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HomeMy WebLinkAboutMinutes 1986Minutes Evanston Housing Commission Januarr 23, 1986 7:45 P.M. Members Present: J. Adamson, S. Brady, R. Bush, J. Dworkin. C Ross, M. Saws, C. Schafer, G. Williams and M. Vold Members Absent: W. Foster Staff Present: R. Rudd and P. Witt Others Present: L. Dwoskin. General Counsel for TOE S. Flowers, TOE Field Representative R. Heiberger, EPOA Treasurer J. Johnson, TOE Chair J. Matykiewicz, EPOA President D. Schermerhorn J. Schermerhorn Presiding Official: C. Ross I. Meeting was called to order at 7:50 P.M. by Chair of the Commission Ross. II. Minutes The minutes of the November 21, 1985 meeting of the Housing Commission were approved as written. III. Cossaunications and Announcements A. The Planning and Development Committee minutes of November 11, 18, December 9, 16, 1985 and January 6, 1986 were reviewed. It was pointed out that the Committee had approved the proposed Housing Rehabilitation Program Guidelines, with some changes, and sent therm to City Council for adoption. No strong opposition was expected at Council level. The P b D Committee was investigating the need to include the YMCA and similar institutions, under coverage of the Landlord/Tenant Ordinance. The Housing Commission had recommended no action regarding this issue be taken at this time. The Commission discussed the work of the committee appointed by the Mayor to develop a relocation policy for the Downtown II area. It was the consensus of the Commission members that the Commission should follow the housing aspects of the Downtown II project. B. The Housing and Community Development Act Committee minutes of November 19 and December 17, 1985 were reviewed without comment. C. Rehabilitation Cases 397-85, 014-85, 016-85, 385-85 and Rental Rehabilitation Case 008-85 were reviewed. In response to a question Rudd explained that case review sheets were distributed to Commission members for information only. All applications had been approved or disapproved before the Commission received the review Bvanston Housing Comission Minutes January 23, 1986 shoots. If the Comission sees a pattern of case■ which are not appropriate for City rehabilitation programs being approved it can reco nd changes be mad* in the program guidelines. D. The Guidelines for Citizens Serving on boards, Comsiissions and Comltt*es were reviewed without comment. L. Rudd told the Comission that the report on rehabilitation fund allocations contained an error. Correct information would be supplied before the next Housing Commission meeting. F. The roster of Connotation members was reviewed without coseent. IY. now Business Discussion with Tenant's Organization of Evanston and Evanston Property Owner's Association. Judy Johnson, Chair of the Tenants Organization of Evanston (TOE), gave a brief history of the organization. She stated that TOE is in favor of a moratorium on th* demolition of multi -family housing buildings until a policy is developed by the City regarding the replacasent of demolished units. TOE would also like to see the Housing Comission Ordinance amended to require So% of the Comission members be tenants. Linda Dwoskin, General Counsel for TOE, told the Commission what services TOR offers. These include the distribution of information on landlord/ tenant a laws. housing codes. •te., mediation service for disputes between tenants, help in finding sublessees, and the sponsoring of housing seminars. She also explained that TOE provides its own rating of Evanston landlords each year. This rating is based on the porcentage of Evanston rental units a landlord owns and/or manages and the percentage of confirmed complaints that TOE receives each year. TOE compiles its own statistics for use in establishing its rating system. The number of complaints received are considered but not the severity of the problem. Steve Flowers, TOE Field Representative, described the steps TOE advises a tenant with a complaint to take. These steps include using the TOE checklist to identify code violations, giving the landlord written notice of the violations, asking for a City inspection of the unit, requesting a copy of the inspection report, notifying the landlord of cited code violations and intent to use remedies authorized by the Evanston Landlord/Tenant Ordinance, and finally use of the authorized remedies. These remedies include voiding a lease, paying reduced rent, or making necessary repairs and deducting the cost of those repairs from the rent owed. -2- Evanston Housing Commission !Minutes January 23, 1986 James Watykiewicz, President of the Evanston Property Owners Association (ZM), said that the written material Cosssission members received before the Meting summarized the goals and concerns of EPOA. He rocosimandod that the Commission, when studying landlord/tenant Issues, look at the issues not as property rights versus human rights but as rights of people owning property as well a rights of people leasing property. He said that MA encourages its members to maintain their property but occasionally, despite the myth that all landlords are rich, a property owner is forced to delay making minor repairs because he/she lacks the necessary funds. He emphasized the fact that the City does not allow a property owner to delay correcting code violations that threaten the health or safety of buildings occupants. In response to a question, Matykiewicz said that EPOA was founded by property owners who had been drawn together in opposition to the proposed "just cause" amendment to the Landlord/Tenant Ordinance. EPOA wants to work with the Housing Commission and the City to develop strong but equitable housing laws. Robert Heiberger, EPOA Treasurer, said that most landlord/tenant disputes are private concerns of the involved parties. EPOA takes the position that advocacy groups should not become involved in private disputes. John Schermerhorn spoke briefly of his concerns with housing issues in Evanston. Ross thanked TOE and EPOA for meeting with the Housing Commission. The consensus of the Commission was to encourage TOE and EPOA to develop lines of communication with each other, as well as with the Commission, so that the Housing Commission, TOE, and EPOA can more easily work together. V. Old Business Ross began the discussion by outlining the amendment to the Housing Commission Ordinance suggested by Ald. lorshak. This amendment would require the Mayor to appoint property owners and tenants to the Housing Commission in a proportion equal to the proportion of property owners and tenants in the City's population. Dworkin supported this suggestion. She argued that a balance between homeowners and renters is needed on the Commission. Bush disagreed. He argued that there are a number of ways to classify Evanston residents (e.g. owner occupants with no income property, landlords with only a few housing units, landlords with many housing units, renter of single family home, apartment building tenant, roomer) and it would be difficult to amend the ordinance in such a way as to guarantee every type of property 511 Evanston Housing Commission Minutes January 23, 1986 - owner and tenant would be represented on the Comimission. Vold suggested the Mayor be asked to consider maintaining a balance between owners and renters when making appointments but not require a equal representation. Brady stated that she was against establishing a quota but suggested the Coumission send the Mayor a letter expressing its concern in this scatter. Sawers moved and Bush seconded that the Casseission recommend not to require appointments to the Commission reflect the proportion of home owners and tenants in the City but to write a letter to the appropriate party voicing the Commissions concerns. Brady made a substitute motion, accepted by Sawers, that the words "the different housing populations in Evanston," be inserted in the fourth sentence of Section 5-6-2 of the Housing Commission Ordinance between "local housing needs and problems," and "practical experience in Evanston". This motion was approved by eight ayes and and one abstention. Ross moved and Dworkin seconded that the Commission send a letter to the Mayor explaining its position. This motion passed unanimously. Wald moved and Bush seconded that the suggested changes in the draft amendment be approved. Dworkin expressed concern that if the Commission gives up its authority to request funds it may some day be barred from taking a specific course of action because no money is available to pay necessary expenses. Brady responded by saying if an unforeseen opportunity comes up (e.g. Commission members want to go to a conference) the Commission can always request funds from the City Council. Dworkin also stated her belief that the Housing Commission should take part in staff evaluation. Rudd explained that staff review is an administrative matter and no other commission or committee exercises this power. 4old reminded the Commission that it is always free to make comments regarding staff to the City Manager's office. The motion was called and passed with eight ayes and one abstention. Dworkin moved that the words "as to type and cost" be added to the first sentence of Section 5-6-1 of the Housing Commission Ordinance between the words "diverse residential environment" and "and to conserve property values". Brady made a substitute motion to add the proposed language to the and of Section 5-6-5(F) of the Ordinance. Dworkin accepted this substitute motion and it was passed unanimously. VI. SubcomTmitee Reports A. Rental Condominium Subcommittee Wald reported that the Rental Condominium Subcommittee had reviewed information on the income of Evanston residents and the cost of rents in the City. At the last subcommittee meeting only two members were present. These members agreed that the City should develop a policy dealing with the loss and replacement of -4- Evanston Housing Commission Minutes January 23, 1986 rental housing affordable to low and moderate income tenants but were divided over the need to establish a moratorium on demolition of multi -family units until such policy was adopted. B. Rehabilitation Subcommittee Brady reported that the Rehabilitation Subcommittee had voted not to recomsand a moratorium on the demolition of multi -family rental property. Sawers moved and Brady seconded that the Housing Commission recommend that no moratorium be established. Dworkin said she thought a moratorium was needed to prevent any harm being done before a policy is adopted by the City. Brady stated that Jack Siegel, Corporation Counsel, gave his opinion that a moratorium would not be upheld because the City did not face a crisis. The motion passed with eight ayes and one nay. TI. Comments A. Commission Comments Schafer said she was offended by the second to the last sentence in the Rental/Condominium Subcommittee working notes of December 18, 1985. This sentence was "A question was raised during the discussion of these topics, whether a person has a right to line in Evanston." Wold explained that the question came up in the context of the City's role in assuring suitable housing is available for tenants who are forced to relocate. The question was whether it would be appropriate to help relocate a tenant in a neighboring community if the tenant was unable to afford Evanston rents. B. Staff Comments There were no staff comments C. Public Comments Heiberger stated that he and Natykiewics were representing EPOA at tonight's meeting. 4II. Adiourmment The meeting was adjourned at 10:50 p.m. The nest meeting will be on February 27. 