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HomeMy WebLinkAboutMinutes 1986BOARD O! 12082228 RVAR d'ZTAIIX P21 0 IOC' !ON'n MINUTES OF: REGULLR rUWAO-Li.yG_ 29 Jaaua=1 8_6 Meeting called to order by President P. Dillon, at 1715 hre. at fire station #3 classroom. Members P. nresat: Allon P. Hmehar S. Hicks R, Shonk g. Davin W. Thiel Memberg absent: J. FIsher Vim, : Motion to accept mantes of the last reolar teetiM of the Pension Board. Sy,H, .: 2nd motion, Vote to aecegt : Unanimously approved. P. Dillon advised: Retired Firefighter Bill Wayne passed axes 5 July 1985, leaving a widow Elsie who mould receive monthly Widow's Benefit of: $607.20, ,Retired Firefighter Wo. Lapworth passed away 10 September 19859 leaving no bonefici. ary. Monthly Benefit refund to his estate of: $476.82. Retired Firefighter John Kabel passed away 30 October 1985, leaving no beneficiary. Benefit terminated.' Retired Firefighter Fred Nelson passed away 1 December 19859 leaning a widow Gertrude who would receive monthly Wi.dow's Benefit oft =769.60.' Also, Monthly Benefit refund to his estate of: $47.60. (continued) sauIRa or TRUMSM szrsrTaassaa r�NNI0! FUN MMTES OF: MMAR M =rJNG-. 29 Jaauary 1986 (conticaed) u. : Motion that sdjnstsents mentioned to the Fdnsion Fund be approved. 16Monk: 2nd notion. YAN to MggDt: jjnsr��rseis7rJ cm,&6. h d. P. DLIISM advised: Pirefighter Otis Washington has applied for _..—_�__ a Disability Pension for injury he contends, 000ured to his while working on the job, 5 July 1985, He has already been examined by Dr. Soleaberg last Friday, and in to be sched- uled for 2 more disability physical ezeas. The results of all 3 exams shall be forwarded to the Pension Board Trustees, IL EWAd' i§g=' She recommends that Dr. Sweeny's group and Dr. J. Robbins be contacted regarding the remains exams for Firefighter Washington, H�gMAILs,edl: He concurs. Pam, ar adb„se`d: Spat is th3 status of Michael Mitsui, the candidate for hire who is inelligible for acceptance into the Evanston Arefighter's Pension Pond, due to his exceeding the age limit? Is Hioks resflonded: The City's Corporation Counsel replied in writing to the Personnel Director that it was o,k. to hire this individual. P. Hanohar advised: There are rumors circulating within the firs department that James Potts would be rebarning to the employ of the fire depart- ment. would the Chief confirm or deny the rumors? (continued) ,2- WARD or TRUNrims 31vaursr DN YmmIT m! rum asses ftLau=3 OF: 1EGNLLR MEETING- 29 January 1986 (oonti=ed) IL Hicks ng2a=: Although Pott■ had oontaoted individuals within the department regarding this utter, he would not be returning to the emp107 Of the lire department. Tel,: Motion to adjourn the meeting. Shy: 2nd the motion. Vote to odjonrn: Unanimo S17 approred.- Meeting adjourned at 1735 hrd: Respeotrally Submittedg tar Rancher SearetarT EVANSTON FIBEFIGHTER'S PENSION pals —3 — a ]WARD or s RVANWON raarian�ss MIWTZS OF: M f ! ' : • M . M !• -�•f-* . 4-H-s•ri s !------------ Bet RZTWION OF A 1r11rY3R TO RZPRZSJW THR IXTARIS'TS OF PUSION FUND MO MMSHIP, IN LWAL MA7r=S BR=HT BEFORE THZ BOARD. Meeting called to order by President P. Dillon, at 14s07 hrs. in the dining hall of Fire Station .#1. Members Presento LIL12op absento P. Dillon R. Shock P. hanchar J. Fisher Y. Thiel S. Hicks K. Davis P. Dillont Advised that he was calling this Special Meeting for the purpose of retaining a Pension Board lawyer to represent the interests of the membership in legal batters coming before the Pension Board. DISCUSSION- P. Dirt Advised that the City's Personnel Director was intending to hire Michael Mitsui a 43 year old Asian sale for the position of Fire- fighter (ns prior service). This hiring, would be in violation of the current ILLINOIS BTATZ PWSIOK CODS (sect. 4-142 which eatab- fishes age 35 as the maximum allowable age for hiring, without prior service. If Michael Mitsui were to be hired, there would be no provisions for his to receive any kind of pension, social security benefit, or annuity during his tenure with the Fire Department. Further, having members of the Fire Department who were not contri- buting members of the Pension Fund, would have