of November 1 1, 1936, the Zoning Board of appeal; will r-onsider a pending application to use a varant wink of ETHS to serve as another incubator facility for businesses needing wet lab spare. The Corn,nittae questioned Ms. Aiello about the Dempster Dodge Shopping Plaza development, ,,hic-h she explained was a arivate development. Mr. Thitnev asked for a total tuf.ding report on Inventure; Aid. Jufiar asked Ms. Aiello if the Corn+nit:ee could roteeive audited financ-ial statements on Inventure, and she agreed to provide rhese xtate,nents. Housing and Community Development Act Committee Minutes - November 3. 1986 Page Three F. Industrial Road (016) Judy Aiello discussed the scope of the project, which basically involves a property owner with 6 acres of vacant land but no real development experience, 2 potential developers who are anticipated to produce Letters of intent to develop the site. and interested companies from Chicago and the Research Park which are in need of industrial space. The City's funding to improve the access road wit( at least benefit the Community with increased access other than the current alley way. even if no further development would occur; however, the City will not proceed unless the developer is committed to the site, inc-luding the acquisition of the former Marquette Fuel site. Mr. Whitney suggested that the City contact EPA to explore the environmental effect of clearing out the tanks from the former fuel Site as well as soil testing for possible safety hazards before any acquisition discussions are made by the City or developers. Ms. Aiello explained that the 6 acre site could eventually be subdivided into 20,000 square foot sections and possibly 5.000 square foot pieces for light industrial usage. G. CO Administration Sally Lufkin discussed Borne pertinent facts about CDBG staff activities and costs. The 1987/88 proposal is a 4.2% increase over this year's CD Administration budget which includes a 3% Provision for Compensation Adjustment (PCA) Contingency. Current staff (CD Coordinator, 3 Planners, one Planning Aide) is responsible for 40 projects in Year 12, as opposed to 9 projects in year 1. A Iota; of 353 projects have been monitored in CDBG. to date totalling $20 million. There are currently l23 open projects and possibly another 45 could be added in 1987/88. Laurie Sans asked for an explanation of the other professional services line itern which includes the CD Administration percentage of the City auditor costs, as well as the rhargeback for part-time staff technical assistance from the City's fiscal division. H. Unspecified Local Option Chris Yonker briefly explained the IJL0 account (1% set aside) and referred to the funding breakdown in the 1937/88 proposal. Aid. Juliar expressed concern over high levels of IJLO funds not being put to Rood use. Mr. Yonker rerninded the Committee that Iarve amounts of tJLiO funds were recommended by haft for reallocation to the 1997/98 program year. Laurie Sans had a question about City Departments buying computers with CD money. Chris Yonker explained that the computers purchased with CD dollars are tied to the City's mainfrarne for fiscal monitoring/r:porting and word processing usages. Ald. Summers and Mr. Whitney expressed concern that ECDC should have to come up with Cost/Loan. Cost!Facadv measures. and the Committee wouldn't require the same detail frorn all 1987/38 pioDO-.Ing agern-ies. III. REQUEST FOR ULO FUNDING FOR 1917 CHURCH ST. ROOF REPAIRS The request was approved by the Committee to allocate a maximum of $).300 of ULO funds for emergenc'v repairs to the roof at 1817 Church. There are 3 bidders, Hanson Roofing ($3,300), Starline Builders, and Eason Roofing. All bids will he reviewed by the City's Building Maintenance department for final approval. Mr. Whitney questioned the use of CD funds to rehab a City building. Chris Yonker explained that the building was originally purchased with CD funds. and that a CD subrecipient is primarily using the building, so it is appropriate to use CD funds for roof repairs. 1V. RECONSIDERATION OF REVISION TO 1987/99 CDBG TARGET AREA This issue was deferred to the December 9. 1986 CD Committee meeting. Housing and Corninunity Development Act Committee Minutes - November S. 1986 Page Four V. CD STAFF INPUT Chris Yonker distributed to the Committee a November i. 1986 letter from HUD Regional Director Richard H. Wilson. which indicates that the Youth Job Center program should be classified as a "Public Service" and not as an "Economic Development" activity. V1. CITIZEN INPUT Charlotte Walker (ECDC) commented that the CD staff's "Pink Sheet" corncnenti on the 1987/88 proposals tend to put agency proposals in a "negative" light. white putting City proposals in a "positive"light (reference the Housing Commission comment on how CD staff "Pink Sheets" are discriminatory against outside agencies). leis. Walker feels that agencies should receive the pink sheets earlier so that agency responses can be inc laded with the "Pink Sheets" as early as possible. Chris Yonker. Cr) Coordinator, crated that the agerwies have had up to two months to respond to pink sheet cotntnrnts. He also noted that the comment made by one of the new members of the Horjsing Commission was not based on a full knowledge of CD staff's functions or upon review of all agerwy oink sheets. Mr. Yonker explained that it is itaff's responsibility to present questions for discussion by the Committee. point out discrepancies, etc. It is not staff's job to advocate on behalf of any proposal. agency or city-sponac�red. This is basis- grantsmanship, and positive aspects of the project should be outlined by the proposer in the proposal. He also noted that if the member of the Housing Cocnrnission had reviewed all agency proposals {not just those which were housing-refattd) :hat a common thread runs between those projects with numerous comments on the pink sheets: those proposers who do not come prepared with a draft proposal to the presubinission tec'hniral assistarwe sessions with stalf are generally the proposals which receive numerous corninents. Those that come prepared can generally answer the questv)ns poserl by staff at that tine. Jeanne Breslin mentioned that chile the Cofnrnittee was well aware of low/rnodtrrate income area problems. that the agency could learn from past experiences and that reassessment could be in order. Ken Whitney asked staff how Judy Aiello's 30% rould be justified under Ec7onornir Development, even though her activities did not rneet the requirements as indicated in the HUD letter regarding the Youth Job Center, Mr. Yonker noted that 30% of Ms. Aiello's salary is classified under administration and is contained in the CD Administration budget. Although her duties are ee`onornic development related, they are not eli'gibte under the specific economic- development activity as defined by the CDBG regulations. VII. ADJOURNMENT Aid. Summers made a motion to adjourn the meeting. The motion was seconded by Ken Whitney. Motion carried. The meeting was adjourned at 10:30 P.M. r Staff: 1 0;_4� J cc: Joel Asorooth, City Manager Date:__zL__/2 -f( 4Y38141 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, November 18, 1986 Parasol Room 6:30 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juliar, Aid. Drummer, AId. Summers, Jeanne Breslin, Curtis Chancellor, Laurie Sans, Kenneth Whitney MEMBERS ABSENT: Aid. Raden STAFF PRESENT: Fair, Goldrick, Lufkin, Modaber, Steuben, Yonker, Bannister, Fox, Gullen, Jager, McCarthy, Ozawa, Rudd, Talkington, J. Thomas, Tonkinson, Wirth, Yant OTHERS PRESENT: Bruce Copeland, ACORN; David Galloway, Evanston Plan Commission; Mona Heuer. YWCA Shelter for Battered Women; Joe Hill, Evanston NAACP; Ann Jennett, Youth Job Center; Mitch Milner, Over the Rainbow Association; Rev. Murphy, Evanston Housing Coalition; Phil Peters, Evanston Plan Commission; Eloine Plaut, YWCA Shelter for Battered Women; Bob Roy, Evanston Community Defender's Office; Cynthia Soderman, Youth Job Center; Edna Summers, Evanston Township; Kathy Swanson, CCLAF; Charlotte Walker, ECDC; Pamela Walker, ECDC; Rick Weiland, Earn and Learn; Rev. Robert Thompson, Center for Public Ministry; and 35 others PRESIDING OFFICIAL: Aid. Summers, .acting The Meeting was called to order at 7:03 P.M. Aid. Summers opened the meeting by stating to the audience that the Committee will attempt to discuss all of the items on the Committee's agenda at this meeting. However, since the items to be considered will be the Committee's funding recommendations to the City Council, the discussion could run late. If necessary, the Committee will then continue the meeting to the next evening (Nov. 19, 1986) beginning at 6:30 P.M. L MINUTES OF OCTOBER 28 AND NOVEMBER 3, 1986 MEETINGS Mr. Chancellor requested that the second paragraph under section H. ALERT newsletter, p.S of the October 28 minutes, be amended to delete the reference to him as a former police officer. Aid. Drummer moved that the minutes of the October 28, 1986 meeting be approved as amended and that the minutes of the November S, 1996 meeting be approved as submitted. The motion was seconded by Ms. Sans. Motion carried. Housing and Community Development Act Committee Minutes - November 18, 1986 Page Two IL COMMUNICATIONS/TRANSMITTALS A. Plan Commission Comments on Neighborhood Revitalization Proposals: Accepted into the record by Aid. Summers. B. Revised Evanston Housing Coalition Proposal 044): Accepted into the record by Ald. Summers. C. YWCA Response to Specific Client Case (Reference from Aid. Raden): Due to the absence of Aid. Raden, Aid. Summers stated that the Committee could not comment on the memorandum. Accepted into the record by Ald. Summers. D. Summary of UBP Funding Recommendations: Accepted into the record by Ald. Summers. E. Earn and Learn Response to UBP Working Notes: Accepted into the record by Aid. Summers. F. Response to Questions Concerning the Industrial Road Proposal (#16): The memorandum from Assistant City Manager Judith Aiello was accepted into the record. 