1986. Staff: q Pogg Wi t 50 -5- minutes lvanston Housing Co■iis+ion February 27, 1986 7:45 P.R. N w Nrs Present: S. Brady, A. Bush, J. Dworkin, V. Faster, C. Ross and N. hold NW@"rs Absent: J. Adamson, m. Sags, C. Schafer, and 9. Willies Staff Present: I. Rudd, L. Talkington and P. Witt Presiding Official: C. Ross I. 1Net1ng was called to order at ?:SS p.m. by Chairman Ross. II. RIME Tb* minutes of th* January 23, 1986 mating of the Housing Comission were approved as written. III. COM MICATIONS AND A. The Pleasing i Development Committee minutes of January 13, 27 and February 3, 1986 were reviewed without cosmmrnt. Brady reported that on February 17, 1986 the P i D Cossmittee decided, by a 3-2 vote, not to recoo mead any changes to the Landlord/Tenant Ordinance that would result in the YMCA being subject to the Ordinance. Since this issue involves City policy the full City Council will discuss the mutter. It is on the Council's agenda of march 24, 1936. B. The Housing and Community Development Act Committee minutes of January 21, 1986 were reviewed without commsnt. C. Brady described the work being done by the !Mayor's Blue Ribbon Committee on the Homeless. She said the Committee is concentrating on the problem of homelessness as a separate issue from Evanston's shelter for the homeless. A goal statement has already been developed and the Committee is now ready to establish its objectives. The mayor's Blue Ribbon Committee on the Homeless has issued an Invitation to organizations that are concerned with Evanston's homeless to send representatives to the Committee's meetings. These representatives mould be treated as fully participating, nonvoting members of the Committee. The Evanston Ecumenical Action Committee, Evanston Township and Evanston's !Rental Health Board have all responded to this invitation. Brady then extended the Committee's invitation to the Housing Commission. Ross asked any interested Commission members to contact him within the next few days. He would then appoint one or more people to represent the Commission at the Blue Ribbon Committee. D. The Housing Commission reviewed Rental Rehabilitation Case RROO-4-85 without consent. firanston Sousing Commission Minutes February 27, 1986 L The Sousing Commission reviewed the slap of the Downtown II area. In response to a Question Rudd explained that while a housing element is still part of the plan no definite sites have been selected for awe housing. The area most often discussed for locating additional housing is the south side of finerson Street. • large scale mock up of the project will be available for the Commission's review. Brady requested copies of the relocation policy that will be submitted to the Planning and Development Committee be distributed to Housing Commission members. IT. OLD salMits A. Mew Rousing Rehabilitation Program Guidelines Ross explained the changes in the Housing Rehabilitation Program guidelines the Planning and Development Committee made before the City Conseil approved the guidelines. One of the more important changes had to do with the Grant program. The Housing Commission recommended that very low income applicants be eligible for a loan of $15,000 and a grant of =7,500. The P. i D. Committee recommended that those applicants be eligible for a loan of $12.000 and a grant of $8,000. The Canned approved the guidelines recommended by the P i D Committee. Rudd explained that staff was working with the Rehabilitation Subcommittee to develop a now reporting system. This system would show monthly and year to date rehabilitation activity. Reports can also be prepared showing where in the City housing violations are being found and where rehabilitation work is taking place. Brady commented that the Housing Commission's role in rehabilitation will become more important now that City Council will not be as actively involved in each case. B. Citt Policy re Demolition of Multi -Family Rental Buildinis Dworkin reviewed the materials showing income levels and rental costs in Evanston. She explained the difficulty the Rental/Condominium Subcommittee had in using the figures available to give a clear picture of the existing housing market in Evanston. She suggested additional information on household incomes and the number of housing units available, classified by rental cost, would be helpful. In response to a question, Talkington stated that the census statistics do not show how many of Evanston's renters are students. She said students are usually considered under counted. There was some discussion of using the census r..itistics to show future -2- Evanston Housing Commission Minutes February 27, 1986 trends. It was agreed that at sans income level locating housing in Evanston was so longer a problam, but it was unclear what that intone level was. V. o+ B!Nlm ss A. Mggsint RehabUltation and ProRtrtf rases Sons began the discussion by commenting on the number of rehabilitation casts the Cas,Isaias has reviewed in which the real estate taxes seem too high. It was suggested that the fornala used In assessing taxes may contain built-in discrimination. Poster responded that the formula used was probably free of discrimination, but the results could be skewed if one or two pieces of property had exceptionally high or low value. After a short discussion the Housing Commission voted unanimously to make a reference to the Rehabilitation Subcammittee to examine property tax as an element of each case that comes before the Rehabilitation Subcommittee to see if the taxes are excessive and, if so, offer technical assistance to aid the applicant obtain a reduction. It was also agreed that the Rental/doadamisivm Subcommittee, not the Rehabilitation Eubcossaittee, would be responsible for investigating gays to encourage the development of new multi -family rental buildings in Evanston. TI. Subcosmsittee Reports A. Rehabilitation Subcommittee Brady reported that the, Rehabilitation Subcosssittee reviewed the new Housing Rehabilitation Program guidelines and the forms staff will use in reporting cases. Staff has been asked to provide a report on the number of cases opened. mover spent, loans repaid, etc. as of March 1, 1986. This information will be used by the Subcommittee in evaluating the success of the now guidelines. the Subcosssittee is also attempting to define the roles of the City and the Evanston Community Development Corporation. Charlotte Balker, Director of ECDC, has been invited to meet with the Subcossaittet. B Rental/Condominium Subcomittes ?here was no Rental/Condominium Subcosneittee report. YII. COMMITS A. Coamission Constants Boss announced that Ben Whitney Development Act Committee member Rehabilitation Board of Appeals. -3- will be the Housing and Community serving on the Housing Evanston Housing Co=ission Minutes February 27. 1986 Yold reported on the work of the Coas■ittee appointed by the Mayor to develop a regional housing plan for the mentally ill and developmatally disabled. The comittee recently attended a meting of community •ropresentatiwas hosted by Mew Trier Township to discuss the needs of special populations. The Evanston Coawitte* will sponsor a conference on Satarday,May 20, 2986. Brady told the C*=ission that the P & D Cassrittee had requested that the Cow*hossive General Plan contain a statement about keeping housing that is affordable to low and noderate intone eesideats. The P i D Caas■itt*e is reviewing the changes to the dousing Connission Ordinance recoasaended by the Cossission. The Law Departmat reca= aded that Section 5-6-11 of the existing ordinance, pertaining to powers of the City Council, be retained. The Canmitt*o voted to roeo= nd deletion of staff review by the Caasission. Eecoasseaded smeadments will be introduced at the March 10 City Council meeting. The Camiesion agreed to invite a representative of the Cosssittee appointed by the Mayor to investigate reports of racial steering to speak with the Comission abort the Cosmittee's findings. This was scheduled for the April meeting. The Co■aission agreed to change the March meeting date from Thursday, March 27 to Vednesday, March 26, 1986. B. Staff Cowmnts There were no staff coso nts. C. Public Commeats There were no public eom wa ts. YXII. A"JOOMIENT The meeting adjourned at 9:65 p.a. The next meeting will be March 26, 1986. Staff: Yi Ot 50 -4- Ninutes Evanston Housing Commission Narch 26., 1986 7:45 P.N. Nrbers Present: J. Adsason, S. Brady, 1. bush, W. Foster, N. Sawers, G. Willi , N. Wold and C. Moss Numbers Absent: J. Dworkin and C. Schafer Staff Present: H. Norio, 1. Rudd and L. Talkington Others Present: J. Lytle Presiding Official: C. loss I. Neeting was called to order at 7:55 P.N. by Chairman loss. II. RLMBS The minutes of the February 27, 1986 meeting of the Housing Comission were approved as written. III. COIiN[1'NICATIONVANMO[l1ICCREM A. Planning i Develoment Committee Minutes of February 10. 17. 24 and March 3. 1986. The Planni-g i Development Cosmaittee minutes of February 10, 1986 were accepted without cos nt. Discussion on the P 5 D Committee minutes of February 17 and 24, 1986 centered around the Landlord/Tenant Ordinance with regard to the McGaw YMCA. Satyrs asked for a status report on the issue. Brady reported that the Issue was held -over at the request of the YMCA. The YMCA will be submitting a written proposal to City Council prior to the April 14, 1986 meeting. It will be on the City Council's agenda of April 14, 1986. There was a brief discussion on BOCA standards following the acceptance of the !larch 3, 1986 P S D Committee minutes. B. Housing S Community Deeelooment Act Committee Minutes of February 11. 1986. The Housing b Corsmunity Development Act Committee minutes of February 11. 1986 were accepted into the record. Rudd told the Commission that a computer for the Department of Housing Rehabilitation & Property Maintenance will be purchased with CDBG funds. The purchase was approved by the Housing S Community Development Act Committee at their February 11 meeting. C. Conference Flyer: Women and Safe Shelter Brady recommended that staff and Commission members consider attending the Women and Safe Shelter Conference. When registration materials become available they will be transmitted to Commission members. Evanston Housing Commission Minutes March 26, 1986 IT. OLD btISIMESS Mon• ►. WN DUSIM;S A. freseptation on the rinduss of the Special CommL tee on Moqvim Oosortmeities . d special cas•ittes on housing opportunities was formed after a report from thin Leadership Counsel indicated that steering was a barrier to housing in Evanston. Former Mayor Jay Lytle was the Chairman of the special committee. Iu his presentation of findings to the Mousing Commission. he began with providing background information on the formation of the Committee, their charge and specific tasks. The initial conclusion of the Committee van that racial steering has existed in Evanston, and that there would be a need for additional resources for both anforcemeat and education. Before preceding to an explanation of the recommendations of the Committee, Mayor Lytle clarified a point which was frequently asked of the Committee, "Yhy didn't the City take the data provided by the Leadership Counsel and prosecute individuals?" The answer is twofold: the purpose of the Leadership Counsel study was education not enforcement and; inquiries are not sufficient grounds for prosecution. Mayor Lytle then sun riled the recommendations set forth in the Special Cossaittee on Housing Opportunities Final Report (copy previously transmitted in Housing Commission packet). The summary was follow?d by a discussion of the report by the Commission members. staff and Mayor Lytle. Sawers was concerned that adequate provisions did not exist which would keep the momentum going. To address this concern, staff will update the Commission on the Implementation of the reconose ndations by the Human Relations Commission. Further, a memorandum will be transmitted to the Human Relations Commission which will offer the assistance of the Housing Commission. Staff was asked to clarify to the Housing Commission whether the special report had ever been formally accepted by the City Council. If not. staff was asked to draft a memo from the Housing Commission to City Council supporting the process set forth in the report and asking City Council to move forward on the acceptance of the recommendations of the Special Committee. Sawers suggested that the Committee might want to recoimsend to the Human Relations Commission that they incorporate an annual spot testing element into their implementation work program. Yold mentioned that the City Council expanded the Fair Housing Educator position to full time in recognition of the time that mould be spent educating realtors, community groups, city staff, etc. -2 fieanston housing Cosmmission Minutes Nareb 26, 1986 B. Agreement by Housing Coss.ission to Co-sponsor Ifousint Snmosium on fty 10. 