a direct negative on the future of the fund. It would be a dangerous presci- ence to allow to be established. Eluding to a letter from the City*s Corporation Counsel (continued) r J ■ SOARD or :warner Ism N �aaarzasssss �to'r IFUM SPSCIAL MISTING- 3 March 1986 (continued) Jack Segal, it would not be illegal for the City's Personnel Director to hire Michael Mitsui if she so choosed. P.P. Dillons Motioned to retain a lawyer for the benefit of legal oounsel. J. Fishery 2nd the notion. V. Thieie Advised that he did not feel that the Pension Board had the authority to hire a lawyer for the purpose of obtaining a court injunction, challenging the City'a hiring puctioes. K. Davies Advised that the City is under federal obligation to hire Michael Mitsui. She further agrved, that the Trustees of the Pension Fund have an obligation to protect the Firefighter's Pension Fund. P. Dillono Agreeing that we have an obligation to protect the Pension Fund, it is appropriate to retain legal counsel. P. ffanchary Expressed serious concerns regarding non -contribution to the Pension Fund by possible future Fire Department members, given the current under funding of the Pension Fund. X. Davis Motions to amend P. Dillon's notion. Amended form to bey Move to retain counsel to advise Pension Board on the proper action regarding the hiring of Michael Mitsui. J. Fishers 2nd motion. Vote on the motions Unanamously approved. MUTING OPf ED UP FOR RZKARKS FROM THE FW M- B. Halton: There were 72 possible candidates for hire in the sue catagory as Michel Mitsui, why then Mitsui? What process was used for consideration of elligibles? K. Davies desponded that he was in the top catagory, wad Affirmative Action was applied. S. Hicksl Replied that that there has been a change in federal law regarding age, and that the police have already gone through this problem. (continued) -2- 0 UOAXa OF TZ'O82=0 W an r rum BNCIAL MWING- 3 March 1986 (continued) H. Haltome Is the City going to continue to select individuals from categories of eligibles who's age exceeds the limit established by the ILLINOIS STATs PENSION WN for the purpose of under cutting the Pension Fund? How are we going to prevent this? What about the employment rights of 18 year olds? ILLINOIS STATS POMMY ODDS provides that 18 year olds can be hired and admitted into local Pension Funds, yet the City has refused to address the issue of age discrimination in their hiring prac- tices regarding 18 to 21 year olds. What action is the City going to take to correct current violations? V. Thiel r Responded that we have no authority under currant law for any input into the hiring practices of the City. W. ThLelc Motioned to adjourn the Special Meeting. X. Devise 2nd motion. Vote to Adjourne Unanimously approved. Meeting adjourned at 14e38 hre. Respectfully Subaitted, L;e".-. Peter �m. Hanahar Secretary EVAMSTOK FIRWIGHTJW PMION FiTHD -3- 20AAW OffTRUNIMM ' RUMMON xMil0= ]run� MINUTES OFv ,► 4 (y- •:• .+-►-l-►•! 1-l-1•!1•►-►•1•#•► f-P fi•1 l/-1-/ i-i-i-i-i•i i-h h i-! i-fl-*- Hooting called to order by President P. Dillon, at 09a29 hrs. in the dining hall at Fire Station #1. Hesberw mseents EgLIW absents P. Dillon K. Davis P. Hanchar J. Fisher S. Hicks R. Shank W. Thiel Also in attendances Thosas F. Maguire, Attorney at law. Mr. Maguire was retained to represent the interests of the esabers of the EVANSTON FIR' IGtBlUS PSKSION FUND in the scatter of FF Otis Washington's Application for Disability Pension. P. Dillona Motioned that the board go into Executive Session. Attorney McAulx*t Provided an explanation as to the difference between the Open Meeting Act vs. ftecutive Session. yKancharl Advised that the ballots cast by the Retired Evanston Firefighters Association, for the election of their Representative to the Pension Board, had been received. (The ballots were counted at the table before the Board members and the attorney who were present, and Robert G. Brandt was declared the victor in a contest with Joseph Burton for the position of Retired Representative to the EYAMTON FIW.LCHTERS PENSION BOARD). P. Di]lons Motion to accept and certify the results of this balloting for the position of Retired Representative to the EVANSTON FIRiFIGHTXRS PENSION BOARD. W. Thiela 2nd notion. Vote to accenti Unanimously approved. (continued) • 20AX ON 2PAUV1 ?