HomeMy WebLinkAboutMinutes 1989DR.�FT - NOT APPROVED
HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE
MINUTES
Tuesday, February 14, 1989
Room 2403 - 7:45 P.M.
CIVIC CENTER
ME&4BERS PRESENT: Aid. Drummer (arriving late), Aid. Raden, Aid. Summers, Jane
Collezon, Samuel Favors (arriving late), Laurie Sans. Jim Currie
MEMBERS ABSENT: Aid. Juliar
STAFF PRESENT: Fair, Lufkin, Modaber, Steuben, Powers, Tonkinson
OTHERS PRESENT: N.U. \Iedill Student, Robert Roy
PRESIDING OFFICIAL: Aid. Raden, .Acting Chair
CALL TO ORDER: The meeting was called to order at 7:51 p.m., a cuorum being present.
I. MINUTES OF DECEMBER 13, 1988 MEETING
Laurie Sans made a motion to approve the minutes of the December I'll. 1983 meeting as
written. The motion was seconded and motion carried (5-0).
II. COMMUNICATIONS/TRANSMITTALS
A. Housing Commission Minutes of December 8. 1998, January 12 and 26, 1989.
Accepted into the record by .Aid. Raden.
B. Face Field ,Audit Management Letter.
Accepted into the record. .Aid. Drummer arrived at this time.
C. Community Defender Field .Audit ,Management Letter.
Following an explanation by Robert Roy, Executive Director. regarcing Community
Defender's Health Insurance program including a former ee. tie ite-•- was
acceoted into the retort!.
n. ECDC Field Audit Management Letter.
Accepted into the record.
Laurie Sans commented that staff should provide agent:e. 4.-- .,,for-na...-n on
automating their financial systems, especially since this corn--t-• _s -es ,p or all of
the Field .Audit Management letters.
Nicki %iodaber commented that our accountant, Fill Sta" - f,e; exc.-in to
agencies the types of Financial software packages whic`7 ,r- __ ;..,o.e -o ne__ .hem
automate their systems.
I
Housing and Community Development Act Committee
Minutes - February 14, 1989 + '
Page Two
E. Press Release on Evanston's MBE Award from HUD
Aid. Drummer commended staff for their work and commented that staff "takes
direction well".
F. Quarterly Issue of Church/Dodge Merchants Association Newsletter.
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Aid. Drummer commented that the Newsletter could have included more information
to promote the merchants and/or the business district. Aid. Summers noted that
Charlotte Walker would not be there (as Executive Director of ECDC) anymore, and
that the continuing staff should be made aware of constructive criticism of the
newsletter.
Sam Favors was present at 8:05 p.m.
III. REQUEST FOR TRANSFER OF FUNDS FROM THE SINGLE-FAMILY REHAB LOAN
FUND TO THE MULTI -FAMILY REHAB LOAN FUND
A1d. Drummer made a motion to approve the request. The motion was seconded by
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Laurie Sans. The motion was approved (6-0) (A Id. Summers was absent from the room).
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IV. REQUEST FOR USE OF UNSPENT 88/89 PUBLIC WORKS FUNDS FOR 1989-90 PUBLIC
is
WORKS PROJECTS
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Aid. Drummer made a motion to approve the request. The motion was seconded by Sam
i.
Favors. Jane Colleton asked how the Emerson Bridge Fence (EBF) project fit in with this
request (since the Bridge Fence project utilized unspent funds fro - the previous cycle
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combined with '89-'90 funds). Aid. Raden explained that the EEF ,roject was originally
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allocated partial funds to recognize Ald. Summers request althoue` '-,e project could not
be completed in ' 88. The motion was approved (7-0).
.old. Summers requested clarification that the Committee had on;. a;,, -roved the transfer
of '88 funds, but not the formal policy statement (pg. 2 of memo na.'o,.ving an automatic
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transfer of unspent funds from public works projects which are for subsequent
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years (i.e. curb, sidewalk and catchbasin replacement),
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old. Raden clarified that the Committee voted onl•: to approve :`._ .Aar's transfer, not
�•.
for the policy statement. Laurie Sans also noted her objection to a7 automatic transfer
of funds as a formal policy with public works projects.
V. REVIEW OF A RECOMMENDATION TO CITY COUNCIL ON THE PROPOSED 1989-90
n
CDBG AFFIRMATIVE ACTION PLAN
Aid. Drummer mace a motion :o approve the Tian. Jim Currie seconded the motion.
Aid. Drurnrner aecressec the issue of eevelooing .MBE firms a -: nc : .:ring the t-,oes of
support and information needed to encourage this developing. H- some contractor
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seminars on estimating, which are coming up (sponsored by the Cha,--der of
Commerce and Resear,:h Park) to help contractors develoo t -.- _=.;?s in developinR
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estimates ane bidding on construction work. He also noteo tha- --e=•.ars:on 1.1.nority
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'Business association (EMB ) members can utilize this type of :<_.._.arce. Tim -urrie
noted that while the CDBG program is fenerally-andatec to ac-.�—_ _er:a,n 1IBE goals,
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the ,affirmative action Plan f.AAP) for CD is limited onl,. to In
addition, he mentioned that our CD affir—ative ac:ion Plan -aye rant --ould
Have) a goal related to numbers of minority individuals .�.,rkirg -.:,us pro,e_;; las
opposed to a number of minority -owner firms receiving contracts .
Housing and Community Development Act Committee
Minutes - February 14, 1989
Page Three
Aid. Summers felt that our AAP is a good one and that we are probably monitoring ,MBE
participation as closely as we "dare" without causing the program to come under additional
scrutiny .
Kevin Fair mentioned that the AAP is not "set in Stone" and that other goals could be
added to enhance the involvement of minority firms, workers, Evanston -based minority
firms, etc. Aid. Raden requested that staff review the AAP's of other municipalities to
see what types of goals they are trying to achieve which might help us in developing our
plan. Aid. Raden also asked why we show the administrative staff positions funded by
CDBG in the AAP. Jim Currie responded that it is in accordance x!ith Equal Employment `
Opportunity Commission (EEOC) guidelines that the recruitment and hiring of this staff --
must comply with those guidelines and the City's AAP.
Sam Favors mentioned That since the AAP can be amended of a later time, he felt that the
Committee should vote on the plan as it is now and send it on for Council approval.
The AAP was then approved by the Committee (7-0).
Vl. PUBLIC HEARING - PROPOSED 1989-90 RESIDENTIAL ANTI-D15PLACEMENT AND
RELOCATION A55ISTANCE PLAN
A. Review of proposed 1989-90 Plan.
Aid. Drummer made a motion To approve the proposed plan. ]ire Currie seconded the
motion.
Aid. Raden mentioned that this plan is very relevant in that 43 incividuals have recently
been displaced due to code enforcement, and that there have beer meetings with Helen
McCarihv in reference to providing some assistance to these people. Aid. Raden wanted
to know how much money is available to deal with this situation. ;atherine Powers noted
that this code enforcement action is due to over occupancy, that 25 out of the 43 people
would be displaced, but This displacement is not assoc.,atec with Collars. Aid. Raden
mentioned that deice CD -dollars f'-jnd tie Housinz Reha.t PrDc--: '.';:~tananee Dir?ctor,
and a Property Maintenance Inspector that there is a rationalA r 3sing CD dollars To
assist the people displace. Regina Steuben stated that she had--e,�'Wed with HUD and
verified That while directly funded CD activities are subject to !-N '_'niform Relocation
Act, staff positions that are not paid for out of CD funds are -c• considered directly
funded CD activities. Since a non -CD funded inspector conduct,!': —e code enforcement
acttvizv in this case, this .was not a direct1v fundea CD activiry are __ s"�c`1 is not subiecT
to the •:niform Relocation A,-T.
Aid. Summers noted That recent chanizes in the Civ,'s builc,� _ ces have created
problems for homeowners who have previously been in compliant:-- :,r a long period of
time.
Catherine Powers explained several changes in the most recent :.. .-Q Code adopted in
1937, inc!udin- ground fault interrupters, additional electrical out:e:s .^ rooms and smoke
detectors, all of which are safety features to protect residents. �-e also mentioned the
upcoming Burglary Prevention Ordinance which will go into effer-t .--pc--ber 198°.
Housing and Community Development Act Committee
tMinures - February 14, 1989
Page Four
After a brief additional discussion about Building codes, the residential
Anti-Displacement/Relocation Assistance Plan was unanimously approved by the
Committee (7-0).
B. Citizen Comment
There was no citizen comment.
Vii. CD STAFF/COMMITTEE COMMENTS
A citizen asked how the CD Committee was involved in the %1BE award from
HUD. Ald. Raden explained that the Committee approved funding for the projects
that generated the MBE participation.
Nicki Modaber highlighted The various activities planned for National Community
Development Week. including the use of post cards, posters, -a-v &e reception
planned for March. She also mentioned that Home Town 1warts were coming up
again and That if the Committee had any suggestions about programs to include to
please forward them to staff.
Vill. ADDITIONAL CITIZEN INPUT
There was no additional citizen comment.
IX. ADJOURNMENT
The meeting was adjourned at 9:08 P.M.
STAFF:
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HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE
PURLIC %1 FF TTNG
Tuesday, March 14, 1989
Room 2403 - 7:45 P.M.
EVA`STON CIVIC CENTER
AGENDA
NOTICE
Due to the lack of agenda items, the %larch 14, 1989 meeting of the Housing and
Community Development Act committee has been cancelled b� Acting Chair
Alderman Raden.
The next regular reeling of the CP Co--itt— is fnr Tuesday, April
18, 1989 at 7:45 p.rr. in Poorn 2'+I:' of the E-.anston Cl!r
The CL) staff reminds o;, all to vote on April 4th and tc 'c,n in the celebration
of National Communit,. Development %jeer.. %larch 24-7'. 19S9. ,Attached is a
7f i ?E 8� :;l..:F�: x? }: ? :,3flr`F' .irk T •�, a �L a nef-(+ [o let Ol,r
e'.e'-ter 1f flc.als nnC ,L l \ It3i T'le
SUMMARY OF NATIONAL COMMUNITY DEVELOPMENT WEEK ACTIVITIES IN EVANSTON
A reception to celebrate National Community Development Week is planned for Monday, Xlarch
27, 1989 at 6:30 p.m. - 7:30 in the second floor cafeteria of the Evanston Civic Center. The
reception will allow City and HUD officials, local congressional representatives, CDBG-funded
agencies and their clients to discuss the many successes of Evanston's CDBG program.
Representatives from Senators Simon's and Dixon's offices and a representative from
Congressman Yates' office will receive certificates of appreciation from Mayor Barr for their
consistent support of the Community Development Block Grant legislation. In addition, Mayor
Barr will present them with a framed poster of Evanston's CDBG activities done by City Artist,
Al Tyler. Mr. Tyler's poster will also appear in LDBG exhibits at the Evarstan P-,t.lic Library,
the Civic Center lobby, and other appropriate locations.
At the beginning of the March 27 the City Council meeting, Mayor Barr will present a
proclamation declaring March 24-31 as Community Development Week in Evanston.
CDBG-funder, agencies will soon receive CDEil postcards to give to their clients and staff to
write to our legislators urging continued support for this vital prograrn.
We hope you can loin us for an evening of socializing and a revie-A of t`:e accomplishments of
the fine C FIF-u- rrozrar- Ae run here it Eve^ t n. Ira ,I.e �--�er;can `e CDFZ: rrograrn
l] meetsn► the IieeCs aC }1prT e. in the .1a;".I:'. an,. t'',r,' :g''oui the ne:cc
DRAFT - NOT APPROVED
HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE
MINUTES
Tuesday, April 18, 1989
Room 2403 - 7:45 P.M.
CIVIC CENTER
MEMBERS PRESENT: Ald. Juliar, Ald. Summers, Ald. Raden, L. Sans, S. Favors,
J. Colleton
MEMBERS ABSENT: Aid. Drummer, J. Currie
STAFF PRESENT: Lufkin, Modaber, Powers, Steuben, Yonker
OTHERS PRESENT: None
PRESIDING OFFICIAL: Ald. Juliar
CALL TO ORDER: The meeting was called to order at 8:00 p.m., a quorum being present.
I. MINUTES OF FEBRUARY 14, 1989 MEETING
Laurie Sans made a motion to approve the minutes of the February 14, 1989 meeting
as written. Motion seconded by Sam Favors. Motion carried 4-0.
il. COMMUNICATIONS/TRANSMITTALS
A. Housing Commission minutes of February 9 and 23, March 7 and 22, 1989.
Accepted into the record by Aid. Juliar.
B. Evanston Review article re: CD Week reception.
Accepted into the record by Aid. Juliar.
IIL CDBG FOURTH QUARTER PROJECT REPORT FOR THE PERIOD DECEMBER I, 1988
TO FEBRUARY 28, 1989
Chris Yonker commented chat this report focuses on fourth quarter accornplishmencs and
chat next month the Committee would receive the annual Grantee 7—`2rmance Rerer:
(GPR) which 'Would give them an overview of agency and program a�_ c—_ -�lishments for
the year. (Jane Colleton arrived at this time.) Mr. Yonker added -.tar nest month
Committee members would also receive the semi-annual review of =CDC's loan pro-
gram. He said that the loan program's focus needs to be reevaluated as to which per-
sons and companies the program should be geared to serve. (Aid. Summers arrived at
this time.)
Laurie Sans suggested that staff publicise the graffiti removal program again now
that warm weather has arrived. Chris Yonker commenced that Csry :ropert`r main-
tenance inspectors typically include graffiti problems in their annual a:rearance sur-
vey of the Citv. Catherine Powers stated that the survey is current,• underway.
vl� I�i pl�� �i Il i ill ii'!IgIll IIlllIll 11l
Housing and Community Development Act Committee
1 Minutes - April 18, 1989
Page Two
Laurie Sans commented that the Youth Job Center had not met its fourth quarter
target of employment. Mr. Yonker responded that this has been true In the fourth
quarters over the last few years because of the layoffs that typically result after
the Christmas season.
Aid. Summers remarked that the Battered Women's Shelter had exceeded their
goals. He also suggested that the City coordinate some of the rehab and code
enforcement work with Evanston Neighbors at Work (ENAW), so that the effect of
CDBG funds could be maximized. He mentioned that some city property owners
have financial difficulties bringing their properties up to code. Using ENAW for
some of the work might assist them in areas such as running conduit or Installing
deadbolt locks. Ms. Powers stated that it would raise serious liability issues unless
electricians were supervising the trainees' work. Chris Yonker reminded Ald.
Summers that in cases of improvements in multi -family dwellings, CDBG regula-
tions require that a certain percentage of low to moderate income tenants occupy
the building.
Sam Favors asked how much more the YWCA parking lot will cost. Sally Lufkin re-
plied that a $700 retainer is being held pending the installation of sod.
Ald. Raden made a motion to approve the fourth quarter report. Aid. Summers
seconded the motion. Motion carried 6-0.
1Y. CLARIFICATION OF HUD POLICY RE: 1989-90 RESIDENTIAL ANTI -
DISPLACEMENT AND RELOCATION ASSISTANCE PLAN
Regina Steuben explained the memo provided in CD Packets regarding the rami-
fications of using CDBG funds for code enforcement activities. HUD had recently
informed the City that, contrary to their previous opinion, displacement resulting
from CD funded code enforcement activities does not fall under the uniform
Relocation Act. She said that the Anti -Displacement and Relocation Assistance
Plan passed by Council In February, I989 states that the City will provide Uniform
Relocation Act benefits to persons displaced as a result of actions of our CD funded
code enforcement officer.
Two options were discussed by the CD Committee. The first was to seep the Anti -
Displacement and Relocation Assistance Plan the same and provide Uniform
Relocation Act benefits. CDBG funded code enforcement has not resulted in dis-
placement in the past and no CDBG funds have been set aside for this purpose. The
second option is to amend the plan and delete the reference to code enforcement.
Catherine Powers scared that the City currently is looking at past paid to
persons ,displaced as a result of all code enforcement activities tc
policy.
Aid. Raden stated it would look awkward to delete this from the plan and suggested
that the City not use CD money to fund code enforcement activities. :old. Summers
remarked that if CD money isn't set aside to assist relocation activities and a case
arises regarding code enforcement by a CD funded inspector, the Ciry has a problem.
He added that it isn't practical to set aside money for this purpose ;�-hen it has never
occurred in the past. He commented that inspections should go on mrensively in all
areas of the city.
Housing and Community Development Act Committee
Minutes - April 18, 1989
Page Three
Catherine Powers explained the condemnation process and the coordination with
the Emergency Assistance Program. Aid. Raden suggested that the CD Committee
postpone acting on the memo until City Council deals with its relocation policy as
a whole. Aid. Juliar tabled the item by concensus until the CD Commitee sees
what the Council will do about the whole relocation issue.
V. STAFF COMMENT
Chris Yonker reminded Committee members that a farewell dinner celebration
for retiring Committee members Aid. Summers, Aid. Raden and Lauie Sans would
be held at a local restaurant after the meeting concluded.
VI. CITIZEN INPUT
There was no citizen input.
VL ADJOURNMENT
The meeting was adjourned at 8:48 p.m..
Planner
DRAFT - NOT APPROVED
HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE
MINUTES
Tuesday, May 9, 1989
Room 2403 - 7:45 P.M.
CIVIC CENTER
MEMBERS PRESENT: Aid. Drummer, Aid. Rainey, Samuel Favors, Jane Colleton, Jim
Currie
,MEMBERS ABSENT: Aid. Horton, Aid. Juliar, Laurie Sans
STAFF PRESENT: Yonker, Lufkin, %lodaber, Steuben
OTHERS PRESENT: Jane Brandiev, Ridgeville Park District
PRESIDING OFFICIAL: Ald. Drummer
CALL TO ORDER: The meeting was called to order at 7 p.m.. a quorum being
present.
Aid. Drummer noted that the Committee had two new members. Aid. Painev and Ald. Morton.
Aid. Morton was unable to attend due to two meetings scheduled for the same time.
1. MINUTES OF APRIL 18, 1989 MEETING
Jane Colleton made a motion to approve the minutes of April i 8, 1989 as written. The
motion was seconded by Sam Favors. Motion carried 5-0.
11. COMMUNICATIONS/TRANSMITTALS
A. Housing Commission Minutes of April 13, 1989.
Accepted into the record b� Ald. Drummer.
B. Summary of Governor's Hometown Awards Submissions.
Nick-1 %lodaber summarized the Governor's Hometou^ a xar, application process
stating that applications were due in to DCCA on April 2S. .~S4. Those projects which
are selected to receive site visits typically %vill receive ar ,.Lary. Projects are ranked
after the visas take place.
I11. RIDGEVILLE PARK DISTRICT REQUEST FOR ADDITIC\ L. F1_1sDS FOR THE. ELKS
PARK TOT LOT RENOVATION PROJECT,
Ald. Drummer stated that the R idgeville Park District 'sac :eer f ;ncec in the amount Of
$45.1iGG in ,989 for the renovation of the Elks Park Tot L:,.. -�N t?:czeville Pars. Distric:
had originally recuested SSG,000 for the project. However. _.:e irritec ILncs, the CCU
Committee had recommended allocating $4%0rj1 for the -- er:. The Ricce.,ille Par=
nistrict recently �xent out for Sid on the pr,-)iect and t` e Aeejvec N:is for the
a'n011nt 72 :!0.2 l a. Therefore, they are rUrrenil': .rF'CtleSt:ra " i��r��'e c irinsL"r
of frn— _or+tinv_ enc% funcs :n the l c•811 7udg-r n on t�.t
protect. He r toted that .lane FranhleN )f the R id?e+ We Parr se••: tt) inskver
am questions that the kommittee -nwht `,ave.
Housing and Community Development Committee
Minutes - May 9, 1989
Page Two
Ald. Rainey made a motion to approve the transfer of $3,219 from the 1989 CDBG
Contingency Fund to the Ridgeville Park District Tot Lot Project. Jim Currie seconded
the motion, Aid. Rainey asked Jane Brandley about the qualifications of the contractor
that was to be selected to complete the work on the tot lot. She was concerned
specifically with the type of background that the contractor had, how familiar he was with
the City, and whether he had worked on projects of this scope and size in the past. Jane
Brandley stated that she had worked with the contractor in the past and while he has not
done a project of this size, she feels confident in his qualifications. The project is very
important for both his business and as a member of the community. Aid. Rainey stated
that from her work with the Administration and Public Forks Committee that she has
become very fearful of recommendations such as the one just given by Jane Brandley. She
asked whether the bid was in line with the other bids received for the project or if it was
drastically below suggesting that he may have underbid the project. Jane Brandley
indicated that his bid was only two thousand dollars less than the second lowest bidder and
in line with the architects original estimate for the project. Sam Favors asked whether
completion of the project was expected to occur this fiscal vear. %Is. Brandley responded
stating that they plan to complete the project by June 30th and would like to be able to
celebrate and dedicate the park at their 50th year celebration. Sam Favors asked if the
project would go forward without the $3.219 and funds could be derived from some other
source or whether part of the work would be eliminate}. Jane Brandlev stated that
landscaping would have to bF- eliminated should the Committee decide not to recommend
allocating the S3,219. Aid. Rainey asked what is the Cn staff role in monitoring project
of this type".' %1r. Yonker responded that as a subgrantee a lot of the monitoring and the
control takes place in the front end. As the City is not a part of the contract and the
contract is between the Ridgeville Park District and the contractor it is up to the
Ridgeville Park District to inspect the work and approve payment. CD staff then
processes the payment and receives documentation on the ianor standards and the
appropriate lien waivers. etc.
Aid. Drummer called the motion to question. Motion carried (5-0).
IV. PRESENTATION OF FY 1988 - 89 ANNUAL GRANTEE PERFORMANCE REPORT (GPR)
Aid. Drummer noted for the new members of the Committee that each year the City is
required to submit to HLD within of days of the end of the fiscal tear the Annual
Performance ; ep ort for the CCBk,] prof*ram. Chris ski-nmarizec for the
i ommittee sort' �f the ^•a?or lie "S :n. tF'C re; urt arc:
,tateC
Thus ;s a 'idle' . \r)en.Citure than :r the east. The I.�-
million dollars _innuatly in entalerent funds from Ht.L`. T-e e\:e^eit'tr'- of -ntilion
dollars represents t<pending some of the bac log of olcer _role ts. H!.D re�le•.vs this
report looking at timeliness ana procress. The` want t,) �i. _er 3 .Par arc 3 half of
entitlement 'rtn ;� left in the reser%e. The l_it% (�f r _3r:t --is i,olit ears of
ontitlernent ..:nds re'naining, .4e!1 P's !irrit. rooks at the ratio
hetween the .,mounr of -.\D r(liture s and t're entit!rrrer.t t'r eac) '.ear. Their
stanCar-' is that the• City expen(,, at !east )ne `iaif ^f-nt,t!e.re -t. During
the of r'.anston Spelt 'vnos the arnount -)f -ne .ear,
l?ll )\,Pr the st3nr,arr. H? P -also-evlou' '!le report t0 r'.;n•� r-,e i` 35 staveC
within the !ir—its of etoencitures f-)r activities r!assifie^ _s
Public S'er ices.
Housing and Community Development Committee
M,Inutes - May 9, 1989
Page Three
Mr. Yonker went through the report with the Committee and summarized each individual
section. He stated that the bulk of the report is comprised of the activity summaries.
They start with the earliest project and continue on through 1988. He explained to the
Committee the numbering system and the coding system that is used in the report. This
section of the report gives detailed information on how each project is qualified, the area
it benefits, the description of the activity and the expenditure. .alderman Drummer noted
that the additional code information that has been added this year is not included in the
memo to Cite Council. \1r. Yonker indicated that since this information is new this vear
it had been omitted from the Council memo and will 5e added prior to sending on to City
Council. Sam Favors made a motion to approve the Grantee Performance Report as
submitted. Jim Currie seconded the motion.Motion carried (5-0).
CD staff presented a brief slide show on project activities in the 1958-89 fiscal year for
the Committee.
V. CD STAFF/COMMITTEE INPUT
It was asked Whether Laurie Sans was still a member of the Committee. kir. Yonker
indicated that while technically 1's. Sans term has ended, she will remain on the
Committee until the .Mayor announces her replacement.
VI. CITIZEN INPUT
None
VII. Adjournment
The meeting was adjourned at 9:1 5 p.m.
DATE-
16
DRAFT - NOT APPROVED
HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE
MINUTES
Tuesday, June 13, 1989
Room 2403 - 7:45 P.A.
CIVIC CENTER
MEMBERS PRESENT: Aid. Drummer, Aid. Morton, Aid. Rainey (tardy), Jim Currie,
Samuel Favors
MEMBERS ABSENT: Aid. Juliar, Jane Colleton, Laurie Sans
STAFF PRESENT: Yonker, Halford, Lufkin, Modaber, Steuben, Crismond, Shulse
OTHERS PRESENT: Pamela Walker, ECDC
PRESIDING OFFICIAL: Aid. Drummer, Acting Chair
CALL TO ORDER: The meeting was called to order at 7:50 p.m., a quorum being
present.
1. MINUTES OF MAY 9, 1989 MEETING
Air. Favors made a motion to approve the minutes of the May 9, 1989 meeting, as
written. The motion was seconded by Mr. Currie. Motion carried (4-0).
11. COMMUNICATIONS/TRANSMITTALS
A. Housing Commission Minutes of April 27, May I I and May 25, 1989.
The Housing Commission minutes from the above three meeting dates were accepted
into the record by Aid. Drummer.
III. REQUEST FOR UNALLOCATED FUNDS FOR FLEETWOOD/JOURDAIN CENTER ART
GALLERY STRUCTURAL/DESIGN STUDY
Aid. Morton moved to approve the request for $4,000 in unallocated funds to be
designated for an architectural/design stud), for a second floor addition for an art gallery
at the Fleetwood/Jourdain Community Center. Mr. Currie seconded the motion.
Discussion: Approval was given b\ the Human Services Co-rrittee for the Recreation
Department to explore private fundinr or grant sources t, _,ctrtake a structural�desi n
study of the Fleetwood �ourdain Center. to determine t- n`, adc;n•r a sec-wc
floor addition to the center for an art gallerv. \o funo! s- -yes were found and the
Recreation Department is reouesting $4,OOC in CDBG una::ocatec funds to conduct the
study. There are no structural plans on the Fleetwood/Jourcain Center in existence and
it will reauire the expertise of a structural engineer to —.ake a determination. The
proposed addition is to build a second floor above the first `.poor wing which contains the
auditorium stage and meeting area and senior center. The p-oaosa' for an art Fallery was
brought to the Committee's attention at approximately the sa-e time the Committee
approved the reallocation of $2.000 in unexpended 1987-8� fu-�cs `or the construction of a
second floor office space for the Center director and mee:.nr-oorr,. These are two
separate projects. The office space modifications will be rra^t •erardless of the declslo-
to build the proposed addition.
d.
Housing and Community Development Committee
Minutes - June 13, 1989
Page Two
The Committee also discussed the 1989 roof repair project, which has to be done
this summer to correct severe water leakage into the Center. Part of the roof
repair is in the same area as the proposed second floor addition. Aid. Drummer
expressed reservations about the cost of doing the 1989 roof repair work ($120,000
project) and then covering over a portion of the new roof with a second floor
addition. This is without factoring in the cost of the addition. It was clarified that
the structural study was being done at this time to determine the feasibility of the
project and that a decision on going forward with the gallery cannot be made
without the structural study.
Aid. Drummer asked whether the gallery could be built without adding on to the
building. Ms. Shulse responded that the art gallery advocates were looking into a
larger gallery area as the first possibility.
The Committee has available to it approximately $17,000 in contingency (ULO)
funds. Aid. Drummer asked about out -of -cycle funding requests; this was not an
emergency situation and the Committee should follow its handbook of rules and
procedures. Air. Yonker said staff's rationale was that the request was timely; that
it is a good idea to know whether we can do the project with the capital
improvement plan coming up before City Council. The remaining question is how
the project will be funded, by fundraising of the advocacy group or put into the
City's capital improvement plan. After the feasibility of the addition is
determined, then the Recreation Department can go forward with cost estimates
and funding sources. It is difficult and premature to do any further planning or
fundraising for the gallery without conducting the study. Mr. Currie thought that
projects for the Center were coming in piecemeal, that a capital plan should be
developed, and that the Committee needs to know how this pr000sal will fit into the
overall development of renovating the Fleetwood/Jourdain Ce^ter. The Committee
voted approval of the motion 3-I. Air. Yonker said the request mould be on the City
Council agenda for June 26. as it is an amendment to the 1989-90 CDBG
program.
IV. REQUEST FOR UNALLOCATED FUNDS FOR RENOVATIOtiS TO 1817 CHURCH
STREET BUILDING (ECDC OFFICES)
A. Air Conditioning Installation
B. Interior Front wall Repair Following Completion of Exterior of Exterior
Facade Renovation.
Aid. Drummer reviewed the request from ECDC for $3,225 it contingency WI-0)
funds to install three donated air conditioners and make electrical modifications
and repair an interior water -damaged wall in their conference room (to be
coordinated with facade improvements to the building being done under the
Church/Dodge facade program this summer). Aid. Mortor moved to aptrove
ECDC's request: N'r. Currie seconded the motion:
Housing and Community Development Committee
Minutes - June 13, 1989
Page Three
Discussion: The City owns the 1817 Church Street building. Pamela Walker, interim
Executive Director for ECDC, discussed the larger issue of partial roof repairs which
have been done over the past few years. A portion of the roof has replaced two
years ago, yet there is still water leakage into the building. CD staff and Building
Operations will be checking the roof to formulate a more comprehensive repair
program for the roof. This request is for water leakage on a south wall and will be
incorporated into the facade improvement project. The water damage is not being
caused by the recently repaired portion of the roof. Work on the exterior facade
should resolve the water leakage problem into the conference room south wall.
Since the 1817 Church Street building was purchased with CD funds, historically
repairs made to it are also CD funded. ECDC pays the City $ 1.00 a year to rent the
building, so there is no sinking fund available to cover the cost of repairs. Ald.
Morton suggested that a type of capital improvement plan be developed for the
building rather than address needed repairs and modifications as they come up. Ms.
Walker said ECDC is developing a renovation plan for the building. Mr. Yonker
thought that capital improvements should be developed for both the 1817 Church
Street building and the Fleetwood/Jourdain Center. The request frorr ECDC is
timely because of the donation of the air conditioners to the agency and the need for
them during the hot summer months, and the coordination of the wall repair with the
work to be done in July or August under the Church/Dodge facade prograrr„ Several
years ago, the former ECDC Executive Director investigated the cost of installing
central air conditioning in the building, which was then at a cost of $6,00G - $8,000,
so the request for $1,725 to install and make electrical modifications for the three
donated air conditioners is obviously much less. The motion carried 4-0. Mr. Yonker
noted that this reouest would also be on the City Council agenda for the June 26th
meeting, as it is a new reouest and an amendment to the 1989-90 CDEG program.
Aid. Drummer asked that consideration of a capital improvement plan for 1817
Church Street and the Fleetwood/Jourdain Center be scheduled for a future CD
meeting.
V. COMMITTEE REVIEW OF 90/91 CDBG FUNDING CYCLE PROCEDURES
A. Critique of Previous Year's Procedures and Proposed Procedures for Upcoming
Year.
B. Review and Adoption of 90/9I Orientation Materials
C. Adoption of Proposed Funding Cycle Schedule
Yr. Yonker reviewed the schedule for the 1990-91 funding c�cie highligr*in£ the ke\
meeting c'ates. Ne also asked Committee members to revir-;, cares f " of the
orientation materials, which discuss the philosophical standar�s cf the Co~m:ttee to
assure that these standards are to remain and to add or celete an items. Mr.
Yonker asked if the CD Committee wanted to continue to irilite other committees
and commissions to participate in CD Committee proposa: review sessions: i.e,
Housing Commission meet with CD Committee when housing proposals are
reviewed. Ald. Drummer said he felt the joint review sessions were helpful to the
Committee and the consensus of Committee members .4as to continue joint
meetings, when possible. Additionally, the CD Committee er-couraved other
commissions/committees to submit written recommendatior4 or C:( proposals,
prioritizing proposal projects along with rationale for their-acom��R r,�ations. A
standardized format for review Committee/Commission woulc n-- heipfu;.
Housing and Community Development Committee
Minutes - June 13, 1989
Page Four
Committee members felt that the more extensive level of sharing of proposal
information from applicants submitting funding requests to both the UBP and CD
Committee during the past funding cycle was very useful. Committe members
would like to again share this kind of information. No time restriction or
structured format was felt needed during in-depth review sessions. The
Committee preferred to allow sufficient time for each presentation and
discussion of each proposal. The Chair can control the length of discussion on a
proposal.
At this time Aid. Rainey arrived.
The Committee decided to set tentative funding allocations for the public service
and administrative projects during the in-depth review sessions in order to
expedite the meeting on final funding recommendations in November. Each of
these categories has a total funding limit (or cap).
;Mr. Yonker discussed the July 11 heeds Hearing and technical assistance
process/staff review to assist all city and outside agerr_ies in their proposal
preparation so that all information needed by the Committee in the proposals is
presented clearly and adeouately.
Mr. Favors moved that the Committee adopt the 1990-91 funding cycle procedures
as discussed. Motion seconded by Aid. !Morton. Motion carried 5-0. The schedule
of meeting dates as proposed by staff was also adopted.
CD STAFF/COMMITTEE COMMENTS
Mr. Yonker said that the next Committee meeting will be Jul% 11, 1989 at which
time the Needs Hearing will be held. All City departments and community
agencies will be presenting general needs statements and aroposal ideas for next
year. Tony Halford, Planning Department's new planner, .kas introduced to the
Committee. :old. Raines asked that a date for the SF::e,7ber bus tour be
determined soon. Staff answered that suggested dates will be aroposed at the next
meeting.
V11. CITIZEN COMMENT
There was no citizen comment.
Vlll. ADJOURNMENT
Aid, Morton moved to adjourn the meeting. Motion seconded by Yr. Favors.
Motion carried 5-0. The meeting adjourned at 9:3: p.m.
STAFF: jal .L
1
J
DATE: 7=t E, I g
�r1
4Y21-2k
n
DRAFT - N'CT APPROVED
HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE
MINUTES
Tuesday, July 11, 1959
Room 2403 - 7:45 P.\•.
CIVIC: CENTER
1'E\'IkE PS PPCSE`T: Alt. Juliar, Ald. Horton. Ad.. Rainey. Sa7:je! .-a�,Drr, Laurie Sans.
lane Colleton
\'E\'FEPS ABSF-.` T: Ald. D-r+gym-ner, Jim Currie
STAFF PRFSF: ,T: 'zon�er. Cullen. \,cdah-r, Pn%vers. Shep. `"c—as. Tonkinson
OTHF PS PPESL-\•T: po5e' arie K%w. Kl"r vnrtin. Jane K mac` %--
Frances Lwxia Parze. hi ._,.'io. '%urry Larson.
5nlrrr e! Par':-7ane t.ra-zk<• . .=-e' . . P, - "!str,-t: Flair
Gr=marl, 0wK rare Cent As4)mwor, c.- ._ . "w-r..' LL 'e.
