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Minutes 1986
E MINUTES ADMINISTRATION AND PUBLIC WORKS COMMITTEE Meeting of January 13. 1986 kessbers Present: Aldermen Radon. Thiel, Sumsers. Collore, Rainey, and Nelson Members Absent: None Staff Present: Booth. Tanker. Figurelli. Engol, Pudloski. Carlson, Witt, Iiss erman. Jennings. Shook. and Tonkinson Presiding Official: Alderman Rvolyn S. Radon. Chairman Susssary of Action: The meeting woo called to order at 6:37 P.M. Minutes - The minutes of the December 16. 1905 meeting were approved as submitted. Corssunications : Parking Ticket Collection Report - Alderman Radon asked Kathryn Booth. Assistant Finance Director, to join the Committee. The Chair commended Me. Booth for an excellent report and asked Committee members if they had questions regarding the report. Alderman Collons asked if stickers were placed on a vehicle at the time of tow or upon citation prior to tow. The Assistant Finance Director indicated that notification of potential confiscation I■ required by law and such notification is made when the established limit is reached. Booting would take place later. Alderman Collens stated that violators would then have two "shots" before boating after reaching the limit. Alderman Rainey stated that if notification was made when the limit (tenth) ticket was issued. the car could be booted the next time ticketed. Ms. Booth added that this could be effected if the officer issuing the ticket could identify the fact that the ticket issued was In fact the tenth. She empbasixed that notification would have to be in the farm of a sticker rather than a ticket that could be easily removed. Alderman Thiel asked if the City could remove driving privileges in a manner similar to the State. No. Booth stated that because of Court action, the State no longer uses this practice. New legislation In this direction does not appear to be In the immediate future. The Coamitto• then unanimously accepted the Report. Resvonse to PacksRe Liquor Store Issues - Alderman Radon asked to see the map prepared by staff which showed possible locations for now liquor stores based upon the distance requirements discussed by the Committee. After viewing the map. Alderman Rainey stated that the 5.000 foot distance requirement from Chicago's Howard Street liquor stores was too great and that she would like to see another map with alternatives of 2.500 and 1.500 foot. She felt that her concerns over the possible creation of a "strip" could be addressed with shorter distance requirements. Alderman Collens requested a legal opinion determining whether any distance requirements established regarding Chicago would be legal. Alderman Rainey stated that her concern was over the distance betweon any two liquor stores but because of the fact that the Sth hard borders Chicago, the issue was especially important to her. A i PW Minutes Meeting of 1/13/85 Alderman Nelson indicated that this could be a problem in the Sth hard as well because of the closeness of liquor stores in Skokie. The committee than directed staff to prepare another map showing both 2.500 and 1.500 foot separations. Alderman Collons asked if the 5.000 foot requirement between stores within Rvanston was too much. Alderman Nelson stated that he would like to aee the requirement stay at 5,000 feet because it limited the number of potential stores to two. Alderman Radon indicated that the number limitation would actually be four.. Alderman Collens stated her concern regarding the "common wall" im■ue. She asked the Comrittee what needed to be done to the Ordinance to prevent someone from opening an establishment where the door was "around the corner." Alderman Radon said that after reading the Corporation Counsel's opinion she felt the intent of the Ordinance was clear and that no change was needed. Alderman Rainey stated that she felt the intent was clear but there might be problesm with interpretation. The key phrase is place of business. Should Yalgreen's, for example. put up a fire wall with a separate entrance, the primary purpose of the business is still Wlarson's. She asked for clarification of the definition of a place of businGas. Upon inquiry from Aldermen Nelson and Collens. Alderman Radon stated that she could accept an existing establishment (i.o. Walgroon's) who built both a separating wail prohibiting access between primary use facilities and separate entrances front and back. She added that her concern was In the area of mixed use of a premises. alderman Rainey stated that the promises issue needs to be clarified by the Law Department. Alderman Collens stated that the Liquor Ordinance requires private clubs to file copies of membership lists -.'ith the City. Staff indicated that they had done so. Alderman Radon stated that she knew Alderman Summers wanted a reduction of license fees for ANVETS because of their contributions to the community. She suggostod that they apply for a waiver of fees in a fashion similar to a waiver granted for construction permits to Family Focus. Alderman Summers questioned who would grant such a waiver adding that all fees were not waived for Family Focus. He stated that his concern was that not-foc-profit organizations who are contributing to the community are paying nearly the same amount for fees as profit waking businesses. He wants to see the not -for -profit organizations continue to function but is aware of financial difficulties caumed by overhead costs. He then moved to reduce the fee for Class A license holders from $1,400.00 to $1.000.00 annually. The Committee voted 4-1 in favor of the motion (Alderman Thiel voting nay). Alderman Thiel asked Committee members if they wished to lower the fees for bars, liquor stores, and restaurants in light of the fact that they bring in tax revenues. Alderman Collens stated that she voted for the Class A fee reduction but would not support reductions for profit making establishments. Parking Rate increases - Alderman Radon asked staff if Requests for Proposals (RFP) have gone out for the second parking garage. The City ?tanager stated that staff Is working with Consultants to develop the RFP and will bring same to the Committee prior to mending it out. Director of Public Works Pudloski stated that he hoped to present the RFP to the Committee at their second meeting in February. I A i PW Minutes Meeting of 1113l86 Mc Alderman Callous asked if the rate increases are reflected in the Proposed Budget stating her concern over dealing with "pieces" of the budget. Traffic tagineer Jennings stated that revenues will be received for the full fiscal year if the rates were approved now. Delays in adoption would reduce the projected revenues. The City Manager added that should the rate increase not be adopted. the Proposed Budget watild be adjusted. Alderman Thiel asked if there were figures available for participation In the Validation Program. Traffic Enginvet Jennings stated that there were not any figures available and that he would describe participation as being low. Alderman Rainey congratulated the Traffic Engineer and his staff for finding the additional 95 spaces in the Parking Garage. Alderman Radon expressed concern over increasing meter rates. She stated that it would be difficult to draw shoppers with increased meter rates and improved eaforcesept techniques (the bout). Alderman Collens said that she first heard of the motor rate increase at a City -Chamber Liaison Committee sleeting where It was proposed by the Chamber of Commerce. She added that she was surprised at the support given to the increases by the business community. Alderman Callous asked if the rates for the Sherman Avenue Garage should be kept lower to attract parker*. Staff indicated that this was the case end that new lighting was being installed to make the facility more attractive. Alderman Collens moved for Committee approval of the increases and for stafr to prepare the necessary Ordinance. The Committee voted unanimously in favor of the motion. General Revenue Sharing Proposed Budget - This item was held until the January 27. 1986 meeting. Cite Bills of January S. J,t5 - The City Bills were approved as submitted. Purchases: Parking Ticket Data Entry Services - The Committee unanimously moved for approval of the low bid from unique Data Services at a total cost of $17.000.00 Auditing Services - Alderman Summers, speaking for the Auditor Selection Sub-Committoe. stated that that a meeting had been hold with Clifton. Gunderson and Company at which time the firm offered to reduce their few from $29.000.00 to $26.200.00 in order to conform to the Consumer Price Index. The Committee then unanimously moved for approval of their revised proposal. Printing Services - BVANSTON ARTS AND BVMS KACAZYNB - Alderman Radon asked that this purchase be held over until the January 27. 1986 meeting stating that the funding from the 1986-87 Budget should be debated by the Council during Budget Sessions. Alderman Collens asked how long approval could be delayed. Director of Parks. Recreation, and Forestry Wirth stated that the publication is due to go to the printer on February 21at. He added that the Recreation Board has approved increased revenue projections which are contingent upon improved advertising. k i PW Minutes !looting of 1/13/66 -4- Alderman Radon said that s constituent had contacted her with his concerns • over the costs associated with the EVANSTON ARTS AND RBCRIATIoN MAGAZINE in light of the proposed elisination of the sooknobile as well as other pending budget cuts. Alderman Collons stated that the it*= could be hold until the next A i PW meeting but that it must be considered at that time. Alderman Rainey stated that although she has no lnterest in the publication, she feels that the, proposed purchase circumvents the budget ;process. She added that she is concerned with approving purchases h,,fora the budget is adopted. The City Reneger stated that other purchases are approved prior to Budget adoption and that this was not or, -)ttompt to circumvent the, budget process. The purchase was then held for the January 27, 1986 meeting. Nino used CiLrE - The Committee unanimously stored for approval of the purchase of nine used cars from Veto Enterprises at a total cost of $69,030.00. Items for Coggsider&tioa: Docket 1-IA-86: Skokie Water Rare Agreement - Alderman Radon asked if this Item could be held until the next meeting. The Finance Director stated he was available to answer questions. Alderman Radon asked why rates were being lowered for Skokie. Mr. Shonk stated that the existing contract hem a provision where in the event Evanston started delivery of water to a third party. the rates for Skokie would be renegotiated and certain costs reallocated to the third party. At the request of Alderman Collons, further discussion was hold until the January 27th meeting. Docket 2-1A-56: Motor Fuel Tax Stroet Resurfacing Proar - The Committee unanimously moved for Council approval. Docket 3-IA-86: lath Annual Custer's Last Stand - The Committee unanimously moved for Council approval. Docket II-IA-86: Resolution 1-R-86 - State Route Maintenance Atroomont - The Comittee unanimously moved for Council approval. Docket S-IA-86: Ordinance 1e2-0-85 - Special Asposs:ment 411361 - Moved for introduction. Items Previously Considered: Docket 298-128-85: Resolution 92-R-OS - Loame of the Civic Cantor Coach house - At the request of Alderman Summers, further discussion was held until January 27. 1986. Docket 299-123-95: Ordinance 120-0-S5: Seer gal* Increaso - Alderman Radon asked Alderman Suanors to report this item to the Council as she opposes the Increase. _ A i PW Minutes Meeting of 1/13/86 -5- 0 Agenda Addendum.: pocket l"-lA-e6: Citl Holiday - Alderman Sunsaers moved that the City declare a holiday in honor of Martin Luther king Jr.'s Birthday for calendar year 1986 only. Alderman Radon asked Committee members to note the potential costs of such a holiday pointing out that ArSCKE employees would receive triple overtime pay in the event of a snow emergency. She feels this action Interferes with the City Manager's union negotiations. Alderman Radon cited the employee poll stating that City employees were not willing to give up a floating holiday. Alderman Collens stated that the federal government has created an unusual situation by declaring a national holiday during the City's fiscal year. She added her strong feeling that the holiday be observed is Evanston. The Committee then voted 5-1 to recommend approval for the holiday observance (Alderman Radon voting nay). With no further business. the Consaittee adjourned at e:OS P.M. Staff Representative: Purchasing Age J t MINUTES ADMINISTRATION AND PUBLIC WORKS COMMITTEE Meeting of January 27, 1986 Members Present: Aldermen Radon, Thiel, Summers. Collons. Rainey, and Nelson Members Absent: Nona Staff Present: Booth. Tonker. Pigurelli. Engel. Pudloaki, Carlson, Nicks, Thompson. Schules, Wirth, Zendell. Bianchi, Zlssserman, Jennings. Shank, and Tonkinson Presiding Official: Alderman Ann Rainey, Chairman 8umary of Action: The meeting was called to order at 7:35 P.K. ftinut4to - The minutes of the January 13, 198S meeting were approved as submitted. Communications: .ghairman's Reconsaonded Priorities - Regarding Docket 237-•10B-85 pertaining to !tiring of Evanston residents only. Alderman Collons asked if the Committee needed an update from the Legal Department regarding recent Court decisions In the area of residency requirements. Alderman Rainey indicated that her Interest lay in the area of reducing the costs associated with hiring practices but atroed that some legal advice would be appropriate. Upon a request for clarification Alderman Rainey stated that her reference regarding the Recreation Board's authorities should be changed to review the statutory right of the Recreation Board as It pertains to their exclusive right to approve purchases of $5.000 or more. Alderman Thiel asked if Alderman Rainey has a timetable for the consideration of liquor issues. Alderman Rainey indicated that the process was currently taking place. Alderman Radon said that she wanted to add an item to the first priority group. that being consideration of requiring fees for easements granted by the City. She also asked for consideration of the use of ■and as opposed to road salt on City stroeta. Alderman Rainey asked Alderman Radon to submit these items in writing to staff for Inclusion on the priorities list. An amended listing will be forwarded to the Committee for the February 10, 19B6 meeting. jResDonae to Package Liquor Store Inauiries - Alderman Rainey gave a brief explanation to the audience regarding the nature of the responses and asked for questions or comments from the Committee. Alderman Collons asked if there would be any Committee discussion of liquor issues at the February 3rd public hearing. Alderman Rainey indicated in the affirmative. She then asked for the now map as prepared by staff showing alternatives of 2,500 and 1,500 foot from existing liquor stores in neighboring communities. The Committee reviewed the revised map after which Alderman Rainey announced the Committee's Public Roaring on liquor issues scheduled for 7:30 P.M. on February 3, 1986. A & PW Minutes ` Meotinr of 1/27/a5 -2- Revenue Sharinc Proposed Budget - Alderman Collons moved for recommendation of the Revenue Sharing Proposed Budget. Alderman Rainey asked how the landfill disposal foes meets the criteria fcr Revenue Sharing. Assistant City Manager Zimmerman stated that staff attempted to identify capital expenditures or public works associated operating expenses for transfer■ to the General Fund. He added that there was some flexibility as to the nature of oxpondit4ros. Alderman Collons asked why there was a difference in the Baker Park request and recommended appropriation. Mr. Zimmerman explained that the request was prepared early in the year and the actual recommended appropriation developed at a later data upon development of the Capital Program. The Committee then voted unanimously to recommend approval of the Revenue Sharing Proposed Budget. ljre Station Locations - Alderman Rainey gave an introduction to the audience stating that the Cossaittes had been presented with an analysis of 11 sites, North. Central and South. She added that the proposed sites were not definite and that the Committee would be examining potential sites between now and June lat. that a sub -committee was to be appointed tonight, and that Aldermen would be conducting hearings in their Wards. Alderman Rainey appointed tho entire Admiristration and Public Work■ Committee to the Sub -Committee with Alderman Nelson abstaining. Alderman Radon asked to refer the Fire Station Location memorandum to the Plan Commission in light of their stated goal of increasing park land. She also asked that the Report be sent to the Recreation Board for their review. She stated that she was happy to see all the people who were in attendance, that she did not support building new fire stations, and that she was glad to se.a the community upset with a waste of tax dollars. Alderman Collons stated that the suggestion that thoso people who did not agree with Alderman Radon were wasting (money and ignoring what the people want is fallacious. She invited seembers of the audience to attend those meetings where this matter will be publicly discussed. Alderman Radon Invited the audience to visit the City's fire stations, especially those in North Evanston. The Comm.!ttoe beard brief citizen comment during which concern was expressed over; maintenance costs committed to fire stations in the past; condemning of park land; the "premature" decision to build three now fire stations prior to developing sites (Alderman Rainey stated that a two-year process had taken place examining the issue of now fire stations); the possiblo expansion or renovation of Station 02 in lieu of building a now facility; and potential problem■ in delivery of services to Southeast Evanston should the south fire station be located at Asbury and Oakton. Alderman Rainey set the first meeting of the Sub -Committee for Wednesday, February 12. 1956 at 7;30 P.K. in the Council Chamber. She emphasized the Importance of citizen input and encouraged all Aldermen to have meeting■ within their Wards. Spacial Assessment Paving of Unimproved Streets - Aldermen Rainey asked for questions regarding the memorandum adding that discussion of the issue would be hold during the Committee's February 10th meeting. Alderman Radon stated that she could not support ordering Special Assessments when the majority of people on a block do not support same. A 4 PW Minutes Meeting of 3/27/86 -3- Alderman Nelson asked if any engineering/drawings had boon prepared for any of the streets in question. He asked staff to be sure to address the special needs (i.e. traffic controls) created when a street is paved. Director of Public Works Pudloski indicated that preliminary drawings have been prepared for streets where residents have expressed an interest. Special needs as required will be considered during the design/public hearing phase. Alderman Susmser■ expressed concern over certain streets much as Wads West of Leland where there wore few property owners who could be heavily assessed. Mr. Pudloski said that such streets will be examined for potential use of Community Development block Brant Funds. Further discussion was then postponed until February 10, 19a6. AjWdment to Northwestern Ifniversitr ToJocommunications Aareemont - Alderman Radon stated that this immorandum woo responsible for her reference regarding eassment fees. Alderman Collon■ suggested that requests of this nature be handled in the same manner as the original agreement which vas for the Council to receive recommendations from the City Manager. Alderman Rainey stated that there were two issues: 1) whether or not to amend the Agreement so that future requests for change or easement can be granted by the City Manager and 2) how to collect fees. She recommended that the Council retain the current agreement and ask Northwestern University to make requests to the Council on an individual basis. Members cf the Committee concurred and the matter was referred back to the City Manager for further communication with the University. City bills of January 22. 1985 - The City Sills were approved a■ submitted with staff to respond to inquiries regarding advertising vacancies for new positions prior to Budget adoption and the number of Evanston Review subscriptions maintained by the City. Purchasest Parking Facilities MansFement Services - The Committes unanimously moved for approval of the low bid from Standard Parking Corporation at a total annual cost of $113,520.00. Street Light Ravlacoment Engineering Services Contract ChanF* Order - Alderman Nelson stated that he could not support this recommendation due to mistake* at the front and of the Program regarding the use of time clocks versus photocells. He indicated that he thinks the Engineering firm should contribute to the engineering costs of replacing the time clocks. Alderman Rainey asked if time clocks wore installed upon the recommendation of the consultant. City Engineer Tonkinson stated that the use of time clocks was a joint decision between the consultant and City staff and that said decision was based upon the fact that time clockz mere already in the system. Alderman Rainey asked who will install the new photocells. Staff indicated that the Installation will be lot for bids. Alderman Radon stated that she could not support this recommendation if the consultant's recommendation was in error. Alderman Nelson said that he thinks the firm should compromise. Alderman Summers suggested that the matter be referred back to staff for further negotiations with PRC Consoer Townsend Associates. The Committee concurred with Alderman Summers and staff was directed to renegotiate. i A i PW Minutes Hooting of 1/27/66 -a- Printing Services - 9VANSTON ARTS AND RECREATION MAGAZINE - Alderman Radon stated that she had received a call and letter from a constituent who objected to the high costs associated with the proposed publication. Alderman Roden Questioned the priority of such a publication when supervision at ice skating rinks was to be cut. She said it was more important to provide essential activities and was opposed to this purchase. Alderman Collous stated that this publication did not replace supervision of ice rinks but that it is a re -arrangement of advertising expenses. She added that it is in response to ■ recommendation from the consultant who examined tha Recreation Department and represents a veil -conceived plan to market arts and recreation. It is necessary to moot the increased revenue projections made by the Recreation Department. Alderman Rainey stated that there was a 924,900 increase in advertising expenses in the Recreation Department an a commensurate increase of $163.000 antiripetad In revenues. She asked for justification at some time In the future to show how the rwvonue projections were determ!n*d. Alderman Radon stated she was keenly aware of the Study but questioned the validity of the rase. Alderman Thiel said that she felt one has to spend money to make mon�,y and that the Recreation Department needs more substantive advertising. She asked how advertising within the publication would be solicited. Director of Parks. Recreation, and Forestry Wirth stated that it would be solicited on a freelance basis and that the revenue figures projected were conservative. The Committee then voted 4-2 (Aldermen Radon and Rainey voting nay) to recommend approval for the second low bid from Argue Press at a total cost of S66,624.00. PArkina Svstem Operation and flantRement Consulting Services - Alderman !Nelson asked how this study will interface with the Barton Aschman Study. Traffic Ragineor Jennings stated that the Barton Aschman Study examined the need for additional parking spaces in the downtown area. The proposed study will provide a comprehensive look at the entire parking system Including motors. tickets, the boot. regulation, enforcement. collections, etc. Alderman Rainey asked if the consultant could make a presentation at the next Committee meeting. The Traffic Engineer indicated that the consultant's representative from Now Jersey was present this evening. Alderman Coll*ns stated that the Consittee's concerns lay in how the proposed study differs from the Barton Aschman Study. Alice Snow from Brophy and Associates stated that she fully understands that the Barton Aschman Study looked at parking facilities. Their firm examines ■tratogies a City uses throughout. their parking system including regulatory programs and financial vorsus transportation benefits. Alderman Nelson asked if this was another situation where is was necessary to spend money to make money. he. Snow indicated that a conservativo estimate of Increased revenues would be $400,000 annually. Alderman Nelson asked what the time line for the study would be. Traffic Engineer Jennings stated 4-6 months. Ms. Snow added that field work would be completed before Northwestern students leave for sinter vacation. The Committee then unanimously moved for approval of the low bid from Brophy and Associates at a total cost of S28,600. Items for Consideration: pocket 17-iB-b6: Resolution S-R-86 - Reserved Parking Svagg,for Handicapg2d - }SOS Lake Street - Unanimously moved for approval. A kL !Y minutes - fleeting of 2/23/86 -S- Docket 11-1P-36: Resolotion 10-R-R6 - "Ve2ft,gts with. Illin2kV Ca_nital L►eaelaoment bog 4 re Even@ton/tgniwere Ity Rese!krrh Park - Alderman Rainey Indicated she had to abstain from discussion and asked Alders" Collens to Introduce. Alderman Rainey asked what the projected cost of the viaduct vas. Director of Public Yorks Pudloski stated between 1.8 and 2.4 million dollars which included the viaduct. Clark Street, the service drive along the tracks, and the stars water eyetam. The Committee then moved unasimously for approval. basket 19-18-sax Ordnance S-9-26 - Parkin Rate Increases - Alders" College asked it the Ordinance rerlocted discussion at the last Committee meeting. After she was advised that it did, the Committee unanimously moved ter istredaction. SIM 3,0-&D-04: 4rdlance 6-0-16 - stun Siam at Partrey and Lrens Meatmeosly moved ter introduction. ffmslat 21-11k-86: ONisame* 7-0-06 - Parkins Pine imcreasas - Alderman Thiel stated fiat she we like to see rises higher. Alderman Nelson asked if this weal* be examined Awing the Brophy study. Alice snow of Prepki aad Asseeietea said that it would be included in the Study and that the City's Class were low wbom compared to other cities. They will be providiag a recommendatioa regarding parking fines with their Study. Aldere" Melees recomrasaded "hat the Committee go with the Ordinance is presented and make adjustment after tho Study is received. The Committee then voted S-1 (AIderman kudos voting nay) to move for introduction. Items Previosaly Consider*0: Docket .l-L-56: Skokie Water Rate Agreement - The Committee sieved unanimously for approval. Docket 2-1A-06: Motor fueLTax Street Ittourfoging grogram - The Committee previously moved for Council approval. No additional action was taken. 22eket_ 3-lA-ib: a.4th Annual Custer's Last Stand - The Committaa previously moved for Council approval. No additional action was taken. Docket S-2,A-66: Ordinance 142-0-CS - Soocial Assess at #+13§1 - (loved for adoption. Docket 291-125-65: Resolution 92-R-65 - Leaee of the Civic Center Coach House - Alderman Summers reported that a meeting had been held with the Marywood Neighbors to discuss their concerns. With proposed monitoring procedures, they support a taw -tear lease. After staff clarified that it was a one-year lease with an option to renew for an additional year, the Committee voted 5-1 (Alderman Nelson voting nay) to recommend approval. Prior to adjournment Aldormran Nelson suggested that the Church/Chicago Avenue Parking Lot Project be referred to the Sconomic Development Committeo for review. Heabers of the Committee concurred with his recommendation. With so further business, the Committee adjourned at OtSS P.K. start bpreasntative: Purchasing AS t MIMLIrgs ADMINIISTRATION AND PUBLIC WORKS COMMII'TES Meeting of February 3. 1986 Members Prosent: Alderman laden. Summers, Collens. Rainey, and Nelson Members Absent: Thiel staff Present: Aiello and Say manski Presiding Official: Alderman Ann Rainey, Chairman Summary of Action: The meeting was called to order at 7:35 P.M. Chairman Rainer explained to the audience that the meeting was a public hearing to giro citizens the opportunity to address the Comitto• regarding the items under consideration: I. Repeal of the Package Liquor Moratorium. 2. Expansion of areas eligible for package liquor stores outside the Ceatral business District. 3. Limiting hours of operation for Class A liquor establishments to between 9:00 A.M. and 3:00 A.M. 4. Expanding package liquor store hours so opening will be allowed at 10:00 A.M. Monday through Saturday (currently 11:00 ♦.M.) and closing will be allowed at 11:00 P.M. on Friday and Saturday (currently 10:00 P.M.). S. Reducing the annual fee for Class A liquor license holders (private clubs) from $1.400 to $1,000. Alderman Rainey then called upon those people who had signed up to speak. Lyle Q. Foster. Pastor of Faith Temple Church, spoke against the issuance of additional package liquor licenses. Doris Rudy. speaking on her own behalf. urged the Committee to not repeal the moratorium. to not expand the area eligible for package liquor stores. and to not reduce any liquor license fees. Gary Lipp. speaking on his own behalf, suggested that the Comittee consider licensing establishments for the sale of beer and wine only. Eberhard Steinbuck, speaking for the Amvets, asked the Comittse to further reduce the liquor license fee for organisations whose income goes back into the Community. He requested a separate classification for nationally chartered veteran's organizations. Cerald Beam, speaking on hip own behalf, stated his opposition to additional liquor stores. A a pY !Minutes Meeting of k/]/ab -Z- Garda Lloyd. speaking on her own behalf. stated that from a business point of view, additional package Liquor stores would ba a good decision. Carl ?odmw.s, owner of the Asbury Street Market, spoke in favor of the sale of bear and wine citing potential additional revenues. Jeff Visniewaki, representing the Americas Legion and Amvets, asked what progress had been made by the Committee regarding the reduction of liquor license Ease for veteran's organisations. Alderman Rainey indicated that there was a notion on the floor to reduce toss for all Class A license holders. Alderman Radon asked if there was a legal opinion regarding the establishment of a separate license classification for veteran's organisations. staff reported that the Corporation Counsel has stated a separate classification for Rationally chartered veteran's organizations would be acceptable, in light of the fact that at least one speaker appeared to be a resident of Chicago. Alderman Rainey reminded the audience that Ordinance requires liquor license holders to be Evanston residents. A citizen from the audience asked how the Committee could consider reducing fees for Class A licenses when revenues are a major issue. Alderman Rainey stated that the decision was based upon the type :f organization. Alderman Rainey asked t%6 Committee how they kisbed to proceed. Alderman Collens stated that she felt other Alderman should be polled regarding the Issues, Alderman Rainey said that she would like to see some discussion of the issues of this westing especially in light of limited time available at regular Committee meetings. Alderman Rainey cited the Corporation Counael'■ memorsadum which recossaended that the Committee not legislate a discriminatory distance requiremont from liquor stores located in Chicago. Alderssrn Radon suggested that the Committee investigate the possibility of creating a new licensing classification for beer/wine only package liquor stores. Alderman Collena pointed out that other communities in the State already have such a class ificatioa. Alderman Xisloon stated that be, favored creation of such a classification and that he also favored a referendum for expansion of liquor sales beyond the Central ausineem District (CED). Alderman Radon said that she too favored a referendum for expansion of liquor sales into the neighborhoods. She expreased concern over the monopoly created by the moratorium. Alderman Nelson suggested leaving the moratorium In effect for the sale of liquor but that two or three newly classified bear and wine only stores be allowed in the CED. Alderman Collens stated that she was also concerned with the monopoly issue and that she feels the cormunity is ready for package liquor sales outside the CED. She expressed concern over the revenues lost to other coasounities. Alderman Suosmses commented that he mess Evanston people shopping in neighboring communities and noted that adjacent municipalities all have liquor stores located on the Evanston border. He expressed support for all five issues being considered. E A i !Y minutes Meeting of 2/3/86 -3- Alderman Radon restated her concern regarding the monopoly created by the moratorium and asked that a recommendation for repeal be expressed to the Council. Alderman Colleas asked the Committee if they needed to deal with procedural issues such as method of application for licenses prior to repeal of the moratorium. Alderman Rainer stated that the Committee should make meodod changes to tha Liquor Ordinance prior to repeal. Alderman Colleens said that she thought there was a demand for licenses and a procedure needed to be establish*4 for applicants to file. Alderman Rainey suggested that the Committee establish a maximum number of stores for downtown. Alderman Radon moved that the Committee recommend removing the moratorium, create a new beer/wine only classification. and establish a limit of three full service and two boor/wine only package stores for the COD. Alderman Nelson suggested a lottery to determine the order in which appLicatians for license would be considered. Alderman Rainey added that a lottery could be conducted 30 days after adoption of legislation for those people who had applied for license during that period. The Committee then voted unanimously to recommend the suggestions of Aldermen Radon. Nelson. and Rainey. Alderman Sumrove moved that a Sl2.500 feoL be adopted for the new boor/wine only stores. This motion was defeated 2-3 (Aldermen Radon. Rainey. and Colleas voting nay). Alderman Nelson moved for a $20.000 fee. This motion passed 4-1 (Alderman Summers voting nay). Alderman Rainey suggested that the Committee discuss expanding the area eligible for package liquor stores. Alderman Radon stated that she previously recosmsndod the Special Use process for consideration of sites outside the COD because of opposition to the idea of a referendum. adding that a Special Use hearing does provide a neighborhood with the opportunity to speak out. Alderman Summers expressed concern over determining boundaries for neighborhoods should a referendum be recommended. Alderman Collens stated that the Special Use process addresses this issue in that areas around a proposed fits are notified without regard to political lanes. Alderman Summers said that anyone, not gust neighborhood residents, may speak at a Special Use hearing. Alderman Rainey pointed out that tha addresses of those speaking at a Special Use hearing are in the transcript. Alderman Radon moved to recom o nd expansion of the area eligible for package liquor stores to all zoning areas except U and R Districts, that the Special Use process be utilized for proposed sites with all residents within 1,000 feet to be notified, and that no package liquor store will be allowed within 2,500 feet of the COD or within 3,000 feet of another package store located in Evanston. Alderman Rainey suggested that the Committee meet at 7:00 P.M. on February 10, 1966. so other Aldermen could give input regarding expansion of liquor sales outside the COD. Alderman Collens asked that other members of the Council be notified through Thursday's packets. Alderman Radon stated that there might not be any package liquor stores outside the COD if the neighborhoods object during Special Use hearings. Alderman Collens moved to Inform the Council and the public of the consensus of the Committee regarding expansion of liquor sales beyond the COD as stated in Alderman Radon's earlier motion. The Committee voted unanimously in favor of Alderman Collons' motion,. Alderman Radon moved to create a Class V license for notionally chartered veteran's organisation with a reduced fee of $300 annually. She added that this would apply only to the American Legion and Amvets. A i PW NI"utes Meeting of 2/3/86 -4- Alderman Collens stated that she was not aware of what the American Legion doss in the arse of coammunity services. Alderman Nelson verified that all Class A provisions would apply to the new classification if adopted. Alderman Collens stated that ■he was sympathetic to a reduction in foes when money taken in is returned to the community. She suggested that organization submit an audited statement shoving any contributions made to the community. Alderman Sumsers stated that as ideal program would see a dollar for dollar reduction in fee based upon contributions made. with a minimum foe of wo. He said that this type of program would be difficult to administer. He added that other cowmuaities have reduced fee■ for veteran's groups because they are people who have served their country in the armed forces. The issue is whether to reward veterans or not. The motion to create a new classification with reduced room was than defeated 2-3 (Alderz a Rainey. Collens. and Nelson toting nay). With so further business, the Meeting was adjourned at e:S6 P.M. Staff Representative: 414- 4 �L Purchasing t I ADMINISTRATION AND PUBLIC WORKS COMMITTER Meeting of February 10, 1986 Members Present: Aldermen Baden, Thiel, Collens, Rainey, and Nelson Members Absent: Alderman Summers Staff Present: Aiello. ligurelli. Pudlooki. Ceplecha, DiCanio, ►sprooth, Zissnorman. Shonk. Roethle, Wirth, Bianchi, Engel. and Toskinson Presiding Official: Alderman Ann Rainey. Chairman Summary of Action: The meeting was called to order at 7:09 P.K. Chairman Rainey stated that the Comittoe was meeting early so that other ambers of the Council could offer their input regarding lifting the package liquor store moratorium and expanding the area eligible for package liquor stores. She recognised those members of the audience wishing to spook. Bill Sarneccia of the Asp rican Lesion described community activities sponsored by the Legion and requested a separate license classification for veteran's organisations. Eberhard Steinbuck or Anvete cited their contributions to the comunity as well as their non-profit status with the Internal Revenue Service. He also asked for a separate liquor license classification for veteran's organisations. Alderman Radon. speaking on behalf of the Mayor who is ill. stated that the Mayor requests that the Comittee reduce to three the number of package stores for the Central business District (CBD). The Mayor also expressed concern over allowing package liquor stores In areas outside the CBD. Alderman Wold stated that she favored expansion in the CBD but had reservations regarding package liquor sales in the neighborhoods. Alderman Rudy asked that any consideration given reflect his concerns with the damage done to society through the use of alcohol. He added that the only proposal he could support is no expansion. He asked the Committes what the members' interest was in expanding the sale of alcohol. Alderman Rainey responded that members of the Committee, the Council, and the business cosssunity were all concerned that the current policies. although not intended to do to. foster a monopoly. She said that revenues were also an issue. Alderman Colleno stated that Alderman Brady advised her that she favors expansion in the CBD and likes the idea of special use outside the CBD but feels that expansion into the neighborhoods might be moving too fast. Alderman Rainey indicated that Alderman Davis had expressed similar opinions. Alderman Thiel. speaking to Alderman Rudy, maid that she sees dollars being spent outside the City that should be spent here. She added that she would support limiting the number of stores in the CBD to one with one or two to be located outside the CBD. A i Mi Minutes !lasting of 2/10/66 -2- Alderman Cud} asked if the Coomitt** conaldered allowing localities to decide whether or not they wanted package liquor sales. Aldeman Rainey stated that the possibility of a referendum was discussed. Alderman Rudy said that he does not see cosamunity support for additional liquor stores and would like to moo more input as well as a referendum. Alderman Radon stated that she now favors the special use process because the controversy regarding liquor stores has waned. She cited that fact that only these speakers opposing additional stores spoke at the Committee's public hearing on February 3rd. Alderman Collans sold that she agreed with Alderman Radon in that the too sees comm nity support for liquor stores. Citizens have expressed concerns to her about having to go outside of the cosmmunity to purchase package liquor. Alderman Thiel stated that special use hearings would provide an appropriate forum for neighbors to voice any opposition to liquor stores. Alderman Nelson added that the special use radius would be expanded to 1.000 faInt and that there would actually be two hearings. one before the Zoning board of Appeals and one before the Liquor Control Cossmi•alon. Alderman Radon stated that she likes the special use process because it does give neighborhoods the opportunity to respond. Alderman Rudy expressed concern over the fact that the special use process would not apply to the COD. He asked the Committee to consider application of the process to the COD to provide residents with an opportunity to @peak out. Alderman !Tolson asked for a legal opinion regarding special use roquirsamats outside the COD while not requiring sane in the COD. No also asked for a legal opinion regarding the impact on existing package liquor stores in the COD should the special use process have to be utilised. Alderman Radon asked about the residency requirement for liquor license holders. John Hamel, owner of 'Rvanston's First Liquors stated that corporations comply with the requirement by registering in the City. Alderman Collen■ moved for staff to prepare an Ordinance which ltmits to three the number of package liquor license@ (either full service or beer and wine only) available for the COD. Alderman Rainey stated that she had received several calls from people who felt the fee was too high for a beor/wine package liquor license. Alderman Radon said that she previously supported a $12,500 fee but would like to know what percentage of aalea in a full service store are attributable to boor and wine. John Hamal indicated that wine is the moat profitable items sold with liquor and beer following in that order. Alderman Collans stated that the $20,000 foe was comparable to the fees charged by other casownitles. Alderman Rainer asked if special use should be applied to the COD. Cossaitteo consensus was that the special use process not be utilized in the COD unless Corporation Counsel so directed. The Committee than voted unanimously to direct staff to prepare an Ordinance increasing the number of package liquor stores in the COD to three. Alderman Radon excused herself from the meeting momentarily and asked members to consider creating a now license classification for nationally Chartered Veteran's Organizations with a $300 annual fee. Alderman Thiel so moved. Alderman Nelson moved to substitute ;?00 per year as the foe. Alderman Rainey moved to substitute $500. The Committee then voted 4-0 (Alderman Radon temporarily absent) in favor of Alderman Rainey's substitute motion. %♦ L PW Minutes Meeting of 2/10/86 -3- Alderman Nelson saved to bar* staff prepare Ordinances affecting the following: 11 Allow full service and beer/wine package liquor stores in all zoning arose •zcopt University and Residential districts. 2) Stores located outside the CRD must be at least 2.500 feet from the CBD and at least 5.000 rest from each other. 31 Applications will be subject to the Special Use process as prescribed by Ordinance with all residents within 1.000 feet of any proposed site to be notified. 4) All previously adopted licensing requirements/Qualifications for package liquor stores will apply. Alderman Nelson added that consideration of sucb Ordinances would be subject to Corporation Counsel's legal opinion regarding special use as requested. The Committee unanimously supported Alderman's Nelson'm nation. Alderman Nelson moved to have start draft an Ordinance limiting Class "A" and •*terans' Organisation liquor license holder hours of operation to between 9:00 A.ff. and 3:00 A.M. The Cossaittee unanimously approved Alderman Nelson's nation. Alderman Nelson moved to bare start draft an Ordinance expanding hours of operation for Class H liquor establishments ■o that opening will be allowed at 10:00 A.A. Monday through Saturday and closing will be allowed at 11:00 P.K. Friday and Saturday nights. This motion was also unanimously approved. Minutae - The minutes of the January 27. 