�1lI�iS37i8 "MINION rQ� SPECIAL NWVC- C- 23 May 1986 ( continued) R. Shonks Motioned to recognize Willard Thiel for his work on the Pension Board. S. Hickey 2rd notion. Vote to acosrt notion to recognize whlard T„ his Menbers voti L9 P. Dillon J. Fisher S. Hicks R. Shonk W. Thiel ltbers vats 80 P. Hanch r Notion to recognise Willard Thiel for his work on the RVANST4H FIRVIGHTERS PENSION BOARD carries. W. Thle:js Advised that he was a somber of the Pension Board some 44 years, and that at a meeting of the Retired Firefighters Association was accused of not going along with the active members of the Pension Board on issues of concern coming before the Pension Board. He accuses Secretary P. Ha.nchsr of being responsible for his having been replaced as the Retired Repersentativ+e on the Pension Board, and demands an appology. P. Hanchars Responded, that he was not in attendance at the meeting of the Retired Firefighters Association, and that since W. Thiel Mae not providing any witnesses or evidence- there would be no arroloenr for his here say allegations. W. Thiel- left the seeting. P. Dillon: Motioned to retain Thomas F. Ncguire as the Pension Board Atto=ey, to represent the Pension Board and the membership on all legal setters pertaining to the Pension Fund. S. Hidu,s Advised, that 2 members of the Pension Board were not present and that the Pension Board ought to withold voting on this matter until (continued) -2- • WARD or TKUBTAM svau�rro�r raur=asss�s --WON =2 SPZ= MATING- 23 May 1986 ( continued) there be further discussion. R. Shonks Advised that he would like to have the opportunity to examine Mr. Mcguire's qualifications and his resumes. Attorney Kcmuini Responded, that a quarum of the board was all that is needed. Further he advised, Executive Session is the appropriate forum for this matter to be discussed. Rai Motioned for the board to adjourn, and reconvene in Sxeautive Session. S. H ckas 2nd the notion. Vote on the motign1 Unanimously approved. e The Pension Board adjourned from the din' hall at this point, and reconvened in the privacy of the Pension Office for bascutive Session. Discussed in Executive Session were administrative matters related to Mr. Mcguire's qualifications as an attorney, and FF Otis Washington's Application fo. DisabUity Pension. Upon completion of Executive Session, the Pension Board reconvened the Special Meeting of the Pension Board in the dining hall. P. Dillonl Motioned to accept the letter of withdrawl (for disability pension) from FF Otis Washington's Attorney. A Shorki 2nd oration. Pate to apm ve motions Unanimously approved. R. Shonke Motioned to adjourn the Special Meeting. J.�t 2nd motion. Vote to AdJg i Unanimously approved. Meeting adjourned at 11s14 hrs. Poo y Su tted, Peter km. Hanchar- Secretary SVANSTON FIRVIGHTERS MSION FUND -3- eosxD or:aysrass svess:ox rTHaszoaaIOas raaesoa svND .. , 1 1-1-e-f1 ► i-! !T! 1 /.r.# ! r ; i.� P. Dillonr Called the meeting to order at 13s13 hours. Roll calls Attendlzw Absent P. Dillon P. Hanchar J. Fisher R. Brandt None S. Hicks I. Davis R. Shank Old Businessr R. Brandti Motion to accept minutes of the last regular meeting, and special meetings. K. Davise 2nd motion. Voter unanimously approved. New Busineeee New additions to the Pension Fund Robert G. Brandt-- 36 years of service $3,006.00 per month pension benefit retired 2 May 1986 Joseph Planos -- 35 years, 2 months of service $2,538.00 per uonth pension benefit retired 2 May 1986 Georice Harrison — 35 years 2 months of service $2,331.00 per month pension benefit retired 2 May 1986 Adjustments to the Pension Fund (Deceased) Charles Nov&k — Died 18 April 1986 Widow Dorothy to receive Midowts Benefit $300.00 per month. Patrick Morrison -- Died 30 May 1986 Widow Delores to receive widows Benefit $702.00 per month (continued) BGAIR oa TILUMMES 311WW'A 372 FIGa=as PANSIoN FUN MlNl XS OF THX RILUIJR 1[MIHC 1.0 Decgber 1486 (continued) Wednesday Additions to the Pension Find (pox Members) !lilt* Ssostak Bill Muno Steve Ready Jeff KeDermott Kurt