1986. The Housing Commission agreed to serve as a co-sponsor of the sousing Symposium. Chairman floss urged the Commission to attend the symposium. mold asked members to plan on assisting in areas such as food distribution, taking of minutes, etc. A. geatal/CasidomJmium Subcommittee There was ■o Rental/Condominium report other than information contained in the minutes at their last meeting which members received in their packets. B. IshpbUitation SubcommIttet Bush updated the Commission on the recent Subcommittee meeting with ECDC and City staff concerning housing rehabilitation roles. The two most pressing problem areas art: marketing of the housing rehab programs and definition of technical assistance. He stated that there appears to be duplicity of function on certain aspects of the process. Subcosomittet members commuted on the substandard pamphlet that ECDC is distributing throughout the cosmunity as their sole marketing procedure. Ross stated that there is an overlapping of interest with ECDC and the City. Each received Comunity Dtvolopwent funding, but each feels that they have their own mission. The Rehab Subcommittee, he felt, has the opportunity to draw ECDC and the City together. Members agreed that marketing is the sore critical element. The Rehab Subcommittee will hold a special meeting on either April 15 or 17 and hopes ECDC will attend. VII. COMMENTS A. Commission Comments The Housing Commission meetings will be changed from 7:65 p.m. to 8:00 on the fourth Thursday of the month, so that the two (2) Subcommittees can meet on the same evening. Subcommittee meetings will begin at 6:30 p.m. on the fourth Thursday of the month. B. Staff Comments None C. Public Comments None VIII. ADJOURNMENT The meeting adjourned at 10:00 p.m. The nest seating will be Thursday. April 24, 1986. Staff Laurel Talk ngto 50 -3- Minutes Evanston Housing Commission Thursday. April 24, 1986 8:00 P.M. Civic Center Room 2402 Members Present: S. Brady, J. Dworkin. M. Sawars, C. Schafer and M. Vold. Members Absent: J. .Adamson. R. Bush, T. foster and C. Ross Staff Present: R. Fair. R. Rudd and L. Talkington Others Present: C. Walker, P. Talker, B. Irby, I. Hannay and Rev. McCommwn Presiding Official: R. Yold I. The meting was called to order at 8:05 p.m. II. The minutes of the March 26, 1986 Housing Commission were accepted as submitted. III. Communications A. The Planning i Development Committee minutes of !larch 10, 17 and 24, 1986 were accepted into the record. B. The Housing & Community Development Act Committee minutes of March 11, 198E were accepted into the record. C. Brady encouraged Commission members to attend the Women and Safe Shelter Conference. Brady, Schafer and Talkington stated that they would be in attendance. D. Nold encouraged Commission members to plan on attending the Housing Symposium on Creating Housing For People With Special Heeds. The Symposium will be held at the Evanston Civic Center on May 10, 1986. The Housing Commission is a co-sponsor of the Symposium. Housing Commission minutes April 24, 1986 IT. Now Business A. Press tation by the Rvanston Coamnity Development Corporation Charlotte Walker, Rzecutive Director of ECDC provided the Commission with the background, history, and current status of ECDC. Ms. Walker's presentation was supplemented with a slide presentation. RCDC is involved in housing rehabilitation. an acquisition venture program, two commercial assistance programs, and a snail business incubator program. B. Presentation by Neighbors at York (MAY). Rev. McCommson spoke to the Housing Commission on behalf of the Evanston Neighbors At York program. MAY services the WIC program, IHEAP, minor repairs, interior/exterior painting programs, and a weatherization program. MAY serviced 2500 person during 1985. Commission members had several questions for both Ma. Walker and Rev. McCammon. Several key issues surfaced: people are afraid to come to the City or ECDC because they are afraid that they will loose their homes; other individuals are afraid of the City finding too many code violations. Ms. Walker, Rev. McCommon and Commission members all seemed to agree that community education was necessary. Y. old Business None Q1. Subcomwittee Reports A. Rental/Condominium Subcoassittev A. Yold spoke on behalf of the rental/condominium subcommittee. She stated that the focus of the subcommittee has been to determine whether a housing shortage exists for lower income Evanston residents. The subcommittee will now begin to examine avenues for preserving existing multi -family units. The subcommittee has discussed a demolition review process and will examine the multi -family rehab guidelines at their next meeting. The subcommittee hopes to have a full report of their activities ready for the Housing Commission in June or July. -2- Housing Commission minutes April 24, 1986 B. Rohybilitation Subcosmittae S. Brady spore on behalf of the rehabilitation subcommittee. The subcommittee has been eery active and has been had good attendance. The subcommittee continues to examine the appropriate roles for the City and ECDC in the housing rehabilitation program. They have had an entire meeting devoted to marketing procedures; a sock up brochure will be available on May 15. For the present ECDC will devote an equivalent of 60% of one person's staff time to marketing and the City will devote 30%. Another entire subcommittee sleeting was devoted to emergency assistance procedures. The City and ECDC have agreed to a set of procedures. The next subcommittee meeting will examine non - duplication of services between ECDC and the City. RI. Comments A. Commission Members discussed the importance of good attendance for the Commission and subcommittee meetings. may 15 was set as the date for the next rehabilitation subcommittee. The next rental/condominium subcommittee meeting will be May 22. B. staff None C. Public None VIII. ■d ournment The meeting adjourned at 9:30 p.m. The next meeting of the Housing Commission will be Thursday, flay 22. 19E6 at 8:00 p.m., in Boom 2*02. Laurel Talkington so -3- N minutes Evanston Housing Commission Kay 22, 1986 8:00 P.M. Evanston Civic Center Roos 2402 Nes"ra Present: J. Adamon, S. Brady, R. Aush, J. Dworkin, Y. Foster, C. lose, N. Soars, C. Schafer, 0. William and N. Wold members Absent: None Staff Present: J. Aiello, R. Rudd and L. Talkin*ton Others Present: J. Nelson and A. Newman Presiding Official: C. Ross 1. The meting was called to order at 8:05 p.m. 11. minutes The April 24, 1986 Housing Commission minutes were accepted as submitted. III. Communications A. The Planning i Dovelopment Committee minutes of April 14, 28 and Kay 5, 1986 were accepted into the record. Brady provided the Commission with an update on the homeless issue; recommendations from the Hom less Coseaittee will be submitted to the City Council at their July la, 1986 meeting. B. The minutes of the special meeting between the Planning b Development Committee and Zoning Board of Appeals on April 21, 1986 were accepted into the record. C. The Housing and CommmunitY Development Act Committee minutes of April. 15, 1986 were accepted into the record. D. Preliminary information was provided in the packet about the Statewide Housing Action Coalition (SHAC). Foster offered further information about SHAC. His organization, Chicago Rehab network, was one of the co-founders of SHAC. The purpose of SHAC is to create a coalition of groups concerned with low income housing. SHAC will lobby on the federal, state, and local level on behalf of low income housing. SHAC just recently made the news with their Mother's Day demonstration in front of Presidential Towers. Brady asked if it was possible for the Housing Commission to become a member of SHAC. gold stated that City Council rules Housing Commission Minutes May 22, 1986 A prohibit endorsems at of advocacy `coups. Ross asked that the SHAC Issue be placed on the June agenda under old business so that Housing Commission members have additional time to review the packet material. I. Memorandum to the Housing Commission from the Human Relations Commission. Transmittal was accepted into the record. See new business for the discussion. IT. now easiness A. Presentation on the Evanston/University Research Park. Ald. Nelson presented the information on the Research Park. He began by providing Commission embers with the background and history. The area was originally referred to as the Clark/Stason Triangle. The City recognised many years ago that the area was deteriorated and a prime candidate for redevelopment. Tan years ago the City began negotiations for a mixed use redevelopment project with Westcorp. Negotiations failed. Today. the Triangle is in the preliminary stages of redevelopment. The Carley group has nearly completed the 1800 Sherman Building and already has 401 of the space in the building leased. The University successfully worked with the federal government and the construction of the Basic Industrial Research Lab (DIRL) is well under way. Also underway is the planning for the Clark St. underpass and infrastructure improvauaents. The City recently hired a lobbyist to assist in getting Build Illinois funds for the underpass. The most recent development is an agreement by the City and Northwestern University to establish a marketing board. The City appointed its members to the board last week: -Ton Nelson, Jay Lytle, Marne McCoy, John Wing, Hecky Powell, Elizabeth Helsi, and James Rotteree. Northwestern has not yet revealed their appointees. There will be equal membership on the Board; costs will be borne equally. The City and University will contribute land to development; no property will be taken off the tax roles without the consent of the City Council. Tax increment financing payments will be less because of the agreement with the University; the City will not have to pay relocation costs for the University properties, e.g. Dominicks. Nelson showed the Commission a concept plan for the development of the Research Park that was designed by Perkins and Will. The -2 - Housing Cosmsission Minutes May 22, 1986 r concept plan is mixed use and broad in scope. The Plan will evolve with respect to who will first develop on the tract. Ideas for the Park include: research space, office space, retail, hotel, residential, cossaunity uses, and stacked parking. The booming elesrnt of the concept plan is along amermon Streit. A stacked parking structure to the rear of the housing units would provide a buffer between the research/office uses and the residential uses. All elements of the completed Research Park, however, will be dictated by the narked conditions. Nelson answered questions. Foster asked for a profile of the Individuals being relocated and the nunWr of units affected. Nelson replied that 30 housing units will be affected and that Judy Aiello is currently documenting the incomes and types of Individuals affected by the necessary relocation. Dworkin asked if there was a tiow table for development. Nelson stated that the original Carley Plan was 20 years; since the University has entered into the developmnt, it is hoped that the process will be completed in less than 10 years. Foster asked if any bonds would be floated before there were tenants? Nelson replied that it depends, but that is the scenario they prefer. Brady asked Nelson to tell the Commission more about the housing element. Nelson envisions a mixed use residential development similar so the one being proposed for the Church/Chicago site. Other discussion on the Research Park focussed on Helene Curtis as a possible tenant, a probable need for control on the uniformity of architecture, and a marketing package being put out to bid. B. Memorandum to the Housing Commission from the Human Relations Cossmission. The memorandum to the Housing Commission from the Human Relations Commission was discussed. Rudd explained that staff had appeared before the Human Relations Commission in March and that the issues raised in the transmittal were not discussed. Staff would have welcomed the opportunity to address the issues at that meeting. Further, Rudd was scheduled to appear before the Human Relations Commission at their May 21, 1986 meeting, but had been dropped from the agenda. Ross stated that the best approach is for him to personally meet with Chairman Hillman, discuss the memorandum, and then report back to the Housing Commission. There was Commission consensus for Ross to most with Hillman. -3- Housing Commission Minutes May 22, 1986 V. Old Ousiness A. Review of landlord/Tenant commplaints. loss explained to the Commission that they have beta asked by the Planning i Development Cositt*e to continue to monitor landlord/tenant complaints for an additional 6 months and then review their recommendation on "just cause nonr*newal" after analysing the calls. Commission members asked staff to refine the Inquiry categories in order to better answer the question of whether "fast cause nonrenewal" is a problem in Evanston. V1. Subcommittee Reports A. Rental/Condominium Subcommittee ?Isere was no update on the proceedings of the rental/condominium subcommltt*e; they had not net sine* the April Housing Commission meeting. Yold did discuss the May 10, 1906 Housing Symposium and indicated that the Comsaission may play a role in further proceedings. 