First-Szer) Progra' -'Wes 'joonsh o Cf'ic';tt ' . rt a vend.
A 'jut" 7oh Center: . ter: Perm Vwvran. l,r _ _ .. _ Fros.. nvA: Robert
C ounse!!ir�: Sor,ice: Pomn KcWtt. Lauri
1'I,`ESH INC, CFFROAL: '1U Wan Chair
C .•' L L TO OR PEP: 71e -cew "as W to orwr at 700 p, .. _ -A'.— M.^t' present.
I. 4'INUTES OF JUNE 13, 198Q %;EETI\C
1'l er,. 'wn nwren . �.:.. .e! F -.% )rS. \'otion c,r-;nr in.
lid. kh zr :1.' . .. . 'C' ve`"N M u5t . -W . ,nC:ln:
D ropes, "e s: VIC .'re A ery r„ n" �VOQ 9,31 A. -- - "- ;. "1 0 . :no.'('.
'Ae are' t' . . . Q J ".r-jtte -m es -nws: `,r t'. F<.
11. CC\t\it: N I CA 710N5 S`.IITTALS
A. Housing Commission \'inutes of Jure S. June 22. 195Q.
Housing and Communit} Development Act Committee
Minutes - July 11, 1989
Page Two
I11. PUBLIC HEARING ON COMMITTEE DEVELOPMENT AND HOUSING NEEDS
A. Transmittal Of Written Needs Statement.
Aid. Juliar accepted these statements into the record.
B. Oral Presentations.
Aid. Juliar oper,ecr the public hearing. Pe stated t`)at tF^e ,f t"e gearing was to
receite c-w,rrent_ from n•embe7s of tie patblic re,7areing co^ n `.,rrt� needs that could be
aedressl°c� ^•t:t`- CPFC, do!lars.
Jane F+randl,�t, F,'Jpeti!I ' Par; ces-rif ed i ,e locat:c- .•n,;r'rrel Par', for the
Corrrrilte.-. Cre ..;:;Cr i! at n?r, r'irt'I'-t `'?•_, rPCE'1tPr -- ore� ,ears ah'7 fnr
l as me ect,in,r e: t 7-.r - a"°s 3t C. .!}.!i ?�"C Car:, is ' ��7"11 15r'�. _�'t'C: .^at the ne;kj"hers
c
hate �)at' a`..rillt t!,1! iss:w i'nc r�ie% 'kCIji! t'J :e.? unsafe Pr a�
eQUlprt"erlt re —aver arc '"wo? ,''e r'4r� r''Ct Sli n_'r •t:I'i J Cqr;, : f jr"tionlP.� 3s a t ;t
7t. Cr'rn'i. - tS.. i, ^e„rc rC
E'
. air nan, Pro—
. Pir•, 1c,= r . .. also in .-..
V r' CT_ A Witt-•
about IN rev: 5r
pro.e'new
in Prt;r• rr e. Par
rr, th+' Cie L
uh� als., a:ar t�
ce•ronstr` o
t`-rr' ;wcort r .. t! r- qrT r
_ .._ c. appr;wynatel',
eieht percr•r•.. ,t - , _. 'a. Kunz tt:
_ +r r .-or- -- ;t t -.,, , , , 1 rr
;� e irrest5 ir.
F -iir",rr-e! "ar, -t
V e poise
, x,, 11 v I-, , ' • _
Ps- . ,:r.-,:rs `,rned 141
C -' fundin: -f : is
,.i „'�'.
{C•t� •�r.,t .. C'.. r. i it r Q-Otrin v n iI c i scouraw
illegal awwrrec
t:aki';f �!ac:'
it br .'• r_"_'! P% -. AM. Vur
-er r` We r°ciimn-ent
•,tas obsolete )r ;u5t '.torn cui.
=ane Prarr_!et phel teat
are tr ;r . 5ke
stated tha: rrt•st ;f
t-e ecrdr.,`rer+r '.ta=_ p,:t in Fri- no; :gar;
- and
Cificer '),, "a„� c� er. Kn inst un i' ;'ir.
-
„• . ;rt •-e • ,.
- ..-
w f •
e. i-` o Ff,
`ecurit% L -,. ,
Fr C--1- AQ- 1` _ -p
� r•t:
ho ni
w ..e, pr-v7
a,. as
-,r•t`_. :rr .-,I: ,.
.`t` -. Ye en "Pir a iri
-r• %/'r .;
'0 ar
Zn
of it-T
rece—er
"'r'C .?t_ .
t.`.?i , e'
it'...
- ^e'
.::`l..- •,�
an
.-r . i--5
C P' rAl
Or 1t,,.-
7 !r
571
] cam• \ C.ti t
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.? '.i
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-r.�. .! �. �
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2.
Housing and Community Development Act Committee
Minutes - July 11, 1989
Page Three
Owen Thomas, Executive Director of the Evanston Human Pelaticrts Commission,
summarized the accomplishment of the Fair Housing Progr-s, , He stated that since
1981 the Human Relations Commission has enforced fair hci;sing in Evanston. fir.
Thomas cited national statistics ',t-hich indicated a centinuec •reed .`)r f3ir housing
activities. Pi ! 9S6 the l__orni-nisslon \t'or'N `d on ;line ;31r ']Oi:S: k' cases: in 198U there
were 44 fair 11Dli5irlQ rornpiaints. Thcre wer" t`.to Casts bef-)rt `federal district }ucbt5
in Chicago. and thr'2e rases for 3 hcarirtr. Vr. Tho.—as statec !`i5 -epartrrent
would be "'_'cuestinQ ;1w.reased ilinc(in' to as-lst _:ail
i-.'_' state» :''err '.t'e(J1c7 i; (' 3-roi'est increase i.) lt?,al teF'S 3r "3t 3li
Yer,.. important. Mr. Thomas e\hlained that cannot
represent aff 1.1d :e }'Un- rrl atl']r C(lr"iT,lssI ]n: t .i"?. =: C:t,r:i,al lt'tti 3l
35515tan(=r to
(!rile .' r fsi. r�'J�Jr'y' - r' �13i"t� ) a_t 'r;,•l;)e f t e w. t- ]r f f
Co(-1plaln:1nC JiICI']rl .?Si:L 'C °io`.:' 'iu(-TAnt' tr'_ rti._i. •-..O(1 1P
for t!le faoilslr,�pr3k,r3'- .4Lir:r'i' .`-e `): t',ri:;IniQ \r �1:t^ T"of 5 '.�^.I"d
that the Cc— mis,iton !-a3 nct xljll th(- r'rl;_„1i t. \, t5-._v .: a
t!?e Cart tie-,t- stiff xniuic ''_t� u1 trj .�,r. 'Jr.
used to E" D,31 p"(3pl'_ Zo C.) testr )n :fir- O'JSJr7. r:V ...,I
the Cilrr+rr-IS5:7[1 .'a'. .'1 31 of er o si 4 al'ts 4'_;r:lt : < _.: 1 f'_'•: '3'S c::
Blair
-enter 5tr\ _, .i0Cr]x:rr at'_t. : x•_ . _ a. is
T
.e a� nt ,
atte._nts .J ,.r)' Ide cl,aIit\ _ar_ :o chi:c7en fr,r_. ;,,.,. .
_- ...._ .,
fa.il:'s.
She StaE,_c 1';at (Tto5t ]t 'lee=hil:rl^ t hi t `..er .3t'�';:(--.'
es e
,') - i'le
Churc' Doc,-e Vs. C r ijmrronc :^lr jhe Cmir-irt ' :'
.. `7 rPt�r_ to
get lRt C'� ^1:3I]rt '•t;t''. :1L' illJnois F_)opart-re!^t L t t'il:;''
ar'C ..:" .:'.
Se'\•=es
T1t,
rr'ust !e u: .'t'''.::i'-[-r'-. ;,'1:. t!t' fir_ alai" 5'. .. i5:
:t,a: 1t,r
t5 z.lire 5:.r. :..'� : r 3:_
'J. .let' t•. . ,.. .."Y• _ �5 ., .... S� _� t__. . • -.• .. 1•
_.._ _
Z _ 1
�3'.: tl' :i .. 'tit' ";i�r. _ .._ :r5 `_ -� 'xl..' •c; ." .. i, i."
�
�;;L'� ..3:
j''.t' t-L>r - - •`G '• 1 •t ., 'C .. _ �..1 r _ . }'.a. -..
C' -
.'t:: _ : r5
;_,. - nr e:i S -17. ^..rt `e :, s. :
\' -rt'.n 1�- .t ,1 .. ' •, c.• .r�r .�r,r . rr-. r. r ..
-
•:' 1
Housing and Community Development Act Committee
Minutes - July 11, 1989
Page Four
Helene Lame and Jim Slavish, First Step Program -Niles
Tot;•nshiD Sheltered
Workshop, described their program's need to the CD Committee.
%Is. Lome told the
Committee that this First Step Program serves the chronica'.!'.
-rental ill residents
of Evanston. It is located in the third floor of the Family Foc-_s bJilding and serv,ns
Evanston residents 7nl}-. All of their clients are on public aic. T`lc-rDgrarn teaches
coping skills so �-lients can function snore producti%ol-i anc _:f'
ti'.r'l.. %is. Lorne
stated that because the builring is not air-canditioned. we
ie, t affects their
clients. The clients rannot fccus their attention .;ell ',tihen -.
-,,rrperature in th,�
rooms is high. They also f_'are'd that the `,igh te.,r.pr•rat Tres _,
�,�.`,cr their clients'
medication,. T `:e a<gcn(-_, •�oula liko_ ::) oxnano t'-eir prc�!rarr,. At the
present titre there is :lot enough space for prr;ai 7i:nsel:
The ag,_-nc�- '.;ill toe
recuesting air condltianln4', and of :`.t' space ._
pr^'.ico inci-,imial
spaces Nr acuns,elin s •ilcit tl'.e% _ail cc 3 hotter 1 `b 7f se'.. :
. ve Sent% Vs.
Lorne stateC that l-_: mil; Nc.is Oar Wac .. n , `Warm -
e;, s:,;-por:s 141,
sheltered '.orksho Q •70C appli-wicn Kr this parpose, Mn 7_Aar
axec 11,7u mink
space thce 3gMCV ncruic s no'.;. GIs. Lome re ar-, :r.at the 3i:`,
; aD^r7\it at,'I'•
`our Mcusana some foot .;hwh th.e. '.; idd .,-.e to �::
.sti... 1-
asked the re0r_Se^t3t,"'s :rcr- the sarKi0p to prOrnize x
-. wirtnt is • ar,,
imponarz to t.`.e.r ( ••-e air=)r,dit, ;ran ;r t! e _l :h .;'�r:+
_ .._ .i: t!.vir
WEG application to the C ermine, N:1 M o-tan okw:
m. T
agenp srr'.es =;ie rt; ':t urtin the hours of `' a. , . 3rr' �_.,7_.
,-fir a' ,
but auencv stiff a Yarn Parker ,`'an 'h_tt arc via. :a:-- .' c
Vs. LjmC -
stressed t' at wnslst-nc% is I.mDortwt in nor, inc t`'-r',.-:oontb
_ _. , in wood
like :o te ani•_ to ser. as '--an` 70M :s POSMW rl 1 -
! :a'Z.s A,:t.01:t
haWn£ to Anr" abm" the deal. Sar. i& Fwars asks_.. .`-•uu -- a
:Avqzs Ye a::ene;
serves on a cai:v !:asis; the ag,�nc•; ser:es appro.xk— at�_1, sii- ,- p :ph! on a d ail'.
basis, Alm. Morton :asked ho%, maxi roar-,s t`e agwro rum
-as !o senv arose
51\teen 7eOgl^`: l.`P a en-', c.rrren;l': has t'h,] idr;�t '7noi^ `..
:-s ^,c,ns ) r17t
afford pn' ac w�vn larking 'xith :New nq :rx .r'ci• ...a: :_... .
'. 5=1"M mit-d
l__Cm ritte" rc' r.,_, t - am-e :[ ;ro ;e- ,. .:.. :.t: •-.
'on ; e t..,. st .. . at _,~ : a '. -,
rc c,•
,!,e sa^ c' `..r :i ,r :r ;i,z".t `, - r•. _ A st t, .. Oa -
r `.
. ~er t: =e �
TV. q"0 10 00 r,, it s'. ter,
t`,• ._
f )r ser% ,c.,
)t •` r' tom, ..t' _ ;.,• r _ S. , -Al tea .:.
�. •-
.�r' � -... - �• .. r�.. -. fir' •ti '" -. �. - � .. - .^•J •; -'-.. ..
Housing and Community Development Act Committee
!Iinutes - July 11, 1989
Page Five
Vs. Powers replied that the Cit% has to prove that it \tour cost I�Oa or rlQrc of the
value of the home to rehabilitate it in order to go to i-ourt anC �!Ht ptrmission to
demolish the structure. She addea that there are ,our to fi\'e such horres right noa
in the it\ that are in that state. Ad. Vorton a! 4•.e_1 .t h\ t:.e F-It-nar:-- ent is not
asying for Iuncs to : k,_ all tit is}e5e struct':res cn%% 1.`s. _rs rE'7'rr.'d tIlaI It
takes im-e to prepare 0-.t, !'wise. S41e ;t3te(. tht'r:' ;c me 5i;r' 'ear'• fJr f-ourt
no\\. Ald. F: aine% stat^c that she .lau{U 5e in;erestec :n t`c ;lt t.t ;r-tFr.Irn if it
would inchide a\s as ,-iI. S!'e �t.ItL'C, tl'nt c e : e';=_'.es 5Coner or
later t`-e Ci!,, %il! 'iw,n ;fj til,n ;`-is r,,spt:rsi•- I;- lr. Cr,,t 'tSit_ :ilnC ? llen
on their nr' pPrt\ !;r -t-;;I^,-' prrpt rT\
par`,' -\a\ S. V f10%e _ .•n l''(• i cit t ' 3C '.fit a t• -,lfl�l :i' _ _. - I 't i ril!a of
Pen-)\ \c r---yin, ":rep , ,i;, k-r. , ,e,,i c : t-it' .-1, i -"it;-_ r'i; e :t'e
eX�c?r'.SIGr' Jf t•'� !�ii`. �3r- t'�.'�ttf !ia�"iFt'(: c]t �. � � _.. - .j'1".
�'r' `T3T _.. S!�t'1 f'a\'
�t fai. [sn nrn':fj na 7,, z 'l\ I:li ia'. F' '�.]r K !; -'.\ ' .r, ''\"�.r ,. .. �, ..!\ ,Sri'
CE' te.r In _r e7 to " JrC
'lf l•�t� .1•.,cr_'n t c1T _. ...:' .:�_ _.. _,.tl\
r7or
,. a r I_.. t'.. ;,_. ,_�r� o,r.��;, wt-'!• ' t
,. ,., ,rc' thdt
'L'r- dlr'!r'� ^I:i`. _rn". •TI11 - i1''C' '.11t� l�C F�
Iat
r
Lair„ Ca; c ]c r>r `-,'1 ", .7
\p
in Ce'p;arr!,F,r 1 jr. ! _... . :Sni'C .f i`f' I' r3. -r '; >r '.l I'.'i
, . - all of ft5
COn5trLlCt: 1f"5 fry l-i,, 1`c. �,Jr='r"Lil
rt,ckwste- 1!-%e ^r� ` f .� ltl'L'. G,?.r4:f'! 1 t'.Orc �c t•n +( =3l _ 4:1r.tr'r'',jr
( Ca1: �i 1. C'r�i f• ]•l, G, ii r'.�C �. s�:l'C': ,it �, .L.._ :'.,}.'!: - � . ,.
` - '1� �t'•'lit.r� ,t'I.tt
[F'L ."e °;f5: _, ri .'r'-lv:.Zf_ is 5. �.:•' r. \. \.`,r' ..
_ - .. 'L' :�1't,'C.
:.hT.i:rt'. !' f _ .; s-• Ft,r?t A 'ter' ::f '-
- tF ;. r.
d^, t'r
t't• S
r. �`t' .. '•f'�' :' - .. .:.. r ... t' ter', ..
- -, .. i`.'1 .., r.. t'
zt
l
Housing and Community Development Act Committee
Minutes - July 11, 1989
Page Six
John Buckley, Family Counselinsz Center, updates! the Committee on the status of the
painting and sitting work that was funded through a prior year CDF-C. ;rant, He stated that
the work had begun the day before on this project, and thanked t-e Cor- rnittee for their
funding, 'Or. Buckley said he I.voud be making; a recuest for pre_ra-- sl:r)p,)rt of the case
manager for t,`:eir senior citizen )rogram, that the}' had recl,estr_'c .as: .gar from the c_D
Committee. He stated t.'+at Farnil� Counseling Ser%b:,_s is servi(:es
for senior citizens in Fvanstr)n. `Ir. Piicklev _ tc it•I that ., -a,; � _ r. r � :;r'. ,o Place
people on waiting Mrs for ser Aces. List i e:ir the ap-r:, 4 ':n} hv: !or l..i M funds for
1100 of the Dr'3:`nied cast' managers sCt# n%r hilt the reci: "Ist L is -cc wor.7wd. Vr.
SucMe!: said the %oar the ai •'ne: 1lmdd recUeit 2 c fw i':4' _. --.a.I posit:<]n
frorn CFI anc 1 ' it )- tt'.o .`Itc14ctir't; P-ir ol. 'Tr. . ,0: we reahzO
that In the nast Oe 01 Cor-,rvit:l'e ties ni.onc that ton n n . ._."C acc1 11i'
puWh.-
He iskea if Oe c uMI;S:G, _L,r'rllCa '
,as 641 to 00IC;rIa Wt :'._ ."Ir. A._.. ^I•i.!r nVon ?a a ._ ._ :...y.' t Cif . Vol
i-
_
1-o5o f irI:I7a .it W_. tno : .,. :r?i;a!K A .. :-t' _ Punt if
public se- ce fucks as it Kc last war. Alt. V,.'tan -a ' .t:f'_ _. :ni n a _ 3r tone,
Wr senhir '_tt:zens.
:!v
Eram— , s,cake .I We CP i`17.-r .:t0e . da -. _ - ..ar A ,rks ^rallots
reC.ae"ir£ \_^FG
ans. 14it moo that fi : r ,_ . ire '' 't.
_, . -a ..a listen r,l
On Cap tai W -'r ,% •'nt P ian` . T &a ...
:.rrwo , •cuest
w in t
... 1 .,^r. )v , 1^ of t''� itr�.;
I rson Rr e t
-an er t'
no K A-,
because it is nrle
I is e ' .a:% i trif sus o no, 0 of r' ar c. .
o. . : e .' _ mitzoe
that its prap.si3;
'mod wo an :cd:tiorai ,..iliry tD ..-a . ::
_- ;. r ^riwe. The;
current heizN 'if
Pi, `fir clo '•'I•r is L7514-N st_>.rcares. Tt
:... z :.:f:... Isc' :'le
heisht f r 7
-i. , [ <. L - ;r. . Sars i?^. _'v •:-'c• .
Ll'
Yr. Trr.kir.s : ,
_ &7 Oat , --,., s r i' . i.cvot =
__ ,4 7c,r.
_,3[E' _. 3= ..
_, �i _. .. e' :i: i? "I'„ r�., •. `-
- -... _ ..:;:` .;.ice
Housing and Community Development Act Committee
Minutes - luly 11, 1989
Page Seven
Ald. Rainey suggested that the City abandon the notion of placing another railing on top of
Emerson bridge and instead install chain link fence such as ;s `.ouncr o•i 4aster Street in
south Evanston.
Fred �.rtillen, + _crescntin7, the Parks and Pet-reation for the
Committee the P arcs PePartrnt�nt Man to up, -ace nine -its svice
1�375, startint '.�..` Lari^-,e. Par-„ t PFC,
Morton risked :f there isn't 3 recuest to ;
et the' •,�oecs o,it of
that CNIG mode'. annot be used for phi
sica? rauzire --na i',,�
:cN of gar';s.
He added
that the Parks ')enwimeni, because of
f+.:rr int •-tits, ras f-� ,.'°r
v-a:ino:
_r'p:2-••2es
:o -r ai ;ruin
par,;. AId. Pa:^ev a«ed -,<<,%- {,DF1G
f':r.cs 'e _,.
r 5?
•rant<<nanc�'
purposes. 11.` :s 7nker r^sp?ir'Ct'C! :,h,-,
��i7f � -j5"'
Sri'
tirne irn,-)r'7s r;t:`'er t`an r
ai fr _..
--
.ir't?ICt:^
r'13ro5ent i e. -t :".s-t'ar!f f : `!, ..f'\C r. _. ct'
not bN pre-,t,tit
C04%ti l_tSIE it'.
L :`, 7>S:St.i t"_ I,n :3:!; 1, ?
_r,i;='r' 7r:~.5- _,
..- 1 er:'r
n: 1r+5tr`n,
:+'n h',r-"y^it', rl,,`t,1 ;7.�Cr,,{
t. r:•.-.r
.� r •..'r:v t a:
tf'C'Sc' f,�i_;. ik•';'+:.t'�
_ _;r' 1?.. _ '1,"lt:t'r' n�. .i
�:�. 'n'.s T,:
arc I'CC e
Suter-Cr'5 '.�-f'r
...'� ..'t'r: ,_ ^, :'t ,, tt
...I L_.:'f' ... ?c, ..
c.r -,-• Jr t 7 :ti.['
Mee:I-,V.
IV. REVIEW/AnOPTION OF "COMMUNITY DEVELOPMENT AND HCt-S1\G PLC.`"
Chris 1 or �_7 2t_♦;� t
s, -x
P:,l for
t'Ie
CorT', ltI'_ 'r =::"^
CS.•r ,:e: .;'.._ , .. '' f' ...:n
5 _'
_.. t'C
3i
•':Geri, �,,rs,,r,,♦ :a. ,.."r'r'.
."a: t`'t• ,.. an ',. ..::< ,_. . -:
� _ ., • . � :...t,?:.:f'
,`
.,,t, ,'•, ': ... _ �..
a', �� motion
Housing and Community Development Act Committee
Minutes - July 11, 1989
Page Eight
V.
11d. Morton asked if the Hill House building located on the community Hospital grounds
could benefit from these guidelines, Chris Yonker responded tnat CD funds could possibly:
be used to rehabilitate this building, and that staff is workir.£ `vith the O"-er The Rainbow
Association to develop an appropriate use for this building that .kould serve the
neighborhood and community. Ald. 1lorton asked ii t-D f: ,7, s could be used to light
alle�'s. Chris Yonker responded that it could be used to hey p :ns:zll the light fixtures but
not maintain there or pay fir the clectririt,: they ussr.
CDBG FIRST QUARTER REPORT NARRATIVE FOR THE PERIOD MARCH 1, 1989 TO
MAY 31, 1939
Chris Y ont t'r askefri [`-.e Cr C- -(nr"litf'o t` eir JL`lnl<:^ of ne,,. t,-)r"nat for reporting
objectilt's . rd f;r?an+_,3( Cata for oc,,m l F�P,] pr�Dje'-ts. A:'% :.,:,ir State' t!',at i,e .'oil.,' '.)e
intere5t•'C .i- !-.o%v C."% _']IJrr'il _'`+1',nds to Ye ,'.r 5dt. 1 d .(i'' Sans asked if
the rnonn r-E)cr:ed Over The . .i.7bon r,as the sap-_ . 7 eN t`-e%- vktfre furced for in
19Y. Chris ..
,. who galls
Dr,,_-o- L':, ,nI ... +.r$r'.. !'
?, .c,. erts .:5t";.{ t%- :'e
) not) 1o`: je`-t•' ,
the lt.aran tilt, an n:i'. carmai
leee %%aN J`'�r •r�«
tuzet prml: ti r.
Sn e as _'n 5!,`.t pr•-_. gWrvent ion cnj
. _ n ae. rev Clr.s 1 "irker
responce! 0it O
. dw rifor . i as f A as win minutes r ..` ,,%o 4,c ,rs )f - t".:ine 'k 1t`l
11'=r tC• 9J,' C:�tC•^
that �r?-_ C,:1 ^ tnt —nUnSt la�L: ..
_ . . •. n . , P ne•• _:- A t` e'
i_a m e ,•-s -e3 . ..
t .: , .: :nerd ., ,, •r•
l ^+:.Jf;lt' .. -,r`- �...+':f,
.... :C• a'r-.. r� ..+-�. Yon er ..
--at `r, A . ' dz''nc ":ous
revue st :415.
'tit:. i' . - . _t;=. 0
120., t`. -0 _ . ,. ' 0= _ .. _..
nt,,Jr•.�+
that rr ere ; _ _ rrc
nests rv;irday 0— Waaernt w _ Ws
-•._, !"vAr a arc aiso ,,,e
rty-har toar.r of
Voct ?r s !row Pw ) At: t . _Gf.e om; -�%:u
:r--pr)%e the outdoor
pla%gro+w. Wr,s
1 Qnker 7esrornvi that the ) IC A _'-
_ s ziscaZ ln+ 3',er t`,,,
5attered tk. -en's
shelter as W as Oe ,_sWar _a%
Theref 3rs the 4 '.t:: 1 .:s r"ec _,at_ • . -a IW A t`'ew
provra; s.
...t•��-.A � " �.. fir'.. � ��. .' _._ ..
Housing and Communit) development Act Committee
1'inutes - Jul) 11, 1989
Page Nine
Aid. Morton asked what the business of ECDC was now t--at it does not do housing
rehabilitation. Chris )onker responded that it has changec 3%er the fears. He stated
that CD funds provide 90 to 95°° of FCDC's operating costs. Four people are ervplo� ed
there note. Fie stated he '.vas not certain whether ECDC. 'xculd contirox having the
deput} direct n position •.thigh was Pnrn ',tal!.er's former iot-. -,'r,. to .thorn
ECDC Is resnonsil-ie. C. ris Y linker responded that the gw c to t}ie Lo_rl
Pe%'lett C L"'rritit-e. the -CDC 13oar71 of DIr'r tors. t t11r '" T Itte" anc,. Illtl'ra,-?I
C_irt Council. AId. 1l(,,rton stater that we no!'- to iti; ,)-.% -1 :. otlt :' e 50 hat
%%e can helo •rar.e It '.vorl.,. 1_aurie Sans -orr , -ent•_,i n .tee W Cw7v^ ttet_ reeds to
know what ECi~C's c.jrrent pl'ars irn to see If :he, are • ta: v e "Inmrrinie '.tapirs the —
to support.
bane t -,,rl a:nk-d _. 7-it tO nt )"r N 70i OIt As:ed a --a :Latter! % rtmort. . gkiea
n
Ste'I re7. ;..
"it .�s .. Or"!
x as . v w.- . 0 . : :t'C., A x _ ?; Air il_.
71 t.^anspur'_
,cr.. __'';_-
tie 17 a—c Clwaz
-.Lest'_, vt-,.cif}; at Ke
Da`ls Sireez
4jifo • s. :Kris \
;rhtr stated t`.at ir? . h
;I? :e )t!C C a. . 1 .. ar,
accOltOn GnK
arc that nher
g r :pits Ow too! Fern ,r er ,
; . -_rst. -.c z t',? r }ntl°r. Aid,
'ullar narvi
Oil N , „a.,_r'.
r-vor: f:r We :irit na 't
:' me 1?Svir
w 111 a .t10r ..t•...
- , 7 .It . aIn0 d
at II : r 7In kt " -e 010W.
v1. CD CO%',%IITTEE FUS TOUR
�1C. �lfilit ..,'r'.. ar• .. Lt rf' '.i I.. ?! „t' rr 1,T.1, p t
ank r co ' e t`_ .L,w _..:.. 1:t_'IiL'\es I, of;!c ' " ii 1 too rnr `er
"cps an O
:-u i) ow 2 1r _ to kter Qv t :ur
'.tWln rea= .-
arc . W3:rtts. Qd.
Ramey W"genec
oil t`-- '+:s _tor. anc .IC".t t:'c ckl leiltion
crtea. T-e
., or—oter sz 'v 5% cc: sonsus
'.t.t`T 00f _ .
enev..r_s :or sites to
zh%e vaFt a7- :_:ace_ t ] st 'n. .i;:,J t'-.'s
1,)5 ro,,r.
V11. CD STAFF A\D COi,,%IITTEE. 1\PI'T
Vill. CIIT1ZZE`. 1\PI_'T
It,.', , -f. .-t- - ar. r . . 1- r! • .
1\. AP'0L'R \%'E`.T
woken . , . . ,
Potion carried c_ 1. ''cot .r c .. ' .
I It A I I g I i iIi I I I ° 17!Igo Il ll I I� III 'I, I I III
' l l III I f II Ili I I I II 1 I I I III II I �;� Ijll III In i I,, I,��IIiP� �,IIIIIIIIrP'I� lillll�l�l ��TI ��I III ill' I�' I�I'�I' IP fl�l����� �i� IiIIiIIIV�I��lgl'�P 11 �l illl�;�l II�III h � i ,
Wn
DRAFT - NOT APPROVED
HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE
MINUTES
Tuesday, August 8, 1989
Room 2403 - 7:45 P.M.
CIVIC CENTER
MEMBERS PRESENT: Aid. Juliar, Aid. Rainey, Aid. Morton, Aid. Drummer, Laurie Sans,
Jim Currie, Samuel Favors, Jane Colleton (Tardy)
MEMBERS ABSENT: None
STAFF PRESENT: Yonker, Halford, Lufkin, Modaber, Steuben
OTHERS PRESENT: Pamela Walker, Emily Marshall, Belinda Irby, Evanston Community
Development Corporation; Paul Dalberg, Associates Consultants;
Matthew Badman, ,Medill School of Journalism.
PRESIDING OFFICIAL: Aid. Juliar, Chair
CALL TO ORDER: The meeting was called to order at 7:50 p.m., a quorum being present.
I. MINUTES OF JULY 11, 1989 MEETING
Aid. Juliar made a motion to approve the minutes of the July 11, 1989 meeting as written.
The motion was seconded by Aid. Drummer. Motion carried (7-0).
11. COMMUNICATIONS/TRANSMITTALS
A. Unified Budgeting Panel (UBP) Proposal Review Schedule.
The UBP proposal review schedule was accepted into the Aid. Juliar.
B. Brochure on EBIC's new Small Business Development Center.
The EBIC brochure was accepted into the record by Alderman Juliar.
C. 15 - year ECDC Funding Summary.
Chris Y'onker explained that the update of the surr r- ;as inclucec per Ald.
Rainey's request for history on ECDC. 11r. Yonker added the program costs were
separated from the cost of purchasing/repairing the 181' :t-,�cture at the -eauest of
ECDC's former Executive Director, Charlotte Walker.
Alderman Morton asked if the amount attributed to ,c—inistrative costs was
excessive. Aid. Juliar responded that the total funding :;o `or CDBG is 2010 and
there was disparity among agencies. He added that the 7 oTr ;tree hac not set a
standard but had not encountered anything outlandish.
1:111F II 111 1 11 1 1111 ' 1111 ! 11
Housing and Community Development Act Committee
Minutes - August 8, 1999
Page Two
N
Chris Yonker added that administrative costs vary by the type of program funded. For
example, housing rehabilitation programs are generally more staff intensive than
facade programs. He added that ECDC's Administrative costs may appear high
because of a housing rehab program administered through 1983-84. In addition, no new
capital dollars have been added to ECDC's budget since 1987 while the City has
continued to fund small business administrative costs. As a result the overall
percentage of administrative expenses will keep increasing.
Alderman Morton questioned why changes were made in the Simpson Street program
requiring owner participation. Aid. Drummer explained that the changes were designed
to bring the program into conformity with the City's facade program. Per Ald.
Drummer's request, Pam Walker (ECDC) clarified that Simpson Street switched from
an allotment per storefront to one per building.
Aid. Morton expressed concern that the dollars and responsibilities of ECDC were
being reduced each year. Laurie Sans commented that many programs had been cut
over the last ten years to accomodate new ones like Youth Job Center. She added that
the City was not singling out ECDC for cutbacks but was working within budgetary
constraints. Aid. Drummer agreed with Morton's concerns but stated it was time to
ask tough questions and examine ECDC's mission. Aid. Drummer added ECDC needed
to redefine its mission or close down. Samuel Favors stressed the need to disregard
past problems with ECDC and to evaluate fairly any upcoming proposal on its own
merits.
The 15-year ECDC funding summary was accepted into the record by Aid. Juliar.
D. 1989-90 ECDC Small Business Center Proposal
The 1989-90 ECDC Small Business Center proposal was accepted into the record by
A Id. Juliar.
f11. ANNUAL REVIEW OF ECDC COMMERCIAL REVOLVING LOAN FUND AND SMALL
BUSINESS TECHNICAL ASSISTANCE PROGRAM.
A. CD Staff Overview of CDBG Economic Development Requirements.
Tony Halford outlined the federal operating requirements of the ECDC revolving loan
program. Mr. Halford stressed that while the requirements ensure that CDBG funds
benefit low"mod income persons, they also effectively reduce ;"e ?r-ount of tusinesses
eligible for the program. He added that the total loans .)"ere, in
comparison with the rest of the state, not unusuaik :ox.
Discussion then centered about the establishment of a ne,.; -pc_ire^^ent, en:,,)rced on a
case -by -case basis, mandating that businesses receiving ECDC roans implement
technical assistance recommendations. Mr. Halford noted :-..a; recur -emendations would
be used as benchmarks for loan drawndowns, citing a revert loan as an example.
Alderman Drummer raised a concern regarding the additional _ost to a �usiness to
implement the recommendations, as well as ECDC staff '. Halford ac.nowledged
there could be nominal costs to the business and save thm _-: :use 7-,:DC a as already
providing the assistance additional staff time would oe rin,-
Housing and Community Development Act Committee
Minutes - August 8, 1989
Page Three
Laurie Sans cautioned that the benchmarks should be tailored to each business while
Alderman Juliar expressed concern over possible legal issues. Aid. Juliar noted a possible
liability to ECDC and the City were a business to implement recommendations and still
fail. Aid. Rainey disagreed stating that the businesses applying for funds often were in the
most need for technical assistance. She added that without the recommendation to
mandate (in certain cases) the implementation of T.A. suggestions, ECDC would in effect
be subsidizing a weak business and setting it up for further indebtedness. She stated that
this situation could be worse than potential liability and that if a business did not care for
the terms they were free to look elsewhere.
Aid. Juliar encouraged a review by legal counsel to determine to what degree
recommendations could be implemented without the risk of litigation. Chris Yonker
stated that staff had considered both arguments but felt that there needed to be some
type of mandatory entrepreneurial training for new businesses. He stated that certain
benchmarks, such as requiring a business to develop a marketing plan without advocating a
specific strategy, would be acceptable. 4ir. Yonker acknowledged that fewer
requirements would be necessary for proven businesses. Jim Currie stated that instead of
mandating recommendations, initial loan eligibility criteria should stipulate key
requirements to be met prior to loan consideration. He suggested that it was
inappropriate for the City to determine the correct approach to the T.A. question because
it was ECDC's responsibility.
