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HomeMy WebLinkAboutMinutes 1986i EVANSTQ. ONTUI L Noyes Cultural Arts Center 927 Noyas St. Evanston, IL 60201 312/491.0266 January 21, 1986 ME.�ERS PRESENT: Lorelei McClure, Chair; F. Richard Adams, Paul Aliapoulios, Kathy Foley, Marilyn Price and Dr. James Weiss. ML-1-18ERS ABSENT: Stacey Greenberger, Stephanie Saunders and Richard Lassar. GUESTS: Paul Ravenna, "lie Elliott, Marcia Friedlander and Mary Gibb, of the Commission on Aging STAFF; Judith Taylor and Joseph Zendell. SL"?�Y OF ACTION: L. McClure called the monthly meeting of the Evanston Arts Council to order at 6:10 p.m. in Studio 106 of the Noyes Center, 927 `oyes St., Evanston, IL 60201. MINUTES OF DECEMBER 17, 1986: M. Price moved and K. Foley seconded approval of the minutes of Dec. 17. A wording correction of "their" in the Director's Report to "there" was accepted. Approved unanimously. DIRECTOR'S REPORT: M. price asked staff to explain the upcoming Feb. 19 Legislative Hometown Meeting. J. Zendell indicated that it was being sponsored by the Illinois Arts Alliance and was intended as a gathering of arts industry representatives to discuss funding and policy issues with Representative Woods Bowman. This is one of 20 such meetings being held around the state. J. Zendell indicated that there is still no chair for Arts Week. He further stated that several programmatic recommendations will be presented to the Arts Council at the February meeting. There was general discussion of the Community Service Report. Staff was requested to ask current tenant Don Golas if he intended to renew his lease since he had not, as yet, fulfilled his community service obligation. J. Taylor, Program Coordinator, discussed her current work with organizations in the development of their affirmative Action plans and the development of the July 19 Ethnic Arts Festival. K. Foley indicated that she is concerned about the new proposal from the Smithsonian Associates to produce a week-long program in Evanston. She agreed to contact the Smithsonian to express this concern, and report back to the Arts Council. CHAIR'S REPORT: L. McClure indicated that she had read through the current Evanston Guide- lines for Boards 6 Commissions and would like all Arts Council members to bring them to the next meeting for a full discussion. Minutes, page 2 January 21, 1986 CITY MANAGER'S REVISION OF PROPOSED FY 86-87 BUDGET: J. Zendell referred the members to the City `tanager's proposed budget and discussed the changes from the budget submitted by the Arts Council. NEA REQUEST FOR PROPOSALS: ARTS 5 THE AGED: J. Zendell introduced Mary Gibb, Director of the Commission on Aging. Ms. Gibb discussed the need for the. Arts Council and the Commission on Aging to cooperate in the development of a program concept for eventual submission for funding to the :rational 'Endowment for the Arts (':::;). She indicated that the call for proposals stresses a desire for programs that "bring seniors into the mainstream" of arts programming. She added that the Commission had done some brainstorming, but wanted to establish a !ialogue with the Arts Council. Discuss4.:n fr2m Marilyn Price, Fathy 7 ley, Xary Gibb and :die F11iott: that there is a need for specific music, chance 5 theatre programs in nursing homes; that the concert for seniors during Arts Week needs more promotion; possible program involving "arts to the homebound" or Arts on Wheels, possibly tied into Meals on 'wheels.. P. Adams indicated that Cablevision could be used. Working through the Visiting Nurses Assn. was mentioned. M. Price volunteered to work with the Commission on Aging acting as the Arts Council's liaison for this project. She agreed to include a non - Arts Council member to assist. PROMOTIO.:MARIKFTING PROPOSAL: J. Zendell a!Fked that this discussion be tabled because consultant Merrill Essex could not attend the meeting. Council concurred. PLANNING RErRFAT: P. Aliapoultos reported that the Planning Committee had met on Jan. 4 and recommended that the Arts Council have another retreat in July. He indicated that the former retreat dealt with a history of programming, rather than future planning. He further recommended that each Arts Council member be assigned a series of current orogratas/projects to evaluate, with support material from staff, and gather information from the community. Fhe goals would be to determine, at the July retreat, whether to continue all programs currently operated by the Arts Council, what to add, what to change. Paul further moved that the proposed retreat be held on July 27. Seconded by R. Adams. Approved unanimously. L. McClure indicated that she would contact Stephanie Saunders , Richard Lassar and Stacey Greenberger to announce the retreat date. PROPOSAL TO RENOVATE A,.RTS COI;NCIL OFFICE: J. Zendell indicated that a proposal to expand the current offices would cost approximately $3,000. He requested approval of Renovation funds for this expenditure. M. Price moved and P. Aiaipoulios seconded. Motion approved unanimously. 1987 EVANSTON CALENDAR PROPOSAL R. Adams asked that this discussion be tabled until the next meeting. Meeting was adjourned at 7:45 p.m. w TO* Noyes Cultural Arts Center 927 Noyes St. Evanston, IL S0201 312/491-0286 February 18, 1986 MEMBERS PRESENT: Lorelei McClure, Chair; Paul Aliapoulios, Stacey Greenberger, Marilyn Price and Dr. John Weiss. MEMBERS ABSENT: F. Richard Adams, Kathy Foley, Richard Lassar and Stephanie Saunders. GUESTS: Lois Roewade, President, Evanston Arts Alliance, `terrill Essex, Associate w/ Kearney Management Consultants. STAFF: Judith Taylor 6 Joseph Zendell SUMMARY OF ACTION: L. McClure called the monthly meeting of the Evanston Arts Council to order at 6:15 p.m. in Studio 106 of the Noyes Center, 927 Noyes St., Evanston, IL 60201. MINUTES OF JANUARY 21, 1986: P. Aliapoulios moved and Dr. Weiss seconded approval of the minutes. L. McClure indicated that the minutes should be corrected to reflect that she was to contact on Stephanie Saunders re. the upcoming retreat, not all Council members. With this correction, the minutes were approved unanimously. STAFF REPORTS: J. Zendell asked if there were any questions about the written staff report. P. Aliapoulios asked for a report on exact ad sales for the first issue of the ARTS & RECREATION Magazine. M. Price reported that she had attended the Arts in Education Committee meeting. J. Taylor reported on the upcoming Ethnic Arts Festival design, indicating that tenant Harry Green will be assisting. CHAIR'S REPORT: L. McClure urged members of the Council to attend the upcoming Legislative Hometown Meeting. She also reported that the new "Roots" exhibition at the Art Center had been very well received. She also alerted the Council members to the many events going on during Black History Month. Finally, she mentioned that she would be performing one night only at a flindrRising production of "Arvr',i-lb Goes" at Chicago's Victory Garden theatre. MARKETING PROJECT: J. Zendell introduced Management Consultant Merrill Essex, assigned to the Arts Council by the Business Volunteers for the Arts. Ms. Essex discussed the proposed project which would be a complete study of the arts market in and around Evanston focusing on the Arts Council's role in promoting the Evanston arts industry. L. McClure cautioned that the study must cover new ground and not simply repeat the information that was gathered two years ago by N.U. Graduate students. M. Price moved approval of the concept of the project, plus that a complete work plan and draft of the proposed questionnaire be brought to the Arts Council before further work is done. P. Aliapoulios seconded. Moved unanimously, At this point, L. McClure left and M. Price became Chair of the meeting; with only four members, there was no quorum for the remainder of the meeting. PAGE 2 ARTS WEEK: J. Zendell presented a list of programs and components of ARTS WEEK for the past several years. There was concensus to continue the Annual Evanston 6 Vicinity Exhibition, Noyesfest (With the Arts Center's "Making Waves" exhibition as a theme), the Gallery Night, the Evanston Bike Tour and the Annual Arts Award Gala. Council decided not to continue the Pick-Staiger Seniors Concert (but to program for seniors at other sites during Ants Week), the Culture Bus Tours, the Run for the Arts (unless a co-sponsor could be found). It was also decided that Pre-Schooler performances would be scheduled at Noyes, and that a survey Would go to Evanston orgnizations asking for ideas and input. L. Roewade suggested that the C. of C. Business b the Arts Committee would like to be involved. Ants Council members were urged to submit ideas to staff. GRANTS PROGRAM: Panel Chairs (L. McClure, Paul Aliapoultos, M. Prick and S. Greenberger) agreed to meet at 6 p.m. March 4 at Noyes to develop a recommended funding plan. Consensus Was to not present the Affirmative Action information on applicants during the Panel meetings, but to include that information in the development of a final funding plan. Meeting was adjourned at 7:30 p.m. EVANS, o -NN I L Noyes Cultural Arts Center 927 Noyes St. Evamton. JL 60201 3121491-0268 March 18, 1986 MEMBERS PRESENT: Lorelei AcClure, Chair; Paul Aliapoulios. Stacey Greenberger, Stephanie Saunders, Richard Adams. Dr. John Weiss. MEMBERS ABSENT: Kathy Foley, Richard Lassar, Marilyn Price. GUESTS: Connie Lyman, Kittie Reeve, Sharon Couzin, Dawn Wiedeman. STAFF: Judith Taylor and Joseph Zendell SL" M.RY OF ACTION: L. McClure called the monthly meeting of the Evanston Arts Council to order at 6:10 p.m. in Studio 106 of the Noyes Center, 927 Noyes St., Evanston, IL 60201. Note: A quorum was not present when the meeting was called to order. NOMINATING C0 4iITTEE: L. McClure acknowledged a list of Council members indicating when specific terms of appointment were to be completed. L. McClure's term to be completed in August. This, combined with K. Foley's resignation, leaves two Council seats to be filled. L. McClure then appointed a Nominating Committee to develop a Slate of Officers for the April 15 Council meeting. Committee includes L. McClure, John Weiss and P. Aliapoulios. A short discussion involved the process of selecting the current vice chair as the proposed new chair, as adopted by the Council. last year. RESIGNATION OF KATHY FOLEY: L. McClure called the Council members attention to the resignation letter from Kathy Foley. S. Greenberger suggested that members contribute money toward a gift showing the Council's appreciation. Discussion followed that this would mean setting a precedent for the future that might not be appropriate. It was agreed that a letter of appreciation would be drafted for signature by all Council members at the next meeting. 