0. jeh+lbi li tation Subcommittee Brady summarised the four meetings the subcommittee has had with City Staff and ECDC. There will not be another sleeting on this topic for 6 months. In short, the City will prepare the marketing brochure; ECDC will distribute the brochure. Both ECDC and the City will prepare a one page marketing implementation plan. The City will handle emergency repair applications and has develop*d a set of procedures. ECDC and the City will develop a joint application; both will take applications. ECDC will provide the City with as such third party verification as they can or want to. ECDC will function as an advocate for the homeowner. VII. Coommat A. Commission Comments Dworkin raised the issue of the possible elimination of a single room occupancy (SRO) use at 319 Dempster. Rudd explained the reason 319 Dempster appeared on the elimination of use list. Brady said it was doubtful that the "elimination" would be enforced. Staff will follow this issue for the Commission. B. Staff Comments None -4- Housing Cossiission Minutes May 22, 1986 C. wit Cmsents, None VIII. "Journment The seating was adjourned at 10:20 p.m. The next meeting of the Housing Cossalesion will be Thursday, June 28,1986 at 8:00 p.m. in Hoag 2402. staff: Oami TaJL4*4k'L' Laurel Talkington 404-3s) -5- w Minutes Evanston Housing Commission Thursday, June 26, 1986 8:00 P.M. Evanston Civic Center Rooms 2402 Members Present; S. Brady, R. Rush, A. Newman. C. Ross. C. Schafer and M. Vold Members Absent: J. Adamson, Y. Poster, P. Reed and G. Williams Staff Present: R. Rudd and L. Talkin*ton Presiding Official: C. Ross I. The meeting was called to order at 8:05 p.m. II. !minutes The minutes of the May 22, 1986 meeting were accepted as submitted. III. Communications A. The Planning & Development Cosmittee minutes of May 12, 19 and June 2. 1986 were accepted into the record. B. The Housing & Community Development Act Committee minutes of gay 13, 1986 were accepted into the record. IT. Now Business A !�pvroval of the 1986 Rental Rehabilitation Program Description. The Commission accepted the 1986 Rental Rehabilitation Program Description for submission to the Planning & Development Committee and City Council. P & D and City Council will review the document at their July 14, 1986 meeting. Talkington introduced the Program Description to the Commission. Three changes. recommended by staff, were highlighted. Commission members requested clarification on several points, e.g. total allowable cost per unit, the role of the Housing Authority and the difference between a Section 8 Certificate and a housing voucher. The Commission members requested that a representative of the Housing Authority be invited to sake a presentation at a future meeting. Vold moved, Bush seconded that the Program Description be approved as amended. The vote was unanimous. The amendments are as follows: Minutes - Evanston Housing Commission June 26, 1986 NeiEhborbood Selection - Paragraph 3 The City of Evanston requests that the rental rehabilitation program expand to include the entire City. Applications for buildings outside of census tracts 8101 and 8092 will be individually reviewed to ensure that they meet the following requirements: 1. The area has a median income that does not exceed SOS of the citywide median income. 2. The, area must have rents that are generally affordable to lower income families (at or below published FNR's or area -wide exception rents approved by BUD). 3. The area can be characterised as stable leading grantees to believe that rents over the next five years are not likely to increase at a rate significantly greater than that normally expected for the community as a whole. Low Income Benefits - Paragraph 3 Certificates of family participation under 24CFR Part 882, Subpart A and B will be given only to those tenants who qualify under the HACC's guidelines and who live in a selected building. As of October 1, 1984 HACC guidelines require that certificates be given only to very low income families (501 of median income). The buildings in which the most money is spent are those most likely to have a significant increase in rent. The certificates will only be given to those qualified tenants who live in a building at the time the rehabilitation work is completed. Selection of Proposals - Paragraph 3 In order to qualify, an owner must hold title or beneficial land tract interest in the property. The only exception to title will be a recorded mortgage. All other obligations on the property must be currently paid, including but not limited to all taxes, special assessments and mortgage payments. The owner must have a minimum of 10% equity in the property. B. Report on the Blue Ribbon Committee Plan for the Homeless Brady informed the Commission that the completed Report would be distributed on June 27, 1986. Dworkin complemented the Blue Ribbon Committee on preparing a report that is detailed, comprehensive, and affords an opportunity to look at the whole picture. wold, moved, Dworkin seconded that the Housing Commission formally commend the Blue Ribbon Committee and informs the Committee of their willingness to take on any assigned tasks. The motion passed unanimously. _2_ Minutes - Evanston Housing Commission June 26, 1986 V. Old Business A. Update on Discussion regarding the April 17, 1986 memorandum from the Human Relations Commission. Ross informed the Commission that be bad arranged a meeting between himself, Bob Rudd, Owen Thomas and Karen Hills" for July 3. Chairman Ross will have a report on the outcome of that meeting at the July 24, 1986 meeting of the Housing Commission. B. Discussion on the Scone of Involvement between t!)e Housing gMissiog and the Statewide Housing Action Coalition (SHAC). Further discussion on SHAC was postponed until Commissioner Foster In in attendance. 1I. Subcommittee Reports A. Rental/Condominium SabcopmItteg Dworkin notified the full Comsmission that the subcommittee will have a progress report which addresses the issue of demolition of multi -family residential structures. Yold discussed a probable expansion in the scope of activities/issues to be addressed by the rental/condominium subcommittee in the future. The expanded scope of the subcommittee would include studying issues on the homeless and other specialized housing populations. B. Rehabilitation Subcommittee Brady shared the subcommittee's satisfaction with the new single family rehab brochure with the full Commission. The brochure was described as simple and attractive. Brady also informed the Commission that an even more extensive marketing effort will be implemented by ECDC and the City. YII. Comments A. Commission Comments Chairman Ross suggested that the Commission develop long term goals and objectives. He asked members to give this some thought for the next Commission meeting. Dworkin felt that this was a good idea and that the timing is perfect. B. Staff Comments Talkington discussed the possibility of a sewer bus tour. C. Public Comments None YIII. Adiournmant The meeting adjourned at MOO p.m. The neat meeting of the Housing Commission will be Thursday, July 24, 1986 at 8:00 p.m. Staff :Qfi LLaurel a I E-1 nb Fon 17(1/3) Minutes 9vanston dousing Commission Thursday, August 28, 1986 Evanston Civic Center, Room 2602 8:00 p.m. Remmers present: J. Adamson, S. Brady, R. Bush, J. Dworkin, A. Noto 0, C. Ross, 0. Williams, M. Vold Members Absent: V. Foster, P. Revd Staff present: R. Rudd, L. Talkington Others Present: Nike Ward Presiding Official: C. Ross I. Declaration of Ouorm The meeting was called to order at 8:10 p.m. II. Minutes The minutes of the June 26, 1986 meeting should reflect J. Dworkin as present. The minutes were accepted as corrected. III. Communications A. The Planning and Development Committee minutes of June 23, 30; July 14, 21; August s, 11 were reviewed by the Commission. There was a brief discussion as to when the Property Rsintenance coda will go to Council. Brady stated that the YMCA issue will be voted on at the September 8, 1986 City Council meeting. *ew■an expressed a desire to have the Housing Commission change its recommendation on the YWCA exemption from the Residential Landlord/Tenant Ordinance. Other clambers reminded Newman of the procedural barriers to implementing his suggestion. B. The Housing and Community Development Act Committee minutes of Juno 10, and July 8, 1986 were reviewed by the Housing Commission. IV. Now Business A. Presentation by Rr. Gary Jump. Housing Authority of Cook County. Mr. Jump began by providing Commission members with background information on the dousing Authority. The !lousing Authority was created under State Law. has Its own Board of Commissioners, and serves Cook County municipalities that do not have their own housing authority. Evanston has 2 senior buildings (201 units), 45 townhouses on scattered sites. 350 Section 8 Certificates for families, and 80 Section 8 Certificates for the Housing Commission Minutes of 8/28/86 Page 2 elderly. Applications for Section B Certificates were last taken is 1982. Suburban Cook County has a waiting list of 2.500 (families), and 800 (elderly). Jump then explained the practical difference between the Section a Certificate and the Section S Voucher program. With vouchers, there is a subsidy limit. An incentive exists for low cost rent. Brady stated her belief that the benefit to the tenant is greater through the Section d Certificate program. Jump stated that a county -vide study 4awastrates that rent to tenants, under both programs, averages about 30% o[ income. William was concerned with the number of minorities. Jump was uncertain but referred Williams to Jim Floyd at 7SS-1700. Brady asked if there would be any new certificates this fiscal yar. Jump expects 75 vouchers and 75-90 certificates. Jump responded to a question stating that persons displaced by a government action would receive priority placemisnt for the vouchers/certificates with the exception of any single persons, living along, wbo are not elderly. Williams asked what was the advantage of establishing a local housiag authority. Jump stated that it could possibly be a disadvantage at this point in time. ae cited the rental rehabilitation program as an example. Bader this program, the City may potentially receive 26 vouchers/certificates. If the City established their own housing authority, as in the case of another suburb, they may be denied voucher/certificates from the federal government. Chairman Ross thanked Mr. Jump for attending the meeting. B. Review of the 1987 Annual Update to the Housing Assistance Plan (HAP) Talkington briefly described the 1967 Update to the HAP. Current goals are consistent with those set forth in the 3 year HAP. Wald moved, flush seconded, that the update to the HAP be accepted as submitted. Notion carried. The update to the HAP will be reviewed by the Housing and Community Development Act Committee on September 9 and by the Planning and Development Committee and City Council on September 22. C. Reference from Relocation Subcommittee re Low Income Housing Talkington explained to the Commission