Aid. Rainey requested that ECDC elaborate on the nature of the T.A. provided by citing a
representative number of cases at the next meeting. Chris Yonker agreed and stated that
the new reporting requirements were designed to make this data more accessible. Aid.
Morton questioned offering the program outside of the target area. Chris Yonker
explained the service area was added at a time when ESIC did not exist. Aid. %iorton
stated that the City-wide eligibility needed to be reevaluated since the situation had
changed.
Laurie Sans briefly commented on the recommendation to develop a -'-ecklist for the loan
review committee indicating it would make a tough job easier.
Aid. Drummer commented on the recommended entrepreneurial loar orogram noting that
while the concept had merit it had to be made clear that completion of such a program did
not guarantee funding. He expressed concern over the $5,0OG yap wrd whether it was too
low. .old. Drummer indicated that forcing ECDC to collect on ell--h-,cuent Ioans would put
them in a difficult position.
Discussion then followed on whether or not the City actualls - is -;,lateral in similar
situations. Chris Yonker commented that part of the problem A.is ;rat accepting prrsonai
property as collateral (which may not be collected in the case A ^efault) would, result in
rendering collateral meaningless and no client risk, fir. Yonker ac,ec that neither ECDC
nor the City wished to continue using the misnomer of "lender -)f last resort." Laurie Sans
added that the Loan Review Committee needed to change t�.eir --inking on collateral
since it was unlikely that ECDC would put anyone out of their `�CTe ;f their home was
pledged as collateral.
Jim Currie noted that while he agreer with some of the recor-• scat:,.rs. ^e preferrer to
forego continued discussion until ECDC could respond in detai: it tre -ext -reeting.
Housing and Community Development Act Committee
Minutes - August 8, 1989
Page Four
Pam Walker acknowledged she had reviewed the recommendations with CD staff and that
ECDC would probably lean toward incorporating some of them or a variation of them.
Walker agreed to return to the next Committee meeting with more formalized responses.
Ald. Juliar directed CD staff to work with ECDC and return with a revised memo
incorporating ECDC's responses. A special CD Committee meeting was scheduled for
September 12, 1989 at 7:45 p.m. to further discuss ECDC's responses.
IV. 1817 CHURCH STREET (ECDC OFFICES) BUILDING RENOVATION NEEDS
Tony Halford summarized the background of ECDC's request. Although appropriations are
available to complete repairs to the conference room wall and facade, the project
architect has recommended work be postponed until roof repairs are completed. This is
because the roofing problem contributed to the facade and interior damage. However, per
Committee request, an overall building plan outlining all anticipated leasehold repairs was
developed. Tony Halford called upon Paul Dalberg of associates Consultants to discuss
the project in more detail and accept questions. Dalberg emphasized that the building was
an Evanston Landmark and this may cause costs to be higher than normal. He provided
estimates for both repairing the slate roof and for replacing the slate with asphalt. Ald.
Rainey questioned whether the costs considered unseen problems as well; :Mr. Dalberg
responded that all possible expenses were considered.
Laurie Sans questioned why the project was to be funded with CD funds as opposed to
being a component of the City's regular maintenance budget. Chris Yonker responded that
the 1817 Church Street building was not in the City's Capital Improvement Plan and that
historically buildings/programs funded through CD were repaired through CD. He provided
the Fleetwood/Jourdain building as an example. While the Committee agreed that the
work was a necessity to be undertaken soon, Ald. Morton raised concerns about depleting
ECDC's revolving loan fund. Chris Yonker explained that ULO funds were not available
and that the loan funds were the only likely source. He then noted that ECDC had the
option of requesting additional funds during the fall proposal cvc!e.
Alderman Rainey said the complete estimate needed to go before the Council along with
the roof estimate in order for the City to realize the scope ,f ;he a-,.)rk needed. Mr.
Yonker agreed and noted that it would allow the City to make a letermination as to repair
and maintain the building, sell the building, or even give it outright to ECDC.
Aid. Juliar agreed with ;lid. Morton's concerns about ECDC's loss of revolving loan funds.
However, he acknowledged that even if the City gave the bu,lcing to ECDC. CD funds
would still remain the likely source of repairs. He added that -:e`ore the building could be
sold to anv other private entity, the roof would definiteiv --eNr
id. Rainey added that because it was the City's proper,•.. -tf =.t, mould ,ncur the
responsibility of bidding out and overseeing the project. C`—.s 'r :)nker recommended that
the proposal also be submitted to both the Preservation Co—rnission and the Building
Operations Department for comment. Aid. %lorton accec tr.at she wouic like any
recommendation to note the concern over ECDC's loss of ,oar funds and that asphalt
shingles should be considerec. Furthermore, she suggestec, -nat t,-e City Council needed to
consider additional funding alternatives.
Housing and Community Development Act Committee
Minutes - August 8, 1989
Page Five
Laurie Sans moved to repair the roof as soon as possible with up to $40,445 in CD funds
to be reallocated from ECDC's revolving loan program based upon Council approval. In
addition, the City Council should consider partial funding with non CD dollars and the
City should bid out and contract for the roof repairs. Laurie Sans added that the City
needed to work with the Preservation Commission to keep costs to an agreeable
minimum. The motion was seconded by Aid. Drummer.
Jim Currie noted his concern that CD was becoming an extension of the capital
improvement budget. As a result he considered the intended purposes of CD funds were
being weakened.
Chris Yonker offered that a possible alternative would be to reallocate unspent dollars
from projects that will not be spending their complete allocations this year. He stated
that current estimates placed this figure at $50,000. He added that this could result in
no reallocated funds added to the annual HUD appropriation (a reserve traditionally
allocated in the fall). Aid. Juliar expressed concern about not being able to consider
alternative uses for those funds during the fall proposal cycle.
Chris Yonker asked whether the facade and roof work should to bid out together in hopes
of cost savings. Aid. Rainey disagreed because the projects required both different
technical expertise and were to be administered by different entities.
Sam Favors added his concern that for future purposes the City needed to determine
responsibility for the building and whether to include it in the Capital Improvement Plan
in order to avoid similar situations.
Aid. Juliar called for a vote on Sans' motion and it was approved 7-0. (Colleton excused
herself from the meeting prior to the vote.)
Tuesday, September 12 at 7:45 p.m. was set for a special meeting to consider ECDC's
responses to the recommendations.
V. CD STAFF/COMMITTEE INPUT
None
VI. CITIZEN INPUT
There was no additional citizen comment.
VII. ADJOURNMENT
The meeting adjourned at 10:16 p.m.
DATE:
5TAFF:
4 Y5-9
I I i �" i � � II I I I I I I
' lql ll � I1I1 I' I III} �I�� ^; ;� " 1 11l111 �llll !l W �II " I11 1 r' II ' �'I RI I�Ij118'
III`
DRAFT - NOT APPROVED
HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE
MINUTES
Tuesday, September 12, 1989
Room 2403 - 7:45 P.M.
CIVIC CENTER
1EhtBERS PRESENT: Aid. Rainey, Aid. ,Xiorton, Aid. Drummer, Laurie Sans, Jim Currie,
Samuel Favors, Jane Colleton (tardy)
MEMBERS ABSENT: Aid. Juliar
STAFF PRESENT: Yonker, Halford, Lufkin, Modaber, Steuben
OTHERS PRESENT: Pamela Walker, Evanston Community Development Corporation;
Dexter Bailey
PRESIDING OFFICIAL: Aid. Drummer, Acting Chair
CALL TO ORDER: The meeting was called to order at 7::5 p.m., a quorum being present.
1. MINUTES OF AUGUST 8, 1989 MEETING
Laurie Sans moved to approve the minutes of August 8, 1989 as written. Samuel Favors
seconded the motion. Aid. Morton commented that she felt the minutes did not reflect
her comments of the August 8th meeting stating that she had emphasized at that time
that the Committee should take a good long hard look at ECDC to see .'hat can be done to
assist them. Aid. Drummer commented that while the specific statement was not in the
minutes the committee was taking the action that she had desires. Aid. %'orton asked that
the minutes be corrected to reflect her feeling that the Cor-r-,� ee take a ;ooh at ECDC
not in an adverse manner but taking the role of support. The —inutes '.•ere approved as
amended. Motion carried (6-0)
11. COMMUNICATIONS/TRANSMITTALS
A. Housing Commission Minutes of July 13 and August 17, 1989.
The minutes .-ere accepted into the record.
B. Fact Sheet from Evanston Friends of the Parks regarding: Lake/Florence Playground
Project.
Aid. Drummer noted that the Friends of the Parks had raises approximatel, $2C.000.
The total amount needed is $80,000. The Friends of the Parks -.ill be ha-�:ng their
design day on September 14, 1989 and staff will be prese-t. Ne further ^�oted the
activity the parks in the area. The transmittal was accepter .—D ".e recore.
1
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Housing and Community Development Act Committee
Minutes - September 12, 1989
Page Two
RL REVIEW OF EVANSTON COMMUNITY DEVELOPMENT CORPORATION'S (ECDC)
RESPONSES TO CD STAFF RECOMMENDATIONS REGARDING COMMERCIAL
REVOLVING LOAN FUND/TECHNICAL ASSISTANCE
A. CD Staff Cover Memo
B. ECDC Responses
C. Copy of August 8, 1989 Memo
Chris Yonker prefaced the discussion by stating that Pamela Walker, Tony
Halford and himself had just returned from a two day seminar in Rockford,
Illinois working with the National Community Development Training
Organization. The purpose of the seminar was to review the usage of
Community Development Block Grant funds for economic development
projects. He felt that in relationship to other communities, Evanston's
economic development program was doing well. He stated that he felt we
were going in the right direction and asked ,tits. Walker to comment on the
seminar. Nis. Walker agreed, stating that the ECDC Loan Program and the
procedures used in evaluating loans are more advanced than most of the others
that were attending the seminar. Activities properly reflect the training that
was given. What is necessary at this point is fine tuning of what is currently
being done. She felt the loan program required marketing and the emphasis
needs to be placed on marketing to ensure program success.
Each of the six recommendations made by staff regarding the technical
assistance/revolving loan program of ECDC were discussed individually as follows:
RECOMMENDATION #1 - Revising Technical Assistance Reporting.
.old. Morton asked if staff or ECDC could provide a definition for technical
assistance. Tony Halford explained that technical assistance describes the one on
one assistance that ECDC provides to individual businesses. It is advice but it can
go much further. Pamela Walker went on to state that technical assistance is a
catch-all phrase. Usually ECDC will sit down and explain to each business the
necessary activities that a business owner must do to improve their business. For
example, if they are working with a start up business. aci".lties might include
assessing the market, the location, evaluating the product. =�s<s,�? erTpetls an,
assessing financing needs, customer base, and any acti�it% .i,c t',e !:usiness and
assist in developing a business plan. In man} instances chert<_ are not aware of
what is needed to develop a business plan. ECDC does not prepare the plan for
them, but assists them in how to do the plan and what to include in it.
Tony Halford summarized staff's recommendation that ECDC provide information
on a monthly basis on each business given technical assistance. He stated that in
ECDC's response they had concurred with this recommendat=. He further asked
that this process begin in October which will make informat:c^ -~ors accessible to
the Committee.
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Housing and Community Development Act Committee
Minutes - September 12, 1989
Page Three
Laurie Sans asked if we are requesting more detailed information from ECDC than is
asked from another agencies. if so, is it the nature of the business and the risk involved or
are we being especially rigid with the information we ask from ECDC? Samuel Favors
noted that ECDC's response states that most of these items are kept on file. He asked if
the reports and statistical information are required by HUD. Pamela Walker commented
that some of the information is required with respect to the amount of assistance given to
each individual business to determine if it was necessary and appropriate. She further
added that in the past ECDC had been in the habit of providing this information, until a
couple of years ago when the time frame necessary to complete them had gotten away
from them. Aid. Morton commented that the HUD requirement is not as stringent as what
we are asking ECDC to do. She asked if there is a specific problem with ECDC that there
is a need to exceed HUD's requirements. Tony Halford explained that the purpose was to
better reflect what ECDC does providing technical assistance. He stated that the term
was so broad that it was difficult to quantify and that providing this information would
allow the Committee and others reviewing ECDC to better understand what they do. Aid.
Drummer stated that it appears that this information will provide a snapshot of the
records that are already being kept.
Chris Yonker stated that the keeping of these records would provide the ability to go back
and look over time and see what the needs are. In this way ECDC can tailor their program
to best deal with the issues that are recurring over and over. He also stated that the
information that is being requested is not more than is provided by other agencies. A
major portion of this information is also needed to monitor the necessary and appropriate
requirements when providing assistance to a for -profit business.
Aid. Morton asked how much investigation of clients takes place. Laurie Sans responded
stating that a wide range of information is required by the ECDC Loan review Committee
to review any loan application. She had a loan package with her and showed the package
to Aid. Morton. Aid. Morton asked if she could be provided with a checklist of the items
that are required by the ECDC Loan Review Committee.
Aid. Drummer stated that he sensed the Committee xas n agreement on the
recommendations regarding technical assistance reporting.
RECOMMENDATION #2 - That ECDC tie all loans to existing businesses to the
implementation of technical assistance recommendations.
Tony Halford svnopsized this recommendation and the �:,scussion at the last CD
Committee. The concerns stated at that time were basieall. � e responsibility and the
possible liability to the Litt' if requiring certain recommenc.a'._._, .re -iChered to and the
possible cost to the business of implementing rec_ommendat;—~e stated that
staff did not feel that placing these requirements on businesses :,ic present a liability to
the City. He added that meeting these recommendations to used as either a
benchmark for each loan disbursal or a requirement prior to .=an approval. Ale. Rainey
commented that the cost of implementing recommendations -o—_- �e folded into the loan.
Aid. Drummer commented that it had been his concer- xit� the cost of the
implementation of recommendations. His issues had been for ;:art-:z 5usinesses versus
existing businesses. If this requirement is to be implemented f--r •,\,star `:usinesses he has
no problem with it. Laurie Sans noted that many Of "r • ',r;,_al assistance
recommendations are being implemented already. In most cases :xkes::on ;s alreadv
been done.
Housing and Community Development Act Committee
Minutes - September 12, 1989
Page Pour
RECOMMENDATION #1 - Development of an entrepreneurial loan program for low
income residents utilizing existing revolving loan fund allocations.
Tony Halford stated that the premise of this recommendation was the success that other
communities have had with entrepreneurial programs. He further added that ECDC has a
lot of interest from start-up businesses. ECDC's response had basically agreed with this
suggestion but felt that currently it was a time problem. in addition, they had commented
that they would like to work on more marketing of the existing program to prevent
confusion by the Committee considering the constant changes the program has undergone
over the last couple of years. He stated that staff agrees but would not like to waste too
much time before implementing a program of this type. Staff's suggestion was that in six
months, at the beginning of the next funding cycle in March of 1990, this type of program
be incorporated into the Purchase of Service Agreement for the 1990 fiscal year. During
the six month period ECDC can both work on existing marketing and development of the
new program. Ald. Drummer concurred with this suggestion and wanted to see during the
next six months the development of an outline for implementation as well as a time table
to avoid too long of a period before the program begins. Chris Yonker stated that there
was a possibility of not having ECDC implement this program directly but to sub contract
certain areas of training to such facilities as Oakton College or the Small Business
Development Program at EBIC. The only trouble may be that these seminars and
programs may not be timely. Ald. Rainey commented that interacting with EBIC on this
would seem to provide a much more intense addressing of the business. She added that one
of the concerns in City Council is the duplication of services. Interacting together may
provide a more intense service to the business and less duplication.
RECCNIVENDATIO` #4 - Establish more fixed loan review policies and procedures.
Tony Halford summarized staff's recommendations regarding loan review policy. He
stated that staff was asking that a standardized checklist be developed to ensure that all
aspects of a loan are considered and that all loan reviews are consistent. Staff also asked
that a firm fixed meeting date be developed and that applications only be reviewed by
committee members who have had the loan package a minimum of five days. This would
provide committee members the opportunity to thoroughly review loan packages prior to
the meetings. The other recommendation regarding review policies is that the misnomer
of "lender of last resort" be discontinued.
Pamela walker stated that ECDC had in the past been adhering to these
recommendations. They have had a fixed date of the last ,1londa-� of every month. ECDC
had deviated from this schedule over the last year -xhen the-, -ad *a�en a six month
reprieve to go over new requirements. Since that time they ha�F =c _rn applications
to review that sticking to the fixed meeting date had not been _,__-ess:... She added that
most meetings start at 6:?0 and go to somewhere between I :::: anc ; 1:00 p.m.. She
stated that ECDC has no problem in re-establishing a fixed meet;r.p date at this time.
Regarding the term "fender of last resort" Pamela %calker sated ;hat ECDC is in
agreement with this suggestion. She added that ECDC, in all s a lender of last
resort by adhering to HUD guidelines but that discontinuing .s ter'r �J-01 prevent the
misconception that the money is available without requiring rha- erta:r. requirements be
met.
Housing and Community Development Act Committee
Minutes - September 12, 1989
Page Five
RECOMMENDATION #5 - Establish firm collateral requirements
Chris Yonker stated that staff recommends ECDC only consider personal property as
collateral if it will collect it in the event of default. He added that this issue was
discussed at the seminar they had all recently attended Communities had responded in a
variety of ways from communities that would never take property to the opposite extreme
where communities where quite proud of taking property. Laurie Sans asked what other
collateral can be used other than personal or real property. Pamela Walker added that she
felt ECDC did need to be firm in that if they are not prepared to collect property maybe
they should walk away from the loan. Aid. Rainey asked what the HUD requirements are.
She added that to the average human being the most valuable thing they own is their home
and that the chances of other collateral being available is virtually nit. Chris Yonker
responded stating that HUD does not have specific requirements regarding collateral. In
their monitoring of economic development projects they continually fall back on the term
"necessary and appropriate." The term is very broad and allows for a variety of
interpretations. He added that out of the seminar a concensus was felt that loans should
use everything else possible as collateral before using a person's home. For example,
cars, vacant property, etc..
Aid. ,Morton stated it would seem that any time you take out a loan there is a risk factor
and that is what it is all about. Aid. Drummer stated that it does not make sense to cite
collateral if you are not prepared to take it. He further added that if a home is the only
thing an entrepreneur has to present as collateral, he will more than likely take the risk.
He suggested that if personal property is being considered, the loan be reviewed closely so
that all can feel as confident as possible in the success of the business.
RECOMMENDATION #6 - Enhanced ECDC marketing program.
Tony Halford stated that ECDC concurred with staff recommendations to increase
marketing. Their proposal for 1990 funding includes an expanded marketing line item in
the budget. Aid. Drummer asked Vs. %talker if ECDC has considerec marketing the loan
program directly in the community to block clubs, churches, small meetings, etc. He also
stated that a press release may be very beneficial. His experience with the Housing
Commission and the press release that was issued to the Sun Times and the Chicago
Tribune brought incredible results. his. walker stated that in the past ECDC has done this
type of marketing. She added it was done at a time when the, had more staff. Thee are
evaluating the possibilities of existing staff being able to co *':s. -old. Morton added that
she, too, felt the idea of a press release could be very benef.-:-, .
Chris Yonker commented that ECDC was not experiencing a :ack of applicants for its
loans. Part of the suggestion to increase marketing is to allow an informal referral
network between lenders, Small Business association, EPIC, Illinois Department of
Commerce and Community Affairs (DCCA), and other similar organizations that work
with economic development. This would provide ECDC tl-e ability to package their
program with other organizations and therefore lessen the risk.
Laurie Sans moved Committee acceptance of the recor---enoations reflecting the
discussion held this evening. Ald. Rainey seconded the motion. Yotion carried (7-0).
Housing and Community Development Act Committee
Minutes - September 12, 1989
Page Six
V. DISCUSSION REGARDING DISPOSITION OPTIONS FOR 1817 CHURCH STREET
BUILDING.
Chris Yonker stated that the bus tour to be held on Saturday would include a stop at the
ECDC building. ECDC is coming to the Committee during the 1990 proposal process
requesting funds for improvments to the building. He felt that including the item on the
agenda this evening would allow the Committee the opportunity to consider the options. He
suggested that this item return to the Committee after the Committee had the opportunity
to see the building on the bus tour.
Aid. Drummer requested that an appraisal be done and provided to the Committee on the
value of the building. Laurie Sans asked if the decision of the disposition of the building
was brought before the CD Committee because it was bought with CD funds. Aid.
Drummer stated that it would be appropriate for the CD Committee to recommend the
disposition of this building to Council. Final decision would be left to the vote of City
Council.
Aid. Morton asked if we would have to provide ECDC another place if the City decided to
sell the building. Aid. Drummer commented that while it probably would provide another
space for ECDC, the Cit} certainly would not have to. Aid. Morton commented that if the
City gets rid of the property and requires ECDC to get their own place, it would more than
likely force them to close down.
Aid. Rainey stated that in creating ECDC they had created a program that cannot survive
without Community Development Block Grant funding. She felt that it is very likely in the
future funds will dry out. The result of this would be ECDC out of 5usiness. This is a very
unhealthy situation. She further added that it may be in the Committee's best interest to
wait to look at the disposition of this building until after the bus tour. Aid. ,Morton
commented that the building is not suitable for ECDC or for anyone. Aid. Drummer stated
that it may be best to hold this item until they have an opportunity to see the building. He
further added that he would still like to see an appraisal done on the building.
VI. CD STAFF/COMMITTEE INPUT
Aid. Morton asked for an explanation of the change in the ai Dcation to prospective
property owners for the Dodge/Simpson ECDC facade program. She dic not understand the
purpose and the reason behind the $7,000 per storefront guideline. Chrts Yonker stated that
at the time this decision was made the Committee was trying to -nake ECDC's facade
program more like the City's program. The Committee had felt further investment by the
property owners would be in everyone's best interest. At that tirre EL21C hac ',een asked
about property owners investment in their program which had tep^ ,tal -orar; grogram.
Charlotte A alker Provided the information that private im est,— - -e ^oc, E�rerson
and Church/Dodge facade program had been substantial. -\s a 'tee felt
owners could afford to invest in a portion of the facade imprcte—erts. The. :trmalized
this by developing the program as it currently is, which is $7,1.jGrl Krart Per builc.;ng with a
50150 match up to a 125,000 total ECDC investment in each bui:cir57. Laurie Sa-^s further
added that at the time, as is the current situation, funds were .Fr. srort. De%e,Pping the
guideline in this way allowed for the money to be spread out to .re Ppoale. Alc. `rummer
further added that the grant money for Dodge/Emerson am .ertainly
provided a benefit: however. there were those who look advantaw- ;`•e Drou�rarr and could
have afforded to invest more in their property. All of these ;n --e change
to the guidelines eliminating the outright total grant.
Housing and Community Development Act Committee
Minutes - September 12, 1989
Page Seven
Ald. Drummer commented that the new citizen member of the Committee,Mr.
Dexter Bailey,was present. He stated that Mr. Bailey would be confirmed at the
next Council meeting and would become a regular member of the Committee from
that time forward.
Chris Yonker reminded the Committee that the next meeting would be October :,
1989 at 7:4: p.m. This meeting would include the public hearing where sponsors of
1990 CDBG funding proposals will present their requests. He further reminded the
Committee that the bus tour will be held at 9:00 a.m. and the bus will be in the
rear parking lot of the Civic Center.
VT. CITIZEN INPUT
There was no citizen input.
VII. ADJOURNMENT
The meeting was adjourned at 9:52 p.m..
STAFF:
v q
DATE:
4Y?8/44
HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE
MINUTES
Tuesday, October 3, 1989
Room 2403 - 7:45 P.M.
Evanston Civic Center
MEMBERS PRESENT: Aid. Juliar, Aid. Vorton, Aid. Rainey, Dexter Bailey, Jim Currie,
Samuel Favors
MEMBERS ABSENT: Aid. Drummer, Jane Colleton
STAFF PRESENT: Halford, Lufkin, Modaber, Steuben, Asprooth, Barber, Crismond,
Mizushima, Powers, Scruggs, Shep, Owen Thomas, Tonkinson, Wirth
OTHERS PRESENT: Ann Jennett, ,Marsha Mead, Vanuel Jackson, Cynthia Soderholm,
Judy Pfiefer, Drew Sinclair, Fred McDougal, Youth Job Center;
Kathy Swanson, Cook County Legal assistance Foundation; ,Vuriel
Goodfriend, Family Counseling; Viru Joshi, CEDa/Neighbors-at
Work; Richard Haar, Helene Lome, Niles Township Sheltered
Workshop (First Step); Ed Tomlinson, Child Care Center: Laura
Baren, Betty Korshak, Paula Sutton, Evanston/forth Shore YWCA;
Jane Brandley, Ridgeville Park ❑istrict, Joseph Raters, Isaiah
58:12; Robert Roy, Evanston Community Defender; Rosemary
Kuntz, Steve Ferry, Janet Larson, Brummel Park Neighbors;
Pamela Walker, ECDC: Rick Weiland, Earn and Learn
PRESIDING OFFICIAL: Aid. Juliar, Chair
CALL TO ORDER: The meeting was called to order at 7:4s P.1'., a Quorum being
present.
I. MINUTES OF SEPTEMBER 12, 1989 MEETING
Jim Currie made a motion to approve the minutes of September 12, 1989, as written.
Samuel Favors seconded the motion. The minutes were approved as •written (5-0),
[I, COMMUNICATIONS/TRANSMITTALS
A. Housing Commission Minutes of September 14, OF9
Ald. Juliar accepted the Housing Commission minutes into the record.
I
Housing and Community Development Act Committee
Minutes - October 3, 1989
Page Two
Ill. 1990-91 CDBG PROJECT PROPOSALS - PUBLIC HEARING
The Public Hearing began at 7:55 P.M. Aid. Juliar welcomed community agencies and City
departments to the meeting and thanked everyone for carrying out the objectives of the
CDBG program.
At this time Alderman Morton arrived.
Joel Asprooth, City ,Manager, summarized the City -sponsored proposals. He said that the
most significant change would be in CDBG Administration about because of the cap on
administrative expenditures in the grant. Therefore, he was proposing the deletion of one
staff position in the CD Administration for the upcoming grant year. This action would
not be necessary were it not for the cap in the administrative category. It would mean a
reduction in staff services available to the Committee, agencies and departments. The
Fair Housing Program proposal has no staff changes, however, it includes a substantial
amount of funding for legal expenses. He said the general fund has been picking up a
significant amount of legal expenses for cases pending and that it was necessary for the
CD budget for the program to absorb some of the legal expenses.
Housing Rehab and Property Vaintenance Administration and Emergency Assistance
Services are budgeted without any assumption for a change in staffing. The ALEPT Crime
Prevention Newsletter is based on the same assumptions as last %ear. In the area of
Economic Development we have expanded the existing Commercial Facade program to
include an industrial facade with a pilot project for the next year which will involve one
industrial building. In the category of Neighborhood Revitalization all the proposals are
consistent with the Capital Improvement Plan adopted by the City Council. There will be
a continuation of the sidewalk replacement program, alley resurfacing program, street
paving program. This year Davis Street is to be paved between Fowler and P:tner. The
sidewalk replacement program is a program started at the initiation of this Committee: in
1988.
There is proposed a special assessment assistance program based lipon tle City's
assessment that, because of the Council's objective to complete the paving of all unpaved
streets in the community, we are likely to encounter a need for public assistance in special
assessments over the course of the next several years. There was a similar program to
this one in the early 19801s. Also proposed is a new sidewalk installation program, which
has been classified as desirable in the Capital Improvement Plan. additional funding to
complete the Emerson Street Bridge project will be needed because of a r_harge in the
original way in which the project was conceived. There are also var:�, :�ar:_ -Pn0�3tivn
projects as outlined in the Capital Improvement Plan: the Vorroe T '_ ,t, F.t-sim nlons
Tennis Court. Fitzsimmons Park, Gilbert Park, the restoration of Par; ,nCluding
painting of light poles, restoration of Perry Park and the rehabilitation of the Cl\de
Brummel Basketball Park Court, Hobart Park, and the replacement of the
Fleet wood-Jourdain Center HVAC. eouipment and an energy manage—er.t s�ste^- is also
proposed.
Included in the Housing Rehabilitation Program are fiends for-,r:i-,UinK housing
rehabilitation, construction and rehabilitation program, and C.i'pc `. ns •.X,!ch ha,%e
supported the housing rehab and property maintenance administr._•.,:r °mot. ^s. The
budget proposes to continue funding for the multi family inspection pry•--ar- anc :~ere is a
request for funds for demolition of three residential structures anc �-a:_tenancp of the
resulting vacant lots.
1'
Housing and Community Development Committee
Minutes - October 3, 1989
Page Three
The City is asking for the first time in several years for new funding for the single family
rehabilitation loan fund. We have not had to request new money for this program because
of the reallocation of previously unspent funds, but the City has been very successful in
marketing the single family rehab program and now find that without new funding the
program will come to a conclusion in the course of the next year. Additional funds are
requested for the home security lock program and included is a small request for
unspecified local option funds in accordance with previous years' request.
The City Manager went on to say that he was tware that the funding requests were
considerably greater than the resources available to the Committee and that he would
appreciate working with the Committee in making any budget reductions consistent with
the program needs and objectives of the City.
FredMcDougal, member of the board of the Youth Job Center, introduced several other
Youth Job Center colleagues in the audience. He said that there is a continued disparity
between today's job skilled youth an the need for business to have persons with certain
skills. He introduced Marsha Mead who spoke about the new component of the Youth Job
Center proposal, called a Success Center.
Miss %lead said that the Success Center is an extensive job readiness training program for
the severely disadvantaged youth in Evanston. Through this program y"JC hopes to build
on job readiness and job placement skills. Of the ten to fifteen percent of their client
base which falls into the category of being employably severely disadvantaged, the
problems faced by this group of people is so severe that it takes a more intensive effort to
overcome problems of unemployment. The focus of the program will be threefold. First,
the basic job finding skills in learning how to interview, how to fill out a job application.
The second component is basic job readiness skills, basic math and English, that it takes to
get a job. YJC is introducing a computerized training program which can help with this
type of skill development. The third component will be to develop the other job related
skills, management life skills, how to manage transportation needs, child care needs.
Participants will be identified from the existing clients of the Youth Job Center. There
are also other agencies in the community can send them referrals.
The program will be broken up into four groups of 5 participants for total of 20 people for
the pilot program. Each group will have an eight week session starting with a pretest to
assess the skill level of each participant. Four weeks will consist of actual classroom
training from ten a.m., to three p.m. The next four weeks will be morning class with
afternoon part-time positions. At the conclusion of the program the participants are
tested for final assessment and intensive job placement. Each sluc e-t in the class room
phase will be paid a stipend and the cost of lunch in order to enable "r stl.dents to come
to the program.
Ann Jennett, Executive Director of the Youth Job Center, adder that the Youth Job
Center feels the Success Center is an important add on component to their program
because there is a great need to be able to serve people who are lacing some of the sery
basic skills for employment. The Youth Job Center feels that it is !irrited in the services
it can provide its clients without an extension into this type of a prograrr.
f
Housing and Community Development Committee
Minutes -October ?, 1989
Page Four
A brief discussion ensued among Ann Jennett, Dexter Bailey, Aid, Morton, ,Mr. McDougal,
and finally Aid. Rainey concerning budgetary costs for absorbing the Success Center into
the overall Youth .lob Center Program. Aid. Rainey commented that she was extremely
impressed with the quarterly report for the Youth Job Center in that it was one of the few
recipients of CD funds who met all but one of quarterly goals. Finally, Helen Thomas,
spoke as a parent of three children who were successfully placed by the Youth Job Center
and she related her experiences with the program.
Kathy Swanson, Cook County Legal Assistance Foundation (CCLAF), said her agency has
been located for 22 years at 828 Davis Street in Evanston. CCLAS is a federally funded
legal system charged with serving the poor people in Cook County. The Evanston office
represents persons from the north and northwest suburbs. Staff includes four full time
attorneys, two part time attorneys, two paralegals and two secretaries. They work with
people in areas of housing, public benefit, Medicare/Medicaid benefits, unemployment
compensation, social security disability, nursing home, and family law. Forty-seven
percent of their clients are Evanston residents. The funding request of $8,375 is to
partially pay salaries for two staff persons and is 9 0 of all funding received from
Evanston. The total funding received from Evanston adds up to 2413 of CCLAF's total
operating budget.
Muriel Goodfriend spoke on behalf of Family Counseling Services and discussed their
proposal for an elderly case manager. The request is for CDBG money to fund 3/5 of the
position of elderly case manager with the remaining 215 in funding to be requested from
the Unified Budgeting Panel. The Family Counseling Center feels that there is a full time
need for a person to work exclusively with seniors who in the past have been underserved.
The case manager would help people become accepted into community programs and
services, help establish eligibility for benefits such as Social Security, Medicare, food
stamps. The seniors in Evanston need a person who can advocate on their behalf.
Viru Joshi, CEDA/Neighbors at Work. Mr. Joshi spoke of the history o! the CEDA program
going back over 24 years addressing the needs of individuals arc communities. The
Evanston Neighbors at 'Fork organization first presented a proposal ;n 1984 to the CD
Committee to sponsor a minor repair and painting assistance ,x'arr for low and
moderate income persons in Evanston. Since that time over 650 households had received
minor painting repair assistance. The program employs up to ten trainees per year. In
recent years the conditions of the homes have been worse than in previous years because
of lack of up keep. Therefore, some of the projects involve more work and time than was
originally anticipated. The 1990 CEDA Neighbors at work budget request is for $247.563
which is less than one-half percent increase over the 1989 budget
Richard Harr, Executive Director, Niles Township Sheltered stone Dr) 'Deha!! of
the First Step Program. Their request for 1990 CD funds is in the a-- ^t cf $29,00C +pith
which they would like to purchase six air conditioners and to built ':ve room. partitions.
The Niles Township Sheltered Workshop is housed in the Family Fa•Js Building at 2r,t0
Dewey. They are a structured learning program for people who ha.e corne out of state
hospitals with some severe emotional problems. Mr. Harr introduces Helene Lome who
spoke about the program itself.
Housing and Community Development Committee
Minutes - October 3, 1989
Page Five
his. Lome stated that the Niles Township Sheltered Workshop had been at the Foster
Community for five years. Family Focus has been extremely helpful and supportive. They
serve mentally ill residents of Evanston in an effort to help them integrate back into the
community. The funding request is to create a more positive environment for the people
they serve so they may learn the skills they need and they may then become an asset to
the community rather than a hindrance.
Ed Tomlinson, Vice President of Finance, spoke for the Child Care Center which is located
at 1840 Asbury. The Child Care Center has been serving the Evanston community for
almost 50 years. Their proposal for 1990 CD funds is for installation of a fire alarm
system which will be hot wired to the Evanston Fire Department. The second component
is for an air conditioning system. The Child Care Center looked at three proposals for air
conditioning systems. One would be a window unit installation which would involve the
purchase and installation of 13 air conditioners. The initial cost would be less expensive
than the second proposal but in the long run would end up being more expensive. The
second proposal submitted by the Child Care Center was for a water source pump system
which would be more energy efficient, clean, quiet, able to control the temperature in
each class room and also would have less of a physical impact on the appearance of their
building. However, the cost of the water pump system is considerably more than the air
conditioner units. The Child Care Center needs both the air conditioning and the fire
alarm system because they are currently in violation of the Department of Children and
Family Services requirements and they need to be in compliance in order to continue their
licensing as a day care center. The Child Care Center has 90 children, 65 a are Title XX
eligible which is very low income by HUD standards.