11L PROPOSED FUNDING REALLOCATIONS (REVISED) TO THE 1987-88 PROGRAM YEAR Mr. Yonker reviewed the projected reallocation memorandum stating that the figure cited represents the money the City hopes- to receive from HUD. Staff will not have a final figure on entitlement funds until the end of January or the first part of February. Staff is fairly comfortable with its projections, as it is based upon the recently approved CD budget signed by the President. The national CD budget is at $3.0 billion which is 4% lower than last year but higher than the amount staff had used in its earlier funding projection; staff raised its projections by about $60,000 to take into account the extra funds available at the national level. Not included in the funding projection are any of the potential metro reallocated funds which we have been getting every year 350,000 - 60,000). That figure is not budgeted into staff projections because the City does not definitely know if it will receive these funds. The memorandum was accepted into the record by Ald. Summers. Charlotte Walker, Executive Director, ECDC, pointed out that the Eleventh Year reallocation figures for ECDC have not yet been audited and she is somewhat uncomfortable releasing these funds. VIL CITIZEN INPUT Awaiting the arrival of Committee Chairman Aid. Juliar, Aid. Summers invited citizen input at this time. Bettye Palmer; Wesley/Green Bay Development Ms. Palmer presented a petition from the Wesley -Green Bay Development initiative signed by seventeen residents in that area. The petition states "We, the undersigned, residents and property owners in the 2000 block of Wesley and Green Bay Road actively support the Wesley -Green Bay Development Initiative proposed by the Evanston Housing Coalition. We urge your support and, funding of this initiative to help us stabilize and make our neighborhood a more desirable place to live." (Read aloud by Ms. Palmer.) Aid. Summers clarified that the petition referred to proposal #44. Housing and Community Development Act Committee Minutes - November 18, 1986 Page Three Kathryn Muller, Evanston Housing Coalition Ms. Muller introduced herself as a former elected official who understands the problems of setting priorities. (She later explained that she had been on the Park Board in Arlington Heights, Plan Commission, etc.) She asked the Committee to look at ways to maximize the proposals before it and to be aware that when CD money is allocated for capital improvements, in the target area, other funds are "freed up" for impre ements in other city neighborhoods. Ms.Muller urged the Committee to not cut funding for capital improvements. Mr. Whitney added his support for Ms. Muller's viewpoint. Ms. Sans stated that the City has "X" amount of dollars to spend each year on capital improvements; for example, curb and catchbasin replacement. If the CD Committee allocates money for these capital improvement projects in the target area, then the City will be able to spend its capital improvement funds in other areas of the City and the overall effect will be more capital improvements will be made throughout the City. Joe Hill, President, NAACP Mr. Hill noted that the CD Committee is now dealing with a most crucial problem; emphasizing human needs versus material needs. Because the target area is substandard, it needs more work than other parts of the City. There will have to be an unequal distribution of money in the target area if this money is to be used properly to bring the target area into equity with other areas of the City. Edna Summers, Supervisor, Evanston Township Ms. Summers addressed the housing needs of Evanston Township's General Assistance single clients. There are about 340 single clients who are not included in the Statement of Needs. They live with family or friends in single rooms, many of which are substandard. There is presently roc housing; it is in fact diminishing. The township allocates $130 a month per client; an amount insufficient to afford housing in any neighborhood in Evanston. The Township's budget last year for single clients was $400,000; this year it is $500,000. Ms. Summers concluded by stating that Evanston Township wanted to participate in housing planning for this group of individuals. Helen McCarthy, Director of Health and Human Services, City of Evanston Ms. McCarthy called the Committee's attention to a memorandum, which was included in the Committee members' packets but not referenced on the agenda, entitled "Need for Transitional Housing for Homeless Families". This memorandum was prepared on behalf of several service agencies in Evanston and addresses the need for emergency shelter and transitional housing for homeless families. Ms. McCarthy concluded her remarks with the hope that the housing needs of this group will be considered when allocations are made. Richard J. Weiland, Director, Earn and Learn Program, School District #65 Mr. Weiland addressed his remarks to the Committee as the Director of the Earn and Learn program, as an Evanston citizen and observer of the Unified Budgeting Panel process. He has observed a trend toward a differentiation between those having a need and those needing services. There has been such a severe cutback of funds to those agencies serving real needs of the Community that those agencies have become hollow bureaucracies. The Committee needs to direct its financial resources toward those people and agencies who are in the greatest need. Housing and Community Development Act Committee Minutes - November 18, 1986 Page Four Rev. Robert Thompson, Evanston Housing Coalition Rev. Thompson asked that all the people representing the Evanston Housing Coalition stand. V. ADOPTION OF 1987 COMMITTEE MEETING SCHEDULE Aid. Drummer moved adoption of the Housing and Community Development Act Committee's 1987 Committee Meeting Schedule. Ms. Sans seconded the motion. Motion carried IV. FORMULATION OF RECOMMENDATIONS ON FUNDING OF PROPOSALS FOR THE 1987-89 PROGRAM YEAR Aid. Summers again reminded the visitors that the funding recommendations decided upon by the Committee at tonight's meeting are not final, but are part of a process of deciding funding and will become a part of the City's budget which will be adopted prior to February 28, 1987. Administration/Planning Aid. Summers reviewed the FY 1986 CDBG funding allocations and FY 1987 funding requests for each of the four proposals in this category. (Please see attached 1987-1989 CDBG Program Budgeting Process,) Ald. Drummer moved to approve the FY 1987 funding request as submitted. Seconded by Mr. Chancellor. Aid. Summers noted that the total funds requested ($362,000) is approximately $30,400 under the 1987 cap (5392,400). Ms. Breslin suggested some small cuts to the Administration/Planning category, stating that while the funding proposals in this category are $30,000 under the cap, the Committee will have to cut 31 million overall from all the proposals. She suggested changing the Fair Housing allocation to S50,000 02) and ECDC Corporate .Administration to $49,000 (#3), a total cut of approximately $5,900. Aid. Drummer expressed concern about cutting ECDC when they are requesting only a small increase. Mr. Whitney proposed cutting CDBG Administration by $17,397, (01) representing the chargeback for the Assistant City Manager. Mr. Whitney explained that he felt that the activities of this position do not directly support the CDBG program and therefore should not be funded with CDBG dollars. Ms. Sans seconded the recommendation and asked whether the Committee can specify in its allocation recommendation where a cut is to be made or will this recommendation go to the administrative staff for cutting. Aid. Drummer thought that if funds are cut from the administrative portion, there may have to be a cut of a staff person in the Planning Department. A motion to fund the following programs under the administration/planning category was made by Aid. Drummer: I. CDBG Administration $227,220 2. Fair Housing 30,000 3. ECDC Corporate Administration 49,000 4. Housing Plannrr 12,505 Administration/Planning Total $338,725 1987 Administration/Planning Cap 392,400 Total Cut: $23,275 Curtis Chancellor seconded this motion for -)uraoses of discussion. No vote taken. Housing and Community Development Act Committee Minutes - November 18, 1986 Page Five Public Services Aid. Summers reviewed the FY 1996 CDBG funding allocations and FY 1987 funding requests for each of the eight proposals In the Public Services category. (See 1987-89 CDBG Program Budgeting Process.) The total funds requested is $321,961; the 1987 Public Services cap is $281,550. $40,411 needs to be cut from this category. Mr. Whitney proposed -lot to change the two part-time positions to full-time ones in Emergency Assistance Services (05), for a savings of $22,000 or a funding level of $95,000; delete funding for the ALERT Newsletter (#12) for a savings of $4,100; cut $3,044 from Evanston Community Defender; cut $576 from Evanston Legal Services; cut $1,729 from Evanston Shelter; cut $1,447 from Food Aid Center of Evanston; cut $432 from Earn and Learn; and cut $5,188 from Youth Job Center. The