the reference from the Relocation Subcommittee. Essentially. the Relocation Subcommittee has asked the Housing Cosmission to investigate various alternatives for the provision of housing opportunities to those individuals relocated from the Evanston/University Research Park. Dworkin asked for a written statement from the Relocation Subcommittee. Wald stated that this reference correlates with the reference from the Homeless Committee. The reference was passed on to the Rental/Condominium Subcommittee for their review and recommendation. V. Old Business A. Discussion on the Scope of Involvement Between the Housing Commission and the Statewide Housing Action Coalition (SHAC) This item was delayed until Foster is present and can report on this topic. Housing Commission Minutes of 8/28/86 Pare 3 S. Uodate on Discussions with the Chairman of the Human Relations Commission Ross informed the Commission that he and Rudd had mat with Hillman, Thomas, and Jager. Most of the members of the Housing Commission remained concerned about the mom. Ross will again contact Hillman and ask for clarification. C. Priority Setting toss discussed two major goals of the Housing Commiission: to ensure that all three parts of the City's rehabilitation program are moving along; to address the housing seed of the homeless and the low income population. Wash re discussed their perceptions of the various roles of the Commission. Ross stated that there will be a statement for review in the September packet. D. flawless Issue Update Brady provided Commission members with an update on the homeless issue. Brady explained that the charge was a preventative measure. Specifically, "To develop a plan for creating incentives for the development low income/moderately priced housing in Evanston, including assessment of zoning and regulation barriers, i.e., definitions of teensitional housing and of family.' Dworkin moved. Wold seconded, to accept the recommendation. Notion carried. Ross stated his belief that the charge should go to the rental/condostinium subcommittee. VI. Subcommittee Reports A. RentalfCondowilnium Subcomittee Vold informed the Commission that they are working on a plan and ordinance directed towards the demolition of multi -family structures. S. Rehabilitation Subcommittee The subcommittee gave staff directions to prepare a plan for designing better incentives for the multi -family program. The subcommittee will be examining single-family rehabilitation marketing procedures and City of Evanston CDBG housing proposals at their September 23 sleeting. VII. Coemiants A. Commission The September 25, 1986 Housing Commission mating will begin at 7:00 p.m. 8. Staf f None C. Others Mike Yard, hews Voice, introduced himself. VIII. Adjournment The meeting adjourned at 10:25 p.m. The next meeting of the Housing Commission will be Thursday, September 25, 1986 at 7:00 p.m. minutes Evanston Housing Commission September 25, 1986 Evanston Civic Center Boos 2402 - 7:00 P.M. Members Present: J. Adamson, S. Brady, R. Bush, A. Herman, P. Rood and M. Yold Members Absent: J. Dworkin, Y. Foster, F. Kaplan, C. Ross and C. Schafer Staff Present: B. Bannister, B. Morin, R. Rudd. R. Steuben and L. Talkington Presiding Official: N. Yold I. Q*claration of Quorum The meeting was called to order at 7:10 p.m. II. minutes The minutes of time August 28, 1986 matting of the Housing Commission were accepted as submitted. III. Communications A. Planning S Development Committee Minutes - August 25, 1986. The minutes were accepted into the record. B. Housing & Community Development Act Minutes - August 12. 1986. The minutes were accepted into the record. C. Memo on Priorities Setting Talkington briefly described her memorandum to the Housing Cm - ission on priority setting. It was agreed that Housing Commission members would put their priorities in writing and transmit them to the Chairman. IV. NEW BUSINESS A. Presentation and Discussion of Housing Related Community Development Grant Proposals. 1. ECDC: Housing Rehabilitation Services ($72,460). Ms C. Walker spoke on behalf of the ECDC Housing Rehab Services proposal. This is a continuation program.ECDC will assist in marketing the single family rehabilitation program ; processing rehab applications; and providing technical assistance to applicants. ECDC will continue to manage their own loan portfolio. Evanston Housing Commission Minutes September 25 1986 2. ECDC: Rulti-Family Development Services 4$200.000? Ms. Walker spoke on behalf of the ECDC Kulti-Family Development Services proposal. The Kulti-Family Development Services programs will provide for the new construction of approximately 73 dwelling units on three vacant parcels. This will include assembling the development tease to undertake this primarily private development project. The new dwelling units will be mostly market rate housing with a percentage of the units targeted for low and moderate income families. Questions and Answers Brady asked why the ECDC marketing performance indicators for the Rehabilitation program are limited to the distribution of 8,000 brochures. No. Walker replied that anything else would appear to be a duplication of the City's marketing effort. Brady asked if ECDC only intends to distribute 8,000 brochures as part of their marketing effort in the up and coming year? Ms. Walker stated no. ECDC plena to most with churches, banks and other groups. Ms. Walker went on to state that it is her belief that ECDC is not funded for marketing but is funded for processing applications. Bush asked Walker if ECDC had any monetary commitment from outside sources for their Multi -family Development program. Walker stated that ECDC is working with an architect. Newman was concerned that the City Council has directed ECDC to concentrate on economic development. He questioned why ECDC is proposing yet another housing project in light of the City Council directive. 3. ACORN-909 Foster Building Rehabilitation (S14,800) Mr. Bruce Copeland spoke on behalf of the ACORM-909 Foster Building Rehabilitation proposal. The funding is necessary to assist ACORN to meet the needs of the homeless and chronically mentally ill population. The remodeling will enable ACORN staff and volunteelrs to enhance its program through self help groups, housing. social rehabilitation and recreation. Questions and Answers Brady questioned whether Community Development dollars can be spent on a basketball court and, if so, would the zoning ordinance allow for a basketball court on the ACORN site. Rudd stated that he believes a basketball court could be constructed under present zoning codes. Copeland stated ►'.sat he would check Into this matter. -2- Evanston Housing Commission Minutes September 25 1986 Brady asked if there were any matching funds. Copeland responded that investors have put $90,000 into the building since it was purchased by the Resource Development Investment Group. +. Evanston Housing Coalition: Evanston Housing Coalition (t200.000) Three representatives spoke on behalf of the Svnnston Housing Coalition proposal: Dr. Murphy, Dr. Robert Thompson and Ms. Marianne Rosen. Thompson provided the Comission with a handout that described a financial analysis on one of the four properties under consideration for the rehabilitation project. The Evanston Housing Coalition intends to develop their first property within the Community Development target area. Because they believe that housing should be developed throughout the City, it is their goal to develop at least one multi -family structure in one ward each year for the next nine years. Questions and Answers Bush asked who will own the building? Rosen responded by stating that the Development Coalition would own the building; it would be a joint venture with Interfaith Housing. Bush asked bow much they expect to raise from other sources! He pointed out a discrepancy between page 14 of the CDBG proposal and the shoot handed out by Thompson. Brady asked if the multi -family development would serve .s transitional housing for the homeless. Thompson stated that it would not directly serve as transitional housing for the homeless. However, that is Lot to say, that persons who were previously homeless would not be residing in this development project. Rosen stated that one or two of the units could be rented at market rate to help subsidize other units. Newman stated he believes that $40,000 is not a realistic figure for rehabing a ten flat. He also asked if the Davis -Bacon Act kicks in when rehabing a ten flat. Brady stated "yes" the Davis -Bacon Act would kick in. Rosen stated that they had estimated $4,000 per unit to come up with the $40,000 figure for the rehab cost. 5. Over the Rainbow Association: Rainbow Unit II ($223,000) Mr. Kitchell Milner and Mrs. Jerry Boone spoke on behalf of the proposal for the Over the Rainbow Association. The purpose of the project is to provide housing for low income adults who require wheelchairs for mobility. The site, the former Community Hospital at 2040 Brown Street, will be rehabilitated to create 33 wheel chair accessible apartments. All tenants will receive Section S rental subsidies. -3- Evanston Housing Commission Minutes September 25 1986 The Over the Rainbow Association has been working with Evanston Hospital and also with the Community Awareness Block Club. Evanston Hospital selected Over the Rainbow from a group of over 200 applicants. Evanston Hospital is giving the building to the Over the Rainbow Association. The cost to build Rainbow Unit II Is approximately i1,401,319.00 which includes all construction costs, construction interest, architect and legal fees, insurance and other costs. A HUD mortgage provides a mortgage of $1,100,078.00 requiring Rainbow to fund the difference of $223.000.00. Over the Rainbow is requesting $223.000.00 In Corm mitt' Development Block Grant funding. Questions and Answers Vold asked if there could be a priority for Evanston residents. Milner replied there is a priority for Evanston residents. Newman stated that he is very supportive of the project. However, there is a potential for housing only 19 Evanston residents. He has problems with allocating $235,000.00 for only 19 Evanston residents. Yold stated that there is an employment benefit; they will have coops, janitors and service staff. The plan is to only hire Evanston residents. 6. CEDA/Neithbors At York:Hinor Repairs and Painting Assistance Program ($273.266) CEDA/Neighbors At mock did not have a representative present at the Housing Commission meeting to give a presentation or answer questions. 