1987 CALENDAR PROPOSAL R. Adams indicated that he had been unable to find a printing/publication source to do the proposed 12-month calendar within a reasonable price range. He recommended against the proposed project. Council concurred. STAFF REPORT: J. Zendell asked if there were any questions re. the written staff report. There were none. J. Taylor added that Owen Thomas had requested that the Human Relations Commission be a co-sponosr of the upcoming Ethnic Arts Festival. Consensus was to invite the Commission to be co-sponsor if they were to provide either funding or volunteers to the project. Note: At this point, there was a quorum. MINUTES OF FEBRUARY 18, 1986: R. Adams moved and Dr. Weiss seconded approval of the minutes. L. McClure noted an error in the minutes and asked that "...was to contact on Stephanie Saunders..." be changed to "...was to contact Stephanie Saunders..." With this change. notion was approved unanimously. page 3 J. Zendell further explained that these recommendations were based on extensive review by three peer panels. S. Greenberger reminded the Council that Horthlight Theatre was being recommended for a grant of $1,200 and that the organization had come to the Arts Council two and three years ago at the end of the grant period with requests to significantly change their project. R. Adams indicated concern that there seem to be a number of applicants which have a greater financial need than others, but that this need may not be reflected in the review and final recommendations. He expressed a desire to make the review of applications next year oriented more toward financial need. At this point, Dr. Weiss left and P. Aliapoulios arrived. There was more discussion about the priorities of the grants program. P. Aliapoulios moved and S. Greenberger seconded acceptance of the proposed funding plan. Approved unanimously. APPLICATION FOR STUDIO SPACE J. Zendell presented Judith Roth's request to sublet space from current tenant Richard Halstead, and tenants Barbara Goldsmith 3 Sheila Oettinger's request to add Studio 10-A to their basement space. S. Greenberger moved and R. Adama seconded approval of the requests. Approved unanimously. MARKETING STUDY/PROPOSED WORK PLAN: J. Zendell presented the proposed .cork plan prepared by Consultant Merrill Essex, from the Business Volunteers for the Arts. Council members discussed the proposed plan focusing on whether or not it was a critical need and the proposed survey's approach (positive or negative impact). It was the consensus of the Council to ask for a draft of the survey to be sent to Council members and that any proposed changes be sent to staff. Staff is then to work on the final draft and present to L. McClure for final approval. EVALUATION OF PROGRAIMS/PLANNING RETREAT: S. Greenberger indicated that she could not attend the July 27 retreat. It was a agreed that staff would put together a memo asking for input from Council members for a new date. Council members then selected programs b objectives to review and evaluate for the summer retreat. There was a discussion of the Affirmatve Action objectives, with J. Taylor indicating that preliminary analysis showing that there has been some progress with a number of organizations, and no progress with others. She also added that as yet, the Arts Council is not in compliance with its own Affirmative Action standards. R. Adams asked that staff present a complete analysis of our status and proposed compliance enforcement mechanisms at the April meeting. ADDITIONAL BUSINESS: S. Saunders indicated that she would decide by the next Council meeting whether or not her scheduled could be modified to allow her to attend meetings more frequently, thereby remaining on the Arts Council. Meeting was adjourned at 7:45 p.m. Page 2 Minutea, March 18 LATE GRANT APPLICATION FROM CHAMBER MUSIC SOCIETY OF THE NORTH SHORE: J. Zendell presented a grant application from Chamber Music Sociity of the North Shore for Council review and to decide if it was eligible for consideration. He explained that per Council guidelines, all late applicatior.p muit be brought to the Council to determine if they were eligible for consideration before being reviewed through the normal process. S. Greenberger asked Iris Cosnow, representing the organization, why the application had been turned in six weeks after the deadline. Ms. Cosnow indicated that the organization was new and that the filing of the application took longer than anticipated. L. McClure asked if the project Would take place without Council funding. Ms. Cosnow indicated that it probably would still go on. S. Greenberger moved and R. Adams seconded that the application in question be ruled inelligible for consideration and that the organization apply before the deadline next year. Approved unanimously. 1986GRANTS PROGRAM FMING RECO.."WNDATIOHS: J. Zendell presented the proposed funding plan developed by the Chairs of each Advisory Panel and the Council Chair, as follows: Piven Theatre Workshop: $1,400 INVEST $1,400 Art Encounter $1,400 Evanston In School Music Assn. $1,400 Classic Chorales $1,300 Light Opera Works $2.000 Orchestra of Illinois $ 500 Northlight Theatre $1,200 ACORN $ 460 Pitzen Brass Ensemble $ 995 Lynda Martha Dance Co. $1,000 Northshore Concert Band $ 500 Washington School $ 630 Metropolitan Chamber Ensemble $ 500 Next Theatre Co. $1,000 N.U. Dance Program $1,000 Partners in Mime $ 500 Evanston Music Center $1,000 King Lab School $ 400 Basically Bach, Inc. $ 800 Devey School $ 680 Live Theatre Co. $ 560 North Shore Choral Society $ 800 Bach Week in Evanston $ 800 Dawes School $ 400 Evanston Art Center $ 800 Experimental Film Coalition $ 689 The Gallery Theatre $ 720 Great Imaginings $ 500 Trinity Theatre $ 800 Chamber Ballet Ensemble $ 600 Family Focus/Our Place $ 600 Mitchell Indian Museum $ 600 Evanston Arts Alliance $ 600 Romanian Folk Art Museum -0- American Women Composers -0- Mary b Leigh Block Gallery -0- Total: $25,159 In Kind Rehearsal Space In Kind Rehearsal Space cash $3,300 In Kind Space EXAN O[.►NCIL Moyea Cultural Arts Center 927 Noyes St. Evanston, IL 60201 312/491-0200 March 18, 1986 EVANSTON ARTS COUNCIL, Incorporated MEMBERS PRESENT: Paul Aliapoulios, Chair; F. Richard Adams, Stacey Greenberger, Lorelei McClure, Stephanie Saunders and Joseph Zendell. MEMBERS ABSENT: Kathy Foley, Richard Lassar, Marilyn Price and Dr. John Weiss. P. Aliapoulios called the meeting to order at 7:45 p.m. at the Noyes Cultural Arts Center, 927 Noyes St., Evanston, IL 60201. J. Zendell presented a recommendation from the Executive Corps that the Arts Council Inc. be dissolved. He indicated that the organization has had no real activity this year and that it is really not organized effectively to do fundraising, it does not allot for memberships and is often confused with the city arts agency. He further indicated that the Council should consider a long range plan of establishing a "Friends of the Noyes Center" similar to the organization that supports the Chicago Library Cultural Center. S. Greenberer Moved and S. Saunders seconded that the Evanston Arts Council Inc. be dissolved. R. Adam made a friendly amendment that all funds remaining in the State Bank account be transferred to City accounts to be held for future renovation of the Noyes Center. Friendly amendment was accepted. Motion with amendment approved unanimously. Meeting vas adjourned at 9 p.m. 4 EVANSTO O NTOL Moss Caltwsl Arts Ceaw 827 Mops SL Evsmton, IL 00201 312/401-0206 April 19, 1986 MEMBERS PRESENT: Lorelei McClure, Chair; Paul Aliapoulios, Richard Lassar, Marilyn Price, Richard Adams, Dr. John Weiss. MEMBERS ABSENT: Kathy Foley, Stacey Greenberger, Stephanie Saunders. STAFF: Joseph Zendell b Judi Taylor SUMMARY OF ACTION: L. McClure called the monthly meeting of the Evanston Arts Council to order at 6:08 p.m. in Studio 106 of the Noyes Center, 927 Noyes St., Evanston, IL 60201. MINUTES OF MARCH 18. 