Laura Baren, Executive Director of the Evanston North Shore YWCA, spoke about two
proposals the "Y" is submitting for CD funding this year. The first is for their licensed day
care program which serves 56 children from ages 2 112 to 5 years. She said that 28 of
those children are subsidized under the Title XX Program and 80% of the children are
within the low income guidelines. The proposal is to renovate the existing day care center
playground and to add a new playground on the west side of the building. The existing
playground will have all the old and very deteriorated play equipment removed and all new
play equipment installed. The playground will be designed to serve children ages 2-112 to
3-1/2. On the northwest side of the building the "Y" proposes to build a playground for
the older children 3-112 to 5 years of age. All new play equipment will be installed in
compliance with the U.S. Consumer Products Safely Code guidelines. in addition to the
day care children, children who stay at the shelter use these playgrounds as well. The
estimated cost for both playgrounds is slightly over $26,000.
The Shelter for Battered Aomen is requesting $55,000. The Shelter .could !i-'e to acc on
one-third of the cost of a %[omen's and Children's Housing CJorclnator. Vs. Baren
supplied some statistics for the period March I, 1988, through .%+arch I, 1989, about the
shelter: 1,120 women and children served of which 195 were residents of Evanston, 6..468
hours of service provided, 1,094 nights at the shelter and 687 units for legal advocacy
work. The shelter continues to provide a 24 hour crisis line staffed by crisis trained
volunteers, adult and children counselling services and legal advocacy services. Alderman
Rainey pointed out that the YACA had not submitted its 2nd Quarter report. its. Baren
responded that this was the first time something like that had happened and apologizes for
the omission.
Housing and Community Development Committee
Minutes - October 3, 1989
Page Six
Jane Brandley, Ridgeville Park District, is requesting $61,424 for rejuvenation of
Brummel Park. Brummel Park is located on the corner of Brummel and Elmwood Streets,
one block east of Ridge. Except for one large playdeck piece which was purchased with
1982 CD funds, all the other equipment was installed in 1947 and will be replaced with
equipment geared towards different age level children but primarily for the older child.
The proposal will also include installation of walkways, landscaping, picnic tables and
benches. Brummel Park is Ridgeville's most highly used facility. Nis. Brandley expressed
her thanks to the Committee for funding the redevelopment of the Elks Tot Lot project
and introduced Rosemary Kuntz, President of the Brummel Park Neighbors to speak
further about the Brummel Park project.
Brummel Park Neighbors see Brummel Park as a focus for the community development for
that area. Nis. Kuntz spoke of the planning and development Brummel Park neighbors
have done; about a year and a half ago they had a chronic complaint about the park being
unsupervised and adolescents taking over use of the park. Since Brummel Park is a large
park and is centrally located in the community the neighbors decided to work in
conjunction with Ridgeville Park District to plan for the park's redevelopment. They had
two goals: one is for the park to serve all age groups, and second, be a place to serve all
the community. Brummel Park neighbors had met on a regular basis over the past year
planning the redevelopment of the park and then working with the Ridgeville Park District
in selecting the right play equipment. Once the park has been redeveloped the neighbors
foresee future programs in the park like art -in -the -park, garden clubs. A question was
raised by the Committee as to whether Ridgeville Park District had a capital development
fund for its parks. Vs. Brandley responded that their tax funds cover the care and
maintenance of their parks but the majority of the money goes for programs which are
offered residents. Ridgeville Park District will be contributing toward the project but it
does not have the resources with which to undertake a project of this magnitude.
Alderman Rainey commended Ridgeville for the excellent redevelopment of the Elks Tot
Lot.
Joseph Waters, Isaiah 58:12,is a newly formed organization which would like to develop a
training program for the construction trades. The request is for $ 185,000 for the
acquisition and rehabilitation of a building for the program site. s, proposal has been
submitted to the Private industry Council and they have received some money from them
and anticipate more funding. The building site they would like to purchase is located at
1 1 34 Sherman Ave.
Bob Roy, Director of the Evanston Community Defender Office, stated that their
organization had been in existence since 197? and had been fenced through the CD
program almost since the program's beginning. The Evanston Corr--.r;t� Defender is a
not -for -profit organization which offers legal services to low and income peopie
who have Criminal charges against them in the court system. The but; of the funding for
the Evanston Community Defender office comes from the CD grant iut they also receive
funds from the Unified Budgeting Panel and Lawyers Trust Fund. The Community
Defender's staff consists of two full time attorneys, a social worker and a secretarv.
100% of the clients are low income; IGO`t, of the people are city or residents; 70`b
of their clients are male, 25`l; female, 50� come from families tha*. ;re headed by single
parents, which is usually a female head of household; 61 % of their -', its are under the
age of 25: 34% %were under the age of 19 with the remaining 21 n : .- under. Mr. Roy
explained the social worker component of the program and how the -;order r,etuorks
with }ouch in developing working relationships in order to first, tr} tc •esolve the criminal
proceedings at hand,and then hopefully to counsel them for the future.
Housing and Community Development Committee
Minutes » October 3, 1989
Page Seven
The question was asked whether the Evanston Community Defender and the Cook County
Legal Assistance, since they are located at the same address at 828 Davis Street, could
share staff and office space. Mr. Roy explained that their two programs really are
completely separate, one handling the civil matters and Community Defender handling
criminal defense and that due to configuration in office space in the building in which they
are both housed that at this time it is not possible to take advantage of a sharing of some
staff services.
Pamela Walker, Interim Director of ECDC, spoke about the three proposals that ECDC has
submitted. The first is for a Small Business Center; the amount requested is $421,581.
The purpose of the Small Business Center is to provide technical and financial assistance
for Evanston's small minority business community. The third component under this
program is the facade program for commercial properties in the Church/Dodge,
Dodge/Emerson, and Dodge/Simpson business districts. A new component of the Small
Business Center will be expansion through the acquisition of vacant commercial property
on Church Street for development of an incubator facility. The funding request for the
incubator is $1 12,250 and the purpose of the facility will be to provide space and auxiliary
services to businesses that are in the initial stages of development, offerring affordable
office space and helping to keep some other expenses for the developing businesses down.
The acquisition of the land and construction of 1 1,000 square foot facility will house from
nine to fifteen tenants. The project will create 1-1/2 permanent full time secretarial
positions and an estimated minimum of nine to fifteen positions through tenant
occupancy. Desired tenant mix will be to generate jobs in the service related capacities
for low to moderate income persons. The CDBG request for $1 12,256 will be matched
against other funding in the amount of $581,500.
The third proposal from ECDC is for the 1817 Church Street leasehold improvements, a
funding request of $37,752. Fork is needed on the 1817 Church Street building in order to
deter further deterioration to the interior of the building. Repairs to the roof of the
building and some of the facade components of the project are already being taken care of
under the 1989 reallocation of funds. ECDC has an architect who has drawn up a
comprehensive plan for rehabilitation and development for this project.
Rick Weiland, Director of the Earn and Learn Program, displayed a chart showing a seven
year economic summary of the Earn and Learn Program vs. funding it has received through
the CDBG Program. Mr. Weiland showed how the acquisition of vehicles for the Earn and
Learn program has allowed them to expand their operations and to pass on savings to their
customers. with the acquisition of each vehicle they were able to bid for larger type jobs,
like the City's Highlights Newsletter, and the Recreation Department's Arts and Events
magazine. Earn and Learn's fleet consists of two school buses and one oar. Two new
,ehicles were added to the fleet in 1984-85. He outlined the trerc anc :-,-lopment of
acquisition of vehicles with the ability to increase the program. The funoir.g request from
Earn and Learn is for $20,000 to purchase a new vehicle and to hire more students to carry
out the work. The bottom line result has been an increased volume of business and money
taken in by the program. Vr. Weiland noted that it is estimated that through using Earn
and Learn student distribution system the City has saved over $36,G61, in -nailing costs
over the past six years. He said that he hoped that the chart analysis that he had supplied
helped show that the beneficial impact for the City buying Earn and Learn vehicles and
how it was able to subsequently grow into a bigger and better prograsr, anc has come to
realize, a considerable savings for the City. For every dollar that the t=a.-orrmittee is
putting in the City is really getting two dollars back.
Housing and Community Development Committee
Minutes - October 3, 1989
Page Eight
Ms. Modaber said Reverend Curry had been planning to be present at the hearing to
present the Food Aid Center proposal but was unable to do so because he had to conduct a
funeral that night.
The Public Hearing ended at 9:42 p.m.
Alderman Juliar acknowledged receipt of some other materials that have been transmitted
to the Committee concerning the 1990-91 CDBG project proposal process:
A. Transmittal of the proposal notebooks
B. Spreadsheet showing CDBG requests
C. A copy of the City Manager's presentation of
recommendations for City -sponsored proposals
D. Memorandum about the preliminary reallocation
of unexpended funds to the 1990-91 program
year
Alderman Juliar noted that a more definitive proposal on the amount of funds to be
reallocated will be coming at a later time, that this was just a preliminary indication of
what is available.
IV. YWCA REQUEST TO FORGIVE LOAN FOR GYM CEILING REPLACEMENT
Alderman Juliar reviewed the circumstances for the loan to the Y« CA in 1987 for $9, 100.
The request was funded out of ULO funds in the hope that the Yu CA could raise funds
from other sources towards this emergent} repair project. At that time there was
considerable opinion on the Committee that requests for out -of -cycle funding be kept to a
minimum and therefore the Committee felt better about making the loan transaction
rather than a grant. Alderman Morton made a motion to approve the request of the Y to
convert the $9, 100 loan into a grant. She did not think the way it was handled at the time
was the proper way for the City to be doing business with the agencies. If agencies have
to come to the Committee with requests for money they should be given an outright grant
and not have to enter into any loan arrangement. The motion was se—,nded by Alderman
Rainey. The motion carried (Vote 6-0).
V. CDBG SECOND QUARTER PROJECT REPORT FOR THE PERIOD JUNE 1,
1989 TO AUGUST 31, 1989
Alderman Rainey expressed her concern about the omission of one of the second quarter
reports from the summary memorandum. She felt that the ctliar-Ark reports were
important information which the Committee needed and that needed to be
reminded that if the} were unable to get their reports into staff on t.-- then staff would
have to withhold funds. Alderman Juliar suggested that a letter be sent to each of the
agencies as a reminder of the importance of the quarterly reports :eing submitted on
time. The CDBG second quarter report was approved for transmittal to the City Council
as written.
V1. APPOINTMENT OF CD COMMITTEE MEMBER TO EC_DC COMMERCIAL
LOAN REVIEW COMMITTEE
Alderman Rainey expressed concern that a member of the CD Corrr-.'rEe sitting on the
ECDC Loan Review Committee constitutes a conflict of interest. 5,& pointed out that
when a City Council member is on the board of directors of a agency ;r organization that
me shoou1Aeon any matter pertaining to that =QAnc, /organization
gWgWiPeits t9n&a'F e la
RPM
�- .
Housing and Community Development Committee
Minutes - October 3, 1989
Page Nine
true with the Loan Review Committee and the CD Committee as a whole. She asked that
the Law Department review the issue. Alderman Juliar added that in the past the seat on
the Loan Review Committee had been held by citizen member of the committee and not
an alderman. Alderman Rainey wanted the issue studied further and requested that
resolution of this appointment be deferred to a future meeting date.
Vil. CD STAFF/COMMITTEE INPUT
Nis. hiodaber reminded the Committee in-depth review sessions will begin on October 17
and all meetings will start at 7:00 p.m., in Room 2403.
Alderman Juliar announced that he will be out of town on the 17th and that he would ask
Alderman Drummer to chair that meeting.
Vill. CITIZEN INPUT
There was no citizen input.
IX. ADJOURNMENT
The meeting was adjourned at 10:06 p.m.
STAFF:
it
DATE: Io - r103
IIII III i I I 1 111 I'l II'f�1111 1I1 111 1 11
1�III�I�II 11' l I1 111, I1 III 1
''" I IIA1III IIII 1-1 1111 11
POUSI,NG AND COl'., NITY DEVELCP.\'ENT ACT C0M.\'ITTEE
MINI -'TES
Tuesdav, October 17. 1989
Room 2403 - 7:00 P.`.1.
Evanston Civic_ Center
�'E\'FEPS PFESENT: Alderman \'nrton, .Alderr-an Rainey, Dexter F�ailev, 7i—
Currie. Samuel Favors. Jane Colleton.
%'EMPEPS ABSENT: Alderman Drummer, alderman Juliar.
STAFF PRESENT: Farber, CIar;:e. Crismond, Hurd. Kassen, Lufkin,
\Iizushima, Modaber. Poethle, 1'. Smith. Steuben.
Tonkinson, 1t irth, Yonker.
OTHERS PPESE,NT: Anna Foekstegen, \t illiam S. Brodfuehrer, lane Prandlev,
Rosemary Kunz. Yvonne Vanden Avenne. Nancy %'ary
Elane, Janelle Kheshgi, ?on E. Nolsrran, Sara Pandall,
Frummel Park %eighbors: Cathy Tawse, Laura Earen,
Evanston/North Shore Y1t CA: Pamela '-t alk-er, Norman
Farber, Emily 1'arshall, Paul Dalberg. Evanston Community
Development Corporation; Plair G, irrmman, David
Grumman, Edward A. Tomlinson, Chilr Care Center:
Joseph tl aters, Dr. Hycle Taylor, Leon Ivory. tit arren
Howlett, Isaiah `R:12: Fettye J. Palmer.
PRESIDING OFFICIAL: Alderman \'orton
CALL TO ORDER: The meeting was called to order at 7:CA P.\+. a quorum
being present.
I. MINUTES OF: OCT013EP ?, 1989 MEETING
Jim Currie made a motion to approve the minutes of t'- 7-toter 3.
meeting as written. Alderman Rainey seconded the motion. Motion carried
11. CO,\iRiUNICATIONS/TRANSRIITTALS
A. lousing Commission `.'incites of Septerrher 2S, 1 ucq
•tic'. `.'orton accepted the Housing Commission's mini— 1`,e recore.
It .
Housing and Community Development Act Committee
Minutes -October 17, 1989
Page Two
P. A ecreation Department Res ' Donse to staf f review sheet for
Ffee twood/2ourdain air conditioing/furnace project.
Ald. Vorton accepted the Recreation nepartment response into the
record.
C. Isaiah 58:12 response to staff review "pink" sheet. Aid. '.'orlon
accepted this orpanization's response into the record.
III, IN-DEPTH P.EVIEW OF 1990-91 CDSG PROPOSALS FOR ECONOMIC
DEVELOPMENT /NEIGHBORHOOD DEVITALIZATION /ADMMISTRATICIN
ECONOMIC DEVELOPMENT
/f 13. Industrial Area Assistance Program 330,000)
Craig 'tlizushima, Economic Development Specialist, defined the Industrial
Area assistance Program as a pilot program. a joint ventiire betweeen the
City �'anager's office and the Citv's Planning Department. It is resigned to
encourage industrial and manufacturing companies to renovate their
facilities by providing a rebate for facade improvements. S3r1.:r0 in ChPG
funds is reQuested for the first %•ear. \'r. Mizushima explained that the
maximum sr,', grant to the amount of S30,GGG is higher than the Citv's
Commercial area .-assistance Program because industrial facilities typically
tend to be much larger than commercial facilities.
He said that this proposed program would improve the aprearance of the
community. make the area more attractive to locate new businesses, provide
an incentive to remain in Evanston while retaining employment for residents,
and help define the industrial areas. Aid. Rainey asked about the boundaries
of the industrial slum and blight area. Mr. Mizushima repiiec that the
industrial slum blight -area %vould lively be concentrated 5tree, anc
McCormick avenue. :aid. Rainey asked if this area ryas in lac: ire the CDBG
target area. Chris Yonker replied that a portion of this area is in fact in the
CDBG target area. Aid. Rainey asked if a potential inttustry had been
identified to receive this grant. %1r. %lizushima replied that t`lev had not
identified an industry. He commented that they would also z^,r= trough .real
estate brokers who ;orretimes have a problem mar4etcr.g i-c str1jct,:re5
in Evanston.
Dexter Failev ash ecr if this program is successful during I landing ,ear
if the City_ would be returning for additional funding for :-e 2roKram. V.
\• izushima replied that if successful, they may return wit`' a 59r,r�OG CDPC,
funding recuest for the following vear. Aid, Morton askec prograr,
needed to suhsidize developers to 50 % of the total prole-: ost_ for facade
improvements.
`.1r. 1SinJshima stated that not all industrial facility oxners _"Drc. IQ Da`
the full costs of these improvements as part of the total `_r-enovatirs,
their building. He added that similar industrial facade impr= .^rogra-ns
,were in operation in the cities of Foston and Chicago -
Housing and Community Development Act Commitee
Minutes - October 17, 1989
Page Three
# 14. ECDC Small Business Center ($421,581)
Pam Walker, Acting Director of Evanston Community De�eloprnent Corporation
(ECDC), discussed the proposal for the small business center. .O portion of the funds
requested for this program are to be used for the operating budget of the small
business center which provides small businesses with technical assistance and
assistance in preparing revolving loan fund requests. 5224,3rjj, would be devoted to
facade improvements on Simpson, Emerson and other business areas.
:Old. Olorton asked if CDBG money had gone to Simpson Street facades last year. Pain
%ralker responded that ECDC had as:,ed for S15i.5U. to ,.o :a=ides on Simpson Str+-et
but received only $53,565 from the Cit.,-. She stated t!"at they are requesting the
balance of these needed funds this }ear phis mone,. for oti er facad,�!s. Ald. Rainey
asked \ls. A alker to defena doing 2'j facades in one year used on t ie aelays the
agency has encountered in working with property owners on t^:s program. Ifs. :talker
responded that this estimate is based on the amount of wor', the agencv has Teen able
to accomplish in the last eight months to increase the rate of construction of facades.
Jim Currie asked if the salary line itern increase was to funs as(,itional positions. Ms.
Walker responded that this was the same number of positio•is as the precious year.
:Old. Rainey asked 'pis. '.talker why the single-family rrnao lean portfolio has not
transferred to the City. `.Is. Walker said that ECDC drew up a,-. agreement which was
given to City and is currently under review. Chris Yonker explained some of the
difficulties in transferring the portfolio and stated it would ce transferred by the end
of this year.
# 15. ECDC Small Business Incubator ($1 l 2,250)
Pamela Walker stated that this program would complete the financing necessary to
build a small business incubator at 1801 Church Street. The facility would be
approximately 1 1,000 square feet, and offer below market rent to 9 to 15 tenants. Ms.
Walker stated that the incubator in the Research Park facil;t,, is more for high- tech
businesses. This program would be offered to more service t.aes of businesses. ECDC
has worked with the owner of the property on this pr-)j ct.
Aid. Rainev asked for specifics about the commitments for a •nortgage loan following
completion of the construction of the incubator. Ms. Walser replied that ECDC. call
work with `BD Evanston or have another bank participate. Aic. Rainey commented
that the letter submitted in ECDC's application is not really a __mmitment letter from
NBD - the letter says "proposal." Jim Currie asked about sta`f. the inc-nator and
whether a pro -forma has been submitted. Pamela A al' Kcr r•:.- _ : ".at a pry- f _rtna has
oeen completed. Jim Currie and Ald. Rainey asked for tfl„ :_ __ !!YT—:tteL :_ the CD
Committee. `ir. Bailey asked how close the agenc>, .vas to .. -.g the builc.-g in light
of the fact that underground storage tank removal woule ;e necessary. ',': WaIker
replied that tank removal was not ECDC's responsibility. %Ir. --alley askea '.'s. Walker
if ECDC returned to the Committee the same time next .ear -o,.v close t c agency
would be to owning this building. Ms. Walker responded t!iat :r,s vere yer'. 'sigh that
ECDC would have possession of the building at that tr^-e. '.'.s. 'X alker ^acd that
ECDC would like to have 5010 occupancy of the incubato, prior t: starting
construction.
Housing and Community Development Act Committee
Minutes - October 17, 1959
Page Four
NEIGHBORHOOD REVITALIZATION
#39. 1817 Church Street Leasehold Improvements ($37,752)
Pamela Walker summarized proposed leasehold improvements to the
City -owned building at IF17 Church Street. She remarked that scheduling;
activities have to he coordinated with the roofing activities. She said LCDC
could not do facade �%ork on this building until the root repairs were taken
,:are of. Interior irr,provernents remain to 1,,e done.
.Alc!. \'orton as'�.ed if the C itv has spent ar, money on f~ pr^.ir.e this building
since ECDC has been there. Pam It alker replied that roof repairs were done
to the buildine a few years aco. Dexter Bailev commented that it is difficult
to do these improvements if ,ve do not know what we are ^oirc to do with this
building. Chris � onker added that if %,,e are r-hoosing to funr'. this %ve should
-nake a determination of whether the Cite wishes to continue to own the
building.
#34. Child Care Center ($91,578)
Edward Tomlinson, Finance Vice -President for the Child Care Center,
described the Center's proposed air conditioning anc fire alarm upgrade
project. He stated that the Center currently serves 90 children, 6 of which
are lo-x, to moderate income. the fire alarm upgrade and air conditioning
installation are necessary to bring the building into conformance with the
Department of Children and Family Services' (DCFS) ficer.sine reti,jlations.
Aid. Rainey asked if the proposed eater source heat purrp would drastically
increase the Center's water bill. David Grumman responue:' that this heat
pump was a closed circuit system. Therefore, it would use s--irimal amount -
of water. Ald. Morton ask,d if it %. ould he cheaper t,D ro aith the air
conditioning window units.
Ed Tomlinson replied that the agency is hoping to receive CD funding to
purchase the heat pump system. He stated that the �_,ncow unit air
conditioning electrical costs would be to 20110 more t; -,r fro,— the very
beginning. (bane Colleton arrived at this time). Ald. ,s,ed if the
agency cauld pro,ide rnanufact+firers' spec-ifirations -c the air
conditioning st stem.
Aid. Vorton asked for clarification on the fire alarm syste--. flair Grumman
replied that the Child Care Center has smoke detest-rs in the rooms,
however. the smoke detectors are not directly wired to t`,e `:re Department.
She added that there is a fire alarm switch that can he •-a-jalk pulled to
contact the Fire Department in an emergency. The new a!-. -r system
would autornatically notify the Fire fepartment if heat or c- >— Sensed.
aid. Painev asked for .larification on the elect - losers. -
Housing and Community Development Act Committee
%'inutes -October 17, 1989
Page Five
Vs. Grumman responded that they are magnetic and are onl;i used in areas
where the children are and it is difficult to keep the doors closed under
normal operation. Aid. Morton asked if the lack of air conditioning had been
cited by the State for not being cold enough. Blair Grumman replied that the
State cited them for this but that it is only a problem during the months of
tune, ?uly and August. Samuel Favors asked Ms. Grumman if DCFS required
these air conditioning and fire alarm rnodifications in order for the Child Care
Center to stay in business Vs. Grummnn responded ves.
#35. Isaiah 58:12 Headquarters Rehab ($185,250)
Dr. Hyc_le Tavlor stated his concern about the drug problem among youth, and
that more than Fast treatment is needed for this at -risk gr--)up. He i,elieves
that a program ,which teaches construction skills would �,enefit these Persons.
Dr. Tavlor stated that the Private Industry Council (PIC) has discussed
funding one-half of the training program. He rnenticne❑ 1cral businessmen
and tradesmen who are interested in assisting this program.
Joseph Waters stated that the building in question for purchase utth C.Pk,r1
dollars was located at II3t; Sherman Avenue. the site of a former
transmission repair service. Samuel Favors asked if this t),_:dding nad been
appraised. Mr. "staters replied that it had not. He stated that originally the
owner of this building appeared interested in donating it to the program.
However, he received a paying offer for the building in the -nean time. The
price he was offered for the building was $50,000. Mr. Waters did not rule out
the possibility of still obtaining the building for free.
Aid. Rainey asked 11r. '.haters about the PIC commitment to the program.
W. Waters replied that when his group initially spoke to the PIC, the group
was willing to give $6,000 per student for approximately ? students. Ald.
Rainey asked if the building in question is structurally sound. Vr. klaters
replied that he had not done an in-depth examination of the building, but
going over it briefly it seems to be sound. Aid. Morton as�.ea if the PIC could
hold the money until 1larch I when the City's next fiscal .ear begins. Mr.
Waters replied that even if the group does not obtain funding for the building
at 1 134 Sherman Street, they would start their program at the Second Baptist
Church by .Varch I anyway. He added that the program still would N'<e to
receive CDEG help.
'im Currie asked what the success rate for this sego- tie
would be. Leon Ivory responded that the group would stress ' ; the tra:-ees the
factor of earning while they learn. He said they wou.: try to get a
commitment from the people to stay in the program as well as offerirg there
intensive counseling and tutoring every day. Vr. Currie ask-ec,. if the program
would be able to get their clients into the union. Joseph '[ aters replied that
they will be looking for union and non -union jobs for their trainees gut that
union response has been lukewarm.
Housing and Community Development Act Committee
Minutes - October 17, 1989
Page Six
#36. First Step A/C and interior Rehab ($29,000)
Richard Haar, Executive Director of the 'files Township SreltereC 'A orwshop,
made a presentation to the Committee describing the proposed window air
conditioning units to be installed in the third floor of the former Foster
School building and the room partitions to be installed to mike more class
room for the clients of the first Step program. �Ir. Naar added that the
architect the agency is proposing to use has worked on a project in their
Skokie office funded 13%, CC r'ollars f rn•r Skokie anrf hay z .o•ne in linCer tudret
in the past. pile'. I':)rton as„ed it thy• rr)st estirratP inclur'e^.-lectrical work.
and if the fire dlarrr-:s arc Gpt-ratiLo. tar, Naar responcia2c ,,es" *c -30th
Questions.
1137. Brummel Park Rejuvenation (Ridgeville Park District) ($61.424).
Jane Rrandley, Director of Parks and Recreation for the Fidie�il:e Parr
District, outlined the boundaries of Brummel Park for the CP Committee.
She stated ho%v vulnerable Frummel Park is to charges in t`,e north Pogers
Park neighborhood. She cited 45? housing units located a L%vo 51ock
radius of the park -many of those are apartment units. Vs. �'-randley stated
that it is critical that this area be given attention to prevent --ett rioration.
She cited health and safety issues. She believes the current pl,. iQparatjs(-s
are not age appropriate for the children that are using their. 5`e stataC this
park is very heavily used. Ridgeville Park District concuctec a veek-lonr,
survey of persons using the park to obtain feedback for the type o`. ecuip-nent
the residents/users would like to see installed in this park. Ms. arardley
reminded the Committee how successful previous CD -funded P idgeviEle Park
projects were (Elks Park, Callan Tot Lot.) Nis. Brandley remindec' the
Committee that the equipment currently in use in Brurrmel Park was
originally installed during the years of 1947 and 19631. The group would also
like to put up a split rail fence around the park; area. Vs. FranCley gage the
Committee a brief history of the Ridgeville Part. Distric: harks, 12
acres). She highlighted to the Committee the tax le4'. t7at Ricge,,ille
residents pay as well as other City taxes. Sam Favors asked if the
neighborhood would become involved in watching out for Bru^-rr.ei Park. Its. E
Brandley replied that the neighborhood is very involved in tahin¢ care of this
park. Ald. Dorton asked what percentage of the budget recuest is for play
equipment. Its. Brandlev replied that roughly two-thirds ^`. ~e CD �ucget
request is for the play equipment.
#38. YWCA Playground Renovation ($26,531)
Cathy Tawse, Evans ton/ %orthshore Ylt CA Day Care Director, described
proposed improvements to the Y\iCA's existint; pla,,-round. She also
described construction of a new playground for older chilcrer x`)ich is tieing
proposed for CDBG funding. Nis. Tawse showed the Corrrri:t^e ohetograahs
taken of the existing play equipment and the area n zr . for new -
playground construction.
Housing and Community Development Act Committee
�.linutes - October 17, 1989
Page Seven
#33. Fleetwood/Jourdain Air Conditioning/Furnace ($147,000)
Frank Kassen from the City's Ruilding Cperations Department described the
proposal to upgrade the furnace/air conditioning system at
Fleetwood /Jourdain Center. which may include replacement of the existing
furnace. Mr. Kassen cited a superficial study done to get these cost estimates
which was received only today. The cost of a major study w!;ich would include
a complete engineering analysis is approximately $7, 0O . Pf- stated that
there have been problems fretting a contract .►ith a cons;::tant to do the
1989-9r) CDPG funded furnace evaluation. It is present]% to take
place on Friday. Cctob,=r 27.
Two proposed systems could he addressed %kith this fundine. System I would
heat and air condition prirr3ril� tl,(-, rvrr and audit0ri-.;7 )f t'te huildino.
%-stem 2 xou!c air-ondltion the dance studio, first floor Offi_i'S. 'keight room
and arts and crafts room. ,old. Vorton asked what type of •vincows were in
the building no%v. Vr. Kassen replied that ont,' single pane ti.e.. not storm)
windows are in use. He added that these are scheduled f•-)r replacement
within the next year or two. .old. Vorton recuested that tie storm window
replacement be moved ahead so as not to waste energy. 7N-ter Failey tasked
about the air handler and coils for the heating and c.ckinv equipment.
Specifically, if the coils were eliminated would the have the
minimum of heating and not air conditioning" Frank Kassen replied that the
air handler and coils at $50,OOC are used for both `eating and air
conditioning. He added that he was not sure if an electrical .aerade would be
required.
#16. Catch Basin Replacement ($100,000)
Citv Engineer, James Tonkinson, described the proposed ! °0:-91 CDBG catch
basin replacement funding request to replace 35 to 40 de!eriorated catch
basin structures. In response to a question from •Aid. Raire-., Yr. Tonkinson
stated that in 1989-90 a better price was obtained and s---aller structures
were used when the contractor ran into underground unlit. _. ;-e added that
1988 money had been left over because the contractor dic -or perform well
and the City did not want him to install additional cats- : asin units. In
1989-90 ten catch basin structures were replaced in the CDFC. target area for
a cost of approximately $25,000. Aid. Morton asked if cats- basins reduce
basement flooding in the target area. Vr.Tonkinson replier --at catch basins
are for street flooding only. He added that there are 7.t _'
-arch basirs in t'e target area and that the City can't =- --eir
for replacement. Ald. Vorton asked if there was a reec
catch basins to be installed. Vr. Tonkinson replied that -- 5, �If the streets
have adequate number of catch basins. Public Works Direr-�r David Barber
added that the ability for catch basins to handle rain N ;ter cuickly and
effectively depends upon the size of the sewer pipe they are -.nneeted to.
W
Housing and Community Development Act Committee
Minutes - October 17, 1989
Page Eight
#17. Curb Replacement ($100,000)
James Tonkinson told the Commitee the funding request for the 10190-91
funding year proposes to replace l to 1.5 miles of deteriorated curbs in the
CDBG target area. Ald. Rainey asked why the one mile of curbs replaced in
the 1988-89 funding year had a much higher price. .Mr. Tonkinson replied that
contractors as a rule keep tabs on bids in other cities and become more
competitive if a single contractor is gaining a lot of contracts. '\,tr. Tonkinson
added that during the 19S9-90 funding year .69 miles of ce:r: reo+ac-_d in
the target area at 3 cost of approxirnately f+i '. 53 ptcr line z; '%P)rton
asked flow long ne ,v curbs last. `.lr. Tonkinson r "J!L•'C1 i[]'F {; it tF't': .�? Cars
without interference by snow plows or heavy road salts. He said the frost
c%-e[e can also shorten tilt life of curbs if severe frosts and tnaus ianpen
quickly. Jim Currie asked if limestone curbs could :,e used f..)r curb
replacement. %ir. Tonkinson replied that not many contract_)rs are available
who know how to do that type of work and that this type of -urb replacement
is very labor intensive.
#18. Viaduct Pavement Replacement ($30,000)
Mr. Tonkinson described the proposed viaduct pavement resurfac_:ng of
Simpson Street near Green Bay Road. He said the surface •a j+jld be scarified.
There would be base repair and the pavement would be resurfaced. \Id.
Rainey asked how deteriorated this viaduct pavement %vas. Mr. Tonkinson
replied that it is not severely damaged but replacement is neez:ed to keep it in
good condition. Samuel Favors asked how many other viaduct pavements are
in need of replacement in the target area. Mr. Tonkinson replied that the
viaducts under Noyes and Dempster Streets, Foster and Cru: h Streets also
will need resurfacing.
# 19. Alley Resurfacing ($ 30,000)
Jim Tonkinson stated that one alley was resurfaced :n the t;:rget area :n 1983
at a cost of $10,000. Alderman Rainey made a plea for t-.e alley north of
Dempster and East of Chicago Avenue to be excluded from the CDBG funding
requests. She stated that she believes this area was not as economically
needy as other portions of the city. She stated there must oe some way to
prioritize the resurfacing of alleys based on economic need.
#20. Street Paving ($91,000)
Jim Tonkinson described the proposed paving of Davis Street tietween Pitne r
and Fowler avenues, Dexter Bailey commented that few pecJ:A lived on this
section of street. Mr. Tonkinson commented that if no C❑ f :- cs •xere used to
pave this area the individuals living along that area and ore- -alf a blxk on
either side would be required to pay two-thirds of the total _,s- :f paving the
street. Dexter Bailey recommended giving special assess- 7-t monev to
people living on this street rather than paving it entire!% :oilars.
Sam Favors stated he believed it -.vas bac to change policv :t*, •.,
Housing and Community Development Act Committee
,Minutes - October 17, 1989
Page Nine
#21. Sidewalk Replacement ($100,000)
Jim Tonkinson explained this program is a "block" type to do 1 to I." miles of
sidewalk replacement in the target area. He said City Council, individual
citizens, as well as the Street Department note areas where sidewalks need to
be replaced. .old. Rainey suggested the City use CDBG dollars for people who
could not afford to pay to participate in the City's 511150 sidewalk
replacement program. She believes the existing sidewalk replaeefrent CPKIB
program is a ••waste of money. Yr. Tonkinson stated that all ;idewall recuests
go to the administration and Public '% orks Committee for their approval. Ht-
stated that if the CC money is 050d to assist low to •rederate income
households in paying for 501 Sr side%vrilk replacement the ;rp.stics of ,ncome
verification need to be worked out.
#22. Special Assessments/Unimproved Streets ($15,000)
Vr. Tonkinson explained to the CD Committee this ,project proposes to use
CDBG dollars to pay for the special assessment of low to moderate income
persons for paving the remaining unpaved streets in Evanston. Ald. Rainev
questioned how income eligibility was determined. She cites' that persons on
a fixed income may qualify as low to moderate income even though the assets
of their property can be ouite high. Chris Yonker replied that current income
is used to determine low to moderate income as opposed as to verifying all
assets. He added that the City could also set asset guidelines if they desired
but additional administrative time would be required to process applications.