7. Tenants Organization of Evanston: Code Enforcement/Citizen Involvement ($30,M) The Tenants Organization of Evanston (T.O.E.) did not have a representative present at the Housing Commission meeting. Newman stated that he believes that the proposal will be withdrawn. Newsman wanted the minutes to include his summary statements on T.O.E. When the small T.O.E. operating budget is taken into consideration. the output of the organization is incredible. In comparing all of the CDBG proposals. the T.O.E. proposal is remarkable In terms of activity and the number of persons served. City Council members who are opposed to T.O.E. should be aware of the contribution T.Q.B. is making to the City of Evanston. -4- Evanston Housing Commission Minutes September 25 1956 s. Evanston Human Relations Commission: Fair Housiq& Pro ram (SS1.609) Chairman Hillman of the Human Relations Commission and Ms. Judy Jager, Pair Housing Educator were present to answer any questions. Questions and Answers Brady asked for clarification on the staffing of the Human Relations Commission. It was explained that Owen Thomas is the Executive Director of the Human Relations Commission. Judy Jager is the Fair Housing Educator, Brenda Huff is the Resource Assistant and Sharon Washington is the Secretary. Norman asked for an explanation of how the Human Relations Commission distributes 30.000 pieces monthly. Jager explained that ads in the newspaper are counted in the total. Vold asked if elderly housing discrimination complaints were referred to the North Suburban Housing Center' Jager explained that the City of Evanston works with the North Suburban Housing Center. The whole case is not referred, just the testing portion of the case. Bush asked if it was accurate that Ms. Jager had attended twenty --three workshops and conferences in one year. Jager stated that she had; attending conferences and workshops was tied with a grant program that the Human Relations Commission is facilitating. Bush asked how many complaints had been processed this year. Jager responded that nine (9) complaints have been processed this year. 9. Evanston Planning Department/Preservation Commission: Conservation Grants (5,000). Mr. David Galloway spoke on behalf of tha Preservation Commission. The purpose of Preservation Grant Program is to provide grants to qualified landmark owners to preserve, conserve and/or restore the architectural design integrity of Evanston landmark structures. The goals and objectives are to preserve and maintain the unique and superior quality of Evanston's neighborhoods and the architectural and historical integrity of the housing stock. The Conservation Grant program serves 100% low and moderate income beneficiaries. Mr. Galloway went on to describe that the Preservation Commission had recently finished the target area survey. Of the sixty-one (61) approved structures. the Commission has determined that twenty-three (23) structures could be eligible for conservation grants if residents applied. -5- Evanston Housing Cosmmission Minutes September 25 1986 Questions and Answers Mold asked if repairs and restoration of landmark buildings is more expensive. Galloway stated that this is not necessarily so, but it can be. Brady asked if the City notified Garen Sommers -rant if a landmark building is under consideration for a permit. Bannister stated that Housing i Property Maintenance stays in close contact with the Preservation Coordinator and notifies her whenever there is an application for a permit for a landmark building. 10. HousinLA Pronoety Services: Housing Planner (=50.021) Rudd spoke on behalf -if the Housing Planner position. The Housing Planner position was created to insure that the housing needs of Evanston's population are not through the evaluation/monitoring of existing programs and the identification of now programs designed to meet housing needs. The Housing Planner is involved in housing issues which impact E►anston's low and moderate population; one aspect of the involvement is the enforcement of the Landlord/Tenant Ordinance. Questions and Answers Mewmaa would like to see a breakdown of the time spent in Evanston/University Research activities presented to the Housing Commission this time next year. Brady stated that the believes that the most important aspect of the Housing Planner position is coordination. Talkington described horn the department is taking steps toward better coordination with other agencies and departments that have housing related concerns. 11. Housing Rehabilitation & ProDerty Maintenance: Housing, Rehabilitation & Property Maintenance Administration ($44,809). The proposal for Housing Rehabilitation & Property Maintenance Administration provides for the administration, implementation and overall program direction for single-family housing rehabilitation, multi -family rehabilitation, and housing code enforcement. The department is also involved in graffiti removal and the demolition programs funded by CbBG. 12. Housing Rehabilitation & Property Maintenance: Housing Rehabilitation & Construction Administration ($99,062). The Housing Rehabilitation & Construction Administration activity provides technical and administrative support for implementation of the City's housing and rehabilitation programs. funds are used for financial, construction, structural, and clerical -6- Evanston Housing Commission Minutes September 25 1986 personnel, along with all associated costs required to administer the program. Bannister explained that the City is proposing to consolidate the position of Financial Specialist and Rehab Specialist into one position for the 1987/88 program year. Questions and Answers Brady asked for clarification on the funding of the secretarial positions. Bannister explained that the funding is equivalent to two (2) full time secretaries. The secretary for the construction aspect of the program is funded 100% through CDBG funds. The secretary for Property Maintenance Administration is funded with 70L CDBG funds and the secretary for the multi -family program is funded 30L through CDBG. Rudd explained that when the entire department is considered, 50% of the secretaries are funded through CDBG and 50% are funded through the general fund. Rudd reminded the Commission that we are monitoring a 2.3 million dollar loan portfolio. We have eighty (80) to ninety (90) cases. The department is responsible for monitoring. marketing and technical assistance. 23. Housing Rehabilitation 6 Property Maintenance Department: Multi -Family Housing Rehabilitation (S25.000). Bannister spoke on behalf of this program. The Multi -Family program will provide decent. safe and affordable rental units to low income residents throughout the City of Evanston. The program, will help to preserve the existing housing stock, and serve to eliminate alums and blighted conditions citywide. The fiscal leer 1987-88 request is a reduction over the 1966-87 request. It is felt that the funds requested for 1987-88 will be sufficient to address the current load, especially when requested funds are combined with the 1986-87 allocation. Questions and Answers Yold asked if the funding request is entirely for the cost of construction loans. Bannister stated that it to. Brady asked if this includes the Rental Rehabilitation Program. Bannister replied that it did not. Brady asked if we have considered the idea of using Community Development Block Grant dollars as the owner's matching dollars. Bannister stated that we presently have a case where we are attempting to do that. -7- Evanston Housing Commission Minutes September 25 1986 14. Housing Rehabilitation 6 Property Maintenance Department: W ti-FswDj► Housiat Ibsoection (148.034}_ Bannister explained that the multi -family inspection activity involves the systematic inspection of multi -family buildings with three (3) or more dwelling units in the target area In order to bring substandard dwelling units into compliance with City Codes. This activity provides for one (1) Inspector and 301L of one (1) clerical. During fiscal Year 1987-58, a new component will be added. Brochures which will describe the code Inspections, and other related information, will be printed and distributed to tenants during the inspection. The purpose will be to educate the tenants about the inspection process and their rights. Questions and Answers Brady stated that she would like to have the Housing Commission review the brochure. It was her feeling that T.O.E. ideas have generated this new component of the program. Rudd stated that this new component is the direct out growth of the T.O.K. proposal. heed asked if the tenant is notified of the Inspection. Further, if the tenant cannot be there for the Inspection. is there a follow-up with the tenant. Bannister explained that the tenant is given copies of the inspector's report upon request. Reed asked if the inspections are two tiered. Bannister explained that inspections are triggered by one of the following four (4) reasons: (1) aldermanic request; (2) fall and spring survey; (3) area inspections and (4) response to complaints. Mewman asked how many violations are three as a result of inspections? Newsman also asked if the City conducts weekend and/or evening inspections. Bannister stated that the City does not do weekend or evening inspections as a normal course. However, the City does make exceptions. Newman asked if there was a possibility for staggered inspections. Rudd stated that inspections occurring during normal working hours has not been a problems in the past. If inspectors were to work Saturdays, Sundays and evenings there would be significant overtime costs. The department mould also loose efficiency. Brady stated that she was in favor of staggered hours. The presentation of housing related Community Development Block Grant Proposals was concluded. -8- Evanston Housing Commission Minutes September 25 1986 Following is a summary of the discussion and recomondations of the Mousing Comission for the Housing i Community Development Act Cos.itte*. Newman began by stating that be was concerned that Community Development staff were evaluating City staff proposals. He stated that in his mind there is a noticeable difference in the amount of criticism of outside proposals as compared to inside proposals. Walker responded by stating that ECDC was initially unaware that this practice took place. Wold stated that these cossaents need to be directed to the Comminnity Development staff and that she would like to move on. The Housing Cossaission began by discussing the ECDC Multi -Family Housing Development Service proposal and the Evanston Housing Coalition proposal. The Housing Commission believes that both proposals are high priority proposals, but cannot recossaend a funding allocation for the 198748 fiscal year. The Housing Cosesission believes that the City should be committed to gap financing when both proposals are as complete as the Over the Rainbow proposal. Brady had the same criticisms of the ECDC Multi -Family Housing Development project as she did with the Evanston Housing Coalition. She believes that these are high priority projects, that the projects are very needed within the comuuni!y. but the proposals are not complete •hough to justify the allocation of Community Development dollars. Kerman stated that he wanted a clarification from the City Council on the ECDC role in housing. Vold summarized by stating that ECDC was presenting a project that was a high priority, but they needed to present an entire, whole, package. The Commission then discussed the proposal from the Preservation Commission. Herman was concerned that the Preservation Commission had been unable to spend the f5,000 allocated to them in previous years. He was also concerned that there was not a tangible low and moderate income benefit. The consensus of the Housing Commission was that the Preservation proposal be given a medium priority ranking and an allocation of $2500.00 for fiscal year 1987-88. It was important to the Housing Commission that the Rehab Department and Preservation staff person work very closely together. The Housing Commission gave the Over the Rainbow proposal a high priority. They stated that it was a urgent need and that it was an excellent presentation. Newman stated that everything was impressive, however, his concern is the amount of money. He believes that it is a good project for going to other sources of funding. Therefore, he would recommend a lower funding level. Brady stated that she wanted to have Over the Rainbow fully funded. Reed recommended full funding. -9- Evanston Housing Commission Minutes September 25 1986 She stated that we must consider the dollars coming in to Evanston in terms of employment. Adamson stated that he would like to see then get 200% funding. Bush agreed with Newan. He believes that a reduction of funding would force these to go to other sources of funding. However, he would not recommend less than $150,000.00. Bannister stated that 0►er the Rainbow cannot afford a debt service. Steuben stated that Over the Rainbow has already raised and expanded money from other funding sources. They cannot afford to borrow money. Keenan moved that Over the Rainbow be given a high priority ranking. Further, they must be reminded that the Commission believes that they have the potential for other sources of funding. Bush seconded the motion. Reed stated that she feels that Housing Commission should push good programs. She feels that Over the Rainbow should be given 100% funding. Wald stated that she believes the Housing Commission should give the Over the Rainbow Association as strong a push as they possibly can. Vold moved that Over the Rainbow be given a very high priority ranking and receive 1001L funding. Reed seconded the motion. Cosssission voted 4-1 in favor of full funding and a high priority ranking. Merman asked that the minutes present his dissenting