1986 and February 3. 1986 meetings were approved as submitted. Alderman Nelson stated that he will be serving on the Fire Station Site Location Sub-Cosmaittee. aC sunications: Chairman's Recommended Priorities. As Amended » Alderman Collens stated that the City does require fees for easements granted. Alderman Radon said that she saw such fees as a potential large revenue source. Alderman Rainey stated that the fees are currently administratively determined and asked staff to clarify the existing policy for dotarmining ream. Alderman Nelson stated that the Budget Policy Cossmittee is considering the issue of funding for the Police Pension Fund and suggested that the item be removed from the Committee's priorities. Alderman Thiel expressed concern regarding the use of sand instead of salt as she is aware of ?sow sand damages equipment. Alderman Rainey asked for a staff report outlining the pros and cons of sand use. The Committee than accepted the recosaended priorities as amended. special Assessment Paving of Unimproved Streets. - Alderman Nelson moved for acceptance of the report. Alderman Rainey indicated that she realizes the policy issue involved but she wants to sea more input from the community before moving forward with such improvements. She said that she has had meetings with people who live on Barton/Dobson off of Howard who are very negative. Alderman Nelson stated that he wants ■treets in his Ward paved despite those people who have expressed opposition. Alderman Radon stated that she would like to exempt all streets in the 4th Ward because of hardships created. Alderman Coll*na stated that hardship can not be determined by ward. She added that the policy is city-wide and exemptions should be considered by locations, not wards. She suggested changing the Implementation schedule as opposed to the policy. Director of Public Works Pudloski stated that the schedule reflects sewer and water twain improvements and will be difficult to adjust. 1 A A Psi Minutes Meeting of 2/10/46 •-4- Alderman Nelson moved that the Cosssittoe adopt the continuing policy. The City Manager suggested adopting the policy and for staff to return with revised plans at a later date. The Committee voted 3-2 (Aldermen Radon and Rainey voting nay) to adopt the policy. Romans• to sills List Igggiries - Alderman Colleas suggested that 24 subscriptions to the Evanston Review were too many. The responses were then approved as submitted. Cable Conaumer Complaint Repo t - Alderman Rainey asked for a comparison of the number of subscribers as to last year at this time. Administrative Assistant Roetble stated that there are 7.500 subscriberm now compared to 6,500 last year and that there has boon a steady increase. Alderman Radon commended Me. aosthle for her efforts. Alderman Nelson asked if pending litigation with Cable visor has boon resolved. The City !tanager indicated that a report regarding such litigation will be provided in the near future. Sale of %Wus ProQorty - Accepted without consent. City Dills of February S. 190A - The City dills were approved as subeittod with staff to respond to inquiries regarding air fare. two rehab cases. printing services. advertising charges, and alarm repairs. Alderman Radon stated her objection to the Rental Health board's membership in the .Association of Retarded Citizens especially in light of their lack of support for Earn and Learn. Alderman Belson asked for a memorandum [rota the City Maiaager/Law Department showing the status of all pending litigation. Alderman Radon asked for a status report on the Police Station Renovation. Purchases: Water Treatment Chayaicals - The Committee unanimously moved for approval of the low bids from Callon Corporation (Carbon 0 $682.00/Toe), Allied Corporation (Aluminium Sulphate a S138.18/Ton). Rowell Chemical Corporation (Chlorine 0 $349.00/Ton). L.C.i. Ltd. (Hydroflousilicic Acid d SG6.S2/To0, and Allied Colloids (polymer 0 .26/Lb). Street Light leplacemont Engineerin"ervice■ Contract Change Order, - Alderman Nelson stated that he was satisfied with staff's report. The change order was unanimously moved for approval. Traffic Signal Controller - This purchase was postponed until the February 24, 1986 meeting at which time staff will report on the emergency pre-empt capabilities of the controller and any additional costs to make the controller pre-empt capable. Items for Congideratioq: Docket 32-2A-86: Resolution 11-R-66 - Lease gt Civic gjgtor apace to TownqhjQ - Unanimously moved for approval. A i Pik Minutes IMeeting of 2/10/86 -S- Docket 34-24-6b: Posolution 15-R-86 - Ioasw of Civic Canter Spit• to Cansressman Sidney Yates - Unanimously moved for approval. i1SIXot 35-2,=@fi: Ordinance 14-0-86 - Residential azsmDtiop Parkin[ RistriCt = - Unanimously moved for introduction. R22 t 36-2A-66: Ordinance 15-0-86 Rexulatiat Use of I(errick Pa" - Unanimously moved for introduction. Staff is to provide a report regarding insurance costs for permit holders at the request of Alderman Rainey. 7-2A-85: Ordingnj1_16-0-86 - Lgedint one - 7?2 Monroe Ste% Unanimously moved for introduction. Items previously Considered: poi&tt 19-13-66: OrSline c• S-0-86 - Parking Rate IQcrease - Moved for adop!!aq. Rket 20-15-86: Ordinance 6-0-86 - Stop $itn at Aartrer and Lyon - Moved for adoption. R21ket 21-kb-86: Ordinance 7-0-86 - Parkng rine Incresses - Alderman Radon voiced her opposition to any parking fine increase stating that she thought it unreasonable to penalise people after ten days when the Collector's office could not locate records of lost tickets until they have been computerised. She esked that the penalty deadline he extended until t outy days after ticket Issuance. Alderman Colinas stated that she thought revenues would be lost if the time van extended. Alderman Radon Mtated that she thought revenues would Increase if the time were extended and that it was unfair to penalise those people who paid their parking tickets. The Committee then voted 5-1 (Alderman Radon voting nay) to move for adoption. With no further business, the Committo• adjourned at 8:53 P.M. Staff Representative: Purchasing Age MINUTES FIRE STATION SITS LOCATION SUS -COMMITTER of the ADMINISTRATION AND PUBLIC WORKS COMMITTEE Meeting of February 12, 1986 Members Present: Aldermen Rainey, Radon, Thiel. and Susssers Members Absent: Aldornsn Collons and Nelson Staff Prasont: Asprooth. Iimmorssan. Carlson. Hicks, Brandt, Roothle, and Rubin Presiding Official: Alderman Ann Rainey. Chairman Summary of Action: The "sting was called to order at 7:38 P.M. Alderman Rainey provided an introduction stating that the Eub-Committee was charged with the task of site selection for now fire stations. The Administration and Public Works Committee has worked for appeoxinately two years to determine whether to rehab the existing fire stations or to build now facilities. The City Council has voted to construct three geographically located stations in the north. central, and south areas of the City. She asked the City Manager for a status report regarding the Fire Station Program. She introduced the City Manager. John Vabich, Fire Chief Hicks, and Deputy Fire Chief Brandt to the audience. The City Manager stated that th* City Council shade a decision in November of 1985 to proceed with the development of a plan to consolidate the five existing firm stations into throe strategically located now facilities. Staff was directed at that time to develop alternative sites for the now stations. A report was presented to the Council on January 27, 1946. He said that the Sub -Committee was to report back to the Administration and Public Works Comittse and then the full City Council with their recommendations regarding the recommend*d sites. Mr. Asprooth cited a memorandum from Mr. Howard Docker. an architect, to Aldermen Reams. Warshaw. and Rainey which challongod the cost estimates for now construction developed last November. Mr. Docker stated in his ammorandum that coat estimates ware low based upon construction costs projected by R.S. !leans Co. The City Manager reminded the Sub -Committee that costs mmtimates used in the November report were base: upon actual construction costs for fire stations in the Chicago metropolitan arena, He stated that he has asked Alderman Rudy, also an architect, to review both cost estimates. He added that the plan to consolidate to throe stations was based upon estimates showing that the coot of now construction was less than that for the rehab of five existing stations and that it involved no roduction in service. He introduced Mr. John Wabich. Mr. Wabich mteted that site recommendations were made in the belief that such aites were the beat for protection of life and property in the community. The report was developed by the Fire Chief, the Deputy Fire Chief, and himself. who have a combined experience of ninety plus years in the fire service. Ho understands that reco•snsandations contained in the report are not necessarily popular with all segments of the community. but such recommendation■ were Asada in the best interest of the community as a whole. A i PY Eire Station Site Location Sub -Committee Meeting of 2/12/46 -2- Mr. Wabich than gave a brief peamenration outlining the rationale for each site recommendation. The north site at the existing testing lane facility was recomm aded because of its strategic geographic location. the fact that its area was sufficient to accomidate a S-bay drive through facility as well as space for a future training facility. the natural buffer -providing boundaries, accessibility to north and northeast Evanston, and the fact that no additional property need be purchased. The central site on Late between Florence and Ashland was recommended for a 4-bay drive through facility. He noted that drive through facilities are being recommended to address the safety concerns associated with the current practice of backing into stations off of busy streets especially in light of several near susses that have occ}trr*d. the proposed site is currently vacant and in an excellent location. A small neighborhood park currently on the site would be restored pursuant to Construction. Mr. Yabich emphasised the excellent access to high fire incidence areas from the central station. The south site at South Boulevard and Barton was recommended based upon the beat belief as to where the station should be located to deliver protection of life and property. The location provides excellent access to southeast and mouth Evanston. The Fire Department has determined that South Boulevard will proviLs the beat access to ■outh*ast Evanston. Alderman Radon stated that she has not ever supportel the building of three now stations. She said that she was shocked with Mr. Wabich's insensitivity regarding the south Evanston station. She agreed that if three stations were M*loyod. a @tattoo would have to be located In the vicinity of Oakton and Asbury. but the recommendation to use park land was totally unacceptable. She added that Asbury and Oakton was also unacceptable because of the fact that there is a nursing home across the street and a school next door. She said that the intersection, already a high accident location, made the auggestion of a fire station at that site unreasonable. Alderman Radon stated that the suggested site on Custer was even more offensive in that it implied that the lives of residents in the west end of the Yard were not as important as those who live in the oast end of the Ward. She said there were no reasonable suggestion for the south site. Mr. Yabich responded that his charge was to review eleven proposed sites. He did not determine the eleven sites to be examined. He acknowledged that the proposed south sits is not popular, but in his opinion. of the four sites given to his for *valuation. the park site was the bast strategically. No r*viewed the other three sit** proposed citing the bad intersection at Oakton and Asbury, the fact that Oakton and Dewy was too far west, and the fact that Custer Avenue was too far east with a costly demolition required. Alderman Radon asked if there was a reasonable site in mouth Evanston if the park was not acceptable. Mr. Yabich responded that he was not given any other sites to evaluate. Alderman Rainey stated that Mr. Yabich was not charged to identify sites. but he was only to evaluate the sit** proposed. The City Manager stated that sites proposed to Mr. Yabich were identified by both City staff and Alderman. Alderman Radon stated that all Aldermen are to call Ward meetings and discuss the suggested locations. Adding that the Aldoc a from the ath. 9th, and ath Ward■ were presented an impassible mission, Alderman Radon said she would like to see them withdraw from the proposed plan. Alderman Rainer stated that this recommendation would be presented to the Administration and Public Works Committoo. A i pW Firs Station Sit• Location Sub-Comaittee Ainutos of 2/1:/86 -3- Alderman Thiel said that because she did not represent the south end Words she didn't feel comfortable voting either crap on the south end sit* issue. Alderman Rainey reminded Alderman Thiel that she voted on the City -ride plan last December and that Alderman Radon was requesting bar support in bringing the south site &attar back to the City Council for reconsideration. Alderman Thiel stated she would support the orrort. Alderman Summ re asked if the recommendation would, in essence, class further consideration or now fire stations. Alderman Rainey clarified that the sub-Committoo would continue to discuss the north and central sites and loot for alternatives other than constructing a now fir* station for the south end. Alderman stated that Alderman know the dilemma that would race the south end up front and that fire stations are a strange phenomenon in that they are a part or the commoueity when they are there and people become used to theca and those who are going to get now stations don't want them. He added that he did not want to trash the entire plan. Alderman Radon stated that she didn't want to see the entire plan overturned, but wantod the south and to withdraw because there is no reasonable site. She wants to rehab the two existing stations in the south and proceed with site determination for the north and neutral stations. Alderwza Thiel stated that she misunderstood Alderman taden's motion in that ohs did not realise the intent of the motion was to continue the process for north and central •item. She added that she wasn't sure she was ready to proceed with central and north at this point either. She said that she saw soave people present from the Lake Street area and there was a need for Ward meetings to got community input. A14orsan Radon said that she has no problem if Alderman Thiel is not ready to proceed with north and central site consideration, that she supports rehabilitating all five stations, and will support any effort to not build new stations.. 3ho added that her main concern was that there were no reasonable sites in south Evanston and ens was proposing to remove south Evanston from the fire Station Relocation Program as a result. Alderman Rainey recognised Richard Harr of the Ridgeville Park District who stated that the Park District board doesn't have the authority to sell part[ land, that any sale would have to go through the Courts. One of their main issues is that because of the limited park area for a densely populated neighborhood he fools the City Council should adhere to its policy or maintaining parks that art available. Alderman Rainey asked if there was any mechanism by which the Park District could sell the park. Mr. Harr said that assuaption was correct. Alderman asked the City Manager if one jurisdiction could condemn the jurisdiction of another as in this case. The City !tanager stated that condemnation out of public interest was limited by Statute and whether the City could condtmn off the interest of a special district was something that would require a legal opinion. He added that he has no Intention of attempting condem atioa. The Sub-Commaittes then voted 4-0 in favor of recommending the removal of south Evanston from consideration ror a now fire station. Alderman Rainey advised the audience that such a recommendation will be reported to the Administration and Public Works Committee and then to the full City Council. Alderman Rainey then opened up the roosting for public comment. Robin Haossershaimb speaking as a southeast Evanston merchant asked to keep the fire station at Madison and Custer. A i PW Fire Station Site Location Sub -Committee Minutes of 2/12/86 -�- Jennifer Morris speaking as a southeast Evanston merchant asked to keep the fire station at Madison and Custer. Wilbur Berding spoke in favor of leaving the fire stations where they are. Carol Chasuorr, citing the Comprehensive Plate's stated policies regarding park land. spoke against building a now facility in the South Boulevard/Barton Park. William Acker expressed cascara over the lack of thought put into this plan and the cost analysis showing now being lass costly than rehabilitation. Ile also stated that fire service was excellent in north svanston where he lives. William Smith stated concern over increased response time and resulting increased insurance premiums. He also expressed concern over fire apparatus entering green Bay Road from the proposed north sits :luring rush hour. Louise Bogus asked who instigated the three site concept. Alderman Rainey stated that the decision was not made quickly and that the City Council had studied the matter for at least two years before voting to pursue the three station concept last November. Several members of the audience indicated that they never heard of any such study or proposal. Aldermen Rainey responded that Aldermen should have communicated with their constituents regarding the relocations adding that a significant amount of publicity was given to the topic in the Rvsnston Review. Me. Bojue stated that tax money will be paying Ear any work done on fire stations and Ward meetings should be held to discuss the project. Alderman Rainey stated that the plan is to conduct meetings in all Wards before any decisions are made. that at least one Yard meeting has already been held, and that millions of dollars will be required whether the Council decides to renovate existing facilities or build new stations. Me. Boque stated that the fir* station on Washington east of Dodge looks okay to her and that the money suggested for fire station relocation could be used for the library where it is really needed. Alderman Rainey responded that she supported renovation adding that the Washington/Dodge fire station is dangerous and an embarrassment to the City. Many communities are attacking the problem of deferred maintenance as in this case for Rvanston with the fire stations. Ms. Boque asked why the Washington/Dodge station couldn't be rebuilt. Alderman Rainey stated that now that the South side issue has been addressed. rebuilding of that station is an option. Alderman Summers stated that No. Bogus's statements totally ignore the fact the area of the City that has the highest incidents of fire. the highest incidence of death. and where the only fatality of an Evanston Firefighter occurred will have the longest response time if the five fire stations are loft at their existing locations. The area has the oldest housing stock and largest number of senior citizens. Something has to be done to address this area of the City. He said that be has listened to export advice retarding fir* patterns. ambulance calls, and need of the community and that he resented anyone who stated that a decision was made without sufficient consideration. She City has a five year plan that is constantly updated. Years ago the City was not managed well by people who said that money was not needed for sewers and streetlights and we are now paying the price for their lack or action. Alderman Rainey stated that the entire Sub -Committee agrees that there is Inadequate response time to vast central Evanston. Alderman Thiel stated that her first thought when coming aboard the Administration and Public Works Committee was to renovate the five existing stations. After she looked through more m•.terials and heard presentationo regarding the condition of the existing stations she agreed with the three station concept. A i PW vivo station Sit* Location sub -Committee Meting of 2/12/86 -5- Alderman Thiel added that all facilities owned by the City. including the library and the parkins &are&*. need work and that the fire stations. especially, are in deplorable condition. She acknowledged that a plan for maintenance was not adopted by those in power 25 years ago but added that a preventative maintenance program now exists. Sidney Zwick stated that as a taxpayer, he wanted to set Northwestern Qaiveratty and other not -for -profit institutions pay for a portion of any fir* station work as they receive benefits without contribution. No also expressed concern over the ***d to build three new stations as opposed to renovating the five current stations. no questioned the proposed locations of the north and central sites stating that too such emphasis has been placed on problems is west central Evanston. He suggested building one new station while rehabbing four other stations. He opposed moving the Custer Street station because he feels that southeast Evaamton would be neglected. Dale vochs cited heavy use of the South Boulevard/Barton Park by children and stated his concern for their safety as well as his opposition to a fire station at that location. Norbitt Budd acknowledged the problem of inadequate response time to west central Evanston but stated that in solving that problem. the Council has created another problem. He said that 11,000 children hours were spent per swath on the proposed site of the south station. The Ridgeville Park District has bad to coals operations of their ice skating rink. this season because of prohibitive insurance costs and he would hate to see additional revenues lost to litigation that would come should the City opt for the south atte. He also expressed suspicion over the .Rost of now stations as opposed to rehabilitation, that estimates for rehabbing can be overstated. Mr. Budd said that many hosssowuers have homas that haw* endured several decades but owners make do to the extent that they even back into their garages instead of pulling through them. He questioned risks to firefighters caused by backing engines into stations stating he was not interested in near misses. Mr. Budd said his final concern was that there was no compelling reason to change the current plan of fire protection in south Evanston. Judy DeStofeno stated that there were throe park districts in Evanston. Ridgeville. Northeast, and the City. She said that she did not believe that the City could condemn land owned by the other park districts. Mrs. DoStafano stated that the north and central mites were fins but park land should bo prosorv*d in south Evanston. Rita McCourt asked what would happen now to the proposed north and central sites. Alderman Summers stated that Alderman will schedule meetings in all wards and that no sites were locked in stone. Alderman Rainey added that the Sub-Committes will be discumsing the process after public comment and that all Aldermen have been encouraged to hold public ward meetings. Alderman Thiel stated that she and Alderman Drusmer will be scheduling a meeting soon because she has received some negative feedback from residents near the proposed Lake Street site. Alderman Warshaw stated that there have been two meetings in the 4th Yard and that a report i■ in the process which inrslud*m an architect's *valuation of the costs presented in the Wabich report. She added that the architect with whom she consulted estimates actual costs to be 1-1/2 to 2 times those estimates in the Vabich report. A i PV Fire Station Site Location sub-CoMitteo !Minutes of 2/12/86 -6- City Manager Aeprooth stated that the architect's report has been submitted to the Council. He added that Alderman Rudy will be meeting with both ltr. Decker and Pr. Yabich to examine their prospective cost analyses. Lloyd Edelman stated that h* followed the Council in the 19606s and 1970's when park land was being acquired by the City. He expressed concern over response tine to southeast Evanston and the new shopping centers being built In town. He suggested addressing the west central area issues but leave the rest of the City alone. Gail Busch, a nessber of the Dewy Cosssunity Conference Board. stated that she lives one block from the proposed central site and opposes locating a fire station in a residential mesa. She suggested the Sub-Cowmittoo seek alternative sites for the central station based upon apparent opposition expressed by rsssibere of the Conference. Alderman Rainey stated that no final decisions will be made until *very party involved has had a chance to be beard from. while the Dewey community Conference is a very important organisation. it doss not represent every individual whc• may be affected by the central location. Aldermen will be given until April to hold ward meetings. A resident from southeast Evanston stated that she purchased her condominium because of the tact that a fire station was located nearby. She would not want to live at that location should the fir* station be relocated. She asked how fire trucks would get through the South Boulevard CTA underpass. Alderman Rainey clarified that the now south fire station has boon recomseend*d for deletion from the plan and that such recosssendation addresses concerns of this mature. lev Chokol stated he didn't understand how the cost of renovation could be compared to building new. be also stated that any increase in response time Is unacceptable. Alderman Rainey stated that decisions made by the CoMittee will be forwarded to the City Council for discussion on !larch loth. She asked wombsrs of the Sub-Cosssittee for discussion of the site selection process. Alderman Sussaers stated that there will be a m eting for the Sth, 6th. and 7th wards on April I7th. Alderman Radon stated she will schedule a meeting for her ward when Alderman Karshak returns. Alderman Thiel indicated she will be scheduling a ward mooting within the nett two wets. Alderman Rainey then scheduled a city-wide public bearing for May lot. The Sub-Cosssitteo will most again at 7:00 P.P. on March loth. With no further business. the sleeting was adjourned at 9:15 P.M. 1� staff Representative:� /N.s. Purcl1sing Agent MINUTIS ADMINISTRATION ANa PUBLIC WORKS COMMITTHB Meeting of February 24. 1986 Member■ Present: Aldermen Radon. Thiel. Callous, Susers, Rainey, and Nelson Members Absent: Nona Staff Present: Olkowski, Booth, Figurelli. Pudloski, Ceplecha, Carlson, A■prootb, Zimmerman, Shook. Rootble, Bianchi, Engel, and Tonkinson Presiding Official: Alderman Ann Rainer, Chairman Summery of Action: The meeting was called to order at 7:08 P.M. Minutes - The minutes of the February 10, 1988 and the February 12, 1996 meetinge were approved as submitted. Comsmunicat on : Aliecti4B of Bids - Contract I-86: Water !lain .Isoroymats - Received without c ommc n t . Recreation board Authority Legal Opinion - Alderman Rainey stated that she requested clarification regarding who has authority to approve expenditures in excess of $5,000 seeing that the Administration and Public Works Committee usv.ally approves such ,expenditures. She added that she would like to see some action regarding this policy in the future. The Committee accepted the Communication without further comment. 11ponse to sills List Inauiries - Alderman Radon commented that the proposed Budget contains a significant appropriation for in-house duplicating and that the bills list inquiry response before the Coommittee indicated that it would be cheaper to contractually print things. Staff clarified that in some cases printing is lose costly. Printing of numerous copies of single -page documents is cheaper because the most costly portion of any printing job is typesetting. Because of their multiple -page characteristics, duplication by In-house xeroxing of items much as the Budget and City Council packets is such less expensive than printing. Alderman Radon pointed out that therr. are two In-house staff members involved in duplicating materials. The Committee then accepted the Communication. Insurance Cost for Merrick Rose Garden Permit Holders - Alderman Rainey stated that she requested this report because of her concern that oxcessivo insurance costs could preclude some people using the Rose Gordon. Alderman Nelson stated that he fools the insurance requirement appropriate. that other facilities pass through their insurance costs to users. Alderman Radon asked members of the Committee to reconsider the insurance requirement because they will prevent people from using the Garden. Alderman Rainey said that the most important issue was that no damage be done to the Rose Garden. She suggested consideration of a $500 refundable deposit for people using the facility. A i PV Minutes Meeting of 2/24/66 -2- Director of Safety and Risk Management Bianchi stated the issue was not property damage but was personal Injury. The intention was to minimize the City's risk and transfer it to the user of the Garden. Alderman Rainey asked If risk was greater for an occasion such as a wedding. Mr. Bianchi said that the risk of personal injury was greater whenever there was a large gathering. Alderman Thiel stated that when the City issues a permit it assumes a greater degree of responsibility for the people using the pevalt. She Added that swot people have either homeowners or renters insurance. Alderman Radon asked it the Director of Safety and Risk Management was aware of any accidents to date at weddings in the Rose Garden. Mr. Bianchi responded in the negative. Alderman Radon stated that Mr. Bianchi's statement that wedding parties bane a greater risk has no back-up. Mr. Bianchi said that with a large gathering there is a greater possibility of risk. The measure of risk in this type of situation to beyond normal risk. Alderman Radon stated that the insurance requirement will reduce the number of weddings in the Garden. Alderman Rainey suggested that staff report back to the Committee In six ■onLhs to see if a reduction has occurred. Alderman Collons agreed that the Committee should monitor the effects of the insurance requirements. The Committee then accepted the Communication. Special Use i,eall Opinion - Alderman Rainey stated that the opinion was requested to determine whether the special use process could be required outside the Central Business District (CBD) yet not be required for the CDO. She added that the Law Department determined that this policy would be alright. She asked members of the Committee if they were interested in applying the special use provisions to the C5D. adding that Alderman Rudy had boon diligent in his concern regarding expansion of package sales and the CBD was his Yard. Alderman Radon stated that she was not in favor of requiring the special use process for the CBD because a precedent had been set by the Council when a portion of the business district was selected for the sale of alcohol without meals. She added that the Council had thoroughly examined all Issues when establishing regulations for all licenses in the downtown area. Alderman Collene stated that people who locate to a business district must expect a different kind of environment than that of a residential neighborhood array from the CBD. The Committee then accepted the Communication. Alderman Radon asked if there would be a lottery for any additional liquor licensee. Alderman Rainey indicated that there would be a period of a month during which applications would be received. They would then be ranked in order of consideration through a lottery. City Sills of February 24. 1986 - Referring to a staff memorandum which stated that two staplers and a hole punch used to assemble City Council packets was charged to the City Council Office Supply Account, Alderman Radon stated that she found It inappropriate for the expenditure to not have been charged to the City Manager's Office. The City sills were thou approved as submitted. Purchases: Material Testing Forvices - The Committee unanimously moved for approval of the low bid from Soil and Material Tostin4• Consultante. Inc.. at a total estimated annual cost of $9,028.30. Traffic Sixnal Controller - The Committee unanimously :coved Car approval of a traffic signal controller from Bell and Gustus at a total cost of $16.028.30. A i PY Minutes Meeting of 2/24/06 -3- Items for Consideration: pocket 4g-21-86: 198p Alley Resurfacing_ Prgarasl - Alderman Radon asked that this item be hold so that she could examine some additional alleys. Alderman Collens asked if this work has been frozen. Director of Public Yorks Pudloski stated that work will not proceed until Revenue Sharing funding has been approved by the Federal Government. Approval is being requested :'or the Program so that field work required prior to construction can proceed. At the request of Alderman Radon. this item was held for the March 10, 1986 mating. QgS&et 49-?B-86: l2jj Curb Reolacesssat Program - Alderman Rainey asked if the mass Revenue Sharing funding issue existed for this work as for the alley remurfacing. Mr. Pudloski stated that work to be funded by Revenue Sharing dollars would be frnzon in the aamm fashion. That work to be funded by Comunity Development Block Brant Funds will proceed. The Committee then unanimously moved for approval of the Curb Replacement Program. 1966 Insurance Proaram - At this point, Alderman Rainey returned to the purchase of insurance for fiscal year 1906-87. She stated that she and Alderman Melson. who compose the Insurance Sub -Committee, had met with staff regarding the report as forwarded. Alderman Rainey said that the City was not offered the opportunity to purchase general liability or public officials liability insurance. The Sub-Committes was recommending proceeding without these coverages. Alderman Radon asked what the implications would be should the City not have public officials liability insurance. Alderman Rainey Indicated that a Resolution will be presented for the next Council meeting that will specifically protect elected officials. members of Boards and Commission, and appointed staff. Alderman Rainey pointed out that the recommendation from staff shows an additional $207.000 in the budget over those funds required for insurance policies. She stated her intention to recommend use of these funds for items previously cut from the proposed budget. She added that most communities do not reserve funds for insurance claims and that the largest claim ever against the City was $85.000. Alderman Collens asked if the recommendation included legal Cosa should an Alderman be sued personally. Director of Safety and Risk Management Bianchi advised that the recommendation includes m•ttlements, legal fees, and court costs. The Committee then voted unanimously to recomamend approval for the proposed 1996-87 Insurance Program. Docket 62-2a-86: Revolution 10-R-86 - RCDC Lease Renewal - 1817 Church Street - Unanimously moved for approval. Docket 50-28-86: Ordinance 22-0-86 - Athletic Contest Tax - Unanimously moved for introduction. Docket 51-2B-86: Ordinance 23-0-86 - Cigarette Tag Increase - Alderman Rainey stated her intention to recommend elimination of this tax from the proposed Budget. She said that the City does a great deal for businesses, the university. and now people in the community. She added that she is not asking for the Council to grant any special consideration to those south Evanston businesses who draw customers from across Howard Street. She said she does not want these businesses hurt and that this nction will have an adverse effect on them. Alderman Radon stated that the proposed tax will hurt small businesses an both Howard and Main Streets. A i PY Minutes Meeting of 2/24/46 -a- Alderman Collon■ stated that shopping convenience is more important to consumers than the nickel per pack Increase proposed. She added that charts and graphs presented by tobacco industry reprosontatives when the last increase was considered were grossly overstated with regard to sales loss potential. Alderman Radon invited members of the Committee to visit Hain Street stores that used to sell a large volume of cartons of cigarettes, and a-Aao longer do so because of the Rvenston tax. She said that the loss of cigarette sales has Impact on these store owners in that custc--rs who went out of their way to purchase cigarettes in Svanston also purchased other goods at the saws time. The Commmittoe then voted 4-2 (Aldermen Radon and Rainey voting nay) to introduce Ordinance 24-0-66. Docket S2-2d-86: Ordinaace 24-0-66 - LoadjD< Zane - Wet ,gide of Maple. south of Grove street - The Committee, unanimously roved for introduction. Docket 53-23-86: Ordinance 25-0-66 - Liquor Store Amendments - Alderman Collons stated that she has a problem with the language limiting the number of Class G and H licenses in that it can not be distinguished from the language for other types of licenses. When a new restaurant is added. the number of the appropriate licenses is automatically increased. Alderman Collens said that she wants to Rake sure that the limit for Class G and H licenses :s maaintained and no additional licenses considered without Council authorisation. Alderman Rainey stated that the Liquor Commissioner will be aware when three licenses have been issued and will not consider any additional applications. Alderman Summers said that any additional licenses will have to be approved by the Council and as long as they know that the limit is three, licensing beyond that number will not be considered. Alderman Collons muggestod that this issue could further be addressod through resolution. Alderman Nelson stated that a resolution could be appropriate in light of the moratorium limitation precedent. Alderman Rainer recognised Mr. Henry Anderson of Osco Drugs who stated that he has followed the package liquor process carefully. He said that several Osco stores in the area sell liquor. Sir. Anderson stated that he wanted to clarify some procedural questions with regard to application for a license. Alderman Rainey. citing the short time available until the Council meeting, asked Mr. Anderson to rotor his procedural questions to staff for clarification. -- Ordinance 25-0-86 was then unanimously roved for introduction. Alderman Rainey, referring to a memorandum circulated by Alderman Rudy. asked Comittee members if they wished to consider any of the issues raised. Alderman Nelson stated that such issues should be considered simultaneously with other liquor issues that will be arising during the next several months. Docket 54-28-86: Ordinance 26-0-86 - Poured Liquor Tax - Unanimously moved for Introduction. Items Previously Considered: Docket 35-2A-86: Ordinance 14-0-86 - Residential Exemption Parkins District - Moved for adoption. Docket 36-2A-86: Ordinance 15_0-86 - g"ulating Use of Herrick Park - !loved for adoption. A i PW Minutes Meeting of 2/24/86 -s- Alderman Nelson anted the status of the Special Assessment paving considered at the last sleeting. Staff indicated that the schedule is being adjusted to reflect the concerns expressed by Aldermen Madan and Mainer. With no further business. the Casmittee adjourned at 8:57 P.K. staff Representative: Purchasing Iont Members Present: Members Absent: Staff Present: Presiding Official: Summary of Action: 11inutes Administration and Public Yorks Committee Fire Station Site Location Subcommittee Meeting !larch 10, 1986 Aldermen Rainey, Radon. Thiel. Collens and Nelson Alderman Sus rs Asprooth, Hicks, Brant, Carter, Roethle, Zisserman Alderman Ann Rainey. Chairman Chairman Rainey began the sooting by summarizing the recommendation approved by the Fire Station Site Location Subcommittee at the February 12, 1986 Subcommittee meeting. She stated that it was the Subcommittee's recommendation to the Administration and Public Works Committee that the south side of Evanston bo omitted from further consideration for construction of a new fire station and that consideration of alternative locations for construction of new fire stations in central and north Evanston be continued. Alderman Rainey that caned as Alderman Collens to present her views on the Subcommittee's recommendations since Alderman Collens was not able to attend the Subcommittee meeting of February 12. Alderman Collens stated that the impact of the Subcommittee's recosmendation on the consideration of fire station relocation in other areas of the city was not clear. She expressed concern that removing one portion of the city from consideration would have an impact on the use of the Task Force Response Concept, staffing levels and vehicle assignments in other areas of the city. Alderman Collens stated that it was clear that no more consideration should be given to Kasen Park as an alternative location for a south side consolidated station. Alderman Collens suggested that Kamen Park be eliminated from further consideration. but requested that the Committee direct staff to reconsider station sites on the south side, and then present alternative site recommendations to the Council. Aldermen Rainey and Radon both stressed their opposition to consideration of any sites for relocation and consolidation of stations in south Evanston. The Aldermen emphasized that no one has been able to identify an acceptable site on the south side, and expressed concern that the use of consolidated stations would increase response tines for fire service. Alderman Rainey added that the south side of Evanston is very happy with the present station locations and service provided by the Fire Department. Alderman Thiel then asked what would be the impact on service in other areas of the city if the Administration and Public Works Committee Abandons the fire station consolidation for the south sine. She also stated that the Committee should consider how citizen opposition in other areas of the city will be handled by the City Council if the Council abandons the program for the south side. Minutes of the Administration and Public Works Commit.ee Fire Station Site Location Subcomittee Meeting March 10, 1986.......... Page Two Alderman Rainey then asked Fire Chief dicks to explain whether the Task Force Concept could still be used in south Evanston if the City continued to use stations I2 and #+ instead of a consolidated station. Chief Hicks explained that were the City to use the present stations 12 and /a on the south side, the Task Force Concept would not be implemented in south Evanston. Chief hicks also stated that if consolidated stations were built on the central and north sides. the Task Force would be used in those areas of the city even if the two current stations were used in south Evanston. The Cossaittee then entered into a discussion on the adequacy of service provided by the present stations i2 and 04, the density of the city's population residing south of Dempster, and the attractiveness of alternative sites for the north and central parts of Evanston versus the alternative site for south Evanston. Alderson Collens suggested a decision on the south side should &wait aldermanic public hearings on the central and north parts of Evanston. She suggested that the Comwittee wait to hear what alternatives are available for the entire city. Alderman Nelson stated that the study of fire station alternative sites is an issue that has city-wide ispact. He recosmeended that the City put the entire current program for fire station relocation on hold. Mr. Nelson stated that we cannot abandon one part of the plan without impacting on other aspects of the plan. He suggested that the City Coaacil reconsider the issue with a city -ride focus by reconsidering the various alternatives for building new stations and rehabilitating present stations that were considered in November. Alderman Nelson then made a motion to table the present fire station plan in its totality. As part of his motion, he recommended that the City Council consider both the number and the desired location of fire stations. He recommended the City Council develop a time schedule to reach a decision with broad based community input. Alderman Collens seconded the motion. Alderman Thiel stated her support for the motion and emphasized the need for a city-wide focus. Alderman Rainey expressed concern that the motion still left the opportunity for a consolidated site on the south side of Evanston. Alderman Nelson stated that the City Council should reconsider all alternative plans, not just the plan for three consolidated stations. The Committee approved the motion by a vote of 3-2 with Aldermen Rainey and Raden opposing the motion. Alderman Rainey then summarized the two recommendations of the Administration and Public Works Committee to be forwarded to the Council; the first being a recommendation that the south side be omitted from further consideration for a consolidated site and the second a recommendation that the City Council reconsider the entire fire station relocation issue with a city-wide focus. The meeting of the Fire Station Location Site Subcommittee adjourned at 7:45 P.K. Bruce Zimmerman Assistant City Manager Minutes Administration and Public Works Committee Regular Hosting Members Present: Members Absent: Staff Present: Presiding official: Sumary of action: March 10. 