Bataille Karl Bsandt J. Fit Notion to accept new asubers to the tVANSTON FIRN!'IGHTIA PSMION FUND. S. Hickat 2rd motion. .re�tet Unanim illy approved. Deletions from the Pension Ford (Resignations) Rolland Irlx*K— Resigned 26 July 1986 refund of $ 645.49 Otis WashingIgn — Resigned 15 September 1986 refund of $13,742.49 R. Shonkt Motion to additions, adjustments, and deletions to the Pension Fund. A. Brandt% 2 nd motion. Voter Unanimously approved. New Businessr ILLINOIS DSPARTMZNT OF INSURANCE AUDIT & MOM Condition of the E►VANSTON FIWIGHTKRS PENSION FUND. P. Dillon% Opened up discuseion,the need to follow the recommendations (needed changes and corrections of benefits) that were pro- vided by the state auditors in their report. P. Dillont Submitted a voucher to R. Shonk, for a refund of over payment by J. Fisher when he returned to work for the Evanston Fine Department and was reinstated as a member of the Pension Fund. P. Dillonr Advised that the auditors found a calculation error that resulted in over payment of benefit to D. O'Malley. Correction has bees made, and recovery of the over payment is required. P. Dillona The state auditors also noted that annual physical examinations are mandatory fort D. O'Malley N. Smithwick K. Hatfield In order for then to continue receiving monthly disability pension benefits, per state statute. (continued) ( 2) 0 0 saexn or reverses 'vwastoa =arioarZ$s psaeIox rvxn HUMES OF THE REGULAR KUrINC 10 IMC@MM 1986 (continued) Wedneaday R. Shonkt Advised, that he divested a Pension Fund investment in a Shearson money market account that did not most the approval of the state auditors. These funds were then reinvested in treasury bonds. P. Dillon Advised that Dr. Morar+as contacted the Pension Board, aryl notified us that he would no longer be able to serve as the Pension Board Physician. He cited an increase in the patient load of his practice as a cardiologist as the reason he could no longer serve the Pension Board. Discussions The Pension Board discussed the replacement of Dr, Morass, with Dr. Ban= and his medical group. P. Dillons Advises that he had received a statestent of charges from Dr. sammo to compare with the costs that were currently being incurred for conducting pension fund physical exams. The Current cost for the exam package is $260.00. Dr. Sammo and his medical group advised that they could provide us with the aaae package for $205.00. Discussiont There was additional discussion by the Pension Board regarding the inclusion of an auditory exam for all new hirings. There was unanitwus agreement that auditory testing was Important and should be included as part of the Pension Board Physical Sxam. The cost of this auditory test according to Dr. Samno would be an additional $20.00, thus bringing the cost of a new hire exam tot $225.00. The Pension Board would net a savin&s of 1D.W per exam for new hire exams. J. Fishert Motion to adopt the auditory exam as part of the examination process for all new hires, and approve Dr. San mo and his medical group for testing all new hireal with Dr. Sammo being recognized as the Pension Board Physician. P. Hanchart 2nd the motion. Motet Unanimously approved. Discussions Should the Pension Board become involved in Drug Testing or Screening, since it is possible that an application for Disability Pension might be filed for drug abuse. R. Brandt Advised that this Bras a new and grey area, and that the Pension Board should contact other pension boards to find out what they are doing. P. Hanchart Advised that this is a serious problem both for the individual, as well as the collective membership of the fund, with the individual and the membership having rights and responsibilities. Before moving forward on this matter in error, it would be prudent to secure a legal opinion from an attorney. (continued) (3) • • Bow oa TRvsTE118 j1vAINUMN aEREalG1111 I'lsas P33NSIQN M KIMMIS OF THE REGULAR MUTING (oontinued) 10 December 1986 Wednesday S. Hickse Advised, that the City now has a policy in place regarding new employees. it does not allow the hiring of any individual who fails the initial hire drug screening. P. Dillon: Advised, that he felt that the