commentary. Vold stated that she believes ACORN has made a strong commitment to the homeless. Newman moved that ACORN be given high priority and be fully funded. Brady seconded the motion. The vote was unanimous. With reference to ECDC Housing Services, Brady begin by stating her recommendation that ECDC loan officer be funded at 5US She believes this is sufficient funding for the position considering the small loan portfolio of ECDC. Secondly, Brady believes the marketing responsibility should be increajed regardless of duplication. Wald recommended that ECDC be funded at a loner level than requested. Brady than stated that she did believe ECDC was a high priority project. Newman stated that he felt that he was in a tough position. He generally supports these types of organizations. However, ECDC needs more results. The results are not impressive. He would not like to put them out of business by not recommending any funding. Walker stated that she doesn't feel that the Housing Commission should dictate where the deletions come from. Bush stated that he believes that ECDC Housing Rehabilitation Services should receive a medium priority ranking and that the funding level should be lowered, but the level should be determined by the Community Development Committee. Brady stated that she feels that ECDC provides a valuable service within the Community. In her opinion this program is a high priority project. However, she believes that funding should be reduced. -10- Evanston Housing Commission !minutes September 25 1986 The Housing Commission had a split vote on the high versus mwdium priority. It was a 3-3 lot*. All members of the Housing Commission agreed that ECDC should be funded at :S7,000. Newman stated that if ECDC could increase their productivity he would fully support their program. Hush stated that he has problems with the number of seminars attended by the staff of the Fair Housing Program. In reality, staff is attending more seminars than they are processing complaints. Wold stated that she would like to know the level of involvement of the Director. Brady was concerned with the results of the steering study. It was her belief that the Chairman of the Human Relations Commission stated that there was no time. or staff available, to implement the recommendations of the Committee that examined steering in Evanston. Brady stated that it was her belief that City Council funded SOIL of the Fair Housing Educator position during the 1986-87 fiscal year to implement the recoswndations of the study. Newman stated that he would rank the program highest priority, but criticized the workload and the proposal. In his belief ten (10) complaints is not enough. We need to demand better results. Therefore, Newsman recommended that this project be given a high priority ranking. coupled with a loner funding level. Bush stated that the Housing Commission should not give CD an amount. The Commission voted unanimously to give the Fair Housing Program a high priority ranking. The Commission likes the concept, but does not like the program. Housing Commission did not recommend a funding level for this activity. The Commission discussed the CEDA/Neighbors At Work: Minor Repairs and Painting Assistance Program. Wold believes that this is a good program, but they are asking for too much money. Brady believes that this Is a needed program. Brady gave a per unit breakdown for this activity which was calculated at $1,188.11. She believes that this program is not cost effective. Brady believes that some of the line items are over budgeted, e.g., administrative overhead and paint supplies. Neuman stated that he has a real problem making recommendations without a representative from the agency here. He stated that he has many questions and cannot fairly make a recommendation. Brady stated that she would like to see productivity higher and costs lover. -11- Evanston Housing Commmission Minutes September 25 1986 Bush stated that this program cannot be compared to a program run by a contractor. The program is inefficient by design. It is a job training program. Newman saved that Neighbors At York be given a high priority ranking, however, no funding level should be recommended. Brady stated that she would like the CD Committee to know that the Housing Commission believes many of the line item cost are too high. The Housing Commission would also like the CD Committee to know that they are very disappointed that there was not a representative from Neighbors At York to make a presentation and answer some of their questions. The vote was unanimous to give CBDA/Meighbors At York at high priority ranking but without a recommended funding level. Brady moved that the Housing Planner be given 100% funding and have a high priority ranking. Planning and coordination should be emphasized in the job description. Newman stated that he would like a breakdown of staff time spent on the Evanston/University Research Park project. The vote on the Housing Planner activity was unanimous; high priority ranking and 1001 funding. Housing Rehabilitation & Property Maintenance: Housing Rehabilitation 6 Property Maintenance Administration; Housing Rehab b Construction Administration. Bush stated that he would like to see the City conduct more than four (4) meetings per year with community groups. Newnan stated this activity was not a high priority with him. Newman is not in favor of spending public money just to spend it. The program is not productive. The program needs results. City programs should be evaluated in the same light as outside agencies. Bush asked Bannister how many new cases the City had since they have implemented a new marketing strategy. Bannister stated that they have fifteen (15) cases; six of those cases have been sent over from $CDC. Bush stated that those are good results. Brady stated that in the past, in her opinion, the program has been administratively top heavy. She was pleased to see to see that two (2) positions had been consolidated into one. Vold moved to have both programs given a high priority ranking with 100% funding. However, these program will be critically review in terms of funding if results are still poor a year from now. The vote was unanimous. Brady stated that she would really like to have the City find a way to get more active in multi -family rehabilitation. She explained to other members of the Housing Commission that the Rehabilitation Subcommittee -12- Evanston Housing Cossai■sion Minutes September 25 1986 will be evaluating the Multi -Family Rehabilitation Guidelines. It is her belief that with more flexible guidelines, which incorporate performance incentives, the City will have a more attire multi -Family Rehabilitation Program. Vold stated that she commends the City for coming in with a significantly lower funding request than in previous rears. Newman recommended fully funding !Multi -family Rehab program and giving it a high priority ranking. The rota was unanimous. Newman stated that he really would like to see staggering of hours. Yold stated that she would like the inspectors to be available at least one night a week or on a Saturday morning Adamson stated that he is not convinced that this was a issue. Reed stated that :he would like the tenants to be there when the inspector conducts his rtamination of the apartment. Merman stated that an inspection with the landlord puts pressure on the inspector to overlook code violations. Newman would rather gave the tenant there. Rudd asked if these recommaendations are only directed toward Community Development target area inspections. Vold stated that at this point to time that this is ell that they can recommmend. Vote was unanimous to fully fund the multi -family inspection program and recommend a high priority ranking. B. !Election of Officers The election of officers was postponed to the November meeting. V. Old Business A. Priority Setting This item was covered earlier in the meeting. VI. Subcommittees Report A. Rental Condominium Subcommittee The report was postponed until the next meeting of the Housing Commission. B. Rehabilitation Subcommittee The report was postponed until the next meeting of the Housing Commission. VII. Comments A. Housing Commission The Commission thanked everyone who attended the meeting to provide them with information. -13- Evanston Housing Cosission Minutes September 25 1986 D. Staff Mudd explained to the Housing Commission members that staff has bad difficulty with the inconsistent meeting times of the Subcommittees. Rudd recommended that the Rental Condominium Subcosmittee Met the first Thursday of the month at 7:30 p,m, and that the Rehabilitation Subcommittee Met the second Thursday of the month at 7:30 p.m. Yold asked that this information be detailed in a memo and sent out to all Housing Commission members. C. Public Charlotte Walker spoke on behalf of ECDC and their proposals. Walker reiterated that it is not within the realm of the Housing Cossmission to reeosmend which staff positions should be cut. She believes that this is an administrative decision that should be made by ECDC. YXII. Ad.iournment The Mating adjourned at 12:15 a.m. The next meeting of the Housing Coshmission will be Thursday, October 30, 1986. Housing Commission members have been invited to attend the October l+, 1986 meeting of the Housing i Community Devalopsient Act Committee. Staff -.A' l'1 C L L-e Laurel Talkington L 39(18/31) -14- minutes Evanston Housing Commission Thursday, October 30, 1986 Evanston Civic Center Room 2402 - 8:00 P.K. Ald. Present: S. Rrady, R. Bush, J. Dworkin, A. ftvman, P. Reed, C. Ross and C. Schafer Ald. Absent: J. Adamson, W. foster, P. Kaplan and K. Yold Staff Present: R. Rudd and L. Talkington Presiding Official: C. Ro►ss I. Declaration of Quorum The sleeting was called to order at 8:10 p.m. II. !Minutes of September 25. 1986. The September 25, 1986 minutes were accepted as submitted. III. Communications A. Planning b Development Committee Minutes of September S. 15. 22 and October 6. 1986. Chairman Ross informed the Commission that Ald. Drummer has expressed dissatisfaction with the single and multi family rehabilitation guidelines. Rudd stated that Ald. Drummer seems to be dissatisfied with the lack of activity in the programs. However, for the Month of October $40.000 has been allocated to rehab projects. Ross asked if there is any way we can advertise the successful accomplishments of the programs' Rudd also announced that the BOCA Code for existing structures is up for adoption on November 27. 1986. B. Housing & Community Development Act Minutes of September 9, October 7 and 14. 1986. The Housing A Community Development Act (CD) Committee reviewed housing related proposals at their October 14, 1986 meeting. Ross stated that many of the Housing Commission comments were not covered in the CD minutes. He stated that the meeting was perfunctory. non -controversial in nature. Newman expressed his dissatisfaction with the process. He believes a joint meeting between the CD Committee, Housing Commission, and agencies would be more beneficial.. Newman further stated that he was misrepresented In the CD minutes. Evanston Housing Commission Minutes October 30, 1966 Rudd reminded the Commission that the CD Comnittoe will be suggesting funding allocations at the November 18 and 19 meetings of the Committee. Rudd further stated that staff will draft a letter to the CD Cown. ittee suggesting a change in the review process. Ross then discussed with the Commission some other elements of the Cb meeting: 1. There was some CD support with the dousing Cosssission suggestion that the 9CDC Multi -family proposal was not well developed. 2. Rev. Curry expressed concern that the City inspection department bad delays in addressing complaints. Rudd explained that Rev. Carry was mistaken. Specifically, the building Rev. Curry was discussing had been a City open case file for over a month. The City was on top of the situation. Rev. Curry was not well versed in the background of the building. 