proposed cuts for the Public Services category total $40,536. %,1s. Sans pointed out that despite the fact that the proposed cuts are proportional, the $432 proposed funding cut for Earn and Learn would put them under the 1996 funding level and their 1987 request is a very small increase. On the other hand, all the other agencies in this category have 1987 funding requests considerably higher than the levels they were funded in 1986. Ald. Drummer reminded the Committee that last year Emergency Assistance Services were cut approximately $71,000 from their funding request ($122,541) and that the balance of their 1986 funding came from the City's General Fund. He added that there has been a lot of pressure on the CD Committee to fully fund the Emergency Assistance Services with CD dollars and that the purpose of the CDBG program is to fund neighborhood revitalization and housing projects. Aid. Drummer proposed that the $40,41 1 needed to be cut in the Public Services category be cut from Emergency Assistance Services. Mr. Yonker clarified for Aid. Summers that the City had received direction from HUD and that it is not possible to move the Youth Job Center from the Public Services category to Economic Development. The following funding allocations were recommended: 3. Emergency Assistance Services $76,591 6. Evanston Community Defender 71,241 7. Evanston Legal Services 7,500 8. Evanston Shelter 24,200 9. Food Aid Center of Evanston 20,000 10. Literature Distribution 5,300 1 1. Youth Sob Center of Evanston 72,618 12. ALERT Community Crime Prevention Newsletter 4,100 Public Service Cap and Total 291,550 Economic Development Aid. Summers reviewed the FY 1986 CDBG funding allocations and FY 1987 funding requests for the four proposals in this category. (See 1987-88 CDBG Program Budgeting Process.) The total funds requested is $581,056. After Mr. Yonker explained that It was possible to move the Industrial proposal (N16) from the Economic Development category to the Neighborhood Revitalization group, Mr. Whitney moved to relocate the Industrial Road proposal to the Neighborhood Revitalization category. Motion seconded by Aid, Drummer. This changed the total funds requested in this category to $316,056. The motion carried unanimously. Charlotte Walker gave the breakdown for the $200,000 request in the Commercial Revolving Loan Fund (#14). Housing and Community Development Act Committee Minutes - November 18, 1986 Page Six Funding recommendations are: 13. Small Business Development Program 14. Commercial Revolving Loan Fund 15. Evanston Inventure Economic Development Total Funds cut: $46,000 Neighborhood Revitalization Aid. Summers reviewed the FY 1986 requests for the sixteen proposals for the industrial Road proposal (#16) fi category is Increased to $821,750. E Breslin urged support for the mundan projects, such as curb and catchbasin for areas to cut funding, she suggested of the Plan Commission: delete fund funding for the Emerson Bridge Fen Handicapped Access (#31; $30,000). Emerson Street Bridge be a part of its that a hieher fence be installed at that $86,056 164,000 20.000 $270t036 CDBG funding allocations and FY 1987 funding Jeighborhood Revitalization. With the addition of r $265,000, the total funding requested in this ght of the proposals are one-time requests. Ms. but extremely important capital improvements replacement. However, in the interest of looking the following cuts, which also follow prioritization ing for Ailey Resurfacing 020; $20,000); delete :e ( /f 23; $15,000); and delete 1987 funding for Ms. Breslin suggested that refurbishing of the regular maintenance schedule with the stipulation time_ Aid. SlimmPrt_ etatino that thA hrirlerc Fa__ is something which needs to be done, but agreed with Mr. Breslin's suggestion. Regarding the Handicapped Accessibility proposal (1131), Ms. Breslin stated that accessibility to the building (Chandler Center) is presently possible, although awkward, and she is willing to defer further modification at this time. She suggested the input of Design Evanston, or a similar body, in areas such as Playground Safety %codification 028) in order to maximize the investment of CD dollars. %is. Sans proposed deferring funding for the Industrial Road 016), as there are perhaps no "definite" developers for the area. She felt the $265,000 could be better spent at this time. 10s. Breslin noted that one of the benefits of the Industrial Road project will be that it will provide jobs. According to a communication received at the meeting, at least 30 jobs will be created if, for example, the area should become all warehousing. She stated that this is exactly the type of project the Committee ought to be funding. She said she couldn't imagine anything better than creating stable jobs. It was also recommended that $14,800 be deleted from the Curb Replacement proposal (#18) and granted to the ACORN project 040. Funding recommendations for Neighborhood Revitalization: 16. Industrial Road $_0_ 17. Catch basin Replacement 75,000 18. Curb Replacement 83,200 19. Viaduct Replacement 30,000 20. Alley Resurfacing _0_ 21. Street Paving 110,000 22. Public Parking Lot Rehab. 20,000 23. Emerson Street Bridge -0- Housing and Community Development Act Committee Minutes - November 18, 1996 Page Seven Funding recommendations for Neighborhood Revitalization (continued) 24. Ellis Park Redevelopment 25,000 23. Tree Planting 30,750 26. Fleetwood/Jourdain Community Center Rehab 18,000 27. Foster Auditorium Rehab 61000 2& Playground Safety Modifications 30,000 29. Foster Tot Lot Renovation 18,000 30. Foster Play Area Renovation 29,000 31. Handicapped Accessibility -0- Neighborhood Revitalization Total $476,930 Funds Cut: $344,900 Housing Aid. Summers reviewed the ICY 1987 housing proposals and the funding amounts requested for each proposal. Mr. Whitney stated to the Committee that he had heard that the City had received or will receive approximately $1 million in bond proceeds which the City Intends to use for housing purposes. He added that a group will be formed to make funding recommendations. In view of this development, Mr. Whitney suggested that the CD Committee make some recommendations to the Mayor's Committee on the Special Housing Fund. Aid. Summers suggested that possibly all of the housing proposals, totalling S1,222,947, be funded by the Special Housing Fund. Mr. Whitney proposed that, as a high priority, the CD Committee recommend that the Special Housing Fund assume the. Rainbow Unit II - Low Inc. Wheelchair Housing 042; $200,000). He felt these were good proposals and that the organizations are capable of carrying out the proposals. Ald. Drummer suggested funding the %iulti-Family Housing Development proposal (035) for $200,000 with the condition that ECDC use the $200,000 grant to leverage the Wesley/Green Bay Development proposal in the amount of $200,001). In other words, to fund proposal #35 for $200,000 and not fund proposal #44; the funding of the ECDC proposal is contingent upon their investing the $200,000 in the Weslev!CrrPn n(J", Development. Aid. Drummer added that ECDC's proposal is not to build housing but to leverage funding for housing development. He offered that this is a way to get the "biggest bang" for the CD dollar. Mr. Whitney questioned whether the two organizations (ECDC and Evanston Housing Coalition) would be able to come together on the project when they have not come together before now. his. Sans proposed directly funding the Wesley/Green Bay Development (and not channelling funds through ECDC). Nir. Chancellor suggested allocating $100,000 each to Multi -Family Housing Development and the Wesley/Green Bay Development. Aid. Summers moved that Committee adjourn into Executive Session to discuss the legality of these options between the Coalition and ECDC. Motion seconded by Mr. Chancellor. Motion carried unanimously. Mr. Yonker reminded the Committee Chairman that the purpose of an Executive Session is to consider pending litigation, personnel matters or acquisition of real estate. The Committee adjourned into Executive Session at 8:34 p.m. and reconvened at 8:35 p.m. Ald. Summers announced that during the recess the Committee had discussed some legal matters. Housing and Community Development Act Committee Minutes - November 18, 1986 Page Eight Mr. Whitney recommended cutting the funding for ENAW Minor Repairs/Paint Program (#32) by $20,000; cut the funds for ECDC Housing Rehab Services (H34) by $5,000. Mr. Chancellor recommended cutting Housing Planner (#37) by $3,500, an amount representing the cost acquiring a computer. Mr. Whitey suggested deleting the $25,Yr; funding request for Multi -Family Housing Rehab 039), stating that there remains a surplus in this account from prior years and that should the program pick up, additional funds can be requested from ULO. With reference to the Multi -Family Inspection Program (040), Aid. Drummer thought that there may be ways to cut the funding level, but he would make his recommendation at the next Committee, after he has received some clarifications. Ms. Sans said that since the Tenants Organization of Evanston had withdrawn its proposal for Code Enforcement (033), perhaps more funding is needed for the City's inspection program. At this time Aid. Juliar arrived. Ald. Summers then asked Charlotte Walker, Executive Director of ECDC, whether, given the nature of the Committee's discussion prior to the recess, would it be possible for ECDC and the Evanston Housing Coalition to work together in a joint program. Ms. Walker responded that the west side community needs a comprehensive housing plan and that $10,000 of the ECDC request ($200,000) is targeted for funding such a plan; some discussion has already begun. Until a comprehensive housing plan is developed, she felt that ECDC will have to use a "shot gun" approach to housing assistance funding. The same query was posed to Rev. Robert Thompson and Dr. Murphy of the Evanston Housing Coalition. They responded that their organization is already four -five months into the planning process, it is a coalition of five organizations with strong support for this project from the community and that they do not see an agreed and mutual goal (between ECDC and Evanston Housing Coalition) for spending two $200,000. Both organizations have two different objectives. However, it was expressed that it may be possible for the two groups to work together on a project. Aid. Drummer reiterated his proposal to fund the two programs for a total of $200,000. Ms. Breslin suggested that it may be useful for a professional research group (i.e. the urban affairs department of a local university) to conduct the comprehensive housing plan study for the west side. %is. Breslin also thought each proposal should be evaluated on its merits and that the Committee undertake Mr. Whitnev's :hat some of the housing proposals be funded by the Special !