Pension Board needed to secure further information on this matter before taking any action. ( issue tabled) Discussion: Pension Fund Iavestaents. R. Shonkj Distributed copies of the newly developed Investment Policy, which was the product of the efforts of the Investment Committee, (aesbersc A. Shank. P. Dillon, R. Brandt), abed discussion followed. P. Hanchari Responded to the discussioc, suggesting that the board consider and not overlook liability Insurance for members of the Pension Board, and to as m nd the title of the Investment Policy to be that of the 3VANSTOK FMWIGHTM PR;+SION FUND, thus utilizing the name name for the Investment Policy as is used to identify the fund (eliminating any possible confusion). P. Hanchare Motion to accept the Investment Policy with the 2 ammendments made. J. Fishers 2rd the motion. Vote: Unanimously approved. R. Shank: Advised, that the Pension Board formally recognize the Investment Policy Committee. Discussion: By the Pension Board Members, recognising the followings Investment Policy Committee of the =vanston Firefighters Pension Fund Mesbars Treasurer of the Fund R, Shank) Nembers President of the Fund (P. Dillon) Members Retired Representative (R. Brandt) Alternate Membex: Secretary of the Fund (P. Hanehas) R. Shanks Motion to formally approve and recognize the Investment Policy Committee of the Zvsnston Firefighters Pension Fund. P. Dillons 2nd the motion. Votes Unanimously approved. P. Dillon: Advised, about the need to improve the effiaientcy of operations of the Pension Fund. We need to get our operations into the 20th century before it becomes the 21st century! Improvements can and must be made in areas of: billing proceedures, office supplies, and re-establishment of &,patty cash account. (continued) (4) 0 0 saexn or raysTazs EvANssoN azMEazaaTMas IPZNSXON IMIN ?MINUTES OF THS REGULAR NW33IG (continued) 10 D"ber 1986 Wednes4y He also mentioned that he was investigating the purchase of a micro -computer for the management of Pension Fund meabership records Lad for the management of the monthly payroll (pension benefits for retirees and widows). R. Shank: Responded to P. Dillon that he should contact the City Purchasing Agent, so that the Pension Board could get the beat price on office supplies, P Hanchars The Pension Board should sake a decision regarding an attorney for the Pension Fund. Discuss;on: Res securing an attorney for the Pension i`und, R. Shonks Advised) that he was philossophicany opposed to the Peasioa Fund having an attorney. S. Hicks Advised that he was opposed to making a decision regarding an attorney, He felt that a legal committe should be established, and that this committee should investigate several attorneys for consideration. This legal committee would meet, discuss, correspond with attorneys to be considered, provide a final reconmendation of 3 candidates to the Pension Board 'before any decision is made regarding an attorney for the Pension Fund. P. Dillons Advised, on the basis of this discussion he was malting the motion that a legal cov ittee be established per S, Hicks suggestion. The Legal Committee would consist of the following members: Chairman: P. Hancha.r Member : S. Hicks Member : K. Davin The task of recommending 3 candidates for position of Pension Fund Attorney xould be completed by the next Regular Meeting of the Pension Board, The final selection of the individual to be the attorney would be made by the Pension Board. J. Tishers 2nd the motion. 123111 YES NO P. Dillon R. 3honk J. Fisher P. Hanchar R. Brandt S. Hicks K. Davis 6 votes YES, A i vote No. Motion Approved. P. Hanchars Advised that he would line to resolve the David Loping request for Disability Pension. S. Hicks: Responded, that he would like to see copies of David Lopina•s attorneys caorrespondanoe, before any consideration. (continued) t 5) sawn OF TRUSTEES avaasToa ainartasrmmas rEaszox rvRn lllx XS OF TU RRGUUR NWING (continued) R. Shanks !lotion to adjourn the meeting. R. Hrw2 tt 2nd the notion. Votes Unanimously apparow d. !Meeting adjourned at 14 o 44 hours. For the Board of Trustees. 7!t� L)V", . Peter Ms. Hanchar, Secretary RVANE rr FIM IcHTUS HNSIOR FUND t �)