#23. Sidewalk Installation ($50,000)
Jim Tonkinson told the Committee this program would install new sidewalks
in areas that currently do not have sidwalks. However, this would be
restricted to public places as opposed to only in front of homes. He added
that if funded, the proposed sidewalk locations would first have to be
approved by the Administration and Public works Committee. Then the City
would hold block meetings to discuss the construction of r.e.4 Ald.
Rainey stated that the City Manager at the October 3rd, pudic hearing, told
the Committee this program would be used to install side%,alks near schools.
She commented that perhaps the schools could pay for the sidewalk
installation. aid. Rainev asked if Sidewalks were installed by petition. Mr.
Tonkinson replied that it is done for property owners paying a.I of the costs.
#24. Emerson Bridge Fence ($35,000)
Mr. Tonkinson statec that instead of installing a cyclone top of the
Emerson Street 'bridge parapet, this proposal would add an ;Critional railing
and then paint all of the railings on the bridge. Ald. Morton as,:ed wxhat work
was currently being done on the bridge. Mr. Tonkinson replies :} at expansion
dams are being fixed because thev are chipping out. ,old. `.';rtor, asked what
would be installed on the new bridge by on Green Bav Pcae: `•'r. Tonkinson
replied that this was designed by the State and they would `-rce on the
bridge. He added that when a new railing is put on a bride, - ::net xali
must be made taller. He added that this %as a unic,.f� �)aljse
pedestrians walk only on one side.
Housing and Community Development Act Committee
Minutes - October 17, 1959
Page Ten
Dexter Bailey asked how many years the bridge has operated without having a
fence on it. Mr. Tonkinson replied that this bridge was constructed in the
early 1940's. Mr. Bailey asked if anyone had fallen of! the ;ridge. %1r.
Tonkinson replied "no." Aid. Rainey commented this was the only occasion in
the history of her City involvement where staf f did not support an
expenditure.
#25. Monroe Tot Lot ($9,500)
Don Wirth, Director of Par'.s, Recreation, and Forestry, explained that tnis
project is in the City's five year Capital Improvement Plan. listed as
necessary. He stated this project was for capital maintenance. It calls for
replacing the swings, benches and tables in the park.
#26. Fitzsimons Tennis Court Restoration ($10,000)
Don ,t'irth stated this project proposes to refurbish the light to x er posts,
replace practice boards and paint there. He stated the playing surface would
be patched and an acrylic overlay installed.
#27. Fitzsimons Park Restoration ($12,000)
Mr. Wirth stated this project is listed as necessary in the City's Capital
lmprovernent Plan. He stated it will include work on the light poles,
refurbishing pathways, stretching the cyclone fence and rehabbing the
benches.
1129. Gilbert Paris Restoration ($13,500)
Mr. Wirth stated this project is located on Emerson Steet. It is listed as
necessary in the Capital Improvement Plan. It would Involve rehabbing
benches, paths, and doing some landscaping. No play apparatus work would be
required.
#29. Mason Park Restoration ($30,500)
%ir. A irth stated this project involved scraping and painting light poles.
replacement of some of the play equipment and replacement of the ^,asketbail
backboard.
#30. ferry Park Restoration ($ f 4,000)
Don Wirth stated this project would renovate benches anc .atnxa:s. Some
limited landscaping would be done. .old. Morton asked i.` [acre x•ere street
lights near that park. fir. Mirth replied there were lights ;ne ailey that
were put up three or f our years ago.
#31. Clyde/Brummel Basketball Court Renovation ($3,000).
%ir. A rrth stated this project is listed as necessary in s �aprta,
Improvement Plan. After fixing cracks in the court's
resurfaced with acrylic paint.
Housing and Community Development Act Committee
Minutes - October 17, 1959
Page Eleven
#32. Hobart Park Restoration ($2,500)
Mr. Wirth stated this project is listed as desirable in the Captial Improvement
Plan; no major construction would be involved. Some equipment would be
refurbished and pathways repaired. Timbers would also be replaced.
ADMINISTRATION/PLANNING
#2 Fair Housing ($73,836)
Willie Hurd, Fair Housing Educator, described the activities of the Fair Housing
Program requesting CDBG, funds. He stated their outreach acti itles represented
the bulk of the increase from last year of 26 a. %ir. Hurd noted the cost of
administration and legal fees ha%e increased. The legal fees this vear are being
paid from the City'S general :und. •1Id. 1lorton asked if anv of three funds %vould
be recaptured for the City. `.1r. Hurd replied that he thought so. Xld. %Iurton
asked why ue Wouldn't have a surplus. 'sir. Hurd explained that when money
comes back to the City, it goes into the General Fund. He saro the} can expect
more funds to be generated this year.
1)1. CDBG administration ($264,065)
Chris Yonker, Coordinator, CDBG Program, described the proposed 1990-91
budget for the CDBG program. He stated that there is an administrative cap of
20% which cannot be exceeded under Federal lacy. He noted t^at the requests for
proposals in the administrative category exceed the cap for several reasons. The
first is that the City's entitlement amount has been decreasing the past few
years -hence the cap would be lower. There is also inflation to consider. He also
cited the 26 a increase in the Fair Housing proposal from last year's. %ir. Yonker
stated that staff met with the City
Manager and the City Budget Officer and that the conclusion %vas to cut one of
the CDBG planner positions. Mr. Yonker stated he hopea this could be
accomplished through attrition. Ald. Rainey asked the names ane titles of all
city personnel paid from the CDBG Administration funs. '.Ir. 'conker listed
himself, the three CDGB planners, the planning aide, anc the Planning
Department Secretary, as full time employees under this program. He also
documented one part-time employee (senior accountant),and percentages of two
full-time employees (Planning Department Development Analyst, and -\ssistant
City Manager positions) paid out of CDBG Administration funds.
%1r. Yonker stated that he takes great pride in the CDBu t _ ;ogettler at
the present time. He cited the focal state and national r -.., ,.:..' awards ;hat
the Planning Staff has been able to achieve for this prograr-•. as as for sorne
of the subgrantees. He stated that if a planner position ;s --ut that the C❑
Committee and City Council can expect to receive fewer ser�.ices than the'. are
presently accustomed to. less time would be available to cone ct comprehensive
monitoring of projects. Some of the desirable activities suc^ 3s ous tours, a� and
application preparation and national community develop-e— .kee,, activities
woula probably be eliminated.
Housing and Community Development Act Committee
Minutes - October 17, 1989
Page Twelve
Ald. Rainey asked how it was decided that Fair Housing's legal fees should come out of
CDBG funds. Chris Yonker replied that because $150,000 in legal fees was corning out of
the general fund that CBDG could afford to pay for the balance of these fees. `,1r.
Yonker added there may be a 5.3% cut if the Gramm-Rudman cuts go through. He stated
that even if Congress balanced the budget there may I)e ruts in the C51)G program
because of the national funding for the increased drug program. activities. Ald. Morton
commented that it is essential to be able to assist agencies in appl;:ing for CBDG funds
by providing technical assistance to them and that it is important to have staff that can
keep up with the federal regulations -ivcrning me progr:vn. Ttie Committee asked %lr.
Yonker how staff tirne .vas spent on the prol;rarn. %1r. Yonker commented there are some
programs that 10 demand a lot of tirne from C-D staff; l" of one ;ilanner's time is
devoted t0 t�'Ur'<111� %%i[h FCDC. The activities ranu•� from, 'T-011itorin- ECDC's farad-2
cn,,,)rovement or( -)grams to u:ith on ;ts !pan fund. -old. Rainev
commented that it is important for subgrantees to be ably to follow federal regulations
and admim5tt r their prograins vt:hout undue <eh,inc-. or) lit. staff persons' time.
#47. Unspecified Local Option ($60,000)
Sally Lufkin described Unspecified Local Option (I_LO) as a contingency fund for working
with construction projects. $60,000 is advocated to be reserved as I_ LO for the 1990-91
funding year because of the large number of construction arolects that 'lave been
submitted for consideration. Dexter 3ailey cited the need f,-)r agencies to realize the
limitation of C.DBG funds and contain costs to the ai.ount t'ie,, srr funded. He does not
want agencies to think of L: LJ as autumatically fUnaing anv Dverruns.
.old. Rainey asked if unspent U LJ funds could hN use(,. ;`,r;; 1 tinker replied that
historically �-ve have done so. He added that staff has triea to carry any unspent ULO
funds forward into future funding years. He commented that there used to be more +
out -of -cycle funding requests until the CD Committee adopted a policy discouraging it.
1V. CD STAFF /CO..iMITTEE INPUT
There was no further staff or committee input.
V. CITIZEN INPUT
There were no citizens remaining at the end of the meeting.
VI. AD]OURMMENT
Ald. Rainey made a motion to adjourn. The motion was seconded --� Sarnuei Favors. tilotion
carried ( 5-0). The meeting was adjourned at 1 1:30 p.m.
STAFF:
DATE:
4 )" 56-67
DRAFT - NOT APPROVED
HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE
MINUTES
Tuesday, October 24, 1989
Room 2403 - 7:00 P.M.
Evanston Civic Center
MEMBERS PRESENT: Alderman Morton. Alderman Rainey, Alderman Juliar, Dexter Bailey,
Samuel Favors, Alderman Drummer (tardy). Jane Colleton (tardy).
MEMBERS ABSENT: Jim Currie
STAFF PRESENT: Halford, Lufkin, Modaber, Steuben, Yonker, Powers, Rudd. Povalia
HOUSING COMM. Alderman Brady, Alderman Warshaw, Art Newman, Robert Bush,
MEMBERS PRESENT: Alderman Wold (tardy), Alderman Washington (tardy), Michael Curry
(tardy)
OTHERS PRESENT: Patrice Caruthers, Interfaith Housing Development Corp; Mike Shep,
John Papadowski, Evanston Police Department; Patricia Vance,
Derrick Kelly, Booker Sharp. Gorizilo DeJesus,Michael Thoma, James
Leffrone, CEDA-ENAW
PR E5IDING OFFICIAL: Alderman Jul iar. chair
CALL TO ORDER: The meeting was called to order at 7:08 P.M. a quorum being present.
I. COh1MUNICATIONS/TRANSMITTALS
A. Housing Development Response to Staff Review Sheet For Housing Projects.
AJd. Juliar said the committee would deal with the responses when the Housing
Department Proposals were reviewed.
II. IN DEPTH REVIEW OF 1990-91 CDBG PROPOSALS FOR HOUSING PROJECTS
,Aid. Juliar began the meeting by welcoming the Housing Commission and encouraged both
their questions and comments regarding the proposals. He also welcomed the general
public.
#46. HOME SECURITY LOCK PROGRAM
Mike Shep from the Police Department introduced himself as well as John Popodowski.
Mr. Shep began his comments by indicating that the Home Security Lock program had been
in existence since 1984. The purpose of the program has been to combat burglarly by
removing the opportunity for break-ins. This is accomplished by providing different
deterrents such as dead -bolts. %Ir. Shep added that the Police Department was asking
$10.000. This request was due to the new burglarly prevention ordinance which will go
into effect in December. which increases the number of builcirgs that have to be made
burglary proof by adding 3-flats.
Housing and Community Development Act Committee
Minutes - October 24, 1989 `
Page Two
It is for this reason the department estimated that instead of $250 it will now cost $300 to
complete single-family dwellings. This amount could go up to $600 for a 3-fiat. Mr. Shep
added that the reason for the cost increase was due to the 10% increase that their vendor
would now be charging. He added that M & M Security (their vendor) had been charging
the same prices since 198I and therefore was no longer breaking even. Ald. Brady
questioned what work could actually be done for $350. Officer Shep responded that each
dwelling would be evaluated on an individual basis and the work done depended upon the
security survey which the Police Department would conduct. If the survey were to
indicate that the expense would exceed the limit. the Police Department would prioritize
the needs. Aid. Warshaw commented that the Planning and Development Committee had
anticipated that costs would begin to rise. She asked Shep if he thought due to the new
ordinance that the $350 limit would be sufficient. Shep answered that he would hope so
but it was difficult to gauge since it was a new variable in the program. Sam Favors asked
if serving 3-flats would result in an increased number of households served. Shep answered
yes, but because 3-flats were a new program component it was actually difficult to
estimate. He added that because of the new component they were limiting the total dollar
amount for a 3-flat to $600 versus a S330 per household allocation since that would raise
the cost of 3-fiats to about $1,000.
Aid. Morton questioned why the change to 3-flats would raise cost so much since many 2-
flats had already been taken care of in the ongoing program. Shep that 2 flat buildings and
3-flat buildings were considered as separate entities. Thus no 3-flats had actually been
taken care of and so there was no duplication of numbers. Shep indicated that since 1984
only 25 to 30 2-flats had been completed. Shep indicated that he was not sure whether this
low number was a result of a lack of interest or because the households were not
low/moderate income. Aid. Morton questioned whether the $10.000 allocation was too
high. Shep answered that the estimate could also be too low. Aid. Warshaw added that
the committee had anticipated that the costs were going to increase.
Art Newman questioned what determined a low to moderate income level. Shep responded
that it varied by household size. Chris Yonker added that the income levels were based on
HUD Section 8 standards. Aid. Rainey observed that the section 8 standards for Evanston
seemed rather high. Jane Collecton questioned whether the owners or tenants income was
evaluated. Shep responded that in a single family home it would be the owner's income
and that in a 2-flat it would also be the owner's income provided it was an owner occupied
2-flat. Dexter Bailey asked whether there was any follow up for people who did not
qualify by low to moderate income guidelines. Officer Shep responded that all applicants
received a free inspection and safety survey. Aid. Juliar clarified that the survey was
available to all citizens.
#40 Minor Repairs/Paint Program
ENAW Director, Pat Vance stated that the minor repairs and painting program began in
1984 and that it had been targeted to low and moderate income single-family and 2-flat
owners. Arts. Vance indicated that in 1984 program costs were an average of $150 per
dwelling unit. Now costs were as high as $500 per unit and average about $285. Ms. Vance
stated that she has seen many changes over the years regarding the clients they served.
Dwelling units are more blighted and deteriorated than they were in the past.
Housing and Community Development Act Committee
Minutes -October 24, 1989
Page Three
As an example, earlier projects could be limited to fixing a door. Now, as is typically the
case, prior to the door being fixed the frame to hold the door also has to be repaired. Pat
Vance went on to add that ENAW gives priority to those households that have been cited
by the City Property Maintenance Department. Ald. Drummer indicated that there was
not a lot of information available about the trainees for the program although he
considered it rather important. Aid. Drummer questioned how many persons were
employed by Neighbors at Work and what Neighbors at Work did to track the employment
of their employees. Ms. Vance responded that approximately 30 to 35 young adults had
gone through the program but there was a rather high rate of turnover. Ms. Vance added
that ENAW had to enforce a great deal of discipline and unfortunately they also had a high
rate of absenteeism . To date 19 former employees are gainfully employeed. Two are
employed with private contractors in Evanston, two with a painting company and one has
gone out on his own rehabbing homes. Others have been terminated while some have faced
reincarcination because of parole violations. Ais. Vance indicated that ENAW even tried
to maintain relationships with those employees that had been terminated.
Aid. Brady noted that there were 190 different units that had been completed by ENAW.
She questioned whether there had been any duplication. Ms. Vance responded that each
service was viewed as a separate completion so there would be duplication. Aid. Brady
asked how many unduplicated households were actually served. Vance indicated seventy
five. Booker Sharp clarified that, for example. after ENAW would do carpentry work
often there would be a need for painting. This resulted in the usage of two crews and
consequently two items of service being rendered. Aid. Brady questioned whether the
limit of $300 for minor repairs was sufficient. his. Vance responded that the money
purchased a lot of supplies and was stretched a great deal. Aid. Rainey added that it had
been her experience when reviewing the work of the weatherization program that many
homes are so bad they need help in multiple areas and often it is not a matter of one small
job but many big jobs. Vance went on to add that she had gone out to the site to see why
some projects took longer than others and often it was the case that work had been
deferred for so many years that the extra time was warranted. Aid. Rainey stated that
she was impressed with the efforts of ENAW and asked whether ENAW did any follow up.
Pat Vance responded that each job was followed up by a survey. She indicated that most
people were satisfied and when therewere complaints they would try to rectify them. Aid.
Wold asked what would happen if a home was deemed to be hazardous and Pat Vance
responded that in that case ENAW would contact the City Rehab Program. GIs. Vance
added that in many cases some of the homes were more likely candidates for demolition
than for Rehab. Aid. Wold questioned how many referrals ENAW X' actually gave to the
City. Vance responded that usually ENAW referred about five households per year.
Aid. Morton then questioned whether there was a high degree of turnover with the
trainees. Ms. Vance responded that there was some. Aid. Morton questioned whether the
trainees where paid enough. Ms. Vance responded they received $5.00 per hour on a
trainee wage which was considered sufficient. Aid. Morton asked whether or not it was
true that a majority of the crews had at least a minimal criminal background. Vance
responded that many members of the crews had some background with the criminal justice
system. Aid. Morton questioned whether it would be more advisable to seek out candidate
for the trainee position who had just completed high school.
Housing and Community Development Act Committee
Minutes - October 24, 1989
Page Four
Vance indicated that the program did not attract high school graduates but a population►
that was "in trouble". Vance added that this was the population that needed to be served.
Aid. Morton questioned whether the difficulty in attracting more qualified or quality
workers was because of the low wage rate offered. Vance indicated that at one point in
time ENAW tried to hook up with the union and get an approved apprentice program but
the cost precluded that from happening. Favors questioned whether ENAW also provided
counseling and support to the trainees and what was the qualifications of the person
providing this type of support. Ms. Vance responded she provided most of the couseling
and that her qualifications included a masters degree in Sociology. Vance has worked as
counselor at ENAW in excess of 10 years.
Favors questioned whether there was any type of relationship with the construction firms
that ENAW worked with and whether there was any transitioning of employees front►
ENAW to these firms. Ms. Vance indicated that there was always the opportunity for
transitioning and recently Hines Lumber Company had hired one ENAW Trainee. Bush
questioned whether workers at ENAW received any credit toward union apprenticeship
programs. Vance answered no, but added that there was one journeyman carpenter
employed by ENAW who could sponsor a candidate for an apprenticeship program but that
the union required a high school diploma. Vance added that ENAW stressed that all
candidates received at least a GED and encouraged them to go to school. She added that
ENAW went as far as to actually drive the candidate to school to ensure their attendance.
Aid. Brady noted that 25% of the total appropriation to Neighbor at Work was for salaries
and added that this seemed rather "heavy". Aid. Brady questioned whether any position at
Neighbors at Work could be devoted primarily to job development. Vance responded that
the job development responsibilities usually fell to the executive director but that she was
considering delegating the responsibility to another coordinator. Ald. Drummer asked
whether there was any thought given to revising the requirements for employment at
ENAW such requiring candidate to have a GED and perhaps requiring candidates to spend
half their time at work and half their time at school. Vance responded that that change
was considered and will be probably be a basic component of the 1990-91 programmatic
year.
#45 Single -and Multi -Family Revolving Loan Fund
Representing the City of Evanston to discuss these proposals werwCatherine Powers and
Robert Rudd of the Housing Department. Powers stated that the Housing Department was
requesting an additional $350,000 for the single -and multi -family revolving loan fund. She
indicated that this was the first request for these funds since 1986. She added that this
request was due to the activity generated from changes in the Housing Rehab guidelines as
well as the special housing fund that had been developing over a number of years and this
had lead to an increased interest level in the program. Ms. Powers stated that currently
the Department was under commitment to rehab 84 different single -and multi -family units
which would expend all present funds. Robert Rudd added that there used to be a surplus
of funds in the early 1980's and these had been exhausted. He added that the Housing
Department needed to replenish the program and he highlightec that the amount of work
actually done by program had increased significantly.
Housing and Community Development Act Committee
Minutes - October 24, 1989
Page Five
For example. there was only one multi -family building completed in 1980 and since 1984
it had become a major thrust of the housing program. Aid. lullar commented that
$350,000 was a rather large injection and asked whether or not it would actually all be
used in the upcoming year. Rudd responded by indicating that if the backlog of work
right now that the Housing Department had was rejected or put on hold until next year
the applicants would probably not reapply. This is because it is a very difficult program
to market. Powers added that presently the department had over $600,000 in
applications and that if only half of the applications were approved it would deplete
$300,000 of the requested dollars.
Rudd then commented that there was approximately two and a quarter million dollars
outstanding in rehab loans for which would be receiving interest. Aid. Juiiar questioned
what the repayments were on the existing portfolio and whether or not there was any
deliquencies. Rudd responded that there were delinquencies and overall they had more
delinquencies than they had actually anticipated. This he felt may have been due in part
to the different standards that the earlier program followed. However within the last
two to three years the delinquency level have been much lower due to the fact that the
program now allows grants for elderly home owners. Aid. Brady questioned why the
program income from some years was well in access of $150,000 and in light of that
whether the request for $300,000 was excessive. Powers responded that generally they
can actually depend on receiving between $60,000 and $80.000 a year in repayments.
There was some years when it exceeded that amount due to home sales and complete
payoff of loans. This, she added. could not be depended on upon a yearly basis.
Aid. Rainey requested additional information on the forgiveable loan program for senior
citizens. Powers responded that the program which began in approximately August of
1987 was a five year prorated grant. She indicated that to date approximately 10 to 12
cases had been completed and interest was rising. Aid. Rainey responded that she was
still unclear as to what the dollars were used for.
Powers responded that up to $20.000 was available per homeowner for rehabilitation
purposes and that the forgiveable loan program took the place of title transfer, which
was especially appealing to senior citizens. To qualify the applicant's household income
must be below 50,19 of the median age and the homeowner must be over 62 years of age.
The loan becomes forgiveable if the house had not be sold within a period of five years.
Aid. Morton then questioned whether the rise in the number of low to moderate income
persons served coincided with the demise of ECDC's rehab program. Robert Bush
indicated ECDC's program was terminated to simplify the application and administrative
process. He indicated that as a result of a series of negotiations ECDC loan portfolio
would eventually be transferred over to the City and that all new applications were
directed to the City. Rainey then questioned whether ECDC rehab income would also
revert to the City. Powers responded that as far as she was aware ECDC would be
receiving all the program income even after the loan portfolio had been transferred to
the City. Dexter Bailey questioned whether the shortage had been anticipated earlier
and whether instead of requesting $350,000 at this time the Housing Maintenance
Department should request $100,000 annually over a period of several years. Aid. Juliar
commented that the funding of this particular program had been deferred as an
understanding between the CD Committee and the Housing Maintenance Department
because they were using program income and so the request at this time was not a
surprise.
Housing and Community Development Act Committee
Minutes - October 24, 1989
Page Six
Rudd added that the program will remain aggressive until such time as the market slows
down. When that happens the program should be able to operate effectively for probably
two to three years solely on program income.
Art Newman then stated that he felt $350,000 was really not much money for an older
city like Evanston because this amount would only probably rehab about 33 units.
Michael Curry commented he felt overall that the program was positive because it
eliminated the fear of many senior homeowners of the City taking away their property
and the five year grant would help to insure that people would commit to remaining in
their homes and thus benefit overall neighborhood stability.
#41 HOUSING REHAB CONSTRUCTION ADMINISTRATION
Powers stated that the Housing Rehab Construction Administration program was a
continuation of a past program and it was to fund 2.7 staff persons. This would include
all the Housing Rehab activities plus the maintenance of the housing rehab loan
portfolio. Aid. Brady expressed some confusion regarding the different- requests for
administration funding. She asked whether the Housing Rehab construction
administrative dollars directly related to the rehab program. Powers said yes and added
that the Rehab Property Maintenance Administration was more concerned with program
oversight. Powers added that she had met with members of the Planning Department
many times over the last several years in order to find ways in which the administrative
portion of these programs could be funded in a clearer manner. However, due to CDBG
regulations this was the only possible format. Rudd added that there has been a
significant reduction in the overall administration of the program. Several years also
there was a staff of five employees and currently the 2.7 staff persons maintain a larger
portfolio.
#42 REHAB PROPEkTY MAINTENANCE ADMINISTRATION
Powers began by stating that this was a continuing program that provided the oversight
for both the housing rehab activities and the property maintenance activities for code
enforcement in the target area. Powers indicated that the increase in this budget was
due primarily to increases in pension and medical expenses. She added that the program
also included part of the salary of the Housing Planner. Aid. Morton questioned whether
this fund paid for all housing inspections. Powers said that this was a very small portion
of the overall inspection budget reserved for dwellings in the targeted area. Ald. Morton
asked for clarification regarding the Housing Rehab Construction Administration and the
Rehab Property Maintenance Administration proposals. Powers responded that the
Housing Rehab and Construction %Iaintenance Administration was the support staff for
those activities and included all the activities which are fenced by CD. It includes some
of the director's salary, the director secretary's salary, the mousing planner's salary, and
the housing planner's secretary's salary. Housing Rehab and Construction Administration
was the administration of the day to day of rehab construction activities. This would
include the Cost Contract Specialist. his secretary and 7019 of the assistant director's
salary who oversees the day to day activities of that program. Powers admitted that it
was Confusing but it was the only way that these administrative costs could be formated
given the CD regulation.
Housing and Community Development Act Committee
M inums - October 24, 1989
Page Seven
#43 MULTI -FAMILY INSPECTIONS
Powers indicated that this was also a contlnuing budget item and that it paid for
the salary of the inspector that worked in the CD target area and it also included
part of the salary of the inspector's secretary. Powers explained that the goal of
the program was to inspect homes once every three years. Ms. Powers also
indicated that the department had area inspectors who were not funded with CD
dollars but who were in the target area inspecting 2-flats.
Ald. Rainey requested additional information regarding how the department
documented the work that was done. Powers answered that everytime an
inspection is done it is classified into 17 different categories, along with
Information such as address, type of work, target area, etc.. She indicated that the
way the information was formated it would make it obtainable at a moments
notice. Ald. Rainey requested information regarding the follow—up time frame
after letters are sent to homeowners regarding code violations. Powers responded
that it depended on the violations. For example the homeowner is generally given
ten days for minor violations. Powers added that if it was an emergency type of
situation the homeowner would be given 48 hours to comply. She added that
violations regarding painting were given 30 days to reach compliance. Powers also
said that if the homeowners exhibted a good faith effort the department would
allow extensions. Rudd explained that the intent of using the computer was to build
a complete data base in order to help department target problem areas. Ald. Brady
questioned whether the Housing Department would be liable for relocation costs if
an inspection resulted in displacement of a family. Regina Steuben answered that
regardless of whether the inspection is done through CD -funded activities,if the
homeowner is displaced as a result of code violation the City is not subject to the
Uniform Relocation Act which requires the payment of displacement costs.
#44 DEMOLITION/VACANT LOT PROGRAM
Powers stated that her department had asked for funds for this program last year
and received a reduced amount. Currently there are two properties now in court
pending demolition orders. There is another property that has been identified and if
it is not voluntarily demolished by the owner the Housing Department will also seek
a demolition order for that one as well. Powers indicated :` a: she believes that
there was at least one more property that they expect will core _�p within the next
fiscal year which will also require a demolition permit.
Powers then stated that the vacant lot proposal dealt with the after affect of
housing being demolished. She added that it is often difficult :o maintain vacant
lots especially when there is no identifiable owner or the oa-rer is deceased and
currently there is no legal remedy for this problem.
Housing and Community Development Act Committee
Minutes - October 24, 1989
Page Eight
She indicated that If the City maintained the properties, they could put a lien on the
property to collect costs upon sale of the property. Currently there are approximately
six to seven properties that needed such maintenance. Aid. Drummer asked whether the
Housing Department received any type of special consideration from the judge if the
property was deemed unsafe. Powers responded that the department must prove a clear
and present danger and then swift action can be taken within as little as one day. She
added however that it was not uncommon for a property to receive 2 or more
continuances before action could be taken.
Aid. Drummer added that there was a house. on Asbury that he felt took like it was ready
to fall over and probably presented a clear and present danger. Powers responded that
the property was in court and they were seeking a demolition on the property. Aid.
Warshaw said that she felt this to be a very crucial problem and it often created a very
negative atmosphere especially for the neighbors in the area surrounding the property in
question. She added that as long as the City had the assurance that they could recoupe
their expenditures by putting a lien on a property that it wa3 a good measure to follow.
Aid. ,Morton asked if they were any other funds available for demolition. Powers
responded that as far as she was aware CD was the only source of demolition dollars in
the target area. Aid.Morton questioned how many homes would be left to be demolished
after the 3 that were pending in court were removed. Powers responded that there were
12 on the vacant and boarded up list. She added that some of the homes on the vacant
and boarded list may eventually become candidates for demolition and some have been
slated for voluntary demolition by the property owners. Aid. %Iorton questioned when the
blighted structures would be removed from the target area and questioned whether it
would be completed within five years. Powers responded that they were too many
circumstances to project when the structures in questions would actually be demolished.
Aid. Morton complimented the Housing Department on the work they had done on some
of the vacant lots in the area, commenting that it helped upgrade the community and she
thought the work was excellent. Rudd cautioned that not every boarded up house would
be a candidate for demolition. Aid. Brady commented that the Housing Commission
received regular monthly status reports regarding the court cases and it helped them to
understand the process, the timing and the reason for the delays. Aid. Rainey
commented that it often helps City's case if the homeowners and alderman are present
when cases are presented to the judge.
III. CD STAFF/COMMITTEE INPUT
There was no CD Staff/Committe input.
IV. CITIZEN INPUT
There was no citizen input.
V. ADJOURNMENT
The meeting was adjourned at 8:50 p.m.
STAFF: I &n44
DATE: // 1171Y9
I f
,ii� i ICI 1 1 1 i � I ilia �i^lil + I I' it�� IpIi
! II I 1=
� IIIIII I��l
DRAFT - NOT APPROVED
HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE
MINUTES
Tuesday, November 14. 1989
Room 2403 - 7:00 P.,.I.
CIVIC CENTER
MEMBERS PP.ESENT: Aid. Juliar. Aid. Vorton. Aid. Rainey, Aid. Drummer, Dexter Bailey,
Jim Currie
!IENtRERS ABSENT: Jane Colleton, Samuel Favors
STAFF PRESENT: Halford. Lufkin. Vodaber. Steuben. Thomas. Barber, Yonker
CTHCPS PRESENT: Frain Scruggs, John Popadowski, Evanston Police Department ALERT:
Kathy Swanson. Cook County Legal assistance Foundation: Bob Poy,
Malcom Sharp, \� illiam Parks, Steve Fernstein, and Joyce Mims,
Community Defenders Office: John Buck(ev. Family Counseling
Services Center- Pamela Il alker, Belinda Irba. Evanston Community
Development Corporation: Michael Currie. Food Aid Center of
Evanston: Ann Jennett. Ken It hitnev, Frill Fartgering. 1'arsha \lead.
Alfred McDougal, Ellen Mattison. anr' ludv Pheifer, Youth Job
Center. Rick U eiland. Earn and Learn: Paula Sutton, Evanston
Northshore/Y'\t CA: Anne Hollydav, Tom Tprrv. Betty Luning, Aid.
Wollin, Aid. Nl ashington. AW. Esch.
PPESIDING OFFICIAL: Aid. Juliar. Chair
CALL TO ORDER: The meeting was called to order at 7 05 p.m.. a quorum being present.
1. :MINUTES OF OCTOBER 17, 1989MEETING
Ald. Rainey requested that the Minutes of October 17 be a enced. She referred the
Committee to page 9 of the minijtes under 01.e sideuall. rep-;_ �• to r program comments.
She stated the sixth line reflected a comment by her where sh'- 'Ads to have said that the
existing sidewalk replacement CDBG vas a waste of money. c'-,. errphasized that she does
not feel the sidewalk program is a waste of money: hov,'e%er it is ; %'aste of money not to
pay attention to the income of the individual owners or) t''e clock in the sidewalk
replacement program.
The rr,niite- .. er,, wrrr)%er' ,-is arrencer.
11. C011\tL',tiICATIONS/TRANSMITTALS
A. Housing Commission Minutes of October 26, 1989.
Ald. Juliar accepted the Housing Commission Minutes into t-e records.
B. Spreadsheet of Minified Budget Panel (UBP) recommendee allocations to Human
Services Agencies 90/91 (As Adopted as 1 1/4/89 UPB Meeting?.
alr+. Juliar suggestec' that this handout he hell' o%er alon'i with the
individual projects during the indepth review.
Housing and Community Development Art Committee
iktinutes - November 14, 1999
Page Two
C. Working Notes of UBP Budget Sessions.
This item was also held over to be considered during the review of individual projects.
D. UBP Staff Analysis of UBP Proposal which are also seeking CDBG Funds:
I. Community Defenders Office (CD Proposal #5)
2. Evanston Legal Services - CCLA F (60
3. Earn and Learn t #" l
4. Youth Soh-erter r) !
5. Famiiv Cottnseline Ser%ices M I)
All of the l'PR staff analysis were accepted into the-ecords for review and
consideration durint; individual project review.
E. Earn and Learn Chart on Van Purchase (Proposal #9)
The chart was accepted into the record.
F. Isaiah 58:12 Proposal Revision (Proposal #35)
Chris Yonker clarified that the Isaiah 58:1 2 proposal was still ur) !or consideration but
that the revisions for the proposal had not been submitteC to be included in this
packet. He added that staff had consitlted with the organizat:on anC the organization
anticipated including articles for consideration for the r•eyt •-eet:ng on ':o,-ernber 21.
G. Copies of Memorandum Transmitted to the Economic Development Committee Per
the EDC's Request =
I. Economic Development Proposals for CPFkG Funding
2. ECDC's Small Fusiness Expenditure Summary
3. Transfer of ECDC Housing Rehab Loan Portfolio
it. ECDC Pesponse to Ald. Feldman's request for infor—at:c^
Ald. Jttliar to t'�e Committee tkm EC7N- ••:� t'�' Ecrnon i�-
l�c'�e�Opr^ert �rr�lttre at tl'.e°;r 13st "It—lir-o ,ire 3t kt—e 'ectie'ster'
to supply arc':t,ona' inforrr,ation. T',ev are schef fuloe a:t` t',e Economic
Development Committee %%ednesday. %o%emher 15, arms t F =ttachments that are
included are to be discussed at that mectinv.
Ald. 1'orton commented that she did not understanr' tr- -Pasc^ for the depth of the
inquiries into ECDC.'s operation by .A!d. Ff-!drnan. :plc'. -esaondeca ctatinv that
he felt aid. Feldman was trying to understanc the -'rganic3tion and
their contribution to the Cite. Ald. "orton reiterated t = "cit the cuestions
seemed to infer a possibility of preMd]Ce apa:nst ?a,�,r°v =
commented that the information was %ery helpful anc rra. rµascns
for the inquir% is that this organization has asked for r^i?hon z
dollars.
a
Housing and Community Development Act Committee
&t%nutes - November 14. 1989
Page Three
She added that when an agency asks for that kind of money the agency must sustain
and respond to whatever inquiries are asked of them. She emphasized the
extraordinary amount of money being requested by the agency especially in light of
the amount of money available for CD this year. Dexter Bailev commented that in
Aid. Feldman's request he had asked for some information on a needs study for the
incubator. He stated that this was the same information that the CD Committee had
asked for and not received.