-lousing Fund. Ms. Sans added that she thought the Committee would have to look at the two proposals separately (#35 and #44) and perhaps next year the two organizations will submit something jointly. Ms. Breslin recommended funding the Multi -Family musing Development 033) at $10,000 to formulate the comprehensive housing plan study with the hope that ECDC can come to the Committee with a more specific proposal next year, and that the balance of the funding request ($190,000) be deleted. Ms. Breslin proposed deletion of the funding ($14,800) for the ACORN/909 Foster Building Rehab ($4I). The Committee recommended that the Rainbow Unit If - Low Income Wheelchair Housing proposal 042) be referred to the Special Housing Fund for funding by that body. The Committee also recommended cutting the funding for this proposal ($223,000) by $73,000, or to fund at $150,000. Mr. {Milner, Over the Rainbow Association, said that if their proposal was to be funded at $150,000, the Association would be able to complete only the housing component of the project. The establishment of a computer employment center in the basement of the Community Hospital building would have to be deferred, as there is no guarantee Over The Rainbow will be receiving funding from any other source. Housing and Community Minutes - November 19, Page Nine Development Act Committee 1996 Mr. Milner added that if the proposal Is not funded by the Housing and Community Development Act Committee, it is possible the project will not move forward; the HUD commitment is valid for only eighteen months and and that will expire March 31, 1987. A cut of $73,000 will mean the Association will be unable to build an elevator to the basement of the building and therefore the residents will not have access to the employment center. Mr. Milner concluded his remarks by stating that it will not be possible for the Committee to fund the Over the Rainbow proposal at less than $150,000 as all other components of the project are interdependent. Ms. Sans recommended deletion of the funding of the Conservation grants (#43) for this year stating that she thought the $5,000 requested could be put to a more beneficial use in the community. tics. Breslin added that she would be more favorable toward the proposal If the grant were linked to one one of the rehab efforts. k1s. Breslin and Aid. Drummer supported Ms. Sans recommendation. Ald. Juliar added that this kind of seed money in support of historical restoration of buildings could have a multiple effect of inducing others to do the some thing with their buildings. The Committee voted 3-2 to fund the Conservation Grants at $5,00(. At this time $934,686 had been deleted from program requests; $36,071 remained to be cut. Ms. Breslin said she was still very much in favor of the Industrial Road proposal 416) because it will generate the kind of jobs not easily found on the north shore and will improve the economic climate of the area. She proposed putting the Industrial Road project back into the budget. She also recommended elimination of a portion of the Commercial Revolving Loan Fund (#i 4), given that there is money still left in the existing budget, for a cut of $150,000. Ms. Breslin preferred not to allocate money to projects where it would sit but rather to fund economic development and job creation projects, where there is the greatest and most immediate need. Mr. Whitney responded that he thought the Industrial Road project is very speculative and that the Committee needs some definite answers as to what exactly will be developed there before he can support funding for the road. fir. Whitney proposed cutting the Commercial Revolving Loan Fund (#14) by $36,071. to bring funding proposals into balance. Seconded by Mr. Chancellor. Aid. Drummer suggested funding the Commercial Revolving Loan Fund at $200,000; he doesn't think minorities are getting their fair share of funds from other sources. Aid. Drummer proposed cutting $36,071 from Curb Replacement 018). Aid. Juliar recommended funding the Ecomonic Development projects. Ms. Breslin recommended referring the Evanston Housing Coalition proposal (#44) and the Over the Rainbow proposal 042) to the Mayor's Committee on the Special Housing Funds. She reiterate- i her recommendation to fund the Industrial Road 016). Aid. Drummer felt it was more important to fund housing proposals over any other proposals before the Committee at this time. The Committee then voted to cut $36,000 from the Commercial Revolving Loan Fund (# 14); funded at $ 164,000. At this time the Committee recessed for five minutes. Upon reconvening the meeting at 10:15 p.m. Aid. Juliar assumed the Chair of the Committee. Housing and Community Development Act Committee Minutes - November 19, 1986 Page Ten Bruce Copeland of ACORN stated that ACORN provides a housing alternative to the homeless and mentally ill. This type of facility is badly needed in the target area. It was then proposed to re-establish the funding for ACORN by reducing the funding for Curb Replacement WS) by $14,800. In response to Rev. Norwood's concerns about the Administration/Planning and Public Services caps, Aid. Juliar explained that historically Evanston has kept its Administrating/Planning funding under the cap and that the CDBG program was designed by Congress principally to be a neighborhood revitalization program, and therefore there is a limit, a cap, on funds for the Public Services category. Ms. Breslin suggested that the two housing proposals, Rainbow Unit If (N42) and Wesley/Green Bay Development (p44), be referred to the Mayor's Committee on the Special Housing Fund for funding and if they are not funded by that source, then the proposals can come back to the CD Committee for further consideration. The CD Committee would then fund the Industrial Road (H16) proposal. The following funds were allocated to Housing projects: 32. Minor Repairs/Paint Prog. $233,266 33. Code Enforce/City. Involy. -0- (proposal withdrawn) 34. Housing Rehab Services 67,460 33. Multi -Family Housing Development 10,000 36. Housing Rehab/Property Maint. Adm. 44,809 37. Housing Planner 34,016 38. Housing Rehab/Constr. Admn. 99,062 39. Multi -Family Housing Rehab -0- 40. Multi -Family Inspection Prog. 48,034 41. ACORN/909 Foster St. Bldg. Rehab 14,800 42. Rainbow Unit II - Low Inc. 150,000 Wheelchair Housing 43. Conservation Grants 3,000 44. Wesley/Green Bay Development -0- Housing Total $706,447 Total Cut: $516,300 Mr. Whitney moved for approval of the funding recommendations as heretofore stated. Mr. Chancellor seconded the motion. Motion carried 4-3. Unspecified Local Option (#43) will be funded at $90,229. Joe Hill, President, NAACP (Evanston chapter), suggested the use of an overhead projector and have a staff member mark on transparencies as the Committee discussed the proposals. This would make it easier for the audience to follow the discussions. He also stated that the housing proposals which have been presented at tonight's meeting are creative, excellent and bring a great deal to one of the serious problems in Evanston. Mr. Hill asked that the Aldermen on the CD Committee commit themselves and go on record as supporting the funding of the creative proposals on housing and that they also get the other necessary votes on the City Council to commit the bond revenue to some oT these projects. Ald. Drummer noted that he does not want to shortcut funding for housing. ACTIVITY ADMINISTRATIM PLAINIING 1. CDOG Administration 2. Fair !busing 3. ECOC Corporate Admin. 4. Housing Planner 1987 Cap: $392.400 S1E TOTAL PWLIC SERVICES S. Emergency Assist. Svcs. 6. Ev. Community Defender 7. Evanston Legal Services 8. Evanston Shelter 9. Food Aid Center of Evanston 10. Literature Distribution 11. Youth Job Center of Evanston 12. ALERT Community Crime Prev. Newsletter 1987 Cap: f281,550 SUB TOTAL ECONOMIC DEVELOPMENT 13. Small Business Devlop. Prgrs 14. Commercial Rev. Loan Fund 15. Evanston Inventure SUB TOTAL 1987-1968 CM PROi;RAil MATING PROCESS ►RELININARY FY I"I CO COMMITTEE FY 19" FYI "6 REQIEST RECOIIENUTI SPONSOR REQUEST ALLOCATION 9/9/86 11/16/86 City/Planning $267.000 $234.853 $244.617 $227.220 Human Relations Comm. 32.200 19.9I7 61.409 $0.000 ECOC 6113" 49.008 53,"2 49.000 City/Housing 11,734 9,S70 12.50S 12.505 N/A City/Health-Hum. 122.541 Evanston Comm. Defender 71,241 CCLAF 6.200 Evanston Northshore YMCA 23.650 FACE 20.000 Earn S Learn 6.000 Youth Job Center 59.800 City /Police Department -0- FwWs to be cut: N/A N/A 51.343 61.992 2.942 17,621 15.106 5.286 54.109 -0- N/A 362,000 117,002 71.241 7.SOD 24.200 20,000 5.300 72,618 4.100 40.411 321.961 338.725 76.591 71.241 7,500 24,200 20.000 5.300 72.618 4.100 !.