1986 Aldermen Radon, Thiel, Collons, Rainey and Nelson Alderman Summers Asprooth, Bianchi, DiCanio, Tonkinson, Pudloski, Shonk and Zimmerman Alderman Ann Rainey, Chairman The meeting was called to order at 7:45 P.H. The minutes of the February 24, 1986 meeting were approved as submitted. Communications: The communication on the rejection of bids for the Central Street Chicago and Northwestern Station floor replacement was accepted. CitT bills of March S. 1986 The City bills were approved as submitted. Purchases (1) Typewriter Service Agreement: The Committee unanimously moved for approval of the low bid from Fryknan Office Machines at a total annual estimated coat of $6,780. (2) 1986 50/50 Sidewalk and Curb Replacement Program: The Committee unanimously moved for approval of the second low bid from Globe Construction Company for a total estimated coat of $121,200. (3) Downtown II Sewer Improvements: In response to questions from the Committee, staff explained that the State funding for a portion of this project had been committed from the Illinois Capital Improvement Board. Alderman Radon explained that she would not support this purchase due to her opposition to the Research Park. The Committee then voted +-1 to move for approval of the low bid of Vincent DiVito, Inc. for a total estimated cost of $656,895. (4) State Contract Vehicle Purchase: In response to questions from the Committee, staff explained that the old Police patrol cars replaced by the new vehicles included in this purchase would be sold at auctions. The Committee then unanimously moved for approval of the purchase of nine squad cars, five vans, four 3/4 ton pickup trucks, one station wagon, and one sub -compact pickup truck. Minutes of the Administration and Public works Committee March 10, 1986.......... Page Two (S) Boat Rama Dred&ln&: Staff explained that the sand removed from the dredging of the Church Street Boat Ramp will be placed at Greenwood Beach. The Comittee then unanimously moved for approval of the bid from Environmental Contracting, Inc. at a total estimated cost of S18,990. (6) (7) (B) TV Sgw±r Inspection Servicls Phase II: The Committee unanimously moved for approv4l of the low bid from Wolf Equipment Corporation for a total estimated cost of $26,250. Police Base Radio: The Comittee unanimously moved for approval of the purchase of a base radio and four repeater units frog Motorola Co■smaicatiots and Electronics, Inc. at a total cost of $29,938. Two Garbage Trucks: The Comittee unanimously moved for approval of the purchase of two garbage trucks from Bruce Municipal Equipment at a total cost of $194,293.50. Items for Consideration: Docket 48-2B-86 1986 Alley Resurfacing Proaraa Alderman Radon had previously requested that this ites be held over at tha February 24, 1986 Committee sleeting so that she could examine some additional alleys. Alderman Baden explained that although she had not been able to examine all of the alleys that she had wanted to, she was ready to vote on the program at this time. The Comaittee then unanimously moved for approval of the 1986 Alley Resurfacing Program. Docket 6 a-3A-86 Waiving of City Charges for 1986 Garden Fair The Comittee unanimously moved for approval. Docket 65-3A-86 1986-87 Minority Sat Aside Program The Committee unanimously moved for approval. Docket 66-34-86 Resolution 20-R-86 - Lease of 1829-49 East Railroad Avenue The Committee unanimously moved for approval. Docket 67-3A-86 Resolution 21-R-86 - Public Officials Liability The Committee unanimously moved for approval, Docket 68-3A-86 Resolution 23-R-86 - Purchase of 1501 Lake Street Alderman Thiel moved for approval of this purchase. Alderman Raden expressed concern that this proposed purchase would presuppose the City using this site as a consolidated fire station for central Evanston. Alderman Raden expressed her opposition to this purchase because It presupposes the City's use of three consolidated fire stations. Alderman Thiel stressed that the property was currently available and that the City should take Minutes of the Administration and Public Works Committee March 10. 1986.......... Page Three advantage of this opportunity. Alderman Thiel emphasized that this piece of property offers a good park site and that she would suggest that the land be purchased even if a fire station is not considered for this site. Alderman Rainey also expressed her concern over proceeding with this purchase prior to a decision being made on the location of fire stations. The motion for the approval of the purchase then carried with a 3-2 vote. 29Wt 69-3&ft Ordinance 27-0-86 -- Wheel Tax Increase for Trucks and Recreational Vehicles The Committee unanimously moved for introduction of this Ordinance. Docket 70-3A-86 Ordinance 33-046 - Real Estate Transfer Tax The Committee moved for introduction of this Ordinance by a 4-1 vote; Alderman Raden dissenting. Docket 71-3A-66 Ordinance 34-0-86 - Herrick Rose Carden Insurance Chairman Rainer explained that this Ordinance would amend an ordinance approved by the City Council on February 24, 1986. She explained that the amendment would remove the provision that the applicant for park use be required to obtain insurance naming the City as an additional insured. She expressed her satisfaction in having this provision removed frota the Ordinance. The Committee then uuanisously moved for introduction of this Ordinance. Items Previously Considered: Docket 50-2B-86 Ordinance 22-0-86 - Athletic Contest Tax Increase The Committee moved for adoption. Docket 51-2B-86 Grdinance 23-0-86 - Cifarette Tax Increase The Committee moved for adoption. Docket 52-2B-86 Ordinance 24-0-86 - Loading Zone at Navle and Grove The Committee moved for adoption. Docket 53-2B-86 Ordinance 25-0-86 - Liquor Ordinance Amendments The Committee moved for adoption. Docket 54-2B-86 Ordinance 26-0-86 - Poured Liquor Tax The Committee moved for adoption. There being no further business, the Committee adjourned at 8:25 P.M. Bruce Zimmerman Assistant City Manager Members Present: Members Absent: Staff Present: Others Present: MINUTES ADMINISTRATION AND PUBLIC WORKS COMMITTEE Meeting of March 24, 1986 Aldermen Radon, Thiel, Collens and Rainey Aldermen Nelson and Summers Asprooth, Aiello, T. Carlson, Figurelli, Jennings, Pudloski, Rubin. Tonkinson, Shonk, Shulse, Wirth, Yonker and Ziirwer*en Aldermen Brady and Davis Presiding Official: Alderman Ann Rainey, Chairman Summary of Action: MINUTES: - The meeting was called to order by Chairman Rainey at 7:35 P.K. Minutes of the March 10. 1986 Fire Station Location Subcommittee and the Administration and Public Yorks Committee were approved as written. Chairman Rainey thanked Christopher Johnson, Purchasing Agent, for serving as interim staff person to the Administration and Public Works Committee, noting the he,vy workload of the Committee. She welcomed Steve Pudloski, Director of Public Works, as new Committee staff person. COMMUNICATIONS: Cable Commission Report - Alderman Radon moved acceptance of the Cable Commission Complaint Report for February. noting complaints Were down significantly. The report was accepted unanimously. Letter from Levy Venture Management - Chairman Rainey indicated receipt of a letter from Kr. Gerald Murphy of Levy Venture Management, Inc. requesting the implementation of Residential Parking District C be held up until the employees and owners of the Chicago Avenue business community can make their views known at a public meeting. Alderman Davis and Alderman Brady joined the Committee. Mr. Murphy stated that Chicago Avenue merchants had received word last week of the adoption of Ordinance 14-0-86. creating Resident Exempt Parking District C. and that there was considerable and unexpected adverse reaction from employees. In an attempt to identify the magnitude of the reaction, a pr..tition was drafted and circulated. It read: " We, the undersigned, our employees, our managers, or owners of businesses in the affected area. The parking regulations planned for our area were adopted without adequate provision for alternate parking accommodations for us. Until or unless the City provides adequate off-street parking, we urge that these parking regulations changes not be implemented." MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE March 24, 1986.......... Page Two Mr. Murphy indicated that the petitions included about 255 signatures of the employees from the major businesses and small shops along Chicago Avenue and that representatives from Levy Venture Management, Les Simms Oldsmobile, Stanley Buick -Subaru and Volkswagon. Evanston Toyota, and the Evanston Chamber of Commerce were present. The Chairman stated that the Committee wanted to hear from all the representatives, but that the agenda was long, the time short, and that unless they have something new, subsequent speakers should indicate their agreement with previous statements rather than make restatements. Mr. Murphy then introduced Mr. Joseph Levy, Jr. Mr. Levy read a prepared statsnent indicating the breadth of Venture's holdings and their investmat of over one million dollars to the Evanston properties and business in 1985-66. As Venture contemplates future improvements. it is very disconcerting to hear loud complaints from valued employees about their parking shortage and the City's plan to aggravate it more. Mr. Levy believed it ironic to induce new business, yet impose special burdens on its estaolished ones. He cited previous resident dictated actions, such as prohibiting left turns onto southbound Sheridan which increased traffic on Chicago Avenue and hurt businesses. He indicated automotive retailers generated 27 percent of the City's sales tax revenue in 1985 and suggested that it is good for the City to expand parking. for businesses which add to sales tax revenues. Mr. Levy requested that the city maintain the existing parking supply on weekdays and to hold a hearing for employees to speak on this matter. Mr. Ira Golan, Evanston Chamber of Commerce, indicated this as another example of poor communication between the City government and those affected by the city's action. Mr. Golan pointed out that businesses own about 10% of the property but pay about 31% of the taxes. He requested the City place a moratorium on the implementation of the Parking District. Mr. Golan stated that this started with Evanston Hospital, moved to St. Francis, then on to the area east of downtown and now to the east of Chicago Avenue, and that the City has plans to ring all business districts with restrictive parking regulations. The Chairman pointed out that this matter was on the Committee's agenda for many meetings. that Mr. Golan was in attendance at a number of these and that in all those meetings there was never negative reaction from anyone. Alderman Brady pointed out that there were numerous residents in the room who could also speak to the issue. She indicated that prior to proposing the Parking District, a detailed study was conducted which showed clearly that there was virtually no parking for residents along Hinman and that there was a one-year sunset provision to allow time to implement the regulations and evaluate the impact on the employee and resident parking problem. She stated that both parking needs are important, but there is a great need to go forward to restore some balance of parking in the neighborhood and she could not support a moratorium. In response to Alderman Raden, Alderman Brady indicated that only those properties which were within the potential residential parking district were flyered. She also indicated that the impact on employee parking was considered, since employees will be able to park all day long on one side of the street and residents will be MIMUT$S OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE March 24, 1986.......... Page Three able to park on the two hour side since they are exempt. She stated that the intrusion of employee parking on Hinman was so severe that the district included Judson to provide enough space for employees to park and that the District would bring some normality to the resident parking. Mr. Les Simms asked why a plan could not be adopted to allow residents to park on one side of the street and businesses on the other. The Chairman indicated that is essentially what the Parking District accomplishes. Mr. Sims then stated that his employees were starting to panic because it is tough enough already to find a parking place on Hinman and Lee Streets, and if they park on Dempster they have to run out and put stoney in the meter every two hours. He indicated 'ic had lost so" employees because of this and if the situation sets any worse he may have to move out of Evanston. He indicated he had already rented space outside of Evanston to store some cars in order to provide a little bit of parking for customers and employees. David Jennings, City Traffic Engineer, stated that the employee parking needs were taken into account in designing the District, as evidenced by a 64% occupancy rate during peak parking times; there are spaces available but some will have to walk a block or so farther. He also indicated that the number of signatures on the petition does accurately reflect the employee parking load in the residential neighborhood. The District does not reduce the supply, but shifts it around to allow residents on Hinman a chance to park nearer their homes. Alderman Davis stated that Judson was included in the District to spread out the parking and meet the demand. She felt the District would restore balance and indicated that the City needed to look at the District after it has been in operation. Mr. Levy indicated that there is no customer parking on Chicago Avenue because employees have to park there. If the City would provide off street parking, the :merchants would go along with it. Alderman Davis then pointed out that of all the residential areas impacted by business parking considered by the Committee, this area was the second most severe area with only the area east of downtown being more impacted. Alderman Collens indicated Mr. Golan's statement needed a response. She pointed out that the parking districts at the hospitals were much more restrictive in that only residents could park on those streets during the work day. The resident exempt districts allowed anyone to park on the street, r+-t exempted residents from the two hour limits. She also offered to share a list of the other areas which were to be considered in the future. and that the City's approach is one that attempts to recognize both parking demands as valid and meet them in some fair way. Mr. Levy indicated a previous difficulty with an effort he made to relocate his auto repair operation. He stated that because the City Manager would not allow him a service entrance on Chicago Avenue, the City still has a vacant building. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE March 24, 1986.......... Page Four The Chairman then asked if anyone on the Committee felt any previous action should be changed. Alderman Radon indicated that she felt that nothing should be changed at this time, but that the situation should be monitored by the Traffic Engineer to determine the impact on businesses. The City Manager offered clarification of Mr. Levy's statement in regard to the entrance on Chicago Avenue. Mr. Asprooth indicated that in response to an inquiry from Mr. Levy. it was determined that a driveway permit for a Chicago Avenue service entrance would require eliminating some parting on Chicago Avenue and this would have taken Council action. After informing Mr. Levy of this, it was his recollection that Mr. Levy did not pursue the matter. •ldermen Thiel. questioned whether the process could have been changed so this did not happen. The Chairman indicated that Mr. Golan and others attended the meetings at which this was considered, and no comments against this approach Were voiced. In response to a question, Mr. Jennings indicated that in the area east of downtown only those within the Parking District were leafletted and the aasw procedure was followed here. Alderman Davis suggested in the future that those properties. including businesses. a block or two outside of the district should be included. The Chairman then indicated her sense of the Committee's will that the District be implemented as planned. She suggested the Traffic Engineer not wait but begin to sonitor the impact on businesses and that the City staff work with Mr. Levy and others to find off-street parking facilities for employees. Mr. Levy stated that this whole thing had been railcoaded through. The Chairman indicated her disagreement with his statement. Mr. Simms then stated that all the solutions being considered are for the residents and nothing for the businesses. The Chairman then explained the concept of the District again and asked the Ward Aldermen to work with the businesses to see what might be done. There were several interruptions from the audience. The Chairman gaveled the meeting to order. City Manager Asprooth indicated a willingness to work with the merchants to develop off-street parking for employees, but that previous attempts to identify such property along Chicago Avenue proved unsuccessful. Several comments between residents and business representatives were traded. at which time the Chairman called the discussion to a close, indicating her distaste for the tone that the discussion had taken. She suggested that the Lard Aldermen. the businesses, and City staff meeting to discuss this matter further. Fire Station Relocation - Chairman Rainey noted receipt of the memorandum from the City Manager concerning the hiring of a consultant to assist in the fire station relocation process_ Alderman Collens stated that the City ?tanager had asked the correct questions and that she was in favor of hiring a consultant to work with the City to prepare a fire station relocation plan. She also indicated that after two additional weeks of searching, no alternate sites were found to consolidate the two south side stations and that there is not much chance that a relatively problem free site for consolidation of the south side stations will be found. In response to her question, the City Manager agreed with that view. Alderman Collens suggested that the consultant be hired to develop a fire station MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE !larch 24. 1986.......... Page Six PURCHASES: 3DrinPlant Material • The Committee unanimously moved to recomend approval of the purchase of plant material from each of seven nurseries for a total cost of $39,504.81. to be awarded to the following low bidders: Shemin Nursery, Addison, Illinois, $24.426,70; Fins Nursery, Montgomery, Illinois, $6,300.00; Wilson Nursery, Hampshire, Illinois. $2.808.86; Berthold Nursery, Elk Grove Village, Illinois, $2,146.50; Hinsdale Nursery. Hinsdale, Illinois, $1,829.25; Weller Nursery, Hinsdale, Illinois. $1.426.00; and Clan Nursery, South Barrington, Illinois, f565.50. Street Lighting rovemonts -The Comittee unanimously moved to recommend approval of the low bid from ►. A. Electric CoWany of Cicero, Illinois for the installation of photocells In Phase I and Phase II streetlight areas for a total estimated cost of $70,355.00. Animal Shelter - In response to questions from the Committee, Jonathan Fischel of V.O.M., architect for the building. indicated that it was their recommendation to accept the low bid since they believe that the time was right to take bids and that the seen bidders did provide a competitive bidding situation. The architect indicated that the low bid was significantly over the architect's estimate. but that negotiations had been conducted with the low bidder and that the original bid of $393,000 had been reduced to =307.550 with the elimination a number of features in the building. In response to further questioning. the architect indicated that the nature of the building was complicated and because it was so small, there were no economies of scale, that the finishes and quality of materials in the building are very expensive. and that the architect's estimate was initially above the budgeted amount. City Manager Asprooth recalled for the Committee his explanation of that matter at the time the Capital Improvements Program was approved. Alderman Thiel indicated her displeasure with the fact that all bids were significantly over the architect's estimate and recommended holding this matter over for further explanation. The Committee agreed. Electronic Postage Machine - The Comittee moved to recommend approval of the purchase of an electronic postage machine from Pitney Bowes at a cost of $13,577 as a sole source non -bid item requiring two-thirds majority of the Council. ITEMS FOR CONSIDERATION: Docket 81-3B-86: Resolution 28-R-86 - Fmergency Services and Disaster Agency - The Committee unanimously moved for approval. Docket 82-3B-86: Resolution 29-R-86 - Purchase of 1616 Maple Avenue - The Committee unanimously moved for approval. Docket 83-3B-86: Resolution 30-R-86 - 1966 MET Resurfacing ProRram - The Committee unanimously moved for approval. In response to Alderman Raden, Mr. Pudloski indicated that the Street Department would be filling potholes that had appeared with the recent thaw. Docket 84-3B-86: Ordinance 35-0-86 - Vacation of Alley North of Clifford - The Chair- man asked if there was anyone in the room wishing to speak on this matter. A resi- dent from 3430 Isabella indicated being in favor of the vacation of the alley. She MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS CORKITTEE March 24, 1986.......... Page Five plan given that the two south side stations would continue to exist. In response to Chairman Rainey, Alderman Collens indicated she was moving to leave the two south side stations as they are and to retain a consultant to evaluate alternative locations for stations in the rest of the city while integrating the two south side stations into an overall City plan. Chairman Rainey indicated her viow that the two were separate issues and twu motions were required. Alderman Thiel expressed her support for the motion by Alderman Collens and her belief that an objective consultant was needed. Alderman Radon stated that there needed to be a review of what had taken place to get the Council into this situation. Alderman Collens indicated that it was not tiw to go back over old ground, but to go forward. Upon the request of the Chairman, Alderman Collens agreed to split hsr motion. The Committee unanimously approved Alderman Collens' motion to maintain the south stations in their present location. Alderman Thiel then moved to authorize the City Manager to seek proposals for a consultant. The Committee approved the motion unanimously. Alderman Radon indicated that the consultant should evaluate the fire station relocation plans' effect on emergency services, not only fire responses. The City Manager indicated he would attempt to submit a draft request for proposals to the Committee at its April 14 meeting. Chairman Rainey indicated the Comittee's wish to participate in drafting the request for proposals and also requested a presentation by Fire Department staff on the Task Force Concept. Alderman Collens indicated her preference for a written report, rather than a presentation. qiFarette Tax Increase - The Committee received the communication and Alderman Radon stated her desire to stop the Cigarette Tax increase. Alderman Radon indicated that alternate sources of revenue could either be to increase the Sales Tax estimate, or to increase the estimate of the Real Estate Transfer Tax. Alderman Thiel indicated that the real estate market had improved dramatically with the lowering of interest rates and that sales and prices are up. However, she cautioned that one action by the Federal reserve Board could change the situation significantly. Chairman Rainey encouraged the use of the Real Estate Transfer Tax to offset the Cigarette Tax Increase and recommended that the $50,000 that had been set aside for the Economic Development Fund be eliminated and applied as a general revenue. Tha Chairman also indicated her belief that the vote of the Committee would be deadlocked and that this issue would be decided on the Council floor. RESPONSE TO BILLS LIST INQUIRIES: The Committee accepted the Bills List inquiries. City Bills of March 11. 1986 - The City Bills List was approved as amended by the removal of five petty cash reimbursements to the City of Evanston from Recreation totalling $37.145.16. The Committee requested a written explanation of the situation surrounding these petty cash payments and also an explanation of the payment for silk plants in the FleetwoodlJourdain Community Center account. Chairman Rainey requested a written explanation of the uniform allowance system. City Bills of March 19. 1986 -The City Bills List was approved as submitted. Township Bills for January and February, 1986 - The Township Bills were approved as submitted. MINUTES OF THE ADMINISTkATION AND PUBLIC WORKS COMMITTEE March 24. 1986.......... Page Seven also indicated she spoke for the residents at 3434 Isabella. A resident from 2761 Bernard indicated being against the vacation of the alley because it mould increase his taxes. The Chairman indicated this was a Ward issue and since neither Aldermen were present, that these residents get in touch with either Alderman Wold or Nelson. The Chairman held the matter over until the next regular meeting. ITEMS PREVIOUSLY CONSIDERED: Docket 67-3A-86: Resolution 21-R-66 - Public Officials Liability - The Aldermen received a new draft of the Resolution. Docket 51-2B-86: Ordinance 23-0-86 - Cigarette Tax Increase - The Chairman indicated this item had been discussed previously under communications and would be considered at Council. Docket 53-2B-86: Ordinance 25-0-86 - Liquor Ordinance Amendments - A legal opinion regarding warning labels on bottles was received by the Comsaittee. Docket 69-3A-86: Ordinance 27-0-86 - Wheel Tax Increase for Trucks and Recreational Vehicles - Recommended previously. No further action taken. Docket 70-3A-86: Ordinance 33-0-86 - Heal Estate Transfer Tax - Recommended previously. No additional action taken. Docket 71-3A-86: Ordinance 34-0-86 - Merrick Rose Garden Insurance - Recommended previously. No further action taken. Parking Management Study - The Chairman announced that the City had received a communication from the City Manager recommending that the Parking Management Study be postponed due to inability of the staff to provide the necessary support to the consultant because of the heavy workload among parking management staff in other areas. The item will be revived at a later date. The Committee concurred. GDecial Meetinm; April 7 - The Chairman set a special meeting for 7:30 P.K. April 7. 1986 to discuss: (1) Fire Station Relocation and a presentation by the Fire Department staff regarding the Task Force System; (2) Liquor issues, including Alderman Rudy's suggestion to require warning labels on alcoholic beverage containers; and (3) Recreation Board purchasing power and explanation of the petty cash payments removed from the Bills List of !larch 11, 1986. The Committee adjourned at 9:0❑ P.M. Respectfully submitted. Stephe T. Pudloski Director of Public Works MINUTES ADMIIIISTR►TION AND PUBLIC WORKS COMMITTEE Meeting of April 7, 1986 Members Present: Aldermen Radon, Thiel, Collens, Rainey, and Nelson Mongers Absent: Alderman Summers Staff Present: Asprooth, Hicks, T. Carlson, Shulso, loothle, Shonk, and Ziaerman Others Present: Mayor Barr and Aldermen Rudy, Brady and Drummer Pres#ding Official: Alderman Ann Rainey, Chairman Summary of Action: The matting was called to order at 7:37 P.M. Yarning Notices on Alcoholic Beverage Containers Alderman Rainey asked if Committee mombers had questions or comments on the use of warning labels on alcoholic beverage containers. Alderman Thiel stated that she abhorred the negative consequences of the use of liquor, but expressed concern over the cost of requiring container labels at the local level. Alderman Thiel suggested that warning notices at cash registers and entrances in both restaurants and package liquor stores could provide an alternative to container labels. Alderman Radon stated that she could endorse the use of container labels but not if this were done only at the local level. She suggested that the City Council encourage Congress to require the application of such labels on a nationwide basis. Alderman Collons stated that she does not support the application of labels to containers at the local level but would support efforts to educate consumers on the potentially negative impact of liquor consumption. Alderman Radon moved that the Committee support a City Council resolution to U.S. Congressmen and Senators requesting that labels be placed on containers. The motion carried 5-0. Alderman Rudy stated that he was encouraged by this action and would encourage the use of warning notices in local restaurants and package liquor stores. Alderman Thiel then moved that the Committee recommend to City Council that a warning notice be placed at establishments selling liquor. She clarified that her motion would include both package liquor stores and restaurants. Alderman nelson suggested that before voting on Alderman Thiel's motion, the Committee should request responses from the affected businesses on the impact of such a regulation on their operation. Alderman Rainey requested that staff notify licensees of the Committee's consideration of warning notices and request their input. Alderman Thiel then tabled her motion. The Committee agreed to set aside time at the April 28 meeting to receive any input from liquor licensees. The Committee also requested that staff compare the differences in liquor license requirements placed on reotaurants versus package liquor stores in Evanston. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE April 7, 19a6.......... Page Two REVIEW DECISION TO ALLOW PACKAGE LIQUOR STORES AS A SPECIAL USE OUTSIDE OF CAL BUSINESS DISTItLCT Aldermsn Rainey stated that following the Comittee's decision on February 10, 1986 to allow the expansion of package liquor stores outside of the Central Business District, the Committee has become aware that some Council members are concerned over such expansion. alderman Collens suggested that the Committee request a Council straw poll which would indicate the interest of Council cabers in expanding package liquor stores outside of the Central Business District. The Committee agreed that such a poll would be useful. llderman Rainey then called on Mark Kahan of Danbury Development Inc. Mr. Kaftan stated that as the developer of the shopping mall at the corner of Dooster and Dodge, his firm would encourage the Committee to allow a package liquor store in the stall. He stated that a packs$* liquor store world attract sales activity to Evanston and could be easily controlled and monitored by the developer. Mayor Barr and the Co=ittes then reviewed the procedures for processing applications for the two additional CBD liquor store licenses recently approved by the City Council. Mayor Barr stated that she intended to send out application notices to all potential applicants and that a thirty day application period would ba provided. Mayor Barr and the Committee then discussed the approval of liquor license applications on a first come, first serve basis versus the use of a lottery. The Costmittoo stated that any application received over the thirty day application period should be considered equally with other applications and suggested the use of a lottery. Mayor Barr expressed concern that the thirty day application period was too long for the use of a lottery system. The Committee stated that the application period could be shortened, but that they still favored a lottery system. Mayor Barr thanked the Committee for its suggestions. FIRE SERVICE TASK FORCE CONCEPT The City Manager stated that he would come to the Committee on April 14 with a request for proposals for the Fire Station Locstion Study. The Committee then called upon Fire Chief hicks to explain the Task Force Concept. Chief Hicks stated that the Task Force Concept was defined as being two fire apparatus responding together from the same fire station. Mr. Hicks stated that there were three simultaneous operations to be initially performed at the scene of a structural fire: (1) rescue, entry and ventilation; (2) placement of an attack hose line to the interior of the structure; and (3) placement of support lines to feed water to the attack pumper. Alderman Nelson then asked Fire Chief Hicks to explain the minimum number of men and vehicles needed to perform these three simultaneous tasks. Chief Hicks stated that a minimum of six men and two vehicles was required. Alderman Nelson also inquired as to whether fire vehicles were designed to simultaneously perform multiple tasks such as pumping and rescue at the scene of a fire. Chief Hicks stated that such vehicles were available, but that their operation would require an increased level of personnel. Alderman Radon then asked Chief Hicks whether the Fire Department presently had any task force response capability. Chief Hicks stated that because both Stations 02 and pl house frontline pumper and ladder truck companies, task force responses were available from these stations. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE April 7, 1986.......... Page Three Alderman Rainey then stated that she had reviewed a video tape in which fire yorsonnel from Glencoe and Highland Park discussed their use of a task force concept, including fire companies responding from multiple stations. Both staff and the Committee acknowledged that in a technical field such as fire service there could be differences in definitions of the task force concept. The Committee thanked Fire Chief Hicks for his presentation and stated that they would continue to consider the use of the Task Force Concept throughout their deliberations an relocation of fire stations. The Committee then approved Alderman Collens' recommendation that the May 1, 1986 Public Hearing be postponed until recsiot of the fire consultant's report by the Cosittee. The Committee stressed that such a report could provide a basis for discussion during the Public Hearing. U;jWIOX INPR FIIND Alderman Rainey began the Committee's discussion on the Improst fund by asking Recreation Superintendent, Jean Ann Shulse, to explain why five months of petty cash reports bad been held by the Recreation staff. Ms. Shulse explained that the failure to submit monthly petty cash reports was due to a staff error wbicb resulted primarily from the hospitalisation of both the Recreation Accountant and the Business !tanager between the months of October and February. Alderman Collens expressed concern that there appeared to be inadequate check points to prevent future occurrences of this problem. Ms. Shulee explained that in the future both the Recreation Business !tanager and the Recreation Superintendent will personally review petty cash reports eacb month. Alderman Radon emphasised the importance of the Recreation Board's review of purchases. She stated that if the Recreation Board chose not to review purchases, then she believed that the Administration and Public Yorks Committee should assume this responsibility. She emphasized that she was not recommending that Administration and Public Yorks assume this responsibility. The City !tanager explained that under the current City Ordinance. the Recreation Board is responsible for approving the Recreation bills. Alderman Rainey stated that based upon her review of Recreation's petty cash records, she was concerned that these funds were being used for routine purchases and for the purchase of program supplies which should have been planned. Alderman Nelson inquired as to whether the City Auditor could review the Recreation Department business and accounting practices. The City Manager explained that an accounting firm had boon hired last year to review the Recreation business operation. The City !Manager then stated that the holding of five months of petty cash vouchers by the Recreation Department should never have occurred, but emphasized that no money had been expended inappropriately during this time period. No. Shulse explained that the Recreation Board Treasurer is encouraged to review vouchers and invoices for Recreation purchases prior to submission to the Finance Department. She explained that vouchers and invoices are signed by the Recreation Superintendent and the Treasurer, if available, and a monthly Treasurer's Report is reviewed by the Recreation Board. Alderman Nelson then moved for Committee approval of the Recreation petty cash bills hold at the !larch 24, 1986 Committee meeting. The motion carried 5-0. MINUTES OF THE ADRINISTEATION AND PUBLIC WORKS COlO'MEE April 7, 1966.......... Page Four CONSIDERATION OF STATUTORI AUTHORITY OF THE RECREATION BOARD RBGARDINQ ITS EXCLUSIVE RIGHT TO APPROVE PURCHASES OF $5.000 OR MORE Alderman Nelson stated that this issue had been considered previously by the Administration and Public Yorks Committee at length. He stated that during those reviews the Recreation Board expressed their strong belief that this to as Important responsibility of the Board. Alderman Nelson stated that he tended to agree that it should be a Recreation Board responsibility. Alderman Colleus asked whether staff follows the same procedures for Recreation Board approved purchases as for those approved by the City Council. The Cite Reneger explained that for all items in excess of $5,000 the same procedures are followed by staff. The Coomittee agreed that this item would remain ou their agenda but took no further action at this time. The meeting adjourned at 9:50 P.N. Bruce Zirsarmaa MINUTES ADMINISTRATION AND PUBLIC WORKS COMMITTEE Meeting of April 14, 1986 Members Present: Alderson Nelson, Radon, Collens, Thiel, and Rainey Members Absent: Alderson Summers Staff Present: ■sprooth, T. Carlson, Engel, Figurelli, Johnson, Lindwall. McMillan, Modaber, Olkowski, Pudloski, Rubin, Thompson, Tonkinson, Shonk, Zendell, and Zimmerman Presiding Official: Alderson Ann Rainey, Chairman Summary of Action: The meeting was called to order by Chairman Rainey at 7:40 P.M. MINUTES: - Chairman Rainey indicated that Alderman Collens rather than she had requested a written explanation of the uniform allowance as recorded on pose 5 of the March 24, 1986 Minutes. The Minutes of that meeting were then approved as corrected. The Minutes of the April 7, 1986 meeting were approved as submitted. COMMUNICATIONS: Animal Shelter Bids: - Chairman Rainey indicated this matter was held over from a previous meeting for additional information and indicated that the information from the City Manager and the Architect had been submitted. Alderman Collens expressed concern about the size of the building, and indicated her understanding and appreciation for the cost cutting that was done. The City Manager indicated that the building was now proposed at a minimum size and did not have any additional space with relationship to the use of volunteers. He explained that the volunteers were to be used to assist, in publicizing and expanding the adoption program. In response to Alderman Nelson, Mr. Fischel of VOA indicated that the cost was $140 per square foot prior to the reduction and that it was now $105 per square foot; that there were no published standards for this specialized type of building. In response to Alderman Rainey. Mr. Fischel indicated that the Chicago Animal Shelter cost approximately $105 per square foot. In response to Alderman Nelson concerning the elimination of stainless steel cages and the replacement of steel columns with concrete block. Mr. Fischel indicated that the galvanized cages were acceptable if properly maintained and that the concrete block was an acceptable structural system with no reduction in safety or life. Deputy Manager Carlson indicated that first cost of stainless steel would pay for replacement of the galvanized cage material several times over. In response to comments by Alderman Raden, Commander McMillan indicated that the voluntaers .could be primarily involved in the adoption program, which would increase the time wardens could be out on the street. Commander McMillan indicated that the building was designed to minimize the maintenance, facilitate the operation, and provide a greater percentage of the time for wardens to be on the street. In response to MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEF? April 14, 1986.......... Page Two Alderman Radon, Commander McMillan indicated that Evanston had the busiest animal control program on the North Shore, with approximately 1,000 animals being processed per year for an average stay of 5 to 7 days per animal. In response to Alderman Nelson, Mr. Fischol indicated that prefabricated metal buildings were not acceptable because of their susceptibility to moisture damage. In response to Alderman Collens, Commander McMillan indicated that it was determined that no animal hospital or other shelter was interested in providing the service for Evanston animals. Alderman Nelson suggested that the staff reinvestigate the use of pre-engineered metal buildings and to investigate the possibility of a joint facility shared by a veterinarian. Alderman Rainey indicated that she was against pre-engineered metal buildings on aesthetic grounds. Kr. Fischel indicated that the building would have to be enlarged and redesigned to facilitate the sharing with a veterinarian. In response to Alderman Collens, Commander McMillan Indicated that Evanston did provide the service for Skokie at the present time, but that other communities ware not interested in using the Evanston services. In response to Alderman Radon and Alderman Rainey, Commander McMillan indicated that citations are given for violations of Leash Ordinance and the Pooper ;cooper Ordinance and that the fines are approximately $25.00. In response to Alderman Radon, Mr. Fischel indicated that if the Committee did not act to award the contract, the bid would be lost. Alderman Nelson then withdrew his suggestions for further investigations of pre-engineered buildings and the sharing of the building with a veterinarian. The Committee then approved the award of the contract to Handon Construction of Shaumburg, Illinois for a total cost of $307,550 by a vote of 4-1 (Alderman Thiel voting nay). Draft RFP Fire Station Location Consultant: - Alderman Nelson stated that he would vote against the proposal as drafted, indicating that the exemption of the south stations in the location study made the work of the consultant unnecessary and a waste of money. He believed the correct approach was do the study on a Citywide basis. Alderman Collens indicated that while she may have agreed with Alderman Nelson at one time, she felt the study was necessary in order to answer questions that dealt with how to organize the fire service, and to integrate the two south side stations into a Citywide plan and to have the situation reviewed and analyzed by an objective expert. The Committee approved the request for proposal 4-1 (Alderman Nelson voting nay). Fees for Accident Reports - The communication was accepted and Alderman Nelson moved to raise the charge for accident report copies to $3.00 per report. Alderman Raden indicated that she objected on the grounds that residents should not be charged more than the actual cost. Alderman Collens then suggested the matter be held over and that information submitted last year be redistributed to the Committee. The matter was held over pending further information. MLNUTES OF THE ADKINISTRATION AND PUBLIC WORKS COMMITTEE April 14. 1986.......... Page Three Response to Bills List Inquiries - The Committee accepted the communication regarding the purchase of silk plants at Fleetwood-Jourdain. City Bills of April 9, 1986 - The Committee requested additional information concerning the following items: Paymeat to the Head and Neck Association - Account 100000.24000; Chicago Tribune - Health and Human Services Account 600.30200; Morshore District Company - Environmental Health Account 652.39900; Chicago Tribune - Recreation Special Programs - Account 1742.20100; 20th Century Plastics - Fair Housing Account 2629.34500. Alderman Radon requested a comparison of the cost of advertising last year to the budgeted amunt this year for Recreation programs. Alderman Collens requested information concerning the Recreation policy for hirebacks. Chairatn Rainey indicated several errors in the Arts and Activities Magazine and suggested a more thorough proof reading for the next addition. The City bills were then approved as submitted. Purchases: 1986 Catch Basin Replacement Program - The Committee unanimously moved to recommend approval of the low unit price bid from Artley Paving of Chicago, Illinois for a total estimated coat of $43.420. 