Aid. Morton stated that she felt the questions that have been asked of ECDC are
unfair and that the same type of questioning did not happen to other agencies. She
also stated that the agencv was not getting the proper amount of respect and that the
questions were designed to create negative impact. She said that the agency had been
set up to handle one portion of the city. Ald. Painev responded stating. that CDBG
funds are not just for the west side and that an equal amount of the target area is
located on the south side. She emphasized that it is the concentration of low or
moderate income persons in an area that constitues eligibility for this program. V hen
one of the facades being considered in ECDC's new proposal is %t ard's !'anufacturing.
which is targeted for condemnation with research park, the request needs reviewing
closely. Aid. Juliar said that he felt that at this time v e shoulc hold the ECDC
information over for use in the debate over recommendations on funding which will
take place next week.
H. Child Care Center Response on Air Conditioning Costs (proposal #34)
The response was accepted into the records.
Ill. IN-DEPTH REVIEW OF CDBG PROPOSALS FOR PUBLIC SERVICE PROJECTS
Proposal #4 Emergency Assistance Services
!1r. Jay Terry, Director of the Department of Human Services introduced .%'s. Joyce
Thomas, Coordinator of Emergency assistance Services, am summarized their request
stating he believes the past support of the Committee is an ac�no0edgment of the
support of their program. The Emergencv assistance Services programs provide food.
housing and utilities for persons in crisis situations who ha,.e applied for longer term
assistance and are waiting for that assistance to take place. \ext year they expect to
assist roughly two thousand persons. Food assistance is pro, irled either through a voucher
or a direct grant to the person. t:tility assistance is pro%t'led dirertl,. to the utility
ro mpanv to avoid shutoff. I tility assistance has seen an .-1`25e it ;sslstance to older
r)( ,nns. HOusing assistance is prodded dirertly to the lar;• :'.•..o-t ..,;,-;;on. He•
r°,,•,nhasszer; that on1% persons trul% ;n need w'io have t.y - ^.1r. _. stc>"5 rc ,arc+
rrovieing themselves with longer term assistance are-hpihlt- ...res.
Mr. Terry summarized the funding of the Emergency Assist ;:^ce program stating that it
was a combination of funds derived from CDBG. the Genera; Func', t"e homeless funds
through the YcKinnev Act, and FE.MA emergencv funds. He stater t`;at this recuest would
represent the support of less than 1/3 of the staff costs for t'., :rogra— and less than 13
of the total expenses for the program. He noted t`,at this r the orogosal included a
distribution of clients server' by wards for the benefit of the this distribution
indicated suite strongly the amount of the assistance that is 7- -,j.r*r, target area.
Housing and Community Development Act Committee
Minutes - November 14, 1989
Page Four
Aid. Morton asked if the Dollar Check Off program for Ras/utility assistance was
coordinated through the City and through Emergency Assistance. Joyce Thomas responded
that the Dollar Check Off program is not coordinated through Emergency Assistance but
through the Salavation Army. The amount of funds available are roughly $200 per season.
Dexter Bailey asked how many clients are assisted by the Salvation army. Joyce Thomas
did not know the exact number of persons in Evanston that are assisted through tite
Salvation Army but did state that the Emergency Assistance Services program coordinates
frequently with the Salvation Armv and is a part of a strong network of social services in
Evanston.
Aid. Rainey asked if the information regarding those persons assisted by Emergency
Assistance could be provided by census tract rather than by wares. Jay Terry responded
that one of the things the Emergencv Assistance staff is working on is to expand the data
base in their computer program to make that information more easily accessible in a
variety of formats.
Aid. Rainev noted that the monthly report from Emergency Assistance provided to the
Human Services Committee notes that the bulk of the recipients are not first-time users
of the services. She askec' if there is anything innovative that staff is doing to address the
situation. Joyce Thomas responded that staff is working hard to try to deal with that
situation. Staff is trying to see what the problem is that causes the need of the client and
working closer with that apparent need. She added that what this usually entails is
requiring clients to work directly with the source of the problem. ie. social security office.
welfare office, etc.
Ald. Rainev asked if Emergency Assistance felt comfortable referring clients directly to
the FIT program and was making recommendations to that program. Joyce Thomas
responded that she has been working very closely in coordinating the services and
recommendations to that program. She has made four referrals to date.
Proposal #4 Evanston Community Defender
Bob Rov. Director of the Evanston Community Defender Office. briefly summarized the
services provided by the Evanston Community Defender's Office. He stated that the
office protiiees I.-ga! services to indigent residents in criminai _ases apd. includes a social
work, and social services component. The office began in 1973 anc ai that time had been
totally founded on legal issues. Experience with clients indicated a need far bevond the
legal issues at hand; they developed and added a social work component. Community
Defender's office is a community based office that is located at 8-8 Davis and it has been
since its inception. He felt that the location allowed the of!:,:- -o be accessible to the
cornmi.nit% needs of oor services and of particular ;s t`e (_I05eness Tr)
t-anSnOr'3i;Or fa!=1lli:t'S.Or Pc.1 e,,rnphasized that hl5 u!!Ir" r""
`ertic a! 'eprvs ntati,�n: fro- st.iri SO finl5h a Cllef)t VO-)t�,5 A.i' ;'t:.';, it OC!-5on until
the close of the cas#,.
Over the years 11r. Rov stated that he has found many of t`.e :!Bents neea assistance on
non -legal issues such as mental health as well as assisianro ',kith alcohol and drug
problems. The need to have a social worker on the pre,rises -aik hecame evident.
Originalh, this social cork position tvas a Two-thirds time pnsirir^ and has been increased
to full-time through the assistance of the L nited V ay prograrr.
•
Housing and Community Development Act Committee
Minutes - November 14, 1989
Page Five
The social worker provides crises intervention counseling to connect the client up
with other social service agencies. He stated that at the time a person is in a legal
crisis is an excellent time to connect them with other social services as thev will tend
to be responsive and view the agency as one that is out to help therm.
He summarized staff positions at the office which includes two full-time attorneys. a
2/3 time secretarv. an office manager and one full-time social Yorker. He stated
that 100% of the clients serves' by the office are of the Iov.esr income and 125 of
the proverty level. He briefly summarized the clients serer' as 166": Evanston
residents. 75 male. 25 female and 50 female head of household.
4'r. Roy informed the Committee that the agencv had applies' for the services of an
additional attornev through the Lawvers Trust Fund. The Lawvers 'crust Fund
stipulates that the attornev will be used for juvenile civil cases only.
He stated that the request for CDf'G funding represents 43 V of the total budget for
the office. He emphasized that the continued existence of the office is contingent
upon the continued funding by the CDPG grant.
Alrf. Drummer commented that the proposal indicated that the office served 210
cases per year and that this seemed like a large load. He asked whether the number
of cases will increase substantially with the inclusion of the juvenile attorney should
that be approved. Bob Foy responded stating that the 210 cases is meant to be a
ceiling and is the maximum number of cases they should take. It has been estimated
that 105 cases per year is the maximum workload that an attornev can handle. He
emphasized that this number is unduplicated and represents ::,set cases oniv. Last
Year there were roughly 262 open cases. The number of cases -andled b% the office
will increase as a result of the additional attornev but the inrr-a_se shoulc 5e juvenile
civil cases which thev currently do not handle and which will �t --ealt with solely by
the new attornev.
Ald. Drummer asked if the 210 cases represent anv duplication f,om previous Years
and if thev assist clients that have been assisted in pre%:ous nears. Bob Roy
responded that through the court records they have determiner that their recidivism
rate is aoproximately 15%. He added that there could he a _e-ion that asses the
ser%Ire' more than one time. Ald. Dr+lrrmer asked if he cou''7 . —ine rrn.e'�!ti the
ace of the --';emit that would be ktsine the 5e'\ice's o\er again"
tl,e +-;tent is �lkely to he tinder the age of 14.
,Ate. nrummer asked the depth of the analvsis that is provider the social worker.
Valcolm Sharp responded that he tvpically works with the juver. es in their homes to
gain their trust quickly as that is critical because thev a-- 1p against various
charges. He does an assessment of their needs and makes refer•a:4z to the appropriate
agencies. Bob Pov added that when the client first contacts t`o .eern_v and recei%es
legal assistance. the attornev is able to get some Idea of what • • reeds may
be. The% then try to leverage the existence of a lega t,, recuire
participation in other programs to adr'ress other needs.
Housing and Community Development Act Committee
Minutes - November 14, 1989
Page Six
Aid. Drummer asked if clients were referred to the YAP program? ,Malcom Sharp
responded that they were. Ald. Drummer commented that the YAP program is filling up
quickly and there are a large number of youth who need concentrated services: what is
the agency doing to address that need? Bob Roy responded that when a legal case closes,
the social work case must also close: however, there are times when exceptions must be
made. With the younger clients, the social worker may stay involved after the Case is
closed.
Dexter Bailey asked if the addition of another attorney would result in the taking of more
cases and again result in the raising of the income level for eligibility. Bob Roy stated
that the income level would not be raised. 1[ hat thev hope to gain is the ability to give
,greater depth to their current services. The juvenile attorney would be able to work with
kids on legal issues which are out of the court system such as the establishment of
guardianship or possible emancipation from the home if necessary and application for
benefits. Ntr. Bailey asked if this is taking on some of what the Cook County Legal
Foundation handles. Bob Roy responded that he felt that what they are taking on is
something that the current legal service system cannot meet.
Aid. Vorton commented that the agency seems to be handling an enormous case load and
the current economic picture indicates it is likely to increase even more. She asked if
the agency has considered how they are going to handle the client load and whether the
amount they are asking is realistic to do the job. Bob Roy responded stating that the
request is based on a total package of funding. not only CD but other sources. Some of
the burden of raising funds is placed on the Community Defender's Office itself. The
request was made trving to keep in line with requests in vears past and recognizing the
number of agencies who need funding out of this pot. He emphasized that the case load
and workload are ceilings rather than floors and are considered to be acceptable for one
person over a year. He added that the agency could use more funds and certainly another
attorney.
Proposal #6 Evanston Legal Services (CCLAF)
Kathy Swanson. Director of the Evanston Legal Services, surrmarized the request stating
that CDBC funding was especially ir-portant rltte to the fact t •at :n :951 national funds
had been cut by 25111. Funds have not yet returned to the `98' level. This year national
funds are projected to increase approximately 4 '. However. this increase may not occur
due to the current budget deficit on the national level. She stated that services had been
maintained and there is a large discrepancy between needs and services. The agencv has
worked hard to try to streamline the program to allow ser�'ces to co to the clients in
greatest need. Thev ha, e converted their program to a "^� one inter%!:.,v, s� stem to
reduce the amotint of time necessar,, for !ntervw%k!ne. T'-e', , ,tvr ..,._ ,, .� it^ t' "
Mate to tale on cases which are pair h� the State. In ,,r,- :.. a.e ar,—ec fliers
on certain legal aspects so that people can handle the cases t' '-St—.es xhen passible.
Ms. S%-,•anson stated that medical insurance costs are esttrnated to increase by IG°_ next
near. She added that the organization was unionized ane ;t % as Dery critical to keep
staff salaries at a point to offer incentives. She stated that t~e CDFG request represents
nine percent of the total funding of the F vanston of f ic,-.
.old. Rainev .old.- that the percentage the agency is •uc„� st,� for CDf?C, is the
kind of thing that she would like to see more of.
Housing and Community Development Act Committee
Minutes - November 14, 1989
Page Seven
Proposal #8 Food Aid Center of Evanston (FACE)
Rev. ,Michael Curry summarized the services provided by the Food Aid Center of Evanston.
He stated that FACE currently serves 2.618 clients. Approximately 750 families receive
food through the pantries twice a month. 160 deliveries to handicapped and elderly, and 70
to 80 emergency food packages a month. FACE provides food for 10 agencies; 6 are
pantries and 4 congregate feeding sites. They also have one additional church that is on
application. In the last year FACE purchased a truck to enable them to pick up their own
food, hired a clerk to assist in client screening to assure services are not duplicated, and
also worked with the health department to provide for free blood pressure checks.
Rev. Curry said that he felt comfortable with the financial aspect of FACE stating that
last year in addition to the $19.GQG grant provided h,% CDPG. FACE raised 59,065.
Fie provided the Committee uith information on the screening �,ro,_-ess prodded by FACE.
He stated that each client who had gone throueh the screening process receives a
color -coded card which indicates which location they go to for services.
Aid. Drummer asked if the income of the client relates to hox much food they receive.
Rev. Curry responded that the level of income does not depict how much food they
received, it is rather how many are in the family. Drummer asked if the client came in
with no wav of verifying income. how would they be handled" Curry stated that they
would be referred to a congregate feeding site. Aid. Drummer asked if FACE has regular
clients who pick up food in the pantry. Rev. Curry responded that thev have many families
come in twice a month for pick up of food. Aid. Drummer asked if Rev. Curry felt that
there were persons on the program dependent on the food provided by FACE. Rev. Curry
responded stating that there were many clients who depended on the food that is provided
FACE and that they even reach a point that if they do not shoe: up he begins to worry about
the client.
In response to a Question from Alr!. Drummer. Rev. Curry states that 322 volunteers are
currently working with FACE. Ald. Rainev commented that FACE provides not an
emergency food program. but more or less a sustaining progra— through its pantry. She
asked when a pantry is going to be added to the southside soutt. �, Vair: 5treet. Rev. Curry
responded that they have tried to get someone to work with t`.ern on the southside; the
location needs to be accessible to public transportation. The location does not need to be a
church, put more with an attitude of ministry to the people and would welcome an
application from the southside. Ald. Rainev questioned % hetrer FACE coulcs handle an
additional location being developed on the southside: Rev. Cur—. -usoonded the% could. He
added that it %to,ilc, he necessary to have the location pro,.W r` i. : ` .nE i^tt,trs to air,
in t`ie d'istrihiitinr )! !no(,. from ine site-.
Aid. Drummer asked !iou much food FACE buys or is it mosti•. i_teC. Pe%. `.rry states'
it is not mostly donated but is purchased: last month in one true- .ac they picket up 1 5,000
pounds at 10e a pound. He added that there are two truck loa_s :)f food purchased each
month.
In response to Ald. Drummer's auestion where FACE purr''-ases ,t food. Re%. Curry
responded stating that the #I vendor for FACE is the (1--hic_agn F:,c )eoositor�. Fie added
that they also purchase food from other locations such as Kr;''. -. PaineN asked if a
pantry needed to have a refrigerator and Rev. Curry stated that h11. conat: a freezer
as long as the location is used soles for the program.
Housing and Community Development Act Committee
Rtinutes - November 14, 1989
Page Eight
Proposal 1110 Youth Job Center
Ann Jennett spoke in behalf of the Youth Job Center and introduced members of the Board
including Marsha head, !'red VcDougal, Judith Pheifer, Bill Hartgering and Ken Whitney.
She briefly summarize the purpose of the increase in the request this year. due to the need
to do more for clients and specifically the h4rdcore unemployed. She stated that while the
job market may be better for some individuals it is getting tougher for the unskilled
youth. This, coupled with the other problems of the youth, creates a definite need for the
indepth program to deal with their problems. She added that considering the decrease in
funded by $7.000 recommended by the UBP panel, the agency snore than ever needs CDRG
funding to allow for the establishment of the proposed Success Center to deal with the
hardcore unemployed. Fred VcDougal added that they wilt need to raise a significant
amount of money and the Poard is committed to doing so.
Aid. Vorton expressed a concern over the comments made :n the working notes from the
UBP panel. She stated that she is sensitive to the panel's reference to School district 65's
failure. She felt that a large percentage of this is due to 150- to 20of the students being
developmentally disabled and that it is unfair to say that the school district is remiss
because of the children coming to the job center. She addea that she felt that it would
behoove the Youth Job Center to determine the percentage of their clients that are
developmentally disabled. Ann Jennett stated that the �outti .Job Center has never felt
that the problems with illiteracy experienced by the job center was the fault of School
District 65: however. the problem of illiteracy definetely exists.
.Aid. Drummer noted that the agency proposes to raise rough,lti $5G,GGG for next year's
budget and asked how feasible the agency felt that woulc de. Ann Jennett and Fred
VcDougal responded stating that last year they raised $48.00ri and hope to be able to
achieve a slight increase next year. They know that the raising of the funds will be a
difficult task.
Aid. [bummer asked if the youth Job Center has been acti'.clti invoiveo in the YAP
program. .Ann Jennett responded that they have receiser. cn—v e�ients and coordinated
some through the YAP, however most of their clients are o'cer than the ti'AP program
deals .vith as YAP is designed to d+ea) ��ith children ages 1 ? tj
Ale'. Drummer asked if the agencv can describe am• activities that they %vould consider
beyond the call of duty activities. Ann Jennett answered that -,any times the agency will
need to deal with other problems before then can find a cher.t a lob. Examples might be
lack: of a youth having anv identification, personal problems. ^o ;sing problems. skill level
problems and sometimes attit':de pro hlerns. The � outh Jon up :ind
slipDort :n%olti Ing tie, staff, the c-rrplotier and th*r ef-pio,,ef - r,r .iIcc, The 'oh
for 3 che-nt.
.Aid. Drummer asked ho«.- closely the Youth JoG Center the high school and the
� .AP program to get kids to go back, to school. He commentec that school is where these
kids should be versus in a job. Ann Jennett stated that they encourage youth to
continue education, either by enrolling in GPASP or encouraglnc them to go back to
school. Frequently they will do this by placing clients in iors ..r,vre it will be beneficial
for them to go back to school. She adder' that in the 't &.t' Jr)k ;'enter proposal, the
Success CentF-r will pro%jde on site remediation and In this :Il-,u youths to obtain
a level of success to encourage them to go back to school.
�I . I ��4 II III' I III I I'^ II"�� II III �III I III ^I�I 'I ! 'I I II 41 1 11lll II III III III^1 A II II 'llll �, t
Housing and Community Development Act Committee
Minutes - November 14, 1989
Page Nine
Ald. Drummer asked if the Youth Job Center had a large percentage of their clients who
would go to college if they had the financial needs and Ann Jennett said she felt a
number of the clients would go to college if it were not due to financial constraint.
Ald. Rainey commented that she was amazed at the criticism for the lack of full-time
jobs provided by the center. She added that she did not think you need to be disturbed if
a teenager has four jobs in a year. Ann Jennett responded stating that she had been
amazed at the criticism for the lack of full-time jobs as children should not be in
full-time jobs, but need to compliment school work with a job. Chris Yonker noted that
YJC set their own full-time job goals ane these were based primarily on those clients
aged 15-24 who are out of school.
.Ale. Vorton asked if the Youth Job Center uses their resources to actively put children
back in the school system. Ellen Madison. a member of the ) outh Job Center's Board.
stated that in her recent tenure of the Youth Job Center, she had worken hard to counsel
children on the importance of education and the effect it has on the atialit% of lobs. She
stated that enforcement is difficult but she does freauently receive positive fredhack.
Ann Jennett added that they do not have a high number of drop -outs in the program.
Proposal # I I Elderly Case ,Management (Family Counseling Services Center)
John Euckley spoke in behalf of the Family Counseling Services Center proposal for an
elderly case management program. He stated that Family Counseling Services was not
currently being funded by CD and they are here looking to Creak into the funds for the
first time. Mr. Buckley summarized the need for assistance to the elderly stating that as
people age they become more vulnerable and need oiltside assistance to receive the
necessary resources. It frequently becomes more difficult for them to be able to reach
out and go through the necessary steps to receive services. 7be rpunseling center has
experienced a huge demand for services to the elderly and '.as teen, unable to meet the
needs as desired. He added that last year they hac a %vatttnz ,st of 5r, and this Sear that
waiting list has increase to 65. It can be 3 to 4 months before re- -ices can be pro%,tded.
Vr. Buckley informed the Committee that this request wouic :a,� for a person 3, 5 time to
provide services in case management for the elderly. T ~e,. "-ae requested from l'BP
funding the other 215 of this position: however, that request ,:as dented. This request for
CDBG would allow for a part-time position to work �%ith the e!derl�. The position of case
manager would require a bachelor's degree.
Old. ,f the rase manager would be short-te•
responder tl,at cenerali` it would be short-term tn%olyerre "-at t'"e
'AOUld wnr�, in it�e hor,es of the elderly to connect them wz:" :t'er commur,[. serylces.
Examples would be in aiding them in filling out forms and see.rc ;t t^rough to a_orov31.
Ald. Drummer asked what happened to the 65 people on tl-�e %. a1ting list m : e interim
before they are served. tier. Buckley said that during that :.—e thev are not receiving
services. Nthen the center knows they are in life threatening s;t_�at:on then wt..: ko ahead
and deal with them which results in bumping sotnebod� e r' 7r't 1 the waiting list.
However, they are not always aware of the level of neec a -.. _rt •.us .knen ct.t on the
waiting list and sometimes clients with life threatening situat. -_ ,re 5,,t or, th;- ,,st.
Housing and Community Development Act Committee
Minutes - November 14. 1989
Page Ten
Proposal #12 ALERT Crime Prevention Newsletter
Brian Scruggs and John Popodowski summarized the proposal for the ALERT newsletter.
Mr. Scruggs stated there had been a movement in the Evanston Police Department to be
more pro -active and work closer with the community. They do this in a number of ways
through such things as the foot patrol. crime prevention bureau and the ALERT
newslet ter.
Air. Scruggs stated that this request is for $5.160 which represents a 29 ; increase over
last year's funding. The funds are used only in the target area and do not pay for the
entire distribution in the target area. The balance is paid for through the Evanston
Police Department. The only cost paid out of these funds are printing, distribution is
provided solev by volunteers. Currently 48 0 of the target area receives the ALERT
newsletter.
Aid. Drummer asked if the foot patrol officers deliver the ALERTS- Brian Scruggs
responded that the ALEPT was distributed coley by citizen volunteers. He added that
when the Crime Prevention Bureau or the foot patrol officer do survevs or set up new
block groups they encourage members to volunteer for distribution of the newsletter.
This is used as one method of increasing the volunteer net%vork. .•old. Rainey commented
and questioned why it is helpful for citizens to know on October 21st that during the
week of July 21 there was a peeping -tom in the neighborhood or what the crime was at
that time. Brian Scruggs responded that the purpose was to give people the types of
crimes and the volume that is occurring in the City. He added that tho philosophy was to
remind people that crime is happening and to take an active role in their community.
Aid. Rainev stated that she felt the newsletter caused a lot of hysteria. She added that
the weekly beat report that is provided at least is fresh and is about all the amount of
crime you can absorb at one time. If it is necessary to do this it ,voufrf seem appropriate
to make the information ud to date.
Brian Scruggs stated that the newsletter comes out six times a %ear so at the very start
it is two months behind. One of the goals of the newsletter is to provide complete
information: therefore. it is necessary to have a certain waitir v cer'od to accumulate all
the information. The Police Department does not have a comput4r system that will allow
them to simply sort the information: much of this has to be done by hand. The next step
in the process is to have the newsletter laid out and prtntec. Following that the
distribution of the newsletter is entirely done by volunteer. He :Icced that the newsletter
was never intended to he hot news fresh off the press but to Ri%e the corrr-unrt% a sense
of the types of crimes that are happenine in their area. He s?w:er t^at : study ',!)at 'Aas
done by `orthwestern I'ni'.ersit� •.which st3rsrvr•r; the effect o? t,. r Irstiny,s
that are prntrclen in 0,v ALERT deter,nineC that the iri`. ^ot lend to
o,.erwhelm the cummunit% and that while it dirt create conct- .t .r t .rn a+,sc created
activity. He added that the Evanston Police Department does rat;ce a teleonone line
that allows anyone in the community to call the Police Depart,-ert anc! !md out what the
latest crimes are in their area.
Dexter Bailev asked if there was a desktop publishing computer o steed up the
process. Mr. Scruggs stated that the Police Department does rot .aye that capability but
have requested a computer system in their budget over the �Ast and have been
unable to get one. They are- also trving to become a part of t-e :.' -puler system,
but that has not vet occurred.
Housing and Community Development Act Committee
Minutes - November 14, 1989
Page Eleven
Proposal #9 Van Purchase (Earn and Learn)
Rick Reiland spoke in behalf of the Earn and Learn proposal for the purchase of one
van. He summarized a report done in 1982 that determined there were four
necessities to success for youth employment: literacy. positive work values and
attitudes. work experience, and marketable skills. He stated that the Earn and
Learn program provides the first three of these necessities with the idea that
students will gain the marketable skills once graduation occurs. He added that for
students to achieve life success they must first go through various steps. If the
students feel like a failure after middle school. it is unlikek the% kill go on for
success Through high school anr, in
Mr. Reiland briefly summarized the activities held in the summer stating that the
Earn and Learn program consisted of six weeks of summer school, six weeks of
summer work, and two weeks of summer camp. This leaves the students free and
out on the streets for only two weeks during the summer. fie emphasized the
importance of parental involvement in the program. He said that there was a
direct linkage between the degree of involvement of the parents and the success of
the kids. :activities in the program include daily goal cards. •%ork experience,
homework labs, sports. field trips and social work counseling.
1+r. Reiland highlighted the differences between activities funded by School
District 65 and activities that are funded by other sources. He stated that School
District 65 pays for the staff salaries. gas and maintenance for the vehicles and
office supplies necessary for the Earn and Learn program. .all other funding is
supplied from other sources. This includes wages for the students, camp, parent
events, field trips. and any other student costs.
,%tr. Weiland presented the Committee with a chart indicatmc ,tie arrount of work
income produced by the program in dollars and as a perc•.-: :)tal budget
compared to the amount of contributions the program rece0 ed each year in dollars
and as a percentage of the total budget. The chart showed u steady increase in the
amount of income produced by the program and in turn as a percentage of the total
budget. On the other hand the chart indicated that contri�-jtions hac not been a
growth area. Mr. Reiland stated that expenses have gone _o o%er the nears and
hake been absorber by the income of the program ratl"e, :"ar re��: •,ng more
contribUt:ons. This creates a %ulnerability for the prngr -It•% ,Ire
now funding services for children from the business end of
'Jr. d eiland summarized his request for $20.000 to pro%.:: for a re:lacement
vehicle. He provided the Committee with a graph indicating 'he relationship of the
age of the vehicles and the repairs bills. He stated the prcera—, has an economic
dependancy on reliable vehicles: if they don't have reliable %ehkcles the% will lose
business and therefore services are vulnerable. The vehicles t`:at the. currently
have were purchased in 1982. 1984. and 1986.
Housing and Community Development Act Committee
Minutes - November 14, 1989
Page Twelve
He emphasized that the program had saved the City of Evanston approximately $36,000
since the program's inception. This figure represents the cost of the postage alone that
would be paid if the students where not doing the distribution. If you also consider the
cost of paying the salaries of having someone do it. the savings would be much more. He
stressed the sound investment the purchase of the vehicle would be for the Citv.
Aid. 7uliar asked if they were considering buying a new or used van. Mr. Weiland stated
that thev wanted to buy a ne«- van. He added that they had not determined if they would
be buying a small school bus or a stretch van.
Aid. Rainey asked if they had maintained their efforts in fund raising over the years. %1r.
Weiland stated that they had maintained their fund raising efforts and that fund raisins;
efforts outside of the local area had not be successful. He stressed that it costs roughly
$700 to $1.000 for the grant writing for each proposal. He felt that half of a successful
program was the grant writing and the other half is the relationship one has with the
people on the board determining who get receives the grants. Thev continue to try and
write grants and every ,year have a continued goal to apply for at least two ne« funders.
Freouently the rational for denial fo funding has been that the Earn and Learn program is
a school district program and therefore th school district should fund them.
Aid. Vorton commented that the facilities for the Earn and Learn program are not
adequate. vet in spite of that the program was able to raise almost c 106.000. She asked
hove much of that figure represents profit. Mr. V eiland stated that roughly 200,1) of that
figure represents profit but that it was not enough to replace a van and that over the
next three years they would need to be replacing all three vans. He added that the vans
are owned by the school district because the school district puts up the upfront costs and
all costs attributable to the Earn and Learn program are settled up on dune 30.
Jim Currie asked if it is feasible for the school district to purchase a van. finance it over
time and for Earn and Learn to pay back the school district o%e7 that period of time. Mr.
Weiland responded it rnati be possible but he did not kno,.% r,ox tniat poficv would be
accepted.
1,1r. Currie asked if Earn and Learn had done any follow up to determine what kind of
success they have had with their at -risk youth. Mr. %leiland said that follow up is done
and thev follox4 all kids in the program through high school. He statec that the Earn and
Learn program formaliv ends in their freshman vear.
To determine r-e: success of the prograrr, he has corrparer. Rone through
the Earn and Learn program to a control group consist.-F1 .3f .rrj�jj.n titth similar
backgrounds. Of the vouch who have gone through the Earn arc Learn program, last year
17 out of the IS graduated on time. This compares to 62' of t-.e control group who mace
it through graduation. Basically the range of graduation for the Earn and Learn students
is between 80-96111 and for the control group between 40-62G,. He strongly feels the kids
who have gone through the Earn and Learn program have ;f ar ee .o take a punch and
learned to reco,,er and rebound rather than feeling, like faflt,re�.
Housing and Community Development Act Committee
Minutes - November 14. 1989
Page Thirteen
Aid. Drummer asked if Mr. Weiland considered presenting his program to local auto
dealers to determine if they would be willing to donate a van? Mr. Weiland responded that
the type of vehicle they need is a stretch van which is only made by Dodge. However. lie
stated that a donation may be a possibility.
Aid. Rainev suggested that it may be most feasible to acquire the van by either a
financing plan through School District 65 or a donation from a local auto dealer.
Proposal 117 Battered Women Shelter (YWCA)
Paula ` Litton. Associate Director for the YIVCA Battered U omen's Shelter, stated that the
shelter provided a broad range of services including a crisis line. walk-in services,
outreach. legal advocacy and counseling. This is all in addition to the provision of a
shelter.
Nts. Sutton gave a brief history of the shelter stating that it began as a group effort with
the initial work model being that all workers were of equal status and every worker did
every aspect for the shelter. She commented that this model %orked at the time but that
the number of people that the shelter serves has grown dramatically. This may be partly
due to increased awareness in the public through the media. She said that the shelter has
continued to use the same working model but that it had become much less efficient.
Over time. personnel for the shelter has experienced an incredible burn out syndrome. To
eliminate this problem, the request for increased funding includes a change to the work
model by increasing personnel and salaries and delineating work duties.
Aid. 1'orton asked what kind of funding the shelter received from other sources outside of
Evanston. %'s. Sutton responded stating that the major (under of the shelter is the Illinois
Coalition against Domestic Violence. She added that this +under mandates that the
shelter serve anyone in the State of Illinois. %is. Sutton sa:- that the percentage of
funding from the City of Evanston is less than the percentage of -'rents uho are Evanston
residents.
Aid. Morton asked if they referred clients to legal help'.' Ms. Sutton responded stating that
legal advocacy is a corner stone of the program and one of tre reasons they are seeking
additional personnel. %t orking with the Evanston Police Department has been very
regarding and they are very aware of what the rights of hat:• -red persons are. She said
that legal ad%ocacv is provided to every resident client if --ecessan.
A7.. ocacv goes hevond iust the domest;e violence art and „5 .3s ...,! 1.
Ald. Drummer asked what Lind of follow up services the she, fs ,,r:c if they .pork with
the abusers direct[,..-- %is. Sutton responded that they do —.t aro-;de services for the
abuser. k1 hat they do is to make referrals to the appropriate Maces %here those kind of
services are provided. She added that they do follow up witr 'e abusec clients.
Ald. Rainey asked how thev would characterize the hul'. :) tho !Dueget" 1's. Sutton
responded that the bulk of the budget is personnel, but alsc, '1,c-9 foot, maintenance,
toiletry for the women while thev stay there and any adrlit;or a. ,,ry -ost.
Housing and Community Development Act Committee
Minutes - November 14, 1989
Page Fourteen
Aid. Rainey asked if the shelter is most often full? Ass. Sutton responded that the shelter is
usually full and that it has the most business of any shelter in the state.
IV. ADOPTION OF 1990 COMMITTE MEETING SCHEDULE
Aid. Drummer made a motion to approved the Committee meeting schedule for 1990. Aid.
Vorton seconded the motion. Motion carried (6-0).
V. CD STAFF/COMMITTEE COMMENTS
Chris Yonker reminded the Committee that the next meeting .will be held on November 21,
1989. He stated that staff will prepare a summary of the funding that will be available for
this ,year's budget cycle. This will include a memo depicting funds that will be reallocated
from prior years as well the annual CDBG entitlement. Currently we are estimating a
2.67 v cut from the original estimated budget. There is also a possibility of an additional
cut should congress be unable to bring the budget into line. 4., e are currently not including
this in our estimate as most of the information we are receiving is assuming that the
Gramm Rudman -Hollings cuts wili be overturned.
.Aid. Rainey asked if the CDBG administration budget included all existing positions. would
it be roughly $299.000" Mr. Yonker responded it would. Alc. Painev commented that the
aldermen have recently received information that the title transfer tax has come in %vav
over the estimated budget and there are excess funds there. Sne added that she would like
to maintain the existing staff level for CDRG Administration and all that is needed is an
additional $35.000. She felt that it would be appropriate to utilize some of the title
transfer tax money for Fair Housing and keep the ea:sting positions for CD13G
.Administration. She asked the Committee if they felt it would be in line to make a
recommendation of this type to City Council specifically considering that the
recommendation affects a major portion of the CDBG budget. ald. Juliar responded that
he certainly felt that it would be appropriate and added that ,t would be best to make the
motion sooner rather than later.
Ald. Rainey suggested that they present a motion to Council -rove $35,000 of the Fair
Housing request to the General Fund to be paid for out of the e, _ess title transfer tax funds
next year. She suggested that staff prepare a memo to Cou,ncll as a message from the
Chair and .Members of the Housing and Community Develwment Act Committee. Jim
Currie suggested that it may be appropriate to word the motion excluding other programs
and referring only to the planner position. He suggested :'-e motion be put into the
following wording and the Committee agreed:
If the (-DBG Committee reeor-mends a fundine :o° f,! ±., _ �. a.,~,r.str�:,�n at .he
current reauesteC_' level, xhic!) Induces the-lirninatior =^e planner piS,tlon. the
eliminated position shoulcz be reinstated utilizing funds (rs'- excess real estate transfer
fund taxes.
Vt. CITIZEN INPUT
Pamela 1Ialker. Evanston Community Development Corporat.,— IE(-D(--), statec that she
was uncomfortable as it is one week until the Committee's me— -e at r hjc' the% kill make
final recommendations on CDPG proposals, and there are still '" _ r>r cI3esti,)ns on ?cIl"itles
that ECDC carries out. She added that she felt it was ext.-L—a unfortunate that what
ECDC does. how thev do it and what oualit� then do it with is --ore unoerstooc.