1986: M. Price moved and R. Adams seconded approval of the minutes of March 18, 1986. Approved unanimously. STAFF REPORTS: J. Zendell presented the Director's report and asked if there were any questions. There were none. L. McClure asked J. Taylor to report on the Skokie Showcase. J. Taylor indicated that the auditioning process is taking place and that the auditions were being done this year with young audiences. M. Price reported that she had attended the first taping of tie new Cable TV show, the Lively Arts, on which the Arts Council is cooperating. J. Zendell reported that he will be having a production meeting with program manager Joe Roesner. M. Price also reported that the expiration date on the listings of Council embers and their terms of office is wrong. She agreed to contact City Clerk's office for correction. J. Taylor passed around the application for artists b exhibitors for the Ethnic Arts Festival. Inquiries, she said, have already been received from many groups and individuals. COMMUNITY SERVICE REPORT: J. Zendell presented the Final Quarterly Report on Community Services. P. Aliapoulios moved and Dr. Weiss sec onded approval. M. Price questioned the Next Theatre's use of performances for the Veterans Hospital as a community service because the Veterans were not from Evanston. Council agreed to accept the service since the performances were in Evanston and resulted in broader exposure of the Noyes Center theatre. Motion approved unanimously. CHAIR'S REPORT: L. McClure brought the Council's attention to the copies of the National Assembly of Local Arts Agencies' "Connections Quarterly" that had several articles re. local grants program. She suggested that this information be part of the Council s analysis of the EKC grants program. Minutes, page 2 ELECTION OF OFFICERS: L. McClure presented the Nominating Committee's recommended slate of officers for the 19B6-87 term running from May through April, 1987 as follows: M. Price, Chair, R. Lassar, Vice Chair and F. Richard Adams, Treasurer. L. McClure moved acceptance of the slate, seconded by Dr. Weiss. R. Lassar indicated serious reservations about becoming Vice Chair because of his in ability to attend at least the three summer meetings each year. There was discussion that the current policy of the Vice Chair automatically being elected Chair in the following year be not be absolute. Slate was accepted unanimously. M. Price read a letter from Recreation Board President Judith DeStephano asking if the Arts Council could meet with the Recreation Board to discuss matters of mutual interest. M. Price indicated that she would do so. M. Price further asked the Council to change the May 20 meeting t;o ;-fay 13 at 5:30 p.m. Council agreed to this change. SUB -LET APPLICATION: J. Zendell presentee the application from Phyllis Edelstein to sublet studio space from tenant Elizabeth Ockwell for June, July & August. M. Price moved and P. Aliapoulios seconded approval. Motion approved unanimously. MARKETING STUDY QUESTIONNAIRE: There was general discussion and suggested changes on the Marketing Study Questionnaire from Council members. There was consensus to congratulate consultant Merrill Essex on her good work and her marriage. P. Aliapoulios moved and M. Price seconded approval of the questionnaire for distribution. Motion approved unanimously. PLANNING RETREAT DATE: There waa general discussion of a rew, date for the Council Retreat. July 10 was selected and agreed upon. Council members are to bring their own lunch with dinner provided. Time will be noon to 8 p.m. REVIEW OF PROGRAM./OBJECTIVE EVALUATION PROCESS: J. Zendell discussed the process for reveiw of programs indicating that the specific questions to be answered and methods to be used would be sent to all Council members along with packets of background information. AFFIRMATIVE ACTION AND THE ARTS PROGRAM REVIEW: J. Taylor presented her interum report of the Arts & Affirmative Action, indicating that the Arts Council was working toward but was still not in compliance with its own standards. She also suggested that the Council's review of the program include specific needs of the handicapped and adoption of handicapped accessibility standards. Meeting was adjourned at 7:40 p.m. • E `A S TO' �. -,40UrN L Noyes Cultural Arts Center 927 Noyes St. Evanston,1160201 312/491.0266 May 13, 1986 KDOERS PRESENT: Marilyn Price, Chair; Richard Adams, Paul Aliapoulios, Richard Lassar, Dr. John Weiss. MEMBERS ABSENT: Lorelei McClure. STAFF: Joseph Zendell and Judi Taylor GUESTS: Dr. Elana Ashley SUMMARY OF ACTION: M. Price called the monthly meeting of the Evanston Arts Council to order at 5:40 p.m. In Studio 106 of the Noyes Center. 927 Noyes Street, Evanston, IL 60201 MINUTES OF APRIL 15, 1986: P. Aliapoulios moved and R. Adams seconded approval of the minutes. R. Lassar pointed out that the minutes erroneously stated that he would be unable to attend meetings in the summer, when in actuality he would not be able to attend several of the winter meetings. Misspellings of "interim" and "review" were also pointed out. R. Lassar wanted the minutes to reflect his concern about being Vice Chair to be solely on the basis of not being able to attend all meetings. Minutes, with corrections, were approved unanimously. STAFF REPORTS: J. Zendell asked if there were any co=nents or questions on the staff reports. M. Price suggested staff continue to work toward a resolution of the question of quality in the new Cable TV program, Lively Arts. She indicated that she had both seen the show and been interviewed on it and was concerned that it was not on schedule, the quality of the interviewer was poor, the set was shoddy and that there was an overall unprofessional attitude during the taping. J. Zendell pointed out that the Evanston Legal Dept. was formally requesting the return of the $1,000 grant made to Message, Music. Movement in 1985, because the project had not taken place. R. Adams asked for an update on the status of the Saturday Fun Club. J. Zendell reported that the final performance of the season, Songs of Ethnic America, was an unmitigated failure with zero attendance. R. Adams asked for an update on the Showcase at Centereast. M. Price explained that Centereast was taking a larger role in the design and development of the event and that the Evanston Arts Council should continue to discuss, hopefully at the July 27 retreat, our role in the future of the Showcase. Finally, R. Adams indicated that he had not reoei ved any mailings from the Illinois Arts Alliance even though he was a member. J. Zendell indicated that he would pass along the information. IL May 13, 1986 page 2 CHAIR'S REPORT: M. Price discussed the meeting of Arts Education people from Region 1 she attended at the Terra Museum of American Art. M. Price then read the letters of resignation from S. Greenberger and S. Saunders. M. Price pointed out that S. Greenberger had offered her resignation and that S. Saunders had actually resigned. She further stated that the Arts Council may not want to accept the "offered" resignation. R. Adams indicated that the Arts Council iF obligated to believe that the offer was made after much thought and was serious in nature. He moved that the Arts Council accept with much regret both resignations and that a letter be sent to each indicating as much, to be signed by all Council members. Seconded by Dr. Weiss. Approved unanimously. M. Price indicated that she has written to the Mayor about our current vacancy, and will contact her about the two new vacancies. She further asked members to recommend new members to fill these vacancies and to rend them directly to Mayor Harr. R. Lassar suggested that we let qualified pruple know that we have vacancies. M. Price further announced that the Governor has sent back the Illinois Arts Council's proposed budget with a $1 million decrease in the grants line. She asked that all Council members write to Senator Berman right away. She also passed out copies of "Citizens Digest." COUNCIL/STAFF EVENTS RECOMMENDATIONS: M. Price announced a new item on the permanent agenda, a sharing of recently attended events, especially those funded by the Arts Council, as a point of discussion each month. Included in the discussion were the Piven Workshop performances, the new gallery exhibition at Noyes and dorthlight's present production. R. Adams added that he still does not recieve regular announcements. J. Zendell said he would send out a revised IiAting of Council members to Arts Organizations. GRANT APPLICATION/CONTRACTUAL CHANGE: GREAT IMAGININGS: J. Zendell introduced Dr. Elana Ashley of Great Imaginings, funded with a 1986 EAC grant to produce a series of workshops at Fleetwood Jourdain Center in puppetry. Dr. Ashley requested a change in the contractual language indicating that because the grant was only 1/4 of the original request, she was unable to do three separate six week sessions, but would do one 10 week session instead. P. Aliapoulios asked if there was a chatige in quality or just quality. and Dr. Ashley indicated that it would only be in quantity. P. Aliapoulios moved approval of the change. with Dr. Weiss ste- onding. R. Lassar asked why the only cash in the proposal was from the Arts Council. Dr. Ashley indicated that she had been unable to raise additional funds for the project. Motion approved unanimously. ARTS COUNCIL RETREAT: P. Aliapoulios moved that because it was uncertain as to when new Council members would be appointed, that the July 27 retreat be cancelled. Seconded by Dr. Weiss. R. Adams suggested that the Retreat is a very good method of indoctrination for new Council members. R. Lassar indicated that due to a conflict he would not be at the July 27 retreat. J. Zendell added that any newly appointed Council members would be indoctrinated by both he and M. Price before the Retreat. P. Aliapoulios withdrew his motion. ►+ v - . page 3 J. Zendell further stated that Council members should have their written reports on analysis of programs into the office no later than June 30 so they can be distributed to the remaining Council members. APPLICATION FOR SPACE FROM SHELLEA ROBBINS: J. Zendell presented an application to sublet space from current tenant Sue Sussman by writer Shellea Robbins. R. Lassar moved acceptance with P. Aliapoulios seconding. Approved unanimously. M. Price requested that staff have a letter prepared to both Stacey Greenberger and Stephanie Saunders for all Council members to sign at the next meeting. Meeting was adjourned at 7:00 p.m. Noyes Cultural Arts Center 927 Noyes St. Evanston, IL 60201 312/491-0266 June 17, 1986 MEMBERS PRESENT: Marilyn Price, Chair, Richard Adams, Steven Fiffer, Richard Lassar, Lorelei McClure, Kathy Walsh and Dr. John Weiss. MEMBERS ABSENT: Paul Aliapoulios. STAFF: Nilaja Nyonu and Joseph Zendell GUESTS: Charlene Nvomu SUMMARY OF ACTION: M. Price called the monthly meeting of the Evanston Arts Council to order at 6:10 p.m. in Studio 106 of the Noyes Center, 927 Noyes St.. Evanston, IL 60201. MINUTES OF May 13, 1986: L. McClure moved and Dr. Weiss seconded approval of the minutes. Approved unanimously. INTRODUCTION OF NEW ARTS COUNCIL ML-MSERS: M. Price introduced newly appoint edmembers, Steven Fiffer and Kathy Walsh and welcomed them both to the Arts Council. STAFF REPORTS: J. Zendell asked if these were any questions about the staff report. General discussion of the Arts in Education Committee's recommended AIE Award to Gayle Anderson. Dr. Weiss moved to accept the recommendation and give the annual AIE Award to Gavle Anderson at the October 26 Arts Award Gala. Seconded by Richard Adams. Approved unanimously. COMMUNITY SERVICE REPORT: M. Price asked what our policy is regarding the carrying of community services from one year to the next. J. Zendell explained that tenants who accomplish more than their required value in community service may carry that accomplished value into the next fiscal year. However, uncompleted community service obligations may not be carried into the next fiscal year. General discussion about this policy regarding a concern that because many of the tenants perform so much above the required amount, it is possible that in any given year, very little community service would be produced. R. Lassar moved and Dr. Weiss seconded that tenants may accrue community service into the next fiscal year only up to 50% of the total yearly value required. Approved unanimously. M. Price pointed out that this new policy will go into effect March 1. 1987 and should be communicated to all tenants. CHAIR'S REPORT: M. Price passed out the letters to Stacey Greenberger and Stephanie Saunders for each Council member to sign, approving their resignations from the Council. PAGE z M. Price asked Council members to share any recent performances and/or arts events they had attended. K. Walsh discussed the current Terra Museum of American Art exhibition of American modernists. M. Price mentioned the current production at Northlight Theatre. J. Zendell indicated that the Lynda Martha Dance Concert the weekend before was excellent and that the company had grown in strength and style. R. Adams talked about the Bach Week concerts which were excellent also. M. Price indicated that she had met with Mayor Barr who had offered :support for the Council's programs and efforts. R. Lassar rounded out the discussion by mentioning that tic, attended a "not very good" concert of uforiums and tubas at Pick--Staiger. TENANTS' LIABILITY INSURANCE UPDATE: M. Price explained the current crisis tc+ COuncll members outlining the requirement that all Noyes tenants hold $1 Million in liability insurance naming the City as an insured party, indicating that eviction notices were issued by the Legal Department for 24 tenants. At this time, all but one tenant has secured required insurance. She further indicated that she presented this information to the A b PW Committee of the City Council and was concerned by several aldermanic responses related to a preceived lack of business. sviise on the part of artists in general and Noyes tenants in particular. General discussion related to the need to provide Citv Council will more information about the arts as a profession, that the Noye:; tenants were in general very responsible people. and that the current crisis was the result of problems in the Insurance Industrv. REQUEST FOR CONTRACTUAL CHANGE: MESSAGE, MUSIC, MOVEHENT, INC.: J. Zendell introduced Charlene Nyomo, member of the board of Message, Music, Movement, Inc. who thanked the Council for the opportunitV to address them regarding the $1,000 grant. Ms. Nyomo explained that the $1,000 grant was given in 1985 in support of a proposed KWANZA festival set for December, 1985. Because of lack of board participation, and her own new job, the festival did not take place. She requested the Council approve a cuntracrual change providing the $1,000 be spent on a KWANZA Festival now set for December, 1986. Ms. Nyomo explained that the $1.000 had already been spent at Williams Press as a downpayment toward $1.800 worth of printing for the festival. The material was not completed, however, because the additional $800 was not available. Council members discussed the request including the apparent need for organizational stability, the fact that the contractual change request is coming some time after the original contract period and that them: is no assurance that the KWANZA Festival will take place in 1986. M. Price suggested that the Council discuss the possibility of litigation for the return of the funds in closed session. Dr. Weiss moved and R. Lassar seconded that the Council ajourn and convene a closed session. Approved unanimously. Meeting was ajourned at 7:10 p.m. The Meeting of the Evanston Arts Council was reconvened at 7:30 p.m. J. Zendell asked Ms. Nyomo to join the Arts Council meeting. M. Price explained that the Arts Council was formally requesting the return of the $1,000 granted to Message, Motion, Music, Inc. within the next 60 days and that staff is to provide Page 3 in-depth technical assistance to the organization on board development and program planning and meet with the board as soon as possible. Ms. Nyomo requested that this be put in writing and J. Zendell indicated that he would have a letter prepared the next day. ARTS WEEK REPORT: J. Zendell introduced Michael Troyer who is co-chairing the Arts Awards Gala with Lorelei McClure. Mr, Troyer discussed the upcoming Gala and announced that the 1986 hosts would be Channel 9's Bob Jordan and Northlight's Susie Medak. The reception at Block Gallery will be at 5 p.m., Oct. 26 followed by the Gala at Pick Staiger at 6 p.m. ETHNIC ARTS FESTIVAL REPORT: Nilaja Nyounu discussed the July 19 festival with performances from noon to 6 p.m., with exhibitors and crafts demonstrations. M. Price suggested that all Council members be involves: in the event. R. Lassar added that the events should all be tightly scheduled to avoid any lapse ir. activities. DISCUSION b ADOPTION OF ARTS COUNCIL POLICIES: J. Zendell called the Council's attention to the policies included in the Arts Council packet. R. Adams suggested that the policies be numbered. R. Lassar indicated that the Council really needs more time to consider these. R. Adams agreed and moved to table .Iie item to the next meeting. K. Walsh seconded and the motion was approved. ECONOMIC IMPACT OF TEiE ARTS STUDY PROGRESS REPORT: J. Zendell reported that the individual artists surveys were being mailed. but that Because of other priorities in the office, the process would take several weeks. PROGRAM EVALUATIONS UPDATE: J. Zendell passed out questionnaires to each Council member from Mgt. Cornerstones, the consulting firm contracted for the Arts Council retreat, indicating that they should be completed and returned directly to Pat Wyzbinski who would be attending the July Council meeting. M. Price indicated that she would not be here for the July 15 meeting and that R. Lassar would chair. Paul Aliapoulios is working on a site for the retreat. OTHER MATTERS: M. Price asked for a volunteer to attend the June 30 meeting of the Planning and Development Committee of the City Council at which time the Planning Dept. would present a proposed Sign Ordinance. R. Adams volunteered to attend with staff. Meeting was ajourned at 8 p.m. ..