8merson Street Sewer Cleaning - In response to Alderman Radon, Mr. Johnson, the Purchasing Agent, indicated that the second bidder was not a sewer cleaning contractor, was doing work in the immediate area, and submitted a lump sum bid significantly higher than the estimate. the Committee unanimously moved to recommend approval of the low bid from National Power Rodding of Chicago, Illinois for the cleaning of the Emerson Street sewer at a total lump sum cost of $50,000. Contract I-86: Water Main Reinforcement - In response to a question from Alderman Collens, Mr. Pudloski indicated that work would begin on Dodge Avenue first and that the work on Bennett and on McDaniel would be done after the Fourth of July so as to not interfere with the parade. In response to Alderman Nelson. staff indicated that this was the third time this work was bid and the bid prices were within the Engineer's estimate. The Committee unanimously moved to recommend approval of the low bid from Nola Construction Company of Oakbrook. Illinois for the installation of water mains at a total cost of $561.480. Used Air Compressor - The Committee unanimously moved to recomend approval of a used air compressor from Willett Equipment Company of Elmhurst, Illinois at a total cost of $7.650. Mobile Radios - The Committee unanimously moved to recommend approval of the purchase of nine mobile radios from Motorola Communications and Electronics, Inc. for use in the Water Department at a total cost of $6,075 as a sole source non -bid item requiring two-thirds majority of the Council. Parkins Meter Parts - The Committee moved to recommend approval of the purchase of parking meter parts from Meter Products Company at a total cost MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE April 14. 1986.......... Page Four of $6.626.50 plus freight as a non -bid item requiring two-thirds majority vote of the Council. Telephone Communications Consultant Services - In response to questions from the Committee, City Manager Asprooth indicated that proposals were submitted, that the range in cost reflected services proposed by the consultants but not necessarily requested by the City, and that the consultants were not sales representatives of any specific telephone hardware. The Committee unanimously moved to recommend approval of the low bid from Tole -Studies Communications Consultants of Willow Brook, Illinois to furnish telephone cosssunication consultant services at a total cost o: =5,400. ITEMS FOR CONSIDERATION: Docket 91-4A-86 - 1986 Curb Replacement Proms - Alderman Rainey indicated the program was for the CDBG target areas. The Committee unanimously moved for approval. Docket 92-.A-86: Resolution 32-R-86 - Closing Sheridan Road for Mini Marathon - The Committee unanimously moved for approval. Docket 93-4A-86: Resolution 33-R-86 - Neighbors at York Lease for Two Vans - In response to a Alderman Nelson, Mr. Pudlosri indicated that the vans were surplus and would have been sold had they not been leased to Neighbors at Work. The Committee unanimously moved for approval. Docket 94-4A-86: Resolution 34-R-86 - Retirement of General Obligation Bond for Special Assessment 1327 - The Committee unanimously moved for approval. Docket 95-4A-86: Resolution 35-R-86 - Motor Fuel Tax Resolution for Maintenance of Streets by the City for 1986 - The Committee unanimously moved for approval. Docket 96-4A-86: Resolution 36-R-86 - License Agreement Regarding Homestead Streetlights - In response to a question from the aldermen, Mr. Reynolds of The Homestead indicated that it was his intention to maintain the existing streetlights using the old lighting levels. The Committee unanimously moved for approval. Docket 97-4A-86: Ordinance 42-0-86 - Los Palmas Liquor License - The Committee unanimously moved for approval. Docket 98-4A-86: Ordinance 44-0-86 - Poured Liquor Tax Amendment - The Committee unanimously moved for approval. Docket 100-4A-86: Ordinance 45-0-86 - Removal of Parking on South Side of Isabella between °rairie and Green Bay - The Committee unanimously moved for approval. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE April 14, 1986.......... Page Five Docket 101-4A-86: Economic Develor-ent Comeittee Recommendation Regarding ding Church/Chicago Parking Lot - Alderman Radon stated that the Committee should recommend to Council that ZAC consider rezoning the property to B-3 and that developers be encouraged to consider the integration of the Northlight proposal with their submittal. Alderman Nelson indicated that her suggestion was consistent with the wishes of the Economic Development Committee. Alderman Collens questioned if a reference to the Zoning Amendsaent Committee at the present time would not limit ward input. k1derman Nelson indicated that it was the Economic Development Committee's feeling that the reference at this time would facilitate ward input and that the First Ward had already had one public information meeting concerning the project. Alderman Collens then questioned the appropriateness of using a planned unit development rather than the B-3 Zone. City Manager Asprooth Indicated that the planned development process was cumbersome and that the planned development zoning required a specific plan. Alderman Radon Indicated her eagerness to proceed with the project. The Committee then unanimously approved the Economic Development Committee recommendation, including authorizing the City Manager to draft a request for proposal to seek developers for the property and to refer to ZAC the rezoning of the property to B-3. ITEMS PREVIOUSLY CONSIDERED: Docket 68-3A-86: Resolution 21-R-86 - Public Officials Liability - The Committee received a new draft of the resolution. The Chairman indicated that the item had been discussed previously by the Council. Docket 84-38-86: Ordinance 35-0-86 - Vacation of Ailey Forth of Clifford - Alderman Collens indicated that Alderman Vold had received no calls with regard to this matter and Alderman Nelson also indicated that he had received no calls. Chairman Rainey asked if anyone in the audience cared to sake any statements. Several in the audience indicated they were affected by the vacation of the alley and all indicated their approval. The Committee unanimously moved for approval. The Committee adjourned at 9:00 P.M. Respectfully submitted, l Stephe T. Pudloski Director of Public Works MINUTES ADMINISTRATION AND PUBLIC WORKS COMMITTEE Meeting of April 28, 1986 Members Present: Aldermen Collens, Radon, Thiel, Rainey, Nelson and Smsmors " ate) Members Absent: None Staff Present: Caplecba, Pigurolli, Jennings, Johnson, Qlkowski. Pudloski, Roethle, Tonkinson, Wirth, Tonker, and Zimmerman Presiding Official: Alderman Marjorie Collens, Chairman Smsmary of Action: The meeting was called to order by Chairman Collens at 7:35 P.M. R1NUTZS: - The Minutes of the April 14, 1986 meeting were approved as submitted. COHMVNICATIONS : Chairman's Recommended Priorities - Chairman Collens reviewed the recommended priorities, indicating that the Special Service District reeossmendation from the City/Chanber Committee was at least four to six months away, but that she felt it would be helpful for a Committee information session to be held this coming June. In response to Alderman Collens, Mr. Pudloski indicated that staff reports regarding employment and advertising costs, establishing fees for easements, and employee suggestion awards could be ready for June and could be scheduled for either a special meeting or a regular meeting. Chairman Collens then called attention to the last two items in the referred section of the priority listing, indicating (1) Alderman Raden's intention with respect to Recycling Center advertising was to increase the citizen participation in the program and (2) the reference of the graffiti ordinance to Administration and Public Forks was misdirected and. in her opinion, should be referred to the Police Services Committee because any solution to the problem would require Police enforcement. Aldermen Rainey and Raden both expressed their concern for urgency in dealing with this issue and agreed to refer this matter if the Police Services Committee would take it up at its next regular meeting. Alderman Nelson. a member of the Police Services Committee, indicated that the agenda at the next meeting was relatively light and that he would communicate the urgency of dealing with this matter to Chairman Bleveans and the Committee. Alderman Rainey suggested that the item associated with parting citation collection and enforcement not be dropped, and that a status report be submitted sometime in the future. Alderman Raden suggested that another item be added to the list of priorities based on a policy in the Comprehensive General Plan under the Public Building section, namely. "Include in the Capital Improvement Program a systematic approach to fiscal MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE April 28, I986.......... Page Two planning for pr*vontive maintenance, major, rehabilitation or replacestent." The Chairman suggested the scatter be added to the listing and that she met with staff to determine the best way to approach the new reference by Alderman Radon. The Committee then unanimously approved the priorities as amended . Straw Poll on Package Liauor Stores - The Committee agreed to table the issue for one year based an the results of the straw poll in which nine of the sixteen alderman responding preferred not to expand the package liquor stores outsid* of the Central Business District at the present time. Mr. Mart Kahn of Banbury Development Company asked if he could request that the issue be reconsidered in less than one year because it can have a major impact on the development of his new shopping center. Chairman Collens Indicated that the Committee would entertain his request to reconsider the Issue to lose than one year. Alderman Radon called attention to the calls she received objecting to locating a package goods store at the Center because of the proximity of the High School. Alderman Thiel indicated the calls she received lead her to believe that there was some confusion in regard to the survey done by Banbury. Alderman Collens indicated she would report the results of the poll and the Committee action to Council. Postin of Warning Notices with Regard to Alcoholic SeveraM - Alderman Collens indicated that a written response from Cafe Provencal had been received and that Ms. Leslie Reis of Cafe Provencal and a representative from Fritz That's It were present. Alderman Rainey indicated that the letter from the Reis` was on* of the moat persuasive she had ever received and it had changed her mind with regard to posting notices. Alderman Thiel indicated that it had changed her mind even though she had proposed the posting of the notices. Ms. Reis indicated that it was disturbing to her that the Committee did not recognize the seriousness with which the liquor licensees tame their responsibility and the consequences they face if they do not act in a responsible way. She indicated that the City Council needed as advocate for business. Alderman Thiel stated that the reason she ran for Council is to be an advocate for business, but it is a very difficult role to fulfill. Ms. Reis then also called attention to the revenue generated by the sale of liquor and its support of the many and varied City programs and services. Alderman Rainey indicated that the posting of warning notices or the use of warning labels was in no way meant to be a negative reflection on the business community, but was an attempt to warn the general public. Alderman Nelson indicated that the problem is a national and state one and cannot be dealt with on a local level. Alderman Radon then indicated that was the reason she suggested that the Council adopt a resolution calling for the federal and state governments to consider warning labels on alcoholic beverage containers. In response to Chairman Collens, Mr. Pudloakci Indicated the resolution was being prepared. The Committee then agreed unanimously to drop the matter of posting warning notices in liquor license establishments. MINMES OF THE ADMINISTRATION AND PUBLIC WukKs C(}AliiITEB April 28, 1986.......... Page Three Fels for Accident Reports - Alderman Nelson recommended the Committee adopt a $3.00 charge across the board for all accident reports to both individuals and insurance companies. Alderman Radon indicated she would not support a charge to individuals which exceeded the amount of cost to produce the report and suggested a charge of $3.00 to insurance companies and the actual cost to individuals. Alderman Thiel noted that it is individuals who par Insurance costs, so that eventually we will all pay for the increased cost. Alderman Rainey indicated that the systems should not be changed and charges should reflect actual costs. Alderman Nelson called the question, and votes on the three suggestions resulted: (1) 3 ayes, 3 nays (Alderson Susome re, Nelson and Callous voting nay) to leave the charges am is; (2) 0 ayes, 6 nays to raise the charge to $3.00 for insurance companies and actual cost to Individuals; and (3) 3 ayes, 3 nays for a S3.00 across the board charge (Aldermen Thiel, Radon and Rainey voting nay). Alderman Rainey indicated this was another situation where fees were being raised to got revenue rather than to reflect costs and that this was unfair to Evanston residents who were already paying high taxes. Alderman Summers indicated that he had paid $5.00 per report to the City of Chicago for accident reports. Chairman Callous then indicated that a distinction night be wade between Evanston residents and and R11 others. Alderman Rainey then suggested that a compromise would be to charge actual cost to Evanston residents and $5.00 for aon-residents and insurance companies. Alderman Summsers Questioned the legality of a differential charge for residents and non-residents. The Committee unanimously agreed to send the scatter back to the Police Services Committee for a resolution with the results of the Administration and Public Yorks Committee discussion, with Alderman Rainey's suggestion regarding the distinction between Evanston residents and non-residents, and a legal opinion with regard to a differential charge for non-residents. Cable Consumer Complaint Report - The Committee accepted the report and Alderman Nelson indicated that the report was required monthly when there were a significant number of complaints. Now that the complaints have gone down significantly, he suggested that the report be submitted semi-annually unless some problem should arise which should be called to the attention of the Committee. The Committee unanimously approved the submission of the Cable Consumer Complaint Report on a seal -annual basis. ito action of Bid on Trucks - The Committee accepted the rejection of bids. Response to Bills List Inquiries - Alderman Radon questioned the cost overrun in the advertising budget of the Recreation Department submitted in response to her question at the previous meeting. Mr. Wirth. Director of Paris, Recreation and Forestry, indicated that the cost overrun was due to advertising expenses which were related to this fiscal year's program. and spent in last year's budget. Alderman Nelson and Alderman Rainey indicated that the report was not helpful and that it only dealt with expenditures and that a more full report should be submitted which covers expenditures and revenues and identifies those expenditures in the last fiscal year which were to generete revenues in this fiscal year. Alderman Raden requested justification from the Recreation Board for increasing the Middle School program advertising budget from, $637 to $1,000 when the Nichols Lighted School program Was pushed out in order to save expenditures. The Committee MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTER April 28, 1986.......... Page Four requested a further report concerniug the advertising cost overrun and the relationship between revenues and expenses in the last fiscal year to support programs in this fiscal year. q1ty bills of April 22, 1986 - The Committee requested additional Information concerning payment to Lois Bruckner for reimbursement of a damaged cassette player (Account 460.40200) and information concerning Housing R i D Grant (Account 1003.29900) for various payees and services. Alderman Summers requested information concerning items which are controlled and paid for centrally, benefit the whole Recreation Department, but are paid for by distributing the costs to the centers and programs and why and Sow these costs are distributed. Alderman Summers also indicated his concern for fees paid for referees and umpires in the Recreation program and requested a schedule of fees be submitted. The City Bills were then approved as submitted. PURCMES : Police Portable Radios - In response to Alderman Raden, Mr. Johnson, Purchasing Agent, indicated that prices are chocked for other brands and those prices are usually $100 less than the Motorola, but that the City has standardised on Motorola radios because of their reliability and their performance. Alderman Nelson indicated that this decision was made on a Citywide basis a amaber of years ago. Alderman Sus=ers indicated that through personal experience he was convinced Motorola was the highest quality equipment available. In response to Alderman Rainey, Mr. Johnson indicated that the replacement program for Police radios had about two to three rears to go. The Police have approximately 110 portable radios and have replaced twenty for each of the last three years. Most of the radios replaced are about 13 years old. The Committee unanimously approved the purchase of twenty portable radios and associated accessories from Motorola Communications and Electronics. Inc. for a total cost of $27,980 as a non -bid item requiring a majority vote. Water Line Flow Stopping Unit - The Committee unanimously voted to recommend the purchase of a Water line flow stopping unit from Hydro -Stop, Inc. at a total cost of $15.000 as a sole source non -bid item requiring a two -third majority vote. Butler Park Bicycle Path Paving - The Committee unanimously voted to recommend approval of the low bid from Monarch Asphalt at a total cost of $14,950. Redeveloment of Butler Park - The Committee unanimously voted to recommend approval of the low bid from Charles Smith at a total cost of $23,698.50. Resurfacinf. of Various Streets - The Committee unanimously moved to recommend approval of the low and only bid from Monarch Asphalt at the unit price bid for an estimated total cost of $1,148,882.60 to complete the Motor Fuel Tax resurfacing program as approved previously by the City Council. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE April 26, 1986.......... Page Five Mulford/Florence Tot Lot Redevelocm<ent - In response to a question from Alderman Radon, Mr. Johnson. Purchasing Agent, indicated that Mr. Smith's work for the City had been excellent. The Committeo unanimously sowed to recommend approval of the low bid from Charles Smith at a total cost of SH.S10. 4B . Wrovemont of Darrow/Payne Intersection and Green Bay Road Pavement. North of Simpson Street - The Committee moved to recommend approval of the low bid from Johnson Paving at the unit price bid for a total estimated cost of $52,374. Aerial Lift Bodl. - In response to a question from Alderman Nelson, Mr. Pudloski indicated the budget for this unit was $50.000, the body costs approximately $35,000. leaving S15,000 for purchase of the truck and that the cost of the truck chassis would be close tc the $15,000 remaining in the budget. The Committee unanimously sowed to recommend approval of the low bid from Elliott Equipment Company of Omaha. Nebraska at a total cost of =35,325. Chivp*r - The Committee unanimously moved to recommend approval of the purchase of a demonstrator model chipper from Aerial Equipment Company at a total cost of $9,650 as a non -bid item requiring two -third majority vote. Public Elm Tree Removal - In response to questions from Alderman Radon, Mr. Ceplecha, Municipal Arborist, indicated that the projected losses for this year are less than last year when 175 diseased elms were removed. In response to Alderman Thiel, Mr. Ceplecha indicated that the goal was to replace the elms lost with new trees within twelve months. The Committee iaanistously moved to recommend approval of the bid from Nola J. Johnson Tree Experts of Evanston. Illinois at a total cost of $35,862. Bids for Alley Paving on Special Assessment 1361 - In response to a question from Aldermen Radon, Mr. Pudloski indicated that the Special Assessments will be less than projected because the Assessment is based on actual cost. The Committee unanimously moved to recommend approval of the low bid from Vixon Construction Company of Downers Grove, Illinois at a unit price bid for a total estimated cost of $54,864.50. ITEMS FOR CONSIDERATION: Docket 109-48-86: Resolution 24-R-86 - Option Agreement to Purchase a 3trin of Land at the Southwest Corner of Dempster and Dodme - In response to questions by the Committee, Mr. David Jennings. Traffic Engineer, indicated that the City had no plans to widen the intersection at this time, but that the option to purchase this land would make it possible to do so in the future when it became necessary. The Committee unanimously approved the resolution. Docket 110-4B-86: Resolution 25-R-86 - Release of Reservation for Right -of -Wa Ad ¢ to Vacated Crain Street West of DodKe Avenue - The Committee unanimously approved the resolution. KINUTES OF THE ADMINFSTRATION AND PUBLIC WORKS COMMITTER April 28, 1986.......... Page Six Docket 117-40-86: Ordinance 50-U-86 - Amendment to the Real Estate Transfer Ju - Alderman Radon requested information as to why transfers from one charitable organization to another wore exempted in Section (A) of the Ordinance. Chairman Collens indicated that it was her recollection that she had asked that question when the Ordinance had first been considered and she had been told it was a requireiment of State law. Alderman Radon requested a legal opinion regarding the exception from the Transfer Tax for transfers of property from one charitable organization to another. The Committee unanimously moved for approval and introduction of the Ordinance to amend the Real Estate Transfer Tag to exempt those transactions in which the consideration was loss than $SOO. JUMS PREVIOUSLY COSSIDEXID : Docket 84-38-86: Ordinance 35-0-56 - Vacation of Alley North of Clifford - The Chairman indicated she would stove for adoption at Council. Docket 97-4A-86: Ordinance 42-0-86 - Los Palmas Liquor License - The Chairman indicated she would move for adoption at Council. Docket 100-4A-86: Ordinanca 45-0-86 - Removal of Parkins on the South Side of Isabella between Prairie and Green Hai - The Chairman indicated she would move for adoption of the Ordinance at Council. Other Discussion: In response to Alderman Nelson, Mr. Richard Figurelli, Water and Sewer Superintendent, indicated that the water line flow stopping unit would save money for the City since it would enable City forces to replace broken valves rather than hire a contractor, and it would do so with such more convenience to the water customers since very few water customers, if any, would have to be shut off while the work is being done. Mr. Figurelli indicated that the 25 valves which were out of service did not affect water service, but affected the ability of the Water Department to Isolate sections of pipe in order to shut down those sections to fix leaks or make other repairs. In response to Comittee questions, 11r. Figurelli indicates that the Department was somewhat behind on the repair of deteriorated catchbasins, but an attempt was being made to catch up. In response to a question by Alderman Nelson. Kr. Pudlaski indicated that the pavement patch crew from the Street Department had been significantly behind in permanent patching of water excavations and catchbasin repairs but that a new approach is now used in the Street Department in order to catch up and stay on pavement patches. Alderman Nelson requested a status report on the repair of catchbasins and pavement patches at the end of this construction season. The Coasaittee adjourned at 8:58 P.M. Respectfully submitted, it ban . PudllJooki7 Directo of Public Works MINUTES ADIKMSTRATION AND PUBLIC NOSES COMMITTEE Meeting of May 5. 1986 Xesdwrs Present: Alderman Collens, Radon, Thiel, Rainey, nelson and Summers Members Absent: None Staff Present: Asprooth. Engel, Figurelli, Jennings. Johnson, Olkowski, Pudloski, Roethle, Shonk, Tonkinson, Washington, Wirth. and Zimmerman Presiding Official: Alderman Marjorie Collens, Chairman Summary of Action: The sleeting was called to order by Chairman Collens at 7:35 P.M. MINUTES: - The Minutes of the April 28, 1986 meeting were approved as submitted. COMMUNrCATIONS: Co"ittee Priorities - Chairman Collens indicated that the Committee priorities dated April 29, 1986 reflected the discussion from the previous meeting. There were no comments to the contrary. dal Ovinion Regarding !teal Estate Transfer 'Lax Exemption - In as much as the State law permits, but does not require, exemption of charitable organizations from the tax. Alderman Radon expressed her concern that the City may just be following the leader rather than determining whether these transactions should be exempt as a matter of City policy. City Manager Asprooth indicated that transactions of property involving two charitable organizations were exempted by the State and other communities, and so as to not have any confusion with respect to the application of the Evanston Real Estate Transfer Tax, the Ordinance was proposed and adopted in conformance to the practice of the State. City Manager Asprooth also indicated that transactions between two charitable organizations were exempted but not transactions between a charitable organization and others. The City Manager Indicated that there are very few transactions between two charitable organizations, so that very few transactions would be exempted under this provision. Alderman Thiel indicated that should, for some reason, the Real Estate Transfer Tax be challenged, having it consistent with the practice of the State and other municipalities would provide mutual defense and support against the challenge. Alderman Raden indicated her wish to refer this matter to the Budget Policy Committee. Upon request for clarification by Alderman Nelson and Chairman Collens. Alderman Radon indicated only the City, school districts and parks districts should be exempt, but that no charitable organizations should be exempt, including churches and hospitals. Alderman Nelson indicated his wish that Alderman Radon attend the Budget Policy Committee meeting when this matter is discussed. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE May 5, 1986.......... Page Two Northwest Municival Conference Solid Waste Program Discussion - Chairman Collens introduced City Manager Asprooth to give an update on the NWMC solid waste plan. City Manager Asprooth recalled that several Years ago the north and northwest suburbs joined through the Northwest Municipal Conference to develop a plan for refuse disposal. The closing of nearby landfills. the difficulty of siting new landfills, rising costs of new landfill regulations, and the possibility of new technology were a joint concern for the north and northwest suburbs. The results were that incineration and waste converted to either electricity or steam was not economical at this time. nor was there a buyer/user for the stein, and that a new landfill with transfer stations was still the most economical method in the near future. The NWMC adopted a plan to develop a new landfill which would be sited for about ten years and two transfer stations, one for the north suburbs and a second for the northwest suburbs. The plan included an effort to encourage recycling and a plan to incinerate when that technology became economical. A site for a landfill near Poplar Crest on property owned by the Cook County Forest Preserve District was identified. However, the Cook County Board adopted legislation which made it illegal to use Cook County Forest Preserve land for refuse disposal. Another element of the plan was to site a transfer station in Glencoe for the North Shore communities. The Villages of Northfield and Northbrook objected strenuously to the site. Subsequently, the State law was ascended which made the Glencoe site illegal. A second site for a new landfill has been identified near Bartlett. At the present time, the Northwest Municipal Conference is negotiating a pre - annexation agreement with the Village of Bartlett to annex the site and develop a landfill. They are also involved in annexing the intervening properties which are necessary to make the landfill contiguous. The process Is not an easy one and there are objections. The Conference has an option to purchase the landfill site which expires at the end of this year. The plan is to complete negotiation of the pre -annexation agreement within the next several months, purchase the property. and then develop the landfill. At the same time, the Conference is negotiating with a property owner to develop a transfer station for the Korth Shore communities near the existing Techay Landfill. The Conference has also negotiated with the City of Rolling Meadows for the conversion of their transfer station for use by northwest communities. The Conference is projecting, a tipping fee of $21.50 per ton in present dollars at the proposed transfer station. The City is paying $19.86 per ton at the Techny Landfill at the present time and expects that cost to continue to increase. While all details have not been worked out as yet, the City will participate with other users of the transfer stations and landfill in a joint action agency. similar to the water joint action agencies that have been formed to bring Lake Michigan water to the western suburbs. Details such as who will take on debt. individual members or an agency, have not been worked out as yet, but those discussions are taking place at the present time. In response to Alderman Nelson, the City Manager indicated that the transfer stations and landfills are for residential refuse, not commercial refuse and that the method of collection would not affect the tipping fee nor the participation, so that the cost to governments that MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE May S, 1986.......... Page Three provide their own collection, those who contract for it, or those who franchise or permit haulers would all be accepted if the City is in the joint action agency. At the present time, the plan is for a take or pay participation. Details with respect to communities which may have their own transfer stations or, as in the case of Ninnetka, its own landfall, ha►e not been worked out as yet. Howe►er, during this year, issues such as these will be considered by the Conference. In response to Alderman Thiel, the City !tanager indicated it was his understanding that State Senator Roger Keats is acquiring land in the southern part of Illinois for a landfill. The Conference will be receiving a proposal from Keats in the future and should the Bartlett landfill not cam to pass. the proposal from Keats may be the next best alternati►e. There was general discussion with respect to several options for sanitation service in Cvanston. Mr. Pudloski indicated that the coats of collection and disposal in Evanston were competitive with Wilmette's recent contract bid prices. During the past fiscal. year, collection and disposal costs for single family hoses were $11.71 per month per household. In Wilmette the bid cost is i12.16 per month per household. The Evanston cost figure includes fringe benefits, equipment costs and other costs which would be included in a contract collection system. In response to questions, Mr. Pudloski indicated that alternate methods of service, equipment, and routes are evaluated periodically and will continue to be evaluated as the Conference plan is developed. Alderman Radon then indicated that her reference to Health and Human Services and the Environmental Control Commission to advertise the Recycling Center was an effort to reduce the cost of sanitation. City Manager Asprooth indicated that the Conference plan was to provide both positive and negative incentives for communities to recycle. Targets will be set up for each community and those who do not meet the target will be surcharged, and those that exceed the target will have a cost reduction. Mr. Pudloski indicated that part of the Conference plan was to study during this year the amount of waste from each community and the percentage of waste being recycled to provide some baseline information. In response to Alderman Nelson, City Manager Asprooth indicated that the option on the landfill property near Bartlett lapses in November and that the pre -annexation agreement process is a complex one requiring many hearings before boards and cosmissions at Bartlett. The schedule, although somewhat tentative, is to complete the annexation hearings within the next several months so that the option can be exercised and the landfill can be in operation by late 1987 or early 1988. Until that time. the City will continue to rely on the Techny Landfill. Recent price increases, three in less than two years, have reduced the amount of waste that is being hauled to the Techny Landfill, thereby increasing its life. Present estimates are that the Techny Landfill will remain open for another one and one-half to two years. Resoonsa to Bills Inouiries - The response was accepted by the Committee. Alderman Thiel expressed concern over the Housing Research and Development Grant and requested that she be kept informed and receive copies of any reports. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE May S, 1986.......... Page Four City Dills of April 30. 1986 - The Committee requested that a report be submitted monthly which summarized vehicle accidents by department, including the extent of the property damage and personal injury. The Committee requested a copy of the results of the infrared inspection of the Library roof. The Committee called attention to the cost of the repair of the aerial ladder, indicating that the expenditure did not follow the standard approval process, nor was it reported as an emergency purchase. A discussion of employee liability for damages incurred in vehicle accidents, discipline associated with vehicle accidents, and performance evaluations, led the Committee to request a report concerning the implementation of the Citywide Safety Committee. The City bills were then approved as submitted. T"nship bills for March and ARril, 1966 - The Comittee discussed the dilemma of approving bills associated with budget items not yet approved. The Committee requested a description of the services provided by Alvin White, Consulting Services, 1986-87 Planning and Budget. Two items were identified as capital expenditures contained in the proposed budget, under consideration by the Human Services Committee: R.M.R.S. Systems - $400.00, postage meter expense; and Oop's Office outlet - $611.90, office equipment. The Township bills for !larch and April, 1986 were approved with the removal of the two bills (totalling $1.011.90), by a vote of 5-1 (Summers voting nay). The Committee directed the Chairman to indicate to the Council the dilemma of approving capital expenditures in advance of budget approval. PURCHASES: Fire Hydrants -- The Comittee voted to unanimously recommend approval of the low bid from Water Products Company of Aurora, Illinois to furnish and deliver 20 fire hydrants at a total cost of $11,320.00. 1986 Curb Replacement ProRran - The Committee unanimously moved to recommend approval of the low bid from Globe Construction Company of Franklin Park, Illinois at the unit prices bid to complete the .986 Curb Replacement Program and Howard Street sidewalk replacement for a total estimated cost of $72,532.76. Evanston/University Research Park Identity/SiAnaKa Program - Alderman Nelson explained that Perkins and Will is being retained to provide the design services due to their experience and expertise in research park design and their familiarity with the Evanston/University Research Park because of their role in preparing the waster plan. In response to Alderman Rainey, Alderman Nelson explained that the scope of work and fee proposed originally by Perkins and Will was reviewed and negotiated, resulting in a lower fee for the work, that it was the opinion of those involved with the negotiations that the fee for the work was as good as, or better than, could have been negotiated with other design firms. Alderman Nelson indicated that competitive bids were not sought because this was a professional services contract and the work to be done by Perkins and Will was to some extent an extension of their work on the master plan which had been done under contract to Carley Capital Group. Alderman Rainey indicated that while Perkins and Will may be the most qualified firm to do the job, there KINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COKKITTEE Kay 5, 1986.......... Page Five is no reason that this contract was a sole source purchase because of the many design firms in Evanston and the Chicago area who could have been considered for this work. She also indicated her discomfort with not having an approved budget associated with this project, nor a complete understanding of expenditures on this project - past, current and future. Alderman Rainey requested a complete accounting of all, expenditures for the Evanston/University Research Park and that the budget be submitted. Alderman Nelson indicated that he was preparing such a budget and accounting of expenses and would be submitting them to Council in the future. He also Indicated that he would be requesting of Council an increase in the steal Istate Transfer Tax of 1/4% in October or November to provide a stable source of revenue for expenditures associated with the Research Park. The Cossaittes voted 4-2 (Aldermen Rainey and Radon voted nay) to recommend approval of the proposal from Perkins and Will to provide professional services at a total cost of $l 4,300 which will be split between the City and the University equally. FRS FOR CONSIDERATION: The Chairman indicated that because of the lateness of the hour and questions raised on Docket 121-5A-86. that the othar items would be considered first, allowing time at the end of the sleeting to discuss the planning agreement to develop a shared energy saving project at Robert Crown Center. Docket 122-5A-56: Ordinance 52-0-86 - Parking Prohibition on Dempster from Dodge to West City Limits - The Committee unanimously moved for approval and introduction of the Ordinance. Docket 123-5A-86: Ordinance 53-0-86 - Neighborhood Traffic Control at Four Locations - The Committee unanimously moved for approval and introduction of the Ordinance to institute the following neighborhood traffic controls: {1} Stop on Hartzell at Walnut, (2) Stop on Hartzell at Highland, (3) Stop on Livingston at Stewart, and (4) Yield on Hartzell at Stewart. Docket 124-SA-86: Ordinance 54-0-86 - Adding the South Side of 300 Lake Street to Residential Parking District B - The Committee unanimously moved for approval and introduction of the Ordinance. Docket 121-5A-06: Planning Agreement to Develop a Shared Energy Savin& Pro.iect at Robert Crown Center - Alderman Rainey indicated that she had questions concerning the cost of the project, what innovative technologies were being considered, basic questions of the concept of shared savings and how can capital improvements not cost the City any money. Alderman Collens wanted to know if this was a sole source or was the consultant selected by means of a proposal process. Kr. Don Wirth, Director of Parks, Recreation and Forestry, indicated that the planning agreement was a result of an R.P.P. process. He indicated that the innovative technologies considered for installation in the Crown Center have been used successfully as energy savings measures in other ice centers. Five major improvements include a low emissivity ceiling. an advanced stage energy management system, lighting retrofits to metal halide, a gas fired heater/chiller 3yetem, and conversion to gas from electric. Capital improvements amounting from $175.000 to MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE Nay 5, 1986.......... Page Five 1225,000 will be made by the vendor without the City spending any capital funds. luny of these items had been programmed in the Capital Improvesont Program using Revenue Sharing funds. However, due to cutbacks, other funding m thods were in►estigated and the concept of shared energy savings was found to be one used by other governments and park districts. The concept is that the vendor will install the new equipment, th© City will have lower energy bills, and the savings will core than pay for all debt service, maintenance and monitoring costs. The excess in savings will be shared by the City and the vendor. The project agreement, which will be a result of the planning agreement, will guarantee that the City will not experience costs which are higher than present energy costs. In response to Alderman Rsiney's queation, Mr. Wirth indicated that the only City cost associated with the project will be the $10,000 to do the energy audit and the $8.00O to $9.000 for the consultant who is paid on an hourly basis for assistance. If the City decides to not proceed with the energy saving project, a State grant will pay for the audit and the City will fund the cost of the consultant. If the City proceeds with the shared savings project, the cost of the energy audit will be included in the cost of the shared saving project and the State grant will fund the consultant cost. In summary, Kr. Wirth agreed with Alderman Rainey's restatement that this is going to cost the City at no time during the project a penny beyond the $10,000 figure. The Comittes moved for approval of the planning agrommut 5-1 (Alderman Rainey voting nay). The sooting was adjourned at 9:13 P.N. Respectfully submitted, r i Stephen Pudloski Director of Public Yorks MINUTES ADMINISTRATION AND PUBLIC WORKS COMMITTEE Meeting of Key 19, 1986 Members Present: Aldermen Rainey, Radon, Thiel, Collens, Nelson and Summers Members Absent: None Staff Present: T. Carlson, Engel, DiConio, Figurelli, Jennings. Johnson. Olkowski, Pudloski, Shulse. Tonkinson, and Tonker Presiding Official: Alderman Marjorie Collens. Chairman Summary of Action: The meeting was called to order by Chairman Collens at 7:40 P.M. MINUTES: - The Minutes of the May 5, 1986 meeting were approved as submitted. COMMUNICATIONS: Subcommittee Report Re ar6 ding NEWSOURCE Replacement - Chairman Collens Indicated that the Subcommittee was reviewing a great deal of information gathered about how other communities handle their newsletters. She Indicated the Subcommittee would be sorting through the information and preparing a report in the near future. Infrared Inspection Report, Library hoof - In response to Alderman Rainey, Mr. Pudloski indicated that the Building Maintenance Department had a computerized work order system which tracked Building Maintenance needs and reported on the status of those repairs. He also indicated that the staff response with respect to Alderman Radon's referral of including in the Capital Improvement Program a systematic approach to fiscal planning for preventive maintenance, rehabilitation or replacement of public buildings would be included in the Capital Improvement Update Report scheduled for submission to the Committee within the next few months. Report RoKardina Snow and Ice Control - Alderman Radon commended staff on preparing a clear, concise summary of the 1985-86 snow and ice control effort. She indicated her interest in the memorandum concerning a comparison of salt and sand for ice control but that she had requested staff contact several cities in the east which have switched from salt to sand to determine how they had solved the problem of blocking the sewer system. Alderman Radon indicated that the damage caused by salt to bridges, pavements, sidewalks, cars and lawns was significant and offered to get the names of several of those communities. Mr. Pudloski indicated he would follow up with them and make some other contacts in the east to determine their experience in this matter. In response to Alderman Nelson, Mr. Pudloski indicated that other chlorides, such as calcium chloride, were more MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE May 19, 1906.......... Page Two expensive and are used in combination with sodium chloride; that alcohols are ten tines sore expensive than chlorides and are used at airports; and that other ice control materials which may be used in other countries are not in cosmnon use in this region. Bills List Inquiry - Middle School Advertising Excenses - Alderman Raden requested the cost for advertising in the Arts and Leisure Magazine for the volleyball league at Chandler Center. She then stated that she found it offensive to spend $690 for advertising in a magazine for a saddle school program when the PTA has gone to the Recreation Board requesting funds for mwre programs. Alderman Radon indicated that she believed there must be a more cost effective way to advertise rather than in the magazine. which most middle school students don't even look at. She stated that she was frustrated with sans of the priorities of the Recreation Department and that she desired to spend this money on hiring more coaches for kids rather than a fancy magazine ad. Bills List Inaix r - Recreation Program Advertising Costs - In response to a question from Ms. Koren Perrone concerning the policy with respect to distribution of advertising