Housing and Community Development Act Committee
Minutes - November 14, 1989
Page Fifteen
Ms. Walker said she had anticipated that with the number of new Committee members on
the CDf3C Committee, there would be additional questions this year. To respond to that
she had held an open house a few months ago. She would like to reopen that policy and
invite all Committee members to feel free to come and talk to her and she will try to
clarify any questions they may still have.
Aid. Rainey commented that she had read the material submitted by ECDC many times and
strongly felt that the information was not consistent. She added she felt that when an
agency asked for nearly one-half of the entire pool of monev available for housing.
economic development and neighborhood revitalization proposals. it should be prepared to
answer any and all questions asked. Aid. Rainey emphasized that she felt she had done her
homework and looked into the proposals in great depth. She has gone out and looked at all
of the addresses submitted for the proposed facade work. She stated that the memo she
had sent to Pamela Walker requesting additional information was very simple and should be
easy to provide. .1+s. Walker responded stating that she did mean to be sending a message of
being overburdened with questions. but rather to open the door and allow for
communication on a one-on-one basis. Aid. Rainey stated that the proforma provided for
the incubator does not allow for any vacancy rate.
Aid. Drummer commented that he cannot understand why the Economic Development
Committee has been requiring the reporting and information from ECDC that they have
both recently and in the past. He stated that no other Committee requires agencies to
come before them even when reviewing proposals during the funding cycle. He added that
they have been required to report to the Economic Development Committee on a regular
basis outside of the funding cycle. Jim Currie commented that he felt the precedent was
set long ago that the Economic Development Committee be .n�olved. He stated that he
was not necessarily approving of that precedent. but felt that t^:at was xhv ECDC was
reporting to the Economic Development Committee. Al(,'. Panty commented that all
groups did not require the kind of questioning that this particul.:r akenc% dic'.
Ald. Juliar suggested that consideration of ECDC's invohemert -j.ith other committees be
taken up at a meeting subsequent to our budget review.
VII. ADJOURNMENT
ThP meeting A -as adjourned at 10:54 p.m.
STAFF:F_Q.y*fi1 c
J
DATE:
4Y53-b7
DRAFT - NOT APPROVED
HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE
MINUTES
Tuesday, November 21, 1989
Room 2403 - 6:30 P.M.
EVANSTON CIVIC CENTER
k{EA'BERS PRESENT: Aid. Juliar, Aid. Drummer, Aid. \!orton (late), Aid. Rainey, Dexter
Bailey, Jane Colleton (late), Jim Currie, Samuel Favors
MEMBERS ABSENT: None
STAFF PRESENT: Halford. Lufkin. Modaber. Steuben, Yonker. Cmdr. Popadowski, C.
Powers. Mamie Smith, Scruggs, Tonkinson. I% irth
OTHERS PRESENT: Aid. Esch, Aid. Wollin. Jane f?randley. Pidgeville Park District;
Kathy Swanson, CCLAF: Belinda Irby, Pamela A. It alker, Paul
Dahlberg. Roy Holmes, ECDC: Helene Lorne. Richard Haas, Niles
Township Sheltered Workshop: Rosemary Kunz. Yvonne Van den
Oleme. Brummel Park Neighbors; Bob Roy, Evanston Community
Defender; Ann Jennett, Youth Job Center: Julie Friedman, Edward
A. Tomkinson, Child Care Center: Patricia A. Vance, CEDA/ENA%I:;
Richard J. Weiland, Earn and Learn
PRESIDING OFFICIAL: Alderman Juliar, Chair
CALL TO ORDER: The meeting was called to order at 6:35 p.m., a quorum being
present.
1. MINUTES OF OCTOBER 24, 1988 MEETING
Aid. ,Morton made a motion to approve the minutes of the October 24. 1989 meeting
as written. The motion was seconded by Aid. Rainey. Motion carried (6-0),
If. COMMUNICATIONS/TRANSMITTALS
A. Breakdown of Cost Estimates for Parks Department Prom
11. Copy of %lemo to EDC Re: Industrial Facade Program W
C. Clarification of ECDC Memo of 11/1u/89
D. Copy of Memo to Aid. Rainey Re: Reauest for Infor—atjon on ECDC's
Proposed 90/91 Facade Program
Aid. Juliar said the Committee will discuss the transmitta.� as the indi� icual
proposals thev address are reviewed.
Housing and Community Development Act Committee
Minutes - November 21, 1989
Page Two
III. FORMULATION OF COMMITTEE RECOMMENDATIONS TO CITY COUNCIL ON
FUNDING OF CDBG PROPOSALS FOR THE 1990-91 PROGRAM YEAR
A. Summary of Available Funds for the 1990-91 Program Year.
B. Proposed Reallocations from Previous Years' Programs
C. Revised 1990-91 Proposal Spreadsheet
D. Recommendations of 1990-91 Proposals from the Following Commissions:
I, Plan Commission Memo
2. Housing Commission L1emo
E. Updated Spreadsheet of History of CDBG Appropriations by Category.
Ald. Juliar welcomed everyone to the meeting. He said the City expects to have an
allocation in CDBG funds for 90/91 of approximately $1.654 million. This is not a
firm figure. but somewhat less than in previous years. Congress has not passed the
budget for 1990. The Committee will have available about $92.000 in unexpended
funds reallocated from prior program years. Dexter Railey asked staff about the
use of Unspecified Local Option WI-0) funds, how much is retained each year and
how the amount is determined. Chris Yonker said that a contingency amount is
budgeted each year for ULO and this fund is used in the event of unanticipated cost
overruns on construction projects or for other emergency uses as approved by the
CD Committee. At the end of each year all completed projects are reviewed and
unexpended monies from past years placed in the reallocation pool for the coming
funding cycle. Jim Currie pointed out that it is prudent budgeting to allow for
some discretionary funds. Aid. Juliar added that it is important for the CD
Committee to see that projects are completed, and when the additional cost is
justified. the Committee should allocate contingencv funds in order to finish the
project in a timely manner.
Review, of Administration/Planning Budget
Aid. Juliar noted that $12.630 had to be cut from the Administration/Planning
category it) order to bring it into compliance kith the 20`f; cap recuirement. Ald.
Rainey asked what the rationale has been over the vears for funcirg t'ie Citv's Fair
Housing program out of the CDBG program as opposed to fencing ;t from the City
general fund. She also wondered why the Fair Housing component gas placed in the
administrative,.Iplanning category as opposed to public services. Ald. Juliar said
that in the past the Committee has tried to break certain projects out of both the
administration/planning and public service categories but it has been and is %ery
difficult to do. Chris Yonker said that the Fair Housing budget can be placed in
either the administrationrplanning or public services rateguries. Since both have
caps on total funding arnounts. Farr Housing is a little off in the
administration/planning caregorv. The reason the Fair Housir� is part of
the CDBG Midget is that it is an important component of the CPF(+ program and
the City needs to shoo that it is making Rood faith effort in acdressing Fair
Housing issues within the community.
Housing and Community Development Act Committee
Minutes - November 21. 1989
Page Three
Further, it is a requirement of the CD program that the program address Fair Housing
issues. Aid. Rainey then addressed the three projects in the administration/planning
category citing the Committee's memo to the Council about reinstating the CD planning
aide position to the CD Administration budget. She felt that cutting the CD staff
position made no sense. It is very critical that funding recipients over the next year will
need some very special attention and that CDBG Administration needs full staffing in
order to handle the workload. Aid. Rainey recommended that the planning aide position
be restored to the CDBG Administration budget and the funding level be $299,000.
Aid. Rainey moved that the Fair Housing budget be set at $26.271 with the request that
the balance of the funding needed for that program come from the general fund. She
recommended that the Rehab/Property Maintenance Administration be funded at the
recommended funding level of $13.158. Ald. Drummer seconded the motion. He pointed
out that this recommended funding level for Fair Housing nuts the program slightly in
jeopardy because the requesting department will have to turn to the general fund for
$32,000 to supplement the cut in the CDBG Fair Housing budget. Aid. Rainey thought
that the Citv Council would be more inclined to support a request for Fair Housing
funding rather than to fund a CD planner position out of the general fund. Aid. Juliar
noted that at the previous meeting. when this proposal was discussed, it was suggested
that the funding needed for the Fair Housing program come out of the real estate
transfer tax fund, which has been collecting payments well above City estimates this
year. This is a logical connection to program transfer tax re%enues for the Fair Housing
program. Aid. Juliar added that he personally thought that the Council would cut the
Fair Housing program. Aid. Morton said she thought that this was a good time for the
City to review where the funding for the Fair Housing program should properly come
from. The motion passed 8-0.
Review of Public Services Budget
$1 19,934 will need to be cut from the funding requests in Public Services requests in order
to bring this category within its cap which is set for 1990 at $234,321. Aid. Rainey made
the following recommendations for the projects in the Public Services category:
Emergency Assistance
$28,000
Evanston Community Defender
67,000
Evanston Legal Services
7.100
Pattered %I omen's Shelter
23,750
Food Aid Center of Evanston
19.500
Earn and Learn Van
5.1GG
� outh Jot, Canter
8ri.0GG
ALERT Crime `ewsletter
3,871
Elderly Case 1lanagement
-G-
SUATOTAL S234.321
Housing and Community Development Act Committee
Minutes - November 21, 1989
Page Four
Aid. Rainey explained that the funding level she was proposing represented an
approximate 310 cut in last year's funding level for all these agencies. The motion was
seconded by Ald. Morton. Aid. Drummer clarified that the intention was to eliminate the
new proposal for funding from the Family Counseling Center for an elderly case
management worker. Aid. Juliar proposed the elimination of a program rather than
slowly whittling away at each of the projects in this category in order to bring them
within the cap. Aid. Rainey, however, felt that the Committee had an obligation to put
an organization on notice, that it is unfair to tell an existing organization which this
Committee has been funding over the past few years that it going to be eliminated from
the program altogether. She felt that it was unfair to cut the funding level of an agency
at the last minute, but it is fair to put an agency on notice to indicate that it cannot rely
soley on the CD Committee for its funding.
Dexter Pailey noted that in past years the funding level for Earn and Learn has been for
some other purpose and this year the agency is requesting funding in order to purchase a
van. Since the recommended level has been changed to $5, 100 for the van purchase, he
wondered that if that allocation was approved. would that money still be designated for
the van purchase or would the monev go for any other purpose such as the student
salaries which Earn and Learn has paid for with their CD grant in past ,years. Vr. Yonker
clarified that the $5.100 would go toward the van purchase. Jim Currie noted that Earn
and Learn has three vans which they plan to replace over the next three years. He felt
that a reduction in the requested funding level for Earn and Learn was a way to
encourage the agency to be a little more creative in finding other funding sources for the
van purchase. He felt there were other options, leasing or financing, available to Earn
and Learn to help them purchase the van. Jane Colleton stated that District 65 should be
responsible for purchasing a van for the Earn and Learn program. Jim Currie added that
at last week's meeting when Earn and Learn appeared before the Committee on this
proposal. the Committee had suggested 'financing rather than outright purchase of a
vehicle and the Earn and Learn Director said that School District 65 did not seem willing
to consider this option.
Aid. Rainey said she felt the ALERT Crime Prevention Newsletter was not a great
service to the community and that funding for that project could be eliminated. She
incuired as to why the newsletter was in the public services category. Mr. Yonker said
that one of the activities listed in the public services category is crime prevention and
that the only category for the ALERT Newsletter would be public services, since it is a
crime prevention and informational medium. Mr. Currie proposed taking the funding
proposed for the ALERT 'newsletter and allocating it towards t`e Food Aid Center. Aid.
Drummer stated that he thought staff ought to evaluate progra—s ^yore closer. in terr.-,s
of determining that the benefit to the community is the rrest -ost effective. He fell
that next vear the funding level for Public Services %vould be ?, e- loner and it .L ill make
it necessary for the Committee to have to cut one of the programs :n this category.
Committee members also felt that the Y\tCA Shelter for Eatterec \tomen ought to also
seek funding from the Unified Budget Panel (UBP).
Dexter Failev suggested supporting the ALERT Newsletter ^you, and finding a more
creative way to fund this project next near. Vr. Currie moved to eliminate the funding
for ALERT and to take the $3,S71 previously designated for ALERT and move :t into the
budget for the Food Aid Center. Jane Colleton seconded t^e Totion. The motion to
eliminate the funding for the ALERT `:ewsletter failed by � to .,` 2-6. The vote on the
main motion to fund the public services projects at the !e%e.s recommended by Ald.
Rainey passed 8-0.
Housing and Community Development Act Committee
Minutes - November 21. 1989
Page Five
Aid. Juliar pointed out that there is no cap on the remaining three categories of the
1990-91 CDBG program budget (Economic Development, Neighborhood
Revitalization and Housing) and funding for the remainder of the projects can be
treated as a whole. Aid. Drummer proposed elimination of the funding for the
Industrial Area Assistance/Facades program in the economic development category,
to reduce the funding request in the Catchbasin Replacement program to last year's
level at $25.000. reduce the funding request in the Curb Replacement program to
last year's level at $50.000. keep Viaduct Pavement Replacement at $30.000 and
reduce the Alley Resurfacing funding request to $10,000. The motion was seconded
by Jim Currie. City Engineer Jim Tonkinson said that a $25,000 funding level would
enable the City to repair 10-1 1 catchbasins. Aid. Rainey suggested elimination of
viaduct work entirely this year. She also advocated no allocation for alley
resurfacing. Ald. Rainey proposed a substitute motion of $0 funding for Viaduct
Pavement Replacement and $0 funding for Alley Resurfacing. Jim Currie seconded
the motion. The vote was taken separately on each item: first. to change the
recommended funding level for Viaduct Pavement replacement to $0. The motion
passed 6-2. The vote on changing the allocation on Alley Resurfacing to $0 also
passed by a vote of 6-2. A vote was then taken on the other three items on Aid.
Drummer's motion. The motion carried 8-0.
Ald. Drummer continued the discussion on Neighborhood Revitalization projects by
proposing that Street Paving be funded at the recommended level at $91,000. the
Sidewalk Replacement request be reduced to $50,000, the Special
Assessment/Unimproved Street request be funded at $5,000, eliminate the New
Sidewalk Installation program and fund the Emerson Bridge Fence at $10,000. The
motion was seconded by Samuel Favors. There was discussion concerning the
recommended funding level for the Emerson Bridge Fence. Jim Tonkinson said that
$15,000 had already been allocated by the CD Committee in two previous years.
The $35.000 requested for 1990 will allow additional railing to be installed on the
parapet wall. Committee members questioned whether the $35,r,r.r ;;as to make
cosmetic improvements in the fencing, will this project be a continuing funding
request and if the bridge really needs a fence. The City should take the $15,000 it
has and put up the fence; the City does not need to continue to add money to the
pot for this project. Jim Currie added that the $35,000 could be returned to the
general CDBG program. Jim Tonkinson said that the bridge is at a standard height
of 42 inches and meets the OSHA standard for bridge height. "fat makes ;!pis
particular bndpe crossinQ dangerous for people on the bricpp is he sldewa:L. is
Darticularl` narrow and there is a lot of four lane traffic rnerson St-eet
crossing the bridge. A separate vote on the motion to funr_ Emerson Street
Bridge at $10,000 failed by 3-5. Ald. Rainey moved to eliminate anv funding this
vear for the Emerson Bridge Fence. Motion was seconded b% Ald. Drurr.--ler.
Motion failed by a vote of 3-5.
Housing and Community Development Act Committee
M inutes - November 21. 1989
Page Six
Aid. Rainey moved to change the funding allotment for Sidewalk Replacement to
$30,000. to change the funding allotment for Special Assessment/Unimproved
Streets to $0 and to reduce the New Sidewalk Installation funding recommendation
to $0. Ald. Drummer seconded the motion to change the allocation to sidewalk
replacement to $30.000. Ald. Juliar made a substitute motion in the Special
Assessment/Unimproved Street program to fund it at least at the $5,000 level. He
said that in the past funds had been available for people who live on an unpaved
street and who could not afford the regular special assessment proess. This fund
has run out and therefore this type of project has not been a part of the CD
program. There are number of unpaved streets which the Citv intends to pave over
the next few years; it is a part of the City Council's Capital Improvement Plan and
something that the Council wants to pursue on a systematic basis. It would be a
severe hardship if some households were affected by a special assessment. This
would be a citywide program and not limited to just the CD target area. Ald.
Drummer seconded Ald. Juliar's motion to fund the Special Assessment project at
$5.000. Ald. Rainey proposed reducing the allocation for Street Paving (which is
$91,000) to $86.000 and allocating $5,000 of those funds toward the Special
Assessment Unimproved Streets project. Aid. Drummer and Ald. Juliar concurred.
Jim Currie pointed out that from the Plan Commission's viewpoint paving was part
of the five-year plan and the Commission felt it was important that the full amount
be funded for these projects. A vote was taken for funding the following four
projects:
Street Paving $86.000
Sidewalk Replacement 30.000
Special Assessment/Unimproved Streets 5,000
New sidewalk Installation 0
The motion carried 8-0.
The nine City Parks Department projects were discussed as a group. Aid. Morton
questioned the cost of some of the line items provided :n the individual cost
estimates for each project. She thought that in each case the cost could be cut
down. Jim Currie interjected that the Plan Commission thought that some of the
Parks needed total work, more so than others; therefore, it might be better to
reduce the park package as a total. For instance. the Plan Commission feels that
Fitzsimmons Park, Mason Park. Hobart Park and Clvee,Fr!.r^rrel should all be
funded at the recommended amounts. Aid. Painey made a motion 0-at all the City
parks on the listing be funded at the recounmenoed level . P e—Rion of the
Fitzsimmons Tennis Courts, which she recommended not `.ncec. The motion
was seconded by Ald. Drummer. Discussion continued on t`,e --;re par'-. projects by
Committee members. stating that it was dangerous to reduce a project's budget to
the point where it becomes uneconomical and unviable to corrD,ete the project. Can
two of the smaller park projects, Clyde/Prummel I3asketbal: Court renovation,
which has a recommendated funding of $3.000. and Hobart Par'. re5toratlon, with a
recommended funding level $2,500, a cut of $500 would make t %er,. difficult for
the Parks Department to make the renovations that are needr_-
Housing and Community Development Act Committee
Minutes - November 21. 1989
Page Seven
Chris Yonker stated that parks projects have been an Intregal part of the CDBG
program since its beginning; the City has about 26 or 27 parks in the CD target area
and over the lifetime of the program the City has redone or made major
redevelopment possible in the CD target area parks. Now, eight to ten years later,
the City is faced with having to do refurbishment in these parks, repairs that are
necessary as part of the City's Capital Improvement program. Aid. Rainey added
she did not think that the Committee would be able to go to the City Council
without having specific funding allocations for each park. If the package is
submitted as a whole (i.e.. $95.000). and the recommendation was made to reduce it
to $60,000 it would be very difficult for the Council to deride which parks were to
be refurbished next year. A vote was taken on the motion to fund all parks at the
full recommended funding level with the elimination of funding for Fitzsimmons
Tennis Court; the motion carried 6-2.
Aid. Drummer made a motion to fund the Fleetwood/Jourdain .fir Conditioning,
Furnace project for $147,000. The motion was seconded be Ald. Rainey. Jim
Currie said that the Plan Commission was concerned about t`�e phasing of the
projects at Fleet wood/ Jourdain and whether it was desirable to cc replacement of
the boiler and install air conditioning before replacing some of t!le exterior windows
at the center. Other concerns about the project expressed b% the Committee
included a lack of an assessment report on the condition of the current boiler at the
Ffeet wood/Jourdain Center: whether the approach to this project at the renter is
coordinated; things seem to he piecemeal rather than included in an overall plan for
improving the furnace and air conditioning system as well to install new windows at
the center. Discussion also included the expenditure of $120.000 in 1989 CDBG
funds to do badly needed repair work to the roof and how that repair work will
impact on the energy system which is presently in place.Chris Yonker commented
that the design for heat load of the furnace and air conditionine will take into
account the windows which are in place and changing the winnows •rill have little
effect on what needs to be done to the furnace. The biggest enerz� savings %ill be
in the furnace. He stated that, in his opinion, the energy cost wsli automatically go
down as a result of the roof repair wort: which has been done. finis is the most
important thing that could have been done right now for the Fleetwood/Jourdain
Center. Mr. Yonker said there will be a public hearing :n December on the
proposed budget for 1990 CDBG program and at that tir e. hopefully, the
Committee will have an additional report on the condition of i` e Fleetwood boiler
and can make anv alteration to its funding recommendation :` :o chooses. The
motion for fundine the Fleetwood/Jourdain ,fir Condition.-P. - _--ace S%ster- at
$ 14G.00O was passed by a vote of 5-3.
Aid. Rainey made a motion for the Child Care Center Air .:z: r.tjoning and Fire
Alarm System to be funded at $40.000. She recommendec V`at the Child Care
Center go with the cheaper model of air conditioning for the The motion
was seconded by Jim Currie.
Housing and Community Development Act Committee
Minutes - November 21, 1989
Page Eight
Dexter Bailey expressed concern about the air conditioning requirement. but felt that the
Child Care Center was obligated to put in such a system because it is required for state
licensing. Jim Currie said that the Plan Commission felt that the fire alarm is certainly
needed for safety reasons and that the air conditioning system relates to the needs of the
center. He therefore recommended that the fire alarm only be funded at a level of
$20,000 and encouraged the Child Care Center to seek other sources to fund installation
of an air conditioning system. He felt that in the past the Child Care Center was able to
raise funds for some of their projects and perhaps they would be successful at this again.
The motion to fund the fire alarm system and air conditioning at a level of $40,000 failed
by a vote of 4--4. Aid. Drummer then made a motion to fund the fire alarm system at
$20.000. The motion was seconded by Jim Currie. The motion carried by a vote of 8-0.
Aid. Drummer made a motion to eliminate the funding for the Brummel Park
Rejuvenation in the amount of $61.424. The motion was seconded Jane Colleton. Aid.
Rainey expressed her outrage at eliminating such a project. She said this is a heavily
used park which looks like a war zone. The Committee had just approved several new
park projects and this is a park that has not been renovated in a long time, with some
play equipment that was installed in the late 1940's. The Committee has just approved
renovation of parks which were built in the 1970's. Brummel Park serves a neighborhood
of low and moderate income residents and the renovation project has been brought to the
attention of Ridgeville Park District by the neighbors and they have developed the
renovation plan through a coordinated effort of neighbors and the Park District. Aid.
Drummer withdrew his motion to eliminate the funding for Brummel Park Rejuvenation.
Aid. Rainey made a motion to fund the Brummel Park Rejuvenation project at $60,000.
The motion was seconded by Jim Currie. Mr. Currie added that he agrees in general with
Aid. Rainey's viewpoint that the park is located in a transitional part of town and most
definitely needs work. Aid. Juliar expressed uneasiness about funding the park at the
$60,000 level. citing that that is a big chunk of money and the ouestion was whether the
Park District really needs $60,000 for the project. Dexter Bailey moved to amend Aid.
Rainey's motion to change the funding level to $55,000. The amendment was accepted by
Aid. Rainey. Aid. Rainey stressed that the park is very large and serves a neighborhood
with confined boundaries and the children are not able to tree! easilN to other parks in
the City: it really is the only park in the neighborhood for the residents to use. Nir.
Bailey commented that it seems that Ridgeville Park District does not have any plans for
doing anything on its own in the way of a capital improvement program and he felt that
Ridgeville should be able to come up with the $5.000 balance needed to complete the
park project. A vote was taken on the amended motion to fund the Brummel Park
Rejuvenation project at a level of $55.000: the motion carried 8-0.
Dexter Fkailev made a motion to eliminate the funding for the 1817 Church Street
building leasehold improvements. The motion was seconded bs Samuel Favors. Mf.
Bailey said he thought it was inappropriate to spend $37,00r to make improvements to
this building when the status of sale of the building is still in ouestion. If it is intended
that ownership remain with the City, then the expenditure of the funds would be fine. but
because sale or the City retaining ownership is not certain, it seems it is not a good idea
to fund this project at the level of $37.000.
Housing and Community Development Act Committee
Minutes - November 21, 1989
Page Nine
Mr. Currie added that when a building is sold, some of the improvements that have been
made by the previous owners are often altered and that spending a lot on improvements
might be a waste of money. Aid. Drummer added that even if the building is sold to
ECDC, there still will be the likelihood that the agency will be coming to the City to
request funding for capital improvements. Jim Currie said that the Plan Commission felt
that it is absolutely necessary to correct fire code violation regardless of whether the
building is sold or not. The vote on the motion to eliminate the funding for 1817 Church
Street leasehold improvements failed 2-6.
Aid. Morton made a motion to fund the 1817 Church Street building leasehold
improvements at $35.000. The motion was seconded by Aid. Drummer. The motion
failed 2-6. Aid. Rainey made a motion to do some of the minor cosmetic repair work at
the 1817 Church Street building and recommended a funding level of $5.000 plus $1,000
for fire safety improvements for a total allocation of $6,000. It was her belief that the
building will be sold and she could not justify allocating more money toward this project.
The motion was seconded by Jim Currie. Aid. Morton made a substitute motion that the
funding level for 1817 Church Street building be set at $15.000 citing the need to include
emergency lighting in the repair work. The substitute motion was seconded by Aid.
Drummer. The vote on the substitute motion to fund the building leasehold
improvements at $ 15,000 was 4-4; motion failed. The vote on the orginal motion to fund
the building improvements at $6,000 also failed by a vote of 4-4. Aid. Drummer made a
motion to allocate $ 10.000 to ECDC for 1817 Church repairs. The motion was seconded
by Aid. Rainev with the contingency that the funding first be used to correct all fire code
violations; motion carried 8-0.
Aid. Rainey made a motion to fund the First Step Air Conditioning and Interior Rehab
project sponsored by the Niles Township Sheltered Workshop at $20,000. She felt that the
organization performed an extraordinary service to the community and that the request
was a valid one. The landlord really needs to take the necessary responsibility for
renovating the building. for Niles Township Sheltered Workshop staff and clients, but in
order to have a better working environment, it is desirable to fund this project, although
not at the level re Quested. Funded at 520.000. Niles Township can di%ide the funding
between the ah conditioning and office partition projects. Ala. Drummer seconded the
motion. Aid. Morton said that the air conditioning, installation will require some
additional electrical work and recommended amending Aid. Rainey's motion to fund the
First Step project at $25.000. The motion was seconded by Jane Colleton. Aid. Rainey
agreed to the amended motion. The Committee agreed to fund the Niles Township Air
Conditioning and Interior Rehab project at S25.000 bN a vote of 6-2.
\Id. Rainey made a motion to eliminate the Isaiah 53:1 ; P e^.ab : ,ert; the
motion was seconded by Jim Currie. The motion to eliminate 'ending the Isaiah 58:12
Headquarter Rehab project was passed by a vote of 8-0. A1r+. Drur^mer and other
Committee members agreed that the concept of the Isaiah 58:12 project is a good one.
but that it needs to be developed more fully and the hopes' that the Committee %mill be
able to consider the project at a future time.
Housing and Community Development Act Committee
Minutes - November 21. 1989
Page Ten
Aid. Drummer moved to fund the YWCA Playground Renovation at $10.000; the motion
was seconded by Aid. Rainey. Jim Currie pointed out that the Plan Comrs,ission felt the
existing playground gets very heavy use and there are definetely some safety problems
with the play equipment which is already there, but because of the constraints on the
CDBG program 1990 budget, the Plan Commission thought it was more important to
refurbish the YWCA day care play ground and forego building an additional playground at
this time. The motion carried by 8-0.
Aid. Rainey made a motion to delete the funding for the ECDC Small Business Incubator
saying that she did not feel ECDC was able to take on a project of this magnitude at this
time. The motion was seconded by Jim Currie. The motion passed by a vote of 5-3.
With reference to the ECDC proposal for the Small Business Center, Aid. Rainey asked
the Committee to refer to the facades inquiry she had requested and the memo that was
prepared for the Committee by ECDC and staff. The memo addresses funds which will
be on hand for ECDC this coming fiscal year. Chris Yonker said that in 1987 the CD
Committee voted to allow ECDC to use income from the rehab loan portfolio for either
facades or loans. If the money from that income is devoted towards the balance of the
Simpson Street facade program, which was not fully funded last year. ECDC will have a
balance of $1 19,000 in their commercial loan fund. If the money is not added into the
Simpson Street facade, program ECDC will have a balance of $217.000. There are
presently three loan applications in the pipeline which may or may not be approved. Aid.
Rainey added that the cost is approximately $9,000 per facade.
Ald. Rainey passed around to Committee members some photographs of facades that are
proposed by ECDC for the 1990 program. She stated that she felt several sites were not
suitable for facade renovation or would be a waste of money and time. She did not feel
that the Committee could justify putting up facades at the expense of sacrificing other
important programs such as special assessment assistance. multi -family inspections and
providing safe play eouipment in City parks. Aid. Rainey moved that the allocation for
ECDC's Small Business Center be $160,000, Riven the fact that then have either $119,000
or $217,000 from the Revolving Loan Fund with which to work. The motion was seconded
by Jim Currie. The motion to fund the ECDC Small Business --enter at S16G.GGG failed
by a vote of 3-4. (Jane Colleton temporarily absent.) Aid. Drummer made a motion to
add $30,000 to the Small Business Center budget (for a total funding !evel of $190,000) to
be used for the facade program and to keep the remaining S l6G.GGG for administrative
costs. The motion was seconded by Aid. Norton. The motion passed by 7-0. (Jane
Colleton temporarily absent). It was clarified that when the ECDC facade program
moves into the Dempster Street area. the funding level for rye grarts L:!, ae t~e same as
the Simpson Street facade program. which is S7.000 per � ,,:-.n�, � `; s atch hip
to a total ECDC. contribution of S25.0GG per building.
Ald. hainey made a motion to fund the Home Security Lock Dr.grar- at the recommended
funding level of SIG.000. The motion was seconded by Aid. %lorton. motion carried 5-2.
Dexter Bailev moved to fund the Single-Family/Multi-Far'i:� Peyol%ing Loan Fund at
$250,000. The motion was seconded by Aid. Vorton. The motion carried by a vote of
6-1. (Jane Colleton temporarily absent.)
Housing and Community Development Act Committee
Minutes - November 2I. 1989
Page Eleven
Aid. Rainey made a motion to fund the following three programs at their 1989
allocation levels:
Housing Rehab Construction Administration $106,754
Rehab/Property Maintenance Administration (88%) 85.557
(Includes 75% of Housing Planner)
Multi -Family Inspections 50,000
Aid. Drummer seconded the motion. There was discussion among Committee
members about the ability to carry forward programs which cover employee
administrative costs without allowing for any increase in funds from year to year.
Dexter Bailey thought that it was unfair to increase administrative expenses when
cuts are being made to many of the other projects. Jim Currie pointed out that the
increase in cost is not due to personnel expenses but largely to the increased cost to
the City for medical insurance for employees. The vote on the motion to fund the
three programs at the 1989 allocation levels failed 4-4.
Aid. Drummer said that these programs are very important to the City and moved
to fund them at the 1990 requested funding levels:
Housing Rehab Construction Administration $I14.770
Rehab/Property Maintenace Administration (880)) 93.699
Multi -Family Inspections 56,617
The motion was seconded by Mr. Currie; motion failed by a vote of 4-4. After
further discussion, Aid. Rainey decided to change her vote to "aye", making the
vote on Aid. Drummer's motion 5-A motion carried.
7` ti
Aid. Drummer moved to fund the Demolition/Vacant Lot program at $30,000.
There was no second for this motion. Jane Coileton moved to fund the Demolition
program at $20.000. The motion was seconded by Jim Currie. Committee members
agreed that vacant lot maintenance after a structure has been demolished should
not necessarily be the responsibility and the cost of the City and the CD program.
The motion passed by a vote of 6-2.
Aid. Drummer moved to fund the ;Minor Repairs/Paint program sponsored by
Evanston Neighbors -at -Work at $220,000. The motion was seconded by Ald.
Rainey. .old. Juliar thought that the Committee ought to r :'er -, ;rrinatjor of
this program from the CD budget this year citing that he %ka, or-!c,r,aole %kith
the amount of money spent on the program and the return t',, - :.e eorrrrunit% %as
getting from it. Ms. Vance. Neighbors -at -Rork Executive D,rector, said that the
program costs approximately $10,000 per employee and theN Currently have ten
employees plus supervisors. The CDBG program has been funcc:-s this project since
1984 at roughly the same funding level. The vote on the motion to fend the Minor
Repairs/Painting program at $220,000 failed by a vote of 4-4. -,c. Pa!ne` felt that
it was not fair to eliminate a program of this magnitude whe•• .t hac been funded
for the length of time that it has without giving the agency e ^otrre. She felt
that it is up to the Committee and CD staff to review V e :rogr.,.m to see if
improvements can be made and also to see if it could be cut do,,--.
Housing and Community Development Act Committee
Minutes - November 21. 1989
Page Twelve
The Committee needs to find out why the program is not working like it should. Perhaps
it might be better to scale down the program so that it will have a better chance of being
successful. Aid. Rainey made a motion to fund the Minor Repairs/Painting program of at
$200,000; the motion was seconded by Jane Colleton. The motion passed by a vote of 7-1.
At this point Aid. Juliar informed the other Committee members that they had overspent
the 1990 CDBG program budget by about $400.000. Therefore, the Committee started to
reconsider the funding recommendation it had just made.
Aid. Morton made a motion to revise some of the funding levels for the various parks
projects:
Monroe Tot Lot
$8,750
Fitzsimmons Park Restoration
6,300
Gilbert Park Pestoration
11.50G
Mason Park Restoration
23,500
Perry Park Restoration
12.00C
Clyde/Brummel Basketball Courts
3.0G0
Hobart Park Restoration
2,50G
The motion was seconded by Aid. Drummer. The motion passed 8-0.
Aid. Drummer made a motion to reduce the funding for the Fleetwood/Jourdain Air
Conditioning/Furnace system to $170,000. making a $30,000 cut with the proposal that
the City fund the balance needed to purchase the new boiler. The motion was seconded
by Jane Colleton. The Committee again discussed how it was difficult to find an
appropriate funding level for this project because of the lack of an engineering
consultant's report on the condition of the present boiler. Jim Currie added that if the
the boiler can last. there are two different systems which can he used in two different
parts of the building. The boiler can be replaced or use the current system and come
back next year for more funding. The boiler alone will cost about 53G.000. Dexter Bailey
moved to amend Aid. Drummer's motion to fund the Fleetwood/Jourdain Center Air
Conditioning Furnace system at $75.000. The motion was seconded by Dexter Bailey.
The motion passed 6-2.
Aid. Rainev moved to charge the funding level for the �.n'e-Far�ilvrl'ulti-Family
Revolving Loan fund to $50,000. She said she felt this Goes generate "Orre
program income for the City. Rental Rehab funds all are tec ?--r 14SS and the
Housing Rehab staff has $37.000 left in 1989 Vuhi-Family Currie conrurrer
with Aid. Rainev that this is a program which pays for itse!'. Tl,e C,t,, is pro�tding the
community with a benefit they want, but there is not an ur:.r7itec source of funds for
this type of program. Vtr. Currie added that if ore Aere to compare the
Single-Family;Vulti-Family Revolving Loan Fund with the fork program as
far as '�enefit to the community, he would ha\e ar easier time funding the
Single-Familv/lrulti-Famrl� program than the other. .elf+, r. ; -�_\ �a,c that she still felt
the Committee ought not cut a program training kids witr. 2.. rp them notice. Jim
Currie seconded Aid. aainf-v's motion to fund the Single -Fa- " . ',-Family Revolving
Loan fund at $50,000.