�4 EAVA NST07*44/ I i� Noyes Cultural arts Center 927 Noyes St. Evanston, IL 60201 312/491.0266 July 15, 1986 MEMBERS PRESENT: Paul Aliapoulios, Steven Fiffer, Richard Lassar, Lorelei McClure, Dr. John Weiss. MEMBERS ASSENT: F. Richard Adams, Marilyn Price and Kathleen Walsh. STAFF: Joseph Zendell and Judi :avlor,'Ntlaja Nivonu GUESTS: Pat Wyzbinski, MGT Cornerstones, Consultant. SU'IMARY OF ACTION: R. Lassar, Vice -Chair, called the monthly meeting of the Evanston Arts Council to order at 6:20 p.m. in Studio 106 of the %oyes Cultural Arts Center, 927 Noves St., Evanston, IL 60201. MI`UTES OF JUNE 17, 1986: Dr. Weiss moved and P. Aliapoulios seconded apprcval of the minutes. R. Lassar suggvsted staff learn how to spell "euphonium" and then correct same in the minutes. It was also pointed out that N1laja Niyonu's name was mis- spelled. With these corrections, minutes were arproved unanimously. STAFF REPORT: J. Zendell asked if there were any questions about the written staff report. R. Lassar Indicated that he had talked to Shel Newberger re. the Evanston Library Friends' goal of a new library suggesting that such a structure might incorporate a new cultural and/or performing center. It was consensus of the Council that the agency should continue to dialogue with the Library Board and ELF re, future construction plans. Nilaja reported that Francine `1arkwell, C^air of the Arts in Education Committee wanted the Arts Council to note the accomplishments of the committee as outlined in the Written staff report. It was agreed that the structure and goals of the AIE Committee would be discussed at the upcoming Arts Council Retreat set for July 26. CHAIR'S REPORT: R. Lassar asked all Council members to turn in their evaluations of programs to J. Zendell for the Retreat. FESTIVAL REPORT: N. Xlyonu reported on the status of the Ethnic Arts Festival set for July 19. There was a general discussion of projected costs. R. Lassar asked staff to prepare a complete report/schedule of artists fees for the next Council meeting. ARTS WEEK REPORT: J. Zendell presented the revised Mayor's Award for the Arts nomination form for approval of the Arts Council. S. Fiffer moved and Dr. Weiss seconded approval of the form. Approved unanimously. July 15, 1966 page 2 PLANNING RETREAT: J. Zendell introduced consultant Pat Wyzbinski who is under contract to facilitate the July 26 Arts Council retreat. Ms. Wvzbinski briefly outlined the planned agenda for the retreat and added that she still did not have completed surveys from two of the Council members. There was gvtivral discussion about the retreat site, agenda and purpose. ARTS COUNCIL POLICIES: J. Zendell called tbo Council's attention to the proposed policies carried over as an <►hcndi item frklr- th.- previouti meeting. It was suggested that the Arts Council enahling ordinance be made the cover page for the policy manual when completed. With this chani;e, Dr. Weiss moved and P. Aliapoulios Seconded .ipprov.; l of this policies as written. L. McClure• emph,iSher'. the need to review the ordinance L" deter -mine whether or 110t thy arty Council should also have writt�:, I)vl,iws. Approved unanimously. J. Zendell indi,.itvd that thv next step is to develop a set of financial management 1111i irit�S acid that these would be presented to the Arts Council in Septembt,r or October. Council agreed that the Vice Chair had done a great job filling in for Chair Marilvn Price. Meeting was adjourned at 7:40 p.m. � 1 EVANSOUNCII, Moyer Cukml Arts Center 927 NoM St. Evanston, X W201 312/491-02W August 19, 1986 MEMBERS PRESENT: Marilyn Price, Chair; Steven Fiffer, Richard Lassar Lorelei McClure, Kathleen Walsh. MEMBERS ABSENT: Richard Adams, Paul Aliapoulios, Dr. John Weiss and Charles Harrison. STAFF: Joseph Zendell, Director, Joel Asprooth, City Ma! ager, Bruce Zimmerman, Assistant City Manager, Don Wirth, Director, Parks Recreation & Forestry. GUESTS: Charlene Nyomo, Message, Music, Movement, Inc. SUMMARY OF ACTION: M. Price called the monthly meeting of the Evanston Arts Council to order at 6:05 p.m. in Studio 106 of the Noyes Cultural Arts Center 927 Noyes St., Evanston,; IL. MINUTES OF JULY 15, 1986; L. McClure moved and R. Lassar seconded approval of the minutes. R. Lassar indicated that the minutes should reflect that instead of Council voting unanimously that he had "done a great job" chair- ing the previous meeting, that actually it was voted 3 to 2. With that important correction in the record, the minutes were approved unanimously. STAFF REPORTS & CHAIR'S REPORTS: Chair Price indicated that because L. McClure would have to leave early, we should move on to Mr. Asprooth's discussion while we still retained a quorum. BUDGET PREPARATION & BUDGET OPTIONS: City Manager Asprooth explained the 1987--88 budget preparation process indicating that all departments were being asked to prioritize programs and prepare budget options of the least essential programs totalling 10% of the projected budget. He further explained that budget options would be submitted to the City Manager's office and that he would decide which options to submit to the City Council. Mr. Asprooth further explained that with a continuation budget the city mould face a $1.3 milliun shortfall. M. Price thanked the City Manager for the explanation PRIORITIZATION OF PROGRAMS: M. Price proposed a list of priorities for all Arts Council programs as follows: 1) Grants Program; 2) Ethnic Arts Festival; 3) Arts & Affirmative Action Program; 4) Arts & Recreation Magazine; 5) Evanston Arts Week; 6) Fountain Square Concerts; 7) Arts in Education Program; 8) Senior Concerts; 9) Saturday Fun Club. She further suggested that it would be inappropriate to consider the . r . page 2 Noyes Center in this process since any cutting of the Noyes Center budget would result in a further limitation of building hours. It is assumed, she indicated, that the Noyes Center is a high priority for the Arts Council. At this point L. McClure left and the Arts Council did not have a quorum for the remainder of the meeting. R. Lassar strongly stated that the Arts Council should not be asked to present budget option of the entire budget, but only 10% of the City Support. He indicated that if a budget option of the entire budget is presented to the City Council, in order to present 10% of the entire budget, or approximately $27,000, a number of revenue producing programs would have to be included. Council members concurred. J. Zendell indicated that he Would pass this objection along to the City Manager, but that he Would still have to develop m budget option totalling 10% of the total budget. Consensus of the members was to agree with the program prioritization of programs as presented by the Chair. PROPOSED OBJECTIVES J. Zendell presented proposed objectives for 1987-88. M. Price asked if anything could be approved at the meeting considering that there was no longer a quorum. J. Zendell indicated that consensus could be reached that could be confirmed by vote at the next meeting. Consensus was to approve the objectives as presented. CAPITAL IMPROVEMENT PLAN: J. Zendell presented the current capital improvement plan and indicated that an extension of the current plan was being de- veloped through 1991. Consensus was to change Window Replacement at Noyes in the plan from "Desirable" to "Necessary" indicating that such is the case if the Center is to remain operating. It was also agreed that the installation of air conditioning in the theatre, necessary to increase the usefullness of the space, should be added at a cost of $25,000 and listed as "desirable". R. Lassar asked that the gym renovation be changed to list its funding source as Bond Fund. There was no consensus for this action. REQUEST FROM GREAT IMAGININGS: J. Zendell presented a request from grant recipient Great Imaginings to extend the time period for the funded program through Dec. 15. R. Lassar moved and S. Fiffer seconded approval of the request. Zendell reported that staff member Judi Taylor had discussed the program with Fleetwood Jourdain Director Mamie Smith who had indicated that Great Imaginings Director, Elana Ashley, had told her the request had already been approved. At this point R. Lassar withdrew his motion. K. Walsh moved to not accept the request With R. Lassar seconding the motion. Consensus was to not accept the request. REQUEST FOR SUBLEASE: J. Zendell presented a request to sublease studio space by singer and voice teacher Gretchen Stevenson -Poland. Staff recommendation was to deny the request based on the Arts Council policy of not providing additional space on the second floor of Noyes to perform- ing artists due to regeusts from current tenants concerned with the noise level. R. Lassar suggested we accept the proposal on the condition that there were not complaints from current tenants and that this be written into the lease contract. Council consensus was to ask staff to pose the question to current 2nd floor studio tenants and, if there were no strong objections, to accept the application. REQUEST FOR IAA CONFERENCE RECEPTION FUNDS: J. Zendell indicated that the Evanston Arts Council was being asked to provide $200 toward the cost of an opening reception for the upcoming IAA Conference, Sept. 11, at the Blackstone Hotel in Chicago. Consensus of the Council was to approve the expenditure. M. Price further recommended that Council members try to attend this important conference, Sept. 11, 12 S 13. M. Price adjourned the meeting at 7:15 p.m. ENANS' Ql1WOUNICIL. Nam Cufturel Arts Center 927 Noyes St. Evanston, IL 60201 312/401-0206 September 16, 1986 HDMERS PRESENT: Marilyn Price, Chair; Paul Aliapoulios, Steven Fiffer, Kathy Walsh, Charles Harrison, Dr. John Weiss. MEMBERS ABSENT: F. Richard Adrims, Richard Lassar and Lorelei, McClure. STAFF: Nilaja Niyonu, Program Coordinator and Joseph Zendell, Director. GUESTS: Elan Ashley, Barry Green, Mike Nadolski, Richard Halstead, Joyce Lopez, Milena Hughes and Robert James. SUMMY OF ACTION: M. Prise called the monthly meeting of the Evanston Arts Council to order at 6:10 p.m. in Studio 106 of the Noyes Cultural Arts Center at 927 Noyes St., Evanston, IL. MINUTES OF AUGUST 19, 1986: P. Aliapoulios moved and S. Fiffer seconded approval of the minutes. Approved unanimously. APPROVAL OF CONSENSUS OF AUG. 19: J. Zendell explained that because the last meeting of the Arts Council did not draw a complete quorum, issues received consensus only and could not be approved or voted upon officially. It was therefore important for the Arts Counnil to approve officially the consensus statements from the August 19 meeting. 