costs. Chairman Collens indicated that a second memorandum explained the policy of distribution of advertising costs to the various Recreation programs and centers and summarized that program elements are charged according to the number of column inches used per year, plus a fair share of the general Recreation promotion space based upon the prorated share of the tax support per program budget element. No. Perrone indicated her concern that the distribution of these higher ad costs to all programs caused each program to increase in expense over previous years' budgets. Chairman Collens indicated that while advertising costs had increased. these were offset with increased program revenues. In response to Ms. Perrone, Chairman Collens indicated many costs were distributed to programs and departments throughout the City budget, for example, postage, xerox, and equipment costa and while this approach is time-consuming, it is necessary. Alderman Radon indicated that while it might be reasonable to advertiser and charge programs which definitely benefit from the advertising, low cost programs, such am the Middle School Program, do not get the benefit front magazine advertising and should not pay. In response to Alderman Thiel, a representative of the PTA indicated that the after -school program is advertised in the school newsletter and in flyers handed out at school and that sole of the other programs, such as the camp program where the parents are Involved and pay fees. may benefit from advertising in the magazine. Bills List Inquiry - Distribution of Costs to Centers and Programs - Alderman Summers indicated his concern that by distributing costs for general recreation support to all programs and centers, the free programs are being charged for costa over which they have no control but which limit their ability to offer programs to poorer neighborhoods and residents. Alderman Summers indicated his desire to refer to Budget Policy or to the Recreation Board the practice of distributing costs to free programs and thereby limiting the number of people who can participate. Alderman Collens indicated that another interpretation is that assigning the cost indicates how much of a subsidy the program is getting. Alderman Nelson indicated MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE May 19, 1986.......... Page Three that this matter should not be referred to the Council Budget Policy Committee because it more appropriately is an accounting tool used by staff to reflect costs of programs. Alderman Summers than indicated that while it say be an accounting tool, it might lead to an inaccurate picture of how much a free program is costing and may have effects on that program which are not necessarily apparent or intended. In response to Chairman Collens, Alderman Summsre indicated that he not only wanted the reference to the Recreation Board to look at the cost distribution policy, but to change it. Alderman Rainer asked Alderman Summers if his concern was that the distribution of costs was gi►ing a skewed picture of how much free programs are costing and, if so, then it is a sajor charge of great significance which. if true. needs to be changed. Alderman Rainey indicated that if Alderman Sumamers' charge is true then this practice is deceptive, decoitful, and a very faulty way of doing business because it looks like it costs more to serve the poor than it does to serve the rich. Alderman Baden indicated her support of Alderman Summers' reference and stated that she was also concerned about the recent direction taken by the Recreation Department to tarn recreation into a business, while ignoring the true needs of many in the community by charging free programs for advertising. In an effort to clarify the reference to the Recreation Board, Alderman Collens indicated that each program element in the budget shows the costs associated with the program and the revenue generated by that program. so that any subsidy from tax monies is clearly evident in each program elem!,nt. Alderman Rainey indicated that the concern as she understood it was not with the accounting procedure used to distribute costs but that by distributing costs to programs which receive no benefit, the budget for those programs was artificially high. Alderman Rainey summarized the issue: Are the costs assigned to the program truly reflective of program costs! Alderman Nelson restated the reference: Are the standards of cost allocation reasonable and is the way certain elements of the program are being delivered reasonable, for example, is it reasonable to advertise Middle School programs in the magazine and charge the program for the advertising' Alderman Collens indicated her understand=Inb of the issue was not only how the costs are allocated but, more importantly, what is the effect of the allocation; that is, if free programs are charged for advertising does that result in fewer people being able to participate in the program' Alderman Collens then indicated that with this clarification of the questions, the Recreation Board would have an opportunity to consider the matter and to respond to the Committee. Bills List Inauiry - Fee Schedules for Referees and Umpires - Alderman Summers indicated his view that officiating was officiating no matter at what level the officiating was done, and that paying for officials should be the same irrespective of where the games take place. He indicated that paying more for officials at the Fleetwood/Jourdain Community Center made those programs appear more expensive and that he did not agree with the explanation with respect to the need for higher skill officials in games of higher skill players. He indicated that the practice must stop. In response to Alderman Nelson, Alderman Summers indicated that an official was an official and whether it was a fourth grade game or a fifth grade game MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE May 19, 1986.......... Peg* Four or a high school league or an adult competitive or recreational league that the officials should be qualified to referee all sasses and should he paid the same. Alderman Collens indicated that this is probably another mutter which the Recreation Board could review and respond to the Committee concerning Alderman Summers' concern. BJl;s List Inquiry - Recreation Board Role in Rzoonditure An rp ovel - Chairmman Collens suggested that this matter be bold over since it rag a roferonce by Alderman Radon, noting that Alderman Radon was no longer in attendance, having left to attend the Norman Services Committee meeting. Township Bills List Inquiries - Alderman Collens indicated that two bills were still being hold from the previous meting. The Cosmittee approved the two bills subject to Council approval of the Township Budget. City Bills of May la. 1986 - The City bills were approved as submitted. PORCHAM : Nowint Cauipmment_ - The Committee voted to unanimously recommend approval of the low bid from Pormalawn. Inc. of Evanston. Illinois for the delivery of a 60' riding sower and two industrial lawn mowers at a total cost of $9.327.92. Trucks - The Committee unanimously moved to recommend approval of the low bid from Elmwood Ford for two four-by-four pickup trucks at a total cost of $27,288.04 and one 10,000 GW chassis at a total cost of $9.817.54 and the low bid from Northwest Ford for one 27,500 GW chassis at a total cost of $17,430.00. Electric Valve Operators - The Committee unanimously moved to recommend approval of the proposal from Action Automation Company to furnish two electric valve operators at a total cost of $7,670 plus delivery as a sole source item requiring two -third majority vote. Water Motors - The Committee unanimously moved to recommend approval of the proposal from Neptune Water Meter Company for the City's annual requirements for water misters and parts at the unit price offered for a total estimated cost of $33,211.50 as a non -bid item requiring two -third majority vote. Mobile Radios - The Co mittee unanimously moved to recosm>tend approval for the purchase of ten mobile radios from !Motorola Electronics and Communications, Inc. at a total cost of $6,700.00 as a non -bid item requiring two -third majority vote. ITEMS FOR CONSIDERATION. Docket 128-58-86: Resolution +0-R-86 - Supplemental Motor Fuel Tax Resolution Re ag rdinTraffic Sianal Improvements on Golf at Central Park and at McDaniel - The Commamittee unanimously moved ri�,r Council adoption of the Resolution. MINMES Of THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE liar 19, 1986.......... Page Five Docket 129-SB-86: Resolution 41-R-86 - State Clean and Beautiful - Alderman Rainey indicated that the Resolution was inaccurate with respect to financial commitment. Cheryl Wollin explained that the $9,266 described as local funds in the Resolution was comprised of the following sources: $5,000 from the 1986-87 General Fund appropriation; $2.500 expended as Keep America Beautiful Certification from the 1985-86 General Fund; $266 expended In 1965-86 by the Environmental Control Board toward the initiation of the Keep America Beautiful program and 11,S00 estimated to be raised from local private sources. A]derman Rainey indicated that even though she did not foal the program was necessary, she would support the Resolution if it were revised to specifically spell out the coaritment of $9,266 by the source of funds. The Committee unanimously moved for adoption of the revised Resolution. Docket 130-5B-86: Ordinance 57-0-86 - Vacation of Alley North of Paine and Kast of Central Park - At the request of Alderman Nelson, this matter is being held over for the resident who requested the vacation to meet with staff to determine what other options are available. Docket 131-5B-86: Ordinance 63-0-06 - Vacation of Alley - 3140-44 Harrison Street - The Committee recommended Waiver of the $900 fee, directed staff to prepare a revised Ordinance reflecting that change, and unanimously moved for approval and introduction of the Ordinance. Docket 132-5B-86: Ordinance 59-0-86 - Loading Zone West Side u* Chica&o Avenue North of Greenleaf Street - The Committee unanimously moved for approval and introduction of the Ordinance. Docket 133-5B-86: Ordinance 60-0-86 - Neighborhood Traffic Controls at Two Locations - The Committee unanimously moved for approval and introduction of the Ordinance to institute the following traffic controls: Stop on Jenks at Broadway and Stop on Pioneer at Payne. Docket 134-SB-86: Ordinance 62--0-86 - Class D Liquor License - Jilly's Cafe - The Committee unanimously moved for approval and introduction of the Ordinance. ITEMS PREVIOUSLY CONSIDERED: Docket 121-SA-86: Planning Agreement to Develov Shared Energy -Sevin Pro- ject at Robert Crown Center - Chairman Collens indicated this matter was held over at Council. Alderman Rainey indicated she had requested it be hold over because at the time she felt there were a great number of ques- tions that had to be answered. Alderman Rainey reported that she had a very satisfactory meeting with Mr. Dave Birr, Energy Consultant on the project and bar two remaining concerns are: (1) the firm doing the worm has not done this type of work in this region; and (2) what happens should the firm be- come bankrupt or disappear. Alderman Rainer indicated she had been assured that the City Attorney was looking into the disappearance and bankruptcy matter and that she would support this phase of the project. She also indi- cated an interest in receiving periodic updates as the project proceeds. The Committee unanimously recommended approval of the planning agreement. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE May 19. 1986.......... Page Six Docket 122-5A-86: Ordinance 52-0-86 - Parking Prohibition on Qms�er from, gee to the West City Limits - Having rec oarend*d approval at the last meeting, no farther Committee action was taken. Docket 123-SA-86: Ordinance 53-0-86 - Neighborhood Traffic Controls at Four Locations - Having recommended approval at the last meeting for the following neighborhood traffic controls: Stop on Hartzell at Walnut, Stop on Hartzell at Highland, Stop on Livingston at Stewart, and Yield on Hartsell at Stewart; the Committee action took no farther action. Docket 126-5A-86: Ordinance S 4-0-a6 - Adding the South Side of 300 Lake Wo*t to Residential Parking District B - Having unanimously moved for approval at the previous meeting, no farther Committee action was takes. The meeting was adjourned at 9:47 P.M. Respectfully submitted, Z'� Stephen VPudlooki Director of Public Works MINUTES ADMINISTRATION AND PUBLIC WORKS COMMITTEE Meeting of June 9. 1986 Nesabers Present: Alderson Nelson, Rainer, Thiel, Radon, and Collens Members Absent: Alderman Summers Staff Present: Aiello, Asprooth, Bianchi, T. Carlson, Engel, ligurelli, Jennings, Johnson, Kuttnor, Nodaber, Olkowski, Pudloski, Roothle. Shulse, Shonk. Tonkinson, Wirth, Zendell and Zimmerman Presiding Official: Alderman Collens, Chairman Summary of Action: The meeting was called to order by Chairman Collens at 7:40 P,M. MINUTES: The minutes of the May 19, 1986 meting were approved as submitted. COMMUNICATIONS: Subcommittee Report Re art _dint Newsource Replacement - Alderman Radon congratulated the Subcommittee on producing a very well organized and comprehensive report. Chairman Collens thanked No. Sally Roethle for providing excellent staff support in gathering the information and preparing the report. Chairman Collens asked the Committee to focus on several items: the Subcomwittee's recommendati`an to publish six issues a year, to use a four page format, and to include hard news only, not features. Chairman Collens also indicated that the Subcommittee would continue to investigate creating a not -for -profit organization to get lose expensive mailing privileges. Alderman Nelson indicated his feeling that there is already too such paper flow to the residents. He expressed a desire that if the newsletter is pub- lished that other publications either be merged with it or eliminated. Chairman Collene indicated that most of the other publications are to a specialized audience and do not contain the kinds of information proposed for the newsletter, which will include things done by Council, upcoming agenda items, and news intended for all residents of Evanston, not a specialized group. In response to Alderman Nelson, Chairman Collens indicated that the Subcommittee did not consider purchasing space in the Evanston Review periodically to present this kind of information because the circulation of the Evanston Review is significantly smaller than the audience that the newsletter is designed to reach. Chairman Collens described the strategy to solicit proposals for an editor in the near future and to prepare two issues near the end of this fiscal year. In re- sponse to Alderman Rainey, Chairman Collens indicated that the Subcommittee inten- tion was to stay within the $10,000 budget. Alderman Rainey expressed concern over the costs of the proposed newsletter and indicated her desire to stay within the budget. Chairman Collens indicated the Subcommittee would seek an editor, solicit bids for printing, and proceed generally in accordance with the Subcommittee's report to prepare a City of Evanston newsletter. She indicated that at appropriate steps in the process, the Committee would be consulted and approval would be sought for necessary purchases. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS' COMMITTEE June 9, 1986.......... Page Two 11pdatod Schedule of Resident Exempt Parking Studies - The Committee accepted the updated schedule without comasnt. Role of Recreation Board in Approving Joint Expenditures - Alderman Radon had just left the room to speak on a scatter before another Committee. but Chairman Collens Indicated that Alderman Radon had related her acceptance of the Recreation Board's response and the Committee accepted the communication without further comoent. Soecial Meeting - June 16. 1966 Retarding 1986 Bond Protram - The Committee approved the special meeting requested by City Manager Asprooth. Chairman Collens indicated she would not be able to attend. and in her absence as is the practice of the Committee. the past Chairman. Alderman Rainey, would chair the meeting. All other members of the Committee indicated their availability to attend the special "sting set fur 7:30 P.M. City Bills of June 4. 1986 - The City bills were approved as submitted. Township Bills for Aaril. 1986 - The Township bills were approved as submitted. PURCHASES: Sand. Stone, Concrete and Asvhalt Patch Materials - The Comittee voted unanimously to recommend approval of the following five items: (1) Sand from Tonyan Brothers, Inc. of McHenry, Illinois at the unit prices bid for a total estimated cost of $15,255; (2) Crushed limestone to Vulcan Materials of Countryside, Illinois at the unit prices bid for a total estimated cost of $42,877; (3) Concrete to Builders Redi-Mix of Evanston, Illinois at the unit price bid for a total estimated cost of $13,000, rejecting the low bid of Prairie Materials Sales of Bridgeview, Illinois; (4) Silvis to Sherwin Corporation of Milwaukee, Wisconsin at the unit price bid for a total estimated cost of $14,330; (5) Hot and cold asphalt patch to Barrett Paving Materials of Bensonville. Illinois at the unit prices bid for a total estimated cost of $19,780. Repairs to Library Air Conditioning System - The Committee voted unanimously to recommend approval of the proposal from Carrier Corporation to retube the Library air conditioner at a total cost of $21,000 as a non bid item requiring 213 majority vote. Police Towing Contract - The Committee voted unanimously to recommend approval of the proposal from North Shore Towing of Evanston, Illinois to provide Police towing services for the period from September 1, 1936 through August 31, 1987. Svectrovhotometer - In response to questions from Alderman Nelson. Superintendent Figurelli explained the need for the spectrophotometer, the benefits expected from its use, and other options, including contracting for the service and purchase of a used instrument, which were found less effective. The Committee voted unanimously to recommend rpproval of the low bid from Fisher Scientific Company of Itasca, Illinois at a total cost of $6,312.75. "ewer TV Inspection Contract #3 - The Committee voted unanimously to recommend approval of the low bid from National Power Rodding Corporation of Chicago. Illinois at unit prices bid for a total estimated cost of $34,605. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE June 9, 1986.......... Page Three Famil Focus Parking Lot Isorovements - In response to Alderman Rainey, Alderman Raden indicated that the CD Committee had taken steps to change its procedure to require projects of this type to be estimated by the City Engineering staff prior to funding approval to obtain a more accurate and realistic estimate of the work. TheCommittee voted to unanimously recommend approval of the low bid from Johnson Paving at the unit prices bid for a total estimated cost of $30,240.50. ITEMS FOR CONSIDERATION: Doc t 138-6A-86: Inc us.Lou of NNoFes Art Center_ Tenants in Self Insurance Protrsu - Mr. Joseph Zendell, Executive Director of the Art Center, was called upon by Chairman Collens to review the situation. Mr. Zendell indicated that 22 of the lease holders were presently without liability insurance and five others have commitments for insurance. He indicated that up until the eleventh hour, the Insurance broker who had provided last year's 7olicy had indicated a group policy would be written for the tenants. Mr. Zendc..A. indicated that if the broker had not led the tenants group along, earlier action could have been taken to seek other quotes or to obtain individual coverage. He iadicated the staff recomine adation was to waive the insurance requirement in the le"ses and to insure the tenants as a self insurance risk until either a group policy or individual insurance policies could be obtained, or if that was not possible the City would continue to provide insurance with the tenants paying into an accident fund. Alderman Rainey indicated that the City should not be going into the insurance business, even on an interim basis, and that the tenants should not be permitted to use the space until they Beet the requirements of the lease to provide liability coverage. Other members of the Committee indicated support for Alderman Rainey's position. Alderman Rainey stated her concern that the possible effect of this action was to terminate the leases of the tenants without some indication that the lease would be held open for a period of time to allow the tenants to provide the necessary coverage. Alderman Raney requested a legal opinion to determine how the lease could be suspended rather than terminated. All members of the Committee expressed support for the position stated by Aldermaa Rainey and the Committee voted unanimously to recommend that the Noyes Art Center tenants be notified that those provisions of the lease with respect to general liability insurance must be met and that they are to cease activity in their lease spaces until the provisions are met. Docket 139-6A-86: Resolution 43-R-86 - League of Women Voters Lease - In response to Chairman Collens, Deputy City Manager Carlson indicated that provision of liability insurance was not a requirement of this lease. The Committee voted unanimously to recommend the resolution. Docket 140-6A-86: Ordinance 65-0-86 - 1986 Property Tax Levy - The Committee unanimously moved for approval and introduction of the Ordinance. Docket 141-6A-86: Ordinance 69-0-86 - Amendment to Taxicab Regulations - In response to a question from the floor, Chairman Collens indicated that the amendment increases the age of vehicles eligible for issuance of the new taxicab licenses from three to six years and brings the liability insurance requirement into compliance with the State Statutes. Since representatives of the taxicab associations were attending the meeting, Alderman Rainey took the o.�,iortunity Lo request that they review the method in which taxicabs enter the cab stand at Howard Street. She indicated that it was a dangerous situation, causing near misses XIAMES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTES June 9, 1986.......... Page Four because the taxicabs enter the line by backing down Howard Street. She requested that they attempt to change the practice. The Committee voted unanimously for approval and introduction of the Ordinance. ITEMS PREVIOUSLY CONSIDERED: Docket 130-SB-a6: Ordinance 57-0 -86 - Vacation of Alley North of Payne and East of Centro Park - Alderman Nelson requested that this item be dropped from the Committee and Council Agendas because the resident requesting the vacation of the alley no longer wished it vacated. He indicated his continuing position that unopened alleys be vacated and requested that the matter be further investigated by staff to determine if by using home rule powers the alley could be vacated in such a way that the original applicant would have access to the west side of the alley or that the alley be vacated for the north portion of the block and that certain covenants be recorded prior to vacation prohibiting subdivision and development of the vacated property. Chairman Collens requested staff to follow up on the items listed by Alderman Nelson with respect to vacation of this alley and the Committee voted unanimously to remove this docket item from the Committee and Council Agendas. Docket 131-58-86: Ordinance 63-0-86 - Vacation of Alley - 3140-44 Harrison Street - The Committee took note of the Ordinance revised in accordance with their previous action to waive the fee and affirmed their previous action to unanimously recomiend approval of the revised Ordinance. Docket 132-5B-86: Ordinance 59-0-86 - Loading Zone West Side of Chicago Avenue North of Greenleaf Street - Having recommended approval at the last meeting, no further Committee action was taken. Docket 133-5B-86: Ordinance 60-0-86 - Neighborhood Traffic Controls: Stop Jenks at Broadway and Pioneer at Payne - Having unanimously voted for approval at the previous meeting, no further Committee action was taken. Docket 134-5B-86: Ordinance 62-0-86 - Class D Liquor License - Jilly's Cafe - Having unanimously moved for approval at the previous meeting, no further Committee action was taken. The Committee was adjourned at 8:45 P.M. Respectfully submitted, Stephen T. dloski Director of Public Works MINUTES ADMINISTRATION AND PUBLIC FORKS COMMITTEE Meeting of June 16, 1986 Xabers Present: Alderman Rainey, Baden, Thiel, Nelson and Senmers Members Absent: Alderman Collens Staff Present: Asprooth, Bianchi, Carter, Lindwall, Pudloski, Shank, Wirth, Zendell and Zisserman Presiding Official: Alderman Ann gainer, Past Chairman 3m ary of Action: The meeting was called to order by Alderman Rainey at 7:37 P.M. ITEMS TO B8 CONSIDERED: 1986 General Obligation Bond Program and Capital Improvement Program Update - Alderman Rainey called upon City Manager Asprooth to briefly sussaarise the key points in the memorandum describing the revisions to the Capital Improvement Program and the 1986 General Obligation Bond Issue. Manager Asprooth explained that pending federal legislation. House Bill 3838, has had a significant effect upon the 1986 General Obligation Bond Program and will have a significant impact on the City's ability to sell General Obligation and revenue backed bonds in the future. He stated that to the best of anyone's knowledge, changes in the law will not go into effect before September 1. 1986, but it was Evanston's plan to conform to the now regulations in as such as possible. Manager Asprooth then summarized the differences between the recommended 1986 G.O. Bond Program and that which had been envisioned in the 1984-88 Capital Improvement Program. The recommended program includes the issuance of $3.0 million in bonds rather than the $14.6 million proposed is the Capital Improvement Program. The original program envisioned $7,000,000 for the Church/Chicago Parking Garage, $2,000.000 for fire stations and $4,700,000 for the tax increment financing plan in the Research Park. The plan as proposed includes no funding for the parking garage, $1,000,000 for fire stations, and $1,000.000 related to the tax increment financing district. The revised plan also recognizes the imminent loss of General Revenue Sharing and the funding of the high priority Revenue Sharing projects by interest earnings in the Debt Service Fund. The revised program also recognizes that no grant was received for lakefront improvements and continues to reflect private financial support for a new library, although two capital projects, roof repair and air conditioning repair. are included in the revised program. In response to Alderman Rainey, Manager Asprooth indicated that the plan called for the programming of approximately $500,000 in interest, leaving about $400,000 in interest for unexpected obligations. He indicated that MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE June 16, 1986.......... Peg* Two this does not include any interest which will be accrued in the coming year. Manager Asprooth also pointed out that provisions in the proposed federal law will req»ire that the City pay to the federal treasury any excess interest earnings in future issues. This will essentially prohibit the use of bond funds for anything other than capital purposes, such as bailing out the General Fund. Alderman Radon indicated her concern that the Main Street merchants be considered separately in the matter of the Special Service District. She stated that many of the merchants are not members nor represented by the Chamber. Manager Asprooth indicated that the special service district legislation requires that separate public hearings be held and that the Wain Street Special Service District be treated distinctly from the downtown Special Services District. 0* also indicated that at the present time there was no agreement with respect to what projects might be included in an extension of the Special Service District, but that there were several very basic needs which had to be addressed. including the repair and sealing of the decorative sidewalk and the repair of the paving tiles. Without these two projects, the public improvements cannot be maintained in a safe and attractive condition and their useful life will be shortened. Manager Asprooth offered to attend a nesting of the Main Street merchants and Alderman Radon indicated her intention to set up such a meeting. Alderman Nelson requested a clarification of the last sentence on peg* five of the transmittal memo which indicated that neighborhood beautification projects, public facilities improvements and other capital efforts which had been traditionally funded by Revenue Sharing and Community D*volopment Block Grant funds be included in the Capital Improvement Fund. Manager Asprooth indicated he was not suggesting a change in budget polity, but that these types of projects be folded into the G.O. Bond funding plan. Alderman Nelson stated that the Debt Service Fund was established with this very situation in mind, providing flexibility and funding for other projects. In response to Alderman Raden, City Manager Asprooth indicated that the Merrick Rose Garden project was a high priority because of the bad winter which caused a significant loss of plants. The opportunity to do other capital improvements as part of the replanting seemed to make the most sense. In response to Alderman Thiel, Mr. Wirth indicated there was an effort being planned to seek contributions for the Merrick project, but that it was not yet fully underway. In response to Alderman Thiel, Manager Asprooth indicated that the funding for the Library was proposed in accordance with the policies adopted by the predecessor Council and that any change in the policy of private funding for a new library would be up to the Council. He also indicated that the Library Board intended to approach the Human Services Committee in the near future to discuss funding a new library. In response to earlier inquiries by Aldermen Collens and Raden, Manager Asprooth indicated that the Community Development Block Grant expenditures projected for 1987 in Table I on page 15 of the plan are high because these are related to land acquisition costs, which were previously allocated but MINUTES OF THE ADMINISTRATIOL' AND PUBLIC WORKS COMMITTEE June 16. 1986.......... Page Tree are planned to be spent during 1987. In response to Alderman Rainey, he indicated that the funds programmed for the Police Station renovation in 1985 are still available for that project. Alderman Radon requested a clarification and explanation of the recosmseadation to sell $1,000,000 of G.O. Bonds for the Research Park/TIF District and the relationship to the tax increment finance support. Manager Asprooth indicated that at the present time there is a tax increment that has been generated because of two factors: (1) a quadrennial assessment which resulted in approximately a 101 increase in base and (2) the value of the landhold lease for 1800 Sherman. The present sstistates are that the increment will generate approximately $226,000. The recommendation to borrow $1,000,000 will result in R debt service of approximately $100,000. City Manager Asprooth indicated that this recommendation was conservative and prudent. In response to Alderman Radon, Manager Asprooth indicated that approximately a0% of 1800 Sharman is leased, but that the percentage of occupancy has little or no effect on the present increment generated by the building. Alderman Nelson observed that the projected 1987 G.O. Bond program of $9.545 million includes $7,000,000 for the Church/Chicago Garage. He observed that it will be an interesting decision process during the next several months. At the request of City Manager Asprooth, the Committee focused on the listing of Revenue Sharing projects on pages 3 and 4 of the Capital Improvement Update. Alderman Radon recommwnded that the train station landscaping at South Boulevard, a low priority, be switched with the sages Park access path, a medium priority. Alderman Rainer agreed that the access path was significantly lower than the train station landscaping and the Committee agreed to switch the two projects. Alderman Summers noted that none of the Revenue Sharing projects are in west central Evanston. City !tanager Asprooth indicated that traditionally projects in that geographic area had received CD funding. Alderman Summers indicated he was making this point for the record and indicated his belief that as CD funds diminished. projects in west central Evanston should be included in the Capital Improvement Bond Fund. He also indicated this would influence his support for the projects proposed for CD funding. The Committee approved unanimously the 1986 General Obligation Bond Program as recommended and the 1986 Capital Improvement Program Update as amended with respect to the James Park access path and train station landscaping at South Boulevard. Insurance - Moves Cultural Arts Center Tenants - Joe Zendell introduced Marilyn Price, representing the Arts Council. No. Price indicated that 15 of the tenants had binders or certificates of insurance on file, 7 had verbal commitments, and one had a commitment in process. She indicated that all tenants were getting individual policies and that the sum of the cost of all the individual policies was less than the one group policy quotation that had been obtained. Ms. Price indicated that the increase in the insurance premium was very significant and that the Arts Council will consider proposing an adjustment to the rent because of this significant MINUTES OF THE ADMINISTitATION AND PUBLIC WORKS COKSITT66 June 16, 1986.......... Page Four cost increase. She also indicated that a number of the tenants felt that the Council action of last week indicated a lack of support for the arts. Alderman Thiel indicated her concern that the tenants felt this way. Alderman RainaT congratulated the tenants, staff and Arts Council members for their hard work in this matter and explained that the Council's action was not an indication of the lack of support for the arts, but for the Council's role to protect the general public. The meting was adjourned at 6:65 P.M. Respectfully submitted. 24 Stephen Pudloski Director of Public Yorks MINUTES MINISTRATION AND PUBLIC WORKS COMMITTEE Meeting of June 23. 1986 Members Present: Aldermen Nelson. Rainey, Thiel, and Radon Members Absent: Aldermen Summers and Collens Staff Present: Asprooth, Bianchi, T. Carlson, Engel, Johnson. Olkowski, Pudloski, Shonk, Tonkinson, mirth. Vitt and Zimmerman Presiding Official: Alderman Ann Rainey. Past Chairman Suswary of Action: The meeting was called to order by Alderman Rainey at 7:36 P.M. MINUTES - The minutes of the June 9, 1996 mseting-were approved as submitted. The minutes of the June 16, 1986 *@*tin& were approved as submitted. COMMUNICATIONS: May Accident Report - Alderman Rainey indicated that the accident report had been marked "Confidential" because it is a mutter of personnel and possible litigation. At the request of Alderman Nelson, Alderman Rainey indicated the Committee would adjourn to executive session at the end of the regular meeting to discuss the May accident report. Revised Program. Spacial Assessment paving of Unimproved Streets - At the request of Alderman Rainey, Mr. Pudlosk; reviewed the revised program, explaining that the majority of the streets which are to be paved by Special Assessment are on the north side in the 6th and 7th Wards. He indicated that in the early years the majority of the streets schoduled are short and do not form corridors for possible relief sewer construction. He indicated that Lawrndale, Prospect and Popular are all such possible routes for future sewer construction and are programmed later in the schedule. alderman Raden indicated that when this program was first presented, she had stated that all streets in the 4th Ward should be placed in the last year of the programs and that she was dismayed to see one street scheduled in the third year. Mr. Pudloski explained that one particular street had been proposed for CDBG funding and that it was included in the program in the third year so that CD funds could be sought to pave the street. He indicated that it was his intention to proceed on the Special Assessments of the streets contained in the first two years of the program. Depending upon the progress made in completing the first two years and depending upon the possibility of other funding sources, such as CD, he would return next year for the Committee's review of the third and fourth years of the program. He indicated his intention to move the few remaining streets in the 4th Ward to the end of the program unless CD or other funding could be secured. Alderman Radon then requested information with respect to plans to do maintenance on many of the streets in the Southwest Paving District in as much as they are five years old and are already showing signs of deterioration. Mr. Pudloski indicated that he was aware that there is an abnormal amount of deterioration on many of the MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE June 23, 1986.......... Page Two streets paved in the Southwest Special Assessment District and on several of the streets paved on the northwest side about the same time. He indicated that the deterioration looks as if it is caused by either poor material or construction methods and that some maintenance will have to take place in the near future to extend the life of those streets. He indicated that staff was preparing a request for proposals to seek a pavement management specialist to do the comprehensive street evaluation program of all Evanston streets and to recoswend a maintenance program. In response to Alderman Nelson, Mr. Pudloski indicated that concrete and asphalt pavements are similar in cost at the present time, but that concrete pavements create a much greater inconvenience for the abutting property owners because of the curing time required for the concrete. Alderman Nelson indicated that the inconvenience was worth it, given the longer life expected from concrete with minimal maintenance. In response to Alderman Nelson, Mr. Pudloski indicated that in future Special Asseasment projects, particularly in the 6th Ward, alternate bids for concrete and asphalt pavements will be sought so that a comparison of prices can be made. Alderman Radon indicated that the inconvenience associated with the Southwest Paving District was very significant, partly because of a strike, and the residents would have probably been willing to put up with the inconvenience of a concrete pavement had they gotten a better street. Alderman Thiel than raised the question of street and alley designs being able to handle the heavy truck and bus traffic experienced on many of Evanston's streets. Mr. Pudloski indicated that many of the streets were not designed for such heavy traffic, but the theory is that an asphalt street can be designed and constructed to the sane strength and performance as a concrete street. In some situations, concrete is more appropriate. For ,rxameple, the bus turnout on Sherman Avenue in front of the City Parking Garage is asphalt over a stone base. The asphalt is rutted and wavy from the heavy buses pulling in and out and parking at that location. Almost the same amount of bus traffic stops in front of the Davis Street Station on Benson. There the asphalt is in much better shape because it is supported by a concrete base. In areas with such heavy volume of heavy vehicles. concrete will last longer. In response to Alderman Nelson, Mr. Pudloski indicated that theoretically one can design and build an asphalt street to the same strength and life as a concrete street, but that an asphalt street relies on the underlying soil for its stability. Many of the failures in asphalt pavements are related to the soil below the asphalt and stone base, underground utility work. and other soil problems which concrete streets bridge. However, it is not unknown for a whole section of concrete pavement to collapse because the soil underneath has disappeared. In response to Alderman Nelson, Mr. Pudloski indicated that streets programmed in 1986 would be funded in 1986 and constructed in 1987, and those funded in 1985 will also be constructed in 1987 because the program is one year behind. The streets programed in 1985 and 1986 will be treated as a single year and the Special Assessment process will begin this year. Some underground construction night take place at the end of this year, but most of the construction for the streets scheduled in 1985 and 1986 will begin next spring. In response to Alderman Nelson, Mr. Pudloski indicated that the Board of Local Improvements was aware of his interest in prohibiting through traffic from Golf Road on Lawndale by means of constructing a cul-de-sac. He indicated that before any Special Assessment process is begun for any street, the staff would consult the Ward Aldermen, schedule a MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE June 23, 1986.......... Page Three public information meeting or a public hearing, and take the wishes of the abutting property owners with respect to special features such as cul-de-sacs into account. In response to Alderman Rainey, Alderman laden indicated she was satisfied with the program if there was an understanding that Custer would not be paved when scheduled unless other funding could be found because the residents cannot afford Special Assessments on that block. Mr. Pudloski indicated that was the intention of the program and that he was seeking CD funds to offset Special Assessment costs for those residents who could not afford the assessments. Mr. Asprooth indicated that a similar program bad been approved in the past and that it had worked well. There being no further discussion, the Committee unaaimously reaffirmed the City Council policy with respect to the Special Assessment paving of unimproved streets and approved the revised program as submitted. Update on Shared Rner[Y Saving ■ Project - It response to Alderman Rai;:ey, Mr. Wirth, Director of Parks. Recreation and Forestry, indicated that an energy management system is a sophisticated time clock and sensing device which turns compressors, boilers and other mechanical equipment on and off. depending on time, interior temperature, exterior temperature and other factors. In response to Alderman Rainey, Mr. Wirth ind{cated that the decision as to whether Impact Management Systems or a local firm will be responsible for maintenance of the equipment had not yet been made. He indicated that Impact is in the process of j investigating uaes of a local maintenance company. Mr. Wirth also indicated that the ten year guarantee on the performance of the equipment will be colored by a ten year performance insurance, with the premium being part of the shared energy savings contract. In response to Alderman Nelson. Manager Asprooth indicated that any savings associated with the implementation of this project will, given our present budgetary approach, benefit Crown Center. Given current revenue projections, savings will act to moderate the reduction that would have otherwise had to be made if this reduction or savings had not been made. In response to Alderman Nelson, Mr. Asprooth indicated that if this is successful, this approach might be used in other buildings. He indicated that certain energy savings improvements had been trade in several other buildings. ;he Coataittee accepted the report as submitted. City Bills of June 18. 1986 - The City bills were approved as submitted and the Committee requested further information on the $37.50 cost of brochure delivery, 1702.29900; and an explanation of the variation in payment titres for several of the social service agencies, for example. Y.O.U. Inc. is paid for June and July services, Cook County Legal Assistance for April and May services, while other agencies are receiving payment for March services. PURCHASES: Civic Center Janitorial Contract - The Committee voted unanimously to recommend approval of the proposal from Triangle Maintenance at a total annual cost of $42.096 as a non -bid item requiring two-thirds majority. Library Janitorial Contract - The Committee voted unanimously to recommend approval of the proposal from Kom Kleen at a total annual cost of $23,365.44 as a non -bid Item requiring two-thirds majority vote. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE June 23, 1986.......... Page Four Defibrillator - The Committee voted unanimously to recommend approval of the purchase of one defibrillator frost Physio Control Corporation at a total cost of $7,400 as a non -bid itest requiring two-thirds majority vote. ITEMS FOR CONSIDERATION: Docket 149-6B-86: Chamber of Commerce Fifteenth Annual World's Largest Garage Sale - The Committee voted unanimously to recommend approval of the Chamber request for use of the Sherman Avenue Garage to conduct its Fifteenth Annual World's t.egest Garage Sale on July 25, 26 and 27, 1966. Docket 151-68-86: Resolution 45-R-86 - Particiaatioa of City Clergy in IMW - The Committee, voted unanimously to recommend approval of the Resolution. Docket 152-68-86: Resolution 54-R-86 - Prerailiaa We for Public Works Projects - The Committee voted unanimously to recommend approval of the Resolution. Docket 153-6B-86: Resolution 55-R-86 - Desi natin Signatories for the Emer sac Assistance Bank Accounts - Mr. Pudloski indicated that No. !McCarthy, Director of Health and Human Services, had requested that either the maximum amount be raised from $500.00 to $700.000 or stricken, because the guidelines for use of the fund allow the payment of one month's rent, and there are times when that payment exceeds =500.00. The Committee expressed their desire to leave the maximum in the Resolution, but increase it to $700.00. The Committee voted unanimously to recommend approval of the revised Resolution. Docket 154-0-86: Resolution 56-R-86 - Designating Signatories for the Worker's Compensation Sank Accounts - The Committee voted unanimously to recomemend approval of the Resolution. Docket 155-68-86: Ordinance 73-R-86 - Liquor Tax Amendment - Mr. John Hamal, owner of Evanston First Liquor, indicated that he understood the difficult situation that the City is in, but that the 5% liquor tax on packaged sales would hurt his business, primarily the big orders. He bets calls for $200 and $300 orders and those people will not place their orders with his store because they will not have the $10 to $15 extra charge at another store. Alderman Thiel indicated she was generally opposed to expansion of this tar, but that she was going to support it because it might cause anyone who is considering opening another store in the central business district to think twice. Alderman Haden indicated that the reason this tax was being imposed now was due to a lawsuit. In response to Alderman Rainey, Manager Asprooth indicated that at the time the original liquor tax ordinance was drafted, the Chicago decision had not been handed down and that, in fact, he had been told by someone involved in the Chicago case that our ordinance had been drafted in a way that would not stake it subject to the same challenge. In response to Alderman Nelson's suggestion that a sunset provision be added to the ordinance, City Manager Asprooth indicated that the Council always had the opportunity to reconsider a revenue ordinance at budget time and that adding such a sunset provision to this amendment might dilute its force when it came to defending against a lawsuit. The Committee unanimously moved for approval and introduction of the ordinance and for suspension of the Council rules to allow for adoption of the ordinance at this evening's meeting. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE Jun* 23, 1986.......... Page Five Waiver of Fees for Custer Street Fair - Alderman Radon indicated that the fair coordinator had requested that the City waive fees for cleanup and trash removal on the condition that the fair donate an equal amount of money to the Youth Job Center of Evanston. Alderman Radon indicated that many youth from the Job Centcr put in many volunteer hours and that it seemed appropriate for the City to waive the fee of approximately $S00 so that that money could be donated to the Youth Job Center. In response to Alderman Rainey, City Manager Asprooth indicated that he could not waive the fees and that the Council has to waive the fees. He Indicated that fees for other such service is charged to the Chamber of Comerce for the Annual Garage Sale, Art Fair, Taster's Foot and the Central Street merchants. In response to Alderman Thiel, Manager Asprooth indicated that the neighborhood cleanup costs are budgeted as special support for neighborhood groups but that special ev,,nts are not budgeted events and that costs are covered by the organization unless waived by Council. The cost to support the Garden Fair has traditionally been waived by Council because of the services provided to the comunity by the garden clubs; if they didn't perform some of those services the City mould have to provide them. The Committee voted 3-1 (Alderman Nelson voting nay) to recommend that the Council suspend its rules and waive the fees for the Custer Street Fair. IT—"S PREVIOUSLY CONSIDERED: Docket 140-6A-86: Ordinance 65-0-86 - 1986 Provert► Tax LsvY - Having rocossmendod a-lproval at the last meeting, no further Committee action was taken. Docket 141-6A-86: Ordinance 69-0-86 - Amendment to the Tail Cab Regulations - Having unanimously voted for approval at the previous meeting, no further Committee action was taken. Docket 150-bB-86: 1986 Bond Program and Updated Caaital Imflrovement Program - Having unanimously moved for approval at the previous meeting, no further Committee action was taken. The Committee adjourned into closed session to discuss the May accident report at 8:45 P.M. The Committee reconvened to public session at 8:S5 P.M. and adjourned Immediately thereafter. Respectfully submitted, 1 Stephen . Pudloski Director of Public Works MINUTES ADMINISTRATION AND PUBLIC WORKS COMMITTEE !footing of July 14, 1986 Members Present: Aldormea Nelson, Rainey, Thiel, Radon, Collens and Susssors (arriving late) Resabers Absent: None Staff Present: Asproath, Bianchi, T. Carlson, Engel, Figurelli, Jahnke, Jennings, Euttner, Olkowski, Pudloski, Shonk, Tonkinson, Wirth and Zimmerman Presiding Official: Alderman Marjorie Collons, Chairman Summary of Action: Chairman Collons called the meeting to order at 7:30 P.R. and thanked Alderman Rainey for chairing the last meeting in her absence. MINUTES - The minutes of the June 23, 1986 meeting were approved as submitted. COMMUNICATIONS: Status Report on the Fair Housing Grant Pro)ect - Alderman Thiel indicated she was very pleased with reveral specific aspects of the work plan and that overall the report was quite good. The Comittee accepted the report. Request to Schedule Budget Public Hearing on July 28 - The Committee set 7:30 July 28, 1986 for the Budget Public Hearing and agreed that the Chairman would review the items on the agenda and determine if it was necessary to begin the regular meeting at 7:00 P.M. rather than 7:30 P.K. Response to Bills List Inquiries - The Committee accepted the response to Bills List inquiries. Alderman Rainey indicated that she felt it was significant that payments to certain agencies were held up for several months because they had not complied with the insurance provisions, and that the Committee should have been made aware of this fact. City Bills of July 9. 1986 - The City bills were approved as submitted. The Committee requested further information on the following eight items: (1) Account 741.33500 - $33.60 for a 1987 Smithsonian calendar. (2) An explanation of the 50/50 Sidewalk Program. Since all of the money - budgeted for the Program is already obligated and there are still people interested in participating, Alderman Radon asked staff to see if the program can be expanded given the liability we face, and also how the decision is made as to who participates in the program and who does not. Ald. Rainey suggested asphalt patches can be used to temporarily repair dangerous conditions. (3) Account 1511.22900 - What months did the two bills from Family Counseling Services cover'. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE July 14, 1986.......... Page Two (4) Account 4030.21500 - Explanation of accident repairs, $537.30, from General Body Sales and any other costs associated with that accident. (5) Account 1743.29900 - Explanation of S768.65, NSSRA registration. (6) Account 1022 - Status report on the Art Center Renovation Challenge Grant Fund. How much money is left and for what will it be used.' (7) Account 340.29900 - A description of the services received from Lowenberg and Fitch for the two bills; one for field inspections and one for plan review. (8) Account 6500.22900 - A description of the work performed and the basis of the charges for $13.125.63 from Mayer, Brown and Platt. TownshiD Bills of June. 1986 - The Township bills were approved as submitted. PURCHASES: Truck Rebuilding - ForestrT - The Committee voted unanimously to recommend approval of the purchase of two truck cabs from Northwest Ford at a total cost of $15,886 and the chassis preparation, grapple transfer, furnishing and installation of a chipper body from Monroe Truck Equipment at a total cost of S10,786 as sole source items requiring two -third majority vote. Truck Rebuilding - Sanitation - The Committee voted unanimously to recommend approval of the two low bids frost Cumberland Service Center, Inc. for sandblasting and painting two truck chassis at a total cost of $7.514.19 and for the transferring of one packer body at a total coat of $4.750. Beach Cleaner - The Committee voted unanimously to recommend approval of the proposal from Cherrington Corporation for a used beach cleaner at a total cost of $32,000 as a non -bid items requiring two-thirds majority vote. Bookmobile - In response to Alderman Rainey, Mr. the vehicle proposed for purchase and indicated Fleet Services staff recommend approval of the 1 delivery would be from 60 to 90 days. and that t be taken out of service until the new one was re Library Director, indicated that she did not exp changeover to the new bookmobile. The Committee approval of the low bid from Beach Craft Motor H $38,000. Engel showed a photograph of that both the Library and the ow bid. He indicated the he existing bookmobile would not ady. B.J. Jahnke, Assistant ect a gap in service with the voted unanimously to recommend ones at a total of cost of Fire Pumver - Chairman Collens reco=o nded that the Committee approve the purchase of the fire pumper as requested, but that funding for the equipment not be specified at the present time since the funding plan included half the cost of this vehicle through a contribution. Mr. Engel indicated that the delivery and the full payment would not take place for at least 8 to 9 months. The Committee voted unanimously to recommend temporarily withholding approval of the funding source and to recommend approval of the purchase of the fire pumper from Pierce, Inc. at a total cost of $107,693.75 as a non -bid item requiring two-thirds majority vote. MINUTES OF THE ADMINISTRATION AND PUBLIC iIORXS COMMITTEE July 14, 1986.......... Page Three Fleet Services Cemvuter Hardware and Software - In response to Alderman Nelson, Mr. Pudloski indicated that the purchase was in accordance with the approved data processing plan and that the cost associated with the purchase and implementation of this system were not specifically identified in the budget, but that it was stated as a budget goal and that the intention was to offset the cost of the hardware and software with a reduction in the cost of the service bureau now used to provide the fleet management reports. The Committee voted unanimously to recommend approval to utilize the State can- tract for the purchase of WANG hardware equipment at a total cost of $12,901.20 and the purchase of software from, Computerized Fleet Analysis, Inc. at a total cost of $15.545. The Committee also took note that, in accordance with the approved plan. the total cost of the recommended pur- chases would be funded through a five-year loan with a local bank and that the debt service during this budget year would be covered by the reduction in the cost of the contractual services and that it would be a budgeted item, in future years. Self Contained Sreathint Apparatus - The Committee voted unanimously to recommend approval of the low bid from, Dolton Fire Equipment to furnish ten self contained breathing apparatus for the Fire D,;artment at a total cost of $10.950. Riv Rev - In response to Alderman Nelson, Mr. Wirth, Director of Parks. Recreation and Forestry, indicated that barring emergencies this would be the only rip rap work done this fiscal year. In response to Alderman Radon, City !tanager Asprooth indicated that the suggestion for some other funding source in the future is most likely long term debt because the Parks Improvement Fund is programmed out in the current five-year capital improvement program. The Committee voted unanimously to recommend approval of the bid to provide 316 tons of rip sap at Elliott Park frost P. R. Grading Corporation for a total cost of $18,960. Larxer Diaawter Sewer Inspection Services - In response to Alderman Nelson. Mr. Pudloski indicated that the remainder of the $200,000 from which this project will be paid is intended for use in sewer cleaning and TV inspection work, and other professional servic.;s necessary for the development of the long range sewer improvement plan. He indicated that the sewer improvements done this year were budgeted in two or three other accounts. In response to Alderman Rainey. Mr. Pudloski indicated that the project would start in August or September depending upon the weather conditions and the completion of the Emerson Street sewer cleaning project. He indicated the consultant would start at the south and and work northward. The Committee voted unanimously to recommend approval of the low bid from Alvord, Burdick and Howson/Kenney Constr-action at a total cost of $39.000. Fire Station Location Consultant - Alderman Rainey indicated that she liked the tone of the consultant's proposal and called attention to their concern for involving the local government officials and staff. She indicated her concern that the consultant also bet inpgt from the residents. Chairman Collens Indicated that the Committee could set a public hearing to provide an opportunity for the consultants to listen to the citizens. City Manager Asprooth indicated that during the selection process, the staff had discussed the need to have public hearings in the service areas and the consultant was MINUTZS OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE July 14, 1986.......... Page Four prepared to attend those. Manager kaprooth suggested that the decision as to how the hearings be scheduled or other techniques to get input from the residents be made after the consultant is on board. Alderman Rainey thin indicated she was concerned that nowhere in the proposal from the consultant was there an indication that the south side fire station locations were fixed. City Manager Asprooth indicated that this was clearly stated in the request for proposals and was clearly understood by the consultant. Alderman Thiel stated that the proposal, approach, method and tone were almost too good to be true and looked forward to the consultant beginning the study. The Committee voted to recommend approval of the proposal from University City Science Center at a total cost of $18,210 by a vote of 4-1 (Alderman Nelson voting nay). Traffic Siaaal_Cantroller Cabinet - In response to Alderman Nelson, Mr. Johnson, Purchasing NFent, indicated that the controller cabinet is designed to accept the module for emergency vehicle preemption. The Committee voted unanimously to recoemm ad approval of the traffic signal controller cabinet from Bell and Gustus. Inc. at a total cost of i5,517 as a non -bid item requiring two-thirds majority vote. Shared Eneriv Savings Agreement - In response to Alderman Rainey's question concerning protection against the contractor going bankrupt. City Manager Asprooth suggested that he meet with Alderman Rainey and review the pertinent provisions in the agreement. The Committee voted unanimously to recommend approval of the shared energy savings agreement with Impact Management Systems. Inineering Services for Sherman Avenue Parking Garage - In response to Alderman Nelson, Mr. Pudloski indicated this was the last phase of the garage renovation project and that the $220.000 for both engineering and construction Is budgeted in this current fiscal year. In response to Alderman Thiel, Mr. Pudloski indicated that the consultant had recommended a sum of money be set aside each year for periodic major maintenance and that the staff was considering the consultant's recommendation in the preparation of the budget for next year. The Committee voted unanimously to recommend approval of the proposal from Conrad Associates East for a total cost of $18,000 as a non -bid item requiring tyro -thirds majority vote. Sewer TV Inspection Services - Phase II - In response to Chairman Collens, Mr. Pudloski indicated that this work had originally been awarded to another contractor who completed approximately 30% of the work by the completion date but that the reports submitted were not acceptable because they are inaccurate. He indicated that steps were being taken to terminate the contract and that no payments had been made to the original contractor. In response to Alderman Rainey, Mr. Pudloski indicated that although we had not worked with this contractor before, we had no reason to believe he could not do the work and the price difference between his bid and the second low bidder was significant enough that the recommendation was made to award to the low bidder. Mr. Pudloski indicated that the second low bidder, National Power Rodding Corporation, is willing to perform Phase II at their original bid price. The Committee toted unanimously to recommend approval of the sewer television contract Phase II to National Power Rodding Corporation at a total cost of $31,951.70. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE July 14, 1986..... ..... Page Five ITEMS FOR CONSIDERATION: Docket 165-7A-86: Sale of Gasoline to Northwestern University - Alderman Raden stated that she felt the sale of gasoline to Northwestern was inappropriate and that she was opposed to it because it interfered with private businesses. She pointed out that there ware a number of abandoned gas stations throughout Evanston which closed because of lack of business. She indicated it was offensive to compete with private industry this way. Alderman Radon then called attention to the fact that this matter was discussed last fall and that the City !tanager had indicated he intended to have an agreement for consideration prior to the and of the year. City Manager Asprooth indicated that the delay was primarily due to the press of other business and that since the City was not losing any money on the sale of gasoline to Northwestern It was a lower priority than other tasks. In response to Alderman Rainey, Mr. Pudloski indicated that the 9g markup included capital cost recovery and direct costs associated with the sale and that there had been no comparison with markup in the private sector. Alderman Rainey indicated that she believed it was necessary to know what the markup is in the private sector so as to not unfairly compete with Evanston vendors. She requested that staff find out what the markup Is at a private gas station. Alderman Radon indicated she felt the whole Idea of selling gasoline to Northwestern was offensive and that it was hurting the Evanston taxpayer. Alderman Thiel indicated that the sale of gasoline to Northwestern was. in bar opinion, pro taxpayer because it offset costs which would have to be passed on to the taxpayer because it is very unlikely that Northwestern would be purchasing gas from the corner gas station. Alderman Nelson Indicated that Alderman Rainay's request was a fair inquiry, but reminded that this would be a volume purchase and so there certainly would be a volume discount associated with any purchase agreement. Chairman Collens indicated that she believed the agreement to sell gasoline was acceptable in light of other City programs. She questioned whether any additional research for information would make any difference with respect to the final outcome on the agreement. Aldermen Rainey indicated that she had not wade up her mind and that the comparison of the markup charged by the City to the markup Northwestern might have to pay from a private supplier will have a major impact on her decision. Alderman Nelson indicated that he felt the information sought was reasonable and that it would help determine whether Northwestern was getting a price break at the detriment of local businesses or the taxpayer. He moved that the Committee hold the :matter over for consideration after further information from staff. The Committee voted to hold the matter 5-0-1 with Alderman Summers abstaining. Docket 167-7A-86: Resolution 57-R-86 - Authorization to Participate in a Joint Purchasing Agreement - The Committee voted unanimously to recommend approval of the Resolution. Docket 168-7A-86: Ordinance 70-0-86 - Sale of Surplus Eduivement - Chairman Collens indicated that this Ordinance would authorize the sale of the sur- plus automotive equipment made unnecessary by the previously approved pur- chases. The Committee voted unanimously to approve and introduce the Ordinance. MINUTIS OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE July 14. 1986.......... Page Six Docket 169-7A-86: Ordinance 78-0-66 - 1956 Bond Ordinance - Chairman Collens Indicated that the 1986 General Obligation Bond Program was originally recom- mended at $3.000,000. However. after review of the current market value of all our outstanding General Obligation Bond issues. it was staff'; recommendation to now borrow $9.160,000 In order to refund the 1981A aad 1981B General Obligation Bonds. The new plan also would permit bidders to submit their bonds at a 1% discount from par. The plan would result in an overall savings in debt service costs of approximately $688,700 and a total savings at discounted present value of about $544.000. In response to Alderman Nelson. Mr. Shonk, Finance Director, indicated this issue would not be covered by the pending legislation and would be received well by vendors. City Manager Asprooth indicated that a revised Ordinance would be sent iut in the packets prior to the nest meeting, that the opening of the bonds would be on the morning of that meeting and that pages to insert into the Ordinance reflecting the bond opening would be handed out at the meeting. In response to Alderman Nelson. Mr. Shonk indicated that a Monday bid opening is acceptable since this is a G.O. Bond rather than a revenue bond. Alderman Radon Indicated she intended to vote against the Bond Ordinance because It contained $1.000,000 slated for the Research Park project. The Committee voted to introduce Ordinance 78-0-86, 5-1 (Alderman Radon voting nay). Docket 170-7A-86: Ordinance 79-0-86 - Removal of Dead Trees on Private ProoertX - In response to Chaiman Collens, Mr. Ceplecha, Municipal Arborist. explained that the Ordinance will result In the removal of dangerous trees on private property which can cause damage and injury to property owners. tenants and ad- jacent properties and property owners. He recalled the case of the death of a young boy caused by a dead tree falling. City Manager Asprooth indicated that the only recourse at the present time for property owners put in peril by dead trees on other's property is a civil suit and many are reluctant to sue their neighbors. Alderman Summers indicated that this is particularly difficult In the case of absentee landlords or vacant lots. Alderman Roden then suggested that the language be amended to give the po"r to the City when there was a clear danger associated with the dead tree. Alderman Summers indicated that in his opinion it would be very hard to determine what was dangerous and what was not dangerous, that there was too such judgment involved and you should either have the rule or not. Alderman Nelson indicated that he felt a major benefit would be the ability to cause the railroads to cut the dead trees and vegetation along the railroad right-of-ways which are an eyesore throughout the community. In response to Alderman Rainey, Mr. Ceplecha indicated that the method of en- forcement would :,a a ticket, and a subsequent court appearance similar to the Dutch Elm program. While a fine is associated with the violation, the City's primary goal is compliance with the Ordinance and removal of the tree. Property owners tend to comply faced with fines rather than removal of the tree. Alder- man Radon stated her belief that this was an unnecessary interference with pri- vate property rights. The Committee voted to introduce the Ordinance 5-1 (Alderman Radon voting nay). Docket 171-7A-86: Ordinance 80-0-86 - Prohibition of Truck Traffic on Oak Avenue from Dempster Street to Davis Street - In response to several Questions, Mr. Jennings, City Traffic Engineer, explained that this was now possible because of the removal of v;aducts on Emerson and on Church Streets west of the central business district. Prior to that, vehicles from the west could not get MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTER July 16. 1986.......... Page Seven to the central business district without traveling west on Dempster then north on Oak Avenue. The Committee voted unanimously to introduce the Ordinance. S PREVIOUSLY COXS1092190: Docket 166-7A-86: Waiver of Cleanup Fee for Custer Street Fair - Chairman Colleas indicated that the Committee had discussed this matter at the last meeting. that the scatter had been held at Council, that there was an information mes.orandum included in the packet and that the discussion of this matter was more appropriately held on the Council floor. Alderman Rainey requested a status report as to when the annual Fire Report would be submitted to the Administration and Public Works Committee. She also suggested that the Committee request that a monthly Fire Report be submitted. The Committee adjourned at 8:55 P.A. Respectfully submitted. Stephen.Pudloski Director f Public Works Members Present: Members Absent: Staff Present: Presiding Official: Summary of Action: MINUTES ADMINISTRATION AND PUBLIC WORKS COMMITTEE !Meeting of July 28, 1986 Alderman Summers, Collens. Radon, Rainer and Thiel, Alderman Nelson Asprooth, Coplecha, Engel, Figurelli, Jennings, Johnson, Olkowski. Pudloski, Roothle, Shook, Wirth, Tooker and Ziserman Alderman Ruth Thiel, Chairman Chairman Thiel called tho mating to order at 7:02 P.M. and announced that the Budget Public clearing would be hold at 7:30 P.K. as advertised. She indicated that the Committee was beginning the regular seating early to provide additional time for the public hearing. WINUT8S - The minutes of the July 14, 1986 meeting were approved as submitted. COMMUNICATIONS: Chairman's Priorities - In response to Alderman Radon's suggestion, Chairman Thiel proposed to add to the high priority items, "Residential Parking Problems". consideration of prohibiting semi tractors and trailers from parking on streets throughout Evanston. In response to Alderman Rainey, Mr. Johnson, Purchasing Agent, indicated that the City did license automobile repair companies. Alderman Rainey proposed, and the Cosacittee accepted, substituting the regulation of towing and storage companies for the licensing of automobile repair companies. In response to Alderman Rainey, Chairman Thiel indicated that a high priority was to obtain status reports on the four itesss referred to other boards and committees In the near future. rho Committee approved the Chairman's Proposed Priorities as modified. Resoonses from Recreation Board Reaardina Reforees and Cost Distributions - Alderman Summers took note that the fees for the referees had boon leveled off for all centers, but took exception to the Board's continued charging of advertising costs to all programs irrespective of revenue generated. He restated his concern that charging free programs would result in reduction of the program and its ability to serve those in need. City Manager Asprooth Indicated that the distribution of advertising costs to all programs was a scatter of evaluating true costs of the program and should not have an impact on the number of people who could be served by that program. Manager Asprooth offered to meet with Alderman Summers to discuss this at length. Special Services District Informational Memo - Alderman Radon restated bar position that Hain Street cannot afford an increase in the Special Service Area tax and that the City should fix the sidewalks. Alderman Collons indicated that the Special Service Area could not be increased or expanded MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE July 28. 1986.......... Page Two without hearings and that at the present time the Chamber was in the process of determining what could be done downtown. City Manager Asprooth indicsted that the exposed aggregate sidewalks had to be cleaned and sealed in the very near future or they would continue to deteriorate. He indicated that the the repair could go on as it presently is being handled, but that if the sealing was not completed soon there would be a significantly greater expense :o replace the sidewalks as they deteriorate. In response to Alderman Radon, Manager Asprooth indicated that the only apparent alternate sources of funds are CD or General Fund. The Cowittes requested information concerning the cost of cleaning mad sealing the decorative sidewalks, so that this matter could be discussed further Ift[OTwMet of Unpaved Alleys Info_rtIpnal 302 - In response to Alderman Radon, Mr. Pudloski indicated that staff was suggesting that say change in the Special Assessment policy with regard to cost sharing by the City should be considered at the tine that the sewer plan is considered. In response to Alderman Rainey, Mr. Pudloski indicated that a progress report would be forthcoming in September, but the actual sewer plan :s several years away. Response to Bills List Inouirios - Alderman Rainey requested that the information with respect to Leowenberg and Fitch be expanded to include the list of addresses of inspections and plan reviews invoiced on the last list of bills. Alderman Radon indicated her desire that the 50/50 Sidewalk and. Curb Replacement Program have more money allocated in the future in order to match citizen requests for participation. In response to Alderman Rainey, City !tanager Asprooth indicated that the firm of Mayor, Brown and Platt was chosen after Requests for Proposals were sent to more than twelve law firms and five firms were interviewed. The hourly rates and costs were comparable for all firms submitting proposals, but Mayor, Brown and Platt provided a discount, unlike the other firsts. In response Lo Alderman Rainey, City Manager Asprooth indicated that it was his feeling that the hours charged accurately reflected the effort since the Bylaws. Articles of Incorporation, land sale contract, promissory note, and purchase contract were included on this invoice. BUDGET PUBLIC HEARING: Chairman Thiel announced that the Budget Public Hearing is held in accordance with Resolution 6-PR-78 which establishes municipal budget procedures. Mr. Herald Gordon rose to speak. He indicated that because of, or in spite of. the Budget Policy, there had been over a 62% increase in the tax rate since 1974 to the present. He suggested the Council consider the following seven suggestions to reduce costs: (1) The average cash position is approximately $1.7 million per month. He suggests that this is approximately $1 million too such. (2) Some salary increases were 8.9% last year, significantly greater than the Cost of Living Index and should be reviewed more carefully. (3) A careful consideration of the effect of the Main Commons, the Dempster/Dodge Shopping Canter and other expansions of retail on the sales tax revenue. (4) A reduction in the contingency fund from $245.000 to $95,000. (5) A reduction In snow removal overtime from $174,000 to $74,000. (6) A defeat of the Budget Policy Committee's suggestion to increase the property tax base by $500,000 to offset the loss of Revenue Sharing. (7) A decrease of $250,000 each in the MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE July 23, 1986.......... Page Three increase of pension contributions to the Fire and Police Pension Funds. Me. Ceti Fleury rose to speak. He indicated that there should be no more tax increases; that Evanston taxes were extremely high and the City should find other ways of cutting costs because high taxes were forcing small businesses out and people to abandon their properties. In response to fir. Gordon, Chairman Thiel indicated that there would be no discussion of the consents at this time. but that the Committee Mould take note of the cosrents and would include these in their budget deliberations later in the year. As there were no other people requesting to speak on the budget, Chairman Thiel called the Public Hearing to a close. &W Bills of July �2. 1986 - The City bills were approved as submitted. The Committee requested further information on the following items: (1) Alderman Summers called attention to the use of Kelly Services, Inc. for temporary secretarial help. City Manager Asprooth indicated that this service was used only after the tesporary pool was exhausted. Alderman Sumers then suggested that if the pool is exhausted. an employment service based in Evanston should be used rather than going to a Skokie based firs. (2) Alderman Raden requested that the charges made to 1728.35500 be reviewed to determine if they are correct since some of the descriptions do not seen appropriate for the account. (3) Alderman Callens wished to know who was keeping Zrack of account 100 expenses with respect to the cost of board newsletters. PURCHASES: 7&rovements to City Lot #3 - In response to Alderman Rainey, Kr. Pudloski indicated that the cost of the project was included in the budget description and that the memorandum with respect to expansion of the parking lot and planting of screening on the south property line was considered earlier in the spring and may not have had a total project estimate. The Committee voted unanimously to recommend approval of the low bid from Monarch Asphalt at the unit prices bid to add eight parking spaces, replace concrete stops and resurface Lot 03 for an estimated total cost of $27,954.10. Filter Control Interface Equipment - The Committee voted unanimously to recossaand approval of the bid from FLC Instruments. Inc. to furnish and deliver filter control interface equipment at a total cost of $79,860. Rgad Salt - In response to Alderman Rainey, Mr. Pudloski indicated that the City used approximately 3.000 tons of salt last year and 6,000 tons of salt the previous year. He indicated that the bid was based on purchasing 3,500 tons with an obligation for the City to purchase 75% of that amount and an obligation for the company to sell 125% of that amount. The Committee voted unanimously to recommend approval of the low bid from Domtar Salt Company at a unit price of $20.94 per ton for 3,500 tons of road salt for a total estimated cost of $73,290. MINVTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE July 28, 1986.......... Page Four Raymond Park Sidewalk - In response to Alderman Rainey, Mr. Wirth, Director of Parks, Recreation and Forestry, indicated that this project was a high priority on the Revenue Sharing list and had been planned for several years. IV , Zimmerman, Assistant r4ty Manager, indicated that this portion of the Raymond Park project was being funded at this time since the funding was available and if the project were held such longer it could not be accomplished this year. In response to Alderman Summers, Mr. Pudloski indicated that the project was being proposed at the present time because the SO/SO Sidewalk Program contractor was nearly completed with his work and he was planning on leaving town within the next week or so. Alderman Rainey indicated she was not opposed to the project, per se, but wanted to know horn these projects were prioritized and how the Raymond Park project became a top priority. Alders" laden indicated that several rears ago a great number of residents from that area requested that CD funds be spent on the Raymond Park project. At that time the CD Committee recommended that the project not be funded with CD funds but that other funds, such as Revenue Sharing, be used. She indicated that at the time the participation by the neighbors and their description of the need indicated that this project was a high priority. The Committee requested information concerning the prioritisation of Revenue Sharing projects and voted 4-1 (Alderman Rainey voting nay) to recomsrsnd approval of the proposal from Globe Construction to replace the Raymond Park sidewalk at a total cost of $11,775.85 as a non -bid item requiring 2/3 majority vote. Pa king Consultant - Church/Chica�a Develoomeat - The Committee noted unanimously to recommend approval of the proposal fros. Dessau Parking Associates at a total cost of 58,500. ITEMS FOR CONSIDERATION: Docket 180-78-86: Resolution 60-R-86 - Closing of Sheridan Road for Yashin ton Rational Insurance Comaaar Foot Race - In response to Alderman Raden, Mr. Pudloski indicated that all costs incurred by the City to support this event were reimbursed by Washington National Insurance Company. In response to Alderman Sunners end Alderman Rainey, Rr. Pudloaki indicated that the accepting liability for damages was a requirement of the State since the City was requesting and would be physically closing a State roadway and would therefore be responsibl4 for any problems associated with that closure. The Committee voted unanimously to recommend approval of the Resolution. Docket 181-78-86: Ordinance 85-0-86 - Neighborhood Traffic Controls - The Committee voted unanimously to approve and introduce the Ordinance. Docket 182-78-86: Ordinance 87-0-86 - One -Way Alley - Dodge to Crain - The Committee voted unanimously to approve and introduce the Ordinance. Docket 183-7B-86: Ordinance 88-0-86 - Hartray Avenue Parkinv - The Committee voted unanimously to approve and introduce the Ordinance. MINUTEtS OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE July 28. 1986.......... Page Fire Docket 184-7546: Ordinance 89-0-84 - Police Alarm System - Mutual Aid - In response to Alderman Radon, Chairman Thiel indicated that the definition of disaster was defined in the agreement. Alderman Radon requested that the Police Chief provide information with respect to when the mutual aid could be called into effect and how often the Chief vApected to call upon other departments. The Committee voted unanimourly to approve and introduce the Ordinance. Docket 185-7B-86: Ordinance 90 -0-86 - Escrow Agreement - Bond Refundin& - Chairman Thiel indicated that this Ordinance was required for adoption of the 1986 Bond Ordinance and that it was necessary to not only introduce, but to suspend the rules and approve this Ordinance. The Committee voted unanimously to recosssend that this Ordinance be introduced, that the rules be suspended and that Ordinance 90-0-8G be approved Immediately after approval of Ordinance 76-0-56, the 1986 Bond Ordinance. LW PREVIOUSLY CONSLDE1ED: Docket 165-74k-86: Sale of Gasoline to Northwestern University - City !Manager Asprooth indicated that Northwestern University had withdrawn its request to purchase gasoline from the City. He indicated that it was his intention to provide a transition period of no more than 30 days for Northwestern to slake other arrangements. Docket 168-7A-86: Ordinance 70-0-86 - Sale of Surplus Equipment The Chairman indicated her intention to move for adoption of this Ordinance; there were no objections frog the, Cossaittee. Docket 169-7A-86: Ordinance 78-0-86 - 1986 Bond Ordinance - The Committee voted unanimously to approve the revised Ordinance which amended the Ordinance as introduced from $3.0 to $9.16 million. Docket 170-7A-86: Ordinance 79-0-86 - Removal of Dead Trans on Private Property - The Chairman indicated her intention to stove for adoption of this Ordinance; there were no objections from the Committee. Docket 171-7A-86: Ordinance 80-0-86 - Prohibit Truck Traffic on Oak Avenue - Chairman Thiel indicated her intention to move for adoption of this Ordinance; there were no objections from the Committee. The Committee adjourned at 7:45 P.M. Stephen �Pudlos ki Director of Public Works MINUTES ADMINISTRATION AND PUBLIC WORKS COMMITTEE Meeting of August 11, 1986 Members Present: Alderman Collens, Rainey, Thiel, Nelson and Summers Members Absent: Alderman Radon Staff Present: Aiello, Engel. Fair, Jennings, Johnson, Olkowski, Pudloski, Trigg. Yonker and Zimmerman Presiding Official: Alderman Ruth Thiel. Chairman Summary of Action: Chairman Thiel called the meeting to order at 7:35 P.M. MINUTES - The minutes of the July 28. 1986 meeting were approved as submitted. COMMUNICATIONS: Chairman's Priorities - Chairman Thiel asked if there were any comments with regard to the Chairman's priorities as revised at the last meeting. Hearing none, Chairman Thiel requested that staff contact the Environmental Control Comission to find out when the status report was scheduled to be submitted to the Committee and she noted that the status report on the graffiti was contained in this packet. In response to Alderman Rainey, Alderman Nelson offered to report on the Police Services Committee consideration of that graffiti ordinance referral. He indicated that the Committee had reviewed a number of ordinances and believed that the Beverly Hills approach was the most appropriate for Evanston. He indicated that the Beverly Hills ordinance requires the property owners to clean the graffiti within a relatively short period of time after notification; and while this, to some extent, punishes the victim, it is the Committee's belief that an important way to combat graffiti is to remove it as soon as possible. Alderman Nelson indicated that existing ordinances and laws are sufficient to deal with the vandal. In response to Alderman Rainey. Alderman Nelson stated that the Committee was considering prohibitions on the sale of spray paint, but they were concerned about burdening local businesses with unnecessary record keeping. He said the Committee would be considering this matter at their September 16th meeting. Chairman Thiel thanked alderman Nelson for the status report and indicated the Committee looked forward to a recommendation from the Police Services Committee. Reavonse to Bills List Inquiries - Chairman Thiel noted that Kelly Services has agreed to provide Evanston residents whenever possible. Alderman Collens pointed out that the schedule of building inspections and plan reviews for May of 1986 were, for the most part, at Northwestern University and that Northwestern University paid the lion's share of those fees for that month. She said this was directly contrary to a recent Letter to the Editor in the Evanston Review which had alleged that Northwestern buildings MINUTES OF THE ADMINISTRATION AID PUBLIC WORKS COMMITTEE August 11, 1986.......... Page Two were not inspected. Chairman Thiel then reviewed the answer to Alderman Radon's question with respect to the charges to the Robert Crown Center which were split into two elements because the groups attending the activity were in two different programs. the Summer Playground, account d1712 and the Summer Camp, account 01728. Cleaning and Sealing of Decorative Sidewalk - Alderman Nelson asked whether an approach to replace the deteriorating decorative sidewalk with standard sidewalk was considered. Alderman Collens indicated that the City/Chamber Com•ittee had been discussing this matter and had considered a number of alternatives, but was focusing on a plan to maintain the existing walk rather than replace it. Chairman Thiel recognized Mr. Ira Golan, Executive Director of the Chamber of Commerce. Mr. Golan stated that the Chamber was attempting to line up support to do the maintenance necessary to preserve the decorative walk and any repairs which are necessary at this time. He stated that it would be significantly less expensive and more acceptable to maintain the walk rather than replace it, particularly when the cost of the original construction has not yet been fully paid. Mr. Golan indicated that he expected a recommendation would be presented to the merchants to adopt an extension to the Special Service Area to provide for maintenance of not only the decorative sidewalk but for other items such as cleaning and painting the light poles and other street fixtures. In response to Alderman Nelson, Mr. Golan said he expected a recommendation before the end of this fiscal year; an ordinance which would be simple, and provide flexibility. Alderman Belson suggested that the Chamber retain a technical consultant to work with the Chamber to determine the best way to deal with the deterioration of the decorative walk and paving tiles. Chairman Thiel drew the discussion to a close. indicating that the Committee eagerly awaited a recommendation from the City/Chamber Committee to solve the problem. Revenue Sharing Proiect Priorities - In response to Chairman Thiel, Alderman Rainey indicated her concern was not with the Raymond Park project itself, but the fact that no staff member could explain how the projects were prioritized at the last meeting. She indicated she was satisfied With the explanation in the memorandum. Police Alarm System Information - Alderman Rainey stated that while she did not want to speak for Alderman Radon, it was her impression that the memorandum did not answer Alderman Raden's question. Alderman Rainey indicated that the definition of emergency according to the memorandum is left up to the Police Chief. Kr. Pudloski indicated that in discussions with Chief Logan, it was his understanding the Chief would use Evanston resources first and when not able to handle the situation, he would rely on mutual aid. The question of whether officers from other communities would be called in would be directly related to Evanston's ability to handle the situation. Chairman Thiel said that at a recent meeting that she and Alderman Raden attended, they were informed that in one or more incidents, all of. the Police Officers were at one location. It was Chairman Thiel's beli&f that Alderman Raden was concerned about the police protection in the remaining portions of the city. Mr. Pudloski indicated that it was his understanding that the Chief would call back Evanston officers if additional manpower were necessary and only if there were not enough officers would the MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE August 11, 1986.......... Page Three Chief then invoke the mutual aid agreement. In response to Aldetmman Collens, Chairman Thiel stated the agreement provided for mutual aid without reimbursement, so that any assistance received by Evanston would be done so at no charge. Status of Graffiti Ordinance - Chairman Thiel indicated that this matter had been discussed earlier when the Chairaan's priorities were discussed. Sal* of Surplus Scrap !fetal - The Committee accepted the communication. Tow Truck Regulations - The Cosm•ittee accepted the memorandum and copy of th* Motor Vehicle Code relating to the control of tow truck operators. Alderman Rainey requested that this mutter be kept on the priority list and that the Committee be given time to review the information in the law for consideration at some future date. City Hills of August 5. 