Housing and Community Development Act Committee
Nlinutes - November 21, 1989
Page Thirteen
Aid. Drummer added that he thought the Special Housing Fund would have some
money which could go toward housing rehab. The vote on Aid. Rainey's motion
failed 3 to 5. Aid. Drummer offered a motion to fund the
Single-FamilvAlulti-Family Revolving Loan fund at $100,000. The motion was
seconded by Aid. 'Morton. The motion carried 7-1.
Aid. Juliar informed the Committee that they still had $220.000 to cut from the
budget.
Aid. Rainey moved to delete the funding of $86,000 for the Street Paving project
for 1990-91. Jane Colleton seconded the motion. Aid. Rainev stated that though it
is the policy of the City to pave all unpaved streets, she thought that this was one
of those discretionary items which could be postponed for a year. Chris Yonker
informed the Committee that the 1989 project for paving VcDaniel Avenue has
been delayed due to land acquisition problems and that the project will probably not
start until next year. Aid. Drummer felt that the planned paving project for 1990.
which is Davis Street between Pitner and Fowler, is very badly needed by the
community and he was reluctant to see the funding for this project delayed a year.
The Committee voted 6 to 2 to eliminate funding for the Street Paving project.
Aid. Morton moved to cut the Curb Pep!acement allocation to $25,000. The motion
was seconded by Jim Currie. Aid. Juliar admonished the Committee about cutting
some of the capital improvement programs to the point where it makes it almost
unfeasible to carry them out. The vote to fund the Curb Replacement program at
$25.000 passed 7-1.
Aid. Drummer made a motion to eliminate funding for the First Step Air
Conditioning and Interior Rehab project. The motion was seconded b-� Jim Currie.
Aid. Rainev felt that it was unfair to completely eliminate func' nil !or such are
agency as Niles Township Sheltered Workshop and recommended that at least the
air conditioning portion be funded at $19,000. The motion to eliminate funding for
First Step failed 2 to 6.
Dexter Bailev made a motion to reduce the funding allocation for First Step to
$15,000 in order to permit the agency to do the installation of air concitioning and
necessary electrical work. Aid. Rainev seconded the motive. -he •.0te to fend
First Step at t 1 5,000 passed 6-2.
Aid. Rainev made a motion to reduce the funding level f-,r the Single -Family
Multi -Family Revolving Loan fund by $40,907. this represe^tjng the amount of
money which still needed to be cut from the budget in order to bring it into
balance. Jane Colleton seconded the motion. The Committee %oted to approve the
reduction in funding in the amount of $40.807 of 5-3. 7-;s left the balance
allocated for the loan fund at $59.183.
Housing and Community Development Act Committee
Minutes - November 21, 1989
Page Fourteen
Jim Currie moved to reallocate $9,183 from the revolving loan fund to the Unspecified
Local Option (ULO) line item in order to have something available for contingency funds
on construction projects. The motion was seconded by Dexter Bailey. The motion
carried 8 - 0. Jane Colleton was concerned that there would not be enough money in the
Unspecified Local Option category and suggested reducing the funding level for Brummel
Park by $10,000 and transfer that amount to ULO. Aid. Rainey thought that taking an
additional ten percent of the funding allocation from Brummel Park was an unreasonable
request and would make that project difficult to complete. She felt that there were
other areas in which $10,000 could be cut without having as a severe an impact on a
project as it would have if it were taken from the Brummel Park project. Brummel Park
is a high priority item ;and there are some other projects, such as the $15,000 allocated
for a fence on the Emerson Street bridge which are of much lower priority. Therefore,
she felt the cut ought to come from elsewhere in the budget rather than take an
additional cut in the Brummel Park allocation. Chris Yonker said there remains
approximately $32.000 in the L'LO line item and with the $9,000 allocation it would give
Planning staff approximately $41.000 to use in the event of cost overruns.
This concluded the discussion and decisions on funding levels for the 1990-91 CDBG
program. Chris Yonker reviewed all the allocation amounts for the Committee prior to
their voting on the entire package. (Please refer to the attached listing for the
recommended funding levels for the 1990-91 CDBG program.) Ald. Drummer made a
motion to approve the 1990-91 CDBG program budget at S 1.654,579. The motion was
seconded by Jane Colleton and approved 8-0.. Ald. Juliar thanked the citizens and staff
for their attendance and work in putting together this 1990 proposal package.
V. CD STAFF/CON MITTEE INPUT
Chris Yonker told the Committee that a couple of things may still impact on the final
funding levels for the 1990/91 program. One, that the City may receive a portion of the
Metro Reallocated Funds. In past years the City has received approximately $20.000
from HUD in Metro Reallocated funds. He would let the Committee know of the
availabilty of those funds as soon as he hears from HUD.
The second thing that could impact on the 1990 program oucget would be mandated
Gramm/Rudman cuts. The federal budget has not been passed by Congress and if it is not
yet passed within the allotted time period, Gramm/Rudman cuts in the CDBG budget will
take effect. which may mean an approximately 5.3% additional cut.
VI. CITIZEN INPUT
There was no citizen input at this time in the meeting.
VII. ADJOURNMENT
The meeting was adjourned at 12:25 a.m.
STAFF:��r^
L
L1
DATE.
4Y 57-70
1990-1991 CDBG PROGRAM PROPOSAL SUMMARY
As of 11/21/89
PRELIMINARY
FINAL
FY 1990
CD COF11'I177EE
CITY MANAGER'S COUNCIL
FY 1989
FY 1989
HOLIEST
RECOMMENDA7IONS
RECOMMENDATIONS REC"ENDATIONS
ACTIVITY
SPONSOR
REQUEST
ALLDCA7I0N
10/3/89
11/21/89
1/8/90 1/22/90
ADMINISZRATION/PLANNING
1. CDBG Administration
City/Planning Department
$286,114
$271.674
$264.065
$299,000
2. Fair Housing
Human Relations Commission
84.145
58,775
73.836
26,271
3. Rehab/Prop, Malnt. Adm. (121)
City/Housing Department
12.454
12,454
13,758
13.158
(Includes 25T of Ik)us. Planner)
SUB107AL
N/A
N/A
351.059
338.429
1990 CAP: $338,429
Funds to be cut:
(12.630)
PUBLIC SERVICES
4. Emergency Assist. Svcs.
ffty/Health-Duman Services
33,395
28,380
34.955
$28,000
S. Evanston Community Defender
C.omnunfty Defender
77.395
69.485
79.562
67,000
6. Evanston legal Services
CCIAF
8.500
7,315
8,375
7,100
7. Battered Womt,n's Shelter
Evanston/f'orthshore YWCA
30,728
24.240
55.706
23.750
8. Food Aid Center of Evanston
FACE
30,000
20,040
30.000
19,500
9. Earn and Learn/Van Purchase
Earn and Learn/hist. 65
7.650
5.310
20.000
5.100
10. Youth Job Center of Evanston
Youth Job Center
134.325
82,740
103.241
80.000
11. Elderly Cast, Management
Family founst,ling Services
28.239
-0-
17.256
-0-
12. ALERT Crime Newsletter
City/Police Department
4,000
4,000
5,160
3,871
SUB707AI
N/A
N/A
354.255
234,321
1990 CAP: $234,321
Funds to be cut:
1119.934)
ECONOMIC DEVEiOPMENI
13. Industrial Art,a Assist./Facades
City Pgrs. Off./Plannino Dept. -0-
-0-
30.000
.0-
)4, Small Eusfnt,ts renter
ECIf
150.557
145,050
421,581
190.000
15, Small 1lusint,ss Incubator
ECOC
-0-
-0-
112,250
-0-
SUB70YAI
N/A
N/A
563.831
190.000
63 Yi
ACTIVITY SPONSOR
NEIGHBORHOOD REVITALIZATION
FY 1989 FY 1989
REQUEST ALLOCATION
As of 11/21/89
PRELIMINARY
FY 1990 CD COMMITTEE
REQUEST RECOMMENDATIONS
10/3/89 11/21/89
16.
Catch Basin Replacement
City/Fngineering Department
75,000
25,000
100,000
25.000
17.
Curb Replacement
City/Engineerfng Department
100.000
50.000
100,000
75.000
18.
Viaduct Pavement Replacement
City/Engineering Department
30,000
30,000
30.000
-0-
19.
Alley Resurfaclnq
City/Engineering Department
30.000
10,000
30,000
-0-
20.
Street Paving
City/Fnginee ring Department
104.000
94.000
91,000
-0-
21.
Sidewalk Replacement
City/Engineering Department
100,000
30.000
1001000
30,000
27.
Special Assessment/
City/Engineerino Department
-0-
-0-
15.000
5,000
Unimproved Streets
23.
New Sidewalk Installation
City/Engineering Department
-0-
-0-
50.000
.0-
24.
Emerson Bridge Fence
City/Engineering Department
10.130
10,130
35,000
-0-
25.
Monroe Tot Lot
City/Parks Pcpartment
-0-
4-
9,500
8.750
26.
Fitzsimons Tennis Ct. Restoration
City/Parks Department
0-
-0-
10,000
-0.
27.
Fitzsimons Park Restoration
C1ty/Packs Vepartment
-0-
-0-
12.000
6.300
2S.
Gilbert Park Restoration
City/Parks Pepartment
-0-
-0-
13.500
11,500
29.
Mason Park Restoratinn
Clty/Parks Department
-0-
-0-
30.500
23.500
30,
Perry Park Restoration
City/Parks Department
-0-
-0-
14,000
12.000
31,
Ciyde/Brummel Basketball
Court Renovation
City/Parks Department
-0-
-0-
3,000
3.000
32.
Hobart Park Restoration
City/Parks Department
-0-
-0-
2,500
2,500
33.
Fleetwood Air Conditioning, Furnace
City/Bldg. d Recreation Depts
-0-
-0-
147.000
75.000
34,
Child Carp Center A/C. Fire Alarm
Child Cart Atsecation. Inc.
.0-
-0-
91,578
20.000
35.
Isaiah 58:12 Ileadouarter Rehab
Isaiah FF:12
-0-
-0-
185.250
-D-
3F.
First Step A/C A Interior Rehab
Miles lownship Sheltered Worksp.
-0.
-0-
29,000
15.000
27.
Brummel Park Re,iuvenatinn
Ridgrville Park District
50.000
4fl.219
61,424
55,000
38.
YWCA Playground Renovatfon
Evanston/North Shore YWCA
-0-
-0-
26.531
10.000
39.
lel7 Church Street Building
ECCC
-0-
0-
37.752
10.000
leasehold Irprovements
SUBTOTAL
NA
NA
1,224,535
337.550
63Y7
CI7Y MANAGER'S
RECOMMENDATIONS
1/8/90
FlUt
COUKIt
RECOWMATIDNS
1/22/90
ACTIVITY
HOUSING
40. Minor Repairs/Paint Program
41. housing Rehab Const. Adm.
42. Rehab/Prop. Maint. Adm. (88%)
(includes 7ET of Hous. Planner)
43. Multi -Family inspections
44. Demolition/Vacant Lot Prg.
45. Single -Family, Multi -Family
Revolving loan Fund
46. home Security Lock Prg.
SUBTOTAL
OTHER
47. Unspecified local Option
1990 GRAND TOTAL REQUESTS:
1990 FUNDS AVAILABLE:
1990 FUNDS TO BF CUT:
63Y/3
As of 11/21/89
PRELIMINARY FINAL
FY 1990 CO COMMITTEE C17Y MANAGER'S COUNCIL
FY 1989 FY 1989 REQUEST RECOMMENDATIONS RECOMMENDATIONS REC"ENDA71ONS
SPONSOR REQUEST ALLOCATION 10/3/89 11/21/89 1/8/90 1122190
CFDA/ENAW
249,350
246.660
247.563
200,000
City/Housing
Department
113,585
106.754
114,770
114,770
City/hcusIng
Department
89,215
85.557
93,699
93,699
City/}busing
Department
5O.OF3
50,000
56,617
56,617
City/housing
Department
23,150
10.000
45.000
20,000
City/Housing
Department
-0-
-0.
350,000
50,000
City/Police
department
4.000
4,000
10,000
10,000
N/A
N/A
917.649
545,086
City/Planning Department 60.000 20,375 60.000 9,193
$3,471.329 $1.654.579
1,654.579 1,654.579
1,816,750 -0-
DRAFT - NOT APPROVED
HOUSING AND COMMUNITY DEVELOPMENT ACT COMMITTEE
&IINUTES
Tuesday, December 19. 1989
Room 2403 - 7:45 P.M.
CIVIC CENTER
NIEX'PERS PPESENT: Aid. Juliar. Aid. Norton, Aid. Rainey. Dexter Bailey, Jim Currie.
Samuel Favors, Jane Colleton
1'E,N'BERS ABSENT: Aid. Drummer
STAFF PRESE!tiT: Crismond. Lufkin. %lodaber. Popadowski, Powers. Scruggs. Yonker
OTHEPS PPESENT: Helene Lome. First Step Program. Tiles Township Sheltered Vorkshop:
%t illiam K. Sansburv. Earl Pettigrew. Alhon Favors. Pavis St. Street
Paving Project: Joan Pitter. Art Ne��man. Fvanston Housing
Commission: Jane Rrandlev. Pic;eeyille Part. District: Posemary Kunz.
:orris Larson, Drummel Park `''eiehhors: `.iol i Kamau.
Evanston/Northshore Y\t CA and the Evanston for Pattered
Vomen: Pamela \talker. Evanston Corr mt,nii% tle\elopment
Corporation (ECDC): Rob Pov, Evanston Community ;)efender
PPESIDINC OFFICIAL: Aid. Juliar, Chair
CALL TO ORDER: The meeting was called to order at 7:50 p.m.. a Quorum being present.
I. MINUTES OF NOVEMBER 14 do 21, 1989 MEETINGS
Aid. Rainey made a motion to approve the November 14 minutes. The motion was
seconded by Dexter Bailey. Motion carried 7-0.
Aid. Yorton made a motion to accept the minrttes of the .November 21 meeting. The
motion u•as seconded by Sam favors. Motion carried 7-0.
11. COA+MUNICATIONS/TR ANS&IITTALS
A. Housing Commission 'Minutes of November 9, 1989.
The Housine Cor-mission minutes \were accepted into t~e record !:. A!c. Jul:,%
B. Family Counseling Center Letter of Appreciation.
This !et ter was received into the record.
C. Memo to Aid. Feldman, re: Request for Information on ECDC Proposed 90i91 Facade
Program.
This memo was acrer)tAra into the recorO.
P. Yemo from City Manager re: Use of Real Estate Transfer Tax Funds to Reinstate
Staff Position in CDBG Administration Element for FY 9G, °I.
Trlis memo u%as rervived into t'te recorri.
P
Housing and Community Development Act Committee
N,inutes - December 19. 1989
Page Two
E. Letter from Fleetwood/Jourdain Advisory Board re: Center's
Heating/Air-Conditioning Proposal for 90/91.
Aid. Rainey commented that she appreciated receiving this memo. The memo
was accepted into the record.
Staff Memo CIarifying ECDC Letter re:Monthly Small Business Technical
Assitance Reports.
Chris Yonker asked the CD Committee members oresent if receiving
quarterly technical assistance reports from ECDC was acceptable to them.
The Committee responded that it was. Samuel Fallors asked what the
implication of going to a ouarterly report to the Committee WOUld be. Chris
Yonker replied that City staff mould still receive these reoorts .from ECDC on
a monthly basis but would report to the CD Committee on a ouarterly basis.
Jane Colleton as>,ed that if somethine significant 1,ar.L-ned bet'xeen the
quarterly reports that Vr. Yonker would call this t the Committee's
attention. id. Fainev asked why staff asked ECDC io submit to these
reports on a monthly basis. Aid. Juliar responder' that t`is xas done in an
effort to track more closely the activities of the agenc%.
G. Memo on Civic Center Smoking Restrictions.
This memo was accepted into the record by .Aid. Juliar.
H. Memo re: CD Proposed Funding for Housing Rehab Activities.
Aid. Juliar commented that the memo itself is serf-exp+anatory. Chris
Yonker distributed two more memos from the Housing Commission to the CD
Committee. Aid. Rainey stated that there were no recommendations in these
memos as to where additional rehab money could be obtained for the Citv's
program. Chris Yonker added that at the December 14 meeting of the
Housing Commission, the Commission thought only of the ,Vati or's
Special Houstn¢ Fund monev could he spared for the CiWs Housing Pehab
program.
I. ECDC Ouarterly E''^wsletter.
Aid. "orton remarker, that the newsletter lool•ed more attractive. It ,.as
accepted into the records.
III. PUBLIC HEARING
PROPOSED 1990-91 COMMUNITY DEVELOP,MFNT BLOCK GRANT BUDGET
AW. Juiiar tolra the audience that the Cowir-ittere ..as facec aith t~e
chaltenvv of allocating func's to each of the, Aroncies -a%e applied for
funrs that the C it, 'as recei%vc fron, the fec'eral =•e stater' t -�at
;t .gas a diffiCtllt task h)ut the Committee dic' hala;w - r C �ueget. f�e
ackno«ledged that mam people are iinhapp� at),or:t tt•,z:t tr.e�r funC,r �
requests recei i ed.
Housing and Community Development Act Committee
Atinutes - December 19, 1989
Page Three
A. Staff Update on National CDBG Funding Levels.
Chris Yonker commented that the City will receive CDPG metro reallocated funds.
He added that the Gramm-Rudman cuts are still in effect until February. He noted
that the National Community 'Development Association estimates that this will
translate into an additional 1.3 o cut in CDBG funds. which is approximately $20,000
for the City of Evanston. This would cancel out the Citv's metro reallocated funds.
Mr. Yonker stated that staff recommends the proposed budget be recommended to City
Council until >.ve know what the final funding amount for the Cite will be. This should
occur by the end of December. Vr. Yonker stated this matter could be discussed
further at the CD Committee's January meeting if the figures are final by then.
B. Review of "Proposed Statement of Objectives and Projected Use of Funds."
The Committee chose to receive citizen comment first.
C. Citizen Comment
Comments by ;t iiliam Sansburv. Earl Pettigrew and Albon Favors regarding the lack of
funding for the proposed paving of Davis Street between howler and Pieter Avenues.
They requested clarification on the delay of funding this street anc mentioned they had
spoken with their ward aldermen who told them the street '.vould be paved. The
residents along the street and in the area completed the incor- to survey for the City
which indicated that they were low to moderate income. They rioter the problems with
dust and mud on the unpaved section of Davis Street and asked hou priorities are set
for street paving.
Ald. Juliar responder that it is a City Council policy that all unpaved streets in the
City of Evanston will be paved by 1992. He stated that flans Street was scheduled for
paving in the 1990-91 funding year with CDBG funds, but the Committee decided to
delay this project by one year. Ald. Juliar stated that t`'is project will still be before
the CD Committee for their vote next year. A- c:- a>r,eti added that the
.administration and Public %; orks (A&-P%I) Committee anc the Board of Local
Improvements approve street paving projects. She noted that t`,ere are over 2 miles
of unpaved streets in Evanston. Chris Yonker informer the residents which streets
were funded with CD dollars in previous vears. Ald. .char ;coed that it was the
Committee's intention to pa, e Davis Street without the ^'oiler,,'. ;aners ha%ing to pav
for it.
Chris Yonker informed t`'e residents that priorities for t' t. : -at,ital ir)ro'.e.nent
projects come from a varities of sources. Curbs are cc "e or, = :�ifferert basis than
streets. Aldermanic reeuests as well as street Department -eccTr-emendations are basee
on their own survevs. He added that in the case of street oa%ins?, it depends on
whether or not the street can be paved with funds by assessment. He ac'.caec
that only one or two houses front on Davis Street between and Fo%kler avenues.
The City is trvinv to Da%v streets that `)aye •rore tr : .>err-.. A'7% 11ortor
rf'questvo t}l.at TFle 4.itiZens r'orcerne(' 0is project r •>'e rilrl!iC'S of t"15
rneetin�! %0-,ir_1' %kould list the nan.es of all Cor,imittee '!',k11)k1ll1 "Old tier'
accountable that ihe% '.~.ant this project funced ,kith CEIP, - _ c.ir;ry oie 19y1
prograr.i year. -1Id. Paine% requested that staff also prr�ti s of ths' rr'irrutes of
the %ovember 21 CDPG meeting to the residents in cucstr^-.
rill 111 1 l 111
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I
Housing and Community Development Act Committee
Minutes December 19. 1989
Page Four
Joan Ritter, representing the Evanston Housing Commission, addressed the Committee
with her concerns regarding the plight of low income persons in Evanston who can no
longer afford to maintain their homes. She told the Committee that the Rehab
Department can no longer accept new applications for housing rehabilitation funded by
the low income revolving loan fund. Its. Ritter stated that most of the people served by
the Citv's Rehab program were low income elderly, who receive grants. Grants are given
as title transfers where the monev is recovered. However. there is often a ten to twenty
vear delay until the money can be returned to the City. Vs. Ritter added that interest
free loans were given to very low income persons. She stated that approximately 88% of
the housing rehab money serves low income persons. She stated that all of the Mayor's
Special Housing Fund money has been expended except for about S50,000. Aid. Juliar
remarked that this is the same problem that the CD Committee faces.
Rosemary Kunz. representing Prummel Park .Neiphbors, acknowecged the difficulty of
the CD Committee's task. She stated that there were a nurr�er of people from the
community who came in support of the Brummel Park application and asked them to
stand. 'Fine persons stood, Aid. Juliar stated that the support sho,•.r, by the community is
important in the Committee's funding process.
Njoki Kaman thanked the Committee on behalf of the women and children from the
Evanston Shelter for Pattered Women for their continued fundin¢ of this program. %Is.
leamau quoted recent stastictics on domestic volience in the 1_nited States. She listed
the nights of stay and the percent of Evanston residents that the shelter serves. Its.
Kamau added that the Evanston Township public education s%stem is including domestic
violence information in the ETHS family class curriculum. She complimented the
Evanston Police Department as one of the best police departments in the state as far as
their awareness of the domestic violence situation. She enumerated the number of
battered women that serve as staff to the agency and as volunteers. She thanked the
Planning Department in general and Sally Lufkin in particular for their cooperation.
Pamela Walker. Interim Director of ECDC, stated her concerns about the Cn6G funding
process. She urged the Committee to look beyond allocation's for the next year's funding
program. She asked for the Committee's guidance regardcn£ ECDC's facade program.
She commented on the apparent lack, of uniform agreement rriiarc,ry the need for facade
improvements, id. Juliar stated that the Committee was aoinz to review the facade
improvement program over the course of next year to stuc'} suc'- .ssues as the need for
duplication of the City's facade program by ECDC, Vs. Ita'4er resoonbed that ECDC's
facade program is duplicated by the City. She noted that in the cast -.car ECDC's facade
program has been doing exceptionally well con5iderinp the h—!tee staff.
,Aid. Vorton commented that it is difficult to maintain .'• at ECne:. She
suggested the Committee examine both ECDC's and the Ce Programs. She
commenter' that there should be a committment on the pa-: of t~e C,tv to help FCDC
work the wav it is suoposed to. Aid. k'orton respondent to a cr.t.c:s bV .old. Rainev of
some of the proposed ECDC facade improvements by statire that the Comrnrttee does
not know, what the commitment of the owners of these ^ .:lc:r.es :s to%%a7d waking
additional improvements on the rest of the building- Alf', ]_.-tar --enter that -plc'.
"orton had raised a %alid point and stigp 'steO that the C n ^ .tter arr! staff ,%ork nut
relationship problems «ith FCnC.,
Housing and Community Development Act Committee
I►{inutes - December 19, 1989
Page Five
Aid. Rainey commented that any organization that the City gives a half million dollars to
needs to receive the scrutiny of the City.
Pam Walker commented that the changes in the program impede progress. .old. Juliar
responded that he would wort: towards improving relationship between ECDC and the CD
Committee. Samuel Favors commented that as long as any organization gets CD money,
it is scrutinized. The CD Committee was asked when Ciro Council would be reviewing
the CD budget for next year. Chris Yonker replied that on January 8 Council would be
reviewing the budget. and it would make its final decisions at the January 22 meeting.
,did. Juliar commented that it was their right if thev choose to talk to aldermen or
Committee members prior to that meeting.
Bob Rov. Director of the Evanston Community Defenders ONice. thanked the Committee
on behalf of the board of directors and staff of Community Defender for continued
funding of the program. He stated the agency needed all of the money it had requested
from CD and that they were going to look for funding from other sources as hell. He
stated that it was important that the agency have the support. He wished
Committee members a happv holiday.
`•'orris Larson. on behalf of Brummel Park Neighbors thanker ,',e Committee for funding
the Rrummel Park project. He stated the park and basketball courts served denseiv
populated areas. He added that because these parrs borcer there is much
pressure on their area.
Aid. Juliar thanked the audience for their presentations.
ANTI-DISPLACEhIENT STRATEGY
Chris Yonker stated that staff had reviewer; and recommender the CD Committee
approve the anti -displacement plan for 1990-91. He states that there are no changes
from last year's statement in this plan. Mr. Yonker adder 0)at the anti -displacement
strategy has four main points:
(1) Outlines the steps the City will take to minimize c�spiacement.
(2) Has material regarding the Barney Frank admencr-eats which acvocate one
for one replacement of low to moderate incer-e '-ousing units :f they are
taken off the market.
(3) This relates to the Uniform Relocation .act w'hrct' -as ^eery in place for years.
(4) This section summarizes the Cit%'s current polices o- re!ocatior, as a result
ref rode enforcement activities.
fzasicaM this last component deals with the Errerpt_rr. '• ,stance ^�-_t. s polio
regarding o%eroccupancv anr. code violations. Vr. y or.�-- acr_ec that -e did not
anticipate anv changes to these policies over the next year. E-e ac-ed that r- CD money
is ties' up anc' the Committee could deal l,%ith a displacer-f ^ s *,uatron if _nr u.hen it
arises. Jane Crolleton asked %here the rnonev for this art.'..*. es frorr - -,one is set
aside for this purpose. 11r. "ionker responded there air t . . _ ,�-F's of fi.:7 for these
activities. The first swirr-e is related to demolition. If t`-e ',-a'•s co%.r- Ouse. the
r^one`' from tfv project cast to redetelop the site (-ail Vie• :ss:st i7 s process.
The second source of funding is from the l'nspt-c,fiecf Lora LI,,, ,^ ".t,m of the
Cis budget. Pexter Bailey made a motion to aCopt the a'"t -- The
rnet ion was seconded by Jim Currie. Motion carried 7-0.
Housing and Community Development Act Committee
M mutes - December 19, 1989
Page Six
IV. REQUEST TO CONSOLIDATE CD FUNDING FOR CITY PUBLIC WORKS
PROJECTS FOR FY90/91
Aid. Juliar commented that this memo to the Committee by the Engineering
Department requested the $25,000 in the catch basin program be transferred into
a combined curb/sidewalk program. Aid. Painey made a motion to transfer the
funds into a combined curb and sidewalk program. The motion was seconded by
Samuel Favors. Aid. Juliar commented that it is uneconomical for the City to bid
small projects if the CD Committee and City Council cut funding for these public
works projects. Chris Yonker told the Committee that the Public Works Director
has said Si00,000 in sewer funds would be used by the City for catchbasin
replacement within and outside of the CDBG target area during the 90/91 tear,
%lotion carried 7-0. Chris Yonker stated that the Committee's decision +will be
reflected in the material that goes to City Council prior to its final decision on
the 90/91 CDFG program.
V. COMMITTEE DISCUSSION ON FUTURE DISPOSITION OF 1817 CHURCH STREET
BUILDING
Chris Yonker summarized the soliciting for an appraisal of t`%c 1817 Church Street
building. He stated that several firms were contacted and the one selectee had
the lowest price and was able to get the job done within the Committee's time
frame. The firm's appraisal for the building was $185.000 on the market at this
time. He added there are five options the Committee hae approved to studv. The
first option is to continue the current relationship where the City owns and leases
the building to ECDC, with ECDC maintaining the building. The second option is
to sell the 1 817 Church Street building on the open market. The third and fourth
options include selling or giving the building to ECDC, and having them operate
it. The fifth option is to continue to rent the building for one or two more nears
to ECDC and time the sale of the building so that major repairs would not be
needed until after the sale. There should he no heannp, tentila;.ng,
air-conditioning or plumbing and electrical needs for the buitcine.
%Ir. Yonker recommended that if the Citv keeps the buildirg that they dete.oD a
capital plan for the building and include this plan in t`e Citv's Ca^:tal
improvement Program iCIP?, rather than dealing with these ;ssues as the% came
up. He advocated putting the building under the respor.s:_ lit,. of the Bu: _;ng
Operations deca,tment of the City. fir. Yonker commer-e .. `e fifth Jn
is the rimiest •-,ne for the City to hanele. He state°(' t'a, ~ - ="ref- are_
roiild realize rrooram income on the sale of the burlcirn. -.t -~one% col,._ Vic°
used for other prograrns or it could be saved and earrr ar-Fr t, --,are a �r
impact for ECDC 's program, as opposed to .,ansferring tht —one% Into the -evt
vear's CPBC, general funding bur+get. He adder' that it t to a rood icea to
make a decision soon on this issue, because ue Ica-_, !„nd(.:cl lease�•cic'
impro%ernents. If the building is to he sold %%e c'o not ne — t, rr) the cosr-t-;c
ir-pro%e,tlents. Ale'. mine% asked %them E-CPC %%nulo to - ` t''e bu - P
%tare solr. Chris )tonE.er respondec that t')is «mild !ie ; ( •�.� �•,',e% w:c
the �Cit% ,koule lease spac-t- to ECDC. they %oulr ha%e° tr.
for soave.
Housing and Community Development Act Committee
Viinutes - December 19, 1989
Page Seven
Aid. Rainey commented that there are not many options in this situation. If the
City gives the building to ECDC. the agency would still seek repair money from
the City. To sell the building to them does not make sense for the same reason. If
the City sells it on the open market, it would probably have to pay rent for ECDC
because the agency is not self supporting. Ald. Morton asked Pamela Walker if the
agency could afford to pay rent based on its current level of fundine for 90/91.
%is. Walker responded that it could not do so at the present funding level. Chris
Yonker responded that if the building were sold. money could be put aside to
offset ECDC rent for avLhile.
Dexter Pailev suggested that ECDC occupy a portion of the incubator building it
proposed to develop if the 1817 Church Street building Here sold for $185.000. He
suggested this could make ECDC more self supporting. Pam V alker responded
that ECDC's architect's plan did not include ECDC occupying the building because
the 1 1.000 so. feet was designed to generate income for ECDC. ECDC would take
rip most of this space. Dexter [Aailev commented that the cornbination did not
seem out of line. Vs. ktalker responded that she behe%ed it was fused on
projected occupancy of the incubator facility of 9 to 15 tenants which would help
the cash flow of the agency. She added that the S ]35,(..,G� u ould not be fully
available because the $112.000 for developing a portion of tt,.e `)uiiding would have
to be subtracted from that amount and the balance of that sum would be
available, Jim Currie advocated that the building, as a City asset, should be
placed on the CIF pending any other disposition of it. Vr. Currie asked also how
the program income relates to ECDC's future plans. Aid. Juliar commented that
the issue is important and the CD Committee ought to take their time in
reviewing it.
Jim Currie made a motion that the 1817 Church Street building be put into the
City's Capital Improvement Program and that as a part of our consideration of
ECDC's program that the disposition of the building be a part of it. The motion
was seconded by Dexter Pailev. Motion carried 6-0. (r11c. Rainey temporarily
absent).
.Aid. liorton asked if an%one had inquired to purchase the bu.ldine. Chris Yonker
and Pamela 1t alker responded that no one hare.
Pamela ,talker asked for clarification on facade ir*mprove—e-,ts on IS17 Church
Street huileing. Other property nunr-rs partirip3tirc ^ ECDC facade
improve -eats 'late been asked not ic! ;ell the !-)m inv alter thel redeye
facade imprivements. She suggested that far -ace at ! S17 Ch.rr-h
Street be postponed until the disposition of the building hac '.ten finalized. Ald.
Juliar commented that Ms. Aalker had raised a good questic^. He suggestea that
the CD Committee hold the memo and discuss and dehat�-- th,s rssue at some
length. He requester! all Committee members to contact or Chris ) onker
with questions or comments on this matter, in order t-% -rvone to be
comfortable with the issue. lane Colle•ton suggested that - y, tape some ertra
time to (70 der this topic. She mentioned that perhaps an cSt .: •°t;nt•, one or t%c�
weeks after a regularlti scheduled meeting, uorrld be usef+ii.
Housing and Community Development Act Committee
Minutes - December 19, 1989
Page Eight
Aid. Juliar stated that there should be a sub -committee to look into this matter at some
length. He stated that he would be contacting several committee members to serve on
this special sub committee.
V1. CD STAFF/COMMITTEE INPUT
There was no input at this time.
VII. ADDITIONAL CITIZEN INPUT
Art Newman stated he was asked by the Housing Commission to speak to the C❑
Committee regarding its single-family/multi-family rehabilitation program allocation.
He commented that people keep hoping this project gets funded by other sources. Vr.
Newman suggested that housing rehabilitation should be a CD Committee priority for
funding. He stated that the elderly and minorities' nevols are for more affordable
housing. He urged the CD Committee to think about ho%. ^ruch money the Evanston
Housing Coalition protect took ($600,000) for rehabbine onf,. twenty-four hoUSlnf; units.
He advocates? that the CD Committee's goals should matc'1 national CDRG program
goals. 11r. %cAman commented on the great need for housing rehabilitation dollars on
the Citv's west side. He added that the Housing Rehat;iirtation Department has not
approached the CD Committee for rehab funding for the past few years. He reminded
the Committee that the 90/91 budget includes over $200.00, to pay for staff instead of
doing more t ousing rehabilitation. 1tr. Newman indicate(' that the Committee should
develop a long term goal to get more money into this program.
Ald. Juliar responded that he did not believe there was a me-rter of the Committee who
would take issue with more than a minor part of Mr. Ne�,k -an's comments. He stated
that this has been a major problem for the Committee. He noted that over the last two
years the program was not marketed effectively. Conseauently the Committee decided
not to fund it because the money was not spent that had teen allocated. Aid. Juliar
stated that this vear the request came in but fell short. Regarding Mr. Newman's
r,omments about the long term goals on the Committee. he stated tnat it was his sense
that the CD Committee also wants this goal.
Vill. ADJOURNMENT
Jane Colleton made a motion to adjourn the meeting. 5ar-uel Favors seconded the
motion. '.Motion carried 7-0. The meeting was adjourned at
STAFF:1—�ZA-1-
DATE: K�
u
4Y55-62