�m nl .660 ECDC 90.736 86,262 96,056 86.066 ECOC -0- -0- 200.000 164.000 City Manager 20.000 20,000 20.000 20.WO N/A N/A 316.056 270.066 FIIIAL CITY NANAOER'S COWCIL REC018ENUTIONS IREOOMEIDATIIOS 1/87 1/67 Housing and Community Development Act Committee Minutes - November 18, 1986 Page Eleven Mr. Whitney added that $300,000 in housing proposals Is being referred to the Special Housing Fund group. This Committee is recommending funding In the amount of $700,000 for housing proposals. Ms. Breslin asked the Committee to seriously consider engaging an outside group to make a study of the west side housing needs. Aid. Juliar told the audience that they will have another opportunity for input at the Public Hearing on the Committee's proposed funding recommendations on December 9, 1986 at 7:43 p.m. Evanston Civic Center, Room 2404. The Committee will again welcome comments from the community on this budget. In January the City Council will vote on the CD Committee's proposed budget and the citizens can contact their individual aldermen or make public statements at those Council meetings. Aid. Summers suggested that since there is now another pool of money (Special Housing Fund) that the community pursue those funds for some of the proposals before the Committee tonight. It is where he is putting his support. Ms. Breslin moved that staff draft a strongly worded statement to the Special Housing Fund to accompany the two housing proposals (Rainbow Unit ii #42 and Wesley/Green Bay Development #44). No second. This should be done as soon as possible. Aid. Summers moved to refer the Rainbow Unit I1, Wesley/Green Bay Development and ECDC Multi -Family Housing Development 033) to the Special Housing Fund. Aid. Drummer seconded the motion. Motion carried S»l. VL CD STAFF INPUT There was no additional CD Staff input. VIL CITIZEN INPUT (continued) Ms. Mulley, Evanston Housing Coalition commented that she saw the City do what it wanted to do. She saw money allocated for capital improvements and the housing needs of the citizens of Evanston had not been taken care of. She felt that capital improvement projects would eventually get funded and housing needs have not been addressed. Aid. Juliar responded that the Committee faced this issue year after year and in its best judgment has allocated funds as best it could. VIII. ADJOURNMENT The Committee adjourned 10:33 p.m. Staff: x Date: iz�F/A cc: Joel Asprooth, City Manager 4Y44134 ACTIVITY 43. Conservation Grants 44. Wesley/Green say Development SUB TOTAL OTHER 45. Unspecified local Option 1967 LAID TOTAL I"? FURS AVAILABLE 1987 FURS TO 6E C1IT 33Y35/37 19O7-19M M4 PROM M BU06ETING POKES$ FY 19M FY)906 SPONSOR REQUEST ALLOCATION City/planning -0- -0- Ev. !busing Coalition -0- -0- N/A N/A city/Plowing 40,000 ",XsS PRELIMINARY FINAL FY 1907 CD COMMITTEE CITY MANAGER'S COUNCIL R OK" RECQMUNTIM RECOWNDATIONS RECMKMIATIONS 9/9/46 11/18/n 1/67 1/87 6,000 6.WO 200,000 -0- 1,222,947 M.441 90,000 90,229 $3.134,714 $2.163.961 $2.163,967 $2.183,967 #7O.767 -0- ACTIVITY NEiGM MCRH000 REVITALIZATION 16. Industrial Road 17. Catchbasfn Replacement 18. Curb Replacement 19. Viaduct Replacement 20. Alley Resurfacing 21. Street Paring 22. Public Parking Lot Rehab 23. Emerson Bridge Fence 24. Elks Park Redevelopment 25. Tree Planting 26. Flee twood/Jourdain Community Center Rehab 27. Foster Audit. Rehab 28. Playground Safety Modif. 29. Fester Tot Lot Renov. 30. Foster Play Area Renov. 31. Handicapped Access. SUS TOTAL HOUSING 1967-1986 COBS PROGRA14 SUOUTIN6 PROCESS PRELIMINARY FY 1987 CO COIMITTEE FY 1986 FY 1986 REQUEST RECOMENDATIONS SHOW REQUEST ALLOCATION 9/9/86 11/18/96 city/Planning -0- -0- 265,000 -0- City/Etgfneer 75,000 48,000 76,000 76.000 City/Engineer 100.000 59.500 100,000 OS.200 City/Engineer 60.000 50,000 30.000 30,000 City/Engineer -0- -0- 20.000 -0- City/Engineer -0- -0- 110,000 110.000 City/Engineer -0- -0- 20.000 20.000 City/Engineer -0- -0- 15.000 -0- Ridgevflle Park District -0- -0- 25.000 25.000 City/Forestry Department 10,000 10,000 30,750 30.750 City/Recreation 7.050 7.050 18,000 18.000 City/Recreation 5.000 5,000 6.000 6.000 City/Parks -0- -0- 30.000 30.000 City/Parks -0- -0- 18.000 18.000 City/Parks -0- -0- 29,000 29,000 City/Building Maintenance 37,000 11.000 30.000 -0- N/A N/A $821.7SO 476.9" 32. Minor Repairs/Paint ". ENA1f 288.237 33. Code Enforce/Cit. Involve. TOE 34. Housing Rehab Services ECOC 72.266 35. Multi -Family Housing Devel. ECDC -0- 36. housing Rehab/Prop Mafnt. Adm. City/Housing 45,407 37. Housing Planner City/Housing 35,203 38. Housing Rehab/Constr. Ado. City/Housing, 132,917 39. Multi -Family Housing Rehab City/lousing 75,000 40_ Multi -Family Inspection Prog. City/Housing 47,330 41. AC4RN/909 Foster St. 81dg.Rehab ACORN -0- 42. (rainbow Unit II -Low Inc. Wheelchair Hsg. Over the Rainbow Assoc. -0- (continued) t271.906 -0- 67,487 -0- 42,288 33,928 127.029 75,000 46.310 -0- -0- 253,266 Withdrawn 72.460 200,ODO 44,809 37,516 99,062 25,000 48.D34 14,800 223.000 233,266 -0- 67.460 10,000 44.809 34,016 99,062 -0- 48.034 14,800 150.000 CITY MAMAGER`S RECOMEIDATIONS 1/87 FINAL COIIID I L RECOIEWT IONS 1/07 HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE MINUTES Tuesday, December 9, 1986 Room 2404 7:4 3 P.M. CIVIC CENTER MEMBERS PRESENT: Aid. Juiiar, Aid. Raden, Aid. Drummer, Aid. Summers, Jeanne Breslin, Curtis Chancellor, Kenneth Whitney MEMBERS ABSENT: Laurie Sans STAFF PRESENT: Yonker, Fair, Lufkin, Modaber, Steuben, Bannister, Morin, Tonkinson, Aiello OTHERS PRESENT: Fred Alexander, Donald Gustafson, Phil Whittaker, Kay Muller, Carol Smith, David Lukens, Roy Holmes, Jr., Charlotte Walker, Mitchell Milner, Julius Nessel, Janet Harris, Rev. Mike Yashtake, Jeff Munsen. Chris Bentsen, Paula Poyser, Larry Murphy, Bruce Copeland, Betty Palmer, Mary B. Rooney, Phil Peters, Barbara Wood, Emma Harmon, Joe Hill, Bob Roy, Norman Barber PRESIDING OFFICIAL: A1-1. Juiiar The meeting was called to order at 8:03 P.M. L MINUTES OF NOVEMBER 18, 1986 MEETING Mr. Yonker, on behalf of Laurie Sans who was not present, requested a change in the minutes on page 7, the paragraph under "housing". Ms. Sans had requested the sentence reading, "Ms. Sans proposed directly funding the Wesley/Green Bay Development (and not channelling funds through ECDC)", be changed to read, "Ms. Sans suggested the Committee consider looking at each project separately". Mr. Whitney commented on the contents of the first paragraph on page 3 of the minutes, reflecting the comments of Kathryn Muller. He stated the sentence reading, "%is. ,Muller urged the Committee to not cut funding for capital improvements", was not his interpretation of her comments on that evening. It was agreed the word "not" be taken from the sentence to correctly state her intentions. The sentence now reads, "Ms. Muller urged the Committee to cut funding for capital improvements." On page eight of the minutes, first paragraph, the sentence reading, "Mr. Chancellor recommended cutting Housing Planner (#37) by $3,500", was changed to read, "Mr. Whitney suggested cutting Housing Planner 037) by $3,300". Mr. Whitney made a motion to approve the minutes of the November 18, 1986 meeting as amended. The motion was seconded by -Mr. Chancellor. Motion carried. Housing and Community Development Act Committee Minutes - December 9, 1986 Page Two IL COMMUNICATIONS/TRANSMITTALS A. Housing Commission Minutes of October 30, 1986 accepted into the record by Aid. Juliar. B. Copy of Public Hearing Notice accepted into the record by Aid. Juliar. III. EVANSTON NEIGHBORS -AT -WORK (ENAW) REQUEST FOR AMENDMENT TO THE 199647 WORK PROGRAM Mr. Hecky Powell, director of ENAW, summarized the request to use the minor repair and painting crew to prepare a new location for the offices of ENAW. He stated the new location is being rented to ENAW at a reduced cost but requires some work. He felt this would provide a good opportunity for the crew to become more familiar with the rehabilitation of commercial properties. He informed the Committee that the $4,000 in repair supplies needed would be taken from ENAW's 1986 budget. Mr. Whitney stated that while he supported this endeavor and has encouraged the use of ENAW with other agency needs, he feels it is important to be mindful of the possible conflict of interest of an agency using its resources for itself as opposed to a third party. Aid. Raden made a motion to approve the amendment to ENAW's 1986 work program. The motion was seconded by Mr. Chancellor. Motion carried. IV. PROPOSED 1987-88 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM PUBLIC HEARING A. Review of the 1987-88 "Proposed Statement of Objectives and Projected Use of Funds" Aid. Juliar summarized the purpose of the Public Hearing as an opportunity to hear public comment on the Housing and Community Development Act Committee's proposed recommendations for funding from the 1987 Community Development Block Grant. He spoke of the Committee's extensive review process over the last several months to make its decision on budget allocations and stated that these recommendations are set to go to council in January of 1987. He informed the public that in addition to their comments this evening, they also have the