1. S. Fiffer moved and P. Aliapoulios seconded approval of the proposed prior- itization of programs. Notion approved unanimously. 2. C. Harrison moved and Dr. Weiss seconded approval of the recommended Capital Improvement Program changes. Motion approved unanimously. 3. J. Zendell explained Council consensus regarding the denial of Great Imagining's request to extend the grant contract period through December. He further indicated that new information had been received and that staff recommended approval of the grant contract period extension request. N. Niyonu added that the Council should also be aware that there was a concern expressed that not only is this a non -Evanston artist, but that one of the artist's puppets to be used in theproject at Fleetwood Jourdain looks disturbingly like a minx tral. She further recommended that Council approve this request and that staff would monitor the program and report back in January. C. Harrison moved and S. Fiffer seconded approval of the staff recommendation. Approved unanimously. 4. P. Aliapoulios moved and Dr. Weiss seconded approval of Gretchen Poland's application to sublet space from current tenant June Willhite. Approved unanimously. 5. S. Fiffer moved and C. Harrison seconded approval of staff request to expend up to $200 toward a reception at the Illinois Arts Alliance conference, on September 11. Approved unanimously. 6. S. Fiffer moved and C. Harrison seconded approval of the 1987-88 Objectives as presented. C. Harrison asked if they were prioritized. J. Zendell responded that they are in no particular order of importance. Motion approved unanimously. September 16, 1986 page 2 STAFF REPORTS: N. Niyonu reported that the Arts in Education reception had been changed to October 28 at the Noyes Center. J. Zendell indicated that the Director's report was in Writing and asked if there were any questions. There were none. CHAIR'S REPORT: M. Price reported that she attended the opening of the Fvanston & Vicinity Exhibition at the Evanston Art Center, co -sponsored by the Arts Council. She was disappointed that there was no gallery guide with the exhibition. The Chair discusscx] the agency's need to continue to fund and assiFt programs of benefit to the minority cofmninitivs; she further discussed the upcoming Illinois Arts Alliance conference in 0licago, Sept. 11-13, her testimony in front of the Economic Development Ccxnmittee dealing with the proposed parking garage in downtown Evanston and the possibility of it including a theatre space. Finally, M. Price introduced new Coiulcit member Charles Harrison. COLNCIL/STAFF EVENTS RDC0,114DATIONS: M. Price reiterated the purpose of this agerxia item as a time for Council members to point out particular events and arts activities they have attended. She indicated that Gallery Night was set for Oct. 17 and should have fu11 Arts Council participation. She also mentioned the Chamber of Commerce's new Passport to Evanston, promoting both restaurants and arts events. J. Lopez called the Council's attention to the Gallery fight event as it relates to Noyes indicating that the Noyes tenants were participating by opening studios and sending invitations. M. Price further indicated that Council members should be expected to sell Gala tickets at $5 each and to promote the event. C. Harrison suggested that the event be promoted on local Cable TV and in the local news media. REVIEW OF COMMUNITY SERVICE POLICY RE. CARRYOVER LIMITATIONS: J. Zendell called the Council's attention to a memo outlining concerns expressed by tenants over the recent policy adopted by the Arts Council. The policy allows only one half of the requiredl :mutuit ,f tervint c.,,rmri.ity service, in those cases where tenants perform in excess of their required amount, to be carried over as "performed service" to the next fiscal year. Zendell further stated that several tenants had indicated that because of this new policy, they would not be doing proposed community services that are in excess of the required amount. N. Niyonu explained that most tenants have exceeded the required amount each year. J. Lopez, M. Hughes and R. Halstead discussed the issue: often proposals call for more community service than is required; this has not been a problem to date; tenants want to be involved, but this new policy indicates a lack of trust on the Council's part; that the Council is to be ctxmmended for asking for input from tenants on certain issues, such as excessive noise in the building. C. Harrison commented that there is a need for a continuing obligation for eom mity service and that we should use a term other than "tenant" which would be more expressive of the "partnership nature" of the relationship. •• . Sepjt. 16, 1986 page j K. Walsh added that the main issue is that all tenants should have an on going commitment to the community service. R. Halstead suggested that tenants be involved in resolving the issue. M. Prise recommended that the issue go to the soon -to -be -established -at -this -very -meeting Noyes Committee. As such, P. Aliapoulios moved to table this issue. Seconded by C. Harrison. Approved unanimously. CCk' 4 NITY SERVICE MID -YEAR REPORT- N. Niyonu presented the Community Service mid -year report. P. Aliapouiios commented that the previous discussion is particularly appropriate in light of this report. COMMITTEE ON COMMITTEES REPORT: M. Price presented the report from the Committee on Committees which recommended the creation of the following standing committees: Noyes Center Committee, Grants Program Committee, Affirmative Action & the Arts Committee, :arts Week Committee, Arts & Youth (previously Arts in Education) and Noma hating Committee. P. Aliapoulios moved and S. Fiffer seconded approval of the recommendations. Dr. Weiss suggested that the Nominating Committee should be called the Board Development Committee since that was its purpose. M. Price responded that the Committee could rename itself if it so desired. She also indicated that the Chair of the Council would be an ex-o£ficio member of each committee and that each committee would be chaired by an Arts Council member. Motion approved unanimously. M. Price then called for volunteers from the Council to serve on each committee, appointing as follows: Noyes Committee, P. Aliapoulios and M. Price; Affirmative Action and the Arts Committee, C. Harrison and S. Fiffer; Arts & Youth, K.. Walsh; Nominating Committee, Dr. Weiss. It was concluded that the Grants Committee would be filled at a later date with four Council members.. It was agreed that the Noyes Center Committee would meet at 7 p.m. on October 7. APPROVAL, OF APPLICATION TO SUBLET NOYES STUDIO: J. Zem•mdell presented a proposal from artist Marlene iiuttner to sublet space from tenants Laura and Leslie Hirshfield. C. Harrison moved and Dr. Weiss seconded approval of the request. Approved unanimously. 1987 GRANTS PROGRAM GUIDELINES & FORMS: J. Zendell presented the proposed changes in the guidelines and forms for the 1987 Grants Program. P. Aliapoulios moved and C. Harrison seconded approval of the proposed guidelines and forms as presented. Approved unanimously. DISCUSSION OF RETREAT: M. Price referred to the typed notes from the July Retreat indicating that Council members should keep them for reference in the future. P. Aliapoulios added that we are lacking two council members (through end of term or resignation) and that we should ask the Mayor to appoint replacements, further that in order to provide sexual balance, the appointments should be female. M. Price added that the Council needs a member with expertise in arts management. C. Harrison added that we could use some representation from the senior citizen commuiity. Sept. 16, 1986 page 4 APPROVAL OF PROPOSED 1987-88 BUDGET: J. Zendell presented the proposed 1987-88 budget for the Arts Council including a 5% rental rate increase for Noyes tenants. General consensus was that the 5% rental increase should be included only if the additional funds could be used toward the hiring of a new part-time permanent clerical position as indicated in the proposed budget. P. Aliapoulios moved and S. Fiffer seconded approval of the proposed budget. Meeting was adjourned at 8:15 p.m. EVANSrI�O OIJNC I L µ - - - - - 1$ Norm Coral Arts Cantu 827 Nora St. Evanston. M d0201 312/461-0206 October 21, 1986 MEOW PRESENT: Marilyn Price, Chair; Paul Aliapoulios, Charles Harrison, Steven Fiffer, Richard lassar, Kathleen Walsh and Dr. John Weiss. STAFF: Joseph Zendell, Director, Nilaja Niyonu, Program Coordinator. GUESTS: Harry Green, Noyes tenant 5 sculptor; Mike Nadolski, EVansto Arts Alliance, Syd Lieberman, storyteller, and Elizabeth Passman, artist. SUMMARY OF ACTION: M. Price called the monthly meeting of the Evanston Arts Council to order at 6:10 p.m. in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St. in Evanston, IL 60201. MINUTES OF SEPTEMBER 16, 1986: Dr. Weiss moved and P. Aliapoulios seconded approval of the minutes. Approved unanimously. STAFF REPORTS: J. Zendell asked if there were any questions regarding the written staff reports. There were none. It was suggested that name tags be provided for Council members at the Gala Reception, Sunday, October 26. CNAIR'S REPORT: M. Price reported that she attended the Human Services Committee meeting on Monday, October 20 and anmdered questions specific to the proposed 1987-88 budget, including the budget options proposed by the City Manager. She thanked Chuck Harrison and Richard Lassar for attending. J. Zendell explained the budget options as presented by the City Manager for possible consideration by the City Council. 