3. CD members thought the Housing Department should begin to study successful rehabilitation programs in other cities. Brady stated that Foster could easily provide us with this information since rehab is his area of expertise. IV. Now Businees A. Election of Officers Ross asked Commission members if there was consensus to have the election of officers in November with the term beginning in December. In this way, the election will not coincide with review of CD proposals. Reed moved, Bush seconded, that election of officers take place at the November meeting beginning in 1987. The motion passed unanimously. Brady moved, Schafer seconded, that Ross continue as Chairman. The tote was unanimous. Brady moved, Schafer seconded, that Bush serve as Vice Chairman. The tote was unanimous. -x- Evanston Housing Commission Minutes October 30, 19e6 V. Old Business A. Referrals from the Relocation Subcommittee and Homeless Committee d. priority Sottinj Referrals and priority setting were concurrently discussed. Brady believes the Commission must identify and prioritize target populations. otherwise, developing affordable low Income housing alternatives becomes a msammoth tack. Among distinct target populations are the pre/post homeless, elderly on fired Income, dislocatees. entry level wage earners with children, female head of households, disabled, and the mentally ill. Each divergent population has unique housing needs. The Commission cannot move oft of step one until the populations are prioritized. Newman felt that the prioritization was the role of the City Council. Brady disagreed. As an advisory body, to the City Council, she believes it is the role of the Commission to prioritize the populations and forward the recommendation to City Council for their approval. Ross recoamended the formation of a temporary subcommittee to study referrals to the Commission, establish target dates for completion of tasks, and sake subcommittee assign wnts. There was Commission consensus that Ross head the subcommittee with a member each from the rehabilitation subcommittee and the rental/condominium subcommittee. The Cosission members concurred with the recommendation. J. Dworkin will represent the rental/condominium subcommittee; R. Bush will represent the rehabilitation subcommittee. VI. Subcommittee Reports A. Rental/Condominium Subcommittee Dworkin informed the full Commission that the rental/condominium subcommittee will have a proposal for a policy an multi -family demolitions to the full Commission. for their review, at the November meeting. B. Rehabilitation Subcommittee Brady told the Commission that the rehabilitation subcommittee's recommendod changes to the single family rehabilitation guidelines will be ready for full Commission review at the November meeting. Also. the subcommittee will begin to work on revisions to the multi -family rehab guidelines at the November meeting. -3- Zwenston Housing Commission Minutes October 30, 1986 9II. Comments A. Commission, Non• s. staff some C. tiblis Home fin. 140 ournment The meeting was adjourned at 7:30 p.m. The next meeting of the Bossing Commission will be Thursday, November 20 at 7:30 p.m. in Room 2403.. Staff • 4w4 4*- - �Laurel Taltington -4- minutes Evanston Housing Commission Thursday, November 20, 1986 Evanston Civic Center Room 2403 - 7:30 P.N. Members Present: J. Adamson, S. Brady, R. Bush, F. Kaplan, A. Newman, C. Ross and M. Wold Members Absent: J. Dworkin, W. Foster and P. Reed Staff Present: Robert Bannister, B. Morin, R. Rudd, R. Steuben and L. Talkington Presiding Official: C. Ross I. Declaration of Quorum The meeting was called to order at 7:4S p.m. II. minutes The October 30, 1986 minutes of the Housing Commission were accepted as submitted. III. Communications A. Planning 6 Development Committee The October 20 and 27, 1986 minutes were reviewed by the Commission. B. Housing g Community Development Act Committee The October 28 and November 5, 1986 minutes were reviewed by the Housing Commission. The Housing Commission members asked for an update on the 1987-88 Community Development Block Grant funding recommendations of the CD Committee. Staff distributed a summary sheet detailing the recommendations. Rudd discussed two CD funding recommendations that differed from those proposed by the Housing Commission: the Housing Planner allocation was reduced by $3,500 (computer line item), and, no funding was recommended for the City sponsored multi -family rehabilitation program. The CD Committee assured City staff that ULO funding would be available for the multi -family rehabilitation program, if needed. Brady asked why the Over The Rainbow allocation had been reduced. Rudd explained that it was at the request of the proposal sponsors. Wold asked about the recommendation for the Evanston Housing Coalition. Rudd explained that CD staff encouraged them to seek funding through the yet -to -be formed Housing Task Force. Rudd informed the Commission that the public hearing on 1987-88 CD recommendations will be on December 9, 1986. Evanston Housing Committee Minutes November 20, 1986 Chairman Ross then discussed his conversation with Mayor Barr on the Housing Task Force. He explained that the City will have approximately $1,100,000 on hand after the debt restructuring of Illinois Series 1979A Mortgage Revenue Bonds. The money is to be used for housing purposes. The Mayor prefers to limit the task force to eight members; a variety of agencies and people will be involved. It was the recoani ndation of the City Manager to have the Housing Camstission consider how best the funds slight be applied by the City to met housing needs in Evanston. City Council, however, felt a special housing task force should be created to make recosesendations directly to the City Council. Discussion on this topic was revived later in the meeting when Newman suggested that the Housing Cosssission draft a m eorandum to the Mayor asking that four Commission members be appointed to the task force. Further, the memorandum would discuss problems associated with by-passing existing boards and commissions in favor of a new advisory body. Ross stated he would prepare the communication with assistance from staff. IV. New Business A. Displacement Strategy Regina Steuben, CD Planner, introduced the displacement strategy for the multi -family and rental rehabilitation programs. Brady asked where relocation funds would come from if they were needed. Steuben stated that the source of relocation funds is not covered by the strategy. Costs could be paid by the City, the client, or split between the two. Brady asked if a relocation fund could be requested from CD and held over from year to year. Steuben said that could possibly be done. Yold moved -nd Brady seconded, that the Displacement Strategy be accepted as submitted. The notion passed unanimously. B. Multi -Family Demolition Review Process The Multi -Family Demolition Review Process was submitted to the full Commission by the Rental/Condominium subcommittee. Mold summarized the process and the intent of the proposal. Brady questioned whether City Corporation Council had approved the ordinance. Rudd stated that they had. After discussion, several changes were made to the ordinance: -2- Evanston Housing Committee Minutes November 20, 1986 1. A statement will be added to the ordinance asking the Bvanston/University Park exempt from the policy. 2. The policy will be triggered when there is a request for the demolition of a structure with four (4) or more units. 3. City Council will have the authority to approve or deny the permit. Several members of the Commission felt the policy would be a further obstacle for developers. The policy will not be a positive piece of legislation and is the direct result of only one potentially problematic demolition request. Brady stated that the policy provides protection more than being a barrier to development. The ordinance is more a symbolic act since applications for demolition are so infrequent. Wald moved approval of the policy* with amendments. Newman seconded the motion. Four members were in favor, three opposed. and one abstention. Members agreed that the cover memo to City Council and Planning & Development Committee should explain the divided vote. C. Si le Family Rehabilitation Streamlined Construction Guidelines. Brady, on behalf of the Rehabilitation Subcommittee, explained that the proposed guidelines were a result of 10 years experience with the prngram. Ross questioned whether the guidelines should restrict contractors to Evanston - based firsts and also stated that he would like a time frame built into the guidelines. Bannister responded by stating that a time line is built into the process but is covered in a different section of the guidelines. Brady told the Commission that time lines are scheduled as an agenda item at the next Rehabilitation Subcommittee meeting. Brady suggested that the word "speed" be dropped from the assessment language. Bush moved that the streamlined guidelines be approved, as amended. Vold seconded the motion. The motion passed unanimously. D. Report from the Ad Hoc Subcommittee on Housing Commission Goals and Assignments. Ross detailed the Ad Hoc Subcommittee meeting for the full Commission. The following four (4) recommendations were set forth by the Subcommittee: 1. The Housing Commission should incorporate three subcommittees: a single family subcommittee; a multi -family subcommittee; and an ad hoc subcomittee. -3- Evanston Housing Committee Minutes November 20, 1986 2. The single family subcomittee will focus on single family rehabilitation and the development of a strategy to address boarded up housing. The subcommittee should continue to review and monitor the single family rehabilitation program. 3. The multi -family, subcommittee will focus on multi -family rehabilitation, and issues related to the Residential Landlord and Tenant Ordinance. The multi -family subcommittee should begin to review and monitor the multi -family rehabilitation program. A. The ad hoc subcommittee will meet as needed to evaluate referrals from other bodies and make subcommittee assigamsatm. This subcommittee will also have direct involvement in the yet -to -be formed Mayor's Task Force. The Task Force will be engaged in making recommendations an the expenditure of funds acquired by the City through bond restructuring. Additionally. the Ad Hoc Subcommittee believes the primary goal of the Housing Cosssission should be to develop a plan for the development and skaintQnance of low income affordable housing in Evanston. Brady stated that she does not like the nurses of the Subcomittess but is comfortable with the delegation of work. cold appreciates the fact that the division forces all Commission members to deal with the technical aspects of the City's housing programs. Ross then further stated that the Ad Not Subcommittee does not perceive the Homeless issue as being a Housing Commission issue. Neuman moved, and Bush seconded, that the recommendations of the Ad Hoc Subcommittee be accepted by the full Commission. The motion passed unanimously. V. Subcommittee Reports A. Rental/Condominium Subcommittee Covered under Multi -Family Demolition Review Process. B. Rehabilitation Subcommsittee Covered under Single Family Rehabilitation Streamlined Construction Guidelines. -4- Evanston Housing Committee Minutes November 20, 1986 VI. Comments A. Comission The Housing Commission approved the following 1957 meeting schedule: HORSING COMMISSION Thursday, January 22, 1987 - 7.30 P.K. Roost 2403 Thursday, February 22, 1987 - 7:30 P.M. Roos 2403 Thursday, March 26. 1987 - 7:30 P.M. Roos 240� Thursday, April 23, 1987 - 7:30 P.N. Roost 2403 Thursday. Ray 28. 1987 - 7:30 P.M. Room 2403 Thursday, June 25, 1987 - 7:30 P.M. Roos 2403 Thursday, July 23, 1987 - 7:30 P.M. Roos 2403 Thursday, August 27, 1987 - 7:30 P.M. Roos 2403 Thursday. September 17, 1987 -7:30 P.M. Roos 2403 Thursday, October 22. 1987 - 7:30 P.M. Roos 2403 Thursday, November 19, 1987 - 7:30 P.M. Room 2403 Thursday, December 17. 1937 - 7:30 P.M. Rom 2403 B. Staff Staff asked if January 1987 was an appropriate time for the change in subcommittees to take place! Members agreed that January was the appropriate time. C. Others None VIZ. Adjournment The meeting adjourned at 10:30 p.m. The next meeting of the sousing Commission will be Thursday, December 18, at the residence of Chairman Ross, 307 Davis Street. Staff: Laurel Taltington 39(15/19) -5-