right to speak directly to the City Council at its January, 1987 meetings. He then invited the public to begin comments, stating there would be no time limit and asking that they recognize that the Committee heard reports and comments from each individual proposal during their review process and that they refrain from unnecessary redundancy. B. Citizen Comment MR. MITCHELL MILNER - OVER THE RAINBOW .ASSOCIATION: Mr. Milner stated that Over The Rainbow was the only organization to suggest that their funding be cut from $223,000 to $150,000 and he would like to state for the record the purpose of this suggestion. The Rainbow Unit I1 project must start construction by March 31, 1987 based on the HUD mortgage commitment they have received. That mortgage commitment was received in September of 1985. Construction can begin with the $150,000 the CD Committee has recommended for allocation. He stated that everything needed could be done except for the tower level of the building which would be the laundry facilities, storage, and most importantly the tenant employment program. Housing and Community Development Act Committee Minutes - December 9, 1986 Page Three The money needed for the ramps and elevators in the basement are Items that they will apply and request funding from the City's windfall of housing funds soon to be made available. He thanked the Committee for understanding their needs and the timing of their project. KAY MULLER - EVANSTON HOUSING COALITION AND EMERSON NEIGHBORS: Ms. Muller stated she was here to remind the CD Committee that the Community Development Block Grant Program isn't a pork -barrel program and isn't a trickle -down program. She said that as all of the dollars coming to the community from this program are made available only because of the substantial number living in grinding poverty, it is the CD Committee's duty to see to it that every dollar goes to these individuals. Ms. Muller stated that the CD program is not a poor man's capital improvement budget. All of the residents of Evanston deserve their fair share of the capital improvement budget and, if in the past, some areas of concentrated poverty have received less than their fair share, it should be made up for out of that (the Capital Improvement) budget. She felt that these improvements have little or no affect on the lives of the poor and the trickle -down theory isn't enough. Evanston does not have low-income housing and people cannot live here on low salaries. She told the Committee that while they create jobs, there is no housing to accommodate there and that they had before them a proposal that will create 24 housing units for these people and they have denied it. Ms. Muller felt that the Wesley/Greenbay Development proposal is the only concrete proposal that will directly aid low income people. She ended by stating that if every dollar of the $1,000,000 windfall that has come to the City is spent on low-income housing it would not be enough. CAROL SMITH - EVANSTON HOUSING COALITION AND WESLEY/GREEN BAY COMMUNITY: Ms. Smith stated that she recognizes the need to stabilize the community and that she believes People's Housing can do a great service to that community. She believes the Wesley/Green Bay housing proposal is a fair, sound, and viable proposal and strongly urged the Committee to reconsider and grant the funds requested for that proposal. DAVID LUKENS - EVANSTON HOUSING COALITION AND REBA PLACE FELLOWSHIP: Mr. Lukens stated that Reba Place Fellowship supports the proposal submitted by the Evanston Housing Coalition and that they have a long history of rehabbing, maintaining, and managing housing at low rates. Based on that experience, he feels that this particular project promises to be successful. ROY HOLMES, JR. - EVANSTON COMMUNITY DEVELOPkiE'NT CORPORATION (ECDC): Mr. Holmes introduced himself and stated that as Chairman of the Board of ECDC he would like to thank the Committee for their past support as well as ask for their continued support in the future. He added that ECDC funding is decreasing. The talk of the need for housing and economic development on Evanston's west side is not a new topic and that ECDC is trying to fill some of that gap. He again thanked the Committee for their support and also thanked them on behalf of the Church/Dodge Merchant Association. CHARLOTTE WALKER - EVANSTON COMMUNITY DEVELOPMENT CORPORATION (ECDC): Ms. Walker reiterated the comments of the Chairman and presented the Committee with signed petitions in support of both ECDC's housing and economic development initiatives. Ms. Walker then read two letters submitted to ECDC from developers in support of ECDC's housing initiatives and members of the development team. The letters were from Mr. Roger Parris, of Manchester Realtors, and fir. Leon Robinson, of Robinson Realtors. Both letters acknowledged ECDC's housing proposal and endorsed it. She submitted copies of these letters of endorsement to the Committee. Housing and Community Development Act Committee Minutes - December 9, 1986 Page Four JULIUS NESSEL - EVANSTON HOUSING COALITION do BETH EMET SYNAGOGUE: Mr. Nessel spoke representing the Board of Trustees of Beth Emet and the Evanston Housing Coalition as a member of its steering committee. He stated that the windfall money made available to the City for housing came in a timely fashion as It allowed the Committee to abdicate its moral obligation (stated by others earlier) to another body. He felt there were far too many maybes associated with those funds and the Evanston Housing Coalition has a project which is in a position to begin and the funds requested are critical to its success. He questioned the amount of weight the Committee's endorsement of their project would bring them in regards to funding from the newly available housing funds as well as the procedures and guidelines which will be used to determine what initiatives will be funded. He felt the EHC project will aid in eliminating crime, mobilizing, and turning around a community. He asked the Committee to respond to the questions he had raked Aid. 3uliar responded stating that the Committee which is to review and determine the disposal of G)ose funds was meeting across the hall at that time. They are beginning to set down some of the criteria they will use in making the allocations of those funds. He agreed that the outcome of those funds is presently unknown and felt any further response would be speculation as to what the Committee will do. Mr. Nessel then stated that he felt the CD's recommendation to EH(-_ to apply to that Committee for funding could result in their losing all hope of getting something done. JANET HARRIS - WESLEY/GREEN BAY NEIGHBORHOOD: Ms. Harris stated she was present because she lives three blocks away from the proposed rehabilitation site for the Wesley/Green Bay Housing Project. She stated she knew her neighbors and the condition of deterioration of housing in that area. She asked the Committee to please help alleviate these blighted conditions by funding the EHC initiative. REV. MIKE YASHTAKE - EVANSTON HOUSING COALITION AND CENTER FOR PUBLIC MINISTRY: Rev. Yashtake urged the Committee to support the proposal submitted by the Evanston Housing Coalition. He stated the Center for Public Ministry, since its beginning, has been concerned with the homeless and the people who become homeless due to the lack of affordable housing. The Center has a track record of coordinating the needs of this community and feels it has an obligation to consider the needs of all persons. By this record, the Center promised the support of the public and private sectors of this community. 3EFF MUNSON - EVANSTON HOUSING COALITION: Mr. Munson stated he was interested in Evanston's future and that the $200,000 requested by the Evanston Housing Coalition would be an investment in securing Evanston's future. He felt that the Evanston Housing Coalition as a not -far -profit agency can do this project at almost half the cost of any commercial housing firm. He stated if the EHC was not funded this evening the housing in the area would quickly slip to a point in which no amount of repair will make it habitable. Due to absentee -landlords the property has been mismanaged resulting in a gas turnoff and forcing tenants to raise an immediate $2,000 to get it back on. The property has 82 code violations and the funds requested are desperately needed. Mr. Munson felt that the EHC will act as a catalyst in turning around this neighborhood which in turn would act as a catalyst to do similar improvements to other areas. Housing and Community Development Act Committee Minutes - December 4, 1986 Page Five Mr. Munson emphasized integration as the key to Evanston's future and stated it as the purpose of his buying a home in that neighborhood and school district six years ago. He again urged the Committee to reconsider their previous rejection of the EHC request for $200,000. CHRIS BENTSEN - EVANSTON SHELTER FOR BATTERED WOMEN: Ms. Bentsen, as the Interim Director of the Evanston Shelter for Battered Women, thanked the Committee for the past support provided to the shelter and the future commitment made not only to the shelter, but also to the battered women of this community. PAULA POYSER- EVANSTON SHELTER FOR BATTERED WOMEN: Ms. Poyser, an Evanston resident and a volunteer at the Shelter for Battered Women, wanted to reaffirm to the Committee that the money provided the shelter is well spent. LARRY MURPHY - EVANSTON HOUSING COALITION: Mr. Murphy stated that after the last CD meeting he shared with others a sense of disappointment at the