'These include elimination of Evanston Arts Week and the Arts/Affirmative Action Program. This latter option would also eliminate the PrograJn Coordinator's position and the Ethnic Arts Festival. C. Harrison suggested that the Council develop strategy right away to convince the City Council of the value of these programs. It was agreed that M. Price would draft a letter to all aldermen explaining the need for these programs and how they are very nearly self-supporting. EVENTS RECOMMENDATIONS: Events recommended by staff and Council members include current productions at Northlight Theatre and the Next Theatre prouduction, plus the new exhibition of American Impressionism opening Nov. 8 at the Terra Museum of American Art. N. Niyonu added that the Arts Council was also sponsoring a reception on Oct. 28 in honor of the two new Evanston school superintendents, at Noyes Center, 4 p.m. r Oct. 21 page 2 SCULPTURE PROJECT FOR CONGREGATIONAL PARK: J. Zendell refered to the memo from Don Wirth, Director of Parks, Recreation and Forestry, asking for Arts Council involvement in the selection or commissioning of a piece of sculpture for Congregational Park. M. Price appointed member R. Lassar to represent the Arts Council in the project. M. Price also suggested that this process could be a first step toward the Arts Council's goal of a "% for Art" ordinance. NOYES COMM= REPORT: P. Aliapoul.ios reported on the organizational meeting of the new Noyes Center Committee, indicating that a second meeting would be held on Octotx�r 28 at 6 p.m. AFFIRMATIVE ACTION S THE ARTS C "UTTEE: S. Fiffer reported referring to the written report sent to Council members. He indicated that the committee discussed the planning needed For the Ethnic Arts Festival, plus recruitment of committee members. The Committee will also begin the identification of minority artists & art technicians. The festival is intended to be the centerpiece of affirmative action programming. A reception is set for Dec. 5 at the Noyes Center sponsored by the Committee. The purpose will be to recruit board members and share the goals of the committee with the com umi ty. Mr. Fiffer also indicated that Barbara Shaffer Bacon, a consultant from U. of Massachusetts, will present one -day workshop for the Committee and others who are interested on festival planning and implementation. Her travel is being covered by the Illinois Arts Council and her fee, paid by the Evanston Arts Council, is $350. M. Price discussed the need in Evanston for a Board Recruitment/Development workshop or technical assistance of same kind. R. Lassar suggested that invitations to the Dec. 5 workshop include a listing of organizations that need minority board members. M. price sugZested that it might be inappropriate to list those organizations on an invitation, but that the message, that tha reception was specifically for board development, would be included. K. Walsh moved and Dr. Weiss seconded approval of the Noeys Center report. Approved unanimously. Dr. Weiss moved and K. Walsh seconded approval of the Affirmative Action and the Arts Committee Report. Approved unanimously. Dr. Weiss indicated that as the official Nominating Commnittee, other Council members should pass along to him names of individuals to be cosnidered by the Mayor for appointment. NOYES STUDIO APPLICATION: M Price indicated that she had acted as a committee of one to review the applications for studio space at Noyes. She explained that current tenant Don Golas had indicated that he had changed his mind about leaving the Center and now desired to retain his lease on the basement studio in question. General discussi i re. the inconvenience to applicants and staff vs. the alegiance to a 1.,ag time tenant. P. Aliapoulios moved and K. Walsh seconded that the current lease be extended for Don Golas. Potion approved unanimously. It was agreed that a letter Would go to all applicants explaining the decision and that the issue of space needs go to thenew Noyes Committee. w � Oct. 21, page 3 SOB LEASE APPLICATION: Staff recommended that the application from the Madison Street School to sublet space from the Lynda Martha Dance Co. be approved. R. Lassar moved and C. Harrison seconded. Approved unanimously. PROPOSED STORES' FESTIVAL: J. Zendell introduced Syd Lieberman who outlined his proposal to establish an annual Storytellers' Festival in Evanston, a three day event involving the schools with several public events. Estimated budget is app. $19,000. He indicated that J. Zendell is helping to establish a new not -for -profit organization that would sponsor the event, and also to apply to the Evanston Arts Council for support funds. Both District 65 and 202 are assisting with funding. C. Harrison indicated that the Arts S Affirmative Action ConmiLtee should be involved and that the project should seek to utilize the Noeys Center. K. Walsh suggested that Mr. Liiberman contact the 'terra Museum and/or Daniel Terra for possible support for he project.. C. Harrison further suggested the nape of an individual at Sears Foundation to approach for support. P. Aliapoulios suggested that the discussion of possible Arts Coucnil support for the project continue at the next council meeting and moved to table the discussion until then. S. Fiffer seconded. Approved unanimously. GRANTS REV I fad PANELS: J. Zendell-reported the current need for qualified advisory panelists in all disciplines to do on -site evaluations of grantees and work toward the spring review of grant applications in 1987. M.Price indicated that she would appoint chairs for the three :Advisory Panels by the next Council meeting. Council meeting was adjourned at 7:40 p.m. EVANSTO_ OUNCIL Noires Cukurat Arts Center 927 Noyes St. Evanstan,1180201 312/401-0280 November 18, 1986 MEMBERS PRESENT: Marilyn Price, Chair; Paul Aliapoulios, Chuck Harrison, Kathy Walsh. MEMBERS ABSENT: Laura Smith -Irvin, Steven Fiffer, Richard Lassar and Dr. John Weiss. STAFF: Joseph Zendell, Director GUESTS: June Wiilhite, Noyes tenant. SUMMARY OF ACTION: M. Price called the monthly meeting of the Evanston Arts Council to order, sans quorum, at 6:10 p.m. in Studio 106 of the Noyes Cultural Arts Center, 927 Noyes St., Evanston, IL 60201 It was agreed that if a quorum was not achieved by the end of the meeting, All actions would be by consensus and would be officially voted by the Council at the December 16 meeting. STAFF REPORTS: J. Zendell indicated that Program Coordinator Nilaja Niyonu was ill and that her portion of the staff report would be presented to the Council at the next meeting. M. Price asked that staff periodically report on progress toward increasing audiences for the Folk concerts being co -sponsored with Hogeye Folk Arts at Noyes. P. Aliapoulios asked if the shortfall in revenues from the Gala would have a negative impact on the current budget. J. Zendell responded that the shortfall would be made up through other revenues from grants and Noyes center rentals which would be slightly higLer than originally anticipated. CHAIR'S REPORT: M. Price reported that she had evaluated the Executive Director with Don Wirth, Director of Parks, Recreation and Forestry and that her discussion with Mr. Wirth was positive. EVENTS RECOMMENDATIONS: K. Walsh discussed the current show at the Terra Museum of American Art. M. Price pointed out the new show at the Noyes Center gallery and the current Piven Theatre production at Noyes, opening to good reviews. PROPOSED STORYTELLERS' FESTIVAL: M. Price reported that she and J. Zendell were part of a planning committee for the Chamber of Commerce, sponsor of a proposed Storytellers' Festival set for May 15, 16 and 17 at the Evanston Movie Theatre. Funding has already been secured for part of the expenses. Project coordinator Syd Lieberman has asked that the Arts Council act as financial feduciary for grants from foundations and corporations which can only give funds to a tax exempt body. J. Zendell indicated that he had received permission from the City Manager to act in this capacity. The Chamber of Commerce will also be applying to the agency for a grant in the 1987 grants cycle. Minutes, Nov. 18, 1986 Page 2 SCULPTURE PROJECT REPORT: It was agreed to table this report until the December meeting. NOYES COMMITTEE