1986 - The City bills were approved as submitted. Alderman Belson requested that Mr. Ceplecha, Municipal Arborist, again present his yearly rep4:t with respect to the Dutch Elm disease and tree replacement program. Alderman Rainey asked that Kr. Jennings, City Traffic Engineer, prepare a report on the electrical problem in the elevator at the City Parking Garage once the investigation is completed and the consultant has had an opportunity to evaluate the situation and make recommendations for corrective action if any is necessary. Alderman Rainey indicated that while the following matter was not directly related to this list of bills, it is a matter of concern to her. She stated that she had seen a very large ad for a clerical job up in the finance department touting the fact that one did not have to live in Evanston to work for the City. She indicated that she would follow up when that cost of the ad appeared in the list of bills. She expressed concern that we should be seeking people from the City of Evanston to fill these positions. Chairman Thiel indicated that her experience is that most of the applicants for clerical jobs in her business come from outside of Evanston. Alderman Rainey stated that she believed that the question of the size of ads and the policy with respect to recruiting outside of Evanston was on the priority listing of the Committee and should be discussed. PURCHASES: Foster Street El Station Landscaping - In response to Alderman Nelson, Mr. Johnson, Purchasing Agent, indicated that the plans for this project had been reviewed by the Community Development Block Grant Committee. Alderman Nelson requested that in the future plans for projects be forwarded to the Committee. The Committee voted unanimously to recommend approval of the low bid from Turf Care Incorporated of Evanston to landscape and make other improvements at the Foster Street El Station at a total cost of $23,202.20. Parkins Tickets - In response to Alderman Rainey, Kr. Johnson, Purchasing Agent, indicated that the tickets had been redesigned to improve their readability by reducing the number of copies from 5 to 3. He indicated that no parking tickets had been designed which would withstand the weather. Alderman Collens indicated it was her experience that the parking tickets MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE August 11, 1986.......... Page Four were more readable with the new form. The Committee voted unanimously to recommend approval of the low bid from Gem Business Forms of Chicago to print and deliver 175,000 parking tickets at a total cost of $5,943. Water Distribution Contract Change Order - The Committee voted unanimously to recommend approval of an additional $11,195 for Mole Construction Company, Inc. to replace six house services which had not been included in the original contract as a non bid item requiring, 2/3 majority vote. XTE M FOR CONSIDRRATION,: At the suggestion of Alderman Nelson, Chairman Thiel held Docket 195-BA-86: Dodge/Dempster Isxprovements for consideration at the and of the meeting to allow Mr. Jennings, City Traffic Engineer, to present a video tape of the intersection, an analysis of the traffic and an explanation of the proposed Improvement. Docket 196-8A-86: Ordinance 91-0-86 - One Nay Alley Darrow - Foster/SiaQson - Alderman Sit rs indicated that this alley is presently one way southbound, but because of the improvement to the Family Focus parking lot It made more sense to have the alley one way northbound. He indicated that the residents affected had not objection to the change. The Committee voted unanimously to approve and to introduce the Ordinance. ITEMS PREVIOUSLY CONSIDERED: Docket 161-78-86: Ordinance 85-0-86 - Neighborhood Traffic Controls - The Chairman indicated her intention to move for adoption of this Ordinance; there were no objections from the Committee. Docket 182-7B-86: Ordinance 87-0-86 - One -Nay Alley - Dodge at Crain - The Chairman indicated her intention to move for adoption of this Ordinance; there were no objections from the Committee. Docket 184-7B-86: Ordinance 89-0-86 - Police Alarm System - Mutual Aid - Chairman Thiel indicated her intention to move for adoption on this Ordinance; there were no objections from the Committee. ITEMS FOR CONSIDERATION: Docket 195-BA-86: Dodge/Demoster Intersection Imvrovements - Chairman Thiel Introduced Mr. David Jennings, City Traffic Engineer. Mr. Jennings presented a video tape of the intersection operating at the peak hour. The video tape was used to demonstrate the congestion that already exists at the intersection. Mr. Jennings pointed out the problem with making left turns both eastbound and westbound, the problem of merging eastbound cast of Dodge, the diversion of traffic through residential streets north of Dempster because of the congestion at the intersection, and the backup at the intersection both eastbound and westbound. Mr. Jennings indicated that this was a high accident location and that the shopping center proposed for the southwest corner would cause the peak hour traffic volumes to increase by about 25%. He indicated that the traffic volumes on Dempster MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMiMITTEE August 11, 1986.......... Page Five were approximately 19,000 cars per day and 15,000 to 16,000 cars per day on Dodge. Most of the cars moved through the intersection without turning, however a small number of cars which turn left cause significant backups. Consequently, the staff is recommending the installation of opposing left turn lanes on Dempster Street -to allow two through lanes eastbound and westbound and the prohibition of parking on Dempster between Dodge and Darrow during the peak hours. The intersection improvement can be accomplished within the existing right-of-way except for a small triangle of land for sidewalk at the northwest corner. The intersection improvement as proposed will result in an improved level of service even after the shopping center is built and fully occupied. The staff also recomends that the widening of Dempster be carried to the west lisits of the proposed shopping center to provide a signalized driveway entrance for the shopping center with a left turn lane for westbound vehicles entering the shopping center. The signalized driveway is approximately 250 feet west of Dodge and meets necessary traffic signal warrants. Mr. Jennings explained that an additional driveway is approximately 100 feet west of Dodge but that driveway is a right in/right out only drive and should cause no problems. In response to Alderman Nelson, Mr. Jennings indicated that the driveways along the north side of Dodge into Kentucky Fried Chicken and MscDonalds had significantly smaller volumes, approximately 1/10 or leis than that of the major driveway for the shopping center on Dempster. In response to Alderman Rainey, Mr. Jennings indicated that the driveway on Dodge was positioned approximately half way between Dodge and Crain. and had projected traffic volumes which would operate satisfactorily without any widening or traffic signal. Mr. Jennings indicated that parking would be prohibited on the west side of Dodge the full length of the shopping center. Mr. Jennings stated that some marginal elm trees would have to be removed along the south side of Dempster west of Dodge. The video tape showed the distressed condition of the trees. Mr. Jennings indicated the proposed plan showed tree wells in the sidewalk, but at the Committee suggestion, staff would discuss the possibility of planting trees behind the sidewalk to provide a clear walkway for pedestrians. In response to Alderman Collens, Mir. Pudloski indicated there was no estimate for the land to be acquired at the northwest corner, but that the triangle was very small, probably about 50 square feet. Mr. Jennings indicated that the preliminary estimate for the project was $180,000 plus $40,000 for the signal at the shopping center driveway. Mr. Jennings indicated the staff was proposing that the developer be responsible for the cost of installing the signal since it was for the sole benefit of the center. This is similar to the requirement for the K-Mart shopping center. In response to Alderman Collens, Mr. Jennings indicated the developer had been informed of this requirement and was somewhat resigned to the fact that a signal would be needed since his own traffic consultant indicated warrants were me . for the driveway. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE August 11, 1986.......... Page Six Mr. Pudloski indicated that if the Council were to approve the proposal for the improvement of the Dempster/Dodge intersection as recommended, the staff mould prepare detailed plans. specifications, and cost estimates and submit them to the State for review and approval. The necessary Motor Fuel Tax resolution would be submitted to the Committee and Council for review and approval and bids would be taken late in fall or early winter. The beginning of construction would depend upon the weather and the project would be completed by the summer. The schedules of occupancy for the shopping center were such that the project would be completed prior to full occupancy. The Committee voted unanimously to recommend approval of the concept of the improvement of the Dempster/Dodge intersection, Including widening along Dempster to provide left turn lanes and two through lanes, widening West to the limits of the shopping center to pro►ide a left turn lane for the shopping center driveway 250 feet west of Dodge, and authorise the City Manager to acquire the necessary right-of-way at the northwest corner of Dodge and Dempster. The Committee adjourned at 8:55 P.M. Respectfully submitted, Stephen T. udloski Director o Public Works MINUTES ADMINISTRATION AND PUBLIC WORXS COMMITTEE Meeting of August 25, 1986 )!embers Present: Aldermen Collens, Nelson, Summers, Rainey and Thiel !Members Absent: Alderman Radon Staff Present: Asprootb, Baucon, T. Carlson, Carter, Engel, 1'igurelli. Jennings. Johnson, Roethle, Rubin, Wirth and Zimmerman Presiding Official: Alderman Ruth Thiel, Chairman Summary of Action: Chairman Thiel called the meeting to order at 7:35 P.M. MINUTES - The minutes of the August 11, 1986 meeting were approved as submitted. COMMUNICATIONS: Green Ba■ Road Invrovonent Plan - Chairman Thiel called on Phillip Peters, Chairman of the Plan Commission. Mr. Peters explained that it was the Commission's recommendation that this plan be incorporated into future updates of the City's Capital Improvement Plan. He requested that the Administration and Public docks Committee schedule a meeting for a visual presentation on the plan by the Commission. Alderman Nelson noted that railroad right-of-ways throughout the city are in bad condition and suggested that the Plan Commission consider improvements to these right-of-ways on future Commission agendas. Alderman Nelson emphasized that some of these railroad right-of-ways could be used for parking. Mr. Peters stated that he would take Alderman Nelson's recommendation back to the Commission. Alderman Collens stated that she was pleesed with the plan and would like to see some of the proposed projects moved up earlier on the schedule. She felt that the signal work projects and pavement repair projects should be done at earlier dates than those proposed in the plan. Alderman Nelson, Chairman Peters and City !tanager Asprooth then entered into a brief discussion of maintenance responsibilities for the railroad right-of-ways and Alderman Nelson stated that he would encourage the City to develop a dialog with the railroads concerning maintenance and improvements to the railroad right-of-ways. Chairman Thiel said that she was delighted to see the plan due to the poor condition of the Green Bay Road corridor and would look forward to implementation of the projects recommended in the plan. The Committee approved September 22, 1986 as a meeting date for the visual presentation of the plan by the Plan Commission. Teloohone System Imvrovements - The Committee then reviewed a report from staff on telephone system improvements. Chairman Thiel acknowledged Max Rubin, Director of Building Maintenance, who introduced Ron Jezl. Mr. Jezl Is a consultant with Telestudies Communications Consultants. Inc. and assisted the City in evaluating its telephone system. In response to MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE August 25, 198b.......... Page Two questions from Alderman Rainey, Mr. Jezl explained that delays in telephone transmission on existing equipment at the Police and Fire Stations were due to there being a large number of single line telephones. Mr. Jezl also explained in response to questions from Alderman Rainey that the seven year rate stabiliza;.:on discussed on page eleven of the report would result in monthly savings of $2,000 to the City. He also stated that Illinois Bell had incorrectly billed the City for ;2,800 and that this $2,800 would be returned from IdT. Mr. Jezl then went on to explain in response to Alderman Nelson's question that AT&T no longer manufactures the Dimension Telephone System, but that the Centrex System is still manufactured. Alderman Nelson then asked whether recos adation number one of the report rules out Installation of the Centres phone system. Mr. Rubin explained that the recosradatioa did rule out installation of a Centrex system and explained that the Centrex system cannot provide the data transfer features that were desired by the City. He explained that the data transfer features would be provided by a digital system. The Committee then approved the telephone communications report which included the following three recommendations; (1) The City should purchase a new digital telecommunications system for the Civic Center system; (2) The City should maintain the Centres system in use in the Police and Fire Departments and purchase new telephone instruments; and (3) the City should maintain the Centrex system in use in the libraries and purchase an additional central answering console and new telephone instruments. The Committee also authorized the City Manager to negotiate an additional contract with Telestudies Communications Consultants to provide all services necessary for the design and specification of the aforementioned improvements as well as bid analysis contract negotiations. It was noted that staff would return with a proposed contract for Council approval. Re action of Bids for Crown Park Pole Painting - The Committee then acknowledged the rejection of these bids. The communication explained that the only bid received far exceeded the appropriation for this project. Staff explained that the project would he rebid in late winter or early spring when more contractors would be available to bid. Solid Waste Disaosal - The Committee then called on City Manager Joel Asprooth to report on the Northwest Municipal Conference efforts to locate a solid waste disposal site in the area. Mr. Asprooth explained that the Village of Bartlett Plan Commission and Zoning Board of Appeals had voted not to recommend the necessary rezoning upon annexation for the Chicago Sand and Gravel site which was the proposed location of the landfill. He explained that this action foreclosed the possibility of a landfill being developed within the Village of Bartlett. The City Manager explained that the Metropolitan Sanitary District had proposed a site for a landfill in central Illinois and that Gallatin, Inc. had also prepared proposals for the location of a landfill in Fulton County. Mr. Asprooth explained that the Northwest Municipal Conference had not yet evaluated either of these proposals. The communication from the Manager mentioned that there were three alternative courses of action available to the Conference Given the recent action taken by Bartlett. Among the alternatives was an attempt to develop a landfill at the Chicago Sand and Gravel site without annexation to Bartlett. This alternative would require a special use permit under the do MINUTES OF THE ADMINISTSAIION AND PUBLIC WORKS COMMITTEE August 25, 1986.......... Page Three Cook County Zoning Ordinance. The second alternative would be to consider the transportation of solid waste to a remote facility outside of the metropolitan area. A third alternative would be to discontinue the Conference effort and rely on the private sector to provide waste disposal services. In response to questions from Alderman Collens, the City Manager explained that the City bad contributed $5,500 to the Northwest Municipal Conference for the consultant's study and the purchase of a land option. Mr. Asprcoth mentioned that the City would incur future expense as the Conference continued its evaluation of options. The Committee then accepted this communication. Environmental Control Board - Status of Referrals - Chairman Thiel then directed the Committee's attention to the Environmental Control Board's report on the three referrals it had received from the Administration and Public Yorks Committee. The Committee first discussed the reference regarding the noise ordinance. The Environmental Control Board recommended that a decibel meter was not needed and also stated that automobile alarms had not posed a significant problem. Alderson Collens stated that automobile alarms in the Bvaustoo Hospital area had posed significant problems and that it was very difficult to identify the owners of these cars. Alderman Nelson stated that automobile alarms are on the agenda of the Police Services Committee and that the Comittee would be considering appropriate solutions to the problem of car slorms. The Committee asked Alderman Col Una to forward the Environmental Control Board's report to the Chairman of the Police Services Committee. Regarding the reference concerning trash containers in the downtown area, Chairman Thiel noted that she had noticed improvement. Alderman Rainey questioned whether trash containers could be located in the Asbury Street area. The staff said that they would look into the scatter. The Committee also briefly discussed the Board's report concerning their efforts to advertise the Recycling Center. Alderman Nelson made a reference to the Environmental Control Board that they consider setting up a second set of bias in the area adjacent to the Ecology Center. The Committee then accepted the report of the Environmental Control Board on these three references. City Bills of August 19. 1986 - The City bills were approved as submitted. Alderman Rainey requested more background information from staff concerning the September payment to YOU under the Community Purchased Services budget. Alderman Rainey also asked that future accident reports from staff clarify the nature of vehicle collisions. In response to a question from Alderman Rainey, Chris Johnson, Purchasing Agent, stated that staff would forward information from prior purchase reports on the funding of public Improvements for the Downtown II area. Iownshiv Bills of July. 1986 - The Township bills for July, 1986 were approved as submitted. Chairman Thiel noted the amount of Township expenditures going toward problems related to drugs, alcohol and also injuries from gun shots. r MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE August 25, 1986.......... Page Four PURCHASES: Green Bay Road TrianLle Landscavin5 - The Committee reviewed the plans to landscape the Green Bay goad triangle located at the intersection of Green Bay, Emerson and Ridge. The Committee requested more detail on why shrubs and bulbs were being recommended as landscaping improvements for this site. They also asked staff the number of bulbs to be planted at this location. The Committee then unanimously voted to hold the purchase of these services pending the receipt of further information from staff. Salt Spreaders - The Committee voted unanimously to recommend approval of the purchase of two salt spreaders from Schuster Equipment Company at a total cost of $7,4e4. CBrd Access System - The Committee voted unanimously to recommend approval of the purchase of a Secom e5 Card Access Systems from Anchor Parking at a total cost of $24,975. Proirammable Fee Commuters - The Committee voted unanimously to recommend approval of the purchase of two fee computers from Standard Parking Systems at a total cost of $13,200. ITEMS FOR CONSIDERATION Docket 200-8B-86: Ordinance 97-0-86 - Cable Communications Commission - Alderman Collens moved for introduction of the Ordinance. John cold, Chairman of the Cable Communications Commission, stated to the Committee that the proposed Ordinance made the most sense, given recent changes in public access and the staggering of terms for Commission members. The Committee voted unanimously to approve and introduce the Ordinance. ITEMS PREVIOUSLY CONSIDERED: Docket 196-SA-86: Ordinance 91-0-86 - One Way Alley Darrow-Foster/Slop#on The Chairman indicated her intention to move for adoption of this Ordinance. There were no objections from the Committee. The Cosamittee adjourned at 8:45 P.M. Respectfully submitted, Bruce Zimmerman Assistant City Manager MINUTES ADMINISTRATION AND PUBLIC WORKS COMMITTEE Meeting of September 8, 1986 Merbers Present: Aldermen Collens, Nelson, Rainey and Roden Members Absent: Alderman Summers Staff Present: Asprooth, T. Carlson, Carter, Engel, Figurelli, Nicks, Jennings, Johnson, Olkowski, Pudloski, Rubin and Wirth Presiding Official: Alderman Marjorie Collens, Chairman Summary of Action: Chairman Collens called the meeting to order at 8:00 P.M. MINUTES - The minutes of the August 25, 1966 meeting were approved as submitted. COMMUIiICATIONS : fire Station Repairs - Deputy City Manager Carlson distributed the revised memorandum which identified each of the recoseaended improvements with respect to whether the work was to be done by Building Maintenance Department employees or by contract, and whether the work would have to be redone if the decision were to rehabilitate the station. In response to Alderman Rainey, Director of Building Maintenance Rubin indicated that the roof installation on Fire Station 02 was only a five-year roof in order to protect the remainder of the structure. He indicated that it was not wise to put a more expensive roof on at the present time, but that this roof would not be wasted since a longer life roof would be placed on top of the five-year roof. In response to Alderman Rainey, Deputy City Manager Carlson Indicated that tuckpointing of Fire Station #4 was essential because the mortar was falling out of the joints at the present time. In response to Alderman Rainey, Deputy Manager Carlson indicated that an alarm light at Station fl would be expensive to construct if it were like a traffic signal and that the decision to do so should be made as part of any rehabilitation plan. He indicated that the problem occurs because the Station has such a short runway or drive approach so that firemen, at times, must stop traffic to allow the trucks to leave the facility. Alderman Radon inquired as to why Station 04 was scheduled for emergency repairs rather than rehabilitation. City Manager Asprooth indicated that the actual rehabilitation plan of Station #4 will, to some extent, be dependent upon the results of the study of the delivery of fire services throughout the city. He also indicated that the combination of rehabilitation and construction of new stations will have to be phased so as to not hamper operations and that no plan for such phasing of construction and rehabilitation has been worked out since no decision has been made with respect to the overall plan for improvements in the Fire Department facilities. The Committee then unanimously approved the recommendation of the city Manager to proceed with the emergency repairs presented in the MINUTES OF THE ADMINISTRATION AND PUBLIC WORXS COMMITTEE September 8, 1986.......... Page Two September 4, 1986 memorandum. City Manager Asprooth indicated that the contract work will be handled in the standard way with bids and contracts being submitted to the Administration and Public docks Committee and the City Council for approval. Response Regarding Green Bay Road Landscaping Project - Chairman Collens indicated acceptance of the memorandum and noted that Chairman Phillip Peters was in the audience to discuss the project. She indicated that the discussion would take place later in the agenda when the purchase of the landscaping work is considered. R•snonse to Dills List Inquiries - Alderman Rainey requested information concerning whether Manchester Realty, an Evanston based minority owned contractor, did receive any subcontracting work on the project. The Committee accepted the response to the Bills List inquiries as submitted. Ct Bills of September 3. 1966 - The City Bills were approved as submitted. Alderman Rainey reminded the staff that she requested a tally of expenditures on the Downtown II project. In response to Alderman Nelson, she indicated the expenditures could begin as of January 1, 1986. The Committee requested further information with respect to the expenditure for an F.B.I. line in Account 431.23300, charges for the Arts and Leisure Magazine, and charges by Meyer, Brown and Platt. The Committee accepted City Manager Asprooth's suggestion that the previously distributed mezzo which describes the method of charging program elements for the magazine be distributed. PURCHASES Green day Road Triangle LandscaainR - Chairman Collens called on Mr. Phillip Peters, Chairman of the Plan Commission, to discuss the rationale for choosing this location to provide landscaping. Chairman Peters indicated that this intersection was a significant entry into the Central Business District, that it had high traffic volumes and that it had some grass area which could be planted. Alderman Collens indicated that the intersection was rather unattractive and hoped that the Plan Commission would consider other aesthetic improvements in addition to this rather small landscaped plot being proposed. Chairman Peters indicated he would convey Chairman Collens' sentiments to the Plan Commission for consideration. The Committee unanimously approved the low bid from Turf Care, Inc. at a total cost of $4,843.30 to landscape the Green Bay Road triangle. Pavement Marking Materials - Traffic Engineer Jennings described the new Pavement marking material and showed a sample of the material. He indicated that our experience with products from the 3R Company was that the materials generally outlasted the terra of the warranty. Since this new pavement marking material carries a four year warranty, Mr. Jennings indicated he expected it to last for more than four years. In response to Alderman Nelson, Mr. Jennings indicated that thermoplastic la.'_s from less than one winter to approximately three years. Since the cost of the new pavement marking material is approximately two times the cost of thermoplastic, Mr. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE September 8, 1986.......... Page Throe Jennings expects to install half the amount, but have it last from three to four times as long. Mr. Jennings also indicated that the new material retained its reflectivity for its life, making it a better marking material. The Committee unanimously recon,sended approval of the proposal from 3N Company to purchase $10.000 of pavement marking material as a non -bid item requiring a 2/3 majority vote. IJIMS FOR CONSIDERATION: Docket 206-9A-86: Repairs to Fire Station - Chairman Collens indicated this item was previously approved by the action taken by the Comittes after the discussion of the memo considered under the communications section of the agenda. ITEMS PREVIOUSLY CONSIDERED: Docket 2004646: Ordinance 97-0-66 - Cable Cosssunicatiogs Copmilsion - The Chairman indicated bar intention to wove for adoption of this Ordinance, since the Cossaittee had recosended approval at the previous meeting. There wore no objections from the Co=ittee. The Committee adjourned at 8:55 P.M. Respectfully submitted, ` r Stephen Pudloski Director of Public Works HIMD' = ADMINIETRA?IOM AND PUBLIC WORKS COMM31 Meeting or loptembor 22, 1906 Members Present: Aldormen Colloas, Nelson. Rainer. Rados, and Sasmers fts"ra &boost : seam Starr Present: Aspreoth. Roethle. timmerman. Jennings, Shoat, Carlson, Wirth, Pigurolli. Coplecha. Lindwall, and Carter Profiting Official: Alderman Narjorie Celle&&. Chairman Summary of &&ties: The meeting was called to order at 7:39 P.M. by Chairmen. Cellons. LUG= - the minutes of the leptewber 9. 1904 meeting were approved as submitted. w eetios jar rSids - Police statics Renovation - Phase II - Aldermss Rainer asked what was the *mope or work for this project. Staff indicated that the Court Roost on the first floor and the entire second floor were addressed. Alderman Rainey asked it the City had over served as construction manager in the past. City Manager Asprooth stated that a construction maaagemost firm was hired far the Chandler Coster. Alderman Radon asked if construction management was not iacluded in the work to be performed by the architect. Kr. Asprooth responded that his responsibilities included design and construction monitoring. that meaageoent and coordination were the responsibility of the general contractor. Alderman Nelson aakad what kin.-40 of delay this action will create. Mr. Carlson. Deputy City Manager stated that construction would be delayed approximately two months and that Individual contracts will be brought back to the Cosimittee. 1240 Mitch gla Report - Chairman Colleas rscognisod Mr. Coplacbs, Municipal Arboriet. for a summary of the report. Mr. Csplecha indicated that this has boon a good year in that only 2.4% of the elm population was lost. This figure is low because of good scouting and prompt removal. In addition, spread of disease from surrounding communities is negligible as Chicago has virtually no slam and Skokie appears to have their Dutch Elm Program well in place. For the past four years the loss figure has remained consistent. Alderman Nelson asked what other species are susceptible to disease. Mr. Coplecha indicated that Sugar Naples are experiencing difficulties dace to air pollution. soil compaction, and road salt. No added that the City has not planted any Sugar Maples since the early 1960's. lqponsa to sills List Inquiries - Alderman Rainey askod if Patman Concrete (the Downtown II sower Project concrete subcontractor) was a minority own## firs. Staff Indicated that they were not. Alderman Rainey asked what work Mayor. drown & Platt did regarding the Illinois Open Mestings Act. City Manager Asprooth responded that they provided an opinion to Topcorp as to the applicability of the Act. MINUTES OF THE ADMINISTRATION AND PUBLIC WORZS COAlIIlEE September 22. 1985 Page Two C&U Oil" OF =EPTElM 17. 1284 - Aldermen Radon asked the City Manager to request Evanston nospltal, it. Francis Hospital, and the Northwestern Qsiveretty Traffic Institute to volunteer their training programs to Police mad Fire Department personnel. Mr. hsprooth acknowledged the request. She City Sills ware then approved with staff to respond to questions regarding the work study program. temporary help at the Police Department, accident repairs, driver evaluation. and incident reports. Aldermaa Rainer stated bar continued eastern regarding job advertieaments that emphasize the fact the employees do net have to live is the City. NSt fli.tJ .- A,D4ihZ� 198E - The Township Rill@ were approved with TGM@kip start to respond to questions regarding air coaditionlag mad travel Polley. [all F1aat Material - She Committee unanimously approved the low bids from Shemin Mursory ($29,900.00). Zing Nursery (14.1 47.95). Wailer Nursery ($3.100.00). St. A.ubin Nursery (82.015.00). and Fiore Nursery ($1,873.00). City Newsletter - Subcommittee Chairman Collons advised trio Committee that there are two issues regarding the Newsletter. She first, orwevai ter tie low bldder, Desk Top Edit Shop, was to be considered tiffs evesing. Tko second, distribution of the Newsletter, would be addrossed at a taturo meeting wkea more iafersatios regarding not -for -profit incorporation and postal rates could be provided. Aldermw Radon asked what procedure would be used to decide what will be printed in the Newsletter. ►ldorsw Collets responded that the system will echo procedures used for the Newsource publication. Requests from staff and Alderman will be coordinated through the City fianager's orrice where priorities will be assigned. Upon completion of editing, proofs will be roturned to the Manager's Office for review and approval. In reepenso to Alderman Radon'■ concern regarding review of politically sensitive issues. City Naoager Asprooth stated that City publications have never editorialized, mainly becauso of timing issues. In his opinion. the size of the Newsletter will limit reporting to actions taken and decisions pending, Alders" Callon* stated that she felt there would be Edo space tar 'editorialising.' She added that the Council could call attention to pending state or federal legislation through the publication if desired. The Committee then unanimously mowed for approval of the low bid from Desk Top Zdit Shop at a total cost of 54.650.00. dyenu• of the RA" toous L4Ln4sc6D10A - Alderman Nolson asked if the budget policy regarding maintenance costs associated with capital donations was being observed. Alderman Summers indicated that the donors have pledgod to maintain the area for five years. The Committee unanimously moved approval for the low bid from Charles Smith at a total cost of $20.602.20. &¢io Waintapance Contract Renewal - The Committee unanimously moved approval for a gas year renewal with Chicago Cosomunlcation Service, Inc., at a total cost of $37,390.20. dater Plant Service Paildinz Roof ReplacgMat - The Committee unanimously moved approval for the low bid of $3*.561.00 from A-1 Roofing. fiIHUM 01 THS ADIUXISTR,ATION AND PUSLrC WORKS CONAITTSR September 22. 1946 Paso Three Mort Clothing - The Committee unanimously moved approval for the second low bid Cram North Shore uniform at a total estimated annual cost of $151091.25. Sever Ranh l* Regain, - The Committeo unanimously moved approval for the low bid from Peabody Midwat at a total estimated cost of $60.000.00. Police Janitorial rontraZ - The Committee unanimously moved approval for a one year renewal with James floods at a total cost of $20,100.00. Tel*ca icatipas Cga*21%Ias: - The Caaitte* unanimously moved approval. tho proposal Cram Tel* -Studios Cosmmaxicatione Consultants. Inc.. at a total cost or s1s aw oo . asu� tot C�R�: DecjM.__ 213-IN-lG; _ Usolutillp DES-R-Si - Qgsimm of Shrridaa mad Car Rortkmajern Uailersit-O.M t larado - Unanimously moved for approval. Rgkat 214-95-IGi !*solution 47-1-66 - Renewal or Paratraa it oraat Aarsemeeti - Unanimously moved for approval. Docket 219-91-94: Orliaaac* • 9=0 - turtles- in Otf hak Ysar� - irrsoa gtre*t - rrM &USr■ daat and VMmt Aveatio - Unaaimousiy moved for Introduction. Docket 216-93-§G- Ordinance 103 Af Ntirthwsst ftelcipal C4afgr*ace Dhtels ft4iO c* - Unanimously moved for introduction. groan Ray Rossi Imarovemsat Plan - Chairman Coll*ns recognised Stephen Tag of the Plan Commission. Se stated that the Commission has been looting at the Ocean Say Road situation for approximately six years. The proposed plan represents a working guide for improvements along the corridor. The Plan Commission fools it esseetial that a capital improvement program be adopted to address the issues along Green clay: 1) establish visual continuity; 2) to reduce or eliminate negative visual impacts; 3) to emphasize the positive visual features; 4) maintain the establishment of the embankment; 3) to isiprove traffic flow; an 6) to strengthen the identity of commercial areas. The three key areas to be addressed are 1) physical improvements (street resurfacing. traffic mignals. ate.); 2) comprehensive landscape plan; and 3) land uses. He emphasised that while the recommendations contained in the report could be addressed independently, they should fit within an overall rramevork. fir. Yam then presented slides showing the current conditions along the Green Day Road Corridor. Upon completion of the presentation, members or the Cosmmittee expressed their support for improvement of Green Say Road and commended the Plan Commission members for their efforts. Chairman Callous requested that the Commimslon prepare a docket item outlining actions required by the Committee to Incorporate the recommendations into the Capital Plan. The Committee adjourned at 8:57 P.M. Staff Representative: Purchas i al(Ag MINUTES ADMINISTRATION AND PUBLIC WORKS COMMITTEE Keating of October 6. 1986 Members Present: Aldermen Nelson, Rainer. Radon, Collons and Masuret Members Absent: Sumers Staff Present: Asprooth, Bianchi. T. Carlson, Engel, Figurolli. Jennings, Johnson, Olkowski. Pudloski, Roothle, Shook, Stoubon. and Wirth Presiding Official: Alderman Marjorie Collens, Chairman Sassary of Action: Chairman Collens called the ssseting to order at 7:35 P.M. MINUTES - The minutes of the September 22, 1986 meeting were approved with the following correction inserted as the last sentence on page 1: "Alderman Rainey asked that a copy of the opinion prepared by Meyer. Brown and Platt be sent to her." COMMUNICATIONS: Re ec.tion of Bids - Minivan - In response to alderman Nelson, Purchasing Agent Johnson and Fleet Superintendent Engel explained that the bids were being rejected because the rear door would not permit the kind of usage that was planned for the vehicle. The parking meter repair person must have dual rear doors to provide easy and safe access to the meter bins, tools and equipment at the rear of the van. Municival Liability Insurance Pool - The Committee accepted the staff recommendation not to pursue further the liability pool. In response to Alderman Radon, City Manager Asprooth stated he would cover the details of the specific case in which she was interested in executive session at the and of the Council meeting. Sale of Surplus Property - !a response to Alderman Rainey, City Manager Asprooth indicated these tools were used in the apprentice program which is no longer in existence and that the apprentice who had used these tools wished to buy them from the City. He also explained that, while the current value of the tools was low, the Ordinance required that he notify the Committee and Council prior to their sale. Report on Newsletter Distribution - Alderman Rainey moved acceptance of the newsletter distribution as proposed in the memorandum from Ms. Roethle, Assistant to the City Manager. Chairman Collens explained that previous information with respect to Earn and Learn distribution to multi -family units was in error and that Earn and Learn would distribute to all residential units but that business and commercial addresses would receive the newsletter by mail. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE October 6, 1986.......... Page Two Green Bay Road Improvement Plan Clarification - In response to Chairman Collens, the Committee agreed that as long as the staff was planning to better define the projects associated with the Green Bay Road improvement plan, it was acceptable to review the improvements as part of the Capital Improvemwnts Program. Aldeman Nelson stated that the east side of the tracks should be beautified as part of the Green Bay Road improvement plan. City ?Tanager Asprooth suggested that it was more appropriate to consider the east side of the tracks as part of the Popular Street improvement which is scheduled for Special Assessment paving within the next two or three years. t},e ponae to Bills List Inauiries - Alderman Rainey requested more detailed Information with respect to temporary help in the Police Records account. Alderman laden requested that Recreation evaluate whether the work study students employed at Northwestern University are getting paid less than the work study students employed at the City. Alderman Rainey took note that no response to the bills inquiries from the Township had appeared in the packet. She stated, "It makes a shag out of the process of reviewing the bills if we cannot get a reply to our questions. I will press in the future to hold up the bills if this is the reaction we get." Chairman Collens requested that staff follow up with the Township. With respect to the Incident report from Recreation, Chairman Collens suggested that sometime in the future the Committee discuss how requests are handled throughout the city. City Bills of September 30. 1986 - The City bills were approved as submitted. Alderman Baden requested that the reasons for towing refunds be reported. Alderman Rainey stated that the description, "services rendered" Is unacceptable as a bills list description and asked that the three bills In account 1003 on page 18 be better described. PURCHASES: Fleetwood/Jourdain Community Center Gym Room Replacement - In response to Alderman Nelson, Mr. Wirth, Director of Parks, Recreation and Forestry, stated that from their research the roof that was being replaced was the original. The Committee unanimously approved the low bid from Hansen Roofing at a total cost of $32,800. Anthracite - In response to Alderman Rainey for Alderman Summers, Air. Figuralli, Superintendent of Water and Sewers, indicated that the prices included delivery to the Evanston plant and that since it was a one-time delivery of a bulk material, the distance from the supplier was of no great importance. The Committee unanimously approved the low bid from International Filter Media at a total cost of $16.372. I Raymond Park Development - The Committee unanimously approved the low bid from Charles Smith at a total cost of $26,614.50. Police and Fire Pension Fund Actuarial Services - In response to Alderman Raden, Alderman Nelson indicated this service was to fulfill the commitment to the Police and Fire Pension Boards. City Manager Asprooth indicated that this was necessary for proper planning of the pension funding and Finance MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE October 6, 1986.......... Page Throe Director Shonk indicated that the actuarial services report would result in lower debt being reported in the City's financial report and in turn a positive affect on the financial rating of the City. The Committee unanimously approved the proposal from A. H. Hansen, Inc. to perform actuarial evaluations of the Police and Fire Pension Funds at a total cost of $7,500 as non -bid itea requiring a 2/3 majority vote. Change Order - Evanston Police Headauarters Building Construction - The Committee unanimously approved the change orders totalling $9,805 to International Contractors, Inc. 11INS FOR CONSIDERATION: Docket 220-10A-86: Resolution 78-R-s6 - Illinois Bell Franchise Agra "at - In response to Alderman Nelson, City Manager Asprooth indicated that the franchise agreement permitted the telephone company to use public rights -of -way, that the current fees are based on the number of access lines to customers within Evanston not the amount or length of lines installed in the public right-of-way, that the City of Evanston is much better off negotiating with a large group of municipalities, and that in the previous negotiation there was a difference of approach between the north Cook County communities and the down state communities. City Manager Asprooth emphasized that the resolution authorizing the Illinois Municipal League to negotiate the new agreement would probably result in a better agreement and that the principles to be pursued would include the concept of the percentage of gross revenue. the Committee unanimously moved for approval. Docket 221-10A-86: Resolution 80-R-86 - Reserved Parking Space - 901 Washington - In response to Alderman Rainey, Traffic Engineer Jennings indicated that there was no follow-up other than the requirement for the paying of a yearly fee and that if precedent conditions changed, the permit would no longer be valid. The Committee unanimously moved for approval. Docket 222-10A-86: Ordinance 104-0-86 - No Turn on Red - Central at Ashland - In response to Chairman Collets, Traffic Engineer Jennings indicated that the purpose of the "No Turn on Red" was for the benefit of the school children and that at the Committee's direction a clean copy of the Ordinance would be prepared which changes the wording from "When Pedestrians are Present" to "When Children are Present on School Days". The Committee unanimously moved to introduce the Ordinance with the understanding that this revision would be made. Docket 223-10A-86: Ordinance 105-0-86 Boulevard. Ridge to First Alley West - introduction. - Parking Restrictions at South The Committee unanimously moved for Docket 224-10A-86: Ordinance 106-0-86 - Neighborhood Traffic Controls - Two Way Stop at Case and Elmwood: Four Way Stop at Ashland and Greenwood - The Committee unanimously moved for introduction. . 