lack of a recommendation for CD funds as well as a sense of hope of an excellent chance for funding from the windfall of funds available for housing in the very near future. Since that time he has become disheartened to know that in spite of a strong recommendation from the CD Committee there is no way of knowing the effect. He asked the Committee to reassess what has been done so that a worthy proposal can find some encouragement. He emphasized to the Committee that the fate of housing programs rests largely on the CDBG budget while other aspects funded by CD dollars can receive funding elsewhere. He felt that the Committee's recommendation to the other funding body available did not necessarily took good as it more or less said, "we aren't going to fund this project but we think you should". He hoped the Committee would see fit to reconsider and shift the allocations of CD dollars to allow for funding of the EHC project and emphasized the project as one structured for success. BRUCE COPELAND - EVANSTON HOUSING COALITION: Mr. Copeland introduced himself as the Real Estate and Financial Consultant for the Evanston Housing Coalition. He updated the Committee on a few of the financial and business parts of the EHC venture. He stated the project was a $345.000 project with the Evanston Housing Coalition committed to raising $100,000 ($20,000 of which has been raised). Mortgage financing of $245,000 is tentatively arranged contingent upon a CD commitment of $200,000. It is the $200,000 and $100,000 of gap financing as equity not requiring repayment that enables the rents to be set at a rate affordable to low and moderate income persons. He informed the Committee that the Evanston Housing Coalition would be paying property taxes in excess of $30,000 per building. Mr. Copeland felt that there should be a balance between Economic Development providing jobs and providing housing for these employees. He cited Research Park as an example providing 4,000 jobs and felt it should parallel to providing housing. Mr. Copeland stated he felt the 1.1 million dollars recently made available would be needed for other kinds of projects and would be 3, 4, or S million dollars short of meeting the needs of housing in this community. He felt that out of the 2.1 million dollars available in CD dollars there ought to be $200,000 available for this worthy project without unduly pinching needs in other areas. Aid. Raden asked if the EHC had an option to buy these properties. Mr. Copeland stated one property is under contract, the other two properties are presently under negotiation. The property under contract must have the financial commitment of CD dollars by early February. Housing and Community Development Act Committee Minutes - December 9, 1986 Page Six BETTY PALMER - WESL£Y/GREENBAY BLOCK CLUB: Ms. Palmer as a resident of the Wesley/Greenbay area and president of the Wesley/Greenbay Block Club represented the 17 who signed the petition submitted to the CD Committee regarding the buildings which the EHC proposes rehabilitating. She urged funding the EHC purchase of these buildings. She emphasized the activity of her block club in making efforts to stabilize her neighborhood. She felt the EHC has provided an option to a serious problem of continuous code violations and mismanagement associated with the three buildings. She stated the buildings had 89 code violations which were cited in April of 1986 and not until October after several phone calls were made was the building taken to court. She spoke of the absentee -landlord problem and harassment of tenants in a particular building. The situation is not a new one and has been discussed since 1982. Since that time the neighborhood has asked for response and been told ty the City that nothing could be done. She spoke of the water, lights and gas being shut off in the buildings. She stated that EHC has come to the CD committee with a concrete proposal and has incorporated into It the needs and requests of the neighborhood. She asked the Committee to please reconsider and fund this proposal which will result in a safe neighborhood leading to a safe community. Mr. Chancellor asked Ms. Palmer to reiterate the specifics regarding the 89 code violations. She stated there were 89 code violations on the building cited in April of 1986. In September of 1996 the residents came to her stating the City wanted to turn off the water in the building and that the gas was already shut off. It is when the City was called regarding the water that the Block Club learned of the 89 code violations and the building had not been taken to court. She ques-zioned why it took from April to October to get the building into housing court. She said an inspector came out and told the landlord to fix certain things and also told them that the landlord tenant ordinance was not enforceable. She said there are still problems and that the landlord is harassing tenants. She clarified for the Committee that it is not the owner of the building but his attorney, who is also the owner's nephew. Aid. Juliar requested that existing problems be discussed with him later and he would see that staff addresses them. Mr. Bannister, Director of the Department of Housing and Property Maintenance, apprised the Committee and the public of the present status of this building. MARY ROONEY - WESLEY/GREENBAY BLOCK CLUB: Ms. Rooney spoke in support of the Evanston Housing Coalition proposal for rehabilitation of the three 3-flat buildings in her neighborhood. She stated neighborhoods were one of Evanston's major assets and she also felt that to not fund the EHC would be a waste of collected talents and urged the Committee to reconsider its rejection of that proposal. PHIL PETERS - EVANSTON PLAN COMMISSION: Mr. Peters expressed appreciation to the CD Committee for its consideration of the recommendations presented by the Plan Commission. He felt that Capital Improvements are exactly what is intended by the Community Development Block Grant Program in that they are specifically community development. He stated that the level of funding requested for improvements reflected a 100-year replacement cycle and urged the Committee to sustain the level of funding endorsed at the previous meeting as it represented the minimum replacement needed. Housing and Community Development Act Committee Minutes - December 9, 1986 Page Seven BARBARA WOOD - EVANSTON HOUSING COALITION: Ms. Wood read to the Committee two letters of endorsement of the Evanston Housing Coalition proposal from the Dewey Community Conference Board of Directors and the Church Women United In Evanston. Both endorsed the efforts of the EHC and its proposal JUDY AIELLO - CITY OF EVANSTON - INDUSTRIAL ROAD PROJECT: Ms. Aiello updated the Committee on the industrial road project and informed them that the owner of the railroad right-of-way property has a contract out for the purchase of the ;Marquette Fuel site. The owner has consulted with architectural firms and determined the best use for the site to be light industrial. There are approximately 30,000 square feet of Industrial light manufacturing space needed to relocate businesses from the Research Park area. In addition, three companies have contacted her in search of 60,000 square feet of light industrial manufacturing space in Evanston. This 90,000 square feet of desired space provides a good base in which to build an industrial park. The park would Include 130,000 to 160,000 square feet with an estimated 400 jobs created. ]OE HILL - NAACP: Mr. Hill reiterated the concern he had expressed at the last meeting. He feels that CD dollars should go to the human element of the community. Housing is a basic need of that element and the available housing for minority and low income persons in Evanston is limited. He felt that the Evanston Housing Coalition has proposed an excellent project which addresses that basic human need. He also talked of the number of boarded up houses that can be renovated and put to good use. He felt that Research Park will relocate a number of people and the EHC proposal provides a solution to the relocation problem. Mr. Hill stated if people spent one-half the time figuring out ways to do things rather than reasons why they can't be done, much could be accomplished. He talked of the need for a Comprehensive Plan for Evanston's housing needs. He hoped the Committee would find a way to fund the EHC proposal but not at the cost of the ECDC housing proposal. He felt that the EHC proposal would be only a start at solving an extensive problem and fears if action is not taken this community will develop a permanent underclass as has occurred in other areas. BOB ROY - EVANSTON COMMUNITY DEFENDER'S OFFICE: Mr. Roy thanked the Committee for their support and expressed his appreciation for their comments and input regarding his program. EMMA HARMON- EVANSTON HOUSING COALITION: Ms. Harmon spoke as a resident and homeowner of the Wesley/Green Bay Neighborhood She cited the obstacles the block club had overcome in past years and urged the Committee to support the proposal the Evanston Housing Coalition had presented. The Evanston Housing Coalition came to the community block club to discuss their concerns and see that these concerns were addressed in their proposal for the area. She stated that they have been working with EHC in every phase of the proposal process. She again urged the Committee to reconsider their earlier decision and fund the Wesley/Greenbay Housing Initiative. NORMAN BARBER - EVANSTON COMMUNITY AWARENESS BLOCK CLUB: Mr. Barber commended the Committee and stated he