REPORT: J. Zendell referred the Council members to the written report. There were no questions. The report was accepted by Consensus. NOYES STUDIO APPLICATION PROCESS: J. Zendell reported that the Noyes Committee had referred this question to the Council, specifically asking that Noyes tenants be included in the evaluation of applications to the Council for studio space at Noyes. He further explained that current policy allows only Arts Council members to deliberate on Noyes space applications because of possible conflicts of interest on the part of tenants. Council consensus was to continue the current policy. There was a general discussion of the pros and cons of using the term "tenant" and other potential terms for Council use, i.e. client, artists, artist -in -residence. ARTS & AFFIRMATIVE ACTION COMMITTEE REPORT: C. Harrison reported on the Committee activities specifically inviting the Council members to the upcoming Dec. 5 reception at Noyes. He also indicated that the Committee requires more active membership and that the reception will be a method of getting people involved. He also indicated that the November 21 workshop on Festival Development was to be cancelled because the Committee could not meet on that day. ARTS & YOUTH COM14ITTEE REPORT: K. Walsh reported that the new committee (formerly Arts b Education) had held two meetings and had developed four primary areas of concern for future program- ming: 1) Involvement of all Evanston schools, including parochial and private, ir. Arts in Education Month; 2) quality theatre activities for children; J) new in school arenas for professional artists; 4) outreach to non -school youth oriented groups. ARTS WEEK REPORT b RECOMMENDATIONS: It was agreed to t,,ible this report until the December meeting. J. Zendell announced that the Illinois Arts Council has moved Arts Week (again) for 1987 to coincide with National Arts Week, Nov. 15 - 21. PROPOSED ARTS FORUM: Tabled to December meeting. Meeting was adjourned at 7:20 p.m. EVA NSTO ' 0UNC I L Noyes Cultural Arts Center 927 Noyes 5t. Evanston, IL 60201 312/491-0266 December 16, 1986 MEMBERS PRFSE9r: M. Price, Chairperson; Paul Aliapoulios, Chuck Harrison, Laura Smith -Irvin, Richard Lassar, Kathy Walsh and Dr. John Weiss. MEMBERS ABSENT: Steven Fiffer STAFF: Joseph Zendell, Director and Nilaja Niyonu, Program Coord. SUMMAR OF ACTION: M. Price called the monthly meeting of the Evanston Arts Council (EAC) to order at 6:10 p.m. in Studio 106 of the Noyes Cultural Arta Center, 927 Noyes Street in Evanston, IL 60201. MIN13TES OF NOVDMER 18, 1986: R. Lassar moved and C. Harrison seconded approval of the minutes of Nov. 18. Approved unanimously. MIN= OF OCTOBER 21, 1986: R. Lassar moved and C. Harrison seconded approval of the minutes of Oct. 21. Approved unanimously. STAFF REPORTS: J. Zendell asked if there were any questions regarding the staff reports from either October or November. P. Aliapoulios asked for a status report on the: Hogeye Music Concerts being held monthly at Noyes, specifically Whether or not audiences were increasing. J. Zendell indicated he would have a report at the January meeting. CHAIR'S REPORT; M. Price asked that all Council members attend the Tenants' Holiday Party set for Thursday at 4:30 p.m. at Noyes. APPROVAL OF CONSENSUS ITL4S FROM NQVDM R 18 MEETING: P. Aliapoulios moved and C. Harrison moved approval of the following: Noyes Committee Report; Arts and Youth Committee Report and Arts and Affirmative Action Committee Report. Approved unanimously. SCULPTURE PROJECT REPORT: R. Lassar discussed his meeting with Don Wirth, Director of Parks, Recreation and Forestry indicating that the EAC's involvement in the selection and placement of a sculpture in Memorial Park would be more extensive than we had originally thought. J. Zendell will be soliciting technical assistance from the Illinois Arts Council. R. Lassar indicated that he will be absent from the city in late January, February, and that another EAC member should be appointed to this committee. M Price asked for volunteers and appointed K. Walsh. At this point, M. Price introduced Laura Smith -Irvin to the EAC members as a new member of the agency appointed by Mayor Barr, and welcomed her to the EAC. Minutes, page 2 ARTS WEEK REPORT: J. Zendell referred the EAC members to the written report and staff recommend- ations. There Was general discussion re. the success of the Gallery Walk and desire to do the event in the Spring and during Arts Week; problem in marketing the Arta Awards Gala to the community; possibly moving the Gala to Noyes; quality of the events; need to rethink the idea of the Arts Awards Gala suggesting that the concept may not be a sound one; need for more people to help plan and market all of the Arts Week events; need to define who the target audiences are; questioning Whether we need a Gala with awards and performances or just awards. It was EAC consensus that J. Zendell will call together representatives of groups involved in the past several years' ('.alas with M. Price and J. Weiss representing the EAC. P. Aliapoulios moved and Dr. Weiss seconded approval of the staff recommendations regarding Arts Week, as follows: --that Gallery Night be expanded, if event being in the Spring; --that hoyesfest be referred to the should be continued; --that Arts Week continue to include --that the Gala idea be examined by izations previously involved. Motion approved unanimously. possible, to twice a year with the next Noyes Center Cam-ittee to determine if it special events for pre-schoolers; an ad --hoe committee made up of organ - PROPOSED ARTS FORUM: M. Price reminded the Council that they had agreed to develop a community forum as an annual "fact finding" process to involved artists, organizations and various community facets in the ongoing planning of EAC programming. Dr. 14eiss moved and L. Smith -Irvin seconded approval of the creation of a planning committee to establish a Community Arts Form for the Spring of 1987. Approved unanimously. K. Walsh agreed to chair the new commdttee, with M. Price assisting. CHANGE IN MEETING DATE: M. Price asked if the EAC would be willing to change the date of the next (Jan.) meeting to accommodate a conflict she has. EAC agreed to change the next meeting from Janaury 20 to January 13. L. Smith -Irvin indicated that she will never be able to attend 6 p.m. meetings since she mast come from the Loop. She indicated that she will usually be only 15 minutes late. At this point, M. Price withdrew from the meeting and the Chair was taken over by P. Aliapoulios. ARTS S AFFIRMATIVE ACTION CO:L`II TTEE: C. Harrison reported that the Committee reception held December 5 was a qualified success in its attempt to generate interest in the work of the Affirmative Action & the Arts Comrdttee. Planning continues for the Ethnic Arts Festival with a need to expand the committee's membership. N. Niyonu discussed the need for an Affirmative Action component to the proposed Community Arts Forum, adding that a number of people indicated an interest in the work of the committee but could not attend the reception. Dr. Weiss moved and L. Smith Irvin seconded approval of the Committee report. Approved unanimously. minutes, page 3 ARTS AND YOUTH COMMITTEE: K. Walsh discussed the current work and past history of the Committee and its process of self -definition. She indicated that for some time and especially at the last meeting the committee members resisted committing to any kind of work and involvement in projects that they had suggested to the Arts Council. She further indicated that the members were committed to attending; meetings, but that there seemed to be no interest or ability to work toward completion of many of the projects. K. Walsh further recomnanded that the Committee be discontinued in its present farm and that smaller ad -hoc committees be developed to deal with specific Arts & Youth projects as the need arises. She further stated that the EAC needs to deal more directly with non -school youth -oriented agencies such as YOU, YMCA, 110C:A, etc. in the development of youth/arts programming. C. Harrison moved and Dr. Weiss seconded that the Arts 6 Youth Committee stop neeting regularly and that staff and K. Walsh develop a new process for the development of Arts S Youth programming that includes a new Committee structure. Approved unanimously. NOYES CO�21I TI .F REPORT: Dr. Weiss moved and C. Harrison seconded the tabling of the Noyes Committee Report. Approved. PROPOSED POLICY CHWE: J. Zendell called the Council's attention to a proposed change in current EAC policy whereby for -profit businesses and individuals not associated with a not - for -profit organization would be charged $10 per listing in the Arts & Events Calendar in ARTS & RECREATION Magazine. Dr. Weiss moved approval and K. Walsh seconded. Approved unaainously. REQUEST FOR IN-KINID OFFICE SPACE: J. Zendell discussed the request from Light Opera Works, Piven Theatre Workshop and Next 'Theatre to provide office space for a theatre technician as part of a proposal to the Chicago Community Trust (from those three organizations) to fund the theatre position for two years. The space is in the basement and is not currently rented, but is instead used for EAC storage. C. Harrison moved and Dr. Weiss seconded approval. Approved unanimously. Meeting adjourned at S p.m.