1 HIM TBS OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE October 6, 1986.......... Page Four Docket 225-10A-86: Ordinance 112-0-86 - Sidewalk Cafes - The Comittes unanimously moved for introduction. ITEMS PREVIOUSLY CONSIDERED: Hearing no objection from the Committee. Chairman Collsns indicated she would move for adoption of the two items previously considered and listed below: Docket 215-98-86: Ordinance 86-0-86 - Parking in Off Peak Hours - Emerson Street from Alleys last and Vest of Asbury Doclat 216-95-86: Ordinance 103-0-06 - Northwest Municipal Conference, Veb Sle Auction The Committee adjourned at 8:50 P.K. Respectfully submitted. Stapbe ?. Pudloski Direct of Public Yorks MINUTES ADMINISTRATION AND PUBLIC WORKS COMMITTEE Members Present: Members Absent: Staff Present: Presiding Official: Summary of Action: Meeting of October 20, 1906 Aldermen Nelson, Rainey, Summers, Radon, Masuret and Collens (lone Aiello, Asprooth, Booth, T. Carlson, Engel, Figurelli, Jennings, Johnson, Olkowski, Pudloski, Rubin, Shank, Tonk.inson and Wirth Alderman John Nelson, Chairman Because the meeting of the auditor selection subcommittee ran late, Chairman Nelson called the meeting to order at 7:50 P.M. MINUTES - The minutes of the October 6, 1986 meeting were approved as submitted. COMMUNICATIONS: Committee Priorities - Alderman Summers requested that his reference concerning the elimination of unit pricing requirements be expanded to include stores utilizing scan systems. Chairman Nelson called attention to the items under low priority which he recommended be eliminated. Alderman Rainey indicated that the reference with respect to employment advertising costs was in error with respect to consideration of reducing coots by limiting hiring to Evanston residents. Her concern is the cost of advertising and the size and tone of the ads. She requested that this item be moved to ongoing priorities and a staff report be submitted. Chairman Nelson called attention to the four items referred to other boards and committees. In response to Alderman Radon, Chairman Nelson indicated that the Police Services Committee had been working on the graffiti ordinance and that the Committee had discussed banning the sale of spray paint but determined that it was impractical to enforce and would not forward such a recommendation to Council. Chairman Nelson then called attention to a new section entitled Status Reports. It was his intention to provide an opportunity for the operating departments to make an annual report to the Committee concerning important aspects of their programs. He indicated that staff would schedule these programs during the course of the year. Alderman Rainey requested that the Fire Department Report be added to Status Reports and reminded staff that she had previously requested a monthly report from the Fire Department. The priorities were approved as revised. Merrick Rose Garden Permits - The Committee accepted the staff report to administer the permit process in the same way next year as it was this year, requiring a $50.00 refundable permit fee, a $100.00 security deposit and insurance naming the City as an additional insured. KINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE October 20, 1986.......... Page Two Update of Lakefront Conditions - The Committee accepted the report on lake erosion and suggested that the City host a meeting of riparian property owners to discuss what the City is doing and to provide a basis for coordination of private and public action. The Committee also suggested that Aldermen of the First, Third and Seventh Yards be invited and that a copy of the report be sent to the Environmental Control Board. Response to City Bills List Inquiries - The Committee accepted the report. lWouse to Township Hills List Inquiries - The Committee accepted the report. q1ty oil s of October 14. 1986 - The City bills were approved. Township Dills of September. 1986 - The Township bills were approved. PURCHASES: Recreation Computer Hardware and Software - The Committee unanimously moved approval of the proposal from A. E. Klawitter at a total cost of $50.460. Parking Garage Li&htina Isprovesents - In response to Alderman Raines, Traffic Engineer .Jennings indicated that the replacement of the light fixtures had been included in the original program of work, but the cost had increased since the original plan was to use existing conduit. Because of the poor condition of the conduit, new surface mounted conduit was to be installed with the new fixtures. The Committee unanimously approved the low bid from Kid-Anerica Electric at a total cost of S175,703.81. Rip Rap - The Committee unanimously approved the proposal from PR Grading for the furnishing and installation of 500 tons of rip rap at a total cost of S27,500 as a non -bid itam requiring two-thirds majority vote. Resurfacing of Central Street Intersections - The Committee unanimously approved the proposal from J. A. Johnson Paving at a total cost of $7,800 as a non -bid item requiring two-thirds majority vote. Fire Station #2 Roof Replacement - The Committee unanimously approved the low bid from Hansen Roofing at a total cost of $17,400. Central Street CNNW Train Station Floor Replacement - The Committee unanimously approved the propcsal from Fashion Floors at a total cost of ;15,588.5 as a non -bid item requiring two-thirds majority vote. ITEMS FOR CONSIDERATION: Docket 233-10B-86: Resolution 81-R-86 - Lease of 1829-49 East Railroad Avenue - In response to Alderman Rainey, City Manager Asprooth indicated that the term of the lease was one year, with month to month extensions thereafter and a termination clause of six months. He indicated that the rental rate was modest and that the lease provided the City with an opportunity to assist a local minority business which is providing services MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE October 20, 1986.......... Page Three within the Research Park and to the City. The Committee unanimously moved for approval. Docket 234-10B-86: Grant of Easement for Cablevision - City Manager ■sprooth assured the Committee that the construction Would be closely Inspected by City staff and that the work and the restoration would have to seat City approval. The Committee indicated that a performance bond should be required and unanimously moved for approval. Docket 235-10B-86: Ordinance 92-0-86 - Prohibition of Parking on McDaniel Avenue - The Committee-unanisously moved for introduction. Docket 236-IOB-86: Ordinance 110-0-86 - Reveal of Consumer Utility Tax - Tbe Committee unanimously moved for introduction. Docket 237-108-86: Ordinance 114-0-86 - Class D Liquor Licenses at 511-S1) Main and 1800 Sherman - Alderman Rainey requested a report from staff which pointed out the specific language in the Liquor Ordinance which -required that alcohol only be served with a meal in the C and D License categories. The Committee unanimously moved for introduction. Docket 238-1OB-86: Ordinance 115-0-86 - Class C Liquor Licenses at 1934 Ma le - Chairman Nelson noted that the Mayor requested this liquor license be approved at the October 20 meeting of Council. This would require introduction and suspension of the rules. In response to Chairman Nelson, Finance Director Shonk stated that the license had been held up for a period of months, not all of which was the fault of the petitioner, and that the petitioner was planning to open within a week. Alderman Raden said that she felt that liquor licenses were of such importance that the rules should not be suspended to shorten the process in order to allow for full public comment. Chairman Collens stated that she generally is in agreement with no suspension for liquor license approvals, but that this location had a previous liquor license when Patsy's Restaurant was there so that this was not a change or something new to the neighborhood. The Committee unanimously moved to introduce the Ordinance, suspend the rules, and adopt the Ordinance. ITEMS PREVIOUSLY CONSIDERED: Hearing no objection from the Committee, Chairman Nelson indicated he would move for adoption of the four items previously considered by the Committee and listed below. Docket 222-IOA-86 - Ordinance 104-0-86 - No Turn on Red - Central at Ashland Docket 223-10A-86 - Ordinance 105-0-86 - Parking Restrictions - South Boulevard - Ridite to first Alley West Docket 224-IOA-86 - Ordinance 106-0-86 - Neighborhood Traffic Controls - 2-Watt Stop - Case Elmwood; 4-WaY Stop - Ashland and Greenwood MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE October 20, 1986.......... Page Four Docket 225-IDA-86 - Ordinance 112-0-86 - Sidewalk Cafes The Committee adjourned at 8:45 P.M. Respectfully submitted, Stephen Pudloski Director of Public Works MINUTES ADMINISTRATION ANO PUBLIC WORKS COMMITTEE Meeting of November 10, 1986 !lumbers Present: Aldermen Collens, Radon. Rainey, and Masuret Members Absent: Aldermen Nelson and Summers Staff Present: Aiello, Asprooth, T. Carlson, Carter, Engel, Figurelli. Jennings, Johnson, Lindwall, Olkowski, Pudloaki, Shonk. and Tonkinson Presiding Official: Alderman Marjorie Collens. Acting Chairman Sumary of action: The meeting was called to order at 7:15 P.M. MINUTES - The minutes of the October 20, 1986 meeting were approved as submitted. COMMUNICATIONS: Comittee Priorities - Alderman Radon requested that those people who appeared the last time unit pricing was discussed be notified when the Committee considers this matter. Alderman Rainey requested that when the report on parking fine collection Is submitted that the recent legislation allowing administrative adjudication of traffic tickets in Chicago be researched. The revised priorities were accepted as submitted. Street Name Sian Visibility. - Traffic Engineer Jennings summarized the report and showed samples of two styles of street name signs: one with engineering grade material and one with high intensity reflective material. He stated that the engineering grade sign costs approximately 517.00 in material and the high intensity sign costs $30.00. Mr. Jennings stated that to resign all of the city with the high intensity material would cost approximately $60,000 or three times the present materials budget, and then absent any additional funding, the Department was lowering the street name signs so they become more visible during the day and at night. The Committee accepted the report. Sale of Surplus Equipment - Acting Chairman Collens noted that in accordance with the purchasing policy, three junk vehicles, a 1976 sweeper, a 1980 Dodge and a 1971 salt spreader were going to be disposed by the staff in accordance with City Code requirements. The Committee accepted the report. City Bills of November 4, 1986 - The Committee requested more information concerning the purchase of carbide bits in account 215.52000 and approved the city bills. Alderman Raden reminded staff of her request that towing refunds be explained. PURCHASES: Police Station Roof - In response to Alderman Radon, City !tanager Asprooth indicated that the bid was within the estimate. In response to Alderman MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE November 10, 1986.......... Page Two Rainey, Purchasing Agent Johnson indicated that another portion of the Police Station roof was the new one piece membrane. that it was four or five years old, and had presented no problems. Mr. Johnson also stated that the roof carried a Ruarantee by the manufacturer. The Committee unanimously moved for approval of the low bid from Clark Roofing at a total cost of $56,630. Two Cushman Police Haulster■ - The Committee unanimously approved the proposal from Illinois Industrial Equipment Corporation at a total coat of $16,015.76 as a sole source item requiring two-thirds majority vote. ITEMS FOR CONSIDERATI0N: Docket 253-1IA-86: restructuring or Refunding of Series 1979-■ Mortgage Revenue Bonds - Acting Chairman Collens suggested that the recommendation be considered in two parts. The Committee unanimously moved to recommend that the City Council authorize the City Manager to request proposals for refunding And/or restructuring the Series 1979-A Mortgage Revenue Bonds and engage the services of Ronald B. Noreen and Associates, Inc. to assist in the solicitat±on and evaluation of the proposals. Alderman Rainey indicated her concern that the second part of the recommendation to refer the matter to the Housing Commission was not the beat approach. Alderman Rainey stated this was a wonderful opportunity requiring creative approaches in a short time and that some other process oeemed more appropriate. After discussion. Alderman Rainey recommended that the Council request the Mayor tc appoint a subcommittee to consider this matter. The Committee unanimously approved the recommendation that the Mayor appoint a subcommittee to consider the best application of these funds to meet housing needs in Evanston and to report its recommendation to the Council by the end of January so that the matter could be considered in February by the Council. Docket 254-11A-86: Amendment to Northwestern University Telecommunications Easement A1reement - In response to Alderman Radon. City Manager Asprooth indicated that making certain assumptions about interest rites, that the present value of the monthly payment over 28 years would be approximately $65,000, but it was his recommendation to accept the $50,000 payment rather than the $3,800 yearly payment. Alderman Rainey indicated that she felt a lump sum payment was more beneficial. but that the payment for the easement and the contribution for the fire truck were two different matters. City Manager Asprooth then explained that the portion of the easement agreement which compensated the City for the loss in utility tax revenue would not be affected by the proposed amendment. Acting Chairman Collens asked for a motion; hearing none, she stated she would report no recommendation from the Committee and request a motion for approval on the Council floor. Docket 255-11A-86: Northwest Municipal Conference Solid Waste Management Plan - City Manager Asprooth summarized the memorandum and his recommendation to continue to support the solid waste management plan and authorize the expenditure of up to $10.000 in additional support of the program to attempt implementation of the current plan without annexation to the Village of Bartlett. In response to Alderman Radon. Manager Asprooth explained that one goal of the management plan was to have the transfer stations and landfill located in a municipal jurisdiction and preferably a conference municipality for purposes of exercising strict environmental controls. He stated that the Northwest Municipal Conference MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE November 10, 1986.......... Page Three communities believed that private landfill operators would not necessarily exercise the level of environmental control expected by the municipalities. In further response to Alderman Radon, Manager Asprooth stated he could not predict the possibility of litigation should the Conference obtain the special use permit from the County, but suggested that it was quite likely. He indicated that if the Techny Landfill is closed before the Conference facility is operable, the City will have to attempt to transfer its waste to larger vehicles and haul significantly greater distances at an increase in cost. The Cosrsittee unanimously moved to recomsend that the City reaffirm its support of the Solid Waste Management Plan developed by the Northwest Municipal Conference, agree to participate in the Implementation of the current plan in unincorporated Cook County, and authorize the expenditure of up to $10.000 in additional support for this program. Tax Abatement Resolutions - Acting Chairman Collens stated that the Corporation Counsel had advised her that the next seven docket items could be acted upon in one vote since they all concerned the abatement of the 1986 Property Tax Levy. She called attention to the revenues which would result in the abatement of the bonds, including sower service, special assessment. parking fund and tax increment financed district revenues. The Cossmittee unanimously moved to recommend approval of the seven Resolutions listed below. Docket 256-11A-86: Resolution 71-R-86 - Tax Abatement of Series 1980 GO Bondr Docket 257-11A-86: Resolution 72-R-86 - Tex Abatement of Series 1978 GO Bonds Docket 258-11e-86: Resolution 73-R-86 - Tax Abatement of Series 1981A GO Bonds Docket 259-11A-86: Resolution 74-R-86 - Tax Abatement of Series 1981B GO Bonds Docket 260-IIA-86: Resolution 75-R-86 - Tax Abatement of Series 1982 GO Bonds Docket 261-11A-86: Resolution 76-R-86 - Tax Abatement of Series 1985 GO Bonds Docket 262-11A-86: Resolution 77-R-86 - Tax Abatement of Series 1986 GO Bonds Docket 263-IIA-86: Resolution 86-R-86 - Certified Cities Program - In response to Committee questioning, Assistant City Manager Aiello explained there were no costs to participate in the program except for the time spent by the intern in gathering the material necessary to support the application. The Committee unanimously moved to recommend approval. Docket 264-11A-86: Resolution 88-R-86 - Agreement with IDOT Retarding Transportation Center Design Services - In response to Acting Chairman Collens, Planning Director Carter stated he had contacted Envirodyne to discuss the impact of the large contract the firm was recently awarded by METRA. He was assured that the team proposed for the Davis Street Station is still available and would be assigned to the project and that the METRA job would have no impact on the Davis project schedule. The Committee unanimously moved to recommend approval. Docket 265-11A-86: Resolution 91-R-86 - Lease of Civic Center Space to the Township - The Committee moved unanimously to recommend approval. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE November 10, 1906.......... Page Four Docket 266-11A-86: Resolution 93-R-86 - Designating Signatories for Taxi Cab Program - The Committee unanimously moved to recommend approval of the Resolution which authorizes certain individuals to sign checks and warrants on the Senior Citizen Taxi Cab Submidy account. Docket 267-11A-86: Ordinance 10-0-86 - Amendment to Taxi Cab Licensing Requirements - The Committee unanimously moved to introduce this matter. Docket 268-11A-86: Ordinance 119-0-86 - Sale of Survlus Eauivment at the Northwest Nunicical Conference Auction - Acting Chairman Collins stated the Ordinance covered the beach rake, Bookmobile. and a Chevrolet van. In response to Alderman Rainey, Fleet Superintendent Engel explained that the successful bidder for the Bookmobile was a local contractor who expected to use this vehicle as a construction office. The Committee unanimously moved to introduce the Ordinance. Docket 269-IIA-86: Ordinance 122-0-86 - Two Hour Parking on west Side of Florence Avenue at Crain Street - Alderman Radon explained that this proposed parking restriction was the result of a long process to solve the problem and requested that the Ordinance not only be introduced, but that the rules be suspended and the Ordinance be adopted. The Committee unanimously recommended approval of introducing Ordinance 122-0-86, requesting suspension of the rules, and adopting the Ordinance at the Council meeting. ITEMS PREVIOUSLY CONSIDERED: Hearing no objection from the Committee. Acting Chairman Collens stated she would wove for adoption of the three items previously approved by the Committee and listed below. Docket 235-IOB-86: Ordinance 92-0-86 - Prohibition of Parking on West Side of McDaniel - Central to First Alley North Docket 236-1OB-86: Ordinance 110-0-66 - Repeal of Consumer Utility Tax Docket 237-108-86: Ordinance 114-0-86 - Class D Liquor Licenses. 511-513 !lain (Kunii's Javanese Restaurant, Inc.) and 1800 Sherman. Fonda and Mliko (Kaffehaus) The Committee adjourned at 8:35 P.M. Respectfully submitted, Stephen Pudloaki Director of Public Works MINUTES ADMINISTRATION AND PUBLIC WORKS COMMITTEE Meeting of November 24. 1986 Members Present: Aldermen Collens, Rainey. Kasurst and Nelson Members Absent: Aldermen Radon and Summers Staff PrfTssvt: Asprooth, DiCanio, Engel, Pigurelli, Jennings, Johnson, Pudloski, Shank, and Tonkinson Presiding Official: Alderman Jon Nelson, Chairman Sussaary of Action: The meeting was called to order at 7:30 P.M. NIMES - The minutes of November 10, 1986 were approved as submitted. COM MICATIONS: igarette Tax Increase - Chairman Nelson explained that last spring the City Council tabled an ordinance implementing a 5f per pack cigarette tax. In the recent budget questionnaire, ten aldermen indicated their willingness to reconsider the increase. To implement the tat increase effective March 1, 1987 would require City Council action now. City Manager Asprooth has requested the Committee to move the ordinance be taken off the table and to amend the effective date. The Committee moved to recommend to the Council that this matter be taken off the table sad the effective date be amended to March 1, 1987 by a 3-1 vote (Alderman Rainey voting nay). Response to Bills List Inquiries - The Committee accepted the report. Sneed Bumes in AlleUs - Chairman Nelson summarized that staff had recommended against installation of speed bumps in alleys due to the potential increase in accidents and the resulting increase in liability plus problems associated with difficulty in snow plowing, street cleaning, and hazards to bicycle and motorcycle riders and people riding on the backs of open trucks, such as sanitation workers and firemen. The staff had suggested the following conditions be met if speed bumps were to be installed: (1) a petition signed by all property owners adjacent to the alley; (2) City coordinate speed bump installation; (3) property owners assume full cost of installation; and (4) City Council approval. In response to Alderman Masuret, Public Forks Director Pudloski indicated that standards did not exist for the design and construction of speed bumps since they were generally prohibited. Traffic Engineer Jennings stated that certain design features such as the height of the bumps and their spacing would be considered in each installation. In response to the Committee, Traffic Engineer Jennings explained that the intent of the proposed policy was to make speed bumps a last resort and that other approaches such as signing, enforcement and one-way patterns would be attempted first. Staff indicated that speed bumps are usually requested in alleys which are used as cut-throughs to miss traffic congestion, alleys which had residential properties on one side and commercial on the other. and alleys where there were large traffic generators in one portion such as a large apartment MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE November 24, 1966.......... Page Two building with single-family residential elsewhere on the alley. Alderman Masuret suggested that if the policy to allow speed bumps wore approved, it only be approved as a last resort. Chairman Nelson indicated that once a policy was approved it wee likely that many residents would argue that their alley stet the requirements and that other control uethods would be ineffective. In response to Alderman Collens, Public Works Director Pudloski explained that staff had discussed the possibility of transferring liability to abutting property owners, but that it was not likely that such transfer could take place since the alley is a public right-of-way. Chairman Nelson stated that this was particularly true since the state of the art prohibits speed bumps since they are unsafe. Chairman Nelson then summarised the discussion and stated there seemed to be two alternatives: (1) to prohibit speed bumps in alleys because of the increased liability or (2) to permit speed bumps in alleys only under extraordinary circumu tancos. Alderman Rainer suggested there was a third alternative, and that was to have no policy on speed bumps. Chairman Nelson then suggested a vote on the policy was in order. Alderman Masi;^et stated that since the City was self insured, she would vote to prohibit speed bumps in alleys because of the increased liability. Alderman Collens indicated that she was willing to vote "no" because of the increase in liability and potential for accidents. Alderman Rainey stated her reluctance for voting against speed bumps in alleys since she had worked to have one installed recently. The Committee then voted unanimously to prohibit speed bumps in alleys, allowing the speed bumps in the four locations already in place to exist, and directed staff to work with adjacent property owners to solve the problem of traffic and/or speed in alleys using other swans. EmerRency Purchase - Rio Rap at Ingleside Place - In response to Chairman Nelson, Parks Superintendent DiCanio indicated the price was $10 per ton less than the previous contract and that the funding would be from the Capital Improvements Bond Fund for Street Improvements since the pavement of Ingleside Place would be protected from erosion. The Committee unanimously accepted the report. City Bills of November 18, 1986 - The Committee requested more information concerning temporary help in account 1000.22900 and approved the City bills as submitted. Township Bills for October, 1986 - The Committee approved the Township bills as submitted. PURCHASES: Police Station Renovation. Phase II -A - In response to Alderman Rainey, Purchasing Agent Johnson indicated that more than the $160.000 low bid for Phase II -A was available in the originally budgeted $900,000 in the Capital Improvement Fund. that completion of the project would require more than the $900.000 and that the City Manager was planning to submit a report at the nett meeting. Alderman Collens stated she was not familiar with the overall plan which was approved prior to her tenure, and that she had questions concerning the importance of this phase with respect to other work left to be done. Purchasing Agent Johnson indicated this was the next logical step since the overall design concept was to move all public areas to the first floor. Alderman Rainey requested that this purchase be held until a full explanation could be given with respect to the overall renovation project. Purchasing Agent Johnson indicated that it is necessary to award this contract • • dP MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE November 24, 1986.......... Page Three in order to keep on schedule. Chairman Nelson then held the matter to the end of the meeting for additional information from staff. Mini -Van - The Committee unanimously moved approval of the proposal from Old Orchard Chevrolet to provide a mini -van at a total cost of $10,588 as an informal bid requiring 2/3 majority vote. Auditor Services - Reporting for the Auditor Selection Subcommittee. Alderman Rainey stated that the Subcommittee recommends the hiring of Arthur Young and Company at a cost of $29,400 to perform the audit for next year. She stated this was a a 1/et increase over the cost of this year's audit. The Committee unanimously moved to recommend the proposal from Arthur Young and Company at a total cost of $29,400 as a non -bid item requiring 2/1 majority approval. ITEMS FOR CONSIDERATION; Docket 273-115.86: Resolution 94-R-86 - Lease of Civic Center Space to representative Bowman - The Committee unanimously moved to recommand approval. Docket 274-118-86: Ordinance 121-0-86 - Desi nat tins the Alley North of Main between Asbury and Wesley One -Way Eastbound - The Committee unanimously moved to introduce this matter. Docket 275-118-86: Ordinance 124-0-86 - Elimination of Two Class A Liquor Licenses - The Committee unanimously moved to introduce this matter. Docket 276-11B-86: Ordinance 125-0-86 - ExpandinK Residence Only Parking District 3 to Include Sheridan Place and Roslyn Place - The Committee unanimously moved to introduce this ordinance. ITEMS PREVIOUSLY CONSIDERED: Hearing no objection, Chairman Nelson stated he would move for adoption of the two items previously approved by the Committee and listed below: Docket 267-11A-86: Ordinance 10-0-86 - Amendment to Taxi Cab LicansinlL Requirements Docket 268-11A-86: Ordinance 119-0-86 - Sale of Surplus Equipment at the Northwest Municipal Conference Auction In response to Chairman Nelson's request for additional Committee business, the following items were discussed: Budget Options - Alderman Collens reminded the Committee of the results of the Budget Option Questionnaire. In addition to the Cigarette Tax increase, the 50/50 Parkway Tree Program and the fee for multi -family inspections were to be considered by the Committee. Alderman Collens then asked about the option which would cancel the City's excess property/fire insurance policy. City !tanager Asprooth stated that only options that received ten or more votes were referred to Committees, and that the elimination of the property/fire insurance policy received nine votes. In response to Alderman Rainey, City Manager Asprooth stated that he would recommend . , ` MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE November 24. 1986.......... Page Four against adoption of the insurance policy elimination option since this insurance protects the City against a major real property loss and provides the City with ready cash to rebuild a facility in the event of a loss. Chairman Nelson then directed staff to place the two other options which received ten or more votes on the Committee's aext agenda. Fire Department Ronthlr Report - The Committee discussed the difficulty in understanding the report. City Manager Asprooth agreed to send a glossary of terms to the Committee with the nest report. In response to Alderman Masuret, City Manager Asprooth stated that analysis of the data is presented in the yearly report. Alderman Rainey stated her interest in obtaining Fire Department data in a meaningful format related to the study on fire services. Chairman Nelson suggested tiie Committee continue to receive the report for several months and then discuss this natter further. Monthly Accident Report - Alderman Rainey requested that some follow-up report be done which mould indicate disposition of the accident claims. City Manager Asprooth indicated that subrogation takes such a long time that the yearly report seemed to make sense and that the Accident Review Board was only getting started and that a report sometime in the future would be more appropriate. Chairman Nelson indicated that the Committee priorities show an Accident Review Board report scheduled for June and that the subrogation report might be done then, too. Police Station Renovation - Phase II -A - City Manager Asprooth responded to questions of the Committee indicating that approximately $250,000 of the original $900,000 budget remained unobligated and that the Phase II -A expense of $160,000 would leave $90,000 of the original budgeted figure. He indicated that since beginning the project some five years ago, additional needs have been uncovered while doing the rehabilitation work. City Manager Asprooth indicated that at the next meeting he would submit a memorandum summarizing the additional items and recommending an amendment to the Capital Improvement program which would reallocate funds to complete the Police Station renovation. City Manager Asprooth also stated that the renovation was a bargain since the costs will be less than a new facility, the operations of the Department will be enhanced by the rehabilitated facility and the Department will still be centrally located. The Committee unanimously moved for approval of the low bid from T.Y. Nelson Construction at a total cost of $160,000. The Committee adjourned at 8c40 P.M. Respectfully submitted. Stephen Pudloski Director of Public Works MINUTES ADMINISTRATION AND PUBLIC WORXS COMMITTEE Meeting of December 8, 1986 Members Present: Aldermen Masuret, Radon, Rainey, Nelson, Suamers and Collons (arriving late) Members Absent: None Staff Present: ►sprootb, Booth, T. Carlson, Casey, Coplecha, Engel, Figurelli. Jennings, Johnson, Olkowski, Pudloski, Roetble, Rubin. Shonk. Tonkinson, Wirth, Tonker, and Zimmerman Presiding Official: Alderman Ion Nelson, Chairman Summary of Action: The meeting was called to order at 7:30 P.M. MINUTES - The minutes of November 24, 1986 were approved as submitted. COMMICATIONS : Semi -Annual Cable Consumer Complaint Report - The Committee accepted the report. Response to Dills List Inquiries - The Committee accepted the report. Roiection of Bids - De- lition of 1616 Darrow - The Committee accepted the report. Parking Ticket Collection Report - Alderman Raden indicated that it took too long to gat this report and it was taking too long to implement a better parking ticket collection program. She stated that parking ticket fines were a good source of revenue and that last year Council had Increased those fines. Since approximately 4n of parkins fines are collected, she indicated that the City is punishing people who pay their tickets while leaving those who don't free. Alderman Raden stated that a boot program should be Implemented immediately. Alderman Rainey stated her displeasure with the report, indicating that not one unpaid ticket written in 1986 has received a delinquent notice and pointed out that while the Committees is told that there are Constitutional problems with instituting a boot program. communities all around us use it. In response to Alderman Rainey, Assistant Finance Director Booth indicated that all plates, including vanity and truck plates are entered into the database and are on the Secretary of State's tape. Alderman Rainey then requested that the following questions be answered: (1) Confirmation that truck plates and vanity plates are on the Secretary of States data tape and will therefore get delinquent notices. (2) Can the City refuse to issue vehicle stickers unless all unpaid parking tickets are paid! MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COPMIITEE December S. 19sb.......... Page Two (3) What has the City done in order to get cooperation from the University to collect tickets from cars with out-of-state license plates, most of which belong to students' Alderman Rainey then moved to implement a boot program for scofflaws as soon as possible and to implement a program requiring payment of back parking tickets in order to be issued a City sticker. Chairman Nelson requested that the answers to the questions asked by Alderman Rainey be sent to the Committee for consideration at the meeting of December 22. Alderman Radon suggested that the Committee schedule a special meeting on Monday, December 15 to consider this matter. After discussion. the Committee agreed that a Subcommittee should be formed to work with staff in order to improve parking ticket collections. Chairman Nelson appointed ►ldermen Radon. Rainey and nasuret to the Subcommittee and January 12 was set for consideration of the report and recommendation of the Subcommittee. The notion by Alderman Rainey was tabled. Unit Pricing in Grocery Stores - Alderman Summers stated that the scan systems of pricing has brought stores into the twentieth century. It provides full Information about the items being purchased in addition to being used for inventory control. Se also stated that unit pricing was very inefficient and less accurate than the scan system. He reminded the Committee that for a number of years the only economic development and large sales tax producers in the city were automobile dealers and grocery stores. Given that Evanston competes with Its neighbors for revenue. elimination of the unit pricing requirement for stores with scan systems would improve the City's competitive position. He cited the Village of Skokie, which has experienced the closing of several large grocery stores because of the difficulty of doing business in Skokie and their requirement for unit pricing. Alderman Summers then indicated his support for the staff recommendation of a six month trial exemption of unit pricing for sale items in stores using a scan pricing system. He stated that this trial period would allow an evaluation of exemption from unit pricing, and an opportunity to monitor any abuses and determine the consumer's reaction to exemption from unit pricing. Alderman Radon then reminded staff that she had requested that the proponents of unit pricing be notified prior to the Committee's consideration of this matter. She stated that she had received a call from Ks. Bonnie Wilson immediately before the meeting asking whether this matter would be discussed by the Committee. Purchasing Agent Johnson stated that he had sent a letter to Ms. Wilson a week ago, notifying her of the Committee's consideration of this matter. Chairman Nelson then suggested that staff be directed to draft an ordinance. The ordinance would be considered at the next meeting by the Committee and then if approved, adopted by Council on January 12. He believed this would provide enough time for both opponents and proponents to appear and make their views known. Alderman Summers moved that the Committee direct staff to prepare an ordinance in accordance with their recommendation. Alderman Summers also suggested a Subcommittee be formed to monitor the trial period and to consider ways the unit price exemption might be expanded to smaller stores if the trial is successful. Chairman Nelson then appointed Aldermen Summers and nAil)hnia Mo tittmu!1jdtnm =ittoo. Alderman Radon indicated that as a consumer she would be able to support exemption of unit pricing for sale items but not for all items since she finds it very helpful to have the prices marked. Alderman Summers then called the Chairman's attention to the fact that several representatives of grocery stores were in the audience and requested that they MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE December 8, 1986.......... Page Three be permitted to speak. Chairman Nelson recognized Mr. Thomas Rody, General Counsel, Dominicks, who expressed support for the unit pricing exemption trial period and suggested that the stores would be able to reallocate resources and provide better service elsewhere in the store. Mr. Roy Mendez of Jewel Food Stores indicated that only three of the sixty-eight communities served by Jewel require unit pricing. Alderman Summers then suggested that if there were no strenuous objections at the next meeting, he would ask that the Committee recommend that the Council suspend the rules and adopt the ordinance on December 22. 50/50 Parkway Tree Program Budget Option - Alderman Radon stated her belief that trees were too valuable to the comunity and that if a 50/50 tree program were adopted, many places which needed trees would not get them because people could not afford then. Alderman Summers stated that while what Alderman Radon projects say happen, the CD Committee has programmed money for tree planting, in the target areas and this could be used to offset the tendency that Alderman Radon described. In response to Alderman Rainey, City Manager Asprooth indicated that "Keep Evanston Beautiful" had not been asked to comment on this budget option since they had been focusing on litter. Chairman Nelson suggested that a non-profit group such as Boy Scouts or Girl Scouts market the larger trees at a higher price, thereby raising the gross revenue while planting more large trees. Municipal Arborist Ceplecha stated this would be a difficult program for others to market since specific locations are identified as needing trees and these residents are contacted. Often the residents ask technical questions about the variety of trees available and the locations for planting. Chairman Nelson then suggested an alternative to increase the price of the larger tree from $80 to $125 and to charge $20 for the 2" tree. This would generate more revenue and would be a good bargain since one can not even purchase a Christmas tree for g20. City Manager Asprooth indicated that such a program would generate about $10,000, rather than the $24,000 expected in a 50/50 program. The Committee unanimously moved to direct the !tanager to amend the tree program so that there is a $20 charge for a 2" tree and a $125 charge for the larger trees. Multi -Family Unit Inspection Fee Budget Option - The Committee held this matter over due to time constraints. City Bills of December 3. 1986 - The Committee requested additional information concerning cost of advertising in the Pioneer Press in Recreation Account 1713.20100 and approved the City bills as submitted. PURCHASES: Civic Center Elevator Architectural Services - The Committee unanimously moved approval of the proposal from, R.T. Christiansen - S. Tinucci, Architects at a total cost of $10,000. ITEMS FOR CONSIDERATION: Docket 279-12A-86: Certification and Agreement for Receiving Federal Surplus Personal Prooertv - The Committee unanimously moved to recommend approval. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE December 8, 1986.......... Page Four Docket 280-12A-86: Capital Improvement Plan Amendment - Police Station Renovation - In response to Alderman Rainey, City Manager Asprooth stated that the Special Assessment Paving Program as proposed to the Committee several months ago would not be affected by this amendment. The Committee unanimously moved to recommend approval. Docket 281-12A-86: Agreement with U.S. Corms of Engineers for Emergency Assistance - In response to Alderman Rainey, Director of Public Yorks Pudloski Indicated that the program is a self-help program and that materials used on private property would be placed by private property owners. The Committee unanimously saved to recommend approval. DgcV4t 292-1.JA-86: Resolution 95-R-86 - Parking ease for Carmen's Restaurant - The Cosm�ittee unanimously recommended approval. Docket 283-12A-86: Resolution 99-R-86 - Bank Signatories - Recreation Account - The Committee unanimously recommended approval. Docket 284-12A-86: Ordinance 126-0-86 - Overnight Parking of Mon -Motorized Vehicles - In response to Chairman Nelson. Traffic Engineer Jennings stated that the parking of non -motorized vehicles was already prohibited, but that this ordinance amendment would sake enforcement easier. The Committee unanimously moved to introduce this matter. Docket 285-12A-86: Ordinance 127-0-86 - One -Way Alley - South Boulevard- Custer to Callan - The Committee unanimously moved to introduce this matter. Docket 286-12A-86: Ordinance 129-0-86 - Stop Signs - Wilder at Florence and Seward at Wesley - The Committee unanimously moved to introduce this matter. Docket 287-12A-86: Ordinance 129-0-36 - Exemption from Two -Hour Parkin& Restrictions - Traffic Engineer Jennings indicated the exemption on Asbury from Emerson to Church and Lyons from Asbury to the first alley east was an exemption from existing two-hour parking restrictions for residents. The Committee unanimously moved to introduce this matter. Docket 288-12A-86: Ordinance 130-0-86 - Loadina Zone - Lake East of Chicago - Traffic Engineer Jennings indicated the loading zone was already a no parking zone on the south side of Lake Street east of Chicago Avenue and was being used as a drop-off zone for the Nursery School at the First Presbyterian Church. The Committee unanimously moved to introduce this matter. Docket 289-12A-86: Ordinance 131-0-86 - Prohibit Parking on Dodge South of Dempster - In response to Alderman Raden. Traffic Engineer Jennings indicated that parking would be prohibited on the west side of Dodge adjacent to the new shopping center and should not affect the residents along the east side of Dodge and would allow for better traffic flow on Dodge Street. The Committee unanimously moved to introduce this matter. MINUTES OF THE ADMINISTRATION AND PUBLIC WORKS COMMITTEE December 8, 1986.......... Page Five Docket 290-12A-86: Ordinance 132-0-86 - Special Assessment #1364 - Paving, Isabella Street - Director of Public Yorks Pudloski stated that based on changes requested by adjacent property owners. the estimate of cost for the project is revised from $36,588.58 to $38,806.72. He stated that a revised ordinance and estimate would be distributed in the next packet for Council consideration. The Committee unanimously moved to introduce this latter. ITEMS PREVIOUSLY COHSIDERBD: Hearing no objection, Chairman Nelson stated he would move for adoption of the three items previously approved by the Cossaittee and listed below: Docket 274-IIB-86: Ordinance 121-0-86 - Designating the Allay north of !lain between Asbury and Wesley One -Way Eastbound Docket 275-11B-86: Ordinance 124-0-86 - Elimination of Two Class A Liquor Li ceases Docket 276-11B-86: Ordinance 125-0-86 - Expanding Residence Only Parkig& District 3 to Include Sheridan Place and loal.yn Place The Committee adjourned at 9:00 P.K. Respectfully submitted, Stephen Pudloski Director of Public Works