would not want their job of making such difficult determinations of funding. He stated he was present in support of the Rainbow Unit If project aiding wheelchair -bound persons. He talked of ECDC's efforts in their area and the Evanston Housing Coalition. He asked that they do the best they could and hoped God goes with them. Housing and Community Development Act Committee Minutes - December 9, 1986 Page Eight At this time, Aid. Juliar called an end to the Public Hearing and thanked those present for their comments. Aid. Raden stated that unless the Evanston Housing Coalition receives some commitment of funding at this time, the project will not be able to go forward. She suggested reallocating money from the Single -Family Loans project to fund the Evanston Housing Coalition proposal. Mr. Whitney asked those present from the Evanston Housing Coalition for some input regarding the prospects of purchasing the two buildings not yet under contract in terms of the time frame, status of the negotiations, and the estimated cost of acquisition. Mr. Copeland responded stating that they are presently in the middle of negotiations for the two buildings which are owned by one party. The owner is interested in selling. The Evanston Housing Coalition had made one offer and received a counter offer. They need encouragement from this group (Committee) to make this a financially viable project. To allow for moderate affordable rents the EHC must raise $100,000 and receive the commitment of funds from the Committee. The total cost of acquisition and rehabilitation is estimated at $545,000. roughly $20,000 per unit. He felt this would be half the cost of what it would take to start over again. The tentative plan is for financing to be in place by February and take possession of buildings in March. Discussion. Aid. Raden, J. Breslin, C. Yonker. Aid. Summers, K. Whitney, Aid. Juliar, Aid. Drummer, C. Chancellor. Recognition of the City Rehab program new guidelines, however, if funds are taken from that program there still remains a sizeable pot plus the recent housing funds available of which a portion will be for future use. View of site indicates EHC proposal perfect use of CD dollars. The reallocation of funds from City Rehab does not change the purpose, merely the vehicle of disbursement. As funding EHC creates a new project it must be included in the statement of the use of funds to HUD, therefore, this is a good time to make that decision. EHC proposal is not in competition with other proposals. Concern expressed over the lack of an organizational structure, formal incorporation, written by-laws and management policies, and use of any profits. Suggestions made that strings be attached to any commitment or recommendation at this time making it contingent upon written documentation being submitted to the Committee addressing their concerns. Aid. Raden made a motion to reallocate $150,000 from the City Rehab program to the Evanston }-lousing Coalition contingent upon receipt of written documentation from the Coalition addressing the Committee's concerns. Mr. Chancellor seconded the motion. Motion carried 7-0. Aid. Raden stated that as she was unable to be present at the last meeting she wanted to state her concern over lack of funding for the Industrial Road Project. She felt that this project differs from Research Park because it brings in blue collar jobs, and while she had not been in support of Research Park she wanted her belief and favor of the Industrial Road Project reflected in the minutes. She felt the project had many benefits including the creation of jobs and the separation of a residential area from an industrial area. IV. PROPOSED 1997-88 DISPLACEMENT STRATEGY - PUBLIC HEARING Mr. Yonker summarized the Strategy and stated it was very similar to the Strategy approved in the previous year. Aid. Raden asked why the $200,000 for the Downtown II project did not result in the Strategy covering the Research Park project. It was stated that the projects are completely separate and CD dollars are to be used only for the transportation center. Housing and Community Development Act Committee Minutes - December 9, 1986 Page Nine Aid. Drummer made a motion to approve the Displacement Strategy as proposed. Ken Whitney seconded the motion. Motion carried 7-0. VI. STATUS OF ECDC CONTRACT FOR THE 1985 DODGE/EMI RSON COMMERCIAL REVITALIZATION PROJECT, DELINQUENT FY 1985-86 FINANCIAL AUDIT, AND REPAYMENT OF 1984-E3 AND 1985-96 UNEXPENDED FUNDS Mr. Yonker stated that based on the Committee's wishes in the past and also delineated in the Handbook of Rules and Procedures there are times in which situations occur which as staff we will make a determination to bring before the Committee for your information and/or action. As staff this particular situation outlined in the memo is one we wanted to clear up in the near future. The Dodge/Emerson project funded in 1983 was originally proposed at a funding level of $300,000 which was cut back to $150,000. Originally this was broken out to $75,000 for capital improvements and $75,000 for for facades. Later this was changed to $130,000 for facades and $20,000 for capital improvements. There are a number of issues which have caused the delay in the signing of the Purchase of Service Agreement for this project. At this point the major issue is whether the $20,000 originally specified for capital improvements be included in the Purchase of Service Agreement for facade rehabilitation. If the $20,000 is not to be used for capital improvements the Committee should decide if it would be reallocated from that project at some point in time or as ECDC r,-quests be put into the facade renovation funds. As CD staff we have no recommendation but would like to see the contract signed and the project go forward as soon as possible. The matter of the 1994-83 unexpended funds from previous years which were reallocated in January of 1986 will be settled upon the signing of the 1995 Dodge/Emerson contract. Staff has had a verbal agreement with ECDC that until the contract is finalized those previous funds will not be collected as ECDC has incurred costs on the Dodge/Emerson project which have not been reimbursed because of a lack of contract. In regards to the 83-86 unexpended funds, the basic delay is a result of awaiting the agency's audit. The audit is formally due 90 days after the end of the fiscal year (May), however, it is typical that ECDC's audits will run as late as August. This particular audit is necessary to determine the accuracy of the reallocation amount listed in the November memo. Mr. Yonker stated the basic intention in bringing these items before the Committee was to call to their attention to the problems that have occurred and expedite projects along as quickly as possible. Ms. Walker provided the Committee with a memo in response to the items presented. She felt the primary problem has been in executing the Purchase of Service Agreements in a timely manner. Once funds are allocated, work programs are presented to staff and problems occur relative to modifications. Many of the revisions tailed for require legal opinions which result in additional delays. In addition other delays caused by demands in other areas have caused delays. Specifically, for the Church/Dodge contract we were to revise our program guidelines as well as our procedures, all of which took time. In regards to the audit, Ms. Walker stated that ECDC had received their audit in August however there were problems with its accuracy as it was not written on the assumption that payments are made to ECDC on a reimbursement basis. This required the audit to be sent back and reviewed and resulted in an additional delay. Housing and Community Development Act Committee Minutes - December 9, 1986 Page Ten Discussion. Aid Drummer, Aid. Raden, C. Chancellor, K. Whitney, C. Walker, Aid. Summers. General discussion on the problems with an agreement. Problems resulting from both parties. Seems a mild disagreement resulted in far too long of a delay. Unclear why an audit should take longer than 90 days. Aid. Drummer made a motion to include the $20,000 in question for facade renovations in the Dodge/Emerson project. Curtis Chancellor seconded the motion. Motion carried. VIL RECONSIDERATION OF THE 1997-99 CDBG TARGET AREA It was determined the target area reconsideration would be deferred until the January 13, 1997 meeting. All present agreed. VIIL CD STAFF INPUT Mr. Yonker informed the Committee of the need to eliminate the Unspecified Local Option (ULO) account. He summarized the memo regarding HUD's new policy on contingencies, stating that while a separate account for contingencies is not allowed, a line item for contingencies within individual project budgets is allowable. Aid. Summers made a motion the ULO budget be arithmetically divided between the City Capital Improvements projects. Aid. Drummer seconded the motion. Motion carried 7-0. r. Whitney stated he had some questions in general regarding whether programs are resulting in the biggest production for the dollars given. Discussion occurred as to the possibility of some outside assistance to provide full management audits of the heavily funded programs. All agreed and staff was to look into possible consultants. Mr. Yonker stated the need to reschedule the regular CD meeting presently scheduled for April 7, 1987. The meeting was rescheduled to April 21, 1987. IX. CITIZEN INPUT There was no additional citizen input. X. ADJOURNMENT The meeting was adjourned at 11:43 p.m. staff: .c Date:—Z—O?`f ` cc: Joel Asprooth, City Manager 4Y37/66